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01.11.16 Packet
CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, January 11, 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene after conclusion of the P&D meeting. ORDER OF BUSINESS (I)Roll Call – Begin with Alderman Rainey (II)Mayor Public Announcements and Proclamations Presentation to Andre Wallace, 2016 Recipient of the Human Relations Committee Scholarship Mayors’ Compact: Next Steps on Climate Action (III)City Manager Public Announcements Promotion of Sergeant Steve Goldenberg to Police Commander Promotion of Officer Charlotte Hart to Police Sergeant Martin Luther King, Jr. Day Activities (IV)Communications: City Clerk (V)Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI)Consent Agenda: Alderman Rainey 1 of 460 City Council Agenda January 11, 2016 Page 2 of 8 (VII) Report of the Standing Committees Administration & Public Works - Alderman Miller Planning & Development - Alderman Tendam Human Services - Alderman Braithwaite (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting December 14, 2015 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through December 13, 2015 $2,567,567.59 City of Evanston Payroll through December 27, 2015 $2,581,911.47 (A2) FY2015 City of Evanston Bills – January 12, 2016 $18,636,798.98 FY2016 City of Evanston Bills – January 12, 2016 $ 37,835.60 Credit Card Activity for period ending November 30, 2015 $ 163,994.58 For Action (A3.1) Approval of Contract for 2016 Debris Hauling with G & L Contractors Staff recommends that City Council authorize the City Manager to execute a contract for debris hauling with G & L Contractors (7401 N St. Louis Ave, Skokie, IL) in the amount of $136,000. Funding is provided by the Water Fund ($38,000), Sewer Fund ($38,000) and General Fund ($60,000) as using the Municipal Partnering Initiative (MPI) bid winner. For Action (A3.2) Approval of Contract with Kenny Construction Company for Sewer Structure Lining (Bid 15-69) Staff recommends that City Council authorize the City Manager to execute a contract for Sewer Structure Lining with Kenny Construction Company (2215 Sanders Road, Northbrook, IL) in the amount of $91,683. Funding is provided by the Sewer Fund, Capital Improvement Account 515.40.4535.65515, which has a budget of $150,000 specifically allocated for rehabilitating sewer structures. For Action 2 of 460 City Council Agenda January 11, 2016 Page 3 of 8 (A3.3) Approval of Recycle Packer Truck Vehicle Purchase from R.N.O.W. Incorporated (Bid 16-05) Staff recommends that the City Council authorize the purchase of one (1) recycle packer truck from R.N.O.W. Incorporated (8636R W. National Avenue, West Allis, WI) in the amount of $248,131 for 2016 and one (1) recycle packer truck in the amount of $254,836 for 2017. Funding for these vehicles will be from the Equipment Replacement Fund budget (Account 601.26.7780.65550) which has a budgeted amount of $1,455,422.00 in FY2016. The expenditure for the 2016 replacement unit amounts to 17.2% of the 2016 budget. For Action (A3.4) Approval of 2016 Duncan Solutions, Inc. and Passport Parking Expenses Staff recommends the City Council authorize expenditure to Duncan Solutions, Inc. (633 W. Wisconsin Ave., Milwaukee, WI) and Passport Parking to cover the fees associated with parking meter and pay by cell operations in the amount of $196,000. Funding is provided by the Parking Fund, Account 505.19.7015.65070, with a 2016 Budget of $230,000. For Action (A3.5) Approval of Engineering Services Agreement with CDM Smith for Treated Water Storage Replacement Project (RFP 15-55) Staff recommends City Council authorize the City Manager to execute an agreement for engineering services for the Treated Water Storage Replacement project with CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the not-to-exceed amount of $1,174,685. Funding will be from the Water Fund, Capital Improvement Account 513.71.7330.62145 – 733107, which has a FY 2016 budget allocation of $1,390,000. For Action (A3.6) Approval of Northeastern Illinois Crime Lab Membership Dues Staff recommends City Council authorize the City Manager to renew membership with the Northeastern Illinois Regional Crime Laboratory in the amount of $101,322 for Fiscal Year 2016. Funding is provided by the Police Department’s 2016 Budget: $95,000 from Account 100.22.2215.62360 (Criminal Investigations – Membership Dues) and $6,322 from Account 100.22.2205.62360 (Police Administration – Membership Dues). For Action (A4.1) Approval of Church Street Boat Ramp Improvements, Change Order No. 1 (Bid 15-29) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 for the Church Street Boat Ramp Improvements which modifies the project’s completion date by 168 days from November 13, 2015 to April 29, 2016. There is no change to the contract price as a result of this change order. For Action 3 of 460 City Council Agenda January 11, 2016 Page 4 of 8 (A4.2) Approval of Change Order No. 1 for the Sheridan Road Water Main Lining Project (Bid 15-60) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the Sheridan Road Water Main Lining Project with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL) in the amount of a credit of $108,624. This change order will decrease the contract amount from $3,767,440.00 to $3,658,816.00. There will be no change to the contract completion date of June 10, 2016. For Action (A5) Approval of Emerson Street/Ridge Avenue/Green Bay Road Project Phase III Engineering Services Contract (RFQ 13-12) Staff recommends that City Council authorize the City Manager to execute a contract with ESI Consultants, Ltd., (1979 N. Mill Street, Suite 100, Naperville, IL) in the not-to-exceed amount of $723,803.89 to provide the phase III construction engineering services for Emerson Street/Ridge Avenue/Green Bay Road Project. As noted in the Council memo from October 28, 2013 ESI was selected to provide engineering services for all three phases of the project. For Action (A6) Resolution 4-R-16 Emerson/Ridge/Green Bay Project Construction Funding Staff recommends adoption of Resolution 4-R-16 authorizing the City Manager to negotiate and execute the Illinois Department of Transportation Local Public Agency Agreement for Federal Participation required for the Emerson/Ridge/Green Bay Project. The City has received funding of $1,913,943 from the North Shore Council of Mayors and a CMAQ grant of $1,920,000 for this project. The total project cost estimate is $8,236,316. Execution of proposed Resolution 4-R-16 will obligate Evanston to pay the Illinois Department of Transportation the local share cost of $4,402,373.00 at the completion of the project. Funding is provided by FY2016 Capital Improvement Funds. For Action (A7) Resolution 3-R-16, Union Pacific Supplemental Agreement for Emerson Street Viaduct Lighting Staff recommends adoption of Resolution 3-R-16 authorizing the City Manager to execute a Supplemental Agreement for LED light installation under the Emerson Street viaduct at Green Bay Road with Union Pacific Railroad. For Action (A8) Resolution 1-R-16 Authorizing Delegates to the Northeastern Illinois Public Safety Training Academy (NIPSTA) Staff recommends City Council adoption of Resolution 1-R-16 appointing the Fire Chief, Deputy Fire Chief and Director of Public Works Agency as the City’s Delegate and Alternate Delegates, respectively, to the NIPSTA Board of Directors. For Action 4 of 460 City Council Agenda January 11, 2016 Page 5 of 8 (A9) Ordinance 1-O-16, Increasing the Number of Class D Liquor Licenses for The Boiling Point, Inc. d/b/a Peppercorns Kitchen, 620 Davis Street Local Liquor Commissioner recommends City Council adoption of Ordinance 1- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from forty-nine (49) to fifty (50), and permit issuance of a Class D license to The Boiling Point, Inc. d/b/a Peppercorns Kitchen (“Company”), 620 Davis Street. For Introduction (A10) Ordinance 2-O-16, Increasing the Number of Class D Liquor Licenses for Beeyoo Properties, LLC d/b/a La Cocinita, 1625 Chicago Avenue Local Liquor Commissioner recommends City Council adoption of Ordinance 2- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty (50) to fifty-one (51), and permit issuance of a Class D license to Beeyoo Properties, LLC d/b/a La Cocinita (“Company”), 1625 Chicago Avenue. For Introduction (A11) Ordinance 162-O-15, 30-Day Grace Period for the Evanston Wheel Tax Staff recommends that the City Council adopt Ordinance 162-O-15, which amends Section 10-8-1 of the Evanston City Code of 2012, which states that motor vehicles registered or required to be registered with the Secretary of State to an Evanston address, must be licensed by paying an annual wheel tax. Ordinance 162-O-15 establishes a 30-day grace period for payment of the annual wheel tax. For Introduction (A12) Ordinance 115-O-15: Authorizing the Sale of Used Copiers Owned by the City of Evanston Staff recommends City Council adoption of ordinance 115-O-15, which authorizes the sale of 24 surplus copiers to Arcoa Group/Midwest Copier Exchange for $1,975. This ordinance was introduced at the December 14, 2015 City Council meeting. For Action (A13) Ordinance 159-O-15, Authorizing the Sale of Surplus Property: Fleet Vehicles Staff recommends that City Council adopt Ordinance 159-O-15 which directs the City Manager to offer the sale of vehicles owned by the City through public auction. These auctions include venues such as America’s Auto Auction and/or other live auctions, as well as other online auctions as these vehicles become available. This ordinance was introduced at the December 14, 2015 City Council meeting. For Action 5 of 460 City Council Agenda January 11, 2016 Page 6 of 8 PLANNING & DEVELOPMENT COMMITTEE (P1) Approval of Naming the Ecology Center Classroom the “Elizabeth A. Patterson Classroom” The Citizens’ Advisory Committee on Public Place Names recommends approval of the request from James D. Patterson of the Archer Patterson Family Foundation and members of the Evanston Environmental Association to name the newly renovated classroom at the Ecology Center the “Elizabeth A. Patterson Classroom.” For Action (P2) Ordinance 7-O-16 Granting Major Zoning Relief for a Second Story Addition and Open Parking at 2115 Dewey Avenue The Zoning Board of Appeals and City staff recommend approval of Ordinance 7- O-16 granting major zoning relief for a second story office addition at a mixed- use building with open parking in the rear yard at 2115 Dewey Avenue. The applicant has complied with all other zoning requirements, and meets the standards for variations. Suspension of the Rules is requested for Introduction and Action by City Council on January 11, 2016. . For Introduction and Action (P3) Ordinance 6-O-16 Granting Major Zoning Relief to Convert 44 Rooming House Units to Dwelling Units with No Additional Parking at 860 Hinman Avenue The Zoning Board of Appeals and City staff recommend approval of Ordinance 6- O-16 granting major zoning relief to convert 44 rooming house units into dwelling units at 860 Hinman Avenue. The conversion requires zoning relief to increase the total number of dwelling units on the property, as well as zoning relief since no additional parking spaces are proposed. Staff recommends an additional condition that would allow the building’s trash dumpsters to occupy two on-site parking spaces until August of 2017 providing clear access in the alley during construction of 835 Chicago Planned Development. . For Introduction (P4) Ordinance 154-O-15, Zoning Ordinance Text Amendment – Addition of Rentals to the Automobile and Recreational Vehicle Sales Use The Plan Commission and staff recommend City Council adoption of the Zoning Ordinance Text Amendment to classify automobile and/or truck rental uses under Automobile and Recreational Vehicle Sales Use instead of Retail Service Establishments by updating the term “Automobile” to “Motor Vehicle” and adding “Rental” to the use name. The proposed amendment will ensure that motor vehicle and truck rental uses are accounted for within the Zoning Code and allowed in the same manner as motor vehicle and recreational vehicle sales uses. This ordinance was held at the Planning and Development Committee on December 14, 2015. . For Introduction 6 of 460 City Council Agenda January 11, 2016 Page 7 of 8 HUMAN SERVICES COMMITTEE (H1) Resolution 119-R-15, Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center with James Evansizer and Genevieve Costello The Human Services Committee and staff recommend City Council adoption of Resolution 119-R-15 authorizing the City Manager to enter into two new, twelve- month lease agreements for studio spaces at the Noyes Cultural Arts Center with tenants James Evansizer and Genevieve Costello. For Action (H2) Resolution 120-R-15, Twenty-two (22) Renewal Lease Agreements for Artist Leases for Studios at the Noyes Cultural Arts Center The Human Services Committee and staff recommend City Council adoption of Resolution 120-R-15 authorizing the City Manager to enter into twenty-two (22) renewal agreements for twelve (12) month lease terms for the artist leases for studios at the Noyes Cultural Arts Center (NCAC) For Action (H3) Resolution 121-R-15, Lease Agreements with the Evanston Children Choir for Space at the Noyes Cultural Arts Center The Human Services Committee and staff recommend City Council adoption of Resolution 121-R-15 authorizing the City Manager to enter into agreements with the Evanston Children Choir to lease space at the Noyes Cultural Arts Center for five-month lease term (1/1/16 to 5/31/16) and a four-month lease term (9/1/16 to 12/31/16). . For Action APPOINTMENTS (APP1) For Appointment to: Commission on Aging Alan Factor Zoning Board of Appeals Lisa Dziekan 7 of 460 City Council Agenda January 11, 2016 Page 8 of 8 MEETINGS SCHEDULED THROUGH JANUARY 2016 Upcoming Aldermanic Committee Meetings Thurs, Jan 14 7 pm NU-City Committee Tues, Jan 19 7 pm City Council meeting Wed, Jan 20 6:30 pm M/W/EBE Advisory Committee Mon, Jan 25 6 pm A&PW, P&D, City Council meetings Wed, Jan 27 6 pm Transportation/Parking Committee Wed, Jan 27 7:30 pm Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 8 of 460 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, December 14, 2015 Roll Call: Alderman Grover Alderman Wynne Alderman Rainey Alderman Wilson Alderman Miller Alderman Holmes Alderman Fiske Alderman Tendam Alderman Braithwaite Presiding: Mayor Elizabeth B. Tisdahl Mayor Tisdahl called the Regular meeting of the City Council to order at 8:15pm. Mayor Public Announcements and Proclamations: The Mayor announced that Marge Collins had passed away. She served as the 7th Ward Alderman from 1984-1991. Pastor Cherry gave a brief update on the Holiday Food and Toy Drive. 344 Food Baskets and 772 Toys are being requested as of 5:00pm on December 14, 2015. Over 200 toys have been collected. A large pick up is scheduled on Saturday from the Marine Corps for Toys for Tots. Special thanks to New Hope CME Church, Friendship Baptist, and Ebenezer Church for collectively donating 500 cans of vegetables; Christ Temple Church for donating 500 boxes of stove top stuffing; and First Church of God for donating 500 boxes of macaroni and cheese. The remaining items will be purchased with donations raised for the Holiday Food and Toy Drive. The giveaway will start on Friday, December 18th at 9am at the Fleetwood-Jourdain Community Center. The Mayor announced the process for appointing an Alderman. A 7th Ward meeting will be held on January 12th in the Parasol Room to discuss what the ward needs in an Alderman. City Manager Public Announcements: Emily Gunthrie, President of First Night Evanston, announced that First Night Evanston is back this year. Come and celebrate on December 31st with music, dance, poetry and more. Tickets will be sold on 9 of 460 City Council Agenda December 14, 2015 Page 2 of 12 eventbrite.com, Downtown Evanston, The City Clerk’s office, and at the Evanston Public Library. Jay Ryan and Jason Way from Canal Shore Golf Course gave the Council an update on the future plans of Canal Shores. Mr. Ryan announced that they have received various grants and will be planning a capital campaign to complete various projects. Dave Stoneback, Director of Public Works Agency, announced that the garbage and recycling pick up will be rescheduled due to the Christmas and New Year holidays. There will be no pick up on December 24th, December 25th and January 1st. City Manager Bobkiewicz announced that the Wheel Tax deadline will be extended until Thursday, December 31st. Chief Eddington, Chief of Police and Grant Farrar, City Attorney gave the council an update on the 11 nuisance properties. City Clerk Communications: Deputy City Blackman had no communications Public Comments: Junad Rizki – Gave his opinions regarding the departure of Alderman Grover and also asked the Council to investigate the ownership and operation of Lake Front Beach. Devon Reid – Proposed that the City Council create an Ordinance for food recovery and food waste reduction. Mary Rosinski – Stated that she is interested in the selection process for 7th Ward Alderman. Debbie Weiki – Thanked Alderman Grover for her services and looks forward to working with the Council with the Canal Shores project. Dino Robinson – Gave the Council a brief summary on the history and future ShoreFront. Madelyn Ducre’ – Expressed her concerns regarding police practices, violence and drug issues in the community. SPECIAL ORDER OF BUSINESS (SP1) Resolution 126-R-15, Recognizing Retirement of Alderman Jane Grover Staff recommends approval of commendatory Resolution 126-R-15 for Alderman Jane Grover’s years of service as a member of the Evanston City Council. For Action Mayor Tisdahl thanked Alderman Grover for her years of services and presented her with an award. The Mayor gave each Alderman the opportunity to speak and they thanked Alderman Grover for her years of service as a member of the 10 of 460 City Council Agenda December 14, 2015 Page 3 of 12 Evanston City Council. City Manager Bobkiewicz thanked Alderman Grover for her courage and leadership. CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting November 23, 2015 For Action Approved on the consent agenda ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through November 15, 2015 $2,700,861.89 City of Evanston Payroll through November 29, 2015 $2,645,321.35 (A2) FY2015 City of Evanston Bills – December 15, 2015 $4,637,276.57 Credit Card Activity for period ending October 31, 2015 $ 179,418.31 For Action Approved on the consent agenda (A3.1) Approval of Contract with Kenny Construction Company for Large Diameter Sewer Rehabilitation – Mulford Street Extension (Bid 15-61) Staff recommends that City Council authorize the City Manager to execute a contract in the amount of $624,802 with Kenny Construction Company (2215 Sanders Road Suite 400, Northbrook, IL) for the Large Diameter Sewer Rehabilitation – Mulford Street Extension, contingent upon receiving the appropriate loan funding from the Illinois Environmental Protection Agency (IEPA). IEPA loan funding for this work will be routed through the Sewer Fund, Capital Improvement Account 513.71.7420.65515-733114, which has an FY 2016 budget allocation of $980,000 for this project. For Action Approved on the consent agenda (A3.2) Approval of Contract with ESI Consultants Ltd. for Isabella Street Bridge Deck Rehabilitation Project (RFP 15-48) Staff recommends that City Council authorize the City Manager to execute an agreement for Engineering Design Services related to the Isabella Street Bridge Deck Rehabilitation Project (RFP 15-48) with ESI Consultants Ltd. (1979 N. Mill Street, Suite 100, Naperville, IL) in the amount of $34,800. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515 – 416439). For Action Approved on the consent agenda (A3.3) Approval of Contract for the Management and Operations of Three Self- Park Facilities with SP+ Municipal Services (RFP #15-65) Staff recommends that City Council authorize the City Manager to execute a 11 of 460 City Council Agenda December 14, 2015 Page 4 of 12 contract for the management and operations of three City-owned Self-Park Facilities with SP+ Municipal Services (200 E Randolph Street, Suite 5475, Chicago, IL) for 2016 in the amount of $1,508,500, and for the second year 2017, in the amount of $1,490,925 with two one year optional extensions. This represents a reduction of nearly $140,000 from the 2015 cost. The three self- park facilities are Maple Ave Parking Garage, Sherman Ave. Parking Garage and Church St. Parking Garage. Funding will be provided by the Parking Fund (Accounts 505.19.7025.62400, 505.19.7036.62400; and 505.19.7037.62400.) For Action Approved on the consent agenda (A3.4) Approval of Agreement for City Wide Rodent Control Services with Rose Pest Solutions (RFP 15-58) Staff recommends City council authorize the City Manager to execute an agreement with Rose Pest Solutions for the provision of rodent control services to residences in Evanston in the amount of $22,880.00 for the period of February 1, 2016 to February 1, 2017. Funding is provided by Licensed Pest Control Services Account 100.24.2435.62495. For Action Approved on the consent agenda (A3.5) Approval of Police/Fire Headquarters Data Center Emergency Construction Agreement with Nesko Design/Build Electric Staff recommends the City Council authorize the City Manager execute an agreement for Police/Fire Headquarters Data Center Emergency Construction Services in the amount of $159,708 with Nesko Design/Build Electric (3111 S. 26th Avenue, Broadview, IL). Funding will be provided by the Capital Improvement Program General Obligation Bonds (Account 415.40.4116.65502 – 415179) and from E911 Funds (Account 205.22.5150.65625). This is an emergency project and was not budgeted in 2015. For Action Approved on the consent agenda (A3.6) Approval of Single Source Service Agreement with Motorola, Inc. for 911 Center Staff recommends that City Council authorize the City Manager to execute the renewal of the annual single source Service Agreement with Motorola, Inc. (1309 East Algonquin Road., Schaumburg, IL) for the amount of $79,386.36. The Agreement is effective from January 1, 2016 through December 31, 2016. Funding is provided by the Emergency Telephone System Account (205.22.5150.62509). For Action Approved on the consent agenda (A3.7) Approval of Renewal of Single Source Building Automation Service Agreement for HVAC Systems with Schneider Electric Staff recommends that City Council authorize the City Manager to execute a 12 of 460 City Council Agenda December 14, 2015 Page 5 of 12 three year, single source service agreement for the Building Automation System (BAS) with Schneider Electric, (17475 Palmer Blvd., Homewood, IL) in the amount of $25,752 for FY 2016, $26,436 for FY 2017 and $27,132 for FY 2018 to cover hardware/software and service visits for HVAC systems in 8 City buildings. Funding is provided by Facilities Service Agreements Account (100.26.2677.62509). For Action Approved on the consent agenda (A3.8) Approval of Expenditure of Public, Education & Government (PEG) Funds to Evanston/Skokie School District 65 and Evanston Township High School District 202 Staff recommends City Council authorization for expenditure of $71,017.97 in Public, Education & Government (PEG) Funds for equipment purchases for the Education Channels for fiscal year 2015. Fund distribution is for $39,017.97 to District 202 and $32,000 to District 65. Expenses will be charged to account 100.15.1510.64004 – PEG Fund Distribution For Action Approved on the consent agenda (A3.9) Approval of Service Agreement for the 2015 Certificate of Rehabilitation Program with James B. Moran Center for Youth Advocacy Staff recommends that City Council authorize the City manager to execute an agreement with the James B. Moran Center for Youth Advocacy (1123 Emerson, Suite 203 Evanston, IL) to provide legal services for not less than 9 Evanston residents to secure certificates of rehabilitation in an amount not to exceed $30,000. Funding for this agreement is provided by a $30,000 allocation approved in City’s 2015 Community Development Block Grant budget. For Action Approved on the consent agenda (A4) Approval of Proposed 2016 City Council Meeting Dates Staff recommends that City Council approve the 2016 City Council meeting dates. For Action Approved on the consent agenda (A5) FY2015 3rd Quarter Financial Report Staff recommends City Council accept and place on file the FY2015 3rd Quarter Financial Report. For Action: Accept and Place on File Approved on the consent agenda (A6) 2015 Post Bond Issuance Report Staff recommends the City Council review and place the 2015 Post Bond Issuance Report on file. For Action: Accept and Place on File 13 of 460 City Council Agenda December 14, 2015 Page 6 of 12 Approved on the consent agenda (A7) Resolution 125-R-15 Authorizing the Transfer of Motor Fuel Tax Funds for General Maintenance of Streets Staff recommends City Council adoption of Resolution 125-R-15 which authorizes the transfer $700,000 of Motor Fuel Tax Funds for general maintenance of streets by City forces. The fund transfer was approved as part of 2015 budget. For Action Approved on the consent agenda Staff recommends review and adoption by the City Council of the following twelve (12) abatement resolutions (Items A8.1 to A8.12). The Resolutions will abate (decrease) the amount of the 2015 property tax levy needed to retire the outstanding general obligation debt. Generally, abated debt amounts are funded through sources other than property taxes such as TIF incremental revenue, water/sewer receipts, and parking garage revenues. The City’s total abatement for 2015 is $8,884,363. (A8.1) Resolution 105-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 105-R-15 abatement for General Obligation Bonds, Series 2006. For Action Approved on the consent agenda (A8.2)Resolution 107-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 107-R-15 abatement for General Obligation Bonds, Series 2007. For Action Approved on the consent agenda (A8.3) Resolution 108-R-15 General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 108-R-15 abatement for General Obligation Bonds, Series 2008B. For Action Approved on the consent agenda (A8.4) Resolution 109-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 109-R-15 abatement for General Obligation Bonds, Series 2008C. For Action Approved on the consent agenda (A8.5) Resolution 111-R-15 General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 111-R-15 abatement for General Obligation Bonds, Series 2010B. For Action Approved on the consent agenda 14 of 460 City Council Agenda December 14, 2015 Page 7 of 12 (A8.6) Resolution 112-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 112-R-15 abatement for General Obligation Bonds, Series 2011A. For Action Approved on the consent agenda (A8.7) Resolution 113-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 113-R-15 abatement for General Obligation Bonds, Series 2012A. For Action Approved on the consent agenda (A8.8) Resolution 114-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 114-R-15 abatement for General Obligation Bonds, Series 2013A. For Action Approved on the consent agenda (A8.9) Resolution 115-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 115-R-15 abatement for General Obligation Bonds, Series 2013B. For Action Approved on the consent agenda (A8.10)Resolution 116-R-15 General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 116-R-15 abatement for General Obligation Bonds, Series 2014A. For Action Approved on the consent agenda (A8.11)Resolution 110-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 110-R-15 abatement for General Obligation Bonds, Series 2015A. For Action Approved on the consent agenda (A8.12)Resolution 106-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 106-R-15 abatement for General Obligation Bonds, Series 2015B. For Action Approved on the consent agenda (A9) Approval of Revisions to Street Sweeping Schedule The Parking & Transportation Committee and staff recommend revising the City’s street sweeping schedule in order to encourage compliance, ensure the streets are cleaned of seasonal organic matter, and create clearer communication to residents, visitors, and workers. This item was held until the December 14, 2015 meeting to permit additional discussions regarding the street cleaning needs of 15 of 460 City Council Agenda December 14, 2015 Page 8 of 12 various neighborhoods in Evanston. For Action Approved on the consent agenda (A11) Ordinance 115-O-15: Authorizing the Sale of Used Copiers Owned by the City of Evanston Staff recommends City Council adoption of ordinance 115-O-15, which authorizes the sale of 24 surplus copiers to Arcoa Group/Midwest Copier Exchange for $1,975. For Introduction Approved on the consent agenda (A12) Ordinance 159-O-15, Authorizing the Sale of Surplus Property: Fleet Vehicles Staff recommends that City Council adopt Ordinance 159-O-15 which directs the City Manager to offer the sale of vehicles owned by the City through public auction. These auctions include venues such as America’s Auto Auction and/or other live auctions, as well as other online auctions as these vehicles become available. For Introduction Approved on the consent agenda PLANNING & DEVELOPMENT COMMITTEE (P2) Ordinance 161-O-15, granting a Special Use for a Commercial Indoor Recreation Facility, North Shore Athletics, at 614 Dempster Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 161-O-15 granting special use approval for a Commercial Indoor Recreation facility, North Shore Athletics, at 614 Dempster Street in the B2 Business District and oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Suspension of the Rules is requested for Introduction and Action by City Council on December 14, 2015. For Introduction and Action Approved on the consent agenda ECONOMIC DEVELOPMENT COMMITTEE (O1) Approval of Downtown Evanston FY2016 Request for Budget Contribution Share The Economic Development Committee and staff recommend City Council approval of funding for Downtown Evanston as follows: 1) $370,000 from the Special Service Area # 4 (SSA #4) for downtown operations and maintenance; 2) 16 of 460 City Council Agenda December 14, 2015 Page 9 of 12 $98,670 equally split equally between the Washington National TIF and the Economic Development Fund for additional maintenance contract reimbursements; and 3) $98,000 from the Economic Development Fund for supplemental marketing and economic development activities. . For Action Approved on consent agenda (O2) Approval of Storefront Modernization Program Application for 2200 Green Bay Road, Northstar Heating and Cooling The Economic Development Committee and staff recommend approval for financial assistance through the Storefront Modernization Program to 2200 Green Bay Road in an amount not to exceed $10,000. Funding is provided by the Economic Development Fund’s Business District Improvement Account (225.21.5300.65522). For Action Approved on consent agenda (O3) Approval of Storefront Modernization Program Application for 1806 Church Street The Economic Development Committee and staff recommend approval of financial assistance through the Storefront Modernization Program to 1806 Church Street., LLC, owner of 1806 Church Street in an amount not to exceed $50,000. Funding is provided by the Economic Development Fund’s Business District Improvement Account (225.21.5300.65522). . For Action Approved on consent agenda (O4) Approval of Storefront Modernization Program Application for Dance Center Evanston, 1934 Dempster Street The Economic Development Committee and staff recommend approval for financial assistance through the Storefront Modernization Program to Dance Center Evanston, 1934 Dempster Street, in an amount not to exceed $50,000. Funding is provided by the Economic Development Fund’s Business District Improvement Account (225.21.5300.65522). . For Action Approved on consent agenda (O5) Approval of Storefront Modernization Program Application for Sketchbook Brewing Company, 821 Chicago Avenue The Economic Development Committee and staff recommend approval for financial assistance, through the Storefront Modernization Program, to Sketchbook Brewing Company at 821 Chicago Avenue in an amount not to exceed $2,319.83. Funding is provided by the Economic Development Fund’s Business District Improvement Account (225.21.5300.65522). . For Action Approved on consent agenda (O6) Resolution 118-R-15, Evanston Entrepreneurship Support for Sunshine 17 of 460 City Council Agenda December 14, 2015 Page 10 of 12 Enterprises Staff and the Economic Development Committee recommend City Council approve Resolution 118-R-15 authorizing the City Manager to negotiate and execute a grant agreement with Sunshine Gospel Ministries, an Illinois not-for- profit corporation, d/b/a “Sunshine Enterprises” for an amount not to exceed $50,000 to help facilitate business creation opportunities for primarily low- and moderate-income Evanston residents. Funding is provided by the Community Development Block Grant’s Economic Development Fund (215.21.5260.63064), which has $275,457.33 reserved for economic development projects. . For Action Approved on consent agenda Items not approved on the consent agenda: (A10) Ordinance 166-O-15: Revision to Snow Emergency Parking Restrictions Staff requests adoption of Ordinance 166-O-15, which amends City Code Subsection 10-4-13(D)(2) to allow Snow Emergency Parking Restrictions throughout the year during declared Snow Emergencies. Staff recommends suspension of the rules in order to finalize rules for snow emergency to be conveyed on new street signage that will be in development in December 2015/January 2016. For Introduction and Action Rules Suspended and motion passed 9-0 (P1) Approval of Vacation Rental License for 1890 Maple Avenue, Unit # 404E City staff recommends approval of a vacation rental license for a guest apartment in the E2 Apartments, Unit #404E for the property located at 1890 Maple Avenue. . For Action Motion passed 8-1. Alderman Fiske voted no. (P3) Ordinance 154-O-15, Zoning Ordinance Text Amendment – Addition of Rentals to the Automobile and Recreational Vehicle Sales Use The Plan Commission and staff recommend adoption of the Zoning Ordinance Text Amendment to add Rentals to the Automobile and Recreational Vehicle Sales Use and update “Automobile” to “Motor Vehicle”. The proposed amendment will ensure that motor vehicle and truck rental uses are accounted for within the Zoning Code and allowed in the same manner as motor vehicle and recreational vehicle sales uses. For Introduction Held in committee (P4) Ordinance 165-O-15, Zoning Ordinance Text Amendment – Modifications to 18 of 460 City Council Agenda December 14, 2015 Page 11 of 12 Which Structures and Surfaces are Included in the Calculation of Maximum Impervious Surface Coverage and Building Lot Coverage Regulations The Plan Commission and staff recommend adoption of the Zoning Ordinance Text Amendment to modify which deck structures and surfaces are included in the calculation of maximum impervious surface coverage and building lot coverage calculations. . For Introduction Held in committee Call of the Wards: Alderman Grover - 7th Ward – Recommended Holiday concerts at ETHS, Evanston Own it and Sing it. Alderman Rainey – 8th Ward – Thanked Alderman Grover and former Alderman Collins for their years of service. Alderman Miller – 9th Ward – Thanked Alderman Grover for her service and wished everyone a Happy Holiday. Alderman Fiske – 1st Ward – Happy Holidays!! Alderman Braithwaite – 2nd Ward – Happy Holidays!! Alderman Wynne – 3rd Ward – Happy Holidays!! Alderman Wilson – 4th Ward – Happy Holidays!! He asked that the City Manager and IT Department look into making purchasing wheel tax online for seniors more accessible. Also, requested that the Legal Department to advise if there are any available insurance options for individuals who choose to own guns within the city limits. Alderman Holmes – 5th Ward – Happy Holidays!! There will be a 5th Ward holiday party on Thursday, December 17th at the Fleetwood-Jourdain Community Center. Alderman Tendam – 6th Ward - Happy Holidays!! He asked residents to check on their fellow neighbors, individuals who live alone, or those who’ve had a challenging year. The Regular meeting of the City Council ended at 9:45pm. Submitted by Leticia A. Blackman Leticia A. Blackman Deputy City Clerk 19 of 460 City Council Agenda December 14, 2015 Page 12 of 12 20 of 460 Page 1; Rev. 1/7/2016 1:41:49 PM ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, January 11, 2016 6:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN MILLER, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF DECEMBER 14, 2015 III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through December 13, 2015 $2,567,567.59 City of Evanston Payroll through December 27, 2015 $2,581,911.47 (A2) FY2015 City of Evanston Bills – January 12, 2016 $18,636,798.98 FY2016 City of Evanston Bills – January 12, 2016 $ 37,835.60 Credit Card Activity for period ending November 30, 2015 $ 163,994.58 For Action (A3.1) Approval of Contract for 2016 Debris Hauling with G & L Contractors Staff recommends that City Council authorize the City Manager to execute a contract for debris hauling with G & L Contractors (7401 N St. Louis Ave, Skokie, IL) in the amount of $136,000. Funding is provided by the Water Fund ($38,000), Sewer Fund ($38,000) and General Fund ($60,000) as using the Municipal Partnering Initiative (MPI) bid winner. For Action (A3.2) Approval of Contract with Kenny Construction Company for Sewer Structure Lining (Bid 15-69) Staff recommends that City Council authorize the City Manager to execute a contract for Sewer Structure Lining with Kenny Construction Company (2215 Sanders Road, Northbrook, IL) in the amount of $91,683. Funding is provided by the Sewer Fund, Capital Improvement Account 515.40.4535.65515, which has a budget of $150,000 specifically allocated for rehabilitating sewer structures. For Action 21 of 460 Page 2; Rev. 1/7/2016 1:41:49 PM (A3.3) Approval of Recycle Packer Truck Vehicle Purchase from R.N.O.W. Incorporated (Bid 16-05) Staff recommends that the City Council authorize the purchase of one (1) recycle packer truck from R.N.O.W. Incorporated (8636R W. National Avenue, West Allis, WI) in the amount of $248,131 for 2016 and one (1) recycle packer truck in the amount of $254,836 for 2017. Funding for these vehicles will be from the Equipment Replacement Fund budget (Account 601.26.7780.65550) which has a budgeted amount of $1,455,422.00 in FY2016. The expenditure for the 2016 replacement unit amounts to 17.2% of the 2016 budget. For Action (A3.4) Approval of 2016 Duncan Solutions, Inc. and Passport Parking Expenses Staff recommends the City Council authorize expenditure to Duncan Solutions, Inc. (633 W. Wisconsin Ave., Milwaukee, WI) and Passport Parking to cover the fees associated with parking meter and pay by cell operations in the amount of $196,000. Funding is provided by the Parking Fund, Account 505.19.7015.65070, with a 2016 Budget of $230,000. For Action (A3.5) Approval of Engineering Services Agreement with CDM Smith for Treated Water Storage Replacement Project (RFP 15-55) Staff recommends City Council authorize the City Manager to execute an agreement for engineering services for the Treated Water Storage Replacement project with CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the not-to-exceed amount of $1,174,685. Funding will be from the Water Fund, Capital Improvement Account 513.71.7330.62145 – 733107, which has a FY 2016 budget allocation of $1,390,000. For Action (A3.6) Approval of Northeastern Illinois Crime Lab Membership Dues Staff recommends City Council authorize the City Manager to renew membership with the Northeastern Illinois Regional Crime Laboratory in the amount of $101,322 for Fiscal Year 2016. Funding is provided by the Police Department’s 2016 Budget: $95,000 from Account 100.22.2215.62360 (Criminal Investigations – Membership Dues) and $6,322 from Account 100.22.2205.62360 (Police Administration – Membership Dues). For Action (A4.1) Approval of Church Street Boat Ramp Improvements, Change Order No. 1 (Bid 15-29) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 for the Church Street Boat Ramp Improvements which modifies the project’s completion date by 168 days from November 13, 2015 to April 29, 2016. There is no change to the contract price as a result of this change order. For Action 22 of 460 Page 3; Rev. 1/7/2016 1:41:49 PM (A4.2) Approval of Change Order No. 1 for the Sheridan Road Water Main Lining Project (Bid 15-60) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the Sheridan Road Water Main Lining Project with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL) in the amount of a credit of $108,624. This change order will decrease the contract amount from $3,767,440.00 to $3,658,816.00. There will be no change to the contract completion date of June 10, 2016. For Action (A5) Approval of Emerson Street/Ridge Avenue/Green Bay Road Project Phase III Engineering Services Contract (RFQ 13-12) Staff recommends that City Council authorize the City Manager to execute a contract with ESI Consultants, Ltd., (1979 N. Mill Street, Suite 100, Naperville, IL) in the not-to-exceed amount of $723,803.89 to provide the phase III construction engineering services for Emerson Street/Ridge Avenue/Green Bay Road Project. As noted in the Council memo from October 28, 2013 ESI was selected to provide engineering services for all three phases of the project. For Action (A6) Resolution 4-R-16 Emerson/Ridge/Green Bay Project Construction Funding Staff recommends adoption of Resolution 4-R-16 authorizing the City Manager to negotiate and execute the Illinois Department of Transportation Local Public Agency Agreement for Federal Participation required for the Emerson/Ridge/Green Bay Project. The City has received funding of $1,913,943 from the North Shore Council of Mayors and a CMAQ grant of $1,920,000 for this project. The total project cost estimate is $8,236,316. Execution of proposed Resolution 4-R-16 will obligate Evanston to pay the Illinois Department of Transportation the local share cost of $4,402,373.00 at the completion of the project. Funding is provided by FY2016 Capital Improvement Funds. For Action (A7) Resolution 3-R-16, Union Pacific Supplemental Agreement for Emerson Street Viaduct Lighting Staff recommends adoption of Resolution 3-R-16 authorizing the City Manager to execute a Supplemental Agreement for LED light installation under the Emerson Street viaduct at Green Bay Road with Union Pacific Railroad. For Action (A8) Resolution 1-R-16 Authorizing Delegates to the Northeastern Illinois Public Safety Training Academy (NIPSTA) Staff recommends City Council adoption of Resolution 1-R-16 appointing the Fire Chief, Deputy Fire Chief and Director of Public Works Agency as the City’s Delegate and Alternate Delegates, respectively, to the NIPSTA Board of Directors. For Action 23 of 460 Page 4; Rev. 1/7/2016 1:41:49 PM (A9) Ordinance 1-O-16, Increasing the Number of Class D Liquor Licenses for The Boiling Point, Inc. d/b/a Peppercorns Kitchen, 620 Davis Street Local Liquor Commissioner recommends City Council adoption of Ordinance 1- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from forty-nine (49) to fifty (50), and permit issuance of a Class D license to The Boiling Point, Inc. d/b/a Peppercorns Kitchen (“Company”), 620 Davis Street. For Introduction (A10) Ordinance 2-O-16, Increasing the Number of Class D Liquor Licenses for Beeyoo Properties, LLC d/b/a La Cocinita, 1625 Chicago Avenue Local Liquor Commissioner recommends City Council adoption of Ordinance 2- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty (50) to fifty-one (51), and permit issuance of a Class D license to Beeyoo Properties, LLC d/b/a La Cocinita (“Company”), 1625 Chicago Avenue. For Introduction (A11) Ordinance 162-O-15, 30-Day Grace Period for the Evanston Wheel Tax Staff recommends that the City Council adopt Ordinance 162-O-15, which amends Section 10-8-1 of the Evanston City Code of 2012, which states that motor vehicles registered or required to be registered with the Secretary of State to an Evanston address, must be licensed by paying an annual wheel tax. Ordinance 162-O-15 establishes a 30-day grace period for payment of the annual wheel tax. For Introduction IV. ITEMS FOR DISCUSSION (APW1) Neighborhood Improvement Funding For Discussion (APW2) Fly Dumping For Discussion V. COMMUNICATIONS VI. ADJOURNMENT 24 of 460 Page 1; Rev. 1/7/2016 1:43:15 PM Administration and Public Works Committee Meeting Minutes of December 14, 2015 James C. Lytle Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: A. Rainey, J. Grover, D. Holmes, P. Braithwaite, B. Miller STAFF PRESENT: M. Lyons, D. Stoneback, G. Farrar, E. Thomas-Smith, R. Voss, L. Biggs, B. Dorneker, O. Murillo, J. Leonard, T. Turner, W. Bobkiewicz, J. Maiworm, K. Brown, A. Thorpe, J. Calderon, Chief Eddington, C. Caneva, I. Ogbo, S. Levine, S. Nagar, A. King, P. Polinski, S. Ciolek STAFF ABSENT: S. Flax, C. Hurley, E. Storlie, R. Dahal, P. D’Agostino, A. Khatkhate, M. Muenzer, P. Zalmezak, J. Lasik PRESIDING OFFICIAL: Ald. Grover I. DECLARATION OF A QUORUM: ALDERMAN GROVER, CHAIR A quorum being present, Ald. Grover called the meeting to order at 6:07 p.m. II. APPROVAL OF MINUTES OF REGULAR MEETING OF NOVEMBER 23, 2015 Ald. Grover moved to accept the Minutes of November 23, 2015 A&PW meeting as submitted, seconded by Ald. Rainey. The Minutes of the November 23, 2015 A&PW meeting were approved unanimously 5-0. III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through November 15, 2015 $2,700,861.89 City of Evanston Payroll through November 29, 2015 $2,645,321.35 For Action Ald. Miller moved to recommend the City of Evanston payroll through November 15, 2015 and November 29, 2015, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the payrolls. (A2) FY2015 City of Evanston Bills – December 15, 2015 $4,637,276.57 Credit Card Activity for period ending October 31, 2015 $ 179,418.31 For Action Ald. Rainey moved to recommend the City of Evanston bills through November 1, 2015 and bills through November 24, 2015 and credit card activity for the period ending October 31, 2015, seconded by Ald. Miller. The Committee voted unanimously 5-0 to approve the bills and credit card activity. DRAFT - NOT APPROVED 25 of 460 Page 2; Rev. 1/7/2016 1:43:15 PM (A3.1) Approval of Contract with Kenny Construction Company for Large Diameter Sewer Rehabilitation – Mulford Street Extension (Bid 15-61) Staff recommends that City Council authorize the City Manager to execute a contract in the amount of $624,802 with Kenny Construction Company (2215 Sanders Road Suite 400, Northbrook, IL) for the Large Diameter Sewer Rehabilitation – Mulford Street Extension, contingent upon receiving the appropriate loan funding from the Illinois Environmental Protection Agency (IEPA). IEPA loan funding for this work will be routed through the Sewer Fund, Capital Improvement Account 513.71.7420.65515-733114, which has an FY 2016 budget allocation of $980,000 for this project. For Action Ald. Holmes moved to recommend City Council authorize the City Manager to execute a contract in the amount of $624,802 with Kenny Construction Company for the Large Diameter Sewer Rehabilitation – Mulford Street Extension, contingent upon receiving the appropriate loan funding from the Illinois Environmental Protection Agency (IEPA), seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the contract. (A3.2) Approval of Contract with ESI Consultants Ltd. for Isabella Street Bridge Deck Rehabilitation Project (RFP 15-48) Staff recommends that City Council authorize the City Manager to execute an agreement for Engineering Design Services related to the Isabella Street Bridge Deck Rehabilitation Project (RFP 15-48) with ESI Consultants Ltd. (1979 N. Mill Street, Suite 100, Naperville, IL) in the amount of $34,800. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515 – 416439). For Action Ald. Braithwaite moved to recommend City Council authorize the City Manager to execute an agreement for Engineering Design Services related to the Isabella Street Bridge Deck Rehabilitation Project (RFP 15-48) with ESI Consultants Ltd. in the amount of $34,800, seconded by Ald. Miller. The Committee voted unanimously 5-0 to approve the agreement. (A3.3) Approval of Contract for the Management and Operations of Three Self- Park Facilities with SP+ Municipal Services (RFP #15-65) Staff recommends that City Council authorize the City Manager to execute a contract for the management and operations of three City-owned Self-Park Facilities with SP+ Municipal Services (200 E Randolph Street, Suite 5475, Chicago, IL) for 2016 in the amount of $1,508,500, and for the second year 2017, in the amount of $1,490,925 with two one year optional extensions. This represents a reduction of nearly $140,000 from the 2015 cost. The three self- park facilities are Maple Ave Parking Garage, Sherman Ave. Parking Garage and Church St. Parking Garage. Funding will be provided by the Parking Fund (Accounts 505.19.7025.62400, 505.19.7036.62400; and 505.19.7037.62400.) For Action 26 of 460 Page 3; Rev. 1/7/2016 1:43:15 PM Ald. Miller moved to recommend City Council authorize the City Manager to execute a contract for the management and operations of three City-owned Self-Park Facilities with SP+ Municipal Services for 2016 in the amount of $1,508,500, and for the second year 2017, in the amount of $1,490,925 with two one-year optional extensions, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the contract. (A3.4) Approval of Agreement for City Wide Rodent Control Services with Rose Pest Solutions (RFP 15-58) Staff recommends City Council authorize the City Manager to execute an agreement with Rose Pest Solutions for the provision of rodent control services to residences in Evanston in the amount of $22,880.00 for the period of February 1, 2016 to February 1, 2017. Funding is provided by Licensed Pest Control Services Account 100.24.2435.62495. For Action Ald. Rainey moved to recommend City Council authorize the City Manager to execute an agreement with Rose Pest Solutions for the provision of rodent control services to residences in Evanston in the amount of $22,880.00 for the period of February 1, 2016 to February 1, 2017, seconded by Ald. Braithwaite. At Ald. Miller’s inquiry, Assistant Director of Health and Human Services Carl Caneva agreed to provide a hotspot map for high traffic areas. He noted that the City has expanded the program and the services including overnight treatment, residential and surveillance services. Ald. Rainey was concerned about communication regarding infestation problems. She felt that door hangers can cause alarm to residents that are not aware of the issue in the neighborhood. She has also received numerous complaints about ground-feeding. There are large piles of food in Clyde Brummel Park. She suggested implementing ground-feeding yard signs. Ald. Braithwaite asked if staff could be more proactive about replacement of damaged garbage cans. Assistant Director Caneva explained that pre-baiting will be done in alleys for properties that do not have a current pre-baiting release form on file. Assistant Director Caneva explained that rodent season is typically in the spring and fall. Ald. Holmes suggested creating a rodent awareness campaign by dispersing information to residents at ward meetings. At Ald. Grover’s inquiry, Assistant Director Caneva explained that the door hanger language was changed to encourage residents to cooperate and enlist them in helping to solve the rodent problem. Ald. Rainey suggested posting a picture of the door hanger with an explanation online. 27 of 460 Page 4; Rev. 1/7/2016 1:43:15 PM Assistant City Manager Lyons noted that the increase in complaints comes from heightened awareness by residents after learning the City is providing this service to the residents for free. He added that there is no limitation on the budget for these services. If there are more instances, the program will be expanded and funded. Health and Human Services Director Evonda Thomas-Smith added that there is a toolkit and checklist available on the City’s website. Staff also distributes newsletters in the community. She also offered to rollout the rodent academy to residents by attending ward meetings with information. After discussion, the Committee voted unanimously 5-0 to approve the agreement. (A3.5) Approval of Police/Fire Headquarters Data Center Emergency Construction Agreement with Nesko Design/Build Electric Staff recommends the City Council authorize the City Manager to execute an agreement for Police/Fire Headquarters Data Center Emergency Construction Services in the amount of $159,708 with Nesko Design/Build Electric (3111 S. 26th Avenue, Broadview, IL). Funding will be provided by the Capital Improvement Program General Obligation Bonds (Account 415.40.4116.65502 – 415179) and from E911 Funds (Account 205.22.5150.65625). This is an emergency project and was not budgeted in 2015. For Action Ald. Holmes moved to recommend City Council authorize the City Manager to execute an agreement for Police/Fire Headquarters Data Center Emergency Construction Services in the amount of $159,708 with Nesko Design/Build Electric, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the agreement. (A3.6) Approval of Single Source Service Agreement with Motorola, Inc. for 911 Center Staff recommends that City Council authorize the City Manager to execute the renewal of the annual single source Service Agreement with Motorola, Inc. (1309 East Algonquin Road., Schaumburg, IL) for the amount of $79,386.36. The Agreement is effective from January 1, 2016 through December 31, 2016. Funding is provided by the Emergency Telephone System Account (205.22.5150.62509). For Action Ald. Braithwaite moved to recommend City Council authorize the City Manager to execute the renewal of the annual single source Service Agreement with Motorola, Inc. for the amount of $79,386.36 effective from January 1, 2016 through December 31, 2016, seconded by Ald. Holmes. At Ald. Miller’s inquiry, Communications Coordinator Perry Polinski explained that the reliability and dependability of the equipment is critical. The subcontractor is a local vendor that can respond to requests quickly. 28 of 460 Page 5; Rev. 1/7/2016 1:43:15 PM After discussion, the Committee voted unanimously 5-0 to approve the agreement. (A3.7) Approval of Renewal of Single Source Building Automation Service Agreement for HVAC Systems with Schneider Electric Staff recommends that City Council authorize the City Manager to execute a three year, single source service agreement for the Building Automation System (BAS) with Schneider Electric, (17475 Palmer Blvd., Homewood, IL) in the amount of $25,752 for FY 2016, $26,436 for FY 2017 and $27,132 for FY 2018 to cover hardware/software and service visits for HVAC systems in 8 City buildings. Funding is provided by Facilities Service Agreements Account (100.26.2677.62509). For Action Ald. Miller moved to recommend approval of an emergency pre-purchase for contractor reassignment of a new 40kVA UPS (uninterruptible power supply) unit for the Police/Fire Headquarters Data Center in the amount of $40,850 from Kramer Datapower Inc., seconded by Ald. Rainey. At Ald. Rainey’s inquiry, Facilities Management Manager Sean Ciolek explained that this service agreement includes routine maintenance in an effort to prevent major issues. The Levy Center, Fire Stations 3 and 5, Chandler-Newberger, Civic Center, Robert Crown and Fleetwood Jourdain are covered under this agreement. After discussion, the Committee voted unanimously 5-0 to approve the purchase. (A3.8) Approval of Expenditure of Public, Education & Government (PEG) Funds to Evanston/Skokie School District 65 and Evanston Township High School District 202 Staff recommends City Council authorization for expenditure of $71,017.97 in Public, Education & Government (PEG) Funds for equipment purchases for the Education Channels for fiscal year 2015. Fund distribution is for $39,017.97 to District 202 and $32,000 to District 65. Expenses will be charged to account 100.15.1510.64004 – PEG Fund Distribution. For Action Ald. Rainey moved recommend City Council authorization for expenditures of $71,017.97 in Public, Education & Government (PEG) Funds for equipment purchases for the Education Channels for fiscal year 2015, seconded by Ald. Miller. The Committee voted unanimously 5-0 to approve the expenditures. (A3.9) Approval of Service Agreement for the 2015 Certificate of Rehabilitation Program with James B. Moran Center for Youth Advocacy Staff recommends that City Council authorize the City Manager to execute an 29 of 460 Page 6; Rev. 1/7/2016 1:43:15 PM agreement with the James B. Moran Center for Youth Advocacy (1123 Emerson, Suite 203 Evanston, IL) to provide legal services for not less than 9 Evanston residents to secure certificates of rehabilitation in an amount not-to-exceed $30,000. Funding for this agreement is provided by a $30,000 allocation approved in City’s 2015 Community Development Block Grant budget. For Action Ald. Holmes moved to recommend City Council authorize the City Manager to execute an agreement with the James B. Moran Center for Youth Advocacy to provide legal services for not less than 9 Evanston residents to secure certificates of rehabilitation in an amount not-to-exceed $30,000, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the agreement. (A4) Approval of Proposed 2016 City Council Meeting Dates Staff recommends that City Council approve the 2016 City Council meeting dates. For Action Ald. Braithwaite moved to recommend City Council approval of the 2016 City Council meeting dates, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the 2016 meeting dates. (A5) FY 2015 3rd Quarter Financial Report Staff recommends City Council accept and place on file the FY 2015 3rd Quarter Financial Report. For Action: Accept and Place on File Ald. Miller moved to recommend City Council accept and place on file the FY 2015 3rd Quarter Financial Report, seconded by Ald. Rainey. Assistant City Manager Lyons stated that the City’s revenues are doing well. He noted the governor authorized the release of critical revenues from the State expected by December 31, 2015 (Item A7 is a $700,000 fund transfer withheld awaiting confirmation of release from the state). He added that the City will continue to be cautious on expenses. The Committee voted unanimously 5-0 to accept and place the report on file. (A6) 2015 Post Bond Issuance Report Staff recommends the City Council review and place the 2015 Post Bond Issuance Report on file. For Action: Accept and Place on File Ald. Rainey moved to recommend City Council review and place the 2015 Post Bond Issuance Report on file, seconded by Ald. Holmes. The Committee voted unanimously 5-0 to accept and place the report on file. 30 of 460 Page 7; Rev. 1/7/2016 1:43:15 PM (A7) Resolution 125-R-15 Authorizing the Transfer of Motor Fuel Tax Funds for General Maintenance of Streets Staff recommends City Council adoption of Resolution 125-R-15, which authorizes the transfer of $700,000 of Motor Fuel Tax Funds for general maintenance of streets by City forces. The fund transfer was approved as part of 2015 budget. For Action Ald. Holmes moved to recommend City Council adoption of Resolution 125-R-15, which authorizes the transfer of $700,000 of Motor Fuel Tax Funds for general maintenance of streets by City forces, seconded by Ald. Grover. The Committee voted unanimously 5-0 to adopt the resolution. Staff recommends review and adoption by the City Council of the following twelve (12) abatement resolutions (Items A8.1 to A8.12). The Resolutions will abate (decrease) the amount of the 2015 property tax levy needed to retire the outstanding general obligation debt. Generally, abated debt amounts are funded through sources other than property taxes such as TIF incremental revenue, water/sewer receipts, and parking garage revenues. The City’s total abatement for 2015 is $8,884,363. (A8.1) Resolution 105-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 105-R-15 abatement for General Obligation Bonds, Series 2006. For Action (A8.2)Resolution 107-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 107-R-15 abatement for General Obligation Bonds, Series 2007. For Action (A8.3) Resolution 108-R-15 General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 108-R-15 abatement for General Obligation Bonds, Series 2008B. For Action (A8.4) Resolution 109-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 109-R-15 abatement for General Obligation Bonds, Series 2008C. For Action (A8.5) Resolution 111-R-15 General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 111-R-15 abatement for General Obligation Bonds, Series 2010B. For Action (A8.6) Resolution 112-R-15, General Obligation Debt Property Tax Abatement 31 of 460 Page 8; Rev. 1/7/2016 1:43:15 PM Staff recommends adoption of Resolution 112-R-15 abatement for General Obligation Bonds, Series 2011A. For Action (A8.7) Resolution 113-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 113-R-15 abatement for General Obligation Bonds, Series 2012A. For Action (A8.8) Resolution 114-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 114-R-15 abatement for General Obligation Bonds, Series 2013A. For Action (A8.9) Resolution 115-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 115-R-15 abatement for General Obligation Bonds, Series 2013B. For Action (A8.10)Resolution 116-R-15 General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 116-R-15 abatement for General Obligation Bonds, Series 2014A. For Action (A8.11)Resolution 110-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 110-R-15 abatement for General Obligation Bonds, Series 2015A. For Action (A8.12)Resolution 106-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 106-R-15 abatement for General Obligation Bonds, Series 2015B. For Action Ald. Grover moved to recommend Resolutions 105-R-15 – 116-R-15, seconded by Ald. Holmes. The Committee voted unanimously 5-0 to adopt the resolutions. (A9) Approval of Revisions to Street Sweeping Schedule The Parking & Transportation Committee and staff recommend revising the City’s street sweeping schedule in order to encourage compliance, ensure the streets are cleaned of seasonal organic matter, and create clearer communication to residents, visitors, and workers. This item was held until the December 14, 2015 meeting to permit additional discussions regarding the street cleaning needs of various neighborhoods in Evanston. For Action Ald. Braithwaite moved to recommend revising the City’s street sweeping schedule in order to encourage compliance, ensure the streets are cleaned 32 of 460 Page 9; Rev. 1/7/2016 1:43:15 PM of seasonal organic matter, and create clearer communication to residents, visitors, and workers, seconded by Ald. Holmes. Ald. Rainey stated that the City should be consistent with snow removal and snow parking restrictions. She encouraged residents need to sign up for text messages. The Committee voted unanimously 5-0 to approve the schedule. (A10) Ordinance 166-O-15: Revision to Snow Emergency Parking Restrictions Staff requests adoption of Ordinance 166-O-15, which amends City Code Subsection 10-4-13(D)(2) to allow Snow Emergency Parking Restrictions throughout the year during declared Snow Emergencies. Staff recommends suspension of the rules in order to finalize rules for snow emergency to be conveyed on new street signage that will be in development in December 2015/January 2016. For Introduction and Action Ald. Miller moved to recommend adoption of Ordinance 166-O-15, which amends City Code Subsection 10-4-13(D)(2) to allow Snow Emergency Parking Restrictions throughout the year during declared Snow Emergencies, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to suspend the rules and adopt the ordinance. (A11) Ordinance 115-O-15: Authorizing the Sale of Used Copiers Owned by the City of Evanston Staff recommends City Council adoption of ordinance 115-O-15, which authorizes the sale of 24 surplus copiers to Arcoa Group/Midwest Copier Exchange for $1,975. For Introduction Ald. Rainey moved to recommend City Council adoption of ordinance 115- O-15, which authorizes the sale of 24 surplus copiers to Arcoa Group/Midwest Copier Exchange for $1,975, seconded by Ald. Miller. The Committee voted unanimously 5-0 to adopt the ordinance. (A12) Ordinance 159-O-15, Authorizing the Sale of Surplus Property: Fleet Vehicles Staff recommends that City Council adopt Ordinance 159-O-15 which directs the City Manager to offer the sale of vehicles owned by the City through public auction. These auctions include venues such as America’s Auto Auction and/or other live auctions, as well as other online auctions as these vehicles become available. For Introduction Ald. Holmes moved to recommend City Council adopt Ordinance 159-O-15 which directs the City Manager to offer the sale of vehicles owned by the 33 of 460 Page 10; Rev. 1/7/2016 1:43:15 PM City through public auction, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to adopt the ordinance. IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS Ald. Rainey thanked Ald. Grover for her service to the City of Evanston. VI. ADJOURNMENT Ald. Holmes moved to adjourn, seconded by Ald. Braithwaite. The meeting was adjourned at 6:55pm. 34 of 460 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: January 06, 2016 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. This list includes the City’s annual General Obligation Debt Service payment of $15.6 million. Continuing in 2016, the bills list will not include the Evanston Public Library. The Library bills will be included for informational purposes in the Treasurer’s Monthly Report. Summary: Payroll – November 30, 2015 through December 13, 2015 $2,567,567.59 Payroll – December 14, 2015 through December 27, 2015 $2,581,911.47 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – January 12, 2016 FY: 2015 $18,636,798.98 General Fund Amount – Bills list $ 453,668.75 General Fund Amount – Supplemental list $ 261.00 General Fund Total: $ 453,929.75 FY: 2016 $ 37,835.60 General Fund Amount – Bills list $ 5,900.00 TOTAL AMOUNT OF BILLS LIST & PAYROLL $23,824,113.64 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Card Activity – Period End November 30, 2012 $ 111,700.60 Credit Card Activity – Period Ending November 30, 2015 $ 163,994.58 Attachments: Bills List, November Credit Card Transactions For City Council meeting of January 11, 2016 Item A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 35 of 460 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.12.2016 FY15 100 GENERAL FUND 100 GENERAL SUPPORT 13040 ILLINOIS PAPER COMPANY COPY PAPER-CIVIC CENTER 2,808.00 21640 GUARDIAN DENTAL INSURANCE PREMIUM 15,565.10 21650 NATIONAL GUARDIAN LIFE INSURANCE CO.NGL INSURANCE-MONTHLY INVOICE 249.85 22725 VERIZON WIRELESS COMMUNICATION CHARGES 10,064.22 22730 BANK OF AMERICA *PURCHASING CARD-#4355-NOV.2015 163,994.58 41335 ILLINOIS DEPT OF REVENUE *SALES TAX NOVEMBER 2015 46.00 41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS 15-24026 250.00 41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE # 15-15648 2,000.84 41420 ENTERPRISE RENT A CAR INVESTIGATIONS 197.20 41420 NATASHA HOLMES & STEPHANIE KEMEN SEIZED FUNDS 15-15468 887.00 100 GENERAL SUPPORT Total 196,062.79 1505 CITY MANAGER 64540 AT & T MOBILITY *COMMUNICATION CHARGES 162.78 1505 CITY MANAGER Total 162.78 1510 PUBLIC INFORMATION 62205 ALLEGRA PRINT & IMAGING SNOW SHOVELING DOOR HANGERS 587.00 62205 MULTILINGUAL CONNECTIONS LLC TRANSLATION SERVICES 412.45 62665 GALBREATH, TARYN VIDEOGRAPHY BIRD SANCTUARY DEDICATION 50.00 1510 PUBLIC INFORMATION Total 1,049.45 1580 COMMUNITY ARTS 66040 SHOREFRONT N.F.P.ARTS COUNCIL GRANT 700.00 1580 COMMUNITY ARTS Total 700.00 1705 LEGAL ADMINISTRATION 52040 ILLINOIS STATE POLICE FINGER PRINTING FOR LIQUOR LICENSES 119.00 52570 STEELE, MARK C.REFUND: COMPLIANCE TICKET 75.00 52570 STANLEY, ETHAN ARTHUR C.REFUND: COMPLIANCE TICKET 100.00 62509 SUSAN D BRUNNER HEARING OFFICER 1,925.00 62509 JEFFREY D. GREENSPAN HEARING OFFICER 1,410.00 62509 LAW OFFICE OF MITCHELL C. EX HEARING OFFICER 1,815.00 65010 WEST GROUP PAYMENT CTR LEGAL BOOKS AND PUBLICATIONS 499.00 65010 WEST GROUP PAYMENT CTR LEGAL RESEARCH 885.69 65095 OFFICE DEPOT OFFICE SUPPLIES 426.60 65125 COLEMAN, MICHAEL REFUND: COMPLIANCE TICKET 35.00 1705 LEGAL ADMINISTRATION Total 7,290.29 1905 ADM.SERVICES- GENERAL SUPPORT 65095 OFFICE DEPOT OFFICE SUPPLIES 51.46 1905 ADM.SERVICES- GENERAL SUPPORT Total 51.46 1910 FINANCE DIVISION - REVENUE 51600 BABUTA, ELIZABETH LOT 18 PERMIT REFUND 12.00 51600 MALICKI, DORY LOT 18 PERMIT REFUND 12.00 61055 QUALITY PLACEMENT AUTHORITY FEE FOR 1 TEMPORARY WORKER 1,717.13 62315 FEDERAL EXPRESS CORP.SHIPPING 44.65 62431 DUNBAR ARMORED ARMORED CAR SERVICES 2,551.84 62449 ILLINOIS SECRETARY OF STATE, VEHICLE SUSPENDED LICENSE 30.00 65045 PRF GRAPHICS 2016 RESIDENTIAL, LOT PERMITS AND HANG TAGS PO 15-897 1,826.29 65045 THIRD MILLENNIUM ASSOCIATES, INC.THIRD MILLENNIUM ANNUAL FEES 1,477.50 65045 THIRD MILLENNIUM ASSOCIATES, INC.VEHICLE/PET APPLICATION SET UP 20,371.77 65045 THIRD MILLENNIUM ASSOCIATES, INC.VEHICLE/PET SET UP 2,689.05 1910 FINANCE DIVISION - REVENUE Total 30,732.23 1915 HUMAN RESOURCE DIVI. - PAYROLL 65085 FORMAX DIVISION OF BESCORP, INC.SERVICE CONTRACT RENEWAL FOR FOLDER/SEALER 718.00 1915 HUMAN RESOURCE DIVI. - PAYROLL Total 718.00 1920 FINANCE DIVISION - ACCOUNTING 62185 ACCOUNTEMPS ACCOUNTING SERVICES 3,469.63 62280 FEDERAL EXPRESS CORP.SHIPPING 63.62 65095 OFFICE DEPOT OFFICE SUPPLIES 63.63 1920 FINANCE DIVISION - ACCOUNTING Total 3,596.88 1925 FINANCE DIVISION - PURCHASING 65095 OFFICE DEPOT OFFICE SUPPLIES 22.99 1925 FINANCE DIVISION - PURCHASING Total 22.99 1929 HUMAN RESOURCE DIVISION 62160 TRANS UNION CORP EMPLOYMENT TESTING-POLICE 84.50 62270 QUEST DIAGNOSTICS CLINICAL LABORATORIES EMPLOYEE TESTING-QUEST DIAGNOSTICS 110.00 62512 HAUMAN, THERESA *REIMBURSEMENT: PRCS CANDIDATE 444.32 62512 NUGENT, BARB *REIMBURSEMENT: PRCS CANDIDATE 730.52 62512 DAVIS, VESTER CANDIDATE RECRUITMENT EXPENSE 170.77 62512 VOORHEES ASSOCIATES DBA GOVHR USA ADVERTISING AND RECRUITMENT CHARGES 4,895.00 62630 SEDGWICK, INC.SEDGWICK CLAIMS-ADMIN. FEES-UNEMPLOYMENT INSURANCE 1,400.00 65095 OFFICE DEPOT OFFICE SUPPLIES 83.47 1929 HUMAN RESOURCE DIVISION Total 7,918.58 1932 INFORMATION TECHNOLOGY DIVI. 62175 IRON MOUNTAIN OSDP CHARGES FOR OFFSITE DATA STORAGE 590.07 62250 AT & T DATACOMM MASON PARK NETWORKING EQUIPMENT 629.63 62250 DELL COMPUTER CORP.CHARGES FOR TECH SUPPORT AND ASSISTANCE 6,296.18 62250 UNIFIED FX LIMITED COMMUNICATIONS SOLUTIONS SERVICES 4,375.00 62250 SMS SYSTEMS MAINTENANCE SERVICES, INC.IT INFRASTRUCTURE SUPPORT SERVICES 485.80 62380 US BANK EQUIPMENT FINANCE CHARGES FOR COPIER EQUIPMENT 3,365.13 136 of 460 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.12.2016 FY15 62380 XEROX CORPORATION CHARGES FOR COPIER MAINTENANCE AND UPKEEP 6,917.05 62380 XEROX CORPORATION COPIER CHARGES 5,011.66 64505 TYCO INTEGRATED SECURITY LLC QUARTERLY FIRE ALARM SERVICES 3,926.80 64505 AT & T COMMUNICATION CHARGES 229.38 64540 VERIZON WIRELESS COMMUNICATION CHARGES 1,714.23 65095 OFFICE DEPOT OFFICE SUPPLIES 1,763.70 65615 A & R SHARED SERVICE CENTER COMMUNICATIONS CHARGES 450.00 1932 INFORMATION TECHNOLOGY DIVI. Total 35,754.63 1941 PARKING ENFORCEMENT & TICKETS 52505 PLUNKETT, PATRICIA PARKING TICKET REFUND 15.00 62451 PLEMBECK, CHARLES REFUND: TOW& HOOK 150.00 64005 COMED UTILITIES 86.88 1941 PARKING ENFORCEMENT & TICKETS Total 251.88 2105 PLANNING & ZONING 62295 CARLOS D. RUIZ REIMBURSEMENT: IL MAIN ST/ HISTORIC PRESERVATION 317.50 2105 PLANNING & ZONING Total 317.50 2128 EMERGENCY SOLUTIONS GRANT 67110 CONNECTIONS FOR THE HOMELESS *2015 ESG GRANT 9,575.90 2128 EMERGENCY SOLUTIONS GRANT Total 9,575.90 2205 POLICE ADMINISTRATION 62210 MSF GRAPHICS, INC.PRINTING 29.15 62210 EVANSTON IMPRINTABLES, INC.CPA SHIRTS 533.98 62272 WEST GROUP PAYMENT CTR INFORMATION CHARGES 326.46 62272 WILD CROW COMMUNICATION, INC DEPLOYMENT MEETINGS 225.00 62370 NATIONAL AWARD SERVICES RETIREMENT PLAQUE 70.00 64005 COMED UTILITIES 206.07 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 28.50 65125 SAFARILAND, LLC PROPERTY SUPPLIES 440.96 2205 POLICE ADMINISTRATION Total 1,860.12 2210 PATROL OPERATIONS 62240 EVANSTON CAR WASH & DETAIL CENTER CAR WASHES 339.00 65020 O'HERRON CO., INC., RAY HONOR GUARD 75.05 65020 O'HERRON CO., INC., RAY UNIFORMS 48.97 65020 NORTH AMERICAN RESCUE TOURNIQUETS 2,121.76 65020 HOWARD, ADAM UNIFORMS 53.90 65020 VCG UNIFORM UNIFORMS 1,918.25 65085 FIRE MARK BOARD UP SERVICE 155.00 2210 PATROL OPERATIONS Total 4,711.93 2215 CRIMINAL INVESTIGATION 65020 CLAIMFOX INVESTIGATIONS 39.15 2215 CRIMINAL INVESTIGATION Total 39.15 2240 POLICE RECORDS 62335 NET TRANSCRIPTS, INC.TRANSCRIPTS 11.25 65095 OFFICE DEPOT OFFICE SUPPLIES-BINDER/SORTER 65.73 65095 OFFICE DEPOT OFFICE SUPPLIES-BINDERS/MARKERS 109.12 65095 OFFICE DEPOT OFFICE SUPPLIES-DESK PAD 60.00 65095 OFFICE DEPOT OFFICE SUPPLIES-FOLDERS/BOXES 197.62 65095 OFFICE DEPOT OFFICE SUPPLIES-FOLDING CHAIR 52.78 65095 OFFICE DEPOT OFFICE SUPPLIES-LABEL HOLE PUNCH 27.25 65095 OFFICE DEPOT OFFICE SUPPLIES-LABELS 63.13 65095 OFFICE DEPOT OFFICE SUPPLIES-MEMO BOOK/WIPES 46.39 65095 OFFICE DEPOT OFFICE SUPPLIES-MOUSE PAD 9.94 65095 OFFICE DEPOT OFFICE SUPPLIES-PENS CDR 55.49 65095 OFFICE DEPOT OFFICE SUPPLIES-PLANNERS 62.49 65095 OFFICE DEPOT OFFICE SUPPLIES-STAPLER/EASEL PAD 46.42 65095 OFFICE DEPOT OFFICE SUPPLIES-TABLE 90.31 65095 OFFICE DEPOT OFFICE SUPPLIES-TAPES PENS 148.33 65095 OFFICE DEPOT OFFICE SUPPLIES-TOTE/STORAGE 234.09 65625 CENTRAL RUG & CARPET CO.RECORDS 300.00 2240 POLICE RECORDS Total 1,580.34 2251 311 CENTER 64505 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 64505 AT & T *311 SERVICE 400.26 65020 VCG UNIFORM UNIFORMS 305.75 2251 311 CENTER Total 744.02 2260 OFFICE OF ADMINISTRATION 62295 HICKS, BRIAN M.MEALS-INTERVIEWS 45.00 62295 JOSEPH W. DUGAN *FBI TRAINING ACADEMY 1,500.00 62295 EVANSTON ATHLETIC CLUB HEALTH CLUB DUES 341.00 62295 NORTH EAST MULTI-REGIONAL TRAINING INC TRAINING 550.00 62295 NORTHWEST POLICE ACADEMY TRAINING 90.00 62295 SACLUTI, MELISSA MEALS-EXECUTIVE COMMAND 75.00 62295 DAVID CHERREY MEALS-INDICATORS 15.00 62295 PHILLIP R. LANG MEALS-INDICATORS 15.00 62295 MICHAEL SCHECK MEALS-TRAFFIC CRASH INVESTIGATOR 75.00 64565 COMCAST CABLE UTILITIES 100.15 65020 ARTISTIC ENGRAVING BADGE 62.00 65020 ARTISTIC ENGRAVING BADGES 814.25 2260 OFFICE OF ADMINISTRATION Total 3,682.40 237 of 460 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.12.2016 FY15 2270 TRAFFIC BUREAU 62490 NORTH SHORE TOWING CLEAN UP DEBRIS 75.00 62490 NORTH SHORE TOWING TOW & HOOK 280.00 65125 GRAEF, RICHARD REFUND: TOW& HOOK 185.00 2270 TRAFFIC BUREAU Total 540.00 2280 ANIMAL CONTROL 62509 EVANSTON ANIMAL SHELTER ASSOCIATION *GRANT FUNDS 32,500.00 64015 NICOR UTILITIES 104.00 2280 ANIMAL CONTROL Total 32,604.00 2305 FIRE MGT & SUPPORT 62295 METROPOLITAN FIRE CHIEFS TRAINING SEMINAR 70.00 62335 FRIEDMAN, CHAYA SOFTWARE UPDATE 1,000.00 64015 NICOR UTILITIES 354.22 64540 VERIZON WIRELESS COMMUNICATION CHARGES 152.04 65020 AIR ONE EQUIPMENT FIRE HELMETS 663.00 65020 AIR ONE EQUIPMENT UNIFORMS 1,202.00 65020 TODAY'S UNIFORMS INC.UNIFORMS 2,222.23 65020 EVANSTON IMPRINTABLES, INC.UNIFORMS 254.95 65050 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 236.65 65070 HENRICHSEN FIRE & SAFETY EXTINGUISHER REFILL 511.35 65070 FIRE SOAPS CLEANING SUPPLIES 269.32 65125 CONSOLIDATED PLASTICS COMPANY, INC.JANITORIAL SUPPLIES 249.31 2305 FIRE MGT & SUPPORT Total 7,185.07 2310 FIRE PREVENTION 53715 ALLEGRA PRINT & IMAGING ALARM INVOICE MAILING 1,250.06 62250 ZOLL DATA SYSTEMS SOFTWARE SUPPORT 550.00 62295 ILLINOIS FIRE INSPECTORS ASSOCIATION TRAINING 25.00 2310 FIRE PREVENTION Total 1,825.06 2315 FIRE SUPPRESSION 53675 ANDRES MEDICAL BILLING MONTHLY AMBULANCE CHARGES 4,833.00 62295 DAUGHERTY, DERON K REIMBURSEMENT: IFSI 720.00 62295 SAM'S CLUB DIRECT *SUPPLIES: FIREMAN TRAINING 94.68 62295 UNIVERSITY OF ILLINOIS -GAR 162 OFFICER TRAINING 950.00 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY FIREFIGHTER TRAINING 1,050.00 62509 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 665.39 62521 AIR ONE EQUIPMENT BREATHING AIR SERVICE 387.50 62522 AIR ONE EQUIPMENT AIR QUALITY TEST 135.00 62522 AIR ONE EQUIPMENT BREATHING AIR SERVICE 632.10 62522 AIR ONE EQUIPMENT COMPRESSOR REPAIR 474.64 62522 AIR ONE EQUIPMENT REPAIR PARTS 10.55 65040 SAM'S CLUB DIRECT *SUPPLIES: JANITORIAL 104.31 65085 AIR ONE EQUIPMENT REPAIR PARTS 34.70 65625 W S DARLEY & CO INTAKE VALVE 878.09 65625 EMERGENCY MEDICAL PRODUCT EMS SUPPLIES 2,183.55 2315 FIRE SUPPRESSION Total 13,153.51 2407 HEALTH SERVICES ADMIN 64540 VERIZON WIRELESS *COMMUNICATION CHARGES 249.99 65125 NAOMI RUTH COHEN INSTITUTE CHGO SCHOOL MENTAL HEALTH EDUCATION 175.00 2407 HEALTH SERVICES ADMIN Total 424.99 2435 FOOD AND ENVIRONMENTAL HEALTH 62295 SCHNUR, ANGELIQUE REIMBURSEMENT: INSPECTOR EXAM 168.00 62469 UNITED SERVICES BY PERMACO, INC.BOARD UP SERVICE- 1717 HOWARD 447.00 62477 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 88.63 62477 VERIZON WIRELESS *COMMUNICATION CHARGES 205.68 64540 VERIZON WIRELESS *COMMUNICATION CHARGES 119.60 65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 351.00 65095 OFFICE DEPOT OFFICE SUPPLIES 91.43 2435 FOOD AND ENVIRONMENTAL HEALTH Total 1,471.34 2440 VITAL RECORDS 62490 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES 984.00 62540 IMAGING OFFICE SYSTEMS VITAL RECORDS 650.00 65095 OFFICE DEPOT OFFICE SUPPLIES 11.12 2440 VITAL RECORDS Total 1,645.12 2605 DIRECTOR OF PUBLIC WORKS 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 65095 OFFICE DEPOT OFFICE SUPPLIES 115.18 2605 DIRECTOR OF PUBLIC WORKS Total 153.19 2625 ENGINEERING 62280 FEDERAL EXPRESS CORP.SHIPPING 20.45 65095 OFFICE DEPOT OFFICE SUPPLIES 146.31 2625 ENGINEERING Total 166.76 2630 TRAFFIC ENGINEERING 62210 PRF GRAPHICS 2016 PARKING PASS PERMITS 1,425.00 62210 PRF GRAPHICS 2016 RESIDENTIAL PERMIT DISTRICT M1 328.83 62210 PRF GRAPHICS 2016 RESIDENTIAL, LOT PERMITS AND HANG TAGS PO 15-897 2,567.77 2630 TRAFFIC ENGINEERING Total 4,321.60 2640 TRAF. SIG. & ST. LIGHT. MAINT 64006 COMED UTILITIES 7,370.00 64007 COMED UTILITIES 6,849.95 338 of 460 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.12.2016 FY15 64008 COMED UTILITIES 171.15 65070 ELCAST LIGHTING STREET LIGHT FIXTURE REPAIR 1,440.00 2640 TRAF. SIG. & ST. LIGHT. MAINT Total 15,831.10 2650 PARKS AND FORESTRY ADMIN 62335 JULIE CUTTER REFUND: NOAH'S PLAYGROUND 120.11 2650 PARKS AND FORESTRY ADMIN Total 120.11 2655 PARKS & FORESTRY MAINT. & OPER. 62195 CLESEN WHOLESALE ASSORTED GREENS, GARLAND, WREATHES, MULTICONE CANELLA BERRY 355.30 62195 CLESEN WHOLESALE ASSORTED WINTER GREENS 665.76 62195 CLESEN WHOLESALE BERRY SPRAYS 84.00 62195 COMED UTILITIES 55.68 62195 LURVEY LANDSCAPE SUPPLY TULIP BULBS FOR LOVELACE PARK 37.12 62199 GAMETIME PLAYGROUND EQUIPMENT, C-POD STEP, AEROSOL PAINT, WARNING LABEL 1,031.76 62199 NATIONAL AWARD SERVICES PLASTIC ENGRAVED PLATE (LEO BLICHARZ)20.00 62385 SUNRISE TREE SERVICE INC 2784 SHERIDAN TREE PRUNING 1,050.00 62385 OAKTON HOUSE CONDOMINIUM ASSOC C/O NS MANAGEMENT REFUND: TREE REMOVAL 1,043.25 65005 LURVEY LANDSCAPE SUPPLY 2" TRIUMPH ELM 50.41 65055 NORTH SHORE TOWING TOWING 2112 ASBURY 75.00 65070 RUSSO POWER EQUIPMENT DIPSTICK TUBE AND SEAL 8.88 65070 REINDERS, INC.ELECTRIC CLUTCH/BRAKE ASM 596.89 65070 REINDERS, INC.MOUNT VIBRATION FOR MOWER 91.84 65070 REINDERS, INC.SWITCH MOMENTARY 112.60 65070 REINDERS, INC.V-BELT, PTO, BEARING-SPHERICAL, RING-RETAINING 125.26 65085 RUSSO POWER EQUIPMENT PULLER 3.04 2655 PARKS & FORESTRY MAINT. & OPER. Total 5,406.79 2665 STREETS AND SANITATION ADMINIS 64540 VERIZON WIRELESS COMMUNICATION CHARGES 380.10 2665 STREETS AND SANITATION ADMINIS Total 380.10 2670 STREET AND ALLEY MAINTENANCE 62509 CIORBA GROUP, INC.CENTRAL STREET BRIDGE EMERGENCY REPAIR 2,033.30 65115 ARTS & LETTERS LTD.SIGN FABRICATING LETTERS 40.00 65115 MIDWEST FENCE COMPANY GUARDRAIL REPAIRS 1,241.00 2670 STREET AND ALLEY MAINTENANCE Total 3,314.30 2677 FACILITIES 62245 COMCAST CABLE CABLE SERVICE 265.32 64015 NICOR UTILITIES 268.86 2677 FACILITIES Total 534.18 3020 REC GENERAL SUPPORT 62295 MYRA A GORMAN REIMBURSEMENT: FARMERS MARKET 150.80 62490 OLIVES4YOU REIMBURSEMENT LINK MARKET 197.00 65025 SAM'S CLUB DIRECT *SUPPLIES: VENDOR APPRECIATION 47.45 65125 VERIZON WIRELESS COMMUNICATION CHARGES 456.12 3020 REC GENERAL SUPPORT Total 851.37 3025 PARK UTILITIES 64005 COMED UTILITIES 5,938.92 64015 NICOR UTILITIES 495.36 3025 PARK UTILITIES Total 6,434.28 3030 CROWN COMMUNITY CENTER 62505 CIGAN, LILY YOGA INSTRUCTOR 308.00 62505 MICHELLE A. VAN DER KARR DANCE INSTRUCTOR 760.00 65025 SAM'S CLUB DIRECT *SUPPLIES: FOOD 26.60 65025 SAM'S CLUB DIRECT *SUPPLIES: PRESCHOOL SNACK 100.08 65110 SAM'S CLUB DIRECT *SUPPLIES:HANDWASHING 39.74 65110 SAM'S CLUB DIRECT *SUPPLIES: SUPPLIES 18.29 3030 CROWN COMMUNITY CENTER Total 1,252.71 3035 CHANDLER COMMUNITY CENTER 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 31.20 62505 DIANA UNGER YOUTH FENCING PROGRAM INSTRUCTION 3,318.24 62505 CHESS WIZARDS, INC.YOUTH CHESS PROGRAM INSTRUCTION 1,134.00 62505 E-TOWN TENNIS YOUTH & ADULT TENNIS INSTRUCTION 2015 2,873.50 62507 SAM'S CLUB DIRECT *SUPPLIES: ZOMBIE SCRAMBLE FOOD 485.32 62507 LASER QUEST WINTER CAMP FIELD TRIP 210.00 65095 OFFICE DEPOT OFFICE SUPPLIES 129.00 3035 CHANDLER COMMUNITY CENTER Total 8,181.26 3040 FLEETWOOD JOURDAIN COM CT 62225 FOX VALLEY FIRE & SAFETY SERVICE CALL NOT RECEIVING SIGNAL 202.00 62225 CINTAS CORPORATION #769 CLEANING MONTHLY FLOOR MATS 218.14 62225 CINTAS CORPORATION #770 FLOOR MATS 148.96 62225 CINTAS CORPORATION #771 FLOOR MATS MONTHLY SERVICE 148.96 62510 FORTSON, ERJAN KARATE INSTRUCTOR 204.39 62511 GWENDOLYN EDMONDS ENTERTAINMENT FOR THE FOOD DRIVE 200.00 62511 WRIGHT, TONY BALLOON ENTERTAINMENT 250.00 65025 SAM'S CLUB DIRECT *SUPPLIES: HALLOWEEN CANDY 202.68 65025 SAM'S CLUB DIRECT *SUPPLIES: MIDDLE SCHOOL PARTY 16.28 65025 SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING CONGREGATE MEAL PROGRAM 891.62 65110 EVANSTON PHOTOGRAPHIC STUDIOS VIDEO COVERAGE 150.00 3040 FLEETWOOD JOURDAIN COM CT Total 2,633.03 439 of 460 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.12.2016 FY15 3055 LEVY CENTER SENIOR SERVICES 56045 ILLINOIS DEPT OF REVENUE *SALES TAX NOVEMBER 2015 34.00 62210 ALLEGRA PRINT & IMAGING BI-MONTHLY LEVY NEWSLETTER PRINTING AND MAILING 589.00 62505 COMPUTER TRAINING & SUPPORT SERVICES ONE ON ONE COMPUTER TRAINING 50.00 62507 WILMETTE PARK DISTRICT SENIOR FIELD TRIP 446.25 62509 DIRECT FITNESS SOLUTIONS FITNESS EQUIPMENT PREVENTATIVE MAINTENANCE 510.00 62511 COMCAST CABLE CABLE SERVICE 136.60 62518 SIMPLEX GRINNELL ANNUAL MAINTENANCE CONTRACT 480.00 62695 303 TAXI TAXI COUPON REIMBURSEMENT 12,150.00 62695 AMERICAN CHARGE SERVICE TAXI COUPON REIMBURSEMENT 306.00 65040 LAPORT INC JANITORIAL SUPPLIES 133.50 65050 EQUIPMENT DEPOT OF ILLINOIS OUTRIGGERS FOR GENIE LIFT 16.84 65095 ILLINOIS PAPER COMPANY PAPER FOR LEVY CENTER OFFICE 225.60 65095 OFFICE DEPOT OFFICE SUPPLIES 190.21 65095 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 65110 MOBILE MINI, INC.MONTHLY STORAGE POD RENTAL 111.58 65110 FREE PLAY PICTURES, LLC LICENSE FEE FOR MOVIE 300.00 65110 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 194.85 3055 LEVY CENTER SENIOR SERVICES Total 15,912.44 3080 BEACHES 64015 NICOR UTILITIES 120.75 3080 BEACHES Total 120.75 3095 CROWN ICE RINK 62205 EVANSTON ROUNDTABLE LLC NUTCRACKER AND SHOP EVANSTON ADS 367.00 62210 ALLEGRA PRINT & IMAGING NUTCRACKER PROGRAM BOOK 714.00 62245 JORSON & CARLSON ICE SCRAPER KNIVES CLEANED AND SHARPENED 35.49 62245 JORSON & CARLSON ICE SCRAPERS CLEANED AND SHARPENED 35.49 62245 MCCAULEY MECHANICAL SERVICE MACHINE REPAIR 803.50 62245 SUPERIOR INDUSTRIAL SUPPLY CUSTODIAL SUPPLIES 712.82 62245 ATLAS TOYOTA MATERIAL HANDLING CHECK AND INSTALL NEW HOSE 1,059.20 62245 ATLAS TOYOTA MATERIAL HANDLING VALVE REPLACED 1,189.04 62375 JEAN'S GREENS, INC.MONTHLY PLANT SERVICES 100.00 62490 EVANSTON TOWNSHIP HIGH SCHOOL *INSTRUCTIONAL SWIMMING PROGRAM FOR SUMMER CAMP PARTICIPANTS 6,110.00 62490 MAXWELL, AARON ENTERTAINMENT PERFORMER 3,000.00 62495 ANDERSON PEST CONTROL MONTHLY PEST SERVICE 79.00 62508 LEVI, SHANNON ADULT BROOMBALL LEAGUE SCOREKEEPER 75.00 62508 CHAVANNES, SEBASTIEN ADULT BROOMBALL LEAGUE REFEREE 150.00 62508 SHAWN PFEIFFER ADULT BROOMBALL LEAGUE REFEREE 175.00 65025 SAM'S CLUB DIRECT *SUPPLIES: FLEA MARKET TREATS 25.19 65025 SAM'S CLUB DIRECT *SUPPLIES: HALLOWEEN PARTY 125.99 65110 SAM'S CLUB DIRECT *SUPPLIES: HALLOWEEN SUPPLIES 20.94 65110 SAM'S CLUB DIRECT *SUPPLIES: SUPPLIES 10.86 65110 SCS PRODUCTIONS ICE SHOW LIGHTING 5,500.00 65110 REVOLUTION, LLC COSTUMES FOR ICE SHOW 134.90 3095 CROWN ICE RINK Total 20,423.42 3105 AQUATIC CAMP 65125 CHARLES PORTIS CONDUCTED TOURS 149.50 3105 AQUATIC CAMP Total 149.50 3225 GIBBS-MORRISON CULTURAL CENTER 62225 COMED UTILITIES 304.04 64015 NICOR UTILITIES 17.35 3225 GIBBS-MORRISON CULTURAL CENTER Total 321.39 3605 ECOLOGY CENTER 62509 HENRICHSEN FIRE & SAFETY FIRE EXTINGUISHER MAINTENANCE 55.00 62518 ALARM DETECTION SYSTEMS, INC.QUARTERLY ECOLOGY ALARM CHARGES 126.27 64015 NICOR UTILITIES 154.67 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 48.88 65095 OFFICE DEPOT OFFICE SUPPLIES 51.34 65110 MOBILE MINI, INC.MONTHLY STORAGE POD 114.50 3605 ECOLOGY CENTER Total 550.66 3710 NOYES CULTURAL ARTS CENTER 65040 SUPERIOR INDUSTRIAL SUPPLY CLEANING SUPPLIES 637.40 3710 NOYES CULTURAL ARTS CENTER Total 637.40 3720 CULTURAL ARTS PROGRAMS 62500 B&B PRODUCTIONS, INC STARLIGHT CONCERT SERIES 300.00 3720 CULTURAL ARTS PROGRAMS Total 300.00 100 GENERAL FUND Total 453,668.75 175 GENERAL ASSISTANCE FUND 4605 GENERAL ASSISTANCE ADMIN 62380 XEROX CORPORATION CHARGES FOR COPIER 1,574.84 4605 GENERAL ASSISTANCE ADMIN Total 1,574.84 175 GENERAL ASSISTANCE FUND Total 1,574.84 176 HEALTH AND HUMAN SERVICES 4651 HEALTH & HUMAN SERVICES 62491 PRESENCE BEHAVIORAL HEALTH MENTAL HEALTH CRISIS SERVICE 6,444.44 4651 HEALTH & HUMAN SERVICES Total 6,444.44 176 HEALTH AND HUMAN SERVICES Total 6,444.44 540 of 460 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.12.2016 FY15 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTM 62295 POWER PHONE INC JUST IN TIME TRAINING 1,361.70 62509 CHICAGO COMMUNICATIONS, LLC.ZETRON IP FSA SERVICE AGREEMENT RENEWAL CONTRACT YEAR 2015/2016 660.00 62509 IRON MOUNTAIN OSDP OFF-SITE DATA PROTECTION MONTHLY EXPENSES 344.10 62509 SIMPLEX GRINNELL FIRE ALARM TEST 1,586.00 64505 AT & T COMMUNICATION CHARGES 5,511.81 64505 AT & T UTILITIES 517.16 65035 BELL FUELS INC.GENERATOR FUEL 428.18 65085 MOTOROLA SOLUTIONS, INC.RADIO PARTS 451.26 65095 HENRY SCHEIN / EASY DENTAL DISCIDE WIPES 94.20 65620 RCM & ASSOCIATES HEADSET 86.00 65625 CHICAGO COMMUNICATIONS, LLC.RADIO INSTALL 3,011.78 5150 EMERGENCY TELEPHONE SYSTM Total 14,052.19 205 EMERGENCY TELEPHONE (E911) FUND Total 14,052.19 215 CDBG FUND 5170 PUBLIC IMPROVEMENTS 62840 SCHROEDER & SCHROEDER INC 2015 CDBG ALLEY PAVING PROJECT BID 15-56 13,105.65 5170 PUBLIC IMPROVEMENTS Total 13,105.65 5220 CDBG ADMINISTRATION 62360 NATIONAL COMMUNITY DEVELOPMENT ASSOC.MEMBERSHIP 940.00 5220 CDBG ADMINISTRATION Total 940.00 215 CDBG FUND Total 14,045.65 220 CDBG LOAN FUND 5280 CD LOAN 65535 ECO GREENERGY PROPERTIES, LLC *HOUSING REHABILITATION-142 CALLAN AVE 20,000.00 65535 BEST 1 BUILT *HOUSING REHABILITATION-1720 GREY/147 CUSTER AVE 67,200.00 5280 CD LOAN Total 87,200.00 5295 GARAGE DEMOLITION 65535 MBR WRECKING INC.DEMOLITION-1319 McDANIEL AVE 21,400.00 5295 GARAGE DEMOLITION Total 21,400.00 220 CDBG LOAN FUND Total 108,600.00 225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 65522 EVANSTON ROUNDTABLE LLC NUTCRACKER AND SHOP EVANSTON ADS 367.00 65522 EVANSTON ROUNDTABLE LLC SHOP EVANSTON AD 675.00 65522 STUDENTS PUBLISHING COMPANY, INC.SHOP EVANSTON AD 132.00 65522 STUDENTS PUBLISHING COMPANY, INC.SMALL BUSINESS SATURDAY AD 132.00 65522 LEINEWEBER, JONATHAN, J *WEBSITE UPDATES AND MAINTENANCE 1,000.00 65522 C & W MARKET AND ICE CREAM PARLOR *CEBA OPEN HOUSE 139.98 5300 ECON. DEVELOPMENT FUND Total 2,445.98 225 ECONOMIC DEVELOPMENT FUND Total 2,445.98 240 HOME FUND 5430 HOME FUND 62360 CAFHA CHICAGO AREA FAIR HOUSING ALLIANCE MEMBERSHIP 200.00 65535 CONNECTIONS FOR THE HOMELESS *2015 TBRA GRANT 13,541.63 5430 HOME FUND Total 13,741.63 240 HOME FUND Total 13,741.63 300 WASHINGTON NATIONAL TIF FUND 5470 WASHINGTON NAT'L TIF DS 62350 WELLS FARGO BANK G.O. SERIES 2008D 250.00 5470 WASHINGTON NAT'L TIF DS Total 250.00 5476 CAPITAL PROJ.-WASHINGTON TIF 62185 KANE, MCKENNA AND ASSOCIATES, INC.PROFESSIONAL SERVICES REGARDING ANNUAL TIF REPORT PREP 87.50 415959 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.SHERIDAN RD/CHICAGO AVE PHASE I & II ENGINEERING SERVICES 4,518.06 5476 CAPITAL PROJ.-WASHINGTON TIF Total 4,605.56 300 WASHINGTON NATIONAL TIF FUND Total 4,855.56 310 HOWARD-HARTREY TIF 5500 HOWARD-HARTREY TIF DEBT SRVCE 62185 KANE, MCKENNA AND ASSOCIATES, INC.PROFESSIONAL SERVICES REGARDING ANNUAL TIF REPORT PREP 87.50 65515 ESI CONSULTANTS, LTD RFP 15-51 HOWARD ST/TARGET/JEWEL TRAFFIC SIGNAL & INTERSECTION 2,861.84 5500 HOWARD-HARTREY TIF DEBT SRVCE Total 2,949.34 310 HOWARD-HARTREY TIF Total 2,949.34 641 of 460 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.12.2016 FY15 315 SOUTHWEST TIF FUND 5540 SOUTHWEST TIF DEBT SERVIC 62185 KANE, MCKENNA AND ASSOCIATES, INC.PROFESSIONAL SERVICES REGARDING ANNUAL TIF REPORT PREP 87.50 5540 SOUTHWEST TIF DEBT SERVIC Total 87.50 315 SOUTHWEST TIF FUND Total 87.50 330 HOWARD-RIDGE TIF FUND 5860 HOWARD RIDGE TIF 62185 KANE, MCKENNA AND ASSOCIATES, INC.PROFESSIONAL SERVICES REGARDING ANNUAL TIF REPORT PREP 87.50 64015 NICOR UTILITIES 549.84 5860 HOWARD RIDGE TIF Total 637.34 330 HOWARD-RIDGE TIF FUND Total 637.34 335 WEST EVANSTON TIF FUND 5870 WEST EVANSTON TIF 62185 KANE, MCKENNA AND ASSOCIATES, INC.PROFESSIONAL SERVICES REGARDING ANNUAL TIF REPORT PREP 87.50 5870 WEST EVANSTON TIF Total 87.50 335 WEST EVANSTON TIF FUND Total 87.50 345 CHICAGO-MAIN TIF 3400 CHICAGO-MAIN TIF LETTER OF CREDI 62483 CHICAGO & MAIN FUNDING MEMBER, INC TIF FUNDING FOR CHICAGO-MAIN PROJECT 290,000.00 3400 CHICAGO-MAIN TIF LETTER OF CREDI Total 290,000.00 345 CHICAGO-MAIN TIF Total 290,000.00 415 CAPITAL IMPROVEMENTS FUND 4150 CAPITAL PROJECTS 416127 62145 SMITHGROUPJJR, INC.RFP 14-37, CHURCH STREET BOAT RAMP 9,032.94 415179 62145 MCGUIRE ENGINEERS, INC.POLICE/FIRE HQ DATA CENTER - EMERGENCY ENGINEERING 7,562.25 416455 62145 TERRA ENGINEERING, LTD LADD ARBORETUM - PHASE 3 ENGINEERING 28,120.54 415924 62145 INFRASTRUCTURE ENGINEERING, INC ENGINEERING SERVICES-CENTRAL ST PROJECT 27,999.27 62185 COMMUNITY COUNSELLING SERVICE CROWN CENTER FEASIBILITY STUDY 25,000.00 415424 65502 CLAUSS BROTHERS, INC.BID #15-38, CLARK STREET BEACH BIRD SANCTUARY 22,687.15 415407 65502 ELANAR CONSTRUCTION BID #15-32, BAKER PARK RENOVATIONS 96,181.74 415688 65510 CONSTRUCTION CONSULTING & DISBURSEMENT EVANSTON ECOLOGY CENTER CLASSROOM EXTENSION (A3.6, RFP 15-34)71,375.68 416443 65515 IL DEPT OF TRANSPORTATION SHERIDAN RD SIGNAL MODERNIZATION - CITY SHAR CONSTR COST 64,328.69 65515 MITY-LITE INC.CHAIRS AND TABLES FOR GIBBS-MORRISON CENTER 5,297.08 65515 B.H. SUHR & COMPANY, INC.GIBBS MORRISON TOPO SURVEY ENHANCEMENT 3,200.00 416141 65515 DANIEL CREANEY COMPANY CHURCH ST BIKE PATH TOPOGRAPHIC SURVEY 6,500.00 415177 65515 MIDWEST PRESSURE WASHING & RESTORATION CIVIC CENTER BOILER BUILDING TUCK-POINTING & PORCH REPAIRS (A3.1)45,000.00 415179 65515 MIDWEST PRESSURE WASHING & RESTORATION EMERGENCY SINGLE SOURCE CIVIC CENTER EXTERIOR REPAIRS 4,066.00 415860 65515 TRIGGI CONSTRUCTION, INC.2015 SPECIAL ASSESSMENT PAVING - VARIOUS ALLEYS BID #15-52 147,901.12 65515 MOBIX CORPORATION *ELECTRIC WORK-GIBBS MORRISON 5,255.00 415424 65515 KETTELKAMP & KETTELKAMP LANDSCAPE ARCTH.CONSULTING SERVICES FOR CLARK ST BEACH BIRD HABITAT PROJECT 2,497.00 416094 65515 INFRASTRUCTURE ENGINEERING, INC PROFESSIONAL CONSTRUCTION SERVICES-CENTRAL ST. VAULTED SIDEWALK 16,429.41 415855 65515 ESI CONSULTANTS, LTD EMERSON/RIDGE/GREENBAY PHASE II SERVICES RFQ13-12 91,100.10 65515 ROCK TUCKPOINTING & MASONRY, INC.TUCK POINTING GIBBS-MORRISON CENTER 3,500.00 415941 65515 HAMPTON, LENZINI AND RENWICK, INC.DEMPSTER STREET TRAFFIC SIGNAL MODERZATION AND COORDINATION PROJ 18,042.11 4150 CAPITAL PROJECTS Total 701,076.08 415 CAPITAL IMPROVEMENTS FUND Total 701,076.08 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 53415 BABUTA, ELIZABETH LOT 18 PERMIT REFUND 18.00 53415 MALICKI, DORY LOT 18 PERMIT REFUND 18.00 53510 COOK COUNTY COLLECTOR *PARKING TAXES 110.00 62431 DUNBAR ARMORED ARMORED CAR SERVICES 11,406.62 65515 FEDERAL SIGNAL CORP.PURCHASE OF LICENSE PLATE RECOGNITION SYSTEM 50,500.00 65515 CURRIE MOTORS 2016 FORD ESCAPE FWD SEDAN 19,513.00 68205 VERIZON WIRELESS COMMUNICATION CHARGES 76.02 7005 PARKING SYSTEM MGT Total 81,641.64 7015 PARKING LOTS & METERS 62230 NORTH SHORE TOWING STREET SWEEPING TOW REFUNDS 3,480.00 62230 SNYDER, JOSHUA STREET CLEANING TOWING CHARGE REFUND 150.00 62230 AYALA, INDIRA STREET CLEANING TOWING CHARGE REFUND 185.00 62230 RENTERIA, MARIA STREET CLEANING TOWING CHARGE REFUND 150.00 62230 HARTJE, ANNA STREET CLEANING TOWING CHARGE REFUND 185.00 62230 OSBORNE, ROBERT STREET CLEANING TOWING CHARGE REFUND 150.00 62230 THE AUTOBARN LTD STREET CLEANING TOWING CHARGE REFUND 225.00 64005 COMED UTILITIES 178.01 65070 DOOR SYSTEMS, INC.PARKING SYSTEMS 433.00 65070 DUNCAN PARKING TECHNOLOGIES, INC.MONTHLY FEE PER PARKING METER 34,350.25 65070 PASSPORT PARKING, INC`MONTHLY MOBILE PAY FEE SEPTEMBER 2015 3,955.35 65504 WISS, JANNEY, ELSTNER ASSOCIATES INC.MAIN LIBRARY PARKING GARAGE ARCHITECTURAL SERVICES 5,425.00 7015 PARKING LOTS & METERS Total 48,866.61 7025 CHURCH STREET GARAGE 53500 COOK COUNTY COLLECTOR *PARKING TAXES 1,868.00 7025 CHURCH STREET GARAGE Total 1,868.00 742 of 460 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.12.2016 FY15 7036 SHERMAN GARAGE 53500 COOK COUNTY COLLECTOR *PARKING TAXES 1,849.00 62660 MB EVANSTON SHERMAN, L.L.C.SHERMAN PLAZA MAINTENANCE 7,016.41 64505 AT & T COMMUNICATION CHARGES 155.68 65050 RESIDENCES OF SHERMAN PLAZA MANAGEMENT OFFICE EMERGENCY FIRE PUP REPAIR 230.81 65050 MIDWEST SIGN & LIGHTING, INC.REPAIR OF BLADE SIGNS MAPLE/SHERMAN GARAGE 2,333.52 68205 COOK COUNTY TREASURER 821 DAVIS - SHERMAN PLAZA PROPERTY TAXES 683.52 7036 SHERMAN GARAGE Total 12,268.94 7037 MAPLE GARAGE 53500 COOK COUNTY COLLECTOR *PARKING TAXES 1,389.00 53510 COOK COUNTY COLLECTOR *PARKING TAXES 459.00 64015 NICOR UTILITIES 85.45 68205 MIDWEST SIGN & LIGHTING, INC.REPAIR OF BLADE SIGNS MAPLE/SHERMAN GARAGE 1,666.48 7037 MAPLE GARAGE Total 3,599.93 505 PARKING SYSTEM FUND Total 148,245.12 510 WATER FUND 7100 WATER GENERAL SUPPORT 56140 ILLINOIS DEPT OF REVENUE *SALES TAX NOVEMBER 2015 476.00 56145 RANIERI LANDSCAPING SERV.REFUND: FIRE HYDRANT DEPOSIT 300.00 56145 CRUNCH, INC.FIRE HYDRANT DEPOSIT 300.00 62210 EVANSTON BLUE PRINT CO., INC.LARGE FORMAT PRINTING-INSTALLATION OF TRAVELING SCREEN 23.50 62295 ALONZO JR., ANGELEO REIMBURSEMENT: AUTOCAD 3D TRAINING 64.64 62295 BARCELONA, DENNIS REIMBURSEMENT: AUTOCAD 3D TRAINING 58.41 62315 FEDERAL EXPRESS CORP.SHIPPING 15.60 65095 OFFICE DEPOT OFFICE SUPPLIES 318.96 7100 WATER GENERAL SUPPORT Total 1,557.11 7105 PUMPING 64005 COMED UTILITIES 174.74 64015 NICOR UTILITIES 63.59 64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02 65085 INDUSTRIAL TOOL PRODUCTS INGERSOL RAND AIR DRILL 8,032.00 65085 TRU-LINK FENCE CO., INC.REPLACEMENT GATE FOR THE SOUTH STANDPIPE 8,968.00 7105 PUMPING Total 17,314.35 7110 FILTRATION 62465 EUROFINS EATON ANALYTICAL FY 2015 LABORATORY TESTING-ROUTINE COMPLIANCE 567.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02 65085 MIDWEST WATER GROUP, INC SWAN TURBIDIMETER 13,365.00 7110 FILTRATION Total 14,008.02 7115 DISTRIBUTION 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 65055 MID AMERICAN WATER OF WAUCONDA INC.2015 DISTRIBUTION SYSTEM MATERIALS (#14-06)5,689.68 65055 G & M TRUCKING, INC.2015 GRANULAR MATERIALS (BID #15-07)289.10 7115 DISTRIBUTION Total 6,016.79 7120 WATER METER MAINTENANCE 62245 M.E. SIMPSON COMPANY INC LARGE METER TESTING 650.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 114.03 7120 WATER METER MAINTENANCE Total 764.03 7131 CAPITAL IMPROVEMENTS 415185 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.SHERIDAN RD/CHICAGO AVE PHASE I & II ENGINEERING SERVICES 15,332.05 7131 CAPITAL IMPROVEMENTS Total 15,332.05 510 WATER FUND Total 54,992.35 513 WATER DEPR IMPRV & EXTENSION FUND 7330 WATER FUND DEP, IMP, EXT 733092 62145 TANK INDUSTRY CONSULTANTS ENGINEERING SERVICES-STANDPIPE PAINTING (RFP 13-61)5,253.21 733092 65515 AMERICAN SUNCRAFT CO., INC.REPAIR & REPAINTING OF THE NORTH & SOUTH STANDPIPES 243,087.10 65515 ESI CONSULTANTS, LTD EMERSON/RIDGE/GREENBAY PHASE II SERVICES RFQ13-12 56,250.00 7330 WATER FUND DEP, IMP, EXT Total 304,590.31 513 WATER DEPR IMPRV & EXTENSION FUND Total 304,590.31 515 SEWER FUND 7400 SEWER MAINTENANCE 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 65055 G & M TRUCKING, INC.2015 GRANULAR MATERIALS (BID #15-07)3,641.72 7400 SEWER MAINTENANCE Total 3,679.73 515 SEWER FUND Total 3,679.73 520 SOLID WASTE FUND 7685 REFUSE COLLECT & DISPOSAL 56155 ILLINOIS DEPT OF REVENUE *SALES TAX NOVEMBER 2015 40.00 62415 GROOT RECYCLING & WASTE SERVICES SOLID WASTE COLLECTION 137,502.45 65625 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 7685 REFUSE COLLECT & DISPOSAL Total 137,580.46 843 of 460 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.12.2016 FY15 7690 RESIDENTIAL RECYCLING COL 62415 COLLECTIVE RESOURCE INC.COLLECTION OF PLASTIC BAG AND FILM PACKAGING 70.00 64005 COMED UTILITIES 1,251.99 7690 RESIDENTIAL RECYCLING COL Total 1,321.99 7695 YARD WASTE COLLECTION 62415 GROOT RECYCLING & WASTE SERVICES YARD WASTE COLLECTION 76,630.00 7695 YARD WASTE COLLECTION Total 76,630.00 520 SOLID WASTE FUND Total 215,532.45 600 FLEET SERVICES FUND 7705 GENERAL SUPPORT 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 7705 GENERAL SUPPORT Total 38.01 7710 MAJOR MAINTENANCE 62355 CINTAS #22 WEEKLY UNIFORM SERVICE 741.05 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 816.04 65015 1ST AYD CORPORATION CHEMICALS 333.07 65015 LAWSON PRODUCTS, INC.AEROSOL ANTI-RUST COATING 295.93 65035 CITY WELDING SALES & SERVICE INC.WELDING GASES 367.46 65035 MANSFIELD OIL COMPANY 7000 B-20 DIESEL 13,204.03 65035 MANSFIELD OIL COMPANY 7002 B-20 DIESEL 12,595.89 65035 MANSFIELD OIL COMPANY 8000 UNLEADED 11,914.15 65060 1ST AYD CORPORATION 50 BAGS OIL DRY 470.13 65060 CERTIFIED LABORATORIES CHEMICALS FOR VEHICLE 424.51 65060 CUMBERLAND SERVICENTER #716 FUEL INJECTION REPAIRS 5,716.23 65060 CUMBERLAND SERVICENTER ARM WIPER 160.52 65060 CUMBERLAND SERVICENTER AXLE SAFETY COUPONS 1,360.00 65060 CUMBERLAND SERVICENTER DOOR LATCH 65.85 65060 CUMBERLAND SERVICENTER FUEL CAP 146.64 65060 DOUGLAS TRUCK PARTS 3 FIRE EXTINGUISHERS 317.88 65060 DOUGLAS TRUCK PARTS 6 FUEL FILTERS 235.98 65060 DOUGLAS TRUCK PARTS CHAIN & CLIP 22.00 65060 DOUGLAS TRUCK PARTS SWITCH/PUSH BUTTON/WEATHER 24.08 65060 GROVER WELDING COMPANY #154 DOOR REPAIRS 794.90 65060 GROVER WELDING COMPANY #580 TAILGATE REPAIRS TRUCK 2,100.90 65060 GROVER WELDING COMPANY #598 WELDING REPAIRS 1,420.91 65060 GROVER WELDING COMPANY #929 JACK WELD 465.75 65060 HAVEY COMMUNICATIONS INC.#110 LED WARNING LIGHT 263.00 65060 HAVEY COMMUNICATIONS INC.#110 RETRO FIT 1,273.00 65060 HAVEY COMMUNICATIONS INC.#722 LIGHT BAR BRACKET 104.85 65060 HAVEY COMMUNICATIONS INC.COPELAND POWER TAMERS 253.40 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 2 BATTERIES 174.64 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 4 BATTERIES 343.40 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 6 BATTERIES 481.16 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO NEW BATTERY 87.32 65060 K M INTERNATIONAL #630 FIELD DOOR HINGE 147.45 65060 LAKE/COOK C.V. JOINTS INC #716 AXEL REPAIRS 185.00 65060 LEACH ENTERPRISES, INC.55 GAL BARREL WASHER SOLVENT 109.00 65060 LEACH ENTERPRISES, INC.BACK ALARM 150.00 65060 LEACH ENTERPRISES, INC.EXHAUST CLAMPS 54.48 65060 LEACH ENTERPRISES, INC.HEADLAMP HALO 58.08 65060 LEACH ENTERPRISES, INC.LED MINI LIGHT BAR 136.87 65060 LEACH ENTERPRISES, INC.NYLON TUBING 1/2'75.85 65060 LEACH ENTERPRISES, INC.PINTLE HOOK MOUNT 159.46 65060 LEACH ENTERPRISES, INC.SEAL CLAMP 55.16 65060 MIDWEST TRANSIT EQUIPMENT INC #504 KEYS (EXTRA)63.32 65060 MONROE TRUCK EQUIPMENT #612 HYD TANK 700.00 65060 MONROE TRUCK EQUIPMENT #612 HYD TANK FILTER ASSY 159.86 65060 MONROE TRUCK EQUIPMENT #636 REAR DOOR HANDLE JACK 256.63 65060 MONROE TRUCK EQUIPMENT 3 HYD SPINNER MOTORS 584.72 65060 MOTION INDUSTRIES INC.#923 2 FLANSE BEARINGS 315.59 65060 NORTH SHORE TOWING #40 TIRE CHANGE 75.00 65060 NORTH SHORE TOWING #509 WINCHING OUT OF FIELD 100.00 65060 NORTH SHORE TOWING #63 TOW TO FLEET GARAGE 65.00 65060 NORTH SHORE TOWING #733 TOW TO G.M.F.262.50 65060 SES INC #600 REPAIRS 525.55 65060 SPRING ALIGN SPRING REPAIRS TO EFD#325R 2,208.90 65060 STANDARD EQUIPMENT COMPANY #668 SWEEPER BROOM REPAIR 826.52 65060 STANDARD EQUIPMENT COMPANY #954 BOOM REPAIRS 3,001.05 65060 STANDARD EQUIPMENT COMPANY CAMERA KIT 472.50 65060 STANDARD EQUIPMENT COMPANY HOOK SHAFT 73.14 65060 STANDARD EQUIPMENT COMPANY LOWER HOOK SPRING 35.33 65060 STANDARD EQUIPMENT COMPANY RETURN: AUTO PARTS -1,512.61 65060 STANDARD EQUIPMENT COMPANY RETURN: MRP SEALED -195.65 65060 WESTMONT AUTO PARTS #759 P/S MIRROR 276.50 65060 TERMINAL SUPPLY CO.ZIP TIES 514.00 65060 UNITED PARCEL SERVICE SHIPPING CHARGE 7.84 65060 WHOLESALE DIRECT INC #632 NEW LIGHTING 574.67 65060 WHOLESALE DIRECT INC 2' COMBO HITCH 218.36 65060 WHOLESALE DIRECT INC FLASH TUBE 125.02 65060 WHOLESALE DIRECT INC HIGH-INTENSITY LAMP ASSY 142.84 65060 WHOLESALE DIRECT INC NYLON SLING 172.30 65060 WEST SIDE EXCHANGE #659 ALTERNATOR 1,321.90 65060 GEIB INDUSTRIES, INC.#712 HYDRAULIC HOSE 156.71 65060 INTERSTATE POWER SYSTEMS, INC.TRANSMISSION REHAUL EFD#321 19,100.25 65060 GLOBAL EMERGENCY PRODUCTS, INC.