HomeMy WebLinkAbout04.11.16 Packet
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, April 11, 2016
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meeting is cancelled.
Rules Committee meets at 7 p.m.
City Council meeting will convene at conclusion of the Rules Committee meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Wynne
(II) Mayor Public Announcements and Proclamations
Keys to the City: Dave and Ellen Glatt, Dave’s Italian Kitchen
Dave and Liz Schaps, Great Harvest Bread Company
Fair Housing Month, April 2016
National Library Week, April 10-16
National Volunteer Week, April 10-16
(III) City Manager Public Announcements
Clean Up Evanston, April 23, 2016
Rodent Control Report
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
(VI) Special Order of Business: Appeal of Certificate of Appropriateness
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City Council Agenda April 11, 2016 Page 2 of 9
(VII) Consent Agenda: Alderman Wynne
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Miller
Planning & Development - Alderman Tendam
Human Services - Alderman Fiske
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) Appeal of Certificate of Appropriateness Denial for Roof Replacement from
Clay Tile to Asphalt Shingles, 1012 Lake Street
City staff recommends upholding the December 15, 2015 Preservation
Commission decision denying a Certificate of Appropriateness (COA) for the
replacement of the ceramic tile roof with fiber glass shingles on the building at
1012 Lake St..
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting March 28, 2016
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through March 20, 2016 $2,674,316.30
(A2) FY2016 City of Evanston Bills – April 12, 2016 $3,820,884.90
Credit Card Activity -- Period ending February 29, 2016 $196,686.18
For Action
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City Council Agenda April 11, 2016 Page 3 of 9
(A3.1) Approval of 2016-2018 Renewal of Building Automation Service Agreement
for HVAC Systems with Siemens Industry Inc. for Police Headquarters
Staff recommends City Council authorize the City Manager to execute a three
year, single source service agreement for the Building Automation System (BAS)
with Siemens Industry Inc. (585 Slawin Court, Mount Prospect, IL 60056) in the
amount of $27,220.00 for FYI 2016, $27,880.00 for FYI 2017 and $28,500.00 for
FYI 2018 to cover hardware/software and service visits for the HVAC system in
the City of Evanston Police Headquarters. Funding is provided by Facilities
Account 100.19.1950.62509 with a 2016 budgeted amount of $74,845.00.
For Action
(A3.2) Approval of Contract with Gewalt-Hamilton Associates, Inc. for Various
Parking Lot Improvement Engineering Design Services (RFP No. 16-22)
Staff recommends City Council authorize the City Manager to execute an
engineering services contract for the Various Parking Lot Improvement
Engineering with Gewalt-Hamilton Associates, Inc. (625 Forest Edge Drive,
Vernon Hills, IL 60061) in the amount of $144,650. Funding will be provided from
the Parking Fund (Account 505.19.7005.65515) in the amount of $120,700 and
from the CIP Fund (Account 415.40.4116.65515) in the amount of $23,950.
For Action
(A3.3) Approval of Contract with Glenbrook Excavating & Concrete, Inc. for Water
Main Improvements, Lining and Street Resurfacing Project CIP 1 (Bid No.
15-60)
Staff recommends City Council authorize the City Manager to execute a contract
for the Water Main Improvements, Lining and Street Resurfacing Project with
Glenbrook Excavating & Concrete, Inc. (1350 N. Old Rand Road, Wauconda, IL
60084) in the amount of $1,637,841.00. Funding will be provided from the Water
Fund (Account 513.71.7330.65515 – 416503) in the amount of $1,346,814.50,
the CIP Fund (Account 415.40.4116.65515 – 416503) in the amount of
$245,685.50, and the Sewer Fund (Account 515.40.4535.65515 – 416507) in the
amount of $45,341.00.
For Action
(A3.4) Approval of Contract with Garland/DBS, Inc. for Water Plant Roof and
Masonry Repair
Staff recommends that City Council authorize the City Manager to execute a
contract for Water Treatment Facility Roof and Masonry Improvements with
Garland/DBS, Inc. (3800 East 91st St, Cleveland, OH 44105) in the amount of
$511,273. Funding for this work will be from the Water Fund, Account
513.71.7330.65515 – 716004, which has an FY 2016 allocation of $550,000.
For Action
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City Council Agenda April 11, 2016 Page 4 of 9
(A3.5) Approval Agreement with A. Lamp Concrete Contractors Inc. for Emerson-
Ridge-Green Bay Construction
Staff recommends City Council authorize the City Manager to make a
recommendation to the Illinois Department of Transportation to award the
Emerson Street, Ridge Avenue and Green Bay Road Corridor Project to the low
bidder, A. Lamp Concrete Contractors Inc. (800 W Irving Park Rd, Schaumburg,
IL 60193) in the amount of $11,173,775.42. Funding in the amount of $8,334,943
was authorized by City Council on January 11, 2016. Additional project funding in
the amount of $2,838,832 is detailed in the staff report and will not be needed
until 2017.
For Action
(A3.6) Approval of Engineering Services Agreement with Teska Associates, Inc.
for Gibbs-Morrison Center Site Improvements (RFP No. 16-04)
Staff recommends City Council authorize the City Manager to execute a contract
for professional services related to the Gibbs Morrison Cultural Center Site
Improvement Project with Teska Associates, Inc. (627 Grove Street, Evanston, IL
60201) in the amount of $77,641.00. Site improvements include a stormwater
management system, more effective outdoor programming space, an access
drive with accommodations for solid waste disposal and site security features.
Funding will be provided from the Capital Improvement Program (CIP) General
Obligation Bonds (Account 415.40.4116.62145 – 616020) in the amount of
$37,641.00 and from the Sewer Fund (Account 515.40.4535.62461) in the
amount of $40,000.00.
For Action
(A3.7) Approval of Contract with Kovilic Construction Company Inc. for Dredging
of the Church Street Boat Ramp
Staff recommends that City Council authorize the City Manager to execute a
contract in the amount of $20,500 with Kovilic Construction Company, Inc., (P.O.
Box 939, 3721 N. Carnation Street, Franklin Park, IL 60131) for the dredging of
the Church Street Boat Harbor. Funding will be provided from the Parks,
Recreation and Community Services Business Account 100.30.3065.65050,
Church Street/Lakefront Operations. Additionally, this expense will be offset from
fees collected from sales of boat launch permits (Revenue Business Unit
100.30.3080.53565 Church Street/Lakefront Operations).
For Action
(A3.8)Approval of Contract Renewal with Krave LLC to Operate Lakefront
Concessions
Staff recommends that City Council authorize the City Manager to execute a one
(1) year contract renewal with Krave LLC for the Church and Clark Street food &
drink stand and the lakefront mobile concessions (Lighthouse, Clark St.,
Greenwood St., South Blvd. and Lee Street) for the 2016 season.
For Action
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City Council Agenda April 11, 2016 Page 5 of 9
(A4) Approval of a Sidewalk Café for Red Robin Burger Works, 1700 Maple
Staff recommends City Council approval of first-time application for a sidewalk
café permit for Red Robin Burger Works, a Type 2 restaurant located at 1700
Maple Avenue.
For Action
(A5) Resolution 26-R-16 Motor Fuel Tax Funds Use for Roadway Construction
Staff recommends City Council approval of Resolution 26-R-16 authorizing the
use of Motor Fuel Tax Funds in the amount of $1,400,000 for street resurfacing.
Funding will be provided from the Motor Fuel Tax Fund (Fund #200) which has a
total budget allocation of $1,710,000.
For Action
The following two items (A6.1 and A6.2) are related to the Blight Reduction Program
(A6.1) Resolution 22-R-16 Authorizing Participation in the Blight Reduction
Program
Staff recommends adoption of Resolution 22-R-16 authorizing the City to
participate in the Blight Reduction Program (BRP) with funding in the not to
exceed amount of $455,000 from the Illinois Housing Development Authority to
be spent during FY2016 and FY2017. BRP funds will be used to acquire and
demolish vacant/blighted 1-4 unit residential properties in designated census
block groups in Evanston. BRP is a new source of funding and may be layered
with CDBG revolving loan funds if costs on individual properties exceed the BRP
maximum of $35,000 per unit. $340,000 is budgeted in CDBG account
220.21.5280.65535.
For Action
(A6.2) Resolution 27-R-16 Authorizing the City of Evanston to Increase the
FY2016 Budget for the Affordable Housing Fund
Staff recommends City Council adoption of Resolution 27-R-16 authorizing the
City Manager to Increase the FY2016 Budget for the Affordable Housing Fund by
$455,000 to a New Total of $929.347. This change will bring the total FY 2016
Budget as amended to $304,949,806. Per Resolution 18-R-16, funding will come
from the Blight Reduction Program (BRP) funded by the US Treasury and
administered by the Illinois Housing Development Authority in the not to exceed
amount of $455,000.
For Action
(A7) Resolution 25-R-16 Authorizing that Payments Relating to FY2016 Capital
Improvement Plan Projects Be Reimbursed by the Subsequent 2016
General Obligation Bond Issuance
Staff recommends City Council adoption of Resolution 25-R-16 authorizing that
payments relating to FY2016 Capital Improvement Plan (CIP) project
expenditures up to $13,018,000 to be reimbursed by the subsequent 2016
General Obligation (GO) bond issuance.
For Action
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City Council Agenda April 11, 2016 Page 6 of 9
(A8) Resolution 24-R-16 for ROW Agreement with Wide Open West
Staff recommends City Council adoption of Resolution 24-R-16, authorizing the
City Manager to negotiate and execute a Right-of-Way Agreement with Sigecom,
LLC, d/b/a WOW! Internet, Phone and Cable (WOW), 1674 Frontenac Road,
Naperville IL for the construction of a dark fiber communications network in the
public right-of-way to be leased by Verizon Communications. No City funding is
required for this fiber optic cable installation. WOW will be assessed permit fees
to be deposited into Right-of-Way account 2630.52126.
For Action
(A9) Ordinance 38-O-16 Amending the City Code to Establish a 4-Way Stop
Control at the Intersection of Ashland Avenue and Grove Street
Staff recommends adoption of Ordinance 38-O-16 by which the City Council
would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a
4-Way Stop Control at the intersection of Ashland Avenue and Grey Street. The
2nd ward Alderman has requested suspension of the rules to allow Introduction
and Action at the same meeting. Funding will be through the General Fund-
Traffic Control Supplies (100.40.4520.65115), with a budget of $40,000 for FY
2016.
For Introduction and Action
(A10) Ordinance 40-O-16 amend Title 10, Motor Vehicles and Traffic, Chapter 11,
Traffic Schedules, Section 22: Evanston Resident Only Parking
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 40-O-16 amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 22: Evanston Resident Only Parking
District subsection (B) District E-2 boundaries: to delete Clyde Avenue, Callan
Avenue and Elmwood Avenue from Howard Street to the first alley north of
Howard Street.
For Introduction
(A11) Ordinance 41-O-16, Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 18(B): Resident Parking Only District
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 41-O-16 amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 18(B): Resident Parking Only District 2 to
read: 2. Those residents having a legal address on the west side of Ridge
Avenue between Austin Street and Harvard Terrace.
For Introduction
(A12) Ordinance 35-O-16, Decreasing the Number of Class T Liquor Licenses for
Now We’re Cookin’, Inc. d/b/a Now We’re Cookin’, 1601 Payne Street, Unit C
Staff recommends City Council adoption of Ordinance 35-O-16, which amends
Evanston City Code of 2012 Subsection 3-4-6-(T), as amended, to decrease the
number of authorized Class T liquor licenses from three (3) to two (2). Now
We’re Cookin’, Inc, d/b/a Now We’re Cookin’, 1601 Payne Street, Unit C, is not
renewing its liquor license.
For Introduction
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City Council Agenda April 11, 2016 Page 7 of 9
(A13) Ordinance 39-O-16, Autobarn Place Private Street Addition to City Street
System
Staff recommends approval of Ordinance 39-O-16 renaming Shure
Drive/Brummel Place to Autobarn Place as a Private Street. The 8th ward
Alderman has requested suspension of the rules to allow Introduction and Action
at the same meeting.
For Introduction and Action
(A14) Ordinance 36-O-16, Adding Title 3, Chapter 32, “Massage Establishment”
Staff recommends City Council adoption of Ordinance 36-O-16, to address
ongoing community concerns and provide an enforcement tool related to illegal
sexual activities at massage establishments. City staff reviewed and considered
comparable massage establishment statutes from similarly situated jurisdictions.
The proposed ordinance clearly ties into state licensing requirements and makes
City inspections and enforcement actions follow a clear path. Ordinance 36-O-16
was introduced at the March 28, 2016 City Council meeting.
For Action
(A15) Ordinance 25-O-16, Decreasing the Number of Class C Liquor Licenses for
Dow Escondido, LLC d/b/a Hilton Orrington, 1700 Orrington Avenue
Local Liquor Commissioner recommends City Council adoption of Ordinance 25-
O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as
amended, to decrease the number of authorized Class C liquor licenses from
twenty (20) to nineteen (19). Dow Escondido, LLC d/b/a Hilton Orrington
(“Company”), 1700 Orrington Avenue, no longer is the owner of the premises as
it was sold to a new corporate entity. Ordinance 25-O-16 was introduced at the
March 28, 2016 City Council meeting.
For Action
(A16) Ordinance 27-O-16, Increasing the Number of Class C Liquor Licenses for
Twice & Thrice, LLC d/b/a LuLu’s, Taco Diablo, and Five & Dime, 1026
Davis Street
Local Liquor Commissioner recommends City Council adoption of Ordinance 27-
O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as
amended, to increase the number of authorized Class C liquor licenses from
twenty (20) to twenty-one (21) and permit issuance of a Class C license to Twice
& Thrice, LLC d/b/a LuLu’s, Taco Diablo, and Five & Dime, 1026 Davis Street.
Ordinance 27-O-16 was introduced at the March 28, 2016 City Council meeting.
For Action
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City Council Agenda April 11, 2016 Page 8 of 9
(A17) Ordinance 30-O-16, Increasing the Number of Class D Liquor Licenses for
Dash S Corporation d/b/a The Funky Monk, 618 ½ Church St
Local Liquor Commissioner recommends City Council adoption of Ordinance 30-
O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to increase the number of authorized Class D liquor licenses from fifty-
two (52) to fifty-three (53), and permit issuance of a Class D license to Dash S
Corporation d/b/a The Funky Monk, 618 ½ Church Street. Ordinance 30-O-16
was introduced at the March 28, 2016 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(The April 11, 2016 Planning and Development meeting has been cancelled.)
RULES COMMITTEE
(R1) Approval of Appointment of Alderman Melissa Wynne to the Administration
and Public Works Committee
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Approval of West Village Business Association Application for the
Evanston Great Merchants Grant Program
Staff and the Economic Development Committee recommend to City Council
approval of $6,800 in Great Merchant Grant funding for the West Village
Business Association to be used for seasonal plantings. Funding will be through
the Economic Development Business District Improvement Fund
(#225.15.5300.65522), with a budget of $250,000 to fund both the Great
Merchant Grant Program and the Storefront Modernization Program.
For Action
(O2) Approval of Revisions to Storefront Modernization Program Guidelines
Staff and the Economic Development Committee recommend additional revisions
to the Storefront Modernization Program Guidelines to clarify eligibility rules and
maximum grant amounts as well as changes to program administration.
For Action
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City Council Agenda April 11, 2016 Page 9 of 9
(O3) Approval of Le Tour de Noir Enterprise Evanston Request for
Reimbursement
The Economic Development Committee and staff recommend providing
reimbursement to members of the Evanston Black Business Consortium totaling
$1,117.90 for costs associated with the Le Tour de Noir Enterprise Evanston.
Funding will be through the Economic Development Business
Retention/Expansion Fund (#225.15.5300.62662), with a budget of $300,000.
For Action
MEETINGS SCHEDULED THROUGH APRIL 2016
Upcoming Aldermanic Committee Meetings
Wed, Apr 12 7 pm Northwestern University/City Committee
Mon, Apr 18 7 pm City Council meeting
Tues, Apr 19 7 pm Housing & Community Development Act
Wed, Apr 20 6:30 pm M/W/EBE Advisory Committee
Mon, Apr 25 6 pm A&PW, P&D, City Council meetings
Wed, Apr 27 6 pm Transportation/Parking Committee
Wed, Apr 27 7 pm Economic Development Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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For City Council meeting of April 11, 2016 Item SP1
Special Order of Business 1012 Lake Street – Appeal of COA Denial of Roof
Replacement with Fiberglass Shingles
For Action
To: Honorable Mayor and Members of the City Council
From: Mark Muenzer, Director of Community Development
Damir Latinovic, Planning and Zoning Administrator
Carlos Ruiz, Historic Preservation Coordinator
Subject: 1012 Lake Street – Appeal of Certificate of Appropriateness Denial for
Roof Replacement from Clay Tile to Asphalt Shingles
Date: March 31, 2016
Recommended Action:
City staff recommends upholding the December 15, 2015 Preservation Commission
decision denying a Certificate of Appropriateness (COA) for the replacement of the
ceramic tile roof with fiber glass shingles on the building at 1012 Lake Street. Staff
concurs with the Preservation Commission’s decision to approve a COA for the
replacement of the ceramic tile roof with similar ceramic tile material. The property is an
Evanston landmark and located within the Evanston Ridge Historic District.
Background
St. Mary’s Church, owner of the landmark building (St. Mary’s Parish Center building),
submitted an application in fall of 2014 to replace the clay tile roof on the landmark
building with fiberglass shingles to match the roofing material on the main church
building located at 1421 Oak Ave., also a designated landmark within the Evanston
Ridge Historic District. At the November 18, 2014 meeting, the Preservation
Commission recommended repairing or restoring the clay tile on the roof instead of
replacing it with fiberglass shingles. The Commission voted unanimously to table the
application and added that if the clay tile roof is used and replaced the project would not
have to be reviewed by Preservation Commission again and could be approved
administratively (by staff).
On December 15, 2015, St. Mary’s Church presented their application to the
Preservation Commission again describing two options for roof replacement:
Proposal A - Replace the existing clay tile with clay tile at a cost of $199,700; or
Proposal B - Replace the clay tile with fiberglass shingles at a cost of $88,000.
Additionally, the Proposal B included restoration of front elevation
dormers and removal of rear dormers.
Memorandum
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The applicant explained they are proposing to replace the roof with fiberglass shingles
to match the roof of the main church building and because the tile option is prohibitively
expensive. However, the Commission still approved the replacement of the roof with
clay tile material including the restoration of the front dormers and removal of the rear
dormers. The Commission thereby denied the applicant’s proposal for roof replacement
with fiberglass shingles.
Proposal A –Restoration of clay tile or replacement in kind (Approved)
Proposal B –Replacement of clay tile with fiberglass shingles (Denied)
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Appeal
On March 14, 2016 St. Mary’s Church submitted an Appeal application. The applicant
states the restoration of the existing tile roof or installation of new tile roof is not practical
due to the cost of this option. The applicant states in-kind replacement of the clay tile
roof will cost approximately $100,000 more than replacement of the roof with fiberglass
shingles. The option to replace the roof with clay tile was submitted to demonstrate the
significant cost difference between the two options.
The applicant contends the goal of the project was to standardize the roofs on the
campus with a new shingle roof on the Parish Center complementing the existing
shingle roof on St. Mary’s Church. The applicant notes this would also result in
significant cost savings over time because a new tile roof would require periodic
maintenance. Installation of a new shingle roof would also allow St. Mary’s Church to
prevent the prohibitive cost associated with the required maintenance of the existing
clay tile roof, if it is restored.
1012 Lake Street (Parish Center) 1421 Oak Avenue (St. Mary’s Church)
Proposal B Match Campus Material Context
Staff recognizes the existing St. Mary’s Church already has a shingle roof and with the
proposed fiberglass shingle roof on the Parish Center, the two buildings would have
roofs that match in color and style.
Per the City’s Historic Preservation Ordinance, a denial of the Certificate of
Appropriateness (which is required prior to issuance of the building permit) by the
Preservation Commission can be appealed to the City Council. The City Council is the
final determining body in this case.
Legislative History
December 15, 2015 – The Preservation Commission unanimously denied the Proposal
B (replacement of the roof with fiberglass shingles) and approved Proposal A
(replacement or restoration of the clay tile roof).
March 17, 2015 – The Preservation Commission tabled the review of the project without
any discussion per applicant’s request.
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November 17, 2014 – The Preservation Commission unanimously tabled the proposed
application to replace the existing clay tile roof on the St. Mary’s Parish Center building
with fiberglass shingles and recommended the applicant restore the existing clay tile
roof or replace it in-kind with similar style clay tiles.
Attachments
- 1012 Lake Street Application for Appeal
- Applicant’s letter to Preservation Commission dated October 28, 2014
- Application for Certificate of Appropriateness for December 15, 2015
Preservation Commission meeting
- Preservation Commission meeting minutes 11/18/2014 and 12/15/2015
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October 28, 2014
Mr. Carlos Ruiz
Preservation Coordinator
City of Evanston
Community Development Department
Planning & Zoning Division
Lorraine H. Morton Civic Center
2100 Ridge Avenue, Room 3201
Evanston, IL 60201
Dear Mr. Ruiz
St Mary’s Parish of Evanston is in our 150th Anniversary year as a Historic Parish in Evanston and will be
celebrating our anniversary next spring. As part of this event the Parish has embarked on a campus
upgrade program to beautify, renew and restore several facilities on our campus. We have recently
provided handicap accessible ramp improvements to the Church and Parish center, repaired the church
roof with new fiberglas shingles and are in process of restoring the church doors and stained glass
panels at the front of the church. We are very excited to have accomplished these improvements and
have received many encouraging complements from our parish and neighboring community.
The Parish through the building and grounds committee has been planning for several months the
design of a new replacement sign for the church and additional improvements to the parish center
facility on campus. Our Identity signage with important services information needs to be displayed to
the community visually apparent from the street to passersby. The B&G committee has engaged a
signage contractor to propose a plan and reviewed several renderings and mockup for signage.
In addition, the Parish Center former convent roof and dormers are in serious deterioration and need
repair and replacement, we have solicited bids to replace the roof with new shingles to match the
recently repaired church roof to integrate the campus character with the intent to modify and restore
the dormers on the roof specifically at the front and side elevations.
To accomplish these improvements prior to the Parish 150th, we are submitting an application for
Preservation Review of our plans and anticipate presenting to the Historic Commission at the November
19th meeting. Attached is the application for Preservation Review, with 6 copies of attachments of site
plans, elevation views and character renderings of the proposed improvements.
Should you need any additional information or have questions regarding our submittal please contact
me directly at my cell 313‐610‐3663. We look forward to our opportunity to present our plans.
Sincerely,
Andy Vazzano, FAIA Member of St. Mary’s Parish Building & Grounds Committee
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St. Mary’s Parish Buildings Improvement Program
Completed Projects
•New handicap accessible ramps at Church and Parish Center
•New fiberglas single roof on Church building
•Restore church front doors and stained glass (in process)
Proposed Projects
•Install new Church sign at corner of Lake and Oak Streets
•Repair damage roof and sub-structure on Parish Center (revised proposal 10-2015)
•Rebid with specialty Roof contractor per Historic Commission direction
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St. Mary Parish Roof Improvement Program
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View of St. Mary Parish Center & Church
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St. Mary Catholic Church Roof Replacement
Completed 2014
New Fiberglas Shingle Roof
Gray slate color
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Existing Parish Center Roof Improvement
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Front & Side Lake Street View
Roof currently in major disrepair,
needs replacement this winter
Clay tile damaged, extensive roof
leaks, needs major repair or
replacement
Dormers boarded over need
restoration at both sides
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South Roof View with Dormers
Dormers provided natural
light to attic level dorm
rooms of former convent.
Current use is storage
only
South Roof Dormers not
part of original building,
exhibiting major leaks,
flashing failure at valleys
Roof deck needs new
wood substructure repair
at valleys, new flashing.
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Proposal A Restore Clay Tile Proposal B Fiberglas Shingles
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Proposal A Front Elevation Lake Street View
Replace damaged clay tile with
new clay tile to match existing
tile and color
Restore dormers on front and
side elevations with new copper
seam roof and new window
Key concern is all tile is required
to be removed to inspect roof
damage, broken tiles will need
replacement.
Estimated cost
Marshall Roofing $237,000
Rebid: Rennaissance Roofing
$199,700
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Proposal B Match Campus Material Context
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Proposal B Front Elevation Lake Street View
Replace damaged clay tile with
new fiberglas shingle roof to
match church type and color
Restore dormers on front and
side elevations with new copper
seam roof and new window
interiors due to construction
quality or flashing
constructability
Estimated cost:
Marshall Roofing $ 235,000
Rebid: Mortensen $ 88,000
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Proposed Rear Elevation
Replace damaged clay tile with new
clay tile or fiberglas shingle roof to
match church type and color
Restore dormer over stairway with
new copper seam roof and new
window
Remove other dormers, not part of
the original construction, repair
roof structure with new roof deck
and additional clay tile or fiberglas
shingles.
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Neighborhood Context Ridge Historic District
Lake and Oak- adjacent buildings with shingled roofs Emanuel United Methodist slate to shingle roof
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Existing Proposed
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--------------------------------PROPOSAL------------------------------------
Renaissance Roofing
I N C O R P O R A T E D
Tile & Slate Roof Systems
www.claytileroof.com
1-800-699-5695
BELVIDERE/CHICAGO OFFICE ST.LOUIS OFFICE
P.O. Box 5024 Rockford, IL 61125-0024 2306 Lemp Ave.
2231 Hawkey Dr., Belvidere, IL 61008 St. Louis, MO. 63104
815/547-1725 Fax 815/547-1425 314/772-6222 Fax 314/772-6224
Investment amount(s) are valid for thirty (30) days from the date of the proposal.
Document – R12
STATE OF ILLINOIS UNLIMITED LICENSED CITY OF ST. LOUIS, MISSOURI
ROOFING CONTRACTOR LICENSE NO. 104-011318 BUSINESS LICENSE NO. LC7565360
February 17, 2015
St. Mary’s Catholic Center
1012 Lake Street
Evanston, IL. 60201
ATTN: Andy Vazzano
W) 312.641.6625 Email) andy.vassano@smithgroupjjr.com
ATTN: Jim O’malley
W) 773.774.2727 C) 773.590.1084 Email) jmo6835@aol.com
RE: ROOF RESTORATION
We hereby propose to do the following roof restoration on your Ludowici Fireflash Straight Barrel Mission
style clay tile roof.
Roof Restoration Project
A) Erect scaffolding around entire upper main roof and lower south chapel wing perimeters to a ensure
safe, roof level work platform, including canopy over north side main entrance to protect pedestrians
entering and leaving building.
B) Protect existing gutter system to prevent potential damage during roof restoration project.
C) Carefully remove existing tiles and trim tile accessories from entire upper main roof and lower south
chapel wing roof area, and save good sound tiles and trim tiles for re-installation later.
D) Remove the existing wood batten system (under tile) and dispose of.
E) Deconstruct, remove and dispose of 7 (of 8) south side dormers. Dormer above stairwell on south
side, plus the north, east, and west dormers to remain.
F) Remove the existing standing seam roof panels, trim metal, and base perimeter flashings from the 4
remaining dormers.
G) Remove the existing chimney flashings, valley metal, wall flashings, and lead plumbing stack flashings
(13 locations).
H) Remove existing felt underlayment down to bare deck and dispose of.
I) Furnish and install new 2x10 roof rafters, filling in where dormers were removed.
J) Furnish and install new 1x6 roof decking over openings where dormers were removed.
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-------------------------------PROPOSAL-------------------------------------
Investment amount(s) are valid for thirty (30) days from the date of the proposal.
Document – R12
STATE OF ILLINOIS UNLIMITED LICENSED CITY OF ST. LOUIS, MISSOURI
ROOFING CONTRACTOR LICENSE NO. 104-011318 BUSINESS LICENSE NO. LC7565360
K) Replace any additional deteriorated wood roof decking, as needed ($6.75 per square foot).
L) Furnish and install new ice and water shield underlayment along bottom 3 feet of roof perimeters,
around chimneys, in valleys, along walls, over dormer roofs 100%, and around plumbing stacks. Note:
Renaissance Roofing highly discourages installing ice and water shield over 100% of the roof
surfaces. Currently there is no ventilation and installing ice and water shield 100% will create a
moisture/vapor barrier, preventing any moisture buildup from escaping. This proposal does
contain an option for ice and water shield over 100% of the roof surface, if proper ventilation is
specified.
M) Furnish and install 2 layers new 30 lb. felt underlayment (60 lb. per square) over the entire roof area.
N) Furnish and install new red rosin slip-sheet over dormer roofs, which allow the copper panels to move
freely during expansion and contraction.
O) Furnish and install new pressure-treated 2x4 wood batten system over the entire upper main roof and
lower south chapel wing roof areas.
P) Furnish and install new 16 oz. copper chimney flashings, wall flashings, and valley metal.
Q) Pop-rivet, flux, and solder flashing seams with 50/50 solder.
R) Seal chimney and wall flashings to brick with colored urethane sealant.
S) Furnish and install new 4 lb lead plumbing stack flashings (13 locations). Note: A $250.00 credit will
be applied to each plumbing stack location that is removed.
T) Furnish and install new 16 oz. copper dormer perimeter flashings, dormer windowsill flashing, and
radius dormer standing seam roof panels for each dormer location. Larger flashings along dormer
sides to be installed, allowing tiles to be installed approximately 3” away from dormer sides, so water
can drain freely around dormers. Tiles installed directly against dormer sides were determined as a
source of multiple leaks.
U) Furnish and install new (custom size) Anderson A-series direct set spring-line windows, including 3½”
radius wood trim at each (4) dormer location.
V) Re-install the original tiles and trim tile accessories with appropriate length of copper nails. Tiles
salvaged from the lower south chapel wing will be used to complete the upper main roof area 100%,
including filling in where dormers were removed. New tiles will be utilized for completing the
lower south chapel wing.
W) Furnish and install new Ludowici Straight Barrel Mission Style clay tiles and trim tiles over the entire
lower south chapel wing, including custom tapered tiles for radius section of roof, and fastened with
appropriate length copper nails.
X) Mortar hips with colored mortar to match tiles as close as possible.
Y) Clean up and remove all debris created by our work from the job site.
*The above Roof Restoration work to be completed for the total investment of $ 199,710.00 and
payable as follows:
$50,000.00 initial deposit payable upon acceptance of this proposal
$40,000.00 installment payable upon commencement of work
$50,000.00 installment payable upon 50% completion of work
$59,710.00 installment payable upon 100% completion of work
*Acceptance Roof Restoration Total Investment ($199,710.00) _________________________________
(Credit cards (VISA/MC) accepted, a 4% convenience fee applies.) (Signature Required)
Date: ________________________________________
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-------------------------------PROPOSAL-------------------------------------
Investment amount(s) are valid for thirty (30) days from the date of the proposal.
Document – R12
STATE OF ILLINOIS UNLIMITED LICENSED CITY OF ST. LOUIS, MISSOURI
ROOFING CONTRACTOR LICENSE NO. 104-011318 BUSINESS LICENSE NO. LC7565360
Option 1: To furnish and install new ice and water shield underlayment over the entire roof,
including the entire lower south Chapel wing, with 1 layer of new 30 lb. felt underlayment over the entire
roof area, ADD $1,750.00. This Option should be accepted only if the proper ventilation is installed.
*Acceptance Option Total Investment ADD ($1,750.00) _________________________________
(Credit cards (VISA/MC) accepted, a 4% convenience fee applies.) (Signature Required)
Date: ________________________________________
Alternate 1: To furnish and install new 20 oz. copper for all flashings (i.e. dormers, chimneys,
valleys, etc.), in lieu of standard 16 oz. copper, ADD $1,350.00.
*Acceptance Alternate Total Investment ADD ($1,350.00) _________________________________
(Credit cards (VISA/MC) accepted, a 4% convenience fee applies.) (Signature Required)
Date: ________________________________________
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-------------------------------PROPOSAL-------------------------------------
Investment amount(s) are valid for thirty (30) days from the date of the proposal.
Document – R12
STATE OF ILLINOIS UNLIMITED LICENSED CITY OF ST. LOUIS, MISSOURI
ROOFING CONTRACTOR LICENSE NO. 104-011318 BUSINESS LICENSE NO. LC7565360
General Terms and Conditions
By accepting this proposal, owner agrees to accept financial responsibility for all necessary permits and fees, directly associated
with the proposed work, as required by the local municipalities.
All proposed adjustments or additional work that was not included in the original proposal will be completed on a change order
form indicating additional cost, labor, and materials. This is to be signed by the sales person/operations manager and customer.
Any and all salvaged materials will become property of Renaissance Roofing Inc.
NOTICE: Moisture that has entered into the building prior to our installation or repair of the roofing system may result in
mold growth. We disclaim any and all responsibility for damages to person or property arising from or relating to the presence
of mold in the building. By executing the contact, Owner 1) releases us from any and all claims Owner and Owner’s (a) family
members, (b) employees, (c) tenants or (d) any other building occupants may have as a result of such mold growth and 2) agrees
to defend, indemnify and hold us harmless from any and all penalties, actions, liabilities, costs, expenses and damages arising
from or relating to the presence of mold in Owner’s building.
By accepting this proposal owner attests to having suitable insurance coverage for the address where work is to be performed. If
Renaissance Roofing, Inc. (“company”) brings action to collect any amounts owed by you to this company, this company shall be
entitled to recover reasonable attorneys’ fees, court costs and other collection costs from you, IN ADDITION to any other relief
to which this company shall be entitled.
*Acceptance _______________________________
Date: ______________________________
(Signature Required)
Respectfully submitted,
Greg Derry
Roof Consultant
Renaissance Roofing, Inc will issue a 10-year written warranty that the workmanship performed on the parts that
are warrantable to remain free of defects in workmanship. This warranty will be issued only when the work is
completed and all payments by the owner are made in full as per the contract.
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APPROVED
Page 1 of 8
Preservation Commission
MEETING MINUTES
EVANSTON PRESERVATION COMMISSION
Tuesday, December 15, 2015,
7:00 P.M.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2200
Members Present: Robert Bady, Elliott Dudnik, Julie Hacker, Amy Riseborough, Tim Schmitt,
Karl Vogel, Jack Weiss, and Diane Williams.
Members Absent: Ken Itle, and Sally Riessen Hunt
Staff Present: Carlos D. Ruiz Preservation Coordinator
Presiding Member: Diane Williams, Chair
CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Williams called the meeting to order at 7:10 p.m.
OLD BUSINESS
A. 1012 Lake Street (L/RHD) – James M. O’Malley, applicant. Replace clay tile roofing
material: (Proposal A) with clay tile; (Proposal B) with fiber glass shingles. Restore front
elevation dormers and remove rear dormers. Applicable standards: [Alteration] 1, 2, 3, 5, 6,
9 and 10.
Dominic Hilaire introduced Andy Vazzano. A. Vazzano presented rebids for Proposal A
(replace damaged clay with new clay to match existing tile and color, restore dormers on
front and side elevations with new copper seam roof and new window). Estimated costs:
Marshall Roofing $237,000; Rebid: Renaissance Roofing $199,700. A. Vazzano said the
rear south non-original dormers have considerable damage and will be removed. Rebids for
Proposal B (replace damaged clay tile with new fiber glass shingle to match church type and
color, restore dormers on front and side elevations with new copper seam roof and new
window) Estimated costs: Marshall Roofing $235,000; Rebid: Mortensen $88,000.
Andy Vazzano said they would like some direction from the Commission to either proceed
with Proposal A (clay tile), or to approve or reject the fiber glass shingle (Proposal B). Also
the rear of the building has dormers with considerable damage in an area used now for
storage. The majority of water leakage occurs around these dormers. In response to
questions from J Weiss and D. Williams, A. Vazzano said the rear dormers are not original
(except the one on the left) and built in the 1940s when dorm rooms were added in the attic
area. The south dormers are of different construction than the original dormers. In response
to J. Hacker’s question, A. Vazzano said the original construction of the roof on the church
was slate.
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APPROVED
Page 2 of 8
Preservation Commission
Jim Wolinski of 2242 Lincolnwood said he is a member of St. Mary’s Parish and a member
of the Grounds Committee. As Community Development Director he supervised with C. Ruiz
the preservation function of the City for some 20+ years; worked on the Northeast Historic
District, worked on revisions to the Ordinance change in the early 1990s, and he feels very
strongly about preservation in Evanston. However, he did not feel that strongly about the
clay tile roof. He said with the church roof replacement, it adds certain style, and it does not
fit in with the clay tile and the clay tile does not complement the church. The cost difference
of $100,000 for a clay tile roof, guaranteed for 3 years, as opposed to a fiber glass shingle
roof that would be guaranteed for 40 years, it does not make sense.
James Wolinski said no historical significance would be lost by putting the fiber glass shingle
roof on the building. He does not believe clay tile belongs in northern climates. For people
who own homes with clay tile roof, it is a continuous source of a headache, and one has to
have money. St. Mary’s could use the funds in better ways rather than continually working
on a roof. For example, St. Vincent DePaul Society of St. Mary’s Church has given has
given over $100,000 to 95% non-members of the Church, but for rent subsidies, utility
subsidies and food vouchers. They are trying to maintain the low to low moderate income
people in this community. J. Wolinski said he would rather see those $100,000 again spent
in helping people who are either in social security or social security disability.
In response to a question from D. Dudnik, A. Vazzano said the Mortensen bid is not
comparable in terms of its specifications and it does include replacing the tiles on the back
of the church on the cone shape. It is $40,000 of additional replacement tiles in the
Mortensen Bid. He said is one thing to look at the price vs. to look at the quality.
Renaissance seems to be extremely qualified.
Carlos Ruiz said the Preservation Ordinance provides for economic hardship if the
Commission approves the clay tile. The applicants could then come back for economic
hardship. They would have to show that it is economic hardship for St. Mary’s to do the clay
tile. The other alternative would be if the Commission denies the fiber glass shingles, the
applicants could appeal. The applicants now are asking the Commission to rule on either
one. The preferred option is the fiber glass shingles.
Elliott Dudnik and Karl Vogel noted that clay tile is more economical over time; it has lasted
80 years compared to the shingles. A. Vazzano said clay tile requires continuing
maintenance. James O’Malley St’ Mary’s volunteer said the clay tile needs maintenance
every 2 years at a cost of $2,200. Although the clay tile is good, the sheathing underneath is
not good and the tar paper has long gone. All of the plaster is falling apart. All of the
estimates are for reusing 80% of the tiles except for the conical portion, with no guarantee
that 75 years old tiles are not going to crack the moment they are reinstalled. The clay tiles
are nailed. Reason why they are seeking approval of the fiber glass shingles that will match
the shingles on the church.
Diane Williams said in looking at the standards for alteration, they are looking at
distinguishing features of the building itself; certainly the clay tile roof is one of those. She
understood the applicant’s concerns about maintenance and the cost issues. E. Dudnik and
J Weiss noted standard 2 “The distinguishing original qualities or character of a property,
structure, site or object and its environment shall not be destroyed” and standard 6
“Deteriorated architectural features shall be repaired rather than replaced, wherever
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APPROVED
Page 3 of 8
Preservation Commission
possible. In the event replacement is necessary, the new material should match the material
being replaced in composition, design, color, texture and other visual qualities.”
Diane Williams said the Commission empathizes with St. Mary’s mission. The issue is that
from the Commission stand point they are charged with looking at these projects based
upon the standards that are in the Ordinance.
It was motioned (J. Hacker) and seconded (K. Vogel) that at 1012 Lake Street replace the
clay tile roofing material with clay tile and restore the front elevation dormers and remove the
rear dormers with applicable standards for alteration 1, 2, 3, 5, 6, 9 and 10. The motion
passed unanimously. Vote: 8 ayes, 0 nays.
Andy Vazzano asked if Proposal B was rejected. D. Williams said yes, the Commission
approved Proposal A.
ADJOURNMENT
The meeting was moved and seconded to adjourn. A voice vote was taken and the motion was
approved at 9:54 p.m., December 15, 2015.
Respectfully submitted,
Carlos D. Ruiz, Senior Planner/Preservation Coordinator
Community Development Department/Planning and Zoning Division
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APPROVED
Page 1 of 2
Preservation Commission
MEETING MINUTES
PRESERVATION COMMISSION
Tuesday, November 18, 2014
7:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2200
Members Present: Kris Hartzell, Sally Riessen Hunt, Amy Riseborough, Garry
Shumaker, Scott Utter and Karl Vogel.
Members Absent: Dian Keehan Anne McGuire, Diane Williams, and Jack Weiss
Staff Present: Carlos D. Ruiz
Presiding Member: Garry Shumaker, Chair
Declaration of Quorum
With a quorum present, Chairman Shumaker called the meeting to order at 7:05 p.m.
…
NEW BUSINESS
A. 1012 Lake Street (L/RHD) - Dominic Hilaire, applicant. Remove clay tile roofing
material and replace with asphalt singles. Restore front and side dormers; remove
rear dormers [Alteration].
Reverend Greg Sakowicz and Andy Vazzano, representing St. Mary’s Church
presented the application to replace the Parish building clay tile roofing material and
replace with asphalt shingles and restore front and side dormers and remove all but
one dormer from the rear of the roof. G. Vazzano said that the church building at
the corner of Lake and Oak has a new roof with asphalt shingles. The intent is to
use the same shingles on the Parish building to match contextually that of the
church building on the campus and the surrounding buildings in the neighborhood.
Andy Vazzano said the clay tile roof and the dormers are deteriorated and severely
damaged. The concern is that if repairs were made, that the problems with the clay
tile and dormers will continue. The dormers on the front a sides will be restored to
the original condition. The clay tile is cracked and roofing contractors indicated that
the roof clay tile will be completely removed and the clay tile reset and damaged tile
replaced at a cost of over $350.000. The rear dormers will be removed except the
dormer over the stairs.
Commissioners noted that the clay tile roof was a significant architectural feature of
the landmark building and that the proposed asphalt shingle was not appropriate.
The Commission asked the applicants to explore the replacement of the clay tile in
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Page 2 of 2
Preservation Commission
kind. Staff will provide to the applicants the names of roofing companies that
specialize in clay tile roofing installation. The Commission also encouraged the
applicants to restore the clay tile roof and seek potential grants that could help with
the cost of roof restoration.
The Commission recommended repairing or restoring the clay tile on the roof, and
consult with Ludowici Roof Tile. Also repair the dormers with metal flashing.
Commissioners noted that the two buildings mentioned (St. Mary’s Church and the
Parish) have a different style. The proposed asphalt shingle for the Parish building
imitates slate, not clay tile. The Commission encouraged the applicants to pursue
grants and tax incentives to restore the clay tile roof.
The Commission indicated that removing the non-original dormers would be
considered appropriate. It was motioned (S. Riessen Hunt) and seconded (K.
Hartzell) to table the application stating that if the clay tile roof is used and comply
with the Commission’s recommendations, then it could be approved
administratively. The motion passed. Vote: 6 ayes, 0 nays.
…
ADJOURNMENT
The meeting was moved and seconded to adjourn. A voice vote was taken and the
motion was approved at 9:15 p.m., November 18, 2014.
Respectfully Submitted,
Carlos D. Ruiz
Senior Planner/Preservation Coordinator, Community Development Department
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, March 28, 2016
6:58 pm
Roll Call: Alderman Revelle Alderman Rainey
Alderman Braithwaite Alderman Wynne
Alderman Holmes Alderman Tendam
Alderman Miller (7:32pm) Alderman Fiske (7:05pm)
Absent: Alderman Wilson
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order at 6:58 pm,
after the Roll Call determined a quorum was represented.
Mayor Public Announcements and Proclamations
• Vietnam Veterans Day, March 28, 2016
o Mayor Tisdahl thanked Mrs. Maiworm for the Veteran’s items that were
passed out to the Council.
o Rickey Voss & Tim Lindwall were announced by the Mayor for their service
and being Veterans.
• Public Health Week, April 4-10, 2016
o Carl Caneva, Assistant Director of Health & Human Services, gave a brief
presentation.
City Manager Public Announcements
• Recognition of the Retirements of Robert Lloyd, Robert Crown Manager
o Lawrence Hemingway, Director of Parks, Recreation & Community Services,
gave a brief introduction and Wally Bobkiewicz, City Manager, presented a
plaque to Mr. Lloyd. Alderman Braithwaite, Ward 2, spoke a few words about
Mr. Lloyd.
• Recognition of the Retirements of Kate Todd, Executive Assistant to the City
Manager
o Wally Bobkiewicz, City Manager, gave a brief presentation and presented Mrs.
Todd with a plaque. Alderman Tendam, Ward 6, and Alderman Fiske, Ward 1,
both spoke a few words about Mrs. Todd.
Communications: City Clerk: No communications. 53 of 385
City Council Agenda March 28, 2016 Page 2 of 7
Public Comment:
1. Junad Rizki – Spoke on several issues. A) Snow & Leaf Signs, B) Parking
Garage, C) Water Department, D) Howard Street Theatre, E) Environmental
Issues, F) Robert Crown & Harley Clarke
2. Sue Whiting – Ryan Field Parking & Pedestrian Walkway
3. Joyce Leiss - Ryan Field Parking & Pedestrian Walkway
4. David Staub - Ryan Field Parking & Pedestrian Walkway
5. Andrea Versenyi - Ryan Field Parking & Pedestrian Walkway
6. Bill Blanchard - Ryan Field Parking & Pedestrian Walkway
7. Pamela Swenson - Ryan Field Parking & Pedestrian Walkway
8. Jane Grover – Congrats to Kate Todd & Robert Lloyd. Ryan Field Parking &
Pedestrian Walkway
9. Yui Russell - Ryan Field Parking & Pedestrian Walkway
10. Sue Beam (Spoke for Joan Handler) - Ryan Field Parking & Pedestrian Walkway
11. Mary Rosinski - Ryan Field Parking & Pedestrian Walkway
12. Bob Cruz - Ryan Field Parking & Pedestrian Walkway
13. Paula Weinbalm - Ryan Field Parking & Pedestrian Walkway
14. Steve Starkman - Ryan Field Parking & Pedestrian Walkway
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting March 14, 2016
(M2) Approval of Minutes of the Regular City Council Meeting March 21, 2016
For Action – APPROVED
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through March 6, 2016 $2,601,692.70
(A2) FY2016 City of Evanston Bills – March 29, 2016 $3,177,533.45
For Action - APPROVED
(A3.1) Approval of Contract with Alpha Paintworks Inc. for 2016 Fire Hydrant
Painting (Bid 16-16)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2016 Fire Hydrant Painting with Alpha Paintworks Inc. (6316 N.
Cicero Ave, Chicago, IL) in the amount of $21,300.00. Funding is from the Water
Fund, Account 510.40.4540.62230, which has a FY 2016 budget of $35,000.
For Action – APPROVED
(A3.2) Approval of Contract with G&L Contracting for Granular Materials
Staff recommends that City Council authorize the City Manager to execute a one-
year contract for the purchase of Granular Materials with G & L Contracting
(7401 N. St. Louis Ave Skokie, IL) in the amount of $36,000. This contract award
is part of a bid let by the Municipal Partnering Initiative. Funding for this contract
is provided as follows: $20,000 from Water Fund, Account 510.40.4540.65055
and $16,000 from Sewer Fund Account 515.40.4530.65055.
For Action - APPROVED
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City Council Agenda March 28, 2016 Page 3 of 7
(A3.3) Approval of Contract Renewal of Annual Harris Maintenance and Support
Agreement for Utility Billing Software
Staff recommends that City Council authorize the City Manager to execute a
renewal of the annual sole source maintenance and support agreement for the
term March 1, 2016 through February 28, 2017 with Harris Computer Systems (1
Antares Drive, Suite 400, Ottawa, Ontario) for Harris NorthStar Utility Billing
software, in the amount of $39,301.27. Funding is provided by the Water Fund
Account 510.40.4225.62340 which has an allocation of $45,000.00. The renewal
cost for 2016 reflects a seven percent decrease from the previous year contract
amount of $42,276.57. For Action - APPROVED
(A3.4) Approval of Approval of One-year Contract Extension of the Water Meter
Purchase Contract with Water Resources Inc. (Bid 14-33)
Staff recommends that City Council authorize the City Manager to execute a one-
year contract extension of the Water Meter Purchase contract with Water
Resources, Inc. (390 Sadler Avenue, Elgin, IL) in the amount of $70,000.00.
Purchase of materials under this contract will be funded from the Water Fund as
follows: $40,000 from account 510.40.4208.65070 (water billing), $20,000 from
account 510.40.4230.65702 (water capital outlay), and $10,000 from
510.40.4225.65080 (water other operations). For Action - APPROVED
(A3.5) Approval of Sole Source Purchase with Graybar Electric for Tallmadge
Street Light Poles and Fixtures
Staff recommends that City Council authorize the single source purchase of 14
Union Metal Tallmadge street light poles, fixtures and bases from Graybar
Electric (9222 Orly Road, Indianapolis, Indiana 46241-9607) in the amount of
$38,710.00 for the poles, $23,870.00 for the fixtures and $32,830.00 for the
bases for a grand total of $95,410.00. Funding for this purchase will come from
Capital Improvement Project number 416522 – Streetlight Purchase budgeted in
the amount of $100,000. For Action - APPROVED
(A3.6) Approval of SAFEbuilt Contract for Back-up Building Inspection and Plan
Review Services Staff recommends City Council authorization for the City
Manager to execute an agreement with SAFEbuilt, Inc. (3755 Precision Drive,
Suite 140, Loveland, CO) for back-up Plan Review and Inspection Services for
one year (March 31, 2016 – March 30, 2017) with two one-year renewal options
for an amount not to exceed $50,000. Funding is provided by the Building and
Inspection Services Division 2016 budget of $25,000 in account
100.21.2126.62464. Additional funding will be provided by staff salary savings of
$25,000 in account 100.21.2126.61010. For Action - APPROVED
(A3.7) Approval of 2016 Contract with Wentworth Tire Service for New Tire
Purchases Staff recommends that the City Council authorize the City Manager
to execute a one-year agreement to purchase tires in the amount of $60,000.00
from Wentworth Tire Service (300 North York Road, Bensenville, IL) under the
State Bid Contract # 4017722. Funding for this purchase will be from the Major
Maintenance, Tires and Tubes Account 600.19.7710.65065. For Action -
APPROVED
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City Council Agenda March 28, 2016 Page 4 of 7
(A4) Approval of a Sidewalk Café for Peet’s Coffee & Tea, 1622 Chicago Avenue
Staff recommends City Council approval of first-time application for a sidewalk
café permit for Peet’s Coffee & Tea, a Type 1 restaurant located at 1622 Chicago
Avenue. For Action - APPROVED
(A5) Approval of a Grant from the City’s Affordable Housing Fund for the
Handyman Program The Housing and Homelessness Commission and staff
recommend approval of a not to exceed $50,000 grant from the City’s Affordable
Housing Fund for the Handyman Program. The Handyman Program makes small
but important repairs to housing units occupied by low- and moderate-income
seniors that enable them to live safely in their homes. The funding source is the
City’s Affordable Housing Fund Account 250.21.5465.62490, which has a budget
of $60,000 for programs in 2016. For Action - APPROVED
(A6) Approval of 2016 Special Events Calendar
Staff recommends approval of the 2016 calendar of special events, contingent
upon compliance of all requirements as set forth by the Special Event Policy &
Guidelines. This year’s calendar includes 4 new events: Unity in Community
Walk, Honor the Fallen Walk, Man Up! Health Initiative, and Unity 10 Mile
Run/Walk. The Human Services Committee approved lakefront and park events
on March 7, 2016. Certain events of over 250 participants or those requiring
street closure require Administration and Public Works Committee and City
Council approval. For Action - APPROVED
(A7) Ordinance 36-O-16, Adding Title 3, Chapter 32, “Massage Establishment”
Staff recommends City Council adoption of Ordinance 36-O-16, to address
ongoing community concerns related to massage establishments. City staff
reviewed and considered comparable massage establishment statutes from
similarly situated jurisdictions. The proposed ordinance ties into state licensing
requirements and makes City inspections and enforcement actions follow a clear
path. For Introduction - APPROVED
(A8) Ordinance 25-O-16, Decreasing the Number of Class C Liquor Licenses for
Dow Escondido, LLC d/b/a Hilton Orrington, 1700 Orrington Avenue
Local Liquor Commissioner recommends City Council adoption of Ordinance 25-
O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as
amended, to decrease the number of authorized Class C liquor licenses from
twenty (20) to nineteen (19). Dow Escondido, LLC d/b/a Hilton Orrington
(“Company”), 1700 Orrington Avenue, no longer is the owner of the premises as
it was sold to a new corporate entity. Suspension of the Rules is requested for
Introduction and Action by City Council on March 28, 2016.
For Introduction and Action - APPROVED
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City Council Agenda March 28, 2016 Page 5 of 7
(A9) Ordinance 26-O-16, Increasing the Number of Class C Liquor Licenses for
Evanston Orrington Hotel, LLC d/b/a Hilton Orrington, 1700 Orrington
Avenue Local Liquor Commissioner recommends City Council adoption of
Ordinance 26-O-16, which amends Evanston City Code of 2012 Subsection 3-4-
6-(C), as amended, to increase the number of authorized Class C liquor licenses
from nineteen (19) to twenty (20), and permit issuance of a Class C license to
Evanston Orrington Hotel, LLC d/b/a Hilton Orrington (“Company”), 1700
Orrington Ave. Suspension of the Rules is requested for Introduction and Action
by City Council on March 28, 2016. For Introduction and Action - APPROVED
(A10) Ordinance 27-O-16, Increasing the Number of Class C Liquor Licenses for
Twice & Thrice, LLC d/b/a LuLu’s, Taco Diablo, and Five & Dime, 1026
Davis Street Local Liquor Commissioner recommends City Council adoption of
Ordinance 27-O-16, which amends Evanston City Code of 2012 Subsection 3-4-
6-(C), as amended, to increase the number of authorized Class C liquor licenses
from twenty (20) to twenty-one (21) and permit issuance of a Class C license to
Twice & Thrice, LLC d/b/a LuLu’s, Taco Diablo, and Five & Dime, 1026 Davis
Street. For Introduction – APPROVED
(A11) Ordinance 28-O-16, Decreasing the Number of Class D Liquor Licenses for
FT Acquisitions d/b/a Flat Top Grill, 707 Church Street
Local Liquor Commissioner recommends City Council adoption of Ordinance 28-
O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to decrease the number of authorized Class D liquor licenses from
fifty-two (52) to fifty-one (51). FT Acquisitions d/b/a Flat Top Grill, 707 Church
Street, no longer is the owner of the premises as it was sold to a new corporate
entity. Suspension of the Rules is requested for Introduction and Action by City
Council on March 28, 2016. For Introduction and Action - APPROVED
(A12) Ordinance 29-O-16, Increasing the Number of Class D Liquor Licenses for
DK Flat Top Grill, LLC d/b/a Flat Top Grill, 707 Church Street Local Liquor
Commissioner recommends City Council adoption of Ordinance 29-O-16, which
amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to
increase the number of authorized Class D liquor licenses from fifty-one (51) to
fifty-two (52) and permit issuance of a Class D license to DK Flat Top Grill, LLC
d/b/a Flat Top Grill (“Company”), 707 Church Street. Suspension of the Rules is
requested for Introduction and Action by City Council on March 28, 2016.
For Introduction and Action - APPROVED
(A13) Ordinance 30-O-16, Increasing the Number of Class D Liquor Licenses for
Dash S Corporation d/b/a The Funky Monk, 618 ½ Church St
Local Liquor Commissioner recommends City Council adoption of Ordinance 30-
O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to increase the number of authorized Class D liquor licenses from fifty-
two (52) to fifty-three (53), and permit issuance of a Class D license to Dash S
Corporation d/b/a The Funky Monk, 618 ½ Church Street.
For Introduction - APPROVED
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City Council Agenda March 28, 2016 Page 6 of 7
(A14) Ordinance 31-O-16, Decreasing the Number of Class P-1 Liquor Licenses
for Common Culture Brewing Company d/b/a Sketchbook Brewing
Company, 821 Chicago Avenue Local Liquor Commissioner recommends City
Council adoption of Ordinance 31-O-16, which amends Evanston City Code of
2012 Subsection 3-4-6-(P-1), as amended, to decrease the number of authorized
Class P-1 liquor licenses from one (1) to zero (0) for Common Culture Brewing
Company, d/b/a Sketchbook Brewing Company (“Company”), 821 Chicago
Avenue. Suspension of the Rules is requested for Introduction and Action by City
Council on March 28, 2016. For Introduction and Action - APPROVED
(A15) Ordinance 32-O-16, Increasing the Number of Class P-2 Liquor Licenses for
Common Culture Brewing Company
Local Liquor Commissioner recommends City Council adoption of Ordinance 25-
O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(P-2), as
amended, to increase the number of authorized Class P-2 liquor licenses from
one (1) to two (2), and permit issuance of a Class P-2 license to Common
Culture Brewing Company, d/b/a Sketchbook Brewing Company, 821 Chicago
Avenue. Suspension of the Rules is requested for Introduction and Action by City
Council on March 28, 2016. For Introduction and Action - APPROVED
(A16) Ordinance 23-O-16, Amending City Code Section 7-12-14-2, “Restrictions
on Lawn Sprinkling and Other Water Uses”
Staff recommends City Council adoption of Ordinance 23-O-16 amending the
City Code related to restrictions on lawn sprinkling and other water uses. Upon
further review of the proposed ordinance, staff made comprehensive legislative
revisions, which ensure compliance with the Illinois Department of Natural
Resources requirements and address issues raised by residents since its
introduction. The revised Ordinance limits its authority to lawn irrigation. This
ordinance was introduced at the March 14, 2016 City Council meeting.
For Action – Off Agenda. PASSES 7-1 (Alderman Tendam NAY)
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 24-O-16, Granting a Special Use for a Parking Lot and Major
Zoning Relief for a 5’ Street Side Yard Setback for the Ryan Field West
Parking Lot at 1501 Central Street
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
24-O-16 granting special use approval for the reconstruction and expansion of
the Ryan Field West Parking Lot, and major zoning relief for a 5’ street side yard
setback (Ashland Avenue) for open parking where 15’ is required at 1501 Central
Street. At the March 14, 2016 P&D meeting, the applicant discussed
modifications to the proposal based on discussions with neighboring residents,
and on March 21, 2016, the applicant submitted updated plans. This Ordinance
was introduced at the March 14, 2016 City Council meeting.
For Action – Off Agenda. PASSES 8-0 w/ amendment by Alderman Revelle
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City Council Agenda March 28, 2016 Page 7 of 7
HOUSING & COMMUNITY DEVELOPMENT ACT COMMITTEE
The Housing and Community Development Act Committee and staff recommend City
Council adoption of the following two resolutions (O1 and O2) which approve the 2016
Action Plan that governs the use of the City’s Community Development Block Grant
(CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant
(ESG) entitlement funding from the U.S. Department of Housing and Urban
Development (HUD) and the reallocation of $82,744 in unspent CDBG funds from prior
years to new eligible activities as part of the 2016 Action Plan.
(O1) Resolution 22-R-16, the 2016 Action Plan and Adopting the 2016
Community Development Block Grant, HOME Investment Partnerships, and
Emergency Solutions Grant Program Budgets for 2016
For Action - APPROVED
(O2) Resolution 23-R-16, Amending the 2008, 2012, 2013, and 2014 Community
Development Block Grant Programs and Authorizing the Reallocation of
Prior Years’ Unexpended CDBG Funds
For Action - APPROVED
(O3) Approval of the 2015 Consolidated Annual Performance and Evaluation
Report for the City’s Community Development Block Grant, HOME
Investment Partnerships, and Emergency Solutions Grant Programs
The Housing and Community Development Act Committee and staff recommend
approval of the 2015 Consolidated Annual Performance and Evaluation Report
(CAPER). The CAPER is posted on the City website at
http://www.cityofevanston.org/assets/Final%20Draft%20CAPER%20with%20atta
chments.pdf The CAPER must be submitted to the Chicago Field Office of the
U.S. Department of Housing and Urban Development by March 31, 2016.
For Action - APPROVED
Call of the Wards:
Ward 7: Ward meeting announcement
Ward 8: Kate Todd & Robert Lloyd reflection. CDBG acknowledgement. Alderman Rainey
gave her condolences to the two families affected by the two lives that were lost.
Ward 9: Ward Meeting April 7th @ 7:00 pm
Ward 1: No report.
Ward 2: Ward Meeting April 14th @ 7:00 pm. Annual Business Procurement 101 - April 22
Ward 3: Kate Todd reflection. Expressed gratitude towards the “Evanstion Own It” Event
Ward 5: Announced the passing of Mr. Cox, and expressed her sympathy.
Kate Todd & Robert Lloyd reflection.
Ward 6: No report.
A Motion to adjourn was made and seconded, and the Regular Meeting of the City
Council ended at 8:23 pm with a Voice Vote.
Submitted by,
Akäsha S. Terrier
Deputy City Clerk
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, April 11, 2016
6:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN MILLER, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF MARCH 14, 2016
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through March 20, 2016 $2,674,316.30
(A2) FY2016 City of Evanston Bills – April 12, 2016 $3,820,884.90
Credit Card Activity -- Period ending February 29, 2016 $196,686.18
For Action
(A3.1) Approval of 2016-2018 Renewal of Building Automation Service Agreement
for HVAC Systems with Siemens Industry Inc. for Police Headquarters
Staff recommends City Council authorize the City Manager to execute a three
year, single source service agreement for the Building Automation System (BAS)
with Siemens Industry Inc. (585 Slawin Court, Mount Prospect, IL 60056) in the
amount of $27,220.00 for FYI 2016, $27,880.00 for FYI 2017 and $28,500.00 for
FYI 2018 to cover hardware/software and service visits for the HVAC system in
the City of Evanston Police Headquarters. Funding is provided by Facilities
Account 100.19.1950.62509 with a 2016 budgeted amount of $74,845.00.
For Action
(A3.2) Approval of Contract with Gewalt-Hamilton Associates, Inc. for Various
Parking Lot Improvement Engineering Design Services (RFP No. 16-22)
Staff recommends City Council authorize the City Manager to execute an
engineering services contract for the Various Parking Lot Improvement
Engineering with Gewalt-Hamilton Associates, Inc. (625 Forest Edge Drive,
Vernon Hills, IL 60061) in the amount of $144,650. Funding will be provided from
the Parking Fund (Account 505.19.7005.65515) in the amount of $120,700 and
from the CIP Fund (Account 415.40.4116.65515) in the amount of $23,950.
For Action
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(A3.3) Approval of Contract with Glenbrook Excavating & Concrete, Inc. for Water
Main Improvements, Lining and Street Resurfacing Project CIP 1 (Bid No.
15-60)
Staff recommends City Council authorize the City Manager to execute a contract
for the Water Main Improvements, Lining and Street Resurfacing Project with
Glenbrook Excavating & Concrete, Inc. (1350 N. Old Rand Road, Wauconda, IL
60084) in the amount of $1,637,841.00. Funding will be provided from the Water
Fund (Account 513.71.7330.65515 – 416503) in the amount of $1,346,814.50,
the CIP Fund (Account 415.40.4116.65515 – 416503) in the amount of
$245,685.50, and the Sewer Fund (Account 515.40.4535.65515 – 416507) in the
amount of $45,341.00.
For Action
(A3.4) Approval of Contract with Garland/DBS, Inc. for Water Plant Roof and
Masonry Repair
Staff recommends that City Council authorize the City Manager to execute a
contract for Water Treatment Facility Roof and Masonry Improvements with
Garland/DBS, Inc. (3800 East 91st St, Cleveland, OH 44105) in the amount of
$511,273. Funding for this work will be from the Water Fund, Account
513.71.7330.65515 – 716004, which has an FY 2016 allocation of $550,000.
For Action
(A3.5) Approval Agreement with A. Lamp Concrete Contractors Inc. for Emerson-
Ridge-Green Bay Construction
Staff recommends City Council authorize the City Manager to make a
recommendation to the Illinois Department of Transportation to award the
Emerson Street, Ridge Avenue and Green Bay Road Corridor Project to the low
bidder, A. Lamp Concrete Contractors Inc. (800 W Irving Park Rd, Schaumburg,
IL 60193) in the amount of $11,173,775.42. Funding in the amount of $8,334,943
was authorized by City Council on January 11, 2016. Additional project funding in
the amount of $2,838,832 is detailed in the staff report and will not be needed
until 2017.
For Action
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(A3.6) Approval of Engineering Services Agreement with Teska Associates, Inc.
for Gibbs-Morrison Center Site Improvements (RFP No. 16-04)
Staff recommends City Council authorize the City Manager to execute a contract
for professional services related to the Gibbs Morrison Cultural Center Site
Improvement Project with Teska Associates, Inc. (627 Grove Street, Evanston, IL
60201) in the amount of $77,641.00. Site improvements include a stormwater
management system, more effective outdoor programming space, an access
drive with accommodations for solid waste disposal and site security features.
Funding will be provided from the Capital Improvement Program (CIP) General
Obligation Bonds (Account 415.40.4116.62145 – 616020) in the amount of
$37,641.00 and from the Sewer Fund (Account 515.40.4535.62461) in the
amount of $40,000.00.
For Action
(A3.7) Approval of Contract with Kovilic Construction Company Inc. for Dredging
of the Church Street Boat Ramp
Staff recommends that City Council authorize the City Manager to execute a
contract in the amount of $20,500 with Kovilic Construction Company, Inc., (P.O.
Box 939, 3721 N. Carnation Street, Franklin Park, IL 60131) for the dredging of
the Church Street Boat Harbor. Funding will be provided from the Parks,
Recreation and Community Services Business Account 100.30.3065.65050,
Church Street/Lakefront Operations. Additionally, this expense will be offset from
fees collected from sales of boat launch permits (Revenue Business Unit
100.30.3080.53565 Church Street/Lakefront Operations).
For Action
(A3.8)Approval of Contract Renewal with Krave LLC to Operate Lakefront
Concessions
Staff recommends that City Council authorize the City Manager to execute a one
(1) year contract renewal with Krave LLC for the Church and Clark Street food &
drink stand and the lakefront mobile concessions (Lighthouse, Clark St.,
Greenwood St., South Blvd. and Lee Street) for the 2016 season.
For Action
(A4) Approval of a Sidewalk Café for Red Robin Burger Works, 1700 Maple
Staff recommends City Council approval of first-time application for a sidewalk
café permit for Red Robin Burger Works, a Type 2 restaurant located at 1700
Maple Avenue.
For Action
(A5) Resolution 26-R-16 Motor Fuel Tax Funds Use for Roadway Construction
Staff recommends City Council approval of Resolution 26-R-16 authorizing the
use of Motor Fuel Tax Funds in the amount of $1,400,000 for street resurfacing.
Funding will be provided from the Motor Fuel Tax Fund (Fund #200) which has a
total budget allocation of $1,710,000.
For Action
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The following two items (A6.1 and A6.2) are related to the Blight Reduction Program
(A6.1) Resolution 22-R-16 Authorizing Participation in the Blight Reduction
Program
Staff recommends adoption of Resolution 22-R-16 authorizing the City to
participate in the Blight Reduction Program (BRP) with funding in the not to
exceed amount of $455,000 from the Illinois Housing Development Authority to
be spent during FY2016 and FY2017. BRP funds will be used to acquire and
demolish vacant/blighted 1-4 unit residential properties in designated census
block groups in Evanston. BRP is a new source of funding and may be layered
with CDBG revolving loan funds if costs on individual properties exceed the BRP
maximum of $35,000 per unit. $340,000 is budgeted in CDBG account
220.21.5280.65535.
For Action
(A6.2) Resolution 27-R-16 Authorizing the City of Evanston to Increase the
FY2016 Budget for the Affordable Housing Fund
Staff recommends City Council adoption of Resolution 27-R-16 authorizing the
City Manager to Increase the FY2016 Budget for the Affordable Housing Fund by
$455,000 to a New Total of $929.347. This change will bring the total FY 2016
Budget as amended to $304,949,806. Per Resolution 18-R-16, funding will come
from the Blight Reduction Program (BRP) funded by the US Treasury and
administered by the Illinois Housing Development Authority in the not to exceed
amount of $455,000.
For Action
(A7) Resolution 25-R-16 Authorizing that Payments Relating to FY2016 Capital
Improvement Plan Projects Be Reimbursed by the Subsequent 2016
General Obligation Bond Issuance
Staff recommends City Council adoption of Resolution 25-R-16 authorizing that
payments relating to FY2016 Capital Improvement Plan (CIP) project
expenditures up to $13,018,000 to be reimbursed by the subsequent 2016
General Obligation (GO) bond issuance.
For Action
(A8) Resolution 24-R-16 for ROW Agreement with Wide Open West
Staff recommends City Council adoption of Resolution 24-R-16, authorizing the
City Manager to negotiate and execute a Right-of-Way Agreement with Sigecom,
LLC, d/b/a WOW! Internet, Phone and Cable (WOW), 1674 Frontenac Road,
Naperville IL for the construction of a dark fiber communications network in the
public right-of-way to be leased by Verizon Communications. No City funding is
required for this fiber optic cable installation. WOW will be assessed permit fees
to be deposited into Right-of-Way account 2630.52126.
For Action
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(A9) Ordinance 38-O-16 Amending the City Code to Establish a 4-Way Stop
Control at the Intersection of Ashland Avenue and Grove Street
Staff recommends adoption of Ordinance 38-O-16 by which the City Council
would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a
4-Way Stop Control at the intersection of Ashland Avenue and Grey Street. The
2nd ward Alderman has requested suspension of the rules to allow Introduction
and Action at the same meeting. Funding will be through the General Fund-
Traffic Control Supplies (100.40.4520.65115), with a budget of $40,000 for FY
2016.
For Introduction and Action
(A10) Ordinance 40-O-16 amend Title 10, Motor Vehicles and Traffic, Chapter 11,
Traffic Schedules, Section 22: Evanston Resident Only Parking
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 40-O-16 amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 22: Evanston Resident Only Parking
District subsection (B) District E-2 boundaries: to delete Clyde Avenue, Callan
Avenue and Elmwood Avenue from Howard Street to the first alley north of
Howard Street.
For Introduction
(A11) Ordinance 41-O-16, Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 18(B): Resident Parking Only District
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 41-O-16 amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 18(B): Resident Parking Only District 2 to
read: 2. Those residents having a legal address on the west side of Ridge
Avenue between Austin Street and Harvard Terrace.
For Introduction
(A12) Ordinance 35-O-16, Decreasing the Number of Class T Liquor Licenses for
Now We’re Cookin’, Inc. d/b/a Now We’re Cookin’, 1601 Payne Street, Unit C
Staff recommends City Council adoption of Ordinance 35-O-16, which amends
Evanston City Code of 2012 Subsection 3-4-6-(T), as amended, to decrease the
number of authorized Class T liquor licenses from three (3) to two (2). Now
We’re Cookin’, Inc, d/b/a Now We’re Cookin’, 1601 Payne Street, Unit C, is not
renewing its liquor license.
For Introduction
(A13) Ordinance 39-O-16, Autobarn Place Private Street Addition to City Street
System
Staff recommends approval of Ordinance 39-O-16 renaming Shure
Drive/Brummel Place to Autobarn Place as a Private Street. The 8th ward
Alderman has requested suspension of the rules to allow Introduction and Action
at the same meeting.
For Introduction and Action
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IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Administration and Public Works Committee Meeting
Minutes of March 28, 2016
James C. Lytle Council Chambers – 6:00 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: A. Rainey, D. Holmes, P. Braithwaite
MEMBERS ABSENT: B. Miller
STAFF PRESENT: W. Bobkiewicz, B. Dorneker, L. Hemingway, C. Caneva, A.
King, O. Murillo, T. Turner, M. Muenzer, R. Voss, J.
Maiworm, D. King, DC Pickett, S. Flax, M. Masoncup
STAFF ABSENT: M. Lyons, G. Farrar, D. Stoneback, E. Storlie, Chief
Eddington, J. Calderon, P. D’Agostino, S. Nagar, E.
Thomas-Smith, L. Biggs, J. Leonard, K. Knapp, K.
Richardson, Chief Klaiber
PRESIDING OFFICIAL: Ald. Braithwaite
I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE, CHAIR
A quorum being present, Ald. Braithwaite called the meeting to order at
6:11 p.m.
II. APPROVAL OF MINUTES OF REGULAR MEETING OF MARCH 14, 2016
Ald. Rainey moved to accept the Minutes of March 14, 2016 A&PW meeting
as submitted, seconded by Ald. Holmes.
The Minutes of the March 14, 2016 A&PW meeting were approved
unanimously 3-0.
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through March 6, 2016 $2,601,692.70
(A2) FY2016 City of Evanston Bills – March 29, 2016 $3,177,533.45
For Action
Ald. Rainey moved to recommend approval of the City of Evanston payroll
through March 6, 2016 and FY 2016 bills through March 29, 2016, seconded
by Ald. Holmes.
The Committee voted unanimously 3-0 to approve the payroll and bills.
(A3.1) Approval of Contract with Alpha Paintworks Inc. for 2016 Fire Hydrant
Painting (Bid 16-16)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2016 Fire Hydrant Painting with Alpha Paintworks Inc. (6316 N.
DRAFT -
NOT APPROVED
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Cicero Ave, Chicago, IL) in the amount of $21,300.00. Funding is from the Water
Fund, Account 510.40.4540.62230, which has a FY 2016 budget of $35,000.
For Action
Ald. Holmes moved to recommend City Council authorize the City Manager
to execute a contract for the 2016 Fire Hydrant Painting with Alpha
Paintworks Inc. in the amount of $21,300.00, seconded by Ald. Rainey.
The Committee voted unanimously 3-0 to approve the contract.
(A3.2) Approval of Contract with G&L Contracting for Granular Materials
Staff recommends that City Council authorize the City Manager to execute a one-
year contract for the purchase of Granular Materials with G & L Contracting
(7401 N. St. Louis Ave Skokie, IL) in the amount of $36,000. This contract award
is part of a bid let by the Municipal Partnering Initiative. Funding for this contract
is provided as follows: $20,000 from Water Fund, Account 510.40.4540.65055
and $16,000 from Sewer Fund Account 515.40.4530.65055.
For Action
Ald. Rainey moved to recommend City Council authorize the City Manager
to execute a one-year contract for the purchase of Granular Materials with
G & L Contracting in the amount of $36,000, seconded by Ald. Holmes.
The Committee voted unanimously 3-0 to approve the contract.
(A3.3) Approval of Contract Renewal of Annual Harris Maintenance and Support
Agreement for Utility Billing Software
Staff recommends that City Council authorize the City Manager to execute a
renewal of the annual sole source maintenance and support agreement for the
term March 1, 2016 through February 28, 2017 with Harris Computer Systems (1
Antares Drive, Suite 400, Ottawa, Ontario) for Harris NorthStar Utility Billing
software, in the amount of $39,301.27. Funding is provided by the Water Fund
Account 510.40.4225.62340 which has an allocation of $45,000.00. The renewal
cost for 2016 reflects a seven percent decrease from the previous year contract
amount of $42,276.57.
For Action
Ald. Holmes moved to recommend City Council authorize the City Manager
to execute a renewal of the annual sole source maintenance and support
agreement for the term March 1, 2016 through February 28, 2017 with Harris
Computer Systems for Harris NorthStar Utility Billing software, in the
amount of $39,301.27, seconded by Ald. Rainey.
The Committee voted unanimously 3-0 to approve the agreement.
(A3.4) Approval of Approval of One-year Contract Extension of the Water Meter
Purchase Contract with Water Resources Inc. (Bid 14-33)
Staff recommends that City Council authorize the City Manager to execute a one-
year contract extension of the Water Meter Purchase contract with Water
Resources, Inc. (390 Sadler Avenue, Elgin, IL) in the amount of $70,000.00.
