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HomeMy WebLinkAbout12.12.16 Packet CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, December 12, 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Wynne (II) Mayor Public Announcements and Proclamations Presentation of Key to the City – Paul and Mary Finnegan Presentation of Key to the City – Charles Lewis and Penny Sebring (III) City Manager Public Announcements Holiday Celebrations and Festivities Holiday Refuse Schedule First Night Evanston, December 31, 2016 (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. 1 of 594 City Council Agenda December 12, 2016 Page 2 of 15 (VI) Special Order of Business (VII) Consent Agenda: Alderman Rainey (VIII) Report of the Standing Committees Administration & Public Works - Alderman Braithwaite Planning & Development - Alderman Revelle Human Services - Alderman Tendam (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Ordinance 156-O-16, Establishing the City of Evanston as a “Welcoming City” Mayor Tisdahl recommends the City Council adopt Ordinance 156-O-16, amending Title 1, to add Chapter 21 entitled “Welcoming City Ordinance.” The Ordinance will help build on efforts to make the City of Evanston one of the most immigrant-friendly cities in the country. For Action (SP2) Robert Crown Community Center, Library and Ice Complex Update Staff will update City Council regarding the Robert Crown Community Center, Library and Ice Complex Project. For Discussion (SP3) Robert Crown Community Center, Ice Complex and Library Architectural / Engineering Services Staff recommends City Council authorize the City Manager to enter into negotiations for architectural/engineering services for the Robert Crown Community Center, Ice Complex and Library Architectural/Engineering Services (RFQ 16-61) with Woodhouse Tinucci Architects, LLC (230 W. Superior St, 6th Floor, Chicago, IL). In the proposed 2017 CIP, funding is available from the 2016 GO Bond in the amount of $600,000 and the 2017 GO Bond in the amount of 900,000. For Action 2 of 594 City Council Agenda December 12, 2016 Page 3 of 15 CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting November 28, 2016. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – through November 20, 2016 $ 2,757,078.33 (A2) FY2016 City of Evanston Bills – December 13, 2016 $20,847,963.04 For Action (A3.1) Increased Allocation for a Back-up Building Inspection and Plan Review Services Contract (SAFEbuilt) Staff recommends City Council authorize the City Manager to increase the back- up Building Inspection and Plan Review Services contract agreement amount from $50,000 to a not to exceed amount of $99,000 with SAFEbuilt, Inc. (3755 Precision Drive, Suite 140, Loveland, Colorado 80538). The current agreement with the vendor is effective until March 30, 2017 with two one-year renewal options. The FY 2016 cost of the proposed contract amount is expected to exceed the amended budget amount of $50,000 approval by the City Council on March 28, 2016. The Building and Inspection Division has a budget of $50,000 in account number 100.21.2126.62464. Additional funding will be provided by staff salary savings of $49,000 in account 100.21.2126.61010. For Action (A3.2) Approval of Garnett Place Right of Way Parking Lot Staff recommends City Council authorize the City Manager to proceed with the design and bidding of a project that would improve the alley south of the 800 block of Foster and east of the CTA tracks into a City parking lot. Funding for the improvement of the Garnett Place right of way into a parking lot would be from the Parking Fund (Account 505.19.7005.65515-416500), which has a proposed FY 2017 budget allocation of $300,000. For Action 3 of 594 City Council Agenda December 12, 2016 Page 4 of 15 (A3.3) Sole Source Purchase of Street Light Pole & LED Fixtures from PG- Enlighten, Inc. for Pilot Program Staff recommends City Council authorize the City Manager to execute a contract for the sole source purchase of 14 street light poles and fixtures with PG - Enlighten, Inc. (500 Quail Ridge Drive Westmont, IL 60559) in the amount of $49,448. Funding for this project will be from the CIP 2016 GO Bonds (Account 415.40.4116.65515-416533) Pavement Marking and Streetlight Improvements project, which has a remaining 2016 allocation of $55,026. For Action (A3.4) Contract with Trees “R” Us, Inc. for Business District Tree and Stump Removal Staff recommends that City Council authorize the City Manager to execute a contract for the removal of trees and stumps in various business districts to the low bidder, Trees “R” Us, Inc., (Wauconda, IL), in the amount of $27,556.00. The City of Evanston joined with the Village of Bannockburn and Lake Bluff in a joint bid for tree removals and stump grinding; four firms submitted bids for the work needed in all three municipalities. Trees “R” Us submitted the lowest bid for work in Evanston. Funding for this project is included in the proposed FY 2016 Economic Development Fund’s Business Retention and Expansion Account, 225.15.5300.62662. The adopted 2016 Fiscal Year Budget allocated $300,000 to this account. For Action (A3.5) Change Order 2 for Material Testing and Inspection Services Contract Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the Material Testing and Inspection Services Contract (RFP 14-28) with GSG Material Testing, Inc. (2945 West Harrison Street, Chicago, Illinois) in the amount of $18,150. The Change Order includes professional geotechnical services related to various 2017 capital improvements program (CIP) projects. This will increase the total contract amount from the current contract price of $74,250.00 to $92,400. The change order also extends the contract by 90 days, until March 31, 2017. Funding for the geotechnical services would be from the CIP Fund, Water Fund, Parking Fund and from federal (CDBG) funds, which are summarized in the attached transmittal memorandum. For Action 4 of 594 City Council Agenda December 12, 2016 Page 5 of 15 (A3.6) Purchase from Data Transfer Solutions, LLC for a Computerized Maintenance Management System Staff recommends City Council authorize the City Manager to execute an agreement for the City of Evanston’s Computerized Maintenance Management System (RFP 16-36) with Data Transfer Solutions, LLC (3680 Avalon Park Blvd, Suite 200, Orlando, FL 32828) in the not-to-exceed amount of $438,905 for services to be provided between 2016 and 2021. Funding for the purchase, staged implementation, training and licensing/hosting fees provided in the agreement between 2016 and 2021 will be from the Water Fund (Account 510.40.4225.62180). Required funding in 2016 is $66,000 and in 2017 is $164,635. A detailed breakdown of the funding for the remaining years can be found on the attached transmittal memorandum. For Action (A3.7) Authorization to Hire a Contractual Employee for the Implementation of the Computerized Maintenance Management System Staff recommends City Council authorize the City Manager to execute a three year employment agreement to employ a person to serve as the implementation specialist for the Computerized Maintenance Management System. The anticipated cost would be $93,600 to $114,400 per year. Funding for this contractual service would be from the Water Fund (Account 510.40.4225.62180, which has a budget allocation of $360,000 in FY 2017). For Action (A3.8) Contract for Third Party Administration of General & Automobile Liability and Worker’s Compensation Claims to Cannon Cochran Management Services, Inc. Staff recommends City Council approve a renewal contract for Third Party Administration of General & Automobile Liability and Worker’s Compensation Claims with Cannon Cochran Management Services, Inc. (3333 Warrenville Road, Suite 550, Lisle, IL), for an estimated annual amount of $93,500.00. Funding will be provided from the Insurance Fund (Account 605.99.7800.62266 with a budget of $120,000). For Action 5 of 594 City Council Agenda December 12, 2016 Page 6 of 15 (A3.9) Single Source Purchase of Portable Generator for the Data Centers at the Service Center and Police/Fire Headquarters Staff recommends City Council authorize the City Manager to execute a single source purchase in the amount of $70,000 from Patten Power System, 615 W. Lake Street, Elmhurst, IL.60126 to provide (1) Caterpillar 100 kW portable generator (Model APS100kW) for standby use at the Data Centers at the Service Center and at the Police/Fire Headquarters 911 Center. Staff has accessed the National Joint Powers Alliance (NJPA) Acceptance and Award #080613-CAT with Caterpillar, Inc. to obtain a quote. As a municipal national contracting agency, NJPA establishes and provides nationally leveraged and competitively solicited purchasing contracts under the guidance of the Uniform Municipal Contracting Law. Funding is provided by the Capital Improvements Fund, Account 415.40.4116.65515, Project Number 616033. For Action (A3.10)Single Source Renewal Agreement with Motorola, Inc. for 911 Center Staff recommends City Council authorize the City Manager to approve the renewal of the annual single source Service Agreement with Motorola, Inc. (1309 East Algonquin Road., Schaumburg, IL 60196) for the amount of $82,408.32. The Agreement is effective from January 1, 2017 through December 31, 2017. Funding will be provided by the Emergency Telephone System account 205.22.5150.62509 (Service Agreements & Contracts) with a Budget of $85,000.00. For Action (A3.11)Storefront Modernization Program Application for 807 Howard St. – Dreamland Cleanwash Laundry Staff recommends approval of financial assistance through the Storefront Modernization Program to Dreamland Cleanwash Laundry at 807 Howard Street in an amount not to exceed $3,014 for the installation of an RPZ backflow prevention device within the building’s plumbing systems in order to bring it up to code. This agenda item is presented to the Administrative and Public Works Committee because there is no Economic Development Committee meeting scheduled until January 25, 2017. The Economic Development Fund’s Business District Improvement Fund (Account 225.15.5300.65522). The approved Fiscal Year 2017 Budget allocated a total of $350,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $0 has been spent from this account, leaving $350,000 available for expenditure. For Action (A3.12)Approval of 2017 City Council Meeting Dates Staff recommends that City Council approve the 2017 City Council meeting dates. For Action 6 of 594 City Council Agenda December 12, 2016 Page 7 of 15 (A3.13)Approval of 2016 Post Bond Issuance Report Staff recommends the City Council review and place the 2016 Post Bond Issuance Report on file. For Action: Accept and Place on File (A3.14)Renewal of the Service Provider Agreement with Presence Behavioral Health Staff recommends City Council authorize the City Manager to renew and amend the Service Provider Agreement between Presence Behavioral Health (Presence Health) and the City of Evanston for the provision of 24-hour Crisis Line Access, Mental Health Crisis Intervention and various community outreach and education services at a cost of $139,333.33. The Agreement is dated January 1, 2017 to December 31, 2017. Due to the timing of the Agreement and to assure no interruption of services, staff seeks approval of the Service Provide Agreement. Funding is provided by the Health and Human Services Department Account 176.24.4651.62491, the General Fund and the Library Fund. For Action (A4) Resolution 75-R-16 - Contract Renewal to Hoffman House Catering for Senior Meal Food Programs Staff recommends City Council adoption of Resolution 75-R-16 authorizing the City Manager to execute a contract with Hoffman House Catering to provide a senior meal congregate program at the Levy Senior Center and Fleetwood- Jourdain Community Center for a period of October 1, 2016 through September 30, 2017 in the not–to-exceed amount of $4.56 per lunch meal. Total meal program contract value is projected at $41,961. This is a reimbursement meal program in which the total amount of reimbursement the City will receive and expenses is solely dependent upon the number of lunches served. The program will be reimbursed through a grant from Age Options and donations received from attendees at the meal program. The City’s estimated reimbursement is calculated using the highest daily participation level stated in our application. Funding for this program is budgeted in the Fleetwood-Jourdain and Levy Center meal program expenditure accounts. For Action 7 of 594 City Council Agenda December 12, 2016 Page 8 of 15 Staff recommends review and adoption by the City Council of the following twelve (12) abatement resolutions (Items A5.1 to A5.12). The Resolutions will abate (decrease) the amount of the 2016 property tax levy needed to retire the outstanding general obligation debt. Generally, abated debt amounts are funded through sources other than property taxes such as TIF incremental revenue, water/sewer receipts, and parking garage revenues. The City’s total abatement for 2016 is $9,908,277. (A5.1) Resolution 76-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 76-R-16 abatement for General Obligation Bonds, Series 2007. For Action (A5.2) Resolution 77-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 77-R-16 abatement for General Obligation Bonds, Series 2008B. For Action (A5.3) Resolution 78-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 78-R-16 abatement for General Obligation Bonds, Series 2008C. For Action (A5.4) Resolution 79-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 79-R-16 abatement for General Obligation Bonds, Series 2010B. For Action (A5.5) Resolution 80-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 80-R-16 abatement for General Obligation Bonds, Series 2011A. For Action (A5.6) Resolution 81-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 81-R-16 abatement for General Obligation Bonds, Series 2012A. For Action (A5.7) Resolution 82-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 82-R-16 abatement for General Obligation Bonds, Series 2013A. For Action 8 of 594 City Council Agenda December 12, 2016 Page 9 of 15 (A5.8) Resolution 83-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 83-R-16 abatement for General Obligation Bonds, Series 2013B. For Action (A5.9) Resolution 84-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 84-R-16 abatement for General Obligation Bonds, Series 2014A. For Action (A5.10)Resolution 85-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 85-R-16 abatement for General Obligation Bonds, Series 2015A. For Action (A5.11)Resolution 86-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 86-R-16 abatement for General Obligation Bonds, Series 2015B. For Action (A5.12)Resolution 87-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 87-R-16 abatement for General Obligation Bonds, Series 2016A. For Action (A6) Ordinance 164-O-16, Amending City Code Title 3-2-15, Municipal Parking Tax Parking, Schedule 2 (a); Tax Imposed Staff recommends that the City Council City adopt Ordinance 164-O-16 Amending City Code Section 3-2-15-2, increasing the Municipal Parking Tax Imposed from twenty-five ($25) to thirty-five ($35) dollars per month for monthly parking permits in City-owned parking garages. Staff requests suspension of the rules for introduction and adoption at the December 12, 2016 City Council meeting. For Introduction and Action (A7) Ordinance 159-O-16, Amending City Code Title 10-11-1, Schedule 1, Reducing the Speed Limit on Dodge Avenue from 30 MPH to 25 MPH Staff and the Transportation / Parking Committee recommend that City Council adopt Ordinance 159-O-16, reducing the speed limit from 30 MPH to 25 MPH, on Dodge Avenue from the south city limits to Simpson Street. For Introduction 9 of 594 City Council Agenda December 12, 2016 Page 10 of 15 (A8) Ordinance 160-O-16, Amending City Code Title 10, Schedule IX, “Parking Prohibited at Certain Times” by Adding Parking Restrictions to a Portion of Brummel Street The Transportation/Parking Committee and staff recommend that the City Council City adopt Ordinance 160-O-16 Amending City Code Section 10-11-9, Schedule IX “Parking Prohibited at Certain Times” by adding Brummel Street on the North side from Clyde Avenue on the west to the west property line at Clyde/Brummel Park from 9:00 a.m. to 9:00 p.m. during the period of April 1 to October 1. For Introduction (A9) Ordinance 163-O-16, Increasing the Number of Class D Liquor Licenses for Spinzar, Inc. d/b/a Kabul House, 2424 Dempster Street Local Liquor Commissioner recommends City Council adoption of Ordinance 163-O-16, amending City Code Subsection 3-4-6-(D) to increase the number of authorized Class D liquor licenses from fifty-seven (57) to fifty-eight (58) and permit issuance of a Class D license to Spinzar, Inc. d/b/a Kabul House located at 2424 Dempster Street. For Introduction (A10) Ordinance 151-O-16, Amending Subsection 3-4-6(W) of the City Code to Allow for Sale of Beer and Wine Between the Hours of 11:00 a.m. to 12:00 a.m. on Monday through Saturday and 12:00 p.m. to 12:00 a.m. on Sunday Local Liquor Commissioner recommends City Council adoption of Ordinance 151-O-16, amending City Code Subsection 3-4-6(W) to increase the hours for the sale of beer and wine. On November 9, 2016, Urban Indoor Sports, LLC d/b/a Quad Indoor Sports (“Company”), 2454 Oakton Street, requested the Liquor Control Review Board (“LCRB”) consider allowing the sale of beer and between the hours of 11:00 a.m. to 12:00 a.m. on Monday through Saturday and 12:00 p.m. to 12:00 a.m. on Sunday. The LCRB approved extending the sale of beer and wine between the proposed hours. For Action (A11) Ordinance 154-O-16, Increasing the Number of Class W Liquor Licenses for Urban Indoor Sports, LLC d/b/a Quad Indoor Sports Local Liquor Commissioner recommends City Council adoption of Ordinance 154-O-16, amending City Code Subsection 3-4-6-(W) to increase the number of authorized Class W liquor licenses from zero (0) to one (1) and permit issuance of a Class W license to Urban Indoor Sports, LLC d/b/a Quad Indoor Sports located at 2454 Oakton Street. For Action 10 of 594 City Council Agenda December 12, 2016 Page 11 of 15 (A12) Ordinance 48-O-16, Authorizing City Manager to Execute a Lease of City- Owned Real Property Located at 2222 Oakton Street with Smylie Brothers Draft and Package LLC Staff recommends City Council adoption of Ordinance 48-O-16, “Authorizing the City Manager to Execute a Lease of City-Owned Real Property Located at 2222 Oakton Street with Smylie Brothers Draft and Package LLC”. A two-thirds majority of City Council is required to adopt Ordinance 48-O-16. For Action (A13) Ordinance 109-O-16, Amending Section 10-6-1 of the City Code, Revising the Definition of Abandoned Vehicle Staff recommends that the City Council City adopt Ordinance 109-O-16, revising the definition of Abandoned Vehicle. In Section 10-6-1 of the City Code, the definition of an Abandoned Vehicle was amended by adding subsection (c) stating that a vehicle parked on the public way and “has been left on the public way without valid state registration plates or a valid temporary state registration for two (2) or more days” is also classified as an abandoned vehicle. For Action (A14) Ordinance 158-O-16, Amending Sections 10-11-11 and 10-11-12 of the City Code, Removing Reserved Parking and Increasing Parking Meter Zone in City Parking Lot 27 The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 158-O-16, amending City Code Sections 10-11-11 and 10-11-12 to remove reserved parking and change the parking meter zone from twenty-two (22) to thirty-four (34) spaces in City Parking Lot 27 located at 1621 Oak Avenue to aid in the availability of convenient customer parking for neighboring businesses. For Action (A15) Ordinance 146-O-16, Amending Section 7-13-3 of the City Code, Decreasing the Sewer User Rates Staff recommends that City Council adopt Ordinance 146-O-16, which would decrease the sewer user rate by 3%, from $3.94 to $3.82 per billing unit (100 cubic feet of water consumed). For Action (A16) Ordinance 145-O-16, Amending Section 7-12-17 of the City Code, Increasing the Meter Charges and Water Rates Staff and Utilities Commission recommend that City Council adopt Ordinance 145-O-16, which would increase the water meter charges and water rates by six percent (6%). This rate increase is offset by the sewer rate decrease and the rate adjustment will be neutral to the rate payers. For Action 11 of 594 City Council Agenda December 12, 2016 Page 12 of 15 (A17) Ordinance 33-O-16, Amending City Code Title 4 to add Chapter 22 – Building Energy and Water Use Benchmarking Ordinance City staff along with the Utilities Commission recommends that City Council move to adopt revised Ordinance 33-O-16 Building Energy and Water Use Benchmarking. Ordinance 33-O-16 has three major components: tracking, verifying, and publically disclosing building energy and water use. Since being introduced, a text amendment was made to section 4-22-3: Definitions – Type 3 Covered Building of the proposed ordinance “excluding condominiums as defined in City Code Section 5-4-1-7.” The proposed text amendment removes smaller condominium buildings 20,000 – 49,999 square feet from being covered by the ordinance. This amendment is proposed as a result of the strong feedback received from smaller condominium buildings. The proposed amendment removes 144 Type 3 buildings from having to comply with the ordinance leaving 291 Type 3 buildings and 557 total buildings. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Resolution 73-R-16, Authorization to Participate in 2017 Cook County No Cash Bid Program Staff recommends City Council approval to submit requests to obtain eligible tax delinquent vacant properties through the Cook County No Cash Bid Program. Acquiring the parcels through this program will assist the City in its efforts to address affordable housing and community development goals. For Action (P2) Ordinance 161-O-16, Granting a Special Use for an Animal Hospital at 516 Dempster St. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 161-O-16 granting special use approval for an Animal Hospital at 516 Dempster St. in the B1 Business District and the oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Wynne requests suspension of the rules for introduction and adoption at the December 12, 2016 City Council meeting. For Introduction and Action 12 of 594 City Council Agenda December 12, 2016 Page 13 of 15 (P3) Ordinance 162-O-16, Granting a Special Use for a Commercial Indoor Recreation Facility, Title Boxing Club, at 1029 Davis St. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 162-O-16 granting special use approval for a Commercial Indoor Recreation Facility, Title Boxing Club, at 1029 Davis St. in the D2 Downtown Retail Core District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Wilson requests suspension of the rules for introduction and adoption at the December 12, 2016 City Council meeting. For Introduction and Action (P4) Ordinance 117-O-16, Updating Various Parts of Title 6, “Zoning” of the Evanston City Code to Conform with the City of Evanston Inclusionary Housing Ordinance The Plan Commission and staff recommend adopting Ordinance 117-O-16 amending parts of Title 6, “Zoning” of the City Code to codify development bonuses established by the City of Evanston’s Inclusionary Housing Ordinance (IHO). A synopsis of the amendments are as follows: a new subsection outlining available development bonuses will be added to all zoning districts that allow residential uses; parking requirements will be updated for residential developments which fall under IHO requirements and provide on-site affordable units; and the addition of definitions for Transit Oriented Development (TOD), TOD Area and Transit Station, each currently a part of the IHO. For Action HUMAN SERVICES COMMITTEE (H1) Approval of 2017 Mental Health Board Funding Allocations The Human Services Committee, Mental Health Board and Staff recommend that City Council approve 2017 funding allocations in the amount of $767,055 to social services agencies to provide needed social services to Evanston residents. The allocation recommendations range in size from $7,500 to $78,055 to 19 different agencies for 24 individual programs. $767,055 from the Human Services Fund has been proposed in the 2017 budget for allocation by the Mental Health Board from account 176.24.4651. Each agency has a separate account number to identify and disburse funds. For Action 13 of 594 City Council Agenda December 12, 2016 Page 14 of 15 (H2) Approval of Special Event Permit for 2017 Special Olympic Polar Plunge Staff recommends approval of Special Olympic Illinois’s request to hold the 2017 Law Enforcement Torch Run Polar Plunge on Clark St Beach, starting at 8 am on February 17th and finishing at approximately 3 pm on February 18th. Costs for City services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. For Action (H3) Ordinance 94-O-16, Amending City Code Section 9-4-8, Animal Impoundment Procedures Staff recommends City Council adoption of Ordinance 94-O-16 amending City Code 9-4-8(A) to align animal “Impoundment Procedures” in accordance with the current policies and procedures set forth by the City of Evanston. Ordinance 94- O-16 amends the impoundment procedures as it relates to disposition of unredeemed animals. For Introduction (H4) 126-O-16 Amending Title 3, Chapter 22 to Revise Farmers’ Market Regulations to Permit Farmer Cooperative and Non-Evanston Bread Makers to Sell Products at the Evanston Farmers’ Market City staff recommends that City Council adopt proposed Ordinance 126-O-16 authorizing amendments to Title 3, Chapter 22, to include permitting farmer cooperatives, as well as, update the City ordinance that governs the market to match how the Evanston Farmer’s Market is currently operated. For Introduction 14 of 594 City Council Agenda December 12, 2016 Page 15 of 15 APPOINTMENTS (APP1)For Appointment to: Environment Board Cherie Fisher Environment Board Michael Kormanik Environment Board Christopher Kucharczyk Harley Clarke Ad Hoc Committee John Bryan Harley Clarke Ad Hoc Committee David Campbell Harley Clarke Ad Hoc Committee Emily DeStefano Harley Clarke Ad Hoc Committee Pam Elesh Harley Clarke Ad Hoc Committee Hector Garcia M/W/EBE Development Committee Yves Lassere Plan Commission Jolene Saul Preservation Commission Mark Simon Public Safety Civil Service Commission Gordon Schlicht For Action MEETINGS SCHEDULED THROUGH DECEMBER 2016 Upcoming Aldermanic Committee Meetings Tues, Dec 20 7:00 PM Northwestern-City Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 15 of 594 For City Council meeting of December 12, 2016 Item SP1 Ordinance 156-O-16: Enacting a Welcoming City Ordinance For Action To: Honorable Mayor and Members of the City Council From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 156-O-16 – Establishing the City of Evanston as a “Welcoming City” Date: November 29, 2016 Recommended Action: Mayor Tisdahl recommends the City Council adopt Ordinance 156-O-16, Amending Title 1, to add Chapter 21 entitled “Welcoming City Ordinance”. Livability Benefits: Education, Arts & Community: Support Social and Cultural Diversity. Summary: Ordinance 156-O-16 builds on efforts to make Evanston one of the most immigrant- friendly cities in the country. The political climate has created uncertainty in the immigrant community; this legislative action clarifies that both documented and undocumented immigrants must be treated with respect and dignity by all City employees, elected officials, and board and commission members. Evanston’s “Welcoming City Ordinance” will protect undocumented immigrants from being held for immigration authorities after coming in contact with City police, unless they have been convicted of a serious crime or are a wanted criminal for whom an arrest warrant has already been issued. Ordinance 156-O-16 is modeled after the City of Chicago’s Welcoming City Ordinance, which was passed in 2012 and amended on October 5, 2016. Under proposed Ordinance 156-O-16: • City departments and officials cannot inquire about the immigration status of people seeking City services. • The Police Department cannot question crime victims, witnesses or other law- abiding residents about their citizenship status. Violations of this Ordinance are to be referred and reviewed by the Office of Professional Standards for the Police Department. • Sets out parameters for the Police Department on enforcement actions that involve a legitimate law enforcement purpose that is unrelated to the Memorandum 16 of 594 2 enforcement of a civil immigration law and for situations in which the United States Immigration and Customs Enforcement Agency is attempting to enforce civil immigration laws. Legislative History: On March 10, 2008, the City Council adopted Resolution 11-O-08 “Calling for Comprehensive Immigration Reform and for Reaffirmation of the City’s Commitment to Humane and Just Treatment of Immigrants and Their Families”. Resolution 11-O-08 is attached for your review and sets forth Evanston’s position that comprehensive immigration reform must be addressed. It also stresses that public resources should be redirected from deportation and focusing on making the process for applicants for citizenship status easier to utilize. Attachments: Ordinance 156-O-16 Resolution 11-R-08 17 of 594 11/22/2016 156-O-16 AN ORDINANCE Amending Title 1 of the Evanston City Code to Add Chapter 21 to Codify Evanston as a “Welcoming City” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT: SECTION 1: Legislative Statement. The City of Evanston welcomes diversity and believes that all individuals living in or visiting the City of Evanston should be treated fairly and with respect and dignity. The City Council wishes to further enhance the City’s relationship with immigrant communities and make the City of Evanston an immigrant-friendly City. This Ordinance discourages unlawful discrimination and strongly supports the equal treatment of all individuals regardless of national origin. The City Council finds that achieving and maintaining a community that treats documented and undocumented immigrants with respect and dignity is in line with the public policy of the City and the principles upon which the United States was founded. This Ordinance will promote the general welfare of City of Evanston residents and visitors alike. Article VII, Section (6)a of the Illinois Constitution of 1970, states that the “powers and functions of home rule units shall be construed liberally,” and written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164). Pursuant to 65 ILCS 5/1-2-1, the City may make all rules 18 of 594 156-O-16 and regulations to carry out powers granted to the City, which are broad complementing the City’s home rule powers. At meetings held in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), the City Council considered this Ordinance, heard public comment, and made findings. It is well-settled law in Illinois that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747(1991)) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124 (1995)). SECTION 2: Title 1 of the Evanston City Code of 2012, is hereby amended to add Chapter 21, Welcoming City Ordinance, which shall read as follows: CHAPTER 21 – WELCOMING CITY ORDINANCE 1-21-1: SHORT TITLE. This Chapter shall be known and may be cited as the EVANSTON WELCOMING CITY ORDINANCE. 1-21-2: PURPOSE. The vitality of the City of Evanston (the “City”), as an ethnically, racially and religiously diverse city in the State of Illinois, is built, in part, on the strength of its immigrant communities in the City. The City Council finds that the cooperation of all persons, both documented citizens and those without documentation status, is essential to achieve the City’s goals of protecting life and property, preventing crime and resolving problems. Furthermore, immigrant community members, whether documented citizens or not, should be treated with respect and dignity by all City employees and should not be subjected to physical abuse, threats, or intimidation. One of the City’s most important goals is to enhance the City’s relationship with the immigrant communities. Due to the City’s limited resources; the complexity of immigration laws; the clear need to foster the trust of and cooperation from the public, including members of the immigrant communities; and to effectuate the City’s goals, the City Council finds that there is a need to clarify the communications and enforcement relationship between the City and the federal government and to clarify what specific conduct by City employees is prohibited because such conduct significantly harms the City’s relationship with immigrant communities. The purpose of this Chapter is to establish the City’s 19 of 594 156-O-16 procedures concerning immigration status and enforcement of federal civil immigration laws and to identify the conduct that City employees may not engage in when interacting with community members. 1-21-3: CONSTRUCTION. This Chapter shall be construed according to the fair import of its terms and shall be liberally construed to further the purposes and policy stated in this Section and the special purpose of the particular provision involved. 1-21-4: SEVERABILITY. If any provision of this Chapter or the application thereof to any person or circumstances is held invalid, the remainder of this Chapter and the application of the provision to other persons not similarly situated or to other circumstances shall not be affected thereby. 1-21-5: DEFINITIONS. For the purposes of this Chapter, the following terms shall have the following meanings: ADMINISTRATIVE WARRANT Any document issued by ICE that can form the basis for an individual’s arrest or detention for a civil immigration enforcement purpose. This definition does not include any criminal warrant issued upon a judicial determination of probably cause, and in compliance with the requirements of the Fourth Amendment to the U.S. Constitution and Article I, Section 6 of the Illinois Constitution. AGENCY Every City department, division, council, committee, board, or other body established by authority of an ordinance, or City Council resolution. AGENT Any person employed by or acting on behalf of the City of Evanston. CITIZENSHIP OR IMMIGRATION STATUS All matters regarding questions of citizenship of the United States or any other country, the authority to reside in or otherwise be present in the United States. COERCION The use of improper or unlawful force or threats, express or implied, in order to compel a person to act against his or her will. Coercion also includes compelling a person to make statements. 20 of 594 156-O-16 ICE The United States Immigration and Customs Enforcement Agency and shall include any successor agency charged with enforcement of civil immigration laws. IMMIGRATION DETAINER A request by ICE to a federal, state or local law enforcement agency to provide notice of release or maintain custody of an individual based on an alleged violation of a civil immigration law. VERBAL ABUSE The use of oral or written remarks that are overtly insulting, mocking, or belittling, directed at a person based upon the actual or perceived race, immigration status, color, ancestry, or national origin. 1-21-6: REQUESTING INFORMATION PROHIBITED. No agent or agency shall request information about or otherwise investigate or assist in the investigation of the citizenship or immigration status of any person unless such inquiry or investigation is required by Illinois State Statute, federal regulation, or court decision. Notwithstanding this provision, the Corporation Counsel may investigate and inquire about immigration status when relevant to potential or actual litigation or an administrative proceeding in which the City is or may be a party. 1-21-7: THREATS BASED ON CITIZENSHIP OR IMMIGRATION STATUS PROHIBITED. No agent or agency will coerce, including improper or unlawful threats of deportation, or engage in verbal abuse of any person based upon the person’s or the person’s family members’ actual or perceived citizenship or immigration status. For purposes of this Section, “family member” means a person’s: 1. Mother, father, spouse, brother or sister (including blood, step or half), son or daughter (including blood, step or half), father-in-law, mother-in-law, daughter-in- law, son-in-law, brother-in-law, sister-in-law, grandparent or grandchild; or 2. Court-appointed legal guardian; or 3. Domestic partner or the domestic partner’s mother, father, brother, sister (including blood, step, or half), son or daughter (including blood, step or half). 1-21-8: DISCLOSING INFORMATION PROHIBITED. Except as otherwise provided under applicable federal law, no agent or agency shall disclose information regarding the citizenship or immigration status of any person 21 of 594 156-O-16 unless required to do so by legal process or such disclosure has been authorized in writing by the individual to whom such information pertains, or if such individual is a minor or is otherwise not legally competent, by such individual’s parent or guardian. 1-21-9: CONDITIONING BENEFITS, SERVICES, OR OPPORTUNITIES ON IMMIGRATION STATUS PROHIBITED. (A) No agent or agency shall condition the provision of City of Evanston benefits, opportunities, or services on matters related to citizenship or immigration status unless required to do so by statute, federal regulation, or court decision. (B) Where presentation of an Illinois driver’s license or identification card is accepted as adequate evidence of identity, presentation of a photo identity document issued by the person’s nation of origin, such as a driver’s license, passport, or consulate-issued document, shall be accepted and shall not subject the person to a higher level of scrutiny or different treatment than if the person had provided an Illinois driver’s license or identification card except that this subsection (B) shall not apply to the completion of the federally mandated I-9 forms. 1-21-10: CIVIL IMMIGRATION ENFORCEMENT ACTIONS – FEDERAL RESPONSIBILITY (A) Except for such reasonable time as is necessary to conduct the investigation specified in Subsection (D) of this Section, no agency or agent shall: 1. Arrest, detain or continue to detain a person solely on the belief that the person is not present legally in the United States, or that the person has committed a civil immigration violation; 2. Arrest, detain, or continue to detain a person based on an administrative warrant entered into the Federal Bureau of Investigation’s National Crime Information Center database, or successor or similar database maintained by the United States, when the administrative warrant is based solely on a violation of a civil immigration law; or 3. Detain, or continue to detain, a person based upon an immigration detainer, when such immigration detainer is based solely on a violation of a civil immigration law. (B) Unless an agency or agent is acting pursuant to a legitimate law enforcement purpose that is unrelated to the enforcement of a civil immigration law, no agency or agent shall: 1. Permit ICE agents access to a person being detained by, or in the custody of, the agency or agent; 2. Permit ICE agents use of agency facilities for investigative interviews or other investigative purpose; or 22 of 594 156-O-16 3. While on duty, expend their time responding to ICE inquiries or communicating with ICE regarding a person’s custody status or release date. (C) An agency or agent is authorized to communicate with ICE in order to determine whether any matter involves enforcement based solely on a violation of a civil immigration law. (D) This Section shall not apply when an investigation conducted by the agency or agent indicates that the subject of the investigation: 1. Has an outstanding criminal warrant; 2. Has been convicted of a felony in any court of competent jurisdiction; 3. Is a defendant in a criminal case in any court of competent jurisdiction where a judgment has not been entered and a felony charge is pending; or 4. Has been identified as a known gang member either in a law enforcement agency’s database or by his or her own admission. 1-21-11: NO PRIVATE CAUSE OF ACTION. This Chapter does not create or form a basis for liability on the part of the City, its agents, or agencies. The exclusive remedy for violation of this Chapter shall be through the City’s disciplinary procedures for officers and employees under regulations including but not limited to this City personnel rules, Code of Ethics, union contracts, or any other City rules and/or regulations. If a complaint is received for a possible violation of this Chapter by a member of the Evanston Police Department, the City Manager shall transmit it to the Evanston Police Department, Office of Professional Standards, for processing and review. 1-21-12: EXCHANGING FILE INFORMATION. All applications, questionnaires, and interview forms used in relation to City of Evanston benefits, opportunities, or services shall be promptly reviewed by the pertinent agencies and any questions regarding citizenship or immigration status, other than those required by statute, ordinance, federal regulation or court decision, shall be deleted within ninety (60) days of the passage of this Ordinance. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect 23 of 594 156-O-16 without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: Ordinance 156-O-16 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: _________________________, 2016 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 24 of 594 3/13/2008 3/12/2008 3/4/2008 1/30/2008 11-R-08 A RESOLUTION Calling for Comprehensive Immigration Reform and for Reaffirmation of the City's Commitment to Humane and Just Treatment of Immigrants and Their Families WHEREAS,historical circumstances have led to the uneven development of the resources of the peoples of Asia, Africa, Latin America, the Caribbean and North America resulting in the concentration of significant wealth in such countries as the United States, France, England, Canada and other western nations and in the impoverishment of the majority of the world's people; WHEREAS,such high concentration of resources in the United States, its high standard of living, the evolution of a tradition of protecting the individual rights and liberties of its citizens have caused major inflow of migrants into the United Stated from various parts of the world seeking a better quality of life; WHEREAS,international political conflicts, inequities in various regions of the world, poverty and the emergence of brutal dictatorial regimes that violate their people's human rights have led many to escape into the United States in search of refuge and political asylum; WHEREAS,the United States, from its inception, has been a nation 25 of 594 11-R-08 of immigrants seeking political or economic refuge, freedoms not attainable in their land of origin, and the ability to improve their lot in life that is not open to them elsewhere; and WHEREAS,the tradition of generosity of the American people is inscribed on the Statue of Liberty which states: Give me your tired, your poor, Your huddled masses yearning to breathe free, The wretched refuse of your teeming shore. Send these, the homeless, tempest-tossed to me, I lift my lamp beside the golden door; and WHEREAS,throughout the history of the United States, immigrants who come to the United States have contributed greatly to the social, cultural, and economic success of our society and still do so today; WHEREAS,today, the immigration policy of the United States has become inefficient and applied unequally thereby resulting in significant administrative backlog of qualified applicants awaiting years for the processing of their applications; WHEREAS,the major inflow of immigrants into the United States and the inefficient execution of the immigration policy have resulted in more than 12 million immigrants in the United States who are not yet documented; -2-26 of 594 11-R-08 WHEREAS,the overwhelming majority of these immigrants who are here in the United States but who have not yet gotten documented are law abiding, hard-working, tax paying individuals; WHEREAS,many American businesses and individuals depend on these immigrants for their labor and for their services; WHEREAS,it is unreasonable, irrational and impractical to expect the United States government to invest the tremendous amount of resources that it would take to deport over 12 million human beings because of their lack of documentation as the application of such a policy would create chaos in society; WHEREAS,however, the Immigration and Customs Enforcement (ICE) division of the Department of Homeland Security continues to conduct excursions to round up and deport not-yet-documented immigrants creating an atmosphere of fear even when such actions result in the separation of parents from their American children; WHEREAS,Evanston has had a long history of taking the lead in defense of justice, compassion, human rights and peace, as evidenced by city declarations of our opposition to the war in Iraq; of Evanston as a sanctuary community for EI Salvadoran refugees and as a nuclear free zone; and Evanston's proud tradition of valuing and promoting diversity, as in the successful effort to integrate our public schools, the annual celebration of the Ethnic Arts Festival and the provision of bilingual education and bilingual city services; and -3-27 of 594 11-R-08 WHEREAS,the City of Evanston, including all of its departments, has never conditioned the provision of City benefits, opportunities, or services on matters related to citizenship or immigrant status; and NOW, THEREFORE, BE IT RESOLVED,that the City of Evanston reaffirms its practice and commitment to the continued treatment of immigrants and their families on a humane and just basis. BE IT FURTHER RESOLVED,that the Mayor and the Evanston City Council urge the United States Congress and the President of the United States to support comprehensive immigration reform that would do the following: (1) provide a road for legalization of not-yet-documented immigrants who are currently living within the borders of the United States and who have not committed crimes against society; (2) protect families from forced separation through deportation of undocumented parents from their American children through the passage of Temporary Protective Status (TPS) for the law-abiding parents of American children against deportation; (3) make more efficient the process by which qualified applicants may receive their legal papers on an expedited basis; and (4) redirect public resources from deportation efforts to the establishment of processing stations at designated ports of entry into the United States to manage the flow of Immigration; and (5) end discriminatory treatment of applications for immigration relief on the basis of race, gender, national origin or economic class status. BE IT FURTHER RESOLVED,that suitable copies of this Resolution be prepared and presented to the President of the United States, the members of -4-28 of 594 11-R-08 the Illinois congressional delegation, the members of the Illinois General Assembly, and both local and national officials of the Department of Homeland Security. I CJ ,2008 -5-29 of 594 Item SP2 For City Council meeting of December 12, 2016 Robert Crown Community Center, Library and Ice Complex Update For Discussion To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager / Chief Financial Officer Subject: Robert Crown Community Center, Ice Complex and Library Update Date: December 7, 2016 The Robert Crown Community Center, Library and Ice Complex (RCCCL) project continues to move forward with the following progress: •Review and Recommendation of Architect for the RCCCL design and construction phases – Staff requests authority to negotiate fee with most qualified architect as described in Council report delivered for December 12, 2016 meeting. o Negotiate Fee in December/January for Council approval o Begin schematic design and public meeting processes •Continued Progress on Funding – Dashboard with most recent funding status attached. •Moving forward beyond “Quiet Period” to public funding efforts in 1st and 2nd quarter of 2016. CCS representatives will be present to answer questions on funding. Memorandum 30 of 594 Robert Crown Community Center Campaign DASHBOARD 12/6/2016 Community Gifts & Pledges $2,283,000 Dollar-for-Dollar Matching Gift $2,283,000 Full Matching Commitment (not public) TOTAL GIFTS & PLEDGES $4,566,000 City & Library Bond Financing $12,500,000 COMBINED GRAND TOTAL $17,066,000 Unassigned 267 Assigned 322 Raised $2,283,000 Refused 11 Remaining $2,717,000 Scheduled 4 Briefed 19 Pending 23 Declined 4 Pledged 39 Benchmarks Requests Raised January 1, 2017 80 $3,400,000 January 15, 2017 85 $3,800,000 Campaign Totals December 15, 2016 75 $3,100,000 December 1, 2016 70 $2,800,000 46% 54% Progress - $5M Community Gifts Raised Remaining 0 100 200 300 400 267 322 11 4 19 23 4 39 Prospects $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 6/1 7/1 8/1 9/1 10/1 11/1 12/1 1/1 2/1 3/1 Fundraising Pace Target Current Pace 31 of 594 For City Council meeting of December 12, 2016 Item SP3 Business of the City by Motion – Robert Crown Community Center, Library and Ice Complex Architectural/Engineering Services For Action To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager / Chief Financial Officer Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Subject: Robert Crown Community Center, Ice Complex and Library Architectural / Engineering Services (RFQ 16-61) Date: November 28, 2016 Recommended Action: Staff recommends City Council authorize the City Manager to enter into negotiations for architectural/engineering services