#311 LADDER LIGHTS REPAIR 382.50 944 of 460 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.12.2016 FY15 65060 GLOBAL EMERGENCY PRODUCTS, INC.LANYARD RESERVOIR 57.60 65060 SPEX HAND WASH 15 CAR WASHES 256.00 65060 SPEX HAND WASH 13 CAR WASHES 435.50 65060 SPEX HAND WASH 15 CAR WASHES 1,769.50 65060 CARQUEST EVANSTON CLR/MARKER LAMP 6.11 65060 CARQUEST EVANSTON HEAD LIGHT BULB 20.98 65060 CARQUEST EVANSTON LENS 17.82 65060 CARQUEST EVANSTON LIGHT BULBS 31.47 65060 CARQUEST EVANSTON MARKER LAMP 85.02 65060 CARQUEST EVANSTON PVC SPLIT LOOM 26.50 65060 CARQUEST EVANSTON RUBBER CEMENT FOR TIRES 18.45 65060 CARQUEST EVANSTON TAIL LIGHTS 186.12 65060 CARQUEST EVANSTON WIRE LOOM 16.00 65060 GOLF MILL FORD #108 HOSE 34.17 65060 GOLF MILL FORD #205 WHEEL ASSY 271.30 65060 GOLF MILL FORD #41 MANIFOLD 397.81 65060 GOLF MILL FORD #51 SEAT BUCKLE 109.50 65060 GOLF MILL FORD #589 COMBO SWITCH 131.25 65060 GOLF MILL FORD #733 TRANS SERVICE 338.56 65060 GOLF MILL FORD 6 GALLON ANTI FREEZE 65.94 65060 GOLF MILL FORD FORD OEM PARTS AND SERVICE 24.08 65060 GOLF MILL FORD RETURN: AUTO PART -8.30 65060 R.N.O.W., INC.COILS 463.31 65060 R.N.O.W., INC.GARBAGE TRUCK SOLENOIDS 696.82 65060 ORLANDO AUTO TOP #24 NEW WINDSHIELD 312.00 65060 LINDCO EQUIPMENT SALES, INC.HENKE LIFT ARM 250.06 65060 CHICAGO PARTS & SOUND, LLC BRAKE PARTS 828.83 65060 CHICAGO PARTS & SOUND, LLC WIPER BLADES 95.80 65060 ADVANCED PROCLEAN INC.POWER WASHING 2,143.00 65060 APC STORES, INC., DBA BUMPER TO BUMPER 4 FILTERS 69.84 65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTER 110.66 65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTERS 345.50 65060 APC STORES, INC., DBA BUMPER TO BUMPER CABIN AIR FILTER 35.40 65060 APC STORES, INC., DBA BUMPER TO BUMPER COOLANT FILTER 8.45 65060 APC STORES, INC., DBA BUMPER TO BUMPER FILTERS 26.87 65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL FILTER 252.84 65060 APC STORES, INC., DBA BUMPER TO BUMPER HEADLAMPS 44.94 65060 APC STORES, INC., DBA BUMPER TO BUMPER HYDRAULIC FITTINGS 364.96 65060 APC STORES, INC., DBA BUMPER TO BUMPER MOUNTING BRACKET 8.96 65060 APC STORES, INC., DBA BUMPER TO BUMPER OW 20 OIL 112.68 65060 APC STORES, INC., DBA BUMPER TO BUMPER RED MARKER LAMP 17.50 65060 APC STORES, INC., DBA BUMPER TO BUMPER RETURN: FUEL FILTER -18.42 65060 THE CHEVROLET EXCHANGE #63 ENGINE REPAIRS 795.90 65060 THE CHEVROLET EXCHANGE #63 HEATER CORE HOSE 124.43 65060 THE CHEVROLET EXCHANGE #63 REPLACED OXYGEN SENSOR 297.49 65060 THE CHEVROLET EXCHANGE #67 HEATER HOSE 124.43 65060 THE CHEVROLET EXCHANGE MIRROR ASSY 89.34 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #165 SENSORS 155.62 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC BLEND DOOR MOTOR 111.09 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC BLOWER MOTOR 246.97 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC CYLINDER MASTER 340.47 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC RETURN: AIR FILTER -75.66 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC RETURN: COOLER TUBE -139.92 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC RETURN: PIPE -191.54 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC RETURN: REMAN CORE -146.30 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC RETURN: VALVE CORE -166.25 65065 WENTWORTH TIRE SERVICE #667 & 608 NEW TIRE 740.16 65065 WENTWORTH TIRE SERVICE NEW TIRES 578.89 65065 WENTWORTH TIRE SERVICE TIRE REPAIR 275.95 65070 OFFICE DEPOT OFFICE SUPPLIES 160.44 65085 STANDARD INDUSTRIAL & AUTOMOTIVE EVALUATION OF OIL REELS 585.00 65085 KENNETH A. WALUSIAK TOOL ALLOWANCE 800.00 65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 258.34 65090 ULINE LATEX GLOVES 155.97 7710 MAJOR MAINTENANCE Total 104,698.46 600 FLEET SERVICES FUND Total 104,736.47 601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 62402 NISSAN MOTOR ACCEPTANCE CORP NISSAN LEAF LEASES 309.14 62402 NISSAN MOTOR ACCEPTANCE CORP NISSAN LEAF LEASES 618.30 65550 MOHAWK RESOURCES LTD.VEHICLE LIFT FOR FLEET SERVICES GARAGE 133,593.87 7780 VEHICLE REPLACEMENTS Total 134,521.31 601 EQUIPMENT REPLACEMENT FUND Total 134,521.31 605 INSURANCE FUND 7801 EMPLOYEE BENEFITS 66054 SENIORS CHOICE SENIOR CHOICE INSURANCE MONTHLY INVOICE 1,037.29 7801 EMPLOYEE BENEFITS Total 1,037.29 605 INSURANCE FUND Total 1,037.29 Grand Total 2,581,601.83 1045 of 460 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.12.2016 FY2015 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT GENERAL 100.21705 REC TRAC REFUND REC TRAC REFUND 261.00 261.00 INSURANCE VARIOUS VARIOUS WORKERS COMP 23,007.72 VARIOUS VARIOUS WORKERS COMP 32,103.63 VARIOUS VARIOUS WORKERS COMP 26,583.16 VARIOUS VARIOUS WORKERS COMP 25.00 81,719.51 SEWER 7535.68305 IEPA LOAN DISBURSEMENT SEWER FUND 50,007.81 7540.68305 IEPA LOAN DISBURSEMENT SEWER FUND 150,776.12 7550.68305 IEPA LOAN DISBURSEMENT SEWER FUND 129,962.47 330,746.40 VARIOUS VARIOUS TWIN EAGLE NATURAL GAS-NOVEMBER, 2015 21,009.62 VARIOUS WELLS FARGO DEBT SERVICE PAYMENTS 15,621,460.62 15,642,470.24 16,055,197.15 Grand Total 18,636,798.98 PREPARED BY DATE APPROVED BY DATE 1146 of 460 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.12.2016 FY2016100 GENERAL FUND 2205 POLICE ADMINISTRATION 62360 EDDINGTON, RICHARD NSACP MEMBERSHIP 75.00 62360 CRITICAL REACH 2016 MEMEBRSHIP DUES 825.00 62509 GEOFEEDIA 2016 MEMBERSHIP DUES 5,000.00 2205 POLICE ADMINISTRATION Total 5,900.00 100 GENERAL FUND Total 5,900.00 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTM 62360 NATIONAL EMERGENCY NUMBER ASSOC.2016 MEMBERSHIP DUES 274.00 62360 APCO INTERNATIONAL 2016 APCO MEMBERSHIP DUES 276.00 5150 EMERGENCY TELEPHONE SYSTM Total 550.00 205 EMERGENCY TELEPHONE (E911) FUND Total 550.00 505 PARKING SYSTEM FUND 7036 SHERMAN GARAGE 62509 EAP CONSULTANTS, INC.EAP MONTHLY INVOICE-CONSULTING SERVICES 657.00 7036 SHERMAN GARAGE Total 657.00 505 PARKING SYSTEM FUND Total 657.00 605 INSURANCE FUND 7801 EMPLOYEE BENEFITS 66054 SENIORS CHOICE SENIOR CHOICE INSURANCE MONTHLY INVOICE 1,646.36 7801 EMPLOYEE BENEFITS Total 1,646.36 605 INSURANCE FUND Total 1,646.36 Grand Total 8,753.36 147 of 460 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.12.2016 FY16 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT INSURANCE VARIOUS VARIOUS WORKERS COMP 29,082.24 29,082.24 29,082.24 Grand Total 37,835.60 PREPARED BY DATE APPROVED BY DATE 248 of 460 Bank of America Credit Card Statement for the Period ending November 30, 2015REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTERICMA ONLINE PURCHASES $ 200.00 11/04/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH ICMA MEMBERSHIP 2016311 CENTERWPY ONEREACH $ 127.00 11/13/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 LIVE TEXT MONTHLY FEE.311 CENTERRICKERS #53 QPS $ 13.33 11/13/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH GAS FOR 311 VEHICLE.311 CENTERSNAPENGAGE CHAT $ 49.00 11/16/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 MONTHLY LIVE CHAT FEE311 CENTERHYATT PLACE FT WAYNE $ 138.09 11/16/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH ACCELA USER CONFERENCEADMIN SVCS/ CMOAMAZON.COM $ 46.74 11/25/2015 65050 BUILDING MAINTENANCE MATERIALHEATER FOR 2ND FLOOR OFFICE (MAYOR).ADMIN SVS/ FACILITIESLOWES #01748 $ 27.96 11/02/2015 65050 BUILDING MAINTENANCE MATERIALFOUNDATION COATING FOR G600.ADMIN SVS/ FACILITIESCONNEXION $ 161.55 11/02/2015 65050 BUILDING MAINTENANCE MATERIALFUSES FOR AHV NOYES THEATER.ADMIN SVS/ FACILITIESJOHNSON LOCKSMITH INC $ 30.00 11/02/2015 65050 BUILDING MAINTENANCE MATERIALKEYS FOR CIVIC CENTER.ADMIN SVS/ FACILITIESEVANSTON LUMBER $ 10.40 11/02/2015 65515 OTHER IMPROVEMENTSMATERIALS FOR G600 RENOVATION.ADMIN SVS/ FACILITIESCONNEXION $ 11.63 11/02/2015 65515 OTHER IMPROVEMENTSMATERIALS FOR ROOM G300 REMODEL AND RENOVATION.ADMIN SVS/ FACILITIESCONNEXION $ 347.21 11/02/2015 65515 OTHER IMPROVEMENTSOUTPOST REMODELING AND MATERIALS FOR G300 RENOVATION.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 357.12 11/02/2015 65050 BUILDING MAINTENANCE MATERIALSHELVING AND BATTERIES FOR CLOCKS.ADMIN SVS/ FACILITIESSTANDARD PIPE $ 113.69 11/03/2015 65050 BUILDING MAINTENANCE MATERIALDRAIN SUPPLIES AND MATERIALS.ADMIN SVS/ FACILITIESPAYPAL ACR4SALE $ 158.00 11/03/2015 65050 BUILDING MAINTENANCE MATERIALFIRESTATION #1 HOT WATER IGNITION MODULE.ADMIN SVS/ FACILITIESBANNER PLUMBING SUPPLY $ 1,240.71 11/04/2015 65515 OTHER IMPROVEMENTSBANNER PLUMBING MATERIALS AND SUPPLIES.ADMIN SVS/ FACILITIESJOHNSON LOCKSMITH INC $ 19.60 11/04/2015 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER KEYS PURCHASE.ADMIN SVS/ FACILITIESLAB DEVELOPMENT $ (0.02) 11/04/2015 65050 BUILDING MAINTENANCE MATERIALCREDIT FOR PREVIOUS PURCHASE.ADMIN SVS/ FACILITIESCONNEXION $ 92.29 11/04/2015 65515 OTHER IMPROVEMENTSDRILL BIT AND SUPPLIES.ADMIN SVS/ FACILITIESLAB DEVELOPMENT $ 340.34 11/04/2015 65515 OTHER IMPROVEMENTSELECTRICAL WHIPS FOR G600 CIVIC CENTER.ADMIN SVS/ FACILITIESPURE ELECTRIC $ 594.00 11/04/2015 65050 BUILDING MAINTENANCE MATERIALLIGHTS FOR ART GALLERY.ADMIN SVS/ FACILITIESCONNEXION $ 32.63 11/04/2015 65050 BUILDING MAINTENANCE MATERIALMAIN LIBRARY ELEVATOR OUTLETS.ADMIN SVS/ FACILITIESBANNER PLUMBING SUPPLY $ 1,157.33 11/04/2015 65515 OTHER IMPROVEMENTSPLUMBING MATERIALS FOR UPKEEP AND REPAIR.ADMIN SVS/ FACILITIESLEMOI ACE HARDWARE $ 40.97 11/05/2015 65515 OTHER IMPROVEMENTSDRILL BITS FOR DRILLING THROUGH PIPE.ADMIN SVS/ FACILITIESSTANDARD PIPE $ 70.13 11/05/2015 65050 BUILDING MAINTENANCE MATERIALLAKE FRONT BUILDING SUPPLIES AND REPAIR MATERIALS.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 266.74 11/05/2015 65515 OTHER IMPROVEMENTSMATERIALS FOR G600 RENOVATION AND UPKEEP.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 29.76 11/05/2015 65050 BUILDING MAINTENANCE MATERIALPARKS BUILDING CLOSING SUPPLIES.ADMIN SVS/ FACILITIESSTANDARD PIPE $ 149.12 11/05/2015 65050 BUILDING MAINTENANCE MATERIALSUPPLIES AND TOOLS FOR CHURCH STREET GARAGE.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 145.81 11/06/2015 65050 BUILDING MAINTENANCE MATERIALCITY BUILDING SUPPLIES AND MATERIALS.ADMIN SVS/ FACILITIESLEMOI ACE HARDWARE $ 17.44 11/06/2015 65515 OTHER IMPROVEMENTSCORNER ANGLES TO BRACE FURNITURE TO WALL.ADMIN SVS/ FACILITIESKONEMATIC DOOR SYSTEMS $ 760.75 11/06/2015 65515 OTHER IMPROVEMENTSDOOR SYSTEMS OVERHEAD DOOR REPAIR PARTS AND SERVICE.ADMIN SVS/ FACILITIESHAROLD'S TRUE VALUE HD $ 3.94 11/06/2015 65050 BUILDING MAINTENANCE MATERIALMINOR PARTS AND SUPPLIES.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 70.30 11/06/2015 65050 BUILDING MAINTENANCE MATERIALSERVICE CENTER BOILER DRAIN PIPE.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 16.94 11/06/2015 65050 BUILDING MAINTENANCE MATERIALSHOP TOOLS SUPPLIES.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 105.73 11/09/2015 65050 BUILDING MAINTENANCE MATERIALANGLE GRINDER & BLADES FOR MAIN LIBRARY.January 11, 2016Page 1 of 2349 of 460 Bank of America Credit Card Statement for the Period ending November 30, 2015ADMIN SVS/ FACILITIES RADIOSHACK COR00164145 $ 5.46 11/09/2015 65050 BUILDING MAINTENANCE MATERIALMINOR LIBRARY TOOLS AND SUPPLIES.ADMIN SVS/ FACILITIESLEMOI ACE HARDWARE $ 5.16 11/09/2015 65050 BUILDING MAINTENANCE MATERIALPVC CAPS FOR PLUMBING SHUTDOWN AT CC.ADMIN SVS/ FACILITIESABLE DISTRIBUTORS $ 53.76 11/10/2015 65050 BUILDING MAINTENANCE MATERIALMAIN LIBRARY UPKEEP SUPPLIES.ADMIN SVS/ FACILITIESSTANDARD PIPE $ 89.58 11/10/2015 65050 BUILDING MAINTENANCE MATERIALPARTS FOR CHURCH STREET GARAGE REPAIR.ADMIN SVS/ FACILITIESSTANDARD PIPE $ 119.66 11/10/2015 65050 BUILDING MAINTENANCE MATERIALSHOP SUPPLIES AND DRAIN MATERIALS.ADMIN SVS/ FACILITIESCONNEXION $ 202.24 11/11/2015 65050 BUILDING MAINTENANCE MATERIALBOX HANGER, PLASTER RING, SUPPLIES AND MATERIALS FOR BUILDING MAINTENANCE AND REPAIR.ADMIN SVS/ FACILITIESJOHNSON LOCKSMITH INC $ 19.60 11/11/2015 65045 LICENSING/REGULATORY SUPPLIESKEYS FOR CIVIC CENTER.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 220.82 11/11/2015 62225 BLDG MAINT SVCSPRIMER, PAINT, SANDPAPER AND BRUSH FOR CONTRACTOR.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 81.92 11/12/2015 65050 BUILDING MAINTENANCE MATERIALBUNGEE CORDS, TAPE, BATTERIES AND OTHER SUPPLIES FOR BUILDING MAINTENANCE.ADMIN SVS/ FACILITIESCONNEXION $ 100.20 11/12/2015 62225 BLDG MAINT SVCSGMCC DATA INSTALL.ADMIN SVS/ FACILITIESPURE ELECTRIC $ 534.44 11/12/2015 62225 BLDG MAINT SVCSGMCC DATA/PD LIGHTS PURCHASE.ADMIN SVS/ FACILITIESSTANDARD PIPE $ 294.80 11/12/2015 65050 BUILDING MAINTENANCE MATERIALLEVY CENTER REPAIR MATERIALS AND SUPPLIES.ADMIN SVS/ FACILITIESCONNEXION $ 25.07 11/12/2015 65050 BUILDING MAINTENANCE MATERIALMATERIALS AND SUPPLIES FOR BUILDING UPKEEP AND MAINTENANCE.ADMIN SVS/ FACILITIESPURE ELECTRIC $ 244.59 11/12/2015 65050 BUILDING MAINTENANCE MATERIALPARTS FOR PARKS UPKEEP AND REPAIR.ADMIN SVS/ FACILITIESSTANDARD PIPE $ 208.23 11/12/2015 65050 BUILDING MAINTENANCE MATERIALPOLICE DEPARTMENT REPAIR SUPPLIES AND MAINTENANCE MATERIALS.ADMIN SVS/ FACILITIESSTANDARD PIPE $ 197.08 11/12/2015 65050 BUILDING MAINTENANCE MATERIALPOLICE DEPARTMENT UPKEEP AND REPAIR MATERIALS.ADMIN SVS/ FACILITIESSTANDARD PIPE $ 43.08 11/12/2015 65050 BUILDING MAINTENANCE MATERIALSERVICE CENTER REPAIR AND MAINTENANCE MATERIALS.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 111.76 11/13/2015 65050 BUILDING MAINTENANCE MATERIALHARLEY CLARK ROOF CEMENT PURCHASE.ADMIN SVS/ FACILITIESOFFICE DEPOT #510 $ 58.17 11/13/2015 65095 OFFICE SUPPLIESPENS, CLIPBOARD AND MINOR OFFICE SUPPLIES.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 20.27 11/16/2015 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER SAND PAPER AN COMPOUND MATERIALS.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 19.97 11/16/2015 65050 BUILDING MAINTENANCE MATERIALION SMOKE ALARM PURCHASE.ADMIN SVS/ FACILITIESPURE ELECTRIC $ 30.10 11/16/2015 65050 BUILDING MAINTENANCE MATERIALMACHINE PARTS AND SUPPLIES FOR BUILDING UPKEEP.ADMIN SVS/ FACILITIESANDERSON LOCK CO $ 147.00 11/16/2015 65050 BUILDING MAINTENANCE MATERIALPARTS FOR SHOP STOCK.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 17.62 11/16/2015 65085 MINOR EQUIP & TOOLSPLIERS AND TRUCK SUPPLIES.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 76.78 11/16/2015 65050 BUILDING MAINTENANCE MATERIALPOLICE DEPARTMENT CLIPBOARD, TAP CON AND CAULK PURCHASE.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ (15.97) 11/16/2015 65050 BUILDING MAINTENANCE MATERIALREFUND FOR PURCHASE.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 219.00 11/16/2015 65050 BUILDING MAINTENANCE MATERIALTOOLS AND SHOP SUPPLIES.ADMIN SVS/ FACILITIESCONNEXION $ 174.44 11/16/2015 65050 BUILDING MAINTENANCE MATERIALVARIABLE BIT TOOL PURCHASE.ADMIN SVS/ FACILITIESSTANDARD PIPE $ 55.44 11/17/2015 65050 BUILDING MAINTENANCE MATERIALBUILDING D GAS LINE MATERIALS.ADMIN SVS/ FACILITIESSTANDARD PIPE $ 18.44 11/17/2015 65050 BUILDING MAINTENANCE MATERIALFIRESTATION 1 MATERIALS AND MAINTENANCE MATERIALS.ADMIN SVS/ FACILITIESCONNEXION $ 30.26 11/17/2015 65050 BUILDING MAINTENANCE MATERIALMATERIALS AND SUPPLIES FOR BUILDING UPKEEP AND REPAIR.ADMIN SVS/ FACILITIESSTANDARD PIPE $ 253.40 11/17/2015 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR PARK OPENING FOR NEXT MAY.ADMIN SVS/ FACILITIESSTANDARD PIPE $ 309.04 11/17/2015 65050 BUILDING MAINTENANCE MATERIALPARKS BUILDINGS UPKEEP MATERIALS AND SUPPLIES.ADMIN SVS/ FACILITIESLEMOI ACE HARDWARE $ 16.98 11/17/2015 65050 BUILDING MAINTENANCE MATERIALWEATHERSTRIPS FOR CIVIC CENTER UPKEEP AND MAINTENANCE.ADMIN SVS/ FACILITIESABLE DISTRIBUTORS $ (358.47) 11/18/2015 65050 BUILDING MAINTENANCE MATERIALCREDIT FOR PURCHASE.ADMIN SVS/ FACILITIESABLE DISTRIBUTORS $ 358.47 11/18/2015 65050 BUILDING MAINTENANCE MATERIALECOLOGY WARRANTY BLOWER MOTOR.January 11, 2016Page 2 of 2350 of 460 Bank of America Credit Card Statement for the Period ending November 30, 2015ADMIN SVS/ FACILITIES CONNEXION $ 167.02 11/18/2015 65050 BUILDING MAINTENANCE MATERIALELECTRICAL PARTS FOR BUILDING UPKEEP AND MAINTENANCE.ADMIN SVS/ FACILITIESABLE DISTRIBUTORS $ 1,081.11 11/18/2015 65050 BUILDING MAINTENANCE MATERIALHVAC WORK FOR NEW CONFERENCE.ADMIN SVS/ FACILITIESCONNEXION $ 223.83 11/19/2015 65050 BUILDING MAINTENANCE MATERIALCOPPER WIRES FOR BUILDING MAINTENANCE.ADMIN SVS/ FACILITIESLEMOI ACE HARDWARE $ 19.96 11/19/2015 65050 BUILDING MAINTENANCE MATERIALFOUNTAIN SQUARE WEATHERSTRIP TREE.ADMIN SVS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 327.00 11/19/2015 62225 BLDG MAINT SVCSGIBBS MORRISON CENTER HEAT PUMP REFRIGERANT.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 302.27 11/19/2015 65050 BUILDING MAINTENANCE MATERIALTOOLS AND MATERIALS FOR G600.ADMIN SVS/ FACILITIESCONNEXION $ 89.53 11/20/2015 65050 BUILDING MAINTENANCE MATERIALCOIL COPPER WIRE PURCHASE FOR BUILDING UPKEEP AND REPAIR.ADMIN SVS/ FACILITIESPAYPAL RENAULDIS $ 49.99 11/20/2015 62225 BLDG MAINT SVCSGIBBS MORRISON CENTER HEAT PUMP CONTROL BOARD.ADMIN SVS/ FACILITIESABLE DISTRIBUTORS $ 74.77 11/20/2015 65050 BUILDING MAINTENANCE MATERIALLIBRARY AND ECOLOGY MATERIALS.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 120.46 11/20/2015 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR CIVIC CENTER UPKEEP AND REPAIR.ADMIN SVS/ FACILITIESWW GRAINGER $ 116.74 11/23/2015 65050 BUILDING MAINTENANCE MATERIALBUNGEE CORDS FOR COOLING TOWER.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 88.59 11/23/2015 65085 MINOR EQUIP & TOOLSCASTERS FOR SHOP CARTS.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 16.11 11/23/2015 65050 BUILDING MAINTENANCE MATERIALCELLULOSE FOR CIVIC CENTER UPKEEP AND REPAIR.ADMIN SVS/ FACILITIESSTANDARD PIPE $ 204.60 11/23/2015 65050 BUILDING MAINTENANCE MATERIALCLARK STREET BUILDING MATERIALS AND SUPPLIES.ADMIN SVS/ FACILITIESPURE ELECTRIC $ 38.75 11/23/2015 65050 BUILDING MAINTENANCE MATERIALCONNECTOR AND RECEPTACLE PURCHASE FOR BUILDING UPKEEP.ADMIN SVS/ FACILITIESSTANDARD PIPE $ 30.44 11/23/2015 65050 BUILDING MAINTENANCE MATERIALECOLOGY CENTER MATERIALS AND UPKEEP SUPPLIES.ADMIN SVS/ FACILITIESSTANDARD PIPE $ 58.90 11/23/2015 65050 BUILDING MAINTENANCE MATERIALLEVY CENTER UPKEEP MATERIALS AND SUPPLIES.ADMIN SVS/ FACILITIESCONNEXION $ 1,307.18 11/23/2015 65050 BUILDING MAINTENANCE MATERIALLIGHTING PARTS AND SUPPLIES.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 250.00 11/23/2015 65515 OTHER IMPROVEMENTSMACHINE RENTAL FOR BUILDING UPKEEP AND REPAIR.ADMIN SVS/ FACILITIESPURE ELECTRIC $ 47.75 11/23/2015 65050 BUILDING MAINTENANCE MATERIALMATERIALS AND SUPPLIES FOR BUILDING MAINTENANCE AND UPKEEP.ADMIN SVS/ FACILITIESPURE ELECTRIC $ 16.85 11/23/2015 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR CIVIC CENTER REPAIR AND UPKEEP.ADMIN SVS/ FACILITIESSTANDARD PIPE $ 621.01 11/23/2015 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR ECOLOGY CENTER REPAIR.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 128.51 11/23/2015 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR G600.ADMIN SVS/ FACILITIESSTANDARD PIPE $ 352.08 11/23/2015 65050 BUILDING MAINTENANCE MATERIALPARTS FOR PARK SPRING OPENING.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 26.42 11/23/2015 65050 BUILDING MAINTENANCE MATERIALPARTS FOR PARKS RENOVATION AND SUPPLIES.ADMIN SVS/ FACILITIESPURE ELECTRIC $ 120.68 11/23/2015 65050 BUILDING MAINTENANCE MATERIALPD SWITCHES PURCHASE.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 25.68 11/23/2015 65050 BUILDING MAINTENANCE MATERIALRADIATOR REPAIR MATERIALS FOR CIVIC CENTER.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ (210.40) 11/23/2015 65050 BUILDING MAINTENANCE MATERIALREFUND FOR PURCHASE.ADMIN SVS/ FACILITIESSTANDARD PIPE $ 37.80 11/23/2015 65050 BUILDING MAINTENANCE MATERIALSHOP PARTS AND MATERIALS.ADMIN SVS/ FACILITIESSTANDARD PIPE $ 145.20 11/23/2015 65050 BUILDING MAINTENANCE MATERIALSUPPLIES FOR CIVIC CENTER UPKEEP.ADMIN SVS/ FACILITIESABLE DISTRIBUTORS $ 456.55 11/24/2015 65050 BUILDING MAINTENANCE MATERIALBOILER #3 REPAIR MATERIALS.ADMIN SVS/ FACILITIESBEST BUY 00003137 $ 99.99 11/24/2015 65050 BUILDING MAINTENANCE MATERIALCASE AND KEYBOARD FOR IPAD.ADMIN SVS/ FACILITIESANDERSON LOCK CO $ 71.04 11/24/2015 65515 OTHER IMPROVEMENTSCIVIC CENTER TOOLS AND SUPPLIES.ADMIN SVS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 190.18 11/24/2015 62225 BLDG MAINT SVCSGIBBS MORRISON CENTER HEAT PUMP THERMOSTAT.ADMIN SVS/ FACILITIESSTANDARD PIPE $ 394.35 11/24/2015 65050 BUILDING MAINTENANCE MATERIALHARLEY CLARK MANSION MATERIALS AND RENOVATION SUPPLIES.ADMIN SVS/ FACILITIESIN A & J SEWER $ 1,307.00 11/25/2015 65515 OTHER IMPROVEMENTSAJ SEWER PUMP, JET AND CAMERA ROOF DRAIN.January 11, 2016Page 3 of 2351 of 460 Bank of America Credit Card Statement for the Period ending November 30, 2015ADMIN SVS/ FACILITIES STANDARD PIPE $ 40.62 11/25/2015 65050 BUILDING MAINTENANCE MATERIAL CHURCH STREET GARAGE PIPING SUPPLIES.ADMIN SVS/ FACILITIES THE HOME DEPOT 1902 $ 70.36 11/25/2015 65050 BUILDING MAINTENANCE MATERIAL CLARK MANSION PARTS AND RENOVATION SUPPLIES.ADMIN SVS/ FACILITIES SHAVITZ HEATING & AIR $ 310.00 11/25/2015 62225 BLDG MAINT SVCSGEOTHERMAL SYSTEM EVALUATION.ADMIN SVS/ FACILITIESIN A & J SEWER $ 749.00 11/25/2015 65515 OTHER IMPROVEMENTSJET ROOF DRAIN AND INLET.ADMIN SVS/ FACILITIESLIONHEART ENGINEERING $ 1,466.00 11/25/2015 62509 SERVICE AGREEMENTS/CONTRACTSLEVY CENTER GENERATOR REPAIR PARTS AND SERVICE.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 61.74 11/25/2015 65050 BUILDING MAINTENANCE MATERIALMOVING TRUCK AND TRUCK SUPPLIES.ADMIN SVS/ FACILITIESSTANDARD PIPE $ 291.73 11/25/2015 65050 BUILDING MAINTENANCE MATERIALNOYES UPKEEP AND REPAIR MATERIALS.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ (35.88) 11/25/2015 65085 MINOR EQUIP & TOOLSREFUND FOR PURCHASE.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 65.45 11/25/2015 65515 OTHER IMPROVEMENTSSTORM SEWER REPAIR MATERIALS.ADMIN SVS/ FACILITIESWW GRAINGER $ 73.40 11/25/2015 65050 BUILDING MAINTENANCE MATERIALT-STAT LIGHTHOUSE BENCH HEATER.ADMIN SVS/ FACILITIESCONNEXION $ 1,336.10 11/25/2015 65050 BUILDING MAINTENANCE MATERIALWIRES AND MATERIALS FOR BUILDING UPKEEP AND REPAIR.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 52.18 11/27/2015 65050 BUILDING MAINTENANCE MATERIALANIMAL SHELTER AIR FILTERS.ADMIN SVS/ FACILITIESEVANSTON LUMBER $ 249.75 11/27/2015 65050 BUILDING MAINTENANCE MATERIALANIMAL SHELTER MATERIALS AND SUPPLIES.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 36.95 11/27/2015 65050 BUILDING MAINTENANCE MATERIALANIMAL SHELTER SUPPLIES AND MATERIALS.ADMIN SVS/ FACILITIES4TE IL ST FIRE MARSHAL $ 200.00 11/27/2015 65515 OTHER IMPROVEMENTSBOILER INSPECTION FOR STATE FIRE MARSHAL.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 17.87 11/27/2015 65050 BUILDING MAINTENANCE MATERIALBUILDING D LEAK REPAIR SUPPLIES.ADMIN SVS/ FACILITIES4TE IL ST FIRE MARSHAL $ 4.70 11/27/2015 65515 OTHER IMPROVEMENTSFIRE INSPECTION CHARGE.ADMIN SVS/ FACILITIESAMAZON.COM $ 52.58 11/27/2015 65515 OTHER IMPROVEMENTSHEATER FOR MAYOR'S OFFICE.ADMIN SVS/ FACILITIESANDERSON LOCK CO $ 92.00 11/27/2015 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR CIVIC CENTER UPKEEP AND REPAIR.ADMIN SVS/ FACILITIESTHE HOME DEPOT 1902 $ 477.39 11/27/2015 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR UPKEEP AND MAINTENANCE FOR G600.ADMIN SVS/ FACILITIESCONNEXION $ 148.99 11/27/2015 65050 BUILDING MAINTENANCE MATERIALWORKLIGHT FOR CIVIC CENTER UPKEEP.ADMIN SVS/ FLEETWW GRAINGER $ 249.23 11/05/2015 65060 MATERIALS TO MAINTAIN AUTOSDRUM DOLLY AND OIL GUNADMIN SVS/ FLEETWW GRAINGER $ 53.46 11/05/2015 65060 MATERIALS TO MAINTAIN AUTOSRECESSED LUBE ADAPTER (2)ADMIN SVS/ FLEETBOSCH AUTOSVCSOLUTI $ 228.75 11/06/2015 65085 MINOR EQUIPMENT AND TOOLSBALL JOINT TOOLADMIN SVS/ FLEETAMAZON.COM $ 18.20 11/06/2015 65095 OFFICE SUPPLIESMONTHY EXPANDABLE FILE FOR WORK WRITE-UPSADMIN SVS/ FLEETSHELL OIL 57444168702 $ 239.62 11/09/2015 65035 PETROLEUM PRODUCTSFUEL FOR OLICE MOTORCYCLESADMIN SVS/ FLEETSHELL OIL 57444168702 $ 348.87 11/09/2015 65035 PETROLEUM PRODUCTSFUEL FOR POLICE MOTORCYCLESADMIN SVS/ FLEETIMPERIAL SUPPLIES $ 143.50 11/10/2015 65060 MATERIALS TO MAINTAIN AUTOSHOSE CLAMPSADMIN SVS/ FLEETZORO TOOLS INC $ 105.72 11/12/2015 65035 PETROLEUM PRODUCTSCASE OF SYNTHETIC GREASE TUBESADMIN SVS/ FLEETLEMOI ACE HARDWARE $ 1.99 11/12/2015 65060 MATERIALS TO MAINTAIN AUTOSCOUPLERADMIN SVS/ FLEETLEMOI ACE HARDWARE $ 8.48 11/12/2015 65060 MATERIALS TO MAINTAIN AUTOSCOUPLERSADMIN SVS/ FLEETDAWSON & JONES EQUIPMT $ 21.00 11/13/2015 65060 MATERIALS TO MAINTAIN AUTOS30 - 12" PEG BOARD HOOKSADMIN SVS/ FLEETWW GRAINGER $ 109.33 11/13/2015 65090 SAFETY EQUIPMENTWELDING GOGGLESADMIN SVS/ FLEETSAFETY GLASS USA INC $ 62.25 11/16/2015 65090 SAFETY EQUIPMENTSAFETY GLASSESADMIN SVS/ FLEETTHE HOME DEPOT 1902 $ 72.48 11/18/2015 65060 MATERIALS TO MAINTAIN AUTOSPVC PIPE AND CAPSADMIN SVS/ FLEETRADIOSHACK COR00164145 $ 9.78 11/19/2015 65060 MATERIALS TO MAINTAIN AUTOSELECTRICAL DIODESJanuary 11, 2016Page 4 of 2352 of 460 Bank of America Credit Card Statement for the Period ending November 30, 2015ADMIN SVS/ FLEET PARENT PETROLEUM $ 641.50 11/23/2015 65035 PETROLEUM PRODUCTS 55 GAL DRUM PURPLE HYDRAULIC OILADMIN SVS/ FLEET IMPERIAL SUPPLIES $ 1,128.96 11/23/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS STEEL BINS FOR PARTS ROOMADMIN SVS/ FLEET ALLIED ELECTRONICS INC $ 124.20 11/25/2015 65060 MATERIALS TO MAINTAIN AUTOS 20 MINI AMBER ROCKER SWITCHESADMIN SVS/ FLEET ALLIED ELECTRONICS INC $ 124.20 11/25/2015 65060 MATERIALS TO MAINTAIN AUTOS 20 MINI RED ROCKER SWITCHESADMN SVCS /HUMAN RES CROWN TROPHY 54 $ 15.00 11/03/2015 65125 OTHER COMMODITIES RETIREMENT PLAQUE - WILLIAMSADMN SVCS /HUMAN RES PAYPAL INTERNATION $ 75.00 11/04/2015 65125 OTHER COMMODITIESJOB POSTING - ASST TO CMADMN SVCS /HUMAN RESBOXWOOD TECHNOLOGY $ 350.00 11/05/2015 62512 RECRUITMENT SERVICESJOB POSTING - ASST TO CMADMN SVCS /HUMAN RESCROWN TROPHY 54 $ 15.00 11/05/2015 65125 OTHER COMMODITIESRETIREMENT PLAQUEADMN SVCS /HUMAN RESACCURATE BIOMETRICS $ 632.00 11/06/2015 62160 EMPLOYMENT TESTING SERVICESFINGERPRINTING SERVICESADMN SVCS /HUMAN RESAMAZON.COM AMZN.COM/BI $ 97.14 11/09/2015 65010 BOOKS, PUBLICATIONS, MAPSSAFETY BINDERSADMN SVCS /HUMAN RESTARGET 00009274 $ 6.18 11/10/2015 62310 HR ONLY - CITY WIDE TRAININGPLATES AND CUTLERY FOR NOVEMBER LUNCH AND LEARNADMN SVCS /HUMAN RESPANINO'S PIZZERIA OR $ 70.20 11/12/2015 62310 HR ONLY - CITY WIDE TRAININGFOOD FOR NOVEMBER LUNCH AND LEARNADMN SVCS /HUMAN RESARDC $ 390.40 11/13/2015 62360 MEMBERSHIP DUESARDC DUES - LINADMN SVCS /HUMAN RESAMERICAN PUBLIC WORKS $ 295.00 11/17/2015 62512 RECRUITMENT SERVICESJOB POSTINGADMN SVCS /HUMAN RESILLINOIS INSTITUTE $ 960.00 11/17/2015 62295 TRAINING & TRAVELTRAINING CONFERENCE FEESADMN SVCS /HUMAN RESSAFETY STAR $ 204.00 11/27/2015 65010 BOOKS, PUBLICATIONS, MAPSSAFETY SCOREBOARDADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 149.00 11/02/2015 65555 PERSONAL COMPUTER EQ1 HIKVISION DS-2CD2132F 2.8MM CCTV DOME CAMERA FOR PDADMN SVCS/INFO SYSADOBE ACROBAT PRO $ 14.99 11/02/2015 62340 IS SUPPORT FEESADOBE CREATIVE CLOUD ACROBATADMN SVCS/INFO SYSDNH GODADDY.COM $ 132.02 11/02/2015 62340 IS SUPPORT FEESEPL WILDCARD CERTIFICATEADMN SVCS/INFO SYSAMAZON.COM $ 64.99 11/02/2015 65555 PERSONAL COMPUTER EQPATCH PANELADMN SVCS/INFO SYSCOMCAST CHICAGO CS 1X $ 186.17 11/03/2015 62340 IS SUPPORT FEESCOMCAST MONTHLY SERVICE 1600 CHURCHADMN SVCS/INFO SYSDMI DELL K-12/GOVT $ 179.39 11/06/2015 65095 OFFICE SUPPLIES22' MONITOR FOR COMMUNITY DEVELOPMENTADMN SVCS/INFO SYSDNH GODADDY.COM $ 69.99 11/06/2015 62340 IS SUPPORT FEESEPL SSL CERTIFICATEADMN SVCS/INFO SYSCOMCAST CHICAGO CS 1X $ 215.20 11/10/2015 62340 IS SUPPORT FEES745 HOWARD COMCAST CONNECTION.ADMN SVCS/INFO SYSDMI DELL K-12/GOVT $ 965.72 11/10/2015 65555 PERSONAL COMPUTER EQLAPTOP FOR ALD HOLMESADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 197.95 11/11/2015 65555 PERSONAL COMPUTER EQWALL MOUNT RACKADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 298.00 11/13/2015 65555 PERSONAL COMPUTER EQ2 HIKVISION DOME CAMERASADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 16.85 11/13/2015 65555 PERSONAL COMPUTER EQ40 PACK AA BATTERIES FOR LABEL MAKER AND OTHER ACCESSORIESADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 449.07 11/13/2015 65555 PERSONAL COMPUTER EQPOWER INJECTOR EPD OUTPOSTADMN SVCS/INFO SYSNU SCS NC WEB PAYMENT $ 1,199.00 11/13/2015 62295 TRAINING & TRAVELPROJECT MANAGEMENT TRAINING CLASS AT NORTHWESTER FOR JAME SHINADMN SVCS/INFO SYSEDITME $ 49.00 11/16/2015 62340 IS SUPPORT FEESMONTHLY EDITME SERVICEADMN SVCS/INFO SYSDMI DELL K-12/GOVT $ 219.14 11/16/2015 65085 MINOR EQUIP & TOOLSMOTHERBOARD VOICE RECORDER 911ADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 510.60 11/17/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 2 PHONES FOR UTILITIES FILTER DIVISIONADMN SVCS/INFO SYSDMI DELL K-12/GOVT $ 844.07 11/17/2015 65555 PERSONAL COMPUTER EQDELL DESKTOP AND MONITOR FOR PD PANDORA PRATTADMN SVCS/INFO SYSHELLO HELLOFAX $ 74.92 11/23/2015 62340 IS SUPPORT FEESHELLOFAX SERVICEADMN SVCS/INFO SYSAPL ITUNES.COM/BILL $ 5.30 11/24/2015 65555 PERSONAL COMPUTER EQTASK TASK APP FOR TESTINGJanuary 11, 2016Page 5 of 2353 of 460 Bank of America Credit Card Statement for the Period ending November 30, 2015ADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 463.98 11/27/2015 65555 PERSONAL COMPUTER EQ 2 SPARE REPLACEMENT IP PHONESADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 229.00 11/27/2015 65555 PERSONAL COMPUTER EQ G2S WEB POWER CONTROL WITH BUILT-IN 2 PORT NETWORK SWITCHADMN SVCS/INFO SYS ZENDESK, INC. $ 377.00 11/30/2015 62340 IS SUPPORT FEESMONTHLY ZENDESK.ADMN SVCS/PARKIING SVCSANDERSON PEST SOLUTION $ 100.00 11/03/2015 65050 BUILDING MAINTENANCE MATERIALMONTHLY EXTERMINATING SERVICE 525 CHURCH GARAGEADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 5.89 11/09/2015 65085 MINOR EQUIP & TOOLSPARKING LOT SIGNSADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 34.46 11/18/2015 65050 BUILDING MAINTENANCE MATERIALPAINT SUPPLIES FOR PARKING METER POLESADMN SVCS/PARKIING SVCSRUSSO HARDWARE - SCHIL $ 1,322.55 11/25/2015 62225 BLDG MAINT SVCSDEICING AGENTS FOR PARKING GARAGES.CITY COUNCIL ADMINPRESTONS FLOWERS $ 60.00 11/09/2015 62370 EXPENSE ALLOWANCEPLANT FOR CLERK GREENE (GET WELL)CITY COUNCIL ADMINUS CONF OF MAYORS $ 650.00 11/12/2015 62295 TRAINING & TRAVELREGISTRATION FOR U.S. CONFERENCE OF MAYORS, JAN. 20-22, WASHINGTON, DC (MAYOR TISDAHL)CITY COUNCIL ADMINPANINO'S PIZZERIA OR $ 150.35 11/19/2015 65025 FOODDINNER FOR 5TH WARD ALDERMAN'S MEETING WITH MINISTERS OF EVANSTON OWN IT HELD 11/17/2015CITY MGR'S OFFFACEBOOK DXVTK8EDV2 $ 5.00 11/02/2015 62205 ADVERTISINGADVERTISING ON FACEBOOKCITY MGR'S OFFWPENGINE.COM $ 104.00 11/04/2015 62340 IS SUPPORT FEESWEBSITE HOSTINGCITY MGR'S OFFSTRIKINGLY $ 24.95 11/05/2015 64545 (IS ONLY) PERSONAL COMP SOFTWARE DOMAIN NAME REGISTRATIONCITY MGR'S OFFPANINO'S PIZZERIA OR $ 111.20 11/06/2015 62295 TRAINING & TRAVELCITY MANAGER-EMPLOYEE LUNCH AT FIRE DEPTCITY MGR'S OFFADOBE CREATIVE CLOUD $ 53.11 11/09/2015 64545 (IS ONLY) PERSONAL COMP SOFTWARE ADOBE SUBSCRIPTION RENEWALCITY MGR'S OFFHYATT HOTELS MNPLS $ 493.29 11/09/2015 62295 TRAINING & TRAVELENERGY EFFICIENCY CONFERENCE - K. JENSENCITY MGR'S OFFSPOTLYTE LABS LLC SPLT $ 49.00 11/09/2015 64545 (IS ONLY) PERSONAL COMP SOFTWARE WEB SOFTWARECITY MGR'S OFFZAPIER.COM/CHARGE $ 15.00 11/09/2015 64545 (IS ONLY) PERSONAL COMP SOFTWARE WEB SOFTWARECITY MGR'S OFFPANINO'S PIZZERIA OR $ 182.90 11/11/2015 65025 FOODCITY COUNCIL FOODCITY MGR'S OFFGOOGLE GOOGLE STORAGE $ 1.99 11/12/2015 64545 (IS ONLY) PERSONAL COMP SOFTWARE WEB STORAGECITY MGR'S OFFBENNISONS BAKERY INC $ 103.57 11/13/2015 62295 TRAINING & TRAVELSUSTAIN EVANSTON MEETINGCITY MGR'S OFFBKF BOOKFRESH $ 29.85 11/17/2015 62512 RECRUITMENT SERVICESHR RECRUITING SOFTWARECITY MGR'S OFFSQ SOULWICH $ 201.08 11/20/2015 66040 GENERAL ADMINISTRATIONQUARTERLY CULTURAL ARTS LUNCHEONCITY MGR'S OFFNIU OUTREACH $ 275.00 11/23/2015 62295 TRAINING & TRAVELILCMA WINTER CONFERENCE - O. MURILLOCITY MGR'S OFFPOTBELLY #5 $ 178.95 11/24/2015 65025 FOODCITY COUNCIL FOODCITY MGR'S OFFISSUU $ 19.00 11/24/2015 64545 (IS ONLY) PERSONAL COMP SOFTWARE WEB PUBLISHING SOFTWARECITY MGR'S OFFBKF BOOKFRESH $ 24.90 11/27/2015 65125 OTHER COMMODITIESRECRUITING SOFTWARECITY MGR'S OFFBIZNESSAPPS $ 59.00 11/30/2015 62490 OTHER PROGRAM COSTSPARKS/REC MOBILE APPCITY OF EVANSTONCONTINENTAL WHO'S WHO $ 989.00 11/09/2015 62360 MEMBERSHIP DUESCONTINENTAL REGISTRY OF NATIONAL BUSINESS LEADERS - ANNUAL MEMBERSHIPCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 67.49 11/03/2015 65095 OFFICE SUPPLIESAD NOTICE RFQ 15-62 ARCHITECTURAL SERVICES FOR MAIN LIBRARY INTERIOR RENOVATIONSCMO/ FINANCE ADMINJEWEL #3428 $ 128.40 11/04/2015 65095 OFFICE SUPPLIESUNITED WAY KICKOFF - POLICE/FIRECMO/ FINANCE ADMINFEDEX 96639113 $ 39.08 11/05/2015 62280 OVERNIGHT MAIL CHARGESSHIPPING CHARGESCMO/ FINANCE ADMINCITY OF EVANSTON $ 2.00 11/10/2015 62295 TRAINING & TRAVELPARKING FOR MEETINGCMO/ FINANCE ADMINJEWEL #3428 $ 28.63 11/10/2015 65095 OFFICE SUPPLIESUNITED WAY - LIBRARY KICKOFFCMO/ FINANCE ADMINJEWEL #3428 $ 48.98 11/11/2015 62295 TRAINING & TRAVELUNITED WAY KICKOFF - LIBRARYCMO/ FINANCE ADMINCITY OF EVANSTON-SH $ 2.00 11/12/2015 62295 TRAINING & TRAVELPARKING FOR MEETINGJanuary 11, 2016Page 6 of 2354 of 460 Bank of America Credit Card Statement for the Period ending November 30, 2015CMO/ FINANCE ADMIN CITY OF EVANSTON PAY A $ 2.00 11/12/2015 62295 TRAINING & TRAVELPARKING FOR MEETINGCMO/ FINANCE ADMINCITY OF EVANSTON PAY A $ 1.00 11/12/2015 62295 TRAINING & TRAVELPARKING FOR MEETINGCMO/ FINANCE ADMINBROWNPAPERTICKETS COM $ 157.24 11/12/2015 62295 TRAINING & TRAVELTHE ROLE OF GOVERNMENT IN ADVANCING RACIAL EQUITY CONFERENCECMO/ FINANCE ADMINJEWEL #3428 $ 14.26 11/13/2015 65095 OFFICE SUPPLIESJOINT REVIEW BOARD MEETING SUPPLIESCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 72.29 11/17/2015 62461 SEWER MAINTENANCE CONTRACTSAD NOTICE BID 15-69 SEWER STRUCTURE LININGCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 2,028.00 11/18/2015 62145 ENGINEERING SERVICESRFP 15-68 FOUNTAIN SQUARE RENOVATIONS PROJECT # 589105 FOUNTAIN SQUARE RECONSTRUCTIONCMO/ FINANCE ADMINOFFICE DEPOT #510 $ 19.06 11/19/2015 41307 RESERVE LEP FINESLEP PROGRAM YEAR END MEETING WITH EVANSTON PARTICIPANTS (SUPPLIES)CMO/ FINANCE ADMINJEWEL #3428 $ 239.36 11/19/2015 65095 OFFICE SUPPLIESUNITED WAY KICK OFF - CIVIC CENTERCMO/ FINANCE ADMINVALLI PRODUCE $ 198.06 11/20/2015 41307 RESERVE LEP FINESLEP PROGRAM YEAR END MEETING WITH EVANSTON PARTICIPANTS (REFRESHMENTS)CMO/ FINANCE ADMINCITY OF EVANSTON-SH $ 4.00 11/20/2015 62295 TRAINING & TRAVELPARKING FOR MEETINGCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 86.69 11/23/2015 62205 ADVERTISINGAD NOTICE RFP 16-03 PROFESSIONAL AUDITING SERVICESCMO/ FINANCE ADMINCITY OF EVANSTON-CH $ 3.00 11/23/2015 62295 TRAINING & TRAVELPARKING FOR MEETINGCMO/ FINANCE ADMINNIU OUTREACH $ 99.00 11/25/2015 62295 TRAINING & TRAVELILLINOIS FINANCIAL FORECAST FORUM CONFERENCE REGISTRATIONCMO/ FINANCE ADMINEVANSTON ROUNDTABLE $ 286.00 11/27/2015 62205 ADVERTISINGAD NOTICE RFP 16-03 PROFESSIONAL AUDITING SERVICESCMO/ FINANCE COMM ENGTRIBUNE PUBLISHING COM $ 347.00 11/02/2015 62205 ADVERTISING1/4 PAGE ACTION PLAN AD EVANSTON REVIEWCMO/ FINANCE COMM ENGTRIBUNE PUBLISHING COM $ 1,085.00 11/02/2015 62205 ADVERTISINGFULL PAGE BUDGET AD EVANSTON REVIEWCMO/ FINANCE COMM ENGFACEBOOK LCA4Y8ENL2 $ 10.00 11/02/2015 62205 ADVERTISINGHEART EVANSTON TREES ADVERTISINGCMO/ FINANCE COMM ENGFACEBK H5JMR86MX2 $ 10.00 11/02/2015 62205 ADVERTISINGONLINE ADVERTISINGCMO/ FINANCE COMM ENGFORMSTACK, LLC $ 990.00 11/12/2015 64545 (IS ONLY) PERSONAL COMP SOFTWARE ONLINE FORMSCMO/ FINANCE COMM ENGCPM-WBEZ UNDERWRITING $ 975.00 11/16/2015 62205 ADVERTISINGLAKESHORE FESTIVAL PROMOTIONCMO/ FINANCE COMM ENGNCSC NATIONAL CUSTOMER $ 96.00 11/18/2015 62205 ADVERTISINGCARRIER ROUTE SORTING FOR MAGAZINESCMO/ FINANCE COMM ENGGETTY IMAGES $ 2,500.00 11/27/2015 62205 ADVERTISINGANNUAL STOCK PHOTO SUBSCRIPTIONCMO/FINANCE ECON DEV ADMNPECKISH PIG $ 175.00 11/06/2015 62490 OTHER PROGRAM COSTSHOWARD STREET POLICE OUTPOST OPENINGCMO/FINANCE ECON DEV ADMNCITY OF EVANSTON-METER $ 1.50 11/06/2015 62295 TRAINING & TRAVELPARKING FOR HOWARD STREET THEATER MEETINGCMO/FINANCE ECON DEV ADMNMINUTEMAN PRESS $ 284.08 11/06/2015 62662 BUSINESS RETENTION/EXPANSION INVES SSA BANNER AND POSTERSCMO/FINANCE ECON DEV ADMNLYFE KITCHEN OF EV $ 10.90 11/12/2015 62662 BUSINESS RETENTION/EXPANSION INVES COFFEE FOR MEETING REGARDING BUSINESS EXPANSIONCMO/FINANCE ECON DEV ADMNLUCKY PLATTER RESTAURA $ 22.64 11/13/2015 62660 BUSINESS ATTRACTION/EXPANSIONECON DEVELOPMENT PLANNING MEETINGCMO/FINANCE ECON DEV ADMNCITY OF EVANSTON-METER $ 2.00 11/13/2015 62662 BUSINESS RETENTION/EXPANSION INVES PARKING METER FOR BUSINESS EXPANSION MEETINGCMO/FINANCE ECON DEV ADMNFARMHOUSE EVANSTON $ 48.51 11/16/2015 62660 BUSINESS ATTRACTION/EXPANSIONLUNCH WITH MAYOR OAK PARK RE: NEW BUSINESSCMO/FINANCE ECON DEV ADMNORIENTAL TRADING CO $ 395.34 11/16/2015 62662 BUSINESS RETENTION/EXPANSION INVES WINDOW CONTEST FOR SHOP EVANSTON FOR THE HOLIDAYSCMO/FINANCE ECON DEV ADMNPOTBELLY #5 $ 135.75 11/18/2015 62295 TRAINING & TRAVELLIVABILITY ACADEMY: MANUFACTURING IN EVANSTONCMO/FINANCE ECON DEV ADMNWEVIDEO FLEX $ 12.00 11/19/2015 62662 BUSINESS RETENTION/EXPANSION INVES VIDEOS FOR SMALL BUSINESS SATURDAYCMO/FINANCE ECON DEV ADMNCITY OF EVANSTON-METER $ 1.00 11/20/2015 62295 TRAINING & TRAVELPARKING FOR MEETING AT ROTARY HQCMO/FINANCE ECON DEV ADMNCITY OF EVANSTON-METER $ 1.50 11/20/2015 62295 TRAINING & TRAVELPARKING FOR MEETING WITH 3RD WARD ALDERMANCMO/FINANCE ECON DEV ADMNHILTON ORRINGTON FB $ 348.30 11/23/2015 62295 TRAINING & TRAVELECONOMIC DEVELOPMENT CITY-WIDE COORDINATION MEETINGCMO/FINANCE ECON DEV ADMN4IMPRINT $ 603.79 11/23/2015 62662 BUSINESS RETENTION/EXPANSION INVES MUGS FOR SHOP EVANSTON FOR THE HOLIDAYSJanuary 11, 2016Page 7 of 2355 of 460 Bank of America Credit Card Statement for the Period ending November 30, 2015CMO/FINANCE ECON DEV ADMN CITY OF EVANSTON-MOBIL $ 1.85 11/23/2015 62295 TRAINING & TRAVELPARKING FOR MEETINGCOMMUNITY DEV/ADMINCRAIN'S CHICAGO SUBSCR $ 89.00 11/02/2015 65010 BOOKS, PUBLICATIONS, MAPSMARK MUENZER - SUBSCRIPTIONCOMMUNITY DEV/ADMININ CURSOR CONTROL INC $ 112.50 11/02/2015 62490 OTHER PROGRAM COSTSSPLIT - 195.21.5005 (25%)COMMUNITY DEV/ADMININ CURSOR CONTROL INC $ 225.00 11/02/2015 62490 OTHER PROGRAM COSTSSPLIT - 215.21.5187 (50%)COMMUNITY DEV/ADMININ CURSOR CONTROL INC $ 112.50 11/02/2015 62490 OTHER PROGRAM COSTSSPLIT - 240.21.5430 (25%)COMMUNITY DEV/ADMINCITY OF GENEVA OPERATI $ 280.00 11/04/2015 62295 TRAINING & TRAVELPRESERVATION COMMISSION TRAININGCOMMUNITY DEV/ADMINTRIBUNE PUBLISHING COM $ 81.09 11/10/2015 62205 ADVERTISINGLEGAL MEETING NOTICECOMMUNITY DEV/ADMINEVANSTON HISTORY CENTE $ 300.00 11/12/2015 62360 MEMBERSHIP DUESEVANSTON HISTORY CENTER ANNUAL DUES - C RUIZCOMMUNITY DEV/ADMINTRIBUNE PUBLISHING COM $ 66.18 11/23/2015 62205 ADVERTISINGLEGAL MEETING NOTICECOMMUNITY DEV/ADMINDPU REAL ESTATE CENTER $ 90.00 11/24/2015 62295 TRAINING & TRAVELDEPAUL REAL ESTATE CENTER TRAINING - K KNAPP/M JONESCOMMUNITY DEV/ADMINILFLS COM $ 59.95 11/25/2015 62345 COURT COSTS/LITIGATIONIL FORECLOSURE LISTING SERVICE - MONTHLY FEEFIRE/ADMINANSTONGFS STORE #1915 $ 55.92 11/02/2015 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONADOBE $ 10.61 11/02/2015 65010 BOOKS, PUBLICATIONS, MAPSSUBSCRIPTIONFIRE/ADMINANSTONCROWN AWARDS INC $ 84.90 11/03/2015 65050 BUILDING MAINTENANCE MATERIALCITIZEN FIRE ACADEMYFIRE/ADMINANSTONTAGS BAKERY $ 47.29 11/03/2015 65125 OTHER COMMODITIESCITIZEN FIRE ACADEMYFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 97.83 11/03/2015 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 13.99 11/03/2015 65085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE/ADMINANSTONOFFICE DEPOT #510 $ 65.35 11/04/2015 62245 OTHER EQ MAINTCITIZEN FIRE ACADEMYFIRE/ADMINANSTONCROWN AWARDS INC $ 9.95 11/04/2015 65125 OTHER COMMODITIESCITIZEN FIRE ACADEMYFIRE/ADMINANSTONCROWN AWARDS INC $ 17.60 11/04/2015 65125 OTHER COMMODITIESCITIZEN FIRE ACADEMYFIRE/ADMINANSTONSTATE CHEMIC STATE CHE $ 155.15 11/04/2015 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONSTATE CHEMIC STATE CHE $ 64.20 11/04/2015 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONTARGET 00009274 $ 69.80 11/04/2015 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONULINE SHIP SUPPLIES $ 237.49 11/04/2015 62245 OTHER EQ MAINTPICTURE HANGERSFIRE/ADMINANSTONHARRINGTON INC $ 233.05 11/04/2015 65050 BUILDING MAINTENANCE MATERIALSTORZ HOSE ADAPTERFIRE/ADMINANSTONFOOD4LESS #0558 $ 12.78 11/04/2015 62295 TRAINING & TRAVELTRAINING REFRESHMENTSFIRE/ADMINANSTONAMAZON MKTPLACE PMTS $ 396.09 11/06/2015 62245 OTHER EQ MAINTIPAD CASESFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 11.96 11/06/2015 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONJIMMY JOHNS - 44 - MOT $ 92.90 11/06/2015 62295 TRAINING & TRAVELMEETING REFRESHMENTSFIRE/ADMINANSTONTARGET 00011684 $ 47.94 11/09/2015 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONJIMMY JOHN'S # 44 - EC $ 90.59 11/09/2015 62295 TRAINING & TRAVELMEETING REFRESHMENTSFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 39.12 11/09/2015 65085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 25.98 11/09/2015 65085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE/ADMINANSTONGFS STORE #1915 $ 29.99 11/12/2015 65040 JANITORIAL SUPPLIESHQ SUPPLIESFIRE/ADMINANSTONDOLLARTREE.COM $ 132.00 11/12/2015 65050 BUILDING MAINTENANCE MATERIALPICTURE FRAMESFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 13.96 11/12/2015 65085 MINOR EQUIPMENT AND TOOLSREPAIR PARTSJanuary 11, 2016Page 8 of 2356 of 460 Bank of America Credit Card Statement for the Period ending November 30, 2015FIRE/ADMINANSTON TAGS BAKERY $ 81.29 11/13/2015 62295 TRAINING & TRAVELMEETING REFRESHMENTSFIRE/ADMINANSTONMARATHON PETRO101766 $ 30.01 11/16/2015 62295 TRAINING & TRAVELFUELFIRE/ADMINANSTONWAL-MART #1998 $ 31.04 11/16/2015 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONSMYLIE BROS. 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THOMAS-SMITHHEALTH71020 - MCCORMICK PLAC $ 20.00 11/02/2015 62295 TRAINING & TRAVELAPHA 43RD ANNUAL MEETING-- E. THOMAS-SMITHHEALTHHILTON HOTELS SPRING $ 78.40 11/02/2015 62295 TRAINING & TRAVELHOTEL STAY FOR (C. PICARD) FOR: IPHA/IDPH STD & HIV CONFERENCEHEALTHGRAND TRAV RESORT & SP $ 334.56 11/02/2015 62474 HEALTH PROTECTION GRANTHOTEL STAY FOR (G. OLSEN) FOR: BEACH CONFERENCEHEALTHDANIELS SHARPSMART INC $ 1,250.00 11/11/2015 62477 PHEP GRANT EXPENSE (HHS)DISPOSAL OF EXPIRED MEDICATIONS FROM EMERGENCY RESPONSE.HEALTHINT'L CODE COUNCIL INC $ 174.00 11/13/2015 65010 BOOKS, PUBLICATIONS, MAPSCODE BOOKS FOR PROPERTY MAINTENANCE INSPECTORS.HEALTHPARKINGMETER6 87724279 $ 4.00 11/13/2015 62295 TRAINING & TRAVELMTG. WITH OAK PARK TOWNSHIP MANAGERHEALTHBROWNPAPERTICKETS COM $ 78.62 11/18/2015 62295 TRAINING & TRAVELADVANCING RACIAL EQUITY: THE ROLE OF GOVERNMENT-E.THOMAS-SMITHHEALTHAMAZON.COM $ 48.83 11/19/2015 65010 BOOKS, PUBLICATIONS, MAPSSPLIT - BOOKS FOR IKENGA OGBO-PUBLIC HEALTH MRG (50%)HEALTHAMAZON.COM $ 48.82 11/19/2015 65010 BOOKS, PUBLICATIONS, MAPSSPLIT - BOOKS FOR INDIRA PERKINS-HUMAN SERV. 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NEWB CNTRTARGET 00009274 $ 97.69 11/10/2015 65110 REC PROGRAM SUPPLIESWIPES, SNACKS, STRAWS, NAPKINS, CUPS, PLAYDOH FOR PLAY SCHOOLPRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS $ 12.98 11/16/2015 65110 REC PROGRAM SUPPLIESINSTANT SNOW FOR PLAY SCHOOL EXPERIMENTPRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS $ 3.49 11/16/2015 65110 REC PROGRAM SUPPLIESPIPETTES FOR PLAY SCHOOL SNOW EXPERIMENTPRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS $ 14.97 11/16/2015 65110 REC PROGRAM SUPPLIESVINYL TABLECLOTH FOR HOLIDAY PARTYPRCS/CHAND NEWB CNTRORIENTAL TRADING CO $ 163.00 11/18/2015 65110 REC PROGRAM SUPPLIESPAINT, STICKERS, ART SUPPLIES FOR PLAY SCHOOLPRCS/CHAND NEWB CNTRAMAZON.COM $ 6.09 11/23/2015 65110 REC PROGRAM SUPPLIESSCIENCE EXPERIMENTS BOOK FOR PLAY SCHOOLPRCS/CHAND NEWB CNTRWILL ENTERPRISES $ 324.82 11/25/2015 65110 REC PROGRAM SUPPLIESFLAG FOOTBALL SHIRTS FALL 2015PRCS/CHAND NEWB CNTRUCS INCORPORATION $ 295.00 11/25/2015 65110 REC PROGRAM SUPPLIESINCLINE MAT FOR GYMNASTICSPRCS/CHAND NEWB CNTRDOG POOP BAGS .COM $ 71.01 11/27/2015 65040 JANITORIAL SUPPLIESDOG POOP BAGS FOR DOG BEACHPRCS/CHAND NEWB CNTRORIENTAL TRADING CO $ 181.25 11/30/2015 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR OAKEN'S TRADING POST EVENTPRCS/COMMUNITY SERVICESCHICK-FIL-A #02841 $ 34.97 11/04/2015 65025 FOODLUNCH FOR OMB VOLUNTEERS WHO ATTENDED LEVEL II OMB TRAININGPRCS/COMMUNITY SERVICESJEWEL #3487 $ 28.97 11/06/2015 65025 FOODREFRESHMENTS FOR COA MEETINGPRCS/ECOLOGY CNTRAMAZON MKTPLACE PMTS $ 94.41 11/02/2015 65005 LANDSCAPE MATERIALSGARDEN FABRIC STAPLESPRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 11.97 11/03/2015 65050 BUILDING MAINTENANCE MATERIALGROUT FLOAT FOR BATHROOM REPAIRPRCS/ECOLOGY CNTRPETSMART INC 427 $ 32.98 11/05/2015 62490 OTHER PROGRAM COSTSANIMAL CARE BEDDING AND LIVE FOODPRCS/ECOLOGY CNTRFOOD4LESS #0558 $ 3.81 11/09/2015 62490 OTHER PROGRAM COSTSANIMAL FOODPRCS/ECOLOGY CNTRPETSMART INC 427 $ 11.00 11/09/2015 62490 OTHER PROGRAM COSTSANIMAL FOODPRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 13.51 11/09/2015 65110 REC PROGRAM SUPPLIESFIREWOOD STORAGE SUPPILIESPRCS/ECOLOGY CNTRLLLREPTILE AND SUPPLY $ 34.99 11/11/2015 62490 OTHER PROGRAM COSTSANIMAL CARE-CRICKETSPRCS/ECOLOGY CNTRGFS STORE #1915 $ 30.99 11/12/2015 65025 FOODPOPCORN FOR SNACKPRCS/ECOLOGY CNTRAMAZON MKTPLACE PMTS $ 29.47 11/16/2015 62490 OTHER PROGRAM COSTSANIMAL CARE-ENCLOSURE SUPPLIESPRCS/ECOLOGY CNTRAMAZON MKTPLACE PMTS $ 23.58 11/16/2015 62490 OTHER PROGRAM COSTSANIMAL CARE-SNAKE HOOKPRCS/ECOLOGY CNTRLOWES #01748 $ 432.13 11/16/2015 65085 MINOR EQUIP & TOOLSSNOW BLOWERPRCS/ECOLOGY CNTRJEWEL #3456 $ 8.35 11/16/2015 62490 OTHER PROGRAM COSTSSPLIT - ANIMAL CARE-FRESH FOOD (65.13%)PRCS/ECOLOGY CNTRJEWEL #3456 $ 4.47 11/16/2015 65110 REC PROGRAM SUPPLIESSPLIT -REC SUPPLIES-LIQUID GLUE (34.87%)PRCS/ECOLOGY CNTRAMAZON MKTPLACE PMTS $ 16.69 11/17/2015 62490 OTHER PROGRAM COSTSANIMAL CARE- MAMMAL CARRIERPRCS/ECOLOGY CNTRMICHAELS STORES 3849 $ 65.29 11/17/2015 65110 REC PROGRAM SUPPLIESCLASS SUPPLIES- WREATH MAKINGPRCS/ECOLOGY CNTRPARTY CITY $ 49.53 11/18/2015 65110 REC PROGRAM SUPPLIESEEA MEETING/DINNER SUPPLIESPRCS/ECOLOGY CNTRMALNATIS 22 $ 199.50 11/18/2015 65025 FOODFOOD FOR EEA MEETINGPRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 8.97 11/18/2015 65110 REC PROGRAM SUPPLIESMOVING SUPPILIES (15.23%)PRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 49.94 11/18/2015 65110 REC PROGRAM SUPPLIESZOMBIE SCRAMBLE CLOTHES STORAGE (84.77%)PRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 23.88 11/19/2015 65040 JANITORIAL SUPPLIESSAFETY MASKS AND PACKING SUPPLIESJanuary 11, 2016Page 11 of 2359 of 460 Bank of America Credit Card Statement for the Period ending November 30, 2015PRCS/ECOLOGY CNTR BSA SCOUTINGSUPPLIES $ 14.94 11/20/2015 65110 REC PROGRAM SUPPLIESBOY SCOUT MERIT BADGE BOOKLETPRCS/ECOLOGY CNTRJEWEL #3487 $ 3.66 11/23/2015 62490 OTHER PROGRAM COSTSANIMAL CAREPRCS/ECOLOGY CNTRBSA SCOUTINGSUPPLIES $ 69.86 11/23/2015 65110 REC PROGRAM SUPPLIESBOY SCOUT MERIT BADGE PAMPHLETS-PRCS/ECOLOGY CNTRSHERWIN WILLIAMS #3161 $ 211.96 11/24/2015 65110 REC PROGRAM SUPPLIESPAINT FOR CLASSROOMPRCS/ECOLOGY CNTRFOSTER SMITH MAIL ORDR $ 45.98 11/25/2015 62490 OTHER PROGRAM COSTSANIMAL CARE HAYPRCS/ECOLOGY CNTRPETSMART INC 427 $ 37.88 11/25/2015 62490 OTHER PROGRAM COSTSANIMAL CARE-BEDDING AND LIVE FOODPRCS/ECOLOGY CNTRGIRL SCOUTS OF THE USA $ 21.00 11/25/2015 65110 REC PROGRAM SUPPLIESREC SUPPLIES-GIRL SCOUT GUIDE BOOKSPRCS/FLEETWOOD JOUR CNTRWAL-MART #1998 $ 11.64 11/02/2015 65110 REC PROGRAM SUPPLIESAFTER SCHOOL PROGRAM SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 13.98 11/02/2015 65025 FOODAPPLES FOR HALLOWEEN PARTYPRCS/FLEETWOOD JOUR CNTRLOST ERAS $ 25.00 11/02/2015 65110 REC PROGRAM SUPPLIESECT PROPSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 95.10 11/02/2015 65110 REC PROGRAM SUPPLIESHALLOWEEN CANDYPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 134.83 11/02/2015 65110 REC PROGRAM SUPPLIESHALLOWEEN PARTY SUPPLIESPRCS/FLEETWOOD JOUR CNTRPARTY CITY $ 167.88 11/02/2015 65110 REC PROGRAM SUPPLIESHAUNTED HOUSE SUPPLIES AND DECORATIONSPRCS/FLEETWOOD JOUR CNTRPARTY CITY $ 345.54 11/02/2015 65110 REC PROGRAM SUPPLIESHAUNTED HOUSE SUPPLIES AND DECORATIONSPRCS/FLEETWOOD JOUR CNTRGIORDANOS OF EVANSTON $ 217.50 11/02/2015 65025 FOODPIZZA FOR HAUNTED HOUSE STAFF AND VOLUNTEERSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 11.98 11/02/2015 65025 FOODSUPPER FOR FJCC AFTERSCHOOLPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 35.30 11/02/2015 65110 REC PROGRAM SUPPLIESTATER TOT SET BUILDINGPRCS/FLEETWOOD JOUR CNTRPP EVANSTONQUI $ 325.00 11/03/2015 65110 REC PROGRAM SUPPLIESSTAFF SHIRTSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 169.30 11/04/2015 65025 FOODFJC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 34.58 11/04/2015 65025 FOODMASON PARK MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 86.65 11/04/2015 65025 FOODMASON PARK MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 133.34 11/04/2015 65025 FOODMASON PARK SNACK AND SUPPLIESPRCS/FLEETWOOD JOUR CNTRMICHAELS STORES 3849 $ 24.31 11/04/2015 65110 REC PROGRAM SUPPLIESTATER TOT SET BUILDING SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 31.51 11/05/2015 65025 FOODFJC SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 120.51 11/05/2015 65025 FOODFJC SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 989.82 11/05/2015 65025 FOODFLEETWOOD JOURDAIN SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 100.94 11/05/2015 65025 FOODSENIOR FOOD PROGRAMPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 84.47 11/09/2015 65025 FOODFJC SUPPLIESPRCS/FLEETWOOD JOUR CNTRUNIQUE THRIFT WESTERN $ 31.86 11/10/2015 65110 REC PROGRAM SUPPLIESECT COSTUMESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 86.65 11/11/2015 65025 FOODFJC MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 91.96 11/11/2015 65025 FOODFJC SNACKS AND SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 34.78 11/11/2015 65025 FOODMASON PARK MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 90.07 11/11/2015 65025 FOODMASON PARK SNACKPRCS/FLEETWOOD JOUR CNTRENCHANTED CASTLE $ 270.25 11/13/2015 62507 FIELD TRIPSSCHOOL DAY OUT FIELD TRIPPRCS/FLEETWOOD JOUR CNTRDOMINO'S 9175 $ 70.44 11/16/2015 62490 OTHER PROGRAM COSTSECT CAST PARTYPRCS/FLEETWOOD JOUR CNTRTARGET 00020792 $ 36.82 11/16/2015 65110 REC PROGRAM SUPPLIESECT COSTUMESJanuary 11, 2016Page 12 of 2360 of 460 Bank of America Credit Card Statement for the Period ending November 30, 2015PRCS/FLEETWOOD JOUR CNTR DESIGNLAB CHICAGO $ 199.00 11/16/2015 62490 OTHER PROGRAM COSTS ECT LIGHTINGPRCS/FLEETWOOD JOUR CNTR DESIGNLAB CHICAGO $ 95.10 11/16/2015 62490 OTHER PROGRAM COSTS ECT LIGHTSPRCS/FLEETWOOD JOUR CNTR WALGREENS #0252 $ 10.48 11/16/2015 65110 REC PROGRAM SUPPLIESECT PROPSPRCS/FLEETWOOD JOUR CNTRDOLRTREE 673 00006734 $ 20.00 11/16/2015 65110 REC PROGRAM SUPPLIESECT PROPSPRCS/FLEETWOOD JOUR CNTRUS TOY CO INC 2 $ 53.16 11/16/2015 65110 REC PROGRAM SUPPLIESTATER TOT AND ECT PROPSPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 34.82 11/16/2015 62490 OTHER PROGRAM COSTSTATER TOT CAST PARTYPRCS/FLEETWOOD JOUR CNTRVOGUE FABRICS INC $ 7.15 11/17/2015 65110 REC PROGRAM SUPPLIESECT COSTUMEPRCS/FLEETWOOD JOUR CNTRUNIQUE THRIFT WESTERN $ 84.16 11/17/2015 65110 REC PROGRAM SUPPLIESECT/TATER TOT COSTUMESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 86.65 11/18/2015 65025 FOODFJC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 80.08 11/18/2015 65025 FOODMASON PARKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 34.78 11/18/2015 65025 FOODMASON PARK MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 88.35 11/18/2015 65025 FOODMASON PARK SNACKPRCS/FLEETWOOD JOUR CNTRDOLRTREE 673 00006734 $ 15.00 11/20/2015 65110 REC PROGRAM SUPPLIESAFTER SCHOOL PROGRAM ARTS & CRAFTS SUPPLIESPRCS/FLEETWOOD JOUR CNTRJEWEL #3428 $ 7.98 11/20/2015 65110 REC PROGRAM SUPPLIESECT PROPSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 63.55 11/20/2015 65040 JANITORIAL SUPPLIESFLEETWOOD CLEANING SUPPLIES AND SNACKPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 25.94 11/23/2015 62490 OTHER PROGRAM COSTSECT CAST PARTYPRCS/FLEETWOOD JOUR CNTRDOMINO'S 9175 $ 77.93 11/23/2015 62490 OTHER PROGRAM COSTSECT CAST PARTYPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 46.90 11/23/2015 62490 OTHER PROGRAM COSTSECT CAST PARTYPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 2.99 11/23/2015 65025 FOODFJC SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 25.56 11/23/2015 65025 FOODFJC SUPPERPRCS/FLEETWOOD JOUR CNTRVALLI PRODUCE $ 23.00 11/23/2015 65080 MERCHANDISE FOR RESALEMIDDLE SCHOOL PARTY CONCESSIONPRCS/FLEETWOOD JOUR CNTRDOMINO'S 9175 $ 27.94 11/23/2015 62490 OTHER PROGRAM COSTSTATER TOT CAST PARTYPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 49.94 11/23/2015 65110 REC PROGRAM SUPPLIESTHEATRE STORAGE CONTAINERSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 158.73 11/25/2015 65080 MERCHANDISE FOR RESALEBAKING ACTIVITY - PIES AND COOKIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 86.85 11/25/2015 65025 FOODFJC MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 55.92 11/25/2015 65025 FOODFJC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 34.78 11/25/2015 65025 FOODMASON PARK MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 58.44 11/25/2015 65025 FOODMASON PARK SNACKPRCS/FLEETWOOD JOUR CNTRPAPA JOHN'S #01012 $ 130.82 11/27/2015 62507 FIELD TRIPSFJC SCHOOL OUT LUNCHPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ (14.95) 11/27/2015 65025 FOODREFUND BACK TO CARDPRCS/FLEETWOOD JOUR CNTRJEWEL #3456 $ 11.52 11/27/2015 65080 MERCHANDISE FOR RESALESATURDAY AFTERNOON CONCESSIONPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 23.72 11/27/2015 65110 REC PROGRAM SUPPLIESSUPPLIES FOR FLEETWOODPRCS/FLEETWOOD JOUR CNTRIL TOLLWAY-MISS TOLL P $ 5.80 11/27/2015 62295 TRAINING & TRAVELTOLL WAY EXPENSE FOR TRAVELPRCS/LEVY SEN CNTRTHE WEBSTAURANT STORE $ 628.35 11/06/2015 65515 OTHER IMPROVEMENTSGIBBS MORRISON FURNITUREPRCS/LEVY SEN CNTRGFS STORE #1915 $ 108.97 11/06/2015 65025 FOODSUPPLIES FOR LEVY LUNCH PROGRAMPRCS/LEVY SEN CNTRHOMEDEPOT.COM $ 628.25 11/09/2015 65515 OTHER IMPROVEMENTSGIBBS MORRISON FURNITUREJanuary 11, 2016Page 13 of 2361 of 460 Bank of America Credit Card Statement for the Period ending November 30, 2015PRCS/LEVY SEN CNTR EZCATEREINSTEIN BROS $ 104.65 11/10/2015 65025 FOODBREAKFAST TO THANK LSCF BOARD FOR FUNDING BUSPRCS/LEVY SEN CNTR THE HOME DEPOT 1902 $ 21.70 11/11/2015 65050 BUILDING MAINTENANCE MATERIAL GATOR BOX AND PODIUM REPAIRPRCS/LEVY SEN CNTR HOMEDEPOT.COM $ 2,880.00 11/11/2015 65515 OTHER IMPROVEMENTS GIBBS MORRISON FURNITUREPRCS/LEVY SEN CNTR IDSUPERSTOR $ 170.00 11/13/2015 65095 OFFICE SUPPLIES CARDS FOR FITNESS CARD PRINTERPRCS/LEVY SEN CNTR AMAZON MKTPLACE PMTS $ 67.99 11/16/2015 65110 REC PROGRAM SUPPLIESBLACK OUT FOAM BOARD FOR ECTPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 67.99 11/16/2015 65110 REC PROGRAM SUPPLIESBLACK OUT FOAM BOARD FOR ECTPRCS/LEVY SEN CNTRMYBINDING COM $ 79.95 11/17/2015 65110 REC PROGRAM SUPPLIESLANYARDS FOR LEVY FITNESS CENTERPRCS/LEVY SEN CNTRMENARDS MORTON GROVE I $ 119.40 11/20/2015 65050 BUILDING MAINTENANCE MATERIALECOLOGY PAVERSPRCS/LEVY SEN CNTRAMSTERDAM PRNT & LITHO $ 195.99 11/20/2015 65110 REC PROGRAM SUPPLIESGIVE AWAYS FOR THE LEVY CENTER HOLIDAY BREAKFAST - HAVE BEEN REIMBURSED BY THE LEVY SENIOR CENTER FOUNDATIONPRCS/LEVY SEN CNTRILLINOIS PARK RECREAT $ 254.00 11/20/2015 62295 TRAINING & TRAVELIPRA MEMBERSHIPPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 15.49 11/23/2015 65110 REC PROGRAM SUPPLIESCASTORS FOR DRY ERASE BOARDPRCS/LEVY SEN CNTRILLINOIS ASSOC OF PARK $ 200.00 11/23/2015 62295 TRAINING & TRAVELIAPD/IPRA STATE CONFERENCEPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 9.36 11/23/2015 65050 BUILDING MAINTENANCE MATERIALOIL FOR SNOW BLOWERPRCS/NOYES CNTRD & D FINER FOODS $ 3.00 11/06/2015 62205 ADVERTISINGPRINT ADPRCS/NOYES CNTRNAVY PIER PARKING $ 20.00 11/09/2015 62295 TRAINING & TRAVELSOFA EXHIBITIONPRCS/NOYES CNTRJEWEL #3456 $ 6.80 11/10/2015 65110 REC PROGRAM SUPPLIESDROP IN ARTS SUPPLIESPRCS/NOYES CNTRTHE HOME DEPOT 1902 $ 7.97 11/12/2015 65110 REC PROGRAM SUPPLIESDROP IN ARTS SUPPLIESPRCS/NOYES CNTRCHICAGO BOTANIC GARDEN $ 50.00 11/19/2015 65110 REC PROGRAM SUPPLIESFIELD TRIP FOR WINTER BREAK CAMPPRCS/NOYES CNTRAMERICANS FOR THE ARTS $ 150.00 11/24/2015 62360 MEMBERSHIP DUESYEARLY MEMBERSHIPPRCS/RBT CROWN CNTRGFS STORE #1915 $ 18.99 11/02/2015 65110 REC PROGRAM SUPPLIESDRY ICE (HALLOWEEN PARTIES)PRCS/RBT CROWN CNTRGFS STORE #1915 $ 142.88 11/02/2015 65110 REC PROGRAM SUPPLIESHALLOWEEN PARTY SUPPLIESPRCS/RBT CROWN CNTRWALGREENS #4218 $ 16.98 11/02/2015 65110 REC PROGRAM SUPPLIESPOSTERPRCS/RBT CROWN CNTRJEWEL #3487 $ 74.38 11/02/2015 62490 OTHER PROGRAM COSTSSNACKS FOR HALLOWEEN PARTIES.PRCS/RBT CROWN CNTRJEWEL #3487 $ 167.23 11/02/2015 65025 FOODSNACKS FOR HALLOWEEN PARTIES.PRCS/RBT CROWN CNTRSTARBUCKS #23091 EVANS $ 20.00 11/02/2015 65110 REC PROGRAM SUPPLIESSUPPLIES FOR HALLOWEEN THEME SKATE.PRCS/RBT CROWN CNTRMCDONALD'S M6867 OF $ 20.00 11/02/2015 65110 REC PROGRAM SUPPLIESSUPPLIES FOR HALLOWEEN THEME SKATE.PRCS/RBT CROWN CNTRSUBWAY 03322401 $ 20.00 11/02/2015 65110 REC PROGRAM SUPPLIESSUPPLIES FOR HALLOWEEN THEME SKATE.PRCS/RBT CROWN CNTRWINDY CITY GARDEN CENT $ 39.95 11/02/2015 62490 OTHER PROGRAM COSTSSUPPLIES FOR PRESCHOOL HALLOWEEN PARTY.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 16.74 11/04/2015 62490 OTHER PROGRAM COSTSSNACKS (MILK)PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 61.90 11/04/2015 62490 OTHER PROGRAM COSTSSNACKS FOR SCHOOL AGE PROGRAMS.PRCS/RBT CROWN CNTRVALLI PRODUCE $ 9.96 11/05/2015 65025 FOODMILKPRCS/RBT CROWN CNTRVALLI PRODUCE $ 32.08 11/05/2015 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTRGFS STORE #1915 $ 132.26 11/05/2015 65110 REC PROGRAM SUPPLIESSNACK SUPPLIESPRCS/RBT CROWN CNTRGFS STORE #1915 $ 103.65 11/05/2015 62490 OTHER PROGRAM COSTSSNACKS FOR AFTER SCHOOL PROGRAM.PRCS/RBT CROWN CNTRGFS STORE #1915 $ 144.25 11/05/2015 62490 OTHER PROGRAM COSTSSNACKS FOR AFTER SCHOOL PROGRAM.PRCS/RBT CROWN CNTRVALLI PRODUCE $ (1.71) 11/06/2015 65025 FOODTAXED IN ERROR - REFUNDJanuary 11, 2016Page 14 of 2362 of 460 Bank of America Credit Card Statement for the Period ending November 30, 2015PRCS/RBT CROWN CNTR VOGUE FABRICS INC $ 34.88 11/09/2015 65110 REC PROGRAM SUPPLIESARABIAN NUMBERPRCS/RBT CROWN CNTRCURTAIN CALL COSTUMES $ 1,324.69 11/09/2015 65110 REC PROGRAM SUPPLIESCOSTUMES FOR NUTCRACKER ICE SHOW.PRCS/RBT CROWN CNTRWEISSMAN DESIGNS FOR D $ 37.18 11/09/2015 65110 REC PROGRAM SUPPLIESNUTCRACKER COSTUME SIZINGPRCS/RBT CROWN CNTRDANSCO/FINA $ 553.89 11/09/2015 65110 REC PROGRAM SUPPLIESNUTCRACKER COSTUMESPRCS/RBT CROWN CNTRHALLOWEENCOSTUMES COM $ 130.94 11/09/2015 65110 REC PROGRAM SUPPLIESNUTCRACKER COSTUMESPRCS/RBT CROWN CNTRCURTAIN CALL COSTUMES $ 1,461.64 11/09/2015 65110 REC PROGRAM SUPPLIESNUTCRACKER COSTUMESPRCS/RBT CROWN CNTRSOUTH WRAG CO TUTU $ 172.24 11/09/2015 65110 REC PROGRAM SUPPLIESTUTUS FOR WALTZ OF FLOWERS COSTUMES NUTCRACKERPRCS/RBT CROWN CNTRTHE PAPER MILL STORE I $ 75.85 11/11/2015 65110 REC PROGRAM SUPPLIESPAPER FOR PUNCH CARDSPRCS/RBT CROWN CNTRGRACE ENTERPRISES $ 494.25 11/11/2015 62210 PRINTINGTICKET PRINTINGPRCS/RBT CROWN CNTRVOGUE FABRICS INC $ 31.01 11/12/2015 65110 REC PROGRAM SUPPLIESFABRIC ARABIAN NUTCRACKERPRCS/RBT CROWN CNTRPETSMART INC 427 $ 55.11 11/12/2015 65110 REC PROGRAM SUPPLIESPET SUPPLIESPRCS/RBT CROWN CNTRPANINO'S PIZZERIA OR $ 100.20 11/12/2015 65110 REC PROGRAM SUPPLIESPIZZA FOR STAFF AT TRAININGPRCS/RBT CROWN CNTRTHE HOME DEPOT 1902 $ 39.94 11/13/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DOORBELL FOR PRESCHOOL ROOMS.PRCS/RBT CROWN CNTRENCHANTED CASTLE $ 75.00 11/13/2015 62507 FIELD TRIPSFIELD TRIPPRCS/RBT CROWN CNTRCURTAIN CALL COSTUMES $ 65.94 11/13/2015 65110 REC PROGRAM SUPPLIESNUTCRACKER COSTUMESPRCS/RBT CROWN CNTRENCHANTED CASTLE $ 160.00 11/13/2015 62490 OTHER PROGRAM COSTSSUPPLIES FOR AFTER SCHOOL PROGRAM.PRCS/RBT CROWN CNTRIL TOLLWAY-MISS TOLL P $ 2.10 11/16/2015 62507 FIELD TRIPSBUS TOLL FOR FIELD TRIP.PRCS/RBT CROWN CNTRIL TOLLWAY-MISS TOLL P $ 4.20 11/16/2015 62507 FIELD TRIPSBUS TOLL FOR FIELD TRIP.PRCS/RBT CROWN CNTRIL TOLLWAY-MISS TOLL P $ 8.95 11/17/2015 62507 FIELD TRIPSBUS TOLL FOR FIELD TRIP.PRCS/RBT CROWN CNTRVALLI PRODUCE $ 12.35 11/17/2015 65025 FOODMILK (AFTERSCHOOL)PRCS/RBT CROWN CNTRALLPARTITIONS $ 91.25 11/18/2015 65110 REC PROGRAM SUPPLIESEQUIPMENT FOR NUTCRACKER ICE SHOW.PRCS/RBT CROWN CNTRVALLI PRODUCE $ 10.56 11/19/2015 65025 FOODMILK (PRESCHOOL)PRCS/RBT CROWN CNTRCURTAIN CALL COSTUMES $ 65.94 11/19/2015 65110 REC PROGRAM SUPPLIESNUTCRACKER COSTUMESPRCS/RBT CROWN CNTRUS TOY CO INC 2 $ 107.77 11/19/2015 62490 OTHER PROGRAM COSTSSUPPLIES AND EQUIPMENT FOR AFTER SCHOOL PROGRAM.PRCS/RBT CROWN CNTRVALLI PRODUCE $ 19.30 11/20/2015 65110 REC PROGRAM SUPPLIESPRESCHOOL COOKING PROJECTPRCS/RBT CROWN CNTRWILMETTE BICYCLE & SPO $ 150.00 11/20/2015 65110 REC PROGRAM SUPPLIESRENTAL SKATE SHARPENING.PRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 41.24 11/20/2015 65110 REC PROGRAM SUPPLIESWIZARD CAPESPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 74.95 11/23/2015 65110 REC PROGRAM SUPPLIESCAPES AND HATS WIZARDS NUTCRACKERPRCS/RBT CROWN CNTRBLICK ART 800 447 1892 $ 26.28 11/23/2015 65110 REC PROGRAM SUPPLIESHOLIDAY CRAFT SUPPLIESPRCS/RBT CROWN CNTRHALLOWEENCOSTUMES COM $ 58.97 11/23/2015 65110 REC PROGRAM SUPPLIESNUTCRACKER COSTUMESPRCS/RBT CROWN CNTRCURTAIN CALL COSTUMES $ 199.95 11/23/2015 65110 REC PROGRAM SUPPLIESNUTCRACKER COSTUMESPRCS/RBT CROWN CNTRCURTAIN CALL COSTUMES $ 675.81 11/23/2015 65110 REC PROGRAM SUPPLIESNUTCRACKER COSTUMESPRCS/RBT CROWN CNTRU-HAUL-EVANSTON #75876 $ 15.96 11/23/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PROPANE FOR ICE EDGERPRCS/RBT CROWN CNTRMOBILE MINI $ 112.77 11/23/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STORAGE POD RENTAL.PRCS/RBT CROWN CNTRVALLI PRODUCE $ 15.89 11/24/2015 65025 FOODMILKPRCS/RBT CROWN CNTRSCHELL SCENIC $ 1,370.00 11/27/2015 65110 REC PROGRAM SUPPLIESBACKDROP SCENERY NUTCRACKERJanuary 11, 2016Page 15 of 2363 of 460 Bank of America Credit Card Statement for the Period ending November 30, 2015PRCS/RBT CROWN CNTR PETSMART INC 427 $ 56.53 11/27/2015 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CLASSROOM PETS.PRCS/RBT CROWN CNTRVOGUE FABRICS INC $ 58.72 11/30/2015 65110 REC PROGRAM SUPPLIESARABIAN FABRICPRCS/RBT CROWN CNTRVOGUE FABRICS INC $ 71.88 11/30/2015 65110 REC PROGRAM SUPPLIESFABRIC ARABIANPRCS/RBT CROWN CNTROFFICE DEPOT #510 $ 44.95 11/30/2015 65095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/RBT CROWN CNTROFFICEMAX/OFFICE DEPOT $ 26.97 11/30/2015 65095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/RECREATION837 - BRUNSWICK ZONE - $ 174.00 11/02/2015 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONARC SERVICES/TRAINING $ 756.00 11/02/2015 65090 SAFETY EQUIPMENTRECERTIFICATION FOR LIFEGUARD STAFF, REIMBURSED BY LIFEGUARD STAFFPRCS/RECREATIONPLUG N PAY INC $ 73.42 11/03/2015 62490 OTHER PROGRAM COSTSMONTHLY SERVICE FEE FOR ONLINE PROGRAM REGISTRATIONPRCS/RECREATIONPLUG N PAY INC $ 29.00 11/03/2015 62490 OTHER PROGRAM COSTSMONTHLY SERVICE FEE FOR ONLINE PROGRAM REGISTRATIONPRCS/RECREATIONSERVICE SANITATION $ 130.00 11/03/2015 62375 RENTALSPORT A POTTY FOR DOWNTOWN EVANSTON FARMERS' MARKETPRCS/RECREATIONAPPLE STORE #R089 $ 19.00 11/03/2015 65095 OFFICE SUPPLIESREPLACEMENT USB CABLE FOR CITY IPADPRCS/RECREATIONJEWEL #3428 $ 50.83 11/03/2015 65025 FOODRICE, CHEESE, TORTILLAS, CHICKEN, VEGETABLES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.25 11/04/2015 65110 REC PROGRAM SUPPLIESMETERPRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.00 11/04/2015 62490 OTHER PROGRAM COSTSPARKING AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONEVANSTON IMPRINTABL $ 274.96 11/05/2015 65020 CLOTHINGJERSEYS AND SHORTS FOR NEW BASKETBALL PLAYERSPRCS/RECREATIONILLINOIS PARK RECREAT $ 254.00 11/05/2015 62360 MEMBERSHIP DUESRENEWAL OF IPRA MEMBERSHIPPRCS/RECREATIONWEST COAST SAILING INC $ 38.00 11/05/2015 65110 REC PROGRAM SUPPLIESREPLACEMENT BRACKET FOR DOLLYPRCS/RECREATIONINTERNATIONAL TRANSACTION FEE $ 0.64 11/09/2015 62295 TRAINING & TRAVELADDITIONAL INTERNATION FEE FOR RECORDING EQUIPMENT PURCHASED FROM BLUEBERRY SOFTWARE FOR TRAININGPRCS/RECREATIONCLASSIC BOWL $ 136.00 11/09/2015 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONBLUEBERRY SOFTWARE LTD $ 80.10 11/09/2015 62295 TRAINING & TRAVELRECORDING SOFTWARE FOR TRAININGPRCS/RECREATIONJEWEL #3428 $ 46.93 11/10/2015 65025 FOODTORTILLAS, MILK, FROZEN YOGURT, CHICKEN, VEGETABLES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.25 11/11/2015 65110 REC PROGRAM SUPPLIESMETERPRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.00 11/11/2015 62490 OTHER PROGRAM COSTSPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATION837 - BRUNSWICK ZONE - $ 174.00 11/16/2015 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONJEWEL #3428 $ 53.16 11/17/2015 65025 FOODCORN MEAL, SEASONING, POTATOES, VEGETABLES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.00 11/18/2015 62490 OTHER PROGRAM COSTSPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONA-Z ENTERTAINMENT $ 685.00 11/18/2015 62490 OTHER PROGRAM COSTSPAYMENT TO DJ COMPANY.....DJ AND DANCERSPRCS/RECREATIONVERMONT SYSTEMS INC $ 600.00 11/19/2015 62295 TRAINING & TRAVELRECTRAC UPGRADE & TRAININGPRCS/RECREATIONNORTHERN SUBURBAN SPEC $ 165.00 11/20/2015 62507 FIELD TRIPSREGISTRATION FEE FOR NSSRA BOWLING MEETPRCS/RECREATION837 - BRUNSWICK ZONE - $ 168.00 11/23/2015 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONJEWEL #3428 $ 54.92 11/24/2015 65025 FOODSAUCE, PASTA, EGGS, CHICKEN, VEGETABLES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONWEISSMAN DESIGNS FOR D $ 4,291.64 11/25/2015 65110 REC PROGRAM SUPPLIESCOSTUMES FOR ROBERT CROWN ICE SHOWPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.50 11/25/2015 65110 REC PROGRAM SUPPLIESMETERPRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.00 11/25/2015 62490 OTHER PROGRAM COSTSPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/YOUTH ENGAGEMENTPAYPAL ITSJUSTUSGI $ 5.00 11/02/2015 62490 OTHER PROGRAM COSTSMIDDLE SCHOOL GIRLS CONFERENCE REGISTRATION FOR MASON PARK PROGRAM PARTICIPANTSPRCS/YOUTH ENGAGEMENTPAYPAL ITSJUSTUSGI $ 5.00 11/02/2015 62490 OTHER PROGRAM COSTSMIDDLE SCHOOL GIRLS CONFERENCE REGISTRATION FOR MASON PARK PROGRAM PARTICIPANTSJanuary 11, 2016Page 16 of 2364 of 460 Bank of America Credit Card Statement for the Period ending November 30, 2015PRCS/YOUTH ENGAGEMENT PAYPAL ITSJUSTUSGI $ 5.00 11/02/2015 62490 OTHER PROGRAM COSTSMIDDLE SCHOOL GIRLS CONFERENCE REGISTRATION FOR MASON PARK PROGRAM PARTICIPANTSPRCS/YOUTH ENGAGEMENT PAYPAL ITSJUSTUSGI $ 5.00 11/02/2015 62490 OTHER PROGRAM COSTSMIDDLE SCHOOL GIRLS CONFERENCE REGISTRATION FOR MASON PARK PROGRAM PARTICIPANTSPRCS/YOUTH ENGAGEMENT PAYPAL ITSJUSTUSGI $ 5.00 11/02/2015 62490 OTHER PROGRAM COSTSMIDDLE SCHOOL GIRLS CONFERENCE REGISTRATION FOR MASON PARK PROGRAM PARTICIPANTSPRCS/YOUTH ENGAGEMENT PAYPAL ITSJUSTUSGI $ 5.00 11/02/2015 62490 OTHER PROGRAM COSTSMIDDLE SCHOOL GIRLS CONFERENCE REGISTRATION FOR MASON PARK PROGRAM PARTICIPANTSPRCS/YOUTH ENGAGEMENT PAYPAL ITSJUSTUSGI $ 5.00 11/02/2015 62490 OTHER PROGRAM COSTSMIDDLE SCHOOL GIRLS CONFERENCE REGISTRATION FOR MASON PARK PROGRAM PARTICIPANTSPRCS/YOUTH ENGAGEMENT PAYPAL ITSJUSTUSGI $ 5.00 11/02/2015 62490 OTHER PROGRAM COSTSMIDDLE SCHOOL GIRLS CONFERENCE REGISTRATION FOR MASON PARK PROGRAM PARTICIPANTSPRCS/YOUTH ENGAGEMENT PAYPAL ITSJUSTUSGI $ 5.00 11/02/2015 62490 OTHER PROGRAM COSTSMIDDLE SCHOOL GIRLS CONFERENCE REGISTRATION FOR MASON PARK PROGRAM PARTICIPANTSPRCS/YOUTH ENGAGEMENT PAYPAL ITSJUSTUSGI $ 5.00 11/02/2015 62490 OTHER PROGRAM COSTSMIDDLE SCHOOL GIRLS CONFERENCE REGISTRATION FOR MASON PARK PROGRAM PARTICIPANTSPRCS/YOUTH ENGAGEMENT FOOD4LESS #0558 $ 15.99 11/10/2015 65025 FOODMASON PARK AFTER SCHOOL PROGRAMPRCS/YOUTH ENGAGEMENT 408275 ROSEMONT 18 $ 25.50 11/13/2015 62490 OTHER PROGRAM COSTS MASON PARK FIELD TRIPPRCS/YOUTH ENGAGEMENT WM SUPERCENTER #1998 $ 72.21 11/18/2015 62490 OTHER PROGRAM COSTSGAMES FOR MASON PARK FIELD HOUSE AFTER SCHOOL PROGRAMPRCS/YOUTH ENGAGEMENTIL TOLLWAY-MISS TOLL P $ 1.50 11/19/2015 62295 TRAINING & TRAVELVIOLENCE REDUCTION INITIATIVE WITH EVANSTON OWN ITPRCS/YOUTH ENGAGEMENTDOLRTREE 673 00006734 $ 25.00 11/20/2015 65085 MINOR EQUIP & TOOLSTHANKSGIVING AROUND THE WORLD WITH FAMILY FOCUS EVANSTON SUPPLIESPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON PAY A $ 2.00 11/23/2015 62295 TRAINING & TRAVELECONOMIC DEVELOPMENT RETREAT OFF SITEPRCS/YOUTH ENGAGEMENTWALGREENS #2619 $ 54.95 11/23/2015 62490 OTHER PROGRAM COSTSTRAVEL FEE FOR DJ AT MIDDLE SCHOOL PARTIESPRCS/YOUTH ENGAGEMENTSQ LYNN BOSELL $ 143.88 11/23/2015 62295 TRAINING & TRAVELWORKFORCE DEVELOPMENT 4 CLIENT BUS PASSESPRCS/YOUTH ENGAGEMENTFOOD4LESS #0558 $ 122.56 11/24/2015 65025 FOODMASON PARK THANKSGIVING AROUND THE WORLDPRCS/YOUTH ENGAGEMENTPARTY CITY $ 10.32 11/27/2015 65110 REC PROGRAM SUPPLIESBALLOONS FOR THANKSGIVING AROUND THE WORLD EVENTPRCS/YOUTH ENGAGEMENTIPASS BUS CTR 5203 $ 43.30 11/27/2015 62490 OTHER PROGRAM COSTSTOLL FEESPRCS/YOUTH ENGAGEMENTIPASS BUS CTR 5203 $ 28.20 11/27/2015 62490 OTHER PROGRAM COSTSTOLL FEESPUBLIC WORKS/ ADMINTHERMOSYSTEMS, INC. $ 2,155.00 11/27/2015 65050 BUILDING MAINTENANCE MATERIALDUCT HEATER FOR THE LAB.PUBLIC WORKS/ ENG INF ENTERPRISE RENT-A-CAR $ 634.70 11/02/2015 62370 EXPENSE ALLOWANCERENTAL CAR FOR CONSTRUCTION SEASONPUBLIC WORKS/ ENG INF WWW.NORTHERNSAFETY.COM $ 209.31 11/17/2015 65090 SAFETY EQUIPMENTSPLIT - SAFETY EQUIPMENT (86.66%)PUBLIC WORKS/ ENG INF WWW.NORTHERNSAFETY.COM $ 32.21 11/17/2015 65090 SAFETY EQUIPMENTSPLIT - SAFTEY EQUIPMENT (13.34%)PUBLIC WORKS/ ENG INF TRIBUNE PUBLISHING COM $ 70.98 11/18/2015 62205 ADVERTISINGPUBLIC NOTICE REQUIRED FOR STATE FUNDING OF THE WATER TREATMENT PLANT RELIABILITY IMPROVEMENTS PROJECT.PUBLIC WORKS/ ENG INF IL PROF LICENSE & FEE $ 61.50 11/20/2015 62360 MEMBERSHIP DUESPROFESSIONAL LICENCEE FEEPUBLIC WORKS/ ENG INF IL PROF LICENSE & FEE $ 61.50 11/25/2015 62295 TRAINING & TRAVELPROFESSIONAL LICENSE FEEPUBLIC WORKS/ ENG INF IL PROF LICENSE & FEE $ 61.50 11/27/2015 62360 MEMBERSHIP DUESILLINOIS PROFESSIONAL LICENSEPUBLIC WORKS/ENVIR SVCSTHE HOME DEPOT 1902 $ 9.97 11/02/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 1 GALLON ECONOMY SPRAYERPUBLIC WORKS/ENVIR SVCSIL TOLLWAY-MISS TOLL P $ 1.20 11/02/2015 62295 TRAINING & TRAVELFUEL FOR VEHICLE 534 - TRAINING IN WASHINGTON, ILPUBLIC WORKS/ENVIR SVCSOFFICE DEPOT #510 $ 109.97 11/02/2015 65095 OFFICE SUPPLIESLABEL MAKER FOR TRASH/RECYCLING DUMPSTERSPUBLIC WORKS/ENVIR SVCSSHELL OIL 10011088001 $ 20.00 11/02/2015 62295 TRAINING & TRAVELMISSED TOLLD EN ROUTE TO TRAININGPUBLIC WORKS/ENVIR SVCSCARQUEST 2759 $ 5.05 11/02/2015 65090 SAFETY EQUIPMENTSAFETY HAND COMPOUNDPUBLIC WORKS/ENVIR SVCSTHE HOME DEPOT 1902 $ 188.18 11/02/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SPRAY PAINT/MATERIALS TO SECURE RECYCLING FANCY CANSPUBLIC WORKS/ENVIR SVCSREHRIG PACIFIC COMPANY $ 1,450.00 11/03/2015 65625 FURNITURES AND FIXTURES95 GALLON RECYCLING LIDSPUBLIC WORKS/ENVIR SVCSREHRIG PACIFIC COMPANY $ 1,201.00 11/03/2015 65625 FURNITURES AND FIXTURESDUMPSTERS FOR RECYCLINGJanuary 11, 2016Page 17 of 2365 of 460 Bank of America Credit Card Statement for the Period ending November 30, 2015PUBLIC WORKS/ENVIR SVCS REINDERS - SUSSEX CS $ 21.67 11/04/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MAINTENANCE SUPPLIESPUBLIC WORKS/ENVIR SVCS EREPLACEMENTPARTS.COM $ 65.48 11/04/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MISC PARTS FOR MOWER REPAIRPUBLIC WORKS/ENVIR SVCS CARQUEST 2759 $ 34.55 11/04/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL OIL AND RIVETSPUBLIC WORKS/ENVIR SVCS FISHER EQUIPMENT $ 1,726.80 11/05/2015 65085 MINOR EQUIP & TOOLSMETAL BANDING AND TENSIONER TOOL USED TO HANG HOLIDAY WREATHS IN COMMERCIAL DISTRICTPUBLIC WORKS/ENVIR SVCS REHRIG PACIFIC COMPANY $ 1,300.00 11/06/2015 65625 FURNITURES AND FIXTURES95 GALLON YARD WASTE LIDSPUBLIC WORKS/ENVIR SVCSREHRIG PACIFIC COMPANY $ 1,300.00 11/06/2015 65625 FURNITURES AND FIXTURES95 GALLON YARD WASTE LIDSPUBLIC WORKS/ENVIR SVCSINTL SOC ARBORICULTURE $ 260.00 11/06/2015 62360 MEMBERSHIP DUESANNUAL MEMBERSHIP DUESPUBLIC WORKS/ENVIR SVCSARBOR DAY FOUNDATION W $ 15.00 11/06/2015 62360 MEMBERSHIP DUESANNUAL MEMBERSHIP DUESPUBLIC WORKS/ENVIR SVCSIN EVANSTON ORGANICS $ 93.00 11/06/2015 65110 REC PROGRAM SUPPLIESEVANSTON ORGANICS TOP SOIL SUPPLIESPUBLIC WORKS/ENVIR SVCSFENCE SUPPLY INC. $ 112.00 11/06/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FENCE SUPPLIESPUBLIC WORKS/ENVIR SVCSCARQUEST 2759 $ 62.21 11/09/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMISC MAINTENANCE SUPPLIES (FUEL STABLZER, TOOLS, THREADLOCKER, WEATHERSTRIPPING, FUNNEL)PUBLIC WORKS/ENVIR SVCSREINDERS - SUSSEX CS $ 441.77 11/10/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REINDERS 5900 MOWER PARTSPUBLIC WORKS/ENVIR SVCSLEMOI ACE HARDWARE $ 2.49 11/11/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER PARTSPUBLIC WORKS/ENVIR SVCSTHE HOME DEPOT 1902 $ 64.53 11/11/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PIPES, PLUMBING TOOLS, AND GLOVESPUBLIC WORKS/ENVIR SVCSORANGE CRUSH - SKOKIE $ 570.90 11/12/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ASPHALT FOR STREETS DIVISIONPUBLIC WORKS/ENVIR SVCSIN EVANSTON ORGANICS $ 496.00 11/12/2015 65110 REC PROGRAM SUPPLIESEVANSTON ORGANICS TOP SOIL SUPPLIESPUBLIC WORKS/ENVIR SVCSIN EVANSTON ORGANICS $ 93.00 11/12/2015 65110 REC PROGRAM SUPPLIESEVANSTON ORGANICS TOP SOIL SUPPLIESPUBLIC WORKS/ENVIR SVCSIN EVANSTON ORGANICS $ 465.00 11/12/2015 65110 REC PROGRAM SUPPLIESEVANSTON ORGANICS TOP SOIL SUPPLIESPUBLIC WORKS/ENVIR SVCSUNIVERSAL FENCE $ 425.00 11/12/2015 62199 PRK MAINTENANCE & FURNITUR REPLACE FENCE REPAIR DEPOSITPUBLIC WORKS/ENVIR SVCSRUSTIC WOOD FENCING AN $ 669.70 11/13/2015 62199 PRK MAINTENANCE & FURNITUR REPLACE POSTS, RAILS AND CAPS FOR FENCE REPAIRPUBLIC WORKS/ENVIR SVCSSTO-COTE PRODUCTS $ 698.76 11/16/2015 62199 PRK MAINTENANCE & FURNITUR REPLACE "NICE RINK" LINERPUBLIC WORKS/ENVIR SVCSBAILEY'S INC $ 207.88 11/16/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BLADES FOR MOWERSPUBLIC WORKS/ENVIR SVCSTHE HOME DEPOT #8598 $ 36.99 11/16/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MATERIALS TO SECURE RECYCLING FANCY CANSPUBLIC WORKS/ENVIR SVCSTHE HOME DEPOT 1902 $ 124.57 11/16/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MATERIALS TO SECURE RECYCLING FANCY CANSPUBLIC WORKS/ENVIR SVCSSAFETY SUPPLY ILLINOIS $ 258.34 11/16/2015 65090 SAFETY EQUIPMENTSAFETY GLOVESPUBLIC WORKS/ENVIR SVCSAPL ITUNES.COM/BILL $ 10.61 11/18/2015 62605 OTHER CHARGESDISPUTED FRAUDULENT CHARGEPUBLIC WORKS/ENVIR SVCSAPL ITUNES.COM/BILL $ 0.10 11/18/2015 62605 OTHER CHARGESDISPUTED FRAUDULENT CHARGEPUBLIC WORKS/ENVIR SVCSEVANSTON LUMBER $ 43.20 11/18/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TREATED PLYWOODPUBLIC WORKS/ENVIR SVCSAPL ITUNES.COM/BILL $ 18.05 11/19/2015 62605 OTHER CHARGESDISPUTED FRAUDULENT CHARGEPUBLIC WORKS/ENVIR SVCSUNIVERSAL FENCE $ 425.00 11/20/2015 62199 PRK MAINTENANCE & FURNITUR REPLACE FENCE REPAIRPUBLIC WORKS/ENVIR SVCSTHE HOME DEPOT 1902 $ 71.72 11/20/2015 65095 OFFICE SUPPLIESMATERIALS TO SECURE RECYCLING FANCY CANSPUBLIC WORKS/ENVIR SVCSREINDERS - SUSSEX CS $ 178.13 11/20/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER PARTSPUBLIC WORKS/ENVIR SVCSAPL ITUNES.COM/BILL $ 39.29 11/23/2015 62605 OTHER CHARGESDISPUTED FRAUDULENT CHARGEPUBLIC WORKS/ENVIR SVCSOFFICE DEPOT #510 $ 80.47 11/23/2015 65095 OFFICE SUPPLIESFAX MACHINE CARTRIDGEPUBLIC WORKS/ENVIR SVCSOFFICE DEPOT #510 $ 114.42 11/23/2015 65095 OFFICE SUPPLIESFAX MACHINE PRINT CARTRIDGEPUBLIC WORKS/ENVIR SVCSCARQUEST 2759 $ 31.63 11/24/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SMALL ENGINE CLEANERJanuary 11, 2016Page 18 of 2366 of 460 Bank of America Credit Card Statement for the Period ending November 30, 2015PUBLIC WORKS/ENVIR SVCS KEEN EDGE $ 85.17 11/25/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PUMP KIT FUELPUBLIC WORKS/ENVIR SVCS THE HOME DEPOT 1902 $ 77.43 11/25/2015 65085 MINOR EQUIP & TOOLS SNOW REMOVAL SUPPLIESPUBLIC WORKS/ENVIR SVCS SAFETY SUPPLY ILLINOIS $ 345.38 11/25/2015 65090 SAFETY EQUIPMENTSPLIT - (50%)PUBLIC WORKS/ENVIR SVCSSAFETY SUPPLY ILLINOIS $ 345.37 11/25/2015 65090 SAFETY EQUIPMENTSPLIT - (50%)PUBLIC WORKS/ENVIR SVCSTHE MORTON ARBORETUM - $ 50.00 11/27/2015 62295 TRAINING & TRAVELCONFERENCE REGISTRATION - BENEFITS FOR MANAGING FOR RISKPUBLIC WORKS/ENVIR SVCSAPL ITUNES.COM/BILL $ 41.86 11/27/2015 62605 OTHER CHARGESDISPUTED FRAUDULENT CHARGEPUBLIC WORKS/ENVIR SVCSTHE HOME DEPOT 1902 $ 22.76 11/30/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MATERIALS TO SECURE RECYCLING FANCY CANSPUBLIC WORKS/OPER MAINAMAZON MKTPLACE PMTS $ 95.82 11/02/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS LANDFILL ODOR CONTROL SPRAY.PUBLIC WORKS/OPER MAINTHE HOME DEPOT 1902 $ (138.04) 11/02/2015 65085 MINOR EQUIP & TOOLSRETURN OF MISC TOOLSPUBLIC WORKS/OPER MAINLEMOI ACE HARDWARE $ 57.96 11/03/2015 65085 MINOR EQUIP & TOOLSBOLTS - SPECIALTYPUBLIC WORKS/OPER MAINPAYPAL VAISALA INC $ 170.00 11/03/2015 62295 TRAINING & TRAVELSNOW CONFERENCEPUBLIC WORKS/OPER MAINUNIVERSAL HYDRAULICS $ 845.00 11/03/2015 62199 PRK MAINTENANCE & FURNITUR REPLACE UNIVERSAL HYDRAULICS AERATOR PUMP REPAIRPUBLIC WORKS/OPER MAINSTANDARD EQUIPMENT CO. $ 657.30 11/04/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HOSE AND FLANGE FOR THE VACTOR TRUCK.PUBLIC WORKS/OPER MAINORANGE CRUSH - SKOKIE $ 571.90 11/04/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/OPER MAINORANGE CRUSH - SKOKIE $ 372.89 11/05/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/OPER MAINLURVEY LANDSCAPE S $ 958.70 11/06/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS BLACK DIRT AND GRASS SEED.PUBLIC WORKS/OPER MAINAMAZON MKTPLACE PMTS $ 68.91 11/06/2015 65085 MINOR EQUIP & TOOLSGARDEN HOSE.PUBLIC WORKS/OPER MAINOFFICE DEPOT #510 $ 91.31 11/06/2015 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/OPER MAINSHERWIN INDUSTRIES $ 988.00 11/06/2015 65115 TRAFFIC CONTROL SUPPLIESPAINT FOR STREETPUBLIC WORKS/OPER MAINSHERWIN INDUSTRIES $ 988.00 11/06/2015 65115 TRAFFIC CONTROL SUPPLIESPAINT FOR STREETSPUBLIC WORKS/OPER MAINROADSAFE 1001 $ 835.75 11/06/2015 65115 TRAFFIC CONTROL SUPPLIESTRAFFIC SIGNSPUBLIC WORKS/OPER MAINROADSAFE 1001 $ 417.90 11/06/2015 65115 TRAFFIC CONTROL SUPPLIESTRAFFIC SIGNSPUBLIC WORKS/OPER MAINDUNKIN #306178 Q35 $ 199.85 11/06/2015 62295 TRAINING & TRAVELWALLYS MEETING WITH SERVICE CENTERPUBLIC WORKS/OPER MAINGRAYBAR ELECTRIC COMPA $ 593.28 11/09/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL UNDERGROUND STREET LIGHTING CABLE PURCHASEPUBLIC WORKS/OPER MAINPURE ELECTRIC $ 574.98 11/09/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STREET LIGHT BULBSPUBLIC WORKS/OPER MAINJEWEL #3456 $ 52.24 11/09/2015 62295 TRAINING & TRAVELBREAKFAST WITH CITY MANAGER SERVICE CENTERPUBLIC WORKS/OPER MAINSHERWIN INDUSTRIES $ 960.00 11/09/2015 65115 TRAFFIC CONTROL SUPPLIESPAINT FOR STREETSPUBLIC WORKS/OPER MAINSHERWIN INDUSTRIES $ 205.00 11/09/2015 65115 TRAFFIC CONTROL SUPPLIESPAINT FOR STREETSPUBLIC WORKS/OPER MAINCITY WELDING SALES AND $ 231.00 11/09/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PROPANE GASPUBLIC WORKS/OPER MAINMIDWEST FENCE CORPORAT $ (1,181.00) 11/09/2015 65115 TRAFFIC CONTROL SUPPLIESREFUND FOR DOUBLE CHARGEPUBLIC WORKS/OPER MAINTHE HOME DEPOT 1902 $ 6.56 11/09/2015 65085 MINOR EQUIP & TOOLSSMALL TOOLSPUBLIC WORKS/OPER MAINO'LEARY'S CONTRACTORS $ 1,227.00 11/11/2015 65085 MINOR EQUIP & TOOLSCUT OFF SAWPUBLIC WORKS/OPER MAINO'LEARY'S CONTRACTORS $ 1,227.00 11/11/2015 65085 MINOR EQUIP & TOOLSCUT OFF SAWPUBLIC WORKS/OPER MAINO'LEARY'S CONTRACTORS $ 499.00 11/11/2015 65085 MINOR EQUIP & TOOLSCUT OFF SAW BLADESPUBLIC WORKS/OPER MAINSHERWIN INDUSTRIES $ 920.00 11/11/2015 65115 TRAFFIC CONTROL SUPPLIESPAINT FOR STREETSPUBLIC WORKS/OPER MAINWW GRAINGER $ 414.80 11/12/2015 62245 OTHER EQ MAINTNEW VISE FOR VEHICLE #919.January 11, 2016Page 19 of 2367 of 460 Bank of America Credit Card Statement for the Period ending November 30, 2015PUBLIC WORKS/OPER MAIN BOLT DEPOT INC. $ 1,411.34 11/12/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS STAINLESS STEEL BOLTS.PUBLIC WORKS/OPER MAIN MID AMERCIAN WATER $ 220.00 11/13/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 24"X1" TAPPING SADDLE.PUBLIC WORKS/OPER MAIN O'LEARY'S CONTRACTORS $ 840.00 11/13/2015 62245 OTHER EQ MAINT2K WATT GAS GENERATOR.PUBLIC WORKS/OPER MAINGFS STORE #1915 $ 66.02 11/13/2015 65625 FURNITURES AND FIXTURESFOOR FOR PAINT EVNASTON PLOWS RECEPTIONPUBLIC WORKS/OPER MAINIL TOLLWAY-MISS TOLL P $ 1.50 11/13/2015 62295 TRAINING & TRAVELILLINOIS TOLLWAYPUBLIC WORKS/OPER MAINTHE HOME DEPOT 1902 $ 67.46 11/13/2015 65625 FURNITURES AND FIXTURESKEY COUNTER MATERIALSPUBLIC WORKS/OPER MAINMID AMERCIAN WATER $ 497.00 11/13/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS METER RE-SETTERS.PUBLIC WORKS/OPER MAINTHE HOME DEPOT 1902 $ 530.37 11/13/2015 65085 MINOR EQUIP & TOOLSMISCELLANEOUS TOOLS.PUBLIC WORKS/OPER MAINFEDEXOFFICE 00036053 $ 207.39 11/13/2015 65010 BOOKS, PUBLICATIONS, MAPSSNOW MANUALPUBLIC WORKS/OPER MAINTHE HOME DEPOT 1902 $ (18.98) 11/16/2015 65625 FURNITURES AND FIXTURESCREDITPUBLIC WORKS/OPER MAINTHE HOME DEPOT 1902 $ 87.83 11/16/2015 65625 FURNITURES AND FIXTURESKEY COUNTER MATERIALSPUBLIC WORKS/OPER MAINOFFICE DEPOT #510 $ 129.33 11/16/2015 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/OPER MAINALLEGRA MARKETING PRIN $ 372.00 11/16/2015 65115 TRAFFIC CONTROL SUPPLIESWEST END BLOCK SIGNSPUBLIC WORKS/OPER MAINRUSSO HARDWARE - SCHIL $ 204.00 11/17/2015 65085 MINOR EQUIP & TOOLSTRAFFIC SIGNSPUBLIC WORKS/OPER MAINCONTINENTAL RESEARCH C $ 280.80 11/17/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS DUMP TRUCK BED TREATMENTPUBLIC WORKS/OPER MAINRUSSO HARDWARE - SCHIL $ 389.00 11/17/2015 65115 TRAFFIC CONTROL SUPPLIESTARP FOR BRIDGEPUBLIC WORKS/OPER MAINVOLLMAR CLY PRODUCTS C $ 490.00 11/18/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ADJUSTMENT RINGS.PUBLIC WORKS/OPER MAINO'LEARY'S CONTRACTORS $ 25.20 11/18/2015 65085 MINOR EQUIP & TOOLSCUT OFF SAW PARTSPUBLIC WORKS/OPER MAINAMAZON.COM $ 149.94 11/18/2015 65090 SAFETY EQUIPMENTHEADLINERS FOR THE ENGINEERING DEPARTMENT.PUBLIC WORKS/OPER MAINTHE MAN STORE $ 1,251.00 11/18/2015 65020 CLOTHINGHOODED SWEATSHIRTS.PUBLIC WORKS/OPER MAINWALGREENS #2619 $ 49.80 11/18/2015 65625 FURNITURES AND FIXTURESPICTURES FOR PAINT EVANSTON PLOWSPUBLIC WORKS/OPER MAINTHE MAN STORE $ 810.00 11/18/2015 65020 CLOTHINGSAFETY VESTS.PUBLIC WORKS/OPER MAINAMAZON.COM $ 43.35 11/18/2015 65090 SAFETY EQUIPMENTWINTER GLOVES FOR THE ENGINEERING DEPARTMENT EMPLOYEES.PUBLIC WORKS/OPER MAINTHE HOME DEPOT 1902 $ 137.69 11/20/2015 65085 MINOR EQUIP & TOOLSSMALL TOOLSPUBLIC WORKS/OPER MAINCARQUEST 2759 $ 275.43 11/23/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BATTERIES FOR ELECTRONIC SPEED SIGNPUBLIC WORKS/OPER MAINTHE HOME DEPOT 1902 $ 24.54 11/23/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BOARDS FOR THE SALT SPREADER (VEHICLE #923).PUBLIC WORKS/OPER MAINSAF-T-GARD INTERNATION $ 411.00 11/23/2015 65085 MINOR EQUIP & TOOLSSAFETY VESTSPUBLIC WORKS/OPER MAINORANGE CRUSH - SKOKIE $ 184.95 11/23/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/OPER MAINCROWN TROPHY 54 $ 110.00 11/23/2015 65625 FURNITURES AND FIXTURESTROPHIES FOR PAINT EVANSTON PLOWSPUBLIC WORKS/OPER MAINTHE HOME DEPOT 1902 $ 3.42 11/23/2015 65085 MINOR EQUIP & TOOLSWOOD SCREWSPUBLIC WORKS/OPER MAINDD/BR #338026 Q35 $ 43.98 11/24/2015 65625 FURNITURES AND FIXTURESFOOD FOR PAINT EVANSTON PLOWSPUBLIC WORKS/OPER MAINJEWEL #3487 $ 226.40 11/24/2015 65625 FURNITURES AND FIXTURESFOOD FOR PAINT EVANSTON PLOWSPUBLIC WORKS/OPER MAINFEDEXOFFICE 00036053 $ 1,426.80 11/24/2015 62210 PRINTINGPRINTING - SNOW MANUALPUBLIC WORKS/OPER MAININ AMERICAN SEWER PAR $ 338.79 11/25/2015 65085 MINOR EQUIP & TOOLSCLEANING GUN AND FILL HOSES.PUBLIC WORKS/OPER MAINAMAZON MKTPLACE PMTS $ 22.17 11/27/2015 65090 SAFETY EQUIPMENTEAR PLUGS FOR THE ENGINEERING DEPARTMENT EMPLOYEES.PUBLIC WORKS/OPER MAINWW GRAINGER $ 414.80 11/27/2015 62245 OTHER EQ MAINTNEW VISE FOR VEHICLE #920.January 11, 2016Page 20 of 2368 of 460 Bank of America Credit Card Statement for the Period ending November 30, 2015PUBLIC WORKS/OPER MAIN ATLAS BOBCAT $ 1,723.88 11/27/2015 65625 FURNITURES AND FIXTURESTIRES FOR NEW TOLL CATPUBLIC WORKS/OPER MAINHAROLD'S TRUE VALUE HD $ 25.96 11/30/2015 65085 MINOR EQUIP & TOOLSPOP RIVET TOOL AND STRINGPUBLIC WORKS/WATER PRODZORO TOOLS INC $ 128.97 11/02/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HUMIDITY TEMPERATURE GAUGES.PUBLIC WORKS/WATER PRODZORO TOOLS INC $ 70.12 11/02/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LIGHTING BALLASTS.PUBLIC WORKS/WATER PRODBRADY WORLDWIDE INC. $ 29.89 11/02/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SAFETY LOCKOUT TAGS.PUBLIC WORKS/WATER PRODWW GRAINGER $ 313.39 11/03/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CONDUIT HANGERS.PUBLIC WORKS/WATER PRODAMAZON.COM AMZN.COM/BI $ 36.60 11/03/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL BOXES.PUBLIC WORKS/WATER PRODHAWKINS INC $ 1,240.24 11/03/2015 65015 CHEMICALSGRANULAR CHLORINE.PUBLIC WORKS/WATER PRODWW GRAINGER $ 44.16 11/04/2015 65085 MINOR EQUIP & TOOLSFASTENERS.PUBLIC WORKS/WATER PRODWW GRAINGER $ 23.64 11/04/2015 65085 MINOR EQUIP & TOOLSFASTENERS.PUBLIC WORKS/WATER PRODWW GRAINGER $ 32.10 11/04/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REMOTE BATTERIES.PUBLIC WORKS/WATER PRODALLIED ELECTRONICS INC $ 177.03 11/05/2015 65085 MINOR EQUIP & TOOLSCAT 6E CONNECTORS.PUBLIC WORKS/WATER PRODWILKENS-ANDERSON COMPA $ 111.31 11/05/2015 65075 MEDICAL & LAB SUPPLIESFLUORIDE STD 1 & 10.PUBLIC WORKS/WATER PRODWW GRAINGER $ 30.40 11/05/2015 65085 MINOR EQUIP & TOOLSSERVICE BUILDING TOILET REPAIR PARTS.PUBLIC WORKS/WATER PRODWW GRAINGER $ 297.48 11/05/2015 65085 MINOR EQUIP & TOOLSSERVICE BUILDING TOILET REPAIR PARTS.PUBLIC WORKS/WATER PRODWW GRAINGER $ 642.18 11/05/2015 65085 MINOR EQUIP & TOOLSSERVICE BUILDING TOILET REPAIR PARTS.PUBLIC WORKS/WATER PRODAMERICAN WATER WORKS A $ 32.00 11/06/2015 62295 TRAINING & TRAVELAWWA SEMINAR: NEW WATER SMART GRID METERS, DATA & MANAGING BOTH.PUBLIC WORKS/WATER PRODFASTENAL COMPANY01 $ (238.77) 11/06/2015 65035 PETROLEUM PRODUCTSCREDIT FOR CANCELLED ORDER OF SYNTHETIC GREASE CHARGED ON LAST MONTH'S STATEMENT.PUBLIC WORKS/WATER PRODSOI SNAPON TOOLS CO $ 48.22 11/06/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GREASE GUN HOSE.PUBLIC WORKS/WATER PRODFASTENAL COMPANY01 $ 224.72 11/06/2015 65035 PETROLEUM PRODUCTSHIGH TEMPERATURE FOOD GRADE GREASE.PUBLIC WORKS/WATER PRODE-CONOLIGHT $ 214.19 11/06/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LED TROFFERS FOR THE SERVICE BUILDING.PUBLIC WORKS/WATER PRODULINE SHIP SUPPLIES $ 124.19 11/06/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WORKROOM CHAIR.PUBLIC WORKS/WATER PRODWW GRAINGER $ 85.17 11/09/2015 65090 SAFETY EQUIPMENTBULLETIN BOARD.PUBLIC WORKS/WATER PRODBAUDVILLE INC. $ 55.60 11/09/2015 65095 OFFICE SUPPLIESNAME PLATES FOR TWO NEW ENVIRONMENT BOARD MEMBERS.PUBLIC WORKS/WATER PRODTOPSAFETYGE $ (9.72) 11/10/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CREDIT FOR TAX CHARGED IN ERROR ON LAST MONTH'S STATEMENT.PUBLIC WORKS/WATER PRODMSC $ 29.05 11/10/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GREASE GUN HOSE ADAPTER.PUBLIC WORKS/WATER PRODVWR INTERNATIONAL INC $ 75.15 11/11/2015 65075 MEDICAL & LAB SUPPLIESBROMOTHYMOL BLUE.PUBLIC WORKS/WATER PRODINTERNATIONAL TRANSACTION FEE $ 1.30 11/11/2015 65050 BUILDING MAINTENANCE MATERIALINTERNATIONAL TRANSACTION FEE FOR METAL SUPERMARKETS (CANADA) ORDER.PUBLIC WORKS/WATER PRODMETAL SUPERMARKETS $ 162.11 11/11/2015 62245 OTHER EQ MAINTSTAINLESS STEEL SHEET.PUBLIC WORKS/WATER PRODVWR INTERNATIONAL INC $ 36.81 11/11/2015 65075 MEDICAL & LAB SUPPLIESTSB FOR QC, LABORATORY TAPE.PUBLIC WORKS/WATER PRODBUSHNELL INCORPORATED $ 1,239.52 11/12/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 2" CPVC BALL VALVES FOR THE CHLORINE SYSTEM.PUBLIC WORKS/WATER PRODVWR INTERNATIONAL INC $ 145.92 11/12/2015 65075 MEDICAL & LAB SUPPLIESEDTA FOR HARDNESS.PUBLIC WORKS/WATER PROD1000BULBS.COM $ 79.83 11/12/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LIGHT BULBS.PUBLIC WORKS/WATER PRODBUSHNELL INCORPORATED $ 619.76 11/12/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PVC FITTINGS.PUBLIC WORKS/WATER PRODWATCO INDUSTRIAL FLOOR $ 1,250.48 11/13/2015 65085 MINOR EQUIP & TOOLSANTI-SLIP STAIR TREADS AND FLOOR PAINT.PUBLIC WORKS/WATER PRODWW GRAINGER $ 67.56 11/13/2015 65035 PETROLEUM PRODUCTSCUTTING OIL.January 11, 2016Page 21 of 2369 of 460 Bank of America Credit Card Statement for the Period ending November 30, 2015PUBLIC WORKS/WATER PROD WW GRAINGER $ 25.97 11/13/2015 65085 MINOR EQUIP & TOOLS FASTENERS.PUBLIC WORKS/WATER PROD SOL SNAP-ON INDUSTRIAL $ 69.23 11/13/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GREASE GUN HOSE.PUBLIC WORKS/WATER PROD WW GRAINGER $ 129.04 11/13/2015 65040 JANITORIAL SUPPLIES HAND LOTION.PUBLIC WORKS/WATER PROD TFS FISHER SCI HUS $ 286.79 11/13/2015 65075 MEDICAL & LAB SUPPLIESLTB FOR CONFIRMATION.PUBLIC WORKS/WATER PRODWW GRAINGER $ 423.23 11/13/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TIME CLOCK.PUBLIC WORKS/WATER PRODWW GRAINGER $ 348.70 11/13/2015 65085 MINOR EQUIP & TOOLSU-BOLTS, CEILING PANEL HEATER.PUBLIC WORKS/WATER PRODMCNICHOLS COMPANY $ 462.27 11/16/2015 65085 MINOR EQUIP & TOOLSANTI-SLIP LADDER TREADS.PUBLIC WORKS/WATER PRODAMAZON.COM AMZN.COM/BI $ 126.46 11/16/2015 65040 JANITORIAL SUPPLIESHAND SOAP.PUBLIC WORKS/WATER PRODWWW.NORTHERNSAFETY.COM $ 47.56 11/16/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LED FLASHLIGHT.PUBLIC WORKS/WATER PRODMETAL SUPERMARKETS $ 880.26 11/16/2015 65050 BUILDING MAINTENANCE MATERIALSTEEL PLATE.PUBLIC WORKS/WATER PRODDURAWEAR $ 170.34 11/17/2015 65090 SAFETY EQUIPMENTCHLORINE RESPIRATOR CARTRIDGES.PUBLIC WORKS/WATER PRODWW GRAINGER $ 178.73 11/17/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GLOVES AND FLOODLIGHT.PUBLIC WORKS/WATER PRODCITY WELDING SALES AND $ 150.39 11/17/2015 65050 BUILDING MAINTENANCE MATERIALPROPANE.PUBLIC WORKS/WATER PRODAMERICAN WATER WORKS A $ 50.00 11/19/2015 62295 TRAINING & TRAVELAWWA SEMINAR: WASTEWATER TREATMENT 101.PUBLIC WORKS/WATER PRODZORO TOOLS INC $ 121.21 11/19/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PIPE FITTINGS.PUBLIC WORKS/WATER PRODNOR NORTHERN TOOL $ 559.50 11/19/2015 65085 MINOR EQUIP & TOOLSSAFETY SUPPLIES.PUBLIC WORKS/WATER PRODWATCO INDUSTRIAL FLOOR $ 281.00 11/20/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ANTI-SLIP STAIR TREADS.PUBLIC WORKS/WATER PRODAMERICAN WATER WORKS A $ 50.00 11/20/2015 62295 TRAINING & TRAVELAWWA SEMINAR: BEARING BASICS.PUBLIC WORKS/WATER PRODZORO TOOLS INC $ 80.25 11/20/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL BOXES.PUBLIC WORKS/WATER PRODSUPERIOR INDUSTRIAL SP $ 40.70 11/20/2015 65040 JANITORIAL SUPPLIESHAND TOWELS.PUBLIC WORKS/WATER PRODZORO TOOLS INC $ 306.45 11/20/2015 65085 MINOR EQUIP & TOOLSMIXER DISCONNECT, WIRE BRUSHES.PUBLIC WORKS/WATER PRODXYLEM WATER SOLUTIONS $ 230.63 11/20/2015 65085 MINOR EQUIP & TOOLSREBUILD PARTS FOR THE 54" WELL SLUSH ICE PUMP.PUBLIC WORKS/WATER PRODSUPERIOR INDUSTRIAL SP $ 47.80 11/20/2015 65040 JANITORIAL SUPPLIESTOILET PAPER.PUBLIC WORKS/WATER PRODGFS STORE #1915 $ 21.98 11/20/2015 65085 MINOR EQUIP & TOOLSVINEGAR FOR THE CHLORINE ANALYZER.PUBLIC WORKS/WATER PRODAMAZON.COM $ 82.12 11/23/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL BOXES.PUBLIC WORKS/WATER PRODFULLIFE SAFETY CENTER $ 511.00 11/23/2015 65090 SAFETY EQUIPMENTFALL RESTRAINT ADAPTER BRACKETS.PUBLIC WORKS/WATER PRODWW GRAINGER $ 817.49 11/24/2015 65085 MINOR EQUIP & TOOLSMISCELLANEOUS SUPPLIES.PUBLIC WORKS/WATER PRODWW GRAINGER $ 396.70 11/24/2015 65085 MINOR EQUIP & TOOLSPARTS FOR THE NEW PUMP STATION UPS.PUBLIC WORKS/WATER PRODSOI SNAPON TOOLS CO $ (3.47) 11/25/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CREDIT FOR TAX CHARGED IN ERROR.PUBLIC WORKS/WATER PRODSENSORCONNE $ 416.61 11/25/2015 65085 MINOR EQUIP & TOOLSENGINE PYROMETER.PUBLIC WORKS/WATER PRODLOWES #01748 $ 306.00 11/25/2015 65085 MINOR EQUIP & TOOLSPARTS FOR THE NEW PUMP STATION UPS.PUBLIC WORKS/WATER PRODVWR INTERNATIONAL INC $ 23.88 11/27/2015 65075 MEDICAL & LAB SUPPLIESBGBB & EC MEDIUM FOR CONFIRMATION.PUBLIC WORKS/WATER PRODMCCANN ADDISON $ 54.60 11/27/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CRACK SEALER KIT.PUBLIC WORKS/WATER PRODABLE DISTRIBUTORS $ 320.00 11/27/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DEHUMIDIFIER GAS VALVE.PUBLIC WORKS/WATER PRODZORO TOOLS INC $ 87.27 11/27/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL BOXES.PUBLIC WORKS/WATER PRODWW GRAINGER $ 25.46 11/30/2015 65005 LANDSCAPE MATERIALSSHAFT SEAL.January 11, 2016Page 22 of 2370 of 460 Bank of America Credit Card Statement for the Period ending November 30, 2015PUBLIC WORKS/WATER PRODWW GRAINGER $ 24.84 11/30/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SINK SUPPLY LINES.ALL OTHER STATEMENT TOTAL $ 163,994.58 January 11, 2016Page 23 of 2371 of 460 For City Council meeting of January 11, 2016 Item A3.1 Business of the City by Motion: Contract for 2016 Debris Hauling For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Jim Maiworm, Bureau Chief of Infrastructure Maintenance Subject: Contract for 2016 Debris Hauling Date: December 21, 2015 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for debris hauling with G & L Contractors (7401 N St. Louis Ave Skokie Illinois) in the amount of $136,000.00. Funding Source: Funding for this work will be from the Water Fund, Sewer Fund and General Fund as indicated below: Accout Number FY 2016 Budget Allocation Water Fund 510.40.4530.62415 $ 38,000.00 Sewer Fund 515.40.4540.62415 $ 38,000.00 General Fund 100.40.4510.62415 $ 60,000.00 Total $136,000.00 Background Information: In August of 2014 the Municipal Partnering Initiative (MPI) let a bid for debris hauling. At that time the City of Evanston did not see the economic advantage to participate and subsequently did not participate in the bid. The MPI bid was structured as a three year contract with opportunities for additional communities to participate at any time if the successful vendor agrees. As staff was examining the Debris Hauling options for 2016 three options were discussed, extend current contract, let a new bid or, participate in the MPI bid opportunity. After reviewing the three options and comparing costs, the MPI bid opportunity is the apparent lowest cost. One additional year contract extension is available through the MPI contract should Evanston choose to participate in 2017. Memorandum 72 of 460 Analysis: Below is the cost comparison between extending the current contract with KLF and the pricing from G&L Contractors through the MPI bid. Bid Item Estimated Quantity Units Unit Price Extended Price Unit Price Extended Price Mixed Dirt & Construction Spoils 425 Semi- loads 331.00$ 140,675.00$ 300.00$ 127,500.00$ Broken Concrete 24 Semi- loads 255.00$ 6,120.00$ 150.00$ 3,600.00$ Broken Asphalt 23 Semi- loads 331.50$ 7,624.50$ 210.00$ 4,830.00$ 154,419.50$ 135,930.00$ KLF Enterprises 2015 Bid Prices G&L Contractors 2016 Bid Prices Sub-Total KLF was the successful low bidder last year and offered to extend the 2015 bid prices for another year. As this table indicates, G&L has provided better pricing. Staff recommends participation in the Municipal Partnership Initiative for debris hauling services in 2016 and approving a contract with G & L Contractors the successful bidder of the MPI contract. 73 of 460 For City Council meeting of January 11, 2016 Item A3.2 Business of the City by Motion: Contract for Sewer Structure Lining For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Lara Biggs, Bureau Chief – Capital Planning / City Engineer Kristin Rehg, Senior Project Manager Subject: Contract for Sewer Structure Lining (Bid No. 15-69) Date: December 16, 2015 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the Sewer Structure Lining (Bid No. 15-69) with Kenny Construction Company (2215 Sanders Road, Northbrook, IL) in the amount of $91,683.00. Funding Source: Funding for this work will be from the Sewer Fund, Capital Improvement Account 515.40.4535.65515. This account has a budget of $150,000 specifically allocated for rehabilitating sewer structures. Project Summary: This contract involves the rehabilitation of 28 sewer structures (manholes, catch basins, and inlets) in various locations along Green Bay Road north of McCormick Blvd. A location map indicating where the work will take place is attached for reference. The rehabilitation work is to be completed by March 31, 2016. The sewer structures included in this contract are along Green Bay Road, one of the City’s busiest arterial roadways. Furthermore, recent inspections have detected an especially advanced level of structural degradation in these sewer structures. The City has historically used a spray-applied manhole lining system that is primarily used to keep older brick manholes from dropping bricks due to mortar loss, rather than to structurally reinforce the entire structure. Due to the critical nature of Green Bay Road to the City’s transportation system and the severe structural deterioration observed in the sewer structures, a more rugged cured- in-place lining system is proposed in this project. It is similar to the cured-in-place liners used to rehabilitate sewers in Evanston. Memorandum 74 of 460 Bid Analysis: This contract was advertised on Demandstar and in the Pioneer Press on November 19, 2015. Bids for the subject project were opened and publicly read on Tuesday, December 15, 2015. The City received one bid for this project, as summarized below. Contractor Address Base Bid Price Kenny Construction Company 2215 Sanders Road, Suite 400, Northbrook, IL $91,683.00 The submitted bid can not be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening, or until February 13, 2016. The bid was reviewed by Kristin Rehg, Senior Project Manager and Lara Biggs, Bureau Chief – Capital Planning/City Engineer. Kenny Construction Company has successfully completed several sewer lining projects for the City of Evanston. Kenny Construction Company also completed the City’s first project to install cured-in-place liners in sewer manholes in 2014. The quality of their work has been good. Kenny Construction Company has requested a waiver of the M/W/EBE goal. A memo from the Business Diversity Compliance Officer reviewing the bid and waiver request is attached. Attachments: Sewer Structure Lining Location Map Summary of Bids for Bid 15-69, Sewer Structure Lining M/W/EBE Compliance Memorandum 75 of 460 76 of 460 Sewer Structure Lining Bid 15-69 Summary of Bids Kenny Construction Co. Bid Item Description Quant. Units Unit Price Extended Price 1 Line 24" diameter structure 172 inches of height $ 55.00 $ 9,460.00 2 Line 36" diameter structure 1,155 inches of height $ 41.00 $ 47,355.00 3 Line 48" diameter structure 758 inches of height $ 46.00 $ 34,868.00 Total $ 91,683.00 77 of 460 Bid 15-69, Contract for Sewer Structure Lining, M/W/EBE Waiver 01.11.16 To: Lara Biggs, Bureau Chief – Capital Planning /City Engineer Kristin Rehg, Senior Project Manager From: Tammi Turner, Purchasing Manager Subject: Bid 15-69, Contract for Sewer Structure Lining Date: January 11, 2016 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. With regard to the Contract for Sewer Structure Lining, Bid 15-69 in the base bid amount of $91,683.00, the primary contractor Kenny Construction Company has requested a waiver for the MWEBE participation goal. A MWEBE waiver is granted. CC: Martin Lyons, Assistant City Manager/Chief Financial Officer Memorandum 78 of 460 For the City Council Meeting of May 10, 2010 Item # For City Council Meeting of January 11, 2016 Item A3.3 Business of the City by Motion: Recycling Vehicle Purchase – FY 2016 For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Director of Administrative Services Rickey A. Voss, Revenue/Fleet Services Manager Subject: Approval of Recycling Vehicle Purchase (Bid 16-05) Date: December 16, 2015 Recommended Action: Staff recommends that the City Council authorize the purchase of one (1) recycle packer truck from R.N.O.W. Incorporated (8636R W. National Avenue, West Allis, WI) in the amount of $248,131 for 2016 and one (1) recycle packer truck in the amount of $254,836 for 2017. Funding Source: Funding for these vehicles will be from the Equipment Replacement Fund budget account (601.26.7780.65550) which has a budgeted amount of $1,455,422.00 in FY 2016. The proposed expenditure for the 2016 replacement unit amounts to 17.2% of the 2016 budget amount. Summary: The details of the vehicles/units to be replaced are listed below: Dept./Division Unit # Description Model Year Condition Original Purchase Price L.T.D. Repair $$’s L.T.D. Mileage Public Works Agency; Environmental Bureau Services Re-Cycle (2016) 716 Crane Carrier 2005 Poor $165,235 $310,126 79,413 Public Works Agency; Environmental Bureau Services Re-Cycle (2017) 712 Crane Carrier 2005 Poor $165,235 $166,493 81,800 Memorandum 79 of 460 2 The recommended replacement unit purchases are as follows: Dept./Division Unit # Replacement Description Model Year Purchase Price Type of Bid Vendor Public Works Agency; Environmental Bureau Services Re-Cycle (2016) 716 Crane Carrier 2016 $248,131.00 Bid 16-05 R.N.O.W. Inc. Public Works Agency; Environmental Bureau Services Re-Cycle (2017) 712 Crane Carrier 2017 $254,836.00 Bid 16-05 R.N.O.W. Inc. This vehicle replacement bid specification was developed by both Fleet Services and Public Works Agency staff. The bid specifications were sent out to six equipment vendors by the Purchasing Division. The bid requested pricing for one unit in FY2016 and an additional purchase of one unit in FY2017. There was only one responsive and responsible vendor to Bid #16-05. The remaining vendors did not respond to the Bid. As part of the departments due diligence process, staff followed up with the five unresponsive bidders. Below are the bidder’s explanations for not bidding on Bid #16- 05: 1. Not interested. 2. Not able to compete with a low entry vehicle. 