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Purchase of materials under this contract will be funded from the Water Fund as
follows: $40,000 from account 510.40.4208.65070 (water billing), $20,000 from
account 510.40.4230.65702 (water capital outlay), and $10,000 from
510.40.4225.65080 (water other operations).
For Action
Ald. Braithwaite moved to recommend City Council authorize the City
Manager to execute a one-year contract extension of the Water Meter
Purchase contract with Water Resources, Inc. in the amount of $70,000.00,
seconded by Ald. Holmes.
The Committee voted unanimously 3-0 to approve the contract extension.
(A3.5) Approval of Sole Source Purchase with Graybar Electric for Tallmadge
Street Light Poles and Fixtures
Staff recommends that City Council authorize the single source purchase of 14
Union Metal Tallmadge street light poles, fixtures and bases from Graybar
Electric (9222 Orly Road, Indianapolis, Indiana 46241-9607) in the amount of
$38,710.00 for the poles, $23,870.00 for the fixtures and $32,830.00 for the
bases for a grand total of $95,410.00. Funding for this purchase will come from
Capital Improvement Project number 416522 – Streetlight Purchase budgeted in
the amount of $100,000.
For Action
Ald. Rainey moved to recommend City Council authorize the single source
purchase of 14 Union Metal Tallmadge street light poles, fixtures and bases
from Graybar Electric in the amount of $38,710.00 for the poles, $23,870.00
for the fixtures and $32,830.00 for the bases for a grand total of $95,410.00,
seconded by Ald. Holmes.
The Committee voted unanimously 3-0 to approve the purchase.
(A3.6) Approval of SAFEbuilt Contract for Back-up Building Inspection and Plan
Review Services
Staff recommends City Council authorization for the City Manager to execute an
agreement with SAFEbuilt, Inc. (3755 Precision Drive, Suite 140, Loveland, CO)
for back-up Plan Review and Inspection Services for one year (March 31, 2016 –
March 30, 2017) with two one-year renewal options for an amount not to exceed
$50,000. Funding is provided by the Building and Inspection Services Division
2016 budget of $25,000 in account 100.21.2126.62464. Additional funding will
be provided by staff salary savings of $25,000 in account 100.21.2126.61010.
For Action
Ald. Holmes moved to recommend City Council authorize the City Manager
to execute an agreement with SAFEbuilt, Inc. (3755 Precision Drive, Suite
140, Loveland, CO) for back-up Plan Review and Inspection Services for
one year (March 31, 2016 – March 30, 2017) with two one-year renewal
options for an amount not to exceed $50,000, seconded by Ald. Rainey.
The Committee voted unanimously 3-0 to approve the agreement.
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(A3.7) Approval of 2016 Contract with Wentworth Tire Service for New Tire
Purchases
Staff recommends that the City Council authorize the City Manager to execute a
one-year agreement to purchase tires in the amount of $60,000.00 from
Wentworth Tire Service (300 North York Road, Bensenville, IL) under the State
Bid Contract # 4017722. Funding for this purchase will be from the Major
Maintenance, Tires and Tubes Account 600.19.7710.65065.
For Action
Ald. Braithwaite moved to recommend City Council authorize the City
Manager to execute a one-year agreement to purchase tires in the amount
of $60,000.00 from Wentworth Tire Service under the State Bid Contract #
4017722, seconded by Ald. Holmes.
The Committee voted unanimously 3-0 to approve the agreement.
(A4) Approval of a Sidewalk Café for Peet’s Coffee & Tea, 1622 Chicago Avenue
Staff recommends City Council approval of first-time application for a sidewalk
café permit for Peet’s Coffee & Tea, a Type 1 restaurant located at 1622 Chicago
Avenue.
For Action
Ald. Rainey moved to recommend City Council approval of first-time
application for a sidewalk café permit for Peet’s Coffee & Tea, a Type 1
restaurant located at 1622 Chicago Avenue, seconded by Ald. Braithwaite.
The Committee voted unanimously 3-0 to approve the application.
(A5) Approval of a Grant from the City’s Affordable Housing Fund for the
Handyman Program
The Housing and Homelessness Commission and staff recommend approval of a
not to exceed $50,000 grant from the City’s Affordable Housing Fund for the
Handyman Program. The Handyman Program makes small but important repairs
to housing units occupied by low- and moderate-income seniors that enable them
to live safely in their homes. The funding source is the City’s Affordable Housing
Fund Account 250.21.5465.62490, which has a budget of $60,000 for programs
in 2016.
For Action
Ald. Holmes moved to recommend City Council approval of a not to exceed
$50,000 grant from the City’s Affordable Housing Fund for the Handyman
Program to make small but important repairs to housing units occupied by
low- and moderate-income seniors that enable them to live safely in their
homes, seconded by Ald. Rainey.
The Committee voted unanimously 3-0 to approve the grant.
(A6) Approval of 2016 Special Events Calendar
Staff recommends approval of the 2016 calendar of special events, contingent
upon compliance of all requirements as set forth by the Special Event Policy &
Guidelines. This year’s calendar includes 4 new events: Unity in Community
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Walk, Honor the Fallen Walk, Man Up! Health Initiative, and Unity 10 Mile
Run/Walk. The Human Services Committee approved lakefront and park events
on March 7, 2016. Certain events of over 250 participants or those requiring
street closure require Administration and Public Works Committee and City
Council approval.
For Action
Ald. Rainey moved to recommend approval of the 2016 calendar of special
events, contingent upon compliance of all requirements as set forth by the
Special Event Policy & Guidelines including 4 new events: Unity in
Community Walk, Honor the Fallen Walk, Man Up! Health Initiative, and
Unity 10 Mile Run/Walk, seconded by Ald. Holmes.
The Committee voted unanimously 3-0 to approve the calendar.
(A7) Ordinance 36-O-16, Adding Title 3, Chapter 32, “Massage Establishment”
Staff recommends City Council adoption of Ordinance 36-O-16, to address
ongoing community concerns related to massage establishments. City staff
reviewed and considered comparable massage establishment statutes from
similarly situated jurisdictions. The proposed ordinance ties into state licensing
requirements and makes City inspections and enforcement actions follow a clear
path.
For Introduction
Ald. Holmes moved to recommend City Council adoption of Ordinance 36-
O-16, to address ongoing community concerns related to massage
establishments, seconded by Ald. Rainey.
The Committee voted unanimously 3-0 to adopt the ordinance.
(A8) Ordinance 25-O-16, Decreasing the Number of Class C Liquor Licenses for
Dow Escondido, LLC d/b/a Hilton Orrington, 1700 Orrington Avenue
Local Liquor Commissioner recommends City Council adoption of Ordinance 25-
O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as
amended, to decrease the number of authorized Class C liquor licenses from
twenty (20) to nineteen (19). Dow Escondido, LLC d/b/a Hilton Orrington
(“Company”), 1700 Orrington Avenue, no longer is the owner of the premises as
it was sold to a new corporate entity. Suspension of the Rules is requested for
Introduction and Action by City Council on March 28, 2016.
For Introduction and Action
Ald. Rainey moved to suspend the rules and recommend City Council
adoption of Ordinance 25-O-16, which amends Evanston City Code of 2012
Subsection 3-4-6-(C), as amended, to decrease the number of authorized
Class C liquor licenses from twenty (20) to nineteen (19), seconded by Ald.
Holmes.
The Committee voted unanimously 3-0 to suspend the rules and adopt the
ordinance.
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(A9) Ordinance 26-O-16, Increasing the Number of Class C Liquor Licenses for
Evanston Orrington Hotel, LLC d/b/a Hilton Orrington, 1700 Orrington
Avenue
Local Liquor Commissioner recommends City Council adoption of Ordinance 26-
O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as
amended, to increase the number of authorized Class C liquor licenses from
nineteen (19) to twenty (20), and permit issuance of a Class C license to
Evanston Orrington Hotel, LLC d/b/a Hilton Orrington (“Company”), 1700
Orrington Ave. Suspension of the Rules is requested for Introduction and Action
by City Council on March 28, 2016.
For Introduction and Action
Ald. Rainey moved to recommend City Council adoption of Ordinance 26-
O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as
amended, to increase the number of authorized Class C liquor licenses
from nineteen (19) to twenty (20), and permit issuance of a Class C license
to Evanston Orrington Hotel, LLC d/b/a Hilton Orrington, seconded by Ald.
Holmes.
The Committee voted unanimously 3-0 to adopt the ordinance.
(A10) Ordinance 27-O-16, Increasing the Number of Class C Liquor Licenses for
Twice & Thrice, LLC d/b/a LuLu’s, Taco Diablo, and Five & Dime, 1026
Davis Street
Local Liquor Commissioner recommends City Council adoption of Ordinance 27-
O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as
amended, to increase the number of authorized Class C liquor licenses from
twenty (20) to twenty-one (21) and permit issuance of a Class C license to Twice
& Thrice, LLC d/b/a LuLu’s, Taco Diablo, and Five & Dime, 1026 Davis Street.
For Introduction
Ald. Holmes moved to recommend City Council adoption of Ordinance 25-
O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as
amended, to decrease the number of authorized Class C liquor licenses
from twenty (20) to nineteen (19), seconded by Ald. Rainey.
The Committee voted unanimously 3-0 to adopt the ordinance.
(A11) Ordinance 28-O-16, Decreasing the Number of Class D Liquor Licenses for
FT Acquisitions d/b/a Flat Top Grill, 707 Church Street
Local Liquor Commissioner recommends City Council adoption of Ordinance 28-
O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to decrease the number of authorized Class D liquor licenses from
fifty-two (52) to fifty-one (51). FT Acquisitions d/b/a Flat Top Grill, 707 Church
Street, no longer is the owner of the premises as it was sold to a new corporate
entity. Suspension of the Rules is requested for Introduction and Action by City
Council on March 28, 2016.
For Introduction and Action
Ald. Braithwaite moved to suspend the rules and recommend City Council
adoption of Ordinance 28-O-16, which amends Evanston City Code of 2012
71 of 385
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Subsection 3-4-6-(D), as amended, to decrease the number of authorized
Class D liquor licenses from fifty-two (52) to fifty-one (51), seconded by Ald.
Holmes.
The Committee voted unanimously 3-0 to suspend the rules and adopt the
ordinance.
(A12) Ordinance 29-O-16, Increasing the Number of Class D Liquor Licenses for
DK Flat Top Grill, LLC d/b/a Flat Top Grill, 707 Church Street
Local Liquor Commissioner recommends City Council adoption of Ordinance 29-
O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to increase the number of authorized Class D liquor licenses from fifty-
one (51) to fifty-two (52) and permit issuance of a Class D license to DK Flat Top
Grill, LLC d/b/a Flat Top Grill (“Company”), 707 Church Street. Suspension of the
Rules is requested for Introduction and Action by City Council on March 28,
2016.
For Introduction and Action
Ald. Braithwaite moved to suspend the rules and recommend City Council
adoption of Ordinance 25-O-16, which amends Evanston City Code of 2012
Subsection 3-4-6-(C), as amended, to decrease the number of authorized
Class C liquor licenses from twenty (20) to nineteen (19), seconded by Ald.
Rainey.
The Committee voted unanimously 3-0 to suspend the rules and adopt the
ordinance.
(A13) Ordinance 30-O-16, Increasing the Number of Class D Liquor Licenses for
Dash S Corporation d/b/a The Funky Monk, 618 ½ Church St
Local Liquor Commissioner recommends City Council adoption of Ordinance 30-
O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to increase the number of authorized Class D liquor licenses from fifty-
two (52) to fifty-three (53), and permit issuance of a Class D license to Dash S
Corporation d/b/a The Funky Monk, 618 ½ Church Street.
For Introduction
Ald. Rainey moved to recommend City Council adoption of Ordinance 30-
O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to increase the number of authorized Class D liquor licenses
from fifty-two (52) to fifty-three (53), and permit issuance of a Class D
license to Dash S Corporation d/b/a The Funky Monk, seconded by Ald.
Holmes.
The Committee voted unanimously 3-0 to adopt the ordinance.
(A14) Ordinance 31-O-16, Decreasing the Number of Class P-1 Liquor Licenses
for Common Culture Brewing Company d/b/a Sketchbook Brewing
Company, 821 Chicago Avenue
Local Liquor Commissioner recommends City Council adoption of Ordinance 31-
O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(P-1), as
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amended, to decrease the number of authorized Class P-1 liquor licenses from
one (1) to zero (0) for Common Culture Brewing Company, d/b/a Sketchbook
Brewing Company (“Company”), 821 Chicago Avenue. Suspension of the Rules
is requested for Introduction and Action by City Council on March 28, 2016.
For Introduction and Action
Ald. Holmes moved to suspend the rules and recommend City Council
adoption of Ordinance 31-O-16, which amends Evanston City Code of 2012
Subsection 3-4-6-(P-1), as amended, to decrease the number of authorized
Class P-1 liquor licenses from one (1) to zero (0) for Common Culture
Brewing Company, d/b/a Sketchbook Brewing Company, seconded by Ald.
Rainey.
The Committee voted unanimously 3-0 to suspend the rules and adopt the
ordinance.
(A15) Ordinance 32-O-16, Increasing the Number of Class P-2 Liquor Licenses for
Common Culture Brewing Company
Local Liquor Commissioner recommends City Council adoption of Ordinance 32-
O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(P-2), as
amended, to increase the number of authorized Class P-2 liquor licenses from
one (1) to two (2), and permit issuance of a Class P-2 license to Common
Culture Brewing Company, d/b/a Sketchbook Brewing Company, 821 Chicago
Avenue. Suspension of the Rules is requested for Introduction and Action by City
Council on March 28, 2016.
For Introduction and Action
Ald. Holmes moved to suspend the rules and recommend City Council
adoption of Ordinance 32-O-16, which amends Evanston City Code of 2012
Subsection 3-4-6-(C), as amended, to increase the number of authorized
Class P-2 liquor licenses from one (1) to two (2), and permit issuance of a
Class P-2 license to Common Culture Brewing Company, d/b/a Sketchbook
Brewing Company, seconded by Ald. Rainey.
The Committee voted unanimously 3-0 to suspend the rules and adopt the
ordinance.
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Holmes moved to adjourn. The meeting was adjourned at 6:24pm.
73 of 385
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Tera Davis, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: April 05, 2016
Recommended Action: Staff recommends approval of the City of Evanston Payroll and
Bills List. Continuing in 2016, the bills list will not include the Evanston Public Library.
The Library bills will be included for informational purposes in the Treasurer’s Monthly
Report.
Summary:
Payroll – March 07, 2016 through March 20, 2016 $2,674,316.30
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – April 12, 2016 $3,820,884.90
General Fund Amount – Bills list $ 499,051.52
General Fund Amount – Supplemental list $ 4,976.08
General Fund Total: $ 504,072.60
TOTAL AMOUNT OF BILLS LIST & PAYROLL $6,495,200.91
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid penalty, or to take advantage of early payment
discounts.
Credit Card Activity – Period Ending February 29, 2016 $ 196,686.18
Attachments: Bills List, February Credit Card Transactions
For City Council meeting of April 11, 2016 Item #A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
74 of 385
100 GENERAL FUND
100 GENERAL FUND
21639 EYE MED VISION CARE EYEMED MONTHLY INVOICE 3,936.03
21640 METLIFE SMALL BUSINESS CENTER DENTAL INSURANCE PREMIUM 18,880.43
21640 GUARDIAN DENTAL INSURANCE PREMIUM 16,338.69
21650 NATIONAL GUARDIAN LIFE INSURANCE CO.NGL INSURANCE-MONTHLY INVOICE 249.85
21680 RTA TRANSIT BENEFIT FARE PROGRAM *RTA TRANSIT BENEFIT RELOAD 2,047.50
22725 VERIZON WIRELESS COMMUNICATION CHARGES 266.07
22730 BANK OF AMERICA *PURCHASING CARD#4355-FEB.2016 196,686.18
100 GENERAL FUND Total 238,404.75
1300 CITY COUNCIL
62295 JANE W. GROVER REIMBURSEMENT: NAT'L LEAGUE OF CITIES CONFERENCES 83.92
62360 U S CONFERENCE OF MAYORS 2016 MEMBERSHIP DUES 5,269.00
1300 CITY COUNCIL Total 5,352.92
1505 CITY MANAGER
62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS FOR ALD. REVELLE 39.00
65010 LEAGUE OF WOMEN VOTERS OF EVANSTON COPIES OF THIS IS EVANSTON, NINTH EDITION 25.00
65095 OFFICE DEPOT OFFICE SUPPLIES 585.79
1505 CITY MANAGER Total 649.79
1510 PUBLIC INFORMATION
62205 ALLEGRA PRINT & IMAGING ANNUAL REPORT PRINTING 1,698.00
62205 ALLEGRA PRINT & IMAGING HEALTH PROPERTY MAINTENANCE DOOR HANGERS 203.00
62205 EVANSTON NOW, LLC WEB ADVERTISING FOR 4 EVENTS/PROGRAMS 880.00
1510 PUBLIC INFORMATION Total 2,781.00
1555 FINANCIAL ADMINISTRATION
65095 OFFICE DEPOT OFFICE SUPPLIES 56.04
1555 FINANCIAL ADMINISTRATION Total 56.04
1560 REVENUE & COLLECTIONS
52010 STEWART PETERSON WHEEL TAX REFUND 37.50
52010 NECIA H. APFEL WHEEL TAX REFUND 37.50
52010 GRACE K. TSURU WHEEL TAX REFUND 37.50
52010 CLAUSON, EVA WHEEL TAX REFUND 37.50
52010 MELAMED, JACK WHEEL TAX REFUND 37.50
52010 MARIAN R VAN NIEROP WHEEL TAX REFUND 37.50
52010 FARLEY, DONALD WHEEL TAX REFUND 37.50
52010 MANDEL, RICHARD WHEEL TAX REFUND 37.50
52010 PRINGLE, ALICE WHEEL TAX REFUND 37.50
52010 SMITH, MARY WHEEL TAX REFUND 37.50
52010 HEGWOOD, RALEIGH WHEEL TAX REFUND 37.50
52010 GRAFF, ANN WHEEL TAX REFUND 37.50
52010 GOTTFRIED, PAUL WHEEL TAX REFUND 37.50
52010 RYAN, JOHN WHEEL TAX REFUND 37.50
52010 BURNSIDE, NANCY WHEEL TAX REFUND 37.50
52010 THOMPSON, ROBERT WHEEL TAX REFUND 37.50
52010 CHAOJUN YU ACCESS CARD DEPOSIT REFUND - SHERMAN AVE # 1686 25.00
56045 THIRD MILLENNIUM ASSOCIATES, INC.VEHICLE ONLINE PAYMENT SYSTEM 495.00
65095 OFFICE DEPOT OFFICE SUPPLIES 122.22
1560 REVENUE & COLLECTIONS Total 1,242.22
1570 ACCOUNTING
62185 ACCOUNTEMPS ACCOUNTING SERVICES 3,960.45
62280 FEDERAL EXPRESS CORP.SHIPPING 17.97
62360 COOK COUNTY TOWNSHIP ASSESSORS' ASSOCIATION ANNUAL MEMBERSHIP DUES 400.00
1570 ACCOUNTING Total 4,378.42
1580 COMMUNITY ARTS
66040 ANATOMICALLY CORRECT REIMBURSEMENT FOR GALLERY RECEPTION AT NOYES CULTURAL CENTER 170.85
66040 DESIGN EVANSTON C/O HOFMAIER, TOM DISTRIBUTION OF COMMUNITY SUPPORT FUNDS - COMMEMORATIVE BOOK 500.00
1580 COMMUNITY ARTS Total 670.85
1705 LEGAL ADMINISTRATION
65095 OFFICE DEPOT OFFICE SUPPLIES -12.06
1705 LEGAL ADMINISTRATION Total -12.06
1910 FINANCE DIVISION - REVENUE
62449 ILLINOIS SECRETARY OF STATE, VEHICLE SUSPENDED LICENSE FEE 40.00
1910 FINANCE DIVISION - REVENUE Total 40.00
1929 HUMAN RESOURCE DIVISION
62509 EAP CONSULTANTS, INC.EAP MONTHLY INVOICE-CONSULTING SERVICES 657.00
62630 SEDGWICK, INC.ADMINISTRATIVE FEES FOR UNEMPLOYMENT MANAGEMENT 1,400.00
65095 ALLEGRA PRINT & IMAGING OFFICE SUPPLIES-ENVELOPES FOR MAILING 108.00
65095 OFFICE DEPOT OFFICE SUPPLIES 72.64
1929 HUMAN RESOURCE DIVISION Total 2,237.64
1932 INFORMATION TECHNOLOGY DIVI.
62340 SOLARWINDS NETWORK PERFORMANCE MONITOR 7,900.00
64505 TYCO INTEGRATED SECURITY LLC FIRE ALARM SYSTEMS MAINTENANCE CHARGE 3,926.80
64505 CALL ONE COMMUNICATION CHARGES 6,036.63
65095 OFFICE DEPOT OFFICE SUPPLIES 236.37
65555 HEARTLAND BUSINESS SYSTEMS CISCO LINE CARDS 15,000.00
65615 A & R SHARED SERVICE CENTER COMMUNICATIONS CHARGES 450.00
1932 INFORMATION TECHNOLOGY DIVI. Total 33,549.80
175 of 385
1941 PARKING ENFORCEMENT & TICKETS
52505 DENISE AZIZIAN PARKING TICKET REFUND 60.00
52505 KEITH R. MOORE PARKING TICKET REFUND 25.00
62451 NORTH SHORE TOWING FOR BOOTING AND TOWING SERVICES 3,075.00
64005 COMED UTILITIES 79.42
1941 PARKING ENFORCEMENT & TICKETS Total 3,239.42
1950 FACILITIES
62225 ANDERSON PEST CONTROL PEST CONTROL 464.20
62225 ANDERSON PEST CONTROL PEST CONTROL 100.00
62225 THYSSENKRUPP ELEVATOR FIRE STATION 5 ELEVATOR MAINTENANCE APR-JUN 2016 647.14
62225 SIMPLEX GRINNELL EPD ALARM SYSTEM REPAIR AND REPLACEMENT 1,075.00
62509 TYCO INTEGRATED SECURITY LLC HARLEY CLARK RECURRING SERVICE APRIL - JUNE 16 165.00
62509 SMITH MAINTENANCE COMPANY FY 2016 PROFESSIONAL SERVICE AGREEMENT JANITORIAL SERVICES 39,163.04
64005 COMED UTILITIES 3,541.16
64015 NICOR UTILITIES 1,717.74
65040 WAREHOUSE DIRECT INC.CIVIC CENTER JANITORIAL SUPPLIES 45.78
65050 PATTEN INDUSTRIES GENERATOR RENTAL 2020 ASBURY-SC DATA CENTER 1,912.50
65050 WAREHOUSE DIRECT INC.JANITORIAL SUPPLIES CIVIC CENTER 2,008.71
65090 NORTH SHORE ENH OMEGA PULMONARY SURVEILLANCE EXAM/SPIROMETRY 202.00
65095 OFFICE DEPOT OFFICE SUPPLIES 174.28
1950 FACILITIES Total 51,216.55
2101 COMMUNITY DEVELOPMENT ADMIN
61060 LOCKE, USHANE INDEPENDENT CONTRACTOR 782.00
2101 COMMUNITY DEVELOPMENT ADMIN Total 782.00
2105 PLANNING & ZONING
62210 ALLEGRA PRINT & IMAGING #10 WINDOW ENVELOPES - BLACK & WHITE 445.00
2105 PLANNING & ZONING Total 445.00
2126 BUILDING INSPECTION SERVICES
62315 FEDERAL EXPRESS CORP.SHIPPING 25.11
62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 750.00
65095 OFFICE DEPOT OFFICE SUPPLIES 106.19
2126 BUILDING INSPECTION SERVICES Total 881.30
2205 POLICE ADMINISTRATION
62210 MSF GRAPHICS, INC.PRINTING 262.40
62272 NORTHERN ILLINOIS POLICE ALARM SYSTEM LANGUAGE LINE 13.20
62272 AMERICAN JAIL ASSOCIATION MEMBERSHIP DUES 48.00
62315 L3 COMMUNICATIONS MOBILE-VISION, INC.SHIPPING 64.00
62375 PORTER LEE CORPORATION ANNUAL SOFTWARE SUPPORT 3,045.00
62375 IDENTISYS MEMBERSHIP 1,662.00
64015 NICOR UTILITIES 371.03
2205 POLICE ADMINISTRATION Total 5,465.63
2210 PATROL OPERATIONS
62490 BEST TECHNOLOGY SYSTEMS, INC.RANGE CLEANING 875.00
65020 VCG UNIFORM UNIFORMS 1,989.00
65125 TASER INTERNATIONAL TASER CARTRIDGE 1,435.32
2210 PATROL OPERATIONS Total 4,299.32
2215 CRIMINAL INVESTIGATION
62360 CELLEBRITE USA, INC.MEMBERSHIPS 3,098.99
65095 CDS OFFICE TECHNOLOGIES DOCK FOR PD TOUCHPADS 327.00
2215 CRIMINAL INVESTIGATION Total 3,425.99
2240 POLICE RECORDS
65095 OFFICE DEPOT OFFICE SUPPLIES-BIN 95.91
65095 OFFICE DEPOT OFFICE SUPPLIES-BINDER 21.89
65095 OFFICE DEPOT OFFICE SUPPLIES-PAPER/TAPE/CLIP 366.43
65095 OFFICE DEPOT OFFICE SUPPLIES-PENS/TAPE/BINDER 55.06
65095 OFFICE DEPOT OFFICE SUPPLIES-SHARPIE/NOTES 49.08
65095 OFFICE DEPOT OFFICE SUPPLIES-STAMP 11.99
65095 OFFICE DEPOT OFFICE SUPPLIES-WIPES 17.99
2240 POLICE RECORDS Total 618.35
2250 SERVICE DESK
65125 MEDLINE INDUSTRIES SDO SUPPLIES 434.95
2250 SERVICE DESK Total 434.95
2260 OFFICE OF ADMINISTRATION
62210 MSF GRAPHICS, INC.PRINTING 335.70
62295 COLLEGE OF LAKE COUNTY TRAINING 1,260.00
62295 CITY OF EVANSTON PETTY CASH PETTY CASH 774.74
62295 ILLINOIS STATE POLICE ACADEMY TRAINING 101.20
62295 WERNICK, AARON REIMBURSEMENT-NORTAF 28.93
62295 NORTHWESTERN UNV. CENTER FOR PUBLIC SAFTEY TRAINING 500.00
62295 VILLAGE OF SKOKIE (ATTN: TRAINING UNIT)ACADEMY REIMBURSEMENT LATERAL-RODEN 1,155.71
62295 CITY OF FREEPORT BALLISTIC VEST PURCHASE-ROBBINS 400.00
62295 HINDES, KEVIN MEALS-FIRE AND ARSON 225.00
62295 ILLINOIS LAW ENFORCEMENT ALARM SYSTEM TRAINING 90.00
62295 TIMOTHY MALNOR MEALS-RE-ISSUE PEER TO PEER 45.00
62295 MARTIN NEAL MEALS-40 HOURS BASIC NARCOTICS 45.00
2260 OFFICE OF ADMINISTRATION Total 4,961.28
276 of 385
2270 TRAFFIC BUREAU
62490 NORTH SHORE TOWING TOW & HOOK 250.00
2270 TRAFFIC BUREAU Total 250.00
2285 PROBLEM SOLVING TEAM
61062 CITY OF EVANSTON PETTY CASH PETTY CASH 112.63
2285 PROBLEM SOLVING TEAM Total 112.63
2291 PROPERTY BUREAU
65125 SCHWEIZER EMBLEM COMPANY PROPERTY 899.39
2291 PROPERTY BUREAU Total 899.39
2295 BUILDING MANAGEMENT
62225 ANDERSON PEST CONTROL PEST MANAGEMENT 52.76
62225 COLLEY ELEVATOR CO.ELEVATOR MAINTENANCE 186.00
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 1,896.83
2295 BUILDING MANAGEMENT Total 2,135.59
2305 FIRE MGT & SUPPORT
64015 NICOR UTILITIES 1,475.19
65020 AIR ONE EQUIPMENT UNIFORMS 1,958.00
65020 TODAY'S UNIFORMS INC.UNIFORMS 3,597.26
65050 LEE'S FOODSERVICE PARTS & REPAIRS STOVE MAINTENANCE 244.00
2305 FIRE MGT & SUPPORT Total 7,274.45
2315 FIRE SUPPRESSION
62295 MABAS DIVISION III TRAINING FOR 72 MEMBERS 3,150.00
62509 KC FITNESS SERVICE EQUIPMENT REPAIR 239.40
62522 AIR ONE EQUIPMENT AIR QUALITY TEST 145.00
62522 AIR ONE EQUIPMENT BREATHING AIR SERVICE 658.25
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 66.68
65085 W S DARLEY & CO SMALL TOOLS 103.20
65090 AIR ONE EQUIPMENT CAUTION TAPE 45.00
65090 J & L ENGRAVING SAFETY MATERIAL 139.75
65625 AFC INTERNATIONAL INC.QUANTIFIT FACE PIECE FIT TEST MACHINE 7,727.35
2315 FIRE SUPPRESSION Total 12,274.63
2435 FOOD AND ENVIRONMENTAL HEALTH
65095 OFFICE DEPOT OFFICE SUPPLIES 130.45
2435 FOOD AND ENVIRONMENTAL HEALTH Total 130.45
3010 REC. BUSINESS & FISCAL MGMT
65095 OFFICE DEPOT OFFICE SUPPLIES 137.55
3010 REC. BUSINESS & FISCAL MGMT Total 137.55
3025 PARK UTILITIES
64005 COMED UTILITIES 1,191.07
64015 NICOR UTILITIES 894.27
3025 PARK UTILITIES Total 2,085.34
3030 CROWN COMMUNITY CENTER
62505 GARY KANTOR MAGIC CLASS INSTRUCTOR 168.00
62505 MICHELLE A. VAN DER KARR DANCE TEACHER 640.00
64015 NICOR UTILITIES 131.22
3030 CROWN COMMUNITY CENTER Total 939.22
3035 CHANDLER COMMUNITY CENTER
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 31.20
64015 NICOR UTILITIES 254.11
65095 ILLINOIS PAPER COMPANY PAPER FOR COPY MACHINES 171.40
3035 CHANDLER COMMUNITY CENTER Total 456.71
3040 FLEETWOOD JOURDAIN COM CT
62225 CINTAS CLEANING FLOOR MATS 218.14
62225 STA-KLEEN INC.BAFFLE WITH CLIPS CLEANING EQUIPMENT 41.00
62225 GILLESPIE, WILL MONTHLY SERVICE CLEANING THE FISH TANK (APRIL)75.00
62511 SHELTON, PATRICK DJ FOR MIDDLE SCHOOL PARTY APRIL 15, 2016 150.00
64015 NICOR UTILITIES 375.88
65025 HOFFMAN CO., H.HOFFMAN HOUSE CATERING FOR SENIOR 818.00
65095 OFFICE DEPOT OFFICE SUPPLIES 102.37
65110 COMCAST CABLE CABLE SERVICE 113.96
65110 HENRICHSEN FIRE & SAFETY SERVICE CALL ON FIRE EXTINGUISHER 324.90
3040 FLEETWOOD JOURDAIN COM CT Total 2,219.25
3045 FLEETWOOD/JOURDAIN THEATR
62505 EVELYN MALOUF BINZ FULL PAYMENT ECT MUSICAL DIRECTOR 1,000.00
62505 AGUIRRE, NICHOLIA DIRECTOR AND PRODUCTION MEETING, AUDITIONS, SCRIPT WRITING ECT.1,000.00
62505 O'CONNOR , ALEXIS 2ND HALF PAYMENT STAGE BUILDING & SET MANAGER 325.00
62505 ALLIE BARON 2ND HALF PAYMENT ECT ASSISTANT DIRECTOR 875.00
62505 DONALD KOLAKOWSKI 2ND HALF PAYMENT ECT DIRECTOR 1,125.00
62511 SJODIN, FRANK ASSIST WITH TATER TOTS 50.00
62511 CLUNIE, BASIL PHOTOGRAPHER FOR WOMEN HISTORY MONTH 50.00
62511 EVA MCCANN MONITOR FOR THE FJT AND CALLBACK AUDITIONS 40.00
3045 FLEETWOOD/JOURDAIN THEATR Total 4,465.00
3050 RECREATION OUTREACH PROGRAM
62490 ANDERSON PEST CONTROL MONTHLY PEST CONTROL LOVELACE 43.00
3050 RECREATION OUTREACH PROGRAM Total 43.00
377 of 385
3055 LEVY CENTER SENIOR SERVICES
56045 ILLINOIS DEPT OF REVENUE *SALES TAX -FEB 16 21.00
62295 CITY OF EVANSTON - PETTY CASH PETTY CASH 70.50
64015 NICOR UTILITIES 340.13
65025 CITY OF EVANSTON - PETTY CASH PETTY CASH 6.00
65040 LAPORT INC JANITORIAL SUPPLIES - LEVY 391.45
65050 CITY OF EVANSTON - PETTY CASH PETTY CASH 9.84
65110 EQUIPMENT DEPOT OF ILLINOIS TRAINING VIDEO 29.38
65110 CITY OF EVANSTON - PETTY CASH PETTY CASH 301.44
3055 LEVY CENTER SENIOR SERVICES Total 1,169.74
3080 BEACHES
64015 NICOR UTILITIES 133.26
65045 ANDERSON PEST CONTROL MONTHLY PEST CONTROL BEACH 43.00
3080 BEACHES Total 176.26
3095 CROWN ICE RINK
62245 JORSON & CARLSON BLADE SHARPENING 35.49
62251 RMC, iNC.AIR COMPRESSOR REPAIR 1,031.12
62490 BECKER ARENA PRODUCTS GLASS REPAIR 1,894.80
62495 ANDERSON PEST CONTROL MONTHLY PEST SERVICE 79.00
62507 CITY OF EVANSTON - PETTY CASH PETTY CASH 429.66
62508 LEVI, SHANNON BROOMBALL SCOREKEEPER 180.00
62508 CHAVANNES, SEBASTIEN BROOMBALL REFEREE 180.00
62508 SHAWN PFEIFFER BROOMBALL REFEREE 420.00
62508 MATTHEW LEVI BROOMBALL REFEREE 210.00
64015 NICOR UTILITIES 393.66
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 543.00
65070 UNIFIRST CORPORATION CUSTODIAL SUPPLIES 119.90
3095 CROWN ICE RINK Total 5,516.63
3100 SPORTS LEAGUES
65110 ANDERSON PEST CONTROL MONTHLY PEST CONTROL LAGOON 35.00
3100 SPORTS LEAGUES Total 35.00
3215 YOUTH ENGAGEMENT DIVISION
62490 EVANSTON QUICK SIGNS VOLUNTEER LAND YARDS FOR MSYEP 387.50
62490 HALLS RENTALS TABLES AND CHAIRS FOR YOUTH JOB FAIR 1,998.25
3215 YOUTH ENGAGEMENT DIVISION Total 2,385.75
3225 GIBBS-MORRISON CULTURAL CENTER
62225 RIDDIFORD ROOFING COMPANY ROOFING GMC 8,303.00
3225 GIBBS-MORRISON CULTURAL CENTER Total 8,303.00
3605 ECOLOGY CENTER
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL FOG HOUSES 44.00
62505 WILLIAM E. MOSS GARDENING PROGRAM 1,023.75
64015 NICOR UTILITIES 218.73
65040 LAPORT INC JANITORIAL SUPPLIES - ECOLOGY 67.65
3605 ECOLOGY CENTER Total 1,354.13
3610 ECO-QUEST DAY CAMP
62507 NORTHWEST PASSAGE ECO-EXPLORER CAMP OVERNIGHT TRIP TO DEVILS LAKE WI 7,675.00
3610 ECO-QUEST DAY CAMP Total 7,675.00
3710 NOYES CULTURAL ARTS CENTER
64015 NICOR UTILITIES 490.87
65050 GRAND STAGE CO.RENTAL EQUIPMENT 1,200.00
3710 NOYES CULTURAL ARTS CENTER Total 1,690.87
3720 CULTURAL ARTS PROGRAMS
65095 OFFICE DEPOT OFFICE SUPPLIES 181.30
3720 CULTURAL ARTS PROGRAMS Total 181.30
3806 CIVIC CENTER SERVICES
64015 NICOR UTILITIES 704.00
3806 CIVIC CENTER SERVICES Total 704.00
4105 PUBLIC WORKS AGENCY ADMIN
62210 ALLEGRA PRINT & IMAGING IN THE WORKS ENGLISH/SPANISH SPRING BROCHURES 6,261.00
62210 NEW NO PARKING SIGNS FOR PWA 6,062.00
65020 SILK SCREEN EXPRESS, INC.AFSCME UNIFORM PURCHASE 216.00
4105 PUBLIC WORKS AGENCY ADMIN Total 12,539.00
4300 ENVIRONMENTAL SERVICES
62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING 75.00
4300 ENVIRONMENTAL SERVICES Total 75.00
4310 RECYCLING AND ENVIRONMENTAL MAIN
64015 NICOR UTILITIES 278.02
4310 RECYCLING AND ENVIRONMENTAL MAIN Total 278.02
4320 FORESTRY
62385 NORTH SHORE TOWING TOW & HOCK 1910 COLGATE 75.00
62385 SAVATREE DED TREE REMOVAL 2326 RIDGE AVE 1,400.00
62415 FRAN MOREL REIMBURSEMENT FOR DAMAGED DOWNSPOUT 16.53
4320 FORESTRY Total 1,491.53
478 of 385
4330 GREENWAYS
65070 REINDERS, INC.BLADES 375.91
65070 KIMBALL MIDWEST VARIOUS HARDWARE FOR GREENWAYS 260.38
65085 RUSSO POWER EQUIPMENT PRUNERS, SAWS, LOPPERS, HELMET, AND SPRAYER 369.93
65085 RUSSO POWER EQUIPMENT SRM PRO HEAD ASSY 321.36
65085 RUSSO POWER EQUIPMENT VARIOUS EQUIPMENT FOR GREENWAYS 1,128.77
4330 GREENWAYS Total 2,456.35
4400 CAPITAL PLANNING & ENGINEERING
62275 FEDERAL EXPRESS CORP.SHIPPING 21.93
65095 OFFICE DEPOT OFFICE SUPPLIES 213.23
4400 CAPITAL PLANNING & ENGINEERING Total 235.16
4500 INFRASTRUCTURE MAINTENANCE
62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING 75.00
4500 INFRASTRUCTURE MAINTENANCE Total 75.00
4510 STREET MAINTENANCE
65055 OZINGA CHICAGO RMC, INC.CONCRETE 2,510.97
65085 RUSSO POWER EQUIPMENT CHAIN SAW STREETS DEPART.39.95
65085 RUSSO POWER EQUIPMENT MINOR TOOLS AND EQUIPMENT 26.49
4510 STREET MAINTENANCE Total 2,577.41
4520 TRAF. SIG.& ST LIGHT MAINT
65070 ELCAST LIGHTING STREET LIGHT FIXTURE REPAIR 1,500.00
65115 ARTS & LETTERS LTD.SIGN FABRICATION LETTERS 88.00
4520 TRAF. SIG.& ST LIGHT MAINT Total 1,588.00
100 GENERAL FUND Total 449,051.52
205 EMERGENCY TELEPHONE (E911) FUND
5150 EMERGENCY TELEPHONE SYSTM
62509 CHICAGO COMMUNICATIONS, LLC.ZETRON IP FSA 2015/2016 SERVICE AGREEMENT RENEWAL BALANCE 660.00
62509 MOTOROLA SOLUTIONS, INC.RADIO SYSTEM 2015/2016 SERVICE AGREEMENT RENEWAL BALANCE 19,846.59
64560 VERIZON WIRELESS DATA/WIRELESS 23,712.25
65625 XEROX CORP.FIREHOUSE PROJECT IMPLEMENTATION SUPPORT 42,285.00
5150 EMERGENCY TELEPHONE SYSTM Total 86,503.84
205 EMERGENCY TELEPHONE (E911) FUND Total 86,503.84
310 HOWARD-HARTREY TIF
5500 HOWARD-HARTREY TIF DEBT SRVCE
65515 ESI CONSULTANTS, LTD RFP 15-51 HOWARD ST/TARGET/JEWEL TRAFFIC SIGNAL & INTERS.7,940.84
415430 65515 ESI CONSULTANTS, LTD 12,152.42
5500 HOWARD-HARTREY TIF DEBT SRVCE Total 20,093.26
310 HOWARD-HARTREY TIF Total 20,093.26
330 HOWARD-RIDGE TIF FUND
5860 HOWARD RIDGE TIF
64015 NICOR UTILITIES 534.39
5860 HOWARD RIDGE TIF Total 534.39
330 HOWARD-RIDGE TIF FUND Total 534.39
415 CAPITAL IMPROVEMENTS FUND
4115 2015 BOND PROJECTS
416519 65515 IL DEPT OF TRANSPORTATION SAFE ROUTES TO SCHOOL-IDOT 2,189.41
415179 65515 MITSUBISHI ELECTRIC POWER PRODUCTS, INC.MITSUBISHI DP1100A/40kVA/36KW UPS 18,325.00
416127 65515 SMITHGROUPJJR, INC.RFP 14-37, CHURCH STREET BOAT RAMP 4,965.00
415959 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.SHERIDAN RD/CHICAGO AVE PHASE I & II ENGINEERING SERVICES 26,044.58
415855 65515 A LAMP CONCRETE CONTRACTORS, INC.2015 CIP 1 WATER MAIN & STREET RESURFACING BID 15-13 44,600.46
416141 65515 A LAMP CONCRETE CONTRACTORS, INC.2015 CIP 1 WATER MAIN & STREET RESURFACING BID 15-13 4,677.29
415924 65515 INFRASTRUCTURE ENGINEERING, INC ENGINEERING SERVICES-CENTRAL ST PROJECT 7,487.50
416439 65515 ESI CONSULTANTS, LTD RFP 15-48 ISABELLA ST BRIDGE DECK REHAB PROJECT 15,665.33
415407 65515 ELANAR CONSTRUCTION BID #15-32, BAKER PARK RENOVATIONS 53,435.47
4115 2015 BOND PROJECTS Total 177,390.04
415 CAPITAL IMPROVEMENTS FUND Total 177,390.04
505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
65095 FEDERAL EXPRESS CORP.SHIPPING 15.69
7005 PARKING SYSTEM MGT Total 15.69
7015 PARKING LOTS & METERS
62375 CTA/AB MONTHLY RENT LOT 19-BENSON TO CHURCH TO UNIV. PL 990.00
62375 UNION PACIFIC RAILROAD COMPANY LEASE PAYMENT-RENTAL OF PARKING LOT 54 11,458.50
64005 COMED UTILITIES 187.68
7015 PARKING LOTS & METERS Total 12,636.18
579 of 385
7025 CHURCH STREET GARAGE
62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT - THREE DOWNTOWN PARKING GARAGE 24,010.33
64505 CALL ONE COMMUNICATION CHARGES 843.70
7025 CHURCH STREET GARAGE Total 24,854.03
7036 SHERMAN GARAGE
62225 FOX VALLEY FIRE & SAFETY REPAIR OF FIRE SPRINKLER SYSTEM EQPT.- SHERMAN PARKING GRG 2,715.00
62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT - THREE DOWNTOWN PARKING GARAGE 54,306.00
62509 HUB PARKING TECHNOLOGY USA, INC.MONTHLY SERVICE AGREEMENT-APRIL 2,677.00
64505 CALL ONE COMMUNICATION CHARGES 1,843.95
7036 SHERMAN GARAGE Total 61,541.95
7037 MAPLE GARAGE
62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT - THREE DOWNTOWN PARKING GARAGE 47,392.00
62509 HUB PARKING TECHNOLOGY USA, INC.MONTHLY SERVICE AGREEMENT-APRIL 2,100.00
64505 CALL ONE COMMUNICATION CHARGES 1,289.58
7037 MAPLE GARAGE Total 50,781.58
505 PARKING SYSTEM FUND Total 149,829.43
510 WATER FUND
4200 WATER PRODUCTION
56140 ILLINOIS DEPT OF REVENUE *SALES TAX -FEB 16 346.00
62295 JAY S. HENDERSON REIMBURSEMENT: NIPSTA 210.00
4200 WATER PRODUCTION Total 556.00
4210 PUMPING
64015 NICOR UTILITIES 1,495.94
64505 CALL ONE COMMUNICATION CHARGES 179.25
65085 COMED AUTOMATIC TRANSFER OPERATION 45,787.87
4210 PUMPING Total 47,463.06
4220 FILTRATION
62465 EUROFINS EATON ANALYTICAL FY2016 LABORATORY TESTING-ROUTINE COMPLIANCE 910.00
65015 MOSAIC GLOBAL SALES, LLC HYDROFLUOROSILICIC ACID (PER SPEC)8,613.96
4220 FILTRATION Total 9,523.96
4225 WATER OTHER OPERATIONS
62340 HARRIS COMPUTER SYSTEMS RENEWAL OF ANNUAL HARRIS MAINT. & SUPPORT AGREEMENT 39,301.27
4225 WATER OTHER OPERATIONS Total 39,301.27
4230 WATER CAPITAL OUTLAY
65702 FALCON ELECTRIC, INC.NEW UPS SYSTEM FOR SERVICE BUILDING 9,434.60
4230 WATER CAPITAL OUTLAY Total 9,434.60
510 WATER FUND Total 106,278.89
513 WATER DEPR IMPRV & EXTENSION FUND
7330 WATER FUND DEP, IMP, EXT
733094 62140 CDM SMITH INC.WATER PLANT RELIABILITY IMPROVEMENTS DESIGN ENGINEERING 48,636.01
733107 62145 CDM SMITH INC.RFP 15-55 TREATED WATER STORAGE ENGINEERING 31,611.48
733092 62145 TANK INDUSTRY CONSULTANTS ENGINEERING SERVICES-STANDPIPE PAINTING (RFP 13-61)482.44
733067 65515 GRAYBAR ELECTRIC ANCHOR BOLTS FOR TALLMADGE STREET LIGHTS 327.84
733086 65515 GSG MATERIAL TESTING 2015 CIP MATERIAL TESTING REMAINING FUNDS FROM 2014-460 4,040.00
415855 65515 A LAMP CONCRETE CONTRACTORS, INC.2015 CIP 1 WATER MAIN & STREET RESURFACING BID 15-13 3,200.00
733086 65515 A LAMP CONCRETE CONTRACTORS, INC.2015 CIP 1 WATER MAIN & STREET RESURFACING BID 15-13 129,510.57
733067 65515 SECURITY EQUIPMENT SUPPLY, INC.PTZ SECURITY CAMERAS FOR THE NORTH & SOUTH STANDPIPES 6,666.64
7330 WATER FUND DEP, IMP, EXT Total 224,474.98
513 WATER DEPR IMPRV & EXTENSION FUND Total 224,474.98
515 SEWER FUND
7420 SEWER IMPROVEMENTS
415855 65515 A LAMP CONCRETE CONTRACTORS, INC.2015 CIP 1 WATER MAIN & STREET RESURFACING BID 15-13 40,034.15
7420 SEWER IMPROVEMENTS Total 40,034.15
515 SEWER FUND Total 40,034.15
520 SOLID WASTE FUND
4310 RECYCLING AND ENVIRONMENTAL MAIN
56155 ILLINOIS DEPT OF REVENUE *SALES TAX -FEB 16 30.00
62405 SOLID WASTE AGENCY NORTHERN COOK SWANCC - OPERATIONS AND MAINTENANCE TRANSFER FEES 58,818.62
62415 COLLECTIVE RESOURCE INC.COLLECTION OF PLASTIC FILM MATERIAL AT CITY FACILITIES 109.00
4310 RECYCLING AND ENVIRONMENTAL MAIN Total 58,957.62
520 SOLID WASTE FUND Total 58,957.62
600 FLEET SERVICES FUND
7705 GENERAL SUPPORT
64505 CALL ONE COMMUNICATION CHARGES 555.12
65095 OFFICE DEPOT OFFICE SUPPLIES 89.05
7705 GENERAL SUPPORT Total 644.17
680 of 385
7710 MAJOR MAINTENANCE
62355 CINTAS #22 WEEKLY UNIFORM SERVICE 484.63
62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 659.67
65035 MANSFIELD OIL COMPANY 7000 GALLONS B20 10,815.14
65035 MANSFIELD OIL COMPANY 7000 GALLONS DIESEL 11,100.09
65035 MANSFIELD OIL COMPANY 8000 GALLONS UNLEADED 12,421.68
65060 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 91.39
65060 CUMBERLAND SERVICENTER 2 AXLE SAFETY 1,380.00
65060 CUMBERLAND SERVICENTER AIR DRY CARTRIDGE 294.00
65060 CUMBERLAND SERVICENTER AIR FILTER 222.12
65060 CUMBERLAND SERVICENTER BREATHER TUBE 42.16
65060 CUMBERLAND SERVICENTER TACHOMETER 244.50
65060 DOUGLAS TRUCK PARTS 30CLEAR LENS 94.00
65060 DOUGLAS TRUCK PARTS 7-WAY RV TO 6-WAY ROUND 43.44
65060 FREEWAY FORD TRUCK SALES #583 HEATER CORE 116.22
65060 HAVEY COMMUNICATIONS INC.#25 IGNITION OVERRIDE REPAIR 139.50
65060 HAVEY COMMUNICATIONS INC.#5201 COPELAND POWER 170.80
65060 HIGH PSI LTD.# 25 DEGREE NOZZLE 30.62
65060 HIGH PSI LTD.POWER WASHER NOZZLE 107.38
65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 2 BATTERIES 612.54
65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 3 BATTERIES 249.33
65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 5 BATTERIES 436.60
65060 LEACH ENTERPRISES, INC.2 DRUMS WASHER SOLVENT 436.00
65060 LEACH ENTERPRISES, INC.AIR DRYER SPIN 647.54
65060 LEACH ENTERPRISES, INC.AUTO SLACK 324.20
65060 LEACH ENTERPRISES, INC.AXLE LOCK WASHER 25.10
65060 LEACH ENTERPRISES, INC.DESICCANT CARTRIDGE 128.79
65060 LEACH ENTERPRISES, INC.DESICCANT CARTRIDGE KIT 262.06
65060 LEACH ENTERPRISES, INC.RETURN: AIR DRYER CORE -80.00
65060 LEACH ENTERPRISES, INC.RETURN: DRYER CORE -80.00
65060 LEACH ENTERPRISES, INC.WEST COAST MIRROR HEAD 55.44
65060 METRO TANK AND PUMP COMPANY FUEL CARD BLANKS 311.00
65060 NORTH SHORE TOWING #426 TOW FOR SERVICE 485.00
65060 STANDARD EQUIPMENT COMPANY #956 REPLACE DRIVE SHAFT 1,224.47
65060 STANDARD EQUIPMENT COMPANY CANLIFT TIPPER VALVE 935.55
65060 STANDARD EQUIPMENT COMPANY CYL TAILGATE 40.12
65060 TERMINAL SUPPLY CO.T&B CABLE TIE 168.93
65060 UNITED PARCEL SERVICE SHIPPING CHARGE 8.25
65060 VERMEER MIDWEST #566 CUTTER SHAFT 806.56
65060 VERMEER MIDWEST #566 ENGINE MOUNTS 39.36
65060 VERMEER MIDWEST #566 HUB 66.27
65060 VERMEER MIDWEST #566 SHEAVE/BELT 883.49
65060 VERMEER MIDWEST CLIPPER BLADES 138.96
65060 WHOLESALE DIRECT INC 10 BULBS 46.34
65060 WHOLESALE DIRECT INC AMBER LENS 33.25
65060 ZARNOTH BRUSH WORKS, INC.SWEEPER SITE BROOMS 920.00
65060 INTERSTATE POWER SYSTEMS, INC.#325 COOLANT LEAK 100.00
65060 HERITAGE CRYSTAL CLEAN ANTI FREEZE 1,063.16
65060 FUTURE ENVIRONMENTAL, INC.PICK UP USED OIL 65.00
65060 FUTURE ENVIRONMENTAL, INC.USED FILTER 35.00
65060 GLOBAL EMERGENCY PRODUCTS, INC.#323 FRONT BRAKE JOB 1,348.16
65060 GLOBAL EMERGENCY PRODUCTS, INC.#323 REAR BRAKES FOR EFD 1,641.88
65060 GLOBAL EMERGENCY PRODUCTS, INC.#323 STEP 290.54
65060 GLOBAL EMERGENCY PRODUCTS, INC.#324 LUBE LEVEL INDICATOR 477.68
65060 GLOBAL EMERGENCY PRODUCTS, INC.#325 LIGHTS 103.63
65060 FASTENAL COMPANY TURN BUCKLE BOLTS 32.50
65060 TRIANGLE RADIATOR #584 CLEAN/REPAIR FUEL TANK 395.00
65060 BILL'S AUTO & TRUCK REPAIR #450 WHEEL CHAIR LIFT REPAIR 107.73
65060 ULINE ULINE SHOP TOWEL BOX 90.63
65060 CARQUEST EVANSTON 50 PVC SPLIT LOOM 11.50
65060 CARQUEST EVANSTON BREAKAWAY SWITCH 38.16
65060 GOLF MILL FORD #257 WINDOW HINGE 43.32
65060 GOLF MILL FORD #257 WINDOW LATCH 91.98
65060 GOLF MILL FORD #41 MANIFOLD GASKET 60.19
65060 GOLF MILL FORD #425 RUNNING BOARD 350.85
65060 GOLF MILL FORD #544 REPAIR A/C SYSTEM 100.00
65060 GOLF MILL FORD #546 TURBO CHARGER 1,329.99
65060 GOLF MILL FORD #58 REPAIRS GMF 252.72
65060 GOLF MILL FORD #619 TRANSMISSION REPAIR 4,100.57
65060 GOLF MILL FORD #763 COOLANT RESERVOIR CAP 6.78
65060 GOLF MILL FORD #763 COOLANT RESERVOIR TANK 159.12
65060 GOLF MILL FORD #806 SPEED SENSORS 104.17
65060 GOLF MILL FORD RETURN: CLAMPS -26.52
65060 GOLF MILL FORD RETURN: CORE -365.00
65060 GOLF MILL FORD RETURN: LATCH -45.99
65060 GOLF MILL FORD RETURN: PARTS -290.67
65060 GOLF MILL FORD RETURN: SEALS,BOLTS,TUBES -231.71
65060 GOLF MILL FORD RETURN: SENSORS & REGULATOR -320.11
65060 GOLF MILL FORD WIPER NOZZLE HOSE 6.84
65060 R.N.O.W., INC.THROTTLE ADVANCE SWITCH 267.31
65060 WENTWORTH TIRE SERVICE #589 TIRE REPAIRS 190.00
65060 WENTWORTH TIRE SERVICE #712 M/D TIRES 191.00
65060 WENTWORTH TIRE SERVICE 3 RECAP TIRES 442.50
65060 WENTWORTH TIRE SERVICE 5 RECAP TIRES 729.49
65060 WENTWORTH TIRE SERVICE RECAP TIRES 474.49
65060 WENTWORTH TIRE SERVICE TIRE REPAIR 119.00
65060 WENTWORTH TIRE SERVICE TIRE SERVICE 138.00
65060 LKQ GREAT LAKES DBA LKQ STAR #806 REAR END 585.00
65060 CHICAGO PARTS & SOUND, LLC ALTERNATOR ASY 431.73
65060 CHICAGO PARTS & SOUND, LLC OIL FILTER 103.20
781 of 385
65060 CHICAGO PARTS & SOUND, LLC OIL-REAR AXLE 375.36
65060 ADVANCED PROCLEAN INC.POWER WASHING 973.10
65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTER 41.01
65060 APC STORES, INC., DBA BUMPER TO BUMPER CAP BREATHER 9.18
65060 APC STORES, INC., DBA BUMPER TO BUMPER CARB CLEANER 143.76
65060 APC STORES, INC., DBA BUMPER TO BUMPER IRONTITE FLUSH 9.99
65060 APC STORES, INC., DBA BUMPER TO BUMPER LED DOME LMP 22.22
65060 APC STORES, INC., DBA BUMPER TO BUMPER OIL FILTER 28.96
65060 APC STORES, INC., DBA BUMPER TO BUMPER POWER STEERING FLUID 40.68
65060 APC STORES, INC., DBA BUMPER TO BUMPER RV ANTI FREEZE 47.88
65060 APC STORES, INC., DBA BUMPER TO BUMPER TOWING LIGHTS 118.18
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #315 WINDOW CONTROL 308.41
65085 HIGH PSI LTD.POWER WASHER HOSE 257.88
7710 MAJOR MAINTENANCE Total 64,757.92
7705 GENERAL SUPPORT
62340 CDS OFFICE TECHNOLOGIES TOUGHBOOK FOR FLEET SERVICES 3,640.00
65095 OFFICE DEPOT OFFICE SUPPLIES 7.99
7705 GENERAL SUPPORT Total 3,647.99
600 FLEET SERVICES FUND Total 69,050.08
601 EQUIPMENT REPLACEMENT FUND
7780 VEHICLE REPLACEMENTS
65550 HAVEY COMMUNICATIONS INC.#25 IGNITION OVERRIDE REPAIR 139.50
7780 VEHICLE REPLACEMENTS Total 139.50
601 EQUIPMENT REPLACEMENT FUND Total 139.50
605 INSURANCE FUND
7800 RISK MANAGEMENT
62266 CCMSI CCMSI-WORKER'S COMPENSATION CLAIMS THIRD PARTY ADMIN.23,375.00
7800 RISK MANAGEMENT Total 23,375.00
605 INSURANCE FUND Total 23,375.00
700 FIRE PENSION FUND
8000 FIREFIGHTERS' PENSION
61755 DAUGHERTY, DERON K *REIMBURSEMENT: COPIER/SCANNER & COMPUTER 1,339.96
8000 FIREFIGHTERS' PENSION Total 1,339.96
700 FIRE PENSION FUND Total 1,339.96
Grand Total 1,407,052.66
882 of 385
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.12.2016
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
GENERAL
100.21705 VARIOUS RECTRAC REFUNDS 2,907.87
2315.53675 VARIOUS AMBULANCE REFUNDS 2,068.21
4,976.08
INSURANCE
VARIOUS IPBC HEALTH INSURANCE PREMIUM 1,041,320.34
VARIOUS VARIOUS WORKERS COMP 9,170.77
VARIOUS VARIOUS WORKERS COMP 30,817.37
1,081,308.48
SEWER
7617.68305 IEPA LOAN DISBURSEMENT SEWER FUND 360,420.70
7478.68305 IEPA LOAN DISBURSEMENT SEWER FUND 6,835.08
7600.68305 IEPA LOAN DISBURSEMENT SEWER FUND 597,602.75
7598.68305 IEPA LOAN DISBURSEMENT SEWER FUND 91,190.11
7545.68305 IEPA LOAN DISBURSEMENT SEWER FUND 271,499.04
1,327,547.68
2,413,832.24
Grand Total 3,820,884.90
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
983 of 385
Bank of America Statement for the Period ending February 29, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTERSNAPENGAGE CHAT $ 49.00 02/15/201664505 TELECOMMUNICATIONS CARRIER LINE CH311 LIVE CHAT MONTHLY FEE311 CENTERWPY ONEREACH $ 127.00 02/15/201664505 TELECOMMUNICATIONS CARRIER LINE CH311 TEXT MONTHLY FEEADMIN SVCS/ FACILITIESAMAZONPRIME MEMBERSHIP $ 99.00 02/01/201662360 MEMBERSHIP DUESAMAZON PRIME MEMBERSHIPADMIN SVCS/ FACILITIESPAYPAL NRI $ 50.00 02/01/2016 65050 BUILDING MAINTENANCE MATERIALBLOWER MOTOR FOR MAPLE PARKING GARAGE UNIT HEATERADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 0.59 02/01/2016 65050 BUILDING MAINTENANCE MATERIALECOLOGY CENTER GALVANIZED SPIKESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 63.19 02/01/2016 65050 BUILDING MAINTENANCE MATERIALECOLOGY DRIVEWAY MARKERADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 533.56 02/01/201665050 BUILDING MAINTENANCE MATERIALFIRE STATION 2 BOILER PUMPSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 533.56 02/01/201665050 BUILDING MAINTENANCE MATERIALFIRE STATION 2 BOILER PUMPSADMIN SVCS/ FACILITIESPATTEN $ 819.50 02/01/201665050 BUILDING MAINTENANCE MATERIALGENERATOR REPAIRADMIN SVCS/ FACILITIESWINZER USA $ 674.52 02/01/2016 65050 BUILDING MAINTENANCE MATERIALGREASE TRAPADMIN SVCS/ FACILITIESJC LICHT #1252 $ 34.28 02/01/201665050 BUILDING MAINTENANCE MATERIALPAINT SIGNSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 42.30 02/01/201665050 BUILDING MAINTENANCE MATERIALPOLICE DEPT DATA CENTERADMIN SVCS/ FACILITIESCONNEXION $ 6.74 02/01/201665050 BUILDING MAINTENANCE MATERIALSHEDS AT ANIMAL SHELTERADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 160.75 02/01/201665050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 318.08 02/01/201665050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESFULLIFE SAFETY CENTER $ 242.13 02/01/201665050 BUILDING MAINTENANCE MATERIALSHOP SUPPLIES AND TOOLSADMIN SVCS/ FACILITIESBERLAND'S INC $ 35.96 02/01/201665085 MINOR EQUIP & TOOLSSHOP TOOLSADMIN SVCS/ FACILITIESNSC NORTHERN SAFETY CO $ 62.02 02/01/201665050 BUILDING MAINTENANCE MATERIALSHOP TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 161.88 02/01/201665085 MINOR EQUIP & TOOLSSHOP TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 177.10 02/01/201665085 MINOR EQUIP & TOOLSSHOP TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESERGO DEPOT LLC $ 679.00 02/01/201665625 FURNITURES AND FIXTURESSIT STAND DESK FOR L. TATARA'S OFFICEADMIN SVCS/ FACILITIESMY WHITEBOARDS.COM $ 263.00 02/01/201665050 BUILDING MAINTENANCE MATERIALTRACK FOR WHITEBOARDADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 62.52 02/01/201665050 BUILDING MAINTENANCE MATERIALTRUCK GAUGE HOSESADMIN SVCS/ FACILITIESSHERWIN WILLIAMS #3704 $ 441.49 02/02/201665050 BUILDING MAINTENANCE MATERIALCIVIC CENTER OFFICES DRY ERASE BOARD PAINTADMIN SVCS/ FACILITIESTHYSSENKRUPPELEVATOR W $ 625.56 02/02/201662509 SERVICE AGREEMENTS/CONTRACTSELEVATOR SERVICE CONTRACT 01/01/2016ADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 319.47 02/02/201665050 BUILDING MAINTENANCE MATERIALFIRE STATION 3 INTERCOM REPLACEMENTADMIN SVCS/ FACILITIESWW GRAINGER $ 1,428.12 02/02/201665050 BUILDING MAINTENANCE MATERIALMETAL HALIDE AND SODIUM BULBS FOR C.WOPPELADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 5.41 02/02/201665050 BUILDING MAINTENANCE MATERIALPOLICE DEPT DRAIN PANADMIN SVCS/ FACILITIESCONNEXION $ 83.92 02/02/201665050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 23.85 02/03/201665050 BUILDING MAINTENANCE MATERIALCIVIC CENTER SUPPLIES AND TOOLSADMIN SVCS/ FACILITIESPURE ELECTRIC $ 118.60 02/03/201665050 BUILDING MAINTENANCE MATERIALCLYDE-BREMMAL PARK LIGHTADMIN SVCS/ FACILITIESLIONHEART ENGINEERING $ 1,806.00 02/03/201662245 OTHER EQ MAINTGENERATOR REPAIRSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 285.87 02/03/201665085 MINOR EQUIPMENT AND TOOLSJOHN DIAZ TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 23.12 02/03/2016 65050 BUILDING MAINTENANCE MATERIALPATCH AND PAINT MATERIAL CIVIC CENTERADMIN SVCS/ FACILITIESPURE ELECTRIC $ 268.39 02/03/201665050 BUILDING MAINTENANCE MATERIALSERVICE CENTER FLEET BREAKERSADMIN SVCS/ FACILITIESCONNEXION $ 30.65 02/03/201665050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESPURE ELECTRIC $ 215.89 02/03/201665050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESM & M ABRASIVE $ 216.89 02/03/201665085 MINOR EQUIP & TOOLSSHOP SUPPLIES/SANDPAPERADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 172.47 02/03/201665085 MINOR EQUIPMENT AND TOOLSTOOL AND SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ (25.25)02/04/201665050 BUILDING MAINTENANCE MATERIALCOUNCIL CHAMBERS ELECTRICAL BOXES RETURNEDADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 3.84 02/04/201665050 BUILDING MAINTENANCE MATERIALFIRE STATION 2 PUMP INSTALLADMIN SVCS/ FACILITIESPURE ELECTRIC $ 81.93 02/04/201665050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 9.00 02/04/201665085 MINOR EQUIP & TOOLSSHOP SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 306.52 02/04/201665085 MINOR EQUIP & TOOLSSHOP TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESNORTH SHORE FAUCETS $ 13.40 02/04/2016 65050 BUILDING MAINTENANCE MATERIALVACUUM BREAKER FOR LIBRARYADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 54.48 02/05/201665050 BUILDING MAINTENANCE MATERIALANIMAL SHELTER SHEDSADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 427.50 02/05/201665050 BUILDING MAINTENANCE MATERIALFIRE STATION 2 BOILER PUMPADMIN SVCS/ FACILITIESCONNEXION $ 1,526.00 02/05/201665050 BUILDING MAINTENANCE MATERIALFLEET LIGHTS AND MATERIALSADMIN SVCS/ FACILITIESWW GRAINGER $ 253.20 02/05/201665085 MINOR EQUIPMENT AND TOOLSJOHN DIAZ SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 1,049.69 02/05/201665085 MINOR EQUIPMENT AND TOOLSJOHN DIAZ SUPPLIES AND TOOLSADMIN SVCS/ FACILITIESPURE ELECTRIC $ 162.00 02/05/201665085 MINOR EQUIPMENT AND TOOLSJOHN DIAZ TOOLSADMIN SVCS/ FACILITIESCONNEXION $ 248.00 02/05/201665050 BUILDING MAINTENANCE MATERIALRECYCLING CENTER LIGHTINGADMIN SVCS/ FACILITIESPURE ELECTRIC $ 653.16 02/05/201665050 BUILDING MAINTENANCE MATERIALSERVICE CENTER OUTLET REPLACEMENTADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 84.70 02/05/201665050 BUILDING MAINTENANCE MATERIALSHELVING FOR ROOM 2105ADMIN SVCS/ FACILITIESCONNEXION $ 149.24 02/05/201665085 MINOR EQUIPMENT AND TOOLSSHERMAN GARAGE/JOHN DIAZ TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESGIH GLOBALINDUSTRIALEQ $ 266.56 02/05/201665085 MINOR EQUIPMENT AND TOOLSSHOP TOOLS AND SUPPLIES-RAIN TARPS AND DRAINS FOR EMERGENCIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 20.78 02/08/201665050 BUILDING MAINTENANCE MATERIALANIMAL SHELTER SUPPLIES AND TOOLSADMIN SVCS/ FACILITIESTEC #126 $ 106.68 02/08/201665050 BUILDING MAINTENANCE MATERIALFLAME SENSORADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 601.51 02/08/201665050 BUILDING MAINTENANCE MATERIALINSULATION AND BUILDING MATERIALSADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC $ 18.00 02/08/201665050 BUILDING MAINTENANCE MATERIALKEYSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 14.34 02/08/201665050 BUILDING MAINTENANCE MATERIALRECYCLING CENTER LIGHTINGADMIN SVCS/ FACILITIESPURE ELECTRIC $ 207.43 02/08/201665050 BUILDING MAINTENANCE MATERIALRECYCLING CENTER LIGHTING CONTROLSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ (141.90)02/08/201665050 BUILDING MAINTENANCE MATERIALRETURNED LEFTOVER MATERIAL ANIMAL SHELTERADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 211.90 02/08/201665050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE AND JOHN DIAZ TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 234.48 02/08/201665050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 23.90 02/08/201665050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 109.76 02/08/201665085 MINOR EQUIPMENT AND TOOLSSHOP TOOLSADMIN SVCS/ FACILITIESHVAC BRAIN $ 605.67 02/09/201665050 BUILDING MAINTENANCE MATERIALCARTRIDGES FOR HUMIDIFIERSApril 11, 2016Page 1 of 1584 of 385
Bank of America Statement for the Period ending February 29, 2016ADMIN SVCS/ FACILITIESJC LICHT #1252 $ 44.91 02/09/201665050 BUILDING MAINTENANCE MATERIALCOUNCIL CHAMBERS MATERIALS-STAINADMIN SVCS/ FACILITIESSTANDARD PIPE $ 17.58 02/09/2016 65050 BUILDING MAINTENANCE MATERIALCROWN-ALEXADMIN SVCS/ FACILITIESSTANDARD PIPE $ 419.78 02/09/2016 65050 BUILDING MAINTENANCE MATERIALCROWN-ALEXADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 399.00 02/09/201665050 BUILDING MAINTENANCE MATERIALFIRE STATION 2 BOILERADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 427.50 02/09/201665050 BUILDING MAINTENANCE MATERIALFIRE STATION 2 BOILER PUMPADMIN SVCS/ FACILITIESSTANDARD PIPE $ 300.73 02/09/2016 65050 BUILDING MAINTENANCE MATERIALP.D. - ALEXADMIN SVCS/ FACILITIESSTANDARD PIPE $ 628.54 02/09/2016 65050 BUILDING MAINTENANCE MATERIALRPZ=HARLEY CLARK MANSIONADMIN SVCS/ FACILITIESSTANDARD PIPE $ 600.00 02/09/2016 65050 BUILDING MAINTENANCE MATERIALRPZ-HARLEY CLARK MANSIONADMIN SVCS/ FACILITIESJC LICHT #1252 $ 406.85 02/09/201665050 BUILDING MAINTENANCE MATERIALSERVICE CENTER PAINTADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 45.09 02/09/201665050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 3.20 02/09/201665050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESMENARDS PLAINFIELD IL $ 43.31 02/09/201665085 MINOR EQUIPMENT AND TOOLSSHOP TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 151.30 02/09/2016 65050 BUILDING MAINTENANCE MATERIALSUPPLY WATTS RPZADMIN SVCS/ FACILITIESZONATHERM PRODUCTS $ 1,245.40 02/10/201665050 BUILDING MAINTENANCE MATERIALCARTRIDGES LIEBERTSADMIN SVCS/ FACILITIESSHERWIN WILLIAMS #3210 $ 112.97 02/10/201665050 BUILDING MAINTENANCE MATERIALCOUNCIL CHAMBER FINISH MATERIALSADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 278.59 02/10/201665050 BUILDING MAINTENANCE MATERIALLOCKS GIBBS MORRISONADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 156.56 02/10/201665050 BUILDING MAINTENANCE MATERIALSPACERS GIBBS MORRISONADMIN SVCS/ FACILITIESSTANDARD PIPE $ 252.24 02/11/2016 65050 BUILDING MAINTENANCE MATERIALBUILDING D DRAINSADMIN SVCS/ FACILITIESOUTWATER PLASTICS IND $ 374.13 02/11/201665050 BUILDING MAINTENANCE MATERIALCOUNCIL CHAMBER DESK LIGHTINGADMIN SVCS/ FACILITIESSTANDARD PIPE $ 134.74 02/11/2016 65050 BUILDING MAINTENANCE MATERIALCROWN-ALEXADMIN SVCS/ FACILITIESSTANDARD PIPE $ 160.70 02/11/2016 65050 BUILDING MAINTENANCE MATERIALCROWN-ALEXADMIN SVCS/ FACILITIESSTANDARD PIPE $ 249.55 02/11/2016 65050 BUILDING MAINTENANCE MATERIALFIRE STATION 2 WOMEN RESTROOM FAUCET AND PARTSADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 560.54 02/11/201665050 BUILDING MAINTENANCE MATERIALKICK PLATES CIVIC CENTERADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 558.86 02/11/201665050 BUILDING MAINTENANCE MATERIALLOCKS GIBBS MORRISONADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 238.38 02/11/201665085 MINOR EQUIPMENT AND TOOLSSHOP TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 100.49 02/11/201665050 BUILDING MAINTENANCE MATERIALWALL REPAIR SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 412.32 02/12/201665050 BUILDING MAINTENANCE MATERIALCIVIC CENTER TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 25.74 02/12/201665050 BUILDING MAINTENANCE MATERIALCOUNCIL CHAMBER DESK ELECTRIC SUPPLIESADMIN SVCS/ FACILITIESSPARKFUN ELECTRONICS $ 60.20 02/12/201665050 BUILDING MAINTENANCE MATERIALCOUNCIL CHAMBER DESK ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 13.86 02/12/201665050 BUILDING MAINTENANCE MATERIALFASTENERS SHOP STOCKADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 72.59 02/12/2016 65050 BUILDING MAINTENANCE MATERIALFIRESTATION 2 SHOWERADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 28.97 02/12/201665050 BUILDING MAINTENANCE MATERIALNUTS AND BOLTSADMIN SVCS/ FACILITIESPURE ELECTRIC $ 169.73 02/15/201665050 BUILDING MAINTENANCE MATERIALAKERMEN PARK LIGHTINGADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 164.00 02/15/2016 65050 BUILDING MAINTENANCE MATERIALCABINETS FOR COUNCIL CHAMBERSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 120.74 02/15/201665050 BUILDING MAINTENANCE MATERIALCIVIC CENTER TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESJC LICHT #1252 $ 5.80 02/15/201665050 BUILDING MAINTENANCE MATERIALCOUNCIL CHAMBER DESK FINISH SUPPLIESADMIN SVCS/ FACILITIESTEC #114 $ 558.33 02/15/2016 65050 BUILDING MAINTENANCE MATERIALIGNITION BOARD ASSEMBLY FOR FIRE STATION 1 FURNACEADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC $ 26.90 02/15/201665050 BUILDING MAINTENANCE MATERIALKEYS COMMUNITY DEVELOPMENTADMIN SVCS/ FACILITIESCONNEXION $ 43.41 02/15/201665050 BUILDING MAINTENANCE MATERIALLIBRARY MAIN SUPPLIES AND TOOLSADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ (8.71)02/15/201665050 BUILDING MAINTENANCE MATERIALNUTS AND BOLD RETURNADMIN SVCS/ FACILITIESNORTEC PART $ 265.29 02/15/201665050 BUILDING MAINTENANCE MATERIALPOLICE DEPT 911 HUMIDIFIERADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 95.48 02/15/201665050 BUILDING MAINTENANCE MATERIALPOLICE DEPT TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 58.20 02/16/201665095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 10.50 02/16/201665050 BUILDING MAINTENANCE MATERIALPIPES AND CAPSADMIN SVCS/ FACILITIESILLINOIS PROCESS EQUIP $ 1,472.20 02/16/201662245 OTHER EQ MAINTPUMP REPAIR FOR SHERMAN GARAGE WATER PUMPADMIN SVCS/ FACILITIESWOODCRAFT 519 $ 288.91 02/16/201665085 MINOR EQUIPMENT AND TOOLSSHOP TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESPURE ELECTRIC $ 24.00 02/17/201665050 BUILDING MAINTENANCE MATERIALAKERMEN PARK LIGHTINGADMIN SVCS/ FACILITIESCONNEXION $ 205.73 02/17/201665050 BUILDING MAINTENANCE MATERIALCIVIC CENTER TOOLS AND SUPPLIESADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 810.46 02/17/201665050 BUILDING MAINTENANCE MATERIALKEY BLANKS AND REPLACEMENT FOR FIREHOUSE 3ADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 889.18 02/17/201665050 BUILDING MAINTENANCE MATERIALLOCKS G600ADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 889.18 02/17/201665050 BUILDING MAINTENANCE MATERIALLOCKS G600ADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 11.85 02/17/2016 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR COUNCIL CHAMBERSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 99.85 02/17/2016 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR COUNCIL CHAMBERSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 32.00 02/17/201665095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 112.06 02/17/2016 65050 BUILDING MAINTENANCE MATERIALSERVICE CENTER-ALEXADMIN SVCS/ FACILITIESFAST MRO SUPPLIES $ 52.97 02/17/201665050 BUILDING MAINTENANCE MATERIALSHOP SUPPLIES AND TOOLSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 1,125.00 02/18/201665050 BUILDING MAINTENANCE MATERIALDRINKING FOUNTAINADMIN SVCS/ FACILITIESSTANDARD PIPE $ 1,250.00 02/18/201665050 BUILDING MAINTENANCE MATERIALDRINKING FOUNTAINADMIN SVCS/ FACILITIESSTANDARD PIPE $ 283.72 02/18/201665050 BUILDING MAINTENANCE MATERIALJOB SUPPLIESApril 11, 2016Page 2 of 1585 of 385