for the Robert Crown Community Center, Ice Complex and Library Architectural/Engineering Services (RFQ 16-61) with Woodhouse Tinucci Architects, LLC (230 W. Superior St, 6th Floor, Chicago, IL). Funding Source: In the proposed 2017 CIP, funding is available from the 2016 GO Bond in the amount of $600,000 and the 2017 GO Bond in the amount of 900,000. Livability Benefits: Built Environment: Enhance public spaces Education, Arts & Community: Incorporate art and cultural resources; Provide quality education from cradle to career Health & Safety: Promote healthy, active lifestyles Background: On August 15, 2016, staff provided an update to the City Council noting that over $2 million had been pledged in fundraising. At the same meeting, the City Council authorized a Request for Qualifications process for the design services for the Robert Crown Community Center and Library (RCCCL). The purpose of this RFQ was to determine the firm best qualified to provide architectural/engineering services for the planning, design and construction of the proposed RCCCL. Because it is an RFQ, pricing is not requested. Instead, firms are evaluated on their qualifications, their demonstrated understanding of the project, and their compliance with the City’s requirements for submittals. Memorandum 32 of 594 For this project, planning and design of the proposed RCCCL is expected to continue through late 2017. Construction would begin in 2018, provided funding is available. Analysis: On August 18, 2016, the City issued Request for Qualifications to provide architectural/ engineering services. On September 27, 2016, qualifications statements were received from 19 consulting firms: Consultant Address Cordogan Clark & Associates 960 Ridgeway Avenue, Aurora, IL DMAC Architecture p.c. 831 Chicago Avenue, Evanston, IL Gelick Associates Inc. 494-2 Sheridan Road, Evanston, IL Gensler Architecture, Design & Planning, P.C. 11 E. Madison #300, Chicago, IL HDR Architecture, Inc. 30 W. Monroe Street, Suite 700, Chicago, IL Holabird & Root, LLC 140 South Dearborn Street, Suite 500, Chicago, IL JGMA 218 S. Wabash, Suite 200, Chicago, IL John Ronan Architects 420 W. Huron Street, Chicago, IL Krueck + Sexton Architects 221 W. Erie Street, Chicago, IL Legat Architects, Inc. 2015 Spring Road, Suite 175, Oak Brook, IL Nagle Hartrey Architects, Ltd. 55 W. Wacker Drive, Suite 302, Chicago, IL Perkins+Will 410 N. Michigan Ave., Suite 1600, Chicago, IL Ratio Architects 30 West Monroe Street, m Suite, Chicago, IL Ross Barney Architects 10 W. Hubbard, Chicago, IL Skidmore, Owings and Merrill LLP 224 S. Michigan Avenue, Suite 1000, Chicago, IL Stantec Architecture, Inc. 224 South Michigan Avenue, Suite 1400, Chicago, IL Wight & Company 211 North Clinton Street, 300N, Chicago, IL Williams Architects / Aquatics 500 Park Blvd, Suite 800, Itasca, IL Woodhouse Tinucci Architects, LLC 230 W. Superior St, 6th Floor, Chicago, IL A selection committee consisting of the following members reviewed the qualifications statements and scored the firms to determine the most qualified: • Lara Biggs, P.E. – Bureau Chief Capital Planning & Engineering / City Engineer • JacQuera Calvert – Purchasing Specialist • Karen Danczak-Lyons – Library Director • Bob Dorneker – Assistant Director – Parks, Recreation & Community Services • Shawn Iles – Library Board • Stefanie Levine – Senior Project Manager • Martin Lyons – Assistant City Manager / Chief Financial Officer • Lawrence Hemingway, Director of Parks, Recreation & Community Services • Daniel Stein – Parks and Recreation Board 33 of 594 The qualification submittals were rated by each member of the selection committee and the scores were then averaged. The initial scoring of the firms was as follows: Firm Qualifications & Expertise (40 pts) Project Approach (30 pts) Organization and Completeness of Proposal (10 pts) Willingness to Execute Evanston's Pro. Services Agreement (10 pts) M/W/EBE (10 pts) Total Score (100%) Gensler 34 26 9 7 10 86 Woodhouse Tinucci Architects 34 23 9 10 10 86 Nagle Hartrey Architects 36 25 8 5 10 84 Perkins+Will 35 25 9 5 10 84 Stantec 33 26 10 5 10 84 Holabird & Root 29 24 10 10 10 83 Ross Barney Architects 30 22 10 10 10 82 Skidmore, Owings and Merrill 33 25 9 10 5 82 Wight & Co 31 24 10 5 10 80 HDR Architecture 31 23 9 5 10 78 Ratio Architects 29 23 10 5 10 77 Williams Architects 29 23 10 5 10 77 JGMA 26 19 10 10 10 75 John Ronan Architects 30 23 9 5 8 75 Krueck + Sexton Architects 29 22 9 5 10 75 Cordogan Clark & Associates 27 18 9 10 10 74 Legat Architects 30 23 8 10 0 71 Gelick Associates 18 13 10 5 10 56 DMAC Architecture 18 8 10 5 10 51 34 of 594 After reviewing the statements of qualifications and scoring them, the five firms that were determined to be the most qualified were invited to an interview with the selection committee. Following the interviews, those firms received an additional score related to information received in the interview. This was added to their initial scoring. Following the interviews, the revised scoring is as follows: Firm Pre-Interview Score (100 pts) Interview Score (10 pts) Final Score (110 pts) Woodhouse Tinucci Architects 86 10 96 Gensler 86 8 94 Nagle Hartrey Architects 84 8 92 Perkins+Will 84 6 90 Stantec 84 6 90 The Committee was excited to have such a large list of qualified firms from which to choose. Any of the top three firms are qualified to provide excellent services to the City of Evanston in this important community project. Unfortunately, only one firm can be chosen to move this project forward. Based on the final scoring, Woodhouse Tinucci Architects (WTA) is the most qualified firm. Both Gensler and WTA clearly demonstrated their qualifications in all aspects of the design as well as a thorough understanding of the project issues in their respective proposals. However, during the interview, WTA did the best job of showcasing their knowledge and expertise, and they were able to most clearly demonstrate a plan for both the design and construction supervision of the project, including aspects of budgeting, and community engagement throughout the project. Staff is requesting authorization to enter into financial negotiations with WTA. If unable to reach an agreement satisfactory to both sides, staff would then enter into negotiations with the next most qualified architect, Gensler. The negotiations are expected to take place during December. Staff is anticipating making a recommendation for award in January 2017. Although preliminary M/W/EBE information was included in the initial submittal, staff will conduct a complete compliance review when the final cost has been negotiated. A brief summary of the timing for work in 2017 is provided on the next page and this schedule is provided in more detail in the Attached Work Plan. 35 of 594 RFQ 16-61, Robert Crown Community Center and Ice Complex Woodhouse Tinucci Architects and MacLennan Jaunkalns Miller Architects Estimated Project Schedule Task Weeks Programming 4 Schematic Design 12 Design Development 12 Construction Documents 12 Bidding 6 Construction Administration 58 Post-Construction / LEED Commissioning 12 Total 116 Legislative History: None Attachments: Work Plan Detail WTA 36 of 594 05. Project Delivery Methodology 78 TASK 1 PROGRAMMING/INVESTIGATION 4 WEEKS: NOV 21, 2016 – DEC 16, 2016 TASKS – Start–up meeting. – Confirm project building committee and user groups. – Establish reporting structure. – Establish meeting schedule and meeting types. – Confirm the public consultation process. – Confirm approved program for the facility and park as the basis for concept design. – Site documentation – Engage geotechnical, topographical and utility surveys, as well as environmental consultants. – Review all available background information for the park site and facilities. – Prepare work plan for program confirmation phase responsibilities and tasks. – Confirm appropriate space standards, design principles, and interrelationships. DELIVERABLES – Minutes of meetings. – Contact list and organization chart. – Preliminary schedule of community consultation programming meetings. – Summary of programming changes into an ‘Appendix’ document. – Preliminary LEED scorecard. – Concept plans for building and site – Survey plans stamped by Professional Engineer or Registered Surveyor. METHODOLOGY During the programming confirmation phase it is important for the project team to review the current program document and establish client / stakeholder / user group discussions. During the start– up meeting, existing program reviews and the survey of current recreation centers programs will establish a continuing dialogue to explore and re–confirm the report. Thorough review of the expected site and building program summary, confirm the park requirements, facilities to be accommodated, including support functions such as parking and servicing, as well as outdoor amenity, specific to the park and specific to individual facilities and common and shared elements. Review and Incorporate the Evanston Public Library program into overall building program The following work plan highlights the task and deliverables that make up this project. Work plans allow the design team and the client to know what is being done, when, why, where, and by whom. The work plan is the key tool to achieve your project in the manner you wish. It is the detailed organization of our work to achieve your needs. The following project management outline highlights the tasks and deliverables that make up all the elements of this project. We will prepare a new draft program summary to confirm the building area. A project budget breakdown will be developed on that basis, confirming the available construction cost budget. We will illustrate for the Building Committee the quality standards achievable within the budget and confirm the alignment of the budget with facility requirements and design expectations. The completed document will be confirmed as approved as the basis for schematic design. Concept/ Pre–design approval with be a 2–week period. TASK 1 SCHEMATIC DESIGN 12 WEEKS: DEC 19, 2016 – MAR 10, 2017 TASKS Prime Consultant – Architecture – Site development confirmation. – Confirm detailed design criteria. – Review and prepare master plan for site. – Develop approved floor plans, concept massing, and elevations. – Area analysis. – Sustainability concepts for LEED. – Schematic design review workshops. – Preliminary building code review. – Coordinate consultants. – Prepare schematic design estimate. – Present design for review and approval. – Public consultation. TASKS Structural Engineering – Establish design criteria. – Develop preliminary structural solutions for the selected architectural design options. – Review detailed geotechnical information evaluate foundation options. – Preliminary Building Code Review. Mechanical Engineering – Review Site servicing information and contact local utilities: gas, water, and sewer. – Review and confirm design criteria. – Develop site servicing options and mechanical systems options. – Preliminary energy analysis / sustainability review. – Preliminary code review. – Review conceptual systems alternatives. Electrical Engineering – Review and confirm design criteria. – Review site servicing information and contact local utilities and City Departments. – Review floor plan alternatives. WORK PLAN 37 of 594 WTA +MJMA 79 – Preliminary energy analysis / sustainability review. – Develop system alternatives. – Preliminary standards review. Civil Engineering – Review site servicing information and contact local utilities: power and communications. – Review and confirm design criteria. – Develop site plan options with provision for drainage options and servicing options. Landscape Architect – Preliminary Landscape Design in conformance with Zoning – Bylaw and City of Evanston design requirements. – Schematic Design Cost Estimate. DELIVERABLES Schematic Design Report – Site plans. – Floor plans. – Elevations. – Computer generated massing models. – Sustainability concepts. – Evaluation of options against benchmarks and sustainability criteria. – Building Code Synopsis. – A schedule to forecast the implementation of the recommended option. – Schematic design cost report with a breakdown to the different funding sources. – A area spreadsheet comparing design areas to programmed areas and identified by the separate funding sources. METHODOLOGY During the schematic design stage, the design team will generate two to three concept design options and site plans that explore the goals and objectives established in the pre–design phase. We will review these concepts with your team and together adopt one of the options for further refinement. We will develop a concept design package suitable for presentation to the community. This package will include plans, elevations, sections, and a computer generated architectural rendering. We will prepare a preliminary Code Analysis and review it with the Code officials. The schematic design will address the City of Evanston and all stakeholders functional concerns. We will explore image, form, and materiality as they relate to the Park and adjacent communities. Cost control will be a key factor and cost consultant input will allow us to make design decisions within budget. A schematic design estimate will be prepared and submitted with the schematic design report. Schematic design approval with be a 2–week period. TASK 2 DESIGN DEVELOPMENT 12 WEEKS: MAR 13, 2017 – JUN 02, 2017 TASKS Prime Consultant – Architecture – Site developments concepts. – Floor plans with detailed room layouts. – Detailed massing and exterior elevations. – Building sections. – Typical details. – Detailed building code review. – Material palette and color board. – Computer renderings. – Outline specifications. – Coordinate Consultants. – Apply for development permit. – Community presentation(s). – Update cost estimate. – Participate in Public Consultation Process. – Prepare and submit a Final Site Development Plan for the Crown Park. It will illustrate: site lighting design, landscape plan, site plans complete with materials annotations, planting schedule and details, and tree compensation policy. Structural Engineering – Structural systems options and recommendations. – Structural framing grid layout. – Roof structure layout. – Foundation plan and typical details. – Special system analysis. – Final Building Code Review. – Outline specification. Mechanical Engineering – System alternatives, cost evaluation, recommendations. – Energy analysis and equipment sizing. – Service area space requirements. – Preliminary equipment room layout and schematics. – Preliminary equipment selection. – Pipe/air flow schematics. – Detailed Code review. – Outline specification. Electrical Engineering – Preliminary schematic and riser diagrams. – Site lighting plans. – Preliminary lighting selection, layout, and lighting calculations. – Document special areas/systems. – Layout of power, communications, and security design. – Preliminary electrical room layout. – Detailed code review. – Outline Specification. Civil Engineering – Site plan with preliminary grades. – Site servicing plan. – Typical construction details. – Development permit application. Landscape Architecture – Site lighting design. – Landscape plan. – Planting schedule and details. – Development permit application. Cost Consultant – Design Development Cost Estimate. DELIVERABLES Design Development Report – Site plans. 38 of 594 05. Project Delivery Methodology 80 – Floor plans. – Elevations. – Sections. – Preliminary Details. – Building code synopsis. – Written systems description. – Computer generated renderings. – Sustainable Design Review and updated LEED Scorecard. METHODOLOGY Within the context of the approved schematic design, the team will develop the agreed upon park site exterior places and amenities and floor plans illustrating all rooms. Preliminary engineering calculations will be completed and system types reviewed. The architectural team will study the massing and building elevations in detail, and site development will be refined with the landscape architect. Regular meetings will be held with the client and user groups as well as with the authority having jurisdiction for all code issues and municipal standards and approvals. Cost estimates will be closely monitored to review value and budget compliance. An update of the schematic design estimate will be prepared with the cost estimate. Design development will be reviewed with the client team and feedback will be incorporated into the working drawings and specifications. Design development approval anticipates an approximate 3-week period. Upon receipt of approval to proceed, we will continue to the production documentation phase. TASK 3 CONTRACT DOCUMENTS 12 WEEKS: JUN 05, 2017 – AUG 25, 2017 TASKS Prime Consultant – Architecture – Working Drawings and Specifications. – Ongoing cost control. – Ongoing interface with Code officials. – 50% Submission for City Review. – 90% Submission for City Review. – Coordination with all disciplines at weekly consultant meetings. – Final Submission for approval for bid. Structural Engineering – Foundation plans and details. – Developed site plan and details. – Analysis of project for lateral forces. – Review of architectural wall sections. – Roof and floor framing plans. – All columns and beams sized. – Size lateral load resisting elements. – Column, beam, and footing schedules. – Details and sections showing reinforcing, connections, and special construction requirements. Mechanical Engineering – Room by room heating and cooling load calculations. – Site services plan. – Heating / ventilation layouts. – Plumbing layouts. – Mechanical room layout and sections. – Piping schematics. – Air flow schematics. – Equipment schedules. Electrical Engineering – Power and systems layout. – Coordinate security systems. – Electrical equipment rooms layout. – Schematics diagrams. – Grounding. – Lighting system layouts. – Fire alarm systems. – Motor and equipment schedule. Civil Engineering – Final Site Plan coordinated with all disciplines. – Site servicing plan coordinated with all disciplines. – Ongoing client and City of Evanston coordination. Landscape Architecture – Final Landscape plan and associated elements and components for exterior places. – Planting schedule and details. – Liaison with City of Evanston Recreation and Parks to ensure compliance with municipal standards and maintenance practices. Cost Consultant – Pre-Bid Cost Estimate. DELIVERABLES – Progress drawings and specifications documents for review. – Weekly coordination meeting minutes – Bid documents. – Minutes of meetings with City Officials. – Pre-Bid Estimate. METHODOLOGY Final construction contract documents are prepared and coordinated by our technical team. Input from each successive review phase will be incorporated. Coordination meetings will be held on a weekly basis with team members. The schedule will be updated and reviewed and action will be taken to rectify any deviation. Quality reviews of all material in progress at successive stages will yield valuable input to the preparation of the comprehensive documents. Cost estimates will continue to be closely monitored to achieve value and budget compliance. TASK 4 BIDDING/NEGOTIATIONS/PERMIT 6 WEEKS: AUG 28, 2017 – OCT 13, 2017 TASKS Prime Consultant + Sub-consultants – Submit project for City permit review. – Respond to permit comments and provide clarification to City and bidders. – Assist with bid advertising. – Chair a site bidders meeting. – Respond to bid queries. 39 of 594 WTA +MJMA 81 – Clarify design intent and evaluation alternate products. – Prepare addenda. – Assist with City evaluation of bids and prepare recommendations. – Recommendation to City of Evanston. DELIVERABLES – Electronic and Print Advertising. – Bid Documents. – Minutes of Site Meeting. – Addenda. – Letter of Recommendation. METHODOLOGY We will prepare the formal bid documents and assist with the advertisement for the bid. During the bid period, various design team members will respond to contract questions in accordance with your standard procedures. If required, addenda will be issued. We will prepare and submit permit documents and respond to any questions for clarification. Permit will be acquired prior to the start of construction. We will attend the bid opening and provide comment and feedback to the City. TA SK 5 CONSTRUCTION ADMINISTRATION 58 WEEKS: AUG 16, 2017 – SEP 30, 2018 TASKS Prime Consultant + Sub-consultants – Chair site meetings (normally every two (2) weeks). – Perform regular walk-throughs to determine general conformity with design intent. – Review contractor supplied shop drawings for general design intent and conformity with the project. – Report on progress and problems. – Clarify questions with regard to design intent. – Issue supplementary details and field sketches. – Prepare and issue proposed changes to the contract. – Evaluate contract quotations. – Issue Change Orders. – Review material samples. – Review construction mock-ups. – Make recommendations regarding alternate products. – Evaluate construction progress and prepare certificates of payment. DELIVERABLES – Site reports. – Review shop drawings. – Construction communications. – Supplementary drawings. – Proposed Change Notices. – Certificate of Progress. – Substantial Performance Deficiency list. METHODOLOGY We will provide normal field review to determine general conformance of the construction to the design intent. We will report on progress or problems and issue appropriate instructions. We will administer the construction contract including preparation of site instructions, change orders, and review and preparation of certificates for payment. TASK 6 POST CONSTRUCTION PHASE LEED COMMISSIONING 12 WEEKS: OCT 01, 2018 – DEC 21, 2018 TASKS Prime Consultant + Sub-consultants – Review of contractor’s application for substantial completion and total performance. – Preparation and review of final certificates of payment including hold backs – Review of deficiency corrections and Contractor’s final completion. – Prepare record drawings – Field review prior to the end of the one year warranty period and preparation of instructions to the contractor at the end of the warranty period. – Final USGBC construction documentation submission. DELIVERABLES – Issue final schedule letters to Authorities Having Jurisdiction. – Final Certificates of Progress. – Final Completion Report. – Record Drawings in Electronic Format – One year warranty report. – Obtain FAC (Final Acceptance Certificates) for affected site works components, both on and off-site. – Review USGBC comments and respond. – LEED Certification METHODOLOGY Our team will complete the construction contract administration tasks through to substantial and total completion of the project. We will perform on-site review of deficiencies and of the deficiency corrections. We will prepare project close- out documentation and accounting. During the warranty period, design team members will be available to comment on deficiencies which may arise. A formal deficiency review will be completed at the end of the one-year warranty period and appropriate instructions reviewed with the contractor. Correction of the warranty deficiencies by the contractor will be reviewed for the final report. Submission of LEED documentation will begin at the start of construction and final submission criteria will be submitted once construction is complete. We will review and respond to any comments/questions and obtain final approvals of our LEED Certification status. 