3. No longer creates packer trucks. The replacement of the vehicles is crucial for safe, reliable, and cost effective recycling operations. This unit is equipped with the latest emissions technology such as a “selective catalytic reduction” (SCR) system which emits only harmless water vapors with no particulate matter and will be fueled by B-20 bio-diesel. There is no Evanston based business that can provide this type of vehicle. ------------------------------------------------------------------------------------------------------------------- Attachments: Attachment A, Bid Form M/W/EBE Memo 80 of 460 81 of 460 82 of 460 83 of 460 84 of 460 85 of 460 86 of 460 87 of 460 88 of 460 Bid 16-05, Approval of Re-Cycle Vehicle Purchase, M/W/EBE Waiver 01.11.16 To: Erika Storlie, Director of Administrative Services Rickey A. Voss, Revenue/Fleet Services Manager From: Tammi Turner, Purchasing Manager Subject: Bid 16-05, Approval of Re-Cycle Vehicle Purchase Date: January 11, 2016 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, Bid 16-05, Approval of Re-Cycle Vehicle Purchase precludes subcontracting opportunities. Therefore, a waiver is granted. CC: Martin Lyons, Assistant City Manager/Chief Financial Officer Memorandum 89 of 460 For City Council meeting of January 11, 2016 Item A3.4 Business of the City by Motion: Parking Meter Expenses For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Erika Storlie, Director of Administrative Services Rickey A. Voss, Parking/Fleet Manager Subject: 2016 Duncan Solutions, Inc. and Passport Parking Expenses Date: December 21, 2015 Recommended Action: Staff recommends the City Council authorize expenditure to Duncan Solutions, Inc. (633 W. Wisconsin Ave., Milwaukee, WI) and Passport Parking to cover the fees associated with parking meter and pay by cell operations in the amount of $196,000. Funding Source: 2016 Budget: 505.19.7015.65070 $230,000 Duncan Solutions: $151,000 Passport Parking: $ 45,000 Total: $196,000 Summary The new parking meters have a monthly fee for back office support of $7.25 that is estimated to be a monthly charge of $12,586 based on a current inventory of 1736 parking meters. In addition, Passport Parking is the third party vendor for Duncan Solutions, Inc. for pay-by-cell activity. The pay-by-cell option is in conjunction with the original installation specifications and contract which is administered by Duncan Solutions. Passport parking charges a $.35 per transactions fee for processing. During the period from September 2015 – November 2015, there was an average invoice of $3,828 per month based on an average of 10,937 monthly transactions. The $.35 per transaction fee, as indicated in the original contract of July 2013, is a pass through as the rate is collected by the City and then paid to the vendor on a monthly basis. Legislative History The current 5-year agreement with Duncan Solutions, Inc. was approved by City Council on July 15, 2013. The link to the Duncan agreement can be found here on page 107. http://www.cityofevanston.org/assets/CCAP%207.15.13%20ce.pdf Memorandum 90 of 460 For City Council meeting of January 11, 2016 Item A3.5 Business of the City by Motion: Engineering Services for Treated Water Storage For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Kristin Rehg, P.E., Senior Project Manager Subject: Engineering Services for Treated Water Storage Replacement Project (RFP 15-55) Date: December 28, 2015 Recommended Action: Staff recommends City Council authorize the City Manager to execute an agreement for engineering services for the Treated Water Storage Replacement project (RFP 15-55) with CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the not-to-exceed amount of $1,174,685.00. Funding Source: Funding will be from the Water Fund, Capital Improvement Account 513.71.7330.62145 – 733107, which has a FY 2016 budget allocation of $1,390,000. Staff is in the process of applying for a low interest loan from the Illinois Environmental Protection Agency (IEPA). The IEPA has assigned a project reviewer to this project, indicating their intention to review it for prioritization on the state’s Intended Use Plan. However, the loan application is only finalized and the loan issued once the design is complete and a contractor has been selected for construction. If the City is successful in obtaining a loan, the eligible engineering fees will be included as part of the loan agreement. Background: The scope of work for this contract is for an engineering firm to provide design engineering and construction inspection and administration to replace a 5 million gallon treated water storage tank at the water treatment plant. Services would also include assistance during bidding and support services related to the City’s application for IEPA low-interest loan funding. Memorandum 91 of 460 The concrete water storage tank is located beneath a Northwestern University parking lot at the southwest corner of Lincoln Street and Campus Drive. Project planning began in 2013, after multiple tank inspections confirmed that the roof slab was severely deteriorated and might not last more than another five years. In early 2014, the City contracted with CDM Smith to determine Evanston’s long-term needs for treated water storage. This included a lifecycle cost analysis of several alternatives related to the repair or replacement of the 5 million gallon water storage tank. The study concluded that it is more cost effective to replace the storage tank now, rather than addressing only the roof and then replacing the entire tank in 20-30 years. The new water storage tank will have the same volume and will be constructed in approximately the same location as the existing tank. The project will include regular communication with Northwestern University to confirm the final location of the new water storage tank and coordinate on traffic control, pedestrian safety, and protection of adjacent dormitories. The project also includes sustainable design and construction elements intended to certify it through the ISI Envision Sustainable Infrastructure Rating System (similar to the LEED green building certification program, but specific to infrastructure projects). Analysis: The Request for Proposal (RFP) was advertised on Demandstar and in the Chicago Tribune. Proposals were received on November 10, 2015. A total of three proposals were received as summarized below. Vendor Information Vendor Address CDM Smith Inc. 125 S. Wacker Drive, Suite 600, Chicago, IL Greeley & Hansen LLC 100 S. Wacker Drive, Suite 1400, Chicago, IL MWH 350 N. Orleans St, Suite 1301, Chicago, IL The pricing received for design, bidding, IEPA loan support, and construction tasks is summarized below. Proposed Pricing Information Vendor Price CDM Smith Inc. $1,174,685 Carollo Engineers $1,275,192 MWH $1,772,902 92 of 460 The proposals were reviewed by: • Lara Biggs, Bureau Chief – Capital Planning / City Engineer • JacQuera Calvert, Purchasing Specialist • Jay Henderson, Division Chief – Pumping • Catherine Hurley, Sustainability Programs Manager • Kristin Rehg, Senior Project Manager • Kevin Zeoli, Division Chief – Filtration The averaged scoring of the proposals was as follows: Selection Criteria Max Pts CDM Smith Greeley & Hansen MWH Firm Qualifications/Experience 15 14 14 13 Team/Project Manager Quals/Exp 20 19 16 14 Project Approach 15 15 15 13 Cost 20 20 18 13 Completeness of Proposal 10 10 10 10 Willingness to Execute Agreement 10 10 10 10 State DBE Program Participation 10 10 10 10 TOTALS 100 98 93 83 All three consulting firms submitted proposals with thorough project approaches, and they demonstrated applicable qualifications as well as compliance with the State of Illinois Disadvantaged Business Enterprise (DBE) program goals. CDM Smith’s proposed team and firm qualifications demonstrated the highest concentration of relevant expertise and experience. They were also the least expensive. CDM Smith has completed numerous projects for the City of Evanston, and staff has been satisfied with the quality of their work. Utilization of the State DBE goals in lieu of Evanston’s M/W/EBE Program goals is a prerequisite to obtaining IEPA low interest loan funding. IEPA does not allow a local preference in hiring consultants for engineering and other technical work. Therefore, the DBE participation goal of 25% does not include Evanston-based businesses, unless such businesses are also certified DBEs (including MBEs, WBEs, and other socially or economically disadvantaged businesses). CDM Smith is proposing to comply with the 25% DBE participation goal, as well as the State’s specific goals for utilization of MBEs and WBEs. A memo reviewing compliance with the State DBE program is attached. Attachments: Memo on Compliance with State of Illinois DBE Program 93 of 460 RFP 15-55, Engineering Services for Treated Water Storage Replacement, M/W/EBE Memo, 01.11.2016 To: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Kristin Rehg, P.E., Senior Project Manager From: Tammi Turner, Purchasing Manager Subject: Engineering Services for Treated Water Storage Replacement, RFP 15-55 Date: January 11, 2016 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for Engineering Services for Treated Water Storage Replacement, RFP 15-55, CDM Smith, is found to be in compliance with the goal. CDM Smith’s, total base bid is $1,174,685.00, and they will receive 25% initial credit. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE DBE AAA Engineering Ltd 4323 W. Irving Park Road Chicago, IL 60614 Engineering Services $72,000 6% X American Surveying 105 W. Madison, Ste. 1700 Chicago, IL 60602 Site Surveying $7,400 0.6% X Terra Engineering 225 W. Ohio Street, 4th Flr. Chicago, IL 60654 Construction Inspection $144,200 12% X Vistara Construction Services 728 W. Jackson Blvd, Ste. 526 Chicago, IL 60661 Cost Estimating $32,000 2.7% X Wang Engineering Inc. 1145 N. Main Street Lombard, IL 60148 Geotechnical Services $38,000 3.2% X Total M/W/EBE $293,600 25% CC: Marty Lyons, Assistant City Manager / CFO Memorandum 94 of 460 For City Council meeting of January 11, 2016 Item A3 .6 Business of the City by Motion: Membership Renewal in NE Illinois Regional Crime Lab For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Chief Richard Eddington Deputy Chief James Pickett Subject: Request for Agency Membership to the Northeastern Illinois Regional Crime Laboratory Date: January 5, 2016 Recommendation Staff recommends City Council authorize the City Manager to renew a membership to the Northeastern Illinois Regional Crime Laboratory in the amount of $101,322.00 for Fiscal Year 2016. Funding Source: Renewal of the membership will be allocated to two accounts in the Police Department’s 2016 Budget. Account #100.22.2215.62360 (Criminal Investigations – Membership Dues) has a 2016 budget of $100,000 and will be charged $95,000. Account #100.22.2205.62360 (Police Administration – Membership Dues) has a 2016 budget of $16,288 and will be charged $6,322. Discussion The City became a member of the Northeastern Illinois Regional Crime Lab in September of 2014, moving away from the use of the Illinois State Police Crime Lab. This move was prompted by slow evidence turnaround times from the state and the refusal of the state lab to complete certain types of evidence processing that were deemed critical to the mission of the EPD. Since joining NIRCL, evidence turnaround times have increased markedly and can be measured in weeks rather than years. This change has resulted in better case investigations, better courtroom presentations and a faster clearance/closure rate for investigations. During 2015, the average turnaround time for the most common types of evidence submitted to NIRCL was as follows: • DNA 35 Days • Drugs 20 Days Memorandum 95 of 460 • DUI Kits 13 Days • Fingerprints 37 Days • IBIS 64 Days • Sex Assault Kits 18 Days Membership costs to NIRCL are based on the municipality’s population size and an annual administrative fee for rent and building operations. The membership cost also includes the destruction of adjudicated drug and firearm cases which are usually separate annual incurred costs. Fiscal Year 2016 Evanston Population Cost Per Person Annual Membership Administration Fee Total 75,430 (2012) $1.3035 $98,322.00 $3,000.00 $101,322.00 Attachment Invoice 96 of 460 97 of 460 For City Council meeting of January 11, 2016 Item A4.1 Business of the City by Motion: Church Street Boat Ramp Improvements, Change Order 1 For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager Subject: Church Street Boat Ramp Improvements, (Bid No. 15-29) Change Order No. 1 Date: January 11, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager to approve Change Order No. 1 for the Church Street Boat Ramp Improvements (Bid No. 15-29) which modifies the project’s completion date by 168 days from November 13, 2015 to April 29, 2016. There is no change to the contract price as a result of this change order. Funding Source: Funding is provided from Capital Improvement Program (CIP) General Obligation Bonds (Accounts 415.26.4150.65515 – 416127 and 415.26.4150.65515 – 416456). This project was budgeted at $670,000 in FY 2015 ($470,000 in Account 416127 and $200,000 in Account 416456). Background Information: The existing boat ramp and harbor facility at Church Street is deteriorated and in need of renovation. The scope of the improvement project currently being constructed by Kovilic Construction Company, Inc. (Kovilic) includes: 1. Ramp: extension and repair of the existing ramp including a new seasonal floating dock for use during launch and retrieval 2. Catwalk: modification of the existing catwalk to eliminate the deteriorated steel decking 3. South Pier: modification of the existing pier to eliminate the steel decking, rub strakes and ladders and installation of barricade fencing on the pier abutment Analysis: Due to unexpected delays associated with receipt of a required construction permit through the Army Corp of Engineers, the project start date was delayed approximately Memorandum 98 of 460 30 days. As a result, Kovilic’s work extended further into the fall of 2015 than originally anticipated. In order to avoid late fall removal of the seasonal floating dock (which would have been performed at the City’s additional cost), staff requested that Kovilic not install the floating dock until the spring of 2016. Staff therefore recommends approval of Change Order No. 1 which extends the completion date by 168 days from November 13, 2015 to April 29, 2016 (weather and harbor conditions dependent). Legislative History: On July 14, 2014, the City Council awarded the design contract to SmithGroup JJR. On June 22, 2015, the City Council awarded the construction contract to Kovilic. Attachments: Change Order No. 1 99 of 460 100 of 460 For City Council meeting of January 11, 2016 Item A4.2 Business of the City by Motion: Sheridan Road Water Main Lining For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Dan Manis, Senior Project Manager Subject: Sheridan Road Water Main Lining Project (Bid No. 15-60) - Change Order No. 1 Date: December 28, 2015 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the Sheridan Road Water Main Lining Project (Bid No. 15-60) with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL) in the amount of a credit of $108,624. This change order will decrease the contract amount from $3,767,440.00 to $3,658,816.00. There will be no change to the contract completion date of June 10, 2016. Funding Source: Funding for this project is provided from the Water Fund (Account 513.40.7330.65515 – 415450). This project was budgeted at $3,770,000 for FY 2016. Summary: City Council awarded the contract for the Sheridan Road Water Main Lining (Bid No. 15- 60) to Bolder Construction on November 23, 2015. This project consists of the cured in place pipe (CIPP) lining of 18-inch diameter wain main along Sheridan Road between Emerson Street and Lincoln Street. The work is being completed prior to the Sheridan Road Street Improvements scheduled to begin in 2017. Bolder Contractors, Inc. has submitted a value engineering proposal to decrease the quantity of CIPP lining renewal by 1,420 linear feet (LF) from 3,220 LF to 1,800 LF in lieu of open-cut replacement with new ductile iron pipe. The proposal specifies the limits of open-cut replacement to be from Emerson to Garrett and the limits of CIPP lining renewal from Garrett to Lincoln. The CIPP liner on Sheridan Road between Emerson and Garrett is more difficult to construct because there are a large number of excavations needed to connect the Memorandum 101 of 460 rehabilitated water main into the water mains located at each cross street. This negates the anticipated cost savings of CIPP lining renewal over open-cut replacement with new ductile iron pipe. Furthermore, this section contains most of the water service lines to be replaced as part of this project, and connecting these lines to new ductile iron pipe versus CIPP-lined water main is expected to result in a longer service life for each of the connections. This proposal also includes concrete patching as a substitute to asphalt patching, which will accommodate construction of pavement patches before asphalt plants reopen for the construction season in spring. The value engineering proposal will have no impact on Bolder Contractor’s intent to comply with the City’s Local Employment Program. The proposal will reduce the amount of M/W/EBE participation by 2.1% from 25.2% to 23.1% due to a reduction in the asphalt patching scope of work to be provided by Sanchez Construction (MBE) and increase in concrete patching scope of work with material to be provided by Ozinga Ready Mix (EBE). Legislative History: The City Council approved contract award to Bolder Contractors, Inc. on November 23, 2015. Attachments: Proposed Change Order No. 1 102 of 460 CITY OF EVANSTON CHANGE ORDER Order No. 001 Date: 1/11/2019 Agreement Date: PROJECT: Sheridan Road Water Main Lining Project (Bid 15-60) OWNER: City of Evanston CONTRACTOR: Bolder Contractors, Inc. The following changes are hereby made to the AGREEMENT: Scope of work has been modified to increase the amount of open-cut replacement of 18-inch diameter water main by 1,420 linear feet (LF) from 380 LF to 1,800 LF, decrease the amount of CIPP lining renewal of 18-inch diameter water main by 1,420 LF from 3,220 LF to 1,800 LF, replacement of full-depth asphalt patches with concrete patches, and necessary changes to associated contract pay items. Change to CONTRACT PRICE: -$108,624.00 Original CONTRACT PRICE: $ 3,767,440.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $ n/a Total change in CONTRACT PRICE for this CHANGE ORDER $ -$108,624.00 The CONTRACT PRICE including this CHANGE ORDER will be $ 3,658,816.00 Original Date for Contract Completion June 10, 2016 Time Extension (in calendar days) 0 days Modified Date for Contract Completion n/a Approved by (Owner): City of Evanston Date Accepted by (Contractor): Bolder Contractors, Inc. Date 103 of 460 For City Council meeting of January 11, 2016 Item A5 Business of the City by Motion: Emerson Street/Ridge Avenue/Green Bay Road Project Phase III Engineering Services Contract For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Sat Nagar, P.E., Senior Project Manager Subject: Emerson Street/Ridge Avenue/Green Bay Road Project Phase III Engineering Services Contract Date: December 30, 2015 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract with ESI Consultants, Ltd., (1979 N. Mill Street, Suite 100, Naperville, IL 60563) in the not-to-exceed amount of $723,803.89 to provide the phase III construction engineering services for Emerson Street/Ridge Avenue/Green Bay Road Project. Funding Source: Funding for this project is as follows: Funding Source Account Amount CIP Fund (2016 GO Bond) 415.40.4150.65515-416450 $500,000 CIP Fund (2016 GO Bond) - addl 415.40.4150.65515 - addl $ 73,804 Water Fund 513.40.7330.65515-416450 $150,000 Total $723,804 The amount budgeted in the 2016 Capital Improvement Program for this project was not adequate. Therefore, staff is requesting additional funding be made available by delaying the ETHS/Church Street Bike Path from Grey Avenue to McCormick Boulevard. Because approvals are needed from the Illinois Department of Transportation that have not yet been received, this project will not be ready for construction until 2017, when the funding will be rebudgeted. Analysis: The City issued a Request for Qualification (RFQ No. 13-12) for engineering services on the Emerson Street/Ridge Avenue/Green Bay Road project (ERGB) in March 2013. The RFQ included tasks to complete the following: Phase I - design engineering, Phase II - construction plan design, and Phase III – engineering services during construction. Memorandum 104 of 460 City Council awarded the Phase I engineering services to ESI on October 28, 2013. The Phase I services concluded with a recommendation for how the Emerson/Ridge/Green Bay Project would be designed. City Council awarded the Phase II engineering services contract to ESI on February 23, 2015. The construction plans for the ERGB project are now complete and have been submitted to Illinois Department of Transportation (IDOT) for final review. The project is scheduled for the March 4, 2016 IDOT letting. The executed construction engineering agreement should be submitted to IDOT by January 15, 2016. The scope of the Phase III engineering services includes construction inspection for the roadway reconstruction, resurfacing, signal installation, street light installation, water main and sewer replacement, concrete work, landscaping, pavement markings and traffic control during construction. Services provided by ESI also include completing SCAT (Signal Coordination and Timing) services during and post construction and completion ofthe IDOT required documentation and procedures needed to comply with federal funding guidelines. The ESI team has experience with this scope of work and will ensure that the contractor meets the intent of the contract plans and specifications. As noted in the Council memo on October 28, 2013 ESI was selected to provide engineering services for all three phases of the project. During Phase I and Phase II of this project, as well as on previous projects, ESI has provided quality service and on- time performance within budget. Staff recommends ESI continues to provide the engineering services for this project in compliance with IDOT requirements. ESI is satisfying the M/W/EBE goal by having APS Consultants (certified MBE Firm) as sub-consultant. The total value of the estimated Disadvantaged Business Enterprise (DBE) subcontracted work is 15.2% of the total contract amount. A memo reviewing the compliance with State DBE program is attached. Legislative History: City Council awarded Phase I Engineering Services to ESI on October 28, 2013 City Council awarded Phase II Engineering Services to ESI on February 23, 2015 Attachments: DBE Participation Review Memo 105 of 460 1979 N. Mill Street, Suite 100, Naperville, Illinois 60563 phone 630.420.1700 fax 630.420.1733 www.esiltd.com Sat Nagar, P.E. December 23, 2015 City of Evanston 2100 Ridge Ave Evanston, IL 60201 Re: Phase III Proposal Intersection Improvements of Emerson Street, Ridge Avenue and Green Bay Road Dear Mr. Nagar: ESI Consultants, Ltd. (ESI) is enthusiastic about the opportunity to work with City of Evanston on this project that will improve the intersections and corridors of Emerson Street, Ridge Avenue and Green Bay Road. This proposal includes Phase III Engineering Services as outlined in the attached Scope of Work in the amount not-to-exceed $723,803.89. Project Understanding and Approach The ESI construction staff and our subconsultants including APS Consulting, SET Consultants, Huff & Huff, Inc., and Sam Schwartz Engineering, will diligently represent the City of Evanston on a day to day basis. Our goal is to handle all issues directly on site so that the only feedback the City receives is compliments on a successful project. This project will require a very proactive approach given that residents and several businesses along the corridors of Emerson Street, Ridge Avenue and Green Bay Road will be impacted by the proposed construction improvements. The project will also require experience with the installation of utilities, traffic control, erosion control, PCC pavement and flatwork, traffic signals including SCAT, lighting, landscaping and pavement markings. The ESI team has experience with this scope of work and will ensure that the contractor meets the intent of the contract plans and specifications. ESI will hold a pre-construction field meeting with all utility agencies to establish the appropriate contacts to resolve any conflicts and coordinate adjustments in a timely manner. ESI will coordinate with the City to verify that all existing water valves are in good operating condition to ensure a proper shutdown of the water main so that all who are affected are properly notified. Our proposed team is versed with IDOT documentation and procedures. All of our staff is certified with IDOT for Documentation of Contract Quantities. ESI believes in considering project close-out from set-up through the end of the project in order to minimize the duration for final close-out after substantial completion. Our Subconsultants APS Consulting will assist the ESI Construction team with construction inspection. APS has experienced inspectors that are qualified to inspect the installation of utilities, Portland cement concrete and Hot-Mix asphalt construction. SET Consultants will provide the materials coordination and Quality Assurance for aggregates, PCC and HMA. Huff & Huff will perform the preliminary site investigation within the project limits along Green Bay Road, Emerson Street and Ridge Avenue. Finally, Sam Schwartz Engineering will assist ESI with the traffic Signal Coordination and Timing (SCAT) work. 106 of 460 Similar Projects • IL 394 at Exchange Street - This project consisted of widening and adding lanes for a busy intersection in Will County. Project included addition of a continuous flow right turn lane on Exchange Street and a 1400-foot acceleration lane on IL-394 including rehabilitation of the traffic signals and new lighting. Details include embankment for the widening, full depth bituminous pavement and shoulders, grading and drainage, temporary and permanent lighting and traffic signals, landscaping and striping. • Chicago DOT WPA Program- Construction engineering services were provided for the reconstruction of approximately five miles of residential streets in multiple locations throughout the City of Chicago from 2008 through 2013. The improvements included the introduction of curb and gutter, a closed drainage system, street lighting, bituminous paving with pervious pavement placed in the parking lanes, parkway restoration and new sidewalks and corner ramps meeting the City’s strict ADA requirements. Heavy coordination was required with the Alderman, residents, businesses and other City agencies • Downers Grove 2014 Water Main Improvements – Contracts A & B- ESI Consultants, Ltd. provided construction engineering services for two separate contracts for the installation of new water mains and house services and the abandonment of the existing water mains and services within several residential and commercial areas. The projects involved the installation of approximately 6,200 feet of 6”, 8” and 12” DIP and HDPE water main pipe, including 1,100 feet of directionally bored 12” DIP and HDPE pipe. The projects also included the installation of new valve vaults, valve boxes, fire hydrants and service connections to approximately 92 homes and businesses. The projects scope included the removal and replacement of storm sewer pipes, sidewalks, concrete curb and gutter, driveway aprons, HMA patching and the complete mill and overlay of several roadways. ESI conducted a comprehensive constructability review of the plans prior to bidding. • Sheridan Road Water Main & Sewer Construction and Resurfacing, Evanston, Illinois- Project included ½ mile of new bypass sewer along a busy arterial street in residential and commercial neighborhood. The project included pavement restoration, new curb and gutter and new driveway aprons. ESI staff provided extensive daily public involvement to keep local residents informed of progress and assure access along the roadway. • Hawthorn Lane Reconstruction, West Chicago, Illinois- Project included complete reconstruction of almost two miles of roadway including new and expanded storm sewers, watermain, new curb & gutter, pavement and lighting in an industrial/commercial area. ESI provided extensive coordination with the adjacent businesses to ensure access for workers and deliveries. This included documenting existing conditions prior to construction to monitor impacts on properties, meeting with utilities to resolve crossing conflicts and following up for repairs. • 127th Street Widening and Reconstruction, Lemont, Illinois- Widening and reconstruction of 127th Street from an existing two-lane rural section to an urban section three-lane roadway with center turn lane. A major component of the project included constructing an enclosed storm sewer drainage system within the new urban cross-section. ESI provided coordination for utility relocations with Nicor, ComEd, and SBC to ensure that conflicts were resolved in a punctual manner to meet project milestones. 107 of 460 Phase III Engineering Services for Emerson Street, Ridge Avenue & Green Bay Road Intersection Improvements Scope of Work ESI will provide Phase III construction engineering services for the Intersection Improvements of Emerson Street, Ridge Avenue and Green Bay Road project. The project will be administered by the City of Evanston – Department of Transportation and will require a M/W/EBE participation of 15%. The construction project consists of the improvement of seven intersections and corridors along Emerson Street, Ridge Avenue and Green Bay Road. Prior to construction starting, a Preliminary Site Investigation (PSI) will be performed by ESI’s subconsultant Huff & Huff Inc. (see attached cost and expanded scope attached). The construction work is expected to start in the spring of 2016 and be substantially completed in the fall of 2016. After substantial completion, spring plantings are expected in the spring of 2017. ESI will provide Signal Coordination and Timing (SCAT) work with assistance from Sam Schwartz Engineering and will coordinate with the City of Evanston . ESI will also perform the material testing and inspection with assistance from SET Consultants in accordance with the hours and costs provided in this proposal.. ESI will provide full time and part time individuals who will work under the direction of Evanston in the roles of Project Manager, Resident Engineer and field engineers, responsible for the observation, and documentation (in accordance with Evanston and IDOT standards and other governing agencies as applicable). As a general rule, these tasks may include: POST FINAL DESIGN PLAN REVISIONS This task involves revisions to the Plans, Specifications, and Estimates after Final Plans were submitted to IDOT. The effort includes: • PACE Bus Stop Modifications - Revise final plans to relocate bus stops and provide wider sidewalks to address PACE comments dated 11/30/2015. For billing purposes, the agreement will be retroactive to December 1, 2015, to facilitate timely action on this item. • Landscape Revisions along Railroad Embankment – Revisions to PS&E as requested by the City of Evanston due to the fact that the City was unable to secure a Railroad Agreement from the Union Pacific Railroad. • Structure Plans for Green Bay Road over North Shore Channel – To facilitate the transition between the proposed improvements and future improvements to Green Bay Road north of McCormick Boulevard, IDOT requested additional structural plan details for this bridge which is IDOT’s jurisdiction. • Environmental Preconstruction Reporting and Coordination – Reporting of a Preliminary Environmental Site Assessment and follow-up coordination with IDOT is necessary to advance the project to letting under Risk Management and to facilitate the timely initiation of the Preliminary Site Investigation. • Administration Services including coordination of all plan revisions with Evanston, IDOT, and involved utilities. 108 of 460 PRE CONSTRUCTION PHASE (Approximately 2-weeks) • Coordinate and perform a PSI as defined in Huff & Huff’s proposal • Perform a cursory review of the plans and specifications prior to issuance to the contractor • Set Up Construction Project Filing System • Distribute informational fliers at and around the project site prior to/during work, as required • Attend Various Meetings and Prepare Minutes CONSTRUCTION PHASE (Approximately 26 weeks) • Review Shop Drawings/Submittals • Maintain Daily Diary of Project Activity • Provide information to the general public at and around the project site, as required • Monitor/Update Material Certifications • Review & Observe Incorporated Materials for compliance • Observe General Construction on a full time basis and Report on Contract Compliance • Verify Contractor's Layout • Observe Pedestrian/Vehicular Traffic Control • Maintain Master Project Files • Chair Construction Review Meetings • Prepare and Issue Construction Review Meeting Minutes • Prepare Proposed Contract Modifications for City’s Review • Prepare Contractor Change Orders/Extra Work Orders for City’s review • Review and Respond to Project Correspondence • Issue "Request for Information" responses • Review and Process Monthly Pay Estimates • Review Material Inspection documentation for compliance • Prepare and Issue Final Punch Lists • Prepare Meeting Agendas • Attend Various Meetings and Prepare Meeting Minutes • Prepare Weekly Project Reports • Incorporate Revisions into Project Documentation • Perform Public Relations Duties • Reconcile Contractor QC Reports/Documentation with QA Reports/ Documentation • Perform Signal Coordination and Timing Inspection and Monitoring POST CONSTRUCTION PHASE (Approximately 10 weeks) • Review As-Builts prepared by contractor • Compile and Transmit Warranties/Guaranties • Oversee Punch List Work • Pursue and Complete Final Close-Out in a timely manner, with the exception of spring plantings Spring Plantings and Punchlist Items (approximately 4 weeks) • Inspect installation of spring plant material and final punchlist work. • Compile and Submit Final Documentation Additional Evanston Meetings • Attend 20 additional meetings as requested by the City to maintain the project schedule. 109 of 460 Kevin Hayes, P.E., A.I.A. Principal MATERIAL TESTING Materials Coordinator Peter Triantafillos (SET) Materials QA Technician Joann Liu SET Consultant Kevin Siksta, P.E. Project Manager/ Quality Assurance Construction Inspection Resident Engineer Brandt Zentner (ESI) Inspectors Ameer Khan (ESI) Mirza Baig (APS) SUPPORT STAFF Traffic Signals James Yuratovac, ESI Sam Schwartz Engineering (SCAT) ESI Structural Max Watkins, P.E., S.E. 110 of 460 BRANDT T. ZENTNER Mr. Zentner is a Civil Engineer with over 16 years of experience with a substantial amount of experience in construction inspection and management for roadway and land development projects. His experience also includes water resources engineering project analysis, design, construction management and land development. He has extensive experience and knowledge in performing hydrologic and hydraulic engineering tasks including steady state analysis, unsteady flow sewer analysis, combined sewer outflow characterization, and water quality monitoring. Mr. Zentner has been at ESI for 8 years. EDUCATION: University of Illinois at Urbana-Champaign Bachelor of Science, Civil Engineering Primary concentration in Environmental Engineering and secondary in Hydrosystems Engineering CERTIFICATIONS: Certified Professional in Erosion and Sediment Control, Certification Number 4508 Certified Floodplain Manager, Certificate Number IL-04- 00147 Designated Erosion Control Inspector, (Lake County), May 4, 2009 APWA Certified Public Infrastructure Inspector - 2010 PROFESSIONAL ASSOCIATIONS: Illinois Association for Floodplain and Stormwater Management (IAFSM) (March 2004) Association of State Floodplain Managers (ASFPM) (March 2004) SELECTED CONTINUING EDUCATION: IDOT: Documentation of Contract Quantities IDOT: Erosion Control & Sediment, Modules 1 & 2 ISTHA: Construction Managers Workshop IRTBA: Materials Inspection for Resident Engineers IAFSM: •Floodplain Management and Letters of Map Revision •Stormwater Utilities in Illinois •Same Problem-Different Solutions-Working Across Disciplines to Solve Floodplain and Stormwater Problems •Stormwater Regulations, Best Management Practices, Dams EROTEX: •Polymers and Sediment Control •Ground Control ASFPM: •Hydraulic Reports for IDOT Bridges over Water Crossings Seminar ASCE Environmental Engineering & Water Resources Group: •Basic HEC-RAS Seminar SELECTED PROJECTS Irving Park Streetscape and Jefferson Street Resurfacing, Bensenville, IL - ESI provided construction phase services for the streetscape of Irving Park Road from Eastview Avenue to Church Road and resurfacing of Jefferson Street from Church Road to County Line Road. The project consisted of combination curb and gutter replacement, installation of sidewalks and ADA compliant ramps, pavement patching and replacement of driveways and the installation of new lighting. Services included project management, construction layout, observation of the work, material QA inspection, construction schedule monitoring, and documentation to ensure quality in the final product. Extensive coordination was required with the affected home owners and businesses for driveway access during construction. Crescent Boulevard Reconstruction, Village of Glen Ellyn – Resident Engineer for the realignment and reconstruction of 1 mile of FAUS roadway. The federally and locally funded project included installation of new storm sewer, watermain, new PCC Pavement, curb & gutter and sidewalks as well as construction of a 500-foot long soldier pile retaining wall. A roundabout was constructed to facilitate traffic flow in front of Glenbard West High School and a decorative median wall was also constructed to funnel pedestrian crossing for improved safety. The project was completed under a ten week expedited schedule during the summer break for the adjacent high school and athletic fields. 111 of 460 BRANDT T. ZENTNER Oakwood Road Bridge Replacement over Indian Creek, Long Grove, IL - Phase III construction engineering and inspection services were provided for the complete bridge reconstruction with new precast concrete deck beams on steel pile supported abutments. Project included widening and resurfacing of the approach roadways and extensive erosion and sediment controls to protect the creek including staged dewatering for installation of rip rap to control scour. The project was completed under single lane signalized stage construction since there was no outlet to the subdivision on one side of the bridge. Naperville Road / Warrenville Road Detention Retrofit, DuPage County, Illinois - Construction engineering services were provided for the removal, replacement and extension of storm sewer pipe and outfall structures, modifications to existing on-line detention facility banks to provide additional compensatory storage and detention storage volume within floodway and floodplain boundaries. Work included daily dewatering of the basins to specified elevations, regrading side slopes, modifying overflow weirs and outfall flared end sections, installation of rip-rip and other erosion control measures, installation of 2,100 square-feet of retaining wall, stabilizing side slopes with special topsoil filled angular stone mixture, wetland plantings and native vegetation. This project was locally and federally funded. Services included, but not limited to providing field survey, full-time inspection and observation of all contractors’ operations, address the needs the of the surrounding businesses, inspection and documentation of all traffic control, document daily work production, prepare contractor’s pay estimates and change orders, prepare final documentation and record drawings and prepare necessary IDOT forms for MFT funds. 2007-2013 Village Street Maintenance Program, Long Grove – Resident Engineer responsible for pavement design, rehabilitation design, construction staking, construction cost estimates, motor fuel tax (MFT) submittals, construction management and construction inspection. These projects were funded in part with Motor Fuel Tax revenue and in part with Village Funds. 2014 WATERMAIN IMPROVEMENTS, CONTRACTS A & B, DOWNERS GROVE, IL – Project Manager for construction phase services for two separate contracts for the installation of new water mains and house services and the abandonment of the existing water mains and services within several residential and commercial areas. The projects involved the installation of approximately 6,200 feet of 6”, 8” and 12” DIP and HDPE water main pipe, including 1,100 feet of directionally bored 12” DIP and HDPE pipe. The projects also included the installation of new valve vaults, valve boxes, fire hydrants and service connections to approximately 92 homes and businesses. The projects scope included the removal and replacement of storm sewer pipes, sidewalks, concrete curb and gutter, driveway aprons, HMA patching and the complete mill and overlay of several roadways. NELSON’S HIGHVIEW WATER MAIN IMPROVEMENTS, GLENDALE HEIGHTS, DUPAGE COUNTY, IL – Resident Engineer for construction phase services for the installation of new water mains and house services in the Nelson’s Highview subdivision. The project involved installation of approximately 8,000 feet of 6”, 8” and 10” mains in a connecting loop with a complete valve system, new fire hydrants and service connections to approximately 70 homes and businesses. The project also involved the removal and replacement of drainage culverts, driveway aprons and street patching. Services included, but limited to full-time inspection and observation of all contractors’ operations, address the needs the of the surrounding residents, inspection and documentation of all traffic control, document daily work production, prepare contractor’s pay estimates and change orders and final documentation in ICORS. I-88 RECONSTRUCTION AND ADD LANE, ROUTE 56 TO ORCHARD ROAD, AURORA, ILLINOIS – Project Manager for complete reconstruction and widening from the existing 4 lane section to a six lane section. Project includes reconstruction of the drainage system, construction of median barrier wall, warm mix asphalt shoulders, two lift “black rock” concrete pavement for the mainline and Route 56 Ramp lanes, new lighting, signing and pavement striping. The work will be completed in stages maintaining two open lanes in each direction at all times. The work also includes the rehabilitation of the Deerpath Road cross bridge 112 of 460 BRANDT T. ZENTNER including substructure repairs, removal and replacement of the parapets, bridge deck patching and a latex concrete overlay. The bridgework is to be completed within 40 days with a full closure. KANE COUNTY HSIP 2012 - The project included a review of the existing crash data along three Kane County routes (Randall Road, Burlington Road and Huntley Road), preparation of a Crash Analysis Report, and preparation of contract plans specifications, and estimates. The intent of the analysis was to provide support for KDOT’s proposed improvements and to suggest additional improvements/ countermeasures as appropriate. Randall Road is a Strategic Regional Arterial Route and is generally a four lane divided highway encompassing 17 traffic signals within the project limits. The proposed safety improvements along Randall Road included; traffic signal modernization, flashing yellow arrow (FYA) installation for protected/permissive left turns, and driver feedback signs. Burlington Road and Huntley Road are generally two lane undivided highways with project lengths of 12.9 miles and 5.0 miles, respectively. The proposed safety improvements along both of these routes included signing upgrades, centerline rumble strip and edgeline rumble stripes. NAPERVILLE ROAD / WARRENVILLE ROAD DETENTION RETROFIT, DUPAGE COUNTY, ILLINOIS - Resident Engineer for DuPage County Department of Transportation Project, where construction engineering services were provided for the removal, replacement and extension of storm sewer pipe and outfall structures, modifications to existing on-line detention facility banks to provide additional compensatory storage and detention storage volume within floodway and floodplain boundaries. Work included daily dewatering of the basins to specified elevations, regrading side slopes, modifying overflow weirs and outfall flared end sections, installation of rip-rip and other erosion control measures, installation of 2,100 square-feet of retaining wall, stabilizing side slopes with special topsoil filled angular stone mixture, wetland plantings and native vegetation. This project was locally and federally funded. Services included, but limited to providing field survey, full-time inspection and observation of all contractors’ operations, address the needs the of the surrounding businesses, inspection and documentation of all traffic control, document daily work production, prepare contractor’s pay estimates and change orders, prepare final documentation and record drawings and prepare necessary IDOT forms for MFT funds. WEST LAKE AVENUE AND GREENWOOD ROAD INTERSECTION IMPROVEMENTS, GLENVIEW, ILLINOIS – PHASE I engineering services were provided for this project that consists of improvements to the West Lake Avenue from Pfingsten Road to the Greenwood Road intersection. The project proposed the widening of West Lake Avenue to a three-lane cross-section, modification of pavement geometry, installation of a new sidewalk and bike path, traffic signal installation, pedestrian signal installation, and new storm sewer installation. As a Project Engineer, his duties included the preparation of a location drainage study, hydrologic modeling, watershed delineation and preparation of necessary IDOT documents. 2007-2013 VILLAGE STREET MAINTENANCE PROGRAM, LONG GROVE – Resident Engineer responsible for pavement design, rehabilitation design, construction staking, construction cost estimates, motor fuel tax (MFT) submittals, construction management and construction inspection. These projects are being funded in part with Motor Fuel Tax revenue and in part with Village Funds. 2007 SIDEWALK IMPROVEMENTS PROGRAM, NAPERVILLE, ILLINOIS – Assistant Resident Engineer for the 2007 Sidewalk Program for the City of Naperville. The project consisted of placing new sidewalk in multiple locations, where there was none previously. Work consisted of earth excavation, pavement/curb removal, aggregate base placement, sidewalk/curb placement, slope regrading, fencing, ADA sidewalk ramps and landscape restoration. Assistant Residential Engineer services included full-time inspection and observation of all contractors’ operations, coordination of material testing, address the needs the of the businesses and residents, inspection and documentation of all traffic control, chairing weekly progress meetings and documentation of daily work production. 113 of 460 BRANDT T. ZENTNER CHECKER ROAD & SCHAEFFER ROAD SEWER, ROADWAY AND MULTI-USE TRAIL CONSTRUCTION, LONG GROVE, ILLINOIS – Resident Engineer for Approximately 2.5 mile long project which included new sewer, roadway reconstruction and the addition of approximately 1 mile of new multi-use trail and path system. This highly sensitive project runs along environmentally sensitive forest preserve lands and through residential areas significantly impacting residents. Community Involvement elements included weekly newsletter updates and website posting along with emails to homeowners associations. Key technical issues included the construction of a new lift station adjacent to high quality wetlands. The project also included both open trenching and micro-tunneling for the installation of the new sewer (both gravity and force main). Traffic control and protection was a critical element to the residents. The trail / path connects residents to the regional Lake County Forest Preserve system and eventually ties into the Village-wide path system. MENARDS, LONG GROVE, ILLINOIS – Project under IDOT, ACOE, Lake County, and The Village of Long Grove jurisdiction. Project includes the expansion of the IL Route 53 at the intersection of Lake Cook Rd. This development of a 50 acre site will include a Menards, and outlots. This project consisted of the site improvement, lighting, landscaping, fire protection, detention, storm water analysis, and permit coordination. The project required an individual ACOE permit for wetlands as well as numerous other permits. An additional aspect of this site is the 2 miles of offsite sanitary sewer that was constructed along Village of Long Grove streets, Mr. Zentner acted as Resident Engineer dealing with the daily interactions between residents and construction personnel, and inspecting construction activities including sediment and erosion control. The review coordinated with other agencies, the Village of Long Grove for the roadway portion, Lake County Public Health and the Forest Preserve adjacent to the site, the IEPA and the USACOE. The location of the off-site sanitary sewer was altered to minimize impacts to forest preserve property, mapped wetlands, and floodplain. It also included the evaluation of a recapture agreement for the sewer and potential adjacent property owners that may chose to connect to the new sewer line. SUNSET GROVES DEVELOPMENT, LONG GROVE, ILLINOIS – Resident Engineer for this project which included review and oversight of a commercial development near the intersection of IL Route 83 and Aptakisic Road. Services provided include soil erosion and sediment control inspections, oversight and inspection of storm sewer installation, water main installation, sanitary sewer force main installation and sanitary sewer installation and testing. Other services include documentation of construction progress for review and approval of Letter of Credit reductions. ROBERT PARKER COFFIN BRIDGE IMPROVEMENTS, LONG GROVE, ILLINOIS - This project included the installation of a drainage system, structural bridge adjustments, and the replacement of the bridge approaches with a brick paver consistent with the approved Long Grove Streetscape Standards. Worked on the design of this project located over Buffalo Creek and included floodplain/floodway design concerns and incorporated aspects of the downtown drainage study. WATER SYSTEM IMPROVEMENTS FOR HISTORIC DOWNTOWN LONG GROVE & ILLINOIS ROUTE 83 PROPERTIES. Field Engineer for site and building construction phase of a new water treatment facility in Long Grove. The project included the construction of two deep Galesville wells, a 2,000 square foot water treatment plant, and an at-grade cast-in-place concrete water storage reservoir. The water treatment plant included ion exchange equipment, a pumping system that could produce 1,900 gpm, and a hydro pneumatic tank. The building was constructed with precast concrete tilt-up walls and a gable truss roof system. The exterior surface of the concrete walls was formed with an architectural liner for the appearance of brick and stone construction. The building footprint was required to be very small and the booster pump system also had to be designed with an extremely small footprint. Services included compliance inspections and observations of contractor’s work, documentation of progress, preparation of pay requests and change orders and preparation of record drawings. 114 of 460 DAVID S. DOFFIN Mr. Doffin has over 9 years experience providing planning, design, and construction inspection services for roadway, bridge, and development projects. He has worked on bituminous and concrete paving, earth excavation, drainage, and structural construction. He is responsible for design and inspection of construction projects as a field engineer. Mr. Doffin is also skilled in AutoCAD, AutoCAD Architectural Desktop, 3D Studio Max, Microstation, GeoPak and a variety of engineering and administrative software packages. EDUCATION: Purdue University at Lafayette Bachelor of Science, Construction Management Engineering Technology, 2006 CONTINUING EDUCATION: Designated Erosion Control Inspector Training – Lake County Stormwater Management Commission Meridian Proliance Web-Based PM System ICORS Training & Construction Phase Process Course ASCE – Advanced HEC-RAS Hydraulic Modeling IDOT Documentation of Contract Quantities 12-0367 IDOT Portland Concrete Cement - Level 1 IDOT HMA Level I IDOT Mixture Aggregate Technician IRTBA Materials Management Familiar with Current AutoCAD 2012 Platform SELECTED PROJECT INVOLVEMENT West Ridge Nature Preserve, Chicago Department of Transportation, Chicago, IL - Resident Engineering services for the construction of a new 20-acre park on Chicago’s north side. The construction project consists of debris and tree removal; clearing and grubbing; earth excavation; re-grading and paving for asphalt, concrete and stone pathways; concrete footings for boardwalk; boardwalk; ADA ramps; utilities including storm sewer, water and electrical; fishing stations and overlooks; fence repair and installation; tree installation; and seeding and plugging. Centennial Park Path Connectivity & Drainage Improvements, Lemont, IL - Provided Phase II and III Engineering Services. Preparation of contract plans, specifications and estimates for Centennial Park Connectivity and Drainage Improvements Project. Improvements included eliminating storm water ponding around existing ball fields and parking areas, adding a walking path meeting ADA regulations, and pavement improvements to parking areas. Pavement improvements included HMA resurfacing, patching, curb and gutter, and striping. The project involved field survey, development of plan sheets, calculation of contract quantities, assembling of project specifications, and development of the project cost estimate. Construction Phase work included compliance inspection of the contractor’s work, documentation of work progress and completed quantities and review of contractor pay outs. UNION STATION LIGHTING IMPROVEMENTS, CHICAGO, ILLINOIS - Resident Engineer for the installation of ornamental lighting and ADA sidewalk upgrades on the streets surrounding Historic Union Station in downtown Chicago. The work includes constructing light pole foundations, conduit installation, ornamental light pole installation, reconstructing the sidewalks on Adams Street and Jackson Boulevard; constructing ADA ramps; and street resurfacing with new pavement markings for the streets adjacent to Union Station. Many of the pole foundations will be installed over the underground portions of Union Station and at vaulted sidewalk locations that require specialized beam supported or structural foundations to be installed from below. Extensive coordination is required with the Union Station, Metra and Amtrak operations staffs for work over platforms, tracks and active pedestrian areas of the station. Special structural slabs are also required in order to install the new ADA accessible ramps at the street corners around the station. Extensive pedestrian controls are being implemented to protect the thousands of commuters and rail passengers that use the station each day. 115 of 460 DAVID S. DOFFIN 127TH STREET FACILITY ENTRANCE AND PARKING LOT RECONSTRUCTION, LEMONT PARK DISTRICT, LEMONT, IL – Resident Engineer for the realignment and reconstruction of the facility entrance in order to accommodate a boulevard concept along with the installation of walking trails, lighting, a drop-off lane, a left turn lane, and parking lot alterations as well as solving the drainage problems. The site is home to the park district’s recreation aquatic center / pool, ball fields, tennis courts, CORE fitness center, skate park, courts, offices and preschool. Coordination was required with MWRD, the Village of Lemont, Cook County Highway Department, facility managers, the park district board and the public NELSON’S HIGHVIEW WATER MAIN IMPROVEMENTS, GLENDALE HEIGHTS, DUPAGE COUNTY, IL – ESI Consultants, Ltd. was contracted by DuPage County Public Works Department to provide construction phase services for the installation of new water mains and house services in the Nelson’s Highview subdivision. The project involved installation of approximately 8,000 feet of 6”, 8” and 10” mains in a connecting loop with a complete valve system, new fire hydrants and service connections to approximately 70 homes and businesses. The project also involved the removal and replacement of drainage culverts, driveway aprons and street patching. ESI conducted a comprehensive constructability review of the plans prior to bidding. I-88 RECONSTRUCTION AND ADD LANE, ROUTE 56 TO ORCHARD ROAD, AURORA, ILLINOIS – Project Manager for complete reconstruction and widening from the existing 4 lane section to a six lane section. Project includes reconstruction of the drainage system, construction of median barrier wall, warm mix asphalt shoulders, two lift “black rock” concrete pavement for the mainline and Route 56 Ramp lanes, new lighting, signing and pavement striping. The work will be completed in stages maintaining two open lanes in each direction at all times. The work also includes the rehabilitation of the Deerpath Road cross bridge including substructure repairs, removal and replacement of the parapets, bridge deck patching and a latex concrete overlay. The bridgework is to be completed within 40 days with a full closure. ST. LOUIS AVENUE CONSTRUCTION, CHICAGO DEPARTMENT OF TRANSPORTATION – Resident Engineer for the construction of approximately 900 feet of new street on St. Louis Avenue from 51st Street to the North. The improvement included the construction of new curb and gutter, drainage structures and storm sewer and concrete base course with and asphalt overlay. The work also included sidewalks with curb ramps meeting the City’s strict ADA requirements, street lighting, landscaping and Streetscape elements. The project required coordination with the Department of Water Management for the installation of a new 12 inch water main and with the construction of the adjacent new UNO High School. The work was performed on an expedited schedule to meet the opening of the new school. CDOT GREEN STREETS TREE PLANTING WEST AREA – Resident Engineer for the installation of 800 new trees on the City’s West. The City of Chicago Green Streets Tree Planting Initiative program is Chicago’s answer to continued tree renewal and replacement in the residential and commercial districts throughout the City. The project involved extensive coordination with the City’s Bureau of Forestry for determining detailed planting schedules, assuring that all trees were properly inspected and tagged, and that detailed planting procedures were followed for maximum tree health and development. CDOT ADA RAMPS SOUTH AREA – Resident Engineer for reconstruction of 520 ramps at 105 locations on principally commercial streets on Chicago’s near southwest side. Project included removal and replacement of curb and gutter, drainage modifications, new ADA Compliant sidewalk and ramps, bituminous resurfacing and landscape restoration. Responsibilities included verification of layout, daily inspection of contractors work for contract compliance, daily documentation, weekly reporting and preparation of contractor pay requests. Project involved federal funding and extensive coordination with IDOT and other City Departments. 116 of 460 DAVID S. DOFFIN IL-394 AT EXCHANGE STREET INTERSECTION IMPROVEMENT, WILL COUNTY, ILLINOIS - Resident Engineer for the widening and add lane construction for a busy intersection in Will County. Project included addition of a continuous flow right turn lane on Exchange Avenue and a 1400 foot acceleration lane on IL-394 including rehabilitation of the traffic signals. Details include embankment for the widening, full depth bituminous pavement and shoulders, grading and drainage, temporary and permanent lighting and traffic signals, landscaping and striping. WELDON ROAD BRIDGE OVER US 20, WINNEBAGO COUNTY, ILLINOIS. IDOT, DISTRICT 2. Assistant Resident Engineer for the removal and replacement of the bridge superstructure for the Weldon Road Bridge over US 20 just west of Rockford. The bridge is a 263 foot long steel beam structure that is two lanes wide with four foot shoulders. The parapets, concrete deck and steel beams were removed and the pier caps and abutment seats were reconstructed to accommodate the new steel beams and bridge bearings. New approach pavements, roadway pavement shoulders and landscaping were also installed. Responsibilities included compliance inspection of the contractor’s work, daily documentation of work progress and completed quantities, verification of layout and final records closeout. DAMISCH ROAD BRIDGE OVER TYLER CREEK –Resident Engineer for Damisch Road over Tyler Creek which replaced an old two span precast concrete deck bridge on pile bent concrete abutments and piers. Existing bridge was replaced with a 75 by 30 foot precast concrete deck beam superstructure on steel H pile reinforced abutments. Sections of pavement leading up to the bridge was both surface milled and fully removed and replaced to facilitate the replacement and render a smooth riding condition after the structure has been replaced. Project Management includes providing construction and materials inspection, structural inspection, documentation and agency coordination. This project was done using the IDOT ICORS System for project management and documentation. IDOT D8 IL 159 WIDENING IN COLLINSVILLE, ILLINOIS - Construction Engineering Services for the improvement of Illinois Route 159 in the City of Collinsville. This mile-long improvement consists of widening the roadway from two or three lanes to five lanes with curb and gutter and a bi-directional left tune lane. A few locations are four lanes with center stripe divider only. This work also includes construction of a closed drainage system and sidewalk on most of the project. An existing triple box culvert will be replaced with a double box at the same location, and three retaining walls at different locations will be constructed. Extensive utility adjustments and traffic signals are required for this project. The services provided for the project include citizen relations, construction and materials inspection, project documentation, final project closout and overall project management. JACKSON DRIVE OVER METRA & ICRR, CHICAGO, ILLINOIS – Assistant Resident Engineer on this $11 million Jackson Drive Viaduct Replacement consisting of a three span steel beam structure on reinforced concrete piers and vaulted abutments. The structure was in poor condition and the following improvements were provided removal and replacement of viaduct superstructure and bearings, install new foundations, and replace street lighting. Project required coordination with adjacent property owners; Metra & ICRR, Art Institute of Chicago, Chicago Park District. Construction engineering services included documentation, construction inspection and structural inspection. ARCHER ROAD, STREETSCAPE & LOT RECONSTRUCTION, LONG GROVE, I LLINOIS – Construction Inspector on this $2.4 million project including construction plans, specifications and cost estimates for the reconstruction and development of Archer Road and parking lot. This included the creation of a new public road to serve four parking lots as part of the newly adopted Downtown Master Plan. Key technical issues included utility corridors, drainage improvements, enhanced streetscapes, and incorporation of environmentally friendly design elements such as permeable pavement, bio-swales, and LED lighting. SOUTH ARSENAL ROAD EAST, WILMINGTON, ILLINOIS –Resident Engineer on South Arsenal Road East is the second phase of a complete reconstruction of the existing two lane road to a three section with 117 of 460 DAVID S. DOFFIN a bi-directional turn lane. The project consisted of earth work, storm sewer, pipe culverts, curb and gutter, new full depth bituminous pavement, pavement markings and seeding. Project Management includes providing construction and materials inspection, documentation and agency coordination. This project was done using the IDOT ICORS System for project management and documentation. SOUTH ARSENAL ROAD WEST, WILMINGTON, ILLINOIS –Resident Engineer on South Arsenal Road West is the first phase of a complete reconstruction of the existing two lane road to a three section with a bi-directional turn lane for approximately 3 miles of widening. Key issues included planning for construction staging for an ultimate 5 lane cross section, coordination with Will County DOT, high pressure pipeline crossings, and drainage design. The project consisted of earth work, pipe culverts, curb and gutter, new full depth bituminous pavement, pavement markings and seeding. ESI provided construction and materials inspection, documentation and project management for the project. SOUTH AREA 4 – WPA STREET RECONSTRUCTION, CHICAGO, ILLINOIS – As Assistant Resident Engineer for this project, we provided on-site observation of full street reconstruction of 108th Street from Stateline Road to Burley Avenue. The proposed improvements included excavation, installation of storm sewer, concrete base course, curb & gutter, hot-mix binder and surface courses, ADA ramps, concrete driveways and alleys, pavement marking, signs, and parkway restoration. Duties also include project coordination with Alderman, CDOT, utility agencies and residents. Project documentation is prepared and processed through CDOT’s website/database. THE CLOCK TOWER POINTE OF HARWOOD HEIGHTS, ILLINOIS – Served as Resident Engineer on this project which consists of two buildings each with two stories of parking and five stories of residential units. Each building contains 90 units. Water service was connected to the Village distribution system and included the construction of a 10-inch water main to eliminate a nearby dead end Village main. The wastewater service was provided by constructing a Village main along Olcott Avenue to West Lawrence Avenue where it connected to the Metropolitan Water Reclamation District interceptor. An underground detention facility was designed to reduce the amount of stormwater runoff from the site. Permits from the Village of Harwood Heights, Metropolitan Water Reclamation District, Illinois Environmental Protection Agency, and the Illinois Department of Transportation were required. OPEN ROAD TOLLING – SOUTH EXTENSION PLAZAS (I-355), WILL AND COOK COUNTIES, ILLINOIS – Served as Construction Inspector on this project, work consisted of the proposed main line toll plaza and the eight ramp plazas on the North South Tollway between M.P. 9.5 North of 127th Street to M.P. 0.8 South of US 6 in Will and Cook Counties, Illinois. The work generally encompasses all appurtenant toll plaza construction. The Open Road Toll (ORT) design provides for three ORT lanes, two-lane cash ramps utilizing a shared ORT lane, and three tollbooths with recommended storage capacity. This project was done using the ICORS and Proliance systems for project management and documentation. SHERIDAN ROAD RESURFACING & SEWER/WATER MAIN IMPROVEMENTS, EVANSTON, ILLINOIS - Served as a Resident Engineer on the HMA Resurfacing of Sheridan Road for approximately 1/2 mile from South Boulevard to Main Street in Evanston. The improvements completed in four stages included the installation of relief sewer, water main replacement, pavement patching, HMA resurfacing, removal and replacement of curb and gutter, sidewalk/driveway pavement and thermoplastic pavement markings. The project was federally funded which added federal compliance procedures to the process. LAKE STREET RESURFACING, EVANSTON, ILLINOIS - Served as Resident Engineer on the HMA Resurfacing of Lake Street for approximately 1.25 miles from McDaniel Avenue to Elmwood Avenue in Evanston. The improvement includes the reconstruction and adjustments of several utility structures, removal and replacement of curb and gutter, driveway pavement, sidewalk and ADA ramps, and thermoplastic pavement markings. 118 of 460 KEVIN SIKSTA, P.E. Mr. Siksta has 16 years experience in providing construction supervision, engineering and inspection services for the City of Chicago and other municipal clients. This experience includes water main installations, street reconstruction, railroad and various capital improvement projects. He has served as Project Manager and Resident Engineer managing field staff to successfully complete the construction services projects. EDUCATION: Southern Illinois University, Carbondale, Illinois Bachelor of Science, Civil Engineering - 1998 REGISTRATION: Professional Engineer, Illinois, 062-058413 PROFESSIONAL ASSOCIATIONS: American Water Works Association Construction Management Association of America SELECTED CONTINUING EDUCATION: IDOT Doc. of Contract Quantities, 13-0245, 2013 IDOT Portland Cement Concrete Level I, 2010 IDOT Hot Mix Asphalt Level 1, 2010 IDOT Bituminous Concrete Density Tester, 2010 IDOT Technology Transfer Training – Construction Material Inspection Documentation, 2010 IDOT ICORS Training, 2009 IDOT Mixture Aggregate Technician, 2009 ISTHA – eBuilder for Construction Phase Processes 10-Hour OSHA Construction Safety Electronic RE Visual Training IRTBA Materials Management CDOT CCE Manual & the Construction Mgmt. Database CDOT ADA Training American Concrete Institute: ACI Concrete Field Testing Technician – Grade I SELECTED PROJECT INVOLVEMENT West Ridge Nature Preserve, Chicago Department of Transportation, Chicago, IL - Resident Engineering services for the construction of a new 20-acre park on Chicago’s north side. The construction project consists of debris and tree removal; clearing and grubbing; earth excavation; re-grading and paving for asphalt, concrete and stone pathways; concrete footings for boardwalk; boardwalk; ADA ramps; utilities including storm sewer, water and electrical; fishing stations and overlooks; fence repair and installation; tree installation; and seeding and plugging. Viaduct Clearance Improvement - 4900 S. Kedzie Avenue, Chicago, IL - ESI Consultants, Ltd. is providing construction phase services to HDR Engineering and CDOT to lower the existing pavement in order to provide proper clearance under the viaduct located at 4900 S. Kedzie Avenue. The work includes relocation and replacement of utilities including a new 12-inch water main and 7’ x 7’ box culvert and 96” sewer, installation of 51 micropiles and pile caps to stabilize the viaduct during installation of the new sewer, replacement of curb and gutter, driveways and sidewalk including ADA ramps, new PCC pavement and street resurfacing with new pavement markings. Centennial Park Connectivity & Drainage Improvements, Lemont, IL – ESI provided Engineering services to develop a network of paths to connect the many facilities of Lemont Park District’s Centennial Park. The park is comprehensive recreation facilities providing many different recreation activities spread out over 75 acres including the Centennial Community Center; outdoor pool; lighted baseball fields; tennis courts; basketball courts; soccer fields; picnic areas; running path; a butterfly garden; “The CORE” (Fitness and Aquatic Facility); “Miracle Field” (a totally handicap accessible ball field), a Skate Park and maintenance building. The project including extending bicycle paths, adding new walking paths and multi-use paths, improving ADA access and developing the parks overall internal connectivity between facilities. Irving Park Streetscape and Jefferson Street Resurfacing, Bensenville, IL - ESI provided construction phase services for the streetscape of Irving Park Road from Eastview Avenue to Church Road and resurfacing of Jefferson Street from Church Road to County Line Road. The project consisted of combination curb and gutter replacement, installation of sidewalks and ADA compliant ramps, pavement patching and replacement of driveways and the installation of new lighting. Services included 119 of 460 KEVIN SIKSTA, P.E. project management, construction layout, observation of the work, material QA inspection, construction schedule monitoring, and documentation to ensure quality in the final product. Extensive coordination was required with the affected home owners and businesses for driveway access during construction. Illinois Department of Transportation (District 1), Construction Inspection for Maintenance and Repair Projects Resident Engineer/Project Manager. Providing Phase III engineering services for construction inspection on various expressway and arterial roadside maintenance and repair projects. Various maintenance projects are sweeping, guardrail repair, pedestrian barrier/fence repair, cable road guard repair, drainage repair, PCC and bituminous concrete pavement repair, curb and gutter repair, pavement marking/painting/reflectorization, sign repair, drainage, surveying for existing damage, marking up existing damage, preparation of work orders, and preparing and submitting any required documentation. Chicago Department of Transportation, US 41 South Relocation Construction Services, Chicago, IL Resident Engineer. Provided project management services for the relocation of US 41 between Harbor Avenue and 79th Street. Managed all construction phases for this relocation. Services consist of roadway construction, traffic signal modernizations, new street lighting, landscaped median installation, permeable pavement parking lane construction, ADA compliant sidewalk work, sewer and drainage structure installation and pavement marking placement. Chicago Department of Transportation - Citywide Construction Engineering Oversight Services Resident Engineer. Responsible for providing construction engineering services to the City of Chicago Department of Transportation (CDOT) - In-House Construction (IHC) to improve their crew efficiency, work quality and to decrease the durations of projects. The program managed and monitored the crew’s performing asphalt grinding, drainage, and utility structure adjustments, asphalt surface paving, removal and replacement of curb and gutter sidewalks, alley returns and driveways and ADA ramps. City of Chicago, CREATE Viaduct Improvements Resident Engineer. As part of an on-going task order contract, provided construction inspection services for various viaducts throughout the City of Chicago. The ARRA-funded project began in the spring of 2011 and consists of reconstructing and/or resurfacing the pavement under viaducts at 14 different locations throughout the City. Chicago Department of Transportation - Kedzie Avenue Bridges Construction Services Quality Control Engineer. Performed professional construction engineering services for the proposed improvements and bridge reconstruction on S. Kedzie Avenue from W. 71st Street to W. Marquette Road. The task order contract included removal and replacement of roadway pavement, hot mix asphalt removal, drainage/water structure adjustments, new pavement markings, concrete driveway and ADA compliant sidewalk construction, installation of new street lighting and new landscaping. Chicago Department of Transportation - LED Traffic Signal Upgrade Construction Services Resident Engineer. As part of an open task order contract to provide construction supervision and engineering services to CDOT, provided Traffic Engineering services to prepare traffic signal timing plans for approximately 950 intersections. In conjunction with the signal timing plans, was also selected to provide Construction Engineering services for the installation of LED traffic signals, and the installation of approximately 15,000 street and alley luminaires throughout the City. SHERIDAN ROAD RESURFACING & SEWER/WATER MAIN IMPROVEMENTS, EVANSTON, ILLINOIS - Resident Engineering responsibilities on HMA Resurfacing of Sheridan Road for approximately 1/2 mile from South Boulevard to Main Street in Evanston include public meetings and notifications, 120 of 460 KEVIN SIKSTA, P.E. documentation, construction layout and inspection. The scope of the improvement includes the installation of relief sewer, water main, pavement patching, HMA resurfacing, removal and replacement of curb and gutter, sidewalk/driveway pavement and thermoplastic pavement markings. Chicago Department of Transportation - WPA Street Reconstruction Scattered Sites - Locations in Various Wards - Resident Engineering for several locations throughout the City of Chicago for full street reconstruction of existing WPA residential streets without curb and gutter, catch basins and ADA compliant ramps. The proposed improvements generally include excavation, storm sewer, concrete base course, curb and gutter, hot-mix binder and surface courses, ADA ramps, concrete driveways and alleys, pavement markings, signs, and parkway restoration. 127TH STREET FROM SMITH ROAD TO STATE STREET, LEMONT, ILLINOIS - Construction engineering services for reconstruction of the two lane pavement of 127th Street. The services provided consist of the monitoring of Contractors' operations and work in progress to ensure contract compliance, maintaining a daily diary, measurements and computations of all pay items, preparation of change orders, payment estimates, records, reports, and papers for project closeout and any other required project documentation. CHICAGO DEPARTMENT OF WATER, CHICAGO AVENUE PUMPING STATION TO LAKEVIEW PUMPING STATION (GOLD COAST), CHICAGO, ILLINOIS – Project manager for the Sahara Leak Detection and Eddy Current Testing of 36-inch PCCP and replacement of distressed sections of 36-inch PCCP. Coordinated a design/build with the client for the replacement of localized PCCP. Assisted with field inspection and documentation of Eddy Current test results with verification of replaced PCCP. Heavily coordinated the public relations with the Department of Water Management, other agencies, Alderman, and surrounding community. CHICAGO DEPARTMENT OF WATER, CHICAGO ILLINOIS – Project Manager for four (4) Cleaning & Lining of Feeder Main contracts throughout the city. Managed three different contractors for the four contracts, all of whom were from outside of Illinois and new to the city and the Department of Water Management. WATER MAIN INSTALLATION CONTRACTS, CHICAGO, ILLINOIS – Project Manager for the installation of 12 miles of water main annually throughout various parts of the city from 2003-2007. CHICAGO AVENUE PUMPING STATION, CHICAGO, ILLINOIS – Project Manager for the roof rehabilitation of the West Pump Room. Managed the coordination of several concurrent projects: Looking Glass Theater, Landscape & Lighting, and Masonry projects. Assisted in the design of Phase II for the Landscape & Lighting project. JARDINE WATER PURIFICATION PLANT, CHICAGO, ILLINOIS – Resident Engineer for the construction of a two-level storage room of drawings and files, including the installation of HVAC, fire protections, and security systems. JARDINE WATER PURIFICATION PLANT, CHICAGO, ILLINOIS – Assistant Project Manager and Resident Engineer for the rehabilitation of the main control room, which included upgrading of SCADA system, large projections screens, HVAC system, and fire protection system. JARDINE WATER PURIFICATION PLANT, CHICAGO, ILLINOIS – Assistant Project Manager and Resident Engineer for the rehabilitation of chlorine and fluoride feed systems damaged by chlorine leak. Managed the installation of a new scrubber and alarm system in the event of any future chlorine leaks and in the upgrade of the SCADA system to be compatible with the main control room. 121 of 460 AMEER KHAN 1/3 Page1 Mr. Khan has 22 years of Professional Civil Engineering experience with specialized capabilities in construction inspections of roadway & railway Bridges, highways, railway tracks, local roads and street reconstruction. Duties include documentation of contract quantities, coordination with clients/contractor, observation of the work, progress meetings and pay estimates. Clients include IDOT, ISTHA, CDOT, VILLAGE and various Counties. EDUCATION: University of Osmania: Bachelor of Science - Civil Engineering BVB College of Management, India: Diploma in Construction Management University of Wisconsin: Bridge designing Rail Road Bridge Construction Inspections Rail Road Track construction Inspections PE prep course. SELECTED CONTINUING EDUCATION: IDOT: Documentation of Contract Quantities, valid up to march 2019, #15-0406 IDOT Bridge Construction Inspection Survey Level III Bridge Repair Rehabilitation of Urban Streets Hazardous Materials Level - I Hazardous Waste Operation & Emergency Responder (IL State) Construction Material Inspection Documentation ICORS 2009 E Builders SELECTED PROJECT INVOLVEMENT Irving Park Streetscape and Jefferson Street Resurfacing, Bensenville, IL - ESI provided construction phase services for the streetscape of Irving Park Road from Eastview Avenue to Church Road and resurfacing of Jefferson Street from Church Road to County Line Road. The project consisted of combination curb and gutter replacement, installation of sidewalks and ADA compliant ramps, pavement patching and replacement of driveways and the installation of new lighting. Services included project management, construction layout, observation of the work, material QA inspection, construction schedule monitoring, and documentation to ensure quality in the final product. Extensive coordination was required with the affected home owners and businesses for driveway access during construction. Crescent Boulevard Reconstruction, Village of Glen Ellyn – Resident Engineer for the realignment and reconstruction of 1 mile of FAUS roadway. The federally and locally funded project included installation of new storm sewer, watermain, new PCC Pavement, curb & gutter and sidewalks as well as construction of a 500-foot long soldier pile retaining wall. A roundabout was constructed to facilitate traffic flow in front of Glenbard West High School and a decorative median wall was also constructed to funnel pedestrian crossing for improved safety. The project was completed under a ten week expedited schedule during the summer break for the adjacent high school and athletic fields. STORM SEWER CONNECTOR PROJECT, ELMWOOD PARK, ILLINOIS – Construction Management services for the installation of a new separated connector sewer to alleviate flooding in the Village. 1.7 miles long 84” RCP installations for storm water detention and connector system between Fullerton Avenue to 80th Avenue. The construction includes 84” underground tunneling and auguring under Grand Avenue and three 48” steel pipe trenchless systems under Canadian pacific and Metra rails. The project includes reconstruction work of all the underground utilities, HMA roadway work, curb & gutter, 122 of 460 AMEER KHAN 2/3 Page2 sidewalks and landscaping work. Responsible for field engineering, inspection and complete documentation of contractor’s work per IDOT standards. Client: Christopher B. Burke Contact: Orion Galey I-90 OVER THE UNION PACIFIC RAILROAD, ELGIN, ILLINOIS, ISTHA— Asst. Resident E ngineer for the complete removal and reconstruction of a 180’ long span integral abutment bridge carrying the EB and WB Jane Addams Toll way over the Union Pacific Railroad in Elgin . The project involved complex stage construction that required extensive coordination with adjacent roadway and MSE retaining walls, stainless steel rebar’s, bridge monitoring system Responsible for field engineering, inspection and complete documentation of contractor’s work in the Tollway’s E-Builder construction management system. I-88 RECONSTRUCTION AND ADD LANE, ROUTE 56 TO ORCHARD ROAD, AURORA, ILLINOIS – Senior Field Engineer for complete reconstruction and widening from the existing 4 lane section to a six lane section. Project includes reconstruction of the drainage system, construction of median barrier wall, warm mix asphalt shoulders, two lift “black rock” concrete pavement for the mainline and Route 56 Ramp lanes, new lighting, signing and pavement striping. The work will be completed in stages maintaining two open lanes in each direction at all times. The work also includes the rehabilitation of the Deer path Road cross bridge including substructure repairs, removal and replacement of the parapets, bridge deck patching and a latex concrete overlay. The bridgework is to be completed within 40 days with a full closure. I-80 RESURFACING – Construction Inspector for resurfacing and rehabbing the bridges for 8.5 miles of I- 80 eastbound and westbound including on & off ramps from Midland Ave in Joliet IL. This includes grinding and resurfacing in two lifts for the main line and shoulders, structural repair work for 12 bridges, HMA Pavement (Temp. & Permanent), Traffic Control, & striping. Responsibilities included inspection of contractor’s work for compliance and documentation of contract quantities. REHABILITATION OF BURNHAM AVE BRIDGE, CALUMET CITY, IL – Senior construction inspector for rehabilitation of a ¾ mile long bridge with 2 lanes in each direction with 27 Spans. Work includes concrete structure repair work, shot Crete concrete repairs to the substructure, removal and replacement of defective columns utilizing steel shoring towers, partial and full depth bridge deck patching and a Latex concrete deck overlay. Project also included removal and replacement of bearings, expansion joints (strip seal, modular and civil joints) removal and replacement, south abutment removal and replacement including back wall and approach slabs, longitudinal joint removal and replacement including a new solid concrete median, pavement markings and traffic control. Responsibilities included inspection of contractor’s work for compliance and documentation of contract quantities. WADSWORTH ROAD BRIDGE / WAUKEGAN TOLL PLAZA RECONSTRUCTION – Award winning project for "Longest Prestress beams in Illinois." Construction Inspector for complete reconstruction of a 4 span steel girder bridge to a 2 span prestreess concrete bulb T structure. Responsible for inspection and documentation of demolition, piling, new concrete abutments and piers, erection of beams, cast in place deck, parapets and a sheet pile retaining wall with a concrete cap. Project also included new approach slabs and 1000 feet of roadway resurfacing on Wadsworth Road with new guardrail and landscaping. 123 of 460 AMEER KHAN 3/3 Page3 35TH STREET BRIDGE VIADUCT, OVER DAN RYAN EXPRESSWAY, CHICAGO DEPARTMENT OF TRANSPORTATION – Construction Inspector for construction management and inspection services for the reconstruction of the 35th Street Viaduct over the Dan Ryan Expressway (I-90/94) in Chicago. This fast track reconstruction project included removal and replacement of the bridge deck and steel superstructure, rehabilitation of the substructure elements, approach roadway reconstruction, traffic signals, and lighting. The project also involved construction of new sidewalk and cross bridge canopies and pedestrian rails for pedestrians utilizing the mid-bridge CTA rapid transit station. The project also included rehabilitation of the 33rd Street CTA Red Line rapid transit station to serve as a pedestrian access point during construction. RECONSTRUCTION OF 191ST STREET BETWEEN LAGRANGE ROAD AND WOLF ROAD, MOKENA, ILLINOIS – Construction Inspector for two miles of roadway reconstruction which includes Installation work of 72’’ RCP sewer line, 16’’ and 12” Water Main, utility relocations, double barrel Box Culvert, curb & gutter, Bituminous pavement, Street lighting, Traffic Signals pavement markings and landscaping. Responsibilities included inspection of contractor’s work for compliance and documentation of contract quantities. SHERIDAN ROAD RECONSTRUCTION WORK, WILMETTE, ILLINOIS – Construction inspector for reconstruction of roadway including new drainage, curb and gutter and PCC pavement. Documentation of the work was performed in ICORS. Responsibilities included inspection of contractor’s work for compliance and documentation of contract quantities. RECONSTRUCTION OF ST. CHARLES ROAD BRIDGE, WEST CHICAGO, ILLINOIS – Construction Inspector for reconstruction of a 4 lane PCC Deck Beam bridge. Project included reconstruction of the substructure and superstructure including abutments, piers bridge deck and parapets. Responsibilities included inspection of contractor’s work for compliance and documentation of contract quantities. STREETSCAPE / CITY IMPROVEMENT PROJECT, CHICAGO DOT – Construction Inspector for multiple Streetscape projects in the City of Chicago. Projects include removal and replacement of sidewalks and curb & gutter; construction of planters, tree pits and grates, decorative pavers, irrigation systems, roadway lighting and architectural street enhancements. Project features include ADA compliant corner ramps and decorative upgrades including sidewalk and curb ramps, utility relocations, street level paving and drainage, ornamental street lighting, planting of trees, shrubs, plants and miscellaneous landscaping. Locations included: North Avenue between Leavitt Avenue and Cortland Avenue. Lincoln Avenue between Roscoe Street and Ashland Avenue. Belmont Avenue between Ravenswood Avenue and Ashland Avenue. Lawrence Avenue between I-94 Bridge and Elston Avenue. 124 of 460 BDE 027 (Rev. 2/06) PRINTED 12/23/2015, 6:46 PM PAGE 1 Payroll Escalation Table Fixed Raises New Formula FIRM NAME ESI Consultants Ltd.DATE 12/23/15 PRIME/SUPPLEMENT Prime 0.00 PTB NO.Evanston - Emerson/Ridge/Green Bay - Phase III CONTRACT TERM 12 MONTHS OVERHEAD RATE 125.22% START DATE 4/15/2016 COMPLEXITY FACTOR RAISE DATE 5/1/2016 % OF RAISE 3.00% ESCALATION PER YEAR 4/15/2016 -5/1/2016 5/2/2016 -4/1/2017 1 11 12 12 =8.33%94.42% =1.0275 The total escalation for this project would be:2.75% 125 of 460 BDE 027 (Rev. 2/06) PRINTED 12/23/2015, 6:46 PM PAGE 2 Payroll Rates FIRM NAME ESI Consultants Ltd.DATE 12/23/15 PRIME/SUPPLEMENT Prime PTB NO.Evanston - Emerson/Ridge/Green Bay - Phase III ESCALATION FACTOR 2.75% CLASSIFICATION CURRENT RATE ESCALATED RATE President / Principal **$70.00 $70.00 Vice President / Director $70.00 $70.00 Senior Manager $61.00 $62.68 Senior Consultant $58.00 $59.60 Sr. Project Manager $56.25 $57.80 Project Manager $44.96 $46.20 Senior Resident Engineer $42.35 $43.51 Structural Project Manager $49.75 $51.12 Structural Project Engineer $47.00 $48.29 Resident Engineer 2 $46.00 $47.27 Project Engineer/ RE 1 $34.28 $35.22 Engineer 3 $33.50 $34.42 Engineer 2 $32.00 $32.88 Engineer 1 $26.85 $27.59 HR Manager $33.75 $34.68 Senior Technician $30.01 $30.84 Technician 3 $28.40 $29.18 Technician 2 $20.00 $20.55 Technician 1/Intern $13.30 $13.67 Admininstrative Associate 3 $24.85 $25.53 Admininstrative Associate 2 $18.50 $19.01 Admininstrative Associate 1 $15.35 $15.77 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 126 of 460 Printed 12/23/2015, 6:46 PM Page 3 BDE 027 (Rev. 2/06) Cost Estimate of Consultant Services (Direct Labor Multiple) Firm ESI Consultants Ltd.Date 12/23/15 Route Section Overhead Rate 125.22% County Job No.Complexity Factor 0 PTB & Item Evanston - Emerson/Ridge/Green Bay - Phase III DBE (2.80+R) TIMES DIRECT SERVICES DBE % OF DROP ITEM MANHOURS PAYROLL PAYROLL COSTS BY TOTAL TOTAL GRAND BOX OTHERS TOTAL (A)(B)(C)(D)(E)(C+D+E)(C+D+E) Post-Final Plan Revisions 302 12,274.65 34,369.01 34,369.01 4.75% Pre-Construction 250 10,846.08 30,369.02 30,369.02 4.20% Construction 3026 109,599.58 306,878.83 32,485.00 110,005.81 110,005.81 449,369.64 62.08% Post-Construction 638 28,062.96 78,576.28 78,576.28 10.86% Shop Drawings/SCAT Coordination 160 8,220.00 23,016.00 28,236.65 51,252.65 7.08% Material Testing 30 1,352.09 3,785.84 41,954.00 45,739.84 6.32% Environmental Site Assessment 62 2,519.96 7,055.89 19,782.99 26,838.88 3.71% Additional Evanston Meetings 60 2,603.06 7,288.56 7,288.56 1.01% TOTALS 4528 175,478.37 491,339.44 32,485.00 199,979.45 110,005.81 723,803.89 100.00% DBE 15.20% Subconsultant Services: Construction Support - APS Consulting, Inc. (DBE) SCAT Support - Sam Schwartz Engineering Material Testing - SET Consultants Environmental Site Assessment - Huff & Huff Note: For billing purposes, the agreement will be retroactive to December 1, 2015, to facilitate timely action on Post Final Plan Revisions. 127 of 460 BDE 027 (Rev. 2/06) PRINTED 12/23/2015, 6:46 PM PAGE 4 ' Average Hourly Project Rates Route Section County Consultant ESI Consultants Ltd.Date 12/23/15 Job No. PTB/Item Evanston - Emerson/Ridge/Green Bay - Phase III Sheet 1 OF 1 Payroll Avg Total Project Rates Post-Final Plan Revisions Pre-Construction Construction Post-Construction Shop Drawings/SCAT Coordina Hourly Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Classification Rates Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg President / Principal **$70.00 3 0.07%0.05 3 0.99%0.70 0 0 0 0 Vice President / Director $70.00 11 0.24%0.17 0 2 0.80%0.56 6 0.20%0.14 3 0.47%0.33 0 Senior Manager $62.68 184 4.06%2.55 0 8 3.20%2.01 104 3.44%2.15 32 5.02%3.14 40 25.00%15.67 Senior Consultant $59.60 40 0.88%0.53 12 3.97%2.37 0 0 0 0 Sr. Project Manager $57.80 126 2.78%1.61 32 10.60%6.12 30 12.00%6.94 0 0 0 Project Manager $46.20 36 0.80%0.37 12 3.97%1.84 24 9.60%4.43 0 0 0 Senior Resident Engineer $43.51 0 0 0 0 0 0 Structural Project Manager $51.12 40 0.88%0.45 40 13.25%6.77 0 0 0 0 Structural Project Engineer $48.29 64 1.41%0.68 24 7.95%3.84 0 0 0 40 25.00%12.07 Resident Engineer 2 $47.27 1751 38.67%18.28 0 80 32.00%15.12 1155 38.17%18.04 400 62.70%29.63 80 50.00%23.63 Project Engineer/ RE 1 $35.22 0 0 0 0 0 0 Engineer 3 $34.42 1499 33.11%11.40 64 21.19%7.29 80 32.00%11.01 1155 38.17%13.14 200 31.35%10.79 0 Engineer 2 $32.88 72 1.59%0.52 32 10.60%3.48 24 9.60%3.16 0 0 0 Engineer 1 $27.59 15 0.33%0.09 15 4.97%1.37 0 0 0 0 HR Manager $34.68 0 0 0 0 0 0 Senior Technician $30.84 58 1.28%0.39 58 19.21%5.92 0 0 0 0 Technician 3 $29.18 8 0.18%0.05 8 2.65%0.77 0 0 0 0 Technician 2 $20.55 0 0 0 0 0 0 Technician 1/Intern $13.67 600 13.25%1.81 0 0 600 19.83%2.71 0 0 Admininstrative Associate 3 $25.53 10 0.22%0.06 2 0.66%0.17 0 0 0 0 Admininstrative Associate 2 $19.01 11 0.24%0.05 0 2 0.80%0.15 6 0.20%0.04 3 0.47%0.09 0 Admininstrative Associate 1 $15.77 0 0 0 0 0 0 TOTALS 4528 100%$39.05 302 100%$40.64 250 100%$43.38 3026 100%$36.22 638 100%$43.99 160 100%$51.38 128 of 460 BDE 027 (Rev. 2/06) PRINTED 12/23/2015, 6:46 PM PAGE 5 ' Average Hourly Project Rates Route Section County Consultant ESI Consultants Ltd.Date 12/23/15 Job No. PTB/Item Evanston - Emerson/Ridge/Green Bay - Phase III Sheet 2 OF 1 Payroll Avg Material Testing Environmental Site AssessmentAdditional Evanston Meetings Hourly Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Classification Rates Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg President / Principal **$70.00 Vice President / Director $70.00 Senior Manager $62.68 Senior Consultant $59.60 28 45.16%26.91 Sr. Project Manager $57.80 2 6.67%3.85 2 3.23%1.86 60 100.00%57.80 Project Manager $46.20 Senior Resident Engineer $43.51 Structural Project Manager $51.12 Structural Project Engineer $48.29 Resident Engineer 2 $47.27 24 80.00%37.81 12 19.35%9.15 Project Engineer/ RE 1 $35.22 Engineer 3 $34.42 Engineer 2 $32.88 16 25.81%8.49 Engineer 1 $27.59 HR Manager $34.68 Senior Technician $30.84 Technician 3 $29.18 Technician 2 $20.55 Technician 1/Intern $13.67 Admininstrative Associate 3 $25.53 4 13.33%3.40 4 6.45%1.65 Admininstrative Associate 2 $19.01 Admininstrative Associate 1 $15.77 TOTALS 30 100%$45.07 62 100%$48.06 60 100%$57.80 0 0%$0.00 0 0%$0.00 0 0%$0.00 129 of 460 Phase III - Staff Hours for Evanston - Green Bay/Emerson/Ridge FIRM ESI Consultants, Ltd. PSB PRIME/SUPPLEMENT PAYROLL Post Design Plan Revisions Task PACE Bus Stop ModificationsLandscape Revisions (RR Embankment)Structure Plans-GreenBay over North Shore ChannelEnvironmental Preconstruction Reporting and CoordinationAdministration and Meetings# of Sheets 80 6 6 Hours/Sheet 1.25 2 24 Total 100 12 144 CLASSIFICATION TOTAL President / Principal **3 1 2 Vice President / Director 0 Senior Manager 0 Senior Consultant 12 12 Sr. Project Manager 32 4 2 16 10 Project Manager 12 8 4 Senior Resident Engineer 0 Structural Project Manager 40 40 Structural Project Engineer 24 24 Project /Resident Engineer 2 0 Project/Resident Engineer 1 0 Engineer 3 64 64 Engineer 2 32 24 8 Engineer 1 15 15 HR Manager 0 Senior Technician 58 48 10 Technician 3 8 8 Technician 2 0 Technician 1 0 Admininstrative Associate 3 2 2 Admininstrative Associate 2 0 Admininstrative Associate 1 0 Total 302 100 12 144 28 18 130 of 460 Phase III - Staff Hours for Evanston - Green Bay/Emerson/Ridge FIRM ESI Consultants, Ltd. PSB PRIME/SUPPLEMENT PAYROLL 4/15/2016 4/22/2016 4/29/2016 5/6/2016 5/13/2016 5/20/2016 5/27/2016 6/3/2016 6/10/2016 6/17/2016 6/24/2016 CLASSIFICATION TOTAL Pre-Con Construction Post-Con Shop Dwg Review /SCAT President / Principal **0 0 0 0 Vice President / Director 11 2 6 3 2 1 1 Senior Manager 184 8 104 32 40 4 4 4 4 4 4 4 4 4 4 4 Senior Consultant 0 0 0 0 Sr. Project Manager 30 30 0 0 30 Project Manager 24 24 0 0 24 Senior Resident Engineer 0 0 0 0 Structural Project Manager 0 0 0 0 Structural Project Engineer 40 0 0 0 40 Project /Resident Engineer 2 1715 80 1155 400 80 40 40 40 40 40 45 45 45 45 45 45 Project/Resident Engineer 1 0 0 0 0 Engineer 3 1435 80 1155 200 40 40 40 40 40 45 45 45 45 45 45 Engineer 2 24 24 0 0 24 Engineer 1 0 0 0 0 HR Manager 0 0 0 0 Senior Technician 0 0 0 0 Technician 3 0 0 0 0 Technician 2 0 0 0 0 Technician 1 600 0 600 0 40 40 40 40 40 40 40 40 Admininstrative Associate 3 0 0 0 0 Admininstrative Associate 2 11 2 6 3 2 1 1 Admininstrative Associate 1 0 0 0 0 250 3026 638 160 Pre-Construction 131 of 460 Phase III - Staff Hours for Ev FIRM PSB PRIME/SUPPLEMENT PAYROLL CLASSIFICATION President / Principal ** Vice President / Director Senior Manager Senior Consultant Sr. Project Manager Project Manager Senior Resident Engineer Structural Project Manager Structural Project Engineer Project /Resident Engineer 2 Project/Resident Engineer 1 Engineer 3 Engineer 2 Engineer 1 HR Manager Senior Technician Technician 3 Technician 2 Technician 1 Admininstrative Associate 3 Admininstrative Associate 2 Admininstrative Associate 1 7/1/2016 7/8/2016 7/15/2016 7/22/2016 7/29/2016 8/5/2016 8/12/2016 8/19/2016 8/26/2016 9/2/2016 9/9/2016 9/16/2016 9/23/2016 9/30/2016 10/7/2016 10/14/2016 10/21/2016 1 1 1 1 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 40 40 40 40 40 40 40 1 1 1 1 Construction 132 of 460 Phase III - Staff Hours for Ev FIRM PSB PRIME/SUPPLEMENT PAYROLL CLASSIFICATION President / Principal ** Vice President / Director Senior Manager Senior Consultant Sr. Project Manager Project Manager Senior Resident Engineer Structural Project Manager Structural Project Engineer Project /Resident Engineer 2 Project/Resident Engineer 1 Engineer 3 Engineer 2 Engineer 1 HR Manager Senior Technician Technician 3 Technician 2 Technician 1 Admininstrative Associate 3 Admininstrative Associate 2 Admininstrative Associate 1 10/28/2016 11/4/2016 11/11/2016 11/18/2016 11/25/2016 12/2/2016 12/9/2016 12/16/2016 12/23/2016 12/30/2016 5/1/2016 5/8/2016 5/2/2016 5/9/2016 1 1 1 1 4 4 4 4 4 4 4 4 4 4 2 2 2 2 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 1 1 1 1 Spring Plantings/Remaining Punchlist Post-Construction 133 of 460 Phase III - Direct Costs - Green Bay/Emerson/Ridge Construction Engineering Services TOTAL UNIT $TOTAL $ Month April May June July Aug Sep Oct Nov Spring 2016 Working Days 21 22 22 20 23 22 21 22 44 217 ESI CONSULTANTS, LTD Vehicle For RE 4 22 22 20 23 22 21 22 20 176 $65.00 Day $11,440.00 For ESI Inspectors 24 66 60 60 44 21 10 285 $65.00 Day $18,525.00 Senior Manager 2 4 4 4 4 4 4 2 28 $65.00 Day $1,820.00 Printing 5 2 7 $100.00 Set $700.00 TOTAL DIRECT COSTS - ESI $32,485.00 134 of 460 Construction Observation and Material Testing Services Budget Cost Proposal Evanston Pavement Resurfacing and Reconstruction – Various Streets Emerson Street, Ridge Avenue, Asbury Avenue and Green Bay Road in Evanston, Illinois November 19, 2015 Prepared by: Raul E. Dilig President Soil Engineering and Testing Consultants, LLC 800 West Central Road, Suite 106N Mount Prospect, IL 60056 P: 224 636 7639 F: 224 636 764 135 of 460 November 19, 2015 Sent via Email: ksiksta@esiltd.com Mr. Kevin Siksta, P.E. ESI Consultants, Ltd. 1979 N. Mill Street, Suite 100 Naperville, IL 60563 Re: Budget Cost Proposal for Construction Observation and Material Testing Services for the Evanston Pavement Resurfacing and Reconstruction – Various Streets Project in Evanston, Illinois Proposal No.: 1068 Dear Mr. Siksta: Soil Engineering and Testing Consultants, LLC (SET Consultants) is pleased to provide you with this proposal for construction observation and related field and laboratory testing for the above-referenced project based on the Request for Proposal (RFP) sent via e-mail to John Petruccione of SET Consultants on November 18, 2015. A project document electronically provided by ESI Consultants, Ltd. was reviewed by SET Consultants and used in formulating a staffing schedule for the field services. As a construction and materials testing group in the Chicagoland area, we believe utilizing SET Consultant’s services on your project provides you with the following advantages: The experienced and qualified staff we propose can make a significant difference in the success of the project. The SET Consultant’s project approach includes providing field and management personnel experienced in the specified work areas. Our management staff is comprised of experienced Project Managers, Professional Geologist (P.G.) and Professional Engineers (P.E.). Our project staff can add more than just timely reporting of test results. It is our goal to assist the construction team in developing this project efficiently and cost effectively while maintaining the overall project quality. Through our experience and client feedback, we have developed a budget tracking spreadsheet that relates our proposal to actual units used and presents the information on a month-by-month basis. The budget tracking spreadsheet will be submitted with the monthly invoice to help keep you aware of our budget status. The field testing services will be provided by Essential First Testing, LLC (EFT), a sub-consultant of SET and signatory to International Union of Operating Engineers, IUOE Local 150. Our personnel have a variety of qualifications and experience to satisfy your testing needs including ICC, ACI, CWI, IDOT PCC Level I/II/III, IDOT HMA I/II/III, S-33 Soil Inspection, Pre-Cast/Pre Stressed Concrete, PCI Level I/II, IDOT Aggregate Technician. Our laboratory is equipped with modern testing equipments and has been inspected and approved by Cement and Concrete Reference Laboratory (CCRL). Our services will be provided in accordance with the attached unit rates including terms for professional services. We have prepared a budget estimate for the project based on the RFP, our assumptions and the SET Consultants staffing schedule. 136 of 460 SET Consultants If you find this proposal acceptable, please have an authorized representative of your firm execute a copy of the proposal and return one signed original to SET Consultants to formally authorize our services. We request a signed contract be provided for us to begin our services. If you have any questions or comments, please contact us at (224) 636 7639. We look forward to working with you on this project. Respectfully, Responsible for payment and accepted by: Signature: Peter Triantafillos, P.E. Name (please print): Vice President Title (please print): John L. Petruccione, P.G. Firm: Director 137 of 460 SET Consultants Table of Contents Evanston Pavement Resurfacing and Reconstruction ......... 1 1.0 Project Description ....................................................................... 1 2.0 Scope of Services ........................................................................... 1 Task A – Subgrade/Basecourse Preparation ................................. 1 Task B – Portland Cement Concrete .............................................. 1 Task C – Bituminous Concrete Pavement ...................................... 2 Project Management and Reporting ............................................... 2 3.0 Budget Estimate ............................................................................ 3 138 of 460 SET Consultants BUDGET COST PROPOSAL FOR CONSTRUCTION OBSERVATION AND RELATED FIELD AND LABORATORY TESTING SERVICES FOR THE EVANSTON PAVEMENT RESURFACING AND RECONSTRUCTION IN EVANSTON, ILLINOIS 1.0 Project Description We understand that the project will consist of pavement resurfacing and reconstruction of intersection improvements along Green Bay Road, Emerson Street, Ridge Avenue and Asbury Avenue in Evanston, IL. The proposed construction will include installation of water and sewer mains, new curb and gutter, base course, patching, sidewalk, resurfacing, new traffic signals and lighting, pavement markings and landscaping. 2.0 Scope of Services Below we have described the scope of services we will provide on this project based on our review of the project plans and our experience on similar projects. Services not listed or that are requested during the project can be quoted upon request. Task A – Subgrade/Basecourse Preparation During subgrade and basecourse preparation, we propose to perform the following services while present on- site: Observe subgrade soil at design elevation or prior to fill placement to evaluate if unsuitable soils, organics, topsoil, or other materials determined to be unsuitable have been stripped. Perform proofrolling for evidence of deflection and/or rutting and provide recommendations to improve unstable or unsuitable soil. Obtain from the project site samples of the proposed fill, backfill and aggregate basecourse for laboratory testing consisting of a Standard Proctor in accordance with ASTM D698. Perform in-place density testing of the proposed fill during backfilling using a nuclear moisture-density gauge or Dynamic Cone Penetrometer (DCP). Task B – Portland Cement Concrete During cast-in-place concrete, we propose to provide a Technician to perform the following services: Check ready-mix truck ticket for approved concrete mix number. Test consistency (slump) of fresh concrete for each set of cylinders cast. Perform air content tests for each set of cylinders cast for air entrained mixtures. Measure concrete and ambient temperatures at placement time for each set of cylinders cast Make appropriate number of sets of cylinders for compressive strength testing. Field cure the cylinders according to specifications, retrieve and transport, and laboratory cure in a moisture controlled environment until the specified break date. Prior to placement of concrete, our representative will check the mild steel reinforcement for bar size, length, and number of bars, and overall configuration and compare to approved shop drawings . 