Bank of America Statement for the Period ending February 29, 2016ADMIN SVCS/ FACILITIES QUINCY COMPRESSOR LLC $ 316.39 02/18/2016 65050 BUILDING MAINTENANCE MATERIALOIL AND FILTERS FOR SERVICE CENTER AIR COMPRESSORADMIN SVCS/ FACILITIESPURE ELECTRIC $ 381.82 02/18/201665050 BUILDING MAINTENANCE MATERIALSERVICE CENTER FLEET LIGHTSADMIN SVCS/ FACILITIESAMAZON.COM $ 114.68 02/18/201665050 BUILDING MAINTENANCE MATERIALSERVICE CENTER LABELS FOR FLEETADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 622.83 02/18/201665050 BUILDING MAINTENANCE MATERIALSHELVING AND CLEANING SUPPLIESADMIN SVCS/ FACILITIESCARROLL EMERSON $ 784.78 02/18/201665050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE HEATER PARTSADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 9.99 02/18/201665050 BUILDING MAINTENANCE MATERIALTOOLS AND SUPPLIESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 140.74 02/18/201665085 MINOR EQUIPMENT AND TOOLSTOOLS FOR JOHN DIAZADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 444.68 02/19/201665050 BUILDING MAINTENANCE MATERIALCIVIC CENTER TOOLS AND SUPPLIES AND JOHN DIAZ -STOCKADMIN SVCS/ FACILITIESCONNEXION $ 40.39 02/19/201665050 BUILDING MAINTENANCE MATERIALLIBRARY MAIN SUPPLIESADMIN SVCS/ FACILITIESEVANSTON SIGNS AND GRA $ 25.00 02/19/201665050 BUILDING MAINTENANCE MATERIALLOADING DOCK SIGNADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 189.86 02/19/2016 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR COUNCIL CHAMBERSADMIN SVCS/ FACILITIESPURE ELECTRIC $ 53.36 02/19/201665050 BUILDING MAINTENANCE MATERIALNOYES LIGHTINGADMIN SVCS/ FACILITIESPURE ELECTRIC $ 65.00 02/19/201665050 BUILDING MAINTENANCE MATERIALSERVICE CENTER PARKS BAY BREAKERADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 19.41 02/19/201665050 BUILDING MAINTENANCE MATERIALTRUCK PARTSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 34.24 02/22/201665050 BUILDING MAINTENANCE MATERIALANIMAL SHELTERADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 52.54 02/22/201665050 BUILDING MAINTENANCE MATERIALCIVIC CENTER SUPPLIESADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 36.07 02/22/201665050 BUILDING MAINTENANCE MATERIALCOPPER FITTINGS FOR FIRE STATION 2ADMIN SVCS/ FACILITIESFRYS ELECTRONICS 31 $ 69.14 02/22/201665050 BUILDING MAINTENANCE MATERIALCOUNCIL CHAMBER DESK ELECTRIC SUPPLIESADMIN SVCS/ FACILITIESPAYPAL SHENZHENSUP $ 23.98 02/22/201665050 BUILDING MAINTENANCE MATERIALCOUNCIL CHAMBER DESK ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESIN KOBI TOOLS INC $ 28.11 02/22/201665050 BUILDING MAINTENANCE MATERIALMARBLE FLOOR REPAIRSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 297.57 02/22/201665050 BUILDING MAINTENANCE MATERIALPAINT AND PAINT SUPPLIESADMIN SVCS/ FACILITIESPURE ELECTRIC $ 102.73 02/22/201665050 BUILDING MAINTENANCE MATERIALPOLICE DEPT SUPPLIESADMIN SVCS/ FACILITIESABT ELECTRONICS $ 2,336.00 02/22/201664004 PEG FEE DISTRIBUTIONPROJECTOR FOR SECOND FLOOR CONFERENCE ROOMADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 21.59 02/22/201665050 BUILDING MAINTENANCE MATERIALRECYCLINGADMIN SVCS/ FACILITIESWW GRAINGER $ 2,084.81 02/22/201665090 SAFETY EQUIPMENTREQUIRED SECOND LIFELINE CONFINED SPACE ENTRYADMIN SVCS/ FACILITIESMENARDS PLAINFIELD IL $ 76.16 02/23/201665050 BUILDING MAINTENANCE MATERIALCOUNCIL CHAMBER DESK HARDWAREADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 112.51 02/23/2016 65050 BUILDING MAINTENANCE MATERIALFURNACE CONTROL AND PILOT IGNITOR FOR RECYCLING CENTER FURNACEADMIN SVCS/ FACILITIESPARK SUPPLY #1408 $ 44.82 02/23/201665050 BUILDING MAINTENANCE MATERIALJAMES PARK SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 56.81 02/23/2016 65050 BUILDING MAINTENANCE MATERIALLIBRARY-ALEXADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 261.75 02/23/201665050 BUILDING MAINTENANCE MATERIALMOTOR FOR HEATER AT CHURCH STREET GARAGEADMIN SVCS/ FACILITIESWW GRAINGER $ 462.72 02/23/201665050 BUILDING MAINTENANCE MATERIALNOYES LIGHTINGADMIN SVCS/ FACILITIESSTANDARD PIPE $ 149.05 02/23/2016 65050 BUILDING MAINTENANCE MATERIALPD 911 CENTERADMIN SVCS/ FACILITIESSTANDARD PIPE $ 50.05 02/23/2016 65050 BUILDING MAINTENANCE MATERIALRESTROOM SPUDS AND WRENCHADMIN SVCS/ FACILITIESNORTEC PART $ 255.59 02/23/201665050 BUILDING MAINTENANCE MATERIALSOLENOID FOR HUMIDIFIER AT FIRE STATION 2ADMIN SVCS/ FACILITIESCONNEXION $ 146.87 02/24/201665050 BUILDING MAINTENANCE MATERIALCIVIC CENTER FURNITURE MADE IN SHOPADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 74.27 02/24/201665050 BUILDING MAINTENANCE MATERIALDOWN SPOUT MATERIALSADMIN SVCS/ FACILITIESDREISILKER ELEC MOT $ 71.84 02/24/201665050 BUILDING MAINTENANCE MATERIALFAN BLADES FOR HEATER AT CHURCH STREETADMIN SVCS/ FACILITIESCONNEXION $ 70.15 02/24/201665050 BUILDING MAINTENANCE MATERIALSERVICE CENTER FLEET OUTLET INSTALLADMIN SVCS/ FACILITIESPURE ELECTRIC $ 244.15 02/24/201665050 BUILDING MAINTENANCE MATERIALSERVICE CENTER FLEET RECEPTACLESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 470.39 02/24/2016 65050 BUILDING MAINTENANCE MATERIALSUPPLIES FOR SPRING OPENINGSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 500.00 02/24/2016 65050 BUILDING MAINTENANCE MATERIALSUPPLIES FOR SPRING OPENINGS PARKS AND BUILDINGADMIN SVCS/ FACILITIESSTANDARD PIPE $ 500.00 02/24/2016 65050 BUILDING MAINTENANCE MATERIALSUPPLIES SPRING OPENING PARK BUILDINGSADMIN SVCS/ FACILITIESMY WHITEBOARDS.COM $ 742.00 02/24/201665050 BUILDING MAINTENANCE MATERIALTRACKS FOR ADDITIONAL WHITEBOARDSADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 56.70 02/25/201665050 BUILDING MAINTENANCE MATERIALHARDWARE SUPPLIESADMIN SVCS/ FACILITIESPARK SUPPLY #1408 $ (4.16)02/25/201665050 BUILDING MAINTENANCE MATERIALJAMES PARK SUPPLIES CREDITADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 49.08 02/25/2016 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR COUNCIL CHAMBERSADMIN SVCS/ FACILITIESBEST BUY 00003137 $ 39.99 02/25/201665085 MINOR EQUIP & TOOLSPHONE CHARGERADMIN SVCS/ FACILITIESOFFICE DEPOT #510 $ 39.98 02/25/201665050 BUILDING MAINTENANCE MATERIALSERVICE CENTER SUPPLIESADMIN SVCS/ FACILITIESDISPLAYS2GOCOM $ 288.21 02/25/201665050 BUILDING MAINTENANCE MATERIALSIGN HOLDERS FOR SERVICE AND CIVIC CENTERADMIN SVCS/ FACILITIESAMAZON.COM $ 51.12 02/25/201665085 MINOR EQUIP & TOOLSTOOLS FOR NORH ROBINSONADMIN SVCS/ FACILITIESAMAZON.COM $ 67.95 02/25/201665085 MINOR EQUIP & TOOLSTOOLS FOR NORH ROBINSONADMIN SVCS/ FACILITIESAMAZON.COM $ 20.80 02/25/201665085 MINOR EQUIPMENT AND TOOLSTOOLS FOR NORH ROBINSONADMIN SVCS/ FACILITIESDEA BATHROOM MACHINERI $ 224.50 02/25/2016 65050 BUILDING MAINTENANCE MATERIALWOMENS RESTROOM TOILET SPUDADMIN SVCS/ FACILITIESCHICAGO BATTERY $ 172.96 02/26/201665085 MINOR EQUIP & TOOLSBATTERIESADMIN SVCS/ FACILITIESCONNEXION $ 35.85 02/26/201665050 BUILDING MAINTENANCE MATERIALCIVIC CENTER SUPPLIESADMIN SVCS/ FACILITIESAMAZON.COM $ 11.76 02/26/201665050 BUILDING MAINTENANCE MATERIALCOUNCIL CHAMBER DESK HARDWAREADMIN SVCS/ FACILITIESAMAZON.COM $ 88.04 02/26/201665050 BUILDING MAINTENANCE MATERIALCOUNCIL CHAMBER DESK HARDWAREADMIN SVCS/ FACILITIESTEC #114 $ 607.74 02/26/2016 65050 BUILDING MAINTENANCE MATERIALELECTRONIC CONTROL BOARD AND SWITCHES AND IGNITOR FOR ANIMAL SHELTER FURNACEADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 9.98 02/26/201665050 BUILDING MAINTENANCE MATERIALNOYES SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 21.98 02/26/2016 65050 BUILDING MAINTENANCE MATERIALPATCH AND PAINT MATERIALADMIN SVCS/ FACILITIESSMITHEREEN PEST MANAGE $ 93.00 02/26/201662225 BLDG MAINT SVCSPESTICIDESADMIN SVCS/ FACILITIESCONNEXION $ 58.29 02/26/201665050 BUILDING MAINTENANCE MATERIALSERVICE CENTER PROJECTOR FOR CONFERENCE ROOMApril 11, 2016Page 3 of 1586 of 385
Bank of America Statement for the Period ending February 29, 2016ADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 87.54 02/29/2016 65050 BUILDING MAINTENANCE MATERIALCOMBO GAS AND CO ALARM FOR SERVICE CENTER HALLWAY AND BOILER ROOMADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 663.94 02/29/201665050 BUILDING MAINTENANCE MATERIALDOOR CLOSERS STOCKADMIN SVCS/ FACILITIESUNITES STATES FIRE PRO $ 1,322.00 02/29/201662225 BLDG MAINT SVCSFIRE SPRINKLER SYSTEMADMIN SVCS/ FACILITIESUNITES STATES FIRE PRO $ 613.48 02/29/201662225 BLDG MAINT SVCSFIRE SPRINKLER SYSTEMADMIN SVCS/ FACILITIESAMAZON.COM $ 356.37 02/29/201664540 TELECOMMUNICATIONS - WIROTTER BOX CASES FOR FIELD STAFF PHONESADMIN SVCS/ FACILITIESCARROLL EMERSON $ 1,474.63 02/29/201665050 BUILDING MAINTENANCE MATERIALPARTS FOR ELECTRIC HEATERS AT GARAGEADMIN SVCS/ FACILITIESSTANDARD PIPE $ 299.46 02/29/2016 65050 BUILDING MAINTENANCE MATERIALPLUMBING SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 286.15 02/29/2016 65050 BUILDING MAINTENANCE MATERIALPLUMBING SUPPLIES LIBRARY-ALEXADMIN SVCS/ FACILITIESNORTHSHORE PHYSICIAN $ 101.00 02/29/201665090 SAFETY EQUIPMENTSAFETY RESPIRATORY SERVICESADMIN SVCS/ FACILITIESCONNEXION $ 25.70 02/29/201665050 BUILDING MAINTENANCE MATERIALSERVICE CENTER PROJECTOR FOR CONFERENCE ROOMADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 45.38 02/29/201665050 BUILDING MAINTENANCE MATERIALSERVICE CENTER PROJECTOR FOR CONFERENCE ROOMADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 118.54 02/29/201665050 BUILDING MAINTENANCE MATERIALTILE WORKADMIN SVCS/ HUMAN RESCROWN TROPHY 54 $ 15.00 02/01/201665125 OTHER COMMODITIESSCASEY RETIREMENT PLAQUEADMIN SVCS/ HUMAN RESPOTBELLY #5 $ 39.25 02/05/201662512 RECRUITMENT SERVICESINTERVIEW PANEL LUNCH PO INTERVIEWSADMIN SVCS/ HUMAN RESIPRA $ 290.00 02/10/201662512 RECRUITMENT SERVICESPOSTING FOR AD PRCS POSITIONADMIN SVCS/ HUMAN RESEQF TALX CORPORATION $ 27.95 02/11/201662512 RECRUITMENT SERVICESEMPLOYMENT VERIFICATIONADMIN SVCS/ HUMAN RESEINSTEIN BROS-ONLINE C $ 90.97 02/11/201662310 HR ONLY - CITY WIDE TRAININGNEW HIRE ORIENTATION BREAKFASTADMIN SVCS/ HUMAN RESPANINO'S PIZZERIA OR $ 84.55 02/19/201662310 HR ONLY - CITY WIDE TRAININGLUNCH AND LEARN LUNCH 2/17/16ADMIN SVCS/ HUMAN RESCROWN TROPHY 54 $ 60.00 02/19/201665125 OTHER COMMODITIESRETIREMENT PLAQUE: OTT, STEINBUCK (2), PARROTTADMIN SVCS/ HUMAN RESPAYPAL APA-IL $ 100.00 02/23/201662512 RECRUITMENT SERVICESEDPS POSTING FOR CMOADMIN SVCS/ HUMAN RESPAYPAL APA-IL $ 100.00 02/23/201662512 RECRUITMENT SERVICESPLANNER POSTING FOR COMMUNITY DEVELOPMENTADMIN SVCS/ HUMAN RESVERIFY JOB SYSTEM $ 20.00 02/24/201662512 RECRUITMENT SERVICESEMPLOYMENT VERIFICATIONADMIN SVCS/ HUMAN RESPOTBELLY #5 $ 36.36 02/24/201662512 RECRUITMENT SERVICESINTERVIEW PANEL LUNCH - PO INTERVIEWSADMIN SVCS/ HUMAN RESAPA- JOBS ONLINE $ 200.00 02/25/201662512 RECRUITMENT SERVICESEDPS POSTING FOR CMOADMIN SVCS/ HUMAN RESPOTBELLY #5 $ 34.82 02/25/201662512 RECRUITMENT SERVICESINTERVIEW PANEL LUNCH - PO INTERVIEWSADMIN SVCS/ HUMAN RESAMAZON MKTPLACE PMTS $ 211.99 02/26/201665095 OFFICE SUPPLIESNEW HIRE FLASH DRIVESADMIN SVCS/FLEETUSPS 16262202033309188 $ 31.04 02/01/201662315 POSTAGESTAMPS FOR FLEET SERVICESADMIN SVCS/FLEETIMPERIAL SUPPLIES $ 185.37 02/10/201665060 MATERIALS TO MAINTAIN AUTOSTOGGLE SWITCHES AND SEAL-A-CRIMPSADMIN SVCS/FLEETIMPERIAL SUPPLIES $ 73.73 02/11/201665060 MATERIALS TO MAINTAIN AUTOSNUTS & BOLTSADMIN SVCS/FLEETWW GRAINGER $ 94.63 02/12/201665060 MATERIALS TO MAINTAIN AUTOSHYDRAULIC FITTING DUST CAPS/COVERSADMIN SVCS/FLEETWAYTEK $ 79.57 02/19/201665060 MATERIALS TO MAINTAIN AUTOSMINI RELAYSADMIN SVCS/FLEETAMAZON.COM $ 141.96 02/22/201665060 MATERIALS TO MAINTAIN AUTOS3 TRUCK LITE STROBE LAMPSADMIN SVCS/FLEETAMAZON.COM $ 189.28 02/22/201665060 MATERIALS TO MAINTAIN AUTOS4 TRUCK LITE STROBE LAMPSADMIN SVCS/FLEETAMAZON.COM $ 425.88 02/23/201665060 MATERIALS TO MAINTAIN AUTOS9 TRUCK LITE STROBE LAMPSADMIN SVCS/FLEETNOR NORTHERN TOOL $ 105.30 02/25/201665060 MATERIALS TO MAINTAIN AUTOS2 - 2 PK MINI WORK LAMPS FOR THE SKID STEERSADMIN SVCS/FLEETWW GRAINGER $ 256.29 02/26/201665085 MINOR EQUIPMENT AND TOOLSDRUM DOLLY AND CONTROL GUNADMIN SVCS/FLEETALLIED ELECTRONICS INC $ 35.74 02/26/201665060 MATERIALS TO MAINTAIN AUTOSMINI TUBE PANEL LIGHTS RED AND YELLOWADMIN SVCS/FLEET4TE SOS CHICAGO N VEHI $ 137.00 02/26/201665045 LICENSING/REGULATORY SUPPLIESREPLACEMENT PLATE AND FIRE TRUCK TITLE #313, 589, 541, 575, 584ADMIN SVCS/FLEET4TE IL SOS FORTE VEHIC $ 3.22 02/26/201665045 LICENSING/REGULATORY SUPPLIESSERVICE FEE FROM SOSADMIN SVCS/FLEETWW GRAINGER $ 22.86 02/26/201665060 MATERIALS TO MAINTAIN AUTOSSLEEVE AND THIMBLE KIT FOR SHOPADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 399.75 02/01/201665555 PERSONAL COMPUTER EQCISCO ASA 5506ADMN SVCS/INFO SYSDMI DELL K-12/GOVT $ 1,207.70 02/01/201665555 PERSONAL COMPUTER EQLAPTOP FOR DARRELL KINGADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ (6.42)02/02/201665555 PERSONAL COMPUTER EQTAX REFUND FROM AMAZON.COMADMN SVCS/INFO SYSDNH GODADDY.COM $ 18.17 02/03/201662341 INTERNET SOLUTION PROVIDERSBIKEEVANSTON.ORG URLADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 679.50 02/05/201665555 PERSONAL COMPUTER EQ3 CISCO 7965 REPLACEMENT PHONESADMN SVCS/INFO SYSCOMCAST CHICAGO CS 1X $ 187.16 02/05/201662341 INTERNET SOLUTION PROVIDERSCOMCAST 1600 CHURCH STREETADMN SVCS/INFO SYSATT BUS PHONE PMT $ 715.88 02/05/201665555 PERSONAL COMPUTER EQREPLACEMENT AP CIVICADMN SVCS/INFO SYSMALNATIS 22 $ 58.69 02/08/201665025 FOODFOOD FOR STAFF WHILE ADDRESSING CRITICAL IT OUTAGE.ADMN SVCS/INFO SYSDNH GODADDY.COM $ 18.17 02/08/201662341 INTERNET SOLUTION PROVIDERSILOVEEVANSTON.ORG DOMAIN RENEWALADMN SVCS/INFO SYSDMI DELL K-12/GOVT $ 233.99 02/08/201665085 MINOR EQUIP & TOOLSMONITOR FOR COMMUNITY DEVELOPMENTADMN SVCS/INFO SYSLINKEDIN.COM $ 2,375.00 02/09/201662340 IS SUPPORT FEESLINKEDIN 10-PACK JOB POSTING CREDIT.ADMN SVCS/INFO SYSDMI DELL K-12/GOVT $ (679.15)02/10/201665555 PERSONAL COMPUTER EQRETURNED LAPTOP FOR DARRELL KINGADMN SVCS/INFO SYSSOLARWINDS $ 3,281.00 02/10/2016 62340 IS SUPPORT FEESSOLARWINDS LICENSE RENEWAL - IT NETWORK MONITORING TOOL/APPLICATIONADMN SVCS/INFO SYSVERIZON WRLS M1460-01 $ 1,329.96 02/12/201665555 PERSONAL COMPUTER EQ2 IPADSADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 224.50 02/15/201662235 OFFICE EQUIPMENT MAINT.CISCO 7965 PHONE FOR LAURA BIGGSADMN SVCS/INFO SYSEDITME $ 49.00 02/15/201662340 IS SUPPORT FEESEDITME MONTHLY SUBSCRIPTIONADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 7.95 02/17/201665555 PERSONAL COMPUTER EQCISCO MOUNTING BRACKET FOR ACCESS POINTADMN SVCS/INFO SYSCOMCAST CHICAGO CS 1X $ 327.55 02/17/201662340 IS SUPPORT FEESMONTHLY COMCAST SERVICE 1823 CHURCHADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 224.47 02/18/201665095 OFFICE SUPPLIESNEW CISCO 7965 PHONE FOR CD INSPECTORADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 209.99 02/19/201662235 OFFICE EQUIPMENT MAINT.NEW 24 INCH MONITOR FOR ENGADMN SVCS/INFO SYSDNH GODADDY.COM $ 15.17 02/22/201662341 INTERNET SOLUTION PROVIDERSDOMAIN RENEWAL FJTHEATRE.COMADMN SVCS/INFO SYSHELLO HELLOFAX $ 74.92 02/22/201662340 IS SUPPORT FEESMONTHLY HELLOFAX SERVICE INVOICEADMN SVCS/INFO SYSMICROSOFT ANSWER DE $ 499.00 02/23/201662340 IS SUPPORT FEESMICROSOFT SUPPORT CALLADMN SVCS/INFO SYSMICROSOFT ANSWER DE $ (499.00)02/24/201662340 IS SUPPORT FEESMICROSOFT SUPPORT REFUNDADMN SVCS/INFO SYSAMAZON.COM $ 94.07 02/25/201665555 PERSONAL COMPUTER EQ3 AC POWERED SPEAKERS 2 AC POWER USB HUBS FOR VDI USERSADMN SVCS/INFO SYSCDW GOVERNMENT $ 265.00 02/29/201662340 IS SUPPORT FEESADOBE LICENSE INDEISGNADMN SVCS/INFO SYSZENDESK, INC. $ 377.00 02/29/201662340 IS SUPPORT FEESMONTHLY ZENDESK IT HELPDESK SOFTWARE LICNESEADMN SVCS/PARKIING SVCSANDERSON PEST SOLUTION $ 100.00 02/02/201665050 BUILDING MAINTENANCE MATERIALCHURCH STREET GARAGE MONTHLY SERVICEADMN SVCS/PARKIING SVCSWW GRAINGER $ 302.61 02/23/201665050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE SUPPLIESADMN SVCS/PARKIING SVCSQUARTET DIGITAL PRINTI $ 8.38 02/26/201665050 BUILDING MAINTENANCE MATERIALCOLOR CERTIFICATESADMN SVCS/PARKIING SVCSWW GRAINGER $ 99.09 02/26/201668205 PUBLIC WKS CONTINGENCIESSHERMAN GARAGE MIRRORADMN SVCS/PARKIING SVCSTYDEN BROOKS $ 17.10 02/29/201665050 BUILDING MAINTENANCE MATERIALPARKING METER BROOKS SHIPPING COSTApril 11, 2016Page 4 of 1587 of 385
Bank of America Statement for the Period ending February 29, 2016ADMN SVCS/PARKIING SVCSTYDEN BROOKS $ 498.11 02/29/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALPARKING METER SEAL TAGSADMN SVCS/PARKING SVCSMTS SAFETY PRODUCTS $ 405.05 02/04/201665090 SAFETY EQUIPMENTSTOP PADDLES FOR CROSSING GUARDSADMN SVCS/PARKING SVCSMTS SAFETY PRODUCTS $ 100.88 02/11/2016 65090 SAFETY EQUIPMENT3 FUNCTION BATON LIGHT FOR CROSSING GUARDS ASSIGNED EVANSTON TOWNSHIP HIGH SCHOOLCITY COUNCIL ADMIN AMERICAN 00123229077230 $ 334.20 02/29/2016 62295 TRAINING & TRAVELAIRFARE FOR ALD. WYNNE - NATIONAL LEAGUE OF CITIES CONFERENCE MARCH 4-9, 2016, WASHINGTON, DCCITY COUNCIL ADMIN AMERICAN 00106255336040 $ 27.56 02/29/2016 62295 TRAINING & TRAVELAIRFARE FOR ALD. WYNNE - NATIONAL LEAGUE OF CITIES CONFERENCE MARCH 4-9, 2016, WASHINGTON, DCCITY MGR'S OFFAMAZON MKTPLACE PMTS $ 9.95 02/02/201665095 OFFICE SUPPLIESMOUNTING BASES FOR OFFICE.CITY MGR'S OFFWPENGINE.COM $ 104.00 02/04/201662340 IS SUPPORT FEESWEBSITE HOSTINGCITY MGR'S OFFBEST BUY 00003137 $ 1,283.96 02/05/201664505 TELECOMMUNICATIONS CARRIER LINE CHIPADS FOR 311.CITY MGR'S OFFAMAZON.COM $ 49.60 02/08/201666040 GENERAL ADMINISTRATIONMATS FOR EMPLOYEE STANDING DESKS.CITY MGR'S OFFAMAZON.COM $ 41.47 02/08/201666040 GENERAL ADMINISTRATIONMATS FOR EMPLOYEE STANDING DESKS.CITY MGR'S OFFIN NATIONAL AWARDS & $ 90.00 02/08/201662490 OTHER PROGRAM COSTSRAY KNOX KEY TO THE CITYCITY MGR'S OFFAMAZON.COM $ 290.31 02/08/201666040 GENERAL ADMINISTRATIONSTANDING DESK ANTI-FATIGUE MATS FOR STAFF.CITY MGR'S OFFVARIDESK $ 3,855.00 02/08/201666040 GENERAL ADMINISTRATIONSTANDING DESK PURCHASE FOR STAFF.CITY MGR'S OFFSPOTLYTE LABS LLC SPLT $ 49.00 02/08/201664545 (IS ONLY) PERSONAL COMP SOFTWAREWEB SOFTWARECITY MGR'S OFFPANINO'S PIZZERIA OR $ 262.55 02/10/201665025 FOODCITY COUNCIL FOOD FEB 8 2016CITY MGR'S OFFBLUESTONE $ 206.00 02/15/201665025 FOODCITY COUNCIL FOOD JAN 25 2016CITY MGR'S OFFDAZ FURNITURE $ 1,000.00 02/15/201665625 FURNITURES AND FIXTURESFURNITURE FOR GALLERY FROM DAZ FURNITURE STORE. (J. LASIK)CITY MGR'S OFFAVG TECHNOLOGIES USA $ 2,583.76 02/17/201662340 IS SUPPORT FEESPROTECTION SOFTWARE FOR IT DIVISION.CITY MGR'S OFFILLINOIS CITY COUNTY M $ 165.00 02/22/201662295 TRAINING & TRAVELPROFESSIONAL DEVELOPMENT CONFERENCE FEE.CITY MGR'S OFFD & D FINER FOODS $ 10.98 02/23/201665025 FOODCITY COUNCIL FOODCITY MGR'S OFFKOI CHINESE & SUSHI $ 179.90 02/23/201665025 FOODCITY COUNCIL FOOD FEB 22 2016CITY MGR'S OFFAMAZON.COM $ (2.92)02/25/201666040 GENERAL ADMINISTRATIONREFUND FOR PURCHASE (TAXES) FOR OFFICE SUPPLIES.CITY MGR'S OFFAMAZON.COM $ (17.08)02/25/201666040 GENERAL ADMINISTRATIONREFUND FOR PURCHASE (TAXES) FOR OFFICE SUPPLIES.CITY MGR'S OFFAMAZON.COM $ (2.44)02/25/201666040 GENERAL ADMINISTRATIONREFUND FOR PURCHASE FOR TAXES FOR OFFICE SUPPLIES.CITY MGR'S OFFDAVE'S ITALIAN KITCHEN $ 119.00 02/26/201662295 TRAINING & TRAVELHUMAN RELATIONS DINNER FEB 25 2016CITY OF EVANSTONNEOPOST USA $ 632.70 02/08/201662295 TRAINING & TRAVELFEE FOR MAILROOM DEVICES.CITY OF EVANSTONNNA SERVICES LC $ 99.00 02/12/201662360 MEMBERSHIP DUESMEMBERSHIP FOR NOTARY ASSOCIATIONCITY OF EVANSTONNNA SERVICES LLC $ 269.00 02/12/201662295 TRAINING & TRAVELNOTARY TRAINING FOR DEPUTY CLERK TERRIER.CITY OF EVANSTONNNA SERVICES LLC $ 269.00 02/12/201662295 TRAINING & TRAVELNOTARY TRAINING FOR MS. BLACKMAN.CITY OF EVANSTONNATIONAL POSTAL FORUM $ 840.00 02/19/2016 62295 TRAINING & TRAVELMS. TERRIER REGISTRATION FEE FOR THE NATIONAL POSTAL FORUM IN NASHVILLE.CITY OF EVANSTONNOTARY PUBLIC IL $ 107.00 02/22/201662360 MEMBERSHIP DUESMEMBERSHIP RENEWAL FOR MR. GREENE NOTARY.CITY OF EVANSTONUNITED 01629272207102 $ 22.00 02/22/2016 62295 TRAINING & TRAVELMS. TERRIER AIRLINE TICKET TO NASHVILLE FOR NATIONAL POSTAL FORUM (NPF).CITY OF EVANSTON UNITED 01624814997890 $ 120.10 02/22/2016 62295 TRAINING & TRAVELMS. TERRIER AIRLINE TICKET TO NASHVILLE FOR NATIONAL POSTAL FORUM (NPF).CITY OF EVANSTONAMERICAN 00123641653800 $ 125.10 02/22/201662295 TRAINING & TRAVELMS. TERRIER AIRLINE TICKET TO O'HARE FROM NASHVILLE.CITY OF EVANSTONNOTARY PUBLIC IL $ 98.00 02/22/201662360 MEMBERSHIP DUESNOTARY RENEWAL FOR MS. BLACKMAN.CITY OF EVANSTONNOTARY PUBLIC IL $ 98.00 02/22/201662360 MEMBERSHIP DUESNOTARY RENEWAL FOR MS. TERRIER.CITY OF EVANSTONAMERICAN 00123642196720 $ 135.10 02/22/201662295 TRAINING & TRAVELPRICE FOR RETURN FLIGHT FOR MS. TERRIER.CITY OF EVANSTONUNITED 01624814997890 $ (120.10)02/22/201662295 TRAINING & TRAVELREFUND FOR AIRLINE FLIGHT.CITY OF EVANSTONAMERICAN 00106250677610 $ 8.99 02/22/201662295 TRAINING & TRAVELSEAT CHARGE FOR FLIGHT TO NPF.CITY OF EVANSTONAMERICAN 00106251220280 $ 8.99 02/22/201662295 TRAINING & TRAVELSEAT CHARGE ON AIRLINE.CMO/ FINANCE ADMINPAYPAL UNITEDWAYGE $ 5,000.00 02/05/201662696 PUBLIC EDUCATIONDONATION TO FLINT WATER FUNDCMO/ FINANCE ADMINCITY OF EVANSTON $ 2.00 02/08/201662295 TRAINING & TRAVELPARKING FOR MEETING WITH COUNCIL MEMBERCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 67.49 02/09/201662230 SVC TO MAINTAIN MAINSAD NOTICE BID 16-16 2016 FIRE HYDRANT PAINTINGCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 2,002.00 02/09/2016 62145 ENGINEERING SERVICESAD NOTICE RFP 16-13 CHURCH STREET HARBOR RENOVATIONS PHASE 2 PROJECT # 516002 CHURCH STREET BOAT RAMP RENOVATIONSCMO/ FINANCE ADMIN TRIBUNE PUBLISHING COM $ 77.89 02/09/2016 62145 ENGINEERING SERVICESAD NOTICE RFQ 16-21 CONSULTING ENGINEERING & SURVEYING ENGINEERING SERVICES PROJECT #416141 CHURCH STREET BIKE PATHCMO/ FINANCE ADMINULINE SHIP SUPPLIES $ 292.27 02/10/201665095 OFFICE SUPPLIESTHERMAL PAPER FOR CREDIT CARD MACHINESCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 93.09 02/15/201665515 OTHER IMPROVEMENTSAD NOTICE RFP 16-22 VARIOUS PARKING LOT IMPROVEMENTSCMO/ FINANCE ADMINCITY OF EVANSTON-METER $ 1.50 02/15/201662295 TRAINING & TRAVELPARKING FOR MEETING WITH Y.O.U.CMO/ FINANCE ADMINEVANSTON CHAMBER OF CO $ 45.00 02/22/201662295 TRAINING & TRAVEL2016 STATE OF THE CITY LUNCHEONCMO/ FINANCE ADMINILLINOIS CITY COUNTY M $ 55.00 02/22/201662295 TRAINING & TRAVELILCMA PROFESSIONAL DEVELOPMENT EVENTCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 93.89 02/23/2016 65515 OTHER IMPROVEMENTSAD NOTICE BID #16-25 2016 WATER MAIN IMPROVEMENTS LINING AND STREET RESURFACING PROJECT; # 416503 SOUTH BLVD TO DODGE, DEWEY TO KEENEYCMO/ FINANCE COMM ENGGETTY IMAGES $ 1,300.00 02/01/201662205 ADVERTISINGANNUAL SUBSCRIPTION STOCK PHOTOS & ILLUSTRATIONSCMO/ FINANCE COMM ENGFACEBOOK 6FRQ99NNL2 $ 24.92 02/01/201662205 ADVERTISINGFACEBOOK POST BOOSTCMO/ FINANCE COMM ENGZAPIER.COM/CHARGE $ 15.00 02/08/201664545 (IS ONLY) PERSONAL COMP SOFTWAREMONTHLY WEB SOFTWARE CHARGECMO/ FINANCE COMM ENGGOOGLE GOOGLE STORAGE $ 1.99 02/12/201664545 (IS ONLY) PERSONAL COMP SOFTWAREMONTHLY PHOTO STORAGE CHARGECMO/ FINANCE COMM ENGEXTRON ELECTRONICS $ 332.82 02/19/201665125 OTHER COMMODITIESHDMI CABLE FOR G300 PROJECTCMO/ FINANCE COMM ENGAMAZON MKTPLACE PMTS $ (8.10)02/22/201665125 OTHER COMMODITIESSALES TAX REFUNDCMO/ FINANCE COMM ENGB&H PHOTO MOTO $ 4,409.86 02/24/201665125 OTHER COMMODITIESCITY CHANNEL 16 OPERATIONSCMO/ FINANCE COMM ENGISSUU $ 19.00 02/24/201664545 (IS ONLY) PERSONAL COMP SOFTWAREMONTHLY CHARGE FOR PUBLICATION SOFTWARECMO/ FINANCE COMM ENGAMAZON MKTPLACE PMTS $ 56.67 02/26/201665095 OFFICE SUPPLIESCITY CHANNEL 16 MONITOR STAND FOR DESKCMO/ FINANCE COMM ENGAMAZON MKTPLACE PMTS $ 95.55 02/26/201665095 OFFICE SUPPLIESFILE CABINETCMO/ FINANCE COMM ENGOFFICEMAX/OFFICE DEPOT $ 7.73 02/29/201665095 OFFICE SUPPLIESMATERIALS FOR 3-1-1 PRESENTATIONCMO/FINANCE ECON DEVCITY OF EVANSTON-MOBIL $ 2.35 02/08/2016 62295 TRAINING & TRAVELPARKING MEETING AT DOWNTOWN EVANSTON ON 2/5/16 FOR MEETING WITH CONSULTANT FOR SSACMO/FINANCE ECON DEV STRIKINGLY $ 24.95 02/15/2016 62660 BUSINESS ATTRACTION/EXPANSIONSTRIKINGLY INVOICE FOR WEBSITE DOMAIN RENEWAL NEXTCHAPTEREVANSTON.COMApril 11, 2016Page 5 of 1588 of 385
Bank of America Statement for the Period ending February 29, 2016CMO/FINANCE ECON DEVCITY OF EVANSTON-MOBIL $ 1.47 02/18/201662295 TRAINING & TRAVELPARKING FOR MEETING WITH DOWNTOWN EVANSTONCMO/FINANCE ECON DEVEB TICKET $ 15.00 02/25/2016 62295 TRAINING & TRAVELEVENT REGISTRATION FOR MARKETING/BRANDING FOR BUSINESS DISTRICTS FOR CINDY PLANTECMO/FINANCE ECON DEV NATIONAL MAIN STREET C $ 395.00 02/29/2016 62295 TRAINING & TRAVELANNUAL MAIN STREET CONFERENCE REGISTRATION FOR SSA MEMBER; PROJECT #533001 SPECIAL SERVICE AREACOMM DEV/ADMINTRIBUNE PUBLISHING COM $ 21.89 02/15/201662205 ADVERTISING2/18/16 ZBA LEGAL NOTICECOMM DEV/ADMINPOTBELLY #5 $ 293.25 02/24/201665025 FOOD2/23/16 - PLANNING & ZONING MEET AND GREET FOOD ORDERCOMM DEV/ADMINILFLS COM $ 59.95 02/25/201662345 COURT COSTS/LITIGATIONIL FORECLOSURE LISTING SERVICE - MONTHLY FEEFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 202.68 02/03/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONSTATE CHEMIC STATE CHE $ 156.22 02/03/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONSTATE CHEMIC STATE CHE $ 56.71 02/03/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 35.94 02/05/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 37.91 02/05/201665085 MINOR EQUIPMENT AND TOOLSREPAIR PARTSFIRE/ADMINANSTONEINSTEIN BROS BAGELS13 $ 16.49 02/08/201662295 TRAINING & TRAVELMEETING REFRESHMENTSFIRE/ADMINANSTONGIGIOS PIZZERIA $ 57.61 02/08/201662295 TRAINING & TRAVELMEETING REFRESHMENTSFIRE/ADMINANSTONGIGIOS PIZZERIA $ 23.70 02/08/201662295 TRAINING & TRAVELMEETING REFRESHMENTSFIRE/ADMINANSTONAUTOMATIC APPLIANCE PA $ 6.99 02/08/201665085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE/ADMINANSTONAUTOMATIC APPLIANCE PA $ 16.50 02/08/201665085 MINOR EQUIPMENT AND TOOLSREPAIR PARTSFIRE/ADMINANSTONNFPA NATL FIRE PROTECT $ 315.00 02/10/201662360 MEMBERSHIP DUESPROFESSIONAL MEMBERSHIPFIRE/ADMINANSTONSTATE CHEMIC STATE CHE $ 47.08 02/11/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONTARGET 00011668 $ 39.91 02/11/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONNORTHSHORE FIREPLACE $ 56.95 02/15/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONVALLI PRODUCE $ 5.09 02/15/201665085 MINOR EQUIPMENT AND TOOLSJANITORIAL SUPPLIESFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 16.43 02/15/201665085 MINOR EQUIPMENT AND TOOLSREPAIR PARTSFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 8.79 02/15/201665085 MINOR EQUIP & TOOLSSMALL TOOLSFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 4.99 02/15/201665085 MINOR EQUIPMENT AND TOOLSSMALL TOOLSFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 13.94 02/15/201665085 MINOR EQUIPMENT AND TOOLSSMALL TOOLSFIRE/ADMINANSTONIN ACCESS TOOLS $ 29.85 02/15/201665085 MINOR EQUIPMENT AND TOOLSSMALL TOOLSFIRE/ADMINANSTONHAROLD'S TRUE VALUE HD $ 15.99 02/16/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 136.54 02/17/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONREI 40 NORTHBROOK $ 5.49 02/22/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONAPPLIANCE PARTS $ 53.91 02/24/2016 65040 JANITORIAL SUPPLIESREPAIR PARTSFIRE/ADMINANSTONAMAZON.COM $ 78.60 02/24/201665020 CLOTHINGUNIFORMSFIRE/ADMINANSTONAQUA JET CAR WASH $ 1.92 02/24/201665125 OTHER COMMODITIESVEHICLE WASHFIRE/ADMINANSTONBATTERY JUNCTION $ 375.90 02/25/201665125 OTHER COMMODITIESALKALINE BATTERIESFIRE/ADMINANSTONSURVEYIZMO $ 270.00 02/25/201665075 MEDICAL & LAB SUPPLIESDATA COLLECTIONFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 23.65 02/26/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONOFFICE DEPOT #510 $ 27.99 02/29/201665085 MINOR EQUIPMENT AND TOOLSREPAIR PARTSHEALTHAMAZON MKTPLACE PMTS $ 63.96 02/01/201665085 MINOR EQUIPMENT AND TOOLSIPAD CASES (FOR: INSPECTORS)HEALTHSOUTHWES 5262179479886 $ 311.96 02/04/2016 62474 HEALTH PROTECTION GRANTAIRFARE TO SAN ANTONIO, TX FOR ANNUAL NATIONAL ENVIRONMENTAL HEALTH ASSOCIATION (NEHA) CONFERENCE. FOR: I. OGBOHEALTHNEHA $ 575.00 02/04/2016 62474 HEALTH PROTECTION GRANTREGISTRATION FOR ANNUAL NATIONAL ENVIRONMENTAL HEALTH ASSOCIATION (NEHA) CONFERENCE. FOR: I. OGBOHEALTHNACCHO $ 485.00 02/12/201662477 PHEP GRANT EXPENSE (HHS)REGISTRATION FOR PREPAREDNESS SUMMIT. FOR: E. LASSITERHEALTHSOUTHWES 5262182581759 $ 319.96 02/15/201662477 PHEP GRANT EXPENSE (HHS)AIRFARE TO DALLAS, TX FOR PREPAREDNESS SUMMIT. FOR: E. LASSITERHEALTHDANIELS SHARPSMART INC $ (500.00) 02/15/2016 62477 PHEP GRANT EXPENSE (HHS)REFUND CREDIT FROM DANIELS SHARPSMART FOR OVERCHARGE OF EXPIRED MEDICATION PICK UP.HEALTHNEHA $ 95.00 02/22/201662360 MEMBERSHIP DUESINITIAL MEMBERSHIP TO NEHA (FOR: J. DICICCO)HEALTHANDERSON PEST SOLUTION $ 100.00 02/24/2016 62295 TRAINING & TRAVELREGISTRATION FOR ANDERSON ANNUAL PEST CONTROL HEALTH SUMMIT (FOR: A. SYLEJMANI & C. JELKS)HEALTHNACCHO $ 520.00 02/26/2016 62295 TRAINING & TRAVELREGISTRATION TO NACCHO CONFERENCE FOR EVONDA THOMAS-SMITHLAW/LEGALDEFENSE RESEARCH INSTI $ 160.00 02/03/201662360 MEMBERSHIP DUESDEFENSE RESEARCH INSTITUTELAW/LEGALUS COURTS.COM $ 376.50 02/04/201662345 COURT COSTS/LITIGATIONFILING FEELAW/LEGALUS COURTS.COM $ 3.95 02/05/201662345 COURT COSTS/LITIGATIONFILING FEE - CAUDILLLAW/LEGALIMLA $ 865.00 02/08/201662360 MEMBERSHIP DUESMEMBERSHIP RENEWALLAW/LEGALMINUTEMAN PRESS $ 28.80 02/10/201662345 COURT COSTS/LITIGATIONPHOTOS FOR TRIALLAW/LEGALUS COURTS.COM $ 3.95 02/12/201662345 COURT COSTS/LITIGATIONNELSON - FILING FEELAW/LEGALARDC $ 390.40 02/18/201662360 MEMBERSHIP DUESATTORNEY REGISTRATION AND DISCIPLINARY COMMISSIONLAW/LEGALCOURTS/USDC-IL-T $ 505.00 02/22/201662345 COURT COSTS/LITIGATIONFILING FEELAW/LEGALALM MEDIA, LLC. $ 449.00 02/22/201662295 TRAINING & TRAVELINHOUSE INNOVATES SUPER CONFERENCELAW/LEGALUS COURTS.COM $ 3.95 02/24/201662345 COURT COSTS/LITIGATIONFILING FEE - ARCHIE JOHNSONLAW/LEGALMINUTEMAN PRESS $ 237.96 02/24/201662345 COURT COSTS/LITIGATIONPHOTOS FOR TRIALApril 11, 2016Page 6 of 1589 of 385
Bank of America Statement for the Period ending February 29, 2016POLICE DEPT/ADMIN IACP $ 150.00 02/01/2016 62360 MEMBERSHIP DUES ANNUAL MEMBERSHIP - DEPUTY CHIEFPOLICE DEPT/ADMIN ENTERPRISE RENT-A-CAR $ (11.11) 02/01/2016 62375 RENTALSCREDIT FOR LAST MONTH'S CAR RENTAL FOR INVESTIGATIONPOLICE DEPT/ADMIN ENTERPRISE RENT-A-CAR $ (11.11) 02/01/2016 62375 RENTALSCREDIT FOR LAST MONTH'S CAR RENTAL FOR INVESTIGATIONPOLICE DEPT/ADMIN PEAVEY CORP. $ 263.25 02/01/2016 65125 OTHER COMMODITIES EVIDENCE PROCESSING SUPPLIESPOLICE DEPT/ADMIN PAYPAL NATIONALORG $ 200.00 02/01/2016 62360 MEMBERSHIP DUESMEMBERSHIP - NATIONAL ORGANIZATION OF BLACK LAW ENFORCEMENT EXECUTIVESPOLICE DEPT/ADMIN UBER TECHNOLOGIES INC $ 8.56 02/02/2016 62490 OTHER PROGRAM COSTSTAXI RIDEPOLICE DEPT/ADMINUBER TECHNOLOGIES INC $ 27.45 02/02/2016 62490 OTHER PROGRAM COSTSTAXI RIDEPOLICE DEPT/ADMINSAMSCLUB #6444 $ 45.00 02/03/2016 62360 MEMBERSHIP DUESANNUAL MEMBERSIPPOLICE DEPT/ADMINUS FLEET TRACKING $ 79.90 02/03/2016 41340 RESERVE NARCOTICS SEIZUREFEBRUARY GPS SERVICEPOLICE DEPT/ADMINUBER TECHNOLOGIES INC $ 29.69 02/05/2016 62490 OTHER PROGRAM COSTSTAXI RIDE TO SHELTERPOLICE DEPT/ADMINBROWNELLS INC $ 144.00 02/08/2016 65085 MINOR EQUIP & TOOLSGLOCK SIGHT ADJUSTMENT TOOL AND ADAPTER KITPOLICE DEPT/ADMINUBER TECHNOLOGIES INC $ 24.47 02/08/2016 62490 OTHER PROGRAM COSTSTAXI RIDEPOLICE DEPT/ADMINUBER TECHNOLOGIES INC $ 8.69 02/08/2016 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINUBER TECHNOLOGIES INC $ 5.00 02/09/2016 62490 OTHER PROGRAM COSTSCANCELLED UBER RIDEPOLICE DEPT/ADMINUBER TECHNOLOGIES INC $ 24.55 02/09/2016 62490 OTHER PROGRAM COSTSTAXI RIDEPOLICE DEPT/ADMINPAYPAL CENTERFORFA $ 125.00 02/10/2016 62295 TRAINING & TRAVELCLINICAL APPLICATION OF BOWEN FAMILY SYSTEM THEORY TRAININGPOLICE DEPT/ADMINCARQUEST 2759 $ 28.04 02/11/201665085 MINOR EQUIPMENT AND TOOLSREPAIR PARTSPOLICE DEPT/ADMINCRAFTY BEAVER $ 299.94 02/11/201665125 OTHER COMMODITIESREPAIR PARTSPOLICE DEPT/ADMINN AMERICA RESCUE PRODU $ 450.12 02/12/2016 65125 OTHER COMMODITIES12 TOURNIQUETS AND HOLDERSPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ 96.60 02/12/2016 62375 RENTALSCAR RENTAL FOR INVESTIGATIONPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ 96.60 02/12/2016 62375 RENTALSCAR RENTAL FOR INVESTIGATIONPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ 96.60 02/12/2016 62375 RENTALSCAR RENTAL FOR INVESTIGATIONPOLICE DEPT/ADMINTHE HOME DEPOT 1902 $ 393.36 02/18/201665105 PHOTO/DRAFTING SUPPLIESGAS POWERED TOOLPOLICE DEPT/ADMINWABASH RANDOLPH GARAGE $ 37.00 02/18/2016 62295 TRAINING & TRAVELPARKING FOR SHERIFF DART'S GUN VIOLENCE TASKS FORCEPOLICE DEPT/ADMINOFFICEMAX/OFFICE DEPOT $ 169.90 02/19/201662245 OTHER EQ MAINTCFA BINDERSPOLICE DEPT/ADMINCLARK 8919 $ 5.00 02/19/201662295 TRAINING & TRAVELFUEL FOR CANINE CAR TO TRANSPORT RONYPOLICE DEPT/ADMINTHE HOME DEPOT #8598 $ 238.40 02/22/201665105 PHOTO/DRAFTING SUPPLIESGAS POWERED TOOLPOLICE DEPT/ADMINPAYPAL WIUILETSB $ 135.00 02/24/2016 62295 TRAINING & TRAVEL2016 WOMEN IN CRIMINAL JUSTICE CONFERENCEPOLICE DEPT/ADMINGOODS OF EVANSTON LLC $ 70.69 02/24/2016 65125 OTHER COMMODITIES37 X 41 PICTURE FRAMEPOLICE DEPT/ADMINNILEE FLOWERS/EVENT DE $ 204.00 02/25/2016 62370 EXPENSE ALLOWANCE3 MEMORIAL ARRANGEMENTSPOLICE DEPT/ADMINPAYPAL NATIONALORG $ 150.00 02/25/2016 62360 MEMBERSHIP DUESANNUAL MEMBERSHIP - NATIONAL ORGANIZATION OF BLACK LAW ENFORCEMENT EXECUTIVES - 1ST OFFICERPOLICE DEPT/ADMIN PAYPAL NATIONALORG $ 150.00 02/25/2016 62360 MEMBERSHIP DUESANNUAL MEMBERSHIP - NATIONAL ORGANIZATION OF BLACK LAW ENFORCEMENT EXECUTIVES - 2ND OFFICERPOLICE DEPT/ADMIN PAYPAL NATIONALORG $ 150.00 02/25/2016 62295 TRAINING & TRAVELANNUAL MEMBERSHIP - NATIONAL ORGANIZATION OF BLACK LAW ENFORCEMENT EXECUTIVES - 3RD OFFICERPOLICE DEPT/ADMIN GOVERNMENT FINANCE $ 150.00 02/26/2016 62370 EXPENSE ALLOWANCEGFOA MEMBERSHIP - MANAGER OF BUDGET AND FINANCEPOLICE DEPT/ADMINGOVERNMENT FINANCE $ 150.00 02/26/2016 62360 MEMBERSHIP DUESGFOA MEMBERSHIP - MGMT ANALYSTPOLICE DEPT/ADMINQGV NATIONAL INFORMATI $ 84.00 02/26/201662360 MEMBERSHIP DUESNATIONAL INFORMATION OFFICERS ASSOCIATION MEMBERSHIPPOLICE DEPT/ADMINADOBE ACROPRO SUBS $ 15.93 02/26/201662250 COMPUTER EQUIPMENT MAINT.SOFTWARE SUBSCRIPTIONPOLICE DEPT/ADMINEVANSTON SIGNS AND GRA $ 460.00 02/29/201662245 OTHER EQ MAINTPREVENTION BOARD GRAPHICSPRCS/ ECOLOGY CTRTHE HOME DEPOT 1902 $ 24.62 02/03/201662490 OTHER PROGRAM COSTSANIMAL SUPPILIES (25.61%)PRCS/ ECOLOGY CTRTHE HOME DEPOT 1902 $ 71.50 02/03/201665110 REC PROGRAM SUPPLIESBUILDING SUPPILIES (74.39%)PRCS/ ECOLOGY CTRGFS STORE #1915 $ 38.48 02/08/201665110 REC PROGRAM SUPPLIESPROGRAM SUPPILIESPRCS/ ECOLOGY CTRTHE HOME DEPOT #8598 $ 133.04 02/08/201665110 REC PROGRAM SUPPLIESWET SAW RENTALPRCS/ ECOLOGY CTRTHE HOME DEPOT #8598 $ (45.26)02/08/201665110 REC PROGRAM SUPPLIESWET SAW RENTAL REFUNDPRCS/ ECOLOGY CTRTHE HOME DEPOT 1902 $ 80.13 02/11/201665110 REC PROGRAM SUPPLIESBUILDING SUPPILIESPRCS/ ECOLOGY CTRFOOD4LESS #0558 $ 0.69 02/15/201662490 OTHER PROGRAM COSTSANIMAL SUPPILES (2.66%)PRCS/ ECOLOGY CTRTHE HOME DEPOT 1902 $ 332.43 02/15/201665110 REC PROGRAM SUPPLIESBUILDING SUPPILIESPRCS/ ECOLOGY CTRFOOD4LESS #0558 $ 16.24 02/15/201665025 FOODPROGRAM FOOD (62.68%)April 11, 2016Page 7 of 1590 of 385
Bank of America Statement for the Period ending February 29, 2016PRCS/ ECOLOGY CTRFOOD4LESS #0558 $ 8.98 02/15/201665110 REC PROGRAM SUPPLIESPROGRAM SUPPILIES (34.66%)PRCS/ ECOLOGY CTRTHE HOME DEPOT 1902 $ 14.48 02/22/201665110 REC PROGRAM SUPPLIESBUILDING SUPPILIESPRCS/ ECOLOGY CTRTHE HOME DEPOT 1902 $ 62.10 02/24/201665110 REC PROGRAM SUPPLIESPROGRAM SUPPILIESPRCS/ ECOLOGY CTRSQ BREW CAMP $ 49.23 02/29/201665110 REC PROGRAM SUPPLIESPROGRAM SUPPILIESPRCS/CHAND NEWB CNTRDISCOUNT SCHOOL SUPPLY $ (8.46) 02/01/2016 65110 REC PROGRAM SUPPLIESREFUND OF TAX FROM PREVIOUS MONTHPRCS/CHAND NEWB CNTRCARBONLESS FORMS PRINT $ 239.00 02/03/201665095 OFFICE SUPPLIESSEASON BEACH PASS ORDER FORMSPRCS/CHAND NEWB CNTRAMERICAN CAMPING ASSO- $ 450.00 02/04/2016 62295 TRAINING & TRAVELAMERICAN CAMP ASSOCIATION MIDSTATES CONFERENCE REGISTRATION FOR 2-5 PEOPLE.PRCS/CHAND NEWB CNTR ARC SERVICES/TRAINING $ 40.00 02/05/2016 62360 MEMBERSHIP DUESREGISTRATION FOR 4 INDIVIDUALS FOR BABYSITTERS TRAINING CLASSPRCS/CHAND NEWB CNTRBSN SPORT SUPPLY GROUP $ 631.78 02/09/2016 65110 REC PROGRAM SUPPLIESTABLETOP SCOREBOARDS FOR BASKETBALL LEAGUEPRCS/CHAND NEWB CNTRARC SERVICES/TRAINING $ 10.00 02/10/2016 62360 MEMBERSHIP DUESREGISTRATION FOR 1 PERSON FOR BABYSITTERS TRAINING CLASSPRCS/CHAND NEWB CNTRUS TOY CO INC 2 $ 55.64 02/11/2016 65110 REC PROGRAM SUPPLIESSTICKERS AND PRIZES FOR PROGRAMSPRCS/CHAND NEWB CNTRPARTY CITY $ 45.87 02/12/2016 65110 REC PROGRAM SUPPLIESPRIZES AND SUPPLIES FOR VALENTINE'S DAY PARTYPRCS/CHAND NEWB CNTRWM SUPERCENTER #1735 $ 197.34 02/15/2016 65110 REC PROGRAM SUPPLIESITEMS FOR VALENTINE'S DAY PARTY (PLATES, NAPKINS, CANDY, CUPS, DECORATIONS)PRCS/CHAND NEWB CNTR FOOD4LESS #0558 $ 34.60 02/16/2016 65025 FOODGOLDFISH, COFFEE, CREAM AND CUPS FOR TIME TOGETHERPRCS/CHAND NEWB CNTR JC LICHT #1252 $ 98.34 02/17/2016 65050 BUILDING MAINTENANCE MATERIALPAINT FOR OFFICE UPSTAIRS AT CHANDLERPRCS/CHAND NEWB CNTRHAROLD'S TRUE VALUE HD $ 4.98 02/18/2016 65050 BUILDING MAINTENANCE MATERIALRUBBER DOOR STOPPRCS/CHAND NEWB CNTRRED CROSS STORE $ 158.58 02/19/2016 65110 REC PROGRAM SUPPLIESBABYSITTER'S TRAINING BOOKS FOR UPCOMING CLASSESPRCS/CHAND NEWB CNTRWALGREENS #2619 $ 34.50 02/19/201665110 REC PROGRAM SUPPLIESTEAM PHOTOS FOR YOUTH BASKETBALL LEAGUE.PRCS/CHAND NEWB CNTRWALGREENS #2619 $ 36.60 02/22/201665110 REC PROGRAM SUPPLIESTEAM PHOTOS FOR YOUTH BASKETBALL LEAGUEPRCS/CHAND NEWB CNTRFOOD4LESS #0558 $ 40.80 02/25/2016 65025 FOODGOLDFISH, AND HALF AND HALF FOR TIME TOGETHER/PLAY SCHOOLPRCS/CHAND NEWB CNTRWALGREENS #2619 $ 51.20 02/25/201665110 REC PROGRAM SUPPLIESTEAM PHOTOS FOR YOUTH BASKETBALL LEAGUE.PRCS/CHAND NEWB CNTRWALGREENS #2619 $ 27.72 02/26/201665110 REC PROGRAM SUPPLIESTEAM PHOTOS FOR YOUTH BASKETBALL LEAGUE.PRCS/CHAND NEWB CNTRDOG POOP BAGS .COM $ 203.91 02/29/201665040 JANITORIAL SUPPLIESDOG POOP BAGS FOR DOG BEACHPRCS/CHAND NEWB CNTRBIZNESSAPPS $ 59.00 02/29/201662490 OTHER PROGRAM COSTSMONTHLY SUBSCRIPTION FOR PRCS MOBILE APPPRCS/CHAND NEWB CNTRMICHAELS STORES 3849 $ 34.13 02/29/2016 65110 REC PROGRAM SUPPLIESSAND AND PLAY DOUGH FOR PLAY SCHOOLPRCS/COMMUNITY SERVICESSOUTHWES 5262181155786 $ 277.96 02/09/2016 62295 TRAINING & TRAVELAMERICAN SOCIETY ON AGING CONFERENCE, PRESENTER AND ATTENDEE (AGE FRIENDLY EVANSTON INITIATIVE)PRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 10.88 02/03/201665050 BUILDING MAINTENANCE MATERIALSCREWS FOR CLASSROOM RENOVATIONPRCS/ECOLOGY CNTRNWF NATL WILDLIFE FED $ 20.00 02/19/2016 65110 REC PROGRAM SUPPLIESNATIONAL WILDLIFE FEDERATION CERTIFIED WILDLIFE HABITAT ~ EGGLESTONPRCS/ECOLOGY CNTRNWF NATL WILDLIFE FED $ 20.00 02/19/2016 65110 REC PROGRAM SUPPLIESNATIONAL WILDLIFE FEDERATION CERTIFIED WILDLIFE HABITAT ~ LIGHTHOUSEPRCS/ECOLOGY CNTRNWF NATL WILDLIFE FED $ 20.00 02/19/2016 65110 REC PROGRAM SUPPLIESNATIONAL WILDLIFE FEDERATION CERTIFIED WILDLIFE HABITAT ~ MCCORMICKPRCS/ECOLOGY CNTRNWF NATL WILDLIFE FED $ 20.00 02/19/201665110 REC PROGRAM SUPPLIESNATIONAL WILDLIFE FEDERATION CERTIFIED WILDLIFE HABITAT ~ TWIGGSPRCS/ECOLOGY CNTRMENARDS MORTON GROVE I $ 59.98 02/22/201665110 REC PROGRAM SUPPLIESCOMMUNITY GARDEN PROGRAM ~ WHEELBARROW WHEELSPRCS/ECOLOGY CTNRFOSTER SMITH MAIL ORDR $ 20.38 02/01/201662490 OTHER PROGRAM COSTSANIMAL CARE-HAYPRCS/ECOLOGY CTNRTHE HOME DEPOT 1902 $ 47.70 02/01/201665110 REC PROGRAM SUPPLIESCLASSROOM SUPPLY STORAGEPRCS/ECOLOGY CTNRNOVA NATURAL TOYS&CRAF $ 139.00 02/02/201665110 REC PROGRAM SUPPLIESNATURE PLAY BLOCKS FOR NEW CLASSROOMPRCS/ECOLOGY CTNRENVIRONMENTS $ 495.94 02/03/201665110 REC PROGRAM SUPPLIESCLASSROOM RUG FOR NEW CLASSROOMPRCS/ECOLOGY CTNRAMAZON MKTPLACE PMTS $ 92.45 02/03/201665025 FOODWILD AND SCENIC FILM FESTIVAL REFRESHMENT SUPPLIESPRCS/ECOLOGY CTNRPET SUPPLIES PLUS 204 $ 60.00 02/04/201662490 OTHER PROGRAM COSTSANIMAL CARE-AQUARIUM ENCLOSURESPRCS/ECOLOGY CTNRTHE HOME DEPOT 1902 $ 87.22 02/08/201665110 REC PROGRAM SUPPLIESCLASSROOM ENCLOSURE SUPPLIESPRCS/ECOLOGY CTNRJEWEL #3487 $ 16.11 02/08/201662490 OTHER PROGRAM COSTSSPLIT - ANIMAL CARE FRESH FOOD (21.79%)PRCS/ECOLOGY CTNRJEWEL #3487 $ 57.83 02/08/2016 65025 FOODSPLIT - WILD AND SCENIC REFRESHMENTS AND TINY TREKKER SNACK (78.21%)PRCS/ECOLOGY CTNRFOSTER SMITH MAIL ORDR $ 48.48 02/17/201662490 OTHER PROGRAM COSTSANIMAL CARE HAYPRCS/ECOLOGY CTNRTHE HOME DEPOT 1902 $ 42.94 02/18/201665110 REC PROGRAM SUPPLIESCLASSROOM BUILDING SUPPLIESPRCS/ECOLOGY CTNRJEWEL #3456 $ 10.58 02/19/201662490 OTHER PROGRAM COSTSSPLIT - ANIMAL CARE-FRESH FOOD (67.95%)PRCS/ECOLOGY CTNRJEWEL #3456 $ 4.99 02/19/201665110 REC PROGRAM SUPPLIESSPLIT - TINY TREKKERS CRAFT SUPPLIES (32.05%)PRCS/ECOLOGY CTNRFOSTER SMITH MAIL ORDR $ 23.98 02/22/201662490 OTHER PROGRAM COSTSANIMAL CARE BEDDINGPRCS/ECOLOGY CTNRWALGREENS #2619 $ 2.99 02/22/201665110 REC PROGRAM SUPPLIESSPLIT - WILD AND SCENIC PROGRAM SUPPLIES (20.82%)PRCS/ECOLOGY CTNRWALGREENS #2619 $ 11.37 02/22/201665025 FOODSPLIT - WILD AND SCENIC REFRESHMENT SUPPLIES (79.18%)PRCS/ECOLOGY CTNRAMAZON MKTPLACE PMTS $ 52.33 02/22/201665025 FOODWILD AND SCENIC FILM FESTIVAL REFRESHMENT SUPPLIESPRCS/ECOLOGY CTNRLOWES #01748 $ 92.93 02/24/201665110 REC PROGRAM SUPPLIESCLASSROOM BUILDING AND STORAGE SUPPLIESPRCS/ECOLOGY CTNRMICHAELS STORES 3849 $ 36.53 02/25/201665110 REC PROGRAM SUPPLIESACRYLIC PAINT FOR ENCLOSURES PRCS/ECOLOGY CTNRPETSMART INC 1139 $ 30.67 02/25/201662490 OTHER PROGRAM COSTSANIMAL CARE DRY FOODPRCS/ECOLOGY CTNRJEWEL #3487 $ 11.18 02/25/201662490 OTHER PROGRAM COSTSSPLIT -ANIMAL CARE FRESH FOOD SUPPLIES (74.68%)PRCS/ECOLOGY CTNRJEWEL #3487 $ 3.79 02/25/201665110 REC PROGRAM SUPPLIESSPLIT -TINY TREKKERS CRAFT (25.32%)April 11, 2016Page 8 of 1591 of 385
Bank of America Statement for the Period ending February 29, 2016PRCS/ECOLOGY CTNRLLLREPTILE AND SUPPLY $ 29.99 02/26/201662490 OTHER PROGRAM COSTSANIMAL CARE LIVE FOODPRCS/ECOLOGY CTNRULINE SHIP SUPPLIES $ 297.44 02/26/201665110 REC PROGRAM SUPPLIESSTORAGE ROOM SHELVINGPRCS/ECOLOGY CTNRAMAZON.COM $ 32.06 02/29/201665110 REC PROGRAM SUPPLIESANIMAL ENCLOSURE BACKGROUNDPRCS/ECOLOGY CTNRAMAZON.COM $ 32.06 02/29/201665110 REC PROGRAM SUPPLIESANIMAL ENCLOSURE SUPPLIESPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 660.63 02/01/201662225 BLDG MAINT SVCSSUPPLIES FOR BUILDING MAINTENANCE SERVICEPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 69.39 02/01/201662225 BLDG MAINT SVCSSUPPLIES FOR BUILDING MAINTENANCE SERVICESPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 46.24 02/04/201662225 BLDG MAINT SVCSSUPPLIES FOR PAINTINGPRCS/FLEETWOOD JOUR CNTRTARGET 00009274 $ 124.98 02/10/201662245 OTHER EQ MAINTKITCHEN APPLIANCES FOR FJCC.PRCS/FLEETWOOD JOUR CNTRBLICK ART 800 447 1892 $ 78.27 02/11/201665110 REC PROGRAM SUPPLIESARTS & CRAFT SUPPLIESPRCS/FLEETWOOD JOUR CNTRBEST BUY 00003137 $ 43.97 02/11/201665095 OFFICE SUPPLIESVGA CABLES AND TIES FOR FJCCPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 507.61 02/22/201662225 BLDG MAINT SVCSSUPPLIES FOR FJCC BUILDING MAINTENANCE SERVICESPRCS/FLEETWOOD JOUR CNTRWILMETTE BICYCLE & SPO $ 119.90 02/24/201665110 REC PROGRAM SUPPLIES2 EVOLUTION BASKETBALLS (GAME BALLS).PRCS/FLEETWOOD JOUR CNTREVANSTON IMPRINTABL $ 999.71 02/25/201665110 REC PROGRAM SUPPLIESPAST DUE PAYMENTS FOR T-SHIRTS.PRCS/FLEETWOOD JOUR CNTRSARAHS PONY RIDES INC $ 575.00 02/26/201665110 REC PROGRAM SUPPLIESPONY AND PETTING ZOO FOR 2106 GOSPEL FESTPRCS/FLEETWOOD JOUR CNTRGIORDANOS OF EVANSTON $ 48.50 02/29/201665025 FOODPIZZA FOR STAFF MEETINGPRCS/LEVY SEN CNTRAMAZON.COM $ 7.19 02/01/2016 65050 BUILDING MAINTENANCE MATERIALRUBBERBANDS FOR WASTE BASKETSPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 2.60 02/01/2016 62245 OTHER EQ MAINTSCREWS FOR LOCUST ROOM REGISTER COVERPRCS/LEVY SEN CNTRAMAZON.COM $ 269.98 02/02/201665110 REC PROGRAM SUPPLIESMONITORSPRCS/LEVY SEN CNTRAMAZON.COM $ 119.82 02/04/201665050 BUILDING MAINTENANCE MATERIALBULBS FOR GMCCPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 59.78 02/04/201665050 BUILDING MAINTENANCE MATERIALBULBS FOR GMCCPRCS/LEVY SEN CNTRBULBS.COM INC $ 59.93 02/04/201665050 BUILDING MAINTENANCE MATERIALBULBS FOR GMCCPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 3.54 02/04/2016 62245 OTHER EQ MAINTCLARKE MACHINE SCREWSPRCS/LEVY SEN CNTRINTERNATIONAL TRANSACTION FEE $ 8.47 02/04/2016 65080 MERCHANDISE FOR RESALECREDIT CARD TRANSACTION FEE - INTERNATIONAL CHARGE. TO BE REIMBURSED BY EEAPRCS/LEVY SEN CNTRNATURAL POD $ 846.79 02/04/201665080 MERCHANDISE FOR RESALEFURNITURE FOR ECOLOGY CLASSROOM - TO BE REIMBURSED BY EEAPRCS/LEVY SEN CNTRAMAZON.COM $ 18.89 02/05/2016 65050 BUILDING MAINTENANCE MATERIALDEODORIZER INSERTSPRCS/LEVY SEN CNTRTHE UPS STORE #1037 $ 23.15 02/08/201662315 POSTAGEPOSTAGE FOR NATURAL POD DELIVERY - TO BE REIMBURSED BY EEAPRCS/LEVY SEN CNTRPAYPAL FREEPLAYPIC $ 300.00 02/09/201665110 REC PROGRAM SUPPLIESAGE OF LOVE PERMIT FOR MOVIE SHOWINGPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 21.11 02/10/201665050 BUILDING MAINTENANCE MATERIALBULBS FOR GMCCPRCS/LEVY SEN CNTRWALGREENS #4218 $ 29.04 02/10/201665110 REC PROGRAM SUPPLIESFIRST AID SUPPLIESPRCS/LEVY SEN CNTRCERAMIC SUPPLY CHICAGO $ 400.10 02/11/201665110 REC PROGRAM SUPPLIESCLAY FOR POTTERY CLASSPRCS/LEVY SEN CNTRBLAIR BLAIR VIP PLU $ (14.97)02/11/201665110 REC PROGRAM SUPPLIESREFUND FOR OVER CHARGEPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 199.98 02/15/201665050 BUILDING MAINTENANCE MATERIALBULBS FOR GMCCPRCS/LEVY SEN CNTRAMAZON.COM $ 104.85 02/15/201665050 BUILDING MAINTENANCE MATERIALBULBS FOR GMCCPRCS/LEVY SEN CNTREMERGENCY MEDICAL PROD $ 113.10 02/15/201665110 REC PROGRAM SUPPLIESICE PACKSPRCS/LEVY SEN CNTRJEWEL #3487 $ 31.98 02/15/201665025 FOODTREATS FOR VALENTINE PROGRAMPRCS/LEVY SEN CNTRAMAZON.COM $ 98.00 02/15/201665050 BUILDING MAINTENANCE MATERIALVACUUM FOR GMCCPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 5.03 02/15/201665110 REC PROGRAM SUPPLIESVACUUM WARRANTYPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 54.44 02/16/201665050 BUILDING MAINTENANCE MATERIALBULBS FOR LEVYPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 75.52 02/16/201665050 BUILDING MAINTENANCE MATERIALBULBS FOR LEVYPRCS/LEVY SEN CNTRDRU LAN THEA ARCHTICS $ 105.00 02/17/201662507 FIELD TRIPSDEPOSIT ON SENIOR TRIPPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 37.15 02/17/201665110 REC PROGRAM SUPPLIESEQUIPMENT FOR PICKLEBALLPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 11.91 02/17/2016 65050 BUILDING MAINTENANCE MATERIALRAT TRAPSPRCS/LEVY SEN CNTRMETROPOLIS PERFORM ART $ 228.00 02/18/201662507 FIELD TRIPSBALANCE DUE ON THEATRE TICKETSPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 42.79 02/19/201665050 BUILDING MAINTENANCE MATERIALBISSELL CARPET CLEANER ATTACHMENTSPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 383.02 02/19/201665050 BUILDING MAINTENANCE MATERIALCARPET CLEANERPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 9.20 02/22/201665050 BUILDING MAINTENANCE MATERIALBLADE FOR MINI SAWPRCS/LEVY SEN CNTROFFICEMAX/OFFICE DEPOT $ 20.49 02/24/201665095 OFFICE SUPPLIES11 X 17 PAPERPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 60.48 02/24/2016 65050 BUILDING MAINTENANCE MATERIALDEODORIZERSPRCS/LEVY SEN CNTRODYSSEY CRUISES CHICAG $ 1,036.96 02/24/201662507 FIELD TRIPSPAYMENT FOR SENIOR TRIPPRCS/LEVY SEN CNTRMARRIOTT THEATRE $ 935.00 02/25/201662507 FIELD TRIPSSENIOR TRIP PAYMENTPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 11.96 02/26/2016 65050 BUILDING MAINTENANCE MATERIALFURNITURE POLISHPRCS/LEVY SEN CNTRPEGGY KINNANE`S $ 242.08 02/26/201662507 FIELD TRIPSLUNCH FOR SENIOR TRIPPRCS/LEVY SEN CNTRSHERWIN WILLIAMS #3704 $ 53.66 02/26/201665050 BUILDING MAINTENANCE MATERIALPAINT FOR ECOLOGY CLASSROOMPRCS/LEVY SEN CNTRAMAZONPRIME MEMBERSHIP $ 99.00 02/29/2016 65110 REC PROGRAM SUPPLIESACCIDENTAL PURCHASE - HAS BEEN REFUNDEDPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 110.01 02/29/201665110 REC PROGRAM SUPPLIESENCLOSURES FOR ECOLOGY CLASSROOM - TO BE REIMBURSED BY EEAPRCS/LEVY SEN CNTREMERGENCY MEDICAL PROD $ 77.95 02/29/201665110 REC PROGRAM SUPPLIESFIRST AID KIT FOR GMCCPRCS/LEVY SEN CNTRWALGREENS #4218 $ 45.74 02/29/201665110 REC PROGRAM SUPPLIESFIRST AID SUPPLIESPRCS/NOYES CNTRSOURCEBOOK PUBLISHING $ 112.50 02/01/201662210 PRINTINGCALL TO ARTIST PUBLICATION FOR ETHNIC ARTS FESTIVALPRCS/NOYES CNTRSOURCEBOOK PUBLISHING $ 112.50 02/01/201662210 PRINTINGCALL TO ARTIST PUBLICATION FOR LAKESHORE ARTS FESTIVALPRCS/NOYES CNTRJEWEL #3456 $ 116.96 02/01/201666040 GENERAL ADMINISTRATIONREFRESHMENTS FOR ART GALLERY EXHIBIT OPENING AT NOYESPRCS/NOYES CNTRBB DRIEHAUS MUSEUM $ 40.00 02/02/2016 62295 TRAINING & TRAVELSTAFF VISIT FOR STUDYING EXHIBITION TECHNIQUES FOR GALLERY AND RESEARCH FOR CAMPPRCS/NOYES CNTREVANSTON SIGNS AND GRA $ 115.00 02/19/201662210 PRINTINGGOALED GALLERY BANNERPRCS/NOYES CNTRTHE HOME DEPOT 1902 $ 180.66 02/19/201665050 BUILDING MAINTENANCE MATERIALMAILBOX KEY LOCK FOR NOYESPRCS/NOYES CNTRMICHAELS STORES 3849 $ 38.40 02/24/201665110 REC PROGRAM SUPPLIESRESTOCK AFTER HANDS ON ARTS DAYPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 5.99 02/26/201665110 REC PROGRAM SUPPLIESFIRST AID SUPPLIES FOR NOYES CUSTODIANSPRCS/RBT CROWN CNTRLAKESHORE LEARNING #29 $ 308.78 02/01/201665110 REC PROGRAM SUPPLIESCLASSROOM SUPPLIESApril 11, 2016Page 9 of 1592 of 385
Bank of America Statement for the Period ending February 29, 2016PRCS/RBT CROWN CNTRCONSTRUCT PLAYTHINGS.C $ 290.94 02/01/201665110 REC PROGRAM SUPPLIESDRAMATIC PLAY STOREPRCS/RBT CROWN CNTRFAMILY DOLLAR #5983 $ 96.51 02/01/201665110 REC PROGRAM SUPPLIESFOSTER SENIORS BINGO PRIZESPRCS/RBT CROWN CNTRGIORDANOS OF EVANSTON $ 138.14 02/01/201665025 FOODPIZZA FOR AFTER SCHOOL CHILDRENPRCS/RBT CROWN CNTRGFS STORE #1915 $ 48.04 02/01/201665110 REC PROGRAM SUPPLIESPRESCHOOL SNACK SUPPLIESPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 166.05 02/01/201665110 REC PROGRAM SUPPLIESPRESCHOOL TOYS (PLAYMOBIL)PRCS/RBT CROWN CNTRLAKESHORE LEARNING #29 $ 226.19 02/01/201665110 REC PROGRAM SUPPLIESTEACHER RESOURCESPRCS/RBT CROWN CNTRDISCOUNT SCHOOL SUPPLY $ 287.87 02/02/201665110 REC PROGRAM SUPPLIESARTS-CRAFT SUPPLIES PRESCHOOL/AFTERSCHOOLPRCS/RBT CROWN CNTRBOTANY BAY CHEMICAL CO $ 1,237.80 02/02/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALCHEMICAL TREATMENT FOR WATER TOWER.PRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 23.10 02/02/201665110 REC PROGRAM SUPPLIESPRESCHOOL BOOKSPRCS/RBT CROWN CNTRTRADER JOE'S #702 QPS $ 121.51 02/02/201665025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 178.94 02/02/201665025 FOODSENIOR BINGO SALAD ITEMSPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 94.23 02/03/2016 65025 FOODAFTER SCHOOL ADVENTURE SNACK / LUNCH.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 22.29 02/03/2016 65025 FOODAFTER SCHOOL ADVENTURE SNACK / MILK.PRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 86.65 02/03/201665025 FOODFJCC MILKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 175.76 02/03/201665025 FOODFJCC SNACK AND SUPPERPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 34.78 02/03/201665025 FOODMASON PARK MILKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 54.09 02/03/201665025 FOODMASON PARK SNACKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 44.36 02/03/201665025 FOODSENIOR BINGO ITEMSPRCS/RBT CROWN CNTRCONSTRUCT PLAYTHINGS.C $ (34.50)02/03/201665110 REC PROGRAM SUPPLIESTAX ERROR - REFUNDPRCS/RBT CROWN CNTRGFS STORE #1915 $ 60.86 02/04/2016 65025 FOODAFTER SCHOOL ADVENTURE SNACK.PRCS/RBT CROWN CNTRGFS STORE #1915 $ 196.07 02/04/2016 65025 FOODAFTER SCHOOL ADVENTURE SNACK.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 13.38 02/04/201665025 FOODMILKPRCS/RBT CROWN CNTRPUMP IT UP OF GLENVIEW $ 100.00 02/05/2016 62507 FIELD TRIPSAFTER SCHOOL ADVENTURE FIELD TRIP.PRCS/RBT CROWN CNTRCENTURY THEATRES 439 $ 208.00 02/05/201662507 FIELD TRIPSHALF DAY OF SCHOOL FIELD TRIPPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 28.45 02/05/201665025 FOODHALF DAY OF SCHOOL LUNCHPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 56.02 02/08/2016 65110 REC PROGRAM SUPPLIESART SUPPLIES FOR ART PROJECT.PRCS/RBT CROWN CNTRTHE HOME DEPOT 1902 $ 49.60 02/08/2016 65040 JANITORIAL SUPPLIESBATTERIES, DUCT TAPE, GLUE, AND TENSION PIN.PRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 130.36 02/08/201665025 FOODBLACK HISTORY MONTH REFRESHMENTSPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 69.36 02/08/201665025 FOODFJCC MILKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 109.14 02/08/201665025 FOODFJCC SNACK AND SUPPERPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 34.78 02/08/201665025 FOODMASON PARK MILKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 110.15 02/08/201665025 FOODMASON PARK SNACKPRCS/RBT CROWN CNTRAMAZON.COM $ 37.21 02/08/201665110 REC PROGRAM SUPPLIESPLATES - CUPSPRCS/RBT CROWN CNTRUS TOY CO INC 2 $ 100.32 02/08/2016 65110 REC PROGRAM SUPPLIESPRESCHOOL AND AFTER SCHOOL SUPPLIES AND VALENTINE DAY SUPPLIES.PRCS/RBT CROWN CNTRAMAZON.COM $ 5.56 02/08/201665110 REC PROGRAM SUPPLIESPRESCHOOL BOOKPRCS/RBT CROWN CNTRAMAZON.COM $ 9.88 02/08/201665110 REC PROGRAM SUPPLIESPRESCHOOL BOOKPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 199.98 02/08/201665110 REC PROGRAM SUPPLIESTV STANDS FOR MONITORSPRCS/RBT CROWN CNTROFFICEMAX/OFFICE DEPOT $ 68.97 02/09/2016 65110 REC PROGRAM SUPPLIESLTS LEVEL BADGESPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 86.65 02/10/201665025 FOODFJCC MILKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 120.09 02/10/201665025 FOODFJCC SNACK AND SUPPERPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 34.78 02/10/201665025 FOODMASON PARK MILKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 106.13 02/10/201665025 FOODMASON PARK SNACKPRCS/RBT CROWN CNTRTHE UPS STORE #1037 $ 19.85 02/10/201662315 POSTAGESHIPPING COPIER ITEMSPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 29.23 02/11/201665025 FOODFJCC SUPPERPRCS/RBT CROWN CNTRIN GOURMET GORILLA, I $ 1,054.50 02/11/201665025 FOODPRESCHOOL LUNCH PROGRAMPRCS/RBT CROWN CNTRUS TOY CO INC 2 $ 24.74 02/12/2016 65110 REC PROGRAM SUPPLIESAFTER SCHOOL ADVENTURE PROGRAM SUPPLIES.PRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 119.71 02/12/201665110 REC PROGRAM SUPPLIESFJCC KITCHEN SUPPLIESPRCS/RBT CROWN CNTRGFS STORE #1915 $ 66.99 02/12/201665110 REC PROGRAM SUPPLIESLUNCH SUPPLIESPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 13.14 02/12/201665025 FOODMILKPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 63.79 02/12/201665025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTRGFS STORE #1915 $ 55.40 02/12/201665110 REC PROGRAM SUPPLIESPRESCHOOL SNACKPRCS/RBT CROWN CNTROLD COUNTRY BUFFET #00 $ 119.02 02/15/2016 62507 FIELD TRIPSAFTER ADVENTURE FIELD TRIP.PRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 93.54 02/15/2016 65110 REC PROGRAM SUPPLIESCLASSROOM STORAGE SUPPLIES PRESCHOOL SUPPLIESPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 82.08 02/15/201665025 FOODFJCC VALENTINE DAY PARTY AT LEVYPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 170.16 02/15/201665025 FOODFJCC VALENTINES DAY PARTY AT LEVYPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 55.73 02/15/201665110 REC PROGRAM SUPPLIESLEGOS FOR PROGRAMPRCS/RBT CROWN CNTROFFICEMAX/OFFICE DEPOT $ 122.62 02/15/2016 65110 REC PROGRAM SUPPLIESLTS BADGESPRCS/RBT CROWN CNTRGAMEWORKS $ 288.00 02/15/201662507 FIELD TRIPSNON-ATTENDANCE DAYPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 13.95 02/15/201665110 REC PROGRAM SUPPLIESPRESCHOOL BOOKPRCS/RBT CROWN CNTRMOBILE MINI $ 112.77 02/15/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALRENTAL OF STORAGE POD.PRCS/RBT CROWN CNTRUS FIGURE SKATING $ 15.00 02/16/2016 62360 MEMBERSHIP DUESLTS MEMBERSHIPApril 11, 2016Page 10 of 1593 of 385