40 of 594 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, November 28, 2016 Roll Call: Alderman Braithwaite Alderman Revelle Alderman Wynne Alderman Rainey Alderman Wilson Alderman Miller Alderman Holmes Alderman Fiske Alderman Tendam Presiding Mayor Elizabeth B. Tisdahl Mayor Tisdahl called the Regular Meeting of the City Council at 8:45 pm. Mayor Public Announcements and Proclamations Mayor Tisdahl announced the children from Dewey’s 4th grade filled in as the City Council and passed some Ordinances and they were excellent, but if anything is missing from your drawers (it wasn’t them, explained Alderman Wynne). City Manager Public Announcements The City Manager announced the resignation of Catherine Hurley from the City of Evanston as she moves forward in her new endeavors with the Argon National Laboratories Shop Evanston Events, Annie Cookley kicked off downtown shopping, she also listed numerous events occurring in Evanston. Evanston Life Magazine Update, Director Hemmingway stated the magazine is printed 4 times a year. They will be decreasing the number to be printed, this will be more efficient for the the department. Evanston Festival Update, he gave an update of the two major festivals and the numbers have been going down in participation. They will begin to set in motion as an EPCOC formation, and eliminating the second festival at the Lake Front. They are presenting a Winter Festival in 2018 Winter Awareness Week, December 4 – 10, 2016 was presented by Kimberly Richardson as she announced the snow removal schedule and asking for younger residents to sign-up to assist the elderly with snow removal. DRAFT 41 of 594 City Council Agenda November 28, 2016 Page 2 of 15 Communications: City Clerk City Clerk Greene read a statement his lawyer advised him to read, concerning the candidate filing periods. He also stated the Clerk’s Office will be accepting petitions from those who file in December to include with those filed on Monday, November 28, 2016. Public Comment These persons spoke concerning Mr. Devon Reid & Policing Policies: Lonnie Wilson spoke of culture mess within Evanston Alex Morgan thanked Ms. Hurley, as a candidate he wanted assurance that petitions will be accepted in December as well, and he supports Mr. Reid. Casey Christensen, spoke how nice and friendly he is and was happy the officers were placed Karen Courtright, stated quantity is very important and time has come to stopping the bullies on the Police Department. She has seen too many times African American people being bullied and it should not be here in Evanston. Alex Block, brags on Evanston in and out of Evanston. He states we need a bigger vision and not just status quo, as well as commenting on the arrest of a 24 yr. old African American. Cicely Fleming, she appreciates the swift action and the officer’s suspension. She also wanted the Council to consider why Police need contact cards on everyone. Devon Reid, stated he was the one arrested and was criminalized, handcuffed in the basement of the Police Department. He asked City Manager what is he doing to change this kind of attack, being the head of the organizational chart. Mayor Tisdahl then offered her apologies and was responded by Mr. Reid as saying he didn’t want apologies but change. The welcoming Ordinance Father Oldershaw, spoke in support of the Ordinance stating Evanston should be a city for everyone, and he spoke of the Latino community growth as well. They are worried and afraid. Fatima Gomez, a NWU student immigrant is speaking of people of color and the uncomfortable and unsafe feeling people of color have if this Ordinance fails to pass. Patricia Camayo, senior at ETHS looking for protection for many different cultures and she’s in support of the welcoming Ordinance. Heather Sweeney, supports the welcoming Ordinance and hoping the neighbors are safe and secure. They are contributors to this community and need protection as well. She also spoke of Mr. Reid’s arrest and how it points to the black and brown residents. Andy Kang, legal director of American Advancement in Chicago who advocates on the Asian population and supports the Ordinance. Joey Rodger, suggested what we say to each other and do make the home we all live in, may it be inclusive, equitable, respectful and kind. Take all these to make Evanston a welcoming community for all who live here and all who may come. Sarah Vanderwicker, a new resident to Evanston, and she has noticed there is a difference in various citizens and will these policies be beneficial to all citizens. 42 of 594 City Council Agenda November 28, 2016 Page 3 of 15 Eileen Heineman, representing YWCA Northshore thanking the Council for introducing the Welcoming Ordinance to make all feel welcomed, and she mentioned the arrest of Mr. Reid (but not by name directly). Jacqueline Bernick, is echoing all the previous statements and spoke against the Police discriminating in different cultures, and hope Council will pass the Ordinance. Kathy Miller’s, statement was read concerning the arrest of a candidate seeking petition signatures, and questioning Police policy by an unnamed gentleman. Budget Barbara Janes, representing NO Park Sale, and asked to put aside the $400,000 for a comprehensive study so the community will know exactly what is being repaired on the Fog Houses. Leila Raab, do not spend any funds for the Fog Houses until other grant possibilities are revealed to assist in completing the repairs. Junad Rizki, stated the city is becoming a cesspool, he claimed there is no sustainability in our money or anything else. Linda Damashek, Carlis Sutton, he agreed with previous speakers on immigrants and arrest of citizens. He asked for checks and balances on this form of government, and appropriations should not left to the City Manager that is what the Council does. He stated he went to David Orr’s Office to obtain the correct filing dates, and was told to look at pages 15 – 21 of the 2017 Candidates Guide and to talk to the City Clerk. The no dates were changed and the Clerk can verify them, “thank you Mr. Greene”. Priscilla Giles, stated he bible says we should all be grateful in all things, and she’s grateful that this happened and hoped something will happen. She also wondered why the parks in the 5th ward were marked D. She also spoke of the sale of the Library parking lot, and wanted to know if the City or the Council would sale the lot. Dan Coyne, came to invite the candidates interested in serving this community to come to Reba Place Church on December 7th from 7-9pm to introduce themselves to the community. Jamal Amr, he has a chain of restaurants and glad to be in America to make his dream come true. Vicky Pasenko, a co-president of the Animal Association and she agrees with the welcoming Ordinance, she also welcomes Smiley Brothers to the neighborhood. She is asking the city to accept the proposal. SPECIAL ORDER OF BUSINESS (SP1) Ordinance 156-O-16, Establishing the City of Evanston as a “Welcoming City” Mayor Tisdahl recommends the City Council adopt Ordinance 156-O-16, 43 of 594 City Council Agenda November 28, 2016 Page 4 of 15 amending Title 1, to add Chapter 21 entitled “Welcoming City Ordinance.” The Ordinance will help build on efforts to make the City of Evanston one of the most immigrant-friendly cities in the country. For Introduction Alderman Wilson stated the clarification of not being a Sanctuary City, but a Welcoming City. This is not a place to hide, but a place to be safe. There is still areas of growth to improve on. Alderman Fiske thanked all who spoke on the incidents and the wakeup call for all of us. Alderman Wynne spoke of the 2008 Council meeting when we passed the first Sanctuary City. She admitted we must keep this in the forefront of our minds. Alderman Miller stated Mr. Reid does not want apologies we should apologize to everyone, and to address the policies has been a long time coming. Roll Call was completed with a 9-0 vote to approve and the Ordinance passed. (SP2) Community Open Space Score Card Report Staff recommends that City Council accept the 2016 Public Open Space Score Card report and place on file. In August 2016, City Council approved the request to contract with The Lakota Group to assess the cleanliness, safety, physical structures, appearance, and functionality of open spaces in all City parks, Ridgeville Parks, District 65 School sites and the Cook County Forest Preserve site. Surveys were done over the past two months to objectively and quantitatively measure the quality of park infrastructure and maintenance in order to ensure the highest level of service possible. All data has now been collected and summarized into the Public Open Space Card report documents. For Action: Accept and Place on File Mr. Hemmingway introduced the DECODA Group to provide a power-point presentation of the Open Space Score Card. Alderman Miller requested to have the Department to come back with both options (Facilities & Individual Parks). A motion to accept the Report and place on file was made by Alderman Wynne and 2nd by Alderman Braithwaite. With a Voice Vote the motion was approved. Items not approved on Consent Agenda: (A4) Resolution 72-R-16, Fiscal Year 2017 Budget of the City of Evanston Staff recommends approval of Resolution 72-R-16 adopting the FY 2017 Budget of the City of Evanston, in the amount of $311,374,116. For Action (A6) Ordinance 48-O-16, Authorizing City Manager to Execute a Lease of City- Owned Real Property Located at 2222 Oakton Street with Smylie Brothers Draft and Package LLC Staff recommends City Council adoption of Ordinance 48-O-16, “Authorizing the City Manager to Execute a Lease of City-Owned Real Property Located at 2222 Oakton Street with Smylie Brothers Draft and Package LLC”. A two-thirds majority of City Council is required to adopt Ordinance 48-O-16. For Introduction 44 of 594 City Council Agenda November 28, 2016 Page 5 of 15 (A8) Ordinance 149-O-16, Increasing the Number of Class H Liquor Licenses for Evanston Pan, LLC d/b/a Pita 1 Local Liquor Commissioner recommends City Council adoption of Ordinance 149-O-16, amending City Code Subsection 3-4-6-(H) to increase the number of authorized Class H liquor licenses from one (1) to two (2) and permit issuance of a Class H license to Evanston Pan, LLC d/b/a Pita 1 located at 1926 Central Street For Introduction (A10) Ordinance 151-O-16, Amending Subsection 3-4-6(W) of the City Code to Allow for Sale of Beer and Wine Between the Hours of 11:00 a.m. to 12:00 a.m. on Monday through Saturday and 12:00 p.m. to 12:00 a.m. on Sunday Local Liquor Commissioner recommends City Council adoption of Ordinance 151-O-16, amending City Code Subsection 3-4-6(W) to increase the hours for the sale of beer and wine. On November 9, 2016, Urban Indoor Sports, LLC d/b/a Quad Indoor Sports (“Company”), 2454 Oakton Street, requested the Liquor Control Review Board (“LCRB”) consider allowing the sale of beer and between the hours of 11:00 a.m. to 12:00 a.m. on Monday through Saturday and 12:00 p.m. to 12:00 a.m. on Sunday. The LCRB approved extending the sale of beer and wine between the proposed hours. For Introduction (O3) Resolution 71-R-16, Authorizing City Manager to Execute a Memorandum of Understanding for the Future Development of City-Owned Property at 721- 723 Howard Street Staff and Economic Development Committee recommend that the City Council adopt Resolution 71-R-16, directing the City Manager to negotiate and execute a Memorandum of Understanding (MOU) with Theo Ubique. This resolution will provide direction to continue the pre-development activities for planning and design of a theatre in the existing building at 717-723 Howard Street. Funding responsibility for this project is to be shared between the City and Theo Ubique, with the City funding approximately $1.4 million in design and construction costs from the Howard/Ridge TIF, and Theo Ubique raising $204,450 to fund purchase and installation of all necessary furniture, fixtures, and equipment. The Howard/Ridge TIF has $1 million budgeted in the 2017 proposed budget; upon approval of this agreement, this amount will be increased to the estimated $1.4 million. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting October 24, 2016, November 7, 2016 and November 14, 2016. For Action 45 of 594 City Council Agenda November 28, 2016 Page 6 of 15 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – through November 6, 2016 $ 2,879,642.31 (A2) FY2016 City of Evanston Bills – November 29, 2016 $ 3,825,387.23 For Action (A3.1) Purchase of Insurance/Renewals– Property, Excess Liability & Excess Worker’s Compensation for Fiscal Year 2017 Staff recommends approval to purchase the outlined policies at a total cost of $528,658. The policies will renew all insurance coverage for the City for Fiscal Year 2017. All coverage exclusive of Worker’s Compensation is budgeted at $490,000, and Worker’s Compensation is budgeted at $130,000, for a FY2017 total of $620,000. Premium quotations received reflected the market’s tightening, but there was a slight decrease in total pricing for all coverages. Funding for this purchase will be from the Insurance Fund (Account Number 605.99.7800.62615 and 605.99.7800.66044). For Action (A3.2) Contracts to Supply Water Treatment Chemicals Staff recommends that City Council authorize the City Manager to execute contracts with the following five vendors to supply water treatment chemicals in response to Bid 16-63: 1) Affinity Chemical (P.O. Box 601298, Dallas, Texas) in the amount of $118,250.00 to supply aluminum sulfate (alum); 2) JCI Jones (600 Bethel Ave. Grove Indiana 46107) in the amount of $33,044.00 to supply chlorine; 3) Mosaic-Fishhawk (13830 Circa Crossing Dr, Lithia, FL) in the amount of $107,400.00 to supply HFS acid (fluoride); 4) SNF Polydyne Inc. (One Chemical Plant Road, Riceboro, GA) in the amount of $23,840.00 to supply polymer; and 5) Carus Corporation (315 Fifth Street, Peru, IL) in the amount of $88,614.40 to supply blended phosphate. The total of these proposed purchases is $371,148.40. Funding for the purchase of alum, chlorine, fluoride and polymer is from Account 510.40.4220.65015, which has a budget allocation of $465,000.00 for FY2017. Blended phosphate is purchased from Account 510.40.4220.65030, which has a FY2017 budget allocation of $101,000. For Action (A3.3) Funding for First Night Evanston Staff recommends that the City Council consider a request for funding in the amount of $5,000.00 by Emily Guthrie for the First Night Evanston event taking place on December 31, 2016. The City provided a grant of $5,000 the past two years, and $10,000 in 2013. Funding will be provided from the Economic Development Fund (Account 225.21.5300.65525). For Action 46 of 594 City Council Agenda November 28, 2016 Page 7 of 15 (A3.4) Third Quarter Financial Report for Fiscal Year 2016 Staff recommends City Council accept and place the Third Quarter Financial Report for Fiscal Year 2016 on file. The City ended the third quarter of the 2016 fiscal year in stable financial condition. Through September 30, 2016, there is a General Fund surplus (year to date net of revenues and expenses) of approximately $5.2M. The City’s financial performance is the result of above anticipated revenues (78.5%) and expenditures being at budgeted levels (74%). For Action: To Accept and Place on File (A5) Resolution 69-R-16, Authorizing City Manager to Enter into Twelve Month Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center Staff recommends City Council adopt Resolution 69-R-16 authorizing the City Manager to enter into thirty-one (31) renewal agreements for twelve (12) month lease term for the artist leases for studios at the Noyes Cultural Arts Center. For Action (A7) Ordinance 148-O-16, Amending City Code Section 1-7-2 to Authorize the City Clerk to Solemnize Marriages The City Clerk requests adoption of Ordinance 148-O-16, which amends City Code Section 1-7-2 regarding the City Clerk’s powers and duties by authorizing the City Clerk to solemnize marriages. The City Clerk will request suspension of the Rules so that the Ordinance may be adopted to provide for a requested marriage in December. For Introduction and Action (A9) Ordinance 150-O-16, Increasing the Number of Class D Liquor Licenses for Sara’s 1K, Ltd. d/b/a Dave’s New Kitchen Local Liquor Commissioner recommends City Council adoption of Ordinance 150-O-16, amending City Code Subsection 3-4-6-(D) to increase the number of authorized Class D liquor licenses from fifty-six (56) to fifty-seven (57) and permit issuance of a Class D license to Sara’s 1K, Ltd. d/b/a Dave’s New Kitchen located at 815 Noyes Street. Alderman Fiske requests suspension of the rules for introduction and adoption at the November 28, 2016 City Council meeting. For Introduction and Action (A11) Ordinance 152-O-16, Decreasing the Number of Class C Liquor Licenses for The Stained Glass, Ltd., d/b/a The Stained Glass Local Liquor Commissioner recommends City Council adoption of Ordinance 152-O-16, amending City Code Subsection 3-4-6-(C) to decrease the number of authorized Class C liquor licenses from twenty-five (25) to twenty-four (24). The Stained Glass, Ltd., d/b/a The Stained Glass located at 1735 Benson Avenue is changing from a Class C to a Class I Liquor License. Alderman Fiske requests suspension of the rules for introduction and adoption at the November 28, 2016 City Council meeting. For Introduction and Action 47 of 594 City Council Agenda November 28, 2016 Page 8 of 15 (A12) Ordinance 153-O-16, Increasing the Number of Class I Liquor Licenses for The Stained Glass, Ltd., d/b/a The Stained Glass, 1735 Benson Avenue Local Liquor Commissioner recommends City Council adoption of Ordinance 153-O-16, amending City Code Subsection 3-4-6-(I) to increase the number of authorized Class I liquor licenses from one (1) to two (2), and permit issuance of a Class I license to The Stained Glass, Ltd., d/b/a The Stained Glass (“Company”) located at 1735 Benson Avenue. The Class I license will permit Company to retail sale of alcoholic liquor in restaurants only for consumption both on the licensed premises and off the premises. Alderman Fiske requests suspension of the rules for introduction and adoption at the November 28, 2016 City Council meeting. For Introduction and Action (A13) Ordinance 154-O-16, Increasing the Number of Class W Liquor Licenses for Urban Indoor Sports, LLC d/b/a Quad Indoor Sports Local Liquor Commissioner recommends City Council adoption of Ordinance 154-O-16, amending City Code Subsection 3-4-6-(W) to increase the number of authorized Class W liquor licenses from zero (0) to one (1) and permit issuance of a Class W license to Urban Indoor Sports, LLC d/b/a Quad Indoor Sports located at 2454 Oakton Street. For Introduction (A14) Ordinance 155-O-16, Amending Subsection 3-4-6(U) of the City Code to Allow Class U Liquor Licenses the Sale of Alcoholic Liquor Local Liquor Commissioner recommends City Council adoption of Ordinance 155-O-16, amending City Code Subsection 3-4-6(U) to allow Class U Liquor Licenses the sale of alcoholic liquor. The City currently restricts the Class U liquor license to the sale of beer and wine only. On November 9, 2016, Dance Center Evanston, Inc. located at 1934 Dempster St, requested the Liquor Control Review Board (“LCRB”) consider allowing the sale of alcoholic liquor in addition to beer and wine; The LCRB approved the request. Alderman Braithwaite requests suspension of the rules for introduction and adoption at the November 28, 2016 City Council meeting. For Introduction and Action (A15) Ordinance 109-O-16, Amending Section 10-6-1 of the City Code, Revising the Definition of Abandoned Vehicle Staff recommends that the City Council City adopt Ordinance 109-O-16, revising the definition of Abandoned Vehicle. In Section 10-6-1 of the City Code, the definition of an Abandoned Vehicle was amended by adding subsection (c) stating that a vehicle parked on the public way and “has been left on the public way without valid state registration plates or a valid temporary state registration for two (2) or more days” is also classified as an abandoned vehicle. For Introduction 48 of 594 City Council Agenda November 28, 2016 Page 9 of 15 (A16) Ordinance 158-O-16, Amending Sections 10-11-11 and 10-11-12 of the City Code, Removing Reserved Parking and Increasing Parking Meter Zone in City Parking Lot 27 The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 158-O-16, amending City Code Sections 10-11-11 and 10-11-12 to remove reserved parking and change the parking meter zone from twenty-two (22) to thirty-four (34) spaces in City Parking Lot 27 located at 1621 Oak Avenue to aid in the availability of convenient customer parking for neighboring businesses. For Introduction (A17) Ordinance 146-O-16, Amending Section 7-13-3 of the City Code, Decreasing the Sewer User Rates Staff recommends that City Council adopt Ordinance 146-O-16, which would decrease the sewer user rate by 3%, from $3.94 to $3.82 per billing unit (100 cubic feet of water consumed). For Introduction (A18) Ordinance 145-O-16, Amending Section 7-12-17 of the City Code, Increasing the Meter Charges and Water Rates Staff and Utilities Commission recommend that City Council adopt Ordinance 145-O-16, which would increase the water meter charges and water rates by six percent (6%). This rate increase is offset by the sewer rate decrease and the rate adjustment will be neutral to the rate payers. For Introduction (A19) Ordinance 138-O-16, Amending City Code, Section 10-11-3, Schedule III (A), Prohibiting Left Turn from Ridge Avenue onto Grove Street between the hours of 7AM to 7PM Staff recommends that City Council adopt proposed ordinance 138-O-16 which would amend Section 10-11-3, Schedule III (A) of the City Code to establish left turn prohibition from Ridge Avenue onto Grove Street between the hours of 7 AM to 7 PM. To address safety and operational concerns at the intersection of Ridge Avenue and Grove Street, the Public Works Agency in coordination with the Evanston Police Department implemented turn restrictions on a trial basis starting in April, 2016. The trial restriction has been successful in mitigating traffic accidents at the intersection. Funding will be through the General Fund- Traffic Control Supplies (Account 100.40.4510.65115), with a budget of $40,000 for FY 2016. The needed signs for the completed pilot program were already installed, and additional funding is not anticipated at this time. For Action (A20) Ordinance 139-O-16, Amending City Code Section 10-11-3, Schedule III (C) allowing Right Turn Only from Grove Street onto Ridge Avenue between 49 of 594 City Council Agenda November 28, 2016 Page 10 of 15 the Hours of 7 AM and 7 PM Staff recommends that City Council adopt proposed ordinance 139-O-16 which would amend Section 10-11-3, Schedule III (C) of the City Code to establish right turn only from Grove Street onto Ridge Avenue between the hours of 7 AM to 7 PM. To address safety and operational concerns at the intersection of Ridge Avenue and Grove Street, the Public Works Agency in coordination with the Evanston Police Department implemented turn restrictions on a trial basis starting in April, 2016. The trial restriction has been successful in mitigating traffic accidents at the intersection. Funding will be through the General Fund- Traffic Control Supplies (Account 100.40.4510.65115), with a budget of $40,000 for FY 2016. The needed signs for the completed pilot program were already installed, and additional funding is not anticipated at this time. For Action (A21) Ordinance 141-O-16: City of Evanston 2016 Tax Levy Staff requests City Council adoption of Tax Levy Ordinance 141-O-16, which levies the annual property tax for General Fund Operations, Illinois Municipal Retirement Fund (IMRF), Police and Fire Pension Funds, and the General Assistance Fund totaling $29,670,871 or a 3.9% increase over the 2015 tax levy of $28,548,422 as extended. This calculation does not include Debt Service Levy decrease which then changes the total increase to the 2.38% as discussed during budget proceedings. For Action (A22) Ordinance 142-O-16: 2016 Special Service Area #4 Tax Levy Staff requests City Council adoption of Tax Levy Ordinance 142-O-16, which levies the annual property tax for Special Service Area #4 in the amount of $329,592, or a 0% increase. For Action (A23) Ordinance 143-O-16: 2016 Special Service Area #6 Tax Levy Staff requests City Council adoption of Tax Levy Ordinance 143-O-16, which levies the annual property tax for Special Service Area #6 in the amount of $214,286 or a 0% increase. For Action (A24) Ordinance 144-O-16: Evanston Public Library 2016 Tax Levy Staff requests City Council adoption of Tax Levy Ordinance 144-O-16, which levies the annual property tax for the Evanston Public Library in the amount of $6,412,610 as extended, or a 3.8% increase over the 2015 tax levy of $6,177,735. For Action (A25) Ordinance 147-O-16, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 18: Schedule XVIII (F); Residents 50 of 594 City Council Agenda November 28, 2016 Page 11 of 15 Parking Only Districts, of the Evanston City Code, Seven o’clock (7 a.m.) to Nine o’clock (9 a.m.) The Transportation/Parking Committee and staff recommend that the City Council City adopt Ordinance 147-O-16, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 18: Schedule XVIII (E) and (F); Residents Parking Only Districts, of the Evanston City Code adding the both sides of Jackson Avenue from Lincoln Street to Central Street, both sides of Rosalie Street from Jackson Avenue to Asbury Avenue and Asbury Avenue, west side from Lincoln Street to Rosalie, seven o’clock (7 a.m.) to nine o’clock (9 a.m.), Monday – Friday. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 117-O-16, Updating Various Parts of Title 6, “Zoning” of the Evanston City Code to Conform with the City of Evanston Inclusionary Housing Ordinance The Plan Commission and staff recommend adopting Ordinance 117-O-16 amending parts of Title 6, “Zoning” of the City Code to codify development bonuses established by the City of Evanston’s Inclusionary Housing Ordinance (IHO). A synopsis of the amendments are as follows: a new subsection outlining available development bonuses will be added to all zoning districts that allow residential uses; parking requirements will be updated for residential developments which fall under IHO requirements and provide on-site affordable units; and the addition of definitions for Transit Oriented Development (TOD), TOD Area and Transit Station, each currently a part of the IHO. For Introduction ECOMONMIC DEVELOPMENT COMMITTEE (O1) Downtown Evanston FY2017 Request for Budget Contribution Share The Economic Development Committee and staff recommend approval of funding for Downtown Evanston as follows: $370,000 from the Special Service Area # 4 (SSA #4) for downtown operations and maintenance; $98,670 equally split equally between the Washington National TIF and Economic Development fund for additional maintenance contract reimbursements; $83,000 from the Economic Development Fund for supplemental marketing and economic development activities. For Action (O2) Evanston Local Arts Support for Hiring Program Economic Development Committee and staff recommend the City Council 51 of 594 City Council Agenda November 28, 2016 Page 12 of 15 approve funding of up to $50,000 to nonprofit arts organizations to hire additional staff or increase the hours of existing staff. The Local Arts Support for Hiring (LASH) program builds capacity and diversity by focusing on positions for local minority residents. Staff recommends utilizing funds from the Economic Development Business Retention Account (Account 221.15.5300.62662) for this program. For Action APPOINTMENTS (APP1)For Reappointment to: Preservation Commission Karl Vogel Preservation Commission Sally Riessen Hunt Plan Commission Terri Dubin Plan Commission Colby Lewis For Action Alderman Rainey motioned for approval and it was 2nd by Alderman Braithwaite. Roll Call Vote was 9-0 the motion passed. Items for Discussion: (A4) Resolution 72-R-16, Fiscal Year 2017 Budget of the City of Evanston Staff recommends approval of Resolution 72-R-16 adopting the FY 2017 Budget of the City of Evanston, in the amount of $311,374,116. For Action Alderman Braithwaite motioned to pass the Resolution and 2nd by Alderman Rainey. Alderman Miller stated this will send us on a path that we don’t necessarily have a plan or the amount of funds needed to allocate. He motioned to move Harley Clark from the budget there was no second. Alderman Holmes motioned to use the $250,000 funds as part of the Fog House repairs (there was a second). There was a 3-6 vote, and the motion failed (Aldermen Wynne, Wilson, Tendam, Revelle, Miller, and Fiske voted nay). Alderman Wilson motioned to accept the Resolution and 2nd by Alderman. With a Roll Call Vote of 9-0 the Wilson’s motion passed. (A6) Ordinance 48-O-16, Authorizing City Manager to Execute a Lease of City- Owned Real Property Located at 2222 Oakton Street with Smylie Brothers Draft and Package LLC Staff recommends City Council adoption of Ordinance 48-O-16, “Authorizing the City Manager to Execute a Lease of City-Owned Real Property Located at 2222 52 of 594 City Council Agenda November 28, 2016 Page 13 of 15 Oakton Street with Smylie Brothers Draft and Package LLC”. A two-thirds majority of City Council is required to adopt Ordinance 48-O-16. For Introduction Alderman Braithwaite motioned for approval and 2nd by Alderman Wilson. Roll Call Vote 8-1 (Alderman Miller voted nay) the motion passed. (A8) Ordinance 149-O-16, Increasing the Number of Class H Liquor Licenses for Evanston Pan, LLC d/b/a Pita 1 Local Liquor Commissioner recommends City Council adoption of Ordinance 149-O-16, amending City Code Subsection 3-4-6-(H) to increase the number of authorized Class H liquor licenses from one (1) to two (2) and permit issuance of a Class H license to Evanston Pan, LLC d/b/a Pita 1 located at 1926 Central Street For Introduction Alderman Braithwaite motioned for approval and 2nd by Alderman Revelle. Alderman Revelle motioned to suspend the rules it was second and with a Voice Vote the motion was accepted. Alderman Wilson motioned to adopt the Ordinance Alderman Tendam second. Roll Call 9-0 (A10) Ordinance 151-O-16, Amending Subsection 3-4-6(W) of the City Code to Allow for Sale of Beer and Wine Between the Hours of 11:00 a.m. to 12:00 a.m. on Monday through Saturday and 12:00 p.m. to 12:00 a.m. on Sunday Local Liquor Commissioner recommends City Council adoption of Ordinance 151-O-16, amending City Code Subsection 3-4-6(W) to increase the hours for the sale of beer and wine. On November 9, 2016, Urban Indoor Sports, LLC d/b/a Quad Indoor Sports (“Company”), 2454 Oakton Street, requested the Liquor Control Review Board (“LCRB”) consider allowing the sale of beer and between the hours of 11:00 a.m. to 12:00 a.m. on Monday through Saturday and 12:00 p.m. to 12:00 a.m. on Sunday. The LCRB approved extending the sale of beer and wine between the proposed hours. For Introduction Alderman Braithwaite motioned for approval with amendments (section W strike line 2, and #5 amending the cost from $4000 - $2500 & the renewal fee from $4200 - $2500), and the owner to identify their food items to be served 2nd by Alderman Tendam. Roll Call Vote 9-0 and the motion passed. (O3) Resolution 71-R-16, Authorizing City Manager to Execute a Memorandum of Understanding for the Future Development of City-Owned Property at 721- 723 Howard Street Staff and Economic Development Committee recommend that the City Council adopt Resolution 71-R-16, directing the City Manager to negotiate and execute a Memorandum of Understanding (MOU) with Theo Ubique. This resolution will provide direction to continue the pre-development activities for planning and design of a theatre in the existing building at 717-723 Howard Street. Funding 53 of 594 City Council Agenda November 28, 2016 Page 14 of 15 responsibility for this project is to be shared between the City and Theo Ubique, with the City funding approximately $1.4 million in design and construction costs from the Howard/Ridge TIF, and Theo Ubique raising $204,450 to fund purchase and installation of all necessary furniture, fixtures, and equipment. The Howard/Ridge TIF has $1 million budgeted in the 2017 proposed budget; upon approval of this agreement, this amount will be increased to the estimated $1.4 million. For Action Alderman Tendam motioned for approval and 2nd by Alderman Rainey. Roll Call Vote was 8-1 (Alderman Miller voted nay) Call of the Ward: Ward 2, Alderman Braithwaite thanked the City Manager, Chief of Police and Deputy Chief Barnes for responding quickly with the Devon Reid incident. He asked to have HS to look at the policies that allow the police to stop Mr. Reid and people who look like me. Mayor Tisdahl asked to add why contact cards are necessary. Ward 3, Alderman Wynne wished a fond farewell to Catherine Hurley. She also announced to all the little girls Catherine Hurley is a professional engineer. She stated she is appalled, ashamed, confused. She too questioned the contact card. Ward 4, Alderman Wilson gave praises for Catherine Hurley. He stated he had talked to Mr. Reid and he wants people to know we are here for everyone, not just the ones who have our cell phones. Ward 5, Alderman Holmes added her sad good-by to Catherine Hurley. She’s happy for the passing of the Welcome City Ordinance. He spoke to Mr. Reid right after he was released, and then sent an email and was shortly contacted by the City Manager. We’ve made progress but we need more. Ward 6, Alderman Tendam wished Ms. Hurley the best in her new position. He sated we are a city that’s more than words, but sometimes we may not achieve what we set out to do. He would like to meet with HS staff to discuss the issues that have arisen. Ward 7, Alderman Revelle she echoed the sentiments of those before her, and she learned so much from her. She has no further comments concerning the incident discussed tonight, but hope a resolve when come during the HS meeting. Ward 8, Alderman Rainey expressed her sentiments and relationship with Ms. Hurley as well. She then mentioned once she heard Mr. Reid being handcuffed in the basement of the Police Department it became more unreal, and do not know if we can fix it. We have to keep confronting it because it’s about people. 54 of 594 City Council Agenda November 28, 2016 Page 15 of 15 Ward 9, Alderman Miller stated it hasn’t been just 24 hours. During his term there has been three unfounded incidents before the Human Services Committee (HS). He then counted another complaint plus Mr. Reid’s which makes it five. He said we need to start taking citizen’s complaints concerning the Police more seriously and hopefully at the HS meeting. Ward 1, Alderman Fiske she also echoed sentiments concerning Ms. Hurley and her rare quality to get people involved. On December 6th is the 1st ward meeting to discuss the Library parking lot from 7-9pm at the Library. Mayor Tisdahl stated her relationship with Ms. Hurley was she won all the awards and the Mayor went and picked them up. Alderman Wilson motioned to convene into Executive Session to discuss Personnel and it was second by Alderman Rainey. With a Voice Vote the Regular meeting of the Evanston City Council ended at 10:30 P.M. Submitted By, Rodney Greene, MMC City Clerk 55 of 594 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, December 12, 2016 6:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF NOVEMBER 28, 2016 III. ITEMS FOR CONSIDERATION ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – through November 20, 2016 $ 2,757,078.33 (A2) FY2016 City of Evanston Bills – December 13, 2016 $20,847,963.04 For Action (A3.1) Increased Allocation for a Back-up Building Inspection and Plan Review Services Contract (SAFEbuilt) Staff recommends City Council authorize the City Manager to increase the back- up Building Inspection and Plan Review Services contract agreement amount from $50,000 to a not to exceed amount of $99,000 with SAFEbuilt, Inc. (3755 Precision Drive, Suite 140, Loveland, Colorado 80538). The current agreement with the vendor is effective until March 30, 2017 with two one-year renewal options. The FY 2016 cost of the proposed contract amount is expected to exceed the amended budget amount of $50,000 approval by the City Council on March 28, 2016. The Building and Inspection Division has a budget of $50,000 in account number 100.21.2126.62464. Additional funding will be provided by staff salary savings of $49,000 in account 100.21.2126.61010. For Action 56 of 594 (A3.2) Approval of Garnett Place Right of Way Parking Lot Staff recommends City Council authorize the City Manager to proceed with the design and bidding of a project that would improve the alley south of the 800 block of Foster and east of the CTA tracks into a City parking lot. Funding for the improvement of the Garnett Place right of way into a parking lot would be from the Parking Fund (Account 505.19.7005.65515-416500), which has a proposed FY 2017 budget allocation of $300,000. For Action (A3.3) Sole Source Purchase of Street Light Pole & LED Fixtures from PG- Enlighten, Inc. for Pilot Program Staff recommends City Council authorize the City Manager to execute a contract for the sole source purchase of 14 street light poles and fixtures with PG - Enlighten, Inc. (500 Quail Ridge Drive Westmont, IL 60559) in the amount of $49,448. Funding for this project will be from the CIP 2016 GO Bonds (Account 415.40.4116.65515-416533) Pavement Marking and Streetlight Improvements project, which has a remaining 2016 allocation of $55,026. For Action (A3.4) Contract with Trees “R” Us, Inc. for Business District Tree and Stump Removal Staff recommends that City Council authorize the City Manager to execute a contract for the removal of trees and stumps in various business districts to the low bidder, Trees “R” Us, Inc., (Wauconda, IL), in the amount of $27,556.00. The City of Evanston joined with the Village of Bannockburn and Lake Bluff in a joint bid for tree removals and stump grinding; four firms submitted bids for the work needed in all three municipalities. Trees “R” Us submitted the lowest bid for work in Evanston. Funding for this project is included in the proposed FY 2016 Economic Development Fund’s Business Retention and Expansion Account, 225.15.5300.62662. The adopted 2016 Fiscal Year Budget allocated $300,000 to this account. For Action (A3.5) Change Order 2 for Material Testing and Inspection Services Contract Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the Material Testing and Inspection Services Contract (RFP 14-28) with GSG Material Testing, Inc. (2945 West Harrison Street, Chicago, Illinois) in the amount of $18,150. The Change Order includes professional geotechnical services related to various 2017 capital improvements program (CIP) projects. This will increase the total contract amount from the current contract price of $74,250.00 to $92,400. The change order also extends the contract by 90 days, until March 31, 2017. Funding for the geotechnical services would be from the CIP Fund, Water Fund, Parking Fund and from federal (CDBG) funds, which are summarized in the attached transmittal memorandum. For Action 57 of 594 (A3.6) Purchase from Data Transfer Solutions, LLC for a Computerized Maintenance Management System Staff recommends City Council authorize the City Manager to execute an agreement for the City of Evanston’s Computerized Maintenance Management System (RFP 16-36) with Data Transfer Solutions, LLC (3680 Avalon Park Blvd, Suite 200, Orlando, FL 32828) in the not-to-exceed amount of $438,905 for services to be provided between 2016 and 2021. Funding for the purchase, staged implementation, training and licensing/hosting fees provided in the agreement between 2016 and 2021 will be from the Water Fund (Account 510.40.4225.62180). Required funding in 2016 is $66,000 and in 2017 is $164,635. A detailed breakdown of the funding for the remaining years can be found on the attached transmittal memorandum. For Action (A3.7) Authorization to Hire a Contractual Employee for the Implementation of the Computerized Maintenance Management System Staff recommends City Council authorize the City Manager to execute a three year employment agreement to employ a person to serve as the implementation specialist for the Computerized Maintenance Management System. The anticipated cost would be $93,600 to $114,400 per year. Funding for this contractual service would be from the Water Fund (Account 510.40.4225.62180, which has a budget allocation of $360,000 in FY 2017). For Action (A3.8) Contract for Third Party Administration of General & Automobile Liability and Worker’s Compensation Claims to Cannon Cochran Management Services, Inc. Staff recommends City Council approve a renewal contract for Third Party Administration of General & Automobile Liability and Worker’s Compensation Claims with Cannon Cochran Management Services, Inc. (3333 Warrenville Road, Suite 550, Lisle, IL), for an estimated annual amount of $93,500.00. Funding will be provided from the Insurance Fund (Account 605.99.7800.62266 with a budget of $120,000). For Action 58 of 594 (A3.9) Single Source Purchase of Portable Generator for the Data Centers at the Service Center and Police/Fire Headquarters Staff recommends City Council authorize the City Manager to execute a single source purchase in the amount of $70,000 from Patten Power System, 615 W. Lake Street, Elmhurst, IL.60126 to provide (1) Caterpillar 100 kW portable generator (Model APS100kW) for standby use at the Data Centers at the Service Center and at the Police/Fire Headquarters 911 Center. Staff has accessed the National Joint Powers Alliance (NJPA) Acceptance and Award #080613-CAT with Caterpillar, Inc. to obtain a quote. As a municipal national contracting agency, NJPA establishes and provides nationally leveraged and competitively solicited purchasing contracts under the guidance of the Uniform Municipal Contracting Law. Funding is provided by the Capital Improvements Fund, Account 415.40.4116.65515, Project Number 616033. For Action (A3.10)Single Source Renewal Agreement with Motorola, Inc. for 911 Center Staff recommends City Council authorize the City Manager to approve the renewal of the annual single source Service Agreement with Motorola, Inc. (1309 East Algonquin Road., Schaumburg, IL 60196) for the amount of $82,408.32. The Agreement is effective from January 1, 2017 through December 31, 2017. Funding will be provided by the Emergency Telephone System account 205.22.5150.62509 (Service Agreements & Contracts) with a Budget of $85,000.00. For Action (A3.11)Storefront Modernization Program Application for 807 Howard St. – Dreamland Cleanwash Laundry Staff recommends approval of financial assistance through the Storefront Modernization Program to Dreamland Cleanwash Laundry at 807 Howard Street in an amount not to exceed $3,014 for the installation of an RPZ backflow prevention device within the building’s plumbing systems in order to bring it up to code. This agenda item is presented to the Administrative and Public Works Committee because there is no Economic Development Committee meeting scheduled until January 25, 2017. The Economic Development Fund’s Business District Improvement Fund (Account 225.15.5300.65522). The approved Fiscal Year 2017 Budget allocated a total of $350,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $0 has been spent from this account, leaving $350,000 available for expenditure. For Action (A3.12)Approval of 2017 City Council Meeting Dates Staff recommends that City Council approve the 2017 City Council meeting dates. For Action 59 of 594 (A3.13)Approval of 2016 Post Bond Issuance Report Staff recommends the City Council review and place the 2016 Post Bond Issuance Report on file. For Action: Accept and Place on File (A3.14)Renewal of the Service Provider Agreement with Presence Behavioral Health Staff recommends City Council authorize the City Manager to renew and amend the Service Provider Agreement between Presence Behavioral Health (Presence Health) and the City of Evanston for the provision of 24-hour Crisis Line Access, Mental Health Crisis Intervention and various community outreach and education services at a cost of $139,333.33. The Agreement is dated January 1, 2017 to December 31, 2017. Due to the timing of the Agreement and to assure no interruption of services, staff seeks approval of the Service Provide Agreement. Funding is provided by the Health and Human Services Department Account 176.24.4651.62491, the General Fund and the Library Fund. For Action (A4) Resolution 75-R-16 - Contract Renewal to Hoffman House Catering for Senior Meal Food Programs Staff recommends City Council adoption of Resolution 75-R-16 authorizing the City Manager to execute a contract with Hoffman House Catering to provide a senior meal congregate program at the Levy Senior Center and Fleetwood- Jourdain Community Center for a period of October 1, 2016 through September 30, 2017 in the not–to-exceed amount of $4.56 per lunch meal. Total meal program contract value is projected at $41,961. This is a reimbursement meal program in which the total amount of reimbursement the City will receive and expenses is solely dependent upon the number of lunches served. The program will be reimbursed through a grant from Age Options and donations received from attendees at the meal program. The City’s estimated reimbursement is calculated using the highest daily participation level stated in our application. Funding for this program is budgeted in the Fleetwood-Jourdain and Levy Center meal program expenditure accounts. For Action 60 of 594 Staff recommends review and adoption by the City Council of the following twelve (12) abatement resolutions (Items A5.1 to A5.12). The Resolutions will abate (decrease) the amount of the 2016 property tax levy needed to retire the outstanding general obligation debt. Generally, abated debt amounts are funded through sources other than property taxes such as TIF incremental revenue, water/sewer receipts, and parking garage revenues. The City’s total abatement for 2016 is $9,908,277. (A5.1) Resolution 76-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 76-R-16 abatement for General Obligation Bonds, Series 2007. For Action (A5.2) Resolution 77-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 77-R-16 abatement for General Obligation Bonds, Series 2008B. For Action (A5.3) Resolution 78-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 78-R-16 abatement for General Obligation Bonds, Series 2008C. For Action (A5.4) Resolution 79-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 79-R-16 abatement for General Obligation Bonds, Series 2010B. For Action (A5.5) Resolution 80-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 80-R-16 abatement for General Obligation Bonds, Series 2011A. For Action (A5.6) Resolution 81-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 81-R-16 abatement for General Obligation Bonds, Series 2012A. For Action (A5.7) Resolution 82-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 82-R-16 abatement for General Obligation Bonds, Series 2013A. For Action 61 of 594 (A5.8) Resolution 83-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 83-R-16 abatement for General Obligation Bonds, Series 2013B. For Action (A5.9) Resolution 84-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 84-R-16 abatement for General Obligation Bonds, Series 2014A. For Action (A5.10)Resolution 85-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 85-R-16 abatement for General Obligation Bonds, Series 2015A. For Action (A5.11)Resolution 86-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 86-R-16 abatement for General Obligation Bonds, Series 2015B. For Action (A5.12)Resolution 87-R-16, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 87-R-16 abatement for General Obligation Bonds, Series 2016A. For Action (A6) Ordinance 164-O-16, Amending City Code Title 3-2-15, Municipal Parking Tax Parking, Schedule 2 (a); Tax Imposed Staff recommends that the City Council City adopt Ordinance 164-O-16 Amending City Code Section 3-2-15-2, increasing the Municipal Parking Tax Imposed from twenty-five ($25) to thirty-five ($35) dollars per month for monthly parking permits in City-owned parking garages. Staff requests suspension of the rules for introduction and adoption at the December 12, 2016 City Council meeting. For Introduction and Action (A7) Ordinance 159-O-16, Amending City Code Title 10-11-1, Schedule 1, Reducing the Speed Limit on Dodge Avenue from 30 MPH to 25 MPH Staff and the Transportation / Parking Committee recommend that City Council adopt Ordinance 159-O-16, reducing the speed limit from 30 MPH to 25 MPH, on Dodge Avenue from the south city limits to Simpson Street. For Introduction 62 of 594 (A8) Ordinance 160-O-16, Amending City Code Title 10, Schedule IX, “Parking Prohibited at Certain Times” by Adding Parking Restrictions to a Portion of Brummel Street The Transportation/Parking Committee and staff recommend that the City Council City adopt Ordinance 160-O-16 Amending City Code Section 10-11-9, Schedule IX “Parking Prohibited at Certain Times” by adding Brummel Street on the North side from Clyde Avenue on the west to the west property line at Clyde/Brummel Park from 9:00 a.m. to 9:00 p.m. during the period of April 1 to October 1. For Introduction (A9) Ordinance 163-O-16, Increasing the Number of Class D Liquor Licenses for Spinzar, Inc. d/b/a Kabul House, 2424 Dempster Street Local Liquor Commissioner recommends City Council adoption of Ordinance 163-O-16, amending City Code Subsection 3-4-6-(D) to increase the number of authorized Class D liquor licenses from fifty-seven (57) to fifty-eight (58) and permit issuance of a Class D license to Spinzar, Inc. d/b/a Kabul House located at 2424 Dempster Street. For Introduction IV. ITEMS FOR DISCUSSION (APW1)Decibel Level Allowed from Mechanical Equipment Staff recommends an amendment to the 2012 International Mechanical Code, the adopted code of the City, to reduce the allowed decibel (dBA) of mechanical equipment from 65dBA to 55dBA. For Discussion V. COMMUNICATIONS VI. ADJOURNMENT 63 of 594 Page 1; Rev. 12/8/2016 4:57:45 PM Administration and Public Works Committee Meeting Minutes of November 28, 2016 James C. Lytle Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: P. Braithwaite, B. Miller, A. Rainey, M. Wynne, D. Holmes STAFF PRESENT: G. Farrar, E. Storlie, D. Stoneback, W. Bobkiewicz, M. Lyons, E. Thomas-Smith, K. Danczak-Lyons, T. Nunez, L. Biggs, D. King, R. Voss, L. Hemingway, K. Hawk, E. Sanchez, A. King, A. Thorpe, J. Leonard, N. Holden- Corbett, DC Barnes STAFF ABSENT: M. Muenzer, R. Dahal, P. D’Agostino, J. Maiworm, K. Knapp, K. Jensen, Chief Eddington G. Gerdes, S. Flax, S. Levine, DC Parrott, S. Ciolek, DC Pickett, B. Dorneker, M. Masoncup, S. Nagar, K. Richardson PRESIDING OFFICIAL: Ald. Braithwaite I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE, CHAIR A quorum being present, Ald. Braithwaite called the meeting to order at 6:13 p.m. II. APPROVAL OF MINUTES OF REGULAR MEETING OF NOVEMBER 14, 2016 Ald. Wynne moved