139 of 460 SET Consultants Task C – Bituminous Concrete Pavement During subgrade preparation, pavement base course and bituminous concrete installation, our field representative will perform the following while present on-site: Our representative will observe proofrolling of the subgrade and provide recommendations for improving subgrade if areas of excessive pumping and/or rutting are observed prior to placement of fill or aggregate base course. Perform in-place density tests on the aggregate base course. Testing will be performed using conventional nuclear moisture-density gauge at the frequency required in the specification. Check the loose lift thickness of the bituminous concrete during placement. Check the delivery and mat temperature of the bituminous concrete mixes during paving operations. Estimate degree of compaction of the bituminous concrete mixture using a nuclear-density gauge. Project Management and Reporting Our certified field representative will prepare Daily Field Reports for each site visit. This report will summarize our observations and field test results. Observations and test results will be compared to project specifications. A final typed written report with the necessary attachments and field photos will be sent to the project team within 24 hours by the SET Project Manager. During construction, our Project Manager will also review and send subsequent laboratory reports. Our project team members will attend preconstruction conferences for specific elements of work and periodic project meetings during construction, as requested. 140 of 460 SET Consultants 3.0 Budget Estimate 3.1 Unit Rates Personnel Material Technician (2016 Calendar Year Rate) ............................................................. $ 87.00/hour* Materials Coordinator ...................................................................................................... $ 110.00/hour Senior Project Manager/Engineer ................................................................................... $ 110.00/hour Concrete Laboratory/Field Services Concrete Compressive Strength Testing (includes molds, curing and reporting) .......... $ 15.00/cylinder Sample Pick-up (includes mileage) ................................................................................. $ 20.00/pick-up Soils Laboratory/Field Services Standard Proctor (ASTM D-698) ..................................................................................... $ 185.00/sample Equipment Rental/Reimbursable Nuclear Density Gauge ................................................................................................... $ 30.00/day Trip Charge (includes mileage) ....................................................................................... $ 20.00/trip Dynamic Cone Penetrometer (DCP) ............................................................................... No Charge *The Material Technician Rate was adjusted to reflect the assumed to be published 2016 prevailing wage rates. 3.2 Work Rules Detailed below are several of the pertinent work rules that apply to utilizing union signatory technician staff. These rules may have an effect on our proposed budget based upon the scheduling of our staff or acceleration of the project construction schedule: All site visits will be subject to a minimum of 4 hours and travel time. All field staff scheduling calls shall be made to SET Consultants designee assigned to the project no later than 4 p.m. the previous work day. The minimum charge for Saturday and Sunday work is 4 hours at the overtime rate noted above. Scheduling for weekend work must be completed before 3:00 p.m. Friday afternoon. 141 of 460 SET Consultants 3.3 Budget Estimate Based on the scope of services described in this proposal and our assumptions, our estimated not-to- exceed-budget is $41,954.00. The detailed breakdown of the pricing for each of the services is outlined in the cost estimate spreadsheet. The scope of work is based on a normal work week, Monday through Friday. Overtime, subject to the Work Rules listed will be charged at 1.5 times the specified rate. Travel time of (1.0) hour (RT) is included in the budget per site visit. The invoice for our services will be on a monthly basis. Each invoice will summarize accumulative expenses to date. We will also highlight any additional services that have been pre-approved so that they may be back-charged to the responsible party, if necessary. Payment of our invoices for our services is expected within 30 days upon receipt. Days Hours/ Day Units/ Hours Rate Cost Task A - Subgrade Soil/Basecourse Soils Technician 5 8 40 85.00$ 3,400.00$ Materials Coordinator 5 5 25 110.00$ 2,750.00$ Standard Proctor 4 185.00$ 740.00$ Nuclear Density Gauge 5 30.00$ 150.00$ Travel Expenses 10 20.00$ 200.00$ 7,240.00$ Task B - Portland Cement Concrete Concrete Technician 20 5 100 85.00$ 8,500.00$ Materials Coordinator 20 3 60 110.00$ 6,600.00$ Concrete Compressive Strength 80 20.00$ 1,600.00$ Sample Pick-up 20 20.00$ 400.00$ Travel Expenses 40 20.00$ 800.00$ 17,900.00$ Task C - Bituminous Asphalt Concrete Asphalt Technician 10 8 80 85.00$ 6,800.00$ Materials Coordinator 10 5 50 110.00$ 5,500.00$ Nuclear Density Gauge 10 30.00$ 300.00$ Travel Expenses 20 20.00$ 400.00$ 13,000.00$ Project Management and Reporting 3,814.00$ 3,814.00$ 41,954.00$ Sub-Total Sub-Total Sub-Total Total Sub-Total 142 of 460 Payroll Escalation TableFixed RaisesNew FormulaFIRM NAMEAPS Consulting, Inc.DATE 12/14/15PRIME/SUPPLEMENTPrime (Emerson/Ridge/GreenBay)0.00PTB NO.City of Evanston CONTRACT TERM8MONTHS OVERHEAD RATE134.93%START DATE5/1/2016COMPLEXITY FACTOR0RAISE DATE9/1/2016% OF RAISE3.00%ESCALATION PER YEAR5/1/2016-9/1/2016 9/2/2016-1/1/20174488= 50.00% 51.50%= 1.0150The total escalation for this project would be:1.50%BDE 027 (Rev. 2/06)PRINTED 12/14/2015, 9:45 AMPAGE 1143 of 460 Payroll Rates FIRM NAME APS Consulting, Inc.DATE 12/14/15 PRIME/SUPPLEMENT Prime (Emerson/Ridge/GreenBay) PTB NO.City of Evanston ESCALATION FACTOR 1.50% CLASSIFICATION CURRENT RATE ESCALATED RATE Principal/PM $70.00 $70.00 Engineer III/Sr. Field Tech $45.00 $45.68 Field Tech II $38.00 $38.57 Field Tech I $30.00 $30.45 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BDE 027 (Rev. 2/06) PRINTED 12/14/2015, 9:46 AM PAGE 2 144 of 460 Cost Estimate ofConsultant Services (Direct Labor Multiple)FirmAPS Consulting, Inc.Date12/23/15RouteEmerson/Ridge/GreenBay Reconst.SectionCity of EvanstonOverhead RateCountyCookJob No.Complexity FactorPTB & Item City of Evanston(2.80+R) TIMES DIRECT SERVICES DBE % OFITEM MANHOURS PAYROLL PAYROLL COSTS BYTOTAL TOTAL GRANDOTHERS TOTAL(A) (B) (C) (D) (E) (C+D+E) (C+D+E)Const. Engineering946 36,641.36 102,595.817,410.00 110,005.81110,005.81 100.00% TOTALS946 36,641.36 102,595.81 7,410.00 0.00 110,005.81 110,005.81 100.00%Printed 12/23/2015, 8:36 AMPage 3BDE 027 (Rev. 2/06)145 of 460 'Average Hourly Project RatesRouteEmerson/Ridge/GreenBay Reconst.SectionCity of EvanstonCountyCookConsultantAPS Consulting, Inc.Date12/23/15Job No. PTB/ItemCity of EvanstonSheet 1 OF 1PayrollAvgTotal Project RatesConst. Engineering HourlyHours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdClassification Rates Part. Avg Part.AvgPart.AvgPart.AvgPart.AvgPart. AvgPrincipal/PM$70.0040.42% 0.3040.42% 0.30 Engineer III/Sr. Field Tech.$45.6840.42% 0.1940.42% 0.19 Field Tech II$38.5793899.15% 38.2493899.15% 38.24 Field Tech I$30.450 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTALS946 100% $38.73 946 100% $38.73 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00BDE 027 (Rev. 2/06)PRINTED 12/23/2015, 8:37 AMPAGE 4146 of 460 December 23, 2015 Project:Reconstruction/Resurfacing of Consultant:APS Consulting, Inc. Prime Consultant:ESI Consultants, Ltd. County:Cook, City of Chicago APS Project No.:APS 2015.317 Description Unit Quantity Unit Cost Total Cost Vehicle expense @ $65/day Day 114.0 $65.00 $7,410.00 Grand total $7,410.00 APS Consulting, Inc. PROJECT DIRECT COSTS Emerson/Ridge/Green Bay Rd. CM Services APS Consulting, Inc. Engineers, Planners & Construction Consultants147 of 460 148 of 460 149 of 460 Scope of Services Gary Avenue Bike Path – TranSystems Page 5 of 5 December 9, 2015 Conrad Vernon Eco Solutions, Inc. 1979 North Mill Street, Suite 100 Naperville, Illinois 60563 Re: Preliminary Site Investigation Emerson Street/ Ridge Avenue/ Green Bay Road Improvements Proposal No.: 81.PT000044.16 Dear Mr. Vernon: Huff & Huff, Inc. (H&H) a subsidiary of GZA GeoEnvironmental, Inc. (Consultant) is pleased to submit this proposal to Eco Solutions, Inc. (Client) to conduct a Preliminary Site Investigation (PSI) including assessment for off-site disposal of spoils at a Clean Construction and Demolition Debris (CCDD) facility for the referenced project. This proposal presents our project approach, the scope of services, cost, and schedule for completing the project. 1. INTRODUCTION This Scope-of-Services pertains to the conducting a Preliminary Site Investigation (PSI) along the Emerson Street, Ridge Avenue, and Green Bay Road in Evanston, Illinois. A Preliminary Environmental Site Assessment (PESA) was previously conducted for the project and identified 10 potentially impacted properties (PIPs) along the project corridor. The PSI would include further investigation into possible environmental concerns associated with these properties. 2. SCOPE OF SERVICES Task 1 – Preliminary Site Investigation (PSI) A PSI will be conducted to investigate the 10 PIPs identified in the PESA. A. Soil Borings and Sampling It is anticipated that up to two days of field effort will be required with up to 10 borings completed, assumed with the aid of traffic control services. The borings will be advanced and soil samples collected for laboratory analysis to address sites identified as Recognized Environmental Conditions (RECs)/PIPs for soil disposal considerations, specifically at locations identified for proposed excavation. The depths of the soil borings will be dependent upon design details to account for depths of proposed disturbance. Depths are anticipated to range from 3 feet to 12 feet below ground surface, with the majority of the borings anticipated to be 12 feet in depth. 150 of 460 Mr. Conrad Vernon Page 2 Eco Solutions, Inc. Emerson Street, Evanston, Illinois p:\fy2016\transportation\esi consultants\evanston\esi evanston psi.doc As there is limited shoulder space along Ridge Avenue and Green Bay Road, the use of traffic control to ensure the safety of sample collectors is anticipated. If sampling can be conducted safely along the shoulder or parkway without utilizing traffic control, then traffic control services will not be necessary. B. Analytical Laboratory analysis of soil samples is proposed to be consistent with constituents of concern (COCs) as determined from the PESAs. The table below presents the identified PIPs, COCs, analytical tests, and number of samples anticipated. MAP ID Contaminants of Concern Tests Expected Depth of Excavation Number of Samples 1 Diesel PNAs 12 feet 4 BTEX+MTBE 12 feet 4 2 Gasoline BTEX+MTBE 12 feet 4 4 Used oil SVOCs 3 feet 1 VOCs 3 feet 1 Lead 3 feet 1 6 Gasoline BTEX+MTBE 10 feet 4 7 Gasoline BTEX+MTBE 10 feet 4 8 Gasoline Used oil SVOCs 10 feet 4 VOCs 10 feet 4 Lead 10 feet 4 11 Halogenated solvents VOCs 10 feet 4 12 Gasoline Used oil SVOCs 5.5 feet 2 VOCs 5.5 feet 2 Lead 5.5 feet 2 None Dry Cleaner VOCs 5.5 feet 2 15 Gasoline BTEX + MTBE unknown 4 Boring locations where petroleum products or other volatile organic compounds represent the primary concern, samples will be field screened with a photoionization detector (PID). The samples with elevated PID readings in each boring will be analyzed for: Volatile Organic Compounds (up to 9 sample) – VOCs are volatile compounds found in gasoline and related to various solvents; Semi-Volatile Organic Compounds (up to 7 samples) – SVOCS are semi-volatile compounds found in diesel fuel and various solvents and cleaners. 151 of 460 Mr. Conrad Vernon Page 3 Eco Solutions, Inc. Emerson Street, Evanston, Illinois p:\fy2016\transportation\esi consultants\evanston\esi evanston psi.doc Benzene, toluene, ethylbenzene, and total xylenes (BTEX) as well as methyl-tert- butyl-ether (MTBE) (up to 20 samples) – BTEX / MTBE are volatile compounds found in gasoline; Polynuclear Aromatic Compounds (PNAs) (up to 4 samples) – PNAs are semi- volatile compounds commonly formed during incomplete combustion of organic compounds. PNAs can be formed by the combustion of wood, coal, and petroleum products. They are also found in less refined, nonvolatile petroleum products and can be used to identify potential for diesel or fuel oil contamination in soil. Other field screening factors such as visual, or proximity to potential sources of known contamination to determine which samples will be analyzed to identify the presence of: Total Lead (up to 7 samples) – Lead is associated with gas stations and storage tanks that were in use prior to the switch to unleaded gasoline. In addition, lead may be found in used oil. In addition, up to ten (10) soil samples will be analyzed for soil pH. If groundwater is encountered, a grab sample will be taken and analyzed. No soil samples will be taken below the water table. In addition, one duplicate sample will analyzed for every 10 samples collected. C. PSI Report Preparation A report summarizing the results of the soil sample collection activities and analytical results will be prepared. This document will present information pertinent for the bidding documents regarding conditions of soils tested, handling and final disposition considerations. D. CCDD (LPC-Form) Documentation The soil sample results will be compared to the Maximum Allowable Concentrations (MACs) associated with CCDD facility acceptance, including the soil pH range of 6.25 to 9.0. If results achieve the MAC values, Consultant will either prepare the LPC Form 662 with supporting research and soil pH result documentation for owner signature (Consultant will provide documentation in support of a 662 Form including a Consultant signed and P.E. or P.G. stamped memo cover letter), or the LPC-663 document that would be signed/stamped by the Consultant. Depending upon analytical results it may be beneficial to combine or split the project areas into a single or separate forms. This proposal assumes the potential for requiring a separate form for each area to account for this currently unknown situation. Any locations that do not achieve the MACs (including soil pH range) will be identified as exclusion zones, not acceptable for CCDD facility disposal. 152 of 460 Mr. Conrad Vernon Page 4 Eco Solutions, Inc. Emerson Street, Evanston, Illinois p:\fy2016\transportation\esi consultants\evanston\esi evanston psi.doc Task 2 - QA/QC Time will be allotted to conduct QA/QC reviews of the deliverables related to the PESA and PSI reports and CCDD documentation tasks. Task 3 – Project Management This task covers items necessary to manage the project, scheduling, and coordination with the prime consultant. 3. PROJECT COSTS The estimated manhours and project costs are tabulated in the attached tables. 4. TERMS AND CONDITIONS FOR PROFESSIONAL SERVICES © 2008 by GZA GeoEnvironmental, Inc. Eco Solution, Inc.: Proposal No 81.PT00044.16: Site: Emerson Street/Ridge Avenue/Green Bay Improvements in Evanston, Illinois These Terms and Conditions, together with Consultant's Proposal, make up the Agreement between with Consultant, Eco Solutions, Inc., named above. BEFORE SIGNING THE PROPOSAL, BE SURE YOU READ AND UNDERSTAND THE PARAGRAPHS ENTITLED "INDEMNIFICATION” AND "LIMITATION OF REMEDIES" WHICH DEAL WITH THE ALLOCATION OF RISK BETWEEN YOU AND HUFF & HUFF, INC., A SUBSIDIARY OF GZA, (HEREIN) AFTER REFERRED TO (H&H). 1. Services. H&H will perform the services set forth in its Proposal and any amendments or change orders authorized by you. Any request or direction from you that would require extra work or additional time for performance or would result in an increase in H&H's costs will be the subject of a negotiated amendment or change order. 2. Standard of Care. H&H will perform the services with the degree of skill and care ordinarily exercised by qualified professionals performing the same type of services at the same time under similar conditions in the same or similar locality. NO WARRANTY, EXPRESS OR IMPLIED, INCLUDING WARRANTY OF MARKETABILITY OR FITNESS FOR A PARTICULAR PURPOSE, IS MADE OR INTENDED BY H&H’S PROPOSAL OR BY ANY OF H&H’S ORAL OR WRITTEN REPORTS. 3. Payment. a. Except as otherwise stated in the Proposal, you will compensate H&H for the services at the rates set forth in the applicable Proposal, amendment or change order; reimburse its expenses, which will include a communication fee calculated as a percentage of labor invoiced; and pay any sales or similar taxes thereon. b. Any retainer specified in H&H’s Proposal shall be due prior to the start of services and will be applied to the final invoice for services. c. H&H will submit invoices periodically, and payment will be due within 20 days from invoice date. Overdue payments will bear interest at 1½ percent per month or, if lower, the maximum lawful rate. H&H may terminate its services upon 10 days' written notice anytime your payment is overdue on this or any other project and you will pay for all services through termination, plus termination costs. You will reimburse H&H's costs of collecting overdue invoices, including reasonable attorneys' fees. 4. Your Responsibilities. 153 of 460 Mr. Conrad Vernon Page 5 Eco Solutions, Inc. Emerson Street, Evanston, Illinois p:\fy2016\transportation\esi consultants\evanston\esi evanston psi.doc a. Except as otherwise agreed, you will secure the approvals, permits, licenses and consents necessary for performance of the services. If you are the owner or operator of the Site, you will provide H&H with all documents, plans, information concerning underground structures (including but not limited to utilities, conduits, pipes, and tanks), information related to hazardous materials or other environmental or geotechnical conditions at the site and other information that may be pertinent to the services or, if you are not the owner or operator of the Site, you agree to make reasonable efforts to obtain these same documents and provide them to H&H. Unless otherwise indicated in writing, H&H will be entitled to rely on documents and information you provide. b. If you use the services of a construction contractor at the Site, you agree to use best and reasonable efforts to include in your agreement(s) with the construction contractor provisions obligating the latter: (i) to indemnify, defend and hold harmless, to the fullest extent permitted by law, you and H&H, its officers, employees and principals, for or on account of any claims, liabilities, costs and expenses, including attorneys' fees, arising out of or relating to the design or implementation of construction means, methods, procedures, techniques, and sequences of construction, including safety precautions or programs, of the contractor, or any of its subcontractors or any engineer engaged by it; (ii) to name you and H&H as additional insureds under general liability and builder's risk insurance coverages maintained by the contractor, or any of its subcontractors; and (iii) to require that all of its subcontractors agree and be bound to the obligations set forth in (i) and (ii) above. c. In the event that you are unable to secure such provisions in the agreement(s) with the construction contractor, you shall promptly notify H&H and H&H shall have the opportunity to negotiate with you reasonable substitute risk allocation and insurance indemnities and protections. 5. Right of Entry. You grant H&H and its subcontractor(s) permission to enter the site to perform the services. If you do not own the site, you represent and warrant that the owner has granted permission for H&H to enter the site and perform the services; you will provide reasonable verification on request; and you will indemnify H&H for any claims by the site owner related to alleged trespass by H&H or its subcontractors. 6. Reliance. The services, information, and other data furnished by you shall be at your expense, and H&H may rely upon all information and data that you furnish, including the accuracy and completeness thereof. You acknowledge that the quality of the services provided by H&H is directly related to the accuracy and completeness of the information and data that you furnish to H&H. H&H’s REPORTS ARE PREPARED FOR AND MADE AVAILABLE FOR YOUR SOLE USE. YOU ACKNOWLEDGE AND AGREE THAT USE OF OR RELIANCE UPON THE REPORT OR THE FINDINGS IN THE REPORT BY ANY OTHER PARTY, OR FOR ANY OTHER PROJECT OR PURPOSE, SHALL BE AT YOUR OR SUCH OTHER PARTY’S SOLE RISK AND WITHOUT ANY LIABILITY TO H&H. 7. H&H Professionals. H&H employees or consultants may act as licensed, certified or registered professionals (including but not limited to Professional Engineers, Licensed Site or Environmental Professionals, or Certified Industrial Hygienists, collectively referred to in this section as “H&H Professionals”) whose duties may include the rendering of independent professional opinions. You acknowledge that a federal, state or local agency or other third party may audit the services of H&H or other contractor/consultant(s), which audit may require additional services, even though H&H and such H&H Professionals have each performed such services in accordance with the standard of care set forth herein. You agree to compensate H&H for all services performed in response to such an audit, or to meet additional requirements resulting from such an audit, at the rates set forth in the applicable Proposal, amendment or change order. 8. Hazardous Materials; H&H “Not a Generator”. Before any hazardous or contaminated materials are removed from the site, you will sign manifests naming you as the generator of the waste (or, if you are not the generator, you will arrange for the generator to sign). You will select the treatment or disposal facility to which any waste is taken. H&H will not be the generator or owner of, nor will it possess, take title to, or assume legal liability for any hazardous or contaminated materials at or removed from the site. H&H will not have responsibility for or control of the site or of operations or activities at the site other than its own. H&H will not undertake, arrange for or control the handling, treatment, storage, removal, shipment, transportation or disposal of any hazardous or contaminated materials at or removed from the site, other than any laboratory samples it collects or tests. You agree to defend, indemnify and hold H&H harmless for any costs or liability incurred by H&H in defense of or in payment for any legal actions in which it is alleged that H&H is the owner, generator, treater, storer or disposer of hazardous waste. 154 of 460 Mr. Conrad Vernon Page 6 Eco Solutions, Inc. Emerson Street, Evanston, Illinois p:\fy2016\transportation\esi consultants\evanston\esi evanston psi.doc 9. Limits on H&H's Responsibility. H&H will not be responsible for the acts or omissions of contractors or others at the site, except for its own subcontractors and employees. H&H will not supervise, direct or assume control over or the authority to stop any contractor's work, nor shall H&H's professional activities or the presence of H&H or its employees and subcontractors be construed to imply that H&H has authority over or responsibility for the means, methods, techniques, sequences or procedures of construction, for work site health or safety precautions or programs, or for any failure of contractors to comply with contracts, plans, specifications or laws. Any opinions by H&H of probable costs of labor, materials, equipment or services to be furnished by others are strictly estimates and are not a guarantee that actual costs will be consistent with the estimates. 10. Changed Conditions. a. You recognize the uncertainties relating to the furnishing of professional services, which often require a phased or exploratory approach, with the need for additional services becoming apparent during the initial services. You also recognize that actual conditions encountered may vary significantly from those anticipated, that laws and regulations are subject to change, and that the requirements of regulatory authorities are often unpredictable. b. If changed or unanticipated conditions or delays make additional services necessary or result in additional costs or time for performance, H&H will notify you and the parties will negotiate appropriate changes to the scope of services, compensation and schedule. c. If no agreement can be reached, H&H will be entitled to terminate its services and to be equitably compensated for the services already performed. H&H will not be responsible for delays or failures to perform due to weather, labor disputes, intervention by or inability to get approvals from public authorities, acts or omissions on your part or any other causes beyond H&H's reasonable control, and you will compensate H&H for any resulting increase in its costs. 11. Documents and Information. All documents, data, calculations and work papers prepared or furnished by H&H are instruments of service and will remain H&H's property. Designs, reports, data and other work product delivered to you are for your use only, for the limited purposes disclosed to H&H. Any delayed use, use at another site, use on another project, or use by a third party will be at the user's sole risk, and without any liability to H&H. Any technology, methodology or technical information learned or developed by H&H will remain its property. Provided H&H is not in default under this Agreement, H&H's designs will not be used to complete this project by others, except by written agreement relating to use, liability and compensation. 12. Electronic Media. In accepting and utilizing any drawings, reports and data on any form of electronic media generated by H&H, you covenant and agree that all such electronic files are instruments of service of H&H, who shall be deemed the author, and shall retain all common law, statutory law and other rights, including copyrights. In the event of a conflict between the signed documents prepared by H&H and electronic files, the signed documents shall govern. You agree not to reuse these electronic files, in whole or in part, for any purpose or project other than the project that is the subject of this Agreement. Any transfer of these electronic files to others or reuse or modifications to such files by you without the prior written consent of H&H will be at the user’s sole risk and without any liability to H&H. 13. Confidentiality; Subpoenas. Information about this Agreement and H&H's services and information you provide to H&H regarding your business and the site, other than information available to the public and information acquired from third parties, will be maintained in confidence and will not be disclosed to others without your consent, except as H&H reasonably believes is necessary: (a) to perform its services; (b) to comply with professional standards to protect public health, safety and the environment; and (c) to comply with laws and court orders. H&H will make reasonable efforts to give you prior notice of any disclosure under (b) or (c) above. You will reimburse H&H for responding to any subpoena or governmental inquiry or audit related to the services, at the rates set forth in the applicable Proposal, amendment or change order. 14. Insurance. During performance of the services, H&H will maintain workers compensation, commercial general liability, automobile liability, and professional liability insurance. H&H will furnish you certificates of such insurance on request. 15. Indemnification. You agree to hold harmless, indemnify, and defend H&H and its affiliates and subcontractors and their employees, officers, directors and agents (collectively referred to in this paragraph as "H&H") against all claims, suits, fines and penalties, including mandated cleanup costs and attorneys' fees and other costs of settlement and defense, which 155 of 460 Mr. Conrad Vernon Page 7 Eco Solutions, Inc. Emerson Street, Evanston, Illinois p:\fy2016\transportation\esi consultants\evanston\esi evanston psi.doc claims, suits, fines, penalties or costs arise out of or are related to this Agreement or the services, except to the extent they are caused by H&H’s negligence or willful misconduct. 16. Limitation of Remedies. a. To the fullest extent permitted by law and notwithstanding anything else in this Agreement to the contrary, the aggregate liability of H&H and its affiliates and subcontractors and their employees, officers, directors and agents (collectively referred to in this paragraph as "H&H") for all claims arising out of this Agreement or the services is limited to $50,000 or, if greater, 10% of the compensation received by H&H under this Agreement. b. You may elect to increase the limit of liability by paying an additional fee, such fee to be negotiated prior to the execution of this Agreement. c. Any claim will be deemed waived unless received by H&H within one year of substantial completion of the services. d. H&H will not be liable for lost profits, loss of use of property, delays, or other special, indirect, incidental, consequential, punitive, exemplary or multiple damages. e. H&H will not be liable to you or the site owner for injuries or deaths suffered by H&H's or its subcontractors' employees. f. You will look solely to H&H for your remedy for any claim arising out of or relating to this Agreement, including any claim arising out of or relating to alleged negligence or errors or omissions of any H&H principal, officer, employee or agent. 17. Disputes. a. All disputes between you and H&H shall be subject to non-binding mediation. b. Either party may demand mediation by serving a written notice stating the essential nature of the dispute, the amount of time or money claimed, and requiring that the matter be mediated within forty-five (45) days of service of notice. c. The mediation shall be administered by the American Arbitration Association in accordance with its most recent Construction Mediation Rules, or by such other person or organization as the parties may agree upon. d. No action or suit may be commenced unless mediation has occurred but did not resolve the dispute, or unless a statute of limitation period would expire if suit were not filed prior to such forty-five (45) days after service of notice. 18. Miscellaneous. a. Massachusetts law shall govern this Agreement. b. The above terms and conditions regarding Limitation of Remedies and Indemnification shall survive the completion of the services under this Agreement and the termination of the contract for any cause. c. Any amendment to these Terms and Conditions must be in writing and signed by both parties. d. Having received these Terms and Conditions, your oral authorization to commence services, your actions, or your use of the Report or Work Product constitutes your acceptance of them. e. This Agreement supersedes any contract terms, purchase orders or other documents issued by you. f. Neither party may assign or transfer this Agreement or any rights or duties hereunder without the written consent of the other party. g. Your failure or the failure of your successors or assigns to receive payment or reimbursement from any other party for any reason whatsoever shall not absolve you, your successors or assigns of any obligation to pay any sum to H&H under this agreement. h. These Terms and Conditions shall govern over any inconsistent terms in H&H’s Proposal. i. The provisions of this Agreement are severable; if any provision is unenforceable it shall be appropriately limited and given effect to the extent it is enforceable. j. The covenants and agreements contained in this Agreement shall apply to, inure to the benefit of and be binding upon the parties hereto and upon their respective successors and assigns. BOTH PARTIES HERETO WARRANT AND REPRESENT that they have full right, power, and authority to execute this Contract. 156 of 460 Mr. Conrad Vernon Page 8 Eco Solutions, Inc. Emerson Street, Evanston, Illinois p:\fy2016\transportation\esi consultants\evanston\esi evanston psi.doc IN WITNESS THEREOF, the parties hereto have executed this Agreement as of the day and year first specified above. CONSULTANT CLIENT HUFF & HUFF, INC. ECO SOLUTIONS, INC. Signature Signature By Linda L. Huff, P.E. Typed Name Typed Name Principal Officer's Title Officer's Title December 9, 2015 Date Date 157 of 460 Payroll Escalation Table Fixed Raises FIRM NAME Huff & Huff, Inc.DATE 12/9/2015 PRIME/SUPPLEMENT ESI, Inc.0.00 PTB NO. CONTRACT TERM 6 MONTHS OVERHEAD RATE 148.09% START DATE 12/1/2015 COMPLEXITY FACTOR 0 RAISE DATE 3/1/2016 % OF RAISE 3.00% ESCALATION PER YEAR 12/1/2015 -3/1/2016 3/2/2016 -6/1/2016 3 3 6 6 =50.00%51.50% = 1.0150 The total escalation for this project would be:1.50% BDE 025 (Rev. 2/06) PRINTED 12/9/2015, 11:29 AM PAGE 1 158 of 460 Payroll Rates FIRM NAME Huff & Huff, Inc.DATE 12/9/2015 PRIME/SUPPLEMENT ESI, Inc. PTB NO. ESCALATION FACTOR 1.50% CLASSIFICATION CURRENT RATE ESCALATED RATE Principal $70.00 $70.00 Senior Geotechnical Cons.$56.96 $57.81 Senior Consultant $52.89 $53.68 Senior Geologist PM $53.26 $54.06 Senior Engineering PM $38.48 $39.06 Senior Scientist PM $41.11 $41.73 Senior Planning PM $43.51 $44.16 Engineering PM $37.02 $37.58 Geologist PM $38.47 $39.05 Scientist PM II $32.94 $33.43 Scientist PM I $39.67 $40.27 Asst. PM Engineer II $36.54 $37.09 Asst. PM Engineer I $28.85 $29.28 Asst. PM Planning $30.77 $31.23 Sr. Technical Specialist $41.83 $42.46 Sr. CADD Specialist $30.29 $30.74 Environmental Engineer $31.74 $32.22 Environmental Scientist E1 $24.04 $24.40 Environmental Scientist E2 $22.12 $22.45 Administrative Managers $37.26 $37.82 Sr. Administrative Asst.$26.00 $26.39 Administrative Assistant $21.16 $21.48 Senior PM II $57.69 $58.56 Senior PM I $38.70 $39.28 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BDE 025 (Rev. 2/06) PRINTED 12/9/2015,11:29 AM PAGE 2 159 of 460 Cost Estimate of Consultant Services (CPFF) Firm Huff & Huff, Inc.Date 12/9/2015 Route Emerson Street Section Ridge Avenue / Green Bay Road Overhead Rate 148.09% County Cook Job No.Complexity Factor 0 PTB & Item Overhead In-House Outside Services % of Item Manhours Payroll &Direct Fixed Direct By Total Grand Fringe Benefits Costs Fee Costs Others Total PSI / CCDD 55 1,827.28 2,706.03 85.40 669.71 5,084.00 8,000.00 18,372.42 92.87% QA/QC 4 248.12 367.44 0.00 89.26 0.00 0.00 704.81 3.56% Project Management 5 248.45 367.93 0.00 89.38 0.00 0.00 705.76 3.57% TOTALS 64 2,323.85 3,441.39 85.40 848.34 5,084.00 8,000.00 19,782.99 100.00% Method of Compensation: Cost Plus Fixed Fee 1 14.5%[DL + R(DL) + OH(DL) + IHDC] Cost Plus Fixed Fee 2 14.5%[DL + R(DL) + 1.4(DL) + IHDC] Cost Plus Fixed Fee 3 14.5%[(2.3 + R)DL + IHDC] Specific Rate Lump Sum PRINTED 12/9/2015, 11:29 AM Page 3 BDE 025 (Rev. 2/06)160 of 460 ' Average Hourly Project Rates Route Emerson Street Section Ridge Avenue / Green Bay Road County Cook Consultant Huff & Huff, Inc.Date 12/9/2015 Job No. PTB/Item Sheet 1 OF 1 Payroll Avg Total Project Rates PSI / CCDD QA/QC Project Management Hourly Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Classification Rates Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Principal 70.00 2 3.13% 2.19 0 2 50.00% 35.00 0 Senior Geotechnical Cons. 57.81 0 Senior Consultant 53.68 0 Senior Geologist PM 54.06 8 12.50% 6.76 2 3.64% 1.97 2 50.00% 27.03 4 80.00% 43.25 Senior Engineering PM 39.06 0 Senior Scientist PM 41.73 0 Senior Planning PM 44.16 0 Engineering PM 37.58 0 Geologist PM 39.05 0 Scientist PM II 33.43 0 Scientist PM I 40.27 0 Asst. PM Engineer II 37.09 0 Asst. PM Engineer I 29.28 0 Asst. PM Planning 31.23 0 Sr. Technical Specialist 42.46 2 3.13% 1.33 2 3.64% 1.54 Sr. CADD Specialist 30.74 2 3.13% 0.96 2 3.64% 1.12 Environmental Engineer 32.22 49 76.56% 24.67 48 87.27% 28.12 1 20.00% 6.44 Environmental Scientist E1 24.40 0 Environmental Scientist E2 22.45 0 Administrative Managers 37.82 0 Sr. Administrative Asst. 26.39 1 1.56% 0.41 1 1.82% 0.48 Administrative Assistant 21.48 0 Senior PM II 58.56 0 Senior PM I 39.28 0 0 0 0 0 0 0 TOTALS 64 100%$36.31 55 100%$33.22 4 100%$62.03 5 100%$49.69 0 0%$0.00 0 0%$0.00 BDE 025 (Rev. 2/06) PRINTED 12/9/2015, 11:29 AM PAGE 4 161 of 460 SUMMARY OF INHOUSE DIRECT COSTS Project: ESI, Inc. - Emerson Street DIRECT Task 1 - PSI/CCDD Trips - Company 30 miles x 4 x 0.575$=69.00$ Tolls 4 x 2.00$=8.00$ Reproduction 3 sets x 20 x 0.03$=1.80$ Color copies 3 sets x 10 x 0.11$=3.30$ Photo sheets 3 sets x 10 x 0.11$=3.30$ Task Total 85.40$ Task 2 - QA/QC Task Total -$ Task 3 - Project Management Task Total -$ GRAND TOTAL 85.40$ F:\Proposal-FY2016\Eco Solutions Inc\[ESI Emerson Street DC.xls]Inhouse Direct Costs HUFF & HUFF, INC. 162 of 460 SUMMARY OF OUTSIDE DIRECT COSTS Project: ESI, Inc. - Emerson Street OUTSIDE Task 1 - PSI/CCDD Analytical PNA 4 x 105.00$=420.00$ BTEX 20 x 63.00$=1,260.00$ VOC 13 x 126.00$=1,638.00$ SVOCs 7 x 210.00$=1,470.00$ Metals 7 x 25.20$=176.40$ pH 10 x 10.00$=100.00$ Federal Express 1 x 20.00$=20.00$ Task Total 5,084.40$ Task 2 - QA/QC Task Total -$ Task 3 - Project Management Task Total -$ GRAND TOTAL 5,084.40$ F:\Proposal-FY2016\Eco Solutions Inc\[ESI Emerson Street DC.xls]Services By Others HUFF & HUFF, INC. 163 of 460 SUMMARY OF SERVICES BY OTHERS Project: ESI, Inc. - Emerson Street OUTSIDE Task 1 - PSI/CCDD Driller 2 x 2,000.00$=4,000.00$ Traffic Control 2 x 2,000.00$=4,000.00$ Task Total 8,000.00$ Task 2 - QA/QC Task Total -$ Task 3 - Project Management Task Total -$ GRAND TOTAL 8,000.00$ F:\Proposal-FY2016\Eco Solutions Inc\[ESI Emerson Street DC.xls]Services By Others HUFF & HUFF, INC. 164 of 460 Sam Schwartz Engineering - Scope of Services Emerson St. / Ridge Ave. / Green Bay Rd. Reconstruction Task 1 – Temporary Traffic Signal Timing Sam Schwartz Engineering (SSE) will provide Temporary Traffic Signal Timing at 3 locations during construction: 1. Green Bay Rd. @ Ridge Ave. 2. Green Bay Rd. @ Emerson St. 3. Emerson St. @ Ridge Ave. Services provided for this task will include 1. Attend temporary traffic signal turn-on at each of the 3 locations to install vehicle and pedestrian signal timings. 2. Travel to site the day of each of the stage changes at the 3 locations during construction to observe operations and make adjustments when necessary. 3. Visiting the project site to respond to any complaints from motorists to the City of Evanston and make adjustments if necessary. 4. Routine monthly checks of operations at the three locations to make adjustments if necessary. 5. Monthly technical memos submitted to resident engineer summarizing SSE’s activity for the task. Fee for Task 1 including travel cost not to exceed $4800.00 Task 2 – Signal Coordination and Timing (SCAT) Study After Construction SSE will complete a full SCAT of the new traffic signals at: 1. Green Bay Rd. @ Ridge Ave. 2. Green Bay Rd. @ Emerson St. 3. Emerson St. @ Ridge Ave. 4. Emerson St. @ Asbury Ave. 5. Asbury Ave. @ Foster St. 6. Asbury Ave. @ Simpson St. 7. Asbury Ave. @ Noyes Ave. 165 of 460 Services provided for this task will include 1. Complete an existing travel time study of conditions on Asbury Ave. between Emerson St. and Noyes St. and on Emerson St. between Asbury Ave. and Ridge Ave. before optimization for comparison to post optimization conditions 2. Attend permanent traffic signal turn-on at each of the 7 locations to install basic vehicle and pedestrian signal timing. 3. Complete manual turning movement counts at 7 locations during each of the three peak periods. Counts will be conducted from 6:30-9:30 AM, 11:00 AM-1:00 PM, and 3:30-6:30 PM. Counts will categorize cars, trucks, buses, and pedestrians. 4. Complete Synchro 8.0 analysis to develop coordination plans for the 7 locations. Goal will be to provide best possible traffic flow on both Emerson St. and Asbury Ave. 5. Implement new coordination plans via in field downloads. During the implementation a member of SSE staff will be on site to make immediate adjustments to any adverse operations conditions. 6. Complete an after construction travel time study on Asbury Ave. between Emerson St. and Noyes St. and on Emerson St. between Asbury Ave. and Ridge Ave. and develop MOE’s (Measures of Effectiveness) and a benefit cost ratio for the SCAT study. 7. Deliver a written final report of SCAT study to City of Evanston. Fee for Task 2 including travel costs will not exceed $23,450.00 166 of 460 DF-824-039REV 12/04COST ESTIMATE OF CONSULTANT SERVICESFIRMSSEDATE 12/16/15PSBTask 1 - Temporary Signal TimingOVERHEAD RATE 1.2184PRIME/SUPPLEMENTPrimeCOMPLEXITY FACTOR0DBEOVERHEAD IN-HOUSEOutside SERVICES% OFDROPITEMMANHOURS PAYROLL&DIRECT FIXED DirectBYDBE TOTAL GRANDBOXFRINGE BENF COSTS FEECosts OTHERS TOTALTOTAL(A)(B)( C )(D)(E)(F)(G)(H)(B-G)Temp Signal Turn-Ons9 369.44 450.13120.00136.69 1,076.26 22.44% Monthly Field Checks22 996.16 1,213.72475.00368.58 3,053.46 63.67%QA/QC4 257.28 313.47 95.19 665.94 13.89% Subconsultant DL0.00 0.00 0.00%TOTALS35 1,622.88 1,977.32 595.00 600.47 0.00 0.00 0.004,795.66100.00%COST PLUS FIXED FEEPREPARED BY SSEPrinted 12/16/2015 1:49 PM167 of 460 DF-824-039REV 12/04AVERAGE HOURLY PROJECT RATESFIRMSSEPSBTask 1 - Temporary Signal TimingDATE12/16/15PRIME/SUPPLEMENTPrimeSHEET 1OF1PAYROLL AVGTOTAL PROJECT RATESTemp Turn-OnsMonthly Field Checks QA/QCHOURLY Hours% Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdCLASSIFICATION RATESPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgPrincipal / Project Ma64.321131.43% 20.21111.11% 7.15627.27% 17.544100.00% 64.32 Signal Engineer 38.142468.57% 26.15888.89% 33.901672.73% 27.74 Traffic Technician 23.100 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTALS35100% $46.37 9 100.00% $41.05 22 100% $45.28 4 100% $64.32 0 0% $0.00 0 0% $0.00PREPARED BY SSEPrinted 12/16/2015 1:49 PM168 of 460 DF-824-039REV 12/04COST ESTIMATE OF CONSULTANT SERVICESFIRMSSEDATE 12/16/15PSBTask 2 - SCAT StudyOVERHEAD RATE 1.2184PRIME/SUPPLEMENTPrimeCOMPLEXITY FACTOR0DBEOVERHEAD IN-HOUSEOutside SERVICES% OFDROPITEMMANHOURS PAYROLL&DIRECT FIXED DirectBYDBE TOTAL GRANDBOXFRINGE BENF COSTS FEECosts OTHERS TOTALTOTAL(A)(B)( C )(D)(E)(F)(G)(H)(B-G)Data Collection34 935.80 1,140.18300.00346.25 2,722.22 11.61%Data Collection (Miovision Video Count Processing Fees)1,100.001,100.00 4.69%Data Analysis32 1,429.92 1,742.21 529.07 3,701.20 15.79%Implementation60 3,021.44 3,681.32300.001,117.93 8,120.70 34.64%Evaluation36 1,687.20 2,055.68100.00624.26 4,467.15 19.06%QA/QC20 1,286.40 1,567.35 475.97 3,329.72 14.20% Subconsultant DL0.00 0.00 0.00%TOTALS182 8,360.76 10,186.75 1,800.00 3,093.48 0.00 0.00 0.0023,440.99100.00%COST PLUS FIXED FEEPREPARED BY SSEPrinted 12/16/2015 1:50 PM169 of 460 DF-824-039REV 12/04AVERAGE HOURLY PROJECT RATESFIRMSSEPSBTask 2 - SCAT StudyDATE12/16/15PRIME/SUPPLEMENTPrimeSHEET 1OF1PAYROLL AVGTOTAL PROJECT RATESData CollectionData AnalysisImplementationEvaluationQA/QCHOURLY Hours% Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdCLASSIFICATION RATESPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgPrincipal / Project Ma64.326837.36% 24.03 825.00% 16.082846.67% 30.021233.33% 21.4420100.00% 64.32Signal Engineer 38.149049.45% 18.861029.41% 11.222475.00% 28.613253.33% 20.342466.67% 25.43 Traffic Technician 23.102413.19% 3.052470.59% 16.31 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTALS182100% $45.94 34 100.00% $27.52 32 100% $44.69 60 100% $50.36 36 100% $46.87 20 100% $64.32PREPARED BY SSEPrinted 12/16/2015 1:50 PM170 of 460 Emerson/Ridge/Green Bay Intersection and Green Bay Road Corridor Phase III Engineering Services Contract – RFQ13-12 ESI Consultants, Ltd., M/W/EBE Memo 01.11.2016 To: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning /City Engineer Sat Nagar, P.E., Senior Project Manager From: Tammi Turner, Purchasing Manager Subject: Emerson/Ridge/Green Bay Intersection and Green Bay Road Project Phase III Engineering Services Contract – RFQ 13-12 Date: January 11, 2016 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to Emerson/Ridge/Green Bay Intersection and Green Bay Road Project Phase III Engineering Services Contract, RFQ 13-12 with ESI Consultants Ltd. has successfully subcontracted 15.2% of the work to a certified DBE firm. ESI Consultants Ltd’s total base bid is $723,803.89, and will receive 15.2% credit. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE DBE APS Consultants 5519 N. Cumberland Ave. Suite 1011 Chicago, Illinois 60656 Construction Engineering Svs $110,018.19 15.2% X Total M/W/EBE $110,018.19 15.2% Cc: Martin Lyons, Assistant City Manager/CFO Memorandum 171 of 460 For City Council meeting of January 11, 2015 Item A6 Resolution 4-R-16 - Emerson/Ridge/Green Bay Project Construction Funding For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Sat Nagar, P.E., Senior Project Manager Subject: Resolution 4-R-15 Emerson/Ridge/Green Bay Project Construction Funding Date: December 30, 2015 Recommended Action: Staff recommends adoption of Resolution 4-R-16 authorizing the City Manager to negotiate and execute the Illinois Department of Transportation Local Public Agency Agreement for Federal Participation required for the Emerson/Ridge/Green Bay Project. Execution of the Agreement will obligate Evanston to pay the Illinois Department of Transportation the local share cost of this project totaling $4,402,373.00 at the completion of the project. Funding Source: This project is funded from the following sources: Funding Source Grant Funds City 2016 Budget Additional 2016 Budget Request North Shore Council of Mayors STP Grant $1,913,943 CMAQ Program Grant $1,920,000 Capital Improvement Fund – 2016 GO Bonds (Account 415.40.4150.65515-416450) $1,500,000 Water Fund (Account 513.40.7330.65515) $1,901,000 $400,000* Sewer Fund – ERGB project (Account 515.40.4535.65515) $200,000 Sewer Fund – Stormwater Management Improvements (Account 515.40.7420.65515-416510) $250,000 Parking Fund (Account 415.40.4116.65515) $250,000 Total Funds $3,833,943 $4,101,000 400,000 Total Project Funding $7,934,943 Total Project Funding with Additional Budget $8,334,943 Memorandum 172 of 460 *Pending all Water Fund projects being bid and completed this year, a budget amendment will be brought to City Council later in 2016 if needed. Background: The Emerson Street, Ridge Avenue, Green Bay Road intersection is an important interconnection for the City’s multimodal transportation system and has a large impact on the efficient operation of several major corridors through the City. The project limits are shown on the attached map. The City has received a Federal Surface Transportation Program (STP) grant in the amount of $1,913,943 to improve the intersection of Emerson Street, Ridge Avenue, and Green Bay Road through the North Shore Council of Mayors. The City also received a Congestion Mitigation Air Quality (CMAQ) grant in the amount of $1,920,000 for Green Bay Corridor improvements from McCormick Blvd to Emerson Street. This project includes the following scope of work: 1. Traffic signal modernization at following intersections: • Ridge Avenue & Green Bay Road • Ridge Avenue & Emerson Street • Green Bay Road & Emerson Street • Asbury Avenue & Emerson Street • Green Bay Road & Simpson Street • Green Bay Road & Noyes Street 2. New signal at Green Bay Road and Asbury Avenue 3. Interconnection and timing coordination of all signals included in project 4. Reconfiguration of Green Bay Road, McCormick to Emerson, into a three lane road with a left turn lane at the cross streets 5. Streetscape improvements on Green Bay Road, McCormick to Emerson, including sidewalk widening and lighting improvements 6. Water main improvements at the following locations: • Asbury Avenue, Emerson to Green Bay • Green Bay Avenue, Asbury to Noyes • Emerson Street, Ridge to Green Bay • Ridge Avenue, Emerson to Garnett Place 7. Sewer improvements throughout project area 8. Lighting improvements under the Union Pacific viaduct at Emerson Street and Green Bay Road Although previous discussions of the project scope included landscaping on the Union Pacific Railroad embankment and decorative tiling on the walls underneath the Union Pacific viaduct, Union Pacific would not agree to these improvements, and these items were deleted from the scope of the current project. Staff will continue to negotiate with Union Pacific to complete this work at a later date. The Phase II construction plans are complete and the plans are being reviewed by Illinois Department of Transportation (IDOT). The project is scheduled for an IDOT letting in March 2016, and construction is expected to start in late April 2016. 173 of 460 Analysis: In order to accept the federal STP and CMAQ grants, City Council must approve a resolution authorizing the City Manager to enter into a funding agreement with the Illinois Department of Transportation and obligating the City to reimburse IDOT for a share of the project cost. The City must submit an executed copy of the agreement to IDOT by January 15, 2016, in order to be included on the March 4, 2016 IDOT letting. Attachments: Resolution 4-R-16 Local Agency Agreement for Federal Participation with IDOT Location Map 174 of 460 12/29/2015 4-R-16 A RESOLUTION Authorizing the City Manager to Sign a Cost Local Agency Participation Agreement with the Illinois Department of Transportation to Fund Intersection Improvements for Emerson Street, Ridge Avenue and Green Bay Road Project WHEREAS, a goal of the Strategic Plan for the City of Evanston is to provide safe transportation infrastructure within City confines; and WHEREAS, in order to facilitate the free flow of traffic and insure safety to the motoring public, the City of Evanston and the Illinois Department of Transportation (“IDOT”), are desirous of entering into a Local Public Agency Agreement for Federal Participation (the “Agreement”), a copy of which is attached hereto and incorporated herein as Exhibit 1; and WHEREAS, the funding provided under the Agreement will be devoted to intersection improvements for Emerson Street, Ridge Avenue and Green Bay Road Project including traffic signal modernization and new traffic signal installation, drainage improvements, water main replacement and landscaping for the intersection; WHEREAS, in compliance with the terms of the Agreement, it is necessary for the City Manager to execute the Agreement, appropriating funds in the amount of Four Million Four Hundred Two Thousand Three Hundred Seventy-Three Dollars ($4,402,373) to share in the cost of the subject improvements from various City funding sources (Capital Improvement Fund, Sewer Fund, Water Main Fund, Storm Water Management Fund, and Parking Fund); and 175 of 460 4-R-16 ~2~ WHEREAS, the City Council of the City of Evanston has determined that it is in the best interests of the City of Evanston to enter into said Agreement with IDOT, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City Manager is hereby authorized and directed to sign and the City Clerk authorized and directed to attest on behalf of the City the cost local participation Agreement by and between the City of Evanston and IDOT, attached hereto as Exhibit A and incorporated herein by reference. SECTION 2: That the City Manager is hereby authorized and directed to negotiate any additional conditions of the Agreement as may be determined to be in the best interests of the City. SECTION 3: That this Resolution 4-R-16 shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Adopted: ________________, 2016 176 of 460 4-R-16 ~3~ EXHIBIT 1 Local Agency Participation Agreement 177 of 460 Printed 1/6/2016 Page 1 of 5 BLR 05310 (Rev. 09/03/15) Local Public Agency City of Evanston State Contract X Day Labor Local Contract RR Force Account Local Public Agency Agreement for Federal Participation Section 13-00270-00-CH Fund Type STU/CMAQ ITEP, SRTS, or HSIP Number(s) Construction Engineering Right-of-Way Job Number Project Number Job Number Project Number Job Number Project Number C-91-065-14 CMM-M-4003(237) This Agreement is made and entered into between the above local public agency, hereinafter referred to as the “LPA”, and the State of Illinois, acting by and through its Department of Transportation, hereinafter referred to as “STATE”. The STATE and LPA jointly propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans prepared by, or on behalf of the LPA, approved by the STATE and the STATE’s policies and procedures approved and/or required by the Federal Highway Administration, hereinafter referred to as “FHWA”. Location Local Name 1) Asbury Avenue, 2) Emerson Street, 3) Green Bay Road, 4) Ridge Avenue Route 1) FAU 3732, 2) FAU 1312, 3) FAU 2744, 4) FAU 3509 Length 1)0.10Mi., 2)0.18Mi., 3)0.76Mi., 4)0.28Mi. Termini 1) Green Bay Road to Emerson Street, 2) Oak Street to Asbury Avenue, 3) Ridge Avenue to McCormick Blvd, 4) Garnett Place to Clark Street Current Jurisdiction LPA TIP Number 02-06-0034 Existing Structure 016-0289 Project Description Intersection Improvements including traffic signal modernization and new traffic signals with traffic signal interconnect. Pavement resurfacing and reconstruction, drainage improvements, waterman replacement, and streetscaping. Division of Cost Type of Work STU % CMAQ % LPA % Total Participating Construction 1,913,943 ( * ) 1,920,000 ( ** ) 2,132,610 ( BAL ) 5,966,553 Non-Participating Construction ( ) ( ) 2,269,763 ( 100 ) 2,269,763 Preliminary Engineering ( ) ( ) ( ) Construction Engineering ( ) ( ) ( ) Right of Way ( ) ( ) ( ) Railroads ( ) ( ) ( ) Utilities ( ) ( ) ( ) Materials TOTAL $ 1,913,943 $ 1,920,000 $ 4,402,373 $ 8,236,316 * Maximum FHWA (STU) participation 70% not to exceed $1,913,943. ** Maximum FHWA (CMAQ) participation 80% not to exceed $1,920,000. Non-Participating Construction includes but is not limited to roadway lighting at the Emerson/Ridge/Green Bay Road intersection, watermain and streetscaping. NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LPA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursment. If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above. Local Public Agency Appropriation By execution of this Agreement, the LPA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to fund the LPA share of project costs. A copy of the authorizing resolution or ordinance is attached as an addendum (required for State-let contracts only) Method of Financing (State Contract Work Only) METHOD A---Lump Sum (80% of LPA Obligation) METHOD B--- Monthly Payments of due by the of each successive month. METHOD C---LPA’s Share Balance divided by estimated total cost multiplied by actual progress payment. (See page two for details of the above methods and the financing of Day Labor and Local Contracts) 178 of 460 Printed 1/6/2016 Page 2 of 5 BLR 05310 (Rev. 09/03/15) Agreement Provisions THE LPA AGREES: (1) To acquire in its name, or in the name of the STATE if on the STATE highway system, all right-of-way necessary for this project in accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established State policies and procedures. Prior to advertising for bids, the LPA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be cooperatively determined by representatives of the LPA, and the STATE and the FHWA, if required. (2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems. (3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement. (4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required. (5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and the FHWA, the completed improvement, or that portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above. (6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U.S. Department of Transportation. (7) To maintain, for a minimum of 3 years after final project close-out by the STATE, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department; and the LPA agrees to cooperate fully with any audit conducted by the Auditor General and the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. (8) To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of the proposed improvement. (9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA. (10) (State Contracts Only) That the method of payment designated on page one will be as follows: Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LPA will pay to the STATE within thirty (30) calendar days of billing, in lump sum, an amount equal to 80% of the LPA’s estimated obligation incurred under this Agreement. The LPA will pay to the STATE the remainder of the LPA’s obligation (including any nonparticipating costs) within thirty (30) calendar days of billing in a lump sum, upon completion of the project based on final costs. Method B - Monthly Payments. Upon award of the contract for this improvement, the LPA will pay to the STATE, a specified amount each month for an estimated period of months, or until 80% of the LPA’s estimated obligation under the provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LPA’s obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method C - Progress Payments. Upon receipt of the contractor’s first and subsequent progressive bills for this improvement, the LPA will pay to the STATE within thirty (30) calendar days of receipt, an amount equal to the LPA’s share of the construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid. Failure to remit the payment(s) in a timely manner as required under Methods A, B, or C, shall allow the STATE to internally offset, reduce, or deduct the arrearage from any payment or reimbursement due or about to become due and payable from the STATE to LPA on this or any other contract. The STATE, at its sole option, upon notice to the LPA, may place the debt into the Illinois Comptroller’s Offset System (15 ILCS 405/10.05) or take such other and further action as my be required to recover the debt. (11) (Local Contracts or Day Labor) To provide or cause to be provided all of the initial funding, equipment, labor, material and services necessary to construct the complete project. (12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of, the project for which this preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal year in which the project is federally authorized, the LPA will repay the STATE any Federal funds received under the terms of this Agreement. (13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close of the twentieth fiscal year following the fiscal year in which the project is federally authorized, the LPA will repay the STATE any Federal Funds received under the terms of this Agreement. (14) (Railroad Related Work Only) The estimates and general layout plans for at-grade crossing improvements should be forwarded to the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield, 179 of 460 Printed 1/6/2016 Page 3 of 5 BLR 05310 (Rev. 09/03/15) Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office. Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic signals should also be coordinated with the IDOT’s District Bureau of Operations. The LPA is responsible for the payment of the railroad related expenses in accordance with the LPA/railroad agreement prior to requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local Roads and Streets office. Engineer’s Payment Estimates shall be in accordance with the Division of Cost on page one. (15) And certifies to the best of its knowledge and belief its officials: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; (b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with commission of any of the offenses enumerated in item (b) of this certification; and (d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local) terminated for cause or default. (16) To include the certifications, listed in item 15 above, and all other certifications required by State statutes, in every contract, including procurement of materials and leases of equipment. (17) (State Contracts) That execution of this agreement constitutes the LPA’s concurrence in the award of the construction contract to the responsible low bidder as determined by the STATE. (18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LPA’s certification that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions; (c) The LPA shall require that the language of this certification be included in the award documents for all subawards at all ties (including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. (19) To regulate parking and traffic in accordance with the approved project report. (20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes. (21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in accordance with current Illinois Compiled Statutes. (22) To complete this phase of the project within three (3) years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000). (23) To comply with the federal Financial Integrity Review and Evaluation (FIRE) program, which requires States and subrecipients to justify continued federal funding on inactive projects. 23 CFR 630.106(a)(5) defines an inactive project as a project which no expenditures have been charged against Federal funds for the past twelve (12) months. To keep projects active, invoicing must occur a minimum of one time within any given twelve (12) month period. However, to ensure adequate processing time, the first invoice shall be submitted to the STATE within six (6) months of the federal authorization date. Subsequent invoices will be submitted in intervals not to exceed six (6) months. (24) The LPA will submit supporting documentation with each request for reimbursement from the STATE. Supporting documentation is defined as verification of payment, certified time sheets or summaries, vendor invoices, vendor receipts, cost plus fix fee invoice, progress report, and personnel and direct cost summaries.and other documentation supporting the requested reimbursement amount (Form BLRS 05621 should be used for consultant invoicing purposes). LPA invoice requests to the STATE will be submitted with sequential invoice numbers by project. The LPA will submit to the STATE a complete and detailed final invoice with applicable supporting documentation of all incurred costs, less previous payments, no later than twelve (12) months from the date of completion of this phase of the improvement or from the date of the previous invoice, which ever occurs first. If a final invoice is not received within this time frame, the most recent invoice may be considered the final invoice and the obligation of the funds closed. 180 of 460 Printed 1/6/2016 Page 4 of 5 BLR 05310 (Rev. 09/03/15) (25) The LPA shall provide the final report to the appropriate STATE district within twelve months of the physical completion date of the project so that the report may be audited and approved for payment. If the deadline cannot be met, a written explanation must be provided to the district prior to the end of the twelve months documenting the reason and the new anticipated date of completion. If the extended deadline is not met, this process must be repeated until the project is closed. Failure to follow this process may result in the immediate close-out of the project and loss of further funding. (26) (Single Audit Requirements) That if the LPA expends $750,000 or more a year in federal financial assistance they shall have an audit made in accordance with 2 CFR 200. LPAs expending less than $750,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE (Office of Finance and Administration, Audit Coordination Section, 2300 South Dirksen Parkway, Springfield, Illinois, 62764), within 30 days after the completion of the audit, but no later than one year after the end of the LPA’s fiscal year. The CFDA number for all highway planning and construction activities is 20.205. Federal funds utilized for constructon activities on projects let and awarded by the STATE (denoted by an “X” in the State Contract field at the top of page 1) are not included in a LPA’s calculation of federal funds expended by the LPA for Single Audit purposes. (27) That the LPA is required to register with the System for Award Management or SAM (formerly Central Contractor Registration (CCR)), which is a web-enabled government-wide application that collects, validates, stores, and disseminates business information about the federal government’s trading partners in support of the contract award and the electronic payment processes. To register or renew, please use the following website: https://www.sam.gov/portal/public/SAM/#1. The LPA is also required to obtain a Dun & Bradstreet (D&B) D-U-N-S Number. This is a unique nine digit number required to identify subrecipients of federal funding. A D-U-N-S number can be obtained at the following website: http://fedgov.dnb.com/webform. THE STATE AGREES: (1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity of the LPA’s certification of compliance with Titles II and III requirements. (2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a satisfactory bid. (3) (Day Labor) To authorize the LPA to proceed with the construction of the improvement when Agreed Unit Prices are approved, and to reimburse the LPA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineer’s Payment Estimates in accordance with the Division of Cost on page one. (4) (Local Contracts) For agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction work: (a) To reimburse the LPA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LPA; (b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE. IT IS MUTUALLY AGREED: (1) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction and federal Buy America provisions. (2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal-aid participation within one (1) year of the date of execution of this Agreement. (3) This Agreement shall be binding upon the parties, their successors and assigns. (4) For contracts awarded by the LPA, the LPA shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any USDOT – assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The LPA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of USDOT – assisted contracts. The LPA’s DBE program, as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved program, the STATE may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.). In the absence of a USDOT – approved LPA DBE Program or on State awarded contracts, this Agreement shall be administered under the provisions of the STATE’s USDOT approved Disadvantaged Business Enterprise Program. (5) In cases where the STATE is reimbursing the LPA, obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein. 181 of 460 Printed 1/6/2016 Page 5 of 5 BLR 05310 (Rev. 09/03/15) (6) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its application. ADDENDA Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Number 1- Location Map, Number 2 – LPA Appropriation Resolution (Insert Addendum numbers and titles as applicable) The LPA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all Addenda indicated above. APPROVED APPROVED Local Public Agency State of Illinois Department of Transportation Wally Bobkiewicz Name of Official (Print or Type Name) Randall S. Blankenhorn, Secretary Date City Manager By: Title (County Board Chairperson/Mayor/Village President/etc.) Aaron A. Weatherholt, Deputy Director of Highways Date Omer Osman, Director of Highways/Chief Engineer Date (Signature) Date The above signature certifies the agency’s TIN number is William M. Barnes, Chief Counsel Date 36-6005870 conducting business as a Governmental Entity. DUNS Number 074390907 Jeff Heck, Chief Fiscal Officer (CFO) Date NOTE: If the LPA signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this agreement is required. 182 of 460 Addendum No. 1 LOCATION MAP City of Evanston Emerson/Ridge/Green Bay/Asbury Section Number 13-00270-00-CH Project Limits: • Green Bay Road - Ridge to McCormick • Emerson Street – Asbury to Oak • Ridge Avenue – Clark to Garnett • Asbury Avenue – Emerson to Green Bay PROJECT LOCATION N 183 of 460 For City Council meeting of January 11, 2016 Item A7 Business of the City by Motion: Light Installation Agreement with Union Pacific Railroad for Emerson Street Viaduct For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Sat Nagar, P.E., Senior Project Manager Subject: Resolution 3-R-16, Union Pacific Supplemental Agreement - Emerson Street Viaduct Lighting Date: December 30, 2015 Recommended Action: Staff recommends adoption of Resolution 3-R-16 authorizing the City Manager to execute a Supplemental Agreement for LED light installation under Emerson Street viaduct at Green Bay Road with Union Pacific Railroad. Funding Source: N/A Background: The Emerson Street/Ridge Avenue/Green Bay Road (ERGB) intersection is an important interconnection for the City’s multimodal transportation system and has a large impact on the efficient operation of several major corridors through the City. The area under the Union Pacific Rail Road at Emerson Street and Ridge Avenue has insufficient lighting and is dark even during daytime. Replacing the existing lights with new LED lights will improve safety of travelling motorists, pedestrians and bikers. The use of LED lights will also reduce the operating and maintenance cost. Analysis: The City staff started the coordination with Union Pacific in summer 2015 for various viaduct improvements. As part of the ERGB project, the viaduct lighting design was completed and plans were submitted to Union Pacific Railroad for review and approval. Union Pacific has agreed to amend the existing agreement regarding the viaduct operation that it has with the City of Evanston to install thirteen new LED lights under the viaduct. The supplemental agreement for installation of new LED is attached to the memo. Memorandum 184 of 460 The lighting plans are being included as part of the ERGB project, which has scheduled for Illinois Department of Transportation (IDOT) letting in March 2016. (See agenda item A6.) The viaduct lighting upgrade includes thirteen new LED Lights being installed along Emerson Street and Ridge Avenue. (See agenda item A7.) Attachments: Resolution 3-R-16 Union Pacific Supplemental Agreement 185 of 460 12/21/2015 3-R-16 A RESOLUTION Authorizing the City Manager to Sign a Right-of-Entry Indemnity Agreement with Union Pacific Railroad Company for Intersection Improvements for Emerson Street, Ridge Avenue and Green Bay Road WHEREAS, in order to insure safety to the motoring public and pedestrians, the City of Evanston and the Union Pacific Railroad Company, a Delaware Corporation (“Union Pacific”), are desirous of entering into a Supplemental Agreement (the “Agreement”), a copy of which is attached hereto and incorporated herein as Exhibit 1; and WHEREAS, the Agreement is focused on installation of LED lighting underneath the Emerson Street, Ridge Avenue and Green Bay Road viaduct owned and operated by Union Pacific; WHEREAS, the City Council has determined that it is in the best interests of the City of Evanston to enter into said Agreement with Union Pacific in order to install LED lighting on the viaduct, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City Manager is hereby authorized and directed to sign and the City Clerk authorized and directed to attest on behalf of the City the cost local participation Agreement by and between the City of Evanston and Union Pacific Railroad Company, attached hereto as Exhibit A and incorporated herein by reference. 186 of 460 3-R-16 ~2~ SECTION 2: That the City Manager is hereby authorized and directed to negotiate any additional conditions of the Agreement as may be determined to be in the best interests of the City. SECTION 3: That this Resolution 3-R-16 shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Adopted: ________________, 2016 187 of 460 3-R-16 ~3~ EXHIBIT 1 Supplemental Agreement 188 of 460 Real Estate Department UNION PACIFIC RAILROAD COMPANY 1400 Douglas Street, Mail Stop 1690, Omaha, Nebraska 68179-1690 December 21, 2015 UPRR Folder No. 2621-68 SAT NAGAR PUBLIC WORKS CITY OF EVANSTON 2020 Asbury Ave. Evanston, IL 60201 Dear Mr. Nagar: RE: Supplemental Agreement-Emerson Grad-separated Rd. Crossing, in Evanston, IL. Please refer to the above subject matter and the documentation to cover the construction project. Attached hereto are duplicate originals of a Supplemental Agreement, for the public road crossing construction project. Please return to me all of the above executed documentation for Railroad execution. Also please furnish payment in the amount of $1000.00. Please include your check with the return of the documents. To ensure proper application of your check, please indicate the folder number listed above on your check. This agreement will not be accepted by the Railroad Company until the initial payment is received. If you require formal billing, you may consider this letter as a formal bill. If you have any questions, please contact me. Sincerely Yours, DAVID C. LAPLANTE Senior Manager-Contracts Phone: (402) 544-8563 e-mail: dclaplante@up.com 189 of 460 UNION PACIFIC RAILROAD COMPANY SUPPLEMENTAL AGREEMENT Form Approved: AVP-Law 01/21/2013 Page 1 of 3 UPRR Folder No.: 2621-68 UPRR Audit No.: NWA994 SUPPLEMENTAL AGREEMENT _______________________________________ THIS SUPPLEMENTAL AGREEMENT (the “Supplement”) is made as of the ______ day of ______________, 201 , by and between UNION PACIFIC RAILROAD COMPANY, a Delaware corporation (“Railroad”) and the CITY OF EVANSTON, an Illinois municipal corporation or political subdivision with a mailing address at 2020 Asbury Ave., Evanston, IL 60201 (“Political Body”). RECITALS: By instrument dated September 15, 1953, Union Pacific Railroad Company, and or its predecessor Railroad, and the Political Body entered into an Agreement identified as the Railroad’s Folder No. 2621-68, UPRR Audit No.NWA994 (the “Original Agreement”) covering the reconstruction of the existing Emerson St. grade-separated public road crossing (DOT 173835P) at or near Mile Post 12.31 on the Kenosha Subdivision in Evanston, Cook County, Illinois. The Political Body has requested a Supplemental Agreement to include the installation of 13 new LED lighting fixtures, and associated conduit, to be attached to the grade-separated bridge structure. AGREEMENT: NOW, THEREFORE, IT IS MUTUALLY AGREED BY AND BETWEEN THE PARTIES HERETO AS FOLLOWS: SECTION 1 - AMENDMENT OF THE ORIGINAL AGREEMENT Effective as of , 201 , Railroad amends the Original Agreement to include the installation of 13 new LED lighting fixtures, and associated electrical conduit, which will be undermounted to the grade-separated bridge structure girders with C-clamps and 1” rubber brushing, as described on the attached new Exhibit A, Detailed Print. The Original Agreement will also be amended to include the Railroad’s current Contractor’s Right of Entry and Insurance requirements. The Original Agreement is amended to include the installation of the 13 new LED lighting fixtures, and associated conduit, as described above, and as described in the Exhibit A Detailed Print, and the Original Agreement is amended to include the new Exhibit A Detailed Print and the Railroad’s current Contractor’s Right of Entry and insurance requirements as follows: CONTRACTOR'S RIGHT OF ENTRY AGREEMENT - INSURANCE a). If the Political Body will be hiring a contractor or contractors to perform any work involving the Project (including initial construction and any subsequent relocation or maintenance and repair 190 of 460 UNION PACIFIC RAILROAD COMPANY SUPPLEMENTAL AGREEMENT Form Approved: AVP-Law 01/21/2013 Page 2 of 3 work), the Political Body shall require its contractor(s) to (i) execute the Railroad's then current Contractor's Right of Entry Agreement; (ii) obtain the insurance coverage described in Exhibit C of the current Contractor's Right of Entry Agreement; and (iii) provide the insurance policies, certificates, binders and/or endorsements to Railroad that are required in Exhibit C of the current Contractor's Right of Entry Agreement before allowing any of its contractor(s) and their respective subcontractors to commence any work in the Crossing Area or on any other Railroad property. b). The Political Body acknowledges receipt of a copy of Railroad's current Contractor's Right of Entry Agreement, attached hereto as Exhibit B and hereby made a part hereof, and confirms that it will inform its contractor(s) that it/they and their subcontractors are required to execute such form of agreement before commencing any work on any Railroad property. Under no circumstances will Political Body's contractor(s) or any subcontractors be allowed on to Railroad's property without first executing the Railroad's Contractor's Right of Entry Agreement and obtaining the insurance set forth therein and also providing to Railroad the insurance policies, binders, certificates and/or endorsements described therein. c). All insurance correspondence, binders, policies, certificates and/or endorsements shall be sent to: Union Pacific Railroad Company Real Estate Department 1400 Douglas Street, MS1690 Omaha, NE 68179-1690 UPRR Folder No. 2621-68 d). If the Political Body's own employees will be performing any of the Project work, the Licensee may self-insure all or a portion of the insurance coverage subject to Railroad's prior review and approval. SECTION 2- ADMINISTRATIVE FEE The Political Body, when returning this executed agreement, shall furnish payment to the Railroad, an administrative handling fee of ONE THOUSAND DOLLARS ($1000.00). 191 of 460 UNION PACIFIC RAILROAD COMPANY SUPPLEMENTAL AGREEMENT Form Approved: AVP-Law 01/21/2013 Page 3 of 3 SECTION 3 - AGREEMENT SUPPLEMENTAL This agreement is supplemental to the First Supplemental Agreement, as herein amended, and nothing herein contained shall be construed as amending or modifying the same except as herein specifically provided. IN WITNESS WHEREOF, the parties hereto have caused this Supplement to be executed in duplicate as of the date first herein written. UNION PACIFIC RAILROAD COMPANY (Federal Tax ID No. 94-6001323) By_______________________________________ DAVID C. LAPPLANTE Senior Manager-Real Estate CITY OF EVANSTON By_______________________________________ Printed Name:______________________________________ Title:_____________________________________________ 192 of 460 EXHIBIT A To Supplemental Agreement Detailed Print 193 of 460 JWWWWVB SURVEYEDPLOTTEDBYDATENOTE BOOKNO.PLANALIGNMENT CHECKEDRT. OF WAY CHECKEDCADD FILE NAMEPROFILESURVEYEDPLOTTEDGRADES CHECKEDB.M. NOTEDSTRUCTURE NOTAT'NS CH'KDBYDATENOTE BOOKNO.SECTION COUNTY ILLINOIS FED. AID PROJECT TOTAL SHEETS SHEET NO.RTE. SCALE: bhenrichs=USER NAME 40.0001 ' / in.=PLOT SCALE 10/23/2015=PLOT DATE DESIGNED REVISED REVISED REVISED REVISEDDATE DRAWN CHECKED F.A. SHEET OF SHEETS STA.TO STA. - - - - - - - -FILE NAME:ERGB1_sht_Lit_11.dgnCONTRACT NO. - - CITY OF EVANSTONESI CONSULTANTS, LTD. Excellence, Service, Integrity PROFESSIONAL REGULATION REGISTRATION #184.003685 ILLINOIS DEPARTMENT OF FINANCIAL & 630.420.1700 NAPERVILLE, IL 60563 1979 N. MILL STREET, SUITE 100 www.esiltd.com COOK13-002700-00-CH INTERSECTION IMPROVEMENTS EMERSON STREET, RIDGE AVENUE AND GREEN BAY ROAD CORRIDOR - SCALE IN FEET 0 10 20 30 40 5010 GREEN BAY ROAD RI DGE AVE NUE EMERSON STREETMOUNTING DETAIL EXISTING LIGHT FIXTURE EX BRIDGE GIRDER EX LIGHT FIXTURE EX MOUNTING BRACKET EX C-CLAMP (TYP.)XXXXXXXXXXXXXXXXREMOVED (TYP.) EX CONDUIT TO BE TO BE REMOVED (TYP.) EX LIGHTING FIXTURES TO BE REMOVED EX SERVICE CONDUIT LOOKING EAST BRIDGE FASCIA BRIDGE ABUTMENT BRIDGE BEAM BRIDGE ABUTMENT (TYP.) CROSS BRACE RIDGE AVENUEEMERSON STREET EX BRIDGE GIRDER MOUNTING DETAIL EXISTING TRAFFIC SIGNAL STIFFENER (TYP.) EXISTING BRIDGE (TYP.) EXISTING WELDS LIGHTING NOTESTRAFFIC SIGNAL NOTES X X X TO BE REMOVED EX TRAFFIC SIGNAL TO BE REMOVED EX TRAFFIC SIGNAL TO BE REMOVED EX TRAFFIC SIGNAL TO BE REMOVED EX TRAFFIC SIGNAL 1110 258 LIGHTING PLAN SHEETS AND TRAFFIC SIGNAL REMOVAL DETAILS EXISTING STREET LIGHTING 353 BAH BAH MAR 10/9/2015 EXISTING GIRDER STIFFENER BY WELDS. ALL TRAFFIC SIGNALS ARE ATTACHED TO THE CIRCUMSTANCE. NO ITEMS ARE TO BE TORCHED OFF UNDER ANY THAT DOES NOT DAMAGE THE BRIDGE STRUCTURE. OF THESE ITEMS SHALL BE PERFORMED IN A MANNER TO THE BRIDGE SHALL BE REMOVED. THE REMOVAL CONDUIT AND ASSOCIATED HARDWARE ATTACHED ALL EXISTING TRAFFIC SIGNAL FIXTURES, REMOVED CONDUIT TO BE EX TRAFFIC SIGNAL CONDUIT TO BE REMOVED EX TRAFFIC SIGNAL 3. 2. 1. 3. 2. 1. C-CLAMPS. ALL EXISTING FIXTURES ARE ATTACHED WITH CIRCUMSTANCE. NO ITEMS ARE TO BE TORCHED OFF UNDER ANY THAT DOES NOT DAMAGE THE BRIDGE STRUCTURE. THESE ITEMS SHALL BE PERFORMED IN A MANNER BRIDGE SHALL BE REMOVED. THE REMOVAL OF ASSOCIATED HARDWARE ATTACHED UNDER THE ALL EXISTING LIGHTING FIXTURES, CONDUIT AND 2 of 9194 of 460 J20 0 8 +00 20 0 9 +00 20 1 0 +00 2011+00 109+00110+00111+001001+00 1002+00 1003+00 SURVEYEDPLOTTEDBYDATENOTE BOOKNO.PLANALIGNMENT CHECKEDRT. OF WAY CHECKEDCADD FILE NAMEPROFILESURVEYEDPLOTTEDGRADES CHECKEDB.M. NOTEDSTRUCTURE NOTAT'NS CH'KDBYDATENOTE BOOKNO.SECTION COUNTY ILLINOIS FED. AID PROJECT TOTAL SHEETS SHEET NO.RTE. SCALE: bhenrichs=USER NAME 40.0001 ' / in.=PLOT SCALE 10/23/2015=PLOT DATE DESIGNED REVISED REVISED REVISED REVISEDDATE DRAWN CHECKED F.A. SHEET OF SHEETS STA.TO STA. - - - - - - - -FILE NAME:ERGB1_sht_Lit_12.dgnCONTRACT NO. - - CITY OF EVANSTONESI CONSULTANTS, LTD. Excellence, Service, Integrity PROFESSIONAL REGULATION REGISTRATION #184.003685 ILLINOIS DEPARTMENT OF FINANCIAL & 630.420.1700 NAPERVILLE, IL 60563 1979 N. MILL STREET, SUITE 100 www.esiltd.com COOK13-002700-00-CH INTERSECTION IMPROVEMENTS EMERSON STREET, RIDGE AVENUE AND GREEN BAY ROAD CORRIDOR - SCALE IN FEET 0 10 20 30 40 5010 GREEN BAY ROAD RI DGE AVE NUE EMERSON STREET(TYP.) LIGHTING CONDUIT PR UNDERMOUNT LIGHTING (TYP.) UNDERMOUNT PR BRIDGE EX BRIDGE GIRDER UNDERMOUNT LIGHTING DETAIL PROPOSED BRIDGE MOUNT OR EQUIVALENT TUNNEL LIGHT WITH J-BOX LIGHTING, VALET LED PR BRIDGE UNDERMOUNT (4) PER LIGHT PR C-CLAMP MOUNTING EX BRIDGE GIRDER 10' O.C. PR C-CLAMP MOUNTING CONDUIT PVC 1 •" ELECTRICAL CONDUIT MOUNTING DETAIL PROPOSED BRIDGE EXISTING BRIDGE IS PROHIBITED. ANY WELDING OF ELECTRICAL ITEMS TO THE MOUNTED WITH C-CLAMPS. ALL ELECTRICAL CONDUIT SHALL BE PVC AND BRIDGE VIBRATIONS. WITH A RUBBER BUSHING PLATE TO DAMPEN SHALL BE C-CLAMPED TO THE EXISTING BEAM ALL PROPOSED LIGHTING MOUNTING PLATES 3. 2. 1. LIGHTING NOTES EX BRIDGE (TYP.) 1111 259 LIGHTING PLAN SHEETS MOUNTING DETAILS PROPOSED STREET LIGHTING 353 BAH BAH MAR 10/9/2015 LIGHTING UNDERMOUNT STREET TRAFFIC SIGNALS AND PR CONDUIT FOR PR VIBRATION DAMPENING 1" RUBBER BUSHING FOR 3 of 9195 of 460 J20 0 8 +00 20 0 9 +00 20 1 0 +00 2011+00 109+00110+00111+001001+00 1002+00 1003+00 SURVEYEDPLOTTEDBYDATENOTE BOOKNO.PLANALIGNMENT CHECKEDRT. OF WAY CHECKEDCADD FILE NAMEPROFILESURVEYEDPLOTTEDGRADES CHECKEDB.M. NOTEDSTRUCTURE NOTAT'NS CH'KDBYDATENOTE BOOKNO.SECTION COUNTY ILLINOIS FED. AID PROJECT TOTAL SHEETS SHEET NO.RTE. SCALE: SMoy=USER NAME 40.0001 ' / in.=PLOT SCALE 11/18/2015=PLOT DATE DESIGNED REVISED REVISED REVISED REVISEDDATE DRAWN CHECKED F.A. SHEET OF SHEETS STA.TO STA. - - - - - - - -FILE NAME:Exh_sht_signal_railroad.dgnCONTRACT NO. - - CITY OF EVANSTONESI CONSULTANTS, LTD. Excellence, Service, Integrity PROFESSIONAL REGULATION REGISTRATION #184.003685 ILLINOIS DEPARTMENT OF FINANCIAL & 630.420.1700 NAPERVILLE, IL 60563 1979 N. MILL STREET, SUITE 100 www.esiltd.com COOK13-002700-00-CH INTERSECTION IMPROVEMENTS EMERSON STREET, RIDGE AVENUE AND GREEN BAY ROAD CORRIDORUPS - SCALE IN FEET 0 10 20 30 40 5010 GREEN BAY ROAD RI DGE AVE NUE EMERSON STREETLOCATION PR TRAFFIC SIGNAL EX BRIDGE (TYP.) 3939 249 TRAFFIC SIGNAL PLAN SHEETS PROPOSED TRAFFIC SIGNAL 353 BAH BAH JMY 10/9/2015 LOCATION PR TRAFFIC SIGNAL LOCATION PR TRAFFIC SIGNAL NOTE: BRIDGE STRUCTURE. WILL NOT BE ATTACHED TO EXISTING PROPOSED TRAFFIC SIGNAL EQUIPMENT LOCATION PR TRAFFIC SIGNAL 4 of 9196 of 460 EXHIBIT B To Supplemental Agreement Contractor’s Right of Entry 197 of 460 UNION PACIFIC RAILROAD COMPANY CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Form Approved: AVP Law 03/01/2013 Articles of Agreement Page 1 of 4 Folder No.: 2621-68 UPRR Audit No.: CONTRACTOR'S RIGHT OF ENTRY AGREEMENT _____________________________________________ THIS AGREEMENT is made and entered into as of the _____ day of _________________, 2015, by and between UNION PACIFIC RAILROAD COMPANY, a Delaware corporation ("Railroad"); and (Name of Contractor) a corporation (“Contractor”). RECITALS: Contractor has been hired by the City of Evanston (“City”) to install 13 new LED lighting fixtures, and associated electrical conduit, which will be undermounted to the grade-separated bridge structure girders with C-clamps and 1” rubber brushing, at the Emerson Street grade-separated public road crossing at or near Mile Post 12.31 on the Kenosha Subdivision in Evanston, Cook County, Illinois, as such location is in the general location shown on the Railroad Location Prints marked Exhibit A each attached hereto and hereby made a part hereof, which work is the subject of an agreement dated , 201 , between the Railroad and the City. The Contractor will also remove the existing 16 lighting fixtures, and three traffic signals, and the associated conduit. The Railroad is willing to permit the Contractor to perform the work described above at the location described above subject to the terms and conditions contained in this Agreement AGREEMENT: NOW, THEREFORE, it is mutually agreed by and between Railroad and Contractor, as follows: ARTICLE 1 - DEFINITION OF CONTRACTOR. For purposes of this Agreement, all references in this agreement to Contractor shall include Contractor's contractors, subcontractors, officers, agents and employees, and others acting under its or their authority. ARTICLE 2 - RIGHT GRANTED; PURPOSE. Railroad hereby grants to Contractor the right, during the term hereinafter stated and upon and subject to each and all of the terms, provisions and conditions herein contained, to enter upon and have ingress to and egress from the property described in the Recitals for the purpose of performing the work described in the Recitals above. The right herein granted to Contractor is 198 of 460 UNION PACIFIC RAILROAD COMPANY CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Form Approved: AVP Law 03/01/2013 Articles of Agreement Page 2 of 4 limited to those portions of Railroad's property specifically described herein, or as designated by the Railroad Representative named in Article 4. ARTICLE 3 - TERMS AND CONDITIONS CONTAINED IN EXHIBITS B, C & D. The General Terms and Conditions contained in Exhibit B, the Insurance Requirements contained in Exhibit C, and the Minimum Safety Requirements contained in Exhibit D, each attached hereto, are hereby made a part of this Agreement. ARTICLE 4 - ALL EXPENSES TO BE BORNE BY CONTRACTOR; RAILROAD REPRESENTATIVE. A. Contractor shall bear any and all costs and expenses associated with any work performed by Contractor, or any costs or expenses incurred by Railroad relating to this Agreement. B. Contractor shall coordinate all of its work with the following Railroad representative or his or her duly authorized representative (the "Railroad Representative"): C. Contractor, at its own expense, shall adequately police and supervise all work to be performed by Contractor and shall ensure that such work is performed in a safe manner as set forth in Section 7 of Exhibit B. The responsibility of Contractor for safe conduct and adequate policing and supervision of Contractor's work shall not be lessened or otherwise affected by Railroad's approval of plans and specifications involving the work, or by Railroad's collaboration in performance of any work, or by the presence at the work site of a Railroad Representative, or by compliance by Contractor with any requests or recommendations made by Railroad Representative. ARTICLE 5 - SCHEDULE OF WORK ON A MONTHLY BASIS. The Contractor, at its expense, shall provide on a monthly basis a detailed schedule of work to the Railroad Representative named in Article 4B above. The reports shall start at the execution of this Agreement and continue until this Agreement is terminated as provided in this Agreement or until the Contractor has completed all work on Railroad’s property. ARTICLE 6 - TERM; TERMINATION. A. The grant of right herein made to Contractor shall commence on the date of this Agreement, and continue until __________________________, unless sooner terminated as herein (Expiration Date) DANIEL M. ELHOSNI MGR TRACK MNTCE 1540 CAVEY ROAD HIGHLAND PARK, IL 60035 402 677-5836 199 of 460 UNION PACIFIC RAILROAD COMPANY CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Form Approved: AVP Law 03/01/2013 Articles of Agreement Page 3 of 4 provided, or at such time as Contractor has completed its work on Railroad's property, whichever is earlier. Contractor agrees to notify the Railroad Representative in writing when it has completed its work on Railroad's property. B. This Agreement may be terminated by either party on ten (10) days written notice to the other party. ARTICLE 7 - CERTIFICATE OF INSURANCE. A. Before commencing any work, Contractor will provide Railroad with the (i) insurance binders, policies, certificates and endorsements set forth in Exhibit C of this Agreement, and (ii) the insurance endorsements obtained by each subcontractor as required under Section 12 of Exhibit B of this Agreement. B. All insurance correspondence, binders, policies, certificates and endorsements shall be sent to: Union Pacific Railroad Company Real Estate Department 1400 Douglas Street, MS 1690 Omaha, NE 68179-1690 UPRR Folder No’s.: 2621-68 ARTICLE 8 - DISMISSAL OF CONTRACTOR'S EMPLOYEE. At the request of Railroad, Contractor shall remove from Railroad's property any employee of Contractor who fails to conform to the instructions of the Railroad Representative in connection with the work on Railroad's property, and any right of Contractor shall be suspended until such removal has occurred. Contractor shall indemnify Railroad against any claims arising from the removal of any such employee from Railroad's property. ARTICLE 9 - CROSSINGS. No additional vehicular crossings (including temporary haul roads) or pedestrian crossings over Railroad's trackage shall be installed or used by Contractor without the prior written permission of Railroad. ARTICLE 10 - CROSSINGS; COMPLIANCE WITH MUTCD AND FRA GUIDELINES. A. No additional vehicular crossings (including temporary haul roads) or pedestrian crossings over Railroad's trackage shall be installed or used by Contractor without the prior written permission of Railroad. B. Any permanent or temporary changes, including temporary traffic control, to crossings must conform to the Manual of Uniform Traffic Control Devices (MUTCD) and any applicable Federal Railroad Administration rules, regulations and guidelines, and must be reviewed by the Railroad prior to any changes being implemented. In the event the Railroad is found to be out of compliance with federal safety regulations due to the Contractor’s modifications, negligence, or any other reason arising from the Contractor’s presence on the Railroad’s property, the Contractor agrees to assume liability for any civil penalties imposed upon the Railroad for such 200 of 460 UNION PACIFIC RAILROAD COMPANY CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Form Approved: AVP Law 03/01/2013 Articles of Agreement Page 4 of 4 noncompliance. ARTICLE 11 - EXPLOSIVES. Explosives or other highly flammable substances shall not be stored or used on Railroad's property without the prior written approval of Railroad. IN WITNESS WHEREOF, the parties hereto have duly executed this agreement in duplicate as of the date first herein written. UNION PACIFIC RAILROAD COMPANY (Federal Tax ID #94-6001323) By:______________________________________ DAVID C. LAPLANTE Senior Mgr. Contracts (Name of Contractor) By_______________________________________ Printed Name:______________________________________ Title:_____________________________________________ 201 of 460 Exhibit A Railroad Location Print RAILROAD LOCATION PRINT ACCOMPANYING A SUPPLEMENTAL AGREEMENT/CONTRACTOR’S RIGHT OF ENTRY AGREEMENT EXHIBIT "A" UNION PACIFIC RAILROAD COMPANY KENOSHA SUBDIVISION RAILROAD MILE POST 12.31 EVANSTON, COOK COUNTY, ILLINOIS To accompany an agreement with CITY OF EVANSTON and its CONTRACTORS UPRR Folder No. 2621-68 Date: December 18, 2015 WARNING IN ALL OCCASIONS, U.P. COMMUNICATIONS DEPARTMENT MUST BE CONTACTED IN ADVANCE OF ANY WORK TO DETERMINE EXISTENCE AND LOCATION OF FIBER OPTIC CABLE. PHONE: 1-(800) 336-9193 Kenosha Sub. MP 12.31, DOT 173835P 202 of 460 UNION PACIFIC RAILROAD COMPANY CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Form Approved: AVP Law 03/01/2013 CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Form Approved: AVP Law 03/01/2013 Page 1 of 4 Exhibit B General Terms & Conditions EXHIBIT B TO CONTRACTOR'S RIGHT OF ENTRY AGREEMENT GENERAL TERMS & CONDITIONS Section 1. NOTICE OF COMMENCEMENT OF WORK - FLAGGING. A. Contractor agrees to notify the Railroad Representative at least thirty (30) working days in advance of Contractor commencing its work and at least ten (10) working days in advance of proposed performance of any work by Contractor in which any person or equipment will be within twenty-five (25) feet of any track, or will be near enough to any track that any equipment extension (such as, but not limited to, a crane boom) will reach to within twenty-five (25) feet of any track. No work of any kind shall be performed, and no person, equipment, machinery, tool(s), material(s), vehicle(s), or thing(s) shall be located, operated, placed, or stored within twenty-five (25) feet of any of Railroad's track(s) at any time, for any reason, unless and until a Railroad flagman is provided to watch for trains. Upon receipt of such ten (10)-day notice, the Railroad Representative will determine and inform Contractor whether a flagman need be present and whether Contractor needs to implement any special protective or safety measures. If flagging or other special protective or safety measures are performed by Railroad, Railroad will bill Contractor for such expenses incurred by Railroad, unless Railroad and a federal, state or local governmental entity have agreed that Railroad is to bill such expenses to the federal, state or local governmental entity. If Railroad will be sending the bills to Contractor, Contractor shall pay such bills within thirty (30) days of Contractor's receipt of billing. If Railroad performs any flagging, or other special protective or safety measures are performed by Railroad, Contractor agrees that Contractor is not relieved of any of its responsibilities or liabilities set forth in this Agreement. B. The rate of pay per hour for each flagman will be the prevailing hourly rate in effect for an eight-hour day for the class of flagmen used during regularly assigned hours and overtime in accordance with Labor Agreements and Schedules in effect at the time the work is performed. In addition to the cost of such labor, a composite charge for vacation, holiday, health and welfare, supplemental sickness, Railroad Retirement and unemployment compensation, supplemental pension, Employees Liability and Property Damage and Administration will be included, computed on actual payroll. The composite charge will be the prevailing composite charge in effect at the time the work is performed. One and one-half times the current hourly rate is paid for overtime, Saturdays and Sundays, and two and one-half times current hourly rate for holidays. Wage rates are subject to change, at any time, by law or by agreement between Railroad and its employees, and may be retroactive as a result of negotiations or a ruling of an authorized governmental agency. Additional charges on labor are also subject to change. If the wage rate or additional charges are changed, Contractor (or the governmental entity, as applicable) shall pay on the basis of the new rates and charges. C. Reimbursement to Railroad will be required covering the full eight-hour day during which any flagman is furnished, unless the flagman can be assigned to other Railroad work during a portion of such day, in which event reimbursement will not be required for the portion of the day during which the flagman is engaged in other Railroad work. Reimbursement will also be required for any day not actually worked by the flagman following the flagman's assignment to work on the project for which Railroad is required to pay the flagman and which could not reasonably be avoided by Railroad by assignment of such flagman to other work , even though Contractor may not be working during such time. When it becomes necessary for Railroad to bulletin and assign an employee to a flagging position in compliance with union collective bargaining agreements, Contractor must provide Railroad a minimum of five (5) days notice prior to the cessation of the need for a flagman. If five (5) days notice of cessation is not given, Contractor will still be required to pay flagging charges for the five (5) day notice period required by union agreement to be given to the employee, even though flagging is not required for that period. An additional ten (10) days notice must then be given to Railroad if flagging services are needed again after such five day cessation notice has been given to Railroad. Section 2. LIMITATION AND SUBORDINATION OF RIGHTS GRANTED A. The foregoing grant of right is subject and subordinate to the prior and continuing right and obligation of the Railroad to use and maintain its entire property including the right and power of Railroad to construct, maintain, repair, renew, use, operate, change, modify or relocate railroad tracks, roadways, signal, communication, fiber optics, or other wirelines, pipelines and other facilities upon, along or across any or all parts of its property, all or any of which may be freely done at any time or times by Railroad without liability to Contractor or to any other party for compensation or damages. 