Bank of America Statement for the Period ending February 29, 2016PRCS/RBT CROWN CNTR US FIGURE SKATING $ 133.00 02/16/2016 62360 MEMBERSHIP DUES LTS MEMBERSHIPSPRCS/RBT CROWN CNTR LAKESHORE LEARNING #29 $ 173.05 02/16/2016 65110 REC PROGRAM SUPPLIESSTORAGE BASKETS ART SUPPLIESPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 53.96 02/16/201665025 FOODVALENTINE DAY PARTY AT LEVYPRCS/RBT CROWN CNTRRADIOSHACK COR00164145 $ 21.98 02/17/201665110 REC PROGRAM SUPPLIESAV CABLES FOR SMARTBOARDSPRCS/RBT CROWN CNTRSSI SCHOOL SPECIALTY $ 88.98 02/17/201665110 REC PROGRAM SUPPLIESCHANGING TABLE SUPPLIESPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 85.95 02/17/201665025 FOODFJCC MILKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 163.51 02/17/201665025 FOODFJCC SNACK AND SUPPERPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 34.08 02/17/201665025 FOODMASON PARK MILKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 93.28 02/17/201665025 FOODMASON PARK SNACKPRCS/RBT CROWN CNTRIL TOLLWAY-MISS TOLL P $ 5.10 02/18/201662507 FIELD TRIPSBUS TOLLS FOR FIELD TRIP.PRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 40.17 02/18/201665025 FOODFJCC SNACKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 926.26 02/18/201665025 FOODFJCC SNACK AND SUPPER SUPPLIESPRCS/RBT CROWN CNTRVALLI PRODUCE $ 117.39 02/18/201665025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTRUS FIGURE SKATING $ 15.00 02/22/2016 62360 MEMBERSHIP DUESLTS MEMBERSHIPPRCS/RBT CROWN CNTRWALGREENS #4218 $ 17.47 02/22/2016 65110 REC PROGRAM SUPPLIESLTS SUPPLIES COMPETITIONPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 47.16 02/22/201665025 FOODSENIOR FOOD SUPPLIESPRCS/RBT CROWN CNTRDISCOUNT SCHOOL SUPPLY $ 325.05 02/23/201665110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR PROGRAM SUPPLIESPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 176.62 02/23/201665025 FOODFJCC SNACK AND SUPPERPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 18.32 02/23/201665025 FOODMILKPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 39.30 02/23/201665025 FOODSNACKPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 19.95 02/24/2016 65025 FOODAFTER SCHOOL ADVENTURE SNACK / MILK.PRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 120.03 02/24/201665025 FOODFJCC AND MASON PARK MILKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 81.96 02/24/201665025 FOODFJCC SNACK AND SUPPERPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 118.65 02/24/201665025 FOODMASON PARK SNACKPRCS/RBT CROWN CNTRPETSMART INC 427 $ 79.50 02/24/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CLASSROOM PETS.PRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 60.96 02/25/201665025 FOODFJCC SUPPERPRCS/RBT CROWN CNTRVALLI PRODUCE $ 76.31 02/25/201665025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 13.96 02/26/201665025 FOODICE FOR SENIOR BLACK HISTORYPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 6.78 02/26/201665025 FOODSENIOR BLACK HISTORY LUNCHEONPRCS/RBT CROWN CNTRGFS STORE #1915 $ 104.63 02/29/2016 65025 FOODAFTER SCHOOL ADVENTURE SNACKS.PRCS/RBT CROWN CNTRWALGREENS #4218 $ 46.44 02/29/2016 65110 REC PROGRAM SUPPLIESCDS, CASES, ICE SHOW SUPPLIESPRCS/RBT CROWN CNTRSQ US TOY & CONSTRUCT $ 228.47 02/29/201665110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR THE PROGRAMPRCS/RBT CROWN CNTRSQ US TOY & CONSTRUCT $ 152.99 02/29/201665110 REC PROGRAM SUPPLIESDOLL HOUSE FOR PLAY/PRESCHOOL PROGRAMSPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 52.46 02/29/201665025 FOODFJCC SNACKPRCS/RBT CROWN CNTRJOHNSON LOCKSMITH INC $ 36.41 02/29/2016 62245 OTHER EQ MAINTNEW LOCK AND KEYS FOR GYM SUPPLIES, COMPUTER SUPPLIES, AND CABINETSPRCS/RBT CROWN CNTR OFFICEMAX/OFFICE DEPOT $ 73.38 02/29/2016 65095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/RBT CROWN CNTRS&S WORLDWIDE-ONLINE $ 140.39 02/29/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CREATIVE PLAY CLASSES.PRCS/RBT CROWN CNTRSQ US TOY & CONSTRUCT $ 20.94 02/29/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR VARIOUS SCHOOL AGE PROGRAMS.PRCS/RECREATIONPALOS SPORTS $ 132.97 02/01/2016 65110 REC PROGRAM SUPPLIESJAVELINS AND SPORTS BAGS FOR TRACKPRCS/RECREATION837 - BRUNSWICK ZONE - $ 168.00 02/01/2016 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATION32487 - AQUA $ 29.00 02/01/201662295 TRAINING & TRAVELPARKING FOR JANUARY 29TH WORKSHOP IPRA CHGO.PRCS/RECREATIONILLINOIS ASSOC OF PARK $ 80.00 02/01/201662295 TRAINING & TRAVELRECREATION WORKSHOP CHGO. AREA JANUARY 29THPRCS/RECREATIONMALNATIS 22 $ 57.10 02/01/201665025 FOODSTAFF DINNER/MEETINGPRCS/RECREATIONNU ATHLETICS DEPT 917 $ 45.00 02/01/2016 62507 FIELD TRIPSTICKETS FOR TRIP TO SEE NORTHWESTERN WOMEN'S BASKETBALL GAMEPRCS/RECREATIONJEWEL #3428 $ 42.53 02/02/2016 65025 FOODPASTA, FRUIT, FISH, VEGETABLES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONCERAMIC SUPPLY CHICAGO $ 538.00 02/02/201662490 OTHER PROGRAM COSTSSUPPLIES FOR POTTERY CLASSESPRCS/RECREATIONTARGET 00009274 $ 20.18 02/03/2016 65110 REC PROGRAM SUPPLIESCOMPUTER SPEAKERS FOR USE AT AFTER-SCHOOL PROGRAMPRCS/RECREATIONPLUG N PAY INC $ 45.20 02/03/2016 62705 BANK SERVICE CHARGESMONTHLY CREDIT CARD TRANSACTION PROCESSING FEE FOR ON LINE RECREATION REGISTRATIONSPRCS/RECREATION PLUG N PAY INC $ 112.80 02/03/2016 62705 BANK SERVICE CHARGESMONTHLY CREDIT CARD TRANSACTION PROCESSING FEE FOR ON LINE RECREATION REGISTRATIONSPRCS/RECREATION CITY OF EVANSTON PAY A $ 2.00 02/03/2016 62295 TRAINING & TRAVEL PARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.25 02/03/201662295 TRAINING & TRAVELTOLL FOR METER AT YMCAPRCS/RECREATIONOFFICE DEPOT #510 $ 78.35 02/05/201665095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/RECREATIONTARGET 00009274 $ 27.00 02/05/201665095 OFFICE SUPPLIESOFFICE SUPPLIES FOR THE MARKETPRCS/RECREATIONOFFICEMAX/OFFICE DEPOT $ 17.99 02/05/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALPAPER FOR OFFICE PROJECTSPRCS/RECREATIONPLAYITAGAINSP #11655 $ 138.00 02/05/201662490 OTHER PROGRAM COSTSSKATE RENTAL SHARPENINGSPRCS/RECREATIONEMERGENCY MEDICAL PROD $ 83.29 02/08/201665110 REC PROGRAM SUPPLIESEPI-PENS TRAINERS, TOURNIQUET AND EQUIPMENT BAGApril 11, 2016Page 11 of 1594 of 385
Bank of America Statement for the Period ending February 29, 2016PRCS/RECREATION 837 - BRUNSWICK ZONE - $ 168.00 02/08/2016 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONDOLRTREE 673 00006734 $ 22.00 02/08/201665095 OFFICE SUPPLIESSTORAGE BOXES FOR SUPPLIES IN THE OFFICEPRCS/RECREATIONWILMETTE BICYCLE & SPO $ 583.78 02/09/201662490 OTHER PROGRAM COSTSBROOMBALL STICKS/BALLSPRCS/RECREATIONA-Z ENTERTAINMENT $ 685.00 02/09/201662490 OTHER PROGRAM COSTSDJ SKATING PARTY MUSIC & DANCERSPRCS/RECREATIONJEWEL #3428 $ 61.26 02/09/2016 65025 FOODMILK, CHEESE, ICING, VEGETABLES, CHICKEN FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONOFFICEMAX/OFFICE DEPOT $ 57.05 02/09/201665095 OFFICE SUPPLIESOFFICE PROJECT PAPER/CONTRACT PAPERPRCS/RECREATIONTHE HOME DEPOT 1902 $ 39.84 02/10/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALKILN PARTSPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.00 02/10/201662295 TRAINING & TRAVELMETER AT YMCAPRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.00 02/10/2016 62295 TRAINING & TRAVELPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONJEWEL #3487 $ 50.46 02/12/201662490 OTHER PROGRAM COSTSRAFFLE PRIZESPRCS/RECREATIONINTERNATIONAL TRANSACTION FEE $ 5.56 02/15/201662490 OTHER PROGRAM COSTSCARD COMPROMISEDPRCS/RECREATIONOMAN AIR 9102111176873 $ 694.97 02/15/201662490 OTHER PROGRAM COSTSCREDIT CARD NUMBER WAS COMPROMISED SEE CREDIT BELOWPRCS/RECREATION837 - BRUNSWICK ZONE - $ 126.00 02/15/2016 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONSUBWAY 04053112 $ 20.00 02/15/201662490 OTHER PROGRAM COSTSRAFFLE PRIZESPRCS/RECREATIONJEWEL #3442 $ 106.85 02/15/201662490 OTHER PROGRAM COSTSRAFFLE PRIZESPRCS/RECREATIONSTARBUCKS #02252 CHICA $ 20.00 02/15/201662490 OTHER PROGRAM COSTSRAFFLE PRIZESPRCS/RECREATIONWORKABLE $ 399.00 02/15/2016 62512 RECRUITMENT SERVICESSEASONAL APPLICATION SOFTWAREPRCS/RECREATIONINTERNATIONAL TRANSACTION FEE $ 3.19 02/15/2016 62512 RECRUITMENT SERVICESSEASONAL HIRING SOFTWARE INTERNATIONAL FEEPRCS/RECREATIONDOLRTREE 673 00006734 $ 9.00 02/16/201665025 FOODPROJECT SUPPLIES FOR THE FARMERS' MARKETPRCS/RECREATIONCLAIM ADJ/OMAN AIR 9102111176873 $ (694.97)02/17/201662490 OTHER PROGRAM COSTSCREDIT CARD NUMBER WAS COMPROMISEDPRCS/RECREATIONCREDIT INTERNATIONAL TRANSACTION FEE $ (5.56) 02/17/2016 62490 OTHER PROGRAM COSTSSEE ABOVEPRCS/RECREATIONTHE HOME DEPOT 1902 $ 46.62 02/17/201665110 REC PROGRAM SUPPLIESSUPPLIES FOR THE MARKETPRCS/RECREATIONLAZ PARKING 600414 MPG $ 16.00 02/18/2016 62295 TRAINING & TRAVELPARKING FEE TO ATTEND THE ILLINOIS FARMERS' MARKET CONFERENCE- CHICAGOPRCS/RECREATION 837 - BRUNSWICK ZONE - $ 138.00 02/22/2016 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATION CITY OF EVANSTON - PAR $ (1.00) 02/22/2016 62509 SERVICE AGREEMENTS/CONTRACTSREFUNDING TESTING OF CREDIT CARD MACHINE PURCHASEPRCS/RECREATIONB&H PHOTO, 800-606-696 $ 166.00 02/22/2016 62235 OFFICE EQUIPMENT MAINT.REPLACEMENT MONITORS FRONT DESK/OWENSPRCS/RECREATIONTHE CHICAGO WOLVES $ 222.75 02/22/201662507 FIELD TRIPSSPECIAL RECREATION PROGRAM FIELD TRIP TO WOLVES HOCKEY GAMEPRCS/RECREATIONHAROLDS CHICKEN $ 59.20 02/22/201665025 FOODSTAFF MEETINGPRCS/RECREATIONJEWEL #3428 $ 63.16 02/23/2016 65025 FOODSAUCE, SODA, CHICKEN, VEGETABLES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.00 02/24/201662295 TRAINING & TRAVELMETER AT YMCAPRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.00 02/24/2016 62295 TRAINING & TRAVELPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMPRCS/RECREATIONMICHAELS STORES 3849 $ 34.98 02/25/201662490 OTHER PROGRAM COSTSPROGRAM SUPPLIESPRCS/RECREATIONJEWEL #3487 $ 38.82 02/25/201662490 OTHER PROGRAM COSTSRAFFLE PRIZESPRCS/RECREATIONTARGET 00009274 $ 52.39 02/25/201662490 OTHER PROGRAM COSTSRAFFLE PRIZESPRCS/RECREATIONTARGET 00009274 $ (9.98)02/25/201662490 OTHER PROGRAM COSTSRETURNPRCS/RECREATIONJEWEL #3487 $ (31.76)02/26/201662490 OTHER PROGRAM COSTSRETURNPRCS/RECREATIONJEWEL #3428 $ 126.94 02/29/2016 66040 GENERAL ADMINISTRATIONGALLERY EXHIBITION REFRESHMENTS NOYES CULTURAL ARTS CENTERPRCS/RECREATIONTHE HOME DEPOT 1902 $ 86.12 02/29/2016 62225 BLDG MAINT SVCSGIBBS BUILDING MATERIALSPRCS/RECREATIONTARGET 00009274 $ 64.89 02/29/2016 65110 REC PROGRAM SUPPLIESGIFT CARD FOR SWIM OFFICIAL AT SWIM MEETPRCS/RECREATION837 - BRUNSWICK ZONE - $ 138.00 02/29/2016 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONDOLRTREE 673 00006734 $ 26.00 02/29/201665025 FOODPOSTERBOARD FOR THE SYEP JOB FAIRPRCS/RECREATIONTARGET 00009274 $ 69.95 02/29/201662490 OTHER PROGRAM COSTSRAFFLE PRIZESPRCS/RECREATIONDD/BR #338026 Q35 $ 16.98 02/29/2016 65025 FOODSNACKS FOR VOLUNTEERS HELPING TO RUN SWIM MEETPRCS/YOUTH ENGAGEMENTIPASS BUS CTR 5203 $ 8.95 02/01/201662295 TRAINING & TRAVELIPASS FOR OUTREACH VEHICLESPRCS/YOUTH ENGAGEMENTWAL-MART #1998 $ 40.01 02/03/201662490 OTHER PROGRAM COSTSJOB FAIR MATERIALS: TAPE, SCISSORS, PENS ETC.PRCS/YOUTH ENGAGEMENTSOLDIER FIELD SOUTH $ 22.00 02/16/201662490 OTHER PROGRAM COSTSMASON PARK FIELD TRIP TO CHICAGO AUTO SHOWPRCS/YOUTH ENGAGEMENTNOTARY PUBLIC IL $ 126.00 02/22/201662490 OTHER PROGRAM COSTSMAYORS SUMMER YOUTH EMPLOYMENT PROGRAM NOTARY FEEPRCS/YOUTH ENGAGEMENT5GUYS 505 BAYSHORE $ (8.16)02/22/201665025 FOODREFUND FOR FOOD - TRIP TO MILWAUKEE JOB CORPS CENTERPRCS/YOUTH ENGAGEMENT5GUYS 505 BAYSHORE $ 51.98 02/22/201665025 FOODTRIP TO MILWAUKEE JOB CORPS CENTERPRCS/YOUTH ENGAGEMENTWAL-MART #1998 $ 27.88 02/26/201662490 OTHER PROGRAM COSTSSUPPLIES FOR MSYEPPUBLIC WORKS/ ENG INFAMERICAN PUBLIC WORKS $ 60.00 02/09/201662295 TRAINING & TRAVELAPWA TEMPORARY TRAFFIC CONTROLPUBLIC WORKS/ ENG INFFREDPRYOR CAREERTRACK $ 128.00 02/09/201662295 TRAINING & TRAVELTRAININGPUBLIC WORKS/ ENG INFAMERICAN WATER WORKS A $ 200.00 02/10/201662295 TRAINING & TRAVELTRAININGPUBLIC WORKS/ ENG INFAMER SOC CIVIL ENGINEE $ 255.00 02/15/201662360 MEMBERSHIP DUESASCE MEMBERSHIPPUBLIC WORKS/ ENG INFAMERICAN PUBLIC WORKS $ 130.00 02/17/201662295 TRAINING & TRAVELAPWA TRAINING CHARGED IN ERROR (PLEASE SEE CREDIT TRANSACTION)PUBLIC WORKS/ ENG INFAMERICAN PUBLIC WORKS $ 130.00 02/18/2016 62295 TRAINING & TRAVELAPWA TRAINGING COURSE - TEMP TRAFFIC CONTROL- FOR TWO STAFF MEMBERSPUBLIC WORKS/ ENG INFAMERICAN PUBLIC WORKS $ (130.00)02/23/201662295 TRAINING & TRAVELCREDIT FOR INCORRECT COURSE REGISTRATION WITH APWAApril 11, 2016Page 12 of 1595 of 385
Bank of America Statement for the Period ending February 29, 2016PUBLIC WORKS/ ENG INFBESTBUYCOM781473011847 $ 637.49 02/24/201665555 PERSONAL COMPUTER EQPROJECTOR FOR PWA CONFERENCE ROOMPUBLIC WORKS/ ENG INFBESTBUYCOM781473011847 $ (37.50)02/25/201665555 PERSONAL COMPUTER EQCREDIT FOR TAXES ON PROJECTOR PURCHASEPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT 1902 $ 11.53 02/03/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CURREY FENCEPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT 1902 $ 18.56 02/10/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CURREYPUBLIC WORKS/ ENVIR SVCSU OF IL ONLINE PAYMENT $ 111.00 02/15/201662295 TRAINING & TRAVELPESTICIDE CERTIFICATION TRAINING AND STUDY MANUALS - D'AGOSTINOPUBLIC WORKS/ ENVIR SVCSU OF IL ONLINE PAYMENT $ 500.00 02/15/201662295 TRAINING & TRAVELU OF I PESTICIDE LICENSE AND TRAINING (MULTIPLE EMPLOYEES)PUBLIC WORKS/ ENVIR SVCSILLINOIS ARBORIST ASSN $ 150.00 02/17/201662295 TRAINING & TRAVELTREE RIGGING TRAINING - JANESPUBLIC WORKS/ ENVIR SVCSILLINOIS ARBORIST ASSN $ 175.00 02/19/201662295 TRAINING & TRAVELTREE RIGGING TRAINING - A. OCTAVIANOPUBLIC WORKS/ ENVIR SVCSILLINOIS ARBORIST ASSN $ 175.00 02/19/201662295 TRAINING & TRAVELTREE RIGGING TRAINING - ASEMGARPUBLIC WORKS/ ENVIR SVCSPANINO'S PIZZERIA OR $ 33.85 02/22/2016 62295 TRAINING & TRAVELMEAL FOR EMPLOYEES DURING STORM EVENTPUBLIC WORKS/ ENVIR SVCSOFFICE DEPOT #510 $ 3.29 02/24/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALSAFETY SUPPLIESPUBLIC WORKS/ ENVIR SVCSULINE SHIP SUPPLIES $ 99.09 02/24/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SHOP SUPPLIESPUBLIC WORKS/ ENVIR SVCSU OF IL ONLINE PAYMENT $ 50.00 02/25/201662295 TRAINING & TRAVELU OF I PESTICIDE LICENSE AND TRAINING - TOM SWEENEYPUBLIC WORKS/ ENVIR SVCSU OF IL ONLINE PAYMENT $ 250.00 02/25/2016 62295 TRAINING & TRAVELU OF I PESTICIDE LICENSE AND TRAINING (MULTIPLE EMPLOYEES)PUBLIC WORKS/ ENVIR SVCSEVANSTON LUMBER $ 70.00 02/29/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE GARDEN REPAIRPUBLIC WORKS/ ENVIR SVCSEVANSTON LUMBER $ (70.00) 02/29/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE GARDEN REPAIRPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT 1902 $ 10.26 02/29/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GARDEN SUPPLIESPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT 1902 $ 16.99 02/29/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GARDEN SUPPLIESPUBLIC WORKS/ OPER MAINVICTOR STANLEY INC $ 4,006.00 02/01/201665050 BUILDING MAINTENANCE MATERIALBENCHES FOR CENTRAL STREETPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 188.88 02/01/201665085 MINOR EQUIP & TOOLSCORDLESS DRILL AND BATTERIESPUBLIC WORKS/ OPER MAINJT INDUSTRIES 00 OF 00 $ 117.14 02/01/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALGALVANIZED WASHERSPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 34.25 02/01/201665625 FURNITURES AND FIXTURESKEY COUNTER SERVICE CENTERPUBLIC WORKS/ OPER MAINTRAFFIC CONTROL AND PR $ 427.10 02/01/201665115 TRAFFIC CONTROL SUPPLIESNO PARKING SIGN FACESPUBLIC WORKS/ OPER MAINTRAFFIC CONTROL AND PR $ 1,360.00 02/01/201665115 TRAFFIC CONTROL SUPPLIESROUNDABOUT SYMBOL SIGNSPUBLIC WORKS/ OPER MAINFULLIFE SAFETY CENTER $ 299.25 02/01/2016 65085 MINOR EQUIP & TOOLSRUBBER BOOTSPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 75.75 02/03/201665625 FURNITURES AND FIXTURESKEY COUNTER SERVICE CENTERPUBLIC WORKS/ OPER MAINCITY WELDING SALES AND $ 462.00 02/03/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PROPANE (HOT BOXES)PUBLIC WORKS/ OPER MAINAMAZON MKTPLACE PMTS $ 32.99 02/03/201665085 MINOR EQUIP & TOOLSSTORAGE CONTAINERS.PUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 20.99 02/04/201665625 FURNITURES AND FIXTURESKEY COUNTER SERVICE CENTERPUBLIC WORKS/ OPER MAINWW GRAINGER $ 449.66 02/05/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALLADDERS.PUBLIC WORKS/ OPER MAINAMAZON.COM $ 31.84 02/05/201665085 MINOR EQUIP & TOOLSSTORAGE CONTAINERS.PUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 36.92 02/08/201665625 FURNITURES AND FIXTURESBRINE ROOM PROJECT SERVICE CENTERPUBLIC WORKS/ OPER MAINHD SUPPLY WATERWORKS 4 $ 1,484.80 02/08/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSPVC PIPE AND COUPLINGS.PUBLIC WORKS/ OPER MAINTRAFFIC CONTROL AND PR $ 670.00 02/08/2016 65115 TRAFFIC CONTROL SUPPLIESREPLACEMENT BARRICADE BOARDSPUBLIC WORKS/ OPER MAINGRAYBAR ELECTRIC COMPA $ 1,186.56 02/08/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALSTREET LIGHT BALLAST KITSPUBLIC WORKS/ OPER MAINSTANDARD EQUIPMENT CO. $ 1,049.81 02/09/201662245 OTHER EQ MAINTVACTOR TRUCK PARTS.PUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 126.46 02/11/201665085 MINOR EQUIP & TOOLSLITTER CONTROL TOOLS. SHOVELS, RAKE, ETC.PUBLIC WORKS/ OPER MAINTRAFFIC CONTROL AND PR $ 947.35 02/11/201665115 TRAFFIC CONTROL SUPPLIESSTREET NAME LETTERS AND SHEETINGPUBLIC WORKS/ OPER MAININTERSTATE ALL BATTERY $ 172.80 02/12/2016 65115 TRAFFIC CONTROL SUPPLIESBATTERIES FOR BARRICADESPUBLIC WORKS/ OPER MAINROADSAFE 1001 $ 315.05 02/12/2016 65115 TRAFFIC CONTROL SUPPLIESSHEETING FOR BARRICADESPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 97.08 02/15/201665085 MINOR EQUIP & TOOLSANCHOR SUPPLIES STREETS DEPARTMENT USEPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 233.77 02/15/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALNUTS, BOLTS, WASHERS, SPRAY PAINT, AND OTHER MISC. TOOLSPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 70.20 02/15/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSROTARY BLOCK PROJECT SERVICE CENTERPUBLIC WORKS/ OPER MAINELMERS WATER SPORTS $ 297.00 02/15/201662230 SVC TO MAINTAIN MAINSSCUBA TRAINING.PUBLIC WORKS/ OPER MAINLEE JENSEN SALES $ 155.00 02/15/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALTEST GAS.PUBLIC WORKS/ OPER MAINWW GRAINGER $ 26.22 02/17/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSSTAIRS MATERIALS.PUBLIC WORKS/ OPER MAINAMERICAN PUBLIC WORKS $ 95.00 02/18/201662295 TRAINING & TRAVELAPWA STREET LIGHT MEETINGPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 24.24 02/18/201665625 FURNITURES AND FIXTURESBRINE ROOM SAMPLE SITE SERVICE CENTERPUBLIC WORKS/ OPER MAINULINE SHIP SUPPLIES $ 916.00 02/18/201665625 FURNITURES AND FIXTURESFOLDING TABLES CONF ROOM SERVICE CENTERPUBLIC WORKS/ OPER MAINMURRAY AND TRETTEL, IN $ 325.00 02/18/201662509 SERVICE AGREEMENTS/CONTRACTSPAVEMENT TEMPRATURE FORECASTPUBLIC WORKS/ OPER MAINELMERS WATER SPORTS $ 891.65 02/19/201662230 SVC TO MAINTAIN MAINSSCUBA EQUIPMENT MAINTENANCE.PUBLIC WORKS/ OPER MAINFULLIFE SAFETY CENTER $ 823.50 02/22/2016 65115 TRAFFIC CONTROL SUPPLIESBARRICADE LIGHTS (REPLACEMENT)PUBLIC WORKS/ OPER MAINULINE SHIP SUPPLIES $ 1,116.00 02/22/201665625 FURNITURES AND FIXTURESFOLDING TABLES CONF ROOM SERVICE CENTERPUBLIC WORKS/ OPER MAINELMERS WATER SPORTS $ 142.00 02/22/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALLIFE AIR 10 TANK MAINTENANCE.PUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 6.47 02/22/201662245 OTHER EQ MAINTLIGHT BULB.PUBLIC WORKS/ OPER MAINELMERS WATER SPORTS $ 567.70 02/22/201662230 SVC TO MAINTAIN MAINSSCUBA EQUIPMENT MAINTENANCE.PUBLIC WORKS/ OPER MAINNSC NORTHERN SAFETY CO $ 31.94 02/23/201665090 SAFETY EQUIPMENTHARD HAT.PUBLIC WORKS/ OPER MAINB&H PHOTO MOTO $ 1,499.00 02/23/201665625 FURNITURES AND FIXTURESPROJECTOR PROJECT CONF ROOM SERVICE CENTERPUBLIC WORKS/ OPER MAINB&H PHOTO MOTO $ 645.72 02/23/201665625 FURNITURES AND FIXTURESPROJECTOR PROJECT CONF ROOM SERVICE CENTERPUBLIC WORKS/ OPER MAINMURRAY AND TRETTEL, IN $ 2,775.00 02/23/201662509 SERVICE AGREEMENTS/CONTRACTSSNOW WARNINGS AND CERTIFIED MEASUREMENTSApril 11, 2016Page 13 of 1596 of 385
Bank of America Statement for the Period ending February 29, 2016PUBLIC WORKS/ OPER MAIN INTERSTATE ALL BATTERY $ 125.00 02/24/2016 65115 TRAFFIC CONTROL SUPPLIES BATTERIES FOR BARRICADESPUBLIC WORKS/ OPER MAINFERTILIZER DEALER SUPP $ (16.04)02/24/201665085 MINOR EQUIP & TOOLSCREDIT FOR PREVIOUSLY CHARGED TAXPUBLIC WORKS/ OPER MAINOFFICE DEPOT #510 $ 33.98 02/24/201665625 FURNITURES AND FIXTURESKEY COUNTER SERVICE CENTERPUBLIC WORKS/ OPER MAINAMAZON MKTPLACE PMTS $ 191.00 02/24/201665625 FURNITURES AND FIXTURESPROJECTOR PROJECT CONF ROOM SERVICE CENTERPUBLIC WORKS/ OPER MAININTERNATIONAL MUNICIPA $ 150.00 02/26/201662360 MEMBERSHIP DUESIMSA DUES H. DANIELS/A. ROBERTSPUBLIC WORKS/ OPER MAINCONNEXION $ 39.19 02/26/201665050 BUILDING MAINTENANCE MATERIALPROJECTOR PROJECT CONF ROOM SERVICE CENTERPUBLIC WORKS/ OPER MAINBEST BUY 00003137 $ 299.98 02/26/201665625 FURNITURES AND FIXTURESPROJECTOR PROJECT CONF ROOM SERVICE CENTERPUBLIC WORKS/ OPER MAINROADSAFE 1001 $ 306.00 02/26/2016 65115 TRAFFIC CONTROL SUPPLIESSHEETING FOR BARRICADESPUBLIC WORKS/ OPER MAINBEST BUY 00003137 $ 99.95 02/29/201665625 FURNITURES AND FIXTURESPROJECTOR PROJECT CONF ROOM SERVICE CENTERPUBLIC WORKS/ OPER MAINLEMOI ACE HARDWARE $ 7.99 02/29/201665085 MINOR EQUIP & TOOLSSUPPLIES STREET DEPARTMENT USEPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 10.91 02/29/201665085 MINOR EQUIP & TOOLSSUPPLIES STREET DEPARTMENT USEPUBLIC WORKS/ WATER PRODOFFICEMAX/OFFICE DEPOT $ 13.99 02/01/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALMETER SUPPLIES.PUBLIC WORKS/ WATER PRODTHE HOME DEPOT 1902 $ 69.72 02/01/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALMETER SUPPLIES.PUBLIC WORKS/ WATER PRODSUPERIOR INDUSTRIAL SP $ 41.90 02/01/201665040 JANITORIAL SUPPLIESPAPER HAND TOWELS.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 72.85 02/01/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALPIPE FITTINGS.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 14.57 02/01/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALPIPE FITTINGS.PUBLIC WORKS/ WATER PROD#66 PREFERRED PUMP & E $ 1,233.89 02/01/201665090 SAFETY EQUIPMENTSAFETY SHOWER WATER STORAGE TANKS.PUBLIC WORKS/ WATER PRODAUTOMATIONDIRECT.COM $ 187.00 02/01/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALSTRAIN RELIEF FITTINGS.PUBLIC WORKS/ WATER PRODWW GRAINGER $ (171.36)02/02/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALCREDIT FOR ELECTRIC MOTOR RETURN.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 24.70 02/02/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALHOSE BARB ADAPTERS.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 74.33 02/02/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALLIQUID TIGHT CONDUIT.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 36.42 02/02/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALPOLYPROPYLENE TUBING.PUBLIC WORKS/ WATER PRODGARVIN INDUSTRIES $ 64.43 02/03/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL FITTINGS.PUBLIC WORKS/ WATER PRODCOLUMBIA PIPE & SUPPLY $ 327.26 02/03/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALGALVANIZED WATER PIPE.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS $ 17.79 02/03/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALPIPE JOINT SEALANT.PUBLIC WORKS/ WATER PRODBOLT DEPOT INC. $ 82.45 02/03/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALSTAINLESS STEEL BOLTS.PUBLIC WORKS/ WATER PRODNPC NEW PIG CORP $ 83.87 02/04/201665090 SAFETY EQUIPMENTACID SAFETY MATS.PUBLIC WORKS/ WATER PRODTHE HOME DEPOT 1902 $ 2.58 02/04/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALCLIP FOR VEHICLE #925.PUBLIC WORKS/ WATER PRODROYAL SUPPLYCOM $ 79.45 02/04/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALDRY LUBE.PUBLIC WORKS/ WATER PRODPOLLARDWATER.COM #332 $ 106.16 02/04/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALFIRE HOSE SWIVEL ADAPTERS.PUBLIC WORKS/ WATER PRODFIRE HOSE DIRECT $ 255.82 02/04/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALHOSE ADAPTERS.PUBLIC WORKS/ WATER PRODBADGER METER INC $ 803.54 02/04/201665085 MINOR EQUIP & TOOLSNEW AMPLIFIER FOR THE MCCORMICK MAG METER.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 101.58 02/04/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALPEX TUBING.PUBLIC WORKS/ WATER PRODSTANDARD PIPE $ 180.38 02/04/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALPIPE AND FITTINGS FOR THE BOILER ROOM SUMP PUMPS.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 19.39 02/04/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALPIPE FITTINGS.PUBLIC WORKS/ WATER PRODU.S. PLASTIC CORPORATI $ 40.31 02/04/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALPLASTIC CONTAINERS FOR THE SEWER CAMERA TRUCK.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 70.94 02/04/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALSTAINLESS STEEL BOLTS.PUBLIC WORKS/ WATER PRODGARVIN INDUSTRIES $ (4.98)02/04/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALTAX CHARGE REFUND.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 338.02 02/05/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALF 15, 16, 17 VAULT SUMP PUMP.PUBLIC WORKS/ WATER PRODHAWKINS INC $ 702.58 02/05/201665015 CHEMICALSGRANULAR CHLORINE.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 1,377.76 02/05/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALLR WINDOWS FOR THE SWITCHGEAR, SCALE AND LIGHT.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 127.20 02/05/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALPIPE FITTINGS.PUBLIC WORKS/ WATER PRODHAWKINS INC $ 133.46 02/05/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALPOST CL2 INJECTOR PM KIT.PUBLIC WORKS/ WATER PRODCERTIFIED BALANCE & SC $ 389.00 02/05/201665075 MEDICAL & LAB SUPPLIESYEARLY CLEANING AND CALIBRATION OF BALANCES AND BOD METER.PUBLIC WORKS/ WATER PRODMETAL SUPERMARKETS $ 73.45 02/08/201665050 BUILDING MAINTENANCE MATERIALANGLE ALUMINUM.PUBLIC WORKS/ WATER PRODAMAZON.COM $ 39.47 02/08/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALCLEAR PVC TUBING.PUBLIC WORKS/ WATER PRODTOOLMART INC. $ 51.97 02/08/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALCORE MACHINE SHEAR PINS.PUBLIC WORKS/ WATER PRODJAMECO/JIMPAK ELECTRON $ 41.87 02/08/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL SWITCHES.PUBLIC WORKS/ WATER PRODTHE HOME DEPOT 1902 $ 605.12 02/08/201665085 MINOR EQUIP & TOOLSGENERAL SUPPLIES.PUBLIC WORKS/ WATER PRODCARSON'S #0533 $ 60.49 02/08/201662295 TRAINING & TRAVELLUGGAGE TO ATTEND OUT OF TOWN CONFERENCES.PUBLIC WORKS/ WATER PRODTHE HOME DEPOT 1902 $ 25.89 02/08/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALMATERIALS FOR THE BOILER ROOM SUMP PUMPS.PUBLIC WORKS/ WATER PRODCVENT NEPTUNE TECH GRO $ 250.00 02/08/201662295 TRAINING & TRAVELNEPTUNE CONFERENCE REGISTRATION IN APRIL 2016.PUBLIC WORKS/ WATER PRODAMERICAN WATER WORKS A $ 225.00 02/08/201662295 TRAINING & TRAVELREGISTRATION FOR ISAWWA WATERCON2016 IN SPRINGFIELD, ILLINOIS.PUBLIC WORKS/ WATER PRODTRINITY TOOL COMPANY $ 99.66 02/08/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALSANDBLASTER FILTER BAGS.PUBLIC WORKS/ WATER PRODNORTH SHORE UNIFORM IN $ 251.80 02/08/201665020 CLOTHINGSTAFF POLO SHIRTS FOR WATER PLANT TOURS.PUBLIC WORKS/ WATER PRODGABRIEL PERFORMANCE PR $ 308.04 02/09/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALCLUROLUBE GREASE FOR CL2.PUBLIC WORKS/ WATER PRODCARSON'S #0533 $ 54.49 02/09/2016 62295 TRAINING & TRAVELLUGGAGE TO ATTEND OUT OF TOWN CONFERENCES (CORRECT DISCOUNT PRICE).PUBLIC WORKS/ WATER PRODWW GRAINGER $ 909.37 02/09/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALMISCELLANEOUS SUPPLIES FOR THE PUMP STATION.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 58.00 02/09/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALSILICONE SEALANT.PUBLIC WORKS/ WATER PRODCHICAGO FILTER SUPPLY $ 1,001.32 02/10/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALAIR FILTERS FOR THE HIGH LIFT PUMP AND LOW LIFT PUMP BUILDING.PUBLIC WORKS/ WATER PRODSYMPHONY'S CAFE $ 52.94 02/10/2016 62295 TRAINING & TRAVELLUNCHEON MEETING WITH VILLAGE OF SKOKIE PUBLIC WORKS SUPERINTENDENT, AND OUR NEW WATER PRODUCTION BUREAU CHIEF.PUBLIC WORKS/ WATER PRODLESMAN INSTRUMENTS $ 658.54 02/10/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALNEW PANEL METERS FOR THE HIGH LIFT PUMP PRESSURE DISPLAY.PUBLIC WORKS/ WATER PRODCARSON'S #0533 $ (60.49)02/10/201662295 TRAINING & TRAVELREFUND FOR LUGGAGE (INCORRECT PRICE WAS CHARGED).PUBLIC WORKS/ WATER PRODAMERICAN WATER WORKS A $ 550.00 02/10/201662295 TRAINING & TRAVELREGISTRATION FOR ISAWWA WATERCON2016 IN SPRINGFIELD, ILLINOIS.PUBLIC WORKS/ WATER PRODAMERICAN PUBLIC WORKS $ 49.00 02/10/201662295 TRAINING & TRAVELTHREE 2016 NATIONAL PUBLIC WORKS WEEK POSTERS.PUBLIC WORKS/ WATER PRODHEINRICH COMPANY $ 88.65 02/10/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALVISE REPAIR PARTS.PUBLIC WORKS/ WATER PRODF N CUTHBERT, INC $ 1,278.85 02/11/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL4-WAY SOLENOID VALVES.PUBLIC WORKS/ WATER PRODAMERICAN 00123635962730 $ 273.20 02/11/201662295 TRAINING & TRAVELAIRFARE TO NEPTUNE CONFERENCE IN APRIL 2016.PUBLIC WORKS/ WATER PRODNAPA STORE 3018025 $ 21.11 02/11/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALFILTERS FOR THE SERVICE CENTER GENERATOR.PUBLIC WORKS/ WATER PRODAMERICAN WATER WORKS A $ 64.00 02/11/201662295 TRAINING & TRAVELISAWWA SEMINAR FOR THE PUMP OPERATOR: HARMFUL ALGAL BLOOMS.PUBLIC WORKS/ WATER PRODDRIVELINE FABRICATIONS $ 40.29 02/12/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALTHERMOSTAT FOR THE SERVICE CENTER GENERATOR.PUBLIC WORKS/ WATER PRODBATTERY MART OF WINCHE $ 101.95 02/15/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALBATTERIES FOR STOCK.April 11, 2016Page 14 of 1597 of 385
Bank of America Statement for the Period ending February 29, 2016PUBLIC WORKS/ WATER PRODTARGET.COM $ 106.24 02/15/201662235 OFFICE EQUIPMENT MAINT.MEETING SUPPLIES.PUBLIC WORKS/ WATER PRODBUSHNELL INCORPORATED $ 1,011.90 02/15/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALPVC PIPE AND FITTINGS.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS $ 38.57 02/16/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALNEW POWER CORDS FOR THE SCADA MONITORS.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS $ 287.98 02/16/201665050 BUILDING MAINTENANCE MATERIALUNIT HEATER MOTOR.PUBLIC WORKS/ WATER PRODIN ICL CALIBRATION LA $ 124.25 02/17/201665075 MEDICAL & LAB SUPPLIESYEARLY CALIBRATION FOR MRT.PUBLIC WORKS/ WATER PRODDUPAGE SWIMMING CENTER $ 1,392.00 02/18/201665015 CHEMICALSGRANULAR CHLORINE.PUBLIC WORKS/ WATER PRODWWW.NORTHERNSAFETY.COM $ 65.09 02/18/201665090 SAFETY EQUIPMENTNORTH HALF MASK RESPIRATOR.PUBLIC WORKS/ WATER PRODWWW.NORTHERNSAFETY.COM $ 64.92 02/18/201665090 SAFETY EQUIPMENTNORTH HALF MASK RESPIRATOR.PUBLIC WORKS/ WATER PRODCITY WELDING SALES AND $ 147.70 02/18/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALWELDING HOSES AND SAFETY REGULATOR.PUBLIC WORKS/ WATER PRODJAMECO/JIMPAK ELECTRON $ 25.72 02/19/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL SWITCHES.PUBLIC WORKS/ WATER PRODAMERICAN WATER WORKS A $ 32.00 02/19/201662295 TRAINING & TRAVELISAWWA SEMINAR: HARMFUL ALGAL BLOOMS TRAINING CLCJAWA.PUBLIC WORKS/ WATER PRODKLEEN-RITE CORP $ 228.40 02/19/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALNEW PUMPS FOR THE MOBILE WATER STATION.PUBLIC WORKS/ WATER PRODB&H PHOTO, 800-606-696 $ 39.95 02/19/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALWIRELESS ACCESS BOX.PUBLIC WORKS/ WATER PRODPANINO'S PIZZERIA OR $ 128.01 02/22/201662295 TRAINING & TRAVELCAPITAL IMPROVEMENTS REVIEW TEAM MEETING LUNCH.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 440.38 02/22/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALMISCELLANEOUS SUPPLIES FOR THE PUMP STATION.PUBLIC WORKS/ WATER PRODU.S. PLASTIC CORPORATI $ 28.01 02/22/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALNEW AMMONIA BOTTLES FOR REMOTE TANKS.PUBLIC WORKS/ WATER PRODBUSHNELL INCORPORATED $ 414.26 02/22/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALSCH 80 PVC PIPE.PUBLIC WORKS/ WATER PRODSTOP PAINTING.COM/INSI $ 222.50 02/22/201665090 SAFETY EQUIPMENTSDS LABELS FOR SECONDARY CONTAINERS.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 20.33 02/22/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALSEALANT CAULKING.PUBLIC WORKS/ WATER PRODMETAL SUPERMARKETS $ 386.94 02/22/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALSTRUCTURAL STEEL TUBING.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 56.96 02/23/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALMASONRY SCREWS.PUBLIC WORKS/ WATER PRODEH WACHS $ 25.90 02/24/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALGEAR SELECTOR FOR VALVE TURNER.PUBLIC WORKS/ WATER PRODHAWKINS INC $ 549.04 02/24/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALNEW EJECTOR AND NOZZLE FOR THE NORTH STANDPIPE CHLORINE.PUBLIC WORKS/ WATER PRODMCMASTER-CARR $ 69.56 02/24/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALSTAINLESS STEEL NUMBER PLATES FOR THE DISTRIBUTION DIVISION.PUBLIC WORKS/ WATER PRODBAUDVILLE INC. $ 196.10 02/24/201665095 OFFICE SUPPLIESUTILITIES COMMISSION MEETING SUPPLIES.PUBLIC WORKS/ WATER PRODSIDENER ENVIROMENTAL $ 126.30 02/25/201665075 MEDICAL & LAB SUPPLIESAMPEROMETRIC TITRATOR PARTS.PUBLIC WORKS/ WATER PRODBUSHNELL INCORPORATED $ 103.25 02/25/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALSCH 80 PVC FITTINGS.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 54.67 02/26/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALCHAIR MAT FOR THE OFFICE.PUBLIC WORKS/ WATER PRODGARVIN INDUSTRIES $ 85.86 02/26/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL FITTINGS.PUBLIC WORKS/ WATER PRODDEPENDABLE FIRE EQUIPE $ 44.90 02/26/201665090 SAFETY EQUIPMENTFIRE EXTINGUISHER SERVICE.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 198.24 02/26/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALSPACE HEATER FOR THE SERVICE BUILDING, AND RAGS.PUBLIC WORKS/ WATER PRODWATER RESOURCES INC $ 950.00 02/26/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALWATER METER COMPOUND UME.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 54.67 02/29/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALCHAIR MAT FOR THE OFFICE.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 108.74 02/29/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL RECEPTACLES.PUBLIC WORKS/ WATER PRODBUSHNELL INCORPORATED $ 495.20 02/29/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALSCH 80 PVC PIPE.PUBLIC WORKS/ WATER PRODGARVIN INDUSTRIES $ (7.81)02/29/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALTAX CREDIT.PUBLIC WORKS/ WATER PRODB&H PHOTO, 800-606-696 $ 39.95 02/29/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALWIRELESS ACCESS BOX.ALL OTHER TOTAL $ 196,686.18 April 11, 2016Page 15 of 1598 of 385
For City Council meeting of April 11, 2016 Item A3.1
Business of the City by Motion: 2016-2018 Renewal of BAS Agreement with
Siemens Industry Inc.
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Deputy City Manager/Director of Administrative Services
Sean Ciolek, Division Manager of Facilities Management
Subject: 2016-2018 Renewal of Building Automation Service Agreement for HVAC
Systems with Siemens Industry Inc.
Date: March 24, 2016
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a three year,
single source service agreement for the Building Automation System (BAS) with
Siemens Industry Inc., 585 Slawin Court Mount Prospect, IL 60656 in the amount of
$27,220.00 for FYI 2016, $27,880.00 for FYI 2017 and $28,500.00 for FYI 2018 to cover
hardware/software and service visits for the HVAC system in the City of Evanston
Police Headquarters.
Funding Source:
Facilities Account (100.19.1950.62509) with a 2016 budgeted amount of $74,845.00.
Summary:
The City of Evanston has had the existing Siemens BAS in place for the Police
Headquarters since the original installation in 1985. Siemens Industry, Inc. BAS is a
proprietary system requiring an annual service and maintenance agreement to ensure
that the system is functioning properly and receiving the necessary upgrades that are
required. Since it is the system that we currently have in place, it is in the City’s best
interest to move forward with a maintenance agreement. In addition, it is helpful that
Siemens is also familiar with our systems in this building.
The BAS allows Facilities Management staff to view operation of the HVAC system at
this location from remote locations 24 hours a day. This is a critical function that allows
staff to respond to alarms that warn of issues occurring with the HVAC system. This
can be done remotely so that on-call staff can assess the urgency of the situation and
determine whether the problem needs to be resolved in the field or can be adjusted
remotely without visiting the facility. This system saves time, energy and increases the
efficiency of the equipment. The renewal process has been delayed a few months as
the vendor’s IT staff has been working out some details with the City’s IT division on the
Memorandum
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hosting and upgrades to the software, but both groups have confirmed that the proper
equipment is in place and we can move forward now. Staff is requesting approval for
multi-year service and maintenance agreement for FY2016, FY2017 and FY2018.
Since the building automation system is proprietary software developed by only one
company there are no other competitors that can offer the service.
The cost for this service in 2015 was $25,824.00 resulting in approximately a 5.5%
increase for 2016.
This is the only building on a separate BAS from the rest of the city buildings other than
the Library (which is also on Siemens but that contract is administered by the Library),
but changing it to match the rest of the facilities would require switching out equipment,
software and programming which is an extensive and expensive process. The City is
exploring this option and depending on costs may work towards a consolidation over the
next few years.
Attachments:
Siemens Industry, Inc. Proposal
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Advantage Services®
Agreement for: City of Evanston Police Department and 911 Facility
Site location: 2100 Ridge Avenue, Evanston
12/10/2015
s
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Siemens Industry, Inc.12/10/2015 Page 2
1 Overview
_____________________________________________________
1.1 Executive Summary
You have made a significant investment in your facility and its complex technical systems which are critical to
the profitability and productivity of your overall operation. The existing Building Automation System actively
controls the following building equipment:
All Air Handling & Ventilation Systems
HW / CHW Pumps
Continuous Monitoring of System Alarms
Siemens service coverage levels are identified below and consist of preventive maintenance and software
updates. All Software Revisions are provided to prevent system obsolescence, maintain system performance,
and minimize your energy spend. All regular maintenance and service tasks will be provided throughout the
year as needed to maintain the performance of the Building Automation and System.
This Service Agreement has been specifically developed to support your unique facilities, and the services
provided herein will help you in achieving your facility goals.
_____________________________________________________
1.2 Siemens Capabilities & Commitment to Our Customers
Siemens Industry, Inc. is the leading single-source provider of cost-effective facility performance solutions for
the comfort, life safety, security, energy efficiency and operation of some of the most technically advanced
buildings in the world. Siemens is pleased to offer this proposal for technical support services to your facility.
For more than 150 years, Siemens has built a culture of long-term commitment to customers through
innovation and technology. We are confident that we have the capabilities to meet your critical facility needs
today and in the future, and we look forward to the opportunity to serve you.
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Siemens Industry, Inc.12/10/2015 Page 3
1.3 Building Automation Services
1.3.1 Technical Support Services
Emergency Online/Phone Response is provided Monday through Sunday, 24x7. System and software
troubleshooting and diagnostics will be provided remotely to enable faster response to emergency service
requests and to reduce the costs and disruptions of downtime. Siemens will respond within (4) hours or
sooner, upon receiving notification of an emergency, as determined by your staff and Siemens. Where
applicable, Siemens will furnish and install the necessary online service technology to enable us to remotely
dial into your system, through a dedicated telephone line that will be provided by the facility. Where remote
access is not available to the system, Siemens will provide phone support to your staff to assist in their onsite
troubleshooting and diagnosis. If remote diagnostics determine a site visit is required to resolve the problem,
a technician can be dispatched.
Emergency Onsite Response: Emergency Onsite Response will be provided to reduce the costs and
disruptions of downtime when an unexpected problem does occur. Siemens will provide this service between
scheduled service calls and be onsite by the next business day, upon receiving notification of an emergency.
Critical emergencies, as determined by your staff and Siemens, are failures at a system or panel level that
would result in the loss of the operation of an entire section of a building or place the facility at high risk. Non-
emergency conditions, as determined by your staff and Siemens, are failures at an individual component level
resulting in minimal impact to the overall operation of the facility. Non-emergency conditions, as determined
by your staff and Siemens, may be incorporated into the next scheduled service call. Emergency on-site labor
will be provided and billed at the prevailing discounted rate.
Controller Analysis & Optimization: Through Controller Analysis & Optimization, we ensure reliable and
optimized performance of your BAS Terminal Equipment Controllers throughout your HVAC system. You will
realize a more comfortable and productive environment and will benefit from lower energy consumption
through more efficient equipment usage. Terminal equipment can by their nature under perform due to a
number of reasons; mechanical, electrical, control settings, building use and climatic conditions. Through the
use of the Controller Analysis Program (CAP) and / or other tools we can pinpoint which systems have possible
air flow or temperature control problems.
Preventive Maintenance: Siemens will provide onsite preventive maintenance inspections (4-5) times
throughout the year on the Building Automation System. All inspections will be scheduled in advance with
your engineering staff. Adjustments to scheduled inspections will be coordinated and agreed upon by all
parties. All onsite inspection activities will be documented and reviewed as needed.
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Staff Training and Operator Coaching: Siemens will provide onsite training and systems consulting during
our regularly scheduled inspections to review operational sequences, software enhancements, new system
capabilities, or other system related issues. Ongoing staff training is essential in achieving full use of the
systems operational capabilities, managing staff turnover, and minimizing system failures. We will meet with
your staff on an ongoing basis to evaluate the effectiveness of these services.
Business Protection & Recovery Services. Through this service we help protect your HVAC Control Systems
vital databases of business information from unforeseen and costly catastrophic events (lightning strike,
electrical power surge, hard drive or controller failure, flood, physical damage, etc.). Siemens will perform
scheduled back-ups for your PC based workstation database & graphics and / or field panel databases and
provide safe storage of this critical business information. Should a catastrophic event occur, we will respond
onsite (or online if such service is included in this proposal) to reload the databases and system files from our
stored backup copy, to restore your operation as soon as possible. The Apogee database and all applications
are fully maintained by Siemens. We will provide advanced diagnostics and troubleshooting through our
Corporate Field support team to assist in the resolution of Apogee software based issues.
Network Analysis & Optimization: Through this service we will ensure reliable communication throughout
your Building Automation System. We will coordinate with your IT Network staff/provider to verify the
appropriate connectivity is maintained. Ongoing maintenance of your IT network including routers, switches,
and hubs is the responsibility of your staff/provider. Siemens will provide preventive maintenance in
accordance with a program of routines as determined by our experience, equipment application and location.
The field hardware included under this service will be based on the BAS System profile effective 9/1/2011.
Repair & Replacement Services.To reduce the effects of unbudgeted repairs, Siemens will provide labor and
/ or materials to repair or replace failed or worn components to maintain your system in peak operating
condition. Components that are suspected of being faulty may be repaired or replaced in advance to minimize
the occurrence of system interruptions. Repair and replacement of all BAS Panels identified on the List of
Maintained Equipment devices are included. All external sensors/actuators/end devices will be repaired or
replaced and invoiced at the preferred discounted rates.
Software Analysis & Optimization: Through Software Analysis & Optimization, Siemens will help ensure that
software changes made by your staff are clear and consistent. We will address any software problems that
would negatively impact system performance. We will address any programming errors, failed points, points
in alarm, unresolved points or points in operator priority, both at the front end workstation and at the field
panel. This will increase system efficiency, assure compliance to specified conditions, and reduce the risk of
costly and disruptive system problems. We will perform this service using onsite visits and / or remote services
(if applicable).
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1.3.2 System Performance Updates & Upgrades
Hardware Updates.Through this service, your field hardware will be upgraded and replaced with the latest
revision to prevent system obsolescence. The existing MBC panels have been retired from production since
2008 with limited availability of spare parts. You will benefit from new features and enhancements that will
improve building operations, take advantage of the latest version changes, while extending the life of your
investment. Siemens will provide all design engineering, field panel hardware, database conversion, and verify
the sequence of operation for all BAS systems upgraded over the term of this agreement. All of the existing
critical PXCM Processors and point modules have been upgraded to replace the retired product line.
Software Updates.Through this service, you will benefit from new features and enhancements that will
improve building operations, take advantage of the latest version changes, while extending the life of your
investment. Siemens will provide you with software and documentation updates to your existing APOGEE
software as they become available (approximately annually).
The Apogee platform will receive the last revision in 2016. The existing Apogee operating system will be
retired in 2017. A new BAS Server and Desigo operating system will be provided in 2016. The existing Apogee
database will be converted to Desigo, and all system points will be mapped in 2017. All system graphics will be
updated and converted to the new platform in 2018. The Desigo platform will be covered under an extended
warranty and software revision provided under the scope of the service agreement during this three year term.
All documentation including system training will be provided to familiarize you with the new features and
their associated benefits. These updates deliver the benefits of Siemens Industries commitment to
compatibility by design, a commitment unique in our industry.
BAS Software Update Schedule.
System Name Name Description Existing Year
BAS Server
Desigo OS
DELL
Siemens
BAS SERVER Platform
Siemens Operating System
DELL
Siemens
1
1
Desigo Database Siemens Mapping of Database 2
Desigo Graphics Siemens Updated Graphics 3
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Maintained Equipment Table
Siemens Industry, Inc.
Service Agreement List of Maintained Equipment
Equipment
Category
Equipment
SubCategory Equipment Qty Serial
Number Location Mfg/Model
Control
Systems -
Summary
Level
Data
Protection &
Data
Recovery
Apogee 3.11 B/U
on-site 1 *
Services (quarterly): Data Protection & Recovery Services, Software revisions
Control
Systems -
Summary
Level
Data
Protection &
Data
Recovery
RENO Paging
Application 1 *
Services (quarterly): Data Protection & Recovery Services, Software revisions
BAS
SERVER
Workstation
PC DELL 1 *
Services (six times per year) Preventative Maintenance, Hardware included
Field
Hardware
BAS
Controller PXCM Controllers 6
Services (six times per year): Preventative Maintenance, Repair labor provided during PM
inspections
Field
Hardware
FLN
Controller
Terminal
Equipment
Controller
69
Services (six times per year): Preventative Maintenance, Repair labor and Material excluded
Field
Hardware AHU Controls Pneumatic
Electronic Controls Misc.
Services (annually): Preventative Maintenance, Repair labor provided during PM inspections
* New BAS Server and Desigo Operating System to be furnished and installed with all system points
and graphics updated based on the schedule noted in the scope of this agreement.
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Discounted Labor & Material Pricing
As a Service Agreement customer with an active contract, you will receive the benefit of a discount from our
standard labor rates and material prices. Standard rates and preferred customer rates are documented below.
Service Labor Rates - Chicago Area Rates (Jan 1, 2016 thru Dec 31, 2016)
Please note: Rates shown are for the period referenced above but are subject to change without notice.
Standard
Labor Rates:
Straight Time
(M-F 7 AM to 5 PM)
excl. Holidays
Regular Overtime
(M-F 5 PM to 7 AM, & Sat)
excl. Holidays
Sundays & Holidays
Automation
Specialist
$198.00 $296.00 $320.00
Online Automation
Specialist **
$198.00 $296.00 $320.00
Electrical Technician $213.00 $319.00 $341.00
Fire Tech / Sprinkler
Fitter
$168.00 $251.00 $275.00
Security Specialist $168.00 $251.00 $275.00
Engineer $223.00 $334.00 $360.00
Energy Engineer $253.00 $379.00 $405.00
Electrical Engineer $228.00 $341.00 $367.00
Mechanic $188.00 $244.00 $283.00
Customers with an active Service Agreement will be eligible for the preferred customer labor rates listed elow.
Preferred Customer
Labor Rates:
Straight Time
(M-F 7 AM to 5 PM)
excl. Holidays
Regular Overtime
(M-F 5 PM to 7 AM, & Sat)
excl. Holidays
Sundays & Holidays
Automation Specialist $173.00 $225.00 $294.00
Online Automation
Specialist *
$0 $0 $0
Electrical Technician $187.00 $243.00 $318.00
Fire Tech / Sprinkler
Fitter
$153.00 $199.00 $260.00
Security Specialist $153.00 $199.00 $260.00
Engineer $193.00 $254.00 $328.00
Energy Engineer $218.00 $284.00 $370.00
Electrical Engineer $198.00 $259.00 $336.00
Mechanic $164.00 $206.00 $247.00
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Material Rates:Customers with an active Service Agreement will benefit from a discount percentage off
of standard pricing for Siemens Industry Inc. – BT Division products. Customers without a Service Agreement
will pay standard pricing for Siemens Industry Inc. – BT Division products.
Straight rate applies from 7 a.m. – 5 p.m. Monday thru Friday (except Holidays).
Minimum Labor Charges and Travel Costs:
Service for customers with a Service Agreement involving travel to the customer site will incur a two hour
minimum labor charge plus a flat $85.00 Trip Charge (no additional mileage charges apply).
Service for customers without a Service Agreement involving travel to the customer site will incur a four hour
minimum labor charge plus a flat $85.00 Trip Charge (no additional mileage charges apply).
Automation On-line Support Services:
*Customers with Automation Service Agreements will receive remote diagnostic services and consulting
services via phone at no cost for up to 1 hour. If online support services cannot correct the issue, a
technician will be dispatched for onsite services. Prevailing rates / minimum charges will only be applied for
onsite services.
**Customers without Automation Service Agreements will be charged a 1 hour minimum (at the prevailing
Automation Specialist rate) for online automation diagnostics and other remote services, and consulting
services provided via phone. If online support services cannot successfully correct the issue, the 1 hour will
be credited to any onsite corrective services required.
Factory Repair / Replacement Material Discounts:
Customers with a current Service Agreement will receive a discount of 40% less 20% off list on standard
catalog pricing for Siemens Industry Inc. – BT Division products except products listed in the catalog with the
@ sign are limited to a 40% discount.
Customers without a current Service Agreement will receive a discount of 30% off list on standard catalog
pricing for Siemens Industry Inc. – BT Division products.
Fire alarm products from EST will be charged at list price less 20% for our Fire Service Agreement customers
and list price for all other customers.
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2 Siemens Industry, Inc.
2.1 Signature Page and Investment
By and Between:
Siemens Industry, Inc.City of Evanston
585 Slawin Court 2100 Ridge Avenue
Mount Prospect, IL 60656 Evanston, IL 60201
Services shall be provided at the City of Evanston Police 911 Headquarters, Evanston, IL.
Siemens Industry, Inc. shall provide the services as outlined in the attached proposal dated
12/10/2015 and the attached terms and conditions.
Duration: This contract is an original one year contract with per the pricing schedule below.
Investments:
Proposal accepted by:Proposal submitted by:
City of Evanston John C. Dwan
Authorized Representative Account Executive
Siemens Industry, Inc.
__________________________________________________________
Signature Date Signature Date
Approved for Siemens Industry, Inc.
by:
P.O.#________________________Paul Hayes
Zone Manager
____________________________
Signature Date
Effective Date:1/01/2016 to 12/31/2016 $27,220.00 annually $13,610.00 semi-annually
Optional Years:
Effective Date: 1/1/2017 to 12/31/2017 $27,880.00 annually $13,940.00 semi-annually
Effective Date: 1/1/2018 to 12/31/2018 $28,500.00 annually $14,250.00 semi-annually
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3. Terms and Conditions
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For City Council meeting of April 11, 2016 Item A3.2
Business of the City by Motion: Various Parking Lot Improvements Engineering
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Rickey Voss, Manager Fleet/Parking Services
Dan Manis, P.E., Senior Project Manager
Subject: Various Parking Lot Improvement Engineering Design Services
(RFP No. 16-22)
Date: March 31, 2016
Action:
Staff recommends City Council authorize the City Manager to execute an engineering
services contract for the Various Parking Lot Improvement Engineering (RFP No. 16-22)
with Gewalt- Hamilton Associates, Inc. (625 Forest Edge Drive, Vernon Hills, IL 60061),
in the amount of $144,650.
Funding Source:
Funding will be provided from the Parking Fund (Account 505.19.7005.65515) in the
amount of $120,700 and from the CIP Fund (Account 415.40.4116.65515) in the
amount of $23,950. A breakdown of funding per project is as follows:
Budget Description Account No. Project No. Budget Amount
Green Infrastructure Parking
Lot Design 505.19.7005.65515 416524 $150,000 $107,450
Police & Fire HQ Parking Lot
Reconstruction 505.19.7005.65515 416528 $300,000 $13,250
Police Fire Headquarters
Retaining Wall Repairs 415.40.4116.65515 616016 $50,000 $3,500
James Park West Parking Lot
Renovations 415.40.4116.65515 416525 $500,000 $20,450
Total Amount: $144,650
Memorandum
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Background Information:
This project involves engineering design services for the improvement of nine City
parking lots at various locations. Services include land survey, geotechnical,
environmental, and civil design services necessary to design, permit, and bid various
parking lots improvements during the 2016 and 2017 construction seasons.
2016 Projects
Name Location
James Park West West of Levy Center Parking Lot
Police/Fire Headquarters #1 Main Parking Lot on Headquarter Grounds
Lot #32 825 Hinman Avenue
The parking lots listed above have construction funding included in the 2016 City
Budget. They have been identified for improvement by staff based on the poor
condition of the parking lot surface.
2017 Projects
Name Location
Police/Fire Headquarters #2 Supplemental Lot on East Side of Elmwood
Lot #22 NW Corner Sheridan & South
Lot #23 NW Corner Dempster & Elmwood
Lot #39 711 Hinman Avenue
Lot #42 743 Hinman Avenue
Lot #45 833 Forest Avenue
The parking lots listed above have design engineering funding included in the 2016 City
Budget. They have been identified for improvement by staff based on the condition of
the parking lot surface and are located in areas with underlying soils that are conducive
for implementing sustainable infrastructure. These lots are intended to be designed in
advance to allow time for grant application submittals to leverage available green
infrastructure grant funding opportunities. Actual 2017 construction will be dependent
on the success of grant funding applications and availability of City parking funds
allocated in the 2017 City Budget.
Analysis:
On February 18, 2016 the City issued a Request for Proposal for consultants to provide
engineering services for the items outlined above. On March 15, 2016 proposals were
received from the following seven consulting firms:
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Consultant Address Proposal Cost
Accurate Group, Inc. 101 Schelter Road Suite B 200, Lincolnshire, IL 60069 $227,191.00
David Mason & Associates 464 North Milwaukee, Chicago, IL 60654 $198,036.00
EDI, Inc. 33 West Monroe Street Suite 1825, Chicago, IL 60603 $381,313.00
Gewalt-Hamilton Associates 625 Forest Edge Drive, Vernon Hills, IL 60061 $143,300.00
Stanley Consultants, Inc. 8501 West Higgins Road Suite 730, Chicago, IL 60631 $131,828.00
Terra Engineering, Ltd. 225 West Ohio Street 4th Floor, Chicago, IL 60654 $165,490.00
W-T Civil Engineering, LLC 2675 Pratum Avenue, Hoffman Estates, IL 60192 $183,180.00
A selection committee consisting of members from the Public Works Agency and the
Administrative Services Department reviewed the proposals and scored the firms for
selection. A summary table of the scoring results is below:
Firm Qualifications & Expertise (25%) Project Understanding (20%) Price (20%) Organization and Completeness of Proposal (15%) Willingness to Execute Evanston's Pro. Services Agreement (10%) M/W/EBE Participation (10%) Total Score Accurate 17 16 13 12 10 10 77
David Mason 20 17 15 13 10 10 84
EDI 22 17 1 13 10 10 73
GHA 24 18 19 13 10 10 94
Stanley 23 18 20 13 6 10 89
Terra 23 18 17 14 10 10 92
W-T 14 12 16 8 10 10 70
Following scoring, interviews were conducted with the top two candidate firms (Terra
Engineering and Gewalt-Hamilton Associates) to assess their overall expertise and
qualifications. At the conclusion of the interviews, the review committee selected
Gewalt-Hamilton Associates for this project based on their extensive area experience in
this work type.
