HomeMy WebLinkAbout03.21.16 PacketCITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, March 21, 2016
7:00 p.m.
ORDER OF BUSINESS
(I)City Council Roll Call – Begin with Alderman Tendam
(II)Mayor Public Announcements
(III)City Manager Public Announcements
Street Cleaning Program Update
(IV)Communications: City Clerk
(V)Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI)Special Orders of Business
(VII)Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(VIII)Executive Session
(IX)Adjournment
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City Council Agenda March 21, 2016 Page 2 of 2
10/24/2013 6:42 PM
SPECIAL ORDERS OF BUSINESS
(SP1) Update on Emerson Street, Ridge Avenue, and Green Bay Road Corridor
Project
Staff recommends that City Council review the information provided by staff for
the Emerson Street, Ridge Avenue and Green Bay Road Corridor Project and
provide direction.
For Discussion
APPOINTMENTS
(APP1)For Appointment to:
Park and Recreation Board Denise Barreto
For Action
MEETINGS SCHEDULED THROUGH MARCH 2016
Upcoming Aldermanic Committee Meetings
Wed, Mar 23 6 pm Transportation/Parking Committee
Wed, Mar 23 7:30 pm Economic Development Committee
Mon, Mar 28 6 pm A&PW, P&D, City Council meetings
Order and agenda items are subject to change.
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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To: Honorable Mayor and Members of the City Council
From: David Stoneback, Public Works Agency Director
Sat Nagar, Senior Project Manager
Subject: Emerson Street, Ridge Avenue and Green Bay Road Corridor Project
Date: March 18, 2016
Recommended Action:
Staff recommends that City Council review the information provided by staff for the
Emerson Street, Ridge Avenue and Green Bay Road Corridor Project and provide
direction.
Discussion:
The Illinois Department of Transportation (IDOT) opened bids for the Emerson Street,
Ridge Avenue and Green Bay Road Corridor Project on March 4, 2016. Four
contractors submitted bids as indicated below:
Contractor Bid Price
A. Lamp Concrete Contractors Inc. 11,173,775.42$
Glenbrook Excavating & Concrete, Inc. 11,605,460.85$
Capital Cement Company Inc.12,448,775.15$
Alliance Contractors Inc.12,461,377.66$
The current funding allocation for this project totals $8,539,943, or $2,633,832 below the
low bid price. The funding allocation is as follows:
Memorandum
For City Council meeting of March 21, 2016 Item SP1
Emerson / Ridge / Green Bay Road Improvement Project
For Discussion
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Funding Sources Amount
IDOT STU Grant 1,913,943$
IDOT CMAQ Grant 1,920,000$
Local Funds 4,706,000$
8,539,943$
Local Fund Sources
CIP (construction)1,500,000$
CIP (engineering)500,000$
Water Fund (construction) 1,901,000$
Water Fund (engineering) 150,000$
Sewer Fund 455,000$
Parking Fund 200,000$
SUBTOTAL 4,706,000$
Potential sources to fund the deficit include:
Additional funding from STU and CMAQ
Reallocate from other FY2016 projects not bid at this time
Additional bond proceeds
Staff will discuss the scope of work on this project as well as the additional funding
opportunities and other options to eliminate the deficit.
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