to accept the Minutes of November 14, 2016 A&PW meeting as submitted, seconded by Ald. Miller. The Minutes of the November 14, 2016 A&PW meeting were approved unanimously 5-0. III. ITEMS FOR CONSIDERATION (A1) Payroll – through November 6, 2016 $ 2,879,642.31 For Action Ald. Miller moved to recommend approval of the City of Evanston Payroll through October 16, 2016 and October 30, 2016, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to approve the payroll. (A2) FY2016 City of Evanston Bills – November 29, 2016 $ 3,825,387.23 For Action Ald. Rainey moved to recommend approval of the FY 2016 City of Evanston bills through November 29, 2016, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to approve the payroll and bills. DRAFT - NOT APPROVED 64 of 594 Page 2; Rev. 12/8/2016 4:57:45 PM (A3.1) Purchase of Insurance/Renewals – Property, Excess Liability & Excess Worker’s Compensation for Fiscal Year 2017 Staff recommends approval to purchase the outlined policies at a total cost of $528,658. The policies will renew all insurance coverage for the City for Fiscal Year 2017. All coverage exclusive of Worker’s Compensation is budgeted at $490,000, and Worker’s Compensation is budgeted at $130,000, for a FY2017 total of $620,000. Premium quotations received reflected the market’s tightening, but there was a slight decrease in total pricing for all coverages. Funding for this purchase will be from the Insurance Fund (Account Number 605.99.7800.62615 and 605.99.7800.66044). For Action Ald. Holmes moved to recommend City Council approve the purchase of insurance/renewals of property, excess liability and excess worker’s compensation for fiscal year 2017 in the total amount of $528,658, seconded by Ald. Miller. The Committee voted unanimously 5-0 to approve the purchase. (A3.2) Contracts to Supply Water Treatment Chemicals Staff recommends that City Council authorize the City Manager to execute contracts with the following five vendors to supply water treatment chemicals in response to Bid 16-63: 1) Affinity Chemical (P.O. Box 601298, Dallas, Texas) in the amount of $118,250.00 to supply aluminum sulfate (alum); 2) JCI Jones (600 Bethel Ave. Grove Indiana 46107) in the amount of $33,044.00 to supply chlorine; 3) Mosaic-Fishhawk (13830 Circa Crossing Dr, Lithia, FL) in the amount of $107,400.00 to supply HFS acid (fluoride); 4) SNF Polydyne Inc. (One Chemical Plant Road, Riceboro, GA) in the amount of $23,840.00 to supply polymer; and 5) Carus Corporation (315 Fifth Street, Peru, IL) in the amount of $88,614.40 to supply blended phosphate. The total of these proposed purchases is $371,148.40. Funding for the purchase of alum, chlorine, fluoride and polymer is from Account 510.40.4220.65015, which has a budget allocation of $465,000.00 for FY2017. Blended phosphate is purchased from Account 510.40.4220.65030, which has a FY2017 budget allocation of $101,000. For Action Ald. Wynne moved to recommend that City Council authorize the City Manager to execute contracts to supply water treatment chemicals in response to Bid 16-31 in the total amount of $371,148.40, seconded by Ald. Holmes. The Committee voted unanimously 5-0 to approve the agreement. (A3.3) Funding for First Night Evanston Staff recommends that the City Council consider a request for funding in the amount of $5,000.00 by Emily Guthrie for the First Night Evanston event taking place on December 31, 2016. The City provided a grant of $5,000 the past two years, and $10,000 in 2013. Funding will be provided from the Economic Development Fund (Account 225.21.5300.65525). For Action 65 of 594 Page 3; Rev. 12/8/2016 4:57:45 PM Ald. Miller moved to recommend that City Council consider a request for funding in the amount of $5,000.00 by Emily Guthrie for the First Night Evanston event taking place on December 31, 2016, seconded by Ald. Rainey. At Ald. Rainey’s inquiry, City Manager Wally Bobkiewicz explained that the cost of Police, Fire and Public Works for the event are minimal (less than $5,000 last year) and are not outlined as part of the City special event. He added that a temporary outlet is being installed in the park and an individual has been contracted to direct the event. Ald. Rainey requested more detail and made note that there are no audited financials or a breakdown of administrative costs from the group. City Manager Bobkiewicz asked the Committee for direction on whether future proposals should be presented to the Arts Council prior to approval by Council. Ald. Braithwaite and the Committee agreed that this proposal should go before the Arts Council in the future. After discussion, the Committee voted unanimously 5-0 to approve the funding. (A3.4) Third Quarter Financial Report for Fiscal Year 2016 Staff recommends City Council accept and place the Third Quarter Financial Report for Fiscal Year 2016 on file. The City ended the third quarter of the 2016 fiscal year in stable financial condition. Through September 30, 2016, there is a General Fund surplus (year to date net of revenues and expenses) of approximately $5.2M. The City’s financial performance is the result of above anticipated revenues (78.5%) and expenditures being at budgeted levels (74%). For Action: To Accept and Place on File Ald. Rainey moved to recommend City Council accept and place the Third Quarter Financial Report for Fiscal Year 2016 on file, seconded by Ald. Holmes. The Committee voted unanimously 5-0 to accept and place the report on file. (A4) Resolution 72-R-16, Fiscal Year 2017 Budget of the City of Evanston Staff recommends approval of Resolution 72-R-16 adopting the FY 2017 Budget of the City of Evanston, in the amount of $311,374,116. For Action Ald. Holmes moved to recommend City Council approval of Resolution 72- R-16 adopting the FY 2017 Budget of the City of Evanston in the amount of $311,374,116, seconded by Ald. Wynne. Barbara Janes, of No Park Sale, referenced the supplemental budget memo regarding spending $400,000 immediately on repairing the lighthouse foghouses. She had concerns that mold abatement is not included in the repairs and is a 66 of 594 Page 4; Rev. 12/8/2016 4:57:45 PM waste of taxpayer dollars. She suggested moving Ald. Wilson’s proposed summer 2017 Ecology classes to the Harley Clarke mansion. The Committee voted unanimously 5-0 to adopt the resolution. (A5) Resolution 69-R-16, Authorizing City Manager to Enter into Twelve Month Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center Staff recommends City Council adopt Resolution 69-R-16 authorizing the City Manager to enter into thirty-one (31) renewal agreements for twelve (12) month lease term for the artist leases for studios at the Noyes Cultural Arts Center. For Action Ald. Wynne moved to recommend City Council adopt Resolution 69-R-16 authorizing the City Manager to enter into thirty-one (31) renewal agreements for twelve (12) month lease term for the artist leases for studios at the Noyes Cultural Arts Center, seconded by Ald. Holmes. The Committee voted unanimously 5-0 to adopt the ordinance. (A6) Ordinance 48-O-16, Authorizing City Manager to Execute a Lease of City- Owned Real Property Located at 2222 Oakton Street with Smylie Brothers Draft and Package LLC Staff recommends City Council approval of Ordinance 48-O-16, “Authorizing the City Manager to Execute a Lease of City-Owned Real Property Located at 2222 Oakton Street with Smylie Brothers Draft and Package LLC”. A two-thirds majority of City Council is required to adopt Ordinance 48-O-16. For Introduction Ald. Miller moved to recommend City Council approval of Ordinance 48-O- 16, “Authorizing the City Manager to Execute a Lease of City-Owned Real Property Located at 2222 Oakton Street with Smylie Brothers Draft and Package LLC”, seconded by Ald. Rainey. At Ald. Miller’s inquiry regarding the $850,000 parking lot proposal, Assistant City Manager Marty Lyons explained the proposal includes various site improvements, streetscaping and parking. This lot will cover parking for Smylie Brothers with metered parking for the Animal Shelter and James Park. Ald. Rainey noted that this property has been abandoned for the past 20 years and has been unproductive except for storage. This will be a green, permeable lot that will also accommodate the sports dome and animal shelter. Ald. Miller was concerned that the parking lot will be provided at the expense of the taxpayers like the Trader Joe’s parking deal. A return on investment will not be seen for 5 years. At Ald. Braithwaite’s inquiry, Economic Development Manager Johanna Leonard explained that the parking lot will remain City property even if Smylie Brothers opts to purchase the property in 10 years. They have their own onsite parking. 67 of 594 Page 5; Rev. 12/8/2016 4:57:45 PM Ald. Wynne though this was the perfect example of re-adaptive reuse. She agrees that there is insufficient parking for the animal shelter and other businesses in the area. She discussed the Trader Joe’s parking negotiation and the subsequent $600,000 per year sales tax benefit the City is receiving as a result. She explained that the parking lot was paid for in 3 years. Ald. Miller stated that the parking lot is not for James Park or the sports dome. This item had never been discussed prior to the Smylie Brothers proposal. Ald. Rainey responded that there is an opportunity to do it now. There have been discussions in the past of the parking need. Ald. Holmes agreed that while this was not discussed before, Smylie Brothers is the catalyst to provide it for the other benefactors. The Committee voted 4-1 with Ald. Miller voting not to adopt the ordinance. (A7) Ordinance 148-O-16, Amending City Code Section 1-7-2 to Authorize the City Clerk to Solemnize Marriages The City Clerk requests approval of Ordinance 148-O-16, which amends City Code Section 1-7-2 regarding the City Clerk’s powers and duties by authorizing the City Clerk to solemnize marriages. The City Clerk will request suspension of the Rules so that the Ordinance may be adopted to provide for a requested marriage in December. For Introduction and Action Ald. Miller moved to suspend the rules and recommend approval of Ordinance 148-O-16, which amends City Code Section 1-7-2 regarding the City Clerk’s powers and duties by authorizing the City Clerk to solemnize marriages, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to adopt the ordinance. (A8) Ordinance 149-O-16, Increasing the Number of Class H Liquor Licenses for Evanston Pan, LLC d/b/a Pita 1 Local Liquor Commissioner recommends City Council adoption of Ordinance 149-O-16, amending City Code Subsection 3-4-6-(H) to increase the number of authorized Class H liquor licenses from one (1) to two (2) and permit issuance of a Class H license to Evanston Pan, LLC d/b/a Pita 1 located at 1926 Central Street. For Introduction Ald. Rainey moved to recommend adoption of Ordinance 149-O-16, amending City Code Subsection 3-4-6-(H) to increase the number of authorized Class H liquor licenses from one (1) to two (2) and permit issuance of a Class H license to Evanston Pan, LLC d/b/a Pita 1 located at 1926 Central Street, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to adopt the ordinance. 68 of 594 Page 6; Rev. 12/8/2016 4:57:45 PM (A9) Ordinance 150-O-16, Increasing the Number of Class D Liquor Licenses for Sara’s 1K, Ltd. d/b/a Dave’s New Kitchen Local Liquor Commissioner recommends City Council adoption of Ordinance 150-O-16, amending City Code Subsection 3-4-6-(D) to increase the number of authorized Class D liquor licenses from fifty-six (56) to fifty-seven (57) and permit issuance of a Class D license to Sara’s 1K, Ltd. d/b/a Dave’s New Kitchen located at 815 Noyes Street. Alderman Fiske requests suspension of the rules for introduction and adoption at the November 28, 2016 City Council meeting. For Introduction and Action Ald. Holmes moved to suspend the rules and recommend adoption of Ordinance 150-O-16, amending City Code Subsection 3-4-6-(D) to increase the number of authorized Class D liquor licenses from fifty-six (56) to fifty- seven (57) and permit issuance of a Class D license to Sara’s 1K, Ltd. d/b/a Dave’s New Kitchen located at 815 Noyes Street, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to adopt the ordinance. (A10) Ordinance 151-O-16, Amending Subsection 3-4-6(W) of the City Code to Allow for Sale of Beer and Wine Between the Hours of 11:00 a.m. to 12:00 a.m. on Monday through Saturday and 12:00 p.m. to 12:00 a.m. on Sunday Local Liquor Commissioner recommends City Council adoption of Ordinance 151-O-16, amending City Code Subsection 3-4-6(W) to increase the hours for the sale of beer and wine. On November 9, 2016, Urban Indoor Sports, LLC d/b/a Quad Indoor Sports (“Company”), 2454 Oakton Street, requested the Liquor Control Review Board (“LCRB”) consider allowing the sale of beer and between the hours of 11:00 a.m. to 12:00 a.m. on Monday through Saturday and 12:00 p.m. to 12:00 a.m. on Sunday. The LCRB approved extending the sale of beer and wine between the proposed hours. For Introduction Ald. Wynne moved to recommend adoption of Ordinance 151-O-16, amending City Code Subsection 3-4-6(W) to increase the hours for the sale of beer and wine. On November 9, 2016, Urban Indoor Sports, LLC d/b/a Quad Indoor Sports (“Company”), 2454 Oakton Street, requested the Liquor Control Review Board (“LCRB”) consider allowing the sale of beer and between the hours of 11:00 a.m. to 12:00 a.m. on Monday through Saturday and 12:00 p.m. to 12:00 a.m. on Sunday, seconded by Rainey. Quad Sports owner William Kindra requested the operating hours be extended to midnight. He also asked that the 2 drink limit be revised to two drink limit per concession stand visit, which was the original intent. The Committee engaged in discussion regarding the alternative number of servings without full food service on site citing a similar licensee. Mr. Kindra explained that there will be concession style offerings. Ald. Miller motioned to strike the section regarding limits of service, seconded by Ald. Rainey. Vote called and taken. Motion passed unanimously. Ald. Rainey motioned to reduce the liquor license fee to $2,500, seconded by Ald. Miller. Vote called and taken. Motion passed 4-1 with Ald. Holmes opposed. 69 of 594 Page 7; Rev. 12/8/2016 4:57:45 PM After discussion, the Committee voted 5-0 to adopt the ordinance as amended. (A11) Ordinance 152-O-16, Decreasing the Number of Class C Liquor Licenses for The Stained Glass, Ltd., d/b/a The Stained Glass Local Liquor Commissioner recommends City Council adoption of Ordinance 152-O-16, amending City Code Subsection 3-4-6-(C) to decrease the number of authorized Class C liquor licenses from twenty-five (25) to twenty-four (24). The Stained Glass, Ltd., d/b/a The Stained Glass located at 1735 Benson Avenue is changing from a Class C to a Class I Liquor License. Alderman Fiske requests suspension of the rules for introduction and adoption at the November 28, 2016 City Council meeting. For Introduction and Action Ald. Holmes moved to recommend City Council adoption of Ordinance 152- O-16, amending City Code Subsection 3-4-6-(C) to decrease the number of authorized Class C liquor licenses from twenty-five (25) to twenty-four (24), seconded by Ald. Rainey. The Committee voted unanimously 5-0 to adopt the ordinance. (A12) Ordinance 153-O-16, Increasing the Number of Class I Liquor Licenses for The Stained Glass, Ltd., d/b/a The Stained Glass, 1735 Benson Avenue Local Liquor Commissioner recommends City Council adoption of Ordinance 153-O-16, amending City Code Subsection 3-4-6-(I) to increase the number of authorized Class I liquor licenses from one (1) to two (2), and permit issuance of a Class I license to The Stained Glass, Ltd., d/b/a The Stained Glass (“Company”) located at 1735 Benson Avenue. The Class I license will permit Company to retail sale of alcoholic liquor in restaurants only for consumption both on the licensed premises and off the premises. Alderman Fiske requests suspension of the rules for introduction and adoption at the November 28, 2016 City Council meeting. For Introduction and Action Ald. Wynne moved to suspend the rules and recommend City Council adoption of Ordinance 153-O-16, amending City Code Subsection 3-4-6-(I) to increase the number of authorized Class I liquor licenses from one (1) to two (2), and permit issuance of a Class I license to The Stained Glass, Ltd., d/b/a The Stained Glass (“Company”) located at 1735 Benson Avenue permitting the retail sale of alcoholic liquor in restaurants only for consumption both on the licensed premises and off the premises., seconded by Ald. Rainey. The Committee voted unanimously 5-0 to suspend the rules and adopt the ordinance. (A13) Ordinance 154-O-16, Increasing the Number of Class W Liquor Licenses for Urban Indoor Sports, LLC d/b/a Quad Indoor Sports 70 of 594 Page 8; Rev. 12/8/2016 4:57:45 PM Local Liquor Commissioner recommends City Council adoption of Ordinance 154-O-16, amending City Code Subsection 3-4-6-(W) to increase the number of authorized Class W liquor licenses from zero (0) to one (1) and permit issuance of a Class W license to Urban Indoor Sports, LLC d/b/a Quad Indoor Sports located at 2454 Oakton Street. For Introduction Ald. Miller moved to recommend City Council adoption of Ordinance 154-O- 16, amending City Code Subsection 3-4-6-(W) to increase the number of authorized Class W liquor licenses from zero (0) to one (1) and permit issuance of a Class W license to Urban Indoor Sports, LLC d/b/a Quad Indoor Sports located at 2454 Oakton Street, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to adopt the ordinance. (A14) Ordinance 155-O-16, Amending Subsection 3-4-6(U) of the City Code to Allow Class U Liquor Licenses the Sale of Alcoholic Liquor Local Liquor Commissioner recommends City Council adoption of Ordinance 155-O-16, amending City Code Subsection 3-4-6(U) to allow Class U Liquor Licenses the sale of alcoholic liquor. The City of Evanston currently restricts the Class U liquor license to the sale of beer and wine only. On November 9, 2016, Dance Center Evanston, Inc. d/b/a Studio 5, located at 1934 Dempster Street, requested the Liquor Control Review Board (“LCRB”) consider allowing the sale of alcoholic liquor in addition to beer and wine. The LCRB approved extending the sale of alcoholic liquor in addition to beer and wine. Alderman Braithwaite requests suspension of the rules for introduction and adoption at the November 28, 2016 City Council meeting. For Introduction and Action Ald. Rainey moved to suspend the rules and recommend City Council adoption of Ordinance 155-O-16, amending City Code Subsection 3-4-6(U) to allow Class U Liquor Licenses the sale of alcoholic liquor, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to suspend the rules and adopt the ordinance. (A15) Ordinance 109-O-16, Amending Section 10-6-1 of the City Code, Revising the Definition of Abandoned Vehicle Staff recommends that the City Council City adopt Ordinance 109-O-16, revising the definition of Abandoned Vehicle. In Section 10-6-1 of the City Code, the definition of an Abandoned Vehicle was amended by adding subsection (c) stating that a vehicle parked on the public way and “has been left on the public way without valid state registration plates or a valid temporary state registration for two (2) or more days” is also classified as an abandoned vehicle. For Introduction Ald. Holmes moved to recommend City Council adoption of Ordinance 109- O-16, revising the definition of Abandoned Vehicle, seconded by Ald. Rainey. 71 of 594 Page 9; Rev. 12/8/2016 4:57:45 PM The Committee voted unanimously 5-0 to adopt the ordinance. (A16) Ordinance 158-O-16, Amending Sections 10-11-11 and 10-11-12 of the City Code, Removing Reserved Parking and Increasing Parking Meter Zone in City Parking Lot 27 The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 158-O-16, amending City Code Sections 10-11-11 and 10-11-12 to remove reserved parking and change the parking meter zone from twenty-two (22) to thirty-four (34) spaces in City Parking Lot 27 located at 1621 Oak Avenue to aid in the availability of convenient customer parking for neighboring businesses. For Introduction Ald. Wynne moved to recommend City Council adoption of Ordinance 158- O-16, amending City Code Sections 10-11-11 and 10-11-12 to remove reserved parking and change the parking meter zone from twenty-two (22) to thirty-four (34) spaces in City Parking Lot 27 located at 1621 Oak Avenue to aid in the availability of convenient customer parking for neighboring businesses, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to adopt the ordinance. (A17) Ordinance 146-O-16, Amending Section 7-13-3 of the City Code, Decreasing the Sewer User Rates Staff recommends that City Council adopt Ordinance 146-O-16, which would decrease the sewer user rate by 3%, from $3.94 to $3.82 per billing unit (100 cubic feet of water consumed). For Introduction Ald. Miller moved to recommend City Council adoption of Ordinance 146-O- 16, which would decrease the sewer user rate by 3%, from $3.94 to $3.82 per billing unit (100 cubic feet of water consumed), seconded by Ald. Holmes. Richard Lanyon, Chairman of the Utilities Commission, supports the staff recommendation. He felt it was vitally important to maintain our water distribution and sewer collection system especially with current concerns of unsafe water. Ald. Rainey noted the lowering of the sewer rate and increasing the water rate will result in a neutral impact to Evanston users. The Committee voted unanimously 5-0 to adopt the ordinance. (A18) Ordinance 145-O-16, Amending Section 7-12-17 of the City Code, Increasing the Meter Charges and Water Rates Staff and Utilities Commission recommend that City Council adopt Ordinance 145-O-16, which would increase the water meter charges and water rates by six percent (6%). This rate increase is offset by the sewer rate decrease and the rate adjustment will be neutral to the rate payers. For Introduction 72 of 594 Page 10; Rev. 12/8/2016 4:57:45 PM Ald. Rainey moved to recommend City Council adoption of Ordinance 145- O-16, which would increase the water meter charges and water rates by six percent (6%) and is offset by the sewer rate decrease and the rate adjustment will be neutral to the rate payers, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to adopt the ordinance. IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT Ald. Rainey moved to adjourn the meeting at 7:22pm. 73 of 594 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: December 6, 2016 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. This list includes the City’s annual General Obligation Debt Service payment of $16.3 million. Continuing in 2016, the bills list will not include the Evanston Public Library. The Library bills will be included for informational purposes in the Treasurer’s Monthly Report. Summary: Payroll – November 07, 2016 through November 20, 2016 $ 2,757,078.33 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – Dec 13, 2016 $20,847,963.04 General Fund Amount – Bills list $ 375,657.77 General Fund Amount – Supplemental list $ 3,657.59 General Fund Total: $ 379,315.36 TOTAL AMOUNT OF BILLS LIST & PAYROLL $23,605,041.37 Credit Card Activity – Period Ending October 31, 2016 $ 186,970.70 Attachments: Bills List, October Credit Card Transactions *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. For City Council meeting of December 12, 2016 Items A1-A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 74 of 594 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2016 100 GENERAL FUND 100 GENERAL SUPPORT 13040 ILLINOIS PAPER COMPANY COPIER PAPER FOR CIVIC CENTER 4,600.00 13040 MSF GRAPHICS, INC.9 X 12 BROWN COE ENVELOPES 467.50 21639 EYE MED VISION CARE EYE MED MONTHLY INVOICE 3,894.90 21640 METLIFE SMALL BUSINESS CENTER METLIFE-DENTAL INSURANCE MONTHLY INVOICE 22,680.37 21640 GUARDIAN GUARDIAN-DENTAL INSURANCE-MONTHLY INVOICE 17,148.52 22725 VERIZON WIRELESS COMMUNICATION CHARGES 266.07 41340 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE#16-15623 7,340.00 41340 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE#16-21979 430.62 100 GENERAL SUPPORT Total 56,827.98 1505 CITY MANAGER 64540 AT & T MOBILITY *WALLY BOBKIEWICZ - MOBILE PHONE 164.75 1505 CITY MANAGER Total 164.75 1510 PUBLIC INFORMATION 62205 EVANSTON ROUNDTABLE LLC *BUDGET MEETING AD 380.00 1510 PUBLIC INFORMATION Total 380.00 1555 FINANCIAL ADMINISTRATION 62280 FEDERAL EXPRESS CORP.SHIPPING 34.91 1555 FINANCIAL ADMINISTRATION Total 34.91 1560 REVENUE & COLLECTIONS 52010 AVIS REDWINE HAS SENIOR BENEFIT CARD BUT PAID $75 FOR WHEEL TAX 37.50 52010 LYNN JOHNSON OVERPAID WHEEL TAX - PAID $80 5.00 64541 AZAVAR AUDIT SOLUTIONS CONTINGENCY PAYMENT 25,699.11 65095 OFFICE DEPOT OFFICE SUPPLIES 223.92 1560 REVENUE & COLLECTIONS Total 25,965.53 1570 ACCOUNTING 62110 FOSTER & FOSTER *CITY SHARE OF PENSION ACTUARIAL 6,000.00 1570 ACCOUNTING Total 6,000.00 1580 COMMUNITY ARTS 66040 GLASOE, TED HONORARIUM -ARTWORK FOR -OUTSIDE THE BOX ART PROJECT 200.00 66040 SEHNO, GABRIELA *HONORARIUM - PERFORMANCE AT THE BRIGHT NIGHT FOR THE ARTS 50.00 1580 COMMUNITY ARTS Total 250.00 1705 LEGAL ADMINISTRATION 52040 ILLINOIS STATE POLICE BACKGROUND CHECK 724.50 62130 FRIEDMAN, CHAYA DATABASE MAINTENANCE 62.50 62130 WEST GROUP PAYMENT CTR LEGAL RESEARCH 831.92 62345 FEDERAL EXPRESS CORP.SHIPPING 76.51 62509 SUSAN D BRUNNER ADMINISTRATIVE HEARINGS OFFICER 2,940.00 62509 JEFFREY D. GREENSPAN ADMINISTRATIVE HEARINGS OFFICER 1,590.00 62509 MITCHELL C. EX ADMINISTRATIVE HEARINGS OFFICER 1,605.00 65010 WEST GROUP PAYMENT CTR LEGAL BOOKS 515.03 65095 OFFICE DEPOT OFFICE SUPPLIES 201.02 1705 LEGAL ADMINISTRATION Total 8,546.48 1929 HUMAN RESOURCE DIVISION 62160 STANARD & ASSOCIATES TESTING-POLICE 2,100.00 62160 LANGUAGE TESTING INTERNATIONAL, INC.RECRUITMENT TESTING-PUBLIC WORKS AGENCY 300.00 62160 CLS BACKGROUND INVESTIGATIONS BACKGROUND CHECKS-FIRE 411.65 62160 THEODORE POLYGRAPH SERVICE, INC.PRE-EMPLOYMENT TESTING-FIRE 300.00 62160 THEODORE POLYGRAPH SERVICE, INC.PRE-EMPLOYMENT TESTING-POLICE 600.00 62509 EAP CONSULTANTS, INC.EAP CONSULTANTS-MONTHLY INVOICE-EMPLOYEE SERVICES 657.00 65095 OFFICE DEPOT OFFICE SUPPLIES 80.48 1929 HUMAN RESOURCE DIVISION Total 4,449.13 1932 INFORMATION TECHNOLOGY DIVI. 62175 IRON MOUNTAIN OSDP OFFSITE DATA STORAGE 635.35 62340 XEROX CORPORATION COPIER CHARGES 1,610.85 62340 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 638.40 62340 AT & T COMMUNICATION CHARGES 319.34 64505 CALL ONE COMMUNICATION CHARGES 11,196.73 65555 VERIZON WIRELESS COMMUNICATION CHARGES 42.12 65555 CURRENT TECHNOLOGIES CORPORATION ONSITE SURVEILLANCE 930.00 1932 INFORMATION TECHNOLOGY DIVI. Total 15,372.79 1941 PARKING ENFORCEMENT & TICKETS 52505 JOHN HATMAKER CITATION # 700788387 PAID TWICE 35.00 52505 KRISTINE CASART CITATION # 700770578 PAID AFTER WHEEL TAX WAS PAID 85.00 62451 NORTH SHORE TOWING IMMOBILIZATION PROGRAM NOV 2016 2,535.00 1941 PARKING ENFORCEMENT & TICKETS Total 2,655.00 1950 FACILITIES 62225 COMCAST CABLE CABLE SERVICE 44.31 62225 DUSTCATCHERS, INC.FLOOR MAT SERVICE DECEMBER 2016 205.35 62225 DUSTCATCHERS, INC.FLOOR MAT SERVICE NOVEMBER 2016 205.35 62509 SCHNEIDER ELECTRIC BUILDINGS AMERICA BUILDING AUTOMATION SERVICE 2,146.00 62509 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 6,120.20 64015 NICOR UTILITIES 664.27 65015 CHEMSEARCH CHEMICALS FOR CIVIC CENTER 243.25 65050 CENTRAL RUG & CARPET CO.CARPET TILES FOR CIVIC CENTER 3,438.00 65050 MARK VEND COMPANY COFFEE AND TEA FOR CIVIC CENTER 407.87 65050 PATTEN INDUSTRIES GENERATOR RENTAL 1,912.50 65090 NORTH SHORE ENH OMEGA PULMONARY SURVEILLANCE TESTING 130.00 1950 FACILITIES Total 15,517.10 2126 BUILDING INSPECTION SERVICES 52115 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION - 355 RIDGE AVE 100.00 52115 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION - 835 CHICAGO AVE 100.00 62464 SAFEBUILT ILLINOIS INSPECTIONS AND PLAN REVIEWS 4,922.08 65095 OFFICE DEPOT OFFICE SUPPLIES 455.33 2126 BUILDING INSPECTION SERVICES Total 5,577.41 75 of 594 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2016 2205 POLICE ADMINISTRATION 62210 MSF GRAPHICS, INC.PRINTING SERVICES 38.50 62225 CARRIER CORPORATION SERVICE CALL 630.00 62490 EVANSTON FUNERAL & CREMATION BODY REMOVAL 1,037.00 62490 SOURCE INCORPORATED OF MISSOURI EMC LICENSE & SUPPORT 195.54 64015 NICOR UTILITIES 253.57 65020 KIESLER POLICE SUPPLY, INC.UNIFORM - VEST 3,062.80 65125 PRESTONS FLOWERS & GIFTS FLOWERS 60.00 2205 POLICE ADMINISTRATION Total 5,277.41 2210 PATROL OPERATIONS 62240 EVANSTON CAR WASH & DETAIL CENTER CAR WASHES 315.00 2210 PATROL OPERATIONS Total 315.00 2240 POLICE RECORDS 65095 OFFICE DEPOT OFFICE SUPPLIES 313.59 2240 POLICE RECORDS Total 313.59 2251 311 CENTER 64505 AT & T *311 SERVICE 400.92 2251 311 CENTER Total 400.92 2260 OFFICE OF ADMINISTRATION 62295 ILLINOIS TACTICAL OFFICERS ASSOCIATION TRAINING - ACTIVE THREAT INSTRUCTOR 575.00 62295 NORTHWEST POLICE ACADEMY TRAINING - BRADY AND ITS PROGENY 150.00 62295 HUNT, WILLIE J TRAINING MEALS / JOHN REID INTERVIEWS & INTER 45.00 62295 WIDEMAN, KYLE TRAINING MEALS / JOHN REID INTERVIEWS & INTER 45.00 62295 MCCRAY, COREY TRAINING MEALS/THE LAW & YOUR COMMUNITY 45.00 62295 HOWARD, ADAM TRAINING - THE LAW & YOUR COMMUNITY 45.00 62295 ANTHONY SOSA TRAINING MEALS - ACTIVE THREAT INSTRUCTOR 75.00 2260 OFFICE OF ADMINISTRATION Total 980.00 2270 TRAFFIC BUREAU 62490 NORTH SHORE TOWING TOW & HOOK 95.00 65125 WATKINS, KIMBERLY TOW REFUND 150.00 2270 TRAFFIC BUREAU Total 245.00 2280 ANIMAL CONTROL 62272 EVANSTON ANIMAL SHELTER ASSOCIATION OPERATIONAL EXPENSE REIMBURSEMENT 2ND, 3RD, 4TH QTR 9,190.81 62509 EVANSTON ANIMAL SHELTER ASSOCIATION 4TH PAYMENT PER RESOLUTION 97-R-15 32,500.00 2280 ANIMAL CONTROL Total 41,690.81 2291 PROPERTY BUREAU 65125 LYNN PEAVEY COMPANY EVIDENCE SUPPLIES 179.00 65125 EVIDENT INC.FORENSICS SUPPLIES 198.00 2291 PROPERTY BUREAU Total 377.00 2295 BUILDING MANAGEMENT 62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 3,043.95 65040 DUSTCATCHERS, INC.FLOOR MATS 39.25 65125 DUSTCATCHERS, INC.FLOOR MATS 87.50 2295 BUILDING MANAGEMENT Total 3,170.70 2305 FIRE MGT & SUPPORT 62235 AIR ONE EQUIPMENT SAFETY TOOLS 138.34 62270 HEALTH ENDEAVORS, S.C.16 MEMBERS ANNUAL MEDICAL 5,648.00 62270 HEALTH ENDEAVORS, S.C.26 MEMBERS ANNUAL MEDICAL 9,487.00 62270 HEALTH ENDEAVORS, S.C.27 MEMBERS ANNUAL MEDICAL 9,648.00 62270 HEALTH ENDEAVORS, S.C.28 MEMBERS ANNUAL MEDICAL 9,613.00 62270 HEALTH ENDEAVORS, S.C.93 MEMBER ANNUAL FITNESS TEST 3,255.00 62335 APPLIANCE SERVICE CENTER APPLIANCE REPAIRS 326.66 64015 NICOR UTILITIES 1,139.14 65020 AIR ONE EQUIPMENT NEW HIRE TURNOUT 2,353.05 65020 TODAY'S UNIFORMS INC.UNIFORMS 648.36 65050 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 595.95 65095 OFFICE DEPOT OFFICE SUPPLIES 25.69 65125 EDWARD DON & COMPANY KITCHEN EQUIPMENT 1,064.27 65125 ABBOTT RUBBER FIRE HOSE REPAIR 912.00 2305 FIRE MGT & SUPPORT Total 44,854.46 2310 FIRE PREVENTION 62250 ZOLL DATA SYSTEMS SOFTWARE SUPPORT 550.00 62295 ILLINOIS FIRE INSPECTORS ASSOCIATION TRAINING 50.00 62360 ILLINOIS FIRE SAFETY ALLIANCE FIRE PREVENTION WEEK 100.00 2310 FIRE PREVENTION Total 700.00 2315 FIRE SUPPRESSION 53675 ANDRES MEDICAL BILLING AMBULANCE CHARGES - OCTOBER 2016 8,286.45 62295 UNIVERSITY OF ILLINOIS -GAR 162 FIREFIGHTER TRAINING 1,750.00 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY FIREFIGHTER TRAINING 350.00 62430 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 626.61 62521 PHYSIO-CONTROL, INC.EMS SUPPLIES 101.53 62521 STRYKER SALES CORPORATION STRETCHER REPAIR 482.82 62522 AIR ONE EQUIPMENT AIR QUALITY TEST 145.00 62522 AIR ONE EQUIPMENT COMPRESSOR SERVICE 677.25 62522 AIR ONE EQUIPMENT METER CALIBRATION 85.00 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 194.44 65095 OFFICE DEPOT OFFICE SUPPLIES 200.37 65625 ARMSTRONG MEDICAL CPR SUPPLIES 123.09 65625 AMERICAN MATTRESS - EVANSTON MATTRESSES #1 2,135.00 2315 FIRE SUPPRESSION Total 15,157.56 2435 FOOD AND ENVIRONMENTAL HEALTH 61055 GOV TEMPS USA, LLC ROBERT SUTTON 212399 940.80 61055 GOV TEMPS USA, LLC ROBERT SUTTON 2124363 313.60 62210 ALLEGRA PRINT & IMAGING DOOR HANGERS FOR PROPERTY MAINT 203.00 62295 CHARLOTTE PICARD REIMBURSEMENT 354.97 76 of 594 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2016 62345 COOK COUNTY RECORDER OF DEEDS RECORDING FEES 80.00 62474 ROSE PEST SOLUTIONS 3 DAY RODENT TRAPPING 1,571.00 62477 VERIZON WIRELESS COMMUNICATION CHARGES 358.79 64540 VERIZON WIRELESS COMMUNICATION CHARGES 204.12 65075 FINEST COURIER LOGISTICS COURIER SERVICES 35.00 2435 FOOD AND ENVIRONMENTAL HEALTH Total 4,061.28 2455 COMMUNITY HEALTH 62490 EVANSTON TOWNSHIP HIGH SCHOOL PHARMACEUTICALS FOR ETHS HEALTH CENTER 5,885.24 2455 COMMUNITY HEALTH Total 5,885.24 3005 REC. MGMT. & GENERAL SUPPORT 62490 METROPOLITAN WATER RECLAMATION DISTRICT *REIMBURSE: WILMETTE GOLF COURSE ASSOC 1,995.58 3005 REC. MGMT. & GENERAL SUPPORT Total 1,995.58 3010 REC. BUSINESS & FISCAL MGMT 65095 OFFICE DEPOT OFFICE SUPPLIES 50.33 65095 ELECTRONIC TRANSACTION SYSTEM CORP (ETS)POS MERCHANT CREDIT CARD PROCESSING 9,789.75 3010 REC. BUSINESS & FISCAL MGMT Total 9,840.08 3030 CROWN COMMUNITY CENTER 64015 NICOR UTILITIES 130.63 65040 UNIFIRST CORPORATION JANITORIAL MATS 17.54 3030 CROWN COMMUNITY CENTER Total 148.17 3035 CHANDLER COMMUNITY CENTER 62505 DIANA UNGER INSTRUCTION FOR FENCING CAMPS AND CLASSES 3,086.28 62505 E-TOWN TENNIS TENNIS INSTRUCTION CONTRACT 5,218.50 64015 NICOR UTILITIES 179.03 65110 EVANSTON IMPRINTABLES OFFICE STAFF CLOTHING 492.90 65110 SPORT COURT MIDWEST PAINTING PICKLE BALL LINES 1,390.00 3035 CHANDLER COMMUNITY CENTER Total 10,366.71 3040 FLEETWOOD JOURDAIN COM CT 62225 SUPERIOR INDUSTRIAL SUPPLY SUPPLIES 511.96 62225 GILLESPIE, WILL MONTHLY SERVICE FOR FISH TANK IN MAIN LOBBY.75.00 62495 ANDERSON PEST CONTROL MONTHLY SERVICE FOR PEST SOLUTIONS 74.33 62511 KEVIN SPARKMON SECURITY FOR PRIVATE RENTAL 120.00 64015 NICOR UTILITIES 225.31 65050 CINTAS CORPORATION #769 MONTHLY SERVICE FOR FLOOR MATS 224.68 65095 OFFICE DEPOT OFFICE SUPPLIES 36.79 65110 COMCAST CABLE CABLE SERVICES 218.98 65110 YOUR HOME PROJECTS MACHINE CLEAN & URETHANE GYM FLOOR 3,375.00 3040 FLEETWOOD JOURDAIN COM CT Total 4,862.05 3045 FLEETWOOD/JOURDAIN THEATR 62505 LEVANDER, KELLY THEATRE ASSOCIATE 480.00 62511 LEVANDER, KELLY 2ND PAYMENT THEATRE ASSOCIATE 480.00 3045 FLEETWOOD/JOURDAIN THEATR Total 960.00 3050 RECREATION OUTREACH PROGRAM 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 47.68 65095 OFFICE DEPOT OFFICE SUPPLIES 80.33 3050 RECREATION OUTREACH PROGRAM Total 128.01 3055 LEVY CENTER SENIOR SERVICES 61062 KEVIN SPARKMON SECURITY PRIVATE RENTAL 150.00 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 48.09 62505 RICHMOND, PHYLLIS PAYMENT FOR CLASS INSTRUCTOR 80.00 62511 COMCAST CABLE CABLE SERVICES 141.15 64015 NICOR UTILITIES 244.11 65025 HOFFMAN HOUSE CATERING LEVY CONGREGATE MEAL PROGRAM 2,349.00 65040 LAPORT INC JANITORIAL SUPPLIES 385.12 65095 OFFICE DEPOT OFFICE SUPPLIES 332.55 3055 LEVY CENTER SENIOR SERVICES Total 3,730.02 3080 BEACHES 65045 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 47.67 3080 BEACHES Total 47.67 3095 CROWN ICE RINK 62205 EVANSTON NOW, LLC NUTCRACKER ON ICE AD 267.00 62245 FOX VALLEY FIRE & SAFETY QUARTERLY ALARM CHARGES 150.00 62245 JORSON & CARLSON ICE SCRAPER MAINTENANCE 37.67 62505 RC TRAINING & FITNESS FUNCTIONAL TRAINING 1,400.00 64015 NICOR UTILITIES 391.87 65040 UNIFIRST CORPORATION MAT SERVICE 52.61 65050 M.C. GLASS & MIRROR LLC SAFETY GLASS 415.85 65110 SCS PRODUCTIONS EQUIPMENT PACKAGE 5,638.98 3095 CROWN ICE RINK Total 8,353.98 3100 SPORTS LEAGUES 65110 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 92.00 65110 CONSERV FS BASEBALL INFIELD MIX 7,443.47 65110 CONSERV FS DRAG MATS 279.50 65110 CONSERV FS LEGEND ATHLETIC MIX 780.00 65110 LURVEY LANDSCAPE SUPPLY SOD 2,592.80 65110 NATIONAL SEED SUPPLIES 745.00 65110 SITEONE LANDSCAPE SUPPLY SUPPLIES 119.87 3100 SPORTS LEAGUES Total 12,052.64 3215 YOUTH ENGAGEMENT DIVISION 62490 YOUTH JOB CENTER OF EVANSTON CAREER PATHWAYS 40,000.00 3215 YOUTH ENGAGEMENT DIVISION Total 40,000.00 3225 GIBBS-MORRISON CULTURAL CENTER 62225 SUPERIOR INDUSTRIAL SUPPLY SUPPLIES 127.39 62225 EVANSTON SIGNS GRAPHICS, INC.FIRST SLICE TEMP SIGNS 208.00 77 of 594 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2016 62490 KEVIN SPARKMON SECURITY FOR PRIVATE RENTAL 120.00 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 55.00 62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 87.05 3225 GIBBS-MORRISON CULTURAL CENTER Total 597.44 3605 ECOLOGY CENTER 65040 LAPORT INC JANITORIAL SUPPLIES 381.95 65095 OFFICE DEPOT OFFICE SUPPLIES 166.05 3605 ECOLOGY CENTER Total 548.00 3710 NOYES CULTURAL ARTS CENTER 64015 NICOR UTILITIES 211.36 3710 NOYES CULTURAL ARTS CENTER Total 211.36 3806 CIVIC CENTER SERVICES 64015 NICOR UTILITIES 281.13 3806 CIVIC CENTER SERVICES Total 281.13 4105 PUBLIC WORKS AGENCY ADMIN 52131 MARY KINZIE PAID FOR 20 VISITOR PASSES - NOT PART OF A DISTRICT 4.00 52131 ALLAN FREIMAN PAID FOR VISITOR PASSES - NOT PART OF DISTRICT 2.00 65020 SILK SCREEN EXPRESS, INC.2016 AFSCME UNIFORM PURCHASE 2,065.50 65090 CINTAS FIRST AID & SUPPLY FIRST AID CABINET 48.30 65555 BHFX LLC LARGE FORMAT COLOR PRINTER REPLACEMENT AND PRINTER INK SET 5,109.80 4105 PUBLIC WORKS AGENCY ADMIN Total 7,229.60 4300 ENVIRONMENTAL SERVICES 65090 CINTAS FIRST AID & SUPPLY FIRST AID CABINET RESTOCKING 50.65 4300 ENVIRONMENTAL SERVICES Total 50.65 4320 FORESTRY 62385 NELS J. JOHNSON TREE EXPERTS, INC.REMOVAL OF PRIVATE DED TREE - 827/831 CLINTON 2,520.00 65005 DES PLAINES MATERIAL & SUPPLY LLC TOPSOIL 1,044.00 65090 ALEXANDER EQUIPMENT CO.GLOVES 259.45 4320 FORESTRY Total 3,823.45 4330 GREENWAYS 62199 NUTOYS LEISURE PRODUCTS T-REX RIDER COMPLETE W/ FOOTER 1,064.00 65070 GROVER WELDING COMPANY JOHN DEERE SAND PRO REPAIR 595.60 65070 GROVER WELDING COMPANY REPAIR FOR DRAIN GRATE FOR LIGHTHOUSE BEACH 250.00 4330 GREENWAYS Total 1,909.60 4400 CAPITAL PLANNING & ENGINEERING 62210 BHFX LLC PLOTTER SUPPLIES 909.28 62235 KARA COMPANY INC.ENGINEERING FIELD SUPPLIES 145.00 62315 FEDERAL EXPRESS CORP.SHIPPING 21.70 4400 CAPITAL PLANNING & ENGINEERING Total 1,075.98 4510 STREET MAINTENANCE 65055 OZINGA CHICAGO RMC, INC.PURCHASE OF SAND STREETS DEPARTMENT 142.50 4510 STREET MAINTENANCE Total 142.50 4550 MAINT-SNOW & ICE 65015 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS/AUTOMATIC VEHICLE LOCATORS 2,133.10 4550 MAINT-SNOW & ICE Total 2,133.10 100 GENERAL FUND Total 375,657.77 176 HEALTH AND HUMAN SERVICES 4651 HEALTH & HUMAN SERVICES 62491 PRESENCE BEHAVIORAL HEALTH MENTAL HEALTH CRISIS DECEMBER 2016 6,444.44 62890 INFANT WELFARE SOCIETY 4TH QUARTER PAYMENT FOR 2016 MHB AWARD 18,625.00 62940 LEGAL ASSISTANCE FOUNDATION OF CHICAGO 4TH QUARTER PAYMENT FOR 2016 MHB AWARD 2,975.00 62970 CONNECTIONS FOR THE HOMELESS 4TH QUARTER PAYMENT FOR 2016 MHB AWARD 7,425.00 62980 NORTH SHORE SENIOR CENTER 4TH QUARTER PAYMENT FOR 2016 MHB AWARD 6,750.00 62990 METROPOLITAN FAMILY SERVICES 4TH QUARTER PAYMENT FOR 2016 MHB AWARD 15,825.00 63067 CHILDCARE NETWORK 4TH QUARTER PAYMENT FOR 2016 MHB AWARD 30,938.75 63068 HOUSING OPTIONS FOR THE MENTALLY ILL 4TH QUARTER PAYMENT FOR 2016 MHB AWARD 14,725.00 63069 JAMES B. MORAN CENTER FOR YOUTH ADVOCACY 4TH QUARTER PAYMENT FOR 2016 MHB AWARD 10,375.00 63070 PEER SERVICES, INC.4TH QUARTER PAYMENT FOR 2016 MHB AWARD 25,250.00 63071 SHORE COMMUNITY SERVICES 4TH QUARTER PAYMENT FOR 2016 MHB AWARD 9,750.00 63120 MEALS AT HOME 4TH QUARTER PAYMENT FOR 2016 MHB AWARD 1,962.50 67006 FRIENDSHIP BAPTIST CHURCH OF EVANSTON EVANSTON ETHNIC MARKET 1,243.50 67030 FAMILY FOCUS 4TH QUARTER PAYMENT FOR 2016 MHB AWARD 7,473.75 67045 Y.O.U.4TH QUARTER PAYMENT FOR 2016 MHB AWARD 23,163.75 67090 CHILD CARE CENTER OF EVANSTON 4TH QUARTER PAYMENT FOR 2016 MHB AWARD 4,900.00 67146 NORTHWEST CENTER AGAINST SEXUAL ASSAULT 4TH QUARTER PAYMENT FOR 2016 MHB AWARD 4,125.00 4651 HEALTH & HUMAN SERVICES Total 191,951.69 176 HEALTH AND HUMAN SERVICES Total 191,951.69 195 NEIGHBORHOOD STABILIZATION FUND 5015 1509 EMERSON 62489 BRIN NSP LLC CARRYING COSTS FOR NSP2 LAND BANK 120.00 5015 1509 EMERSON Total 120.00 5047 2122 DARROW 62489 BRIN NSP LLC CARRYING COSTS FOR NSP2 LAND BANK 1,285.57 5047 2122 DARROW Total 1,285.57 5087 2113 DEWEY 62489 BRIN NSP LLC CARRYING COSTS FOR NSP2 LAND BANK 120.00 5087 2113 DEWEY Total 120.00 195 NEIGHBORHOOD STABILIZATION FUND Total 1,525.57 78 of 594 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2016 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTM 62295 VILLAGE OF SKOKIE (ATTN: TRAINING UNIT)TRAINING - KEEPING GOOD PEOPLE GOOD 300.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 2,464.51 65085 CHICAGO COMMUNICATIONS, LLC.MOBILE RADIO 480.20 65085 RCM & ASSOCIATES HEADSET - REPAIRS 112.98 65625 SUNGARD PUBLIC SECTOR, INC.ONE SOLUTION PROJECT IMPLEMENTATION TRAINING TRAVEL EXPENSES 57,642.27 65625 XEROX CORP.FIREHOUSE PROJECT IMPLEMENTATION SUPPORT 3,500.00 5150 EMERGENCY TELEPHONE SYSTM Total 64,499.96 205 EMERGENCY TELEPHONE (E911) FUND Total 64,499.96 215 CDBG FUND 5187 REHAB CONSTRUCTION ADMIN 62490 CHICAGO TITLE INSURANCE TITLE SEARCH - 1165 GUNDERSON AVENUE 60.00 62490 CHICAGO TITLE INSURANCE TITLE SEARCH - 1621 LAKE STREET 60.00 62490 EQUIFAX CREDIT CREDIT REPORT FOR PROSPECTIVE REHAB CLIENT 5.14 5187 REHAB CONSTRUCTION ADMIN Total 125.14 5240 PUBLIC SERVICES 62935 JAMES B. MORAN CENTER FOR YOUTH ADVOCACY 4TH QUARTER CDBG PAYMENT 12,500.00 62940 LEGAL ASSISTANCE FOUNDATION OF CHICAGO 4TH QUARTER CDBG PAYMENT 3,625.00 62945 YOUTH JOB CENTER OF EVANSTON 4TH QUARTER CDBG PAYMENT 15,908.50 62954 HOUSING OPTIONS FOR THE MENTALLY ILL 4TH QUARTER CDBG PAYMENT 8,750.00 62955 EVANSTON/NORTHSHORE YWCA 4TH QUARTER CDBG PAYMENT 15,908.50 62960 INTERFAITH ACTION OF EVANSTON 4TH QUARTER CDBG PAYMENT 5,000.00 62980 NORTH SHORE SENIOR CENTER 4TH QUARTER CDBG PAYMENT 6,500.00 63120 MEALS AT HOME 4TH QUARTER CDBG PAYMENT 7,500.00 63125 OPEN STUDIO PROJECT 4TH QUARTER CDBG PAYMENT 2,500.00 67030 FAMILY FOCUS INC.4TH QUARTER CDBG PAYMENT 10,000.00 5240 PUBLIC SERVICES Total 88,192.00 5275 PUBLIC FACILITIES 62800 JASCO ELECTRIC CORPORATION FOSTER FIELD ATHLETIC LIGHTING 52,053.00 5275 PUBLIC FACILITIES Total 52,053.00 215 CDBG FUND Total 140,370.14 225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 62662 EVANSTON ROUNDTABLE LLC SMALL BUSINESS SATURDAY AD 690.00 5300 ECON. DEVELOPMENT FUND Total 690.00 225 ECONOMIC DEVELOPMENT FUND Total 690.00 250 AFFORDABLE HOUSING FUND 5465 AFFORDABLE HOUSING 62490 OPEN COMMUNITIES OPEN COMMUNITIES VOUCHER 9,375.00 62490 ALLIANCE TO END HOMELESSNESS ALLIANCE HMIS VOUCHER 6,000.00 5465 AFFORDABLE HOUSING Total 15,375.00 250 AFFORDABLE HOUSING FUND Total 15,375.00 310 HOWARD-HARTREY TIF 5500 HOWARD-HARTREY TIF DEBT SRVCE 415430 65515 CAPITOL CEMENT CO.HOWARD ST TRAFFIC SIGNAL & STREET RESURFACING 570,485.20 5500 HOWARD-HARTREY TIF DEBT SRVCE Total 570,485.20 310 HOWARD-HARTREY TIF Total 570,485.20 320 DEBT SERVICE FUND 5731 2016A BONDS 62716 WELLS FARGO BANK 2016A BOND ISSUANCE COST 2,000.00 5731 2016A BONDS Total 2,000.00 320 DEBT SERVICE FUND Total 2,000.00 330 HOWARD-RIDGE TIF FUND 5860 HOWARD RIDGE TIF 56010 TMQ GROUP LLC MONTHLY RENT FOR POLICE OUTPOST AT 745 HOWARD - JAN 2017 1,000.00 5860 HOWARD RIDGE TIF Total 1,000.00 330 HOWARD-RIDGE TIF FUND Total 1,000.00 345 CHICAGO-MAIN TIF 3400 CHICAGO-MAIN TIF LETTER OF CREDI 62483 CHICAGO AND MAIN FUNDING MEMBER, INC.*TIF FUNDING FOR CHICAGO MAIN PROJECT PER AGREEMENT 580,000.00 3400 CHICAGO-MAIN TIF LETTER OF CREDI Total 580,000.00 345 CHICAGO-MAIN TIF Total 580,000.00 415 CAPITAL IMPROVEMENTS FUND 4116 2016 BOND PROJECTS 616031 62145 CCJM ENGINEERS, LTD 2017 HARLEY CLARKE MANSION RENOVATIONS 7,000.00 616023 62145 KPFF, INC., DBA KPFF CONSULTING ENGINEER STRUCTURAL STUDY UPDATE FOR LEVY SENIOR CENTER 4,995.50 416503 65515 GLENBROOK EXCAVATING & CONCRETE INC.2016 WATER MAIN AND RESURFACING PROJECT CIP 1 10,100.74 616029 65515 THYSSENKRUPP ELEVATOR REPAIR/REPLACE ELEVATOR CAB FLOOR AND SUBSTRATES 12,165.00 65515 LAKOTA GROUP, INC.COMMUNITY OUTDOOR SPACE SCORE CARD PROJECT 29,097.81 416516 65515 PRECISION PAVEMENT MARKINGS, INC.2016 PAVEMENT MARKING PROGRAM 3,776.42 416450 65515 ESI CONSULTANTS, LTD EMERSON/RIDGE/GREENBAY PHASE III ENGINEERING SERVICES 124,288.98 516003 65515 JASCO ELECTRIC CORPORATION FOSTER FIELD ATHLETIC LIGHTING 15,466.00 4116 2016 BOND PROJECTS Total 206,890.45 79 of 594 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2016 4216 2016 CAPITAL FROM OTHER SOURCES 416513 62145 STANLEY CONSULTANTS INC.CENTRAL ST BRIDGE ENGINEERING SRVCS RFQ 16-08 31,224.39 516004 62145 CHRISTOPHER B. BURKE ENGINEERING, LTD.RFP 15-68, FOUNTAIN SQUARE RENOVATIONS 86,438.81 4216 2016 CAPITAL FROM OTHER SOURCES Total 117,663.20 415 CAPITAL IMPROVEMENTS FUND Total 324,553.65 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 65095 FEDERAL EXPRESS CORP.SHIPPING 16.04 416524 65515 GEWALT HAMILTON ASSOCIATES, INC.RFP 16-22 - ENGINEERING DESIGN SERVICES FOR VARIOUS PARKING LOTS 6,950.00 7005 PARKING SYSTEM MGT Total 6,966.04 7015 PARKING LOTS & METERS 62230 AUTOMATED PARKING TECHNOLOGIES EQUIPMENT REPAIR HILTON HOTEL HOOKUP COMPUTER REPAIR 280.75 62245 TOTAL PARKING SOLUTIONS, INC.RECEIPT PAPER FOR PARKING TERMINALS 1,030.00 62375 CTA/AB MONTHLY RENT LOT 19-BENSON-CHURCH TO UNIV PLACE 990.00 7015 PARKING LOTS & METERS Total 2,300.75 7025 CHURCH STREET GARAGE 62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT - THREE DOWNTOWN PARKING GARAGE 24,010.37 64505 CALL ONE COMMUNICATION CHARGES 2,020.61 7025 CHURCH STREET GARAGE Total 26,030.98 7036 SHERMAN GARAGE 62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT - THREE DOWNTOWN PARKING GARAGE 54,306.00 62509 VINTECH SYSTEMS, INC.REPAIR CAMERAS AND DVR SYSTEM FOR VIDEO SURV-SHERMAN GARAGE 2,910.00 62660 MB EVANSTON SHERMAN, L.L.C.SHARED MAINTENANCE EXPENSES- SHERMAN PLAZA PARKING GARAGE 7,016.41 64505 AT & T COMMUNICATION CHARGES 206.25 64505 CALL ONE COMMUNICATION CHARGES 1,507.36 7036 SHERMAN GARAGE Total 65,946.02 7037 MAPLE GARAGE 62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT - THREE DOWNTOWN PARKING GARAGE 47,392.00 62509 AUTOMATED PARKING TECHNOLOGIES REPAIR INTERNET SERVICE PROBLEM POWER OUTAGE MAPLE GARAGE 119.00 62509 AUTOMATED PARKING TECHNOLOGIES REPAIR TO INTERNET SERVICE PROBLEM MAPLE GARAGE 178.50 64505 CALL ONE COMMUNICATION CHARGES 902.43 7037 MAPLE GARAGE Total 48,591.93 505 PARKING SYSTEM FUND Total 149,835.72 510 WATER FUND 4208 WATER BILLING 64540 VERIZON WIRELESS COMMUNICATION CHARGES 118.13 4208 WATER BILLING Total 118.13 4210 PUMPING 64015 NICOR UTILITIES 777.39 4210 PUMPING Total 777.39 4225 WATER OTHER OPERATIONS 62340 WATER RESOURCES AMI ANNUAL MAINTENANCE FEE 12,800.00 4225 WATER OTHER OPERATIONS Total 12,800.00 7105 PUMPING 64505 CALL ONE COMMUNICATION CHARGES 253.54 7105 PUMPING Total 253.54 510 WATER FUND Total 13,949.06 513 WATER DEPR IMPRV & EXTENSION FUND 7330 WATER FUND DEP, IMP, EXT 416503 65515 GLENBROOK EXCAVATING & CONCRETE INC.2016 WATER MAIN AND RESURFACING PROJECT CIP 1 37,272.33 416507 65515 GLENBROOK EXCAVATING & CONCRETE INC.2016 WATER MAIN AND RESURFACING PROJECT CIP 1 1,116.09 7330 WATER FUND DEP, IMP, EXT Total 38,388.42 513 WATER DEPR IMPRV & EXTENSION FUND Total 38,388.42 515 SEWER FUND 4530 SEWER MAINTENANCE 62461 NATIONAL POWER RODDING CORP.2016 ROOT TREATMENT OF SEWER MAINS 13,581.97 4530 SEWER MAINTENANCE Total 13,581.97 4535 SEWER IMPROVEMENTS 547615 62461 KENNY CONSTRUCTION CO.LARGE DIAMETER SEWER REHAB-DAVIS ST 141,600.00 4535 SEWER IMPROVEMENTS Total 141,600.00 515 SEWER FUND Total 155,181.97 520 SOLID WASTE FUND 4310 RECYCLING AND ENVIRONMENTAL MAIN 62390 LAKESHORE RECYCLING SYSTEMS REFUSE COLLECTION FOR CONDOMINIUMS 36,000.03 62405 SOLID WASTE AGENCY NORTHERN COOK SWANCC - OPERATIONS AND MAINTENANCE TRANSFER FEES 59,573.40 62415 GROOT RECYCLING & WASTE SERVICES PUMPKIN RECYCLING EVENT (ROLL OFF BOXES)1,035.84 62415 COLLECTIVE RESOURCE INC.COLLECTION OF PLASTIC FILM MATERIAL AT CITY FACILITIES 127.00 64015 NICOR UTILITIES 150.14 4310 RECYCLING AND ENVIRONMENTAL MAIN Total 96,886.41 520 SOLID WASTE FUND Total 96,886.41 600 FLEET SERVICES FUND 7705 GENERAL SUPPORT 64505 CALL ONE COMMUNICATION CHARGES 643.12 80 of 594 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2016 65095 OFFICE DEPOT OFFICE SUPPLIES - FLEET 38.48 7705 GENERAL SUPPORT Total 681.60 7710 MAJOR MAINTENANCE 62355 CINTAS #22 WEEKLY UNIFORMS 491.76 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 263.44 62355 CINTAS CORPORATION #770 WEEKLY UNIFORMS 263.44 65035 CITY WELDING SALES & SERVICE INC.WELDING GASES 88.74 65035 B & K EQUIPMENT INSTALL & PROGRAM 2 CARDS FOR VEDEER ROOT 1,752.00 65060 ALLTECH AUTO INC.#14 BODY REPAIRS 665.00 65060 ALLTECH AUTO INC.#86 BODY REPAIRS 575.60 65060 ATLAS BOBCAT, INC.DRIVE BELT 328.94 65060 ATLAS BOBCAT, INC.TIE ROD ASSY 455.88 65060 EQUIPMENT DEPOT OF ILLINOIS FORKLIFT REPAIRS 125.71 65060 CUMBERLAND SERVICENTER LOW AIR SWITCH 271.05 65060 GROVER WELDING COMPANY #613 WELDING REPAIRS 263.75 65060 GROVER WELDING COMPANY #722 WELDING REPAIRS 790.32 65060 HAVEY COMMUNICATIONS INC.#41 UPFIT NEW VEHICLE 3,705.45 65060 HAVEY COMMUNICATIONS INC.#58 UPFIT NEW VEHICLE 2,783.45 65060 HAVEY COMMUNICATIONS INC.DOT LED FLASHER 313.10 65060 HAVEY COMMUNICATIONS INC.STRIP OLD CAR#58 150.00 65060 HAVEY COMMUNICATIONS INC.WARNING LIGHTS 520.50 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO BATTERIES 546.25 65060 LEACH ENTERPRISES, INC.AIR DRYER 647.54 65060 LEACH ENTERPRISES, INC.FLANGE GASKETS 47.00 65060 LEACH ENTERPRISES, INC.GOVERNOR 181.66 65060 LEACH ENTERPRISES, INC.HUB CAP SEALS 88.20 65060 MONROE TRUCK EQUIPMENT SPINNER DEFLECTORS 283.58 65060 NORTH SHORE TOWING #317 TOW TO RUSH TRUCK 175.00 65060 NORTH SHORE TOWING TOW TO HAVEY COMMUNICATIONS 125.00 65060 PATTEN INDUSTRIES CLAMPS 18.63 65060 PATTEN INDUSTRIES FREIGHT 6.61 65060 PATTEN INDUSTRIES WHEEL/TIRE TOOL 267.20 65060 RUSSO POWER EQUIPMENT FILTERS 31.43 65060 SES INC SNOW MELTER REPAIR 11,550.11 65060 STANDARD EQUIPMENT COMPANY #714 PACKER CYLINDER 5,339.24 65060 WHOLESALE DIRECT INC 60WATT HEADLIGHT BULBS 84.27 65060 FUTURE ENVIRONMENTAL, INC.PICK UP USED OIL 75.00 65060 GLOBAL EMERGENCY PRODUCTS, INC.