Based on the scoring results, staff recommends award to Gewalt-Hamilton Associates
in the amount of $144,650. Staff has worked in the past with Gewalt-Hamilton
Associates with satisfactory outcomes.
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A review of the project for compliance with the City’s M/W/EBE program goals is
attached.
Attachments:
Memo on M/W/EBE Compliance, dated 4/11/2016
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RFP 16-22, Various Parking Lot Improvement Engineering Design Services,
M/W/EBE Memo, 04.11.2016
To: David Stoneback, Public Work Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Rickey Voss, Manager Fleet/Parking Services
Dan Manis, P.E., Senior Project Manager
From: Tammi Turner, Purchasing Manager
Subject: RFP 16-22, Various Parking Lot Improvement Engineering Design
Services
Date: April 11, 2016
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract. With regard to the
recommendation for the Various Parking Lot Improvement Engineering Design
Services, RFP 16-22, Gewalt-Hamilton Associates, Inc.’s total base bid is
$144,650.00, and they will receive 25% credit for compliance towards the M/W/EBE
goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
AP Engineering PC
990 Grove Street
Evanston, IL 60201
Design $3,500.00 2.4% X
B.H. Suhr & Company
840 Custer Avenue
Evanston, IL 60202
Land
Surveyor
$12,300.00 8.5% X
CGMT Inc.
60 Martin Lane
Elk Grove Village, IL 60106
Testing $16,600.00 11.5% X
Teska Associates, Inc.
627 Grove Street
Evanston, IL 60201
Consultant $4,500.00 3% X
Total M/W/EBE $36,900.00 25%
CC: Martin Lyons, Acting City Manager/CFO
Memorandum
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For City Council meeting of April 11, 2016 Item A3.3
Business of the City by Motion: 2016 Water Main Improvement CIP 1 Contract
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Dan Manis, P.E., Senior Project Manager
Subject: Approval of Contract for 2016 Water Main Improvements, Lining and
Street Resurfacing Project CIP 1 (Bid No. 15-60)
Date: March 31, 2016
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract for the
Water Main Improvements, Lining and Street Resurfacing Project (Bid No. 16-25) with
Glenbrook Excavating & Concrete, Inc. (1350 N. Old Rand Road, Wauconda, IL 60084)
in the amount of $1,637,841.00.
Funding Source:
Funding will be provided from the Water Fund (Account 513.71.7330.65515 – 416503)
in the amount of $1,346,814.50, the CIP Fund (Account 415.40.4116.65515 – 416503)
in the amount of $245,685.50, and the Sewer Fund (Account 515.40.4535.65515 –
416507) in the amount of $45,341.00. This project was budgeted at $1,904,000 for FY
2016. A summary of the funding is as follows:
Fund Account
Amount
Budgeted Contract Award
CIP Fund
(GO Bonds) 415.40.4116.65515 – 416503 $ 233,000 $ 245,685.50
Water Fund 513.71.7330.65515 – 416503 $1,668,400 $1,346,814.50
Sewer Fund 515.40.4535.65515 – 416507 $ 205,000 $ 45,341.00
Total $2,106,000 $1,637,841.00
The contract amount exceeds the budgeted funding in the CIP Fund for the project.
However, funding of the additional $12,700 is available through the delay of the Church
Street Bike Path project, so staff is recommending proceeding with the contract award.
Background Information:
This project consists of the installation of approximately 1,600 feet of new water main of
various diameters and approximately 1,700 feet of cured-in-place pipe (CIPP) water
Memorandum
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main renewal at three locations. The water mains to be replaced or rehabilitated are
selected by condition based on the number of main breaks or selected to improve
system capacity to meet anticipated fire flow demand. Hastings Avenue and Dewey
Avenue are scheduled for open-cut construction of water main and full street
resurfacing. South Boulevard is scheduled for trenchless CIPP renewal and area street
patching.
Analysis:
This bid was advertised on Demandstar and in the Pioneer Press. Bids for the project
were received and publicly read on March 22, 2016. Five contractors submitted bids for
this project as follows.
Contractor Address
Glenbrook Excavating & Concrete, Inc. 1350 N. Old Rand Road, Wauconda, IL 60084
A. Lamp Concrete Contractors, Inc. 1900 Wright Blvd, Schaumburg, IL 60193
Sheridan Plumbing & Sewer, Inc. 6754 W. 74th Street, Bedford Park, IL 60638
Bolder Contractors, Inc. 316 Cary Point Drive, Cary, IL 60013
Berger Excavating Contractors, Inc. 1205 Garland Road, Wauconda, IL 60084
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening. The bids were reviewed by Dan Manis, Senior Project
Manager. Attached is a bid tabulation showing the detailed bid results.
A summary of the bid pricing received was as follows:
Contractor Total Bid Price
Glenbrook Excavating & Concrete, Inc. $ 1,637,841.00
A. Lamp Concrete Contractors, Inc. $ 1,646,168.00
Sheridan Plumbing & Sewer, Inc. $ 1,672,188.30
Bolder Contractors, Inc. $ 1,718,317.00
Berger Excavating Contractors, Inc. $ 2,299,248.10
The engineer’s estimate for this contract is $1,977,678.00. Therefore, staff
recommends that the contract be awarded to Glenbrook Excavating & Concrete for a
total amount of $1,637,841.00. This project is scheduled to begin in May 2016 and be
completed in August 2016.
Glenbrook Excavating & Concrete has completed various projects for the City, and staff
has found their work to be satisfactory. References provided with their bid proposal
verified they meet the qualification requirements.
The bid proposal indicated intent to meet the City’s M/W/EBE program goal and comply
with the Local Employment Program. A memo reviewing compliance with the City’s
M/W/EBE program goals is attached.
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Attachments:
Bid Tabulation
Location Map
Memo on M/W/EBE Compliance, dated 4/11/2016
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CITY OF EVANSTONTABULATION OF BIDS FOR2016 WATER MAIN IMPROVEMENTS, LINING AND STREET RESURFACING PROJECT, CIP 1, PW-WMRS-1601BID NO: 16-25DATE: March 22, 2016NAME AND ADDRESS OF BIDDERSTIME: 2:00 P.M.ATTENDED BY: DM, AAUNIT UNIT UNITUNITUNITUNITPRICEPRICEPRICEPRICEPRICEPRICE1Temporary FenceFoot 3,300$2.00 6,600.00$ $3.00 $9,900.00 $1.00 $3,300.00$2.50 $8,250.00$3.00 $9,900.00$6.50 $21,450.002Tree Trunk ProtectionEach33$150.00 4,950.00$ $200.00 $6,600.00 $50.00 $1,650.00 $60.00 $1,980.00 $50.00 $1,650.00 $200.00 $6,600.003Tree Crown PruningEach55$60.00 3,300.00$ $175.00 $9,625.00 $100.00 $5,500.00 $180.00 $9,900.00 $50.00 $2,750.00 $175.00 $9,625.004Earth Saw Cuts of Tree Roots (Root Prunning)Foot 1,650$5.00 8,250.00$ $7.00 $11,550.00$1.00 $1,650.00$7.75 $12,787.50$2.00 $3,300.00$7.00 $11,550.005Thermoplastic Pavement Marking Line-6”Foot384$2.00 768.00$ $5.00 $1,920.00 $10.00 $3,840.00 $13.10 $5,030.40$4.50 $1,728.00$4.20 $1,612.806Thermoplastic Pavement Marking Line-24”Foot114$5.00 570.00$ $20.00 $2,280.00 $15.00 $1,710.00 $52.00 $5,928.00 $17.00 $1,938.00 $16.75 $1,909.507Combined Sewers, 12", Special (D.I.P., Cl. 54)Foot50$200.00 10,000.00$ $200.00 $10,000.00 $180.00 $9,000.00 $125.00 $6,250.00 $180.00 $9,000.00 $300.00 $15,000.008Storm Sewers, 8", Special (D.I.P., Cl. 54)Foot22$180.00 3,960.00$ $150.00 $3,300.00 $160.00 $3,520.00 $65.00 $1,430.00 $160.00 $3,520.00 $225.00 $4,950.009Earth ExcavationCu.Yd.18$60.00 1,080.00$ $60.00 $1,080.00 $50.00 $900.00 $65.00 $1,170.00 $65.00 $1,170.00 $100.00 $1,800.0010Trench Backfill, FA-6, SandCu.Yd. 1,247$27.00 33,669.00$ $50.00 $62,350.00$1.00 $1,247.00 $45.00 $56,115.00 $16.00 $19,952.00 $91.00 $113,477.0011Granular BackfillTon362$27.00 9,774.00$ $1.00 $362.00$1.00 $362.00 $35.00 $12,670.00 $36.00 $13,032.00 $68.75 $24,887.5012Sub-Base Granular Material, Type B (Temporary Use)Ton350$30.00 10,500.00$ $30.00 $10,500.00$1.00 $350.00 $30.00 $10,500.00 $40.00 $14,000.00 $62.00 $21,700.0013Furnishing and Placing Topsoil, 3”Sq.Yd. 2,082$5.00 10,410.00$ $6.00 $12,492.00$4.00 $8,328.00$4.25 $8,848.50$3.00 $6,246.00$6.00 $12,492.0014Sodding, Salt TolerantSq.Yd. 2,082$9.00 18,738.00$ $9.00 $18,738.00$8.00 $16,656.00 $10.50 $21,861.00$7.00 $14,574.00$9.00 $18,738.0015Aggregate Base Course, Type BTon130$40.00 5,200.00$ $55.00 $7,150.00$1.00 $130.00 $26.00 $3,380.00 $40.00 $5,200.00 $55.00 $7,150.0016Bituminous Material (Prime Coat)Gal.540$2.50 1,350.00$ $3.75 $2,025.00 $1.00 $540.00$4.50 $2,430.00$4.00 $2,160.00$3.75 $2,025.0017Aggregate (Prime Coat)Ton13$25.00 325.00$ $172.50 $2,242.50$1.00 $13.00 $35.00 $455.00 $75.00 $975.00 $172.50 $2,242.5018Mixture for Cracks, Joints and FlangewaysTon2$350.00 700.00$ $575.00 $1,150.00 $500.00 $1,000.00 $220.00 $440.00 $250.00 $500.00 $575.00 $1,150.0019Leveling Binder, Machine Method, N50 (IL.9.5mm), 1"Ton320$100.00 32,000.00$ $105.00 $33,600.00 $110.00 $35,200.00 $103.50 $33,120.00 $107.00 $34,240.00 $110.00 $35,200.0020Hot-Mix Asphalt Surface Course, Mix"D", N50(IL 9.5mm), 2"Ton639$120.00 76,680.00$ $98.00 $62,622.00 $110.00 $70,290.00 $103.50 $66,136.50 $108.00 $69,012.00 $105.00 $67,095.0021Incidental Hot-Mix Asphalt SurfacingTon20$200.00 4,000.00$ $287.50 $5,750.00 $200.00 $4,000.00 $165.00 $3,300.00 $200.00 $4,000.00 $300.00 $6,000.0022Hot-Mix Asphalt Surface Removal, Variable Depth (3" Average)Sq.Yd. 5,400$5.00 27,000.00$ $7.50 $40,500.00$5.00 $27,000.00$5.45 $29,430.00$8.00 $43,200.00$7.50 $40,500.0023Hot-Mix Asphalt Surface Removal - Butt JointsSq. Yd. 781$20.00 15,620.00$ $7.50 $5,857.50$5.00 $3,905.00$4.40 $3,436.40$8.00 $6,248.00$7.50 $5,857.5024Driveway Pavement RemovalSq.Yd.46$20.00 920.00$ $20.00 $920.00 $20.00 $920.00 $15.00 $690.00 $20.00 $920.00 $15.00 $690.0025Curb RemovalFoot576$7.00 4,032.00$ $10.00 $5,760.00$5.00 $2,880.00 $12.00 $6,912.00$7.00 $4,032.00$5.00 $2,880.0026Combination Curb and Gutter RemovalFoot204$8.00 1,632.00$ $10.00 $2,040.00$5.00 $1,020.00 $15.00 $3,060.00$7.00 $1,428.00$5.00 $1,020.0027Sidewalk RemovalSq.Ft. 3,622$2.50 9,055.00$ $3.00 $10,866.00$2.00 $7,244.00$5.00 $18,110.00$2.00 $7,244.00$2.50 $9,055.0028Class B Patches, Special, 9” (HES)Sq.Yd. 139$75.00 10,425.00$ $140.00 $19,460.00 $40.00 $5,560.00 $136.00 $18,904.00 $75.00 $10,425.00 $150.00 $20,850.0029Full Depth Patches, Special, 11”Sq.Yd. 1,125$80.00 90,000.00$ $120.00 $135,000.00 $40.00 $45,000.00 $65.00 $73,125.00 $85.00 $95,625.00 $115.00 $129,375.0030Temporary Hot-Mix AsphaltTon70$160.00 11,200.00$ $130.00 $9,100.00 $30.00 $2,100.00 $137.50 $9,625.00 $140.00 $9,800.00 $131.00 $9,170.0031Cold Mix AsphaltTon20$150.00 3,000.00$ $140.00 $2,800.00 $30.00 $600.00 $137.50 $2,750.00 $220.00 $4,400.00 $225.00 $4,500.0032PCC Driveway Pavement, 6”Sq.Yd.46$25.00 1,150.00$ $72.00 $3,312.00 $80.00 $3,680.00 $72.00 $3,312.00 $100.00 $4,600.00 $60.00 $2,760.0033PCC Sidewalk, 5”Sq.Ft. 3,622$6.00 21,732.00$ $6.50 $23,543.00$7.50 $27,165.00$6.00 $21,732.00$6.00 $21,732.00$6.15 $22,275.3034Water Main, 12" (D.I.P., Cl. 54), Push JointFoot10$300.00 3,000.00$ $250.00 $2,500.00 $200.00 $2,000.00 $250.00 $2,500.00 $260.00 $2,600.00 $470.00 $4,700.0035Water Main, 10" (D.I.P., Cl. 54), Push JointFoot620$200.00 124,000.00$ $170.00 $105,400.00 $150.00 $93,000.00 $200.00 $124,000.00 $240.00 $148,800.00 $240.00 $148,800.0036Water Main, 8" (D.I.P., Cl. 54), Push JointFoot720$175.00 126,000.00$ $155.00 $111,600.00 $140.00 $100,800.00 $185.00 $133,200.00 $230.00 $165,600.00 $270.00 $194,400.0037Water Main, 6" (D.I.P., Cl. 54), Push JointFoot209$150.00 31,350.00$ $150.00 $31,350.00 $130.00 $27,170.00 $115.00 $24,035.00 $210.00 $43,890.00 $235.00 $49,115.0038Water Main, 6", Cured-In-Place, Pipe LinerFoot 1,722$300.00 516,600.00$ $195.00 $335,790.00 $220.00 $378,840.00 $258.50 $445,137.00 $255.00 $439,110.00 $226.00 $389,172.0039Water Service Line, 2" Diameter or Less, Short, CompleteEach14$3,000.00 42,000.00$ $3,500.00 $49,000.00 $3,000.00 $42,000.00 $5,100.00 $71,400.00 $2,300.00 $32,200.00 $6,300.00 $88,200.0040Water Service Line, 2" Diameter or Less, Long, CompleteEach17$3,500.00 59,500.00$ $4,000.00 $68,000.00 $3,750.00 $63,750.00 $7,800.00 $132,600.00 $3,200.00 $54,400.00 $8,700.00 $147,900.0041Re-Instate Water Service ConnectionsEach64$150.00 9,600.00$ $350.00 $22,400.00 $1,150.00 $73,600.00 $110.00 $7,040.00 $200.00 $12,800.00 $300.00 $19,200.0042Water Valve, 10"Each2$7,500.00 15,000.00$ $5,000.00 $10,000.00 $5,500.00 $11,000.00 $2,500.00 $5,000.00 $4,500.00 $9,000.00 $3,100.00 $6,200.0043Water Valve, 8"Each2$7,000.00 14,000.00$ $4,500.00 $9,000.00 $4,000.00 $8,000.00 $1,800.00 $3,600.00 $4,000.00 $8,000.00 $2,350.00 $4,700.0044Water Valve, 6"Each2$6,000.00 12,000.00$ $4,000.00 $8,000.00 $3,500.00 $7,000.00 $1,200.00 $2,400.00 $3,500.00 $7,000.00 $1,150.00 $2,300.0045Viton or FKM Gaskets, Various Sizes, Complete, As NeededEach10$200.00 2,000.00$ $200.00 $2,000.00 $50.00 $500.00 $150.00 $1,500.00 $500.00 $5,000.00 $530.00 $5,300.0046Fire Hydrant, WM Pipe, Auxiliary Valve and Valve Box, CompleteEach8$8,000.00 64,000.00$ $8,000.00 $64,000.00 $6,500.00 $52,000.00 $7,500.00 $60,000.00 $7,000.00 $56,000.00 $11,000.00 $88,000.0047Adjusting Sanitary Sewers, 8" Diameter or LessEach13$700.00 9,100.00$ $500.00 $6,500.00 $100.00 $1,300.00 $500.00 $6,500.00 $500.00 $6,500.00 $1,750.00 $22,750.0048Valve Vaults, Type A, 5' Diameter, Type 1 Frame, Closed LidEach5$6,000.00 30,000.00$ $6,000.00 $30,000.00 $3,000.00 $15,000.00 $3,500.00 $17,500.00 $3,000.00 $15,000.00 $4,000.00 $20,000.0049Valve Vaults, Type A, 4' Diameter, Type 1 Frame, Closed LidEach1$5,000.00 5,000.00$ $4,500.00 $4,500.00 $2,750.00 $2,750.00 $2,000.00 $2,000.00 $2,500.00 $2,500.00 $3,250.00 $3,250.0050Frame and Grates To Be AdjustedEach6$450.00 2,700.00$ $750.00 $4,500.00 $450.00 $2,700.00 $375.00 $2,250.00 $500.00 $3,000.00 $750.00 $4,500.0051Frames and Lids To Be Adjusted, SpecialEach13$500.00 6,500.00$ $825.00 $10,725.00 $650.00 $8,450.00 $700.00 $9,100.00 $1,000.00 $13,000.00 $1,200.00 $15,600.0052Removing Valve VaultsEach1$600.00 600.00$ $815.00 $815.00 $450.00 $450.00 $500.00 $500.00 $500.00 $500.00 $750.00 $750.0053Removing Valve BoxesEach2$250.00 500.00$ $400.00 $800.00 $250.00 $500.00 $125.00 $250.00 $200.00 $400.00 $500.00 $1,000.00TOTALITEM NUMBERITEMUNITTOTALQUANTITYTOTAL TOTALTOTALTOTALAPPROVED ENGINEER'S ESTIMATEGlenbrook Ex. & Conc., Inc. A. Lamp Concrete Contractors, Inc1350 N. Old Rand Road,Wauconda, IL 600841900 Wright Boulevard,Berger Excavating Contractors, Inc.Wauconda, IL 600841205 Garland Road,Schaumburg, IL 60193Bolder Contractors, Inc.316 Cary Point Drive,Cary, IL 60013Sheridan Plumbing and Sewer, Inc.6754 W. 74th Street,Bedford Park, IL 60638TOTAL1 of 2122 of 385
54Removing Fire HydrantsEach5$750.00 3,750.00$ $1,000.00 $5,000.00 $700.00 $3,500.00 $750.00 $3,750.00 $500.00 $2,500.00 $900.00 $4,500.0055Fiberglass Fabric Repair SystemSq.Yd. 180$45.00 8,100.00$ $78.00 $14,040.00 $40.00 $7,200.00 $13.50 $2,430.00 $78.00 $14,040.00 $92.00 $16,560.0056Concrete Curb, Type B (AEP-Modified)Foot 1,130$30.00 33,900.00$ $25.00 $28,250.00 $25.00 $28,250.00 $28.00 $31,640.00 $20.00 $22,600.00 $25.50 $28,815.0057Combination Concrete Curb & Gutter, Type B6.12 (AEP-Modified)Foot304$32.00 9,728.00$ $29.00 $8,816.00 $25.00 $7,600.00 $29.00 $8,816.00 $20.00 $6,080.00 $26.00 $7,904.0058Detectable WarningsSq.Ft. 240$35.00 8,400.00$ $32.00 $7,680.00 $35.00 $8,400.00 $38.50 $9,240.00 $28.00 $6,720.00 $28.00 $6,720.0059Street SweepingEach25$500.00 12,500.00$ $750.00 $18,750.00 $100.00 $2,500.00 $450.00 $11,250.00 $200.00 $5,000.00 $650.00 $16,250.0060Exploration Trench, D < 10 ft.Each5$550.00 2,750.00$ $1,000.00 $5,000.00 $500.00 $2,500.00 $500.00 $2,500.00 $1,500.00 $7,500.00 $1,500.00 $7,500.0061Special/Non-Special Waste DisposalCu.Yd. 560$35.00 19,600.00$ $1.00 $560.00$1.00 $560.00 $35.00 $19,600.00 $40.00 $22,400.00 $64.00 $35,840.0062Pre and Post Construction Sub-Surface VideotapingFoot 1,647$30.00 49,410.00$ $10.00 $16,470.00$4.00 $6,588.00$6.00 $9,882.00$8.00 $13,176.00$5.00 $8,235.0063Engineering ServicesHour100$75.00 7,500.00$ $75.00 $7,500.00 $75.00 $7,500.00 $75.00 $7,500.00 $75.00 $7,500.00 $75.00 $7,500.0064Soil Disposal AnalysisL. Sum1$15,000.00 15,000.00$ $4,000.00 $4,000.00 $2,500.00 $2,500.00 $7,500.00 $7,500.00 $2,000.00 $2,000.00 $10,000.00 $10,000.0065Mobilization L. Sum1$100,000.00 100,000.00$ $75,000.00 $75,000.00 $160,000.00 $160,000.00 $20,000.00 $20,000.00 $50,000.00 $50,000.00 $185,000.00 $185,000.0066Construction LayoutL. Sum1$15,000.00 15,000.00$ $7,500.00 $7,500.00 $22,000.00 $22,000.00 $6,500.00 $6,500.00 $5,000.00 $5,000.00 $15,000.00 $15,000.0067Traffic Control and ProtectionL. Sum1$180,000.00 180,000.00$ $28,000.00 $28,000.00 $200,000.00 $200,000.00 $18,000.00 $18,000.00 $100,000.00 $100,000.00 $98,000.00 $98,000.00$1,977,678.00$1,637,841.00$1,646,168.00$1,672,188.30$1,718,317.00$2,299,248.10$1,637,841.00$1,646,168.00$1,672,188.30$1,718,317.00$2,299,248.10TOTAL BIDAS READAS CORRECTED2 of 2123 of 385
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170035002600170018009001900900210023002100400380037002016 Water Main CIP 1 location map.mxd 02/08/16
2016 Water Main Improvements, Lining and StreetResurfacing Project, CIP1, PW-WMRS-1601, Bid#16-25
City of Evanston Public Works Agency
2016 Water Main and Street Resurfacing Project Locations
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
´
Main Road
Local Street
Railroad
Water
City Boundary
0 0.25 0.5 0.75 10.125 Miles
124 of 385
Bid 15-60, Approval of Contract for 2016 Water Main Improvements, Lining and Street Resurfacing Project CIP1,
M/W /EBE Memo 04.11.2016
To: David Stoneback, Public Work Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Dan Manis, P.E., Senior Project Manager
From: Tammi Turner, Purchasing Manager
Subject: Approval of Contract for 2016 Water Main Improvements, Lining and
Street Resurfacing Project CIP1, Bid 15-60
Date: April 11, 2016
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract. With regard to the
recommendation for the 2016 Water Main Improvements, Lining and Street
Resurfacing Project CIP1, Bid 15-60, Glenbrook Excavating & Concrete, Inc.’s total
base bid is $1,637,841.00, and they will receive 25% credit for compliance towards
the initial M/W/EBE goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Flader Plumbing & Heating Co.
3004 Central Street
Evanston, IL 60201
Plumbing $10,850.00 0.66% X
D2K Traffic Equipment & Design
1251 Frontenac Road
Naperville, IL60563
Equipment $21,950.00 1.3% X
Arteaga Landscapes LLC.
2413 N. Periwinkle Way
Round Lake, IL 60073
Landscapes $31,230.00 1.9% X
Ozinga Ready Mix
2525 Oakton Street
Evanston, IL 60202
Concrete $60,532.00 3.7% X
J. Jasso Trucking Co.
5719 S. Homan Avenue
Chicago, IL 60629
Trucking
Movement
$130,000.00 7.9% X
RAI Concrete Inc.
1827 Blackhawk Drive
West Chicago, IL 60185
Concrete
Trucking
$159,761.50 9.75% X
Total M/W/EBE $414,323.50 25%
CC: Martin Lyons, Assistant City Manager/CFO
Memorandum
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For City Council meeting of April 11, 2016 Item A3.4
Business of the City by Motion: Water Treatment Facility Roof and Masonry
Improvements
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Kristin Rehg, Senior Project Manager
Subject: Water Treatment Facility Roof and Masonry Improvements
Date: March 30, 2016
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for
Water Treatment Facility Roof and Masonry Improvements with Garland/DBS, Inc.
(3800 East 91st St, Cleveland, OH) in the amount of $511,273.
Funding Source:
Funding for this work will be from the Water Fund, Account 513.71.7330.65515 –
716004, which has an FY 2016 allocation of $550,000.
Background Information:
In 2015, the City contracted with Garland to complete an inspection of all roofs at the
water treatment plant and provide preventive maintenance. The inspection report
identified four roofs (of 31 total) in need of replacement. The contract contains the
following scope for roof replacement:
• Complete tear-off and replacement of four roofs with a 3-ply modified coal tar
pitch roofing system.
• On adjacent limestone coping stones visible from the public way, removal of
existing grout and placement of new grout in joints.
• On adjacent limestone coping stones not visible from the public way, installation
of Kynar-coated steel coping caps.
In 2013, the City contracted with CTL Group to complete an inspection of the exterior
masonry on all buildings at the water treatment plant. The inspection report identified
several improvements needed to repair deteriorated masonry and prevent long-term
damage to the buildings, including tuckpointing, re-sealing the limestone coping stones
on top of many of the buildings, repairing wall cracks, and repairing concrete. The
contract contains the following scope for masonry repairs:
Memorandum
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• Re-sealing the joints between the limestone coping stones on several additional
buildings beyond those receiving new roofs.
• On buildings not visible from the public way, installation of Kynar-coated steel
coping caps over coping stones.
• Repairing building control joints.
• Repairing cracks in brick and concrete walls.
• Tuckpointing three brick walls on the interior of the water treatment plant
complex, as well as tuckpointing the stone retaining wall on the north side of the
settling basins (facing Milburn Street).
In addition to the base bid, two alternates for additional work were proposed:
• Bid Alternate 1 – Replacement of skylights on two roofs to reduce chance of
future roof leaks at the skylights.
• Bid Alternate 2 – Provide additional coating on two of the roofs, which do not
have parapet walls to contain the loose gravel typically placed on top of the roof
membrane for added protection. The additional coating will provide added
protection in lieu of the gravel.
Because of the site designation as a historic site, this project was reviewed by Carlos
Ruiz, Senior Planner/Preservation Coordinator for compliance with historic preservation
guidelines. He issued a Certificate of Appropriateness for minor alterations and the
contractor will incorporate his recommendations into the project.
U.S. Communities Purchasing Program:
Staff proposes to utilize the U.S. Communities Purchasing Program for this contract.
Garland/DBS Inc. is the selected contractor for roofing and masonry work through this
program. Garland was selected through a competitive Request for Proposal process in
2015 in Cobb County, Georgia for a nationwide, three-year contract.
Under the U.S. Communities process, Garland acted as the project designer and
produced contract documents for the project. The drawings and specifications were
sent to prequalified local contractors for bidding of the labor only, while Garland
provides the competitive pricing for all materials used in the project. Garland sent a
report summarizing the pricing and the bids received, and Evanston selected the
preferred contractor for labor (in this case, the lowest price contractor). If this contract
award is approved, the City will enter into a contract with Garland, who will subcontract
the labor to the local contractor and oversee their work. A full labor and materials
warranty is provided by Garland at the completion of the work.
The City previously contracted with Garland through the U.S. Communities process for
replacement of five roofs at the water treatment plant in 2014. The project was well
managed and was completed on time and on budget. Several other nearby
communities have used this process to complete roof replacement projects, including
the Village of Kenilworth, the Village of Niles, and the City of Park Ridge.
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Benefits of utilizing the U.S. Communities process, as observed by City staff in 2014
and as reported by references in other communities, include:
1. Garland provided in-depth expertise specific to the projects that in-house staff did
not possess.
2. Garland was onsite constantly and was able to more closely monitor construction
than in-house staff would have been able to, which allowed for quick
identification and resolution of issues as they came up during construction.
3. Garland was able to stage construction to accommodate City scheduling
constraints.
4. Projects were completed on time and met the budget.
5. The overall U.S. Communities process resulted in much higher quality
construction.
Based on this feedback, staff recommends utilizing the U.S. Communities process for
this project.
Analysis:
Garland sent the contract documents to the following local prequalified contractors:
Roofing Elens & Maichin Roofing & Sheet Metal, Inc.
G.E. Riddiford Company, Inc.
Knickerbocker Roofing & Paving Co, Inc.
R.E. Burke Roofing & Sheet Metal
Masonry Ajax Construction
April Building Services, Inc.
Bid documents were released to prequalified contractors on March 7, 2016, and bids
were received by Garland on March 18, 2016. The following contractors submitted bids.
Contractor Address
Elens & Maichin Roofing & Sheet Metal, Inc. 1621 Manhattan Rd, Joliet, IL
G.E. Riddiford Company, Inc. 2333 Hamilton Rd, Arlington Heights, IL
Knickerbocker Roofing & Paving Co, Inc. 16851 Lathrop Ave, Harvey, IL
R.E. Burke Roofing & Sheet Metal 7667 Gross Point Rd, Skokie, IL
Ajax Construction 3727 N. Western Ave, Chicago, IL
April Building Services, Inc. 22W274 Irving Park Rd, Roselle, IL
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The contractor pricing is listed in the following table.
Contractor Bid Price
Roofing
R.E. Burke Roofing & Sheet Metal $331,925
Elens & Maichin Roofing & Sheet Metal, Inc. $366,953
G.E. Riddiford Company, Inc. $379,995
Knickerbocker Roofing & Paving Co, Inc. $386,598
Masonry
Ajax Construction $163,445
April Building Services, Inc. $257,702
Total Base Bid (sum of low bidders in each category) $495,370
Bid Alternate 1 – Replace skylights on two roofs $ 9,291
Bid Alternate 2 – Additional coating material on two roofs $ 6,612
Total Bid $511,273
The submitted bids are valid through December 31, 2016. Work is scheduled to be
completed by June 2016. The bids were reviewed by Kristin Rehg, Senior Project
Manager and Lara Biggs, Bureau Chief – Capital Planning / City Engineer. Staff is
recommending the award of both alternates in addition to the base bid.
Garland incorporated the City’s specifications for the M/W/EBE goal and the Local
Employment Program into their bid documents. The project complies with the M/W/EBE
goal, as the low bidder for the roofing work (68% of the project) is an MBE. A memo
reviewing the M/W/EBE participation is attached. Garland has also committed to
meeting Local Employment Program requirements.
Attachments:
M/W/EBE Compliance Review Memo dated 04/11/16
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Water Treatment Facility Roof and Masonry Improvements, M/W/EBE Memo, 04.11.2016
To: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief - Capital Planning /City Engineer
Kristin Rehg, Senior Project Manager
From: Tammi Turner, Purchasing Manager
Subject: Water Treatment Facility Roof and Masonry Improvements
Date: April 11, 2016
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City has established a 25% M/W/EBE subcontracting
participation goal for general contractors.
With regard to Water Treatment Facility Roof Replacements, in the base bid
amount of $511,273.00, the primary contractor Garland/DBS, Inc. has
subcontracted the following:
Name of M/W/EBE Scope of Work Contract
Amount
% MBE EBE WBE
R.E. Burke Roofing &
Sheet Metal
7667 Gross Pointe Rd
Skokie, IL 60077
Roofing
Repairs
$ 347,828.00 68% X
Total M/W/EBE $ 347,828.00 68%
Garland/DBS, Inc. will receive credit for 68% M/W/EBE participation.
Cc: Marty Lyons, Assistant City Manager/CFO
Memorandum
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Sat Nagar, Senior Project Manager
Subject: Emerson Street, Ridge Avenue and Green Bay Road Corridor Project
Date: April 4, 2016
Recommended Action:
Staff recommends City Council authorize the City Manager to make a recommendation
to the Illinois Department of Transportation to award the Emerson Street, Ridge Avenue
and Green Bay Road Corridor Project to the low bidder, A. Lamp Concrete Contractors
Inc., in the amount of $11,173,775.42.
Background:
The Illinois Department of Transportation (IDOT) opened bids for the Emerson Street,
Ridge Avenue and Green Bay Road Corridor Project on March 4, 2016. Four
contractors submitted bids as indicated below:
Contractor Bid Price
A. Lamp Concrete Contractors Inc. $11,173,775.42
Glenbrook Excavating & Concrete, Inc. $11,605,460.85
Capital Cement Company Inc. $12,448,775.15
Alliance Contractors Inc. $12,461,377.66
The current funding allocation for this project totals $8,334,943, or $2,838,832 below the
low bid price. This funding was authorized by the City Council on 1/11/16. The funding
allocation is as follows:
Memorandum
For City Council meeting of April 11, 2016 Item A3.5
Business of the City by Motion: Emerson/Ridge/Green Bay Road Corridor Project
For Action
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Funding Sources (authorized 1/11/16) Amount
IDOT STP Grant $1,913,943
IDOT CMAQ Grant $1,920,000
Local Funding (see below) $4,501,000
2016 CIP General Obligation Bond $1,500,000
Water Fund $2,301,000
Sewer Fund $ 450,000
Parking Fund $ 250,000
Total $8,334,943
Analysis:
Since this project is contracted through and administered by IDOT, payments for the
project will continue into the 2017 budget. Staff anticipates that approximately seventy
percent or $7,820,000 of the construction costs will be spent in 2016 and the remaining
$3,351,000 will be spent in 2017. Staff recommends that $500,000 of Sewer Funds and
$250,000 of Parking Funds be allocated to this project in the 2017 budget. With these
recommendations there is still a $2.5 million funding gap on this critical project. The
City may consider several options to move forward as follows:
1. Option 1 - Issue an Additional $2.5 Million in General Obligation Bonds
This option will increase our property tax supported debt at a time when we need
to be reducing it, given the committed debt issuance of $10 million by the City for
the Robert Crown Center.
2. Option 2 - Reduce Other Property Tax Supported Projects in the 2016 or 2017
Budget
This would allow for current levels of debt to be used for ERGB project. Potential
projects include:
• James Park West Parking Lot – $500,000
• Chandler Center Stormwater Improvements – $200,000
• Fire Station 3 Slope Stabilization – $300,000
• Police/Fire Parking Lot on Lake Street – $150,000
• Other Unidentified 2017 Projects – $1,350,000
3. Option 3 - Reduce General Fund Operating Expenses
Beginning in 2017, if operating expenses in the General Fund were reduced by
$175,000 annually, it would allow for other General Fund revenues such as sales
tax to pay for the debt service. This reduction would need to remain for the
twenty year debt service period of the bonds. This solution moves the bonds
from property tax supported to “abated” in our annual funding abatement done in
December each year.
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4. Option 4 – Increase in Grant Funding
Staff has already requested increases of CMAQ grant funding in the amount of
$1,315,499 and STP grant funding in the amount of $844,837. It should be noted
that the increase in STP funding is contingent upon Evanston reprioritizing the
Green Bay Road project, between Isabella Street to McCormick Blvd, currently
scheduled for grant funding in 2018 until at least 2020. The implementation of the
other options listed above will be based on whether Evanston is successful in
obtaining the additional grant funding and the amount of unforeseen conditions
encountered during the construction that could result in change orders.
Given the timing of the ERGB project, the issuance of any additional bonds can be
deferred until the 2017 bond issue is completed. However, approval of the project
commits the City to funding it in some manner as described above. Staff will provide
updates on the final funding of the project as the resolution of the grant increase
requests occurs and the project progresses.
Legislative History:
On January 11, 2016, City Council approved Resolution 4-R-15 authorizing the City
Manager to negotiate and execute the IDOT Local Public Agency Agreement for
Federal Participation on the Emerson/Ridge/Green Bay Project.
On March 21, 2016, City staff made a presentation discussing the project scope and
funding issues for the Emerson/Ridge/Green Bay Project.
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For City Council meeting of April 11, 2016 Item A3.6
Business of the City by Motion: Gibbs Morrison Site Improvements
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
Subject: Gibbs Morrison Cultural Center Site Improvements
(RFP No. 16-04)
Date: April 11, 2016
Action:
Staff recommends City Council authorize the City Manager to execute a contract for
professional services related to the Gibbs Morrison Cultural Center Site Improvement
Project (RFP No. 16-04) with Teska Associates, Inc. (627 Grove Street, Evanston,
Illinois 60201), in the amount of $77,641.00.
Funding Source:
Funding will be provided from the Capital Improvement Program (CIP) General
Obligation Bonds (Account 415.40.4116.62145 – 616020) in the amount of $37,641.00
and from the Sewer Fund (Account 515.40.4535.62461) in the amount of $40,000.00. A
summary of the funding is as follows:
Fund Account No.
Budgeted
Amount Contract Award
CIP Fund
(GO Bonds) 415.40.4116.62145 – 616020 $200,000 $37,641.00
Sewer Fund
(Stormwater Mgmt
Improvement Funds)
515.40.4535.62461 $200,000 $40,000.00
Total $400,000 $77,641.00
Background Information:
The recently opened Gibbs Morrison Cultural Center (Center) serves as a cultural,
education, health/wellness and outreach facility for Evanston. The site surrounding the
Memorandum
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Center contains a small patio space and unfinished landscape. Presently, the site
exhibits a variety of issues affecting its function as a public facility. The building’s roofing
system drains through downspouts directly into the soil surrounding the property
creating flooding within the building during significant rain events. The existing
landscape is unfinished and needs improvements for safety and aesthetics. The patio
space is awkward and not ideally designed to house the intended café and programs.
Delivery and solid waste disposal/recycling are also of concern as the facility has no
alley access or onsite parking. Site security is also lacking with inadequate lighting and
poor sight lines in some areas. As a result, site improvements including a stormwater
management system, more effective outdoor programming space, an access drive with
accommodations for solid waste disposal and site security features are needed at this
time.
Analysis:
On December 10, 2015 the City issued a Request for Proposal for consultant services
to design the improvements outlined above. On January 5, 2016 one proposal was
received from the following consulting firm:
Consultant Address Proposal Cost
Teska Associates, Inc. 627 Grove Street, Evanston, Illinois
60201
$77,641.00
The selection committee included the following members:
• Lara Biggs, Bureau Chief – Capital Planning / City Engineer
• Bob Dorneker, Assistant Director – PRCS
• Lawrence Hemingway, Director – PRCS
• Stefanie Levine, Senior Project Manger – Parks and Facilities
The committee reviewed the proposal and scored the firm for project selection. A
summary table of the scoring results is below.
Consultant Qualifications and Expertise Project Understanding Price Organization and Completeness of Proposal Willingness to Execute City Contract M/W/EBE Participation Total Teska Associates,
Inc.
23 17 23 9 10 10 92
The selection committee also interviewed Teska Associates, Inc., to confirm their
understanding of the project and overall expertise. After the interview the committee
agreed that Teska Associates, Inc. was well suited for this work and would develop
creative and appropriate solutions for this project. Based on the scoring results, staff
recommends award to Teska Associates, Inc. in the amount of $77,641.00.
A breakdown of funding for this project is as follows:
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Account Summary
Project Funding (detailed above) $400,000.00
Encumbrances / expenditures to date -$0.00
Recommended award -$77,641.00
Balance Remaining $322,359.00
A review of the project for compliance with the City’s M/W/EBE program goals is
attached.
Attachments:
Memo on M/W/EBE Compliance, dated 04/11/2016
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RFP 16-04, Gibbs Morrison Cultural Center Site Improvements, M/W/EBE Memo, 04.11.2016
To: David Stoneback, Chief of Public Works Agency
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
From: Tammi Turner, Purchasing Manager
Subject: Gibbs Morrison Cultural Center Site Improvements, RFP 16-04
Date: April 11, 2016
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City has established a 25% M/W/EBE subcontracting
participation goal for general contractors.
With regard to the Gibbs Morrison Cultural Center Site Improvements, RFP 16-04 in
the base bid amount of $77,641.00, the primary contractor Teska Associates, Inc.
has subcontracted the following:
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Teska Associates, Inc.
627 Grove St.
Evanston, IL 60201
Consultant
$37,300.00
48%
X
CGMT, Inc.
60 Martin Lane
Elk Grove, IL 60007
Testing
$4,000.00
.05%
X
Total M/W/EBE $41,300.00 48.05%
Teska Associates, Inc. will receive credit for 48.05% M/W/EBE participation.
CC: Martin Lyons, Assistant City Manager/CFO
Memorandum
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For City Council meeting of April 11, 2016 Item A3.7
Business of the City by Motion: Church Street Boat Ramp
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Lawrence C. Hemingway, Director of Parks, Recreation & Community
Services
Bob Dorneker, Assistant Director of Parks and Recreation
Subject: Dredging of the Church Street Boat Ramp
Date: April 11, 2016
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract in the
amount of $20,500 with Kovilic Construction Company, Inc., P.O. Box 939, 3721 N.
Carnation Street, Franklin Park, Illinois for the dredging of the Church Street Boat
Harbor.
Funding Source:
Funding is allocated in the Parks, Recreation and Community Services Business Unit
account 100.30.3065.65050, Church Street/Lakefront Operations. Additionally, this
expense will be offset from fees collected from sales of boat launch permits. The 2016
Church Street boat permit revenue is projected at $37,900. Revenue is budgeted in
Business Unit 100.30. 3080.53565 Church Street/Lakefront Operations.
Cost for a 2016 resident season boat permit $300
Cost for a 2016 non-resident season boat permit $550
Summary:
On March 22, 2016, PRCS staff took depth measurements throughout the harbor area
including the mouth and found large pockets of sand accumulation that has restricted
the ability of boats being able to launch. The average depth was approximately three
feet in some areas, which is two feet short of the five foot standard depth for good
access. These findings were a surprise because of the higher lake levels. Traditionally,
each spring, a contractor is hired to remove sand that accumulates inside the Church
Street Boat Ramp area but the accumulation this year is greater than normal. We are
planning to begin dredging immediately in order for the ramp to be opened and usable
Memorandum
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by early May for boaters. In addition to the ramp being used by boat permit holders, the
city needs to utilize the ramp for launching boats for aquatics camp and emergency
rescue crafts of the Fire Department and other emergency agencies. Without
performing the dredging work, the launching facility could not be opened.
Dredging Work Pricing
Listed below are three quotes for performing the necessary dredging work in the harbor:
Name of Company Amount Quoted
Kovilic Construction Company, Inc. $20,500.00
Franklin Park, Illinois
Global Infrastructure $40,130.81
Griffith, Indiana
Edward E. Gillen Company $135,000.00
Mequon, Wisconsin
The pre-season dredging work was previously completed for under $20,000 in prior
years by either renting equipment or hiring a contractor. As a result, a Request for
Proposal was not issued and only quotes obtained. Staff recommends using the quotes
for pricing, which will allow the dredging work to be completed by approximately May 1st,
and the ramp to open on time. Additionally, by moving forward with the work, it will not
delay the installation of the small access pier for the boat ramp, which is part of the final
completion phase of the 2015 Boat Ramp Capital Improvement Project.
Attachments:
Cost Proposal
Professional Services Agreement
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1
Revised 7-13
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
2016 Dredging Project at Church Street Boat Harbor
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this day
of April 11, 2016, between the City of Evanston, an Illinois municipal corporation with offices
located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the
“City”), and Kovilic Construction Company, Inc., with offices located at 3721 N Carnation,
P.O. Box 939, Franklin Park, Illinois, (hereinafter referred to as the “Consultant”).
Compensation for all basic Services (“the Services”) provided by the Consultant pursuant to
the terms of this Agreement shall not exceed $ 20,500.00.
I. COMMENCEMENT DATE
Consultant shall commence the Services on ____________ or no
later than three (3) DAYS AFTER City executes and delivers this
Agreement to Consultant.
II. COMPLETION DATE
Consultant shall complete the Services by May 15, 2016. If this Agreement provides
for renewals after an initial term, no renewal shall begin until agreed to in writing by
both parties prior to the completion date of this Agreement.
III. PAYMENTS
City shall pay Consultant those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A –
Project Milestones and Deliverables. Any expenses in addition to those set
forth here must be specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
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Consultant shall perform the services (the “Services”) set forth here: Services are
those as defined in Exhibit A, the City’s Request for Proposal/Qualifications No. #
Dredging Quote (Exhibit B) and Consultant’s Response to the Proposal (Exhibit C).
Services may include, if any, other documented discussions and agreements
regarding scope of work and cost (Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take into
account any and all applicable plans and/or specifications furnished by City, or by
others at City’s direction or request, to Consultant during the term of this Agreement.
All materials, buildings, structures, or equipment designed or selected by Consultant
shall be workable and fit for the intended use thereof, and will comply with all
applicable governmental requirements. Consultant shall require its employees to
observe the working hours, rules, security regulations and holiday schedules of City
while working and to perform its Services in a manner which does not unreasonably
interfere with the City’s business and operations, or the business and operations of
other tenants and occupants in the City which may be affected by the work relative to
this Agreement. Consultant shall take all necessary precautions to assure the safety
of its employees who are engaged in the performance of the Services, all equipment
and supplies used in connection therewith, and all property of City or other parties
that may be affected in connection therewith. If requested by City, Consultant shall
promptly replace any employee or agent performing the Services if, in the opinion of
the City, the performance of the employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this Agreement.
Consultant is an independent Consultant and is solely responsible for all taxes,
withholdings, and other statutory or contractual obligations of any sort, including but
not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords
any third-party beneficiary rights whatsoever to any non-party to this Agreement that
any non-party may seek to enforce. Consultant acknowledges and agrees that
should Consultant or its subconsultants provide false information, or fail to be or
remain in compliance with this Agreement, the City may void this Agreement. The
Consultant warrants and states that it has read the Contract Documents, and agrees
to be bound thereby, including all performance guarantees as respects Consultant’s
work and all indemnity and insurance requirements.
The Consultant shall obtain prior approval from the City prior to subcontracting
with any entity or person to perform any of the work required under this Agreement. If
the Consultant subcontracts any of the services to be performed under this
Agreement, the subconsultant agreement shall provide that the services to be
performed under any such agreement shall not be sublet, sold, transferred, assigned
or otherwise disposed of to another entity or person without the City’s prior written
consent. The Consultant shall be responsible for the accuracy and quality of any
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subconsultant’s work.
All subconsultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services provided by
this Agreement, such that it is binding upon each and every subconsultant that does
work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors, other
municipalities and local government officials, public utility companies, and others, as
may be directed by the City. This shall include attendance at meetings, discussions
and hearings as requested by the City. This cooperation shall extend to any
investigation, hearings or meetings convened or instituted by OSHA relative to this
Project, as necessary. Consultant shall cooperate with the City in scheduling and
performing its Work to avoid conflict, delay in or interference with the work of others,
if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services
specified in this Agreement may only be modified by a writing approved by both
parties. This Agreement may be modified or amended from time to time provided,
however, that no such amendment or modification shall be effective unless reduced
to writing and duly authorized and signed by the authorized representatives of the
parties.
B. Representation and Warranties. Consultant represents and warrants that:
(1) Consultant possesses and will keep in force all required licenses to perform the
Services, (2) the employees of Consultant performing the Services are fully qualified,
licensed as required, and skilled to perform the Services.
C. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City terminates
this agreement, the City will make payment to Consultant for Services performed
prior to termination. Payments made by the City pursuant to this Agreement are
subject to sufficient appropriations made by the City of Evanston City Council. In the
event of termination resulting from non-appropriation or insufficient appropriation by
the City Council, the City’s obligations hereunder shall cease and there shall be no
penalty or further payment required. In the event of an emergency or threat to the life,
safety or welfare of the citizens of the City, the City shall have the right terminate this
Agreement without prior written notice. Within thirty (30) days of termination of this
Agreement, the Consultant shall turn over to the City any documents, drafts, and
materials, including but not limited to, outstanding work product, data, studies, test
results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel
spreadsheets, technical specifications and calculations, and any other such items
specifically identified by the City related to the Services herein.
D. Independent Consultant. Consultant’s status shall be that of an independent
Consultant and not that of a servant, agent, or employee of City. Consultant shall not
hold Consultant out, nor claim to be acting, as a servant, agent or employee of City.
Consultant is not authorized to, and shall not, make or undertake any agreement,
understanding, waiver or representation on behalf of City. Consultant shall at its own
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expense comply with all applicable workers compensation, unemployment insurance,
employer’s liability, tax withholding, minimum wage and hour, and other federal,
state, county and municipal laws, ordinances, rules, regulations and orders.
Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA),
and as the same may be amended from time to time, applicable state and municipal
safety and health laws and all regulations pursuant thereto.
E. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the interests of
City in respect to the Services being provided hereunder except as shall have been
expressly disclosed in writing by Consultant to City and consented to in writing to
City.
F. Ownership of Documents and Other Materials. All originals, duplicates and
negatives of all plans, drawings, reports, photographs, charts, programs, models,
specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and
other documents or materials required to be furnished by Consultant hereunder,
including drafts and reproduction copies thereof, shall be and remain the exclusive
property of City, and City shall have the unlimited right to publish and use all or any
part of the same without payment of any additional royalty, charge, or other
compensation to Consultant. Upon the termination of this Agreement, or upon
request of City, during any stage of the Services, Consultant shall promptly deliver all
such materials to City. Consultant shall not publish, transfer, license or, except in
connection with carrying out obligations under this Agreement, use or reuse all or any
part of such reports and other documents, including working pages, without the prior
written approval of City, provided, however, that Consultant may retain copies of the
same for Consultant’s own general reference.
G. Payment. Invoices for payment shall be submitted by Consultant to City at
the address set forth above, together with reasonable supporting documentation, City
may require such additional supporting documentation as City reasonably deems
necessary or desirable. Payment shall be made in accordance with the Illinois Local
Government Prompt Payment Act, after City’s receipt of an invoice and all such
supporting documentation.
H. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City’s authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents indicating,
documenting, verifying or substantiating the cost and appropriateness of any and all
expenses. If any invoice submitted by Consultant is found to have been overstated,
Consultant shall provide City an immediate refund of the overpayment together with
interest at the highest rate permitted by applicable law, and shall reimburse all of
City’s expenses for and in connection with the audit respecting such invoice.
I. Indemnity. Consultant shall defend, indemnify and hold harmless the City
and its officers, elected and appointed officials, agents, and employees from any and
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all liability, losses, or damages as a result of claims, demands, suits, actions, or
proceedings of any kind or nature, including but not limited to costs, and fees,
including attorney’s fees, judgments or settlements, resulting from or arising out of
any negligent or willful act or omission on the part of the Consultant or Consultant’s
subcontractors, employees, agents or subcontractors during the performance of this
Agreement. Such indemnification shall not be limited by reason of the enumeration of
any insurance coverage herein provided. This provision shall survive completion,
expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of their
own agents, attorneys, and experts, any claims, actions or suits brought against
them. The Consultant shall be liable for the costs, fees, and expenses incurred in the
defense of any such claims, actions, or suits. Nothing herein shall be construed as a
limitation or waiver of defenses available to the City and employees and agents,
including but not limited to the Illinois Local Governmental and Governmental
Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits
brought upon all such Losses and must pay all costs and expenses incidental to
them, but the City has the right, at its option, to participate, at its own cost, in the
defense of any suit, without relieving Consultant of any of its obligations under this
Agreement. Any settlement of any claim or suit related to this Agreement by
Consultant must be made only with the prior written consent of the City Corporation
Counsel, if the settlement requires any action on the part of the City.
To the extent permissible by law, Consultant waives any limits to the amount
of its obligations to indemnify, defend, or contribute to any sums due under any
Losses, including any claim by any employee of Consultant that may be subject to
the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related
law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding
Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations
it may have on its liability under the Illinois Workers Compensation Act, the Illinois
Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or remedy
work performed under this Agreement resulting from or arising out of any act or
omission, neglect, or misconduct in the performance of its Work or its
subConsultants’ work. Acceptance of the work by the City will not relieve the
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
J. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance
(which shall include as a minimum the requirements set forth below) during the term
of this Agreement, for damages caused or contributed to by Consultant, and insuring
Consultant against claims which may arise out of or result from Consultant’s
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performance or failure to perform the Services hereunder: (1) worker’s compensation
in statutory limits and employer’s liability insurance in the amount of at least
$500,000, (2) comprehensive general liability coverage, and designating City as
additional insured for not less than $3,000,000 combined single limit for bodily injury,
death and property damage, per occurrence, (3) comprehensive automobile liability
insurance covering owned, non-owned and leased vehicles for not less than
$1,000,000 combined single limit for bodily injury, death or property damage, per
occurrence, and (4) errors and omissions or professional liability insurance
respecting any insurable professional services hereunder in the amount of at least
$1,000,000. Consultant shall give to the City certificates of insurance for all Services
done pursuant to this Agreement before Consultant performs any Services, and, if
requested by City, certified copies of the policies of insurance evidencing the
coverage and amounts set forth in this Section. The City may also require
Consultant to provide copies of the Additional Insured Endorsement to said
policy(ies) which name the City as an Additional Insured for all of Consultant’s
Services and work under this Agreement. Any limitations or modification on the
certificate of insurance issued to the City in compliance with this Section that conflict
with the provisions of this Section shall have no force and effect. Consultant’s
certificate of insurance shall contain a provision that the coverage afforded under the
policy(s) will not be canceled or reduced without thirty (30) days prior written notice
(hand delivered or registered mail) to City. Consultant understands that the
acceptance of certificates, policies and any other documents by the City in no way
releases the Consultant and its subcontractors from the requirements set forth
herein. Consultant expressly agrees to waive its rights, benefits and entitlements
under the “Other Insurance” clause of its commercial general liability insurance policy
as respects the City. In the event Consultant fails to purchase or procure insurance
as required above, the parties expressly agree that Consultant shall be in default
under this Agreement, and that the City may recover all losses, attorney’s fees and
costs expended in pursuing a remedy or reimbursement, at law or in equity, against
Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
K. Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services hereunder,
or Consultant may develop confidential information for City. Consultant agrees (i) to
treat, and to obligate Consultant’s employees to treat, as secret and confidential all
such information whether or not identified by City as confidential, (ii) not to disclose
any such information or make available any reports, recommendations and /or
conclusions which Consultant may make for City to any person, firm or corporation or
use the same in any manner whatsoever without first obtaining City’s written
approval, and (iii) not to disclose to City any information obtained by Consultant on a
confidential basis from any third party unless Consultant shall have first received
written permission from such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in
the possession of others whom the City has contracted with to perform a
governmental function are covered by the Act and subject to disclosure within limited
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statutory timeframes (five (5) working days with a possible five (5) working day
extension). Upon notification from the City that it has received a Freedom of
Information Act request that calls for records within the Consultant’s control, the
Consultant shall promptly provide all requested records to the City so that the City
may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a request
and whether or not any exemptions to the disclosure of such records, or part thereof,
is applicable. Vendor shall indemnify and defend the City from and against all claims
arising from the City’s exceptions to disclosing certain records which Vendor may
designate as proprietary or confidential. Compliance by the City with an opinion or a
directive from the Illinois Public Access Counselor or the Attorney General under
FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a
violation of this Section.
L. Use of City’s Name or Picture of Property. Consultant shall not in the
course of performance of this Agreement or thereafter use or permit the use of City’s
name nor the name of any affiliate of City, nor any picture of or reference to its
Services in any advertising, promotional or other materials prepared by or on behalf
of Consultant, nor disclose or transmit the same to any other party.
M. No Assignments or Subcontracts. Consultant shall not assign or
subcontract all or any part or its rights or obligations hereunder without City’s express
prior written approval. Any attempt to do so without the City’s prior consent shall, at
City’s option, be null and void and of no force or effect whatsoever. Consultant shall
not employ, contract with, or use the services of any other architect, interior designer,
engineer, consultant, special contractor, or other third party in connection with the
performance of the Services without the prior written consent of City.
N. Compliance with Applicable Statutes, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal, state,
county, and municipal statutes, ordinances and regulations, at Consultant’s sole cost
and expense, except to the extent expressly provided to the contrary herein.
Whenever the City deems it reasonably necessary for security reasons, the City may
conduct at its own expense, criminal and driver history background checks of
Consultant’s officers, employees, subcontractors, or agents. Consultant shall
immediately reassign any such individual who in the opinion of the City does not pass
the background check.
O. Liens and Encumbrances. Consultant, for itself, and on behalf of all
subcontractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law
mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon City
property or any improvements thereon in connection with any Services performed
under or in connection with this Agreement. Consultant further agrees, as and to the
extent of payment made hereunder, to execute a sworn affidavit respecting the
payment and lien releases of all subcontractors, suppliers and materialmen, and a
release of lien respecting the Services at such time or times and in such form as may
be reasonably requested by City. Consultant shall protect City from all liens for labor
performed, material supplied or used by Consultant and/or any other person in
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connection with the Services undertaken by consultant hereunder, and shall not at
any time suffer or permit any lien or attachment or encumbrance to be imposed by
any subConsultant, supplier or materialmen, or other person, firm or corporation,
upon City property or any improvements thereon, by reason or any claim or demand
against Consultant or otherwise in connection with the Services.
P. Notices. Every notice or other communication to be given by either party to
the other with respect to this Agreement, shall be in writing and shall not be effective
for any purpose unless the same shall be served personally or by United States
certified or registered mail, postage prepaid, addressed if to City as follows: City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing
Division and to Consultant at the address first above set forth, or at such other
address or addresses as City or Consultant may from time to time designate by
notice given as above provided.
Q. Attorney’s Fees. In the event that the City commences any action, suit, or
other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement
by Consultant, or arising out of a breach of this Agreement by Consultant, the City
shall recover from the Consultant as part of the judgment against Consultant, its
attorneys’ fees and costs incurred in each and every such action, suit, or other
proceeding.
R. Waiver. Any failure or delay by City to enforce the provisions of this
Agreement shall in no way constitute a waiver by City of any contractual right
hereunder, unless such waiver is in writing and signed by City.
S. Severability. In the event that any provision of this Agreement should be held
void, or unenforceable, the remaining portions hereof shall remain in full force and
effect.
T. Choice of Law. The rights and duties arising under this Agreement shall be
governed by the laws of the State of Illinois. Venue for any action arising out or due
to this Agreement shall be in Cook County, Illinois. The City shall not enter into
binding arbitration to resolve any dispute under this Agreement. The City does not
waive tort immunity by entering into this Agreement.
U. Time. Consultant agrees all time limits provided in this Agreement and any
Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall
continue to perform its obligations while any dispute concerning the Agreement is
being resolved, unless otherwise directed by the City.
V. Survival. Except as expressly provided to the contrary herein, all provisions
of this Agreement shall survive all performances hereunder including the termination
of the Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any provision of Section 1-12-5
of the Evanston City Code, the Illinois Human Rights Act or any other applicable law,
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the Consultant may be declared nonresponsible and therefore ineligible for future
contracts or subcontracts with the City, and the contract may be cancelled or voided
in whole or in part, and such other sanctions or penalties may be imposed or
remedies invoked as provided by statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, marital status, national origin
or ancestry, or age or physical or mental disabilities that do not impair ability to work,
and further that it will examine all job classifications to determine if minority persons
or women are underutilized and will take appropriate affirmative action to rectify any
such underutilization. Consultant shall comply with all requirements of City of
Evanston Code Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital status,
national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105
et. seq.), that it has a written sexual harassment policy that includes, at a minimum,
the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission, and
directions on how to contact both; and
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its
subconsultant provide false information, or fail to be or remain in compliance with the
Agreement, the City may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act,
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the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable
rules in performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or
a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant
certifies at least five years have passed since the date of the conviction.
D. Consultant certifies that it has not been convicted of the offense of bid rigging
or bid rotating or any similar offense of any State in the U.S., nor made any
admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-
4).
E. In accordance with the Steel Products Procurement Act, Consultant certifies
steel products used or supplied in the performance of a contract for public works shall
be manufactured or produced in the U.S. unless the City grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and as
applicable, has obtained an assumed name certificate from the appropriate authority,
or has registered to conduct business in Illinois and is in good standing with the
Illinois Secretary of State.
G. If more favorable terms are granted by Consultant to any similar governmental
entity in any state in a contemporaneous agreement let under the same or similar
financial terms and circumstances for comparable supplies or services, the more
favorable terms shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees, fines,
damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants,
conditions and promises between the parties with regard to the subject matter set
forth herein. There are no covenants, promises, agreements, conditions or
understandings between the parties, either oral or written, other than those contained
in this Agreement. This Agreement has been negotiated and entered into by each
party with the opportunity to consult with its counsel regarding the terms therein. No
portion of the Agreement shall be construed against a party due to the fact that one
party drafted that particular portion as the rule of contra proferentem shall not apply.
In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or contract
form submitted by Consultant be part of this Agreement unless agreed to in a writing
signed by both parties and attached and referred to herein as an Addendum, and in
such event, only the portions of such proposal or contract form consistent with this
Agreement and Exhibits hereto shall be part hereof.
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IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By ________________________ By:________________________
Its: ________________________ Its: City Manager
FEIN Number: _______________ Date: _____________________
Date: _______________________
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EXHIBIT A – Project Milestones and Deliverables
This EXHIBIT A to that certain Consulting Agreement dated _______ between the City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and _______________
(“Consultant”) sets forth the Commencement and Completion Date, Services, Fees, and
Reimbursable Expenses as follows:
I. COMMENCEMENT DATE: April 14, 2016 ________
II. COMPLETION DATE: _May 1, 2016____________
III. FEES: $20,500.00
IV. SERVICES/SCOPE OF WORK:
As defined in RFP/Q # Dredging Quote (Exhibit B) and Consultants Response to
Proposal
(Exhibit C)
Dated: April 4, 2016
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For City Council meeting of April 11, 2016 Item A3.8
Business of the City by Motion: Lakefront Concession Contract Renewal
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Lawrence C. Hemingway, PRCS Director
Bob Dorneker, Parks and Recreation Assistant Director
Subject: Renewal of Contract for Krave LLC to Operate Concessions at the
Evanston Lakefront
Date: April 11, 2016
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a one (1) year
contract renewal with Krave LLC for the Church and Clark Street food & drink stands
and the lakefront mobile concessions (Lighthouse, Clark St., Greenwood St., South
Blvd. and Lee Street) for the 2016 season. Krave LLC is owned by Evanston resident
Rachelle Ross, whose office is located at 710 Madison Street, Evanston, Illinois 60202.
Funding Source:
Krave LLC will pay the City $14,500 for the privilege of the 2016 permit. Revenue is
budgeted in Business Unit 100.30.3080.53565 Lakefront Operations.
Summary:
Term of the contract is for the 2016 summer season. The lakefront mobile and Clark
Street concession permit is from May 28, 2016 through September 5, 2016. The
Church Street Food & Drink Stand permit is from May 1, 2016 through October 31,
2016.
Krave, LLC will operate the Clark Street Beach and Mobile Lakefront Concessions daily
from 11:30 am to 6:00 pm and the Church Street location on weekdays from 11:00am to
6:30pm and weekends from 10:00 am to 7:00 pm, weather permitting. The vendor must
minimally provide the following items for sale: snack goods (i.e., potato chips, candy
bars and pretzels), ice cream, candy, water, soft drinks, and hot food, such as hot dogs.
Also, in an effort to promote healthy lifestyle choices, the Parks, Recreation and
Community Services Department staff has encouraged the concessionaire to provide
several healthy foods and drink options, as well.
Memorandum
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• RFP 15-17
In 2015, proposals were solicited for the Church and Clark Street Food & Drink Stand
and the Lakefront Mobile Concessions. The only proposal received was from Krave
LLC.
Krave was first awarded the Lakefront Concession permit in 2009 and they have
provided good services since first being awarded the permit. Additionally, Krave LLC
hires Evanston youth and young adults and participates in the Mayor’s Summer Youth
Employment Program.
Attachment:
2015 Contract Agreement with Krave LLC
.
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For City Council Meeting of April 11, 2016 Item: A4
Business of the City by Motion: Red Robin Burger Works - Sidewalk Café
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee (A&PW)
From: Mark Muenzer, Director of Community Development
Gary Gerdes, Building & Inspection Services Division Manager
Subject: Red Robin Burger Works – Sidewalk Cafe
Date: April 4, 2016
Recommended Action
Staff recommends City Council approval of first-time application for a sidewalk café
permit for Red Robin Burger Works, a Type 2 restaurant located at 1700 Maple Avenue.
Background
Red Robin Burger Works, a Greenwood Village, CO based company, opened March 21,
2016. The Burger Works concept is a quick serve version of the larger Red Robin
concept, serving gourmet burgers and steak fries. The sidewalk café will consist of nine
tables with four seats each for a seating capacity of 36. The café will operate 10:00
a.m. – 9:00 p.m. on a daily basis.
Summary
The Community Development Department, along with Health, Public Works and Law,
has reviewed the application and site layout and recommend approval of the sidewalk
café permit.
Attachments
Sidewalk Café Application and Site Plan
Memorandum
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For City Council meeting of April 11, 2016 Item A5
Resolution 26-R-16: Motor Fuel Tax Funds Use for Roadway Construction
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Dan Manis, P.E., Senior Project Manager
Subject: Resolution 26-R-16 Motor Fuel Tax Funds Use for Roadway Construction
Date: March 31, 2016
Recommended Action:
Staff recommends City Council adoption of Resolution 26-R-16 authorizing the use of
Motor Fuel Tax Funds (MFT) in the amount of $1,400,000 for street resurfacing.
Funding Source:
Funding will be provided from the Motor Fuel Tax Fund (Fund #200) which has a total
budget allocation of $1,710,000.
Summary:
The City’s Street Resurfacing Program is funded through the Motor Fuel Tax Fund
(MFT) and through the Capital Improvement (CIP) Fund. It is proposed that four streets
be improved through the use of the City’s MFT Fund. The proposed contract work
consists of curb and sidewalk ramp replacement as needed, grinding/milling of the
existing street surface, base repairs, adjustment of drainage/utility structures, asphalt
street resurfacing and related incidental construction. The Capital Planning &
Engineering Bureau has completed the design of these street resurfacing projects in-
house. The streets included in the 2016 MFT Program are listed below.
2016 MFT Street Resurfacing Project
Street From To
Brown Avenue Cleveland Street Washington Street
Chicago Avenue Dempster St Grove Street
Crain Street Florence Avenue Asbury Avenue
Ewing Avenue Colfax Street Harrison Street
Memorandum
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With Council approval of this resolution, staff will bid the MFT Street Resurfacing Project
and bring back the recommendation to award the construction contract in early May
2016. It is anticipated that construction will begin in June 2016.
Attachments:
Resolution 26-R-16
2016 MFT Location Map
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3/25/2016
26-R-16
A RESOLUTION
Authorizing the City Manager to Sign an Illinois Department of
Transportation Resolution for Improvement by Municipality under the
Illinois Highway Code for Improvements to Various Evanston Streets
WHEREAS, in order to facilitate the free flow of traffic and insure safety to
the motoring public, the City of Evanston and the Illinois Department of Transportation
(“IDOT”), are desirous of entering into an Illinois Department of Transportation Resolution
for Improvement by Municipality under the Illinois Highway Code, a copy of which is
attached hereto and incorporated herein as Exhibit 1, for improvements to various streets
within the City of Evanston; and
WHEREAS, said roadway improvements consist of curb repairs, sidewalk
curb replacement, pavement base repair, drainage/utility structure adjustment, asphalt
grinding and resurfacing, and parkway restoration with necessary incidental construction;
and
WHEREAS, it is necessary for the City Manager to execute the IDOT
Resolution for Improvement by Municipality Under the Illinois Highway Code, allocating a
portion of the City’s Motor Fuel Tax funds in the principal amount of One Million Four
Hundred Thousand and no/100 Dollars ($1,400,000.00) to pay for said street
improvements; and
WHEREAS, the City Council has determined that it is in the best interests
of the City to execute the aforementioned resolution for certain street improvements,
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26-R-16
~2~
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Manager is hereby authorized to sign and the
City Clerk is hereby authorized to attest to the Resolution for Improvement by Municipality
under the Illinois Highway Code between the City of Evanston and IDOT, attached hereto
as Exhibit 1.
SECTION 2: That the City Manager is hereby authorized and directed to
negotiate any additional conditions with IDOT for the City roadway construction using
the City’s Motor Fuel Tax Funds.
SECTION 3: That this Resolution 26-R-16 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2016
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26-R-16
~3~
EXHIBIT 1
Resolution for Improvement by Municipality Under the
Illinois Highway Code
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Printed 3/25/2016 BLR 09111 (Rev. 11/06)
Resolution for Improvement by
Municipality Under the Illinois
Highway Code
BE IT RESOLVED, by the Council of the
Council or President and Board of Trustees
City of Evanston Illinois
City, Town or Village
that the following described street(s) be improved under the Illinois Highway Code:
Name of Thoroughfare Route From To
Brown Avenue n/a Cleveland Street Washington Street
Chicago Avenue n/a Dempster Street Grove Street
Crain Street n/a Florence Avenue Asbury Avenue
Ewing Avenue n/a Colfax Street Harrison Street
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of curb repairs, sidewalk curb ramp replacement, pavement base
repairs, drainage/utility structure adjustments, aspha lt grinding and resurfacing, parkway restoration and related
incidental work.
and shall be constructed various wide
and be designated as Section 16-00277-00-RS
2. That there is hereby appropriated the (additional Yes No) sum of One million four hundred thousand
Dollars ( 1,400,000 ) for the
improvement of said section from the municipality’s allotment of Motor Fuel Tax funds.
3. That work shall be done by contract ; and,
Specify Contract or Day Labor
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation.
Approved I, Clerk in and for the
City of Evanston
City, Town or Village
County of Cook , hereby certify the
Date foregoing to be a true, perfect and complete copy of a resolution adopted
by the Council
Council or President and Board of Trustees
Department of Transportation at a meeting on
Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
day of
Regional Engineer
(SEAL)
Clerk City, Town, or Village Clerk
182 of 385
NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANMcCORMICK BLVDSH
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170035002600170018009001900900210023002100400380037002016 MFT location map.mxd 03/23/16
Project Locations
2016 MFT Street Resurfacing ProjectCity of Evanston Public Works Agency
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
´
Main Road
Local Street
Railroad
Water
City Boundary
0 0.25 0.5 0.75 10.125 Miles
16-00277-00-RS
183 of 385
For City Council meeting of April 11, 2016 Item A6.1
Resolution 18-R-16: Approval of Blight Reduction Program Grant
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Mark Muenzer, Director of Community Development
Sarah Flax, Housing and Grants Administrator
Nora Holden-Corbett, Grants and Compliance Specialist
Subject: Resolution 18-R-16 Authorizing Participation in the Blight Reduction
Program
Date: March 31, 2016
Recommended Action
Staff recommends City Council adoption of Resolution 18-R-16 authorizing the City to
participate in the Blight Reduction Program (BRP) with funding not to exceed $455,000
from the Illinois Housing Development Authority (IHDA) to be spent during FY2016 and
FY2017. BRP funds will be used to acquire and demolish vacant/blighted 1-4 unit
residential properties in designated census block groups in Evanston.
Funding Source:
BRP is a new source of funding and may be layered with CDBG revolving loan funds if
costs on individual properties exceed the BRP maximum of $35,000 per unit. $340,000
is budgeted in CDBG account 220.21.5280.65535.
Discussion
The City applied for BRP funds in September of 2015 with Community Partners for
Affordable Housing (CPAH) as its non-profit partner. IHDA recently awarded the City
$455,000 for acquisition, demolition and greening of 13 properties ($35,000 per
property) in a designated target area (map attached) by December 31, 2017. Funds are
paid on a reimbursement basis following acquisition and demolition, similar to IHDA’s
Abandoned Property Municipal Relief program through which the City was awarded
$75,000 in July of 2014.
The City will acquire and get clear title to identified vacant/blighted properties, then
transfer ownership to CPAH for the demolition and greening processes. IHDA will
record a forgivable loan on each property that will be released after three years.
Properties will then be redeveloped as affordable housing in partnership with Evanston
Township High School and CPAH through the Geometry in Construction program or
with other resources.
Memorandum
184 of 385
The City of Evanston and CPAH reviewed and signed a Conditional Commitment Letter
on March 23, 2016. City Council must approve the acceptance of BRP funds by
resolution prior to execution of a Tri-Party Agreement between IHDA, the City and
CPAH by April 22, 2016.
The attached map shows vacant properties submitted as candidates for demolition in
the City’s application. A list of those properties is also attached. Some properties have
been determined to not be candidates for demolition through additional research. Other
vacant/blighted 1-4 unit residential properties in the target area may be substituted for
listed properties with approval by IHDA. City Council will be apprised of specific
properties targeted by this program, including any substitutions to the attached list,
before proceeding with acquisition and demolition.