203 of 460 UNION PACIFIC RAILROAD COMPANY CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Form Approved: AVP Law 03/01/2013 CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Form Approved: AVP Law 03/01/2013 Page 2 of 4 Exhibit B General Terms & Conditions B. The foregoing grant is also subject to all outstanding superior rights (including those in favor of licensees and lessees of Railroad's property, and others) and the right of Railroad to renew and extend the same, and is made without covenant of title or for quiet enjoyment. Section 3. NO INTERFERENCE WITH OPERATIONS OF RAILROAD AND ITS TENANTS. A. Contractor shall conduct its operations so as not to interfere with the continuous and uninterrupted use and operation of the railroad tracks and property of Railroad, including without limitation, the operations of Railroad's lessees, licensees or others, unless specifically authorized in advance by the Railroad Representative. Nothing shall be done or permitted to be done by Contractor at any time that would in any manner impair the safety of such operations. When not in use, Contractor's machinery and materials shall be kept at least fifty (50) feet from the centerline of Railroad's nearest track, and there shall be no vehicular crossings of Railroads tracks except at existing open public crossings. B. Operations of Railroad and work performed by Railroad personnel and delays in the work to be performed by Contractor caused by such railroad operations and work are expected by Contractor, and Contractor agrees that Railroad shall have no liability to Contractor, or any other person or entity for any such delays. The Contractor shall coordinate its activities with those of Railroad and third parties so as to avoid interference with railroad operations. The safe operation of Railroad train movements and other activities by Railroad takes precedence over any work to be performed by Contractor. Section 4. LIENS. Contractor shall pay in full all persons who perform labor or provide materials for the work to be performed by Contractor. Contractor shall not create, permit or suffer any mechanic's or materialmen's liens of any kind or nature to be created or enforced against any property of Railroad for any such work performed. Contractor shall indemnify and hold harmless Railroad from and against any and all liens, claims, demands, costs or expenses of whatsoever nature in any way connected with or growing out of such work done, labor performed, or materials furnished. If Contractor fails to promptly cause any lien to be released of record, Railroad may, at its election, discharge the lien or claim of lien at Contractor's expense. Section 5. PROTECTION OF FIBER OPTIC CABLE SYSTEMS. A. Fiber optic cable systems may be buried on Railroad's property. Protection of the fiber optic cable systems is of extreme importance since any break could disrupt service to users resulting in business interruption and loss of revenue and profits. Contractor shall telephone Railroad during normal business hours (7:00 a.m. to 9:00 p.m. Central Time, Monday through Friday, except holidays) at 1-800-336-9193 (also a 24-hour, 7-day number for emergency calls) to determine if fiber optic cable is buried anywhere on Railroad's property to be used by Contractor. If it is, Contractor will telephone the telecommunications company(ies) involved, make arrangements for a cable locator and, if applicable, for relocation or other protection of the fiber optic cable. Contractor shall not commence any work until all such protection or relocation (if applicable) has been accomplished. B. In addition to other indemnity provisions in this Agreement, Contractor shall indemnify, defend and hold Railroad harmless from and against all costs, liability and expense whatsoever (including, without limitation, attorneys' fees, court costs and expenses) arising out of any act or omission of Contractor, its agents and/or employees, that causes or contributes to (1) any damage to or destruction of any telecommunications system on Railroad's property, and/or (2) any injury to or death of any person employed by or on behalf of any telecommunications company, and/or its contractor, agents and/or employees, on Railroad's property. Contractor shall not have or seek recourse against Railroad for any claim or cause of action for alleged loss of profits or revenue or loss of service or other consequential damage to a telecommunication company using Railroad's property or a customer or user of services of the fiber optic cable on Railroad's property. Section 6. PERMITS - COMPLIANCE WITH LAWS. In the prosecution of the work covered by this Agreement, Contractor shall secure any and all necessary permits and shall comply with all applicable federal, state and local laws, regulations and enactments affecting the work including, without limitation, all applicable Federal Railroad Administration regulations. Section 7. SAFETY. A. Safety of personnel, property, rail operations and the public is of paramount importance in the prosecution of the work performed by Contractor. Contractor shall be responsible for initiating, maintaining and supervising all safety, operations and programs in connection with the work. Contractor shall at a minimum comply with Railroad's safety standards listed in 204 of 460 UNION PACIFIC RAILROAD COMPANY CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Form Approved: AVP Law 03/01/2013 CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Form Approved: AVP Law 03/01/2013 Page 3 of 4 Exhibit B General Terms & Conditions Exhibit D, hereto attached, to ensure uniformity with the safety standards followed by Railroad's own forces. As a part of Contractor's safety responsibilities, Contractor shall notify Railroad if Contractor determines that any of Railroad's safety standards are contrary to good safety practices. Contractor shall furnish copies of Exhibit D to each of its employees before they enter the job site. B. Without limitation of the provisions of paragraph A above, Contractor shall keep the job site free from safety and health hazards and ensure that its employees are competent and adequately trained in all safety and health aspects of the job. C. Contractor shall have proper first aid supplies available on the job site so that prompt first aid services may be provided to any person injured on the job site. Contractor shall promptly notify Railroad of any U.S. Occupational Safety and Health Administration reportable injuries. Contractor shall have a nondelegable duty to control its employees while they are on the job site or any other property of Railroad, and to be certain they do not use, be under the influence of, or have in their possession any alcoholic beverage, drug or other substance that may inhibit the safe performance of any work. D. If and when requested by Railroad, Contractor shall deliver to Railroad a copy of Contractor's safety plan for conducting the work (the "Safety Plan"). Railroad shall have the right, but not the obligation, to require Contractor to correct any deficiencies in the Safety Plan. The terms of this Agreement shall control if there are any inconsistencies between this Agreement and the Safety Plan. Section 8. INDEMNITY. A. To the extent not prohibited by applicable statute, Contractor shall indemnify, defend and hold harmless Railroad, its affiliates, and its and their officers, agents and employees (individually an “Indemnified Party” or collectively "Indemnified Parties") from and against any and all loss, damage, injury, liability, claim, demand, cost or expense (including, without limitation, attorney's, consultant's and expert's fees, and court costs), fine or penalty (collectively, "Loss") incurred by any person (including, without limitation, any Indemnified Party, Contractor, or any employee of Contractor or of any Indemnified Party) arising out of or in any manner connected with (i) any work performed by Contractor, or (ii) any act or omission of Contractor, its officers, agents or employees, or (iii) any breach of this Agreement by Contractor. B. The right to indemnity under this Section 8 shall accrue upon occurrence of the event giving rise to the Loss, and shall apply regardless of any negligence or strict liability of any Indemnified Party, except where the Loss is caused by the sole active negligence of an Indemnified Party as established by the final judgment of a court of competent jurisdiction. The sole active negligence of any Indemnified Party shall not bar the recovery of any other Indemnified Party. C. Contractor expressly and specifically assumes potential liability under this Section 8 for claims or actions brought by Contractor's own employees. Contractor waives any immunity it may have under worker's compensation or industrial insurance acts to indemnify the Indemnified Parties under this Section 8. Contractor acknowledges that this waiver was mutually negotiated by the parties hereto. D. No court or jury findings in any employee's suit pursuant to any worker's compensation act or the Federal Employers' Liability Act against a party to this Agreement may be relied upon or used by Contractor in any attempt to assert liability against any Indemnified Party. E. The provisions of this Section 8 shall survive the completion of any work performed by Contractor or the termination or expiration of this Agreement. In no event shall this Section 8 or any other provision of this Agreement be deemed to limit any liability Contractor may have to any Indemnified Party by statute or under common law. Section 9. RESTORATION OF PROPERTY. In the event Railroad authorizes Contractor to take down any fence of Railroad or in any manner move or disturb any of the other property of Railroad in connection with the work to be performed by Contractor, then in that event Contractor shall, as soon as possible and at Contractor's sole expense, restore such fence and other property to the same condition as the same were in before such fence was taken down or such other property was moved or disturbed. Contractor shall remove all of Contractor's tools, equipment, rubbish and other materials from Railroad's property promptly upon completion of the work, restoring Railroad's property to the same state and condition as when Contractor entered thereon. 205 of 460 UNION PACIFIC RAILROAD COMPANY CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Form Approved: AVP Law 03/01/2013 CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Form Approved: AVP Law 03/01/2013 Page 4 of 4 Exhibit B General Terms & Conditions Section 10. WAIVER OF DEFAULT. Waiver by Railroad of any breach or default of any condition, covenant or agreement herein contained to be kept, observed and performed by Contractor shall in no way impair the right of Railroad to avail itself of any remedy for any subsequent breach or default. Section 11. MODIFICATION - ENTIRE AGREEMENT. No modification of this Agreement shall be effective unless made in writing and signed by Contractor and Railroad. This Agreement and the exhibits attached hereto and made a part hereof constitute the entire understanding between Contractor and Railroad and cancel and supersede any prior negotiations, understandings or agreements, whether written or oral, with respect to the work to be performed by Contractor. Section 12. ASSIGNMENT - SUBCONTRACTING. Contractor shall not assign or subcontract this Agreement, or any interest therein, without the written consent of the Railroad. Contractor shall be responsible for the acts and omissions of all subcontractors. Before Contractor commences any work, the Contractor shall, except to the extent prohibited by law; (1) require each of its subcontractors to include the Contractor as "Additional Insured" in the subcontractor's Commercial General Liability policy and Business Automobile policies with respect to all liabilities arising out of the subcontractor's performance of work on behalf of the Contractor by endorsing these policies with ISO Additional Insured Endorsements CG 20 26, and CA 20 48 (or substitute forms providing equivalent coverage; (2) require each of its subcontractors to endorse their Commercial General Liability Policy with "Contractual Liability Railroads" ISO Form CG 24 17 10 01 (or a substitute form providing equivalent coverage) for the job site; and (3) require each of its subcontractors to endorse their Business Automobile Policy with "Coverage For Certain Operations In Connection With Railroads" ISO Form CA 20 70 10 01 (or a substitute form providing equivalent coverage) for the job site. 206 of 460 UNION PACIFIC RAILROAD COMPANY CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Form Approved: AVP Law 03/01/2013 CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Form Approved: AVP Law 03/01/2013 Page 1 of 2 Exhibit C Insurance Requirements EXHIBIT C TO CONTRACTOR'S RIGHT OF ENTRY AGREEMENT INSURANCE REQUIREMENTS Contractor shall, at its sole cost and expense, procure and maintain during the course of the Project and until all Project work on Railroad’s property has been completed and the Contractor has removed all equipment and materials from Railroad’s property and has cleaned and restored Railroad’s property to Railroad’s satisfaction, the following insurance coverage: A. COMMERCIAL GENERAL LIABILITY INSURANCE. Commercial general liability (CGL) with a limit of not less than $5,000,000 each occurrence and an aggregate limit of not less than $10,000,000. CGL insurance must be written on ISO occurrence form CG 00 01 12 04 (or a substitute form providing equivalent coverage). The policy must also contain the following endorsement, which must be stated on the certificate of insurance: Contractual Liability Railroads ISO form CG 24 17 10 01 (or a substitute form providing equivalent coverage) showing “Union Pacific Railroad Company Property” as the Designated Job Site. Designated Construction Project(s) General Aggregate Limit ISO Form CG 25 03 03 97 (or a substitute form providing equivalent coverage) showing the project on the form schedule. B. BUSINESS AUTOMOBILE COVERAGE INSURANCE. Business auto coverage written on ISO form CA 00 01 10 01 (or a substitute form providing equivalent liability coverage) with a combined single limit of not less $5,000,000 for each accident and coverage must include liability arising out of any auto (including owned, hired and non-owned autos). The policy must contain the following endorsements, which must be stated on the certificate of insurance: Coverage For Certain Operations In Connection With Railroads ISO form CA 20 70 10 01 (or a substitute form providing equivalent coverage) showing “Union Pacific Property” as the Designated Job Site. Motor Carrier Act Endorsement - Hazardous materials clean up (MCS-90) if required by law. C. WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY INSURANCE. Coverage must include but not be limited to: Contractor's statutory liability under the workers' compensation laws of the state where the work is being performed. Employers' Liability (Part B) with limits of at least $500,000 each accident, $500,000 disease policy limit $500,000 each employee. If Contractor is self-insured, evidence of state approval and excess workers compensation coverage must be provided. Coverage must include liability arising out of the U. S. Longshoremen's and Harbor Workers' Act, the Jones Act, and the Outer Continental Shelf Land Act, if applicable. The policy must contain the following endorsement, which must be stated on the certificate of insurance: Alternate Employer endorsement ISO form WC 00 03 01 A (or a substitute form providing equivalent coverage) showing Railroad in the schedule as the alternate employer (or a substitute form providing equivalent coverage). D. RAILROAD PROTECTIVE LIABILITY INSURANCE. Contractor must maintain Railroad Protective Liability insurance written on ISO occurrence form CG 00 35 12 04 (or a substitute form providing equivalent coverage) on behalf of Railroad as named insured, with a limit of not less than $2,000,000 per occurrence and an aggregate of $6,000,000. A binder stating the policy is in place must be submitted to Railroad before the work may be commenced and until the original policy is forwarded to Railroad. E. UMBRELLA OR EXCESS INSURANCE. If Contractor utilizes umbrella or excess policies, these policies must “follow form” and afford no less coverage than the primary policy. F. POLLUTION LIABILITY INSURANCE. Pollution liability coverage must be written on ISO form Pollution Liability Coverage Form Designated Sites CG 00 39 12 04 (or a substitute form providing equivalent liability coverage), with limits of at least 207 of 460 UNION PACIFIC RAILROAD COMPANY CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Form Approved: AVP Law 03/01/2013 CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Form Approved: AVP Law 03/01/2013 Page 2 of 2 Exhibit C Insurance Requirements $5,000,000 per occurrence and an aggregate limit of $10,000,000. If the scope of work as defined in this Agreement includes the disposal of any hazardous or non-hazardous materials from the job site, Contractor must furnish to Railroad evidence of pollution legal liability insurance maintained by the disposal site operator for losses arising from the insured facility accepting the materials, with coverage in minimum amounts of $1,000,000 per loss, and an annual aggregate of $2,000,000. OTHER REQUIREMENTS G. All policy(ies) required above (except worker’s compensation and employers liability) must include Railroad as “Additional Insured” using ISO Additional Insured Endorsements CG 20 26, and CA 20 48 (or substitute forms providing equivalent coverage). The coverage provided to Railroad as additional insured shall, to the extent provided under ISO Additional Insured Endorsement CG 20 26, and CA 20 48 provide coverage for Railroad’s negligence whether sole or partial, active or passive, and shall not be limited by Contractor's liability under the indemnity provisions of this Agreement. H. Punitive damages exclusion, if any, must be deleted (and the deletion indicated on the certificate of insurance), unless the law governing this Agreement prohibits all punitive damages that might arise under this Agreement. I. Contractor waives all rights of recovery, and its insurers also waive all rights of subrogation of damages against Railroad and its agents, officers, directors and employees. This waiver must be stated on the certificate of insurance. J. Prior to commencing the work, Contractor shall furnish Railroad with a certificate(s) of insurance, executed by a duly authorized representative of each insurer, showing compliance with the insurance requirements in this Agreement. K. All insurance policies must be written by a reputable insurance company acceptable to Railroad or with a current Best's Insurance Guide Rating of A- and Class VII or better, and authorized to do business in the state where the work is being performed. L. The fact that insurance is obtained by Contractor or by Railroad on behalf of Contractor will not be deemed to release or diminish the liability of Contractor, including, without limitation, liability under the indemnity provisions of this Agreement. Damages recoverable by Railroad from Contractor or any third party will not be limited by the amount of the required insurance coverage. 208 of 460 UNION PACIFIC RAILROAD COMPANY CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Form Approved: AVP Law 03/01/2013 CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Form Approved: AVP Law 03/01/2013 Page 1 of 2 Exhibit D Minimum Safety Requirements EXHIBIT D TO CONTRACTOR'S RIGHT OF ENTRY AGREEMENT MINIMUM SAFETY REQUIREMENTS The term "employees" as used herein refer to all employees of Contractor as well as all employees of any subcontractor or agent of Contractor. I. CLOTHING A. All employees of Contractor will be suitably dressed to perform their duties safely and in a manner that will not interfere with their vision, hearing, or free use of their hands or feet. Specifically, Contractor’s employees must wear: i. Waist-length shirts with sleeves. ii. Trousers that cover the entire leg. If flare-legged trousers are worn, the trouser bottoms must be tied to prevent catching. iii. Footwear that covers their ankles and has a defined heel. Employees working on bridges are required to wear safety-toed footwear that conforms to the American National Standards Institute (ANSI) and FRA footwear requirements. B. Employees shall not wear boots (other than work boots), sandals, canvas-type shoes, or other shoes that have thin soles or heels that are higher than normal. C. Employees must not wear loose or ragged clothing, neckties, finger rings, or other loose jewelry while operating or working on machinery. II. PERSONAL PROTECTIVE EQUIPMENT Contractor shall require its employees to wear personal protective equipment as specified by Railroad rules, regulations, or recommended or requested by the Railroad Representative. i. Hard hat that meets the American National Standard (ANSI) Z89.1 – latest revision. Hard hats should be affixed with Contractor’s company logo or name. ii. Eye protection that meets American National Standard (ANSI) for occupational and educational eye and face protection, Z87.1 – latest revision. Additional eye protection must be provided to meet specific job situations such as welding, grinding, etc. iii. Hearing protection, which affords enough attenuation to give protection from noise levels that will be occurring on the job site. Hearing protection, in the form of plugs or muffs, must be worn when employees are within: 100 feet of a locomotive or roadway/work equipment 15 feet of power operated tools 150 feet of jet blowers or pile drivers 150 feet of retarders in use (when within 10 feet, employees must wear dual ear protection – plugs and muffs) iv. Other types of personal protective equipment, such as respirators, fall protection equipment, and face shields, must be worn as recommended or requested by the Railroad Representative. III. ON TRACK SAFETY Contractor is responsible for compliance with the Federal Railroad Administration’s Roadway Worker Protection regulations – 49CFR214, Subpart C and Railroad's On-Track Safety rules. Under 49CFR214, Subpart C, railroad contractors are responsible for the training of their employees on such regulations. In addition to the instructions contained in Roadway Worker Protection regulations, all employees must: i. Maintain a distance of twenty-five (25) feet to any track unless the Railroad Representative is present to authorize movements. 209 of 460 UNION PACIFIC RAILROAD COMPANY CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Form Approved: AVP Law 03/01/2013 CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Form Approved: AVP Law 03/01/2013 Page 2 of 2 Exhibit D Minimum Safety Requirements ii. Wear an orange, reflectorized workwear approved by the Railroad Representative. iii. Participate in a job briefing that will specify the type of On-Track Safety for the type of work being performed. Contractor must take special note of limits of track authority, which tracks may or may not be fouled, and clearing the track. Contractor will also receive special instructions relating to the work zone around machines and minimum distances between machines while working or traveling. IV. EQUIPMENT A. It is the responsibility of Contractor to ensure that all equipment is in a safe condition to operate. If, in the opinion of the Railroad Representative, any of Contractor’s equipment is unsafe for use, Contractor shall remove such equipment from Railroad’s property. In addition, Contractor must ensure that the operators of all equipment are properly trained and competent in the safe operation of the equipment. In addition, operators must be: i. Familiar and comply with Railroad’s rules on lockout/tagout of equipment. ii. Trained in and comply with the applicable operating rules if operating any hy-rail equipment on-track. iii. Trained in and comply with the applicable air brake rules if operating any equipment that moves rail cars or any other railbound equipment. B. All self-propelled equipment must be equipped with a first-aid kit, fire extinguisher, and audible back-up warning device. C. Unless otherwise authorized by the Railroad Representative, all equipment must be parked a minimum of twenty-five (25) feet from any track. Before leaving any equipment unattended, the operator must stop the engine and properly secure the equipment against movement. D. Cranes must be equipped with three orange cones that will be used to mark the working area of the crane and the minimum clearances to overhead powerlines. V. GENERAL SAFETY REQUIREMENTS A. Contractor shall ensure that all waste is properly disposed of in accordance with applicable federal and state regulations. B. Contractor shall ensure that all employees participate in and comply with a job briefing conducted by the Railroad Representative, if applicable. During this briefing, the Railroad Representative will specify safe work procedures, (including On-Track Safety) and the potential hazards of the job. If any employee has any questions or concerns about the work, the employee must voice them during the job briefing. Additional job briefings will be conducted during the work as conditions, work procedures, or personnel change. C. All track work performed by Contractor meets the minimum safety requirements established by the Federal Railroad Administration’s Track Safety Standards 49CFR213. D. All employees comply with the following safety procedures when working around any railroad track: i. Always be on the alert for moving equipment. Employees must always expect movement on any track, at any time, in either direction. ii. Do not step or walk on the top of the rail, frog, switches, guard rails, or other track components. iii. In passing around the ends of standing cars, engines, roadway machines or work equipment, leave at least 20 feet between yourself and the end of the equipment. Do not go between pieces of equipment of the opening is less than one car length (50 feet). iv. Avoid walking or standing on a track unless so authorized by the employee in charge. v. Before stepping over or crossing tracks, look in both directions first. vi. Do not sit on, lie under, or cross between cars except as required in the performance of your duties and only when track and equipment have been protected against movement. E. All employees must comply with all federal and state regulations concerning workplace safety. 210 of 460 For City Council meeting of August 31, 2015 Item A8 Resolution 1-R-16: Authorizing Delegates to NIPSTA For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Greg Klaiber, Fire Chief Subject: Resolution 1-R-16 Authorizing Delegates to NIPSTA Date: December 30, 2015 Recommended Action: Staff recommends that City Council adopt Resolution 1-R-16 Authorizing Delegates to Northeastern Illinois Public Safety Training Academy (NIPSTA). Summary: This resolution will update Resolution 21-R-10. It authorizes delegates to the NIPSTA Board. The delegates will each have the power to vote on Board actions. The City of Evanston is a member of NIPSTA; therefore it has voting power on the entity’s actions. The resolution will allow any of the delegates named to cast the City of Evanston’s one vote on all Board actions. Attachments: Resolution 1-R-16 Memorandum 211 of 460 12/9/2015 1-R-16 A RESOLUTION Appointing the Fire Chief, Deputy Fire Chief and Director of Public Works Agency as the City’s Delegate and Alternate Delegates, Respectively, to the NIPSTA Board of Directors WHEREAS, the City Manager recommends that those persons who hold the positions of Fire Chief, Deputy Fire Chief and Director of Public Works Agency be designated as the City’s delegate and alternate delegate, respectively, to the Northeastern Illinois Public Safety Training Academy (“NIPSTA”) Board of Directors, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: That the City Manager is hereby authorized and directed to name the Fire Chief, Deputy Chief of the Evanston Fire Department to act as the City of Evanston’s delegates to the NIPSTA Board of Directors. SECTION 3: That the City Manager is hereby authorized and directed to name the Director of Public Works Agency to act as the City of Evanston’s alternate delegate to the NIPSTA Board of Directors. SECTION 4: This resolution shall be in full force and effect from and after its passage and approval, in the manner provided by law. 212 of 460 1-R-16 ~ 2 ~ ______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 213 of 460 For City Council meeting of January 11, 2016 Item A9 Ordinance 1-O-16: Increasing Class D Liquor License Peppercorns Kitchen For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 1-O-16, Increasing the Number of Class D Liquor Licenses for The Boiling Point, Inc. d/b/a Peppercorns Kitchen, 620 Davis Street Date: December 3, 2015 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 1-O-16. Summary: Ordinance 1-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from forty-nine (49) to fifty (50), and permit issuance of a Class D license to The Boiling Point, Inc. d/b/a Peppercorns Kitchen (“Company”), 620 Davis Street. This license will permit Company to retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption on the premises. Application materials were submitted by Company representative Nan Luo. Legislative History: At the December 2, 2015 Liquor Control Review Board meeting, Company requested consideration of application for a Class D liquor license Alternatives: N/A ------------------------------------------------------------------------------------- Attachments: Ordinance 1-O-16 Application Minutes of the December 2, 2015 Liquor Control Review Board meeting Memorandum 214 of 460 12/3/2015 1-O-16 AN ORDINANCE Amending City Code Section 3-4-6-(D) to Increase the Number of Class D Liquor Licenses from Forty-Nine to Fifty (The Boiling Point, Inc. d/b/a Peppercorns Kitchen, 620 Davis Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: D Restaurant Liquor None $2,800 $2,800 49 50 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class D liquor licenses from forty-nine (49) to fifty (50) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). 215 of 460 1-O-16 ~2~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than forty-nine (49) fifty (50) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 216 of 460 Redacted 217 of 460 218 of 460 219 of 460 220 of 460 Redacted 221 of 460 222 of 460 223 of 460 224 of 460 225 of 460 226 of 460 Redacted 227 of 460 228 of 460 229 of 460 230 of 460 231 of 460 232 of 460 233 of 460 234 of 460 235 of 460 236 of 460 237 of 460 238 of 460 239 of 460 240 of 460 Page 1 of 3 MEETING MINUTES Liquor Control Board Wednesday, December 2, 2015 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Elizabeth Tisdahl; Marion Macbeth; Dick Peach ; Byron Wilson Members Absent: None Staff Present: Grant Farrar, Theresa Whittington Others Present: Larry Cohen (CVS Counsel); Corey McMahon (CVS District Manager); Barry Burke (Peppercorns Kitchen); Lili Ma (Pepercorns Kitchen Owner); Robert Billow (La Cocinita); Ald. Ann Rainey (8th Ward) Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor CALL TO ORDER The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at 11:00 a.m. NEW BUSINESS Highland Park CVS, LLC, Inc., d/b/a CVS #4778, 101 Asbury Avenue, Evanston, IL 60202 Corey McMahon (CM), District Manager of CVS, requested approval for issuance of a Class F liquor license (Grocery/liquor). CM stated that about 20% of CVS sales are derived from groceries and regular customers have expressed interest in having alcohol available for sale. CVS would dedicate 32 ft. of floor space to alcohol. Mayor Tisdahl inquired about a special use ordinance that is in place that prohibits the sale of alcohol at that location. Ald. Ann Rainey (AR) stated that CVS promised that they would not sell alcohol at that location. Ald. Rainey expressed concern about alcohol sales at the corner of Howard and Asbury. She cited numerous emails and texts regarding loitering and panhandling in the area as one of the reasons she does not support alcohol sales at this specific location. She feels alcohol at that particular location will be a tipping point for that corner of Evanston. Grant Farrar (GF) discussed the provision on page 5 of special use ordinance 19-O-02 that specifically prohibits sale of alcohol at the Asbury location. CVS would have to go before the zoning board of appeals the request repeal of that specific condition before a liquor license could be granted. 241 of 460 Page 2 of 3 Dick Peach recalled when the special use was created and stated he was surprised that CVS applied for a liquor license given the no alcohol condition. Larry Cohen asked if the ordinance only applies to the Asbury location. GF responded “yes”. Byron Wilson said he would go along with what the Council wants. He would recommend a liquor license if City Council approved an amendment to the special use ordnance. Marian Macbeth will go along with the Boards consensus. Mayor Tisdahl cited the special use ordinance and offered that CVS can sell at its other location but the Howard street location is worrisome. Larry Cohen (LC) said that all employees would be BASSET trained and that there is a litany of cameras in the store. He also stated that all bottles of spirits have a security cap. Alcohol sales would be less that 5%. CVS is not trying to be a liquor store. National CVS flyers feature alcohol specials and customers viewing those ads come into the store expecting to find alcohol. It is trying to accommodate its existing customers. CM stated that he does not take the concerns expressed lightly at all. He understands the responsibility and CVS has hard stops at the register to prevent underage alcohol sales. He further stated that there have not been any issues with alcohol sales at CVS’s other Evanston store. He does not want to contribute to issues in the neighborhood. Ald. Rainey stated that CVS promised not to sell alcohol at this location. She further explained that neighbors supported the CVS after months of discussion. Residents did not want the drive through but conceded in part because of the promise not to sell alcohol. Marion Macbeth stated that the special use ordinance is 13 years old. She understands that CVS does not intend to be a liquor store and that its national ad campaigns feature alcohol and customers expect to find it in the store. With regard to BASSET training, she stated that she would like to see all employees’ complete training before supporting a liquor license. Mayor Tisdahl sought clarification from corporation council about the best way to proceed. Grant Farrar summarized the options for moving the issue forward: 1) continue the matter to a future LCRB meeting; 2) issue a written decision following today’s meeting or 3) Transmit the matter to City Council for consideration with a recommendation supporting or denying and include a memo summarizing Ald. Rainey’s objection and the special use issue. Mayor Tisdahl stated that she is opposed to the license out of concern for Howard Street. She stated that her decision in no way is a negative reflection on CVS but instead, it reflects her concerns about this specific location and promises to neighbors regarding alcohol sales. CVS may appeal the Liquor Commissioners decision to City Council if it wishes. The appeal process would be a multi-step process as CVS would have to request an appeal from City Council of the Liquor Commissioner’s decision regarding the liquor license application and would also have to go before Planning and Development for amendment of the special use ordnance. Alderman Rainey added that her specific concern is not that minors will be served alcohol at CVS but rather, concern about certain adults in the neighborhood. A written finding denying the liquor license application will be prepared by the end of the week 242 of 460 Page 3 of 3 The Boiling Point, Inc. dba Peppercorns Kitchen, 620 Davis Street, Evanston, IL 60201 Barry Burke (BB), consultant for Peppercorns Kitchen, requested approval for issuance of a Class D liquor license (restaurant/liquor). BB explained that the Peppercorns is a full service Chinese restaurant with a full menu. It wishes to offer alcohol as a way to enhance the dining experience. The Evanston location will be its second location; the first location is in Chinatown. Lili Ma (owner) stated that the target opening date is in 2-3 weeks and understands that a liquor license will not be issued in time for the grand opening. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a class D Liquor License to be introduced at the City Council meeting on January 11, 2016. Beeyoo Properties, LLC dba La Cocinita, 1625 Chicago Avenue, Evanston, IL 60201 Robert Billow (RB), representative for La Cocinita, requested approval for issuance of a Class D liquor license (restaurant/liquor). RB explained that the owners have operated a Latin American food truck since 2011 in New Orleans. The owners currently reside in the Chicago area and recently signed a long term lease for a brick and mortar restaurant space in Evanston. The restaurant will offer gourmet versions of tacos and empanadas with a Venezuelan flair. RB thinks the restaurant will be a good fit for the community and the experience enhanced by alcohol. Mayor Tisdahl asked if the owners have intentions to seek a sidewalk café permit. RB answered yes and stated that the owners are aware that alcohol service is not allowed on sidewalk cafes’ of Type 2 restaurants. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a class D Liquor License to be introduced at the City Council meeting on January 11, 2016. Mayor Tisdahl requested that at least one owner be in attendance at the City Council meetings. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl, Mayor at 11:27 a.m., December 2, 2015. Respectfully Submitted, Theresa Whittington Liquor Licensing Manager, Legal Department 243 of 460 For City Council meeting of January 11, 2016 Item A10 Ordinance 2-O-16: Increasing Class D Liquor License La Cocinita For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 2-O-16, Increasing the Number of Class D Liquor Licenses for Beeyoo Properties, LLC d/b/a La Cocinita, 1625 Chicago Avenue Date: December 3, 2015 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 2-O-16. Funding Source: N/A Summary: Ordinance 2-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty (50) to fifty-one (51), and permit issuance of a Class D license to Beeyoo Properties, LLC d/b/a La Cocinita (“Company”), 1625 Chicago Avenue. This license will permit Company to retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption on the premises. Application materials were submitted by Company representative Rachel Angulo. Legislative History: At the December 2, 2015 Liquor Control Review Board meeting, Company requested consideration of application for a Class D liquor license Alternatives: N/A ------------------------------------------------------------------------------------- Attachments: Ordinance 2-O-16 Application Please see Agenda Item A9 for Minutes of the December 2, 2015 Liquor Control Review Board meeting Memorandum 244 of 460 12/3/2015 2-O-16 AN ORDINANCE Amending City Code Section 3-4-6-(D) to Increase the Number of Class D Liquor Licenses from Fifty to Fifty-One (Beeyoo Properties, LLC d/b/a La Cocinita, 1625 Chicago Avenue) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: D Restaurant Liquor None $2,800 $2,800 50 51 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class D liquor licenses from fifty (50) to fifty-one (51) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). 245 of 460 2-O-16 ~2~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than fifty (50) fifty-one (51) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 246 of 460 Redacted 247 of 460 248 of 460 249 of 460 250 of 460 Redacted 251 of 460 252 of 460 253 of 460 254 of 460 255 of 460 256 of 460 257 of 460 258 of 460 259 of 460 260 of 460 261 of 460 262 of 460 263 of 460 264 of 460 265 of 460 266 of 460 267 of 460 For City Council meeting of January 11, 2016 Item A11 Ordinance 162-O-15: Grace Period for Evanston Wheel Tax Payment For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Director of Administrative Services Rickey A. Voss, Parking/Fleet Manager Oscar Murillo, ICMA Fellow Subject: Ordinance 162-O-15: 30-Day Grace Period for the Evanston Wheel Tax Date: December 14, 2015 Recommended Action: Staff recommends that the City Council adopt Ordinance 162-O-15, which amends Section 10-8-1 of the Evanston City Code of 2012, which states that motor vehicles registered or required to be registered with the Secretary of State to an Evanston address, must be licensed by paying an annual wheel tax. A violation of the provisions of this Section shall take place when a motor vehicle registered or required to be registered with the Secretary of State to an Evanston address shall not have been licensed within thirty (30) days the motor vehicle is required to be licensed under this Chapter, whether or not said vehicle is actually in operation on the streets or public ways of the City. Summary: Per Alderman Holmes’ request, staff researched the idea of implementing a grace period for the Evanston Wheel Tax. Currently, residents are required to pay the Evanston Wheel Tax immediately upon moving to an Evanston residence or purchasing a vehicle that will be registered to an Evanston address. If said move or purchase occurs during a time when residents are unable to pay the wheel tax in person (e.g. holidays, weekends), they may be cited for operating or parking an unlicensed vehicle. While not a frequent issue, instances of these types of citations do occur and are treated on a case-by-case basis using an informal procedure. Staff surveyed a few neighboring municipalities for the inclusion of grace periods in wheel tax ordinances and found them in the following: City of Chicago Cook County Village of Wilmette Village of Mt. Prospect Memorandum 268 of 460 City of Rolling Meadows Village of Orland Park If the Council were to approve a wheel tax grace period, residents receiving citations during the thirty (30) day grace period would be able to provide proof of their move or vehicle purchase and have eligible citations waived. ------------------------------------------------------------------------------------- Attachments: Ordinance 162-O-15 269 of 460 11/30/2015 162-O-15 AN ORDINANCE Amending Section 10-8-1 of the City Code to Provide for a Thirty Day Grace Period for the Evanston Wheel Tax NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 10-8-1 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 10-8-1 - LICENSE REQUIRED. It shall be unlawful for any person to use, maintain, store for purposes other than sale, park or operate within the City any motor vehicle registered or required to be registered with the Secretary of State, State of Illinois, to an address within the corporate limits of the City, unless such vehicle is licensed as provided in this Chapter. In addition, vehicles not registered or required to be registered with the Secretary of State to an Evanston address, as provided in the previous sentence, may be licensed as provided in this Chapter if the vehicle operator lives in an "Evanston resident only parking district" as described in Subsection 10-4-5-2(C) of this Title. A violation of the provisions of this Section shall take place when a motor vehicle registered or required to be registered with the Secretary of State to an Evanston address shall not have been licensed within thirty (30) days the motor vehicle is required to be licensed under this Chapter, whether or not said vehicle is actually in operation on the streets or public ways of the City. Tickets for violations of this Section shall be considered in connection with the City's authority to immobilize motor vehicles. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid 270 of 460 162-O-15 ~2~ application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2015 Adopted: ___________________, 2015 Approved: __________________________, 2015 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 271 of 460 Item A12 For City Council meeting of January 11, 2016 Ordinance 115-O-15: Sale of Used Copiers For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Director of Administrative Services Jose Calderon, Information Technology Division Manager Subject: Ordinance 115-O-15: Authorizing the Sale of Used Copiers owned by the City of Evanston Date: December 1, 2015 Recommended Action: Staff recommends City Council adoption of ordinance 115-O-15 authorizing the sale of used copiers to Arcoa Group/Midwest Copier Exchange, 3300 Washington St., Waukegan, IL 60085 for $1,975. This ordinance was introduced at the December 14, 2015 City Council meeting. Funding Payment will be credited to Revenue Account: 1932.56045 Summary: On October 12, 2015 the City Council authorized the City Manager to execute a contract for the Copier Purchase and Maintenance Service (RFP 15-02) with the Chicago Office Technology Group (COTG) in the amount of $143,732 to purchase replacement printers and copiers throughout the City of Evanston. Of the 33 copiers being replaced, 24 are owned by the City of Evanston, and 9 are leased from COTG. Leased copiers will be shipped and returned to the vendor. COTG was not interested in purchasing any of the 24 copiers owned by the City of Evanston. Because of this, staff reached out to Midwest Copier Exchange and obtained a quote to sell them the 24 copiers for $1,975. The copiers being replaced have reached the end of their serviceable life from the manufacturer and have required constant repair by third-party support. Staff researched several options for disposing of copiers including online auction websites. Selling to Midwest Copier Exchange was determined to be the most efficient and effective as the cost shipping the old copiers would be more than their auction resale price. Page 1 of 2 Memorandum 272 of 460 Page 2 of 2 Attachments Ordinance 115-O-15 Purchase Quote 273 of 460 11/17/2015 115-O-15 AN ORDINANCE Authorizing the Sale of Used Copiers Owned by the City of Evanston WHEREAS, the City Council of the City of Evanston (the “City”) has determined it is no longer necessary, practical, or economical, nor in the best interests of the City, to retain ownership of 24 used copy machines that have far surpassed their useful life; and WHEREAS, the copiers are estimated to have a total value of $3,000 and described in Exhibit A with the model numbers and copier names, which is attached hereto and incorporated herein by reference; and WHEREAS, the City Council has determined that it is in the best interests of the City to sell said surplus copiers to the highest bidder, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: Pursuant to Subsection 1-17-3-(B) of the Evanston City Code of 2012, as amended, the City Council hereby authorizes and directs the City Manager to sell the aforementioned surplus copiers, upon terms and conditions deemed reasonable, necessary, and in the best interests of the City, to Midwest Copier Exchange for the sale of price of $1,975.00. 274 of 460 115-O-15 ~2~ SECTION 3: Upon payment of the sale price, the City Manager is hereby authorized to convey evidence of ownership of aforesaid surplus copiers to Midwest Copier Exchange. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. Introduced:_________________, 2015 Adopted:___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 275 of 460 115-O-15 ~3~ EXHIBIT A LIST OF COPIERS TO BE SOLD Make Model Serial # RICOH Aficio MP 2000L / RICOH L7087240019 RICOH Aficio MP 4000 M5595100266 RICOH Aficio MP 6000 M9295100371 RICOH Aficio SP LD260 T372M800036 LANIER LD155V K6080100078 LANIER LD320DL L7087140316 LANIER LD320DL L7087140337 LANIER LD320DL L7087240004 LANIER LD320DL L7087140612 LANIER LD320DL L7087140181 LANIER LD320DL L7086940270 LANIER LD320DL L7087040007 LANIER LD320DL L7087040217 RICOH MP 3350 M6395200332 LANIER MP 3350/LD433 M6395100524 LANIER MP 3350/LD433 M6395100866 LANIER MP 3350/LD433 M6395100765 LANIER MP 3350/LD433 M6395100861 LANIER MP 3350/LD433 M6395100858 LANIER MP 3350/LD433 M6395100858 LANIER MP 3350/LD433 M6395100556 LANIER MP 3350B/LD433B M6395200077 LANIER MP 4000/LD040 M5595100402 LANIER pro 906EX V0881200567 276 of 460 ARCOA GROUP City of Evanston PROPOSAL OF TRANSPORT AND ELECTRONIC WASTE IT SERVICES These pages contain a new solution for The City of Evanston in securely managing I.T. Assets. Carlos Carrillo ITAD Consultant 277 of 460 Page 1 of 5 345 Lakewood Avenue Waukegan, Illinois 60085 SCOPE of Work ARCOA Group (“ARCOA”) proposes a comprehensive IT asset disposition (ITAD) program to The City of Evanston. (“THE CITY OF EVANSTON”), effectively managing and maximizing the value of all of your end-of-use electronic assets in a manner acceptable to THE CITY OF EVANSTON . All assets will be managed in compliance with all local, state, federal laws and R2 certification standards. I. Scope of Services A. ARCOA will collect end of use IT assets and e-waste from THE CITY OF EVANSTON’s designated locations, with the security of ARCOA logistics, in order to eliminate any chain of custody concerns, unless otherwise agreed upon by ARCOA Group and THE CITY OF EVANSTON. B. ARCOA will provide the materials needed for packing, (i.e.: pallets, cubic yard boxes, shrink wrap) and equipment necessary to load pallets and boxes, (i.e.: pallet jacks, hand trucks etc…). C. Electronic assets received by ARCOA will be handled in accordance with R2, ISO 14001, OHSAS 18001 Certifications and EPA environmental health and safety laws and certification standards. D. ARCOA will work with THE CITY OF EVANSTON’s Management Team to identify and incorporate best practices based on THE CITY OF EVANSTON’s success of past events, likes and dislikes of former e-waste programs to ensure a successful e-waste program. E. Data sensitive material will be handled in accordance with R2 Certification standards resulting in Data Destruction to National Institute of Standards and Technology standards (NIST), and render equipment unusable or otherwise destroyed. II. Asset Recycling Program Assets that are determined to not have resale value will be processed via de-manufacturing. We are a certified bulk processor and maintain R2, ISO 14001 certifications and EPA registration. We choose to de-manufacture the material as opposed to shredding which further allows us to maximize the value of each commodity. All hard drives and other data sensitive equipment are put through a degaussing process (NIST and HIPAA compliant) and each piece of equipment is sorted by type of material and then de-manufactured down to raw commodities to be sold to audited consumers. We do not sell whole units, unless specified as re-marketable. A. All items will be processed at our company owned, R2 Certified, facility to ensure comprehensive risk management and proper end of life processing. B. ARCOA will provide certified electronic recycling services to THE CITY OF EVANSTON to the standard of the R2 certified recycling platform. Recycling services will include: sorting of all assets, de-manufacturing and recovery of commodities (i.e. circuit boards, metals, plastics, cords, etc.). 278 of 460 Page 2 of 5 345 Lakewood Avenue Waukegan, Illinois 60085 C. All equipment with data storage received by ARCOA will be processed in accordance with the R2 standard and will ultimately be wiped or rendered unusable and otherwise destroyed accordingly. D. A certificate of destruction and recycling will be provided to THE CITY OF EVANSTON for all items recycled at the end of the month in which the items were recycled. E. All items requiring “make, model and serial number” will be listed accordingly (Optional service, see price matrix). F. Current items that ARCOA agrees to pay THE CITY OF EVANSTON are subject to review and are as follows: PC’s, LCD monitors, laptops and servers. Prices that ARCOA agrees to pay for these assets are defined in the price matrix below. a G. ARCOA will provide proof of zero tolerance landfill usage at THE CITY OF EVANSTON’s request. H. Recycling of materials outside of those listed in the price matrix under “Cost Items” will be recycled at no charge to THE CITY OF EVANSTON. I. Open door policy for planned or unannounced site audits of the ARCOA’s facility by THE CITY OF EVANSTON as requested. III. Service Request Process A. Request a Pick-Up THE CITY OF EVANSTON will notify their established Account Representative at ARCOA of their request for a pick-up, unless otherwise agreed upon scheduled service. ARCOA’s designated Account Representative will respond to The City of Evanston’s request within 24 hours. THE CITY OF EVANSTON will provide the total amount of itemized equipment and may “request” a day for the pick up to be completed. ARCOA, in our best efforts, will arrange for the pick up to be completed on the date requested or the next available option, most convenient to The City of Evanston and ARCOA. We always recommend providing as much notice as possible, to avoid delays in scheduling. Scheduled date of pick up is: UNKNOWN B. Receipt of assets After arriving at our processing facility located in Waukegan, IL, the first step is for your assets to be weighed in before they make their way to their new home or being de- manufactured for commodities. 1. Once assets are received, we weigh the load and then sort the material into two categories: Re-marketable and Recyclable 2. All recyclable material will go through standard recycling process in full compliance R2 certification (see “End of Life Recycling”). 3. All assets for re-marketing will go through standard protocol for such (see Re- marketing). 4. THE CITY OF EVANSTON will have access to our customer portal to track the status of each lot. 279 of 460 Page 3 of 5 345 Lakewood Avenue Waukegan, Illinois 60085 IV. Data & Asset Security A. ARCOA will provide the following Certificates: Certificate of Recycling B. ARCOA will provide the following reports within 30 days of receipt of assets. These reports will be sent out electronically at the time of competition, and then mailed to the designated The City of Evanston Contact. Bill of Lading for all pick up requests Lot Mass Balance Report for all pick-ups, which will provide a detailed breakdown of the types and weights of material collected. Downstream chain-of-custody reports are available to The City of Evanston at any time. V. General Instructions / Terms and Conditions A. ARCOA will adhere to The City of Evanston’s Safety and Security regulations. B. ARCOA will make arrangements with THE CITY OF EVANSTON’s Director of Transportation and Parking for Loading Dock scheduling. C. ARCOA will comply with all applicable Federal, State and Local Regulations D. ARCOA maintains, at all times, compliance to Federal and State Labor and Environmental Health and Safety regulations, R2 Certification, EPA Regulations as well as OSHA and OHSAS 18001 Health and Safety Labor regulations E. ARCOA has prepared a Certificate of Insurance Liability with The City of Evanston ’s Insurance Requirements – Please see attached document VI. Sustainability A. R2 defines focus materials, or materials that can pose environmental concern, and outlines how these materials should be managed to ensure environmental and worker safety. B. Prohibits the export of equipment and components containing focus materials to developing countries unless the transaction is legal under both the export and import countries’ laws and the receiving facility is state-of-the-art Export Policy ARCOA Group does utilize the international market place. We do so per R2 standards and only sell processed commodities that are ready for re-melt to recover the precious metals and other commodities. We do not export whole units unless items are approved for sale under our remarketing terms outlined above. Our down-stream consumers are audited by our upper management team annually via onsite audits at their facilities. 280 of 460 Page 4 of 5 345 Lakewood Avenue Waukegan, Illinois 60085 We work with refineries and consumers globally that guarantee that the material is properly handled. We do this to maximize asset value and recycle responsibly. Price Matrix Charge Equipment Cost / Revenue CRT Monitors ($15.00) Televisions ($25.00) Alkaline batteries ($0.75lb) Copier total Value – Based off of the copiers condition $2900 Service Cost / Revenue per Item Environmental Impact Report No Cost Data Sanitation No Cost End-of-life recycling No Cost Full Asset Audit (Make, Model, Serial # Included) Per item ($10.00) Audit (Make, Model, Serial #) ($6.00) Data Tape Destruction ($5.00) Asset Re-marketing Revenue Share (THE CITY OF EVANSTON ./ ARCOA) 50% / 50% Logistics per Location Cost / Revenue per Item Per location (Estimate based of off 13 locations) ($650) Estimate ($50) Per copier (Estimate based of off 11 copiers) ($275) Estimate ($25) Total logistics Estimated cost ($925) You will be a cut a check for the remaining balance of the copier pick-ups. Copiers must have an elevator access or be on flat ground. If we need a stair climber for any locations we charge $150 to bring out the stair climber and $10 per stair. Key Personnel 281 of 460 Page 5 of 5 345 Lakewood Avenue Waukegan, Illinois 60085 1) Carlos Carrillo - Primary Contact ITAD Consultant/ Account Manager (ccarrillo@arcoausa.com/224-214-3019) 9 years in Electronics Sales, Service and Asset Management 10 years in Sales/Customer Service 2) Jeff Datkuliak (jdatkuliak@arcoausa.com/224-214-3012) Vice President of Corporate Development 12 years of experience in recycling services Specializing in managing environmental risk & proper processing Corporate Asset Management Workload: ARCOA employs over 70 staff members with a fully owned and operated logistics fleet. We have over 200,000 square feet of processing space. Our business model is designed to meet the criteria set forth by our customers and therefore our availably is ample. ARCOA has grown experientially, within the past 4 years alone, because of this business model, and will continue to grow to fit the needs of our current and future customers. _________________________ _________________________ The City of Evanston ARCOA Group 282 of 460 Item A13 For City Council Meeting of January 11, 2016 Ordinance 159-O-15: Authorizing the Sale of a Surplus Fleet Vehicle For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Erika Storlie, Acting Director of Administrative Services Rickey A. Voss, Interim Manager of Fleet Services Subject: Ordinance 159-O-15, Sale of Surplus Property Fleet Vehicles Date: November 24, 2015 Recommended Action: Staff recommends that City Council adopt Ordinance 159-O-15 which directs the City Manager to offer the sale of vehicles owned by the City through public auction. These auctions include venues such as America’s Auto Auction and/or other live auctions, as well as other online auctions as these vehicles become available. This agenda item was introduced at the December 14, 2015 City Council meeting. Summary: The Fleet Services Division typically participates in two to three vehicle and equipment auctions per year in the Northern Illinois area. The auctions are provided on behalf of America’s Auto Auction, 14001 S. Karlov Avenue, Crestwood, Illinois 60554. America’s Auto Auction is the Northwest Municipal Conference Suburban Purchasing Cooperative’s “bid winner” for auction services for member municipalities. This request authorizes the Fleet Services Division of the Administrative Services Department to sell the vehicles listed in the table below through Northwest Municipal Vehicle Auction sponsored by America’s Auto Auction or any subsequent online internet auction to the highest bidder. All net proceeds from the auction will be credited to account number 7780.56065, “Sale of Surplus Property.” Memorandum 283 of 460 SURPLUS FLEET VEHICLES/EQUIPMENT Cost Center Department Vehicle # Vehicle Make Vehicle Model Year V.I.N. # Overall Condition L.T.D. Miles 2225 E.P.D. SOCIAL SERVICES 80 Ford C.V. 2009 2FAHP71V39X105041 Totaled 55,359 2315 E.F. & L.S.S. 313 Pierce Lance 1991 4P1CT02G5MA000730 Very Poor 78,926 7115 PUBLIC WORKS AGENCY 927 Ford LT8000 1995 1FDZY82E0SVA19690 Poor 60,481 Attachments: Ordinance 159-O-15: Authorizing the Sale of a Surplus Fleet Vehicle Owned by the City of Evanston (Northwest Municipal Vehicle Auction) 284 of 460 11/23/2015 159-O-15 AN ORDINANCE Authorizing the Sale of Surplus Fleet Vehicles Owned by the City of Evanston (Northwest Municipal Vehicle Auction) WHEREAS, the City Council of the City of Evanston (the “City”) has determined it is no longer necessary, practical, or economical, nor in the best interests of the City, to retain ownership of a certain surplus fleet vehicle that has a value in excess of one thousand five hundred dollars ($1,500.00) and is described in Exhibit A, which is attached hereto and incorporated herein by reference; and WHEREAS, the City Council has determined that it is in the best interests of the City to sell said surplus fleet vehicle to the highest bidder, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: Pursuant to Subsection 1-17-3-(B) of the Evanston City Code of 2012, as amended, the City Council hereby authorizes and directs the City Manager to sell the aforementioned surplus fleet vehicle, upon terms and conditions deemed reasonable, necessary, and in the best interests of the City, to the highest bidder at America’s Auto Auctions, the Northwest Municipal Conference Suburban Purchasing Cooperative’s “bid winner” for auction services for member municipalities to be held on or around Tuesday, January 19, 2016 at the Manheim Arena located at 14001 S. Karlov Avenue, Crestwood, Illinois 60554, or at any subsequent America’s 285 of 460 159-O-15 ~2~ Auto Auctions Services online auction. SECTION 3: Upon payment of the price indicated by the America’s Auto Auction Services, the City Manager is hereby authorized to convey evidence of ownership of aforesaid surplus fleet vehicle to the America’s Auto Auction Service. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. Introduced:_________________, 2015 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 286 of 460 159-O-15 ~3~ EXHIBIT A SURPLUS FLEET VEHICLES/EQUIPMENT Cost Center Department Vehicle # Vehicle Make Vehicle Model Year V.I.N. # Overall Conditio n L.T.D. Miles 2285 E.P.D. YOUTH SERVICES 80 Ford C.V. 2009 2FAHP71V39X105041 Totaled 55,359 2315 E.F. & L.S.S. 313 Pierce Arrow 1991 4P1CTO2G5MA000730 Very Poor 78,815 2265 PUBLIC WORKS AGENCY 927 Ford 1995 1FDZY820SVA19690 Poor 60,481 287 of 460 Administration & Public Works Committee January 11, 2016 Item APW1 Funding for Neighborhood Improvements For Discussion To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, City Manager Martin Lyons, Assistant City Manager/CFO Subject: Funding of Neighborhood Improvements Date: January 7, 2016 History During the City Council Review of the 2016 Proposed Budget, the Council requested staff research the potential for recreating the neighborhood improvement funding mechanism employed in several previous development agreements around the City. The specific agreements discussed involved the development agreements at the Dempster Dodge shopping center and a similar agreement covering the Main Street Commons development. For the purposes of responding to the 2016 Proposed Budget discussion, a brief summary of the funding mechanism is provided below: • Agreements were funded via a sharing of sales tax. • This sharing was required for the development to go forward as a means of reimbursing the developer for costs incurred in the development. • Revenue was also shared with the surrounding neighborhood through the placement of an annual amount in the City’s Neighborhood Improvement Fund, which was then separated by each agreement involved. • No reduction in General Fund revenues resulted from these agreements and per the formula in each, the revenue “shared” with the neighborhood and the developer came from sales tax revenues above a baseline level established prior to the new development becoming operational (generating additional sales tax). • As of 12/31/15: o The Dempster Dodge (Evanston Plaza/Freed) expired with the event of the development going into receivership. o The MainStreet Commons (KapSum developers), is nearly complete with less than $50,000 of an original $1.5 million to be shared with the developer remaining to be paid. The neighborhood improvement account will have received all funds as well ($200,000). The annual calculation and 10 year history of this agreement is attached Memorandum 288 of 460 • Improvements made in association with these agreements included alley reconstruction, landscaping, etc. • At the time of these agreements, the City was not addressing pension and capital debt issues and also was in a revenue growth era, allowing for increased General Fund expenses and personnel. This is not the case today as we continue to limit increases in General Fund expenses. More recent development agreements have involved a reduced focus on ongoing revenue payments to developers and have involved lump sum transaction to cover the developer assistance required to complete the Project as noted below: • Trader Joe’s Development – Parking Usage valued at $2.0 million. Trader Joe’s provided fencing to limit the impact of their operation to the neighborhood • Auto Barn Expansion - $2.5 million reimbursement payment from Howard Hartrey TIF for build out of new facility (TIF eligible expenses). Auto Barn also worked with the CTA to address issues along the Yellow Line adjacent to the property. The Expansion did include an extension of the sales tax sharing agreement. • Main and Chicago Mixed Use Development - $2.9 million reimbursement payment for TIF eligible expenses. • Valli and Auto Barn Expansion agreement included Local Employment Provisions The City currently has several business districts that are similar to the Dempster Dodge or Main Street Commons area. In this case similar means a concentration of businesses that both add value to the neighborhood and also create additional traffic/stress on the surrounding neighborhood. Samples of these districts are provided below and are attached from the City’s web-site. • Central Street (East and West) • Noyes Street • Chicago/Dempster • Chicago/Main • Howard/Ridge • Howard/Hartrey • Downtown Staff is currently researching the revenue capacity of these districts, and these capacities vary greatly based on both size and type of business in the district. Some of these districts have Tax Increment Financing, Special Service Area tax levies, or CDBG funding as revenue sources. These factors all need to be considered when analyzing development incentives and/or area spending due to developments. Historically, the City has reviewed the capital needs of the City and city neighborhoods mainly from a wholistic approach of providing the greatest resources to the projects providing the most value to the whole City. Each year there are exceptions to this 289 of 460 approach based both on funding availability (CDBG and TIF Funding) and community priorities. Moving forward, the 2017 Capital Budget is projected to include improvements to the Main Street corridor adjacent to Main Street Commons through a combination of funding sources including Neighborhood Improvement Funds. Staff recommends that the Council consider the use of the following revenue sources for 2017 and into the future for use in city-wide or specific area improvements based on the revenue source chosen: • Annual transfer of funds from the Economic Development Fund to the Capital Improvements Fund ($100,000 – $200,000 as an example amount) to be placed in a designated account for neighborhood improvements throughout the City. • The further creation of Special Service Areas (SSA) such as the recently created SSA #6 at Main and Chicago. These funds would be specifically utilized for the benefit of the area contained in the SSA. • Designation of a specific revenue source in the General Fund to be “shared” with the Capital Improvements Fund. As an example, 10% or $750,000 of the State Income Tax could be deposited directly into Capital each year. This shift, combined with a balanced budget in the General Fund, would create the previously recommended reduction in operating costs/funding and increase in capital funding for projects throughout the city. This topic along with all revenue sources will become a future discussion if the State of Illinois chooses to limit revenue sharing with municipalities. This is especially true if the reduced revenues impact capital, such as a cut in Motor Fuel Tax revenue from the state. Once a state budget is finalized, any impacts will be brought forward to the City Council. Attachments: Business District Map KAPSUM agreement calculation worksheets. 290 of 460 291 of 460 MAIN STREET PLAZA Refunds/Rebates Neighborhood Improvement to Developer Portion October 2004 to March 2005 1,401.71 April 2005 to March 2006 BOND CAPITAL LTD.68,958.06 20,000.00 April 2006 to March 2007 BOND CAPITAL LTD.92,274.94 20,000.00 April 2007 to March 2008 KAPSUM 128,238.58 20,000.00 APRIL 2008- MARCH 2009 KAPSUM 101,375.41 20,000.00 APRIL 2009- MARCH 2010 KAPSUM 109,873.99 20,000.00 APRIL 2010- MARCH 2011 KAPSUM 114,382.12 20,000.00 APRIL 2011- MARCH 2012 KAPSUM 129,028.72 20,000.00 APRIL 2012- MARCH 2013 KAPSUM 153,385.36 20,000.00 APRIL 2013- MARCH 2014 KAPSUM 227,762.52 20,000.00 APRIL 2014- MARCH 2015 KAPSUM 355,668.22 20,000.00 TOTAL 1,480,947.92$ 200,000.00$ NOT TO EXCEED $1,500,000 (1,500,000.00)$ (200,000.00)$ OUTSTANDING (19,052.08)$ -$ 292 of 460 MAIN STREET PLAZA DEVELOPMENT CALCULATION OF SALES TAX AMOUNT DUE TO KAPSUM PROPERTIES TIME PERIOD APRIL 2014- MARCH 2015 SALES TAX 517,570.24 HOME RULE SALES TAX 339,171.35 TOTAL SALES TAXES 856,741.59 LESS BASE YEAR TAXES - TO CITY 1 (147,802.43) CITY'S SHARE ( adjusted for CPI )2 (214,714.87) NEIGHBOR HOOD IMPROVEMENT - TO CITY 3 (20,000.00) TOTAL TO CITY (382,517.30) BALANCE (TOTAL SALES TAXES- TOTAL TO CITY)474,224.29 75% OF BALANCE- DUE TO DEVELOPER 355,668.22 NET DUE TO DEVELOPER 355,668.22 1. Base year taxes are 147,802.43 (October 2002- September 2003) 2. City gets the first 175,000 (in 2004-05 ) adjusted for CPI each year 3. City also gets $20,000 for Neighbor hood improvement. MAXIMUM AMOUNT OF $1,500,000 - REIMBURSEMENT OF ELIGIBLE COSTS 293 of 460 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, January 11, 2016 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN TENDAM, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF DECEMBER 14, 2015 III. ITEMS FOR CONSIDERATION (P1) Approval of Naming the Ecology Center Classroom the “Elizabeth A. Patterson Classroom” The Citizens’ Advisory Committee on Public Place Names recommends approval of the request from James D. Patterson of the Archer Patterson Family Foundation and members of the Evanston Environmental Association to name the newly renovated classroom at the Ecology Center the “Elizabeth A. Patterson Classroom.” For Action (P2) Ordinance 7-O-16 Granting Major Zoning Relief for a Second Story Addition and Open Parking at 2115 Dewey Avenue The Zoning Board of Appeals and City staff recommend approval of Ordinance 7-O- 16 granting major zoning relief for a second story office addition at a mixed-use building with open parking in the rear yard at 2115 Dewey Avenue. The applicant has complied with all other zoning requirements, and meets the standards for variations. Suspension of the Rules is requested for Introduction and Action by City Council on January 11, 2016. . For Introduction and Action 294 of 460 Planning & Development Committee Meeting Agenda Page 2 of 2 January 11, 2016 (P3) Ordinance 6-O-16 Granting Major Zoning Relief to Convert 44 Rooming House Units to Dwelling Units with No Additional Parking at 860 Hinman Avenue The Zoning Board of Appeals and City staff recommend approval of Ordinance 6-O- 16 granting major zoning relief to convert 44 rooming house units into dwelling units at 860 Hinman Avenue. The conversion requires zoning relief to increase the total number of dwelling units on the property, as well as zoning relief since no additional parking spaces are proposed. Staff recommends an additional condition that would allow the building’s trash dumpsters to occupy two on-site parking spaces until August of 2017 providing clear access in the alley during construction of 835 Chicago Planned Development. . For Introduction (P4) Ordinance 154-O-15, Zoning Ordinance Text Amendment – Addition of Rentals to the Automobile and Recreational Vehicle Sales Use The Plan Commission and staff recommend City Council adoption of the Zoning Ordinance Text Amendment to classify automobile and/or truck rental uses under Automobile and Recreational Vehicle Sales Use instead of Retail Service Establishments by updating the term “Automobile” to “Motor Vehicle” and adding “Rental” to the use name. The proposed amendment will ensure that motor vehicle and truck rental uses are accounted for within the Zoning Code and allowed in the same manner as motor vehicle and recreational vehicle sales uses. This ordinance was held at the Planning and Development Committee on December 14, 2015. . For Introduction IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 295 of 460 Planning & Development Committee Meeting Minutes of December 14, 2015 7:15 p.m. Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, J. Grover, D. Holmes, A. Rainey, M. Tendam, D. Wilson, M. Wynne STAFF PRESENT: E. Thomas-Smith, M. Masoncup, M. Muenzer, J. Hardin PRESIDING OFFICIAL: Ald. Tendam I. DECLARATION OF QUORUM A quorum being present, Chair Tendam called the meeting to order at 7:17 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF NOVEMBER 23, 2015 Ald. Rainey moved to approve the Minutes of the November 23, 2015 meeting, seconded by Ald. Fiske. The Committee voted unanimously 7-0 to approve the November 23, 2015 minutes. III. ITEMS FOR CONSIDERATION (P1) Approval of Vacation Rental License for 1890 Maple Avenue, Unit # 404E City staff recommends approval of a vacation rental license for a guest apartment in the E2 Apartments, Unit #404E for the property located at 1890 Maple Avenue. For Action Ald. Wilson moved approval of a vacation rental license for a guest apartment in the E2 Apartments, Unit #404E for the property located at 1890 Maple Avenue, seconded by Ald. Grover. PUBLIC COMMENT Mary Beth Roth, 1889 Maple, is opposed to this license and worries about the noise. She recently dealt with noisy Students on a balcony at the property late at night. E2 Building Manager Justin Pease explained that the rental unit is adjacent to the amenity deck. Its primary use is for out of town visitors of residents as a nightly suite. Residents will submit an application to rent the unit for their guests. They are responsible for the conduct as well as any damages by their guests. There are no plans to advertise it to the public. He added that the building has a doorman on duty 24 hours a day and will handle noise complaints as they come. Ald. Fiske is opposed to the idea because it will infringe on businesses that pay hotel tax. Ald. Grover has no objection as she has been a guest in a hospitality suite in Atlanta. Ald. Tendam added that he has lived in a building with this kind of amenity and found having his family in the same building to be very convenient. DRAFT – NOT APPROVED 296 of 460 Planning & Development Committee Meeting Page 2 of 4 Minutes of December 14, 2015 Community Development Director Mark Muenzer noted that vacation rentals are required to keep a register of arrival and departure dates of all guests. The Committee voted 6-1 to approve the license with Ald. Fiske opposed. (P2) Ordinance 161-O-15, granting a Special Use for a Commercial Indoor Recreation Facility, North Shore Athletics, at 614 Dempster Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 161- O-15 granting special use approval for a Commercial Indoor Recreation facility, North Shore Athletics, at 614 Dempster Street in the B2 Business District and oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Suspension of the Rules is requested for Introduction and Action on December 14, 2015. For Introduction and Action Ald. Wynne moved to introduce and take action on Ordinance 161-O-15, seconded by Ald. Grover. The Committee voted unanimously 7-0 to introduce and approve Ordinance 161-O-15. (P3) Ordinance 154-O-15, Zoning Ordinance Text Amendment – Addition of Rentals to the Automobile and Recreational Vehicle Sales Use The Plan Commission and staff recommend adoption of the Zoning Ordinance Text Amendment to add Rentals to the Automobile and Recreational Vehicle Sales Use and update “Automobile” to “Motor Vehicle”. The proposed amendment will ensure that motor vehicle and truck rental uses are accounted for within the Zoning Code and allowed in the same manner as motor vehicle and recreational vehicle sales uses. For Introduction Ald. Fiske moved to introduce and take action on Ordinance 158-O-15, seconded by Ald. Holmes. Ald. Rainey is opposed to including truck rentals in the ordinance except in the “I” district. She moved to amend removing the “C” district from the ordinance. Ald. Wilson requested a map of the districts for clarification. Ald. Wynne stated that the Budget Rental at 811 Chicago is fine, but feels residents would be very unhappy if it became a truck rental business. She would like to know how this would work in a C-2 district? Ald. Holmes moved to hold this item in committee until the map request is satisfied, seconded by Ald. Rainey. The Committee voted unanimously to hold this item in Committee. (P4) Ordinance 165-O-15, Zoning Ordinance Text Amendment – Modifications to Which Structures and Surfaces are Included in the Calculation of Maximum 297 of 460 Planning & Development Committee Meeting Page 3 of 4 Minutes of December 14, 2015 Impervious Surface Coverage and Building Lot Coverage Regulations The Plan Commission and staff recommend adoption of the Zoning Ordinance Text Amendment to modify which deck structures and surfaces are included in the calculation of maximum impervious surface coverage and building lot coverage calculations. For Introduction Ald. Rainey moved to recommend adoption of the Zoning Ordinance Text Amendment to modify which deck structures and surfaces are included in the calculation of maximum impervious surface coverage and building lot coverage calculations, seconded by Ald. Fiske. PUBLIC COMMENT Matt Rodgers, Chair of Zoning Board of Appeals, asked the Committee to re-examine compliance. He does not feel that this is the best solution. There will be various R1 and R2 properties thrown into non-compliance because they will be over the building lot coverage limit. Lisa Pildes, 2327 Park Place, felt that ordinance language seems contradictory. A deck with a roof and solid floor is considered impermeable, but considered permeable if the floor has slats or dirt beneath. She did not feel it is fair or practical to count permeable decks toward lot coverage. Residents will be stuck with small houses. Ald. Tendam did not think the homeowners' experience with the City was ideal and wants a better understanding of this issue. He will follow up with Community Development Director Muenzer about this particular project. Ald. Wynne explained that the City used to have a building height calculation that no reasonable person would be able to comprehend. She felt that the language in the ordinance needs to be simplified. Ald. Wilson is concerned about creating new non-conforming uses that could cause more problems down the road if a deck had to be rebuilt. He added that this kind of regulation also probably would impinge on efforts to create more affordable housing in the community. He suggested referring it back to staff for review and brought back to the committee for reconsideration. Community Development Director Muenzer explained that the concept has already been before the Plan Commission three times. Staff did not think changes to the ordinance were necessary. Jim Ford, Chair of the Plan Commission, explained the change proposed was meant to ease the restrictions and reduce the burden on the homeowner by not requiring a major variation that would have to go before the Zoning Board of Appeals. He thinks there is a disjuncture between the impervious surface limit and lot coverage. He felt those two ideas should be separated because lot coverage is a "vertical" characteristic. A raised deck impinges on neighbors more than a ground level patio would. 298 of 460 Planning & Development Committee Meeting Page 4 of 4 Minutes of December 14, 2015 At Ald. Rainey’s inquiry, Community Development Director Muenzer stated that other communities treat decks as pervious. He added that he would like to schedule a meeting with the ZBA and Plan Commission Chairs. Ald. Wilson moved to recommend holding this item in committee, seconded by Ald. Wynne. The Committee voted unanimously to hold the proposal in committee for revision by staff. IV. ITEMS FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT The meeting was adjourned at 8:01 p.m. Respectfully submitted, Janella Hardin, PHR 299 of 460 To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Citizens’ Advisory Committee on Public Place Names Robert Dorneker, Interim Dir. Parks, Recreation & Community Services Subject: Naming the Ecology Center Classroom the “Elizabeth A. Patterson Classroom” Date: January 11, 2016 Recommended Action: The Citizens’ Advisory Committee on Public Place Names recommends approval of the request from James D. Patterson of the Archer Patterson Family Foundation and members of the Evanston Environmental Association to name the newly renovated classroom at the Ecology Center “Elizabeth A. Patterson Classroom.” Funding Source: The Evanston Environmental Association has offered to provide the name plate sign for the classroom. Summary: On December 1, 2015, using the following criteria developed in 1990 for naming individual rooms in park/recreation buildings, the Committee unanimously voted to recommend approval of naming the Ecology Center classroom “Elizabeth A. Patterson Classroom”. 1. The close association of the individual proposed with Evanston: 2. A distinguished career in which high service has been rendered to or distinction brought to Evanston: 3. A reasonable relationship between the importance of the place being named and the distinction of the person whose name it will bear; or a significant contribution by the individual for the development of the public place: 4. The conditions imposed by the donor of lands or funds to be used in the public place: Attachments: Request from James D. Patterson to Name the Ecology Center Classroom Memorandum For City Council meeting of January 11, 2016 Item P1 Business of the City by Motion: Naming Ecology Center Classroom “Elizabeth A. Patterson Classroom” For Action 300 of 460 Letter from the Evanston Environmental Association 301 of 460 302 of 460 303 of 460 For City Council meeting of January 11, 2016 Item P2 Ordinance 7-O-16 Application for Major Zoning Relief for a Second Story Addition & Open Parking at 2115 Dewey Avenue For Introduction & Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 7-O-16 Granting Major Zoning Relief for a Second Story Addition and Open Parking at 2115 Dewey Avenue Date: December 23, 2015 Recommended Action The Zoning Board of Appeals and City staff recommend approval of Ordinance 7-O-16 granting major zoning relief for a second story office addition at a mixed-use building with open parking in the rear yard at 2115 Dewey Avenue. The applicant has complied with all other zoning requirements, and meets the standards for variations. Suspension of the Rules is requested for Introduction and Action by City Council on January 11, 2016. Summary 2115 Dewey Avenue is located on the east side of Dewey Avenue between Simpson and Payne Streets, in the MXE Mixed Use Employment District and is surrounded by a variety of low-impact commercial and industrial uses, as well as single family and multifamily residences. There is a front and rear building on the property with a gravel parking area off of the alley. The applicant proposes to add a second-story addition to the rear building, to be used as office space, and keep the front residential building as one dwelling unit. Memorandum 304 of 460 Zoning Relief for the Building The proposed second-story addition will align with the existing legally-nonconforming side yard setbacks of 4.1’ along the north property line and 3.4’ along the south property line. The required side yard setback is 5 feet. A small cantilevered second story addition is also proposed on the south side of the structure at the connection of the two buildings. The cantilevered addition (stairwell), which is classified as a yard obstruction, is proposed with a 2.5’ setback where 4.5’ is required. Although the stairwell protrudes closer to the property line than the existing structures, it is necessary to provide enough interior space for code-compliant stairs, and provides an architectural design element that improves the aesthetics of the building. The second-story addition will feature cedar panels or siding, and aluminum windows. The first floor will be restored by repainting the brick on the residential building, and by adding stucco over the existing CMU blocks on the first floor of the rear building. The stucco will be painted to match the white brick color. Zoning Relief for Parking The applicant is also proposing a five-space parking lot in the rear with a 5’ north side yard setback and a 4’ south side yard setback to match the setback of existing parking spaces. The required side yard setback is 5’. The five parking spaces only fit on the property by establishing tandem parking. Tandem parking spaces (closest to the building) feature no drive aisle, so zoning relief is required for a 0’ drive aisle width where minimum 12’ is required. The existing gravel parking lot features three parking spaces. The proposed addition triggers an increase in the amount of required parking. Two parking spaces are required for the dwelling unit, and three spaces are required for the office use, for a total of five parking spaces, including one accessible space. The three existing parking spaces feature legally-nonconforming 4’ interior side yard setbacks. The two additional parking spaces (one of which is the 16’ wide accessible space), cannot fit on the property with compliant interior side yard setbacks due to the substandard lot width. The tandem parking arrangement should adequately serve the uses because the office use is primarily an online and over the phone operation with very few customers visiting the site. The entire parking area will be paved with asphalt or concrete as required by the Zoning Ordinance. The applicant believes this will help the existing drainage problems on the property. Civil drawings are required and will be submitted for drainage review as part of the building permit process. 305 of 460 The requested variations will allow for the adaptive reuse of an unusual property with both residential and commercial uses that fit well with the surrounding neighborhood and MXE District. The applicant did not initially anticipate adding a second story to the rear building, but found new mechanical systems could not be installed without adding to the building height. The proposed addition, façade improvements, and parking lot surfacing, will improve the property and positively impact the neighborhood. City staff is not aware of any objections from neighboring property owners. Legislative History December 15, 2015: The Zoning Board of Appeals recommended unanimous approval of the major zoning relief requested with the condition that the project be in substantial compliance with the documents and testimony on record. August 18, 2015: The Zoning Board of Appeals unanimously approved variations for lot size and lot width to allow the conversion of the principal use on the property from multifamily residential to commercial (office) use. At the time, the applicant did not foresee constructing a second story addition. Attachments Proposed Ordinance 7-O-16 December 15, 2015 Draft ZBA Meeting Minutes ZBA Findings December 15, 2015 ZBA Packet: http://www.cityofevanston.org/assets/zba-packet-20151215.pdf August 18, 2015 ZBA Meeting Minutes http://www.cityofevanston.org/assets/ZBA%20minutes%2008.18.15.pdf 306 of 460 12/31/2015 7-O-16 AN ORDINANCE Granting Major Variations Related to 2115 Dewey Avenue in the MXE Mixed-Use Employment District WHEREAS, Adriano Galvao (the “Applicant”), owner of the property commonly known as 2115 Dewey Avenue (the “Subject Property”), located within the MXE Mixed-Use Employment Zoning District and legally described in Exhibit A, attached hereto and incorporated herein by reference, submitted an application seeking approval of Major Variations to zoning requirements imposed by Subsection 6-13-4- 6(C), Subsection 6-4-1-9(B)(1), Subsection 6-13-4-6-2 and Subsection 6-16-2-7 of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”); and WHEREAS, the Applicant requests the following Major Variations: (A) The Applicant requests a 4.1 foot north interior side yard setback and a 3.4 south interior side yard setback for a second story addition where five foot north and south interior side yard setbacks are required; (B) The Applicant requests a 2.5 foot south interior side yard setback for a yard obstruction where 4.5 feet is required; (C) The Applicant requests a four (4) foot south interior side yard setback for open parking where five (5) feet is required; (D) The Applicant requests a zero (0) foot parking aisle width for tandem parking where twelve feet is required; and WHEREAS, on December 15, 2015, the Zoning Board of Appeals (“ZBA”), pursuant to proper notice, held a public hearing in case no. 15ZMJV-0102 to consider 307 of 460 7-O-16 ~2~ the application, received testimony, and made written records and findings that the application did meet the standards for a Major Variation set forth in Subsection 6-3-8- 12-(E) of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of January 11, 2016, the Planning and Development (“P&D”) Committee of the City Council considered and accepted the ZBA’s recommendation, and recommended City Council approve the Major Variation, as requested; and WHEREAS, at its meeting of January 11, 2016, the City Council considered and adopted the recommendation of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property applied for in case no. 15ZMJV-0102 and described hereinabove. SECTION 3: The Major Variations approved hereby are as follows: (A) Approval to allow a five foot north interior side yard setback and a 3.4 south interior side yard setback for a second story addition on the Subject Property. Subsection 6-13-4-6(C) requires a five (5) foot north and south interior side yard setbacks are required. (B) Approval to allow a 2.5 foot south interior side yard setback for a yard obstruction on the Subject Property. Subsection 6-4-1-9(B)(1) requires a 4.5 foot south interior side yard setback for a yard obstruction. 308 of 460 7-O-16 ~3~ (C) Approval to allow a four foot south interior side yard setback for open parking on the Subject Property. Subsection 6-13-4-6-2 requires a five (5) foot south interior side yard setback for open parking. (D) Approval to allow a zero foot parking aisle width for tandem parking on the Subject Property. Subsection 6-16-2-7 requires a twelve (12) foot parking aisle for tandem parking. SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Major Variations granted hereby, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 6: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity 309 of 460 7-O-16 ~4~ shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 310 of 460 7-O-16 ~5~ EXHIBIT A Legal Description Lot 12 (except the North .5 feet and except the South 16 feet thereof) in Block 7 in Payne’s Addition to Evanston, a Subdivision of the West ½ of the South ½ of the Southeast ¼ of Section 12, Township 41 North, Range 13, East of the Third Principal Meridian, in Cook County, Illinois. PIN(S): 10-12-421-005-0000 Commonly Known As: 2115 Dewey Avenue, Evanston, Illinois. 311 of 460 Page 1 of 6 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, December 15, 2015 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Matt Rodgers, Myrna Arevalo, Mary Beth Berns, Mary McAuley, Scott Gingold, Violetta Cullen Members Absent: Staff Present: Melissa Klotz, Damir Latinovic, Michelle Masoncup Chair: Matt Rodgers Declaration of Quorum With a quorum present, Chair Rodgers called the meeting to order at 7:00 pm. Approval of Minutes The minutes from the December 1, 2015 Zoning Board of Appeals meeting were motioned for approval by Ms. Cullen and seconded by Ms. Arevalo. The motion was approved 6-0. Old Business 1303 Rosalie Street ZBA 15ZMJV-0099 Nate Rosalie, contractor, applies for major zoning relief to construct an enclosed porch in the R1 Single Family Residential District. The applicant proposes a 5’ rear yard setback where 30’ is required (Zoning Code Section 6-8-2-8-A-4). The Zoning Board of Appeals is the determining body for this case. At the applicant’s written request, the case was motioned to continue without discussion to January 5, 2016 by Mr. Gingold. The motion was seconded by Ms. Berns and the continuance was approved 6-0. New Business 2115 Dewey Avenue ZBA 15ZMJV-0102 Adriano Galvao, property owner, applies for major zoning relief to construct a second story addition and open parking in the MXE Mixed-Use Employment District. The applicant requests a 4.1’ north interior side yard setback and a 3.4’ south interior side yard setback for the second story addition where 5’ is required (Zoning Code Section 6-13-4-6-C), a 2.5’ south interior side yard setback for an enclosed stair (yard obstruction) where 4.5’ is required (Zoning Code Section 6-4-1-9-B-1), a 4’ south interior side yard setback for open parking where 5’ is required (Zoning Code Section 6-13-4-6-2), and a 0’ parking aisle width for tandem parking where 12’ is required (Zoning Code Section 6-16-2-7). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Mr. Galvao, property owner, and Kiril Mirintchev, architect, explained the proposal: Front building will be a single family residence and rear building will be an office use with a second story addition above the existing building footprint. Difficult to comply with zoning due to substandard lot size and lot width, and existing building location. 312 of 460 Page 2 of 6 Zoning Board of Appeals Cantilevered stair extends into setback on south side only – it is needed to accommodate code compliant stairs with landings at the bottom and top, as well as to provide an interesting architectural element to the building. The overhang will also help keep water away from the building foundation. Ms. Berns asked if the stair could be built to code without cantilevering into the setback, and Mr. Mirintchev responded yes, if it were reconfigured, but the proposed design is preferred aesthetically. Ms. Berns noted that during the previous variance request for this property that was heard earlier in the year, the property owner indicated there was no addition planned, and asked him to explain. Mr. Galvao explained: Did not anticipate constructing a second story but mentioned to the ZBA that it was a possibility. Decided the addition is necessary to have enough office space to grow the business over the next few years. Originally planned to use the front building for office space, so the addition would not have been necessary, but the front building does not work well for an office use and still would not be enough space for future business growth. Using the front building as a dwelling unit instead will provide rental income to cover the cost of the property taxes, and most importantly will provide 24-hour on-site security at the property. Ms. McAuley disclosed she had worked with the architect in the past but it would her decision on this case. She then explained she has dealt with many properties in the MXE District, and mixed-use properties that include residences is exactly what the MXE District is intended to promote. Chair Rodgers asked what the second story of the front building will be used for, and the applicant explained it will remain unfinished attic space. Ms. McAuley asked who owns the vacant lot to the south, and Ms. Klotz explained it is currently owned by Brinshore, and was an NSP2 property. The City demolished the multifamily residence that was on the property but did not construct a new residence there under the NSP2 program. There are no current plans to redevelop the property. Ms. Berns asked if the second story addition extends beyond the footprint of the existing building since the renderings show a shadow line where the two stories connect. Mr. Mirintchev explained the walls will align, but the second story will protrude approximately 1.5 inches out due to the building materials. The footprint of the building will not be expanded. Ms. Cullen asked if the building to the north is a residence, and the Mr. Galvao responded yes, and it is occupied. Ms. McAuley asked what the proposed FAR is for the project and what the maximum allowed FAR is. Ms. Klotz explained the proposed FAR is .56 where a maximum 1.5 is allowed. Ms. Berns asked about the number of parking spaces, and Mr. Galvao explained the proposal includes one extra parking space over what is required, but it is needed. All proposed parking will be utilized by the occupants of the property. The ZBA entered into Deliberation: Ms. McAuley commended the proposal as a wonderful improvement to the property that is consistent with what the MXE District is intended to encourage, and noted the value of having a 24-hour presence at the property for security purposes. 313 of 460 Page 3 of 6 Zoning Board of Appeals Ms. Berns stated her disappointment that the applicant did not bring the entire project with both the use variances and the addition variances to the ZBA at one time. She noted her appreciation that the stair is configured in a way to cantilever the second floor without extending the first floor further into the setback. The Standards were then addressed: 1. yes 2. yes 3. yes 4. yes 5. yes 6. yes 7. yes Ms. McAuley motioned to recommend approval, and Ms. Arevalo seconded the motion. The case was recommended for approval 6-0 with the condition the project be in substantial compliance with the documents and testimony on record. 1501 Central Street ZBA 15ZMJV-0102 Charles Davidson, representative for property owner, applies for a special use permit for a Scoreboard at Northwestern University’s Rocky Miller Park and a special use permit for a Scoreboard at Northwestern University’s Sharon Drysdale Field, at 1501 Central Street. The applicant proposes to replace the existing baseball scoreboard and the existing softball scoreboard with larger scoreboards. 1501 Central Street is located in the U2 University Athletic Facilities District, which requires a special use permit for Scoreboards (Zoning Code Section 6- 15-7-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Charles Davidson explained the proposal: The existing baseball scoreboard is 13’ x 30’ and 16’ above ground level, and the proposed baseball scoreboard is 24’ x 36’ and 40’ above ground level. The existing softball scoreboard is 10’ x 28’ and 14’ above ground level, and the proposed softball scoreboard is 16’ x 25’ and also 14’ above ground level. Minimal visibility from different streets Baseball scoreboard will be the same height as the batters eye that currently exists Landscaping will be added along Isabella as part of the ongoing baseball field improvements, and will include 12 mature trees. No audio system on either scoreboard Other comparable universities have similar or larger sized scoreboards Mr. Gingold asked if the landscaping will completely obscure the view of the scoreboards from Isabella, and Mr. Davidson no, it will be partially visible, but will be mostly obscured as you head west. Ms. McAuley asked about the references in the letters of objection that state landscaping will not be possible due to the existing high tension lines along Isabella. Mr. Davidson explained the high tension lines are in the right-of-way. The existing landscaping that was under the power lines has already been removed. New landscaping will be placed on the NU property so it will be just south of the power lines and won’t be affected. Mr. Gingold asked how tall the mature trees will be, and Mr. Davidson estimated 20’-30’ in height when mature. 314 of 460 Page 4 of 6 Zoning Board of Appeals Ms. Berns asked if there was any thought to putting the baseball scoreboard in left field so that it faces west to lessen the impact on the residences along Isabella. Mr. Davidson responded no, that was not explored – that location would increase the cost of the scoreboard/installation, and would increase the view for homes west of Ashland Avenue. Mr. Gingold asked if the new buildings being constructed around the baseball field will completely obscure the view of the baseball scoreboard from Ashland Avenue and further west, and Mr. Davidson responded yes. Mr. Gingold asked why it is necessary for the scoreboards to be as large as proposed, and Mr. Davidson responded: Comparable to other universities such as Iowa and Penn State Need that size to be able to show inning information/score, video screen for baseball stats, and some sponsorship advertising Don’t have sponsors for ads lined up yet, so not sure how much revenue the ads will bring in Scoreboards will be off when games are not played, and advertisements will not show when the screens are off. Ms. Arevalo asked if the proposed landscaping is evergreen to provide a year-round sight- obscuring buffer, and Mr. Davidson responded the plan is for 6 deciduous trees and 6 shade trees lining Isabella. Ms. Berns noted the trees will not be in bloom to fully obscure the scoreboard until after the baseball season ends. Mr. Gingold noted it is difficult to tell what the LED board will look like from the street in conjunction with the new buildings and proposed landscaping. A rendering of everything combined would help. Roland Hissong noted his frustration at the lack of information provided to Wilmette residents. He only knew about the proposal from the Wilmette Village Newsletter. The size is inappropriate for a residential neighborhood. The baseball scoreboard will impact properties, and it is not located within a main campus like other universities with similar scoreboards. Will the scoreboard be used for events other than baseball games? How bright is the scoreboard? Mr. Hissong asked for limitations within the special use permit so that the scoreboards cannot be used for other events, and prefers the idea of moving the baseball scoreboard location to left field facing west. Mr. Gingold asked if the proposed landscaping alleviates Mr. Hissong’s concerns, and Mr. Hissong responded no. Mr. Gingold suggested it would be helpful to see a rendering of the baseball scoreboard from the left field location with the sight view from Isabella and Ashland. Ms. McAuley asked if future audio or lighting would require the special use to return to the ZBA, and Ms. Klotz explained that staff would have to determine if the changes are within substantial compliance with the documents and testimony on record. If the changes are not, it would return to ZBA and/or City Council, but if the changes are, it would not return to ZBA and/or City Council. If the special use has specific conditions prohibiting audio and lighting, any request to add audio or lighting would require the special use permit to be amended. Laurel Sheffer submitted 8 photographs taken from the residential neighborhood in Wilmette that displayed what the views of the proposed baseball scoreboard would look like. Ms. Sheffer voiced her concern about future lighting of the field. She asked if the Iowa and Penn State scoreboards face residential neighborhoods. 315 of 460 Page 5 of 6 Zoning Board of Appeals Karl Sheffer spoke against the proposal and noted the baseball scoreboard does not meet the Standards for Approval since it will cause a negative cumulative effect, will diminish property values in the neighborhood, and does not preserve natural environmental resources. The advertisements will “add insult to injury” and make the scoreboard more intrusive. There will be additional traffic issues from vehicles stopping on the streets to watch the scoreboard. Nick Getzen spoke against the proposal and noted the baseball scoreboard will impact property values and distract drivers. Mr. Getzen was concerned audio could be added in the future. He liked the idea of moving the scoreboard to left field facing west. Alderman Jane Grover addressed concerns: Passed all communication on to Village of Wilmette and have seen it in the Village Newsletter multiple times Removal of existing landscaping along Isabella was her idea – to make room for a connecting sidewalk on the right-of-way under the electrical lines. New and improved landscaping will be added back in just south of the sidewalk. The proposed scoreboards are within a Big 10 athletic complex that has many buildings and facilities on the property. The complex is a major presence in the neighborhood and has existed as such for many decades. The scoreboards are a minor addition compared to everything else that is already there. For the 2016 baseball schedule, 18 home games are anticipated. It is likely that some games will be rescheduled to double-headers due to spring weather conditions. At most, 18 game days with games 4 hours or less each adds up to 72 hours of scoreboard time a year, which is minimal. The entire baseball season is roughly 8 weeks long. Would be pleased if other local groups could use the field (not the scoreboard) as a community benefit. Traffic concerns can be addressed in other ways such as 4-way stops on Isabella. Plenty of free parking is available on game days in the Ashland lot. Ms. Sheffer asked if Alderman Grover lives at a property that faces the scoreboard, and Alderman Grover responded no, she lives off of Green Bay Road and looks at the signage for Office Depot and Whole Foods from her property. Chair Rodgers asked the applicant to confirm: No plan to add lights No plan to use field for other events or groups (due to operational concerns) Plan to have ads, but no current sponsors Ok with modifying landscaping to all evergreens Ok with condition for no audio No plan to show videos on the scoreboard (still images only), but the screen is capable of doing videos. Scoreboards have the capability to go black when not in use Mr. Davidson confirmed. The ZBA entered into Deliberations: Mr. Gingold stated he is a near neighbor that lives on Isabella just east of the athletic complex, so he empathizes with the concerned neighbors, but explained everyone in that area chose to live next to the NU facility. NU needs to communicate better with the neighbors when large projects like this are planned. However, the proposal is within the scope and context of the rest of the athletic complex and similar Big 10 universities. Mr. Gingold stated his support of the special use but only with conditions including no night use of the scoreboards. He had no concern about audio since the fields themselves already use audio to announce the games and play music. Ms. McAuley concurred with Mr. Gingold’s assessment. 316 of 460 Page 6 of 6 Zoning Board of Appeals Ms. Berns noted the applicant did not say the baseball scoreboard could not be moved so that it faces west, and did not provide a rendering showing either option. Mr. Gingold agreed, and explained the renderings are important because it may be worse to have the back of the scoreboard visible from Isabella. Chair Rodgers suggested the ZBA could add a condition to the special use recommendation that the applicant provide renderings of both options prior to P&D. Chair Rodgers asked that zoning staff send notices to property owners in adjacent communities when their properties are near Evanston ZBA cases in the future. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Mr. Gingold motioned to recommend approval of the special uses with the following conditions: 1. Landscaping must be installed to maximize an obscuring view of the baseball scoreboard during the baseball season, subject to DAPR approval. 