Attachments
BRP Target Area Map
List of Approved Properties
18-R-16 Authorizing the City to Participate in the Illinois Housing Development Authority
Blight Reduction Program
185 of 385
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705 Brown Ave
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2020 Greenbay Rd
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9/24/2015BlightReductionTargetAreaMap.mxd
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
1:31,680
1 inch = 0.5 mile
0 0.5 10.25 Mile
186 of 385
Property Address City
Zip
Code PIN # Applicant
1729 Dodge Avenue Evanston 60201 10-13-220-008-0000 Evanston
2020 Green Bay Rd, Evanston 60201 10-13-205-004-0000 Evanston
1739 Dodge Avenue, Evanston 60201 10-13-220-039-0000 Evanston
1615 McDaniel Avenue, Evanston 60201 10-13-300-009-0000 Evanston
1006 Florence Avenue, Evanston 60202 10-24-216-035-0000 Evanston
1333 Dewey Avenue, Evanston 60201 10-13-427-022-0000 Evanston
2017 Foster Street, Evanston 60201 10-13-104-028-0000 Evanston
1828 Dodge Avenue, Evanston 60201 10-13-119-040-0000 Evanston
2020 Dodge Avenue, Evanston 60201 10-13-105-025-0000 Evanston
2027 Brown Avenue, Evanston 60201 10-13-105-008-0000 Evanston
Alternative Properties
2224 Washington Street, Evanston 60202 10-24-305-003-0000 Evanston
705 Brown Avenue, Evanston 60202 10-24-309-066-0000 Evanston
1319 McDaniel Avenue Evanston 60201 10-13-319-008-0000 Evanston
187 of 385
3/3/2016
18-R-16
A RESOLUTION
Authorizing the City to Participate in the Illinois Housing Development
Authority Blight Reduction Program and to Provide a Related Loan
Community Partners for Affordable Housing
WHEREAS, in the spring of 2014, Illinois Housing Development Authority
(“IHDA”) created the Blight Reduction Program (“BRP”) to decrease preventable
foreclosure and stabilize neighborhoods by supporting Illinois units of government and
their not-for-profit partners as they target blighted, vacant residential properties for
demolition, greening and eventual reuse or redevelopment; and
WHEREAS, BRP requires applicants to be an Illinois local unit of
government and that the applicant partner with a local not-for-profit agency in the
application and implementation of program activities; and
WHEREAS, after careful review of the program requirements, the City has
determined that a collaborative partnership with Community Partners for Affordable
Housing (“CPAH”) would be an effective partnership to remediate blight through
strategic demolition in the community; and
WHEREAS, the City of Evanston will enter into an agreement with CPAH
to acquire, demolish, green and maintain certain blighted/vacant residential units , all in
accordance with the terms and conditions set forth in the agreement with BRP (the
“BRP Agreement”); and
WHEREAS, the City of Evanston and CPAH were awarded up to
$455,000 in BRP funds as a forgivable loan from IHDA through the BRP program to
188 of 385
18-R-16
- 2 -
assist in refinancing the the costs associated with the acquisition, demolition, greening
and maintenance of specific blighted/vacant residential 1-4 unit properties for the
eventual reuse and redevelopment of those properties (the “Refinancing”); and
WHEREAS, as a requirement of the IHDA BRP Loan, the City of Evanston
must also enter into a tri-party agreement with CPAH and IHDA outlining the roles and
responsibilities of each entity (the “Agreement”),
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City Council adopts this resolution authorizing the City
of Evanston to participate in the Blight Reduction Program, including, but not limited to
entering into the Agreement, making the Loan to CPAH, undertaking the obligations as
the program applicant and proceeding with the Refinancing.
SECTION 2: The City of Evanston agrees to make the Loan to CPAH for
the acquisition, demolition, greening and maintenance of specific blighted/vacant
residential units for the eventual reuse and redevelopment of those properties and will
work with CPAH as the program applicant to obtain the Refinancing.
SECTION 3: The City Manager is authorized to execute and deliver on
behalf of the City of Evanston the Agreement and any and all amendments, modification
and supplements thereto, and to execute and deliver such additional documents,
instruments and certificates, as may be necessary or desirable for the City of Evanston
to perform its obligations under either of the Agreements.
SECTION 4: The City Manager is authorized and directed to take such
additional actions, to make further determinations, to pay such costs and to execute and
189 of 385
18-R-16
- 3 -
deliver such additional instruments (including any amendments, other agreements or
supplements) as he deems necessary or appropriate to carry into effect the foregoing
resolutions.
SECTION 5: The City of Evanston hereby ratifies, authorizes and confirms
and approves all documents, agreements and instruments executed in connection with
the Loan and the Agreement, including those acts taken prior to the date hereof.
SECTION 6: That an Agreement pertaining to the Blight Reduction
Program, in substantially the form of the copy of said Agreement attached hereto as
Exhibit A and hereby incorporated by reference, be and the same is hereby authorized
and approved.
SECTION 7: This resolution shall be in full force and effect from and after
its passage and approval, in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2016
190 of 385
18-R-16
- 4 -
EXHIBIT A
Blight Reduction Program Agreement
191 of 385
March 2, 2016
VIA EMAIL
City of Evanston
2100 Ridge Avenue
Evanston, Illinois 60201
Attention: Sarah Flax
sflax@cityofevanston.org
Community Partners for Affordable Housing
400 Central Street, #1111
Highland Park, Illinois 60035
Attention: Kim Ulbrich
kulbrich@cpahousing.org
Re: Conditional Commitment Letter (this “Letter”)
HHF - Blight Reduction Program
BRP#___________________
Dear Ms. Flax and Ms. Ulbrich:
The United States Department of Treasury (“Treasury”), under sections 101 and 109 of
the Emergency Economic Stabilization Act of 2008 (P.L. 110-343), as may be amended from
time to time (“EESA”), established the Housing Finance Agency Innovation Fund for the
Hardest Hit Housing Markets (“HHF Program”). The Illinois Housing Development Authority
(the “Authority”), a body politic and corporate of the State of Illinois, created by and existing
pursuant to the Illinois Housing Development Act, 20 ILCS 3805/1 et seq. (the “Act”),
submitted a successful proposal to the Treasury for the use of funds allocated to the HHF
Program to develop and implement the Illinois Hardest Hit Fund Homeowner Emergency Loan
Program and subsequent programs approved by the Treasury (“HHF Illinois Program”) in order
to help decrease preventable foreclosures and stabilize housing markets in Illinois. Pursuant to
the requirements of the HHF Illinois Program, the Authority and the Treasury entered into that
certain Commitment to Purchase Financial Instrument and HFA Participation Agreement, as
amended, and as may be further amended from time to time (collectively, “HFA Agreement”).
Under the HFA Agreement, the Authority established a Blight Reduction Program (the
“Program”) that will use, to the extent available, funds from the HHF Illinois Program, to carry out
the purposes of the Program as set forth in the Authority’s Blight Reduction Program Guide, as
the same may be amended, supplemented and implemented by the Authority from time to time
(the “Program Guide”). A copy of such Program Guide (in its initial version, which may be
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amended from time to time, in the Authority’s sole and absolute discretion)1 is attached to this
Letter as Exhibit B and made a part hereof. All capitalized terms used in this Letter and not
otherwise defined shall have the meanings established in the Program Guide.
CITY OF EVANSTON, an Illinois unit of local government (“Unit of Local Government”), and
COMMUNITY PARTNERS FOR AFFORDABLE HOUSING, an Illinois not-for-profit
corporation (“NFP”) have applied to the Authority for, and the Authority agrees to make
Program funds available in the maximum aggregate amount of Four Hundred Fifty-Five
Thousand and No/100 Dollars ($455,000.00) [not to exceed Thirty-Five Thousand and No/100
Dollars ($35,000.00) per Unit (as defined in the Program Guide)] (the “Funds”), to Unit of Local
Government and NFP, to assist with the refinancing of the eligible acquisition, demolition and
greening costs with respect to those Thirteen (13) blighted, vacant residential properties (each a
“Unit” and collectively the “Units”), approved by the Authority as listed on Exhibit A, which
are located in Evanston, Illinois (the “Project”). The provision of the Funds shall be subject to
the contingencies, terms and conditions set forth in this Letter.
A. CONTINGENCIES: The Authority’s performance of its obligations under this Letter,
dated as of the date set forth above, is contingent upon the following:
1. The Authority’s obligations hereunder shall cease immediately, without penalty,
if (a) the Illinois General Assembly, Treasury, or other federal funding source do
not make a sufficient appropriation of funds for the Program, (b) funds
appropriated to the Authority for the Program or the HHF Illinois Program are de-
appropriated, recalled or not allocated or funded, or (c) funds necessary for the
Authority, in the Authority’s sole discretion, to operate the Program are
insufficient. The Authority shall give the Unit of Local Government notice of
insufficient funding or recall of funding as soon as practicable.
2. The Authority’s performance of its obligations under this Letter, dated as of the
date set forth above, is also contingent upon:
a. Evidence satisfactory to the Authority that Unit of Local Government and
NFP are each able to comply with their respective duties under the
Program Guide;
b. Unit Of Local Government’s and NFP’s completion or satisfaction of each
and all of the terms and conditions listed in this Letter and any other terms
and conditions imposed by the Authority;
3. The Authority’s performance under this Letter is also contingent upon (i) its
determination, in its sole discretion, on the Closing Date, as defined in
Paragraph C.3 hereof that the Unit of Local Government and the NFP, or their
1 The current version of the Program Guide is available on the Authority website – see
(http://www.ihda.org/government/BRP.htm). You are ultimately responsible to ensure compliance with the current
version of the Program Guide. Therefore, we recommend you check the Authority’s Program website frequently for
changes, updates and modification to the Program Guide.
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respective constituent or related entities, or other related individuals, are not in
default under the terms of any other loan or grant made by the Authority under
any Authority program, or has not been in default under the terms of any other
loan or grant made by the Authority under any Authority program and failed to
cure that default.
B. GENERAL CONDITIONS: This Letter and the Funds shall be subject to the terms and
conditions of the Act, the Program and the Program Guide, and the policies and
procedures now or hereafter adopted pursuant to the Act, the HHF Illinois Program or the
Program, all as amended and supplemented from time to time (collectively “Program
Requirements”). The Authority reserves the right to add new, change, or modify terms
and conditions to this Letter if necessary to comply with the Program Requirements. The
Unit of Local Government and NFP shall at all times comply with the Program
Requirements.
C. TERMS AND CONDITIONS OF THE FUNDS: The Funds shall be subject to the
following terms and conditions:
1. Amount of Funds. The Funds available to NFP shall not exceed Four Hundred
Fifty-Five Thousand and No/100 Dollars ($455,000.00). No undisbursed Funds
shall be available after May 30, 2018 or such other date as the Authority may
determine. NFP may be obligated to repay to the Authority all or a portion of the
Funds pursuant to the Tri-Party Agreement (as defined in Paragraph C.5 herein).
2. A Loan per Unit. The Funds will be available on a per Unit basis, and upon
completion of the Eligible Uses (as defined in the Program Guide) and
satisfaction of the Program Requirements for a Unit, the Authority will make a
Loan from the available Funds (each a “Loan”) to provide permanent financing
for the Unit. Each Loan will be in an amount not to exceed Thirty-Five Thousand
and No/100 Dollars ($35,000.00) for each Unit. Each Loan shall not bear interest
and shall have a term of three (3) years after the applicable Unit Closing Date (as
defined in Paragraph C.5 herein) (“Maturity Date”). If certain conditions
described in the Note and Tri-Party Agreement are met, a Loan will be forgiven at
the Maturity Date, at a rate of thirty-three and three-tenths percent (33.3%) per
annum on the anniversary of Loan. Until the Maturity Date, the proceeds of the
Loan shall be subject to recapture in the event that the Unit of Local Government
and NFP have not performed their respective obligations under the Loan
Documents or the Program Guide or if there exists a default under the Tri-Party
Agreement.
a. A portion of the Loan, in the amount of Three Thousand and No/100 Dollars
($3,000.00), shall be used for the Maintenance (as defined in the Program
Guide) of the Unit for the three (3) years from the Unit Closing Date; and
b. A portion of the Loan, in the amount of One Thousand Seven Hundred Fifty
and No/100 Dollars ($1,750.00), shall be used for the Administration (as
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defined in the Program Guide) of the Unit for the three (3) years from the Unit
Closing Date.
3. Non-recourse. Except as otherwise set forth in the Environmental Indemnity and
(both as defined in Paragraph C.6 herein), the Unit of Local Government’s and
NFP’s liability created under this Letter and the Loan Documents shall be non-
recourse and neither the Unit of Local Government nor NFP, nor any of the
NFP’s shareholders members directors [strike those that are inapplicable]
shall have any personal liability for repayment of the Funds or any of the Loans.
The Authority shall look only to the respective Unit and its reserves and any other
funds relating to the Unit for repayment of the Funds or a Loan. The foregoing
shall not limit the Unit of Local Government’s or NFP’s liability for damages as a
result of (i) fraudulent acts, or willful and wanton acts or omissions in violation of
the provisions of this Letter and the other Loan Documents; (ii) RESERVED; (iii)
the misapplication, in violation of the terms of the Loan Documents, of any funds
to the full extent of such misapplied funds and proceeds, including, without
limitation, any funds or proceeds received under any insurance policies or awards
resulting from condemnation or the exercise of the power of eminent domain; (iv)
RESERVED; (v) waste committed on an Unit to the extent that a Loan provided
for the Unit or otherwise available in any Unit account held by the Unit of Local
Government or NFP, are available to remedy such waste and the Unit of
Government or NFP have failed to remedy the waste despite the written
instructions of the Authority; (vi) the occurrence of a Prohibited Transfer (as
defined in the Mortgage (or in any other Loan Document), without the prior
written consent of the Authority; (vii) an oral or written material
misrepresentation was made by the Unit of Local Government or NFP, any party
in the ownership structure of NFP, or any employee or agent of either the Unit of
Local Government or NFP or any other such entity or individual; (viii) a material
error or omission was made in the Ownership Structure Certificate ( as defined in
Paragraph C.7 herein); (ix) either the Unit of Local Government or NFP has
delivered a false certification pursuant to Paragraph C.11 herein; and (x) a
Recapture is due and owing (as defined in the Tri-Party Agreement). Any
liability incurred pursuant to this Paragraph C.3 shall be the personal liability of
the Unit of Local Government and NFP.
4. Closing Date. The closing of the Funds shall occur at such time as Unit of Local
Government and NFP have satisfied all of the requirements set forth in this Letter,
as determined in the Authority’s sole discretion (the “Closing Date”). Unless
otherwise agreed in writing by the parties, the Closing Date shall be no later than
April 22, 2016 (the “Outside Closing Date”). If the closing of the Funds does
not occur on or before the Outside Closing Date, this Letter shall terminate
and shall not be extended.
The Closing Date shall also be the date of the execution of the Tri-Party
Agreement and the Environmental Indemnity (“Initial Closing Date”). After the
Initial Closing Date, NFP shall identify each Unit as is ready for closing and the
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closing of each Loan for an Unit shall be referred to herein as the “Unit Closing
Date”. Unit Closing Dates will be grouped together so that the closings for Units
that are ready to close their respective Loans will occur on a quarterly basis,
commencing on the 1st quarter after the execution of the Tri-Party Agreement.
The required documentation and showings for each Loan must be submitted at
least a month prior to the scheduled Unit Closing Date.
5. Tri-Party Agreement. Unit of Local Government and NFP shall enter into a Tri-
Party Agreement (the “Tri-Party Agreement”) with the Authority setting forth the
terms and conditions governing the disbursement and use of the Funds. The Tri-
Party Agreement shall contain provisions including, but not limited to the
following:
a. Use of the Loan Proceeds. Each Loan shall be governed by the terms of the
Tri-Party Agreement. NFP and Unit of Local Government shall use the
proceeds of a Loan solely for Eligible Uses (as defined in the Program Guide)
for the Unit approved by the Authority.
b. Security. Each Loan shall be evidenced by a promissory note, which shall be
secured, in part, by a mortgage and security agreement creating a first (1st)
mortgage lien upon the Unit and a first (1st) security interest in the other
property owned by NFP and located at or used in connection with the Unit.
6. Initial and Final Disbursement Dates. The expected date for the initial
disbursement of proceeds of the Funds (i.e., the first Unit Closing Date) is August
30, 2016 – so submissions of all required documentation and showings for those
Loans you wish to close on this first Unit Closing Date must be complete no later
than July 28, 2016. The final disbursement of the Funds (i.e., the last Unit
Closing Date) shall be no later than May 30, 2018 – so, submissions of all the
required documentation and showings for those Loans you wish to close by such
final disbursement must be submitted no later than April 27, 2018.
7. Loan Documents – Initial Closing Date Showings. Prior to the Initial Closing
Date, Unit of Local Government and NFP shall deliver to the Authority the
following documents, all executed in the manner indicated therein, and such other
documents as the Authority may reasonably require, in its sole discretion (this
Letter, together with the following documents, are collectively referred to in this
Letter as the “Loan Documents”):
a. Three (3) originals of the Tri-Party Agreement signed by Unit of Local
Government and NFP, providing for the recapture (“Recapture”) of each Loan
as provided therein;
b. Resolution or ordinance of the Unit of Local Government, certified by the clerk
or other authorized municipal official acceptable to the Authority, within sixty
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(60) days of the Closing Date, authorizing the Project and the execution of the
Loan Documents;
c. Certificate of Incumbency of the Unit of Local Government indicating those
officers and/or officials who are authorized to execute and deliver the Loan
Documents, with specimen signatures of those officers and/or officials, certified
by an authorized officer or official of the Unit of Local Government, as of a
date within thirty (30) days prior to the Closing Date;
d. An Environmental Indemnity (the “Environmental Indemnity”), covering all
Units in the Project, signed by NFP;
e. An Ownership Structure Certificate (the “Ownership Structure Certificate”)
signed by NFP, providing the ownership structure of NFP for all principals
owning ten percent (10%) or more and listing all owners/members down to a
level of a living person or persons, with ownership percentages and social
security numbers for all persons;
f. A Taxpayer Identification Number Certification in the form attached hereto
for as Exhibit C; and
g. Such other documents as the Authority may reasonably require, in its sole
discretion.
8. Unit Closing Date Showings. Not less than thirty (30) days prior to each Unit
Closing Date, Unit of Local Government and NFP shall, at their sole cost and
expense, deliver to the Authority the following documents, in form and substance
satisfactory to the Authority:
a. An original Mortgage Note (each a “Note” and collectively, the “Notes”)
signed by NFP for each Loan;
b. Three (3) originals of the Mortgage (each a “Mortgage” and collectively, the
“Mortgages”) signed by NFP for each Unit;
c. Copies of the following organizational documents:
1. A copy of NFP’s Articles of Incorporation, certified by the Secretary
of the State from the state of its incorporation, dated within thirty (30)
days of the Initial Closing Date;
2. A certificate of good standing of NFP from the state of incorporation
of NFP showing that NFP is in good standing as of the Closing Date,
and evidence that NFP is qualified to do business in Illinois, if
applicable;
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3. The By-Laws and resolutions of NFP, certified by the secretary of
NFP as being true and complete; an incumbency certificate of NFP
certified by the secretary of NFP; and
4. A certification signed by an officer of NFP and dated as of the Closing
Date certifying as to the validity of documents attached thereto,
including without limitation, the resolutions, if any, organizational
documents, and such other matters as required by the Authority;
d. A site survey for each Unit;
e. A current ALTA mortgagee’s title insurance policy (the “Title Policy”) or
commitment to issue the Title Policy, issued by a company acceptable to the
Authority and authorized to do business in the State of Illinois (the “Title
Company”). The Title Policy must be in the amount of the Loan, showing fee
simple title to the Unit in NFP, subject only to such exceptions as the
Authority and its counsel may approve in writing, insuring the Authority that
its Mortgage lien is a valid first (1st) lien on the Unit, free and clear of all
encumbrances, liens, conditions, restrictions, easements, leases and other
matters, rights or interests not approved in writing by the Authority. The Title
policy will contain comprehensive, survey, environmental lien and such other
endorsements as the Authority shall require, all in form and substance
acceptable to the Authority. Prior to the Unit Closing Date, the Title Company
shall issue to the Authority a “Pro-Forma” title commitment, in a form
acceptable to the Authority;
f. Copies of all recorded easements, including utility easements, and any and all
other recorded documents affecting the Unit;
g. A copy of the purchase agreement between the Unit of Local Government and
NFP, providing for the sale of the Unit to NFP and describing the duties,
responsibilities and obligations of each of the parties in connection with the
demolition, greening and lot treatment, maintenance, administration and
redevelopment of the Units;
h. A copy of the current deed for the Unit, showing NFP as fee owner of the
Unit;
i. A copy of the promissory note or other instrument of debt, between NFP and
the Unit of Local Government in connection with the financing of the Eligible
Uses for the Unit; and
j. Once NFP is owner of the Unit, NFP shall obtain and maintain, at its expense,
with an insurer acceptable to the Authority, comprehensive general liabilit y
coverage, including contractual coverage, with minimum liability limits of
$500,000 per occurrence and $1,000,000 in the aggregate unless additional
coverage is required by the Authority. NFP shall deliver or cause to be
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delivered to the Authority a certificate of insurance evidencing such coverage
as soon as practicable after NFP is owner of the Unit, or the Authority shall
have the right to terminate this Letter immediately. The certificate shall
demonstrate the following: (i) the Authority is a certificate holder with thirty
(30) days’ notice rights and (ii) the policy names the Authority as an
additional insured;
k. Photos of the Unit before, during and after the demolition and greening and lot
treatment of the Unit;
l. Certification that the hazardous material identification survey has been
completed and the proper disposal of the materials have been identified in
compliance with all applicable laws;
m. Historic Preservation Act letter stating that the Historic Preservation Agency
has determined that the Unit is in compliance with all applicable requirements
of the Illinois State Agency Historic Resources Preservation Act (20 ILCS
3420); and
n. NFP shall obtain the searches described in this Paragraph from a company
acceptable to the Authority. Currently dated Uniform Commercial Code
Financing Statement and fixture filing searches and judgment, bankruptcy,
federal and state tax lien searches and federal and state pending suit searches
made in the state and the county in which the Units are located and the county
in which NFP’s principal office is located covering NFP, and searches on such
other persons or entities as the Authority may require, all currently dated,
showing no security interests, outstanding judgments, material litigation,
bankruptcy proceedings, filings or liens of any nature;
o. An updated schedule to the Environmental Indemnity adding the Unit to be
closed at that quarter’s Unit Closing Date;
p. A Disbursement Request for all of the Units to be closed at that quarter’s Unit
Closing Date, in the form required by the Authority;
q. Individual Unit Report for the Unit, in the form required by the Authority;
r. Evidence of funds expended for Eligible Uses for the Unit in connection with
the Project to be submitted to the Authority for its approval;
s. Such other certifications as may be required by the Authority; and
t. Any and all other documents and showings requested by the Authority or its
counsel, in their sole discretion.
9. Prevailing Wages. The wages to be paid to all laborers and mechanics employed
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in connection with the demolition, greening, and maintenance of a Unit shall be
not less than the prevailing wage rates (“Prevailing Wages”) for corresponding
classes of laborers and mechanics employed on construction of a similar character
in the locality in which the work is to be performed, as determined by the United
States Secretary of Labor, with respect to the demolition and greening and
maintenance of a Unit, all as provided for under the Davis-Bacon Act, 40 USC
276a et seq. The Unit of Local Government and NFP Partner certify that they
have and will comply with the Davis Bacon Act and require that all contracts for
any work at a Unit shall provide for (i) the payment of Prevailing Wages and (ii)
that all subcontracts let under any contracts for any work at a Unit will require the
payment of Prevailing Wages.
10. Applicability of HFA Agreement. Unit of Local Government and NFP each
agree to comply with the terms and conditions of the HFA Agreement applicable
to the Project and each Loan, and further agree if the HFA Agreement imposes
obligations greater than those set forth herein (or in any of the Loan Documents),
then the provisions of the HFA Agreement control.
11. Reporting Requirements. NFP shall, at its sole cost and expense, deliver to the
Authority the following documents, in form and substance satisfactory to the
Authority:
a. After each Unit Closing Date and during the term of each Loan, NFP shall
provide reports (“Reports”) to the Authority on a quarterly basis (or as
otherwise required by the Authority), such Reports to be in form and content
acceptable to the Authority and as may be required in the Program Guide, and
shall contain, inter alia, progress of the maintenance, administration and
redevelopment (if any) of an Unit.
b. Any and all other documents, information and showings requested by the
Authority or its counsel, in their sole discretion.
12. Record Retention. In addition to any obligation to retain financial and
accounting records under any applicable laws, Unit of Local Government and
NFP each covenant to retain all data, books, reports, documents, audit logs and
records, including electronic records, or copies thereof, related to its obligations
under the Program, including, but not limited to under the Program Guide, this
Letter and all other Loan Documents (collectively, the “Records”). Unless
otherwise directed by the Authority, each of the Unit of Local Government and
NFP shall retain their respective Records for a period beginning on the Initial
Closing Date and expiring five (5) years from the last Unit Closing Date, or for
such longer period as may be required under the EESA or other applicable law, or
pursuant to the Authority’s request (“Retention Period”). Upon expiration of the
Retention Period, Unit of Local Government or NFP may dispose of its Records,
provided that, it has electronically submitted all Records to the Authority and
has received confirmation by the Authority of the receipt of said Records. Both
the Unit of Local Government and NFP agree that the disposal of the Records will
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be by a method that will permanently destroy the records, such as shredding.
13. Oversight; Internal Control Program; Compliance.
a. Both NFP and the Unit of Local Government agree to furnish the Authority,
such compliance audits, performance reports, annual audited financial
statements, and any and all other documents, information and showings
requested by the Authority or its counsel, in their sole discretion. Such audits,
reports and statements must be in form and content acceptable to the
Authority or as may be required in the Program Guide.
b. NFP and the Unit of Local Government each acknowledge that the Authority
may develop and implement practices to monitor compliance with the
Program requirements and/or monitor and detect fraud related to the Project
and the Program. NFP and the Unit of Local Government each covenant that it
will fully and promptly cooperate with any audit and inquiries into any
alleged, perceived or actual fraud and comply with any anti-fraud and legal
compliance procedures may require.
c. NFP and the Unit of Local Government each also acknowledge and agree that
the Authority may audit, inspect or monitor, or retain third parties to audit,
inspect or monitor, NFP’s and the Unit of Local Government’s compliance
with the terms, conditions and covenants of this Letter and in any of the Loan
Documents, the use of the loan Proceeds, the performance of NFP and the
Unit of Local Government of all obligations, duties and covenants set forth in
this Letter and in any of the Loan Documents, and such other requirements
and standards established by the Authority from time to time in its sole
discretion (collectively the “Performance Standards”). NFP and the Unit of
Local Government each covenant that it will fully and promptly cooperate
with any audit, inspection, inquiry or monitoring of the Performance
Standards, including, but not limited to granting the Authority and/or its
representatives and agents access to NFP’s and the Unit of Local
Government’s reports, audits, papers, books of account and any other records,
kept by or on behalf of NFP and/or the Unit of Local Government and their
representatives or agents, that are related to the Performance Standards, to any
specific Unit, or the uses for which each Loan has been utilized, including any
supporting or related documentation, invoices, contracts or other records; such
access shall include the right to make extracts or copies of them.
14. State Debt. By signing and accepting this Letter, each of Unit of Local
Government and NFP is hereby declaring and certifying that they and their
respective affiliates and related entities are not delinquent in the payment of any
debt to the State of Illinois (or if delinquent, has entered into a deferred payment
plan to pay the debt) and each of Unit of Local Government and NFP and their
respective affiliates and related entities acknowledge that the Authority may
declare this Letter null and void if this certification is false or if Unit of Local
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Government or NFP, their respective affiliates or related entities later becomes
delinquent and has not entered into a deferred payment plan to pay off the debt.
E. GENERAL PROVISIONS:
1. Assignment. This Letter is not assignable by either Unit of Local Government or
NFP, in whole or in part, without the prior written approval of the Authority,
which may be withheld or conditioned in the Authority’s sole discretion.
2. Termination. If the closing of a Loan does not take place on or before the
Outside Closing Date, this Letter shall, at the Authority’s election, immediat ely
terminate and be of no further force and effect.
3. No Personal Liability. No member, officer, agent or employee of the Authority
or their successors and assigns, shall be liable personally concerning any matters
arising out of or in relation to the undertakings or obligations set forth in this
Letter.
4. Indemnification of the Authority. Each of Unit of Local Government and NFP
agrees to defend and indemnify and hold harmless the Authority from and against
any and all damages, including, but not limited to, any past, present or future
claims, actions, causes of action, suits, demands, liens, debts, judgments, losses,
costs, liabilities and other expenses, including, but not limited to, reasonable
attorneys’ fees, costs, disbursements, and other expenses, that the Authority may
incur or suffer by reason of or in connection with the Funds, any Loan, Unit,
Project, the Program, and this Letter, including without limitation the execution of
the Loan Documents and the provision of the Funds and of each Loan. Each of the
Unit of Local Government and NFP further agrees that the Authority, if it so
chooses, shall have the right to select its own counsel with respect to any such
claims. The obligations of Unit of Local Government and NFP under this
Paragraph E.4 shall survive the provision of the Funds.
5. Time for Acceptance. The terms and conditions of this Letter shall not become
effective unless Unit of Local Government and NFP accepts it by executing four
(4) copies of this Letter in the space provided below and returning all four (4)
executed copies and Exhibit C to Arieh Flemenbaum, c/o the Illinois Housing
Development Authority, 401 N. Michigan Ave., Suite 700, Chicago, Illinois
60611, within sufficient time so that we actually receive them within twelve (12)
days after the date of this Letter. If not received within twelve (12) days this
letter shall be void.
6. Publicity. Neither the Unit of Local Government nor NFP shall communicate
any public messages or advertisements related to the Program, the Project, the
Funds, the Loans, the Units, nor any of the obligations or terms of this Letter
including without limitation the execution of the Loan Documents and the
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provision of the Funds and of each Loan (collectively, the “Publicity”) without
the prior written approval of the Authority. Both the Unit of Local Government
and NFP shall consult with the Authority to develop a communication and
outreach strategy to ensure that any public messages related to any Publicity is
consistent with the intent of the Program. Each of Unit of Local Government and
NFP shall notify the Authority at least ten (10) business days in advance and
provide a copy of any proposed press releases, Publicity or any other public
statements that refers to the Program, their participation therein, the results
thereof. The Authority shall have the right to object to or modify such press
release, statement or any other Publicity, in its sole discretion. This Section shall
survive the termination or expiration of this Agreement.
7. Survival of Obligations. Unit of Local Government’s and NFP’s obligations as
set forth in this Letter shall survive the Closing Date and Unit of Local
Government shall continue to cooperate with the Authority and furnish any
documents, exhibits or showings required. In the event of a conflict between this
Letter and the Tri-Party Agreement, the Authority shall determine which
document shall control.
8. Notices. Any notice, demand, request or other communication which any party
may desire or may be required to give to any other party under this Letter shall be
given in writing, at the addresses set forth below, by any of the following means:
(a) personal service; (b) overnight courier; or (c) registered or certified United
States mail, postage prepaid, return receipt requested.
If to Unit of Local Government:
City of Evanston
2100 Ridge Avenue
Evanston, Illinois 60201
Attention: Sarah Flax
With a copy to:
City of Evanston
2100 Ridge Avenue
Evanston, Illinois 60201
Attention: Corporation Counsel
If to NFP:
Community Partners for Affordable Housing
400 Central Street, #111
Highland Park, Illinois 60035
Attention: Kim Ulbrich
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If to Authority:
Illinois Housing Development Authority
401 North Michigan Avenue, Suite 700
Chicago, Illinois 60611
Attention: Community Affairs
With a copy to:
Illinois Housing Development Authority
401 North Michigan Avenue, Suite 700
Chicago, Illinois 60611
Attention: Legal Department
Such addresses may be changed by notice to the other party given in the same
manner as provided in this Letter. Any notice, demand, request or other
communication sent pursuant to subsection (a) shall be served and effective upon
such personal service. Any notice, demand, request or other communication sent
pursuant to subsection (b) shall be served and effective one (1) business day after
deposit with the overnight courier. Any notice, demand, request or other
communication sent pursuant to subsection (c) shall be served and effective three
(3) business days after proper deposit with the United States Postal Service.
9. Liability of the Authority. IN NO EVENT SHALL THE AUTHORITY, OR
ITS OFFICIALS, OFFICERS, MEMBERS, DIRECTORS, EMPLOYEES,
AGENTS, AFFILIATES, INDEPENDENT CONTRACTORS AND THEIR
RESPECTIVE SUCCESSORS AND ASSIGNS BE LIABLE TO THE UNIT OF
LOCAL GOVERNMENT OR NFP WITH RESPECT TO THE PROGRAM,
THE FUNDS, ANY LOAN, ANY UNIT OR WITH RESPECT TO THIS
LETTER, FOR ANY ACT OR OMISSION OCCURRING IN CONNECTION
WITH THE FOREGOING, FOR ANY DAMAGES OF ANY KIND,
INCLUDING, WITHOUT LIMITATION, CONSEQUENTIAL, INCIDENTAL,
SPECIAL OR PUNITIVE DAMAGES, DIRECT DAMAGES, INDIRECT
DAMAGES, LOST PROFITS, WHATEVER THE NATURE OF THE BREACH
BY THE AUTHORITY OF ITS OBLIGATIONS UNDER THIS LETTER OR IN
CONNECTION HEREWITH.
10. Funding. The parties acknowledge that the Funds are to be funded with monies
provided by the Treasury, and that the Authority is under no obligation to
authorize such funds for any disbursement of Funds proceeds unless and until all
necessary preconditions to disbursement set forth in the Program Requirements,
this Letter and the Loan Documents shall have been satisfied to the Authority's
satisfaction, and that significant time delays might result from the funding of such
monies by the Treasury. Without limiting the generality of Paragraph E.9 above,
in no event shall the Authority be liable to the Unit of Local Government, NFP or
any other party for any damages whatsoever which might result in whole or in
part from a failure in funding or any delays in funding any proceeds of the Funds.
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11. Information and Communication. Unit of Local Government, NFP and all
parties signing this Letter for any purpose (“Parties”), hereby acknowledge,
consent and agree that the Authority and any individual or entity on behalf of the
Authority shall have the right at any time without any further consent or notice to
either Unit of Local Government or NFP, or any other party, to discuss or
communicate and disseminate any information concerning Unit of Local
Government or NFP or the Project with any third party, including, without
limitation, any general or limited partner, member, director or shareholder of NFP
or any entity or individual comprising any part of NFP’s ownership structure, or
any party providing any funds to or on behalf of the Unit of Local Government,
NFP or the Project, any matter relating to the Funds, any Loan, any Unit, the
Project, the Program, Unit of Local Government or NFP, any other matter relating
thereto. The Parties hereby release and indemnify the Authority from any and all
liabilities arising from or relating to the disclosure of information by the Authority
as described herein or any communication the Authority, or anyone acting on
behalf of the Authority may have with any other person or entity relating to Unit
of Local Government or NFP, the Funds, any Loan, any Unit, the Program, or the
Project.
12. Errors and Omissions. The Authority reserves the right in its sole and absolute
discretion, to change or insert terms and conditions contained in this Letter which
are incorrect or which were omitted herein, based upon errors and omissions of
the Authority.
13. Counterparts. This Letter may be executed in counterparts, and each counterpart
shall, for all purposes for which an original of this Letter must be produced or
exhibited, be the Letter, but all such counterparts shall constitute one and the
same instrument.
[REMAINDER OF PAGE IS LEFT INTENTIONALLY BLANK]
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BRP CONDITIONAL COMMITMENT LETTER SIGNATURE PAGE
Very truly yours,
ILLINOIS HOUSING DEVELOPMENT AUTHORITY
By: ___________________________________
Audra Hamernik, Executive Director
Approved as to form:
By: ___________________________________
Maureen G. Ohle, General Counsel
By: ____________________________________
Nandini Natarajan, Chief Financial Officer
Accepted by Unit of Local Government this
________ day of __________, 2016
UNIT OF LOCAL GOVERNMENT:
CITY OF EVANSTON,
an Illinois unit of local government
By: _________________________________
Printed Name: _Mark Muenzer_______________________
Its: _Director of Community Development_______________________________
Accepted by NFP this
________ day of __________, 2016
NFP:
COMMUNITY PARTNERS FOR AFFORDABLE HOUSING,
An Illinois not-for-profit corporation
By: _________________________________
Printed Name: __Kim Ulbrich______________________
Its: ___Executive Director_____________________________
EXHIBITS
EXHIBIT A: LIST OF UNITS APPROVED BY THE AUTHORITY
EXHIBIT B: PROGRAM GUIDE
EXHIBIT C: TAXPAYER IDENTIFICATION NUMBER CERTIFICATION
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BRP CONDITIONAL COMMITMENT LETTER EXHIBIT
EXHIBIT A
LIST OF UNITS APPROVED BY THE AUTHORITY
(attached)
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BRP CONDITIONAL COMMITMENT LETTER EXHIBIT
EXHIBIT B
PROGRAM GUIDE
(attached)
208 of 385
BRP CONDITIONAL COMMITMENT LETTER EXHIBIT
EXHIBIT C
TAXPAYER IDENTIFICATION NUMBER CERTIFICATION
I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for
a number to be issued to me), and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b)
I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup
withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me
that I am no longer subject to backup withholding, and
3. I am a U.S. person (including a U.S. resident alien).
Name (Printed): Community Partners For Affordable Housing
Taxpayer Identification Number:
Social Security Number
or
Employer Identification Number 06-1683983
Legal Status (check one):
_____Individual _____Governmental
_____Sole Proprietorship _____Nonresident alien
_____Partnership/Legal Corporation _____Estate or Trust
X Tax-exempt _____Pharmacy (non-corporate)
_____Corporation providing or billing medical _____Pharmacy/Funeral Home/
and/or health care services Cemetery (Corp.)
_____Corporation NOT providing or billing _____Limited Liability Company (select
medical and/or health care services applicable tax classification)
_____D = disregarded entity
_____C = corporation
_____P = partnership
_____Other:
March 22, 2016
Signature Date
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For City Council meeting of April 11, 2016 Item A6.2
Resolution 27-R-16: Increase Affordable Housing Fund
For Action
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Martin Lyons, Assistant City Manager/CFO
Ashley King, Budget & Finance Manager
Subject: Resolution 27-R-16 Authorizing the City of Evanston to Increase the
FY2016 Budget for the Affordable Housing Fund by $455,000 to a New
Total of $929,347
Date: April 6, 2016
Recommended Action:
Staff recommends City Council adoption of Resolution 27-R-16 authorizing the City
Manager to Increase the FY2016 Budget for the Affordable Housing Fund by $455,000
to a New Total of $929.347. This change will bring the total FY 2016 Budget as
amended to $304,949,806.
Funding Source:
Per Resolution 18-R-16, funding will come from the Blight Reduction Program (BRP)
funded by the US Treasury and administered by the Illinois Housing Development
Authority in the not to exceed amount of $455,000.
Summary:
Although a federal grant will be funding this program, a budget is necessary in order to
allow staff to spend the additional revenue. The Affordable Housing Fund budget will
increase to $929,347.
Attachments:
Resolution 27-R-16
Budget Amendment Worksheet
Memorandum
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04/6/2016
27-R-16
A RESOLUTION
Authorizing the City of Evanston City Manager to Increase the Total
Fiscal Year 2016 Budget by
$455,000.00, to a New Total of $305,949,806.00
WHEREAS, a total budget amendment for four hundred fifty-five thousand
dollars ($455,000.00) is required due to the following items:
Affordable Housing Fund $455,000.00
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact and
made a part hereof.
SECTION 2: That the Council authorize the Fiscal Year 2016 budget be
increased from three hundred and four million, four hundred and ninety-four thousand,
eight hundred and six dollars ($304,494,806.00) to three hundred and four million, nine
hundred and forty-nine thousand, eight hundred and six dollars ($304,949,806.00) as
summarized in the document attached hereto and incorporated herein as Exhibit A.
SECTION 3: That approval of this resolution shall authorize the City
Manager to expend and/or encumber up to three hundred and four million, nine hundred
and forty-nine thousand, eight hundred and six dollars ($304,949,806.00) for Fiscal
Year 2016 for all Funds.
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27-R-16
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SECTION 4: That this Resolution shall be in full force and effect from and
after the date of its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2016
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27-R-16
~3~
Expense Budget by Fund
FY 2016
ATTACHMENT A
Summary Listing
Adopted Budget Amended
Organization Budget Amendments Budget
Fund 100 - GENERAL FUND
Fund 100 - GENERAL FUND Totals $111,706,196.00 $0.00 $111,706,196.00
Fund 175 - GENERAL ASSISTANCE FUND Totals $987,833.00 $0.00 $987,833.00
Fund 176 - HEALTH AND HUMAN SERVICES Totals $859,153.00 $0.00 $859,153.00
Fund 180 - GOOD NEIGHBOR FUND Totals $1,000,000.00 $0.00 $1,000,000.00
Fund 185 - LIBRARY FUND Totals $6,997,142.00 $0.00 $6,997,142.00
Fund 186 - LIBRARY DEBT SERVICE FUND Totals $393,409.00 $0.00 $393,409.00
Fund 195 - NEIGHBORHOOD STABILIZATION FUND Totals $198,954.00 $0.00 $198,954.00
Fund 200 - MOTOR FUEL TAX FUND Totals $2,189,000.00 $0.00 $2,189,000.00
Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals $1,516,643.00 $0.00 $1,516,643.00
Fund 210 - SPECIAL SERVICE AREA (SSA) #4 Totals $320,000.00 $0.00 $320,000.00
Fund 215 - CDBG FUND Totals $2,594,625.00 $0.00 $2,594,625.00
Fund 220 - CDBG LOAN Totals $350,000.00 $0.00 $350,000.00
Fund 225 - ECONOMIC DEVELOPMENT FUND Totals $2,548,699.00 $0.00 $2,548,699.00
Fund 235 - NEIGHBORHOOD IMPROVEMENT Totals $100,000.00 $0.00 $100,000.00
Fund 240 - HOME FUND Totals $402,168.00 $0.00 $402,168.00
Fund 250 - AFFORDABLE HOUSING FUND Totals $474,347.00 $455,000.00 $929,347.00
Fund 300 - WASHINGTON NATIONAL TIF FUND Totals $7,787,683.00 $0.00 $7,787,683.00
Fund 305 - SPECIAL SERVICE AREA (SSA) #5 Totals $468,271.00 $0.00 $468,271.00
Fund 310 - HOWARD-HARTREY TIF Totals $1,952,450.00 $0.00 $1,952,450.00
Fund 315 - SOUTHWEST TIF FUND Totals $0.00 $0.00 $0.00
Fund 320 - DEBT SERVICE FUND Totals $16,279,452.00 $0.00 $16,279,452.00
Fund 330 - HOWARD-RIDGE TIF FUND Totals $1,646,100.00 $0.00 $1,646,100.00
Fund 335 - WEST EVANSTON TIF FUND Totals $40,000.00 $0.00 $40,000.00
Fund 340 - DEMPSTER-DODGE TIF FUND Totals $40,000.00 $0.00 $40,000.00
Fund 345 - CHICAGO-MAIN TIF Totals $43,500.00 $0.00 $43,500.00
Fund 350 - SPECIAL SERVICE AREA (SSA) #6 Totals $200,000.00 $0.00 $200,000.00
Fund 415 - CAPITAL IMPROVEMENTS FUND Totals $22,769,615.00 $0.00 $22,769,615.00
Fund 420 - SPECIAL ASSESSMENT FUND Totals $382,250.00 $0.00 $382,250.00
Fund 505 - PARKING SYSTEM FUND Totals $16,938,042.00 $0.00 $16,938,042.00
Fund 510 - WATER FUND Totals $41,125,255.00 $0.00 $41,125,255.00
Fund 515 - SEWER FUND Totals $15,481,301.00 $0.00 $15,481,301.00
Fund 520 - SOLID WASTE FUND Totals $5,140,517.00 $0.00 $5,140,517.00
Fund 600 - FLEET SERVICES FUND Totals $3,644,146.00 $0.00 $3,644,146.00
Fund 601 - EQUIPMENT REPLACEMENT FUND Totals $1,515,422.00 $0.00 $1,515,422.00
Fund 605 - INSURANCE FUND Totals $17,192,633.00 $0.00 $17,192,633.00
Fund 700 - FIRE PENSION FUND Totals $8,163,000.00 $0.00 $8,163,000.00
Fund 705 - POLICE PENSION FUND Totals $11,047,000.00 $0.00 $11,047,000.00
Grand Totals $304,494,806.00 $455,000.00 $304,949,806.00
Exhibit A
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Subject: Resolution 25-R-16 Authorizing that Payments Relating to the FY 2016
Capital Improvement Plan (CIP) Projects be Reimbursed by the
Subsequent 2016 General Obligation (GO) Bond Issuance
Date: April 11, 2016
Recommended Action:
Staff recommends City Council adoption of Resolution 25-R-16 authorizing that
payments relating to FY2016 Capital Improvement Plan (CIP) project expenditures up to
$13,018,000 to be reimbursed by the subsequent 2016 General Obligation (GO) bond
issuance.
Summary:
The 2016 Budget and Capital Improvements Plan include the issuance of approximately
$13,018,000 in GO bonds, which includes the following amounts:
Fund Amount
Capital Improvements Fund 8,998,000
Special Assessment Fund 250,000
Water Fund 3,770,000
TOTAL 13,018,000
This resolution allows the City to pay necessary capital costs and reimburse itself from
the GO bond proceeds. Any payments that need to be made before the bond proceeds
are received will be made from the appropriate City fund and then reimbursed from
bond proceeds.
The project list, approved on November 23, 2015 and attached as Exhibit A to
Resolution 25-R-16, shows capital projects that will be funded through bond proceeds.
Attachments:
Resolution 25-R-16
Memorandum
For City Council meeting of April 11, 2016 Item A7
Resolution 25-R-16: Reimbursement by General Obligation Bond
For Action
214 of 385
4/11/2016
25-R-16
A RESOLUTION
Expressing Official Intent Regarding Expenditures from the Funds of
the City of Evanston, Cook County, Illinois, to be Reimbursed from
Proceeds of Obligations to be Issued by the City of Evanston, Cook
County, Illinois
WHEREAS, the City of Evanston, Cook County, Illinois (the “City”) has
financed and further intends to finance projects (attached as Exhibit “A”) consisting of
various capital improvements at various locations throughout the City, including certain
capital expenditures as detailed for the year 2016 in the City’s Capital Improvement Plan,
as adopted by the City Council of the City (the “Projects”); and
WHEREAS, all or a portion of the expenditures as proposed to be
reimbursed and relating to such Projects (the “Expenditures”): (i) have been paid within
(60) days prior to the passage of this Resolution; or (ii) will be paid on or after the
passage of this Resolution; and
WHEREAS, the City reasonably expects to reimburse itself or pay for the
Expenditures with proceeds of an obligation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Incorporation of Preambles. The City Council hereby finds
and determines that all of the recitals contained in the preambles to this resolution are
full, true and correct and does hereby incorporate them into this Resolution by this
reference.
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25-R-16
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2016
SECTION 2: Reimbursement. The City reasonably expects to reimburse or
pay the Expenditures with the proceeds of an obligation.
SECTION 3: Maximum Principal Amount. The maximum principal amount
of the obligations expected to be issued for the Projects is thirteen million eighteen
thousand dollars (13,018,000).
SECTION 4: Actions. All actions of the officers, agents and employees of
the City that are in conformity with the purposes and intent of this Resolution, whether
taken before or after the adoption hereof, are hereby ratified, confirmed and adopted.
SECTION 5: Severability. If any section, paragraph, or provision of this
Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or
unenforceability of such section, paragraph, or provision shall not affect any of the
remaining provisions of this Resolution.
SECTION 6: This Resolution 25-R-16 shall be in full force and effect from
and after its passage and approval in the manner provided by law.
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Project Funding Source Fund Responsible New Funding
2016
Sheridan Road/Chicago Water Main Design and Construction GO Bonds Water Fund 3,770,000$
Emerson Ridge Green Bay Asbury Project GO Bonds Capital Improvement 1,500,000$
Emerson/Ridge/Green Bay Intersection Construction
Engineering-- Phase III GO Bonds Capital Improvement 500,000$
Dewey GO Bonds Capital Improvement 108,000$
Hastings GO Bonds Capital Improvement 125,000$
Alley Paving GO Bonds Special Assessment 250,000$
Central Street Bridge, Phase I Engineering GO Bonds Capital Improvement 90,000$
Dodge Avenue Protected Bike Lane - Howard to Church GO Bonds Capital Improvement 120,000$
ETHS/Church Street Bike Path (Grey to McCormick Bike Path)GO Bonds Capital Improvement 150,000$
Isabella Bridge Phase II Design & Construction GO Bonds Capital Improvement 300,000$
Neighborhood Traffic Calming and Pedestrian Safety GO Bonds Capital Improvement 100,000$
Pavement Marking and Streetlight Improvements GO Bonds Capital Improvement 150,000$
Bike Infrastructure Improvements GO Bonds Capital Improvement 50,000$
Police/Fire Parking Lake Street GO Bonds Capital Improvement 150,000$
Comprehensive Signs Capital Improvement
Safe Route to School GO Bonds Capital Improvement 25,000$
Sidewalk - 50/50 Replacement Program GO Bonds Capital Improvement 150,000$
SNAP Lighting GO Bonds Capital Improvement
Streetlight Purchase GO Bonds Capital Improvement 100,000$
Street Patching various locations GO Bonds Capital Improvement 600,000$
James Park West Parking Lot Renovations GO Bonds Capital Improvement 500,000$
Service Center Yard - parking lot/pads/entrances GO Bonds Capital Improvement 150,000$
Chandler Center Stormwater Improvements GO Bonds Capital Improvement 200,000$
Foster Field Athletic Lighting GO Bonds Capital Improvement 100,000$
Lovelace Park Pond GO Bonds Capital Improvement 100,000$
Mason Park Basketball Courts GO Bonds Capital Improvement 30,000$
Penny Park Renovations GO Bonds Capital Improvement 500,000$
Parks Scorecard & Financial Report GO Bonds Capital Improvement 40,000$
Parks Evaluation GO Bonds Capital Improvement 30,000$
Parks Contingency GO Bonds Capital Improvement 150,000$
Civic Center Security Improvements GO Bonds Capital Improvement 250,000$
Dempster Beach House Window/Entry door replacement GO Bonds Capital Improvement 60,000$
Energy Efficiency Improvements at City Facilities GO Bonds Capital Improvement 50,000$
Facilities Contingency GO Bonds Capital Improvement 200,000$
Fire Station #3 Slope Stabilization GO Bonds Capital Improvement 200,000$
Exhibit A
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Project Funding Source Fund Responsible New Funding
2016
Fleetwood-Jourdain Center HVAC Replacement GO Bonds Capital Improvement 400,000$
Fleetwood-Jourdain Gym Flooring GO Bonds Capital Improvement 75,000$
Greenwood Beach Restroom GO Bonds Capital Improvement 60,000$
James Park Field House Roofing and Siding Replacement GO Bonds Capital Improvement 80,000$
Ladd Arboretum Windmill GO Bonds Capital Improvement 25,000$
Lee Street Beach Restroom GO Bonds Capital Improvement 60,000$
Police Fire Headquarters Retaining Wall Repairs GO Bonds Capital Improvement 50,000$
Robert Crown Center - Design GO Bonds Capital Improvement 1,000,000$
Roof Evaluation of City Buildings GO Bonds Capital Improvement 30,000$
Solar Panel Installation GO Bonds Capital Improvement 40,000$
Gibbs Morrison Site Improvements GO Bonds Capital Improvement 200,000$
Police Body Cameras GO Bonds Capital Improvement 200,000$
TOTAL 13,018,000$
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For City Council meeting of April 11, 2016 Item A8
Resolution 24-R-16: WOW Right-of-Way Agreement for Fiber Network
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Erika Storlie, Deputy City Manager/Administrative Services Director
Dave Stoneback, Director of Public Works
Rajeev Dahal, Senior Project Manager - Traffic and Right of Way
Subject: Resolution 24-R-16, Authorizing a Right-of-Way Agreement with Wide
Open West for the Installation of Dark Fiber Optic Cable
Date: April 5, 2016
Recommended Action:
Staff recommends City Council adoption of Resolution 24-R-16, authorizing the City
Manager to negotiate and execute a Right-of-Way Agreement with Sigecom, LLC, d/b/a
WOW! Internet, Cable and Phone (WOW), 1674 Frontenac Road, Naperville IL for the
construction of a dark fiber communications network in the public right-of-way to be
leased by Verizon Communications.
Summary:
WOW has contracted with Verizon to provide wide area network (WAN) service via fiber
optic cable. WOW is to construct and maintain the fiber network in the City right of way
and Verizon will lease the service from WOW . In order to accomplish this, WOW is
required to have a Right-of-Way agreement from the City.
WOW has partnered with Verizon Wireless to provide enhanced speed and reliability to
Verizon's wireless network in the Chicago area. WOW is providing fiber connections to
existing, traditional Verizon cell sites ("macro cells"), as well as to new generation "small
cells" being deployed throughout the market. WOW fiber will allow Verizon customers to
experience faster data speeds on their wireless devices, as well as greatly enhanced
reliability. The sites are connected with fiber in a redundant loop. In the event of an
accident or emergency that may result in a damaged fiber, the Verizon sites can remain
operational to allow customers to make important calls, etc.
The scope of this project includes running both aerial and underground cables between
multiple locations within the city limits of the City of Evanston. WOW will own and
Memorandum
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maintain the WAN facilities/fiber network for Verizon and Verizon will pay a monthly fee
for usage.
The work includes the installation of approximately 77,000 feet of new underground and
aerial fiber-optic cable. To minimize disturbance and to reduce construction
interference with traffic flow, the majority of the construction will be completed via
directional boring in the parkway. The contractor is required to send out flyers informing
residents of the construction activities and project duration in affected areas. The flyer
shall be circulated with the contractor’s contact information to get feedback on any
concerns to the residents during construction.
WOW is classified as a telecommunications provider under both the Illinois
Telecommunications Act and the City Code’s Telecommunications Infrastructure
Maintenance Fee Section, and accordingly, the City may impose a 1% fee of gross
charges (the “Telecommunications Infrastructure Maintenance Fee”, or “TIM Fee”) upon
WOW for the duration of the ten (10) year agreement in addition to any future
subsequent renewals of the agreement. However, WOW has agreed to provide in-kind
services to the City of Evanston in exchange for waiving this fee for the first 5 years of
the agreement. In years 6-10 of the agreement the City will assess the 1% TIM Fee.
The in-kind service to be provided includes extending dark fiber from the City’s existing
network to two City-owned sites that are currently not on the City’s fiber network. The
installation of dark fiber at the following two sites will be provided by WOW at no cost to
the City:
1. Clark St. Beach, 1811 Sheridan Rd.
2. North Standpipe, 2526 Gross Point Rd.
The City will receive substantial savings from the fiber installation that will expand from
the City’s existing network. Currently, the City is paying monthly fees for this service to
a third party vendor (Comcast) because there is no fiber run to each location. Once the
fiber is run and online, the City will no longer incur monthly fees as the City will own the
fiber strands installed for us by WOW .
Location Current Cost of Service
(site off City network)
Cost after Fiber Installation
(site on City network)
Clark/Dempster St. Beach* 7,162/year $0
North Standpipe 1,296/year* $0
* The internet connection currently comes into Dempster and is wirelessly sent to Clark. Once the WOW
fiber is online the setup will be reversed.
Savings to the City once the fiber is operational will be $8,458 per year, for a total of
$84,580 over the next 10 years.
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Background
In April of 2015 the City signed an agreement with Unite Private Networks (UPN). UPN
constructed a dark fiber network and provided in-kind services to the City by running
additional fiber to support the Gibbs-Morrison Cultural Center, Ecology Center, and
Mason Park Fieldhouse. The terms and in kind services provided in both that and this
agreement are substantively similar. That agreement is online at
http://www.cityofevanston.org/assets/CCAP%204.27.15.pdf
Funding Source:
No City funding is required for this fiber optic cable installation. WOW will be assessed
permit fees to be deposited into Right-of-Way account 2630.52126.
No additional obstruction fees related to the installation of the dark fiber will be
assessed pursuant to all applicable laws including the Illinois Telecommunications Act.
Attachments:
Resolution 24-R-16
Map of Proposed Dark Fiber Network (Exhibit 1)
Draft Right-of-Way Agreement (Exhibit 2)
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4/6/2016
24-R-16
A RESOLUTION
Authorizing the City Manager to Negotiate and Execute a Right-of-Way
Agreement with Sigecom, LLC d/b/a WOW! Internet, Cable and Phone
for the Installation of Dark Fiber Optic Cable
WHEREAS, the City and Sigecom, LLC d/b/a WOW! Internet, Cable and
Phone, an Indiana limited liability company (“WOW ”) desire to enter into a right-of-way
agreement granting WOW the right to install and maintain its fiber optic cable and
related equipment (the “Agreement”) on public property all within the City of Evanston
(the “Agreement Route”); and
WHEREAS, WOW desires a right-of-way agreement for a term of ten (10)
years with the right to renew upon mutual agreement thereafter for the Agreement Route,
more fully detailed in the Agreement Route attached as Exhibit “1”; and
WHEREAS, the Agreement will be for WOW to construct, reconstruct,
operate, maintain, and repair a dark fiber optic system (“the Dark Fiber System”) via the
fiber optic system lines more fully detailed in the Agreement Route attached as Exhibit
“1”; and
WHEREAS, the installation of the dark fiber optic system requires
attachment of cable to existing utility poles and by boring for underground conduits; and
WHEREAS, the City is willing to grant to WOW the aforementioned
Agreement upon the conditions and representations set forth.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
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24-R-16
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SECTION 1: That the City Manager is hereby authorized and directed to
sign, and the City Clerk is hereby authorized and directed to attest, on behalf of the City
of Evanston, an Agreement for the term of ten (10) years with the right to renew upon
mutual agreement thereafter between the City of Evanston and WOW , attached hereto
as Exhibit “2” and incorporated herein by reference, providing for the installation dark
fiber optic cable in the City.
SECTION 2: That the City Manager or his designee is hereby authorized
and directed to negotiate any additional terms and conditions of the Agreement as may
be determined to be in the best interests of the City.
SECTION 3: That WOW shall, at its cost, record a certified copy of this
resolution, including all Exhibits attached hereto, with the Cook County Recorder of
Deeds, before the City may issue any permits related to the construction or installation
of the utility cabinets on the Subject Property.
SECTION 4: That this resolution shall be in full force and effect from and
after the date of its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2016
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24-R-16
~3~
EXHIBIT 1
AGREEMENT ROUTE
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W JUNEWAY TERN HOYNE AVEN GREENVIEW AVEN BOSWORTH AVEN EASTLAKE TERN PAULINA STN HASKINS AVEN ROGERS AVEN PAULINA ST
W JONQUIL TERW JONQUIL TERW JONQUIL TERW HOWARD STW HOWARD STN ASHLAND AVEW JUNEWAY TERMAPLE AVE
BRYANT AVE CHANCELLOR STMILBURN STCAMPUS DR
TECH DRMARCY AVELINCOLN STLINCOLN STBROWN AVE
GREENWOOD STSEWARD STCOLFAX STLAKE STASBURY AVECLARK STLAKE STJUDSON AVESHERMAN PLDEMPSTER STLINCOLNWOOD DR PARK PLCALLAN AVE
FLORENCE AVE
LAKE STMAPLE AVE
FORESTVIEW RD
WESLEY AVE
REESE AVE
MICHIGAN AVEHINMAN AVEMICHIGAN AVEMAPLE AVEFLORENCE AVE
EWING AVEHARRISON STELM AVECOLFAX STPIONEER RD
PRAIRIE AVELYONS STLAWNDALE AVE
GREY AVE
COLFAX STHARTREY AVECOLFAX STLINCOLN STHARRISON STCOLFAX STEWING AVEHARRISON STNOYES STBRUMMEL STCLYDE AVEFOSTER ST LAWNDALE AVEGRANT STCOLFAX STCOLFAX STHARTZELL STPARK PLPARK PLTHAYER STMULFORD STHASTINGS AVECOWPER AVECULVER STMCDANIEL AVELIVINGSTON STTHAYER STJENKS STSTEWART AVEPRAIRIE AVEHARTZELL STCOLFAX STMULFORD STHARTZELL STHURD AVEHARTZELL STNOYES STMONROE STBROWN AVE
LEON PLNOYES STPRATT CTFOSTER STLIBRARY PLSIMPSON STFOWLER AVE
GREY AVE
ASHLAND AVECRAIN STCLEVELAND STOAK AVEGREENLEAF STHARRISON STINGLESIDE PLPIONEER RD
MAPLE AVE NOYES STMULFORD STMARCY AVE HURD AVEHARTREY AVE
EUCLID PARK PL
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PROJECT/HOST/SEGMENTPROJECT/HOST/SEGMENTADDRESSCITY, STATE, ZIP CODECLIENT:DESIGN FIRM:CONSTRUCTION CONTRACTOR:PROJECT DESCRIPTION & NOTES:PROJECT:INTERNAL PROJECT #:DATE:1701 EXECUTIVE DR.WILLOWBROOK, IL 60527PH: (708) 216.9972FAX: (708) 216.9980SHEET:1674 FRONTENAC RDNAPERVILLE, IL 60563´´REVISIONNO.DATE12SCALE:NOT TO SCALELOCATION:SEC XX TXXX RXXXCOUNTY NAMECITY, STATE ZIP CODE,LYONS STHARTREY AVE
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24-R-16
~4~
EXHIBIT 2
AGREEMENT
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AGREEMENT
between
SIGECOM, LLC
an Indiana limited liability company
and
CITY OF EVANSTON
An Illinois municipal corporation
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TABLE OF CONTENTS
1. Recitals.. ..................................................................................................................... 3
2. Installation of Cable.. .................................................................................................. 3
3. Construction and Maintenance. .................................................................................. 4
4. Performance Security. ................................................................................................. 6
5. Insurance. . ................................................................................................................ 7
6. Indemnification. . ...................................................................................................... 9
7. Term. ....................................................................................................................... 10
8. Company’s Installation of City Fibers. .................................................................... 10
9. Default. .................................................................................................................. 11
10. Remedies. ................................................................................................................. 11
11. Removal upon Termination.. .................................................................................... 11
12. Abandonment of Facilities.. ...................................................................................... 11
13. Legal Considerations.. ............................................................................................... 12
14. Notices. .................................................................................................................... 12
15. Assignability.. ........................................................................................................... 12
16. Binding Effect.. ........................................................................................................ 13
17. Severability.. ............................................................................................................. 13
18. Governing Law.. ....................................................................................................... 13
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AGREEMENT FOR USE OF RIGHT OF WAY
THIS AGREEMENT FOR USE OF RIGHT OF WAY (“Agreement”) is made this ___ day
of April, 2015 by and between the City of Evanston, an Illinois municipal corporation (the
“City”) and Sigecom, LLC d/b/a WOW! Internet, Cable and Phone, an Illinois limited liability
company (the “Company”). Hereinafter, the City and the Company shall be referred to as the
“Parties.”
RECITALS
1. The Company has requested permission from City to install fiber optic cable
("Communication Facilities") in the right of way of certain City streets, by attaching said
cable to existing utility poles located in said rights of way, and also by means of
underground installation.
2. The route of the fiber optic cable will be as shown on Exhibit A, attached hereto and
made a part hereof.
3. The City is willing to allow installation of the Company's fiber optic cable upon the City
right of way under the terms and conditions of this Agreement.
4. The City and Company have the authorization to execute this Agreement as an exercise
of the City’s home rule authority and the Company’s corporate authority.
5. The City Council enacted Resolution 24-R-16 on April 11, 2016 to authorize the City
Manager to negotiate and execute this Agreement.
6. The purposes, powers, rights, objectives, and responsibilities of the City and Company
under this Agreement are fully set forth herein.
NOW, THEREFORE, in consideration of the promises of each of the parties to the
other and the covenants contained herein, and other good and valuable consideration, the
receipt and sufficiency of which is hereby acknowledged, they agree as follows:
1. Recitals. The recitals are a material part of this Agreement and are incorporated herein
by reference.
2. Installation of Cable. The City hereby grants to the Company the right to install and
maintain its fiber optic cable and related equipment (the "System") in the right of way of
the City along the route described in Exhibit A, subject to the terms of this Agreement.
The City Engineer shall have the authority to approve minor deviations of the route
upon written application of the Company. This grant shall not be considered permission
to provide local telecommunications in the City of Evanston, and the City reserves any
and all rights it has under law to require a franchise for such services to properties
located with the City.
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The Company understands and acknowledges that the Company shall obtain all permits
that are required for the installation of the System. In exchange for the Company’s
installation of City fiber as described in Section 7, the City shall waive the ongoing
Municipal Telecommunications Infrastructure Maintenance Fee of 1% for the initial
five (5) years of the agreement for the installation and maintenance of the System within
the City Right of Way (ROW). The Company acknowledges and agrees that upon the
expiration of five (5) years after the execution of this Agreement, the Company shall pay
all Municipal Telecommunications Infrastructure Maintenance Fees as required under
City Code Title 3, Chapter 26, “Telecommunications Infrastructure Maintenance Fees.”
The Company shall be responsible for obtaining, at its own cost and expense, all
permits, licenses, or other forms of approval or authorization necessary to construct,
operate, maintain, upgrade, rebuild or repair the System. This responsibility includes,
but is not limited to the following: pavement degradation costs, parking meter
reservation fees, and any other applicable fees.
3. Construction and Maintenance.
A. Prior to installation of any cable in the City right of way, the Company shall
submit plans and specifications for the installation to the City Engineer. The
cable shall be installed in a reasonable manner as approved by the City Engineer.
The plans and specifications shall be provided by the Company to the City not
less than thirty (30) days prior to the commencement of work. The City
Engineer shall specify the portion of the right-of-way upon which the System
may be placed, used and constructed. Communication facilities within the City
rights-of-way shall be constructed, operated, and maintained in conformity with
the provisions of 83 Ill. Adm. Code Part 305 (formerly General Order 160 of
the Illinois Commerce Commission) entitled "Rules for Construction of Electric
Power and Communication be submitted to the City Engineer for approval
prior to the work being completed. As-built drawings shall be supplied to the
City Engineer within 90 days of completion of the permitted work. The As-built
drawings shall specifically identify where the locations of the actual facilities
deviate from the locations approved in the permit. Additionally, the As-built
drawings shall be submitted to the City in an electronic version that is GIS-
compatible.
B. A permit for work in the City right-of-way shall be obtained before any work is
commenced. The Company shall provide any necessary or required traffic
control at its expense. No material shall be stored on the right of way without
the prior written approval of the City Engineer. When such storage is permitted,
all pipe, conduit, wire, poles, cross arms, or other materials shall be distributed
along the right-of-way prior to and during installation in a manner to minimize
hazards to the public or an obstacle to right of way maintenance or damage to
the right-of-way and other property.
C. The System hereafter installed shall be so placed and all work in connection
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with such installation shall be so performed as not to interfere with ordinary
travel on the right of way of the City unless specifically authorized by the City
Engineer, or with any water, gas or sewer pipes or other utility conduits or cable
television conduits or wires then in place, or hereafter placed. Company, after
doing any excavating, shall leave the surface of the ground in the same condition
as existed prior to such excavation. All sidewalks, parkways or pavements,
including driveway approaches, disturbed by said Company shall be restored by
it, and the surface to be restored shall be with the same type of material as that
existing prior to its being disturbed unless otherwise specified by the City
Engineer. In the event that any right-of-way, real property, or fixed
improvement thereon shall become uneven, unsettled, damaged, or otherwise
require restoration, repair or replacement because of such disturbance or
damage of the Company, then the Company shall promptly, but in no event
longer than fourteen (14) days after receipt of notice from the City, and at the
Company's sole cost and expense, restore as nearly as practicable to their former
condition said property or improvement which was disturbed or damaged.
Should adverse weather conditions cause delay in completing the work, the
Company shall promptly notify the City immediately upon onset of the delay.
Thereafter, the City Engineer, in his sole discretion, may direct temporary
repairs be made to remain in place until the weather allows permanent repairs to
be installed and the Company shall promptly install said temporary repairs or
extend such time for work completion to a date certain. The date extension shall
take into account the weather conditions and other factors affecting the work.
The Company shall complete the work on or before the date certain. Any such
restoration of the City's right of-way by the Company shall be made in
accordance with such materials and specification as may from time to time, be
then provided for the ordinance or regulation of the City and to the satisfaction
of the City Engineer. The Company shall notify the City when the work is
completed. If the Company fails to restore the property in accordance with the
above, then the City may, if it so desires, contract with a third party for such
restoration or utilize its own work forces to restore such property. The
Company shall pay the reasonable cost incurred by the City for such restoration
within twenty-one (2l) days after the receipt of a written bill for such cost.
D. The City shall have no obligation to mark the location of Company's facilities.
Company acknowledges that it has the opportunity to become a member of the
statewide "One Call" Utility Location system (JULIE), and that the Company
agrees that it will become a member as a requirement of this Agreement and
that such a system is designed to alert Company to planned work in the right of
way, so that Company can mark the location of its facilities to avoid damage.
The City shall have no obligation to alert Company to proposed work by itself
or others, other than as a participating member of the JULIE system.
E. Construction operations on rights-of-way may, at the discretion of the City, be
required to be discontinued when such operations would create hazards to
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traffic or the public health, safety, and welfare. Such operations may also be
required to be discontinued or restricted when conditions are such that
construction would result in extensive damage to the right of way or other
property.
F. Within one hundred eighty (180) days following written notice from the City,
the Company shall at its own expense, protect, support, temporarily or
permanently disconnect, remove, relocate, change or alter the position of any
System facilities within the rights of way whenever the corporate authorities
have determined that such removal, relocation, change or alteration, is
reasonably necessary for the construction, repair, maintenance or installation of
any City improvement in or upon, or the operations of the City in or upon, the
rights of way. Within thirty (30) days following written notice from the City, the
Company shall, at its own expense, remove from the rights of way all or any
part of any unauthorized facility or related appurtenances that Company owns,
controls, or maintains within the rights of way. A facility is unauthorized and
subject to removal in the following circumstances:
1) Upon expiration or termination of the permittee’s license or franchise,
unless otherwise permitted by applicable law;
2) If the facility was constructed or installed without the prior grant of a
license or franchise, if required;
3) If the facility was constructed or installed without prior issuance of a
required permit; or
4) If the facility was constructed or installed at a location not permitted by
the permittee's license or franchise.
The City retains the right and privilege to cut or move any facilities located
within the rights of way of the City, as the City may determine to be necessary,
appropriate or useful in response to any public health or safety emergency. If
circumstances permit, the municipality shall attempt to notify the Company, if
known, prior to cutting or removing a facility and shall notify the Company, if
known, after cutting or removing a facility.
G. Except as provided in the following Section, the Company shall not spray, inject
or pour any chemicals on or near any trees, shrubs or vegetation in the City for
any purpose, including the control of growth, insects or disease.
H. The Company shall annually provide one or more contact persons who can act
on its behalf in connection with emergencies involving the Company's facilities
in the right of way and a 24-hour telephone number for such persons.
4. Performance Security. Prior to issuance of any permits, the Company shall provide to
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the City a surety bond in the amount of seventy-five thousand dollars ($75,000.00). The
surety bond shall be maintained at the seventy-five thousand dollar level throughout the
term of the fiber construction. The surety bond shall be available to the City to satisfy
all claims, liens or other amounts due the City from the Company which arise by reason
of work by the Company, to satisfy and actual damages arising out of a breach of this
franchise agreement, and to satisfy any assessments under this agreement.
If the surety bond is drawn upon by the City in accordance with the procedures in this
agreement, the Company shall cause the surety bond to be reissued in the full amount
required no later than the later of thirty (30) days after the last withdrawal. Failure to
reissue the surety bond shall be deemed a material breach of the permit.
Nothing in this Agreement shall be deemed a waiver of the normal permit and bonding
requirements generally applicable to persons performing work in the City's right of way
except the waivers provided for in Section 2 of this Agreement.
The surety bond will be partially released in the amount of ninety percent (90%) of the
original amount upon satisfactory completion of the work as described in Exhibit A.
The remaining ten percent (10%) of the surety bond shall remain one year after
completion of project.
5. Insurance. The Company shall, at its own expense, secure and maintain in effect
throughout the duration of this contract, insurance against claims for injuries to persons
or damages to property which may arise from or in connection with the performance of
the work hereunder by the Company, its agents, representatives, employees or
subcontractors. Company acknowledges and agrees that if it fails to comply with all
requirements of this Section 5, the City may void the Agreement after a cure period of
thirty (30) days.
The Company must give to the City Certificates of Insurance identifying the City to be
an Additional Insured for all work done pursuant to this Agreement before City staff
recommends award of the contract to City Council. Any limitations or modifications
on the Certificate(s) of Insurance issued to the City in compliance with this Section that
conflict with the provisions of Section 5 shall have no force and effect.
The Company shall give the City a certified copy(ies) of the insurance policy(ies)
evidencing the amounts set forth in this Section, and copies of the Additional Insured
endorsement to such policy(ies) which name the City as an Additional Insured for all
work done pursuant to this Agreement before Company does any work pursuant to this
Agreement. Company’s Certificate of Insurance shall contain a provision that the
coverage afforded under the policy(s) will not be canceled or reduced without thirty (30)
days prior written notice (hand delivered or registered mail) to the City. Company shall
promptly forward new certificate(s) of insurance evidencing the coverage(s) required
herein upon renewal of the subject policies, if applicable.
The policies and the Additional Insured endorsement must be delivered to the City
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within two (2) weeks of the request. All insurance policies shall be written with
insurance companies licensed or authorized to do business in the State of Illinois and
having a rating of not less than A-VVII according to the A.M. Best Company. Should
any of the insurance policies be canceled before the expiration date, the issuing
company will mail thirty (30) days written notice to the City. The Company shall
require and verify that all subcontractors maintain insurance meeting all of the
requirements stated herein.
Any deductibles or self-insured retentions must be declared to and approved by the
City. At the option of the City, either the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects the City, its officers, officials,
employees and volunteers; or the Company shall provide a financial guarantee
satisfactory to the City guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
Contractor shall carry and maintain at its own cost with such companies as are
reasonably acceptable to the City all necessary liability insurance (which shall include as
a minimum the requirements set forth below) during the term of this Agreement, for
damages caused or contributed to by Company, and insuring Company against claims
which may arise out of or result from Company’s performance or failure to perform the
services hereunder:
A. Commercial general liability insurance, including premises operations,
explosion, collapse, and underground hazard (commonly referred to as "X,"
"C," and "U" coverages) and products-completed operations coverage with
limits not less than:
1) Three million dollars ($3,000,000) for bodily injury or death to each
person;
2) Three million dollars ($3,000,000) for property damage resulting
from any one accident; and
3) Five million dollars ($5,000,000) for all other types of liability;
B. Automobile liability for owned, non-owned and hired vehicles with a combined
single limit of one million dollars ($1,000,000) for personal injury and property
damage for each accident;
C. Worker's compensation with statutory limits; and
D. Employer's liability insurance with limits of not less than five hundred thousand
dollars ($500,000) per employee and per accident.
E. The Parties agree that the insurance requirements in this Section can be met
through a combination of primary and excess or umbrella policies.
Company understands that the acceptance of Certificates of Insurance, policies, and any
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other documents by the City in no way releases the Company and its subcontractors
from the requirements set forth herein.
Company expressly agrees to waive its rights, benefits and entitlements under the
“Other Insurance” clause of its commercial general liability insurance policy as respects
the City. In the event Company fails to purchase or procure insurance as required
above, the parties expressly agree that Company shall be in default under this
Agreement, and that the City may recover all losses, attorney’s fees and costs expended
in pursuing a remedy, or reimbursement, at law or in equity, against Company.
6. Indemnification. The Company shall defend, indemnify, and hold harmless the City
and its officers, elected and appointed officials, agents, and employees from any and all
liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings
of any kind or nature, including but not limited to costs, and fees, including attorney’s
fees, judgments or settlements, resulting from or arising out of any negligent or willful
act or omission on the part of the Company or Company’s subcontractors, employees,
agents or subcontractors during the performance of this Agreement. Such
indemnification shall not be limited by reason of the enumeration of any insurance
coverage herein provided. This provision shall survive completion, expiration, or
termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its officers,
agents, or employees, from defending through the selection and use of their own agents,
attorneys, and experts, any claims, actions or suits brought forth against them. The
Company shall be liable for the costs, fees, and expenses incurred in the defense of any
such claims, actions, or suits. Nothing herein shall be construed as a limitation or
waiver of defenses available to the City and employees and agents, including but not
limited to the Illinois Local Governmental and Governmental Employees Tort
Immunity Act, 745 ILCS 10/1-101 et seq.
At the City Corporation Counsel’s option, Company must defend all suits brought upon
all such losses and must pay all costs and expenses incidental to them, but the City has
the right, at its option, to participate, at its own cost, in the defense of any suit, without
relieving Company of any of its obligations under this Agreement. Any settlement of
any claim or suit related to this project by Company must be made only with the prior
written consent of the City Corporation Counsel, if the settlement requires any action
on the part of the City.
To the extent permissible by law, Company waives any limits to the amount of its
obligations to indemnify, defend, or contribute to any sums due under any losses,
including any claim by any employee of the Company that may be subject to the Illinois
Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial
decision. The City, however, does not waive any limitations it may have on its liability
under the Illinois Workers Compensation Act, the Illinois Pension Code or any other
statute.
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The Company shall be responsible for any losses and costs to repair or remedy work
performed under this Agreement resulting from or arising out of any act or omission,
neglect, or misconduct in the performance of its work or subcontractors’ work.
Acceptance of the work by the City will not relieve the Company of the responsibility
for subsequent correction of any such error, omission and/or negligent acts or of its
liability for loss or damage resulting therefrom.
All provisions of this Section 6 shall survive completion, expiration, or termination of
this Agreement.
7. Term. The term of this Agreement shall be for a period of ten (10) years from and after
the date first set forth above, unless terminated earlier in accordance with Section 10.
This Agreement can be extended upon mutual agreement of City and Company within
60 days prior to the expiration of any term.
8. Company’s Installation of City Fibers. The Company agrees to provide twelve (12)
single mode fiber strands as new fiber extensions from the city’s existing fiber backbone
to each of the two locations listed below for the exclusive use of the City at all times
(“City Fibers”) at no cost to the City. Each location’s fiber run will include locater wire
for easy identification and depth measurement. The two locations to be provided with
City Fibers are as follows:
A. Clark Street Beach, 1811 Sheridan Road, Evanston, IL;
B. North Standpipe, 2526 Gross Point Road, Evanston, IL; and
Company agrees to include splicing and fiber termination, including resources to assist
in the identification of which spare strands from the City’s existing network can be
spliced into the new fiber extensions. Company shall ensure City Fibers are properly
working prior to transfer to the City. A citywide map showing the as-built locations of
the City Fibers shall be provided to the City Engineer showing all facilities including
hand holes that are located within the City right-of-way.
Legal title to the twelve (12) City Fibers at each location shall be held by the City.
Legal title to all property of the City shall remain with the City, and nothing herein shall
be deemed to relinquish City’s right, title, interest or control of such property, including
public rights of way.
Company shall provide the City with a one (1) year warranty against the City Fiber’s
unacceptable signal loss once the City Fibers have been integrated or spliced into the
City’s fiber network.
Company agrees to install the City Fibers by November 15, 2016. If the Company fails
to install City Fibers by November 15, 2016, Company agrees to pay the City five
percent (5%) of monthly gross revenues until installation of the City Fibers is finalized.
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Company acknowledges and agrees that the aforementioned payment shall not be
deemed to be in the nature of a tax, and shall be in addition to any and all taxes of
general applicability and other fees and charges which do not fall within the definition
of a franchise fee under 47 U.S.C. § 542.
9. Default. Failure or unreasonable delay by any party to perform any term or provision
of this Agreement for a period of ten (10) days after written notice thereof from
another party shall constitute a default under this Agreement. If the default is of a
nature which is not capable of being cured within sixty (60) days, the cure shall be
commenced within such period, and diligently pursued to completion. The notice shall
specify the nature of the alleged default and the manner in which the default may be
satisfactorily cured. In the event of a default hereunder by any party, each non-
defaulting party shall be entitled to all remedies at both law and in equity.
10. Remedies. Any material violation by the Company, its contractors, or its successors of
the material provisions of this Agreement, shall be cause for the termination of this
Agreement and all rights hereunder, provided again that the City shall first notify the
Company in writing, the condition or act on which the violation is charged, and the
Company shall have sixty (60) days within which to remedy such condition or act, and
provided further, that should the immediate remedy thereof be out of the control of the
Company, the company shall have a reasonable time thereafter to make said correction.
11. Removal upon Termination. Upon termination of the privileges herein granted, by lapse
of time or otherwise, if ordered by the City Engineer, the Company without cost or
expense to the City, shall remove the System herein authorized and restore the public
way to as good a condition as existed prior to such installation and to the reasonable
satisfaction of the City Engineer. In the event of the failure, neglect or refusal of said
Company to remove the System, the City shall have the choice of either performing said
work and charging the cost thereof to the Company or determining that said work shall
be performed by a contractor, and billing the Company for the costs of said contract.
The cost incurred by the City in such system removal shall be properly paid by the
Company within twenty-one (21) days after a bill for costs is deposited in the mail or
presented to the Company, or the City may proceed against the surety bond of the
Company or pursue any other remedies provided by law.
12. Abandonment of Facilities. Upon abandonment of a facility within the rights-of way of
the City, the Company shall notify the City within ninety (90) days. Following receipt of
such notice the City may direct the Company to remove all or any portion of the facility
if the City Engineer determines that such removal will be in the best interest of the
public health, safety and welfare. In the event that the City does not direct the Company
to remove it, by giving notice of abandonment to the City, the Company shall be
deemed to consent to the acquisition, alteration or removal of all or any portion of the
facility by the City or another utility or person. In the event that the City or another
utility or person acquires the Company’s facilities after the abandonment notification is
sent, the Company will have no further costs associated with removal or alteration of
the facilities.
237 of 385
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13. Legal Considerations. The parties recognize, acknowledge and hereby preserve their
respective rights pursuant to the Federal 1996 Telecommunications Act and the Illinois
Simplified Municipal Telecommunications Tax Act (35 ILCS 636/5-1 et. seq.).
Regulations, legal interpretations of the same, and execution of this Agreement is not a
waiver of any rights or obligations thereunder. The parties additionally acknowledge
that if and when the Company begins to furnish dial-tone services originating within the
City of Evanston the Company will be subject to any 91l surcharge which is currently in
effect or which may hereinafter be amended, which is generally applicable to other
telecommunications service providers with this jurisdiction. The Company shall notify
the City, in writing, at least sixty (60) days prior to providing any such
telecommunications services.
14. Notices. Any notice herein provided to be given shall be deemed properly served if
delivered in writing personally or mailed by registered or certified US Postal Service
Mail, postage prepaid, return receipt requested to the City in care of the:
If to the City: City of Evanston
Attn: City Engineer
2100 Ridge Avenue
Evanston, IL 60201
With a copy to: City of Evanston
Attn: Corporation Counsel
2100 Ridge Avenue, Suite 4400
Evanston, IL 60201
Fax: (847) 448-8093
If to the Company: Wide Open West Illinois, LLC
Attn: Business Manager
1674 Frontenac Road
Naperville, IL 60563
or to such other persons or addresses as either party may from time to time designate.
15. Assignability. The Parties agree that this Agreement and the rights granted hereunder
shall inure to the benefit of Company, its successors, and agents. The Company shall
not voluntarily, or by operation of law, assign, lease, sublease, or otherwise transfer or
encumber all or any part of Company’s interest in this Agreement or in the Premises to
any other governmental agency, individual, partnership, joint venture, corporation, land
trust, or other entity without prior written consent of the City, provided, however, that
the Company may assign or transfer the Company’s interest in this Agreement to a
person controlling, controlled by or under common control with the Company (an
“Affiliate”) upon notice to, but without the City’s prior consent; further, provided, that
the Affiliate shall assume and agree to be bound by the terms and conditions of the
Agreement and further that such assignment or transfer to an Affiliate shall not release
238 of 385
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the Company from its obligations hereunder without a separate written release by the
City.
Company shall notify the City in writing not less than sixty (60) days prior to any
proposed assignment or transfer of interest in this Agreement. Company shall identify
the name and address of the proposed assignee/transferee and deliver to the City
original or certified copies of the proposed assignment, a recital of assignee’s personal
and financial ability to comply with all the terms and conditions of this Agreement and
any other information or documentation requested by the City. The City shall not
unreasonably withhold the consent to assignment or transfer.
Any attempted assignment or transfer of any type not in compliance with these sections
shall be void and without force and effect.
16. Binding Effect. This Agreement shall be binding on the parties, their successors, heirs
and assigns.
17. Severability. If any provision of this Agreement is invalid for any reason, such
invalidation shall not affect any provision of this Agreement which can be given effect
without the invalid prevision; and, to this end, the provisions of this Agreement are to
be severable.
18. Governing Law. The Parties agree that this Agreement shall be governed by and
interpreted in accordance with the laws of the State of Illinois and that venue for any
disputes shall be Cook County, Illinois.
CITY OF EVANSTON SIGECOM, LLC d/b/a WOW! INTERNET,
CABLE, AND PHONE
By: ________________________ By: ________________________
Its: ________________________ Its: ________________________
Attest: ______________________ Attest: ______________________
Its: _________________________ Its: _________________________
239 of 385
14
EXHIBIT A
RIGHT-OF-WAY FIBER OPTIC ROUTE
240 of 385
W JUNEWAY TERN HOYNE AVEN GREENVIEW AVEN BOSWORTH AVEN EASTLAKE TERN PAULINA STN HASKINS AVEN ROGERS AVEN PAULINA ST
W JONQUIL TERW JONQUIL TERW JONQUIL TERW HOWARD STW HOWARD STN ASHLAND AVEW JUNEWAY TERMAPLE AVE
BRYANT AVE CHANCELLOR STMILBURN STCAMPUS DR
TECH DRMARCY AVELINCOLN STLINCOLN STBROWN AVE
GREENWOOD STSEWARD STCOLFAX STLAKE STASBURY AVECLARK STLAKE STJUDSON AVESHERMAN PLDEMPSTER STLINCOLNWOOD DR PARK PLCALLAN AVE
FLORENCE AVE
LAKE STMAPLE AVE
FORESTVIEW RD
WESLEY AVE
REESE AVE
MICHIGAN AVEHINMAN AVEMICHIGAN AVEMAPLE AVEFLORENCE AVE
EWING AVEHARRISON STELM AVECOLFAX STPIONEER RD
PRAIRIE AVELYONS STLAWNDALE AVE
GREY AVE
COLFAX STHARTREY AVECOLFAX STLINCOLN STHARRISON STCOLFAX STEWING AVEHARRISON STNOYES STBRUMMEL STCLYDE AVEFOSTER ST LAWNDALE AVEGRANT STCOLFAX STCOLFAX STHARTZELL STPARK PLPARK PLTHAYER STMULFORD STHASTINGS AVECOWPER AVECULVER STMCDANIEL AVELIVINGSTON STTHAYER STJENKS STSTEWART AVEPRAIRIE AVEHARTZELL STCOLFAX STMULFORD STHARTZELL STHURD AVEHARTZELL STNOYES STMONROE STBROWN AVE
LEON PLNOYES STPRATT CTFOSTER STLIBRARY PLSIMPSON STFOWLER AVE
GREY AVE
ASHLAND AVECRAIN STCLEVELAND STOAK AVEGREENLEAF STHARRISON STINGLESIDE PLPIONEER RD
MAPLE AVE NOYES STMULFORD STMARCY AVE HURD AVEHARTREY AVE
EUCLID PARK PL
HAMILTON STLAKE SHORE BLVD CLINTON PLBRUMMEL STPAYNE STLYONS STGRANT STWESLEY AVE PAYNE STLEE STGREY AVEPARK PLPARK PLNOYES STPRINCETON AVEPAYNE STPAYNE STGRANT STHAVEN STHASTINGS AVE
JUDSON AVECOWPER AVEGREENLEAF STGARNETT PLGRANT STCHURCH STGRANT STKEDZIE STTHAYER STOAK AVE
AUSTIN STKIRK STHULL TERNOYES STJUDSON AVEWASHINGTON STDEWEY AVEMADISON STMONROE STMONROE STBROWN AVE
DEWEY AVE
MULFORD STMULFORD STHARVARD TERCASE STREBA PLDARROW AVE POPLAR AVEKEENEY STSEWARD STSEWARD STSEWARD STSEWARD STKEENEY STGREY AVE
WESLEY AVE
BROWN AVE
SEWARD STSHERIDAN RDRIDGEWAY AVE
BRUMMEL STBRUMMEL STBRUMMEL STCLEVELAND STCALLAN AVESOUTH BLVDGREY AVE
WARREN STSOUTH BLVDBRUMMEL STDOBSON STBARTON AVEDOBSON STDOBSON STDOBSON STELMWOOD AVE
GREY AVE
WESLEY AVEAUSTIN STBARTON AVE DAVIS STDEWEY AVE
CASE STNOYES STKEENEY STWESLEY AVE
JACKSON AVE
GREY AVE CENTRAL STGREENWOOD STHARTREY AVEPITNER AVEFOWLER AVE
HINMAN AVEGREENWOOD STELMWOOD AVE
ASHLAND AVE
ROSALIE STJUDSON AVEWILDER STBURNHAM PLSHERMAN AVEDEWEY AVECRAIN STHINMAN AVE
PITNER AVE
HAMILTON STCRAIN STWESLEY AVEGREENLEAF STFOWLER AVEMCDANIEL AVE
HULL TERDOBSON STRIDGEWAY AVEHINMAN AVESEWARD STNATHANIEL PLSHERIDAN PLLEE STMAPLE AVE
FLORENCE AVELEE STDARROW AVELEE STBROWN AVE
MICHIGAN AVELEE STBRADLEY PLRIDGE CT
ELMWOOD AVE
ASHLAND AVE
SHERMAN AVE
MICHIGAN AVEDAVIS STFOWLER AVEDAVIS STMADISON PLWASHINGTON STELMWOOD AVE
WESLEY AVE
CHURCH STBENSON AVE
HINMAN AVEDOBSON STDARROW AVE
OAK AVEDAVIS STTOWER CIRTRIPP AVEPAYNE ST3RD STHARDING AVETRUMBULL AVEDUPEE PL
3RD ST4TH STMAPLE AVEBROADWAY AVE
10TH ST
GREGORY AVECRESCENT PL9TH ST WOOD CTKEYSTONE AVEKARLOV AVEKEDVALE AVE PRAIRIE AVECATALPA PLPRAIRIE AVEPARK AVEPARK AVE13TH STGREGORY AVEPRAIRIE AVEMAPLE AVEMAPLE AVE13TH ST14TH STGREGORY AVE14TH ST 15TH STMAPLE AVEMAPLE AVE16TH ST16TH ST 16TH ST17TH STALPINE LNCOLFAX STCOLFAX STCOLFAX STEMERSON ST15TH STGREGORY AVEWOODBINE AVE
15TH STLAWNDALE ST
WESLEY AVE
GAFFIELD PLBENNETT AVEPAYNE STPAYNE STGARRETT PLWESLEY AVESIMPSON STASHLAND AVE
DEWEY AVE
PITNER AVE
ELINOR PLDAVIS STBRUMMEL STCAMPUS DREWING AVEGROVE STGROVE STGROVE STEWING AVE
JENKS STHAMLIN STWOODLAND RDDARROW AVEFOSTER STGROVE STDEWEY AVELAKE STDARROW AVELAKE STMAPLE AVELAKE STELMWOOD AVE
JU
D
S
O
N
A
V
E
ASHLAND AVE
MADISON STWESLEY AVE DEWEY AVEBROWN AVEJUDSON AVEBRYANT AVE
ASBURY AVE
DEWEY AVE
RIDGE TERHARRISON STORRINGTON AVE
JUDSON AVELINCOLN STLINCOLN STASHLAND AVE
COLFAX STCOLFAX STGRANT STDARTMOUTH STGRANT STLYONS STNOYES STDODGE AVE
HINM
A
N
A
V
E
LELAND AVE
CLARK STSHERMAN AVEHARTREY AVE
OR
R
I
N
G
T
O
N
A
V
E
FOSTER STMADISON STTRIPP AVEFOSTER STFOSTER STCENTRAL PARK AVESAINT LOUIS AVECENTRAL PARK AVEKEENEY STKEYSTONE AVEEMERSON STKARLOV AVEEMERSON STEMERSON STEMERSON STTRIPP AVEKIMBALL AVECHRISTIANA AVECENTRAL PARK AVECLEVELAND STDRAKE AVE GROVE STGREGORY AVEHARDING AVESPRINGFIELD AVEEMERSON STEMERSON STEMERSON STMANOR CTDRAKE AVELYONS STLINCOLNWOOD DRLYONS STEWING AVELYONS STLYONS STSPRINGFIELD AVELYONS STHARDING AVELYONS STLYONS STBENNETT AVEDRAKE AVERIDGEWAY AVESPRINGFIELD AVECHRISTIANA AVEKIMBALL AVETRUMBULL AVESAINT LOUIS AVECENTRAL PARK AVE GRANT STBENNETT AVEGREENWOOD STEWING AVEGREENWOOD STFORESTVIEW RDGREENWOOD STLINCOLNWOOD DRGREENWOOD STCENTRAL PARK AVEGREENLEAF STTRUMBULL AVEGREENLEAF STSAINT LOUIS AVEGREENLEAF STDRAKE AVECENTRAL PARK AVECHRISTIANA AVEMADISON STKIMBALL AVEMADISON STCENTRAL PARK AVEMADISON STPAYNE STBENNETT AVECRAIN STCRAIN STCRAIN STCRAIN STCRAIN STGREENLEAF STKIMBALL AVECHRISTIANA AVELEE STLEE STTRUMBULL AVELEE STSAINT LOUIS AVELEE STDRAKE AVELEE STCENTRAL PARK AVE SALEM LNFOSTER STKARLOV AVEARCADIA STARCADIA STBENNETT AVEDAVIS STDAVIS STDAVIS STDAVIS STLEE STFOSTER STFOSTER STGROVE STBENNETT AVELAKE STEWING AVELAKE STFORESTVIEW RDLAKE STLAKE ST5TH ST
4TH STFOSTER STFOSTER STFOSTER STFOSTER STLINCOLNWOOD DREMERSON STDRAKE AVEEMERSON STEMERSON STEMERSON STKEDVALE AVE KEDVALE AVETRIPP AVELYONS STLYONS STKEYSTONE AVE GREELEY AVEPRINCETON AVEKEYSTONE AVE
4TH STGRANT STKARLOV AVE KEDVALE AVE THAYER STTHAYER STKEDVALE AVE PROSPECT AVECOLFAX STWELLINGTON CTBENNETT AVELINCOLN STKEDVALE AVESKOKIANA TERMAPLE AVEKARLOV AVE PARK AVEMONTICELLO PLASHLAND AVE
LINCOLN STLINCOLN STJACKSON AVE
COLFAX STLEONARD PLPAYNE STLINCOLNWOOD DR
ASBURY AVE
SIMPSON STCAMPUS DRFOSTER STSALEM LNASHLAND AVE
DARROW AVE
LAUREL AVELEMAR AVE LAWNDALE AVELYONS STMCDANIEL AVE
BROWN AVE
HOVLAND CT
GREY AVE
LAWNDALE AVEHAMLIN AVEAVERS AVEEWING AVEOAK AVE
MCDANIEL AVEEWING AVEFORESTVIEW RD
CRAIN STTRUMBULL AVESAINT LOUIS AVEDRAKE AVECENTRAL PARK AVEPITNER AVE
N PAULINA STWASHINGTON STMADISON STSOUTH BLVDBARTON AVE
SOUTH BLVDSOUTH BLVDHINMAN AVEMICHIGAN AVEAUSTIN STKIRK STN MARSHFIELD AVE MAPLE AVEPRAIRIE AVEUNIVERSITY PLCLARK STCLARK STCRAIN STGROVE STSANDY LNKEYSTONE AVE SIMPSON STLEE STHINMAN AVEN WINCHESTER AVEN EASTLAKE TERMADISON STTECH DRPRAIRIE AVEOAK CIRSHERMAN AVE
SHERIDAN SQEVANSTONOAKTON STMAIN STDEMPSTER STDEMPSTER STMAIN STMAIN STGROSS POINT RDCROWFORD AVECENTRAL STCENTRAL STCENTRAL STRIDGE
A
V
E
PROJECT/HOST/SEGMENTPROJECT/HOST/SEGMENTADDRESSCITY, STATE, ZIP CODECLIENT:DESIGN FIRM:CONSTRUCTION CONTRACTOR:PROJECT DESCRIPTION & NOTES:PROJECT:INTERNAL PROJECT #:DATE:1701 EXECUTIVE DR.WILLOWBROOK, IL 60527PH: (708) 216.9972FAX: (708) 216.9980SHEET:1674 FRONTENAC RDNAPERVILLE, IL 60563´´REVISIONNO.DATE12SCALE:NOT TO SCALELOCATION:SEC XX TXXX RXXXCOUNTY NAMECITY, STATE ZIP CODE,LYONS STHARTREY AVE
241 of 385
For the City Council Meeting of May 10, 2010 Item #
For City Council Meeting of April 11, 2016 Item A9
Ordinance 38-O-16: 4-Way Stop at Ashland Avenue and Grove Street
For Introduction and Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Rajeev Dahal, Senior Project Manager - Transportation
Subject: Ordinance 38-O-16 Amending the City Code to Establish a 4-Way Stop
Control at the Intersection of Ashland Avenue and Grove Street
Date: March 22, 2016
Recommended Action:
Staff recommends adoption of Ordinance 38-O-16 amending Section 10-11-5(D),
Schedule V(D) of the City Code to establish a 4-Way Stop Control at the intersection of
Ashland Avenue and Grey Street. The 2nd ward Alderman has requested suspension
of the rules to allow Introduction and Action at the same meeting.
Funding Source:
Funding will be through the General Fund-Traffic Control Supplies (100.40.4520.65115),
with a budget of $40,000 for FY 2016.
Summary:
The Capital Planning & Engineering Bureau received a petition from residents
requesting all-way stop signs on Ashland Avenue and Grove Street be installed through
the Neighborhood Traffic Management Program. The residents have expressed
concerns regarding the safety of school children and wish to calm traffic. School
children use the intersection on their way to and back from Dewey School. Staff has
observed over 90 students and adults crossings at the intersection during the school
dismissal hour. The installation of all-way stop signs would provide gaps in traffic and
allow children and other pedestrians to cross the street in a safer manner.
Attachment:
Ordinance 38-O-16
Memorandum
242 of 385
3/18/2016
38-O-16
AN ORDINANCE
Amending Section 10-11-5(D), Schedule V(D)
of the Evanston City Code, “Four-Way Stops”
(Four-Way Stop at Ashland Avenue and Grove Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Section 10-11-5(D), Schedule V(D), “Four-Way Stops” of
the Evanston City Code of 2012, as amended, is hereby further amended by adding
the following:
N. & S. and E. & W. traffic at Ashland Avenue and Grove Street
SECTION 2: The findings and recitals contained herein are declared
to be prima facie evidence of the law of the City and shall be received in evidence
as provided by the Illinois Complied Statues and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 5: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this ordinance that can
be given effect without the invalid application or provision, and each invalid provision
or invalid application of this ordinance is severable.
243 of 385
~2~
Introduced:_________________, 2016
Adopted:___________________, 2016
Approved:
__________________________, 2016
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene
City Clerk
Approved as to form:
______________________________
Grant Farrar
Corporation Counsel
38-O-16
244 of 385
For City Council Meeting of April 11, 2016 Item A10
Ordinance 40-O-16: Evanston Resident Only Parking in District E-2
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Erika Storlie, Deputy City Manager/Director of Administrative Services
Rickey A. Voss, Parking/Revenue Manager
Subject: Ordinance 40-O-16 amend Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 22: Evanston Resident Only Parking
Date: March 11, 2016
Recommended Action:
The Transportation/Parking Committee and staff recommend that the City Council adopt
Ordinance 40-O-16 amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic
Schedules, Section 22: Evanston Resident Only Parking District subsection (B) District
E-2 boundaries to delete Clyde Avenue, Callan Avenue and Elmwood Avenue from
Howard Street to the first alley north of Howard Street.
Funding Source:
N/A
Summary:
Due to an increase in business activity in the Howard Street business district, Alderman
Rainey has requested that Evanston Resident Only Parking District subsection (B)
District E-2 boundaries be amended by deleting Clyde Avenue, Callan Avenue and
Elmwood Avenue from Howard Street to the first alley north thereof. These areas border
the Howard Street business districts and commercial properties that are partially located
on these block faces up to the first alley north of Howard Street. By deleting these areas
from the Evanston Resident Only Parking District E-2 it would provide additional parking
for customers of businesses located on Howard Street. The amendment would only
affect parking for 3-4 vehicles per street.
The Transportation/Parking Committee recommended approval at the March 23, 2016
meeting.
Attachments:
Ordinance 40-O-16
Memorandum
245 of 385
3/29/2016
40-O-16
AN ORDINANCE
Amending City Code Subsection 10-11-22-(B), Schedule XXII(B):
Evanston Resident Only Parking Districts
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 10-11-22(B), Schedule XXII(B) of the Evanston City
Code of 2012, as amended, is hereby further amended to read as follows:
(B) District E-2: 6:00 p.m. to 6:00 a.m., daily.
SCHEDULE XXII (B): EVANSTON RESIDENT ONLY PARKING DISTRICTS
Custer Avenue Both sides Alley north of Howard Street to the CTA tracks
Elmwood Avenue Both sides Howard Street Alley north of Howard Street to dead end
Brummel Street Both sides Ridge Avenue east to the Metra Tracks
Dobson Street Both sides Ridge Avenue to Custer Avenue
Clyde Avenue Both sides Howard Street Alley north of Howard Street north to
Brummel Street
Callan Avenue West side Howard Street Alley north of Howard Street north to dead
end
Mulford Street South side Custer Avenue east to Callan Avenue
Mulford Street Both sides Callan Avenue east to the Metra Tracks
Callan Avenue West side Mulford Street north to CTA
Case Place South side Callan Avenue east to the Metra Tracks
Those residents having an address on the streets or portions of streets described above are
eligible to obtain a permit for District E-2 in accordance with the regulations contained in
Subsection 10-4-5-2(C) of this Title.
SECTION 2: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Complied Statues and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
246 of 385
40-O-16
~2~
hereby repealed.
SECTION 4: That if any provision of this Ordinance 40-O-16 or
application thereof to any person or circumstance is held unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this Ordinance
41-O-16 that can be given effect without the invalid application or provision, and each
invalid application of this Ordinance 40-O-16 is severable.
SECTION 5: That this Ordinance 40-O-16 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2016
Adopted:___________________, 2016
Approved:
__________________________, 2016
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
247 of 385
For City Council Meeting of April 11, 2016 Item A11
Ordinance 41-O-16: Resident Only Parking Amendment
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Erika Storlie, Deputy City Manager/Director of Administrative Services
Rickey A. Voss, Parking/Revenue Manager
Subject: Approval to amend Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic
Schedules, Section 18(B): Resident Parking Only District
Date: March 11, 2016
Recommended Action:
The Transportation/Parking Committee and staff recommend City Council adopt
Ordinance 41-O-16 amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic
Schedules, Section 18(B): Resident Parking Only District 2 to read: 2. Those residents
having a legal address on the west side of Ridge Avenue between Austin Street and
Harvard Terrace.
Funding Source:
N/A
Summary:
Alderman Rainey has requested that Resident Parking Only District 2 be amended to
read as follows: Those residents have a legal address on the west side of Ridge
between Austin Street and Harvard Terrace (which includes 250 Ridge Avenue). As
parking is prohibited on Ridge Avenue and due to the Resident Parking Only District 2
restrictions north of 250 Ridge, it is recommended the address be included in the district
to allow additional parking options.
The Transportation/Parking Committee recommended approval at the March 23, 2016
meeting.
Attachment:
Ordinance 41-O-16
Memorandum
248 of 385
03/29/16
41-O-16
AN ORDINANCE
Amending City Code Subsection 10-11-18(B), Schedule XVIII(B):
Resident Parking Only Districts
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Section 10-11-18(B), Schedule XVIII(B) of the Evanston
City Code of 2012, as amended, is hereby further amended to read as follows:
10-11-18: SCHEDULE XVIII; RESIDENTS PARKING ONLY DISTRCTS
(B) District Two (2): Eight o'clock (8:00) A.M. to eight o'clock (8:00) P.M. every day:
SCHEDULE XVIII (B): RESIDENTS PARKING ONLY DISTRICTS
Austin Street Both Sides Barton Avenue to Ridge Avenue
Hull Terrace Both Sides Barton Avenue to Ridge Avenue
Mulford Street Both Sides Barton Avenue to Ridge Avenue
The following residents are eligible to apply for and purchase permit for District Two
(2):
1. Those residents having a legal address on the streets or portions of streets
listed above.
2. Those residents having a legal address on the west side of Ridge Avenue
between Austin Street and the first alley south of Mulford Street. Harvard
Terrace.
SECTION 2: That the findings and recitals contained herein are declared
to be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
249 of 385
41-O-16
~2~
SECTION 4: That if any provision of this Ordinance 41-O-16 or
application thereof to any person or circumstance is held unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this Ordinance
41-O-16 that can be given effect without the invalid application or provision, and each
invalid application of this Ordinance 41-O-16 is severable.
SECTION 5: That this Ordinance 41-O-16 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2016
Adopted: ___________________, 201 6
Approved:
__________________________, 2016
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
250 of 385
For City Council meeting of April 11, 2016 Item A12
Ordinance 35-O-16: Decreasing Class T Liquor License Now We’re Cookin’
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 35-O-16, Decreasing the Number of Class T Liquor Licenses
for Now We’re Cookin’, Inc. d/b/a Now We’re Cookin’, 1601 Payne Street,
Unit C
Date: April 11, 2016
Recommended Action:
Staff recommends City Council adoption of Ordinance 35-O-16.
Funding Source:
N/A
Summary:
Ordinance 35-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(T), as
amended, to decrease the number of authorized Class T liquor licenses from three (3)
to two (2). Now We’re Cookin’, Inc, d/b/a Now We’re Cookin’ (“Company”), 1601 Payne
Street, Unit C, is not renewing its liquor license. This ordinance amends the City Code
to reflect the decrease in Class T liquor licenses.
Legislative History:
N/A
Alternatives:
N/A
-------------------------------------------------------------------------------------
Attachments:
Ordinance 35-O-16
Memorandum
251 of 385
3/9/2016
35-O-16
AN ORDINANCE
Amending City Code Section 3-4-6-(T) to Decrease the Number of
Class T Liquor Licenses from Three to Two (Now We’re Cookin’, Inc.,
dba “Now We’re Cookin’”, 1601 Payne Street, Unit C)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class T of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
T Catering Liquor None $1,800 $1,800 32 None 10 a.m.— 1
a.m. (Mon-
Fri); 10 a.m. –
2 a.m. (Sat-
Sun)
SECTION 2: Subsection 3-4-6-(T) of the Evanston City Code of 2012, as
amended, is hereby further amended by decreasing the number of Class T liquor
licenses from three (3) to two (2) to read as follows:
(T) CLASS T licenses, which shall authorize the sale of alcoholic liquor for
consumption on the premises where served, only to invited guests at private,
catered functions. Such licenses shall be issued only to businesses defined as
catering establishments under Title 6 of this Code and having a current Evanston
business license. Catering establishments holding Class T licenses must have
food service available when alcoholic liquor is being served. The service of
alcoholic liquor shall be by employees of the licensed catering business. Class T
licensees shall serve alcoholic liquor only to invited guests at catered functions.
Such licenses shall be issued only for the premises owned, operated, or
maintained by the licensed catering business or for the location in which the
licensed catering business shall serve food and alcoholic liquor. The service of
alcoholic liquor shall only take place from 10:00 a.m. to 1:00 a.m.; except, that
service may be made up to 2:00 a.m. on Saturday and Sunday mornings. The
sale of alcoholic liquor shall be deemed to occur at the address of the catering
establishment.
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The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
The annual single payment fee for initial issuance or renewal of such license shall be
one thousand eight hundred dollars ($1,800.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
one thousand eight hundred ninety dollars ($1,890.00).
No more than three (3)two (2) such license(s) shall be in force at any one (1) time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2016
Adopted: ___________________, 2016
Approved:
__________________________, 2016
_______________________________
Elizabeth B. Tisdahl, Mayor
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Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of April 11, 2016 Item A13
Ordinance 39-O-16: Autobarn Place Private Street Addition to City Street System
For Introduction & Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Sat Nagar, P.E., Senior Project Manager
Subject: Autobarn Place Private Street Addition to City Street System
Ordinance 39-O-16
Date: April 6, 2016
Recommended Action:
Staff recommends adoption of Ordinance 39-O-16 renaming Shure Drive/Brummel
Place to Autobarn Place as a private street. The 8th ward Alderman has requested
suspension of the rules to allow Introduction and Action at the same meeting.
Funding Source:
n/a
Summary:
The Autobarn Ltd purchased the property known as “222 Hartrey” in early 2014 as a
necessary component of their future plans to remain in Evanston. The Autobarn has
renovated the existing building inside and out to support the growth of their existing
dealerships located along Chicago Avenue. The newly renovated facility will provide
much needed relief for inventory storage with new car deliveries planned at this
location. As part of the expansion the service department for Mazda and Fiat / Alfa
Romeo will be relocated to this new facility. The Autobarn dealership has made
commitments to the city of Evanston that the service customers, deliveries and anyone
else conducting business with Autobarn will access the facility from Howard Street and
not use the neighborhood streets to enter the facility. By adding the Autobarn Place as
a private to the Evanston street grid system the access from Hartrey can be eliminated.
The building will be assigned a new address on the new street and will part of the
Google Street Map. It is necessary for the City to provide municipal services to the
new facility including Fire & Life Safety services. A new address will be assigned to the
new Autobarn facility after Council approval. Attached is the Ordinance 39-O-16 and
the private street request from Autobarn Ltd.
Memorandum
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Page 2 of 2
Attachments:
Ordinance 39-O-16 with Legal Description
Richard Fischer Dealership Request & Plat of Survey
256 of 385
3/28/2016
39-O-16
AN ORDINANCE
Renaming Shure Drive/Brummel Place to Autobarn Place on the City
of Evanston Grid System as a Private Street
WHEREAS, The Illinois Municipal Code, 65 ILCS 5/11-80-19, permits the
legislative authority of a municipal corporation to name any street, avenue, alley or other
public place within the corporate limits; and
WHEREAS, Section 7-2-3 of the Evanston City Code of 2012, as
amended (“Code”) allows for the naming of City streets which shall be known and
designated by the names applied thereto respectively on the maps and records of the
City and as designated by the ordinances of the City, then in force, fixing the names of
such streets and avenues; and
WHEREAS, Shure Incorporated formally owned the property located at
222 Hartrey Avenue and said property contains a private street named Shure
Drive/Brummel Place; and
WHEREAS, Autobarn Motors, Ltd. purchased the commercial property for
its operations, and the City seeks to rename the private street to recognize the change
in ownership to “Autobarn Place”; and
WHEREAS, Section 7-2-3 (B) of the Code allows that short streets
running east and west may be designated as “places.” The existing street is considered
a short street that runs east and west with direct access to Howard Street,
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
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SECTION 1: The City Council of the City of Evanston hereby renames the
short street running east and west with direct access to Howard Street as Autobarn
Place, which is in accordance with the aforesaid property legally described in Exhibit A,
attached hereto and incorporated herein by reference.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2016
Adopted:___________________, 2016
Approved:
_________________________, 2016
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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EXHIBIT A
LEGAL DESCRIPTION
THE SOUTH 20 FEET OF LOTS 1, 2 AND 3 IN BRUMMEL PLACE SUBDIVISION OF
THE SOUTH 315 FEET OF THE NORTH 465 FEET OF THE SOUTHWEST QUARTER
OF THE NORTHWEST QUARTER OF SECTION 25, TOWNSHIP 41 NORTH, RANGE
13, EAST OF THE THIRD PRINCIPAL MERIDIAN, (EXCEPT THEREFROM THE EAST
33 FEET MEASURED PERPENDICULAR TO THE EAST LINE OF THE SOUTHWEST
QUARTER OF THE NORTHWEST QUARTER OF SAID SECTION 25, ALSO EXCEPT
THE WEST 66 FEET MEASURED PERPENDICULAR TO THE WEST LINE OF THE
SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SAID SECTION 25)
ACCORDING TO THE PLAT THEREOF RECORDED JULY 26, 1956 AS DOCUMENT
16650663, IN COOK COUNTY, ILLINOIS.
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March 30, 2016
Mr. Dave Stoneback,
Director of Public Works Agency
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
The Autobarn Ltd purchased the property known as “222 Hartrey” back in the beginning of 2014 as a necessary component of
our future plans to remain in Evanston. But for the generous assistance from the city of Evanston this project could not have happened.
We too have committed enormous resources to renovate the existing building inside and out to support and grow our existing dealerships
located along Chicago Avenue. The newly renovated facility will provide much needed relief for inventory storage. We will be
consolidating our detailing department and photo studios. No longer will new car deliveries off load onto the ever busy Chicago Avenue,
going forward they will be off loaded at our new facility. Another major shift in our future plans is to relocate the service departments of
our Mazda dealership and our Fiat / Alfa Romeo dealership to our new facility.
This brings me to the reason for my letter. We have made commitments to the city of Evanston and to our fine neighbors of th e
8th ward that we will not have customers, deliveries, or anyone else coming to us to conduct business, drive through the neighborhood to
enter our facility. We need to utilize any and all tools available to us to make sure that anyone coming to our new facility has the correct
information on how to enter our property. One of the major issues we understand is that when someone performs a search via Google
maps and types in “222 Hartrey” as a destination they are given instructions to enter our property by driving through the nei ghborhood.
We need to change this!
Several items need to be addressed when making the program change to Google Maps:
1. Cut off access from Hartrey to the private drive commonly referred to as “Shure Drive” or “Brummel Place”
2. Rename the private drive to “Autobarn Drive”
3. Provide a new physical address i.e.; 1 Autobarn Drive
4. Provide Google with the entry point being at Howard and Kedzie.
5. Provide Google with the pathway around and to the backside of Jewel where they find “Autobarn Drive” and the new
Autobarn service facility.
It is critical to our survival that our customers and vendors know how to find us. We believe, with the assistance from the City of
Evanston, changing the name of “Shure Drive” to “Autobarn Drive” is a vital component to making the program changes to Google Maps
a success for our business.
Thank you for your consideration in bringing forth our request to officially change the name of the private drive to “Autobarn Drive”.
Sincerely,
Peter Hett
Cc: Richard Fisher
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For City Council Meeting of April 11, 2016 Item A14
Ordinance 36-O-16, Adding Title 3, Chapter 32, Massage Establishment
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Richard Eddington, Chief of Police
Subject: Approval of Ordinance 36-O-16, Adding Title 3, Chapter 32, “Massage
Establishment”
Date: April 11, 2016
Recommended Action:
City staff recommends City Council adoption of Ordinance 36-O-16.
Funding Source:
N/A
Summary:
City staff drafted Ordinance 36-O-16 to address ongoing community concerns and
provide an enforcement tool related to illegal sexual activities at massage
establishments. City staff reviewed and considered comparable massage establishment
statutes from similarly situated jurisdictions. The proposed ordinance clearly ties into
state licensing requirements and makes City inspections and enforcement actions follow
a clear path.
Under the Ordinance:
• Applicants must obtain a massage establishment license from the City of
Evanston. The massage establishment license will have an annual fee of
$50.00. Sections 3-32-3 and 3-32-6.
• Massage establishment applicants must be at least eighteen (18) years of age.
Section 3-32-4(F).
• Applicants must provide the City with the name of each massage therapist
employed with the massage establishment and provide a true and valid copy of
their state issued license. Section 3-32-3(A).
• Massage therapists must prominently display his or her state license at all times.
Section 3-32-8(A).
Memorandum
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• Massage establishment licensees must comply with all applicable federal, state
and city laws. Section 3-32-6.
• Administering home massages does not require a City license, but massage
therapists must hold a state-issued license. Section 3-32-2.
• Failure to comply with the provisions set forth in Ordinance 36-O-16 will be fined
$250.00 for each offense. Every day a violation continues will be deemed a
separate offense. Section 3-32-19.
• This ordinance will have an effective date of July 1, 2016.
Legislative History:
Since the March 28, 2016 City Council meeting, business owners raised concerns
regarding certain sections of the Massage Establishment Ordinance. Possible revisions
by way of floor amendment include the following:
• Amending the definition of “Sexual or Genital Area.” Section 3-32-1.
• Specifying that a Massage Establishment License will not be issued to applicants
convicted of prostitution, rape, sexual misconduct, or any crime that subjects the
licensee to compliance with the requirements of the Sex Offender Registration
Act. Section 3-32-4.
• Modifying the period after license denial, revocation, or suspension an applicant
must wait to submit a new license application from the current ten year period.
Section 3-32-4.
• Removing the requirement to prominently post price rates specifically in the
reception area. Section 3-32-11(B).
• Removing the requirement to have separate dressing rooms for each sex.
Section 3-32-11(C).
• Removing the operational requirement to have inward opening and self-closing
dressing room doors. Section 3-32-11(C).
Alternatives:
N/A
Attachments:
Ordinance 36-O-16
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3/15/2016
36-O-16
AN ORDINANCE
Amending City Code Title 3 of the Evanston City Code by Adding
Chapter 32, “Massage Establishment”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: Title 3 of the Evanston City Code of 2012, is hereby amended to add
Chapter 32 as follows:
CHAPTER 32 – MASSAGE ESTABLISHMENT
3-32-1: DEFINITIONS.
For the purpose of this Chapter, the following words and phrases will have the meanings
respectively ascribed to them by this section.
Employee. Any person over eighteen (18) years of
age, other than a massage therapist,
who renders any service in connection
with the operation of a massage
business and receives compensation
from the operator of the business or
patrons.
Licensee. The person to whom a license has been
issued to own or operate a massage
establishment as defined herein.
Massage or Massage Therapy. A system of structured palpation or
movement of the soft tissue of the
body. The system may include, but is
not limited to, techniques such as
effleurage or stroking and gliding,
petrissage or kneading, tapotement or
percussion, friction, vibration,
compression, and stretching activities
as they pertain to massage therapy.
These techniques may be applied by a
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licensed massage therapist with or
without the aid of lubricants, salt or
herbal preparations, hydromassage,
thermal massage, or a massage device
that mimics or enhances the actions
possible by human hands. The
purpose of the practice of massage is to
enhance the general health and well-
being of the mind and body of the
recipient. “Massage” does not include
the diagnosis of a specific pathology.
“Massage” does not include those acts
of physical therapy or therapeutic or
corrective measures that are outside
the scope of massage therapy practice
as defined in this Section.
Massage Establishment. Any establishment having a fixed place
of business where any person, firm,
association or corporation engages in or
carries, or permits to be engaged in or
carries on any of the activities included
in the definition of “massage” or
“massage therapy.”
Massage Therapist. A person who is licensed by the Illinois
Department of Financial and
Professional Regulation and
administers massage for compensation.
Patron. Any person over eighteen (18) years of
age who received a massage under
such circumstances that it is reasonably
expected that he or she will pay money
or give any other consideration therefor.
Sexual or Genital Area. Genitals, pubic area, buttocks, anus, or
perineum of any person, or the vulva or
breasts of a female.
3-32-2: LICENSE REQUIRED.
(A) License Required. No person will engage in or carry out the business of massage
unless he/she has a valid business license issued by the City pursuant to the
provisions of this Chapter for each and every separate office or place of business
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conducted by such person. However, where individuals possessing the license
required in Subsection (B), below, perform massage in their own homes, or for an
individual client in the home of that client, no City business license will be required
for the premises.
(B) State License Required. No person will engage in massage for compensation,
unless he/she has a valid State license issued pursuant to 225 ILCS 57/1 et seq.,
the Massage Licensing Act or 225 ILCS 410/3A-1 et seq.
3-32-3: APPLICATION FOR MASSAGE ESTABLISHMENT LICENSES.
Written applications for licenses must be made to the Community Development
Department and signed by the applicant, or by a duly authorized agent thereof. All
applications must be verified by oath or affidavit and contain the following information.
Each application will contain the following information:
(A) The name and address of each massage therapist who is or will be employed in
the massage establishment, including a true and valid copy of their respective
licenses as issued by the Illinois Department of Financial and Professional
Regulation.
(B) In the case of an individual, the name, age and address of the applicant. In the
case of a copartnership, the persons entitled to share in the profits thereof. In the
case of a corporation, the date of incorporation, the objects for which it was
organized, a summary of its activities during the past year, and the names and
addresses of the officers, directors, all persons owning directly or beneficially
more than five percent (5%) of the stock of such corporation and the person
operating as manager of the premises.
(C) A detailed description of the service to be provided.
(D) The location and description of the premises or place of business which is to be
operated under such license.
(E) A form of identification, such as driver's license and social security card.
(F) Business, occupation, or employment of the applicant for the three (3) years
preceding the date of application.
(G) The massage or similar business license history of the applicant; whether such
person, in previously operating in this or another City or State, has had a business
license revoked or suspended, and the reason for such action.
(H) All criminal convictions other than misdemeanor traffic violations, including the
dates of convictions, nature of the crimes and place convicted.
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(I) The name and address of any massage business or other establishment owned or
operated by any person whose name is required to be given in Subsection (B)
wherein the business or profession of massage is carried on.
(J) A description of any other business to be operated on the same premises or on
adjoining premises owned or controlled by the applicant.
(K) Each Applicant must give written authorization to the City, its agents and
employees to verify all information set forth in the application.
The holder of a massage establishment license must notify the Community Development
Department of each change in any of the data required to be furnished by this Section
within ten (10) days after such change occurs.
3-32-4: RESTRICTIONS ON LICENSES.
No Massage Establishment license will be issued to:
(A) Applicants who owe any debt or unpaid tax to the City of any kind.
(B) Operations that do not comply with all applicable laws, including, but not limited to,
the City's building, zoning, and health regulations.
(C) Applicants who were convicted of any offense involving sexual misconduct, or a
felony involving either: (1) the use of force and violence; or (2) narcotics,
dangerous drugs or dangerous weapons.
(D) Applicants who knowingly made any false, misleading, or fraudulent statement of
fact or failed to disclose required information or a fact in the license application or
in any document required by the City.
(E) Applicants who owned or managed a massage business, massage therapy, and
whose permit or license was denied, revoked, or suspended by the City or any
other State or local agency within ten (10) years prior to the date of application to
the City.
(F) Applicants under eighteen (18) years old.
3-32-5: APPROVAL OR DENIAL OF APPLICATION.
The City of Evanston will approve or deny an application for a license under this Chapter
within a reasonable period of time. Every license issued pursuant to this Chapter will
terminate at the end of the calendar year unless sooner suspended or revoked.
3-32-6: TERM OF LICENSE; RENEWAL.
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Massage establishment licenses will only be effective for one (1) year and must be
renewed annually. Massage establishment licenses may be renewed upon payment of
the required fees at least six (6) weeks prior to the expiration of the license. The failure of
any massage establishment to comply with any provisions of this Chapter, or with
applicable local, state, or federal law, may constitute grounds for nonrenewal.
3-32-6: ANNUAL LICENSE FEES.
The annual license fee for a massage establishment is fifty dollars ($50.00).
3-32-7: TRANSFER OF LICENSE.
A massage establishment license must not be transferred to another person,
organization, or agency.
3-32-8: POSTING OF LICENSE.
(A) Every massage therapist must prominently display his or her State License in
his/her work area at all times.
(B) Every person, corporation, limited liability company, partnership, or association
licensed under this Chapter must prominently display its state license at all times.
3-32-9: INSPECTION REQUIRED.
The Chief of Police or his/her authorized designee will inspect each massage business
establishment to ensure the provisions of this Chapter are complied with. It is unlawful for
any licensee to not allow an inspection of the premises or obstruct an inspection.
3-32-10: REGISTER OF EMPLOYEES.
The licensee must maintain a register of all persons employed at any time, as well as a
list of all massage therapists. The licensee must have valid and current copies of all
licenses for his/her employees.
The register and the licenses must be available for inspection at the massage
establishment during regular business hours.
3-32-11: OPERATING REQUIREMENTS.
(A) Every portion of the massage establishment, including appliances and apparatus,
must be kept clean and operated in a sanitary condition.
(B) Price rates for all services must be prominently posted in the reception area in a
location available to all prospective customers.
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(C) All employees, including massage therapists, must be clean and wear clean,
nontransparent outer garments, covering the sexual and genital areas. A separate
dressing room for each sex must be available on the premises with individual
lockers for each employee. Doors to such dressing rooms must open inward and
be self-closing.
(D) All massage establishments must have clean, laundered sheets and towels in
sufficient quantity and in a sanitary manner.
(E) No licensed massage establishment will place, publish or distribute or cause to be
placed, published or distributed any advertisement, picture, or statement which is
known or through the exercise of reasonable care should be known to be false,
deceptive or misleading in order to induce any person to purchase or utilize any
professional massage services.
3-32-12: PERSONS UNDER EIGHTEEN YEARS OF AGE PROHIBITED ON
PREMISES.
No person will permit any person under the age of eighteen (18) years, unless with a
guardian, to come or remain on the premises of any massage business establishment, as
massage therapist, employee, or patron, unless such person is on the premises on lawful
business other than as a massage therapist, employee or patron.
3-32-14: EMPLOYMENT OF MASSAGE THERAPIST.
No licensee will employ as a massage therapist any person as an employee unless that
person is validly licensed under the Massage Licensing Act, 225 ILCS 57/1 et seq.
3-32-15: UNLAWFUL ACTS.
(A) It is unlawful for any person, in a massage establishment, to place his or her hand
or hands upon, to touch with any part of his or her body, to fondle in any manner,
or to massage, a sexual or genital area of any other person.
(B) It is unlawful for any person, in a massage establishment, to expose his or her
sexual or genital area, or any portion thereof, to any other person. It is unlawful for
any person, in a massage establishment, to expose the sexual or genital area, or
any portions thereof, of any other person.
(C) It is unlawful for any person, while in the presence of any other person in a
massage establishment, to fail to conceal with a fully opaque covering, the sexual
or genital area of his or her body.
(D) It is unlawful for any person owning, operating or managing a massage
establishment, knowingly to cause, allow or permit in or about such massage
establishment, any agent, employee, or any other person under his control or
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supervision to perform such acts prohibited in Subsections (A), (B), (C) or (D) of
this Section.
(E) It is unlawful for any massage service to be carried on within any cubicle, room,
booth, or any area within a massage establishment which is fitted with a door
capable of being locked. Toilets and cubicles used solely for the application of
liquid and vapor baths must be clearly marked as to purposes on the exterior door
or curtain of said cubicle, room or booth. Nothing contained herein should be
construed to eliminate other requirements of statutes or ordinances concerning the
maintenance of premises, or to preclude authorized inspection thereof, whenever
such inspection is deemed necessary by the Police Department.
3-32-16: NAME AND PLACE OF BUSINESS:
No licensee can operate the massage establishment under a name not specified in
his/her license. No licensee can conduct business under any designation or location not
specified in his/her license.
3-32-17: REVOCATION OF MASSAGE THERAPIST LICENSE:
The Chief of Police will report any and all suspected violations to the Illinois Massage
Licensing Board and the Illinois Department of Financial and Professional Regulation.
3-32-18: SUSPENSION AND REVOCATION OF MASSAGE ESTABLISHMENT
LICENSE.
A massage establishment license may be revoked for cause and the premises or
operation may be closed after an opportunity for the licensee to be heard in his/her own
defense is given. Charges will be investigated and brought before the City’s
Administrative Adjudication division at a public hearing. The findings and decisions of the
administrative hearing officer will be issued to the licensee and enforcement of such
decision will be undertaken. The City may revoke a license for cause upon a
preponderance of the evidence standard.
3-32-19: VIOLATION AND PENALTY:
Every person who in any way, directly or indirectly, operates a massage establishment or
provides any of the services defined in this Chapter without first obtaining a license and
paying a fee to do so in accordance with this Chapter, or any person or licensee violating
the provisions of this Chapter will be fined two hundred fifty dollars ($250.00) for each
such offense. Every day a violation continues will be deemed a separate offense.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby
repealed.
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SECTION 3: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall
not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals herein are declared to be prima facie
evidence of the law of the City and shall be received in evidence as provided by the
Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect on July 1, 2016, after
its passage, approval and publication in the manner provided by law.
Introduced:_________________, 2016
Adopted:___________________, 2016
Approved:
_________________________, 2016
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
271 of 385
For City Council meeting of April 11, 2016 Item A15
Ordinance 25-O-16: Decreasing Class C Liquor License Hilton Orrington
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Approval of Ordinance 25-O-16, Decreasing the Number of Class C Liquor
Licenses for Dow Escondido, LLC d/b/a Hilton Orrington, 1700 Orrington
Avenue
Date: April 5, 2016
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 25-O-16.
Funding Source:
N/A
Summary:
Ordinance 25-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(C), as
amended, to decrease the number of authorized Class C liquor licenses from twenty
(20) to nineteen (19). Dow Escondido, LLC d/b/a Hilton Orrington (“Company”), 1700
Orrington Avenue, no longer is the owner of the premises as it was sold to a new
corporate entity. The new corporate entity submitted an application for a new Class C
license under the new corporate ownership. This Ordinance amends the City Code to
reflect the decrease in Class C liquor licenses.
Legislative History:
N/A
Alternatives:
N/A
-------------------------------------------------------------------------------------
Attachments:
Ordinance 25-O-16
Memorandum
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25-O-16
AN ORDINANCE
Amending City Code Section 3-4-6-(C) to Decrease the Number of
Class C Liquor Licenses from Twenty to Nineteen
(Dow Escondido, LLC d/b/a Hilton Orrington, 1710 Orrington Ave.)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class C of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
C Hotel or
Restaurant
Liquor None $4,300 $4,300 2019 Core 11 a.m.—
1 a.m. (Mon-
Wed); 11 a.m.
– 2 a.m.
(Thurs – Sat);
11 a.m. – 1
a.m. (Sun); 11
a.m. – 2 a.m.
on New Year’s
Day, Memorial
Day, Fourth of
July, Labor
Day and
Thanksgiving
SECTION 2: Subsection 3-4-6-(C) of the Evanston City Code of 2012, as
amended, is hereby further amended by decreasing the number of Class C liquor
licenses from twenty (20) to nineteen (19) to read as follows:
(C) CLASS C licenses, which shall authorize the sale on the premises specified of
alcoholic liquor only for consumption on the premises while food is available.
Such licenses may be issued only to hotels or restaurants in the core area.
Establishments holding Class C licenses must have some food service available
when alcoholic liquor is being sold. The meanings of "hotel," "restaurant," and
"core area" shall be as defined in Section 3-4-1 of this Chapter.
1. The sale of alcoholic liquor shall not take place between the hours of 1:00
a.m. and 11:00 a.m., except that sales may be made up to 2:00 a.m. on
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25-O-16
~2~
Friday, Saturday, Sunday mornings and up to 2:00 a.m. on the mornings of
January 1, Memorial Day, July 4, Labor Day and Thanksgiving; however, no
such sales shall be made between 2:00 a.m. and 11:00 a.m. on Sunday.
The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
The annual single payment fee for initial issuance or renewal of such license shall be
four thousand three hundred dollars ($4,300.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
four thousand five hundred fifteen dollars ($4,515.00).
No more than twenty (20) nineteen (19) such license(s) shall be in force at any one (1)
time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
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25-O-16
~3~
Introduced: _________________, 2016
Adopted: ___________________, 2016
Approved:
__________________________, 2016
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of April 11, 2016 Item A16
Ordinance 27-O-16: Increasing Class C Liquor License Twice & Thrice, LLC
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Approval of Ordinance 27-O-16, Increasing the Number of Class C Liquor
Licenses for Twice & Thrice, LLC d/b/a LuLu’s, Taco Diablo, and Five &
Dime, 1026 Davis Street
Date: April 5, 2016
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 27-O-16.
Funding Source:
N/A
Summary:
Ordinance 27-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(C), as
amended, to increase the number of authorized Class C liquor licenses from twenty (20)
to twenty-one (21) and permit issuance of a Class C license to Twice & Thrice, LLC
d/b/a LuLu’s, Taco Diablo, and Five & Dime (“Company”), 1026 Davis Street. This
license will permit Company to retail sale of alcoholic liquor in restaurants only to
persons of at least twenty-one (21) years of age for consumption on the premises.
Application materials were submitted by Company representative Daniel Kelch.
Legislative History:
At the February 24, 2016 Liquor Control Review Board meeting, Company requested
consideration of application for a Class C liquor license.
Alternatives:
N/A
-------------------------------------------------------------------------------------
Attachments:
Ordinance 27-O-16
Application
Minutes of the February 24, 2016 Liquor Control Review Board meeting
Memorandum
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3/1/16
27-O-16
AN ORDINANCE
Amending City Code Section 3-4-6-(C) to Increase the Number of
Class C Liquor Licenses from Twenty to Twenty-One
(Twice & Thrice, LLC d/b/a Lulu’s – Taco Diablo – Five & Dime,
1026 Davis Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class C of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
C Hotel or
Restaurant
Liquor None $4,300 $4,300 2021 Core 11 a.m.—
1 a.m. (Mon-
Wed); 11 a.m.
– 2 a.m.
(Thurs – Sat);
11 a.m. – 1
a.m. (Sun); 11
a.m. – 2 a.m.
on New Year’s
Day, Memorial
Day, Fourth of
July, Labor
Day and
Thanksgiving
SECTION 2: Subsection 3-4-6-(C) of the Evanston City Code of 2012, as
amended, is hereby further amended by increasing the number of Class C liquor
licenses from twenty (20) to twenty-one (21) to read as follows:
(C) CLASS C licenses, which shall authorize the sale on the premises specified of
alcoholic liquor only for consumption on the premises while food is available.
Such licenses may be issued only to hotels or restaurants in the core area.
Establishments holding Class C licenses must have some food service available
when alcoholic liquor is being sold. The meanings of "hotel," "restaurant," and
"core area" shall be as defined in Section 3-4-1 of this Chapter.
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~2~
1. The sale of alcoholic liquor shall not take place between the hours of 1:00
a.m. and 11:00 a.m., except that sales may be made up to 2:00 a.m. on
Friday, Saturday, Sunday mornings and up to 2:00 a.m. on the mornings of
January 1, Memorial Day, July 4, Labor Day and Thanksgiving; however, no
such sales shall be made between 2:00 a.m. and 11:00 a.m. on Sunday.
The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
The annual single payment fee for initial issuance or renewal of such license shall be
four thousand three hundred dollars ($4,300.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
four thousand five hundred fifteen dollars ($4,515.00).
No more than twenty (20) twenty-one (21) such license(s) shall be in force at any one
(1) time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
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27-O-16
~3~
Introduced: _________________, 2016
Adopted: ___________________, 2016
Approved:
__________________________, 2016
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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Page 1 of 4
MEETING MINUTES
Liquor Control Board
Wednesday, February 24, 2016 11:30 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Mayor Elizabeth Tisdahl; Marion Macbeth; Dick Peach ; Byron
Wilson
Members Absent: None
Staff Present: Grant Farrar, Theresa Whittington
Others Present: Jennifer Gallery (Hilton Orrington); Mike McGuigan (Hilton
Orrington); Rob Anderson (Red Robin)’ Marc Guttke (Red Robin);
Ulzii Tsogtbaatar (The Funky Monk); Martin Cless (LuLu’s); Daniel
Kelch (LuLu’s); Cathy Shultons (Flat Top Grill); Alfonso Perez (Flat
Top Grill); Chris Collins (North Shore Cider); Shawn Decker
(Sketchbook); Cesar Marron (Sketchbook); Niki Hiltwien (citizen).
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
CALL TO ORDER
The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at
11:30 a.m.
NEW BUSINESS
Evanston Orrington Hotel, LLC d/b/a Hilton Orrington, 1710 Orrington Ave,
Evanston, IL 60201
Jenifer Gallery (JG), Attorney for Evanston Orrington Hotel, LLC, requested approval of
a Class C liquor license (Hotel/Restaurant/liquor). JG explained to the board that Hilton
Orrington was recently purchased. The new owner wishes to continue service of liquor.
There will be no significant changes to hotel operations. Mike McGuigan will remain as
the hotel general manager.
Board members reviewed the application in advance of the meeting and found it all in
order. The Local Liquor Control Commissioner asked the members if there were any
concerns over the request. None were voiced. The Board recommended issuing a
class C Liquor License to be introduced at the City Council meeting on March 28, 2016.
Red Robin Express, LLC., d/b/a Red Robin Burger Works, 1700 Maple Street,
Evanston, IL 60201
Rob Anderson (RB), attorney for Red Robin Express, requested approval for issuance
of a Class D liquor license (restaurant/liquor). Red Robin intends to sell bottle beer only.
The Evanston location will be the first in Illinois with beer.
295 of 385
Page 2 of 4
Marion Macbeth sought clarification that alcohol would be sold for on-site consumption
only. RB responded that beer is offered for sale for on-site consumption only.
Customers cannot purchase packaged beer for off-site consumption. Patrons cannot
purchase liquor with “to-go” meals.
RB requested to be placed on the March 14 th City Council Agenda in order to obtain the
liquor license before the grand opening. Mayor Tisdahl and Grant Farrar agreed to
March 14th contingent upon RB getting confirmation from Alderman Braithwaite that he
will put in a request to suspend the rule for second reading.
Board members reviewed the application in advance of the meeting and found it all in
order. The Local Liquor Control Commissioner asked the members if there were any
concerns over the request. None were voiced. The Board recommended issuing a
class D Liquor License to be introduced at the City Council meeting on March 14, 2016.
Dash S Corporation d/b/a The Funky Monk, 618 ½ Church Street, Evanston, IL
60201
Ulzii Tsogtbaatar (UT), owner of The Funky Monk, requested approval for issuance of a
Class D liquor license (restaurant/liquor). UT explained that The Funky Monk is a
Mongolian-Russian restaurant. She wishes to sell only bottled beer at the restaurant.
Mayor Tisdahl stressed the importance of checking I.D.’s.
Board members reviewed the application in advance of the meeting and found it all in
order. The Local Liquor Control Commissioner asked the members if there were any
concerns over the request. None were voiced. The Board recommended issuing a
class D Liquor License to be introduced at the City Council meeting on March 28, 2016.
DK Flat Top Grill, LLC d/b/a Flat Top Grill, 707 Church Street, Evanston, IL 60201
Cathy Shultons (CS), representative for Flat Top Grill, requested approval for issuance
of a Class D liquor license (restaurant/liquor). CS explained that Flat Top Grill has
recently changed ownership. The new liquor license is sought for the new corporate
owner – DK Flat Top Grill, LLC. There are no changes to the daily operations. The
business will continue as it has for the past 20 years.
Board members reviewed the application in advance of the meeting and found it all in
order. The Local Liquor Control Commissioner asked the members if there were any
concerns over the request. None were voiced. The Board recommended issuing a
class D Liquor License to be introduced at the City Council meeting on March 28, 2016.
Twice & Thrice, LLC d/b/a LuLu’s – Taco Diablo - Five & Dime, 1026 Davis Street,
Evanston, IL 60201
Daniel Kelch (DK), owner of LuLu’s/Taco Diablo, requested approval for issuance of a
Class C liquor license (Hotel/Restaurant/liquor). DK told the board he has been doing
business in Evanston for 23 years. The new building is almost complete and he is
seeking a liquor license to sell beer, wine and alcohol. DK is hoping to have the new
restaurant open in May.
Board members reviewed the application in advance of the meeting and found it all in
order. The Local Liquor Control Commissioner asked the members if there were any
concerns over the request. None were voiced. The Board recommended issuing a
class C Liquor License to be introduced at the City Council meeting on March 28, 2016.
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Page 3 of 4
North Shore Cider
Chris Collins (CC), owner of North Shore Cider, requested an amendment to liquor
license class P-3 (craft winery) to change minimum container size for retail sale of cider
for off-premises consumption from 25 oz. to 22 oz. CC is currently seeking real estate to
open up a craft cider brewery. CC is seeking an amendment to Class P-3 to
accommodate the smaller container size that is typical for craft ciders. CC went on to
explain that craft ciders are typically sold and consumed in container sizes similar to
beer.
Marion Macbeth asked what the current minimal container size is for craft beer. Theresa
Whittington replied that it is 22 oz. Marion Macbeth asked if the business could be
classified as a beer brewery. Grant Farrar (GF) asked Chris Collins how other
jurisdictions regulate craft Cider. CC responded that it is classified as wine because it is
made from fermented fruit. GF would like time to take a closer look at the regulations
and believes that it probably will be classified under class P-3. GF further asked if there
are plans to have a tasting room. CC responded that he will have product tasting but not
a tap room for on-site consumption. GF proposed following up with Chris Collins
regarding specifics. GF believes it fits under P-3 and will work on amendment language.
If there are any special issues it can come back to the liquor board.
The matter will be placed on the agenda of a March or April City Council meeting,
pending additional research and drafting of amendment language.
Common Culture Brewing Company d/b/a Sketchbook Brewing Company, 821
Chicago Avenue, Evanston, IL 60202
Shawn Decker (SD) and Cesar Marron (CM), owners of Sketchbook, requested an
upgrade from their existing license class P-1 to class P-2 (craft brewery with onsite
consumption). SD explained that Sketchbook was recently granted a special use zoning
permit to function as a craft brewery. Sketchbook will expand its retail sales into a
storefront area on Chicago Avenue that will have a small tap room. Growler and howler
filing will also take place in the new storefront space. The owners would like a P-2
license so they can offer on-site consumption to their customers. All customer traffic will
happen at the new store front located on Chicago Avenue. Alley traffic will be limited to
deliveries and personnel traffic.
Niki Hiltwein (NH) asked if the license would apply only to 821A (storefront) or 821B
(brewery production) in the alley. Grant Farrar responded that the license applies to the
entire address – 821 Chicago Ave. Cesar Marron stated that the State and Federal
agencies license per the entire addresses as well. NH then asked if Sketchbook is
allowed to operate business out of the 821B portion of the address. CM stated that
there is a possibility that people might visit 821B to taste a beer they are considering
stocking in a restaurant etc. CM clarifies that all retail transactions will take place a t
821A but brewery production and tours will take place in 821B. SD explained that the
back space is set up for production and the only reason patrons would be back there is
for a tour. NH then asked if tours will enter through the front door at 821A. SD and CM
confirmed that tours would enter through 821A and escorted to 821B by Sketchbook
staff. NH asked if tour busses and food trucks would be operating in the alley. SD and
CM responded that these vehicles would not be in the alley but on the street. NH then
asked about private events. SH asked if special events would also take place in the
821B space? CM stated that the back is strictly for production. Other than tours, there is
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Page 4 of 4
no intention to have special events in 821B. SD also stated that the front space is
modest and might have a maximum capacity of 49 people.
Board members reviewed the application in advance of the meeting and found it all in
order. The Local Liquor Control Commissioner asked the members if there were any
concerns over the request. None were voiced. The Board recommended issuing a
class P-2 Liquor License to be introduced at the City Council meeting on March 28,
2016.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl, Mayor at 11:48 a.m., February 24, 2016.
Respectfully Submitted,
Theresa Whittington
Liquor Licensing Manager, Legal Department
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For City Council meeting of April 11, 2016 Item A17
Ordinance 30-O-16 – Increase Class D Liquor License – The Funky Monk
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Approval of Ordinance 30-O-16, Increasing the Number of Class D Liquor
Licenses for Dash S Corporation d/b/a The Funky Monk, 618 ½ Church St
Date: April 5, 2016
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 30-O-16.
Funding Source:
n/a
Summary:
Ordinance 30-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to increase the number of authorized Class D liquor licenses from fifty-two
(52) to fifty-three (53), and permit issuance of a Class D license to Dash S Corporation
d/b/a The Funky Monk (“Company”), 618 ½ Church Street. This license will permit
Company to authorize the retail sale in restaurants only of alcoholic liquor for
consumption on the premises where sold. Application materials were submitted by
Company Representative Ulziikhutalay Tsogtbaatar.
Legislative History:
At the February 24, 2016 Liquor Control Review Board meeting, Company requested
consideration of application for a Class D liquor license (restaurant/liquor).
Alternatives:
N/A
-------------------------------------------------------------------------------------
Attachments:
Ordinance 30-O-16
Application
See Agenda Item A16 for Minutes of the February 24, 2016 Liquor Control Review
Board meeting.
Memorandum
299 of 385
3/1/2016
30-O-16
AN ORDINANCE
Amending City Code Section 3-4-6-(D) to Increase the Number of
Class D Liquor Licenses from Fifty-Two to Fifty-Three (Dash S
Corporation d/b/a The Funky Monk, 618 ½ Church Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
D Restaurant Liquor None $2,800 $2,800 5253 None 11 a.m.—
1 a.m. (Mon-
Thurs); 11
a.m. – 2 a.m.
(Fri-Sat); 12
p.m. – 1 a.m.
(Sun)
SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as
amended, is hereby further amended by increasing the number of Class D liquor
licenses from fifty-two (52) to fifty-three (53) to read as follows:
(D) CLASS D licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a "restaurant", as defined in
Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding
Class D licenses only during the period when their patrons are offered a
complete meal.
The applicant for the renewal only of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time of
application.
The annual single-payment fee for initial issuance or renewal of such license shall be
two thousand eight hundred dollars ($2,800.00).
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~2~
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
two thousand nine hundred forty dollars ($2,940.00).
No more than fifty-two (52)fifty-three (53) such license(s) shall be in force at any one (1)
time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2016
Adopted: ___________________, 2016
Approved:
__________________________, 2016
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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Rules Committee Meeting
MONDAY, APRIL 11, 2016
7:00 P.M.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue
James C. Lytle City Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: Ald. Melissa Wynne
II. CITIZEN COMMENT
III. APPROVAL OF APPOINTMENT OF ALDERMAN MELISSA WYNNE TO THE
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
IV. ADJOURNMENT
*Denotes materials included in packet
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For City Council meeting of April 11, 2016 Item O1
Business of the City by Motion: West Evanston Business District Funding
For Action
To: Honorable Mayor and Members of the City Council
From: Johanna Leonard, Economic Development Division Manager
Cindy Plante, Economic Development Specialist
Subject: West Village Business Association Application for the Evanston Great
Merchants Grant Program
Date: April 8, 2016
Recommended Action:
Staff and the Economic Development Committee recommend to City Council approval
of $6,800 in Great Merchant Grant funding for the West Village Business Association to
be used for seasonal plantings.
Funding Source:
Staff is proposing to utilize the Economic Development Fund’s Business District
Improvement Fund (Account: 225.15.5300.65522). The proposed 2016 Fiscal Year
Budget allocated $250,000 to this account to fund both the Great Merchant Grant
Program and the Storefront Modernization Program.
To date, $36,000 has been approved for Great Merchant Grants to four other
merchants’ associations in addition to $113,885 committed to Storefront Modernization
Grants approved in December 2015 and January 2016, leaving $100,115 available for
expenditure.
Summary:
The West Village Business Association submitted a funding application for the Evanston
Great Merchants Grant Program requesting a total of $9,000 for marketing activities and
maintenance of seasonal planters in the neighborhood during the 2016 fiscal year. Staff
recommends funding $6,800 of the request that includes $4,800 for plantings and
$2,000 for marketing activities. Staff is proposing to fully fund the planting work at
$4,800 and provide a lower level of funding than requested for marketing activities
($2,000).
As the approved Great Merchant Grant Guidelines state, “business districts may use up
to $7,000 of the $9,000 for district staples (e.g. landscaping and maintenance such as in
ground plants, pots and seasonal plantings; streetscape furniture such as bike racks,
benches and waste receptacles; banners; holiday decorating; brochures; and
Memorandum
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advertising for district events. The remainder of the funds can be used for items that
are a one-time project and are unique in nature. This may include work that is particular
to the business district seeking funds and is not contemplated in the staple items.”
Background:
Evanston’s Great Merchants Grant Program is designed to provide small grants of up to
$9,000 to local merchant associations to pursue projects that address at least one of
three core areas: Business Support and Retention, Enhancement of Physical
Environment and Neighborhood Promotion. Eligible applicants for this program are
business districts or merchant associations with associated Federal Tax Identification
Numbers (FEIN #). Business and merchant associations are encouraged to work
together for bids on common goods and services to aggregate spending for cost
savings.
Updates to the program, approved in June of 2014, allowed for direct funding to the
associations provided they were in good standing. This was determined as follows:
• The business district has participated in the merchant grant program for more
than two consecutive years;
• All funding was expended in the previous year; and
• Proof of expenditures/reimbursement was received prior to the close of the fiscal
year (December 31).
A business district will remain on the reimbursement cycle and be required to submit
vendor invoices and proof of payment prior to receiving funds from the City if any one of
these conditions is found to be present:
• The business district is in its first or second year of participating in the merchant
grant program;
• The business district did not submit reimbursements or proof of expenditure to
the City by the close of the fiscal year (December 31).
• The business district did not expend all funds provided by the City in the previous
fiscal year.
West Village Business Association’s Request:
West Village Business Association requested funds for the following projects:
Activity Amount
Seasonal Plantings $4,800.00
Marketing $4,200.00
Total Request $9,000.00
Plantings are considered a business district staple and are an eligible expense under
the Enhancement of the Physical Environment Project Eligibility Criteria of the Great
Merchant Grant. West Village provided three bids for the planting work as required
under the program guidelines. The marketing services requested are not considered
business district staples and are therefore not eligible for no more than $2,000 of
funding, per program guidelines.
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Upon submission of all 2015 invoices and bids, the West Village Business Association
was found to be in good standing under the guidelines of the Great Merchants Grant.
However, since all invoices for 2015 activities were not provided in a timely manner
prior to the December 31, 2015 deadline and the group is not eligible to receive direct
funding pending City Council approval. The organization will be required to submit all
2016 invoices and receipts as costs are incurred for reimbursement.
Legislative History:
The Economic Development Committee considered this item at its March 23, 2016
meeting. The item was recommended to the City Council for approval by a unanimous
vote (8-0).
Attachments:
- West Village Business Association Application
- West Village Business Association Bids for 2016 Plantings and Marketing
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Plante, Cindy
From:Wufoo <no-reply@wufoo.com>
Sent:Saturday, January 02, 2016 6:38 PM
To:Agnew, Charliese
Subject:2016 Evanston Great Merchants Grant Application [#21]
Name of Name of Name of Name of
Business Business Business Business
Association: Association: Association: Association:
Evanston West Village Business Association
Name of Point Name of Point Name of Point Name of Point
of Contact of Contact of Contact of Contact
Nancy Floy
Email Email Email Email nancyfloy@heartwoodcenter.com
Phone Phone Phone Phone
Number Number Number Number
(847) 491-1122
Address Address Address Address
1818 Dempster Street
Illinois Evanston/60202
United States
NonNonNonNon----
Association Association Association Association
businesses: businesses: businesses: businesses:
85
Members: Members: Members: Members: 32
Describe the Describe the Describe the Describe the
geographic geographic geographic geographic
area that your area that your area that your area that your
business business business business
district district district district
serves: serves: serves: serves:
The Evanston West Village Business Association is bounded by the following streets: Dodge Avenue (on the
west)/Wesley Street (on the east)/Lake Street (on the north)/Main Street (on the south).
Does your Does your Does your Does your
group collect group collect group collect group collect
association association association association
dues for dues for dues for dues for
Yes
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memberships? memberships? memberships? memberships?
What is the What is the What is the What is the
amount amount amount amount
collected collected collected collected
annually from annually from annually from annually from
members? members? members? members?
25
List other List other List other List other
ways that ways that ways that ways that
businesses businesses businesses businesses
may attain may attain may attain may attain
membership membership membership membership
(i.e. in(i.e. in(i.e. in(i.e. in----kind kind kind kind
services for services for services for services for
membership): membership): membership): membership):
Bartering and in-kind contributions are accepted in lieu of association fees when requested and
appropriate.