2. No lights and no night use 3. No sound 4. Screens must go to black when not in use 5. Renderings of the two location options for each scoreboard must be presented to P&D 6. Substantial compliance with the documents and testimony on record The motion was seconded by Ms. Cullen, and approved 6-0. Chair Rodgers suggested City Council should take note that a public benefit could be provided by allowing other community groups to use the fields when not in use by NU. Mr. Gingold added he hopes NU plans to address the look of the current big grey wall that faces Isabella. ZBA Schedule 2016 The 2016 proposed ZBA schedule was motioned for approval by Ms. Cullen and seconded by Ms. Arevalo. The schedule was approved 6-0. Vice Chair & Committee Liaison Chair Rodgers explained his term will expire in June 2016, and requested Board members hold the Vice Chair selection at the next meeting to allow time for ZBA members who may be interested in becoming Chair in 2016 to consider holding the Vice Chair position in preparation. Ms. McAuley nominated Chair Rodgers to continue as the ZBA Liaison to the Economic Development Committee. Ms. Berns seconded the nomination, which was approved 6-0. The meeting adjourned at 9:10pm. 317 of 460 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of After conducting a public hearing on December 15, 2015, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; ___X___Met _____Not Met 6-0 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___X___Met _____Not Met 6-0 (C) The alleged hardship or practical difficulty is peculiar to the property; ___X___Met _____Not Met 6-0 Case Number: 15ZMJV-0102 Address or Location: 2115 Dewey Avenue Applicant: Adriano Galvao Proposed Zoning Relief: Construct a second story addition and open parking in the MXE Mixed-Use Employment District with a 4.1’ north interior side yard setback and a 3.4’ south interior side yard setback for the second story addition where 5’ is required (Zoning Code Section 6-13-4-6- C), a 2.5’ south interior side yard setback for an enclosed stair (yard obstruction) where 4.5’ is required (Zoning Code Section 6 -4-1-9-B- 1), a 4’ south interior side yard setback for open parking where 5’ is required (Zoning Code Section 6-13-4-6-2), and a 0’ parking aisle width for tandem parking where 12’ is required (Zoning Code Section 6-16-2-7). 318 of 460 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; ___X___Met _____Not Met 6-0 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; or there is a public benefit; ___X___Met _____Not Met 6-0 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; __X___Met _____Not Met 6-0 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; __X___Met _____Not Met 6-0 and, based upon these findings, and upon a vote of __6__ in favor & __0__ against recommends to the City Council __X___ approval with conditions: 1. Substantial compliance with the documents and testimony on record. _____ denial Attending: Vote: Aye No __X__ Violetta Cullen _X__ ____ __X__ Mary Beth Berns _X__ ____ __X__ Beth McLennan _X__ ____ __X__ Matt Rodgers _X__ ____ __X__ Scott Gingold _X__ ____ __X__ Myrna Arevalo _X__ ____ 319 of 460 For City Council meeting of January 11, 2016 Item P3 Ordinance 6-O-16 Application for Major Zoning Relief to Convert 44 Rooming House Units to Dwelling Units with No Additional Parking For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 6-O-16 Granting Major Zoning Relief to Convert 44 Rooming House Units to Dwelling Units with No Additional Parking at 860 Hinman Avenue Date: December 28, 2015 Recommended Action The Zoning Board of Appeals and City staff recommend approval of Ordinance 6-O-16 granting major zoning relief to convert 44 rooming house units into dwelling units at 860 Hinman Avenue. The conversion requires zoning relief to increase the total number of dwelling units on the property, as well as zoning relief since no additional parking spaces are proposed. The applicant has complied with all other zoning requirements, and meets the standards for variations. Staff recommends an additional condition within Ordinance 6-O-16 that would allow the building’s trash dumpsters to occupy two on-site parking spaces until August of 2017 providing clear access in the alley during construction of 835 Chicago Planned Development. By August 2017, the applicant shall either find a legal on-site location for the dumpsters or apply for a parking variation for the permanent loss of two parking spaces to keep the dumpsters in their current location. Summary 860 Hinman Avenue is located at the southwest corner of Main Street and Hinman Avenue in the C1a Commercial Mixed-Use District and is surrounded by a mixture of commercial and multiple-family residential uses. The property features a seven-story mixed-use building with ground-floor commercial space with residential dwelling units and rooming units above. The 860 Hinman Avenue property currently features 58 dwelling units and 44 rooming units. Rooming units do not have kitchens and are therefore not considered full dwelling Memorandum 320 of 460 units. The applicant proposes to add small kitchens to the existing rooming units to convert them into full dwelling units, for a total of 102 dwelling units in the building. The total number of residential units within the building is not proposed to change; the only change is the addition of kitchens and therefore the change in classification from rooming units to dwelling units. The 44 converted units will function as studio apartments, to improve marketability of those units. In the C1a District, the Zoning Ordinance allows one dwelling unit for every 350 square feet of lot size. Since the property is 14,301.9 square feet in area, the maximum number of dwelling units allowed is 40. With 58 existing dwelling units (in addition to the 44 existing rooming units), the property is already legal-nonconforming. Zoning relief is needed to allow the conversion of 44 rooming units to dwelling units and thereby increase in nonconformity to 102 total dwelling units. The total number of apartments will remain the same at 102. The conversion of the rooming units to dwelling units triggers an increase in required parking. The conversion requires additional 55 parking spaces. The existing ground-floor commercial uses are required to have 24 parking spaces and the existing dwelling units are required to have 73 parking spaces, for a total requirement of 152 parking spaces. The zoning relief is necessary only for the net increase in the parking requirement (55 additional parking spaces). The applicant is not proposing any new parking on site due to lack of available space. The property is legal-nonconforming for parking with a total of 9 parking spaces on-site. Of the 9 on-site parking spaces, two are currently occupied by dumpsters that were relocated from the alley due to the ongoing construction at 835 Chicago Avenue. Staff recommends a condition be added to the Ordinance which would allow the dumpsters to occupy the two parking spaces until August 2017. By that time, the applicant must file for a parking variation to permanently allow the loss of parking spaces to house the trash dumpsters. The requested variations meet the standards for major variations for this district. The existing rooming units represent a hardship to the property owner since they are difficult to lease. The layout of the existing building on the site also represents a hardship for creating new parking spaces since there is no feasible way to add additional parking. The applicant has stated there is no opportunity to lease additional parking from any nearby property and all surrounding City parking lots have wait-lists for monthly parking permits. The proposal will not increase the residential density in the area and therefore will not have any negative impact on the surrounding neighborhood. The property is considered a transit oriented development since it is located 275’ from the Main Street CTA Station and less than 400’ from the Main Street Metra Station. Transit oriented developments (TODs) typically feature less parking than what the Zoning Ordinance requires since many residents within TODs use the nearby public transportation. City staff is not aware of any objections from neighboring property owners. 321 of 460 Legislative History December 1, 2015: The Zoning Board of Appeals recommended unanimous approval of the major zoning relief requested with the condition that the project be in substantial compliance with the documents and testimony on record. Attachments Proposed Ordinance 6-O-16 December 1, 2015 ZBA Meeting Minutes ZBA Findings December 1, 2015 ZBA Packet: http://www.cityofevanston.org/assets/ZBA-packet-20151201.pdf 322 of 460 12/31/2015 6-O-16 AN ORDINANCE Granting Major Variations Related to 860 Hinman Avenue in the C1a Commercial Mixed-Use District WHEREAS, Kathleen Barry (the “Applicant”), attorney of the property commonly known as 860 Hinman Avenue (the “Subject Property”), located within the C1a Commercial Mixed-Use Zoning District and legally described in Exhibit A, attached hereto and incorporated herein by reference, submitted an application seeking approval of Major Variations to zoning requirements imposed by Subsection 6-10-3-4 and Subsection 6-16-1-2(C) of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”); and WHEREAS, the Applicant requests the following Major Variations: (A)The Applicant requests a total of one hundred two (102) dwelling units where a maximum of forty (40) dwelling units are permitted; (B)The Applicant requests to increase the parking by zero (0) spaces where an increase of fifty-five (55) parking spaces is required and nine (9) parking spaces currently exist; and WHEREAS, on December 1, 2015, the Zoning Board of Appeals (“ZBA”), pursuant to proper notice, held a public hearing in case no. 15ZMJV-0100 to consider the application, received testimony, and made written records and findings that the application did meet the standards for a Major Variation set forth in Subsection 6-3-8- 12-(E) of the Zoning Ordinance and recommended City Council approval thereof; and 323 of 460 6-O-16 ~2~ WHEREAS, at its meeting of January 11, 2016, the Planning and Development (“P&D”) Committee of the City Council considered and accepted the ZBA’s recommendation, and recommended City Council approve the Major Variation, as requested; and WHEREAS, at its meetings of January 11, 2016 and January 25, 2016, the City Council considered and adopted the recommendation of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property applied for in case no. 15ZMJV-0100 and described hereinabove. SECTION 3: The Major Variations approved hereby are as follows: (A) Approval to allow one hundred two (102) dwelling units on the Subject Property. Subsection 6-10-3-4 permits a maximum of forty (40) dwelling units on the Subject Property. (B) Approval to allow an increase of parking spaces by zero (0) where nine (9) parking spaces currently exist on the Subject Property. Subsection 6-16-1-2(C) requires an increase of fifty-five (55) parking spaces on the Subject Property. SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Major Variations granted hereby, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: 324 of 460 6-O-16 ~3~ (A) Compliance with Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 6: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 325 of 460 6-O-16 ~4~ Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 326 of 460 6-O-16 ~5~ EXHIBIT A Legal Description Parcel 1: Lot 23 (except the southerly 4.46 feet of said Lot 23) in the Resubdivision of the East ½ of Block 11 and the West ½ of Block 10 in White’s Addition to Evanston, a Subdivision of part of the North ½ of the North ½ of the South East ¼ of Section 19, Township 41 North, Range 14 East of the Third Principal Meridian, according to the Plat thereof recorded November 13, 1873 in Book 6 of Plats, Page 64 in Cook County, Illinois. Parcel 2: Easement for the benefit of Parcel 1 aforesaid as created by the deed made by Frank Lambert White, Frederick Donald Bird, Donald O. White and Henry A. White as trustees under Trust Indenture dated November 16, 1929 and recorded February 28, 1946 as Document 13730053 over the South 4.46 feet of Lot 23 in the Resubdivision aforesaid (excepting therefrom those parts thereof now occupied by a three story brick building and appurtenances thereto) for the purpose of maintaining a cornice overhanging said premises, the right of the ingress and egress, and an easement for light, air and drainage. PIN(S): 11-19-401-008-0000 Commonly Known As: 860 Hinman Avenue, Evanston, Illinois. 327 of 460 Page 1 of 3 Zoning Board of Appeals APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, December 1, 2015 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Matt Rodgers, Myrna Arevalo, Mary Beth Berns, Mary McAuley, Scott Gingold, Violetta Cullen Members Absent: Staff Present: Melissa Klotz Chair: Matt Rodgers Declaration of Quorum With a quorum present, Chair Rodgers called the meeting to order at 7:00 pm. Approval of Minutes The minutes from the November 17, 2015 Zoning Board of Appeals meeting were motioned for approval by Mr. Gingold and seconded by Ms. McAuley. The motion was approved 6-0. New Business 1303 Rosalie Street ZBA 15ZMJV-0099 Nate Rosalie, contractor, applies for major zoning relief to construct an enclosed porch in the R1 Single Family Residential District. The applicant proposes a 5’ rear yard setback where 30’ is required (Zoning Code Section 6-8-2-8-A-4). The Zoning Board of Appeals is the determining body for this case. Ms. Klotz passed out an email prior to the beginning of the meeting whereas the applicant explained the property owner could not be present at the meeting and requested the case be continued to the December 15, 2015 ZBA hearing. Mr. Gingold motioned to continue the case without discussion to December 15, 2015. Ms. McAuley seconded the motion, which was unanimously approved. 1459-1463 Elmwood Avenue ZBA 15ZMJV-0101 Jeffrey Kaye, property owner, applies for major zoning relief to construct a two-story addition and second story addition in the D1 Downtown Fringe District. The applicant proposes to construct a two-story addition for a new dwelling unit with a requested 0’ rear yard setback where 10’ is required (Zoning Code Section 6-11-2-6-E). The Zoning Board of Appeals is the determining body for this case. Ms. Klotz read the case into the record. Jeffrey Kaye, property owner, explained the proposal: Existing building backs up to the property line with train track embankment beyond Addition will be slightly forward with a 5.75’ rear yard setback proposed Addition on second floor over existing building continues 0’ setback Will stain existing bricks to match new bricks, and will use stucco on second floor Currently has 3 commercial spaces (2 are rented to a catering company and one is currently vacant) Addition will add one 2,000 sq ft, 2 bed/2 bath dwelling unit with a 2-car attached garage 328 of 460 Page 2 of 3 Zoning Board of Appeals Building footprint is increasing, but is not encroaching further towards the rear property line than the existing building (at 0’) Ms. Berns inquired if the dwelling unit addition could be further forward to have a compliant rear yard setback of 10’. The garage is larger than what the City requires, so that could be made smaller to accommodate the setback. The applicant responded that could be done, but that also shrinks the second floor of livable space, and it then creates a wasted area in the rear that will attract rodents. Ms. McAuley agreed with the applicant and stated in this instance there is no need to maintain 10’ of unusable area. The ZBA entered into deliberations. Mr. Gingold stated that given the existing building footprint, the requested variance makes sense and has been well-designed to match the existing building. Ms. McAuley added that adding a dwelling unit is a great transition for the Downtown Fringe District that buffers the downtown from residential areas. Ms. Berns stated she appreciated the intent of the proposal, but the size of the proposed garage and dwelling unit in the location proposed is not the minimum change necessary. There is no compelling argument why the 10’ rear setback cannot be achieved in a compliant way. Chair Rodgers noted the unique location of the property and existing building with the train embankment behind, as well as the City parking lot next door, are hardships that make the requested variance reasonable. Also, there is no known opposition to the proposal. The Standards were addressed: 1. Yes 2. Yes 3. Yes (No – Ms. Berns: there is no hardship) 4. Yes (No – Ms. Berns: there is no hardship) 5. Yes 6. Yes 7. Yes (No – Ms. Berns: there is no hardship) Mr. Gingold and Ms. McAuley noted the hardship is the adjacent berm and train tracks, which makes open space in the rear yard unusable. Also, pushing the addition forward to comply with the rear setback would make it difficult to maneuver in the driveway area around the trash enclosure to get into the garage. Mr. Gingold motioned for approval of the proposal with the condition that the project be in substantial compliance with the documents and testimony on record. The motion was seconded by Ms. Aerevalo, and approved 5-1 with Ms. Berns opposed. 860 Hinman Avenue ZBA 15ZMJV-0100 Kathleen Barry, attorney, applies for major zoning relief to convert 44 rooming house units to multiple-family residential units, for a total of 102 multiple-family residential units with 9 existing parking spaces in the C1a Commercial Mixed-Use District. The applicant proposes to convert 44 rooming house units to multiple-family residential dwelling units where 58 multiple-family residential dwelling units currently exist for a total of 102 dwelling units where a maximum 40 dwelling units are permitted (Zoning Code Section 6-8-3-4), and to increase the parking by zero spaces where an increase of 55 parking spaces is required and 9 parking spaces currently exist (Zoning Code Section 6-16-1-2-C). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. 329 of 460 Page 3 of 3 Zoning Board of Appeals Ms. Klotz read the case into the record and noted a new site plan was passed out prior to the meeting that depicts the 9 existing parking spaces on-site (2 of which currently have dumpsters located on them due to the construction of 835 Chicago Avenue). Kearby Kaiser, representative for applicant, explained the proposal: Only change proposed is to add kitchens to the units that currently do not have kitchens, which are considered rooming house units. Change triggers variance requests for total number of dwelling units (since rooming house units are converted to apartments they are then considered dwelling units) and number of parking spaces due to the increase in official dwelling units. Building is currently 100% occupied, but people want kitchens and get confused in rental process why there aren’t kitchens. Units without kitchens often use hot plates, which are fire hazards. Full kitchens are safer. Likely won’t increase rent. There are no official “affordable” units. Most units are 150-200 square feet. Building had electrical upgrade recently. All kitchen equipment will be electric. Anticipate kitchen installation in summer 2016. Most residents of the building do not have vehicles. The on-site parking spaces have not been fully rented out in years. Mr. Gingold asked for clarification that there is no increase to the square footage in the building, the total number of units will not change, the total number of occupants will not change, and the number of parking spaces on-site will not change. The applicant confirmed Mr. Gingold’s statements as correct. Mr. Gingold asked staff to clarify what the intent of the regulation for the number of dwelling units allowed on the property is for and if staff supports the proposal. Ms. Klotz explained it is intended to control the density and bulk of structures. Since this case is not proposing to increase the number of occupants within the building nor is it putting an addition on the building, it is supported by City staff. The ZBA entered into deliberations. Chair Rodgers noted he had no issue with the parking variance since the building is fully rented but on-site parking is not. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes Mr. Gingold motioned for approval of the proposal with the condition that the project be in substantial compliance with the documents and testimony on record. The motion was seconded by Ms. Cullen, and unanimously recommended for approval. The meeting was adjourned at 7:50pm. 330 of 460 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of After conducting a public hearing on December 1, 2015, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; ___X___Met _____Not Met 6-0 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___X___Met _____Not Met 6-0 (C) The alleged hardship or practical difficulty is peculiar to the property; ___X___Met _____Not Met 6-0 Case Number: 15ZMJV-0100 Address or Location: 860 Hinman Avenue Applicant: Kathleen Barry Proposed Zoning Relief: Convert 44 rooming house units to multiple-family residential units for a total of 102 multiple-family residential units with 9 existing parking spaces in the C1a Commercial Mixed-Use District. The applicant proposes to convert 44 rooming house units to multiple - family residential dwelling units where 58 multiple -family residential dwelling units currently exist for a total of 102 dwelling units where a maximum 40 dwelling units are permitted (Zoning Code Section 6- 10-3-4), and to increase the parking by zero spaces where an increase of 55 parking spaces is required and 9 parking spaces currently exist (Zoning Code Section 6-16-1-2-C). 331 of 460 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; ___X___Met _____Not Met 6-0 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; or there is a public benefit; ___X___Met _____Not Met 6-0 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; __X___Met _____Not Met 6-0 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; __X___Met _____Not Met 6-0 and, based upon these findings, and upon a vote of __6__ in favor & __0__ against recommends to the City Council __X___ approval with conditions: 1. Substantial compliance with the documents and testimony on record. _____ denial Attending: Vote: Aye No __X__ Violetta Cullen _X__ ____ __X__ Mary Beth Berns _X__ ____ __X__ Beth McLennan _X__ ____ __X__ Matt Rodgers _X__ ____ __X__ Scott Gingold _X__ ____ __X__ Myrna Arevalo _X__ ____ 332 of 460 For City Council meeting of January 11, 2016 Item P4 Ordinance 154-O-15: Addition of Rentals to the Vehicle Sales Use For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Subject: Ordinance 154-O-15 Zoning Ordinance Text Amendment – Addition of Rentals to the Automobile and Recreational Vehicle Sales Use 15PLND-0097 Date: December 28, 2015 Recommended Action: The Plan Commission and staff recommend City Council adoption of the Zoning Ordinance Text Amendment to classify automobile and/or truck rental uses under Automobile and Recreational Vehicle Sales Use instead of Retail Service Establishments by updating the term “Automobile” to “Motor Vehicle” and adding “Rental” to the use name. Existing Proposed Use Name Automobile and Recreational Vehicle Sales Motor Vehicle and Recreational Vehicle Sales and/or Rental Regulation Allowed as Permitted Use (P) in I2 and C2 districts No change Allowed as Permitted Use (P) in I2 and C2 districts Update since December 14, 2015 P&D Committee Meeting At its December 14, 2015 meeting, the P&D Committee inquired about the location of C2, Commercial and I2, General Industrial districts in the City and expressed concern about the status of existing and future car rental facilities, specifically truck rental facilities. The C2 District is concentrated along busy arterial roadways, excluding Howard Street. There are pockets of C2 districts along Chicago Avenue, Green Bay Road, Dempster Street and Ridge Avenue near Emerson Street. The I2 district is concentrated in west Evanston industrial area and south of Oakton Street. (Zoning Map attached) Memorandum 333 of 460 Any existing car or truck rental business may stay and continue to operate in its current location. Automobile rental businesses If a new car rental business wishes to open in a location where they would only have a sales office with car storage parking lot located elsewhere, off-site, such use would be classified as a typical office use. If the proposed car rental business would include both on-site sales office and on-site car storage, such use would be classified as Motor Vehicle Sales and/or Rental use. The proposed use regulation is summarized in the table below: Automobile rental businesses Existing Proposed Office sales space only with vehicle storage off site. Classified as Retail Service Establishment. Classified as Office use. Allowed as Permitted use (P) in: all B, C, D, RP, MXE, and Special Use (S) in I2 and O1 Allowed as Permitted use (P) in: all B, C, D, RP, M, I, O1, Office sales space with vehicle storage on site. Classified as Retail Service Establishment Classified as Motor Vehicle and Recreational Vehicle Sales and/or Rental Allowed as Permitted use (P) in: all B, C, D, RP, MXE, and Special Use (S) in I2 and O1 Allowed as Permitted use (P) in I2 and C2 districts Truck Rental Businesses An exclusively truck rental business (i.e. UHaul) has in the past been classified as Retail Service Establishment. Because the impact of a truck rental business is similar to that of an automobile or recreational vehicle sales lot, staff is proposing to classify any truck rental uses as Motor Vehicle and Recreational Vehicle Sales and/or Rental use. The use would thereby be limited to only I2 and C2 districts. Existing Proposed Truck Rental Businesses Classified as Retail Service Establishment. Classified as Motor Vehicle and Recreational Vehicle Sales and/or Rental Allowed as Permitted use (P) in: all B, C, D, RP, MXE, and Special Use (S) in I2 and O1 Allowed as Permitted use (P) in I2 and C2 districts At the direction of the City Council, staff could develop a separate truck sales/rental use and develop regulations to only allow it in the appropriate industrial districts. Background Automobile and Recreational Vehicle Sales is currently a permitted use in the C2 Commercial District and the I2 Industrial District. 334 of 460 Automobile and truck leasing/rental has gained popularity with all automobile dealerships now offering vehicles for lease. There are also several establishments such as Enterprise, Hertz and U-Haul that offer only vehicles for lease/rental. While there are a number of locations within Evanston that rent automobiles or trucks, this use is not specifically addressed within the Zoning Code. Currently, if a use is proposing to sell and lease/rent vehicles, such establishment is categorized as Automobile and Recreational Vehicle Sales use. If however, an establishment proposed to only lease/rent vehicles (such as U-Haul truck rental or Enterprise rent-a-car) such use has been in the past classified as Retail Service Establishment. Proposal Overview During the Plan Commission, the Commissioners noted that it was important to recognize that while both vehicles sales and rentals often take place in the same location, they may also operate separately. Also noted was the need to make sure all vehicle types were taken into account. As such, staff is proposing the following updates to the Code as they relate to vehicle sales and rental: 1. Exchanging the word “automobile” for “motor vehicle”, which is defined in Section 6-18-3. Definitions, in the noted sections below. 2. Adding a reference of “rental” vehicle operations to the currently listed automobile and recreational vehicle sales use described in the Purpose Statement of the C2 Commercial District: 6-10-4-1. Purpose Statement The C2 commercial district is intended to provide suitable locations for general business and commercial activities including automobile motor vehicle and recreational vehicle sales, rental and services and other similar establishments that, due to their inherent nature, may create substantial negative impacts when located close to residential areas. 3. Update the use title in list of permitted uses in C2 and I2 districts: 6-10-4-2. Permitted Uses Automobile Motor Vehicle and recreational vehicle sales and/or rental. 6-14-3-2. Permitted Uses Automobile Motor Vehicle and recreational vehicle sales and/or rental. 4. Update the use title in the District Use Matrix: Appendix A. District Use Matrices Automobile Motor Vehicle and Recreational Vehicle Sales and/or Rental. 5. Update the use title within the definition of Open Sales Lots use: 6-18-13. Definitions 335 of 460 Open Sales Lot: Any zoning lot or portion of a zoning lot used for retail sales in which said sales or the inspection of merchandise by prospective purchasers predominantly occurs outside of an area enclosed by walls. Open sales lot does not include the following uses: uses allowed and/or regulated in Section 6-4-8-3, "Permitted Temporary Use Regulations," of this Title; automobile motor vehicle and recreational vehicle sales and/or rental; sales of plants for landscaping or gardening; the "farmers' market" as defined and regulated by Title 3, "Business Regulations," Chapter 25, "Farmers' Market" of this Code. (Ord. 114-0-02) The proposed amendment will ensure that motor vehicle and truck rental uses are accounted for within the Zoning Code and allowed in the same manner as motor vehicle and recreational vehicle sales uses. The establishments that offer vehicles for sale or rental have very similar characteristics with similar layout, hours of operation, traffic generation and impact on surrounding uses. Legislative History November 11, 2015 – The Plan Commission unanimously recommended approval of the proposed text amendment with a 7-0 vote. Attachments Proposed Ordinance 154-O-15 Zoning Map highlighting C2 and I2 districts Plan Commission Meeting Minutes 11/11/2015 - Draft Link to Plan Commission Packet for 11/11/2015 336 of 460 11/9/2015 11/10/2015 154-O-15 AN ORDINANCE Amending Portions of the City Code to Include Motor Vehicle and Recreational Vehicle Rental as a Permitted Use in the C2 Commercial and the I2 General Industrial Zoning Districts WHEREAS, on November 11, 2015, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 15PLND-0097 to consider an amendment to the text of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”), to include the addition of rentals to the Automobile and Recreational Vehicle Sales use in the C2 Commercial and the I2 General Industrial Zoning Districts; and WHEREAS, the Plan Commission received testimony and made written findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed amendment meets the standards for text amendments, and recommended City Council approval thereof; and WHEREAS, at its meeting of December 14, 2015, the Planning and Development Committee of the City Council considered and adopted the findings and recommendation of the Plan Commission in case no. 15PLND-0097 and recommended City Council approval thereof; and WHEREAS, at its meetings of December 14, 2015 and January 11, 2016, the City Council considered and adopted the records and recommendations of the Plan Commission and the Planning and Development Committee, 337 of 460 154-O-15 ~2~ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Subsection 6-10-4-1 of the Zoning Ordinance , “Purpose Statement” for the C2 Commercial Zoning District, is hereby amended to read as follows: 6-10-4-1. – PURPOSE STATEMENT. The C2 commercial district is intended to provide suitable locations for general business and commercial activities including motor vehicle and recreational vehicle sales, rental, and services, and other similar establishments that, due to their inherent nature, may create substantial negative impacts when located close to residential areas. SECTION 3: Subsection 6-10-4-2 of the Zoning Ordinance, “Permitted Uses” for the C2 Commercial Zoning District, is hereby amended to read as follows: 6-10-4-2. – PERMITTED USES. The following uses are permitted in the C2 district: Automobile and recreational vehicle sales. Automobile repair service establishment. Automobile service station. Business or vocational school. Caterer. Commercial indoor recreation. Commercial outdoor recreation. Commercial shopping center. Cultural facility. Educational institution —Private. Educational institution —Public. Financial institution. Food store establishment. Funeral services excluding on-site cremation. Government institution. Motor vehicle and recreational vehicle sales and/or rental. 338 of 460 154-O-15 ~3~ Neighborhood garden. Office. Public utility. Recording studio. Religious institution. Restaurant—Type 1. Retail goods establishment. Retail services establishment. Trade contractor (when having no outside storage). Wholesale goods establishment. SECTION 4: Subsection 6-14-3-2 of the Zoning Ordinance, “Permitted Uses” for the I2 General Industrial Zoning District, is hereby amended to read as follows: 6-14-3-2. – PERMITTED USES. The following uses are permitted in the I2 district: Automobile and recreational vehicle sales. Automobile body repair establishment. Automobile repair service establishment. Automobile service station. Commercial parking garage. Commercial parking lot. Craft-brewery. Funeral services excluding on site creation. Government institution. Industrial service establishment. Light manufacturing. Motor vehicle and recreational vehicle sales and/or rental. Neighborhood garden. Office. Public transportation center. Public utility. Trade contractor. Warehouse establishment. Wholesale goods establishment. SECTION 5: The definition of “LOT, OPEN SALES,” in Subsection 6-18- 3 of the City Code, is hereby further amended to read as follows: 339 of 460 154-O-15 ~4~ LOT, OPEN SALES: Any zoning lot or portion of a zoning lot used for retail sales in which said sales or the inspection of merchandise by prospective purchasers predominantly occurs outside of an area enclosed by walls. Open sales lot does not include the following uses: uses allowed and/or regulated in Section 6 -4- 8-3, "Permitted Temporary Use Regulations," of this Title; automobilemotor vehicle and recreational vehicle sales and/or rental; sales of plants for landscaping or gardening; the "farmers' market" as defined and regulated by Title 3, "Business Regulations," Chapter 25, "Farmers' Market" of this Code. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 9: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2015 Adopted:___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor 340 of 460 154-O-15 ~5~ Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 341 of 460 Hartrey AvePitner AveMilburn StP r a i r i e A v e G r e e n B a y R d LemarAveIsabella St Grove St Pr a i r i e A v e Maple AveMulford St BensonAveBrummel StHurd AveJudson AveMcCormick BlvdAsbury AveOakAveEwingAveM ad i s o n StMonroe St Simpson St Park Pl H o w a r d StWesleyAveCrain StLincolnwoodDr SewardSt Cleveland St Wa sh i n g to n St South BlvdDeweyAve DobsonStAshlandAveAshland AveMcDanielAveWesley AveJenks St Prospect AveHarrison St BryantAveDewey AveSimpsonSt InglesidePl Hinman AvePitnerAveGreyAveGrey AveGreyAvePark Pl CrainSt Hartzell St Dobson StGrey AveMcDanielAveBrummel St LeeStEwing AveReese AveKirk St WesleyAveDarrow AveReba Pl Clinton PlCentral St ThayerSt Cowper AveHastingsAveBrown AveMarcy AveBrownAveHovlandCtRidgeCtOakAveMulfordSt Hinman AveHartrey AveRidge AvePitnerAveMaple AveElmwood AveSherman AveFowler AveSherman AveHartrey AveSheridanRdDodge AveCrawford AveChicagoAveChicagoAveOrrington AveJudsonAveElmAveForest AveCuster AveCentralParkAveAsbury AveMcDanielAveAsbury AveDewey AveBarton AveForestAveBrownAveMichiganAveAshland AveCampusDrLelandAveDarrowAve0 1,500 3,000750Feet ¯C2 and I2 Zoning Districts C2, Commercial District I2, General Industrial District 342 of 460 DRAFT Page 1 of 5 Plan Commission Minutes 11/11/2015 MEETING MINUTES PLAN COMMISSION Wednesday, November 11, 2015 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Room 2404 Members Present: Jim Ford (Chair), Colby Lewis, Peter Isaac, Terri Dubin, Andrew Pigozzi, Patrick Brown Members Absent: Simon Belisle, Kwesi Steele Associate Members Present: Associate Members Absent: Seth Freeman, David Galloway, Scott Peters, Lenny Asaro, Staff Present: Damir Latinovic, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Presiding Member: Jim Ford, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Ford called the meeting to order at 7:00 P.M. 2. APPROVAL OF MEETING MINUTES: September 9, 2015 Commissioner Lewis made a motion to approve the minutes from September 9, 2015. Commissioner Dubin seconded the motion. A voice vote was taken and the minutes were approved unanimously. 3. NEW BUSINESS Chairman Ford explained the general meeting procedure, schedule, agenda items, time limits on public testimony and opportunities for cross examination of witnesses. Chairman Ford concluded by saying that the Plan Commission forwards a recommendation to the City Council which makes the final determination on any matters discussed by the Plan Commission. B. ZONING ORDINANCE TEXT AMENDMENT 15PLND-0097 Addition of Rentals to the Automobile and Recreational Vehicle Sales Use A Zoning Ordinance Text Amendment to City Code Title 6, Zoning, to add vehicle rental to the Automobile and Recreational Vehicle Sales Use 343 of 460 DRAFT Page 2 of 5 Plan Commission Minutes 11/11/2015 Ms. Jones presented the staff report. She explained that the proposed amendment is an attempt to codify a use, automobile rental, which operates in various locations throughout the City but is not addressed directly in the zoning code. She also stated that staff proposed to add the use to Automobile and Recreational Vehicle Sales uses due to the uses having similar operations. She continued, stating that there was some discussion of using “and/or” since the uses may or may not operate in the same location but staff decided to leave the final decision to include that wording to the Commission. Commissioner Lewis inquired about the assumptions regarding rental and car dealership locations and stated that car rental facilities and car dealerships may have varying amounts of traffic. Ms. Jones replied, stating that in practice that may be the case due to the increased frequency of car use in rental facilities. Commissioner Lewis asked where the C2 Commercial and I2 Industrial districts are located in Evanston and if the proposed text amendment would affect the use of the current locations. Ms. Jones replied that the C2 districts are located throughout the City largely among major arterial roads. She then directed attention to the list of current rental facilities, pointing out that they are in varying districts and stated that the existing locations were considered to be retail service establishments, which are allowed in a larger number of zoning districts. The proposed text amendment, though more directly addressing the use, would cause some current facilities to become legally nonconforming. Chairman Ford clarified that should an entity wish to open outside of the C2 or I2 district they would have to apply for a variance. Ms. Jones stated that would indeed be allowed in districts where automobile and recreational vehicle sales are a special use, however, there are no other districts where this is the case. Commissioner Lewis confirmed that the proposed text amendment is not looking to change the use per say but is simply adding wording to address vehicle rentals. He then asked why specifically the C2 and I2 zoning districts were being specified in the amendment. Ms. Jones replied that staff is adding vehicle rental use to sections of the code where automobile and recreational vehicle sales use is currently addressed. The C2 and I2 districts are the two districts that permit automobile and recreational vehicle sales. Commissioner Goddard voiced concern that recently approved developments which have significantly reduced parking could benefit from a rental facility. The proposed text amendment appears to make providing vehicle options more restrictive. Commissioner Lewis agreed, then inquired how car-sharing figures into rental regulations. Ms. Jones answered that in many cases, the Zipcars are located in parking lots which are regulated differently from car rental and sales facilities. Additionally, in recent instances, approved planned developments have had car sharing spaces set aside which are reviewed throughout the planned development approval process. Mr. Latinovic added that car-share spaces have evolved over time. Several of the major car rental businesses that provide car-sharing services will occasionally reach 344 of 460 DRAFT Page 3 of 5 Plan Commission Minutes 11/11/2015 out to property owners and come to an agreement regarding placing their vehicles on a property’s parking lot. Those agreements include private negotiations that the city does not get involved unless there is a need to ensure the number of required parking spaces is maintained. Planned Developments typically include car sharing spaces which are open to not just residents but the public as well. This proposal addresses the typical car or truck rental business such as a Hertz or Enterprise and seeks to make sure there are clear and consistent regulations for those uses. Commissioners Dubin and Goddard inquired how the proposed text amendment would affect the ability of the existing Enterprise facility in the City owned Maple Avenue parking garage to remain open. Mr. Latinovic explained that the Maple Avenue location is unique since it is located within the City’s parking garage and the Research Park zoning district, requiring different oversight. For other facilities where there is just a small office space being used as the primary point of sales or rental while cars are parked off-site elsewhere, the business would be regulated as a leasing office. The proposed text amendment is addressing those facilities with on- site parking lots around them. Commissioner Dubin asked for clarification on the differences between car rental and car leasing. Mr. Latinovic explained that they are considered the same . The Enterprise location in question is occupying a retail space on ground floor and its rental vehicles are on-site but within the parking deck. Chairman Ford asked if the concern is for where cars are stored versus the property use itself. Latinovic clarified that the proposed amendment is intended to cover a loophole where truck or vehicle rental facilities are not specifically addressed. Commissioner Isaac asked if the City regulated where Zipcar keeps their cars. Mr. Latinovic replied that staff does not actively regulate Zipcar locations; however, if a property owner approaches the City with intent to lease spaces for car-sharing, the City would then get involved. Mr. Latinovic continued, stating that it is generally good practice to allow car-sharing due to research that shows that approximately 15 cars are being taken off road for every car sharing vehicle. Commissioner Lewis inquired how the City regulates a property that leases its parking spaces. Mr. Latinovic stated that staff is unable to regulate unless the leasing activity is brought to staff’s attention. At that point staff can look more closely at the property and follow-up code enforcement would be site specific. Commissioner Isaac asked if the zoning code requires car sharing spaces on a property to be used solely for that property’s residents. He indicated that if this is not the case an owner could rent spaces to only the public instead of the property’s residents. Mr. Latinovic stated that the code does have requirements that a property provide on-site parking for residents or the other commercial uses on the property. If staff learns that a property is not complying with those standards, the property is in violation of the code and regulations would be enforced. Chairman Ford inquired about the Regional Transit Authority (RTA) grant the City was awarded to study parking requirements. A short discussion followed and Chairman Ford requested that staff look not only at parking but also the use of cars 345 of 460 DRAFT Page 4 of 5 Plan Commission Minutes 11/11/2015 within Transit Oriented Development areas in order to provide a data on the use of car sharing. Latinovic replied that the City is indeed working with RTA to address parking requirements specifically in TOD areas and that staff hopes to have a plan in near future which will provide data on actual vehicle use and parking. Commissioner Lewis inquired if there will be attention towards temporary use of parking spaces. Mr. Latinovic stated that the code currently does allows for multiple uses to share a parking area. Chairman Ford asked if the Commission had any proposed modifications to the amendment. Commissioner Isaac expressed that neither automobiles nor recreational vehicles are defined which brings up a question of what could be considered a vehicle. Ms. Jones agreed, saying that while automobile is not defined, motor vehicle is. Commissioner Lewis clarified that it appears that the text amendment is using specific terms as opposed to general wording that covers more vehicles. A brief discussion followed as to whether or not to exchange “automobile and recreational vehicle” for “motor vehicle” as well as whether or not to use “and/or” in place of “and” with regards to the rental use. Chairman Ford asked if there were any comments from the Public on this matter. Jessica Feldman, resident, asked if campers and RV’s would fall into motor vehicle use. After a brief discussion it was agreed that these vehicles did not fall into that definition due to their ability to be disconnected from self-propelled wheeled vehicles. It was then suggested that the proposed amendment be revised so that only “automobile” be replaced with “motor vehicle”. Chairman Ford summarized that the proposed changes are to replace “automobile” with “motor vehicle” in addition to replacing “and” with “and/or”. Commissioner Lewis made a motion to recommend approval of the text amendment as amended. Commissioner Goddard seconded the motion. A roll call vote was taken and the motion was approved 7-0. Ayes: Commissioners Pigozzi, Lewis, Dubin, Goddard, Isaac, Brown and Chairman Ford Nays: None 6. ADJOURNMENT There being no further discussion, Commissioner Dubin made a motion to adjourn the meeting. Commissioner Goddard seconded the motion. A voice vote was taken and the motion was approved by voice call 7-0. 346 of 460 DRAFT Page 5 of 5 Plan Commission Minutes 11/11/2015 The meeting was adjourned at 8:18 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 347 of 460 For City Council Meeting of January 11, 2016 Item H1 Resolution 119-R-15: Two New Tenant Twelve-month Noyes Studio Leases For Action To: From: Subject: Date: Honorable Mayor and Members of the City Council Members of the Human Services Committee Bob Dorneker, Interim Director Parks, Recreation & Community Services Resolution 119-R-15, Two New Noyes Tenant Leases January 11, 2016 Recommended Action: The Human Services Committee and staff recommend City Council adoption of Resolution 119-R-15 authorizing the City Manager to enter into two new tenant twelve month lease agreements for studio spaces at the Noyes Cultural Arts Center. Funding Source: Revenues are deposited into the Noyes Cultural Arts Business Unit 3710. Summary: The two new studio leases are for a twelve (12) month term (01/01/2016-12/31/2016). Tenant Leased Spaces Monthly Rent rate Annual Total Rent Tenant Specific Use of Premises Community Engagement James Evansizer B-2.A $103.25 $1,239.00 visual arts studio $185.85 Genevieve Costello 220 $334.33 $4,011.96 ceramic, sculpture studio $601.79 There are currently three vacancies in the lower level and one on the first floor. Staf will reach out to those on the wait list in order to fill these vacancies. Attachments: Resolution 119-R-15 Exhibit A - Studio Master Lease Exhibit B - fee chart Memorandum 348 of 460 11/23/15 119-R-15 A RESOLUTION Authorizing the City Manager to Enter into Two New Tenant Twelve Month Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: That the City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of the City of Evanston, new twelve (12) month studio leases by and between the City and new resident artists for studio space. The leases shall be in substantial conformity with the leases marked as Exhibit A (Master Studio Lease) attached hereto and incorporated herein by reference. The monthly lease rates associated with each space are listed in Exhibit B (Fee Schedule). SECTION 2: That the City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the leases as may be determined to be in the best interests of the City. SECTION 3: That this Resolution 119-R-15 shall be in full force and effect from and after its passage and approval in the manner provided by law. ________________________________ Elizabeth B. Tisdahl, Mayor Attest: ___________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 349 of 460 119-R-15 ~2~ EXHIBIT A MASTER STUDIO LEASE 350 of 460 LEASE AGREEMENT FOR THE PREMISES LOCATED AT 927 NOYES STREET, EVANSTON, ILLINOIS, BY AND BETWEEN THE CITY OF EVANSTON, LANDLORD AND [TENANT], TENANT 351 of 460 INDEX Section Title Page Number 1 SECTION 1. DESCRIPTION OF PREMISES ........................................................................... 2 SECTION 2. TERM ................................................................................................................... 2 SECTION 3. RENT .................................................................................................................... 2 SECTION 4. COMMON FACILITIES ........................................................................................ 3 SECTION 5. USE OF PREMISES ............................................................................................ 5 SECTION 6. SIGNS .................................................................................................................. 8 SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS ............................................................................................................ 8 SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT ............................. 8 SECTION 9. REPAIRS AND MAINTENANCE ......................................................................... 9 SECTION 10. UTILITIES .......................................................................................................... 10 SECTION 11. TAXES ............................................................................................................... 10 SECTION 12. INSURANCE ...................................................................................................... 10 SECTION 13. SUBLETTING; ASSIGNMENT .......................................................................... 11 SECTION 14. SURRENDER OF PREMISES; HOLDING OVER ............................................. 11 SECTION 15. INDEM NIFICATION AND LIENS ...................................................................... 12 SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS ................................. 12 SECTION 17. DEFAULT AND REMEDIES .............................................................................. 13 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION ................... 15 SECTION 19. REMOVAL OF OTHER LIENS .......................................................................... 15 SECTION 20. REMEDIES NOT EXCLUSIVE ........................................................................... 16 SECTION 21. EXPENSES OF ENFORCEMENT ..................................................................... 16 SECTION 22. EMINENT DOMAIN ............................................................................................ 16 SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION ............................. 17 SECTION 24. PEACEFUL ENJOYMENT ................................................................................. 17 SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS .................................... 17 SECTION 26. AMENDMENTS TO BE IN WRITING ................................................................. 17 SECTION 27. PARTIES BOUND .............................................................................................. 17 SECTION 28. NOTICES ........................................................................................................... 17 SECTION 29. MISCELLANEOUS ............................................................................................ 18 SECTION 30. VENUE AND JURISDICTION ............................................................................ 19 SECTION 31. FORCE MAJEURE ............................................................................................ 19 352 of 460 2 This Lease Agreement (the “Agreement” or “Lease”) shall take effect as of the date of execution of the Agreement by the City (the “Effective Date”). This Lease is by and between The City of Evanston, an Illinois home rule municipality and owner of subject Property (“Landlord”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, “Landlord”, and [TENANT], [TENANT DESCRIPTION] (“Tenant”). Landlord and Tenant may be referred to collectively as the “Parties”. SECTION 1. DESCRIPTION OF PREMISES Landlord leases to Tenants spaces [LEASED SPACES], located on the [LEASED SPACE LOCATION] floor of the property with a street address of 927 Noyes Street, Evanston, Illinois 60201 (the “Premises”), situated within the Landlord’s 3-story building located at the same common address and legally described on Exhibit A (the “Property”) and commonly known as the Noyes Cultural Arts Center (“NCAC”). The Property has various uses including artist workshops, resident young adult summer camp classes, art exhibits, and many other uses. The term “Common Facilities” as used in this Agreement will include those areas and facilities within the Property (outside of the Premises) for the nonexclusive use of Tenants in common with other authorized users, and includes, but is not limited to, sidewalks, parking area, planted areas (excluding the adjoining park area), common area restrooms and open means of ingress and egress. Tenants will have the non- exclusive right to use the Common Facilities, including the washrooms referenced above. SECTION 2. TERM The term of this Agreement will be for one year, January 1, 2016 – December 31, 2016 (the “Term”). Tenants must provide Landlord with 90 days’ notice to request a renewal of the Agreement for the Premises. Landlord, in its sole discretion, may decide that a Renewal Term is not necessary and in the best interests of the City. Renewal of the Agreement must be authorized by written consent of the Parties and must be authorized by the City Council. SECTION 3. RENT A. RATE: Tenants agree to pay Landlord an annual rental payment (the “Rent”) in accordance with the following schedule: 1. For the period of January 1st – December 31st (twelve months), the Rent rate is $[RENT RATE] per month, for total Rent of $[TOTAL RENT] for the twelve months. B. PAYMENTS. The Rent outlined in Section 3[A][1] above shall be paid in accordance with said Section. C. Any and all Rent PAYMENTS under this Lease shall be mailed to: City of Evanston Parks, Recreation, and Community Services Department 2100 Ridge Avenue, First Floor Evanston, IL 60201 353 of 460 3 D. PROPERTY FEES SCHEDULE: Attached as Exhibit B is a schedule of fees for all tenants of the Property, if applicable, including Tenant (“NCAC Property Fees”). To the extent incurred by Tenant, the NCAC Property Fees specified on the fee schedule will be invoiced separately and shall be paid by the due date listed on the invoice. To the extent incurred by Tenants, the NCAC Property Fees are to be paid by Tenants regardless of the applicable rental rate specified in Section 3 [A]. Tenants acknowledges that they will reimburse the City for use of the Common Facilities (as specified on Exhibit B) after the standard business hours set by the City and the Association, which hours shall not be less than the following hours throughout the Term (including any Extended Term): 8:00 a.m. – 11:00 p.m. Monday – Friday; 8:30 a.m. – 11:00 p.m. on Saturday; and 10 a.m. – 6:00 p.m. on Sunday (the “Business Hours”). E. SURCHARGE: 1. Tenant acknowledges and agrees that all non-Evanston residents (individuals only) are assessed a 20% surcharge on rent. The 20% surcharge will not be applicable to non-Evanston resident Sub-lessees if the Lessee (individuals only) is an Evanston resident. The 20% surcharge is applicable to a non-Evanston resident Sub- lessee only if and when the Sub-lessee assumes the remainder of the entire lease or a co-lease, or upon termination by Lessee or the Lessor. In order for an Organization to be exempt from incurring a 20% surcharge, its principal place of business must be in Evanston. Organizations must attach Articles of Incorporation to this Lease. 2. Monthly rental charges assessed to Sub-lessees will not be in excess of one-half the rent charged to Lessee by the Lessor. A written sublease agreement between the Lessee and Sub-lessee must be given to the Lessor covering the lease terms prior to Sub-lessee’s use of space. The sublease agreement must include the payment schedule and the dollar amount paid by Sub-lessee to Lessee. Community service obligations assessed to Sub-lessee are in addition to the full obligation assessed to Lessee. Therefore, the Community Engagement obligations assessed to Lessee will not decrease as a result of a sublease. SECTION 4. COMMON FACILITIES A. MAINTENANCE BY LANDLORD: Tenants acknowledge that they have leased the Premises for many years and receive the Premises, Common Facilities and remainder of the Property in as-is condition, and acknowledge that the Landlord has made no representations to the condition or has made any repairs to same. The Landlord or Landlord’s staff or other representatives have made no representations or assurances that it will alter or remodel the Premises or Property. Landlord shall, when necessary, as determined by Landlord, in its reasonable discretion or when required by applicable laws, perform, repair and maintain all of the following: 1. Exterior maintenance, including the foundation, exterior walls, slab, common area doors and roof; 2. A refuse container to be shared by all tenants in the Property to be located at the Property in reasonable proximity to the Premises. Landlord will contract, to have trash hauled from such container with reasonable frequency; 354 of 460 4 3. Electric facilities and systems, gas facilities and systems and the HVAC unit(s) and systems (including the portions of such systems serving the Premises exclusively); 4. Plumbing and water facilities and systems (including the portions of such systems serving the Premises exclusively); 5. Fire and life safety systems and fire alarm systems, including inspections thereof (including the portions of such systems serving the Premises exclusively); 6. Hallways, stair rails, and related elements, and restrooms and other Common Facilities, including the parking lot serving the Property; 7. Snow and ice removal, including salting, from front walkway of Premises and parking spaces in front of the Property within 48 hours of any snow event with accumulation of an 1 inch or more; and 8. Change light bulbs, ballasts and tubes in any fluorescent or comparable light fixtures in the Premises. Notwithstanding the foregoing, Tenant will change light bulbs, ballasts and tubes which are considered specialty lighting and related to performance activities. 9. Maintain the HVAC units in the Premises, the HVAC units are the property of the Landlord and shall remain in the Premises at the end of the Term. B. MAINTENANCE BY TENANTS: 1. Interior non-structural Premises maintenance and all fixtures and property within the Premises other than (a) utility, HVAC or fire/life safety facilities and systems and (b) any items Landlord is required to maintain pursuant to Section 4[A]; 2. All refuse from Premises to be placed in appropriate containers and Tenants cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials; 3. The Tenants will at all times maintain all of the Premises in a clean, neat and orderly condition. The Tenants will not use the Premises in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. The Tenants shall pay the Landlord for overtime wages for staff and for any other related expenses incurred in the event that repairs, alterations or other work in the Premises required or permitted hereunder are not made during ordinary Business Hours (as defined in Section 3[E]) at the Tenant’s request. 4. Tenants will keep the interior non-structural portions of the Premises, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 4[A]), in good repair. Tenants shall be responsible for repairs, damages and losses for damages sustained outside the Premises to other NCAC tenant’s personal property or leased area attributable to Tenant’s negligence or intentional misconduct, subject to Section 12[E]. All such damage must be reported in writing to the Director of Parks, 355 of 460 5 Recreation and Community Services, or his/her designee, by the next City of Evanston business day, after discovery of such damage by Tenants. 5. Repairs by Tenants must have prior written approval by the Director of Parks, Recreation and Community Services, or his or her designee, and must occur within thirty (30) days of such approval unless the Director of Parks, Recreation and Community Services, or his or her designee, gives a prior written request or grants approval for an extension beyond the thirty (30) days (or unless such repairs cannot reasonably be completed within thirty (30) days, in which case, Tenant shall have such additional time as is reasonably required). If Tenants fail to make the necessary repairs by the date determined by the Lessor, the Landlord has the option to make the necessary repairs and Tenants agree to promptly pay for those repairs upon presentation of an invoice by the Landlord to the Tenant. Tenants are required upon lease termination to leave space in good repair and condition. Maintenance and repair issues which constitute a life and safety hazard must be corrected within twenty-four (24) hours after discovery by Tenants, provided that the issue can be fixed within that time frame. If the issue cannot be fixed within twenty-four (24) hours after discovery by Tenants, the Tenants must provide a schedule for repair within one (1) business day after discovery by Tenants to the Director of Parks, Recreation and Community Services for approval, which cannot be unreasonably withheld. SECTION 5. USE OF PREMISES A. PURPOSES: Tenants will use the Premises to operate a [TENANT SPECIFIC USE OF PREMISES], and other related business and uses incidental thereto, and no part of the Premises will be used for any other purpose without the prior written consent of Landlord (the “Permitted Use”). If Tenants endeavors to apply for a liquor license for the Premises, the Landlord gives its written consent for said application to be submitted and reviewed by the City in conformance with the City Code procedures, as amended. The City agrees to cause such license to be granted if Tenants meets applicable requirements. B. HOURS OF OPERATION AND LANDLORD ACCESS: 1. Tenant’s use of the Premises shall only be for the permitted use. Tenants shall have the right to conduct their business in the Premises during the Business Hours (as defined in Section 3[E]) of the Property. In addition, Tenants’ staff, agents, employees and contractors may access the Premises twenty-four hours a day, seven days a week, but shall not have access to the interior Common Facilities after the Business Hours (as defined in Section 3[C]) of the Property. The Property will be closed on holidays/days as observed by the City of Evanston (but Tenants will still have access to the Premises). 2. The Landlord shall have the right to retain a set of keys to the Premises, and Tenants shall not change any locks for the Premises to any other lock, other than a lock consistent with the Landlord’s master lock for the Property. The Tenants shall permit the Landlord to erect, use and maintain pipes, ducts, wiring and conduits in and through the Premises concealed to the greatest extent possible, above ceiling, under floor or in walls that don’t reduce the square footage of the Premises and don’t materially affect Tenants’ use of the Premises. The Landlord shall have the right to enter upon the Premises with 24 hours prior written notice or without notice in case of an emergency, to control heat, electricity and air conditioning, to inspect the same, and to make such 356 of 460 6 repairs, alterations, improvements or additions to the Premises or the NCAC, as the Landlord may deem necessary or desirable. Tenants will not cease any Rent payments while repairs, alterations, improvements, or additions are being made, by reason of loss or interruption of business of the Tenants, or otherwise, provided Landlord shall complete such work as quickly as reasonably possible. Notwithstanding the foregoing, if a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days (including, without limitation, as a result of a casualty or a condemnation or the repairs required in connection therewith), the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. Notwithstanding anything to the contrary contained herein, Landlord shall not have the right to alter the Premises except as expressly required or permitted hereunder. Notwithstanding the foregoing, if the repairs, alterations, improvements, or additions are at a Tenant’s request or if the repairs are necessitated by a Tenant’s actions, then the Tenants may not cease any rent for any period, unless the Premises are unusable as a result of the negligence or intentional misconduct of Landlord or its agents, employees or contractors. If a Tenant shall not be personally present to open and permit an entry into Premises, at any time, when for any reason an entry therein shall be necessary or permissible, the Landlord or the Lessor's agents may enter the same by using the key, or may forcibly enter the same, without rendering the Landlord or such agents liable therefore (if during such entry the Landlord or the Lessor's agents shall accord reasonable care to Tenants’ property), and without in any manner affecting the obligations and covenants of this Lease. 3. Nothing herein contained, however, shall be deemed or construed to impose upon the Landlord any obligations, responsibility or liability whatsoever, for the care, supervision or repair of the Premises or any part thereof, other than as herein provided. The Landlord shall also have the right at any time without the same constituting an actual or constructive eviction and without incurring any liability to the Tenants therefore, to change the arrangement and/or location of Common Facilities, including entrances or passageways, doors and doorways, and corridors, stairs, toilets or public parts of the NCAC, and to close Common Facilities (as and when reasonably necessary for Landlord to perform its obligations hereunder or exercise its rights or as necessary due to Force Majeure), including entrances, doors, corridors or other facilities. The Landlord shall not be liable to the Tenants for any expense, injury, loss or damage resulting from work done by persons other than the Landlord in or upon, or the use of, any adjacent or nearby building, land, street, or alley. C. LOCKING OF PREMISES: All doors to the Premises must be kept locked at all times except during the Business Hours (as defined in Section 3[E]). Tenants shall not open the door to anyone in the late hours. The door may not be propped open for any reason. During normal Business Hours (as defined in Section 3[E]) for the Property, patrons and users of the Property shall have access to the Common Facilities. Tenants shall not have use of Common Facilities after the Business Hours (as defined in Section 3[E]) unless Tenant pays the Facilities Fee (as specified in Exhibit B) for keeping the Property and the Common Facilities open. D. STORAGE OF INFLAMMABLE MATERIALS: Tenants agree that they will not permit to be kept at the Premises any gasoline, distillate or other petroleum product, or other substance of an explosive or inflammable nature as may endanger any part of the premises 357 of 460 7 without the written consent of the Landlord, provided that Tenants can maintain customary cleaning products in the Premises. E. USE IMPAIRING STRUCTURAL STRENGTH: The Tenants will not permit the Premises to be used in any manner that will impair the structural strength of the Premises, or permit the installment of any machinery or apparatus the weight or vibration of which may tend to impair the building’s foundations or structural strength. F. GARBAGE DISPOSAL: The Tenants will not incinerate any garbage or debris in or about the Premises, and will cause all containers, rubbish, garbage and debris stored in the Premises to be placed in the refuse container supplied by Landlord for the Property before accumulation of any substantial quantity. G. PUBLIC REGULATIONS: In the conduct of its business on the Premises, Tenants will observe and comply with all laws, ordinances and regulations of public authorities. Tenants acknowledge that the Property is owned by the City of Evanston and therefore no smoking will be permitted at the Property. H. OTHER MISUSE: Tenants will not permit any unlawful or immoral practice with or without his knowledge or consent, to be committed or carried on in the Premises by Tenants or any other person. Tenant will not use or allow the use of the Premises for any purpose whatsoever that will injure the reputation of the Premises or of the building of which they are a part. I. PARKING REGULATIONS: The NCAC has a total of fifty (50) parking spaces, consisting of thirty-five (35) permit spaces (including four [4] marked for compact cars) and twelve (12) metered spaces and three (3) handicapped spaces in the Property parking lot, which is Lot #51 and is immediately adjacent to the Premises (the “Property Parking Lot”). The Landlord acknowledges that it will not decrease the total number of parking spaces in the Property Parking Lot during the Lease Term, but Landlord reserves the right to reconfigure the parking lot and/or increase the parking spaces. For the permit parking spaces, annual parking permit fees shall be in accordance with the schedule previously referenced as Exhibit B and be billed separately. Parking permit fees are not prorated and will change over the Term of the Lease at the discretion of the Landlord. All annual parking permits issued will be billed on a annual one-time basis and are not returnable with the exception of permits which are transferred. All monthly parking permits issued will be billed on a monthly basis and are not returnable with the exception of permits which are transferred. There will be a $25.00 transfer fee assessed for all annual permits which are to be reissued unless: 1) the old permit or remnants of the old permit is returned displaying the lot number and the permit number minimally; or 2) proof that the vehicle was sold by producing a bill of sale. Monthly and annual parking permits for the Property Parking Lot are authorized only for Leaseholders, Sub-Tenants, staff and/or students attending classes at Noyes on a regular basis and Landlord will not permit businesses (or other invitees) outside of the NCAC to get permits for the Property Parking Lot. Use of permits is on a first-come, first serve basis for spaces available in the Property Parking Lot. Parking permits are not to be transferred to vehicles other than the vehicle for which the permit was issued unless prior written approval by the Director of Parks, Recreation and Community Services is obtained. Parking Permit privileges will be considered by the Director of Parks, Recreation and Community Services or designee for other regular NCAC users on a case-by-case basis. All Authorization Forms must be signed by Tenants or their authorized designee(s), and by an NCAC staff member before parking permits 358 of 460 8 can be purchased. Temporary one-day parking permits are available for individuals attending special functions at the NCAC, and for visitors and others using the NCAC, who are pre- approved by the Director of Parks, Recreation and Community Services or designee. Temporary parking permits are not available to parents or caregivers waiting for students attending classes or to attendees of performances. Tenants understand, and will inform their staff, students and patrons to observe all posted parking regulations. Parking permits will not be issued to individuals with an expired driver’s license. Landlord will maintain the current parking lot serving the Property as a parking lot throughout the term of this Lease. SECTION 6. SIGNS Tenants may apply for signage (temporary and permanent signage) for the exterior and interior of the Premises, at its own expense, in order to conduct the business of Tenants. Tenants acknowledge that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the Code governs the application process and the details regarding size, type, and number of signs and Tenants agree to be bound by such ordinances. Landlord cannot make representations in a lease agreement that Tenants shall be entitled additional signage, a certain number of signs and/or dimensions of proposed signage, because the Tenants must make an application to the Sign Review Board, as provided by Code, but Landlord will not withhold its consent to a reasonably sized sign over the new entrance to the Premises. SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS Except as provided by Illinois law and except to the extent arising from the negligence or intentional misconduct of Landlord or its agents, employees or contractors, or from the breach of this Lease by Landlord, Landlord will not be liable to Tenants for any damage or injury to Tenants or Tenants’ property occasioned by the failure of Landlord to keep the Premises in repair, and shall not be liable for any injury done or occasioned by wind or by or from any defect of plumbing, electric wiring or of insulation thereof, gas pipes, water pipes or steam pipes, or from broken stairs, porches, railings or walks, or from the backing up of any sewer pipe or down-spout or from the bursting, leaking or running of any tank, tub, washstand, water closet or waste pipe, drain, or any other pipe or tank in, upon or about the Premises or the building of which they are a part nor from the escape of steam or hot water from any radiator, nor for any such damage or injury occasioned by water, snow or ice being upon or coming through the roof, skylight, trap door, stairs, walks or any other place upon or near the Premises, or otherwise, nor for any such damage or injury done or occasioned by the falling of any fixture, plaster, or stucco, nor for any damage or injury arising from any act, omission or negligence or co-tenants or of other persons, occupants of the same building or of adjoining or contiguous buildings or of owners of adjacent or contiguous property, or of Landlord’s agents or Landlord, all claims for any such damage or injury being hereby expressly waived by Tenants. Notwithstanding the foregoing, if any portion of the Premises unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT A. USE OF PARTIALLY DAMAGED PREMISES: On damage or destruction by a casualty to the Premises, Tenants will continue to use them for the operation of its business to the extent practicable 359 of 460 9 B. RIGHT TO TERMINATE ON DESTRUCTION OF TWO-THIRDS OF PREMISES: Either Party will have the right to terminate this Agreement if, the Premises is damaged by a casualty to an extent exceeding two-thirds of the reconstruction cost of the Premises as a whole. If such damage occurs, this termination will be affected by written notice to the other Party, delivered within 90 days of the damage. C. REPAIRS BY LANDLORD: If the Premises are damaged by a casualty before or after the start of the Agreement, then Landlord will immediately, on receipt of insurance proceeds paid in connection with casualty damage, but no later than sixty days after damage has occurred, proceed to repair the Property. Repairs will include any improvements made by Landlord or by Tenants with Landlord’s consent, on the same plan and design as existed immediately before the damage occurred, subject to those delays reasonably attributable to governmental restrictions or failure to obtain materials, labor or other causes, whether similar or dissimilar, beyond the control of Landlord. Materials used in repair will be as nearly like original materials as reasonably procured in regular channels of supply. Wherever cause beyond the power of the party affected causes delay, the period of delay will be added to the period in this lease for completion of the work, reconstruction or replacement. D. REDUCTION OF RENT DURING REPAIRS: If a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage No rent will be payable while the Premises is wholly unoccupied pending the repair of casualty damage. E. FIRE AND CASUALTY. If the Premises are entirely destroyed by fire or another act of God, and Landlord elects to not rebuild the Premises, then this Agreement shall be terminated effective as of the date of the casualty. SECTION 9. REPAIRS AND MAINTENANCE Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenants shall keep the interior, non-structural portions of the Premises in a clean condition, and in good repair, all according to the statutes and ordinances in such cases made and provided, and the directions of public officers thereunto duly authorized, all at Tenants’ own expense, and shall yield the same back to Landlord, upon the termination of this Agreement, whether such termination shall occur by expiration of the term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by fire and reasonable wear and tear excepted. Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenant shall make all necessary repairs and renewals upon Premises and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises shall not thus be kept in good repair and in a clean condition by Tenants, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, without such entering causing or constituting a termination of this Agreement or an interference with the possession of the Premises by Tenants, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenants agree to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenants shall not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. 360 of 460 10 Tenants will also be in compliance with all laws and regulations during the entire term of this Agreement, except for repairs required of the Landlord to be made and damage occasioned by fire, hurricane or other causes as provided for in this Agreement. SECTION 10. UTILITIES Landlord agrees to pay before delinquency all charges for gas, water, heat, electricity, power and other similar charges incurred by Landlord or Tenants with respect to the Premises or the Property during the Term of this Agreement and Tenants’ occupancy of the Premises. SECTION 11. TAXES If applicable, Tenants will pay before delinquency all taxes levied on Tenants’ fixtures, equipment and personal property on the demised Premises, whether or not affixed to the real property. Landlord will pay all real estate taxes for the Property. SECTION 12. INSURANCE A. INSURANCE COMPANIES: It is agreed that any policies of insurance to be maintained by the respective parties will be obtained from good and solvent insurance companies. Only companies with an “A” Policyholder’s Rating with the Alfred Best Company will be acceptable. B. TENANT TO OBTAIN LIABILITY INSURANCE: Tenants agree that they will, at their expense, maintain a policy of insurance, written by responsible insurance carriers, approved by Landlord that will insure Tenants against liability for injury to or death of persons or damage to property occurring about the Premises. Landlord will be named as an additional insured. The liability under insurance will be at least $1 million for any one person injured or killed or any one occurrence, $2 million general aggregate coverage for any one accident, and $ 100,000.00 property damage. Tenants will obtain an endorsement and Certificate of Insurance naming the Landlord as an additional insured from Tenants’ carrier (during the term of the Lease, including Premises Improvement construction) and all contractors during the construction of the Premises Improvements and any other renovation or construction at the Premises. Annually, Tenant shall provide copies of the insurance policy and all endorsements thereto to Landlord. Tenant shall send the policy to the Law Department on or before January 1st of every year this Lease is in effect. If the Tenant fails to comply with this requirement, that shall constitute a default by Tenant. C. TENANTS TO OBTAIN WORKER’S COMPENSATION INSURANCE: Tenants agree to maintain employees’ Worker’s Compensation insurance required under Illinois law. D. TENANTS TO OBTAIN INSURANCE ON FIXTURES AND EQUIPMENT: The Tenants agree to maintain on all trade fixtures and personal property in the Premises, a policy of insurance approved by the Landlord of at least 90% of the insurable replacement value of all trade fixtures and personal property. E. LANDLORD TO OBTAIN FIRE INSURANCE ON PREMISES: Landlord agrees to maintain during this Agreement, a policy of property insurance covering any peril generally included in the classification ISO Causes of Loss – Special Form (a “Special Form Policy”) and covering at least 80% of the full replacement cost of the Premises and Property (or Landlord may self-insure for such coverage). If permitted without additional charge, Landlord will cause to 361 of 460 11 be endorsed on its property insurance, and any extended coverage policy or policies, the waiver of right of subrogation. Landlord hereby agrees to waive any claims against Tenant and its agents and employees to the extent the same could be covered by a Special Form Policy, regardless if the same is maintained by the City. F. TENANTS’ WAIVER OF CASUALTY INSURANCE PROCEEDS: If the Premises are damaged by fire or other casualty insured against, Tenants agree to claim no interest in any insurance settlement arising out of any loss where premiums are paid by Landlord, or where Landlord is named as sole beneficiary, and that it will sign all documents required by Landlord or the insurance company necessary in connection with the settlement of any loss. G. CONTROL OF INSURANCE PROCEEDS TO AVOID TAXABLE GAIN: If the Premises, including any improvements, were to be damaged in any manner, and the receipt of any insurance proceeds or other reimbursement for such damage would result in the realization of taxable gain for federal or state purposes, then the party to whom the gain would be taxed will have the right to take all action respecting proceeds or reimbursements necessary to enable party to comply with any regulations of the appropriate taxing authorities, so that the gain will not be recognized for tax purposes. Nothing here will be construed to entitle Landlord to delay any repairs to any part of the improvements in the event of damage. H. TENANTS’ FAILURE TO INSURE: Should Tenants fail to keep in effect and pay for insurance as required by this section, the Landlord may terminate this Lease immediately. SECTION 13. SUBLETTING; ASSIGNMENT The Tenants shall be allowed to sublet a portion of the Premises to another entity or individual(s) (“Sub-Tenant”) for a period of eighty nine (89) days or less in conformance with the original use stated in Section 5[A] and Tenants do not need the Lessor’s consent. If the Tenants seek to sublet a portion of the Premises to a Sub-Tenant for a period of time ninety (90) days or more, then the Tenants must have the written consent of the Landlord and such consent shall not be unreasonably withheld. For all subleases, the Tenants shall obtain a certificate of insurance from the Sub-Tenant prior to commencement of the sublease, naming the City of Evanston as an additional insured for the period of occupancy. If Tenant, or any one or more of the Tenants, if there be more than one, shall make an assignment for the benefit of creditors, or shall file for bankruptcy protection, Landlord may terminate this Agreement, and in such event Tenant shall at once pay Landlord a sum of money equal to the entire amount of rent reserved by this Agreement for the then unexpired portion of the term hereby created less the reasonable rental value (as defined in Section 17[G] below) of the Premises as liquidated damages. At Landlord’s option, should Landlord consent to any assignment or sublease of the demised Premises, Tenant shall nevertheless remain liable for all terms and conditions of this Agreement until the expiration of the Agreement term stated above. SECTION 14. SURRENDER OF PREMISES; HOLDING OVER Tenants will, at the termination of this Lease, leave the Premises in as good condition as they are in at the time of entry by Tenants, except for reasonable use and wear, acts of God, or damage by casualty beyond the control of Tenants. On vacating, Tenants will leave the Premises clear of all rubbish and debris. If Tenants retain possession of the Premises or any part thereof after the termination of the term by lapse of time or otherwise, then Landlord may at its option within thirty days after termination of the term serve written notice upon Tenants that 362 of 460 12 such holding over constitutes the creation of a month to month tenancy, upon the terms of this Agreement. Tenants shall also pay to Landlord all damages sustained by Landlord resulting from retention of possession by Tenants. The provisions of this paragraph shall not constitute a waiver by Landlord of any right of re-entry as hereinafter set forth; nor shall receipt of any rent or any other act in apparent affirmation of tenancy operate as a waiver of the right to terminate this Agreement for a breach of any of the covenants herein. SECTION 15. INDEMNIFICATION AND LIENS A. LIENS AND ENCUMBRANCES: The Tenants will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenants on the Premises. Tenant wills, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenants contest any lien so filed in good faith and pursues an active defense of said lien, Tenants shall not be in default of this paragraph. However, in the event of any final judgment against Tenants regarding such lien, Tenants agree to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. B. DISCHARGE OF LIEN: If Tenants fail to fully discharge any claim, lien, claim of lien, demand, charge, encumbrance, or litigation, or should proceedings be instituted for the foreclosure of any lien or encumbrance, and if judgment is rendered against Tenants either by a court of competent jurisdiction or by arbitration and Tenants still persists in non-payment of the same within the 60 days set forth above, Landlord will have the right at any time after expiration of the 60-day period, to pay the lien or encumbrance. All amounts so paid will be repaid by the Tenants on demand, together with interest at the rate of __10__% per year from the date of payment and shall be considered additional rent owed to Landlord by Tenants. C. INDEMNIFICATION OF LANDLORD: Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenants shall protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct, or (ii) any negligence or willful misconduct of Tenants, or their agents, employees or contractors. D. INDEMNIFICATION OF TENANTS. Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Tenants, or its agents, employees or contractors, or by the breach of this Lease by Tenants, Landlord shall protect, defend, indemnify and save Tenants and their officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Common Facilities, which is not the result of Tenants’ negligence, or willful misconduct or (ii) any negligence or willful misconduct of Landlord, or its agents, employees or contractors. SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS Tenants shall allow Landlord or any person authorized by Landlord reasonable access to the Premises during the Business Hours (as defined in Section 3[E]) for the purpose of 363 of 460 13 examining or exhibiting the same, or to make any repairs or alterations thereof which Landlord may see fit to make (provided that Landlord cannot make voluntary alterations or modifications to the Premises without Tenant’s consent). If the Tenants do not exercise the Option to renew the Lease and/or will be vacating the Premises at or prior to the end of the Term, Tenants will also allow Landlord to have placed upon the Premises at all times notices of “For Sale” and/or “For Rent” and Tenants will not interfere with the same. SECTION 17. DEFAULT AND REMEDIES A. EVENT OF DEFAULT: Any one of the following events shall be deemed to be an event of default hereunder by Tenants subject to Tenants’ right to cure: 1. Tenants shall fail to pay any item of Base Rent at the time and place when and where due and does not cure such failure within five (5) business days after Rent is due; 2. Tenants shall fail to maintain the insurance coverage as set forth herein; 3. Tenants shall fail to comply with any term, provision, condition or covenant of this Lease, other than the payment of rent, and shall not cure, any such failure, within fifteen (15) days after written notice to the Tenants of such failure; 4. Tenants shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy; or B. OCCURRENCE OF AN EVENT: Upon the occurrence of any event of default, Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenants’ right to cure: 1. Terminate this Lease, in which event Tenants shall immediately surrender the Premises to Landlord, but if Tenants fail to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in rent, or damages for breach of contract, enter upon the Premises and expel or remove and with or without notice of such election or any notice or demand whatsoever, this Agreement shall thereupon terminate and upon the termination of Tenants’ right of possession, as aforesaid, whether this Agreement be terminated or not, Tenants agree to surrender possession of the Premises immediately, without the receipt of any demand for rent, notice to quit or demand for possession of the Premises whatsoever and hereby grants to Landlord full and free license to enter into and upon the Premises or any part thereof, to take possession thereof with or (to the extent permitted by law) without process of law, and to expel and to remove Tenants or any other person who may be occupying the Premises or any part thereof, and Landlord may use such force in and about expelling and removing Tenants and other persons as may reasonably be necessary, and Landlord may re-possess itself of the Premises, but such entry of the Premises shall not constitute a trespass or forcible entry or detainer, nor shall it cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant, agreement or promise in this Agreement contained to be performed by Tenants. Tenants agree to indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Premises, or through decrease in Rent, or otherwise. 364 of 460 14 2. Landlord may recover from Tenants upon demand all of Landlord’s costs, charges and expenses, including the fees and costs of counsel, agents and others retained by Landlord which have been incurred by Landlord in enforcing Tenants’ obligations hereunder, subject to Landlord prevailing on its claims. 3. Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. C. REPOSSESSION OR RELETTING NOT A TERMINATION; LANDLORD’S RIGHT TO TERMINATE NOT FORFEITED: No repossession, operation or re-letting of the Premises or of fixtures and equipment will be construed as an election by Landlord to terminate this Agreement unless a written notice is given by the Landlord to the Tenants. The Landlord may terminate this Agreement if the Tenants remain in default (beyond any applicable notice and cure period). The acceptance of rent, whether in a single instance or repeatedly, after it falls due, or after knowledge of any breach hereof by Tenants, or the giving or making of any notice or demand, whether according to any statutory provision or not, or any act or series of acts except written waiver, shall not be construed as a waiver of Landlord’s rights to act without notice or demand or of any other right hereby given Landlord, or as an election not to proceed under the provisions of this Agreement. D. TENANTS’ OBLIGATION TO PAY DEFICIENCIES: If rentals received by the Landlord from re-letting the Premises under the provisions of this section are insufficient to pay all expenses and amounts due, Tenants will pay any deficiencies to the Landlord on demand and be declared in default for failure to pay. E. LANDLORD’S RIGHT TO PERFORM TENANTS’ DUTIES AT TENANTS’ COST: If in Landlord’s judgment any default by Tenants will jeopardize the Premises or the rights of Landlord, Landlord may, without notice, elect to cure Tenants’ default and Tenants will reimburse Landlord, with interest, on 10-days’ notice by Landlord to Tenants. F. LANDLORD’S RIGHT TO TERMINATE AGREEMENT: If there is an event of default by Tenants as stated in Paragraph A of this section, Landlord may, without further notice, terminate this Agreement and all interest of Tenants and may take possession of the Premises by legal proceedings. G. LANDLORD’S RIGHT ON TERMINATION TO RECOVER AMOUNT EQUAL TO RENT RESERVED: If this Agreement is terminated by Landlord due to any event of default by Tenants, Landlord will be entitled to recover from Tenants, at termination, the excess, if any, of the rent reserved in this Agreement for the balance of the term over the reasonable rental value of the Premises for the same period. The “reasonable rental value” will be the amount of rental Landlord can obtain as rent for the balance of the term. H. LANDLORD’S REMEDIES CUMULATIVE: All of the remedies given to Landlord in this Agreement or by law are cumulative, and the exercise of one remedy by the Landlord will not impair its right to exercise any other right or remedy. Landlord shall not look to the property or assets of any direct or indirect partner, member, manager, shareholder, director, officer, principal, employee or agent of Tenants in seeking either to enforce Tenants’ obligations under this Agreement or to satisfy a judgment for Tenants’ failure to perform such obligations; and none of such parties shall be personally liable for the performance of Tenants’ obligations under this Agreement. 365 of 460 15 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION A. NOYES CENTER TENANT’S ASSOCIATION: The Tenants acknowledge and agree that it has the right to be a member of the Noyes Center Tenant’s Association (the “Association”) formed by the tenants of the Property. The Association will provide advisory guidance and opinions to City staff on many issues, including, tenant responsibilities and duties with respect to the Property and its Common Area. The Association is structured to focus on certain tasks and advise the City on issues such as the following examples: (a) Provide answers to general questions about offerings by Noyes tenants and directions to studios; (b) Review requirements for community engagement of tenants as needed and make recommendations to the City for any additions or changes; (c) Review any subleases of tenantsof ninety (90) days duration or more; (d) Review proposed annual operating budget for Center and proposed rental increases; (e) Review annual and five year capital improvement program for Center and make recommendations to City on spending priorities; and (f) Together with the Evanston Arts Council, review applications of new tenants at Noyes and make recommendations to City on spending priorities. B. COMMUNITY ENGAGEMENT: Tenants will develop reasonable set programs (e.g. donated tickets for certain events, community theater events [including use of theater or other portions of the Premises by other not-for-profit organizations, and scholarships) to be a steward for the arts in the community. By April 1, 2016, the Tenants will have an action plan developed to address its community engagement program and review its proposed program in consultation with the City Manager and the NCAC Association. If Tenants do not provide an action plan within the time period provided or provide the community engagement programs established between the parties, the Landlord shall send written notice of default, providing Tenants with 14 (fourteen) days to cure the default. The annual value of the Community Engagement provided by Tenants shall be not less than $[MINIMUM COMMUNITY ENGAGEMENT AMOUNT] for the period between January 1, 2016 through December 31, 2016 (“Minimum Community Engagement”). Any overage provided by Tenants above the Minimum Community Engagement level for either of the prior two (2) years can be applied as a credit to any deficiency for the current calendar year. If Tenants do not provide the Community Engagement by December 31, 2016 as required and does not cure the default within 15 days of written notice, then Tenants shall pay Landlord a fee equal to 15% of the twelve month’s rent outlined Section 3[A] ($[INSERT 15% OF 12 MONTHS RENT]) less the value of the Community Engagement provided during the calendar year. SECTION 19. REMOVAL OF OTHER LIENS In event any lien upon Landlord’s title results from any act or neglect of Tenants and Tenants fail to remove said lien within thirty (30) days after Landlord’s notice to do so, Landlord may remove the lien by paying the full amount thereof or otherwise and without any investigation or contest of the validity thereof and Tenants shall pay Landlord upon request the amount paid out by Landlord in such behalf, including Landlord’s costs, expenses and attorney’s fees. If Tenants demonstrate to Landlord that Tenants are contesting the validity of said lien in good faith, then Landlord shall allow Tenants to so contest such lien until either Tenant either abandons such contest or a final verdict is reached in a court of competent jurisdiction. Any amount advanced on behalf of Tenants shall be paid to Landlord by Tenants within 30 days after such advancement is made together with interest at 9% per annum and such amount shall be considered additional rentals (including any overage provided in either of the two [2] immediately preceding years). 366 of 460 16 SECTION 20. REMEDIES NOT EXCLUSIVE The obligation of Tenants to pay the rent reserved hereby during the balance of the term hereof, or during any extension hereof, shall not be deemed to be waived, released or terminated, by the service of any five-day notice, other notice to collect, demand for possession, or notice that the tenancy hereby created will be terminated on the date therein named, the institution of any action of forcible detainer or ejectment or any judgment for possession that may be rendered in such action, or any other act or acts resulting in the termination of Tenants’ right to possession of the Premises. The Landlord may collect and receive any rent due from Tenants and payment or receipt thereof shall not waive or affect any such notice, demand, suit or judgment, or in any manner whatsoever waive, affect, change, modify or alter any rights or remedies which Landlord may have by virtue hereof. SECTION 21. EXPENSES OF ENFORCEMENT Tenants, if Landlord is the prevailing party, shall pay upon demand all Landlord’s costs, charges and expenses, including attorney’s fees, agents fees and fees of others retained by Landlord, incurred in enforcing any of the obligations of Tenants under this Agreement, or in any litigation, negotiation or transaction in which Landlord shall, without Landlord’s fault become involved through or on account of any action or omission of Tenants regarding this Agreement. Landlord, if Tenants are the prevailing party, shall pay upon demand all Tenants’ costs, charges and expenses, incurred in enforcing any of the obligations of Landlord under this Agreement, or in any litigation, negotiation or transaction in which Tenant shall, without Tenants’ fault become involved through or on account of any action or omission of Landlord regarding this Agreement. SECTION 22. EMINENT DOMAIN A. MORE THAN 30 PERCENT TAKEN: If 30 percent or more of the Premises are taken for a public or quasi-public use, this Agreement will terminate as of the date of the physical taking, and the Parties will be released from all further liability. B. LESS THAN 30 PERCENT TAKEN: If the taking affects less than 30 percent of the Premises, the Landlord will, with reasonable diligence, proceed at Landlord’s expense to repair the Premises and place them in tenantable condition within 120 days after the date of the actual physical taking. However, if 25% percent or more of the Premises as a whole is taken, the Landlord may elect to terminate this Agreement, notwithstanding that less than 30 percent of the Premises were taken. On termination, the parties will be released from all further liability under this Agreement. C. ABATEMENT OF RENT: During any repair, Tenants will be required to pay only that part of the fixed minimum monthly rental as the area of the tenantable Premises remaining during repairs bears to the entire area leased. On completion of repairs, the fixed minimum monthly rental will be adjusted in proportion to the repaired area, and Tenants will be required to pay the adjusted fixed minimum monthly rental in accordance this Agreement (attributable to the portion of the Premises taken) and the remainder of the fixed minimum monthly rental shall be forever waived and forgiven by Landlord. 