Attachment A: Attachment A: Attachment A: Attachment A:
Attach a Attach a Attach a Attach a
current list of current list of current list of current list of
your your your your
members members members members
Right-click here to download
pictures. To help protect your
privacy, Outlook prevented
automatic download of this picture
from the Internet.
ewvba_membership_list_updated.docx 52.36 KB DOCX
How much How much How much How much
money is your money is your money is your money is your
group group group group
requesting requesting requesting requesting
from the City from the City from the City from the City
of Evanston of Evanston of Evanston of Evanston
for the for the for the for the
remaining remaining remaining remaining
fiscal year fiscal year fiscal year fiscal year
(through (through (through (through
December 31, December 31, December 31, December 31,
2016)? 2016)? 2016)? 2016)?
9000
Please provide Please provide Please provide Please provide
a description a description a description a description
of proposed of proposed of proposed of proposed
Concrete planters with seasonal plant rotation were placed in 2015, with Great Merchant grant funds, at
the intersection of Dodge/Dempster; Dempster/Darrow; Lake/Ashland. These planters not only change the
aesthetic look of the community, but they also improve visitor/tourist engagement/involvement and
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programs, programs, programs, programs,
projects, and projects, and projects, and projects, and
activities for activities for activities for activities for
your your your your
association. association. association. association.
therefore the productivity and commerce of both large and small local businesses.
We prefer to give this business to our local florist and EWVBA member, Marie’s Flowers. This company also
completed this project successfully in 2015.
Amount of Amount of Amount of Amount of
money money money money
requested: requested: requested: requested:
4800
Is this a "bulk" Is this a "bulk" Is this a "bulk" Is this a "bulk"
purchase with purchase with purchase with purchase with
another another another another
association? association? association? association?
No
Is this vendor Is this vendor Is this vendor Is this vendor
located in located in located in located in
Evanston? Evanston? Evanston? Evanston?
Yes
Please provide a description of proposed programs, projects, and activities for your association. Please provide a description of proposed programs, projects, and activities for your association. Please provide a description of proposed programs, projects, and activities for your association. Please provide a description of proposed programs, projects, and activities for your association.
In 2014 and 2015, Christina Giordano Consulting LLC, with Great Merchant grant funds, completely revitalized the look
and digital presence of the EWVBA in order to improve the association’s visibility, functionality and the overall brand.
We want to further enhance our marketing efforts, both in the digital space and through traditional means. Through the
use of our digital platforms (on social media and through our e-newsletters), coupled with more traditional methods (like
event production and media relations), we hope to foster growth within the business community, the larger residential
community and within the business association. We also want to offer more membership opportunities, including meetings
and networking events and the promotion of each individual’s business both digitally and via print.
Through private funding, the EWVBA will host three seasonal concerts in 2016 at local venues within the business district.
We want to be able to market these concerts at the best of our ability, which will include the following marketing
requirements: graphic design pieces for print and digital use, such as promotional flyers, invites to the community, VIP
invites for local media; a series of e-mails specifically for the event; and local media engagement with bloggers and press
for the purposes of digital marketing outreach and press coverage.
EWVBA prefers to continue our work with Christina Giordano Consulting, LLC as our community has a long and successful
history with this company.
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Amount of Amount of Amount of Amount of
monemonemonemoney y y y
requested: requested: requested: requested:
4200
Is this a "bulk" Is this a "bulk" Is this a "bulk" Is this a "bulk"
purchase with purchase with purchase with purchase with
another another another another
association? association? association? association?
No
Is this vendor Is this vendor Is this vendor Is this vendor
located in located in located in located in
Evanston? Evanston? Evanston? Evanston?
Yes
Is this a "bulk" Is this a "bulk" Is this a "bulk" Is this a "bulk"
purchase with purchase with purchase with purchase with
another another another another
association? association? association? association?
Yes
Is this vendor Is this vendor Is this vendor Is this vendor
located in located in located in located in
Evanston? Evanston? Evanston? Evanston?
Yes
Is this a "bulk" Is this a "bulk" Is this a "bulk" Is this a "bulk"
purchase with purchase with purchase with purchase with
another another another another
association? association? association? association?
Yes
Is this vendor Is this vendor Is this vendor Is this vendor
located in located in located in located in
Evanston? Evanston? Evanston? Evanston?
Yes
Please list Please list Please list Please list
sources of sources of sources of sources of
revenue for revenue for revenue for revenue for
your your your your
association in association in association in association in
the previous the previous the previous the previous
years. years. years. years.
2015 $750.00 Dues Collected in 2015
2014 $500.00 Dues Collected in 2014
2013 $440.00 Dues Collected in 2013
If funds were If funds were If funds were If funds were Yes
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awarded in awarded in awarded in awarded in
2015, were all 2015, were all 2015, were all 2015, were all
funds spent? funds spent? funds spent? funds spent?
Provide a summary of how funds were used in the past fiscal year and direct measurable impacts these funds had on Provide a summary of how funds were used in the past fiscal year and direct measurable impacts these funds had on Provide a summary of how funds were used in the past fiscal year and direct measurable impacts these funds had on Provide a summary of how funds were used in the past fiscal year and direct measurable impacts these funds had on
business district activities. business district activities. business district activities. business district activities.
Concrete planters with seasonal plant rotation were placed in 2014 and 2015, with Great Merchant grant funds, at the
intersection of Dodge/Dempster; Dempster/Darrow; Lake/Ashland. These planters greatly improved the aesthetic look of
the community. This is apparent through the purchases of surrounding buildings and houses, the addition of renown and
large companies (such as Starbucks and Valli Produce) and all of the local press coverage. The press has even coined the
beautification of the community as the “neighborhood revitalization.”
Funds were also used to launch a beautiful new digital presence for the EWVBA, along with a new brand identity. A Holiday
promotion piece was mailed to the community through the use of these funds. An EWVBA email account was also set up so
that members have a contact to communicate with regarding business association events and activities. Lastly, the funds
were used for continual digital and traditional promotion of the businesses and member engagement and development.
This included regular updates and promotions through the EWVBA’s digital platforms and community events and activities
to foster growth within the business community, the larger residential community and within the business association. As
a result, more members have joined the EWVBA, and now members can reference and communicate with the EWVBA
through various digital platforms.
Will the Will the Will the Will the
programs or programs or programs or programs or
projects projects projects projects
proposed this proposed this proposed this proposed this
year help year help year help year help
retain/expand retain/expand retain/expand retain/expand
existing existing existing existing
Evanston Evanston Evanston Evanston
businesses? businesses? businesses? businesses?
Yes
If yes, please specify which program/project and describe how it will help retain/expand existing businesses: If yes, please specify which program/project and describe how it will help retain/expand existing businesses: If yes, please specify which program/project and describe how it will help retain/expand existing businesses: If yes, please specify which program/project and describe how it will help retain/expand existing businesses:
The landscaping project will continue seasonal plantings in the beautiful concrete planters at the gateway into this
business district. This project is the beginning of what the EWVBA board hopes will be an ongoing process of beautification
of this business area. The beauty of plants will help to esthetically enhance the corners of Dodge/Dempster which is
heavily visually impacted by fast food, cash station and pay day loan type businesses which boast an abundance of flashing
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signs with little to invite travelers to stop and explore the many businesses that exist beyond this intersection. At this
gateway to our business community, we want to create a more appealing image that is both family and business friendly.
We want to begin to inform the public of all the creative, innovative businesses in this area such as the art galleries, health
and wellness businesses, book publishers, newspaper offices, writers, sculptors, printing companies, hair stylists,
architects, construction companies, realtors, dog walkers, musicians, web designers, taxi companies, framing shops, and
much more. Evanston West Village is more than Dodge-Dempster, but that is our entry way and needs to be more inviting!
The ongoing digital and traditional marketing tactics for the EWVBA will capture the community brand of Evanston West
Village business district and therefore foster the development, productivity and business relationships within the
community. Ongoing membership management will also achieve this goal by giving members and potential members
regular updates about the EWVBA, community and other local initiatives. Communication is key in an association, and
having one contact available to members via email and other digital platforms streamlines the messaging and experience
of being a member. Our goal is for meetings and networking events to occur more frequently so that members can
collaborate with each other and experience more of what the community has to offer.
Will the Will the Will the Will the
programs or programs or programs or programs or
projects projects projects projects
proposed this proposed this proposed this proposed this
year include year include year include year include
any attraction any attraction any attraction any attraction
efforts to efforts to efforts to efforts to
bring new bring new bring new bring new
businesses to businesses to businesses to businesses to
your district? your district? your district? your district?
Yes
If yes, please specify which program/project and describe how it will help to attract businesses: If yes, please specify which program/project and describe how it will help to attract businesses: If yes, please specify which program/project and describe how it will help to attract businesses: If yes, please specify which program/project and describe how it will help to attract businesses:
The visual enhancement of the planters will hopefully help attract new businesses, because of the beautification of the
neighborhood.
Ongoing marketing and membership coordination efforts will help promote the business district, help attract new
businesses into the EWVBA, and instill pride and economic progress within the community of the Evanston West Village.
This has already been apparent with the recent addition of several large and renown companies (like Starbucks and Valli
Produce) and several others. Media coverage and awareness is expected even more this year, which will benefit the
business district and the community itself.
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New businesses want to be located in areas where the community is aesthetically appealing and attracting tourists, local
residents, visitors and ultimately potential new customers. If the EWVBA can continue to beautify the area, market local
businesses, and coordinate community events and initiatives, it will inevitably attract new businesses to the area.
Describe project program outcomes not otherwise described above. Specifically, applicants should identify the desired Describe project program outcomes not otherwise described above. Specifically, applicants should identify the desired Describe project program outcomes not otherwise described above. Specifically, applicants should identify the desired Describe project program outcomes not otherwise described above. Specifically, applicants should identify the desired
outcome associated with funding. outcome associated with funding. outcome associated with funding. outcome associated with funding.
Because of our commitment to the community, and because of the EWVBA President’s, Nancy Floy, recent efforts in
enhancing the neighborhood, in the past several years, we have all been witness to a culmination of those efforts in the
form of a neighborhood revitalization. Nancy Floy’s business, Heartwood Center, has purchased and beautified the parking
lot located at 1808/1810 Dempster Street and the adjacent building at 1809 Dempster Street. The parking lot was
acquired for much needed parking availability, and the building will be used for more office space. Heartwood Center has
also assisted their affiliate not-for-profit organization, Osel Ling Mindrolling International, formerly Tsogyaling Meditation
Center, in purchasing the house next door to Heartwood at 1814 Dempster Street and the house across the street at 1821
Dempster Street. The houses will be used for Osel Ling programs and to accommodate visiting teachers. They will also run
social service programming and meditation classes out of the spaces. Heartwood Center was also instrumental in helping
to close the deal for Curt’s Café to take over the former Perla Café space on 1813 Dempster Street. Additionally, a
Starbucks at Dempster/Dodge has opened, and a new grocery store, Valli Products, opened this Summer as well.
The EWVBA is committed to further enhancing the neighborhood and to seeing this eclectic and interesting business
district become more inviting and visible to more than the residents and businesses who live and work here and appreciate
the hidden wealth and treasure that the West Village actually is. We hope to partner with the city in their plans to also
create change in the Dodge corridor from Lake Street south, which we understand has been proposed. The Great
Merchants Grant can further bring about our goals to bring visual and much deeper change to the area immediately.
Describe deliverable and/or proposed criteria for monitoring outcomes to track the relative success of the program (i.e. Describe deliverable and/or proposed criteria for monitoring outcomes to track the relative success of the program (i.e. Describe deliverable and/or proposed criteria for monitoring outcomes to track the relative success of the program (i.e. Describe deliverable and/or proposed criteria for monitoring outcomes to track the relative success of the program (i.e.
measurable increases in sales, total measurable increases in sales, total measurable increases in sales, total measurable increases in sales, total number of visitors to the district, etc.) number of visitors to the district, etc.) number of visitors to the district, etc.) number of visitors to the district, etc.)
Survey responses to the beautification project by visitors to the area (such as 500-700 weekly visitors to the Heartwood
Center) will be one tool of measurement-albeit subjective. Businesses within the EWVBA will be surveyed as well through
the year to gauge whether their businesses have experienced an increase in traffic and customers to their businesses.
The updated and enhanced digital presence and platforms will continue to be used to drive traffic but mostly to raise
awareness of the hidden, unseen treasures that exist within the West Village. Part of the measureable results of the
marketing strategy is to monitor the analytics of traffic, interactions, and customer feedback via marketing channels. The
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attendance of networking events, meetings and community events will also determine the success of the program.
329 of 385
Proposal
/
Contract
Evanston
West
Village
Business
Association
Marie’s
Flowers
1808
Dempster
Street
Evanston,
IL
60202
To:
Evanston
West
Village
Business
Association
You
recently
requested
pricing
information
from
our
company.
Here
is
our
Proposal:
SERVICE
COST
Summer
Seasonal
Containers
(10
Total)
(4)
Large
36”
$150
Ea.
6
Small
24”
$100
Plant
seasonal
containers
to
create
a
premium
display
utilizing
Summer
accents
$1200.00
Fall
Seasonal
Containers
(10
Total)
(4)
Large
36”
$150
Ea.
6
Small
24”
$100
Plant
seasonal
containers
to
create
a
premium
display
utilizing
Fall
accents
$1200.00
Winter
Seasonal
Containers
(10
Total)
(4)
Large
36”
$150
Ea.
6
Small
24”
$100
Plant
seasonal
containers
to
create
a
premium
display
utilizing
Winter
accents
$1200.00
Spring
Seasonal
Containers
(10
Total)
(4)
Large
36”
$150
Ea.
6
Small
24”
$100
Plant
seasonal
containers
to
create
a
premium
display
utilizing
Spring
accents
$1200.00
GRAND
TOTAL
$4800.00
Thank
you
for
giving
us
the
opportunity
to
bid
for
your
business.
We
have
been
in
business
since
2014
in
the
Evanston
West
Village
area
and
have
already
established
a
reputation
for
quality.
We
looking
forward
to
showing
you
that
it
is
well
deserved.
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Christina Giordano Consulting, LLC. Evanston West Village Business Association. Rev.11.21.2015
Evanston West Village Business Association Marketing Proposal
2016 Grant
Overview:
The following is the Christina Giordano Consulting, LLC proposal of the marketing and
membership development for the EWVBA.
Objectives:
v Marketing & Membership Development: CGC will continue to market the EWVBA
throughout the community through both digital and traditional means of promotion. CGC
will also initiate new strategies for membership development and outreach, so that each
member of the EWVBA can have a productive yet enjoyable experience throughout their
memberships. Marketing and membership development will include the following:
Ø Digital marketing, such as social media development, email newsletters and
announcements, digital media (i.e. bloggers) engagement etc.;
Ø Print and graphic design, such as flyers, invites, etc.;
Ø Event production and marketing for community and member events;
Ø Regular promotion of business members through various platforms; and
Ø Press and media engagement.
Project Outlines and Required Budgets:
One-time Projects:
Objective à Marketing & Membership Development $4200.00
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Evanston West Village Business Association
Marketing Proposal
2016 Grant
Overview:
The following is the Salient Fox proposal of the marketing and membership development for the
EWVBA.
Objectives:
v Marketing & Membership Development: Salient Fox will market the EWVBA through
the following methods:
o On-Site Search Engine Optimization: Salient Fox will implement on-site search
engine optimization services through the following tactics in order to bring potential
clients to the website:
§ Configuration of WordPress Yoast SEO plugin;
§ Set up of Google Webmaster tools;
§ Extensive keyword research for proper placement throughout the website;
§ Optimization of page titles and descriptions;
§ Audit of the website content for SEO recommendations; and
§ List of keywords for future use.
o Social Media: An extension of the content strategy, the social media will share the
published content and continue to inform, educate and intrigue the community.
o E-Mail: Another extension of the content strategy, the e-mail newsletters and blasts
will also share the published content and continue to inform, educate and intrigue
the community.
o Digital PR: Salient Fox will engage local influencers, bloggers and other digital
media in order to build a wider network and generate more awareness.
Project Outlines and Required Budgets:
Marketing & Membership Development $6000.00
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SEO RIVER
Evanston West Village Business Association
Marketing Proposal
2016 Grant
Overview:
The following is the SEO RIVER proposal of the marketing and membership development for the
EWVBA.
Objectives:
v Marketing & Membership Development: We will market the EWVBA through the
following methods:
o Search Engine Optimization: will implement on-site search engine optimization
services through the following tactics in order to bring potential clients to the
website:
§ Configuration of WordPress Yoast SEO plugin;
§ Set up of Google Webmaster tools;
§ Extensive keyword research for proper placement throughout the website;
§ Optimization of page titles and descriptions;
§ Audit of the website content for SEO recommendations; and
§ List of keywords for future use.
o Social Media Management: We will manage the social media accounts of
EWVBA, which include Facebook and Twitter. We will develop weekly posts for
approval and manage each platform.
o Editorial Creation: We will write bi-monthly or weekly blogs at 500-750 words per
blog. We will also create customized graphics to complement each blog post. Blog
topics will be included in the content calendar for that month.
o Event Production & Marketing: We will plan and produce seasonal events for the
community for the purposes of generating more awareness of the EWVBA to both
businesses and residents.
Project Outlines and Required Budgets:
Marketing & Membership Development $10,000.00
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For City Council Meeting of April 11, 2016 Item O2
Business of the City by Motion: Revisions to Storefront Modernization Program
For Action
To: Honorable Mayor and Members of the City Council
From: Johanna Leonard, Economic Development Division Manager
Cindy Plante, Economic Development Specialist
Subject: Revisions to Storefront Modernization Program Guidelines
Date: April 8, 2016
Recommended Action:
Staff and the Economic Development Committee recommend additional revisions to the
Storefront Modernization Program Guidelines to clarify eligibility rules and maximum
grant amounts as well as changes to program administration.
Funding Source:
Funding for the Storefront Modernization Program is provided by the Business District
Improvement Fund (225.15.5300.65522). In some cases funding may also be provided
by applicable Tax Increment Financing districts or Community Development Block Grant
funding.
Summary:
The Façade Improvement Program was created as a formalized incentive program in
2010, allowing Evanston businesses and owners of commercial property to seek
funding assistance for up to 50% of the cost of exterior improvements such as windows,
doors, painting, lighting, signage, and tuckpointing. In 2015, the name was changed to
the Storefront Modernization Program to reflect an expansion of the program guidelines
to allow funding of interior renovations to commercial storefronts in certain
circumstances.
Based on past projects and questions from applicants, staff recommends the following
changes to the eligibility guidelines and maximum grant amounts for the program:
- Set a maximum grant amount of $25,000 for façade/exterior improvements;
- Clarify that the maximum grant amount of $50,000 for projects applies to projects
with a combination of interior and exterior improvements;
- Require that building owners seeking funding must show that there is a 5 year
lease (or 5 years remaining on a lease) for the space(s) under consideration for
improvement; and
Memorandum
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- Add language to reflect an existing requirement in the City Code that all projects
receiving funding must obtain Design and Project Review approval.
Administrative Changes:
- Extends required project completion times from 90 days to 180 from date of
participant signature on program agreement; and
- Eliminates language regarding application deadlines and permits applications to
be accepted on a monthly basis.
Legislative History:
The Economic Development Committee considered this item at its March 23, 2016
meeting. The item was recommended to the City Council for approval by a unanimous
vote (8-0).
Attachments:
Updated Storefront Modernization Program Guidelines & Program Agreement
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City of Evanston
Storefront Modernization
Program
Program Guidelines
Last Update: 4/2016
C I T Y M A N A G E R ’S O F F I C E
E C O N O M I C D E V E L O P M E N T D I V I S I O N
2100 R IDGE A VENUE , E VANSTON , I LLINOIS 60201
847-448-8100 | INFO@EVANSTONEDGE.COM | WWW.EVANSTONEDGE.COM | WWW.CITYOFEVANSTON.ORG
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City of Evanston – Storefront Modernization Program Guidelines P a g e | 2
Contents
Program Overview and Purpose ................................................................................................ 3
Eligibility Criteria ........................................................................................................................ 3
Storefront Modernization Program Administration .....................................................................54
Design Guidelines .....................................................................................................................65
Program Steps ..........................................................................................................................76
Terms & Conditions ..................................................................................................................98
ATTACHMENT A: SAMPLE Program Agreement ................................................................... 119
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City of Evanston – Storefront Modernization Program Agreement
P a g e | 3
Program Purpose and Overview
The purpose of the Storefront Modernization Program (“the Program”) is to improve the
appearance and functionality of street-level commercial buildings located throughout the City of
Evanston and to support the development of retail uses within the City. The Program works to
address especially deteriorating and obsolete property conditions and encourage storefront,
interior build-out, accessibility and/or sustainability improvements to the property as a means to
generate additional business for Evanston’s commercial areas.
Program participants are eligible to receive a rebate upon the completion of their approved
storefront or interior build-out, project (“the Project”). The rebate is in the form of a loan,
forgivable over a five (5) year period. Applicants seeking funding for exterior improvements to
the property are eligible for a rebate of up to 50% of the total project cost (maximum amount
$25,000); Applicants seeking funding for interior improvements are eligible for a maximum
rebate of $50,000 (this maximum rebate is inclusive of both interior and exterior work).
The Program is managed and administered by the Economic Development Division of the
Evanston City Manager’s Office.
Eligibility Criteria
Eligible participants of the Program include property owners and tenants of street-level
commercial buildings spaces within Evanston. A business owner who is leasing space must
have:
Be current on all fees and taxes owed to the City of Evanston;
Have a current executed lease with a minimum of five (5) years remaining from the date
of Application or provide evidence that the business has operated in Evanston for over
five (5) years; and
Provide written approval from the property owner to participate in the Program and
consent to recordation against the subject property of a Declaration of Covenants
Affecting the Property (for projects receiving a forgivable loan of $5,000 or more).
Preference will be given to projects in which property owners also contribute investment
in tenant improvements.
Street-level commercial spaces are eligible to seek funding for exterior (façade) improvements
such as signage, tuckpointing, awnings, doors, and windows regardless of their location within
Evanston. Eligibility for the interior build-out portion of the Program is limited to property owners
and/or tenants of ground floor commercial buildings whose business qualifies as a retail goods
establishment for zoning purposes. To encourage additional commercial development in the
western and southern business districtspart of Evanston, the interior build-out program is also
available to any business with frontage along one of the following streets regardless of use:
Howard Street
Dodge Avenue
Florence Avenue (Crain St to Greenleaf St)
Greenleaf Street (Florence Ave to Wesley Ave)
Simpson Street (alley west of Ashland Ave to Darrow Ave)
Main Street*
Dempster Street*
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City of Evanston – Storefront Modernization Program Agreement
P a g e | 4
Church Street*
Emerson Street*
(* West of Ridge Avenue)
Note: Properties will not be considered eligible in any part of Evanston that are being renovated
without a tenant or a signed lease with at least 5 years on the lease.
Storefront Improvements: Storefronts are defined as the portion of a building that faces the
public right-of-way and is fronted by a sidewalk or similar pedestrian-oriented pathway. Eligible
improvements include ramps, door openers, signage, painting, lighting, windows, doors, fascia,
tile, canopies, awnings, trim, metal work and other decorative elements, restoration of historic
properties and other improvements contributing to the visual enhancement or accessibility of a
property as it relates to the public right-of-way. Any projects requesting reimbursement for more
than $3,000 must have a storefront that complies with the Illinois Accessibility Code. For the
purposes of considering projects, a storefront is considered the entire length of the building that
faces the street, regardless of how many individual storefronts comprise the building. For
example, a property with three tenants will not be considered three individual projects with the
ability to apply for the maximum storefront improvement amounts for each storefront.
Ineligible improvements include roofs that are not “part of the façade” (i.e. do not face the public
way; the portion of mansard roofs, for example, facing street frontage are eligible), non-
permanent fixtures, security systems, personal property, interior window coverings, equipment,
any improvements not visible from the public right-of-way, improvements above the ground floor
of the property, and any improvements deemed to be inconsistent with redevelopment purposes
and objectives.
Interior Build-outImprovements: Interior improvements are considered to be any construction
or work done which results in fixed capital improvements to the interior of the property. Funding
for interior build-out projects is limited to properties that qualify as a retail goods establishment
for zoning purposes, or to any street-level property with frontage along Dodge Avenue, Howard
Street, or the portions of Main, Dempster, Church, or Emerson Streets west of Ridge Avenue.
Eligible improvements include plumbing and electrical upgrades, upgrading or retrofitting of
mechanical systems, life safety/sprinkler systems, alterations needed for compliance with the
Americans with Disabilities Act (ADA) or Illinois Accessibility Code and general reconfiguration
of the interior space.
Ineligible improvements include equipment such as refrigerators, ovens, computers, cash
registers, tables and chairs, desks, decorative window or wall coverings and other items which
are neither permanent leasehold improvements nor result in fixed capital improvements.
Any significant alterations or additions to the storefront, interior, and/or requests for approval of
new or altered signage should be reviewed with the Community Development Department’s
Project Management Supervisor and/or Planning and Zoning staff to assure compliance with
State and Local Building codes and/or zoning ordinances. Any project receiving City funding is
required to obtain Design and Project Review approval before a building permit can be issued.
Further, any alteration or construction on properties which have been designated as a local
landmark or are located in historic districts must be approved by the Historic Preservation
Commission prior to consideration for funding in the Program.
Ineligible Participants of the program include:
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National franchises/for profit corporations with more than ten locations outside of
Evanston, unless the organization is headquartered in Evanston;
Occupants or owners of buildings that are not current with property taxes, water bills, or
properties possessing any sort of non-mortgage liens (i.e. mechanics lien, etc.);
Persons who have one or more outstanding City of Evanston parking tickets;
Buildings in excess of an 80,000 square foot footprint;
Churches or other religious organizations;
Government offices and agencies (non-governmental tenants are eligible);
New construction, less than five (5) years old; and
Property that has received storefront improvement funds (formerly known as the City of
Evanston’s Façade Improvement Program) within the past ten years (unless change of
use is significant enough to warrant change in storefront).
Storefront Modernization Program Administration
The Program provides participants the opportunity to receive a rebate upon the completion of
their approved Project, up to an approved amount, based the maximum amounts set forth in the
sections below.
Funding Source(s): Projects will be funded through: tax increment financing (TIF) within
applicable TIF Districts, Community Development Block Grants, and/or Economic Development
Funds.
Rebate/Forgivable Loan: The rebate is in the form of a loan, forgivable over a five (5) year (60
month) period as illustrated in the box to the right. Participants can receive a rebate for up to
half of the total project cost, based on the “total eligible cost” for their specific Project.
Note: if the agreement is
terminated prior to the completion
of the five-year (60-month)
forgivable loan period, the
Participant will be responsible for
repayment of the balance of
rebate (“loan”) on a prorated
basis. The prorated amount due
will be determined by multiplying
the original rebate amount times
the percentage obtained by
dividing the number of months
remaining in the five (5) year
period by 60 (the total number of
months in the loan period). The
commencement date of the 60
month forgivable period starts on
the month that the project program agreement is signedrecorded at the Cook County
Recorder of Deeds and ends on the 5th anniversary date.
Total Eligible Project Cost:
FIVE (5) YEAR FORGIVEABLE LOAN
Example Improvement:
Total Project Cost: $ 50,000
Eligible Rebate: $ 13,500
Owner/Tenant Funds: $ 36,500
Total Forgivable Loan from the City: $ 13,500
Month 0-12 Loan ($2,700): $ 10,800
Month 13-24 Loan ($2,700): $ 8,100
Month 25-36 Loan ($2,700): $ 5,400
Month 37-48 Loan ($2,700): $ 2,700
Month 49-60 Loan ($2,700): $ 0
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Storefront Improvements - To determine “total eligible cost” for storefront projects, rebates are
based on a formula whereby the first thirty-five (35) linear feet of public right-of-way facing
frontage (or less) is eligible for up to $10,000 on a 50/50 cost-sharing basis. Each linear foot of
frontage greater than thirty-five (35) is eligible for an additional $100 per foot toward the “total
eligible cost”. In order to calculate the “total eligible cost,” measurements of the façade should
be taken from one end of a structure to another end of the structure that includes only the
portion(s) of the storefront for which funds are being requested for assistance. Architectural
design fees may be included in the total cost of eligible improvements but cannot exceed $5,000
of the total reimbursement.
For example, if the public right-of-way facing portion of a storefront is seventy (70) linear feet,
the first thirty-five (35) linear feet of the façade would be eligible for up to $10,000 in funding,
based on the 50/50 cost sharing provision. The remaining thirty-five linear feet qualify the
applicant for an additional $3,500 in assistance. In total, this storefront would qualify for up to
$13,500 in assistance. Note, a storefront is considered the entire length of the building that
faces the street, regardless of how many individual storefronts comprise the building. If a
structure contains three individual commercial spaces with three tenants, this property will not
be considered as three individual projects with the ability to apply for the maximum storefront
improvement amounts for each individual commercial tenant’s storefront; the maximum eligibility
amount will be determined based on the length of frontage.
Interior Build-out Projects - Interior build out projects are eligible for up to $50,000 on a 50/50
cost sharing basis. The same $50,000 capmaximum also applies to projects that involve a
combination of interior and storefront (exterior) improvements. The final approved amount will
depend on the scope of work to be completed. Inclusion and reimbursement of building systems
such as plumbing or HVAC would require utilization of equipment and materials that comply
with the appropriate sustainable building measures set forth in the City’s Green Building
Ordinance (Title 4, Chapter 21 of the City Code). For example, reimbursement for renovating a
bathroom would require the use of WaterSense certified fixtures.
For approved projects for which a rebate of $10,000 or more is awarded (i.e. projects with
eligible total improvement costs of $20,000 or more), an applicant may request up to two
payments for the project. In such cases, a schedule for the partial payment and a timeline with
benchmarks for completion for each project phase must be submitted and approved by
Economic Development Staff. In each case, the reimbursement shall only be made after the
defined work has been completed and passed any necessary inspections, and payment has
been made by the business/property owner.
Estimates for the Project: As small business improvement rebatesstorefront improvement
grants are public funds, Participants will be expected to get three estimates for each aspect of
their project, of which one should be from an Evanston-based business. This allows for some
assurance that the project pricing is competitive and that there is an opportunity to utilize of local
businesses.
Design Guidelines
The use of the City of Evanston Design Guidelines is encouraged. Obtain a copy of the Design
Guidelines from the Economic Development Division office or by visiting the web at
http://www.evanstonedge.com/files/2012/08/Facade-Sign-Design-Guidelines.pdf
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While it is not possible for many small businesses to make their storefronts fully accessible for
persons with disabilities, the ADA requires that accessibility be improved whenever possible
through the removal of physical barriers. For examples of barrier removal, please see “The
Americans with Disabilities Act Checklist for Readily Achievable Barrier Removals” at
http://www.ada.gov/racheck.pdf and “ADA Guide for Small Businesses” at
http://www.ada.gov/smbusgd.pdf.
Program Steps
Step 1: Arrange to Meet with an Economic Development Specialist. Applicants should
schedule a meeting with an Economic Development Coordinator to discuss the program, ask
questions, and obtain application materials.
Cindy Plante
Economic Development Specialist
(847) 448-8132
cplante@cityofevanston.org
Step 2: Application Submission. Applications for the City of Evanston Storefront
Modernization Program may be submitted during one of two time frames. The first submission
time frame spans from January 1st to June 30th. These projects would need to be completed
during the same calendar year. The second submission time frame spans from July 1st to
December 31st. These projects would need to be completed by the calendar year following the
application, and would be included in the 2015 budget.Applications are accepted on a rolling
basis throughout the year as long as funding remains available. Complete Ssubmissions must
include the following:
Completed application form (link);
Copies of three estimate sheets for each aspect of proposed work. At least one of the
three estimates must come from an Evanston based business.
Two (2) Color photographs of the property “as is”.
Illustration/Design of proposed work to be completed.
Proof of commercial general liability and auto insurance
If tenant is the applicant, letter of support from property owner indicating he/she is
supportive of the project and has reviewed the terms and conditions of the Program.
Note: All applications, project photos, and supporting documents shall be submitted
digitally as well as in the paper formatonline.
Step 3: Staff Application Review Process. After Applications are submitted, Staff will:
Evaluate each project submitted to determine if Application is complete.
Confirm eligibility of proposed project and location and determine total eligible project
cost;
Identify appropriate funding sources for each proposed project;
Prepare recommendations of approval of funds to the appropriate Committee.
Staff will evaluate Applications on the following criteria:
Total project budget;
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Location within an established business district, along a major street or near a transit
station;
Use of energy efficiency measures (installation of energy saving windows, doors, etc.);
Steps taken to improve access for persons with disabilities;
Returning unproductive uses to productive uses and/or creation of new rentable space in
a building;
Investment or tenant improvements being provided by the property owner; and
Total linear feet and/or square footage of commercial space to be improved.
Step 4: Public Review and Approval Process. Staff will submit recommendations to the
Economic Development Committee for review and recommendation to City Council. All projects
are then forwarded to City Council for final approval.
Participants whose total project costs exceed $53,000 are required to be present at all public
meetings at which proposed Project will be discussed. Participants will be notified of time, date,
and place of the public meeting at which the Application will be considered. Staff will outline
meeting schedules for applicants at their consultation meetings. Participants whose total project
costs are less than $53.,000 are not required to attend public meetings.
Step 5: Execution of Program Agreement. Following approval by City Council, Participants
will be required to enter into and execute a written agreement with the City of Evanston which
will establish the terms, conditions, and requirements for participation in the Program. Once the
Program Agreement has been executed to the satisfaction of the City Manager, a Notice to
Proceed will be issued to the Participant. Note: Projects must be completed within 180 business
days of the applicant being provided the Notice to Proceed in order to obtain funding. A sample
copy of the terms and agreements of the agreement are provided in Attachment A of this
document.
Step 6 (if applicable): Project Phasing Plan. Applicants that have been approved for projects
with a rebate of $10,000 or more may submit to Economic Development Staff a written request
to divide projects into two phases for the purposes of partial reimbursement of project costs.
For example, if a project includes multiple components such as plumbing, HVAC, tuck-pointing,
window and door replacement and signage, applicant may propose to staff to divide work into
two phases in order to seek repayment after certain aspects of the project have been
completed. Applicants shall submit to Economic Development staff a project phasing plan,
which clearly defines the work to be completed in each phase along with expected completion
dates. Such phasing plan must be approved by Staff in order to establish partial payment plan.
Note: Commencement of work without an executed Program Agreement will
automatically disqualify a Participant from being eligible to participate in the Program,
and negates the City’s obligation to rebate any portion of the work.
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Terms & Conditions
In accordance with the Program Guidelines, the City of Evanston will provide financial
assistance up to the approved amount of a project at no more than half of the total project cost.
The rebate will come in the form of a loan forgivable over a five (5) year (or 60 month) period,
upon completion of the Project.
Any rebates paid by the City of Evanston pursuant to this program shall not be made until all
work has been completed; all improvement work has been inspected and approved by the City
of Evanston. If a partial rebate payment schedule with project completion benchmarks has
been established with and approved by Economic Development Staff (for projects eligible for
$10,000 or more), work must still be inspected and approved by the City prior to partial payment
being issued. Additionally, all payments for said work must be made to contractors, material
suppliers, and vendors. Participants of the Program must submit to the City of Evanston
itemized invoices detailing work completed and materials purchased. Such invoices shall
include proof of payment to all contractors, suppliers, and vendors. Documentation must be
submitted within 45 days of project completion. The participant shall also submit unconditional
lien releases and other documentation as required by this Program. The participant is
responsible for all payments to all contractors, material suppliers, and vendors.
Any rebates paid by the City of Evanston pursuant to this Program constitute loans made to the
Participants. Said loans will be forgiven, as described in the Program Agreement, however, if
the property owner or successor-in-interest assumes the Participant’s obligations of the
Program Agreement pursuant to a City-approved assignment and assumption agreement, and
continues to own and/or occupy the rehabilitated property and maintain the improvements for a
period ending five (5) years from the date of receipt of the rebatethe program agreement is
signed without removing or significantly altering the Improvements, as determined by the City of
Evanston in its sole discretion.
If the property owner sells the property or the business owner fails to occupy the property prior
to the end of the fifth (5th) year, the remaining share of the loan (prorated on a monthly basis)
shall become due, plus three percent (3%) interest per annum payable to the City of Evanston is
due within thirty (30) calendar days, unless the succeeding property owner or business owner (i)
assumes the obligations of the Program Agreement pursuant to a City of Evanston approved
assignment and assumption agreement, and (ii) does not make any changes to the property
resulting in the removal of significant alteration to the Improvements, and maintains the
Improvements for a period of five (5) years from the date of receipt of the rebate. The prorated
amount due will be obtained by multiplying the original rebate amount times the percentage
obtained by dividing the number of months remaining in the five (5) year period that commences
on the month that the project was recorded by the Cook County Recorder of Deeds (for projects
receiving $10,000 or more in forgivable loans)program agreement is signed and ends on the 5th
anniversary date by 60, which is the total number of months in the loan period.
Prevailing Wages: Projects utilizing CDBG must comply with Davis-Bacon Prevailing Wages.
Participants will be informed if they will have to comply with Davis-Bacon Prevailing Wages.
Project Completion: Projects must be completed within ninety (90) days180 business days of
approval receiving the Notice to Proceed by the City date as specified in Section VI of the
Program Agreement (extensions will be considered on a case-by-case basis);
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Property Taxes and Liens: Property taxes must be current, and participants may have no
debts in arrears to the City when the Commitment Letter is issued. The property must also be
clear of all other non-debt related liens and.
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ATTACHMENT A: Program Agreement
THIS PROGRAM AGREEMENT [Agreement] is entered into on this ____ day of
_______________ 20____ [Effective Date], by and between the City of Evanston [City], and
_______________________________ [Participant], owner (or tenant) of property located at
__________________________________________[Property], with regard to Participant’s
participation in the “City of Evanston – Storefront Modernization Program” [Program].
RECITALS
WHEREAS, the City desires to enhance the visual appearance, functionality,
accessibility, and environmental sustainability of buildings and structures, stimulate private
investment, and complement other community revitalization efforts throughout Evanston as
identified in the Program Guidelines; and
WHEREAS, investment in commercial storefront, interior, and sustainability
improvements will beautify the subject properties and surrounding area, create a positive
visual and environmental impact, increase the volume of business by making the subject
properties and businesses more attractive, stimulate private investment, and complement
other community revitalization and sustainability efforts within the City; and
WHEREAS, the City has authorized Economic Development Division Staff to
manage and administer the Program on behalf of the City including, without limitation,
authorizing the City Manager to execute this Agreement with the Participant thereby
establishing the terms, conditions, and requirements for participation in the Program in
accordance with the Guidelines for the Program approved by the City Council [Program
Guidelines]; and
WHEREAS, the City Council has approved the Participant and the proposed project
for participation in the Program, subject to the terms and conditions of the Program
Guidelines and this Agreement.
NOW, THEREFORE, in consideration of the foregoing recitals, which are
incorporated herein by this reference, and the mutual obligations of the parties as herein
expressed, the City and Participant agree as follows:
AGREEMENT
I. DEFINITIONS
The following terms shall have the following meanings whenever used in this
Agreement, except where the context clearly indicates otherwise. Any ambiguity as to the
intended meaning or scope of the terms set forth below will be resolved solely by the City
through its designated representative.
a. “Economic Development Division” means the City’s designated representative
responsible for managing and administering the Program on behalf of the City.
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b. “Completion Date” means the date that the contractor has finished the Project
pursuant to the design and architectural plans approved by City Council, the City
Manager, or his/her designee, and to the satisfaction of the Participant, as evidenced
by final payment to the contractor from the Participant.
c. “Declaration” means the Declaration of Covenants Affecting Real Property
Participant is required to execute and record against the Property in order to obtain
the Rebate in the form attached hereto and incorporated herein as Exhibit “B”.
Projects approved for $5,000 or less are not subject to recorded an executed
Declaration of Covenants document
d. “Storefront” means the entire length of a building that faces the public right-of-
way and is fronted by a sidewalk or similar pedestrian-oriented pathway,
regardless of how many individual commercial spaces are included within the
building.
d.e. “Improvements” means any agreed storefront, interior, and/or sustainability
improvements made to the Property as part of the Program.
e.f. “Owner Consent” means a Certification of Ownership and Consent to be executed
by the owner of the Property, if the Participant is not the owner, in the form attached
hereto and incorporated herein as Exhibit “C”.
f.g. “Participant” means the person applying for a rebate for Improvements on the
Property and determined eligible by the City Council or City Manager or his/her
designee to participate in the Program. Participant may be the owner of the Property
or a business owner who has obtained written consent of the Property owner to
participate in the Program and to proceed with the improvements identified within
this Agreement.
g.h. “Program Guidelines” means the “City of Evanston -- Storefront
Modernization Program Guidelines” approved by the City Council that govern the
Program and this Agreement. The Program Guidelines are attached hereto and
incorporated herein as Exhibit “D”. All terms not defined herein shall have the
meanings ascribed thereto in the Program Guidelines.
h.i. “Project” means the storefront, or interior build-out, and/or sustainability
improvements on the subject property as proposed by the Participant and approved
by the City Council.
i.j. “Project Completion Date” means the date agreed upon by the Participant and the
City of Evanston when the approved Storefront Modernization Program project will
be completed by.
j.k. “Property” means the subject property owned or occupied by the Participant on
which the improvements shall be completed. The Property is located within the City
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of Evanston and is legally described in Exhibit “AD”, which is attached hereto and
incorporated herein by this reference.
k.l. “Rebate” means the total amount of the City’s loan provided to the Participant, which
is equal to no more than half the final total project cost up to the amount approved by
City Council (whichever is less).
l.m. “Total Allowable Expenses” means the actual costs incurred, paid for, and
documented by the Participant and approved by the City Manager or his/her
designee for the proper performance of the improvement work required by the plans
and specifications and/or architectural/design renderings for the Project.
m.n. Total Project Expenditure” means the total actual Project costs incurred by
and paid for by the Participant including, without limitation, the costs of construction,
materials, and supplies.
II. CERTIFICATION OF OWNERSHIP
If Participant is not the fee owner of the Property, Participant shall, prior to the City’s
execution hereof, obtain and provide to the City from the fee owner of the Property
his/her/its approval in writing for Participant to participate in the Program and proceed with
the Project, and for the recordation against the Property of a Declaration in the Official
Records of the County Recorder of Cook County, by and through the Owner’s execution of
a Certification of Ownership and Consent substantially in the form attached hereto as
Exhibit “C” and incorporated herein by this reference (the “Owner Consent”).
III. TERMS OF REBATE - FORGIVABLE LOAN OVER FIVE (5) YEARS
a. The Participant hereby agrees to comply with all terms and conditions of the
Program as set forth in the Program Guidelines. (See Exhibit “D”.)
b. The Rebate paid by the City pursuant to this Program shall not be made until all of
the improvement work comprising the Project has been completed, all of the
improvement work comprising the Project has been inspected and approved by the
City Manager or his/her designee, and all payments for said work have been made
to contractors, materials suppliers, and vendors. Thus, the Participant shall finance
the Project, with tenant/owner funds (cash) and/or private funding (bank loan), during
construction the Participant shall submit to the City Manager or his/her designee
itemized invoices detailing the work completed and materials purchased. Such
invoices shall include proof of payment to all contractors, suppliers, and vendors.
The Participant is responsible for all payments to the contractors, materials
suppliers, and vendors, and for providing true and correct copies of unconditional
lien releases to the City.
c. The Rebate paid by the City pursuant to the Program constitutes a loan to
Participant. Said loan will be forgiven, provided that the Participant or successor-in-
interest that has assumed the obligations of Participant hereunder pursuant to an
City-approved assignment and assumption agreement, either continues to own or
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occupy, as the case may be, the rehabilitated Property for a period of five (5) years
from the date of receipt of the Rebate without removing or significantly altering the
Improvements, as determined by the City in its sole discretion, and agrees to
maintain the improvements for said five (5) year period. The total amount of the loan
will be forgiven in twenty percent (20%) increments, on an annual basis, such that at
the end of five (5) years, the entire loan amount will be deemed forgiven and the
loan balance will be zero. If the Participant sells the Property or fails to occupy the
Property, as the case may be, prior to the end of the fifth (5th) year, the remaining
pro rata share of the loan, with interest at the rate of three percent (3%) per annum,
is due and payable to the City within thirty (30) calendar days, unless the succeeding
property owner or business owner, as the case may be, (i) assumes the obligations
of Participant pursuant to an City-approved assignment and assumption agreement,
and (ii) does not make any changes to the Property resulting in the removal or a
significant alteration to the Improvements, and maintains the improvements, for a
period of five (5) years from the date of receipt of the Rebate.
IV. PARTICIPANT’S RESPONSIBILITIES
a. In preparation for submission of an Application, the Participant shall obtain a
minimum of three (3) written bids from qualified, licensed contractors to perform the
Project. Once the Participant awards a bid to a qualified, licensed contractor, the
Participant shall provide to the City Manager or his/her designee information on the
awarded bid and rejected bid. At least one (1) bid must be from an Evanston-based
contractor. If an Evanston-based contractor is not sought, written evidence must be
provided that documents why an Evanston-based contractor was not considered and
provided in the original submission.
b. The Participant shall obtain and submit all required certificates of insurance, as set
forth in the Program Guidelines, to the City Manager or his/her designee upon
execution of this Agreement and prior to City’s execution.
c. The Participant shall be responsible for hiring a licensed contractor to complete the
Project. The City Manager or his/her designee may require submission of proof of
the State License issued to the selected contractor.
d. The Participant shall be responsible for contacting the City Manager or his/her
designee to arrange for obtaining all City and other approvals and/or permits
required for construction and completion of the Project.
e. The Participant must issue a notice to proceed to the contractor within thirty (30)
calendar days of receipt of the Notice to Proceed issued by the City to Participant.
f. The Participant shall be fully responsible for managing, monitoring, and scheduling
the construction of the Project, for ensuring compliance with the payment of
prevailing wages (if applicable), and for ensuring that all improvements are
completed properly and in conformance with the approved project.
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g. The Participant shall be fully responsible for making all payments to contractors,
suppliers, vendors and/or other third parties and for ensuring that all contractors,
subcontractors, suppliers, vendors and/or other third parties are paid in full.
h. The Participant acknowledges and agrees that the improvements to be constructed
in anticipation of a Rebate, in the form of a forgivable loan provided by the City,
constitutes the construction, alteration, demolition, installation, or repair work done
under contract and paid for in whole or in part out of public funds. The Participant
shall comply with all requirements of Federal, Illinois and City of Evanston law.
i. The Participant shall be responsible for ensuring approved project is completed by
project completion date agreed upon by the Participant and the City detailed in
Section VI of this agreement.
j. Upon completion of the Project, the Participant shall notify the City Manager or
his/her designee and call for an inspection of the Project. City Manager or his/her
designee will arrange for the Property to be inspected.
k. The Participant shall submit to the City Manager or his/her designee a written
request for a Rebate within forty-five (45) calendar days of the Completion Date, and
shall include the following:
i. Cover letter indicating the Project is completed and the Total Cost
Expenditures for the Project and requesting the Rebate;
ii. All contractor invoices detailing the specific tasks completed in accordance
with approved Project;
iii. Proof of payment of all invoices for all expenditures associated with the
Project;
iv. Unconditional lien releases;
v. Any additional back up material requested by the City Manager or his/her
designee;
vi. Two color 8" x 10" photos taken of the Project after completion;
vii. An executed (with signatures acknowledged) Declaration (for projects
approved for a forgivable loan of $10,000 or more only); and
viii. For the five (5) year term of the Declaration, the Participant shall maintain the
improvements in good condition and shall not make any changes to the
Property resulting in an alteration to the Improvements.
V. THE CITY’S RESPONSIBILITIES
a. City Manager or his/her designee shall review the bids for construction submitted by
Participant and prepare a submission to the appropriate City Committee that
approves the Project based on the particular funding source for the project.
b. City Manager or his/her designee shall issue the Notice to Proceed to the Participant
upon his/her receipt of this Agreement and any other required or requested
documentation.
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c. Within a reasonable time after Participant notifies City of the completion of the
Project, the City Manager or his/her designee shall inspect the improvements to
ensure they were completed in accordance with approved project scope.
d. City Manager or his/her designee shall review Participant’s request and
accompanying documents for a Rebate. If all the terms, conditions, and obligations
of Participant under this Agreement and the Program Guidelines have been met, the
City Manager or his/her designee shall issue the Rebate in an amount not to exceed
one-half (1/2) of the Total Allowable Expenses, within the maximum allowable limits
set forth in the Program Guidelines.
VI. TIME OF PERFORMANCE
The Participant shall complete the Project by the agreed upon project completion date
between the Participant and the City in order to remain eligible for receipt of the Rebate.
Failure to complete the Project by the agreed upon project completion date below will result
in termination of this Agreement. Requests for additional time and extensions in project
completion time will be granted, but only if submitted in writing prior to the expiration of the
agreement.
Project Completion Date: _____________________________
Applicant Signature: ___________________ City Signature: __________________
VII. AMOUNT OF REBATE – FORGIVABLE LOAN
The total amount of the Rebate to be made by the City pursuant to the terms and conditions
of this Agreement, shall not exceed the amount equal to one-half (1/2) of the Total
Allowable Expenses approved by City Council for the Project up to the maximum allowable
rebate amount stated above. The Total Allowable Expenses will be determined at
completion of the Project at which time the total amount of the Rebate to be made by the
City shall be calculated based on actual expenditures, and not to exceed program
maximums, and such amount will be stated in the Declaration.
Approved Rebate Amount: _____________________________
Applicant Signature: ____________________ City Signature: __________________
VIII. INSURANCE
a. During the entire period in which work on the Project is performed until termination of
the Declaration, the Participant shall obtain and maintain in full force and effect
during said period the following insurance policies: (i) Comprehensive General
Liability Insurance in a general aggregate amount of not less than one million dollars
($1,000,000), $1,000,000 Products and Completed Operations Aggregate, and
$1,000,000 each occurrence and including; (ii) Automobile Insurance, maintained in
full force and effect in an amount of not less than one million dollars ($1,000,000) per
accident;
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b. The Comprehensive General Liability Insurance and Automobile Insurance policies
shall name the City of Evanston, and their respective elected officials, officers,
employees, agents, and representatives as additional insured.
c. All deductibles on any policy shall be the responsibility of the primary holder of such
policy and shall not be the responsibility of the City of Evanston.
d. Participant shall provide evidence of required insurance to the City Manager before
execution of this Agreement.
IX. OBLIGATION TO REFRAIN FROM DISCRIMINATION
a. Participant covenants and agrees for itself, its successors and its assigns to the
Property, or any part thereof, that it will not discriminate against any employee or
applicant for employment because of race, color, religion, sex, sexual orientation,
marital status, national origin or ancestry, or age or physical or mental disabilities
that do not impair ability to work, and further that it will examine all job classifications
to determine if minority persons or women are underutilized and will take appropriate
affirmative action to rectify any such underutilization.
b. That, if it hires additional employees in order to perform this contract, or any portion
hereof, it will determine the availability of minorities and women in the area(s) from
which it may reasonably recruit and it will hire for each job classification for which
employees are hired in such a way that minorities and women are not underutilized.
c. That, in all solicitations or advertisements for employees placed by it or on its behalf,
it will state that all Participants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital status,
national origin, ancestry, or disability.
X. NO AGENCY CREATED
The Participant and any contractor, supplier, vendor or any third party hired by Participant to
complete the Project are not agents of the City. Any provisions of this Agreement that may
appear to give the City any right to direct the Participant concerning the details of the
obligations under this Agreement, or to exercise any control over such obligations, shall
mean only that the Participant shall follow the direction of the City concerning the end
results of the obligations.
XI. OWNERSHIP OF DOCUMENTS
All documents, including, without limitation, designs, plans, bids, bills and receipts, prepared
and submitted to the City pursuant to this Agreement (including any duplicate copies) shall
be the property of the City. The City’s ownership of these documents includes use of,
reproduction or reuse of and all incidental rights thereto.
XII. INDEMNIFICATION AND HOLD HARMLESS
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To the maximum extent permitted by law, the Participant agrees to and shall defend,
indemnify and hold harmless the City, and their respective officers, officials, employees,
contractors and agents from and against all claims, liability, loss, damage, costs or
expenses (including expert witness fees, reasonable attorneys’ fees, and court costs)
arising from or as a result of the death of any person or any accident, injury, loss or damage
whatsoever caused to any person or the property of any person resulting or arising from or
in any way connected with the following, provided Participant shall not be responsible for
(and such indemnity shall not apply to) any negligence or willful misconduct of the City, or
their respective officers, officials, active employees, contractors or agents:
a. The development, construction, marketing, use or operation of the Property by the
Participant, its officers, contractors, subcontractors, agents, employees or other
persons acting on Participant’s behalf [Indemnifying Parties];
b. The displacement or relocation of any person from the Property as the result of the
development of the Project on the Property by the Indemnifying Parties;
c. Any plans or designs for the Project prepared by or on behalf of Participant
including, without limitation, any errors or omissions with respect to such plans or
designs;
d. Any loss or damage to the City resulting from any inaccuracy in or breach of any
representation or warranty of Participant, or resulting from any breach or default by
Participant, under this Agreement; and
e. Any and all actions, claims, damages, injuries, challenges and/or costs or liabilities
arising from the approval of any and all entitlements or permits for the improvements
by the City, and their respective officers, officials, employees, contractors or agents.
The foregoing indemnity shall continue to remain in effect after the Completion Date or after
the earlier termination of this Agreement, as the case may be.
XIII. DUTY TO DEFEND
The Participant further agrees that the hold harmless agreement in Article XII, and the duty
to defend the City, and their respective officers, officials, employees, contractors and
agents, require the Participant to pay any costs that the City may incur which are associated
with enforcing the hold harmless provisions, and defending any claims arising from
obligations or services under this Agreement. If the City chooses at its own election to
conduct its own defense, participate in its own defense, or obtain independent legal counsel
in defense of any claim related to obligations or services under this Agreement, the
Participant agrees to pay the City’s attorney’s fees, expert witness fees, and all costs.
XIV. COMPLIANCE WITH LAW
The Participant agrees to comply with all the requirements now in force, or which may
hereafter be in force, of all municipal, county, state and federal authorities, pertaining to the
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development and use of the Property and construction of the Project, as well as operations
conducted on the Property. The City Manager or his/her designee will not issue any Rebate
to the Participant if there is in violation of any law, ordinance, code, regulation, permit or
Program Guideline.
XV. TERMINATION
If Participant shall fail to cure any Event of Default upon notice and within the time for cure
provided for in XVII below, the City may, by written notice to the Participant, terminate this
Agreement. Such termination shall trigger the “Repayment of Pro Rata Share of Rebate
defined in XVII.
Participant may not terminate this Agreement without the express written consent of City.
XVI. NOTICES
All notices permitted or required hereunder must be in writing and shall be effected by (i)
personal delivery, (ii) first class mail, registered or certified, postage fully prepaid, or (iii)
reputable same-day or overnight delivery service that provides a receipt showing date and
time of delivery, addressed to the following parties, or to such other address as any party
may, from time to time, designate in writing in the manner as provided herein:
To City: City of Evanston
Economic Development Division
2100 Ridge Avenue
Evanston, IL 60201
Telephone: 847.448.8100
Email: economicdevelopment@cityofevanston.org
To Participant: _______________________________
_______________________________
_______________________________
Phone No.: ______________________
Facsimile No.: ___________________
Email:__________________________
Attention: _______________________
Any written notice, demand or communication shall be deemed received immediately if
personally delivered or delivered by delivery service to the addresses above, and shall be
deemed received on the third day from the date it is postmarked if delivered by registered or
certified mail.
XVII. DEFAULT; REMEDIES; DISPUTE RESOLUTION
a. Notice of Default.
In the event of failure by either party hereto substantially to perform any material
term or provision of this Agreement, the non-defaulting party shall have those rights
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and remedies provided herein, provided that such non-defaulting party has first
provided to the defaulting party a written notice of default in the manner required by
Article XVI hereof identifying with specificity the nature of the alleged default and the
manner in which said default may be satisfactorily be cured.
b. Cure of Default
Upon the receipt of the notice of default, the alleged defaulting party shall promptly
commence to cure, correct, or remedy such default within such thirty (30) day period,
and shall continuously and diligently prosecute such cure, correction or remedy to
completion. For purposes of this Agreement, “business days” shall refer to Monday
through Friday, inclusive, other than State, Federal, or other locally declared
holidays.
c. City Remedies; Repayment of Pro Rata Share of Rebate.
In the event of a default by Participant of the terms of this Agreement that has not
been cured within the timeframe set forth in Paragraph B above, the City, at its
option, may terminate this Agreement or may institute legal action in law or in equity
to cure, correct, or remedy such default, enjoin any threatened or attempted
violation, or enforce the terms of this Agreement. In the event of a default by
Participant that occurs after the City has disbursed the Rebate, the “Pro Rata
Repayment Amount” and interest, at the rate of three percent (3%) per annum,
commencing on the date City disbursed the Rebate to Participant, shall become
immediately due and payable. The rate of interest applicable to periods of default for
the defaults set forth in this paragraph shall be calculated at the lesser of three
percent (%) per annum or the maximum legal rate, and shall accrue as of the date
such payment was originally due.
The “Pro Rata Repayment Amount” shall be the amount obtained by multiplying the
original Rebate amount times the percentage obtained by dividing the number of
months remaining in the five (5) year covenant period that commences on the month
the Declaration is recorded, and ends on the 5th anniversary (the “Covenant Period”)
by 60, which is the total number of months in the Covenant Period (12 months x 5
years). For example, if the amount of the Rebate is $15,000, and the breach occurs
after 3 years and two months (38 months), Participant shall repay $5,500 plus any
interest that has accrued during this time.
All payments shall be first credited to accrued interest, next to costs, charges, and
fees which may be owing from time to time, and then to principal. All payment shall
be made in lawful money of the United States. Payments shall be made to City at the
address set forth in Article XVI herein or at such other address as City may direct
pursuant to notice delivered to Participant in accordance with Article XVI.
d. Participant’s Exclusive Remedies.
The parties acknowledge that the City would not have entered into this Agreement if
it were to be liable in damages under, or with respect to, this Agreement or any of
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the matters referred to herein, including the Project, except as provided in this
Article. Accordingly, Participant shall not be entitled to damages or monetary relief
for any breach of this Agreement by the City or arising out of or connected with any
dispute, controversy, or issue between Participant and the City regarding this
Agreement or any of the matters referred to herein, the parties agreeing that
declaratory and injunctive relief, mandate, and specific performance shall be
Participant’s sole and exclusive judicial remedies.
XVIII. APPLICABLE LAW
The internal laws of the State of Illinois without regard to principles of conflicts of law shall
govern the interpretation and enforcement of this Agreement.
XIX. CONFLICT OF INTEREST
a. No member, official, or employee of the City shall have any personal interest, direct
or indirect, in this Agreement, nor shall any such member, official, or employee
participate in any decision relating to the Agreement which affects his/her personal
interests or the interests of any corporation, partnership, or association in which
he/she is, directly or indirectly, interested.
b. The Participant warrants that it has not paid or given, and will not pay or give, any
third person any money or other consideration for obtaining this Agreement.
XX. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES
No member, official, agent, legal counsel or employee of the City shall be personally liable
to the Participant, or any successor in interest in the event of any default or breach by the
City or for any amount which may become due to Participant or successor or on any
obligation under the terms of this Agreement.
XXI. BINDING EFFECT
This Agreement, and the terms, provisions, promises, covenants and conditions hereof,
shall be binding upon and shall inure to the benefit of the parties hereto and their respective
heirs, legal representatives, successors and assigns.
XXII. AUTHORITY TO SIGN
The Participant hereby represents that the persons executing this Agreement on behalf of
Participant have full authority to do so and to bind Participant to perform pursuant to the
terms and conditions of this Agreement.
XXIII. COUNTERPARTS
This Agreement may be executed by each party on a separate signature page, and when
the executed signature pages are combined, shall constitute one single instrument.
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XXIV. ENTIRE AGREEMENT, WAIVERS AND AMENDMENTS
a. This Agreement and the Exhibits and references incorporated into this Agreement
express all understandings of the parties concerning the matters covered in this
Agreement. This Agreement integrates all of the terms and conditions mentioned
herein or incidental hereto, and supersedes all negotiations or previous agreements
between the parties with respect to all or any part of the subject matter hereof.
b. All waivers of the provisions of this Agreement must be in writing and signed by the
appropriate authorities of the City or the Participant, and all amendments hereto
must be in writing and signed by the appropriate authorities of the City and the
Participant.
XXV. NON-ASSIGNMENT
The Participant shall not assign the obligations under this Agreement, nor any monies due
or to become due, without the City Manager’s prior written approval, and Participant and
Participant’s proposed assignee’s execution of an assignment and assumption agreement
in a form approved by the City. Any assignment in violation of this paragraph is grounds for
immediate termination of this Agreement, at the sole discretion of the City Manager. In no
event shall any putative assignment create a contractual relationship between the City, and
any putative assignee.
XXVI. NO WAIVER
No failure of either the City or the Participant to insist upon the strict performance by the
other of any covenant, term or condition of this Agreement, nor any failure to exercise any
right or remedy consequent upon a breach of any covenant, term, or condition of this
Agreement, shall constitute a waiver of any such breach or of such covenant, term or
condition. No waiver of any breach shall affect or alter this Agreement, and each and every
covenant, condition, and term hereof shall continue in full force and effect.
IN WITNESS WHEREOF, the City, and the Participant have signed this Agreement as of
the dates set opposite their signatures.
”CITY”
Dated: ___________________________
By: ________________________________________ (signature)
Name: ______________________________________
Title: _______________________________________
“PARTICIPANT”
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Dated: ___________________________
By: ________________________________________ (signature)
Name: _____________________________________
Title: ______________________________________
ATTACHMENTS::
1. Exhibit A B – Declaration of Covenants Affecting Real Property*
(for projects approved for $10,000 or more in forgivable loans only)
2. Exhibit B C – – Certification of Ownership and Consent to Recordation *
3. Exhibit C D – Legal Description of Property*
* these documents are only required for projects approved for $10,000 or more in
forgivable loans)
Return this form to:
City of Evanston – City Manager’s Office
Economic Development Division
2100 Ridge Avenue
Evanston, IL 60201
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For Official Use Only
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[EXHIBIT B]
This instrument was prepared by
And upon recording return to:
Economic Development Division
City of Evanston
2100 Ridge Ave.
Evanston, IL 60201
[RECORDING AREA]
DECLARATION OF COVENANTS AFFECTING REAL PROPERTY
THIS DECLARATION OF COVENANTS AFFECTING REAL PROPERTY
(“Declaration”) is entered into this _____ day of ____________________, _____ (“Effective
Date”), by and between the CITY OF EVANSTON, a public body corporate and politic
(“City”), and _____________________________ (“Participant”).
RECITALS:
A. Participant owns fee title to, or holds a valid leasehold interest in, that certain
improved real property located at __________________. in the City of Evanston,
County of Cook, State of Illinois (hereinafter referred to as the “Property”). The
property is improved with a commercial building currently used as
_________________. A legal description of the Property is attached hereto and
incorporated herein as Exhibit “1”.
B. The Site is within the City of Evanston (“City”).
C. Participant has entered into a Storefront Modernization Program Agreement (the
“Program Agreement”) with the City, dated as of ______________________, 20__,
concerning the “Project” (as defined in the Program Agreement), City’s provision to
provide the Participant a rebate in the amount of half of the total project cost not to
exceed ______________ ($_____), in the form of a loan, to assist Participant in
developing the Project (the “Rebate”), and related matters, which Program
Agreement is on file with the City as a public record and is incorporated herein by
reference. All defined terms used herein shall have the same meaning as in the
Program Agreement unless otherwise stated.
NOW, THEREFORE, in consideration of the foregoing Recitals, which are
incorporated herein by this reference, and for other valuable consideration, the sufficiency
of which is hereby acknowledged, City and Participant hereby agree as follows:
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1. Participant hereby covenants as follows, which covenants shall run with land and
shall be binding upon itself and its assigns, and each successor-in-interest to the
Property or any portion thereof:
a) To not transfer or encumber the Site or any portion thereof or assign any
of its rights or obligations hereunder, under the Program Agreement, or
under this Declaration without obtaining the prior written consent of the
City.
b) To maintain the insurance required pursuant to the provisions of Article
VIII of the Program Agreement.
c) To indemnify, defend, and hold the City, and their respective officers,
officials, members, employees, agents, and representatives (collectively,
the “City and City Personnel”), harmless from and against all liabilities,
losses, damages, costs and expenses, including reasonable attorney’s
fees, expert witness fees, and court costs (hereinafter, collectively,
“Claims”), arising from or as a result of the death or injury to any person or
any accident, injury, loss, or damage whatsoever caused to any person or
to the property of any person and which is caused by any acts or any
errors or omissions of Participant or any of its employees, agents,
servants, invitees, contractors, or subcontractors; provided, however,
Participant shall not be required to indemnify, defend, and hold harmless
the City if the Claim arises from or is caused in whole by active negligence
or willful misconduct of the City, or any of their employees, agents,
servants, invitees, contractors, or subcontractors
d) To not devote the Property to uses inconsistent with applicable laws,
rules, and regulations of any governmental agencies having jurisdiction.
e) To maintain the Property and all improvements including the
Improvements constructed as the Project, in first class condition and
repair and in accordance with all applicable laws, rules, ordinances,
orders, and regulations of all federal, state, county, municipal, and other
governmental agencies and bodies having jurisdiction and all their
respective departments, bureaus, and officials. Participant shall not permit
any accumulation of weeds, rubbish, or debris on the Property, and shall
promptly remove any graffiti or other defacement of the Property.
Participant shall not permit any unlawful use or public or private nuisance
to be maintained on the Site.
f) To repay the Rebate pursuant to the terms of Article XVII Paragraph C of
the Program Agreement, when such repayment is required under the
terms thereof.
g) That there shall be no discrimination against, or segregation of, any
persons, or group of persons, on any basis of race, color, religion, sex,
sexual orientation, marital status, national origin or ancestry, or age or
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physical or mental disabilities that do not impair ability to work, and further
that it will examine all job classifications to determine if minority persons
or women are underutilized and will take appropriate affirmative action to
rectify any such underutilization.
h) That, if the Participant hires additional employees in order to perform this
contract, or any portion hereof, it will determine the availability of
minorities and women in the area(s) from which it may reasonably recruit
and it will hire for each job classification for which employees are hired in
such a way that minorities and women are not underutilized.
i) That, in all solicitations or advertisements for employees placed by it or on
its behalf, it will state that all Participants will be afforded equal opportunity
without discrimination because of race, color, religion, sex, sexual
orientation, marital status, national origin, ancestry, or disability.
2. All of the covenants, easements, agreements, conditions and restrictions contained
herein, whether affirmative or negative: (a) are made for the direct benefit of the
Benefited Property; (b) are covenants running with the land; (c) are appurtenant to
and shall not be conveyed or otherwise transferred separately from the Benefited
Property, or the Site; and (d) bind and inure to the burden or benefit, as the case
may be, of the respective heirs, personal representatives, successors and assigns of
the parties hereto, including, without limitation, successive owners of all or any
portion of, respectively, the Benefited Public Property and the Site.
3. The covenants and agreements established in this Declaration shall, without regard
to technical classification and designation, be binding on Participant for the benefit of
and in favor of the City, regardless of whether the City own or hold any interest in
real property butting or adjacent to the Site or within the Project Area.
Notwithstanding the foregoing or anything to the contrary herein, neither Participant
nor any assign or successor-in-interest to the Site shall have any liability or
responsibility for the breach of any covenant or agreement contained herein by any
other assign or successor-in-interest to the Property that would constitute a breach
or violation of the provisions hereof. At the termination of the Program Agreement,
Participant may request that the City release the covenants set forth herein. The
decision whether to release said covenants shall remain in the sole discretion of the
City, which shall not be unreasonably withheld.
[end - signature page follows]
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IN WITNESS WHEREOF, City and Participant have entered into this Declaration as of the
Effective Date.
(“City” )
CITY OF EVANSTON, an Illinois Municipal Corporation
By: __________________________________
Its: City Manager
Dated: _______________________________
(“Participant”)
______________________________________ (signature)
By: __________________________________
Its: __________________________________
Dated: ______________________________
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State of Illinois )
County of Cook )
On _________________________, before me,
___________________________(insert name and title of the officer) Notary Public,
personally appeared __________________________, who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their
authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of Illinois that the
forgoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature________________________________ (Seal)
State of Illinois )
County of Cook )
On _________________________, before
me,_______________________________(insert name and title of the officer) Notary
Public, personally appeared ___________________________, who proved to me on the
basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the
within instrument and acknowledged to me that he/she/they executed the same in
his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument
the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of Illinois that the
forgoing paragraph is true and correct. WITNESS my hand and official seal.
Signature________________________________ (Seal)
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Exhibit C: Owner Consent to Declaration
CONSENT TO RECORDATION
______________________________(owner of the fee interest in the real property legally
described in Exhibit “A” hereto, consents to the recordation of the foregoing Declaration of
Covenants Affecting Real Property against said real property and agrees to be bound by the
terms thereof applicable to the participant.
Dated:___________________________
__________________________________________(signature)
By:________________________________________
State of Illinois )
County of Cook )
On___________________________________, before me,
_________________________________ (insert name and title of the officer), Notary
Public, personally appeared_______________________, who proved to me on the basis of
satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their
authorized capacity(ies), and that by his/her/their signature(s) on the instrument of the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of Illinois that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature______________________________________________ (Seal)
Formatted: Font: 11 pt, Bold
Formatted: Font: Bold
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Exhibit BD: LEGAL DESCRIPTION OF PROPERTY
(Attach behind this page)
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EXHIBIT C: CERTIFICATION OF OWNERSHIP AND CONSENT
This CERTIFICATION OF OWNERSHIP AND CONSENT (this “Consent”) is executed by
the undersigned (“Owner”) at the request of ____________________________ (“Tenant”).
1. Owner is the owner in fee of that certain real property located at _____________, in
the City of Evanston, County of Cook, State of Illinois (the “Property”).
2. The Property is improved with a building (the “Building”). The Property is currently
leased to __________________, who operates a business thereon (the “Tenant”).
3. The Tenant has submitted an Application to the City of Evanston (the “City”)
pursuant to the City’s Storefront Modernization Program (the “Program”) for a rebate
in connection with certain improvements the Tenant contemplates making to the
Building (the “Improvements”).
4. The Tenant has entered into a Program Agreement with the City that sets out the
terms and conditions of the Program, and includes the Program Guidelines.
Pursuant to the Program Agreement if the Tenant completes construction of the
Improvements within ninety (90) year after the date of the Program Agreement, and
satisfies certain other requirements set forth therein, the Tenant will be eligible for a
rebate (the “Rebate”). The Rebate will be in the form of a loan, the repayment of
which will be forgiven if the Tenant maintains and does not alter or remove the
Improvements for a period of five (5) years from the Tenant’s receipt of the Rebate.
5. If the Tenant sells the business without obtaining the prior written consent of the City
and/or fails to maintain or alters or removes the Improvements before the close of
the five (5) year period referenced above, the Tenant will be required to repay a
prorata share of the Rebate.
6. One of the City’s conditions to providing the Rebate to the Tenant is that a
Declaration of Covenants Affecting Real Property is recorded against the Property
which imposes certain maintenance and other requirements on the Property (the
“Declaration”). This condition pertains to projects receiving a forgivable loan of
$5,000 or more.
Owner now wishes to provide its written consent to all of the foregoing.
NOW THEREFORE, in consideration of the foregoing Recitals, which are
incorporated herein by this reference, and for other valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, Owner hereby declares as follows:
1. Owner hereby consents to all of the following:
a. Tenant’s execution of the Program Agreement and participation in the Program.
b. Tenant’s construction of the Improvements.
c. The recordation against the Property of the Declaration, which Owner hereby
agrees to execute, with signature(s) acknowledged, and deliver to the City when
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requested by the Tenant. This condition pertains to projects receiving a
forgivable loan of $10,000 or more.
2. The person or persons executing this Consent on behalf of Owner is fully
empowered to do so and in so doing binds Owner according to the terms hereof.
3. Owner acknowledges that Tenant and City are relying upon the provisions of this
Consent and that the City would not agree to provide the Rebate to Tenant without
this Consent.
4. City is a third party beneficiary to this Consent.
IN WITNESS WHEREOF, Owner has executed this Consent as of ___________________
(date).
“OWNER”
By: ______________________________
(signature)
Its: ______________________________
By: ______________________________
(signature)
Its: ______________________________
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For City Council meeting of April 11, 2016 Item O3
Business of the City by Motion: Reimbursement for Le Tour de Noir Enterprise
For Action
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Paul Zalmezak, Acting Economic Development Division Manager
Subject: Le Tour de Noir Enterprise Evanston Request for Reimbursement
Date: March 30, 2016
Recommended Action:
The Economic Development Committee and staff recommend providing reimbursement
to members of the Evanston Black Business Consortium totaling $1,117.90 for costs
associated with the Le Tour de Noir Enterprise Evanston.
Funding Source:
Staff recommends utilizing the Economic Development Business Retention/Expansion
Fund (#225.15.5300.62662). The FY 2016 Adopted Budget for this account is
$300,000. Sufficient funds are available to make this payment and meet future potential
payments for 2016.
Background:
The Evanston Black Business Consortium (The Consortium) is “a group of Evanston-
based Black business owners who have agreed to work together to share resources,
network, discuss common concerns, and to facilitate support among each other.” The
Consortium was created in January 2015 by business owners Clarence & Wendy
Weaver of C& W Market and Ice Cream Parlor (1901 Church Street) and Larry & Jean
Murphy of Yofresh Yogurt Café (635 Chicago Avenue). The Consortium now includes
approximately 20 Black-owned businesses that are focused on the creation of a
directory of Black-owned businesses and the Le Tour de Noir Enterprise Evanston.
Summary
During the month of February 2016, in celebration of African American History Month,
the Evanston Black Business Consortium created Le Tour de Noir Enterprise Evanston.
Le Tour de Noir Enterprise Evanston is designed to highlight, and encourage group,
self-guided, and virtual tours to Evanston Black-owned businesses in February during
Black History Month. The initiative encouraged group, self-guided, and virtual tours.
The Consortium created a map (https://www.zeemaps.com/map?group=1813789) to aid
in the effort and reports six small groups toured the businesses in addition to ten online
Memorandum
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virtual tours. The Consortium reports that Detroit is the only other city in the United
State that has a similar tour.
On February 20, 2016, the Consortium hosted a three-hour bus tour narrated by
Rhonda Craven. Approximately 30 people joined the tour that included stops at a
number of the Black-owned establishments for an introduction to the business owner
and an in depth conversation about the individual business. WGN covered the tour
and broadcasted the story on February 20th and 21st. The WGN news story can be
viewed at the following link: http://cltv.com/2016/02/20/evanston-residents-get-special-
tour-of-black-owned-businesses/
The costs for Le Tour de Noir Enterprise Evanston is summarized as follows:
Zeemaps (virtual tour directory) $ 49.95
Pens $ 144.00
Posters & Marketing Cards $ 138.00
Additional Posters $ 26.00
Narrator for Tour (Rhonda Craven) $ 60.00
Davis Transportation $ 570.00
Supplies and Materials (office depot) $ 129.95
Total $ 1,117.90
Legislative History
On March 23, 2016, the Economic Development Committee unanimously approved (9-
0) staff’s recommendation.
Attachments:
Le Tour de Noir Marketing Materials and Receipts
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