367 of 460 17 D. RIGHT TO CONDEMNATION AWARD: Any award made in any condemnation proceeding for the taking of any part of the Premises will be the sole property of Landlord, except that Tenants can make a claim for the unamortized portion of the cost incurred by Tenants for the Premises Improvements. SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION Except as expressly set forth in Section 25, Tenants will not be released from its obligation should their possession of the Premises be interfered with by adoption of any law, ordinance, resolution, regulation or act of any legal or governmental authority. Further, Tenants will not be released by any order of abatement or judgment preventing use of the premises on the ground that the Premises or the business operated there constitutes a legally recognized nuisance. SECTION 24. PEACEFUL ENJOYMENT Landlord covenants and warrants that it is the owner of the Property and Premises, and that Tenants, on payment of rents and performance of the conditions, covenants, and agreements to be performed by it, may enjoy the Premises without interruption or disturbance. Landlord covenants, represents and warrants that there is no mortgage, deed of trust or similar encumbrance affecting the Property, as of the date hereof. SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS No waiver of any breach of any condition of this Agreement will be construed to be a waiver of any other breach of provision, covenant or condition. SECTION 26. AMENDMENTS TO BE IN WRITING This Agreement may be modified or amended only in writing signed by Landlord and Tenants. It may not be amended or modified by oral agreements between the Parties unless they are in writing duly executed by Landlord and Tenants. SECTION 27. PARTIES BOUND Every provision of this Agreement will bind the parties and their legal representatives. The term “legal representatives” is used in its broadest meaning and includes, in addition to assignees, every person, partnership, corporation or association succeeding to any interest in this Agreement. Every covenant, agreement and condition of this Agreement will be binding on Tenant’s successors and assignees. Any sublease, concession or license agreement will be subject and subordinate to this Lease. SECTION 28. NOTICES All notices or demands that either party may need to serve under this Agreement may be served on the other party by mailing a copy by registered or certified mail to the following addresses for the parties (or at such other address as the applicable party may designate in a written notice to the other party): 368 of 460 18 If to the City: with a copy to: City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 Fax: 847-448-8083 Fax: 847-448-8093 If to Tenants: with a copy to: [TENANT] [TENANT] 927 Noyes Street [TENANT ADDRESS] Evanston, IL 60201 [TENANT ADDRESS] Service will be deemed complete at the time of the leaving of notice or within 2 days after mailing. In the event that it appears that Tenants are avoiding the service of any notice and is not present at the Premises for a period of more than 14 consecutive days, notices may be served by posting such notice upon the Premises. Notice shall than be deemed effective 5 days after such posting. SECTION 29. MISCELLANEOUS A. Provisions typed on this Agreement and all riders attached to this Agreement and signed by Landlord and Tenant are hereby made a part of this Agreement. B. Tenant shall keep and observe such reasonable rules and regulations now or hereafter required by Landlord, which may be necessary for the proper and orderly care of the building of which the Premises are a part. C. All covenants, promises, representations and agreements herein contained shall be binding upon, apply and inure to the benefit of Landlord and Tenants and their respective heirs, legal representatives, successors and assigns. D. The rights and remedies hereby created are cumulative and the use of one remedy shall not be taken to excuse or waive the right to the use of another. E. The words “Landlord” and “Tenant” wherever used in this Agreement shall be construed to mean Landlords or Tenants in all cases where there is more than one Landlord or Tenant herein; and the necessary grammatical changes shall be assumed in each case as though full expressed. F. This Agreement and any written and signed Amendments and/or Riders hereto shall constitute the entire agreement between the parties, and any oral representations made by one party to the other are considered merged herein. G. In all cases where Landlord’s consent is required, Landlord’s consent shall not be unreasonably withheld. H. This Agreement may be executed in multiple copies, each of which shall constitute an original. 369 of 460 19 SECTION 30. VENUE AND JURISDICTION The Parties agree the this Agreement shall be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes shall be in the Circuit Court of Cook County, Illinois. SECTION 31. FORCE MAJEURE Other than for Landlord’s and Tenantss obligations under this Lease that can be performed by the payment of money, whenever a period of time is herein prescribed for action to be taken by either party hereto, such time period will be extended by a period equal to the period of any delays in performance by the applicable party due to any of the following events (“Force Majeure”): (i) Acts of God, (ii) strike or other such labor difficulties not specific to any labor issue existing only at the Property, (iii) extraordinary weather conditions greatly exceeding norms for the greater metropolitan area where the Premises located, (iv) extraordinary scarcity of or industry-wide inability to obtain supplies, parts or employees to furnish such services, or (v) or any cause whatsoever beyond a party’s control. For purposes of this Section 31, a cause or event shall not be deemed to be beyond a party's control, if it is within the control of such party's agents, employees or contractors. 370 of 460 20 IN WITNESS WHEREOF, both of said Landlord and Tenants caused this Agreement to be executed as of the date signed by the Landlord. Landlord: THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: __________________________________ Date: ____________________ Its: City Manager, Wally Bobkiewicz Tenant: [TENANT], [TENANT DESCRIPTION] By: _________________________________ Its: _________________________________ 371 of 460 21 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY PARCEL 1: BLOCK 1 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART EAST OF THE CENTER LINE OF RIDGE AVENUE OF THE SOUTH ½ OF THE NORTH ½ OF THE SOUTH WEST ¼, AND THAT PART BETWEEN THE WEST LINE OF BLOCK 92 OF THE VILLAGE OF EVANSTON AND THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD OF THE NORTH ½ OF THE NORTH ½ OF THE SOUTH ½ OF THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 2: LOTS 12 TO 21, BOTH INCLUSIVE, IN BLOCK 2 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID TAIT’S SUBDIVISION RECORDED MARCH 8, 1906, AS DOCUMENT NUMBER 3829417, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 12 IN BLOCK 2 IN TAIT’S SUBDIVISION, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 3: LOTS 1, 2, 3 AND 4 IN BLOCK 1 IN A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF LOT 1 AND NORTH OF THE LOTS 2, 3 AND 4 IN SAID BLOCK 1, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 4: LOTS 1, 2, 3, 4 AND THE EAST 19 FEET OF LOT 5 IN BLOCK 2 IN A BURROUGHS’ ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID SUBDIVISION RECORDED APRIL 15, 1893, AS DOCUMENT NUMBER 1850049; TOGETHER WITH THE VACATED 16 FOOT ALLEY LYING EAST OF THE EAST LINE OF LOT 5 AND WEST OF THE WEST LINE OF SAID LOTS 1, 2, 3 AND 4 IN SAID BLOCK 2, ALSO TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 4 IN BLOCK 2, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 5: THAT PART OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: 372 of 460 22 COMMENCING AT A POINT ON THE NORTH LINE OF NOYES STREET, WHICH IS 323.8 FEET EAST OF THE INTERSECTION OF SAID NORTH LINE OF NOYES STREET WITH THE CENTER LINE OF RIDGE AVENUE; THEN CONTINUING EAST ALONG THE NORTH LINE OF NOYES STREET, 125 FEET; THENCE NORTH 115.5 FEET TO THE SOUTH LINE OF LAND FORMERLY OWNED AND OCCUPIED BY ALONZO BURROUGHS, BEING NOW THE SOUTH LINE OF A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION, AFORESAID; THENCE WEST ALONG THE LAST DESCRIBED LINE, 125 FEET TO THE EAST LINE OF THE WEST ½ OF SAID LOT 16 (BEING ALSO THE EAST LINE OF FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF THE LOT 16 IN ASSESSOR’S DIVISION, AFORESAID): THENCE SOUTH ALONG THE LAST DESCRIBED LINE, 115.5 FEET TO THE PLACE OF BEGINNING, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 6: LOTS 3 AND 4 IN FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 7: ALL THAT PART OF VACATED ERVIN COURT LYING SOUTH OF THE SOUTH LINE OF COLFAX STREET AND NORTH OF THE NORTH LINE OF NOYES STREET, SAID ERVIN COURT HAVING BEEN VACATED BY CITY OF EVANSTON ORDINANCE DATED NOVEMBER 23, 1931, AND RECORDED MARCH 23, 1932, AS DOCUMENT NUMBER 11063489, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Real property address: 927 Noyes, Evanston, Illinois 60201 PIN:11-07-114-027-0000 373 of 460 EXHIBIT B NOYES CULTURAL ARTS CENTER PROPERTY FEES SCHEDULE 374 of 460 Exhibit BJanuary 1, 2014FY 2016FEEDESCRIPTIONA/C & AIR HANDLING UNITS$93.73 Monthly fee for studios ranging between 1-500 sq. ft. $125.66Monthly fee for studios ranging over 500 and up to 1,000 sq. ft. $156.56Monthly fee for studios ranging over 1,000 and up to 2000 sq. ft. $186.43Monthly fee for studios over2,000 sq. ft.KEYS$5.00First two (2) keys to all Leased spaces with a Lessor installed lock includedNOYES GALLERIES$50.00 Hourly rate for residents, 60201 & 60202$100.00 Hourly rate for non-residentsPARKING - LOT #51$32.00 Monthly fee for each permit$352.00 Yearly fee for each permit, must be paid in full $25.00 Bundle Pack (5) Daily PermitsSTAFF & UTILITY FEE$66.00Additional Hourly rate for all users if Bldg. is occupied other than normal Bldg. hours.STUDIO #106*$20.00 Tenant rate/hourly for activities relative to lease $50.00Evanston Resident Rates, 60201 & 60202 $60.00Non-Resident Rates SQUARE FOOT $11.80BasementRATE$15.611st Floor$13.882nd Floor OBSERVED HOLIDAYS 2016• New Year's Day, Friday January 1, 2016• Dr. Martin Luther King, Jr.'s Birthday, Monday January 18, 2016• Memorial Day, Monday May 30, 2016• Fourth of July, Monday, July 4, 2016• Labor Day, Monday, September 5, 2016• Wednesday, November 23, 2016, building closes at 3:00pm• Thanksgiving Day, Thursday, November 24, 2016• Friday After Thanksgiving, Friday, November 25, 2016 • Saturday, December 24, 2016 closes at 3:00pm• Christmas Day, Sunday, December 25, 2016• Christmas Day Observed, Monday December 26, 2016• New Year's Eve, Saturday, December 31, 2016 close at 3:00pm• New Year's Day, Sunday, January 1, 2017 • New Year's Day Observed, Monday, January 2, 2017 LESSEE: ______________DATE:___________ 375 of 460 Twen For City Council Meeting of January 11, 2016 H2 Resolution 120-R-15: Twenty-Two Twelve-month Noyes Studio Lease Renewals For Action To: Honorable Mayor and Members of the City Council Members of the Human Services Committee From: Bob Dorneker, Interim Director Parks, Recreation & Community Services Subject: Resolution 120-R-15, Renewal of 22 Noyes Studio Leases Date: January 11, 2016 Recommended Action: The Humans Services Committee and staff recommend City Council adoption of Resolution 120-R-15 authorizing the City Manager to enter into twenty-two (22) renewal agreements for twelve (12) month lease term for the artist leases for studios at the Noyes Cultural Arts Center (NCAC) Funding Source: Revenues are deposited into the Noyes Cultural Arts Business Unit 3710. Summary: The studio lease renewals are for a twelve (12) month term (01/01/2016-12/31/2016). There is no proposed 2016 lease rental rates increase from 2015. Tenant Leased Spaces Monthly Rent rate Annual Total Rent Tenant Specific Use of Premises Community Engagement Actors Gymnasium Great Hall, 100, 108, A (storage) $ 6,143.56 $ 73,722.72 circus offering performing arts classes $ 11,058.41 Art Encounter 104 $575.15 $ 6,901.80 visual arts classes & workshops $1,035.27 Maria De La Paz Gaitan 220 *this is moving from 109 $ 293.83 $ 3,525.96 painting, drawing and digital design studio $ 476.87 Jack and Elise Lerman 211 $1,019.20 $12,230.40 visual arts $1,834.56 Memorandum 376 of 460 Sally Piepmeier 212 $345.52 $ 4,146.24 visual arts/writing $621.94 etc. Music 213 $1,094.25 $13,131.00 community music school $1,969.65 Zafar 214 $ 307.62 $3691.44 visual arts $ 553.72 Sheila Ganch 215 $ 264.93 $ 3,179.16 visual arts $ 476.87 Joann Rea 215 $ 240.97 $2,891.64 visual arts $ 433.75 Patti Vick 216 $ 137.89 $1,654.68 painting $ 248.20 Monica Steinmetz Sageman 216 $ 137.88 $ 1,654.56 painting $ 248.18 Jennifer Presant 217 $ 486.59 $ 5,839.08 oil paint $875.86 Sarah Kaiser- Armal 217 $ 486.59 $ 5,839.08 drawing, painting, printmaking and teaching $875.86 Fay Kaiser 218 $ 335.81 $ 4,029.72 singer and voice lesson $604.46 Bonny Katz 219 $ 328.50 $ 3,942.00 mosaic, painting and sculpting $591.30 Maggie Weiss 221 $ 1,036.55 $ 12,438.60 textile and quilt making $1,865.79 Martha Yelenosky 222 $ 1,226.55 $ 14,718.60 piano $ 2,207.79 Naomi Sondak 224 $ 155.88 $ 1,870.56 painting $ 280.58 Piven Theatre Workshop 110, 105, 103, 102 $ 5,494.55 $ 65,934.60 theatre offering classes, workshops and performances $ 9,890.19 Barbara Goldsmith B-10.A $ 424.72 $ 5,096.64 sculpting $764.50 Mary Anne Brown B-10.B $ 537.99 $ 6,455.88 metalsmith and jewelry design $968.38 Laura and Leslie Hirshfield B-6 $ 916.97 $11,003.64 visual cloisonné enameling $1,650.55 Mudlark Theatre has a current lease for the Theatre at Noyes through May 31, 2016 and anticipates renewing that lease for the fall of 2016. Fleetwood Jourdain Theatre uses the Theatre at Noyes in the summer months. Attachments: Resolution 120-R-15 Exhibit A Studio Master Lease Exhibit B Fee Schedule 377 of 460 11/23/15 120-R-15 A RESOLUTION Authorizing the City Manager to Enter into Twenty-Two Twelve Month Renewal Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: That the City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of the City of Evanston, twenty-two (22) renewals of studio leases by and between the City and resident artists of the Noyes Cultural Arts Center. The leases shall be in substantial conformity with the leases marked as Exhibit A (Master Studio Lease) attached hereto and incorporated herein by reference. The monthly lease rates associated with each space are listed in Exhibit B (Fee Schedule). SECTION 2: That the City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the leases as may be determined to be in the best interests of the City. SECTION 3: That this Resolution 120-R-15 shall be in full force and effect from and after its passage and approval in the manner provided by law. ________________________________ Elizabeth B. Tisdahl, Mayor Attest: ___________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 378 of 460 120-R-15 ~2~ EXHIBIT A MASTER STUDIO LEASE 379 of 460 LEASE AGREEMENT FOR THE PREMISES LOCATED AT 927 NOYES STREET, EVANSTON, ILLINOIS, BY AND BETWEEN THE CITY OF EVANSTON, LANDLORD AND [TENANT], TENANT 380 of 460 INDEX Section Title Page Number 1 SECTION 1. DESCRIPTION OF PREMISES ........................................................................... 2 SECTION 2. TERM ................................................................................................................... 2 SECTION 3. RENT .................................................................................................................... 2 SECTION 4. COMMON FACILITIES ........................................................................................ 3 SECTION 5. USE OF PREMISES ............................................................................................ 5 SECTION 6. SIGNS .................................................................................................................. 8 SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS ............................................................................................................ 8 SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT ............................. 8 SECTION 9. REPAIRS AND MAINTENANCE ......................................................................... 9 SECTION 10. UTILITIES .......................................................................................................... 10 SECTION 11. TAXES ............................................................................................................... 10 SECTION 12. INSURANCE ...................................................................................................... 10 SECTION 13. SUBLETTING; ASSIGNMENT .......................................................................... 11 SECTION 14. SURRENDER OF PREMISES; HOLDING OVER ............................................. 11 SECTION 15. INDEM NIFICATION AND LIENS ...................................................................... 12 SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS ................................. 12 SECTION 17. DEFAULT AND REMEDIES .............................................................................. 13 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION ................... 15 SECTION 19. REMOVAL OF OTHER LIENS .......................................................................... 15 SECTION 20. REMEDIES NOT EXCLUSIVE ........................................................................... 16 SECTION 21. EXPENSES OF ENFORCEMENT ..................................................................... 16 SECTION 22. EMINENT DOMAIN ............................................................................................ 16 SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION ............................. 17 SECTION 24. PEACEFUL ENJOYMENT ................................................................................. 17 SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS .................................... 17 SECTION 26. AMENDMENTS TO BE IN WRITING ................................................................. 17 SECTION 27. PARTIES BOUND .............................................................................................. 17 SECTION 28. NOTICES ........................................................................................................... 17 SECTION 29. MISCELLANEOUS ............................................................................................ 18 SECTION 30. VENUE AND JURISDICTION ............................................................................ 19 SECTION 31. FORCE MAJEURE ............................................................................................ 19 381 of 460 2 This Lease Agreement (the “Agreement” or “Lease”) shall take effect as of the date of execution of the Agreement by the City (the “Effective Date”). This Lease is by and between The City of Evanston, an Illinois home rule municipality and owner of subject Property (“Landlord”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, “Landlord”, and [TENANT], [TENANT DESCRIPTION] (“Tenant”). Landlord and Tenant may be referred to collectively as the “Parties”. SECTION 1. DESCRIPTION OF PREMISES Landlord leases to Tenants spaces [LEASED SPACES], located on the [LEASED SPACE LOCATION] floor of the property with a street address of 927 Noyes Street, Evanston, Illinois 60201 (the “Premises”), situated within the Landlord’s 3-story building located at the same common address and legally described on Exhibit A (the “Property”) and commonly known as the Noyes Cultural Arts Center (“NCAC”). The Property has various uses including artist workshops, resident young adult summer camp classes, art exhibits, and many other uses. The term “Common Facilities” as used in this Agreement will include those areas and facilities within the Property (outside of the Premises) for the nonexclusive use of Tenants in common with other authorized users, and includes, but is not limited to, sidewalks, parking area, planted areas (excluding the adjoining park area), common area restrooms and open means of ingress and egress. Tenants will have the non- exclusive right to use the Common Facilities, including the washrooms referenced above. SECTION 2. TERM The term of this Agreement will be for one year, January 1, 2016 – December 31, 2016 (the “Term”). Tenants must provide Landlord with 90 days’ notice to request a renewal of the Agreement for the Premises. Landlord, in its sole discretion, may decide that a Renewal Term is not necessary and in the best interests of the City. Renewal of the Agreement must be authorized by written consent of the Parties and must be authorized by the City Council. SECTION 3. RENT A. RATE: Tenants agree to pay Landlord an annual rental payment (the “Rent”) in accordance with the following schedule: 1. For the period of January 1st – December 31st (twelve months), the Rent rate is $[RENT RATE] per month, for total Rent of $[TOTAL RENT] for the twelve months. B. PAYMENTS. The Rent outlined in Section 3[A][1] above shall be paid in accordance with said Section. C. Any and all Rent PAYMENTS under this Lease shall be mailed to: City of Evanston Parks, Recreation, and Community Services Department 2100 Ridge Avenue, First Floor Evanston, IL 60201 382 of 460 3 D. PROPERTY FEES SCHEDULE: Attached as Exhibit B is a schedule of fees for all tenants of the Property, if applicable, including Tenant (“NCAC Property Fees”). To the extent incurred by Tenant, the NCAC Property Fees specified on the fee schedule will be invoiced separately and shall be paid by the due date listed on the invoice. To the extent incurred by Tenants, the NCAC Property Fees are to be paid by Tenants regardless of the applicable rental rate specified in Section 3 [A]. Tenants acknowledges that they will reimburse the City for use of the Common Facilities (as specified on Exhibit B) after the standard business hours set by the City and the Association, which hours shall not be less than the following hours throughout the Term (including any Extended Term): 8:00 a.m. – 11:00 p.m. Monday – Friday; 8:30 a.m. – 11:00 p.m. on Saturday; and 10 a.m. – 6:00 p.m. on Sunday (the “Business Hours”). E. SURCHARGE: 1. Tenant acknowledges and agrees that all non-Evanston residents (individuals only) are assessed a 20% surcharge on rent. The 20% surcharge will not be applicable to non-Evanston resident Sub-lessees if the Lessee (individuals only) is an Evanston resident. The 20% surcharge is applicable to a non-Evanston resident Sub- lessee only if and when the Sub-lessee assumes the remainder of the entire lease or a co-lease, or upon termination by Lessee or the Lessor. In order for an Organization to be exempt from incurring a 20% surcharge, its principal place of business must be in Evanston. Organizations must attach Articles of Incorporation to this Lease. 2. Monthly rental charges assessed to Sub-lessees will not be in excess of one-half the rent charged to Lessee by the Lessor. A written sublease agreement between the Lessee and Sub-lessee must be given to the Lessor covering the lease terms prior to Sub-lessee’s use of space. The sublease agreement must include the payment schedule and the dollar amount paid by Sub-lessee to Lessee. Community service obligations assessed to Sub-lessee are in addition to the full obligation assessed to Lessee. Therefore, the Community Engagement obligations assessed to Lessee will not decrease as a result of a sublease. SECTION 4. COMMON FACILITIES A. MAINTENANCE BY LANDLORD: Tenants acknowledge that they have leased the Premises for many years and receive the Premises, Common Facilities and remainder of the Property in as-is condition, and acknowledge that the Landlord has made no representations to the condition or has made any repairs to same. The Landlord or Landlord’s staff or other representatives have made no representations or assurances that it will alter or remodel the Premises or Property. Landlord shall, when necessary, as determined by Landlord, in its reasonable discretion or when required by applicable laws, perform, repair and maintain all of the following: 1. Exterior maintenance, including the foundation, exterior walls, slab, common area doors and roof; 2. A refuse container to be shared by all tenants in the Property to be located at the Property in reasonable proximity to the Premises. Landlord will contract, to have trash hauled from such container with reasonable frequency; 383 of 460 4 3. Electric facilities and systems, gas facilities and systems and the HVAC unit(s) and systems (including the portions of such systems serving the Premises exclusively); 4. Plumbing and water facilities and systems (including the portions of such systems serving the Premises exclusively); 5. Fire and life safety systems and fire alarm systems, including inspections thereof (including the portions of such systems serving the Premises exclusively); 6. Hallways, stair rails, and related elements, and restrooms and other Common Facilities, including the parking lot serving the Property; 7. Snow and ice removal, including salting, from front walkway of Premises and parking spaces in front of the Property within 48 hours of any snow event with accumulation of an 1 inch or more; and 8. Change light bulbs, ballasts and tubes in any fluorescent or comparable light fixtures in the Premises. Notwithstanding the foregoing, Tenant will change light bulbs, ballasts and tubes which are considered specialty lighting and related to performance activities. 9. Maintain the HVAC units in the Premises, the HVAC units are the property of the Landlord and shall remain in the Premises at the end of the Term. B. MAINTENANCE BY TENANTS: 1. Interior non-structural Premises maintenance and all fixtures and property within the Premises other than (a) utility, HVAC or fire/life safety facilities and systems and (b) any items Landlord is required to maintain pursuant to Section 4[A]; 2. All refuse from Premises to be placed in appropriate containers and Tenants cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials; 3. The Tenants will at all times maintain all of the Premises in a clean, neat and orderly condition. The Tenants will not use the Premises in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. The Tenants shall pay the Landlord for overtime wages for staff and for any other related expenses incurred in the event that repairs, alterations or other work in the Premises required or permitted hereunder are not made during ordinary Business Hours (as defined in Section 3[E]) at the Tenant’s request. 4. Tenants will keep the interior non-structural portions of the Premises, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 4[A]), in good repair. Tenants shall be responsible for repairs, damages and losses for damages sustained outside the Premises to other NCAC tenant’s personal property or leased area attributable to Tenant’s negligence or intentional misconduct, subject to Section 12[E]. All such damage must be reported in writing to the Director of Parks, 384 of 460 5 Recreation and Community Services, or his/her designee, by the next City of Evanston business day, after discovery of such damage by Tenants. 5. Repairs by Tenants must have prior written approval by the Director of Parks, Recreation and Community Services, or his or her designee, and must occur within thirty (30) days of such approval unless the Director of Parks, Recreation and Community Services, or his or her designee, gives a prior written request or grants approval for an extension beyond the thirty (30) days (or unless such repairs cannot reasonably be completed within thirty (30) days, in which case, Tenant shall have such additional time as is reasonably required). If Tenants fail to make the necessary repairs by the date determined by the Lessor, the Landlord has the option to make the necessary repairs and Tenants agree to promptly pay for those repairs upon presentation of an invoice by the Landlord to the Tenant. Tenants are required upon lease termination to leave space in good repair and condition. Maintenance and repair issues which constitute a life and safety hazard must be corrected within twenty-four (24) hours after discovery by Tenants, provided that the issue can be fixed within that time frame. If the issue cannot be fixed within twenty-four (24) hours after discovery by Tenants, the Tenants must provide a schedule for repair within one (1) business day after discovery by Tenants to the Director of Parks, Recreation and Community Services for approval, which cannot be unreasonably withheld. SECTION 5. USE OF PREMISES A. PURPOSES: Tenants will use the Premises to operate a [TENANT SPECIFIC USE OF PREMISES], and other related business and uses incidental thereto, and no part of the Premises will be used for any other purpose without the prior written consent of Landlord (the “Permitted Use”). If Tenants endeavors to apply for a liquor license for the Premises, the Landlord gives its written consent for said application to be submitted and reviewed by the City in conformance with the City Code procedures, as amended. The City agrees to cause such license to be granted if Tenants meets applicable requirements. B. HOURS OF OPERATION AND LANDLORD ACCESS: 1. Tenant’s use of the Premises shall only be for the permitted use. Tenants shall have the right to conduct their business in the Premises during the Business Hours (as defined in Section 3[E]) of the Property. In addition, Tenants’ staff, agents, employees and contractors may access the Premises twenty-four hours a day, seven days a week, but shall not have access to the interior Common Facilities after the Business Hours (as defined in Section 3[C]) of the Property. The Property will be closed on holidays/days as observed by the City of Evanston (but Tenants will still have access to the Premises). 2. The Landlord shall have the right to retain a set of keys to the Premises, and Tenants shall not change any locks for the Premises to any other lock, other than a lock consistent with the Landlord’s master lock for the Property. The Tenants shall permit the Landlord to erect, use and maintain pipes, ducts, wiring and conduits in and through the Premises concealed to the greatest extent possible, above ceiling, under floor or in walls that don’t reduce the square footage of the Premises and don’t materially affect Tenants’ use of the Premises. The Landlord shall have the right to enter upon the Premises with 24 hours prior written notice or without notice in case of an emergency, to control heat, electricity and air conditioning, to inspect the same, and to make such 385 of 460 6 repairs, alterations, improvements or additions to the Premises or the NCAC, as the Landlord may deem necessary or desirable. Tenants will not cease any Rent payments while repairs, alterations, improvements, or additions are being made, by reason of loss or interruption of business of the Tenants, or otherwise, provided Landlord shall complete such work as quickly as reasonably possible. Notwithstanding the foregoing, if a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days (including, without limitation, as a result of a casualty or a condemnation or the repairs required in connection therewith), the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. Notwithstanding anything to the contrary contained herein, Landlord shall not have the right to alter the Premises except as expressly required or permitted hereunder. Notwithstanding the foregoing, if the repairs, alterations, improvements, or additions are at a Tenant’s request or if the repairs are necessitated by a Tenant’s actions, then the Tenants may not cease any rent for any period, unless the Premises are unusable as a result of the negligence or intentional misconduct of Landlord or its agents, employees or contractors. If a Tenant shall not be personally present to open and permit an entry into Premises, at any time, when for any reason an entry therein shall be necessary or permissible, the Landlord or the Lessor's agents may enter the same by using the key, or may forcibly enter the same, without rendering the Landlord or such agents liable therefore (if during such entry the Landlord or the Lessor's agents shall accord reasonable care to Tenants’ property), and without in any manner affecting the obligations and covenants of this Lease. 3. Nothing herein contained, however, shall be deemed or construed to impose upon the Landlord any obligations, responsibility or liability whatsoever, for the care, supervision or repair of the Premises or any part thereof, other than as herein provided. The Landlord shall also have the right at any time without the same constituting an actual or constructive eviction and without incurring any liability to the Tenants therefore, to change the arrangement and/or location of Common Facilities, including entrances or passageways, doors and doorways, and corridors, stairs, toilets or public parts of the NCAC, and to close Common Facilities (as and when reasonably necessary for Landlord to perform its obligations hereunder or exercise its rights or as necessary due to Force Majeure), including entrances, doors, corridors or other facilities. The Landlord shall not be liable to the Tenants for any expense, injury, loss or damage resulting from work done by persons other than the Landlord in or upon, or the use of, any adjacent or nearby building, land, street, or alley. C. LOCKING OF PREMISES: All doors to the Premises must be kept locked at all times except during the Business Hours (as defined in Section 3[E]). Tenants shall not open the door to anyone in the late hours. The door may not be propped open for any reason. During normal Business Hours (as defined in Section 3[E]) for the Property, patrons and users of the Property shall have access to the Common Facilities. Tenants shall not have use of Common Facilities after the Business Hours (as defined in Section 3[E]) unless Tenant pays the Facilities Fee (as specified in Exhibit B) for keeping the Property and the Common Facilities open. D. STORAGE OF INFLAMMABLE MATERIALS: Tenants agree that they will not permit to be kept at the Premises any gasoline, distillate or other petroleum product, or other substance of an explosive or inflammable nature as may endanger any part of the premises 386 of 460 7 without the written consent of the Landlord, provided that Tenants can maintain customary cleaning products in the Premises. E. USE IMPAIRING STRUCTURAL STRENGTH: The Tenants will not permit the Premises to be used in any manner that will impair the structural strength of the Premises, or permit the installment of any machinery or apparatus the weight or vibration of which may tend to impair the building’s foundations or structural strength. F. GARBAGE DISPOSAL: The Tenants will not incinerate any garbage or debris in or about the Premises, and will cause all containers, rubbish, garbage and debris stored in the Premises to be placed in the refuse container supplied by Landlord for the Property before accumulation of any substantial quantity. G. PUBLIC REGULATIONS: In the conduct of its business on the Premises, Tenants will observe and comply with all laws, ordinances and regulations of public authorities. Tenants acknowledge that the Property is owned by the City of Evanston and therefore no smoking will be permitted at the Property. H. OTHER MISUSE: Tenants will not permit any unlawful or immoral practice with or without his knowledge or consent, to be committed or carried on in the Premises by Tenants or any other person. Tenant will not use or allow the use of the Premises for any purpose whatsoever that will injure the reputation of the Premises or of the building of which they are a part. I. PARKING REGULATIONS: The NCAC has a total of fifty (50) parking spaces, consisting of thirty-five (35) permit spaces (including four [4] marked for compact cars) and twelve (12) metered spaces and three (3) handicapped spaces in the Property parking lot, which is Lot #51 and is immediately adjacent to the Premises (the “Property Parking Lot”). The Landlord acknowledges that it will not decrease the total number of parking spaces in the Property Parking Lot during the Lease Term, but Landlord reserves the right to reconfigure the parking lot and/or increase the parking spaces. For the permit parking spaces, annual parking permit fees shall be in accordance with the schedule previously referenced as Exhibit B and be billed separately. Parking permit fees are not prorated and will change over the Term of the Lease at the discretion of the Landlord. All annual parking permits issued will be billed on a annual one-time basis and are not returnable with the exception of permits which are transferred. All monthly parking permits issued will be billed on a monthly basis and are not returnable with the exception of permits which are transferred. There will be a $25.00 transfer fee assessed for all annual permits which are to be reissued unless: 1) the old permit or remnants of the old permit is returned displaying the lot number and the permit number minimally; or 2) proof that the vehicle was sold by producing a bill of sale. Monthly and annual parking permits for the Property Parking Lot are authorized only for Leaseholders, Sub-Tenants, staff and/or students attending classes at Noyes on a regular basis and Landlord will not permit businesses (or other invitees) outside of the NCAC to get permits for the Property Parking Lot. Use of permits is on a first-come, first serve basis for spaces available in the Property Parking Lot. Parking permits are not to be transferred to vehicles other than the vehicle for which the permit was issued unless prior written approval by the Director of Parks, Recreation and Community Services is obtained. Parking Permit privileges will be considered by the Director of Parks, Recreation and Community Services or designee for other regular NCAC users on a case-by-case basis. All Authorization Forms must be signed by Tenants or their authorized designee(s), and by an NCAC staff member before parking permits 387 of 460 8 can be purchased. Temporary one-day parking permits are available for individuals attending special functions at the NCAC, and for visitors and others using the NCAC, who are pre- approved by the Director of Parks, Recreation and Community Services or designee. Temporary parking permits are not available to parents or caregivers waiting for students attending classes or to attendees of performances. Tenants understand, and will inform their staff, students and patrons to observe all posted parking regulations. Parking permits will not be issued to individuals with an expired driver’s license. Landlord will maintain the current parking lot serving the Property as a parking lot throughout the term of this Lease. SECTION 6. SIGNS Tenants may apply for signage (temporary and permanent signage) for the exterior and interior of the Premises, at its own expense, in order to conduct the business of Tenants. Tenants acknowledge that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the Code governs the application process and the details regarding size, type, and number of signs and Tenants agree to be bound by such ordinances. Landlord cannot make representations in a lease agreement that Tenants shall be entitled additional signage, a certain number of signs and/or dimensions of proposed signage, because the Tenants must make an application to the Sign Review Board, as provided by Code, but Landlord will not withhold its consent to a reasonably sized sign over the new entrance to the Premises. SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS Except as provided by Illinois law and except to the extent arising from the negligence or intentional misconduct of Landlord or its agents, employees or contractors, or from the breach of this Lease by Landlord, Landlord will not be liable to Tenants for any damage or injury to Tenants or Tenants’ property occasioned by the failure of Landlord to keep the Premises in repair, and shall not be liable for any injury done or occasioned by wind or by or from any defect of plumbing, electric wiring or of insulation thereof, gas pipes, water pipes or steam pipes, or from broken stairs, porches, railings or walks, or from the backing up of any sewer pipe or down-spout or from the bursting, leaking or running of any tank, tub, washstand, water closet or waste pipe, drain, or any other pipe or tank in, upon or about the Premises or the building of which they are a part nor from the escape of steam or hot water from any radiator, nor for any such damage or injury occasioned by water, snow or ice being upon or coming through the roof, skylight, trap door, stairs, walks or any other place upon or near the Premises, or otherwise, nor for any such damage or injury done or occasioned by the falling of any fixture, plaster, or stucco, nor for any damage or injury arising from any act, omission or negligence or co-tenants or of other persons, occupants of the same building or of adjoining or contiguous buildings or of owners of adjacent or contiguous property, or of Landlord’s agents or Landlord, all claims for any such damage or injury being hereby expressly waived by Tenants. Notwithstanding the foregoing, if any portion of the Premises unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT A. USE OF PARTIALLY DAMAGED PREMISES: On damage or destruction by a casualty to the Premises, Tenants will continue to use them for the operation of its business to the extent practicable 388 of 460 9 B. RIGHT TO TERMINATE ON DESTRUCTION OF TWO-THIRDS OF PREMISES: Either Party will have the right to terminate this Agreement if, the Premises is damaged by a casualty to an extent exceeding two-thirds of the reconstruction cost of the Premises as a whole. If such damage occurs, this termination will be affected by written notice to the other Party, delivered within 90 days of the damage. C. REPAIRS BY LANDLORD: If the Premises are damaged by a casualty before or after the start of the Agreement, then Landlord will immediately, on receipt of insurance proceeds paid in connection with casualty damage, but no later than sixty days after damage has occurred, proceed to repair the Property. Repairs will include any improvements made by Landlord or by Tenants with Landlord’s consent, on the same plan and design as existed immediately before the damage occurred, subject to those delays reasonably attributable to governmental restrictions or failure to obtain materials, labor or other causes, whether similar or dissimilar, beyond the control of Landlord. Materials used in repair will be as nearly like original materials as reasonably procured in regular channels of supply. Wherever cause beyond the power of the party affected causes delay, the period of delay will be added to the period in this lease for completion of the work, reconstruction or replacement. D. REDUCTION OF RENT DURING REPAIRS: If a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage No rent will be payable while the Premises is wholly unoccupied pending the repair of casualty damage. E. FIRE AND CASUALTY. If the Premises are entirely destroyed by fire or another act of God, and Landlord elects to not rebuild the Premises, then this Agreement shall be terminated effective as of the date of the casualty. SECTION 9. REPAIRS AND MAINTENANCE Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenants shall keep the interior, non-structural portions of the Premises in a clean condition, and in good repair, all according to the statutes and ordinances in such cases made and provided, and the directions of public officers thereunto duly authorized, all at Tenants’ own expense, and shall yield the same back to Landlord, upon the termination of this Agreement, whether such termination shall occur by expiration of the term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by fire and reasonable wear and tear excepted. Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenant shall make all necessary repairs and renewals upon Premises and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises shall not thus be kept in good repair and in a clean condition by Tenants, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, without such entering causing or constituting a termination of this Agreement or an interference with the possession of the Premises by Tenants, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenants agree to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenants shall not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. 389 of 460 10 Tenants will also be in compliance with all laws and regulations during the entire term of this Agreement, except for repairs required of the Landlord to be made and damage occasioned by fire, hurricane or other causes as provided for in this Agreement. SECTION 10. UTILITIES Landlord agrees to pay before delinquency all charges for gas, water, heat, electricity, power and other similar charges incurred by Landlord or Tenants with respect to the Premises or the Property during the Term of this Agreement and Tenants’ occupancy of the Premises. SECTION 11. TAXES If applicable, Tenants will pay before delinquency all taxes levied on Tenants’ fixtures, equipment and personal property on the demised Premises, whether or not affixed to the real property. Landlord will pay all real estate taxes for the Property. SECTION 12. INSURANCE A. INSURANCE COMPANIES: It is agreed that any policies of insurance to be maintained by the respective parties will be obtained from good and solvent insurance companies. Only companies with an “A” Policyholder’s Rating with the Alfred Best Company will be acceptable. B. TENANT TO OBTAIN LIABILITY INSURANCE: Tenants agree that they will, at their expense, maintain a policy of insurance, written by responsible insurance carriers, approved by Landlord that will insure Tenants against liability for injury to or death of persons or damage to property occurring about the Premises. Landlord will be named as an additional insured. The liability under insurance will be at least $1 million for any one person injured or killed or any one occurrence, $2 million general aggregate coverage for any one accident, and $ 100,000.00 property damage. Tenants will obtain an endorsement and Certificate of Insurance naming the Landlord as an additional insured from Tenants’ carrier (during the term of the Lease, including Premises Improvement construction) and all contractors during the construction of the Premises Improvements and any other renovation or construction at the Premises. Annually, Tenant shall provide copies of the insurance policy and all endorsements thereto to Landlord. Tenant shall send the policy to the Law Department on or before January 1st of every year this Lease is in effect. If the Tenant fails to comply with this requirement, that shall constitute a default by Tenant. C. TENANTS TO OBTAIN WORKER’S COMPENSATION INSURANCE: Tenants agree to maintain employees’ Worker’s Compensation insurance required under Illinois law. D. TENANTS TO OBTAIN INSURANCE ON FIXTURES AND EQUIPMENT: The Tenants agree to maintain on all trade fixtures and personal property in the Premises, a policy of insurance approved by the Landlord of at least 90% of the insurable replacement value of all trade fixtures and personal property. E. LANDLORD TO OBTAIN FIRE INSURANCE ON PREMISES: Landlord agrees to maintain during this Agreement, a policy of property insurance covering any peril generally included in the classification ISO Causes of Loss – Special Form (a “Special Form Policy”) and covering at least 80% of the full replacement cost of the Premises and Property (or Landlord may self-insure for such coverage). If permitted without additional charge, Landlord will cause to 390 of 460 11 be endorsed on its property insurance, and any extended coverage policy or policies, the waiver of right of subrogation. Landlord hereby agrees to waive any claims against Tenant and its agents and employees to the extent the same could be covered by a Special Form Policy, regardless if the same is maintained by the City. F. TENANTS’ WAIVER OF CASUALTY INSURANCE PROCEEDS: If the Premises are damaged by fire or other casualty insured against, Tenants agree to claim no interest in any insurance settlement arising out of any loss where premiums are paid by Landlord, or where Landlord is named as sole beneficiary, and that it will sign all documents required by Landlord or the insurance company necessary in connection with the settlement of any loss. G. CONTROL OF INSURANCE PROCEEDS TO AVOID TAXABLE GAIN: If the Premises, including any improvements, were to be damaged in any manner, and the receipt of any insurance proceeds or other reimbursement for such damage would result in the realization of taxable gain for federal or state purposes, then the party to whom the gain would be taxed will have the right to take all action respecting proceeds or reimbursements necessary to enable party to comply with any regulations of the appropriate taxing authorities, so that the gain will not be recognized for tax purposes. Nothing here will be construed to entitle Landlord to delay any repairs to any part of the improvements in the event of damage. H. TENANTS’ FAILURE TO INSURE: Should Tenants fail to keep in effect and pay for insurance as required by this section, the Landlord may terminate this Lease immediately. SECTION 13. SUBLETTING; ASSIGNMENT The Tenants shall be allowed to sublet a portion of the Premises to another entity or individual(s) (“Sub-Tenant”) for a period of eighty nine (89) days or less in conformance with the original use stated in Section 5[A] and Tenants do not need the Lessor’s consent. If the Tenants seek to sublet a portion of the Premises to a Sub-Tenant for a period of time ninety (90) days or more, then the Tenants must have the written consent of the Landlord and such consent shall not be unreasonably withheld. For all subleases, the Tenants shall obtain a certificate of insurance from the Sub-Tenant prior to commencement of the sublease, naming the City of Evanston as an additional insured for the period of occupancy. If Tenant, or any one or more of the Tenants, if there be more than one, shall make an assignment for the benefit of creditors, or shall file for bankruptcy protection, Landlord may terminate this Agreement, and in such event Tenant shall at once pay Landlord a sum of money equal to the entire amount of rent reserved by this Agreement for the then unexpired portion of the term hereby created less the reasonable rental value (as defined in Section 17[G] below) of the Premises as liquidated damages. At Landlord’s option, should Landlord consent to any assignment or sublease of the demised Premises, Tenant shall nevertheless remain liable for all terms and conditions of this Agreement until the expiration of the Agreement term stated above. SECTION 14. SURRENDER OF PREMISES; HOLDING OVER Tenants will, at the termination of this Lease, leave the Premises in as good condition as they are in at the time of entry by Tenants, except for reasonable use and wear, acts of God, or damage by casualty beyond the control of Tenants. On vacating, Tenants will leave the Premises clear of all rubbish and debris. If Tenants retain possession of the Premises or any part thereof after the termination of the term by lapse of time or otherwise, then Landlord may at its option within thirty days after termination of the term serve written notice upon Tenants that 391 of 460 12 such holding over constitutes the creation of a month to month tenancy, upon the terms of this Agreement. Tenants shall also pay to Landlord all damages sustained by Landlord resulting from retention of possession by Tenants. The provisions of this paragraph shall not constitute a waiver by Landlord of any right of re-entry as hereinafter set forth; nor shall receipt of any rent or any other act in apparent affirmation of tenancy operate as a waiver of the right to terminate this Agreement for a breach of any of the covenants herein. SECTION 15. INDEMNIFICATION AND LIENS A. LIENS AND ENCUMBRANCES: The Tenants will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenants on the Premises. Tenant wills, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenants contest any lien so filed in good faith and pursues an active defense of said lien, Tenants shall not be in default of this paragraph. However, in the event of any final judgment against Tenants regarding such lien, Tenants agree to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. B. DISCHARGE OF LIEN: If Tenants fail to fully discharge any claim, lien, claim of lien, demand, charge, encumbrance, or litigation, or should proceedings be instituted for the foreclosure of any lien or encumbrance, and if judgment is rendered against Tenants either by a court of competent jurisdiction or by arbitration and Tenants still persists in non-payment of the same within the 60 days set forth above, Landlord will have the right at any time after expiration of the 60-day period, to pay the lien or encumbrance. All amounts so paid will be repaid by the Tenants on demand, together with interest at the rate of __10__% per year from the date of payment and shall be considered additional rent owed to Landlord by Tenants. C. INDEMNIFICATION OF LANDLORD: Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenants shall protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct, or (ii) any negligence or willful misconduct of Tenants, or their agents, employees or contractors. D. INDEMNIFICATION OF TENANTS. Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Tenants, or its agents, employees or contractors, or by the breach of this Lease by Tenants, Landlord shall protect, defend, indemnify and save Tenants and their officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Common Facilities, which is not the result of Tenants’ negligence, or willful misconduct or (ii) any negligence or willful misconduct of Landlord, or its agents, employees or contractors. SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS Tenants shall allow Landlord or any person authorized by Landlord reasonable access to the Premises during the Business Hours (as defined in Section 3[E]) for the purpose of 392 of 460 13 examining or exhibiting the same, or to make any repairs or alterations thereof which Landlord may see fit to make (provided that Landlord cannot make voluntary alterations or modifications to the Premises without Tenant’s consent). If the Tenants do not exercise the Option to renew the Lease and/or will be vacating the Premises at or prior to the end of the Term, Tenants will also allow Landlord to have placed upon the Premises at all times notices of “For Sale” and/or “For Rent” and Tenants will not interfere with the same. SECTION 17. DEFAULT AND REMEDIES A. EVENT OF DEFAULT: Any one of the following events shall be deemed to be an event of default hereunder by Tenants subject to Tenants’ right to cure: 1. Tenants shall fail to pay any item of Base Rent at the time and place when and where due and does not cure such failure within five (5) business days after Rent is due; 2. Tenants shall fail to maintain the insurance coverage as set forth herein; 3. Tenants shall fail to comply with any term, provision, condition or covenant of this Lease, other than the payment of rent, and shall not cure, any such failure, within fifteen (15) days after written notice to the Tenants of such failure; 4. Tenants shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy; or B. OCCURRENCE OF AN EVENT: Upon the occurrence of any event of default, Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenants’ right to cure: 1. Terminate this Lease, in which event Tenants shall immediately surrender the Premises to Landlord, but if Tenants fail to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in rent, or damages for breach of contract, enter upon the Premises and expel or remove and with or without notice of such election or any notice or demand whatsoever, this Agreement shall thereupon terminate and upon the termination of Tenants’ right of possession, as aforesaid, whether this Agreement be terminated or not, Tenants agree to surrender possession of the Premises immediately, without the receipt of any demand for rent, notice to quit or demand for possession of the Premises whatsoever and hereby grants to Landlord full and free license to enter into and upon the Premises or any part thereof, to take possession thereof with or (to the extent permitted by law) without process of law, and to expel and to remove Tenants or any other person who may be occupying the Premises or any part thereof, and Landlord may use such force in and about expelling and removing Tenants and other persons as may reasonably be necessary, and Landlord may re-possess itself of the Premises, but such entry of the Premises shall not constitute a trespass or forcible entry or detainer, nor shall it cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant, agreement or promise in this Agreement contained to be performed by Tenants. Tenants agree to indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Premises, or through decrease in Rent, or otherwise. 393 of 460 14 2. Landlord may recover from Tenants upon demand all of Landlord’s costs, charges and expenses, including the fees and costs of counsel, agents and others retained by Landlord which have been incurred by Landlord in enforcing Tenants’ obligations hereunder, subject to Landlord prevailing on its claims. 3. Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. C. REPOSSESSION OR RELETTING NOT A TERMINATION; LANDLORD’S RIGHT TO TERMINATE NOT FORFEITED: No repossession, operation or re-letting of the Premises or of fixtures and equipment will be construed as an election by Landlord to terminate this Agreement unless a written notice is given by the Landlord to the Tenants. The Landlord may terminate this Agreement if the Tenants remain in default (beyond any applicable notice and cure period). The acceptance of rent, whether in a single instance or repeatedly, after it falls due, or after knowledge of any breach hereof by Tenants, or the giving or making of any notice or demand, whether according to any statutory provision or not, or any act or series of acts except written waiver, shall not be construed as a waiver of Landlord’s rights to act without notice or demand or of any other right hereby given Landlord, or as an election not to proceed under the provisions of this Agreement. D. TENANTS’ OBLIGATION TO PAY DEFICIENCIES: If rentals received by the Landlord from re-letting the Premises under the provisions of this section are insufficient to pay all expenses and amounts due, Tenants will pay any deficiencies to the Landlord on demand and be declared in default for failure to pay. E. LANDLORD’S RIGHT TO PERFORM TENANTS’ DUTIES AT TENANTS’ COST: If in Landlord’s judgment any default by Tenants will jeopardize the Premises or the rights of Landlord, Landlord may, without notice, elect to cure Tenants’ default and Tenants will reimburse Landlord, with interest, on 10-days’ notice by Landlord to Tenants. F. LANDLORD’S RIGHT TO TERMINATE AGREEMENT: If there is an event of default by Tenants as stated in Paragraph A of this section, Landlord may, without further notice, terminate this Agreement and all interest of Tenants and may take possession of the Premises by legal proceedings. G. LANDLORD’S RIGHT ON TERMINATION TO RECOVER AMOUNT EQUAL TO RENT RESERVED: If this Agreement is terminated by Landlord due to any event of default by Tenants, Landlord will be entitled to recover from Tenants, at termination, the excess, if any, of the rent reserved in this Agreement for the balance of the term over the reasonable rental value of the Premises for the same period. The “reasonable rental value” will be the amount of rental Landlord can obtain as rent for the balance of the term. H. LANDLORD’S REMEDIES CUMULATIVE: All of the remedies given to Landlord in this Agreement or by law are cumulative, and the exercise of one remedy by the Landlord will not impair its right to exercise any other right or remedy. Landlord shall not look to the property or assets of any direct or indirect partner, member, manager, shareholder, director, officer, principal, employee or agent of Tenants in seeking either to enforce Tenants’ obligations under this Agreement or to satisfy a judgment for Tenants’ failure to perform such obligations; and none of such parties shall be personally liable for the performance of Tenants’ obligations under this Agreement. 394 of 460 15 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION A. NOYES CENTER TENANT’S ASSOCIATION: The Tenants acknowledge and agree that it has the right to be a member of the Noyes Center Tenant’s Association (the “Association”) formed by the tenants of the Property. The Association will provide advisory guidance and opinions to City staff on many issues, including, tenant responsibilities and duties with respect to the Property and its Common Area. The Association is structured to focus on certain tasks and advise the City on issues such as the following examples: (a) Provide answers to general questions about offerings by Noyes tenants and directions to studios; (b) Review requirements for community engagement of tenants as needed and make recommendations to the City for any additions or changes; (c) Review any subleases of tenantsof ninety (90) days duration or more; (d) Review proposed annual operating budget for Center and proposed rental increases; (e) Review annual and five year capital improvement program for Center and make recommendations to City on spending priorities; and (f) Together with the Evanston Arts Council, review applications of new tenants at Noyes and make recommendations to City on spending priorities. B. COMMUNITY ENGAGEMENT: Tenants will develop reasonable set programs (e.g. donated tickets for certain events, community theater events [including use of theater or other portions of the Premises by other not-for-profit organizations, and scholarships) to be a steward for the arts in the community. By April 1, 2016, the Tenants will have an action plan developed to address its community engagement program and review its proposed program in consultation with the City Manager and the NCAC Association. If Tenants do not provide an action plan within the time period provided or provide the community engagement programs established between the parties, the Landlord shall send written notice of default, providing Tenants with 14 (fourteen) days to cure the default. The annual value of the Community Engagement provided by Tenants shall be not less than $[MINIMUM COMMUNITY ENGAGEMENT AMOUNT] for the period between January 1, 2016 through December 31, 2016 (“Minimum Community Engagement”). Any overage provided by Tenants above the Minimum Community Engagement level for either of the prior two (2) years can be applied as a credit to any deficiency for the current calendar year. If Tenants do not provide the Community Engagement by December 31, 2016 as required and does not cure the default within 15 days of written notice, then Tenants shall pay Landlord a fee equal to 15% of the twelve month’s rent outlined Section 3[A] ($[INSERT 15% OF 12 MONTHS RENT]) less the value of the Community Engagement provided during the calendar year. SECTION 19. REMOVAL OF OTHER LIENS In event any lien upon Landlord’s title results from any act or neglect of Tenants and Tenants fail to remove said lien within thirty (30) days after Landlord’s notice to do so, Landlord may remove the lien by paying the full amount thereof or otherwise and without any investigation or contest of the validity thereof and Tenants shall pay Landlord upon request the amount paid out by Landlord in such behalf, including Landlord’s costs, expenses and attorney’s fees. If Tenants demonstrate to Landlord that Tenants are contesting the validity of said lien in good faith, then Landlord shall allow Tenants to so contest such lien until either Tenant either abandons such contest or a final verdict is reached in a court of competent jurisdiction. Any amount advanced on behalf of Tenants shall be paid to Landlord by Tenants within 30 days after such advancement is made together with interest at 9% per annum and such amount shall be considered additional rentals (including any overage provided in either of the two [2] immediately preceding years). 395 of 460 16 SECTION 20. REMEDIES NOT EXCLUSIVE The obligation of Tenants to pay the rent reserved hereby during the balance of the term hereof, or during any extension hereof, shall not be deemed to be waived, released or terminated, by the service of any five-day notice, other notice to collect, demand for possession, or notice that the tenancy hereby created will be terminated on the date therein named, the institution of any action of forcible detainer or ejectment or any judgment for possession that may be rendered in such action, or any other act or acts resulting in the termination of Tenants’ right to possession of the Premises. The Landlord may collect and receive any rent due from Tenants and payment or receipt thereof shall not waive or affect any such notice, demand, suit or judgment, or in any manner whatsoever waive, affect, change, modify or alter any rights or remedies which Landlord may have by virtue hereof. SECTION 21. EXPENSES OF ENFORCEMENT Tenants, if Landlord is the prevailing party, shall pay upon demand all Landlord’s costs, charges and expenses, including attorney’s fees, agents fees and fees of others retained by Landlord, incurred in enforcing any of the obligations of Tenants under this Agreement, or in any litigation, negotiation or transaction in which Landlord shall, without Landlord’s fault become involved through or on account of any action or omission of Tenants regarding this Agreement. Landlord, if Tenants are the prevailing party, shall pay upon demand all Tenants’ costs, charges and expenses, incurred in enforcing any of the obligations of Landlord under this Agreement, or in any litigation, negotiation or transaction in which Tenant shall, without Tenants’ fault become involved through or on account of any action or omission of Landlord regarding this Agreement. SECTION 22. EMINENT DOMAIN A. MORE THAN 30 PERCENT TAKEN: If 30 percent or more of the Premises are taken for a public or quasi-public use, this Agreement will terminate as of the date of the physical taking, and the Parties will be released from all further liability. B. LESS THAN 30 PERCENT TAKEN: If the taking affects less than 30 percent of the Premises, the Landlord will, with reasonable diligence, proceed at Landlord’s expense to repair the Premises and place them in tenantable condition within 120 days after the date of the actual physical taking. However, if 25% percent or more of the Premises as a whole is taken, the Landlord may elect to terminate this Agreement, notwithstanding that less than 30 percent of the Premises were taken. On termination, the parties will be released from all further liability under this Agreement. C. ABATEMENT OF RENT: During any repair, Tenants will be required to pay only that part of the fixed minimum monthly rental as the area of the tenantable Premises remaining during repairs bears to the entire area leased. On completion of repairs, the fixed minimum monthly rental will be adjusted in proportion to the repaired area, and Tenants will be required to pay the adjusted fixed minimum monthly rental in accordance this Agreement (attributable to the portion of the Premises taken) and the remainder of the fixed minimum monthly rental shall be forever waived and forgiven by Landlord. 396 of 460 17 D. RIGHT TO CONDEMNATION AWARD: Any award made in any condemnation proceeding for the taking of any part of the Premises will be the sole property of Landlord, except that Tenants can make a claim for the unamortized portion of the cost incurred by Tenants for the Premises Improvements. SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION Except as expressly set forth in Section 25, Tenants will not be released from its obligation should their possession of the Premises be interfered with by adoption of any law, ordinance, resolution, regulation or act of any legal or governmental authority. Further, Tenants will not be released by any order of abatement or judgment preventing use of the premises on the ground that the Premises or the business operated there constitutes a legally recognized nuisance. SECTION 24. PEACEFUL ENJOYMENT Landlord covenants and warrants that it is the owner of the Property and Premises, and that Tenants, on payment of rents and performance of the conditions, covenants, and agreements to be performed by it, may enjoy the Premises without interruption or disturbance. Landlord covenants, represents and warrants that there is no mortgage, deed of trust or similar encumbrance affecting the Property, as of the date hereof. SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS No waiver of any breach of any condition of this Agreement will be construed to be a waiver of any other breach of provision, covenant or condition. SECTION 26. AMENDMENTS TO BE IN WRITING This Agreement may be modified or amended only in writing signed by Landlord and Tenants. It may not be amended or modified by oral agreements between the Parties unless they are in writing duly executed by Landlord and Tenants. SECTION 27. PARTIES BOUND Every provision of this Agreement will bind the parties and their legal representatives. The term “legal representatives” is used in its broadest meaning and includes, in addition to assignees, every person, partnership, corporation or association succeeding to any interest in this Agreement. Every covenant, agreement and condition of this Agreement will be binding on Tenant’s successors and assignees. Any sublease, concession or license agreement will be subject and subordinate to this Lease. SECTION 28. NOTICES All notices or demands that either party may need to serve under this Agreement may be served on the other party by mailing a copy by registered or certified mail to the following addresses for the parties (or at such other address as the applicable party may designate in a written notice to the other party): 397 of 460 18 If to the City: with a copy to: City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 Fax: 847-448-8083 Fax: 847-448-8093 If to Tenants: with a copy to: [TENANT] [TENANT] 927 Noyes Street [TENANT ADDRESS] Evanston, IL 60201 [TENANT ADDRESS] Service will be deemed complete at the time of the leaving of notice or within 2 days after mailing. In the event that it appears that Tenants are avoiding the service of any notice and is not present at the Premises for a period of more than 14 consecutive days, notices may be served by posting such notice upon the Premises. Notice shall than be deemed effective 5 days after such posting. SECTION 29. MISCELLANEOUS A. Provisions typed on this Agreement and all riders attached to this Agreement and signed by Landlord and Tenant are hereby made a part of this Agreement. B. Tenant shall keep and observe such reasonable rules and regulations now or hereafter required by Landlord, which may be necessary for the proper and orderly care of the building of which the Premises are a part. C. All covenants, promises, representations and agreements herein contained shall be binding upon, apply and inure to the benefit of Landlord and Tenants and their respective heirs, legal representatives, successors and assigns. D. The rights and remedies hereby created are cumulative and the use of one remedy shall not be taken to excuse or waive the right to the use of another. E. The words “Landlord” and “Tenant” wherever used in this Agreement shall be construed to mean Landlords or Tenants in all cases where there is more than one Landlord or Tenant herein; and the necessary grammatical changes shall be assumed in each case as though full expressed. F. This Agreement and any written and signed Amendments and/or Riders hereto shall constitute the entire agreement between the parties, and any oral representations made by one party to the other are considered merged herein. G. In all cases where Landlord’s consent is required, Landlord’s consent shall not be unreasonably withheld. H. This Agreement may be executed in multiple copies, each of which shall constitute an original. 398 of 460 19 SECTION 30. VENUE AND JURISDICTION The Parties agree the this Agreement shall be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes shall be in the Circuit Court of Cook County, Illinois. SECTION 31. FORCE MAJEURE Other than for Landlord’s and Tenantss obligations under this Lease that can be performed by the payment of money, whenever a period of time is herein prescribed for action to be taken by either party hereto, such time period will be extended by a period equal to the period of any delays in performance by the applicable party due to any of the following events (“Force Majeure”): (i) Acts of God, (ii) strike or other such labor difficulties not specific to any labor issue existing only at the Property, (iii) extraordinary weather conditions greatly exceeding norms for the greater metropolitan area where the Premises located, (iv) extraordinary scarcity of or industry-wide inability to obtain supplies, parts or employees to furnish such services, or (v) or any cause whatsoever beyond a party’s control. For purposes of this Section 31, a cause or event shall not be deemed to be beyond a party's control, if it is within the control of such party's agents, employees or contractors. 399 of 460 20 IN WITNESS WHEREOF, both of said Landlord and Tenants caused this Agreement to be executed as of the date signed by the Landlord. Landlord: THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: __________________________________ Date: ____________________ Its: City Manager, Wally Bobkiewicz Tenant: [TENANT], [TENANT DESCRIPTION] By: _________________________________ Its: _________________________________ 400 of 460 21 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY PARCEL 1: BLOCK 1 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART EAST OF THE CENTER LINE OF RIDGE AVENUE OF THE SOUTH ½ OF THE NORTH ½ OF THE SOUTH WEST ¼, AND THAT PART BETWEEN THE WEST LINE OF BLOCK 92 OF THE VILLAGE OF EVANSTON AND THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD OF THE NORTH ½ OF THE NORTH ½ OF THE SOUTH ½ OF THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 2: LOTS 12 TO 21, BOTH INCLUSIVE, IN BLOCK 2 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID TAIT’S SUBDIVISION RECORDED MARCH 8, 1906, AS DOCUMENT NUMBER 3829417, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 12 IN BLOCK 2 IN TAIT’S SUBDIVISION, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 3: LOTS 1, 2, 3 AND 4 IN BLOCK 1 IN A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF LOT 1 AND NORTH OF THE LOTS 2, 3 AND 4 IN SAID BLOCK 1, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 4: LOTS 1, 2, 3, 4 AND THE EAST 19 FEET OF LOT 5 IN BLOCK 2 IN A BURROUGHS’ ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID SUBDIVISION RECORDED APRIL 15, 1893, AS DOCUMENT NUMBER 1850049; TOGETHER WITH THE VACATED 16 FOOT ALLEY LYING EAST OF THE EAST LINE OF LOT 5 AND WEST OF THE WEST LINE OF SAID LOTS 1, 2, 3 AND 4 IN SAID BLOCK 2, ALSO TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 4 IN BLOCK 2, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 5: THAT PART OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: 401 of 460 22 COMMENCING AT A POINT ON THE NORTH LINE OF NOYES STREET, WHICH IS 323.8 FEET EAST OF THE INTERSECTION OF SAID NORTH LINE OF NOYES STREET WITH THE CENTER LINE OF RIDGE AVENUE; THEN CONTINUING EAST ALONG THE NORTH LINE OF NOYES STREET, 125 FEET; THENCE NORTH 115.5 FEET TO THE SOUTH LINE OF LAND FORMERLY OWNED AND OCCUPIED BY ALONZO BURROUGHS, BEING NOW THE SOUTH LINE OF A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION, AFORESAID; THENCE WEST ALONG THE LAST DESCRIBED LINE, 125 FEET TO THE EAST LINE OF THE WEST ½ OF SAID LOT 16 (BEING ALSO THE EAST LINE OF FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF THE LOT 16 IN ASSESSOR’S DIVISION, AFORESAID): THENCE SOUTH ALONG THE LAST DESCRIBED LINE, 115.5 FEET TO THE PLACE OF BEGINNING, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 6: LOTS 3 AND 4 IN FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 7: ALL THAT PART OF VACATED ERVIN COURT LYING SOUTH OF THE SOUTH LINE OF COLFAX STREET AND NORTH OF THE NORTH LINE OF NOYES STREET, SAID ERVIN COURT HAVING BEEN VACATED BY CITY OF EVANSTON ORDINANCE DATED NOVEMBER 23, 1931, AND RECORDED MARCH 23, 1932, AS DOCUMENT NUMBER 11063489, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Real property address: 927 Noyes, Evanston, Illinois 60201 PIN:11-07-114-027-0000 402 of 460 EXHIBIT B NOYES CULTURAL ARTS CENTER PROPERTY FEES SCHEDULE 403 of 460 Exhibit BJanuary 1, 2014FY 2016FEEDESCRIPTIONA/C & AIR HANDLING UNITS$93.73 Monthly fee for studios ranging between 1-500 sq. ft. $125.66Monthly fee for studios ranging over 500 and up to 1,000 sq. ft. $156.56Monthly fee for studios ranging over 1,000 and up to 2000 sq. ft. $186.43Monthly fee for studios over2,000 sq. ft.KEYS$5.00First two (2) keys to all Leased spaces with a Lessor installed lock includedNOYES GALLERIES$50.00 Hourly rate for residents, 60201 & 60202$100.00 Hourly rate for non-residentsPARKING - LOT #51$32.00 Monthly fee for each permit$352.00 Yearly fee for each permit, must be paid in full $25.00 Bundle Pack (5) Daily PermitsSTAFF & UTILITY FEE$66.00Additional Hourly rate for all users if Bldg. is occupied other than normal Bldg. hours.STUDIO #106*$20.00 Tenant rate/hourly for activities relative to lease $50.00Evanston Resident Rates, 60201 & 60202 $60.00Non-Resident Rates SQUARE FOOT $11.80BasementRATE$15.611st Floor$13.882nd Floor OBSERVED HOLIDAYS 2016• New Year's Day, Friday January 1, 2016• Dr. Martin Luther King, Jr.'s Birthday, Monday January 18, 2016• Memorial Day, Monday May 30, 2016• Fourth of July, Monday, July 4, 2016• Labor Day, Monday, September 5, 2016• Wednesday, November 23, 2016, building closes at 3:00pm• Thanksgiving Day, Thursday, November 24, 2016• Friday After Thanksgiving, Friday, November 25, 2016 • Saturday, December 24, 2016 closes at 3:00pm• Christmas Day, Sunday, December 25, 2016• Christmas Day Observed, Monday December 26, 2016• New Year's Eve, Saturday, December 31, 2016 close at 3:00pm• New Year's Day, Sunday, January 1, 2017 • New Year's Day Observed, Monday, January 2, 2017 LESSEE: ______________DATE:___________ 404 of 460 For City Council meeting of January 11, 2016 Item H3 Resolution 121-R-15: Five-month and Four-month Noyes Studio Lease with Evanston Children Choir For Action To: Honorable Mayor and Members of the City Council Members of the Human Services Committee From: Bob Dorneker, Interim Director Parks, Recreation & Community Services Subject: Resolution 121-R-15, Lease Agreements with the Evanston Children Choir for Space at the Noyes Cultural Arts Center Date: January 11, 2016 Recommended Action: The Human Services Committee and staff recommend City Council adoption of Resolution 121-R-15 authorizing the City Manager to enter into agreements with the Evanston Children Choir to lease space at the Noyes Cultural Arts Center for five-month lease term (1/1/16 to 5/31/16) and a four-month lease term (9/1/16 to 12/31/16). Funding Source: Revenues are deposited into the Noyes Cultural Arts Business Unit 3710. Summary: This studio space will allow Evanston Children Choir to host artist workshops, resident young adult summer camp classes, art exhibits, etc. This allows City of Evanston Recreation Department to use this space for its summer camp. There is no proposed 2016 lease rental rates increase from 2015. Tenant Name Leased Space Monthly Rent rate Annual Total Rent (9 mo) Community Engagement Evanston Children Choir 107 $1,284.32 $11,558.88 $1,733.83 Attachments: Resolution 121-R-15 Exhibit A Studio Master Lease Memorandum 405 of 460 Exhibit B Fee Schedule 406 of 460 12/16/15 121-R-15 A RESOLUTION Authorizing the City Manager to Enter into a Five Month Lease Agreement and Four Month Lease Agreement with the Evanston Children’s Choir for Studio Spaces at the Noyes Cultural Arts Center BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: That the City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of the City of Evanston, a five month studio lease renewal by and between the City and the Evanston Children’s Choir in the Noyes Cultural Arts Center (“NCAC”) for the period of January 1, 2016 through May 31, 2016 and a four month studio lease renewal for the period of September 1, 2016 through December 31, 2016. The leases shall be in substantial conformity with the leases marked as Exhibit A (five month lease) and Exhibit B (four month lease), attached hereto and incorporated herein by reference. The monthly lease rate associated with the space is one thousand two hundred eighty-four dollars and thirty-two cents ($1.284.32). SECTION 2: That the City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the leases as may be determined to be in the best interests of the City. 407 of 460 121-R-15 ~2~ SECTION 3: That this Resolution 121-R-15 shall be in full force and effect from and after its passage and approval in the manner provided by law. ________________________________ Elizabeth B. Tisdahl, Mayor Attest: ___________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 408 of 460 121-R-15 ~3~ EXHIBIT A MASTER STUDIO LEASE 01/01/2016-05/31/2016 409 of 460 LEASE AGREEMENT FOR THE PREMISES LOCATED AT 927 NOYES STREET, EVANSTON, ILLINOIS, BY AND BETWEEN THE CITY OF EVANSTON, LANDLORD AND EVANSTON CHILDREN’S CHOIR, TENANT 410 of 460 INDEX Section Title Page Number 1 SECTION 1. DESCRIPTION OF PREMISES ........................................................................... 2 SECTION 2. TERM ................................................................................................................... 2 SECTION 3. RENT .................................................................................................................... 2 SECTION 4. COMMON FACILITIES ........................................................................................ 3 SECTION 5. USE OF PREMISES ............................................................................................ 5 SECTION 6. SIGNS .................................................................................................................. 8 SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS ............................................................................................................ 8 SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT ............................. 8 SECTION 9. REPAIRS AND MAINTENANCE ......................................................................... 9 SECTION 10. UTILITIES .......................................................................................................... 10 SECTION 11. TAXES ............................................................................................................... 10 SECTION 12. INSURANCE ...................................................................................................... 10 SECTION 13. SUBLETTING; ASSIGNMENT .......................................................................... 11 SECTION 14. SURRENDER OF PREMISES; HOLDING OVER ............................................. 11 SECTION 15. INDEM NIFICATION AND LIENS ...................................................................... 12 SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS ................................. 12 SECTION 17. DEFAULT AND REMEDIES .............................................................................. 13 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION ................... 15 SECTION 19. REMOVAL OF OTHER LIENS .......................................................................... 15 SECTION 20. REMEDIES NOT EXCLUSIVE ........................................................................... 16 SECTION 21. EXPENSES OF ENFORCEMENT ..................................................................... 16 SECTION 22. EMINENT DOMAIN ............................................................................................ 16 SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION ............................. 17 SECTION 24. PEACEFUL ENJOYMENT ................................................................................. 17 SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS .................................... 17 SECTION 26. AMENDMENTS TO BE IN WRITING ................................................................. 17 SECTION 27. PARTIES BOUND .............................................................................................. 17 SECTION 28. NOTICES ........................................................................................................... 17 SECTION 29. MISCELLANEOUS ............................................................................................ 18 SECTION 30. VENUE AND JURISDICTION ............................................................................ 19 SECTION 31. FORCE MAJEURE ............................................................................................ 19 411 of 460 2 This Lease Agreement (the “Agreement” or “Lease”) shall take effect as of the date of execution of the Agreement by the City (the “Effective Date”). This Lease is by and between The City of Evanston, an Illinois home rule municipality and owner of subject Property (“Landlord”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, “Landlord”, and Evanston Children’s Choir, an Illinois Not-For-Profit Corporation (“Tenant”). Landlord and Tenant may be referred to collectively as the “Parties”. SECTION 1. DESCRIPTION OF PREMISES Landlord leases to Tenants space 107, located on the first floor of the property with a street address of 927 Noyes Street, Evanston, Illinois 60201 (the “Premises”), situated within the Landlord’s 3-story building located at the same common address and legally described on Exhibit 1 (the “Property”) and commonly known as the Noyes Cultural Arts Center (“NCAC”). The Property has various uses including artist workshops, resident young adult summer camp classes, art exhibits, and many other uses. The term “Common Facilities” as used in this Agreement will include those areas and facilities within the Property (outside of the Premises) for the nonexclusive use of Tenants in common with other authorized users, and includes, but is not limited to, sidewalks, parking area, planted areas (excluding the adjoining park area), common area restrooms and open means of ingress and egress. Tenants will have the non- exclusive right to use the Common Facilities, including the washrooms referenced above. SECTION 2. TERM The term of this Agreement will be for five months, January 1, 2016 – May 31, 2016 (the “Term”). Tenants must provide Landlord with 90 days’ notice to request a renewal of the Agreement for the Premises. Landlord, in its sole discretion, may decide that a Renewal Term is not necessary and in the best interests of the City. Renewal of the Agreement must be authorized by written consent of the Parties and must be authorized by the City Council. SECTION 3. RENT A. RATE: Tenants agree to pay Landlord an annual rental payment (the “Rent”) in accordance with the following schedule: 1. For the period of January 1st – May 31st (five months), the Rent rate is $1,284.32 per month, for total Rent of $6,421.60 for the five months. B. PAYMENTS. The Rent outlined in Section 3[A][1] above shall be paid in accordance with said Section. C. Any and all Rent PAYMENTS under this Lease shall be mailed to: City of Evanston Parks, Recreation, and Community Services Department 2100 Ridge Avenue, First Floor Evanston, IL 60201 412 of 460 3 D. PROPERTY FEES SCHEDULE: Attached as Exhibit 2 is a schedule of fees for all tenants of the Property, if applicable, including Tenant (“NCAC Property Fees”). To the extent incurred by Tenant, the NCAC Property Fees specified on the fee schedule will be invoiced separately and shall be paid by the due date listed on the invoice. To the extent incurred by Tenants, the NCAC Property Fees are to be paid by Tenants regardless of the applicable rental rate specified in Section 3 [A]. Tenants acknowledges that they will reimburse the City for use of the Common Facilities (as specified on Exhibit 2) after the standard business hours set by the City and the Association, which hours shall not be less than the following hours throughout the Term (including any Extended Term): 8:00 a.m. – 11:00 p.m. Monday – Friday; 8:30 a.m. – 11:00 p.m. on Saturday; and 10 a.m. – 6:00 p.m. on Sunday (the “Business Hours”). E. SURCHARGE: 1. Tenant acknowledges and agrees that all non-Evanston residents (individuals only) are assessed a 20% surcharge on rent. The 20% surcharge will not be applicable to non-Evanston resident Sub-lessees if the Lessee (individuals only) is an Evanston resident. The 20% surcharge is applicable to a non-Evanston resident Sub- lessee only if and when the Sub-lessee assumes the remainder of the entire lease or a co-lease, or upon termination by Lessee or the Lessor. In order for an Organization to be exempt from incurring a 20% surcharge, its principal place of business must be in Evanston. Organizations must attach Articles of Incorporation to this Lease. 2. Monthly rental charges assessed to Sub-lessees will not be in excess of one-half the rent charged to Lessee by the Lessor. A written sublease agreement between the Lessee and Sub-lessee must be given to the Lessor covering the lease terms prior to Sub-lessee’s use of space. The sublease agreement must include the payment schedule and the dollar amount paid by Sub-lessee to Lessee. Community service obligations assessed to Sub-lessee are in addition to the full obligation assessed to Lessee. Therefore, the Community Engagement obligations assessed to Lessee will not decrease as a result of a sublease. SECTION 4. COMMON FACILITIES A. MAINTENANCE BY LANDLORD: Tenants acknowledge that they have leased the Premises for many years and receive the Premises, Common Facilities and remainder of the Property in as-is condition, and acknowledge that the Landlord has made no representations to the condition or has made any repairs to same. The Landlord or Landlord’s staff or other representatives have made no representations or assurances that it will alter or remodel the Premises or Property. Landlord shall, when necessary, as determined by Landlord, in its reasonable discretion or when required by applicable laws, perform, repair and maintain all of the following: 1. Exterior maintenance, including the foundation, exterior walls, slab, common area doors and roof; 2. A refuse container to be shared by all tenants in the Property to be located at the Property in reasonable proximity to the Premises. Landlord will contract, to have trash hauled from such container with reasonable frequency; 413 of 460 4 3. Electric facilities and systems, gas facilities and systems and the HVAC unit(s) and systems (including the portions of such systems serving the Premises exclusively); 4. Plumbing and water facilities and systems (including the portions of such systems serving the Premises exclusively); 5. Fire and life safety systems and fire alarm systems, including inspections thereof (including the portions of such systems serving the Premises exclusively); 6. Hallways, stair rails, and related elements, and restrooms and other Common Facilities, including the parking lot serving the Property; 7. Snow and ice removal, including salting, from front walkway of Premises and parking spaces in front of the Property within 48 hours of any snow event with accumulation of an 1 inch or more; and 8. Change light bulbs, ballasts and tubes in any fluorescent or comparable light fixtures in the Premises. Notwithstanding the foregoing, Tenant will change light bulbs, ballasts and tubes which are considered specialty lighting and related to performance activities. 9. Maintain the HVAC units in the Premises, the HVAC units are the property of the Landlord and shall remain in the Premises at the end of the Term. B. MAINTENANCE BY TENANTS: 1. Interior non-structural Premises maintenance and all fixtures and property within the Premises other than (a) utility, HVAC or fire/life safety facilities and systems and (b) any items Landlord is required to maintain pursuant to Section 4[A]; 2. All refuse from Premises to be placed in appropriate containers and Tenants cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials; 3. The Tenants will at all times maintain all of the Premises in a clean, neat and orderly condition. The Tenants will not use the Premises in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. The Tenants shall pay the Landlord for overtime wages for staff and for any other related expenses incurred in the event that repairs, alterations or other work in the Premises required or permitted hereunder are not made during ordinary Business Hours (as defined in Section 3[E]) at the Tenant’s request. 4. Tenants will keep the interior non-structural portions of the Premises, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 4[A]), in good repair. Tenants shall be responsible for repairs, damages and losses for damages sustained outside the Premises to other NCAC tenant’s personal property or leased area attributable to Tenant’s negligence or intentional misconduct, subject to Section 12[E]. All such damage must be reported in writing to the Director of Parks, 414 of 460 5 Recreation and Community Services, or his/her designee, by the next City of Evanston business day, after discovery of such damage by Tenants. 5. Repairs by Tenants must have prior written approval by the Director of Parks, Recreation and Community Services, or his or her designee, and must occur within thirty (30) days of such approval unless the Director of Parks, Recreation and Community Services, or his or her designee, gives a prior written request or grants approval for an extension beyond the thirty (30) days (or unless such repairs cannot reasonably be completed within thirty (30) days, in which case, Tenant shall have such additional time as is reasonably required). If Tenants fail to make the necessary repairs by the date determined by the Lessor, the Landlord has the option to make the necessary repairs and Tenants agree to promptly pay for those repairs upon presentation of an invoice by the Landlord to the Tenant. Tenants are required upon lease termination to leave space in good repair and condition. Maintenance and repair issues which constitute a life and safety hazard must be corrected within twenty-four (24) hours after discovery by Tenants, provided that the issue can be fixed within that time frame. If the issue cannot be fixed within twenty-four (24) hours after discovery by Tenants, the Tenants must provide a schedule for repair within one (1) business day after discovery by Tenants to the Director of Parks, Recreation and Community Services for approval, which cannot be unreasonably withheld. SECTION 5. USE OF PREMISES A. PURPOSES: Tenants will use the Premises to operate a children’s choir, and other related business and uses incidental thereto, and no part of the Premises will be used for any other purpose without the prior written consent of Landlord (the “Permitted Use”). If Tenants endeavors to apply for a liquor license for the Premises, the Landlord gives its written consent for said application to be submitted and reviewed by the City in conformance with the City Code procedures, as amended. The City agrees to cause such license to be granted if Tenants meets applicable requirements. B. HOURS OF OPERATION AND LANDLORD ACCESS: 1. Tenant’s use of the Premises shall only be for the permitted use. Tenants shall have the right to conduct their business in the Premises during the Business Hours (as defined in Section 3[E]) of the Property. In addition, Tenants’ staff, agents, employees and contractors may access the Premises twenty-four hours a day, seven days a week, but shall not have access to the interior Common Facilities after the Business Hours (as defined in Section 3[C]) of the Property. The Property will be closed on holidays/days as observed by the City of Evanston (but Tenants will still have access to the Premises). 2. The Landlord shall have the right to retain a set of keys to the Premises, and Tenants shall not change any locks for the Premises to any other lock, other than a lock consistent with the Landlord’s master lock for the Property. The Tenants shall permit the Landlord to erect, use and maintain pipes, ducts, wiring and conduits in and through the Premises concealed to the greatest extent possible, above ceiling, under floor or in walls that don’t reduce the square footage of the Premises and don’t materially affect Tenants’ use of the Premises. The Landlord shall have the right to enter upon the Premises with 24 hours prior written notice or without notice in case of an emergency, to control heat, electricity and air conditioning, to inspect the same, and to make such 415 of 460 6 repairs, alterations, improvements or additions to the Premises or the NCAC, as the Landlord may deem necessary or desirable. Tenants will not cease any Rent payments while repairs, alterations, improvements, or additions are being made, by reason of loss or interruption of business of the Tenants, or otherwise, provided Landlord shall complete such work as quickly as reasonably possible. Notwithstanding the foregoing, if a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days (including, without limitation, as a result of a casualty or a condemnation or the repairs required in connection therewith), the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. Notwithstanding anything to the contrary contained herein, Landlord shall not have the right to alter the Premises except as expressly required or permitted hereunder. Notwithstanding the foregoing, if the repairs, alterations, improvements, or additions are at a Tenant’s request or if the repairs are necessitated by a Tenant’s actions, then the Tenants may not cease any rent for any period, unless the Premises are unusable as a result of the negligence or intentional misconduct of Landlord or its agents, employees or contractors. If a Tenant shall not be personally present to open and permit an entry into Premises, at any time, when for any reason an entry therein shall be necessary or permissible, the Landlord or the Lessor's agents may enter the same by using the key, or may forcibly enter the same, without rendering the Landlord or such agents liable therefore (if during such entry the Landlord or the Lessor's agents shall accord reasonable care to Tenants’ property), and without in any manner affecting the obligations and covenants of this Lease. 3. Nothing herein contained, however, shall be deemed or construed to impose upon the Landlord any obligations, responsibility or liability whatsoever, for the care, supervision or repair of the Premises or any part thereof, other than as herein provided. The Landlord shall also have the right at any time without the same constituting an actual or constructive eviction and without incurring any liability to the Tenants therefore, to change the arrangement and/or location of Common Facilities, including entrances or passageways, doors and doorways, and corridors, stairs, toilets or public parts of the NCAC, and to close Common Facilities (as and when reasonably necessary for Landlord to perform its obligations hereunder or exercise its rights or as necessary due to Force Majeure), including entrances, doors, corridors or other facilities. The Landlord shall not be liable to the Tenants for any expense, injury, loss or damage resulting from work done by persons other than the Landlord in or upon, or the use of, any adjacent or nearby building, land, street, or alley. C. LOCKING OF PREMISES: All doors to the Premises must be kept locked at all times except during the Business Hours (as defined in Section 3[E]). Tenants shall not open the door to anyone in the late hours. The door may not be propped open for any reason. During normal Business Hours (as defined in Section 3[E]) for the Property, patrons and users of the Property shall have access to the Common Facilities. Tenants shall not have use of Common Facilities after the Business Hours (as defined in Section 3[E]) unless Tenant pays the Facilities Fee (as specified in Exhibit 2) for keeping the Property and the Common Facilities open. D. STORAGE OF INFLAMMABLE MATERIALS: Tenants agree that they will not permit to be kept at the Premises any gasoline, distillate or other petroleum product, or other substance of an explosive or inflammable nature as may endanger any part of the premises 416 of 460 7 without the written consent of the Landlord, provided that Tenants can maintain customary cleaning products in the Premises. E. USE IMPAIRING STRUCTURAL STRENGTH: The Tenants will not permit the Premises to be used in any manner that will impair the structural strength of the Premises, or permit the installment of any machinery or apparatus the weight or vibration of which may tend to impair the building’s foundations or structural strength. F. GARBAGE DISPOSAL: The Tenants will not incinerate any garbage or debris in or about the Premises, and will cause all containers, rubbish, garbage and debris stored in the Premises to be placed in the refuse container supplied by Landlord for the Property before accumulation of any substantial quantity. G. PUBLIC REGULATIONS: In the conduct of its business on the Premises, Tenants will observe and comply with all laws, ordinances and regulations of public authorities. Tenants acknowledge that the Property is owned by the City of Evanston and therefore no smoking will be permitted at the Property. H. OTHER MISUSE: Tenants will not permit any unlawful or immoral practice with or without his knowledge or consent, to be committed or carried on in the Premises by Tenants or any other person. Tenant will not use or allow the use of the Premises for any purpose whatsoever that will injure the reputation of the Premises or of the building of which they are a part. I. PARKING REGULATIONS: The NCAC has a total of fifty (50) parking spaces, consisting of thirty-five (35) permit spaces (including four [4] marked for compact cars) and twelve (12) metered spaces and three (3) handicapped spaces in the Property parking lot, which is Lot #51 and is immediately adjacent to the Premises (the “Property Parking Lot”). The Landlord acknowledges that it will not decrease the total number of parking spaces in the Property Parking Lot during the Lease Term, but Landlord reserves the right to reconfigure the parking lot and/or increase the parking spaces. For the permit parking spaces, annual parking permit fees shall be in accordance with the schedule previously referenced as Exhibit 2 and be billed separately. Parking permit fees are not prorated and will change over the Term of the Lease at the discretion of the Landlord. All annual parking permits issued will be billed on a annual one-time basis and are not returnable with the exception of permits which are transferred. All monthly parking permits issued will be billed on a monthly basis and are not returnable with the exception of permits which are transferred. There will be a $25.00 transfer fee assessed for all annual permits which are to be reissued unless: 1) the old permit or remnants of the old permit is returned displaying the lot number and the permit number minimally; or 2) proof that the vehicle was sold by producing a bill of sale. Monthly and annual parking permits for the Property Parking Lot are authorized only for Leaseholders, Sub-Tenants, staff and/or students attending classes at Noyes on a regular basis and Landlord will not permit businesses (or other invitees) outside of the NCAC to get permits for the Property Parking Lot. Use of permits is on a first-come, first serve basis for spaces available in the Property Parking Lot. Parking permits are not to be transferred to vehicles other than the vehicle for which the permit was issued unless prior written approval by the Director of Parks, Recreation and Community Services is obtained. Parking Permit privileges will be considered by the Director of Parks, Recreation and Community Services or designee for other regular NCAC users on a case-by-case basis. All Authorization Forms must be signed by Tenants or their authorized designee(s), and by an NCAC staff member before parking permits 417 of 460 8 can be purchased. Temporary one-day parking permits are available for individuals attending special functions at the NCAC, and for visitors and others using the NCAC, who are pre- approved by the Director of Parks, Recreation and Community Services or designee. Temporary parking permits are not available to parents or caregivers waiting for students attending classes or to attendees of performances. Tenants understand, and will inform their staff, students and patrons to observe all posted parking regulations. Parking permits will not be issued to individuals with an expired driver’s license. Landlord will maintain the current parking lot serving the Property as a parking lot throughout the term of this Lease. SECTION 6. SIGNS Tenants may apply for signage (temporary and permanent signage) for the exterior and interior of the Premises, at its own expense, in order to conduct the business of Tenants. Tenants acknowledge that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the Code governs the application process and the details regarding size, type, and number of signs and Tenants agree to be bound by such ordinances. Landlord cannot make representations in a lease agreement that Tenants shall be entitled additional signage, a certain number of signs and/or dimensions of proposed signage, because the Tenants must make an application to the Sign Review Board, as provided by Code, but Landlord will not withhold its consent to a reasonably sized sign over the new entrance to the Premises. SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS Except as provided by Illinois law and except to the extent arising from the negligence or intentional misconduct of Landlord or its agents, employees or contractors, or from the breach of this Lease by Landlord, Landlord will not be liable to Tenants for any damage or injury to Tenants or Tenants’ property occasioned by the failure of Landlord to keep the Premises in repair, and shall not be liable for any injury done or occasioned by wind or by or from any defect of plumbing, electric wiring or of insulation thereof, gas pipes, water pipes or steam pipes, or from broken stairs, porches, railings or walks, or from the backing up of any sewer pipe or down-spout or from the bursting, leaking or running of any tank, tub, washstand, water closet or waste pipe, drain, or any other pipe or tank in, upon or about the Premises or the building of which they are a part nor from the escape of steam or hot water from any radiator, nor for any such damage or injury occasioned by water, snow or ice being upon or coming through the roof, skylight, trap door, stairs, walks or any other place upon or near the Premises, or otherwise, nor for any such damage or injury done or occasioned by the falling of any fixture, plaster, or stucco, nor for any damage or injury arising from any act, omission or negligence or co-tenants or of other persons, occupants of the same building or of adjoining or contiguous buildings or of owners of adjacent or contiguous property, or of Landlord’s agents or Landlord, all claims for any such damage or injury being hereby expressly waived by Tenants. Notwithstanding the foregoing, if any portion of the Premises unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT A. USE OF PARTIALLY DAMAGED PREMISES: On damage or destruction by a casualty to the Premises, Tenants will continue to use them for the operation of its business to the extent practicable 418 of 460 9 B. RIGHT TO TERMINATE ON DESTRUCTION OF TWO-THIRDS OF PREMISES: Either Party will have the right to terminate this Agreement if, the Premises is damaged by a casualty to an extent exceeding two-thirds of the reconstruction cost of the Premises as a whole. If such damage occurs, this termination will be affected by written notice to the other Party, delivered within 90 days of the damage. C. REPAIRS BY LANDLORD: If the Premises are damaged by a casualty before or after the start of the Agreement, then Landlord will immediately, on receipt of insurance proceeds paid in connection with casualty damage, but no later than sixty days after damage has occurred, proceed to repair the Property. Repairs will include any improvements made by Landlord or by Tenants with Landlord’s consent, on the same plan and design as existed immediately before the damage occurred, subject to those delays reasonably attributable to governmental restrictions or failure to obtain materials, labor or other causes, whether similar or dissimilar, beyond the control of Landlord. Materials used in repair will be as nearly like original materials as reasonably procured in regular channels of supply. Wherever cause beyond the power of the party affected causes delay, the period of delay will be added to the period in this lease for completion of the work, reconstruction or replacement. D. REDUCTION OF RENT DURING REPAIRS: If a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage No rent will be payable while the Premises is wholly unoccupied pending the repair of casualty damage. E. FIRE AND CASUALTY. If the Premises are entirely destroyed by fire or another act of God, and Landlord elects to not rebuild the Premises, then this Agreement shall be terminated effective as of the date of the casualty. SECTION 9. REPAIRS AND MAINTENANCE Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenants shall keep the interior, non-structural portions of the Premises in a clean condition, and in good repair, all according to the statutes and ordinances in such cases made and provided, and the directions of public officers thereunto duly authorized, all at Tenants’ own expense, and shall yield the same back to Landlord, upon the termination of this Agreement, whether such termination shall occur by expiration of the term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by fire and reasonable wear and tear excepted. Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenant shall make all necessary repairs and renewals upon Premises and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises shall not thus be kept in good repair and in a clean condition by Tenants, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, without such entering causing or constituting a termination of this Agreement or an interference with the possession of the Premises by Tenants, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenants agree to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenants shall not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. 419 of 460 10 Tenants will also be in compliance with all laws and regulations during the entire term of this Agreement, except for repairs required of the Landlord to be made and damage occasioned by fire, hurricane or other causes as provided for in this Agreement. SECTION 10. UTILITIES Landlord agrees to pay before delinquency all charges for gas, water, heat, electricity, power and other similar charges incurred by Landlord or Tenants with respect to the Premises or the Property during the Term of this Agreement and Tenants’ occupancy of the Premises. SECTION 11. TAXES If applicable, Tenants will pay before delinquency all taxes levied on Tenants’ fixtures, equipment and personal property on the demised Premises, whether or not affixed to the real property. Landlord will pay all real estate taxes for the Property. SECTION 12. INSURANCE A. INSURANCE COMPANIES: It is agreed that any policies of insurance to be maintained by the respective parties will be obtained from good and solvent insurance companies. Only companies with an “A” Policyholder’s Rating with the Alfred Best Company will be acceptable. B. TENANT TO OBTAIN LIABILITY INSURANCE: Tenants agree that they will, at their expense, maintain a policy of insurance, written by responsible insurance carriers, approved by Landlord that will insure Tenants against liability for injury to or death of persons or damage to property occurring about the Premises. Landlord will be named as an additional insured. The liability under insurance will be at least $1 million for any one person injured or killed or any one occurrence, $2 million general aggregate coverage for any one accident, and $ 100,000.00 property damage. Tenants will obtain an endorsement and Certificate of Insurance naming the Landlord as an additional insured from Tenants’ carrier (during the term of the Lease, including Premises Improvement construction) and all contractors during the construction of the Premises Improvements and any other renovation or construction at the Premises. Annually, Tenant shall provide copies of the insurance policy and all endorsements thereto to Landlord. Tenant shall send the policy to the Law Department on or before January 1st of every year this Lease is in effect. If the Tenant fails to comply with this requirement, that shall constitute a default by Tenant. C. TENANTS TO OBTAIN WORKER’S COMPENSATION INSURANCE: Tenants agree to maintain employees’ Worker’s Compensation insurance required under Illinois law. D. TENANTS TO OBTAIN INSURANCE ON FIXTURES AND EQUIPMENT: The Tenants agree to maintain on all trade fixtures and personal property in the Premises, a policy of insurance approved by the Landlord of at least 90% of the insurable replacement value of all trade fixtures and personal property. E. LANDLORD TO OBTAIN FIRE INSURANCE ON PREMISES: Landlord agrees to maintain during this Agreement, a policy of property insurance covering any peril generally included in the classification ISO Causes of Loss – Special Form (a “Special Form Policy”) and covering at least 80% of the full replacement cost of the Premises and Property (or Landlord may self-insure for such coverage). If permitted without additional charge, Landlord will cause to 420 of 460 11 be endorsed on its property insurance, and any extended coverage policy or policies, the waiver of right of subrogation. Landlord hereby agrees to waive any claims against Tenant and its agents and employees to the extent the same could be covered by a Special Form Policy, regardless if the same is maintained by the City. F. TENANTS’ WAIVER OF CASUALTY INSURANCE PROCEEDS: If the Premises are damaged by fire or other casualty insured against, Tenants agree to claim no interest in any insurance settlement arising out of any loss where premiums are paid by Landlord, or where Landlord is named as sole beneficiary, and that it will sign all documents required by Landlord or the insurance company necessary in connection with the settlement of any loss. G. CONTROL OF INSURANCE PROCEEDS TO AVOID TAXABLE GAIN: If the Premises, including any improvements, were to be damaged in any manner, and the receipt of any insurance proceeds or other reimbursement for such damage would result in the realization of taxable gain for federal or state purposes, then the party to whom the gain would be taxed will have the right to take all action respecting proceeds or reimbursements necessary to enable party to comply with any regulations of the appropriate taxing authorities, so that the gain will not be recognized for tax purposes. Nothing here will be construed to entitle Landlord to delay any repairs to any part of the improvements in the event of damage. H. TENANTS’ FAILURE TO INSURE: Should Tenants fail to keep in effect and pay for insurance as required by this section, the Landlord may terminate this Lease immediately. SECTION 13. SUBLETTING; ASSIGNMENT The Tenants shall be allowed to sublet a portion of the Premises to another entity or individual(s) (“Sub-Tenant”) for a period of eighty nine (89) days or less in conformance with the original use stated in Section 5[A] and Tenants do not need the Lessor’s consent. If the Tenants seek to sublet a portion of the Premises to a Sub-Tenant for a period of time ninety (90) days or more, then the Tenants must have the written consent of the Landlord and such consent shall not be unreasonably withheld. For all subleases, the Tenants shall obtain a certificate of insurance from the Sub-Tenant prior to commencement of the sublease, naming the City of Evanston as an additional insured for the period of occupancy. If Tenant, or any one or more of the Tenants, if there be more than one, shall make an assignment for the benefit of creditors, or shall file for bankruptcy protection, Landlord may terminate this Agreement, and in such event Tenant shall at once pay Landlord a sum of money equal to the entire amount of rent reserved by this Agreement for the then unexpired portion of the term hereby created less the reasonable rental value (as defined in Section 17[G] below) of the Premises as liquidated damages. At Landlord’s option, should Landlord consent to any assignment or sublease of the demised Premises, Tenant shall nevertheless remain liable for all terms and conditions of this Agreement until the expiration of the Agreement term stated above. SECTION 14. SURRENDER OF PREMISES; HOLDING OVER Tenants will, at the termination of this Lease, leave the Premises in as good condition as they are in at the time of entry by Tenants, except for reasonable use and wear, acts of God, or damage by casualty beyond the control of Tenants. On vacating, Tenants will leave the Premises clear of all rubbish and debris. If Tenants retain possession of the Premises or any part thereof after the termination of the term by lapse of time or otherwise, then Landlord may at its option within thirty days after termination of the term serve written notice upon Tenants that 421 of 460 12 such holding over constitutes the creation of a month to month tenancy, upon the terms of this Agreement. Tenants shall also pay to Landlord all damages sustained by Landlord resulting from retention of possession by Tenants. The provisions of this paragraph shall not constitute a waiver by Landlord of any right of re-entry as hereinafter set forth; nor shall receipt of any rent or any other act in apparent affirmation of tenancy operate as a waiver of the right to terminate this Agreement for a breach of any of the covenants herein. SECTION 15. INDEMNIFICATION AND LIENS A. LIENS AND ENCUMBRANCES: The Tenants will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenants on the Premises. Tenant wills, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenants contest any lien so filed in good faith and pursues an active defense of said lien, Tenants shall not be in default of this paragraph. However, in the event of any final judgment against Tenants regarding such lien, Tenants agree to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. B. DISCHARGE OF LIEN: If Tenants fail to fully discharge any claim, lien, claim of lien, demand, charge, encumbrance, or litigation, or should proceedings be instituted for the foreclosure of any lien or encumbrance, and if judgment is rendered against Tenants either by a court of competent jurisdiction or by arbitration and Tenants still persists in non-payment of the same within the 60 days set forth above, Landlord will have the right at any time after expiration of the 60-day period, to pay the lien or encumbrance. All amounts so paid will be repaid by the Tenants on demand, together with interest at the rate of __10__% per year from the date of payment and shall be considered additional rent owed to Landlord by Tenants. C. INDEMNIFICATION OF LANDLORD: Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenants shall protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct, or (ii) any negligence or willful misconduct of Tenants, or their agents, employees or contractors. D. INDEMNIFICATION OF TENANTS. Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Tenants, or its agents, employees or contractors, or by the breach of this Lease by Tenants, Landlord shall protect, defend, indemnify and save Tenants and their officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Common Facilities, which is not the result of Tenants’ negligence, or willful misconduct or (ii) any negligence or willful misconduct of Landlord, or its agents, employees or contractors. SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS Tenants shall allow Landlord or any person authorized by Landlord reasonable access to the Premises during the Business Hours (as defined in Section 3[E]) for the purpose of 422 of 460 13 examining or exhibiting the same, or to make any repairs or alterations thereof which Landlord may see fit to make (provided that Landlord cannot make voluntary alterations or modifications to the Premises without Tenant’s consent). If the Tenants do not exercise the Option to renew the Lease and/or will be vacating the Premises at or prior to the end of the Term, Tenants will also allow Landlord to have placed upon the Premises at all times notices of “For Sale” and/or “For Rent” and Tenants will not interfere with the same. SECTION 17. DEFAULT AND REMEDIES A. EVENT OF DEFAULT: Any one of the following events shall be deemed to be an event of default hereunder by Tenants subject to Tenants’ right to cure: 1. Tenants shall fail to pay any item of Base Rent at the time and place when and where due and does not cure such failure within five (5) business days after Rent is due; 2. Tenants shall fail to maintain the insurance coverage as set forth herein; 3. Tenants shall fail to comply with any term, provision, condition or covenant of this Lease, other than the payment of rent, and shall not cure, any such failure, within fifteen (15) days after written notice to the Tenants of such failure; 4. Tenants shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy; or B. OCCURRENCE OF AN EVENT: Upon the occurrence of any event of default, Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenants’ right to cure: 1. Terminate this Lease, in which event Tenants shall immediately surrender the Premises to Landlord, but if Tenants fail to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in rent, or damages for breach of contract, enter upon the Premises and expel or remove and with or without notice of such election or any notice or demand whatsoever, this Agreement shall thereupon terminate and upon the termination of Tenants’ right of possession, as aforesaid, whether this Agreement be terminated or not, Tenants agree to surrender possession of the Premises immediately, without the receipt of any demand for rent, notice to quit or demand for possession of the Premises whatsoever and hereby grants to Landlord full and free license to enter into and upon the Premises or any part thereof, to take possession thereof with or (to the extent permitted by law) without process of law, and to expel and to remove Tenants or any other person who may be occupying the Premises or any part thereof, and Landlord may use such force in and about expelling and removing Tenants and other persons as may reasonably be necessary, and Landlord may re-possess itself of the Premises, but such entry of the Premises shall not constitute a trespass or forcible entry or detainer, nor shall it cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant, agreement or promise in this Agreement contained to be performed by Tenants. Tenants agree to indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Premises, or through decrease in Rent, or otherwise. 423 of 460 14 2. Landlord may recover from Tenants upon demand all of Landlord’s costs, charges and expenses, including the fees and costs of counsel, agents and others retained by Landlord which have been incurred by Landlord in enforcing Tenants’ obligations hereunder, subject to Landlord prevailing on its claims. 3. Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. C. REPOSSESSION OR RELETTING NOT A TERMINATION; LANDLORD’S RIGHT TO TERMINATE NOT FORFEITED: No repossession, operation or re-letting of the Premises or of fixtures and equipment will be construed as an election by Landlord to terminate this Agreement unless a written notice is given by the Landlord to the Tenants. The Landlord may terminate this Agreement if the Tenants remain in default (beyond any applicable notice and cure period). The acceptance of rent, whether in a single instance or repeatedly, after it falls due, or after knowledge of any breach hereof by Tenants, or the giving or making of any notice or demand, whether according to any statutory provision or not, or any act or series of acts except written waiver, shall not be construed as a waiver of Landlord’s rights to act without notice or demand or of any other right hereby given Landlord, or as an election not to proceed under the provisions of this Agreement. D. TENANTS’ OBLIGATION TO PAY DEFICIENCIES: If rentals received by the Landlord from re-letting the Premises under the provisions of this section are insufficient to pay all expenses and amounts due, Tenants will pay any deficiencies to the Landlord on demand and be declared in default for failure to pay. E. LANDLORD’S RIGHT TO PERFORM TENANTS’ DUTIES AT TENANTS’ COST: If in Landlord’s judgment any default by Tenants will jeopardize the Premises or the rights of Landlord, Landlord may, without notice, elect to cure Tenants’ default and Tenants will reimburse Landlord, with interest, on 10-days’ notice by Landlord to Tenants. F. LANDLORD’S RIGHT TO TERMINATE AGREEMENT: If there is an event of default by Tenants as stated in Paragraph A of this section, Landlord may, without further notice, terminate this Agreement and all interest of Tenants and may take possession of the Premises by legal proceedings. G. LANDLORD’S RIGHT ON TERMINATION TO RECOVER AMOUNT EQUAL TO RENT RESERVED: If this Agreement is terminated by Landlord due to any event of default by Tenants, Landlord will be entitled to recover from Tenants, at termination, the excess, if any, of the rent reserved in this Agreement for the balance of the term over the reasonable rental value of the Premises for the same period. The “reasonable rental value” will be the amount of rental Landlord can obtain as rent for the balance of the term. H. LANDLORD’S REMEDIES CUMULATIVE: All of the remedies given to Landlord in this Agreement or by law are cumulative, and the exercise of one remedy by the Landlord will not impair its right to exercise any other right or remedy. Landlord shall not look to the property or assets of any direct or indirect partner, member, manager, shareholder, director, officer, principal, employee or agent of Tenants in seeking either to enforce Tenants’ obligations under this Agreement or to satisfy a judgment for Tenants’ failure to perform such obligations; and none of such parties shall be personally liable for the performance of Tenants’ obligations under this Agreement. 424 of 460 15 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION A. NOYES CENTER TENANT’S ASSOCIATION: The Tenants acknowledge and agree that it has the right to be a member of the Noyes Center Tenant’s Association (the “Association”) formed by the tenants of the Property. The Association will provide advisory guidance and opinions to City staff on many issues, including, tenant responsibilities and duties with respect to the Property and its Common Area. The Association is structured to focus on certain tasks and advise the City on issues such as the following examples: (a) Provide answers to general questions about offerings by Noyes tenants and directions to studios; (b) Review requirements for community engagement of tenants as needed and make recommendations to the City for any additions or changes; (c) Review any subleases of tenantsof ninety (90) days duration or more; (d) Review proposed annual operating budget for Center and proposed rental increases; (e) Review annual and five year capital improvement program for Center and make recommendations to City on spending priorities; and (f) Together with the Evanston Arts Council, review applications of new tenants at Noyes and make recommendations to City on spending priorities. B. COMMUNITY ENGAGEMENT: Tenants will develop reasonable set programs (e.g. donated tickets for certain events, community theater events [including use of theater or other portions of the Premises by other not-for-profit organizations, and scholarships) to be a steward for the arts in the community. By February 1, 2016, the Tenants will have an action plan developed to address its community engagement program and review its proposed program in consultation with the City Manager and the NCAC Association. If Tenants do not provide an action plan within the time period provided or provide the community engagement programs established between the parties, the Landlord shall send written notice of default, providing Tenants with 14 (fourteen) days to cure the default. The annual value of the Community Engagement provided by Tenants shall be not less than $963.24 for the period between January 1, 2016 through May 31, 2016 (“Minimum Community Engagement”). Any overage provided by Tenants above the Minimum Community Engagement level for either of the prior two (2) years can be applied as a credit to any deficiency for the current calendar year. If Tenants do not provide the Community Engagement by May 31, 2016 as required and does not cure the default within 15 days of written notice, then Tenants shall pay Landlord a fee equal to 15% of the five month’s rent outlined Section 3[A] ($963.24) less the value of the Community Engagement provided during the calendar year. SECTION 19. REMOVAL OF OTHER LIENS In event any lien upon Landlord’s title results from any act or neglect of Tenants and Tenants fail to remove said lien within thirty (30) days after Landlord’s notice to do so, Landlord may remove the lien by paying the full amount thereof or otherwise and without any investigation or contest of the validity thereof and Tenants shall pay Landlord upon request the amount paid out by Landlord in such behalf, including Landlord’s costs, expenses and attorney’s fees. If Tenants demonstrate to Landlord that Tenants are contesting the validity of said lien in good faith, then Landlord shall allow Tenants to so contest such lien until either Tenant either abandons such contest or a final verdict is reached in a court of competent jurisdiction. Any amount advanced on behalf of Tenants shall be paid to Landlord by Tenants within 30 days after such advancement is made together with interest at 9% per annum and such amount shall be considered additional rentals (including any overage provided in either of the two [2] immediately preceding years). 425 of 460 16 SECTION 20. REMEDIES NOT EXCLUSIVE The obligation of Tenants to pay the rent reserved hereby during the balance of the term hereof, or during any extension hereof, shall not be deemed to be waived, released or terminated, by the service of any five-day notice, other notice to collect, demand for possession, or notice that the tenancy hereby created will be terminated on the date therein named, the institution of any action of forcible detainer or ejectment or any judgment for possession that may be rendered in such action, or any other act or acts resulting in the termination of Tenants’ right to possession of the Premises. The Landlord may collect and receive any rent due from Tenants and payment or receipt thereof shall not waive or affect any such notice, demand, suit or judgment, or in any manner whatsoever waive, affect, change, modify or alter any rights or remedies which Landlord may have by virtue hereof. SECTION 21. EXPENSES OF ENFORCEMENT Tenants, if Landlord is the prevailing party, shall pay upon demand all Landlord’s costs, charges and expenses, including attorney’s fees, agents fees and fees of others retained by Landlord, incurred in enforcing any of the obligations of Tenants under this Agreement, or in any litigation, negotiation or transaction in which Landlord shall, without Landlord’s fault become involved through or on account of any action or omission of Tenants regarding this Agreement. Landlord, if Tenants are the prevailing party, shall pay upon demand all Tenants’ costs, charges and expenses, incurred in enforcing any of the obligations of Landlord under this Agreement, or in any litigation, negotiation or transaction in which Tenant shall, without Tenants’ fault become involved through or on account of any action or omission of Landlord regarding this Agreement. SECTION 22. EMINENT DOMAIN A. MORE THAN 30 PERCENT TAKEN: If 30 percent or more of the Premises are taken for a public or quasi-public use, this Agreement will terminate as of the date of the physical taking, and the Parties will be released from all further liability. B. LESS THAN 30 PERCENT TAKEN: If the taking affects less than 30 percent of the Premises, the Landlord will, with reasonable diligence, proceed at Landlord’s expense to repair the Premises and place them in tenantable condition within 120 days after the date of the actual physical taking. However, if 25% percent or more of the Premises as a whole is taken, the Landlord may elect to terminate this Agreement, notwithstanding that less than 30 percent of the Premises were taken. On termination, the parties will be released from all further liability under this Agreement. C. ABATEMENT OF RENT: During any repair, Tenants will be required to pay only that part of the fixed minimum monthly rental as the area of the tenantable Premises remaining during repairs bears to the entire area leased. On completion of repairs, the fixed minimum monthly rental will be adjusted in proportion to the repaired area, and Tenants will be required to pay the adjusted fixed minimum monthly rental in accordance this Agreement (attributable to the portion of the Premises taken) and the remainder of the fixed minimum monthly rental shall be forever waived and forgiven by Landlord. 426 of 460 17 D. RIGHT TO CONDEMNATION AWARD: Any award made in any condemnation proceeding for the taking of any part of the Premises will be the sole property of Landlord, except that Tenants can make a claim for the unamortized portion of the cost incurred by Tenants for the Premises Improvements. SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION Except as expressly set forth in Section 25, Tenants will not be released from its obligation should their possession of the Premises be interfered with by adoption of any law, ordinance, resolution, regulation or act of any legal or governmental authority. Further, Tenants will not be released by any order of abatement or judgment preventing use of the premises on the ground that the Premises or the business operated there constitutes a legally recognized nuisance. SECTION 24. PEACEFUL ENJOYMENT Landlord covenants and warrants that it is the owner of the Property and Premises, and that Tenants, on payment of rents and performance of the conditions, covenants, and agreements to be performed by it, may enjoy the Premises without interruption or disturbance. Landlord covenants, represents and warrants that there is no mortgage, deed of trust or similar encumbrance affecting the Property, as of the date hereof. SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS No waiver of any breach of any condition of this Agreement will be construed to be a waiver of any other breach of provision, covenant or condition. SECTION 26. AMENDMENTS TO BE IN WRITING This Agreement may be modified or amended only in writing signed by Landlord and Tenants. It may not be amended or modified by oral agreements between the Parties unless they are in writing duly executed by Landlord and Tenants. SECTION 27. PARTIES BOUND Every provision of this Agreement will bind the parties and their legal representatives. The term “legal representatives” is used in its broadest meaning and includes, in addition to assignees, every person, partnership, corporation or association succeeding to any interest in this Agreement. Every covenant, agreement and condition of this Agreement will be binding on Tenant’s successors and assignees. Any sublease, concession or license agreement will be subject and subordinate to this Lease. SECTION 28. NOTICES All notices or demands that either party may need to serve under this Agreement may be served on the other party by mailing a copy by registered or certified mail to the following addresses for the parties (or at such other address as the applicable party may designate in a written notice to the other party): 427 of 460 18 If to the City: with a copy to: City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 Fax: 847-448-8083 Fax: 847-448-8093 If to Tenants: with a copy to: [TENANT] [TENANT] 927 Noyes Street [TENANT ADDRESS] Evanston, IL 60201 [TENANT ADDRESS] Service will be deemed complete at the time of the leaving of notice or within 2 days after mailing. In the event that it appears that Tenants are avoiding the service of any notice and is not present at the Premises for a period of more than 14 consecutive days, notices may be served by posting such notice upon the Premises. Notice shall than be deemed effective 5 days after such posting. SECTION 29. MISCELLANEOUS A. Provisions typed on this Agreement and all riders attached to this Agreement and signed by Landlord and Tenant are hereby made a part of this Agreement. B. Tenant shall keep and observe such reasonable rules and regulations now or hereafter required by Landlord, which may be necessary for the proper and orderly care of the building of which the Premises are a part. C. All covenants, promises, representations and agreements herein contained shall be binding upon, apply and inure to the benefit of Landlord and Tenants and their respective heirs, legal representatives, successors and assigns. D. The rights and remedies hereby created are cumulative and the use of one remedy shall not be taken to excuse or waive the right to the use of another. E. The words “Landlord” and “Tenant” wherever used in this Agreement shall be construed to mean Landlords or Tenants in all cases where there is more than one Landlord or Tenant herein; and the necessary grammatical changes shall be assumed in each case as though full expressed. F. This Agreement and any written and signed Amendments and/or Riders hereto shall constitute the entire agreement between the parties, and any oral representations made by one party to the other are considered merged herein. G. In all cases where Landlord’s consent is required, Landlord’s consent shall not be unreasonably withheld. H. This Agreement may be executed in multiple copies, each of which shall constitute an original. 428 of 460 19 SECTION 30. VENUE AND JURISDICTION The Parties agree the this Agreement shall be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes shall be in the Circuit Court of Cook County, Illinois. SECTION 31. FORCE MAJEURE Other than for Landlord’s and Tenantss obligations under this Lease that can be performed by the payment of money, whenever a period of time is herein prescribed for action to be taken by either party hereto, such time period will be extended by a period equal to the period of any delays in performance by the applicable party due to any of the following events (“Force Majeure”): (i) Acts of God, (ii) strike or other such labor difficulties not specific to any labor issue existing only at the Property, (iii) extraordinary weather conditions greatly exceeding norms for the greater metropolitan area where the Premises located, (iv) extraordinary scarcity of or industry-wide inability to obtain supplies, parts or employees to furnish such services, or (v) or any cause whatsoever beyond a party’s control. For purposes of this Section 31, a cause or event shall not be deemed to be beyond a party's control, if it is within the control of such party's agents, employees or contractors. 429 of 460 20 IN WITNESS WHEREOF, both of said Landlord and Tenants caused this Agreement to be executed as of the date signed by the Landlord. Landlord: THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: __________________________________ Date: ____________________ Its: City Manager, Wally Bobkiewicz Tenant: [TENANT], [TENANT DESCRIPTION] By: _________________________________ Its: _________________________________ 430 of 460 21 EXHIBIT 1 LEGAL DESCRIPTION OF PROPERTY PARCEL 1: BLOCK 1 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART EAST OF THE CENTER LINE OF RIDGE AVENUE OF THE SOUTH ½ OF THE NORTH ½ OF THE SOUTH WEST ¼, AND THAT PART BETWEEN THE WEST LINE OF BLOCK 92 OF THE VILLAGE OF EVANSTON AND THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD OF THE NORTH ½ OF THE NORTH ½ OF THE SOUTH ½ OF THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 2: LOTS 12 TO 21, BOTH INCLUSIVE, IN BLOCK 2 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID TAIT’S SUBDIVISION RECORDED MARCH 8, 1906, AS DOCUMENT NUMBER 3829417, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 12 IN BLOCK 2 IN TAIT’S SUBDIVISION, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 3: LOTS 1, 2, 3 AND 4 IN BLOCK 1 IN A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF LOT 1 AND NORTH OF THE LOTS 2, 3 AND 4 IN SAID BLOCK 1, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 4: LOTS 1, 2, 3, 4 AND THE EAST 19 FEET OF LOT 5 IN BLOCK 2 IN A BURROUGHS’ ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID SUBDIVISION RECORDED APRIL 15, 1893, AS DOCUMENT NUMBER 1850049; TOGETHER WITH THE VACATED 16 FOOT ALLEY LYING EAST OF THE EAST LINE OF LOT 5 AND WEST OF THE WEST LINE OF SAID LOTS 1, 2, 3 AND 4 IN SAID BLOCK 2, ALSO TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 4 IN BLOCK 2, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 5: THAT PART OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: 431 of 460 22 COMMENCING AT A POINT ON THE NORTH LINE OF NOYES STREET, WHICH IS 323.8 FEET EAST OF THE INTERSECTION OF SAID NORTH LINE OF NOYES STREET WITH THE CENTER LINE OF RIDGE AVENUE; THEN CONTINUING EAST ALONG THE NORTH LINE OF NOYES STREET, 125 FEET; THENCE NORTH 115.5 FEET TO THE SOUTH LINE OF LAND FORMERLY OWNED AND OCCUPIED BY ALONZO BURROUGHS, BEING NOW THE SOUTH LINE OF A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION, AFORESAID; THENCE WEST ALONG THE LAST DESCRIBED LINE, 125 FEET TO THE EAST LINE OF THE WEST ½ OF SAID LOT 16 (BEING ALSO THE EAST LINE OF FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF THE LOT 16 IN ASSESSOR’S DIVISION, AFORESAID): THENCE SOUTH ALONG THE LAST DESCRIBED LINE, 115.5 FEET TO THE PLACE OF BEGINNING, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 6: LOTS 3 AND 4 IN FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 7: ALL THAT PART OF VACATED ERVIN COURT LYING SOUTH OF THE SOUTH LINE OF COLFAX STREET AND NORTH OF THE NORTH LINE OF NOYES STREET, SAID ERVIN COURT HAVING BEEN VACATED BY CITY OF EVANSTON ORDINANCE DATED NOVEMBER 23, 1931, AND RECORDED MARCH 23, 1932, AS DOCUMENT NUMBER 11063489, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Real property address: 927 Noyes, Evanston, Illinois 60201 PIN:11-07-114-027-0000 432 of 460 EXHIBIT 2 NOYES CULTURAL ARTS CENTER PROPERTY FEES SCHEDULE 433 of 460 Exhibit BJanuary 1, 2014FY 2016FEEDESCRIPTIONA/C & AIR HANDLING UNITS$93.73 Monthly fee for studios ranging between 1-500 sq. ft. $125.66Monthly fee for studios ranging over 500 and up to 1,000 sq. ft. $156.56Monthly fee for studios ranging over 1,000 and up to 2000 sq. ft. $186.43Monthly fee for studios over2,000 sq. ft.KEYS$5.00First two (2) keys to all Leased spaces with a Lessor installed lock includedNOYES GALLERIES$50.00 Hourly rate for residents, 60201 & 60202$100.00 Hourly rate for non-residentsPARKING - LOT #51$32.00 Monthly fee for each permit$352.00 Yearly fee for each permit, must be paid in full $25.00 Bundle Pack (5) Daily PermitsSTAFF & UTILITY FEE$66.00Additional Hourly rate for all users if Bldg. is occupied other than normal Bldg. hours.STUDIO #106*$20.00 Tenant rate/hourly for activities relative to lease $50.00Evanston Resident Rates, 60201 & 60202 $60.00Non-Resident Rates SQUARE FOOT $11.80BasementRATE$15.611st Floor$13.882nd Floor OBSERVED HOLIDAYS 2016• New Year's Day, Friday January 1, 2016• Dr. Martin Luther King, Jr.'s Birthday, Monday January 18, 2016• Memorial Day, Monday May 30, 2016• Fourth of July, Monday, July 4, 2016• Labor Day, Monday, September 5, 2016• Wednesday, November 23, 2016, building closes at 3:00pm• Thanksgiving Day, Thursday, November 24, 2016• Friday After Thanksgiving, Friday, November 25, 2016 • Saturday, December 24, 2016 closes at 3:00pm• Christmas Day, Sunday, December 25, 2016• Christmas Day Observed, Monday December 26, 2016• New Year's Eve, Saturday, December 31, 2016 close at 3:00pm• New Year's Day, Sunday, January 1, 2017 • New Year's Day Observed, Monday, January 2, 2017 LESSEE: ______________DATE:___________ 434 of 460 121-R-15 ~4~ EXHIBIT B MASTER STUDIO LEASE 9/01/2016-12/31/2016 435 of 460 LEASE AGREEMENT FOR THE PREMISES LOCATED AT 927 NOYES STREET, EVANSTON, ILLINOIS, BY AND BETWEEN THE CITY OF EVANSTON, LANDLORD AND EVANSTON CHILDREN’S CHOIR, TENANT 436 of 460 INDEX Section Title Page Number 1 SECTION 1. DESCRIPTION OF PREMISES ........................................................................... 2 SECTION 2. TERM ................................................................................................................... 2 SECTION 3. RENT .................................................................................................................... 2 SECTION 4. COMMON FACILITIES ........................................................................................ 3 SECTION 5. USE OF PREMISES ............................................................................................ 5 SECTION 6. SIGNS .................................................................................................................. 8 SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS ............................................................................................................ 8 SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT ............................. 8 SECTION 9. REPAIRS AND MAINTENANCE ......................................................................... 9 SECTION 10. UTILITIES .......................................................................................................... 10 SECTION 11. TAXES ............................................................................................................... 10 SECTION 12. INSURANCE ...................................................................................................... 10 SECTION 13. SUBLETTING; ASSIGNMENT .......................................................................... 11 SECTION 14. SURRENDER OF PREMISES; HOLDING OVER ............................................. 11 SECTION 15. INDEM NIFICATION AND LIENS ...................................................................... 12 SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS ................................. 12 SECTION 17. DEFAULT AND REMEDIES .............................................................................. 13 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION ................... 15 SECTION 19. REMOVAL OF OTHER LIENS .......................................................................... 15 SECTION 20. REMEDIES NOT EXCLUSIVE ........................................................................... 16 SECTION 21. EXPENSES OF ENFORCEMENT ..................................................................... 16 SECTION 22. EMINENT DOMAIN ............................................................................................ 16 SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION ............................. 17 SECTION 24. PEACEFUL ENJOYMENT ................................................................................. 17 SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS .................................... 17 SECTION 26. AMENDMENTS TO BE IN WRITING ................................................................. 17 SECTION 27. PARTIES BOUND .............................................................................................. 17 SECTION 28. NOTICES ........................................................................................................... 17 SECTION 29. MISCELLANEOUS ............................................................................................ 18 SECTION 30. VENUE AND JURISDICTION ............................................................................ 19 SECTION 31. FORCE MAJEURE ............................................................................................ 19 437 of 460 2 This Lease Agreement (the “Agreement” or “Lease”) shall take effect as of the date of execution of the Agreement by the City (the “Effective Date”). This Lease is by and between The City of Evanston, an Illinois home rule municipality and owner of subject Property (“Landlord”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, “Landlord”, and Evanston Children’s Choir, an Illinois Not-For-Profit Corporation (“Tenant”). Landlord and Tenant may be referred to collectively as the “Parties”. SECTION 1. DESCRIPTION OF PREMISES Landlord leases to Tenants space 107, located on the first floor of the property with a street address of 927 Noyes Street, Evanston, Illinois 60201 (the “Premises”), situated within the Landlord’s 3-story building located at the same common address and legally described on Exhibit 1 (the “Property”) and commonly known as the Noyes Cultural Arts Center (“NCAC”). The Property has various uses including artist workshops, resident young adult summer camp classes, art exhibits, and many other uses. The term “Common Facilities” as used in this Agreement will include those areas and facilities within the Property (outside of the Premises) for the nonexclusive use of Tenants in common with other authorized users, and includes, but is not limited to, sidewalks, parking area, planted areas (excluding the adjoining park area), common area restrooms and open means of ingress and egress. Tenants will have the non- exclusive right to use the Common Facilities, including the washrooms referenced above. SECTION 2. TERM The term of this Agreement will be for four months, September 1, 2016 – December 31, 2016 (the “Term”). Tenants must provide Landlord with 90 days’ notice to request a renewal of the Agreement for the Premises. Landlord, in its sole discretion, may decide that a Renewal Term is not necessary and in the best interests of the City. Renewal of the Agreement must be authorized by written consent of the Parties and must be authorized by the City Council. SECTION 3. RENT A. RATE: Tenants agree to pay Landlord an annual rental payment (the “Rent”) in accordance with the following schedule: 1. For the period of September 1st – December 31st (four months), the Rent rate is $1,284.32 per month, for total Rent of $5,137.28 for the four months. B. PAYMENTS. The Rent outlined in Section 3[A][1] above shall be paid in accordance with said Section. C. Any and all Rent PAYMENTS under this Lease shall be mailed to: City of Evanston Parks, Recreation, and Community Services Department 2100 Ridge Avenue, First Floor Evanston, IL 60201 438 of 460 3 D. PROPERTY FEES SCHEDULE: Attached as Exhibit 2 is a schedule of fees for all tenants of the Property, if applicable, including Tenant (“NCAC Property Fees”). To the extent incurred by Tenant, the NCAC Property Fees specified on the fee schedule will be invoiced separately and shall be paid by the due date listed on the invoice. To the extent incurred by Tenants, the NCAC Property Fees are to be paid by Tenants regardless of the applicable rental rate specified in Section 3 [A]. Tenants acknowledges that they will reimburse the City for use of the Common Facilities (as specified on Exhibit 2) after the standard business hours set by the City and the Association, which hours shall not be less than the following hours throughout the Term (including any Extended Term): 8:00 a.m. – 11:00 p.m. Monday – Friday; 8:30 a.m. – 11:00 p.m. on Saturday; and 10 a.m. – 6:00 p.m. on Sunday (the “Business Hours”). E. SURCHARGE: 1. Tenant acknowledges and agrees that all non-Evanston residents (individuals only) are assessed a 20% surcharge on rent. The 20% surcharge will not be applicable to non-Evanston resident Sub-lessees if the Lessee (individuals only) is an Evanston resident. The 20% surcharge is applicable to a non-Evanston resident Sub- lessee only if and when the Sub-lessee assumes the remainder of the entire lease or a co-lease, or upon termination by Lessee or the Lessor. In order for an Organization to be exempt from incurring a 20% surcharge, its principal place of business must be in Evanston. Organizations must attach Articles of Incorporation to this Lease. 2. Monthly rental charges assessed to Sub-lessees will not be in excess of one-half the rent charged to Lessee by the Lessor. A written sublease agreement between the Lessee and Sub-lessee must be given to the Lessor covering the lease terms prior to Sub-lessee’s use of space. The sublease agreement must include the payment schedule and the dollar amount paid by Sub-lessee to Lessee. Community service obligations assessed to Sub-lessee are in addition to the full obligation assessed to Lessee. Therefore, the Community Engagement obligations assessed to Lessee will not decrease as a result of a sublease. SECTION 4. COMMON FACILITIES A. MAINTENANCE BY LANDLORD: Tenants acknowledge that they have leased the Premises for many years and receive the Premises, Common Facilities and remainder of the Property in as-is condition, and acknowledge that the Landlord has made no representations to the condition or has made any repairs to same. The Landlord or Landlord’s staff or other representatives have made no representations or assurances that it will alter or remodel the Premises or Property. Landlord shall, when necessary, as determined by Landlord, in its reasonable discretion or when required by applicable laws, perform, repair and maintain all of the following: 1. Exterior maintenance, including the foundation, exterior walls, slab, common area doors and roof; 2. A refuse container to be shared by all tenants in the Property to be located at the Property in reasonable proximity to the Premises. Landlord will contract, to have trash hauled from such container with reasonable frequency; 439 of 460 4 3. Electric facilities and systems, gas facilities and systems and the HVAC unit(s) and systems (including the portions of such systems serving the Premises exclusively); 4. Plumbing and water facilities and systems (including the portions of such systems serving the Premises exclusively); 5. Fire and life safety systems and fire alarm systems, including inspections thereof (including the portions of such systems serving the Premises exclusively); 6. Hallways, stair rails, and related elements, and restrooms and other Common Facilities, including the parking lot serving the Property; 7. Snow and ice removal, including salting, from front walkway of Premises and parking spaces in front of the Property within 48 hours of any snow event with accumulation of an 1 inch or more; and 8. Change light bulbs, ballasts and tubes in any fluorescent or comparable light fixtures in the Premises. Notwithstanding the foregoing, Tenant will change light bulbs, ballasts and tubes which are considered specialty lighting and related to performance activities. 9. Maintain the HVAC units in the Premises, the HVAC units are the property of the Landlord and shall remain in the Premises at the end of the Term. B. MAINTENANCE BY TENANTS: 1. Interior non-structural Premises maintenance and all fixtures and property within the Premises other than (a) utility, HVAC or fire/life safety facilities and systems and (b) any items Landlord is required to maintain pursuant to Section 4[A]; 2. All refuse from Premises to be placed in appropriate containers and Tenants cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials; 3. The Tenants will at all times maintain all of the Premises in a clean, neat and orderly condition. The Tenants will not use the Premises in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. The Tenants shall pay the Landlord for overtime wages for staff and for any other related expenses incurred in the event that repairs, alterations or other work in the Premises required or permitted hereunder are not made during ordinary Business Hours (as defined in Section 3[E]) at the Tenant’s request. 4. Tenants will keep the interior non-structural portions of the Premises, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 4[A]), in good repair. Tenants shall be responsible for repairs, damages and losses for damages sustained outside the Premises to other NCAC tenant’s personal property or leased area attributable to Tenant’s negligence or intentional misconduct, subject to Section 12[E]. All such damage must be reported in writing to the Director of Parks, 440 of 460 5 Recreation and Community Services, or his/her designee, by the next City of Evanston business day, after discovery of such damage by Tenants. 5. Repairs by Tenants must have prior written approval by the Director of Parks, Recreation and Community Services, or his or her designee, and must occur within thirty (30) days of such approval unless the Director of Parks, Recreation and Community Services, or his or her designee, gives a prior written request or grants approval for an extension beyond the thirty (30) days (or unless such repairs cannot reasonably be completed within thirty (30) days, in which case, Tenant shall have such additional time as is reasonably required). If Tenants fail to make the necessary repairs by the date determined by the Lessor, the Landlord has the option to make the necessary repairs and Tenants agree to promptly pay for those repairs upon presentation of an invoice by the Landlord to the Tenant. Tenants are required upon lease termination to leave space in good repair and condition. Maintenance and repair issues which constitute a life and safety hazard must be corrected within twenty-four (24) hours after discovery by Tenants, provided that the issue can be fixed within that time frame. If the issue cannot be fixed within twenty-four (24) hours after discovery by Tenants, the Tenants must provide a schedule for repair within one (1) business day after discovery by Tenants to the Director of Parks, Recreation and Community Services for approval, which cannot be unreasonably withheld. SECTION 5. USE OF PREMISES A. PURPOSES: Tenants will use the Premises to operate a children’s choir, and other related business and uses incidental thereto, and no part of the Premises will be used for any other purpose without the prior written consent of Landlord (the “Permitted Use”). If Tenants endeavors to apply for a liquor license for the Premises, the Landlord gives its written consent for said application to be submitted and reviewed by the City in conformance with the City Code procedures, as amended. The City agrees to cause such license to be granted if Tenants meets applicable requirements. B. HOURS OF OPERATION AND LANDLORD ACCESS: 1. Tenant’s use of the Premises shall only be for the permitted use. Tenants shall have the right to conduct their business in the Premises during the Business Hours (as defined in Section 3[E]) of the Property. In addition, Tenants’ staff, agents, employees and contractors may access the Premises twenty-four hours a day, seven days a week, but shall not have access to the interior Common Facilities after the Business Hours (as defined in Section 3[C]) of the Property. The Property will be closed on holidays/days as observed by the City of Evanston (but Tenants will still have access to the Premises). 2. The Landlord shall have the right to retain a set of keys to the Premises, and Tenants shall not change any locks for the Premises to any other lock, other than a lock consistent with the Landlord’s master lock for the Property. The Tenants shall permit the Landlord to erect, use and maintain pipes, ducts, wiring and conduits in and through the Premises concealed to the greatest extent possible, above ceiling, under floor or in walls that don’t reduce the square footage of the Premises and don’t materially affect Tenants’ use of the Premises. The Landlord shall have the right to enter upon the Premises with 24 hours prior written notice or without notice in case of an emergency, to control heat, electricity and air conditioning, to inspect the same, and to make such 441 of 460 6 repairs, alterations, improvements or additions to the Premises or the NCAC, as the Landlord may deem necessary or desirable. Tenants will not cease any Rent payments while repairs, alterations, improvements, or additions are being made, by reason of loss or interruption of business of the Tenants, or otherwise, provided Landlord shall complete such work as quickly as reasonably possible. Notwithstanding the foregoing, if a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days (including, without limitation, as a result of a casualty or a condemnation or the repairs required in connection therewith), the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. Notwithstanding anything to the contrary contained herein, Landlord shall not have the right to alter the Premises except as expressly required or permitted hereunder. Notwithstanding the foregoing, if the repairs, alterations, improvements, or additions are at a Tenant’s request or if the repairs are necessitated by a Tenant’s actions, then the Tenants may not cease any rent for any period, unless the Premises are unusable as a result of the negligence or intentional misconduct of Landlord or its agents, employees or contractors. If a Tenant shall not be personally present to open and permit an entry into Premises, at any time, when for any reason an entry therein shall be necessary or permissible, the Landlord or the Lessor's agents may enter the same by using the key, or may forcibly enter the same, without rendering the Landlord or such agents liable therefore (if during such entry the Landlord or the Lessor's agents shall accord reasonable care to Tenants’ property), and without in any manner affecting the obligations and covenants of this Lease. 3. Nothing herein contained, however, shall be deemed or construed to impose upon the Landlord any obligations, responsibility or liability whatsoever, for the care, supervision or repair of the Premises or any part thereof, other than as herein provided. The Landlord shall also have the right at any time without the same constituting an actual or constructive eviction and without incurring any liability to the Tenants therefore, to change the arrangement and/or location of Common Facilities, including entrances or passageways, doors and doorways, and corridors, stairs, toilets or public parts of the NCAC, and to close Common Facilities (as and when reasonably necessary for Landlord to perform its obligations hereunder or exercise its rights or as necessary due to Force Majeure), including entrances, doors, corridors or other facilities. The Landlord shall not be liable to the Tenants for any expense, injury, loss or damage resulting from work done by persons other than the Landlord in or upon, or the use of, any adjacent or nearby building, land, street, or alley. C. LOCKING OF PREMISES: All doors to the Premises must be kept locked at all times except during the Business Hours (as defined in Section 3[E]). Tenants shall not open the door to anyone in the late hours. The door may not be propped open for any reason. During normal Business Hours (as defined in Section 3[E]) for the Property, patrons and users of the Property shall have access to the Common Facilities. Tenants shall not have use of Common Facilities after the Business Hours (as defined in Section 3[E]) unless Tenant pays the Facilities Fee (as specified in Exhibit 2) for keeping the Property and the Common Facilities open. D. STORAGE OF INFLAMMABLE MATERIALS: Tenants agree that they will not permit to be kept at the Premises any gasoline, distillate or other petroleum product, or other substance of an explosive or inflammable nature as may endanger any part of the premises 442 of 460 7 without the written consent of the Landlord, provided that Tenants can maintain customary cleaning products in the Premises. E. USE IMPAIRING STRUCTURAL STRENGTH: The Tenants will not permit the Premises to be used in any manner that will impair the structural strength of the Premises, or permit the installment of any machinery or apparatus the weight or vibration of which may tend to impair the building’s foundations or structural strength. F. GARBAGE DISPOSAL: The Tenants will not incinerate any garbage or debris in or about the Premises, and will cause all containers, rubbish, garbage and debris stored in the Premises to be placed in the refuse container supplied by Landlord for the Property before accumulation of any substantial quantity. G. PUBLIC REGULATIONS: In the conduct of its business on the Premises, Tenants will observe and comply with all laws, ordinances and regulations of public authorities. Tenants acknowledge that the Property is owned by the City of Evanston and therefore no smoking will be permitted at the Property. H. OTHER MISUSE: Tenants will not permit any unlawful or immoral practice with or without his knowledge or consent, to be committed or carried on in the Premises by Tenants or any other person. Tenant will not use or allow the use of the Premises for any purpose whatsoever that will injure the reputation of the Premises or of the building of which they are a part. I. PARKING REGULATIONS: The NCAC has a total of fifty (50) parking spaces, consisting of thirty-five (35) permit spaces (including four [4] marked for compact cars) and twelve (12) metered spaces and three (3) handicapped spaces in the Property parking lot, which is Lot #51 and is immediately adjacent to the Premises (the “Property Parking Lot”). The Landlord acknowledges that it will not decrease the total number of parking spaces in the Property Parking Lot during the Lease Term, but Landlord reserves the right to reconfigure the parking lot and/or increase the parking spaces. For the permit parking spaces, annual parking permit fees shall be in accordance with the schedule previously referenced as Exhibit 2 and be billed separately. Parking permit fees are not prorated and will change over the Term of the Lease at the discretion of the Landlord. All annual parking permits issued will be billed on a annual one-time basis and are not returnable with the exception of permits which are transferred. All monthly parking permits issued will be billed on a monthly basis and are not returnable with the exception of permits which are transferred. There will be a $25.00 transfer fee assessed for all annual permits which are to be reissued unless: 1) the old permit or remnants of the old permit is returned displaying the lot number and the permit number minimally; or 2) proof that the vehicle was sold by producing a bill of sale. Monthly and annual parking permits for the Property Parking Lot are authorized only for Leaseholders, Sub-Tenants, staff and/or students attending classes at Noyes on a regular basis and Landlord will not permit businesses (or other invitees) outside of the NCAC to get permits for the Property Parking Lot. Use of permits is on a first-come, first serve basis for spaces available in the Property Parking Lot. Parking permits are not to be transferred to vehicles other than the vehicle for which the permit was issued unless prior written approval by the Director of Parks, Recreation and Community Services is obtained. Parking Permit privileges will be considered by the Director of Parks, Recreation and Community Services or designee for other regular NCAC users on a case-by-case basis. All Authorization Forms must be signed by Tenants or their authorized designee(s), and by an NCAC staff member before parking permits 443 of 460 8 can be purchased. Temporary one-day parking permits are available for individuals attending special functions at the NCAC, and for visitors and others using the NCAC, who are pre- approved by the Director of Parks, Recreation and Community Services or designee. Temporary parking permits are not available to parents or caregivers waiting for students attending classes or to attendees of performances. Tenants understand, and will inform their staff, students and patrons to observe all posted parking regulations. Parking permits will not be issued to individuals with an expired driver’s license. Landlord will maintain the current parking lot serving the Property as a parking lot throughout the term of this Lease. SECTION 6. SIGNS Tenants may apply for signage (temporary and permanent signage) for the exterior and interior of the Premises, at its own expense, in order to conduct the business of Tenants. Tenants acknowledge that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the Code governs the application process and the details regarding size, type, and number of signs and Tenants agree to be bound by such ordinances. Landlord cannot make representations in a lease agreement that Tenants shall be entitled additional signage, a certain number of signs and/or dimensions of proposed signage, because the Tenants must make an application to the Sign Review Board, as provided by Code, but Landlord will not withhold its consent to a reasonably sized sign over the new entrance to the Premises. SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS Except as provided by Illinois law and except to the extent arising from the negligence or intentional misconduct of Landlord or its agents, employees or contractors, or from the breach of this Lease by Landlord, Landlord will not be liable to Tenants for any damage or injury to Tenants or Tenants’ property occasioned by the failure of Landlord to keep the Premises in repair, and shall not be liable for any injury done or occasioned by wind or by or from any defect of plumbing, electric wiring or of insulation thereof, gas pipes, water pipes or steam pipes, or from broken stairs, porches, railings or walks, or from the backing up of any sewer pipe or down-spout or from the bursting, leaking or running of any tank, tub, washstand, water closet or waste pipe, drain, or any other pipe or tank in, upon or about the Premises or the building of which they are a part nor from the escape of steam or hot water from any radiator, nor for any such damage or injury occasioned by water, snow or ice being upon or coming through the roof, skylight, trap door, stairs, walks or any other place upon or near the Premises, or otherwise, nor for any such damage or injury done or occasioned by the falling of any fixture, plaster, or stucco, nor for any damage or injury arising from any act, omission or negligence or co-tenants or of other persons, occupants of the same building or of adjoining or contiguous buildings or of owners of adjacent or contiguous property, or of Landlord’s agents or Landlord, all claims for any such damage or injury being hereby expressly waived by Tenants. Notwithstanding the foregoing, if any portion of the Premises unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT A. USE OF PARTIALLY DAMAGED PREMISES: On damage or destruction by a casualty to the Premises, Tenants will continue to use them for the operation of its business to the extent practicable 444 of 460 9 B. RIGHT TO TERMINATE ON DESTRUCTION OF TWO-THIRDS OF PREMISES: Either Party will have the right to terminate this Agreement if, the Premises is damaged by a casualty to an extent exceeding two-thirds of the reconstruction cost of the Premises as a whole. If such damage occurs, this termination will be affected by written notice to the other Party, delivered within 90 days of the damage. C. REPAIRS BY LANDLORD: If the Premises are damaged by a casualty before or after the start of the Agreement, then Landlord will immediately, on receipt of insurance proceeds paid in connection with casualty damage, but no later than sixty days after damage has occurred, proceed to repair the Property. Repairs will include any improvements made by Landlord or by Tenants with Landlord’s consent, on the same plan and design as existed immediately before the damage occurred, subject to those delays reasonably attributable to governmental restrictions or failure to obtain materials, labor or other causes, whether similar or dissimilar, beyond the control of Landlord. Materials used in repair will be as nearly like original materials as reasonably procured in regular channels of supply. Wherever cause beyond the power of the party affected causes delay, the period of delay will be added to the period in this lease for completion of the work, reconstruction or replacement. D. REDUCTION OF RENT DURING REPAIRS: If a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage No rent will be payable while the Premises is wholly unoccupied pending the repair of casualty damage. E. FIRE AND CASUALTY. If the Premises are entirely destroyed by fire or another act of God, and Landlord elects to not rebuild the Premises, then this Agreement shall be terminated effective as of the date of the casualty. SECTION 9. REPAIRS AND MAINTENANCE Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenants shall keep the interior, non-structural portions of the Premises in a clean condition, and in good repair, all according to the statutes and ordinances in such cases made and provided, and the directions of public officers thereunto duly authorized, all at Tenants’ own expense, and shall yield the same back to Landlord, upon the termination of this Agreement, whether such termination shall occur by expiration of the term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by fire and reasonable wear and tear excepted. Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenant shall make all necessary repairs and renewals upon Premises and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises shall not thus be kept in good repair and in a clean condition by Tenants, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, without such entering causing or constituting a termination of this Agreement or an interference with the possession of the Premises by Tenants, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenants agree to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenants shall not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. 445 of 460 10 Tenants will also be in compliance with all laws and regulations during the entire term of this Agreement, except for repairs required of the Landlord to be made and damage occasioned by fire, hurricane or other causes as provided for in this Agreement. SECTION 10. UTILITIES Landlord agrees to pay before delinquency all charges for gas, water, heat, electricity, power and other similar charges incurred by Landlord or Tenants with respect to the Premises or the Property during the Term of this Agreement and Tenants’ occupancy of the Premises. SECTION 11. TAXES If applicable, Tenants will pay before delinquency all taxes levied on Tenants’ fixtures, equipment and personal property on the demised Premises, whether or not affixed to the real property. Landlord will pay all real estate taxes for the Property. SECTION 12. INSURANCE A. INSURANCE COMPANIES: It is agreed that any policies of insurance to be maintained by the respective parties will be obtained from good and solvent insurance companies. Only companies with an “A” Policyholder’s Rating with the Alfred Best Company will be acceptable. B. TENANT TO OBTAIN LIABILITY INSURANCE: Tenants agree that they will, at their expense, maintain a policy of insurance, written by responsible insurance carriers, approved by Landlord that will insure Tenants against liability for injury to or death of persons or damage to property occurring about the Premises. Landlord will be named as an additional insured. The liability under insurance will be at least $1 million for any one person injured or killed or any one occurrence, $2 million general aggregate coverage for any one accident, and $ 100,000.00 property damage. Tenants will obtain an endorsement and Certificate of Insurance naming the Landlord as an additional insured from Tenants’ carrier (during the term of the Lease, including Premises Improvement construction) and all contractors during the construction of the Premises Improvements and any other renovation or construction at the Premises. Annually, Tenant shall provide copies of the insurance policy and all endorsements thereto to Landlord. Tenant shall send the policy to the Law Department on or before January 1st of every year this Lease is in effect. If the Tenant fails to comply with this requirement, that shall constitute a default by Tenant. C. TENANTS TO OBTAIN WORKER’S COMPENSATION INSURANCE: Tenants agree to maintain employees’ Worker’s Compensation insurance required under Illinois law. D. TENANTS TO OBTAIN INSURANCE ON FIXTURES AND EQUIPMENT: The Tenants agree to maintain on all trade fixtures and personal property in the Premises, a policy of insurance approved by the Landlord of at least 90% of the insurable replacement value of all trade fixtures and personal property. E. LANDLORD TO OBTAIN FIRE INSURANCE ON PREMISES: Landlord agrees to maintain during this Agreement, a policy of property insurance covering any peril generally included in the classification ISO Causes of Loss – Special Form (a “Special Form Policy”) and covering at least 80% of the full replacement cost of the Premises and Property (or Landlord may self-insure for such coverage). If permitted without additional charge, Landlord will cause to 446 of 460 11 be endorsed on its property insurance, and any extended coverage policy or policies, the waiver of right of subrogation. Landlord hereby agrees to waive any claims against Tenant and its agents and employees to the extent the same could be covered by a Special Form Policy, regardless if the same is maintained by the City. F. TENANTS’ WAIVER OF CASUALTY INSURANCE PROCEEDS: If the Premises are damaged by fire or other casualty insured against, Tenants agree to claim no interest in any insurance settlement arising out of any loss where premiums are paid by Landlord, or where Landlord is named as sole beneficiary, and that it will sign all documents required by Landlord or the insurance company necessary in connection with the settlement of any loss. G. CONTROL OF INSURANCE PROCEEDS TO AVOID TAXABLE GAIN: If the Premises, including any improvements, were to be damaged in any manner, and the receipt of any insurance proceeds or other reimbursement for such damage would result in the realization of taxable gain for federal or state purposes, then the party to whom the gain would be taxed will have the right to take all action respecting proceeds or reimbursements necessary to enable party to comply with any regulations of the appropriate taxing authorities, so that the gain will not be recognized for tax purposes. Nothing here will be construed to entitle Landlord to delay any repairs to any part of the improvements in the event of damage. H. TENANTS’ FAILURE TO INSURE: Should Tenants fail to keep in effect and pay for insurance as required by this section, the Landlord may terminate this Lease immediately. SECTION 13. SUBLETTING; ASSIGNMENT The Tenants shall be allowed to sublet a portion of the Premises to another entity or individual(s) (“Sub-Tenant”) for a period of eighty nine (89) days or less in conformance with the original use stated in Section 5[A] and Tenants do not need the Lessor’s consent. If the Tenants seek to sublet a portion of the Premises to a Sub-Tenant for a period of time ninety (90) days or more, then the Tenants must have the written consent of the Landlord and such consent shall not be unreasonably withheld. For all subleases, the Tenants shall obtain a certificate of insurance from the Sub-Tenant prior to commencement of the sublease, naming the City of Evanston as an additional insured for the period of occupancy. If Tenant, or any one or more of the Tenants, if there be more than one, shall make an assignment for the benefit of creditors, or shall file for bankruptcy protection, Landlord may terminate this Agreement, and in such event Tenant shall at once pay Landlord a sum of money equal to the entire amount of rent reserved by this Agreement for the then unexpired portion of the term hereby created less the reasonable rental value (as defined in Section 17[G] below) of the Premises as liquidated damages. At Landlord’s option, should Landlord consent to any assignment or sublease of the demised Premises, Tenant shall nevertheless remain liable for all terms and conditions of this Agreement until the expiration of the Agreement term stated above. SECTION 14. SURRENDER OF PREMISES; HOLDING OVER Tenants will, at the termination of this Lease, leave the Premises in as good condition as they are in at the time of entry by Tenants, except for reasonable use and wear, acts of God, or damage by casualty beyond the control of Tenants. On vacating, Tenants will leave the Premises clear of all rubbish and debris. If Tenants retain possession of the Premises or any part thereof after the termination of the term by lapse of time or otherwise, then Landlord may at its option within thirty days after termination of the term serve written notice upon Tenants that 447 of 460 12 such holding over constitutes the creation of a month to month tenancy, upon the terms of this Agreement. Tenants shall also pay to Landlord all damages sustained by Landlord resulting from retention of possession by Tenants. The provisions of this paragraph shall not constitute a waiver by Landlord of any right of re-entry as hereinafter set forth; nor shall receipt of any rent or any other act in apparent affirmation of tenancy operate as a waiver of the right to terminate this Agreement for a breach of any of the covenants herein. SECTION 15. INDEMNIFICATION AND LIENS A. LIENS AND ENCUMBRANCES: The Tenants will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenants on the Premises. Tenant wills, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenants contest any lien so filed in good faith and pursues an active defense of said lien, Tenants shall not be in default of this paragraph. However, in the event of any final judgment against Tenants regarding such lien, Tenants agree to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. B. DISCHARGE OF LIEN: If Tenants fail to fully discharge any claim, lien, claim of lien, demand, charge, encumbrance, or litigation, or should proceedings be instituted for the foreclosure of any lien or encumbrance, and if judgment is rendered against Tenants either by a court of competent jurisdiction or by arbitration and Tenants still persists in non-payment of the same within the 60 days set forth above, Landlord will have the right at any time after expiration of the 60-day period, to pay the lien or encumbrance. All amounts so paid will be repaid by the Tenants on demand, together with interest at the rate of __10__% per year from the date of payment and shall be considered additional rent owed to Landlord by Tenants. C. INDEMNIFICATION OF LANDLORD: Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenants shall protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct, or (ii) any negligence or willful misconduct of Tenants, or their agents, employees or contractors. D. INDEMNIFICATION OF TENANTS. Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Tenants, or its agents, employees or contractors, or by the breach of this Lease by Tenants, Landlord shall protect, defend, indemnify and save Tenants and their officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Common Facilities, which is not the result of Tenants’ negligence, or willful misconduct or (ii) any negligence or willful misconduct of Landlord, or its agents, employees or contractors. SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS Tenants shall allow Landlord or any person authorized by Landlord reasonable access to the Premises during the Business Hours (as defined in Section 3[E]) for the purpose of 448 of 460 13 examining or exhibiting the same, or to make any repairs or alterations thereof which Landlord may see fit to make (provided that Landlord cannot make voluntary alterations or modifications to the Premises without Tenant’s consent). If the Tenants do not exercise the Option to renew the Lease and/or will be vacating the Premises at or prior to the end of the Term, Tenants will also allow Landlord to have placed upon the Premises at all times notices of “For Sale” and/or “For Rent” and Tenants will not interfere with the same. SECTION 17. DEFAULT AND REMEDIES A. EVENT OF DEFAULT: Any one of the following events shall be deemed to be an event of default hereunder by Tenants subject to Tenants’ right to cure: 1. Tenants shall fail to pay any item of Base Rent at the time and place when and where due and does not cure such failure within five (5) business days after Rent is due; 2. Tenants shall fail to maintain the insurance coverage as set forth herein; 3. Tenants shall fail to comply with any term, provision, condition or covenant of this Lease, other than the payment of rent, and shall not cure, any such failure, within fifteen (15) days after written notice to the Tenants of such failure; 4. Tenants shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy; or B. OCCURRENCE OF AN EVENT: Upon the occurrence of any event of default, Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenants’ right to cure: 1. Terminate this Lease, in which event Tenants shall immediately surrender the Premises to Landlord, but if Tenants fail to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in rent, or damages for breach of contract, enter upon the Premises and expel or remove and with or without notice of such election or any notice or demand whatsoever, this Agreement shall thereupon terminate and upon the termination of Tenants’ right of possession, as aforesaid, whether this Agreement be terminated or not, Tenants agree to surrender possession of the Premises immediately, without the receipt of any demand for rent, notice to quit or demand for possession of the Premises whatsoever and hereby grants to Landlord full and free license to enter into and upon the Premises or any part thereof, to take possession thereof with or (to the extent permitted by law) without process of law, and to expel and to remove Tenants or any other person who may be occupying the Premises or any part thereof, and Landlord may use such force in and about expelling and removing Tenants and other persons as may reasonably be necessary, and Landlord may re-possess itself of the Premises, but such entry of the Premises shall not constitute a trespass or forcible entry or detainer, nor shall it cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant, agreement or promise in this Agreement contained to be performed by Tenants. Tenants agree to indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Premises, or through decrease in Rent, or otherwise. 449 of 460 14 2. Landlord may recover from Tenants upon demand all of Landlord’s costs, charges and expenses, including the fees and costs of counsel, agents and others retained by Landlord which have been incurred by Landlord in enforcing Tenants’ obligations hereunder, subject to Landlord prevailing on its claims. 3. Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. C. REPOSSESSION OR RELETTING NOT A TERMINATION; LANDLORD’S RIGHT TO TERMINATE NOT FORFEITED: No repossession, operation or re-letting of the Premises or of fixtures and equipment will be construed as an election by Landlord to terminate this Agreement unless a written notice is given by the Landlord to the Tenants. The Landlord may terminate this Agreement if the Tenants remain in default (beyond any applicable notice and cure period). The acceptance of rent, whether in a single instance or repeatedly, after it falls due, or after knowledge of any breach hereof by Tenants, or the giving or making of any notice or demand, whether according to any statutory provision or not, or any act or series of acts except written waiver, shall not be construed as a waiver of Landlord’s rights to act without notice or demand or of any other right hereby given Landlord, or as an election not to proceed under the provisions of this Agreement. D. TENANTS’ OBLIGATION TO PAY DEFICIENCIES: If rentals received by the Landlord from re-letting the Premises under the provisions of this section are insufficient to pay all expenses and amounts due, Tenants will pay any deficiencies to the Landlord on demand and be declared in default for failure to pay. E. LANDLORD’S RIGHT TO PERFORM TENANTS’ DUTIES AT TENANTS’ COST: If in Landlord’s judgment any default by Tenants will jeopardize the Premises or the rights of Landlord, Landlord may, without notice, elect to cure Tenants’ default and Tenants will reimburse Landlord, with interest, on 10-days’ notice by Landlord to Tenants. F. LANDLORD’S RIGHT TO TERMINATE AGREEMENT: If there is an event of default by Tenants as stated in Paragraph A of this section, Landlord may, without further notice, terminate this Agreement and all interest of Tenants and may take possession of the Premises by legal proceedings. G. LANDLORD’S RIGHT ON TERMINATION TO RECOVER AMOUNT EQUAL TO RENT RESERVED: If this Agreement is terminated by Landlord due to any event of default by Tenants, Landlord will be entitled to recover from Tenants, at termination, the excess, if any, of the rent reserved in this Agreement for the balance of the term over the reasonable rental value of the Premises for the same period. The “reasonable rental value” will be the amount of rental Landlord can obtain as rent for the balance of the term. H. LANDLORD’S REMEDIES CUMULATIVE: All of the remedies given to Landlord in this Agreement or by law are cumulative, and the exercise of one remedy by the Landlord will not impair its right to exercise any other right or remedy. Landlord shall not look to the property or assets of any direct or indirect partner, member, manager, shareholder, director, officer, principal, employee or agent of Tenants in seeking either to enforce Tenants’ obligations under this Agreement or to satisfy a judgment for Tenants’ failure to perform such obligations; and none of such parties shall be personally liable for the performance of Tenants’ obligations under this Agreement. 450 of 460 15 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION A. NOYES CENTER TENANT’S ASSOCIATION: The Tenants acknowledge and agree that it has the right to be a member of the Noyes Center Tenant’s Association (the “Association”) formed by the tenants of the Property. The Association will provide advisory guidance and opinions to City staff on many issues, including, tenant responsibilities and duties with respect to the Property and its Common Area. The Association is structured to focus on certain tasks and advise the City on issues such as the following examples: (a) Provide answers to general questions about offerings by Noyes tenants and directions to studios; (b) Review requirements for community engagement of tenants as needed and make recommendations to the City for any additions or changes; (c) Review any subleases of tenantsof ninety (90) days duration or more; (d) Review proposed annual operating budget for Center and proposed rental increases; (e) Review annual and five year capital improvement program for Center and make recommendations to City on spending priorities; and (f) Together with the Evanston Arts Council, review applications of new tenants at Noyes and make recommendations to City on spending priorities. B. COMMUNITY ENGAGEMENT: Tenants will develop reasonable set programs (e.g. donated tickets for certain events, community theater events [including use of theater or other portions of the Premises by other not-for-profit organizations, and scholarships) to be a steward for the arts in the community. By October 1, 2016, the Tenants will have an action plan developed to address its community engagement program and review its proposed program in consultation with the City Manager and the NCAC Association. If Tenants do not provide an action plan within the time period provided or provide the community engagement programs established between the parties, the Landlord shall send written notice of default, providing Tenants with 14 (fourteen) days to cure the default. The annual value of the Community Engagement provided by Tenants shall be not less than $963.24 for the period between September 1, 2016 through December 31, 2016 (“Minimum Community Engagement”). Any overage provided by Tenants above the Minimum Community Engagement level for either of the prior two (2) years can be applied as a credit to any deficiency for the current calendar year. If Tenants do not provide the Community Engagement by December 31, 2016 as required and does not cure the default within 15 days of written notice, then Tenants shall pay Landlord a fee equal to 15% of the four month’s rent outlined Section 3[A] ($770.59) less the value of the Community Engagement provided during the calendar year. SECTION 19. REMOVAL OF OTHER LIENS In event any lien upon Landlord’s title results from any act or neglect of Tenants and Tenants fail to remove said lien within thirty (30) days after Landlord’s notice to do so, Landlord may remove the lien by paying the full amount thereof or otherwise and without any investigation or contest of the validity thereof and Tenants shall pay Landlord upon request the amount paid out by Landlord in such behalf, including Landlord’s costs, expenses and attorney’s fees. If Tenants demonstrate to Landlord that Tenants are contesting the validity of said lien in good faith, then Landlord shall allow Tenants to so contest such lien until either Tenant either abandons such contest or a final verdict is reached in a court of competent jurisdiction. Any amount advanced on behalf of Tenants shall be paid to Landlord by Tenants within 30 days after such advancement is made together with interest at 9% per annum and such amount shall be considered additional rentals (including any overage provided in either of the two [2] immediately preceding years). 451 of 460 16 SECTION 20. REMEDIES NOT EXCLUSIVE The obligation of Tenants to pay the rent reserved hereby during the balance of the term hereof, or during any extension hereof, shall not be deemed to be waived, released or terminated, by the service of any five-day notice, other notice to collect, demand for possession, or notice that the tenancy hereby created will be terminated on the date therein named, the institution of any action of forcible detainer or ejectment or any judgment for possession that may be rendered in such action, or any other act or acts resulting in the termination of Tenants’ right to possession of the Premises. The Landlord may collect and receive any rent due from Tenants and payment or receipt thereof shall not waive or affect any such notice, demand, suit or judgment, or in any manner whatsoever waive, affect, change, modify or alter any rights or remedies which Landlord may have by virtue hereof. SECTION 21. EXPENSES OF ENFORCEMENT Tenants, if Landlord is the prevailing party, shall pay upon demand all Landlord’s costs, charges and expenses, including attorney’s fees, agents fees and fees of others retained by Landlord, incurred in enforcing any of the obligations of Tenants under this Agreement, or in any litigation, negotiation or transaction in which Landlord shall, without Landlord’s fault become involved through or on account of any action or omission of Tenants regarding this Agreement. Landlord, if Tenants are the prevailing party, shall pay upon demand all Tenants’ costs, charges and expenses, incurred in enforcing any of the obligations of Landlord under this Agreement, or in any litigation, negotiation or transaction in which Tenant shall, without Tenants’ fault become involved through or on account of any action or omission of Landlord regarding this Agreement. SECTION 22. EMINENT DOMAIN A. MORE THAN 30 PERCENT TAKEN: If 30 percent or more of the Premises are taken for a public or quasi-public use, this Agreement will terminate as of the date of the physical taking, and the Parties will be released from all further liability. B. LESS THAN 30 PERCENT TAKEN: If the taking affects less than 30 percent of the Premises, the Landlord will, with reasonable diligence, proceed at Landlord’s expense to repair the Premises and place them in tenantable condition within 120 days after the date of the actual physical taking. However, if 25% percent or more of the Premises as a whole is taken, the Landlord may elect to terminate this Agreement, notwithstanding that less than 30 percent of the Premises were taken. On termination, the parties will be released from all further liability under this Agreement. C. ABATEMENT OF RENT: During any repair, Tenants will be required to pay only that part of the fixed minimum monthly rental as the area of the tenantable Premises remaining during repairs bears to the entire area leased. On completion of repairs, the fixed minimum monthly rental will be adjusted in proportion to the repaired area, and Tenants will be required to pay the adjusted fixed minimum monthly rental in accordance this Agreement (attributable to the portion of the Premises taken) and the remainder of the fixed minimum monthly rental shall be forever waived and forgiven by Landlord. 452 of 460 17 D. RIGHT TO CONDEMNATION AWARD: Any award made in any condemnation proceeding for the taking of any part of the Premises will be the sole property of Landlord, except that Tenants can make a claim for the unamortized portion of the cost incurred by Tenants for the Premises Improvements. SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION Except as expressly set forth in Section 25, Tenants will not be released from its obligation should their possession of the Premises be interfered with by adoption of any law, ordinance, resolution, regulation or act of any legal or governmental authority. Further, Tenants will not be released by any order of abatement or judgment preventing use of the premises on the ground that the Premises or the business operated there constitutes a legally recognized nuisance. SECTION 24. PEACEFUL ENJOYMENT Landlord covenants and warrants that it is the owner of the Property and Premises, and that Tenants, on payment of rents and performance of the conditions, covenants, and agreements to be performed by it, may enjoy the Premises without interruption or disturbance. Landlord covenants, represents and warrants that there is no mortgage, deed of trust or similar encumbrance affecting the Property, as of the date hereof. SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS No waiver of any breach of any condition of this Agreement will be construed to be a waiver of any other breach of provision, covenant or condition. SECTION 26. AMENDMENTS TO BE IN WRITING This Agreement may be modified or amended only in writing signed by Landlord and Tenants. It may not be amended or modified by oral agreements between the Parties unless they are in writing duly executed by Landlord and Tenants. SECTION 27. PARTIES BOUND Every provision of this Agreement will bind the parties and their legal representatives. The term “legal representatives” is used in its broadest meaning and includes, in addition to assignees, every person, partnership, corporation or association succeeding to any interest in this Agreement. Every covenant, agreement and condition of this Agreement will be binding on Tenant’s successors and assignees. Any sublease, concession or license agreement will be subject and subordinate to this Lease. SECTION 28. NOTICES All notices or demands that either party may need to serve under this Agreement may be served on the other party by mailing a copy by registered or certified mail to the following addresses for the parties (or at such other address as the applicable party may designate in a written notice to the other party): 453 of 460 18 If to the City: with a copy to: City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 Fax: 847-448-8083 Fax: 847-448-8093 If to Tenants: with a copy to: [TENANT] [TENANT] 927 Noyes Street [TENANT ADDRESS] Evanston, IL 60201 [TENANT ADDRESS] Service will be deemed complete at the time of the leaving of notice or within 2 days after mailing. In the event that it appears that Tenants are avoiding the service of any notice and is not present at the Premises for a period of more than 14 consecutive days, notices may be served by posting such notice upon the Premises. Notice shall than be deemed effective 5 days after such posting. SECTION 29. MISCELLANEOUS A. Provisions typed on this Agreement and all riders attached to this Agreement and signed by Landlord and Tenant are hereby made a part of this Agreement. B. Tenant shall keep and observe such reasonable rules and regulations now or hereafter required by Landlord, which may be necessary for the proper and orderly care of the building of which the Premises are a part. C. All covenants, promises, representations and agreements herein contained shall be binding upon, apply and inure to the benefit of Landlord and Tenants and their respective heirs, legal representatives, successors and assigns. D. The rights and remedies hereby created are cumulative and the use of one remedy shall not be taken to excuse or waive the right to the use of another. E. The words “Landlord” and “Tenant” wherever used in this Agreement shall be construed to mean Landlords or Tenants in all cases where there is more than one Landlord or Tenant herein; and the necessary grammatical changes shall be assumed in each case as though full expressed. F. This Agreement and any written and signed Amendments and/or Riders hereto shall constitute the entire agreement between the parties, and any oral representations made by one party to the other are considered merged herein. G. In all cases where Landlord’s consent is required, Landlord’s consent shall not be unreasonably withheld. H. This Agreement may be executed in multiple copies, each of which shall constitute an original. 454 of 460 19 SECTION 30. VENUE AND JURISDICTION The Parties agree the this Agreement shall be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes shall be in the Circuit Court of Cook County, Illinois. SECTION 31. FORCE MAJEURE Other than for Landlord’s and Tenantss obligations under this Lease that can be performed by the payment of money, whenever a period of time is herein prescribed for action to be taken by either party hereto, such time period will be extended by a period equal to the period of any delays in performance by the applicable party due to any of the following events (“Force Majeure”): (i) Acts of God, (ii) strike or other such labor difficulties not specific to any labor issue existing only at the Property, (iii) extraordinary weather conditions greatly exceeding norms for the greater metropolitan area where the Premises located, (iv) extraordinary scarcity of or industry-wide inability to obtain supplies, parts or employees to furnish such services, or (v) or any cause whatsoever beyond a party’s control. For purposes of this Section 31, a cause or event shall not be deemed to be beyond a party's control, if it is within the control of such party's agents, employees or contractors. 455 of 460 20 IN WITNESS WHEREOF, both of said Landlord and Tenants caused this Agreement to be executed as of the date signed by the Landlord. Landlord: THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: __________________________________ Date: ____________________ Its: City Manager, Wally Bobkiewicz Tenant: [TENANT], [TENANT DESCRIPTION] By: _________________________________ Its: _________________________________ 456 of 460 21 EXHIBIT 1 LEGAL DESCRIPTION OF PROPERTY PARCEL 1: BLOCK 1 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART EAST OF THE CENTER LINE OF RIDGE AVENUE OF THE SOUTH ½ OF THE NORTH ½ OF THE SOUTH WEST ¼, AND THAT PART BETWEEN THE WEST LINE OF BLOCK 92 OF THE VILLAGE OF EVANSTON AND THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD OF THE NORTH ½ OF THE NORTH ½ OF THE SOUTH ½ OF THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 2: LOTS 12 TO 21, BOTH INCLUSIVE, IN BLOCK 2 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID TAIT’S SUBDIVISION RECORDED MARCH 8, 1906, AS DOCUMENT NUMBER 3829417, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 12 IN BLOCK 2 IN TAIT’S SUBDIVISION, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 3: LOTS 1, 2, 3 AND 4 IN BLOCK 1 IN A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF LOT 1 AND NORTH OF THE LOTS 2, 3 AND 4 IN SAID BLOCK 1, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 4: LOTS 1, 2, 3, 4 AND THE EAST 19 FEET OF LOT 5 IN BLOCK 2 IN A BURROUGHS’ ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID SUBDIVISION RECORDED APRIL 15, 1893, AS DOCUMENT NUMBER 1850049; TOGETHER WITH THE VACATED 16 FOOT ALLEY LYING EAST OF THE EAST LINE OF LOT 5 AND WEST OF THE WEST LINE OF SAID LOTS 1, 2, 3 AND 4 IN SAID BLOCK 2, ALSO TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 4 IN BLOCK 2, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 5: THAT PART OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: 457 of 460 22 COMMENCING AT A POINT ON THE NORTH LINE OF NOYES STREET, WHICH IS 323.8 FEET EAST OF THE INTERSECTION OF SAID NORTH LINE OF NOYES STREET WITH THE CENTER LINE OF RIDGE AVENUE; THEN CONTINUING EAST ALONG THE NORTH LINE OF NOYES STREET, 125 FEET; THENCE NORTH 115.5 FEET TO THE SOUTH LINE OF LAND FORMERLY OWNED AND OCCUPIED BY ALONZO BURROUGHS, BEING NOW THE SOUTH LINE OF A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION, AFORESAID; THENCE WEST ALONG THE LAST DESCRIBED LINE, 125 FEET TO THE EAST LINE OF THE WEST ½ OF SAID LOT 16 (BEING ALSO THE EAST LINE OF FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF THE LOT 16 IN ASSESSOR’S DIVISION, AFORESAID): THENCE SOUTH ALONG THE LAST DESCRIBED LINE, 115.5 FEET TO THE PLACE OF BEGINNING, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 6: LOTS 3 AND 4 IN FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 7: ALL THAT PART OF VACATED ERVIN COURT LYING SOUTH OF THE SOUTH LINE OF COLFAX STREET AND NORTH OF THE NORTH LINE OF NOYES STREET, SAID ERVIN COURT HAVING BEEN VACATED BY CITY OF EVANSTON ORDINANCE DATED NOVEMBER 23, 1931, AND RECORDED MARCH 23, 1932, AS DOCUMENT NUMBER 11063489, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Real property address: 927 Noyes, Evanston, Illinois 60201 PIN:11-07-114-027-0000 458 of 460 EXHIBIT 2 NOYES CULTURAL ARTS CENTER PROPERTY FEES SCHEDULE 459 of 460 Exhibit BJanuary 1, 2014FY 2016FEEDESCRIPTIONA/C & AIR HANDLING UNITS$93.73 Monthly fee for studios ranging between 1-500 sq. ft. $125.66Monthly fee for studios ranging over 500 and up to 1,000 sq. ft. $156.56Monthly fee for studios ranging over 1,000 and up to 2000 sq. ft. $186.43Monthly fee for studios over2,000 sq. ft.KEYS$5.00First two (2) keys to all Leased spaces with a Lessor installed lock includedNOYES GALLERIES$50.00 Hourly rate for residents, 60201 & 60202$100.00 Hourly rate for non-residentsPARKING - LOT #51$32.00 Monthly fee for each permit$352.00 Yearly fee for each permit, must be paid in full $25.00 Bundle Pack (5) Daily PermitsSTAFF & UTILITY FEE$66.00Additional Hourly rate for all users if Bldg. is occupied other than normal Bldg. hours.STUDIO #106*$20.00 Tenant rate/hourly for activities relative to lease $50.00Evanston Resident Rates, 60201 & 60202 $60.00Non-Resident Rates SQUARE FOOT $11.80BasementRATE$15.611st Floor$13.882nd Floor OBSERVED HOLIDAYS 2016• New Year's Day, Friday January 1, 2016• Dr. Martin Luther King, Jr.'s Birthday, Monday January 18, 2016• Memorial Day, Monday May 30, 2016• Fourth of July, Monday, July 4, 2016• Labor Day, Monday, September 5, 2016• Wednesday, November 23, 2016, building closes at 3:00pm• Thanksgiving Day, Thursday, November 24, 2016• Friday After Thanksgiving, Friday, November 25, 2016 • Saturday, December 24, 2016 closes at 3:00pm• Christmas Day, Sunday, December 25, 2016• Christmas Day Observed, Monday December 26, 2016• New Year's Eve, Saturday, December 31, 2016 close at 3:00pm• New Year's Day, Sunday, January 1, 2017 • New Year's Day Observed, Monday, January 2, 2017 LESSEE: ______________DATE:___________ 460 of 460