#322 REPAIRS 847.88 65060 GLOBAL EMERGENCY PRODUCTS, INC.ACTUATOR MAGNET 45.44 65060 GLOBAL EMERGENCY PRODUCTS, INC.LATCH 157.48 65060 GLOBAL EMERGENCY PRODUCTS, INC.RELAY 132.80 65060 FASTENAL COMPANY PLOW BOLTS 254.40 65060 ULINE SAFETY EARMUFFS 211.19 65060 CARQUEST EVANSTON CALIPER PIN KIT 14.02 65060 CARQUEST EVANSTON DRUM PIN KIT 6.23 65060 CARQUEST EVANSTON HEADLIGHTS 15.38 65060 CARQUEST EVANSTON HYDRAULIC FITTINGS 115.98 65060 GOLF MILL FORD #251 OIL PRESSURE SWITCH 23.40 65060 GOLF MILL FORD #51 EXHAUST PIPE 55.67 65060 GOLF MILL FORD #601 EGR REPAIRS 1,563.46 65060 GOLF MILL FORD BRAKE PADS & HUB 447.90 65060 GOLF MILL FORD ORING KIT 35.12 65060 GOLF MILL FORD SEAL ASSY 10.36 65060 GOLF MILL FORD SOCKETS 575.16 65060 GOLF MILL FORD TENSIONER & PULLEY 226.78 65060 R.N.O.W., INC.#716 BRACKETS 1,185.00 65060 R.N.O.W., INC.VALVE HANDLE & COVER 67.72 65060 ORLANDO AUTO TOP #534 WINDSHIELD REPAIR 95.00 65060 CHICAGO PARTS & SOUND, LLC BRAKE PARTS 376.58 65060 ADVANCED PROCLEAN INC.POWER WASHING 921.20 65060 CONTINENTAL RESEARCH CORP.CHEMICALS 1,299.94 65060 APC STORES, INC., DBA BUMPER TO BUMPER STATEMENT OF INVOICES FOR OCT-NOV 3,100.26 65060 THE CHEVROLET EXCHANGE #63 CAT CONVERTER 1,350.17 65060 THE CHEVROLET EXCHANGE CLAMP 21.97 65060 THE CHEVROLET EXCHANGE ROTORS 219.00 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC FRONT BRAKE CHAMBERS 96.22 65060 MILLER HYDRAULIC SERVICE, INC.ACTUATOR REBUILD 666.28 65060 MILLER HYDRAULIC SERVICE, INC.HYD CYLINDER REBUILD 433.46 65065 POMP'S TIRE SERVICE, INC.EFD TRUCK #332 NEW TIRES 1,771.44 65065 WENTWORTH TIRE SERVICE #659 TIRE M/D 833.96 65065 WENTWORTH TIRE SERVICE 13 NEW TIRES 5,958.54 65065 WENTWORTH TIRE SERVICE 3 RECAPS 474.49 65065 WENTWORTH TIRE SERVICE TIRE SERVICE 354.00 65085 KENNETH A. WALUSIAK TOOL ALLOWANCE 800.00 65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 75.79 7710 MAJOR MAINTENANCE Total 58,114.52 600 FLEET SERVICES FUND Total 58,796.12 601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 62375 UNITED RENTALS ANNUAL ROLLER RENTAL FOR STREET DEPARTMENT 2,565.00 65550 HAVEY COMMUNICATIONS INC.#41 UPFIT NEW VEHICLE 3,705.45 65550 HAVEY COMMUNICATIONS INC.#58 UPFIT NEW VEHICLE 2,783.45 65550 HAVEY COMMUNICATIONS INC.WARNING LIGHTS 173.50 65550 NISSAN MOTOR ACCEPTANCE CORP NOVEMBER LEASE PAYMENT 927.44 7780 VEHICLE REPLACEMENTS Total 10,154.84 7780 VEHICLE REPLACEMENTS 65550 R.N.O.W., INC.*PURCHASE NEW RECYCLE PACKER 248,131.00 7780 VEHICLE REPLACEMENTS Total 248,131.00 601 EQUIPMENT REPLACEMENT FUND Total 258,285.84 Grand Total 3,039,432.52 81 of 594 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2016 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT GENERAL 100.21705 VARIOUS AMBULANCE REFUNDS 3,657.59 3,657.59 INSURANCE VARIOUS IPBC HEALTH INSURANCE PREMIUM 1,184,055.34 VARIOUS VARIOUS CASUALTY LOSS 268.00 VARIOUS VARIOUS WORKERS COMP 8,787.68 VARIOUS VARIOUS WORKERS COMP 19,701.17 VARIOUS VARIOUS WORKERS COMP 1,685.56 1,214,497.75 SEWER 7610.68305 IEPA LOAN DISBURSEMENT SEWER FUND 90,535.08 90,535.08 VARIOUS VARIOUS BANK OF AMERICA PURCHASING CARD-OCTOBER 186,970.70 VARIOUS WELLS FARGO DEBT SERVICE PAYMENTS 16,312,869.40 16,499,840.10 17,808,530.52 Grand Total 20,847,963.04 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE 82 of 594 Bank of America Credit Card Statement for the Period ending October 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTERWALGREENS #2619 $ 21.96 10/17/201664505 TELECOMMUNICATIONS CARRIER LINE CH311 CANDY FOR GIVEAWAYS AT COMMUNITY EVENTS311 CENTERSNAPENGAGE CHAT $ 49.00 10/17/201664505 TELECOMMUNICATIONS CARRIER LINE CH311 MONTHLY FEE FOR LIVE CHAT311 CENTERWPY ONEREACH $ 127.00 10/18/201664505 TELECOMMUNICATIONS CARRIER LINE CHLIVE TEXT MONTHLY FEE311 CENTERWPY ONEREACH $ 594.00 10/19/201664505 TELECOMMUNICATIONS CARRIER LINE CH311 LIVE TEXT FEE/UPGRADEDADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 36.26 10/03/201665050 BUILDING MAINTENANCE MATERIALADDITIONAL CORNER GUARDSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 223.81 10/03/201665050 BUILDING MAINTENANCE MATERIALBUILDING MATERIALADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 358.00 10/03/201665050 BUILDING MAINTENANCE MATERIALBUILDING MATERIALADMIN SVCS/ FACILITIES3022 ALLIED BLDG PROD $ 88.35 10/03/201665050 BUILDING MAINTENANCE MATERIALECOLOGY CENTER CHIMNEY CAPADMIN SVCS/ FACILITIESCONNEXION $ 888.00 10/03/201665050 BUILDING MAINTENANCE MATERIALESTOP FOR BOILERSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 51.96 10/03/201665050 BUILDING MAINTENANCE MATERIALFISHING NETS FOR LAGOONADMIN SVCS/ FACILITIESPURE ELECTRIC $ 15.15 10/03/201665050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRIC SUPPLIESADMIN SVCS/ FACILITIESPURE ELECTRIC $ 104.87 10/03/201665050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRIC SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 148.13 10/03/201665050 BUILDING MAINTENANCE MATERIALKITCHEN WALL REPAIR, CORNER GUARDADMIN SVCS/ FACILITIESCONNEXION $ 1,500.00 10/03/201665050 BUILDING MAINTENANCE MATERIALMASON PARK ELECTRICALADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 7.97 10/03/201665050 BUILDING MAINTENANCE MATERIALMATERIALS FOR PATCHING AND PAINTINGADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 24.94 10/03/201665050 BUILDING MAINTENANCE MATERIALMATERIALS TO REMOVE PUMPADMIN SVCS/ FACILITIESRADIOSHACK COR00164145 $ 40.45 10/03/201665050 BUILDING MAINTENANCE MATERIALPARTS FOR REPAIR EXIT SIGNSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 39.98 10/03/201665085 MINOR EQUIP & TOOLSGLOVESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 19.93 10/03/201665085 MINOR EQUIP & TOOLSTOOLS TO BLOW OUT DRAINSADMIN SVCS/ FACILITIESCHIPOTLE 0087 $ 360.00 10/03/201665095 OFFICE SUPPLIESDIVISION MEETING SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 41.80 10/04/201665050 BUILDING MAINTENANCE MATERIALBEACH REPAIR FAUCETADMIN SVCS/ FACILITIESCHICAGO BATTERY $ 126.00 10/04/201665050 BUILDING MAINTENANCE MATERIALFIRE ALARM PANELADMIN SVCS/ FACILITIESCONNEXION $ 389.52 10/04/201665050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRIC SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 693.05 10/04/201665050 BUILDING MAINTENANCE MATERIALMASON PARK DATA PROJECTADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 122.23 10/05/201665050 BUILDING MAINTENANCE MATERIALEPOXY FOR CHIMNEY CAPADMIN SVCS/ FACILITIESPURE ELECTRIC $ 72.93 10/05/201665050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRIC SUPPLIESADMIN SVCS/ FACILITIESPURE ELECTRIC $ 132.60 10/05/201665050 BUILDING MAINTENANCE MATERIALLIGHTS FOR PARKSADMIN SVCS/ FACILITIESCONNEXION $ 416.00 10/05/201665050 BUILDING MAINTENANCE MATERIALMASON PARK DATA PROJECTADMIN SVCS/ FACILITIESDREISILKER ELEC MOT $ 180.16 10/05/201665050 BUILDING MAINTENANCE MATERIALMOTOR FOR BOILERADMIN SVCS/ FACILITIESCONNEXION $ 633.19 10/05/201665050 BUILDING MAINTENANCE MATERIALSUPPLIES NEEDED FOR HAND DRYERSADMIN SVCS/ FACILITIESAMAZON.COM $ 12.99 10/05/201665095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 72.15 10/06/201665050 BUILDING MAINTENANCE MATERIALDRINKING FOUNTAIN INSTALLATIONADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 870.12 10/06/201665050 BUILDING MAINTENANCE MATERIALFILTERSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 381.53 10/06/201665050 BUILDING MAINTENANCE MATERIALLAMP STOCKADMIN SVCS/ FACILITIESCONNEXION $ 1,141.00 10/06/201665050 BUILDING MAINTENANCE MATERIALMASON PARK REPAIR SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 203.35 10/06/201665050 BUILDING MAINTENANCE MATERIALPAINT FOR ROOM 3800ADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 69.94 10/06/201665050 BUILDING MAINTENANCE MATERIALPRIMER FOR PDHQ AND CIVIC CENTERADMIN SVCS/ FACILITIESFOX VALLEY FIR00 OF 00 $ 1,400.00 10/07/201662225 BLDG MAINT SVCSFIRE AND SAFETY INSPECTIONADMIN SVCS/ FACILITIESSTANDARD PIPE $ 110.80 10/07/201665050 BUILDING MAINTENANCE MATERIALADDED HOSE BIB FOR SINKADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 39.34 10/07/201665050 BUILDING MAINTENANCE MATERIALDRINKING FOUNTAINADMIN SVCS/ FACILITIESJ C LICHT EVANSTON $ 43.43 10/07/201665050 BUILDING MAINTENANCE MATERIALFLEET SERVICES WALLADMIN SVCS/ FACILITIESPURE ELECTRIC $ 638.26 10/07/201665050 BUILDING MAINTENANCE MATERIALLAMP STOCKADMIN SVCS/ FACILITIESAMAZON.COM $ 118.30 10/07/201665050 BUILDING MAINTENANCE MATERIALMASON PARK DATA PROJECTADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 69.76 10/07/201665050 BUILDING MAINTENANCE MATERIALMATERIALS FOR CIVIC CENTERADMIN SVCS/ FACILITIESJ C LICHT EVANSTON $ 308.96 10/07/201665050 BUILDING MAINTENANCE MATERIALPAINT FOR BREAK ROOM FLOORADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 73.90 10/07/201665050 BUILDING MAINTENANCE MATERIALSHOP SUPPLIESADMIN SVCS/ FACILITIESSMARTSIGN $ 31.16 10/07/201665050 BUILDING MAINTENANCE MATERIALSIGN EMERGENCY EXITADMIN SVCS/ FACILITIESMY WHITEBOARDS.COM $ 405.21 10/07/201665050 BUILDING MAINTENANCE MATERIALTRACKS FOR WHITE BOARD WALLSADMIN SVCS/ FACILITIESAMAZONPRIME MEMBERSHIP $ 99.00 10/10/201662360 MEMBERSHIP DUESAMAZON MEMBERSHIP TO BE CREDITEDADMIN SVCS/ FACILITIESWW GRAINGER $ 996.22 10/10/201665050 BUILDING MAINTENANCE MATERIALBOAT DOCKADMIN SVCS/ FACILITIESCONNEXION $ 665.76 10/10/201665050 BUILDING MAINTENANCE MATERIALEMERGENCY EXIT LIGHTSADMIN SVCS/ FACILITIESBATTERYCLERKCOM $ 167.82 10/10/201665050 BUILDING MAINTENANCE MATERIALEMERGENCY EXIT SIGN BATTERIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 31.27 10/10/201665050 BUILDING MAINTENANCE MATERIALPAINT FOR NICK FOR CIVIC CENTERADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 44.64 10/10/201665050 BUILDING MAINTENANCE MATERIALPAINT SUPPLIES AND HARDWAREADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 69.74 10/10/201665050 BUILDING MAINTENANCE MATERIALPAINTING MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 61.85 10/10/201665050 BUILDING MAINTENANCE MATERIALPARTS FOR VACUUMADMIN SVCS/ FACILITIESPAYPAL TOOLMANSTCL $ 10.65 10/10/201665085 MINOR EQUIP & TOOLSASSORTED SPRINGSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 117.95 10/10/201665085 MINOR EQUIP & TOOLSSTEP LADDER AND TRUCK STOCKADMIN SVCS/ FACILITIESOFFICE DEPOT #199 $ 46.63 10/10/201665095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/ FACILITIESFEDEXOFFICE 00036053 $ 44.29 10/11/201665095 OFFICE SUPPLIESPLUMBING SHUTDOWN DOCUMENTATION PRINTINGADMIN SVCS/ FACILITIESTYCOINTEGRATEDSECURITY $ 165.00 10/12/201662225 BLDG MAINT SVCSHARLEY CLARK TYCO CHARGESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 31.32 10/12/201665050 BUILDING MAINTENANCE MATERIALADDED HOSE BIB PARTSADMIN SVCS/ FACILITIESCONTRACTORS ACOUSTICAL $ 145.92 10/12/201665050 BUILDING MAINTENANCE MATERIALCEILING TILES FOR FIRE 5ADMIN SVCS/ FACILITIESDREISILKER ELEC MOT $ 668.48 10/12/201665050 BUILDING MAINTENANCE MATERIALNEW MOTORADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 25.98 10/12/201665050 BUILDING MAINTENANCE MATERIALPAINT FOR CIVIC CENTERADMIN SVCS/ FACILITIESSMITHEREEN PEST MANAGE $ 96.00 10/13/201662225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/ FACILITIESTHORNEL ASSOCIATES $ 725.00 10/13/201662225 BLDG MAINT SVCSWAREHOUSE GATEADMIN SVCS/ FACILITIESCONNEXION $ 395.00 10/13/201665050 BUILDING MAINTENANCE MATERIALMASON PARK DATA PROJECTADMIN SVCS/ FACILITIESRKD CONSTRUCTION SU $ 310.80 10/13/201665050 BUILDING MAINTENANCE MATERIALMATERIAL FOR FRONT EXTERIOR STAIRS AT CIVIC CENTERADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 355.71 10/13/201665050 BUILDING MAINTENANCE MATERIALPAINT FOR LOBBY OF PDHQADMIN SVCS/ FACILITIESSTANDARD PIPE $ 871.62 10/13/201665050 BUILDING MAINTENANCE MATERIALREPAIR SINK, SHELF STOCKADMIN SVCS/ FACILITIESRAYNOR DOOR CO $ 664.12 10/14/201662225 BLDG MAINT SVCSFACILITIES RR DOOR REPAIRADMIN SVCS/ FACILITIESDOORS SYSTEMS INC $ 357.72 10/14/201662440 OVERHEAD DOOR CONTRACT COSTSOVERHEAD DOOR REPAIRSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 16.94 10/14/201665050 BUILDING MAINTENANCE MATERIALFAUCET REPAIR FOR WOMENS RESTROOMDecember 12, 2016Page 1 of 1483 of 594 Bank of America Credit Card Statement for the Period ending October 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESPURE ELECTRIC $ 15.90 10/14/201665050 BUILDING MAINTENANCE MATERIALMASON PARK DATA PROJECTADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 261.61 10/14/201665050 BUILDING MAINTENANCE MATERIALMATERIALS FOR DECK AT BOILER APTADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 29.99 10/14/201665050 BUILDING MAINTENANCE MATERIALNEW FILTER FOR PUMP AT FOUNTAIN SQUAREADMIN SVCS/ FACILITIESCONNEXION $ 81.04 10/14/201665050 BUILDING MAINTENANCE MATERIALNOYES STAGE LIGHTADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 435.78 10/14/201665050 BUILDING MAINTENANCE MATERIALPDHQ WASHROOM SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 30.80 10/14/201665050 BUILDING MAINTENANCE MATERIALWAREHOUSE GATE HARDWAREADMIN SVCS/ FACILITIESULINE SHIP SUPPLIES $ 331.63 10/14/201665050 BUILDING MAINTENANCE MATERIALWINTER SHOP SUPPLIESADMIN SVCS/ FACILITIESSAMSCLUB #6444 $ 81.80 10/14/201665090 SAFETY EQUIPMENTCOLD/FLU PREVENTION ITEMSADMIN SVCS/ FACILITIESANDERSON PEST SOLUTION $ 430.18 10/17/201662225 BLDG MAINT SVCSFIELD HOUSE PEST CONTROL BENT PARKADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 22.03 10/17/201665050 BUILDING MAINTENANCE MATERIALADDED HOSE BIB NEAR SINKADMIN SVCS/ FACILITIESWW GRAINGER $ 250.08 10/17/201665050 BUILDING MAINTENANCE MATERIALBOAT DOCKADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 594.26 10/17/201665050 BUILDING MAINTENANCE MATERIALBUILDING MATERIALADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 709.23 10/17/201665050 BUILDING MAINTENANCE MATERIALFILTERSADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC $ 19.90 10/17/201665050 BUILDING MAINTENANCE MATERIALKEYS FOR CIVIC CENTERADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC $ 19.90 10/17/201665050 BUILDING MAINTENANCE MATERIALKEYS FOR CIVIC CENTERADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 162.54 10/17/201665050 BUILDING MAINTENANCE MATERIALMATERIAL FOR FRONT EXTERIOR STAIRS AT CIVIC CENTERADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 5.50 10/17/201665050 BUILDING MAINTENANCE MATERIALMATERIAL FOR FRONT EXTERIOR STAIRS CIVIC CENTERADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 171.58 10/17/201665050 BUILDING MAINTENANCE MATERIALMATERIALS FOR DECK AT BOILER ROOM APTADMIN SVCS/ FACILITIESAMAZON.COM $ 45.74 10/17/201665050 BUILDING MAINTENANCE MATERIALMATERIALS FOR FRONT EXTERIOR STAIRS CIVIC CENTERADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI $ 28.82 10/17/201665050 BUILDING MAINTENANCE MATERIALMATERIALS FOR FRONT EXTERIOR STAIRS CIVIC CENTERADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 39.23 10/17/201665050 BUILDING MAINTENANCE MATERIALPATCHING FOR HOLES IN SLAB AT FLEET SERVICESADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 8.28 10/17/201665050 BUILDING MAINTENANCE MATERIALPLUGS FOR BROKEN BURNERS FOR HARLEY CLARKADMIN SVCS/ FACILITIESSMARTSIGN $ 18.48 10/17/201665050 BUILDING MAINTENANCE MATERIALSIGN FOR 911 PHONEADMIN SVCS/ FACILITIESGEMPLER'S $ 427.65 10/17/201665050 BUILDING MAINTENANCE MATERIALWINTER SHOP SUPPLIESADMIN SVCS/ FACILITIESSAMSCLUB #6444 $ 99.84 10/17/201665095 OFFICE SUPPLIESDIVISION MEETINGADMIN SVCS/ FACILITIESFEDEXOFFICE 00036053 $ 22.95 10/17/201665095 OFFICE SUPPLIESPLUMBING SHUTDOWN DOCUMENTATIONADMIN SVCS/ FACILITIESOFFICEMAX/OFFICE DEPOT $ 6.59 10/17/201665095 OFFICE SUPPLIESPLUMBING SHUTDOWN DOCUMENTATIONADMIN SVCS/ FACILITIESCONNEXION $ 155.79 10/18/201665050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRIC SUPPLIESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 85.67 10/18/201665050 BUILDING MAINTENANCE MATERIALMATERIAL FOR FRONT EXTERIOR STAIRS CIVIC CENTERADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 44.42 10/18/201665050 BUILDING MAINTENANCE MATERIALMATERIAL FOR FRONT EXTERIOR STAIRS CIVIC CENTERADMIN SVCS/ FACILITIESSTANDARD PIPE $ 251.76 10/18/201665050 BUILDING MAINTENANCE MATERIALMATERIALS TO REPAIR TUB AND TOILETADMIN SVCS/ FACILITIESSTANDARD PIPE $ 1,000.00 10/18/201665050 BUILDING MAINTENANCE MATERIALRPZ TEST KITADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI $ 85.99 10/18/201665050 BUILDING MAINTENANCE MATERIALWHEELCHAIR FOR CIVIC CENTERADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 30.39 10/19/201665050 BUILDING MAINTENANCE MATERIALLAKEFRONT LIGHT POLEADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 327.22 10/19/201665050 BUILDING MAINTENANCE MATERIALMATERIALS TO REPAIR TUB/TOILETADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 32.47 10/19/201665050 BUILDING MAINTENANCE MATERIALNOYES CEILING REPAIRADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 179.00 10/19/201665050 BUILDING MAINTENANCE MATERIALRACK FOR PLUMBING SHOPADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ (114.96)10/19/201665050 BUILDING MAINTENANCE MATERIALRETURN OF CIVIC CENTER SUPPLIESADMIN SVCS/ FACILITIESOFFICESUPPLY.COM $ 58.68 10/19/201665050 BUILDING MAINTENANCE MATERIALTABLE FOR HEARINGSADMIN SVCS/ FACILITIESCONNEXION $ 232.72 10/19/201665050 BUILDING MAINTENANCE MATERIALVAN STOCKADMIN SVCS/ FACILITIESPAYPAL FASTOOL INC $ 1,459.30 10/19/201665085 MINOR EQUIP & TOOLSWINDOW LIFT FOR REPAIRSADMIN SVCS/ FACILITIESGFS STORE #1915 $ 47.90 10/19/201665095 OFFICE SUPPLIESDIVISION MEETINGADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 54.86 10/19/201665625 FURNITURES AND FIXTURESCOMPUTER MAT FOR PDHQADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 40.64 10/20/201665050 BUILDING MAINTENANCE MATERIALCONCRETE REPAIRSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 70.96 10/20/201665050 BUILDING MAINTENANCE MATERIALCURB REPAIRADMIN SVCS/ FACILITIESCONNEXION $ 309.01 10/20/201665050 BUILDING MAINTENANCE MATERIALGENERAL DUTIES AND REPAIRSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 235.91 10/20/201665050 BUILDING MAINTENANCE MATERIALMATERIALS TO REPAIR TUB/TOILETADMIN SVCS/ FACILITIESGEMPLER'S $ 19.50 10/20/201665050 BUILDING MAINTENANCE MATERIALSHOP SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 262.27 10/20/201665050 BUILDING MAINTENANCE MATERIALTRUCK STOCKADMIN SVCS/ FACILITIESPURE ELECTRIC $ 778.23 10/20/201665050 BUILDING MAINTENANCE MATERIALVAN STOCKADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 64.81 10/20/201665050 BUILDING MAINTENANCE MATERIALWAREHOUSE GATE HARDWAREADMIN SVCS/ FACILITIESSHERWIN WILLIAMS 70370 $ 630.00 10/20/201665050 BUILDING MAINTENANCE MATERIALWHITE BOARD PAINTADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 148.00 10/20/201665090 SAFETY EQUIPMENTAREA OF REFUGE FLAT SIGNSADMIN SVCS/ FACILITIESCONNEXION $ 59.51 10/21/201665050 BUILDING MAINTENANCE MATERIALIN-GROUND JUNCTION BOW COVERADMIN SVCS/ FACILITIESROCK-TRED CORPORATION $ 138.00 10/21/201665050 BUILDING MAINTENANCE MATERIALMATERIAL FOR FRONT EXTERIOR STAIRS CIVIC CENTERADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 245.40 10/21/201665050 BUILDING MAINTENANCE MATERIALMATERIALS TO FIX TUB AT BOILER ROOM APTADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 158.00 10/21/201665050 BUILDING MAINTENANCE MATERIALPAINT FOR BOILER ROOM DECKADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 766.39 10/21/201665050 BUILDING MAINTENANCE MATERIALPARKS CAGESADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 35.36 10/21/201665050 BUILDING MAINTENANCE MATERIALPOLICE CAMERA LOCKSADMIN SVCS/ FACILITIES7-ELEVEN 33888 $ 4.16 10/24/201662360 MEMBERSHIP DUESACCIDENTAL PERSONAL CHARGE TO BE REVERSEDADMIN SVCS/ FACILITIESPURE ELECTRIC $ 253.04 10/24/201665050 BUILDING MAINTENANCE MATERIALCONFERENCE ROOM ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESWW GRAINGER $ 100.94 10/24/201665050 BUILDING MAINTENANCE MATERIALFLEET SERVICES BELTSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 9.78 10/24/201665050 BUILDING MAINTENANCE MATERIALGENERAL DUTIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 53.01 10/24/201665050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 37.88 10/24/201665050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 33.07 10/24/201665050 BUILDING MAINTENANCE MATERIALMATERIALS TO ANCHOR TOILETADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 494.08 10/24/201665050 BUILDING MAINTENANCE MATERIALMATERIALS TO FIX RADIATORADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 55.31 10/24/201665050 BUILDING MAINTENANCE MATERIALMATERIALS TO REPAIR KITCHEN SINKADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 432.33 10/24/201665050 BUILDING MAINTENANCE MATERIALPARASOL ROOM COOLING SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 52.40 10/24/201665050 BUILDING MAINTENANCE MATERIALPARK LIGHTINGADMIN SVCS/ FACILITIESCONNEXION $ 294.35 10/25/201665050 BUILDING MAINTENANCE MATERIALCONFERENCE ROOM ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 17.72 10/25/201665050 BUILDING MAINTENANCE MATERIALPARK LIGHTINGADMIN SVCS/ FACILITIESNSC NORTHERN SAFETY CO $ 818.59 10/25/201665050 BUILDING MAINTENANCE MATERIALSHOP AND FIELD SUPPLIESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 139.99 10/25/201665085 MINOR EQUIP & TOOLSVAN POWER SOURCEDecember 12, 2016Page 2 of 1484 of 594 Bank of America Credit Card Statement for the Period ending October 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESSMARTSIGN $ 203.28 10/25/201665090 SAFETY EQUIPMENTAREA OF REFUGE BLADE SIGNSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 60.23 10/26/201665050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 172.68 10/26/201665050 BUILDING MAINTENANCE MATERIALMASON PARK DATA PROJECTADMIN SVCS/ FACILITIESOFFICE DEPOT #510 $ 70.93 10/26/201665050 BUILDING MAINTENANCE MATERIALSHOP SUPPLIESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 110.12 10/26/201665085 MINOR EQUIP & TOOLSKNEEL PADSADMIN SVCS/ FACILITIESSEARS.COM 9300 $ 877.61 10/27/201662245 AUTOMOTIVE EQ MAINTFM KITCHEN REMODELADMIN SVCS/ FACILITIESDRI FLIR SYSTEMS $ 1,995.00 10/27/201662295 TRAINING & TRAVELTHERMAL IMAGING TRAININGADMIN SVCS/ FACILITIESWW GRAINGER $ 105.76 10/27/201665050 BUILDING MAINTENANCE MATERIALFLUKE METERADMIN SVCS/ FACILITIESCONNEXION $ 74.37 10/27/201665050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 43.89 10/27/201665050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 202.54 10/27/201665050 BUILDING MAINTENANCE MATERIALPAINT FOR ROOM 4802ADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 115.33 10/27/201665050 BUILDING MAINTENANCE MATERIALPAINT TOOLSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 355.91 10/27/201665050 BUILDING MAINTENANCE MATERIALRELIEF VALVE FOR BOILERADMIN SVCS/ FACILITIESDD/BR #338026 Q35 $ 10.86 10/27/201665095 OFFICE SUPPLIESMEETING SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 25.08 10/28/201665050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESPURE ELECTRIC $ 44.41 10/28/201665050 BUILDING MAINTENANCE MATERIALGYM FAN REPAIRADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 146.81 10/28/201665050 BUILDING MAINTENANCE MATERIALMATERIALS FOR ROOM 4802 REMODELADMIN SVCS/ FACILITIESSTANDARD PIPE $ 224.22 10/28/201665050 BUILDING MAINTENANCE MATERIALMIXING VALVE FOR PDHQADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 829.51 10/28/201665050 BUILDING MAINTENANCE MATERIALMOTOR MODULE AND CONTROLLER FOR BOILER ROOMADMIN SVCS/ FACILITIESCONNEXION $ 845.36 10/28/201665050 BUILDING MAINTENANCE MATERIALPARK LIGHTINGADMIN SVCS/ FACILITIESPURE ELECTRIC $ 36.00 10/28/201665050 BUILDING MAINTENANCE MATERIALPARK LIGHTINGADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI $ 8.94 10/28/201665085 MINOR EQUIP & TOOLSPORTABLE POWER SOURCEADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 186.93 10/28/201665085 MINOR EQUIP & TOOLSPORTABLE POWER SOURCEADMIN SVCS/ FACILITIESSTANDARD PIPE $ 663.41 10/28/201665090 SAFETY EQUIPMENTEYE WASH STATIONADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 45.00 10/28/201665095 OFFICE SUPPLIESCARTRIDGE FOR PRINTERADMIN SVCS/ FACILITIESMENARDS MORTON GROVE I $ 651.00 10/31/201665050 BUILDING MAINTENANCE MATERIALCABINETSADMIN SVCS/ FACILITIESSMARTSIGN $ 39.18 10/31/201665050 BUILDING MAINTENANCE MATERIALEMERGENCY EXIT SIGNSADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 18.96 10/31/201665050 BUILDING MAINTENANCE MATERIALFOUNTAIN SQUARE SUPPLIESADMIN SVCS/ FACILITIESPURE ELECTRIC $ 53.96 10/31/201665050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRIC SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 201.53 10/31/201665050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRIC SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 72.80 10/31/201665050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 245.73 10/31/201665050 BUILDING MAINTENANCE MATERIALMATERIALS FOR ROOM 4802ADMIN SVCS/ FACILITIESGIH GLOBALINDUSTRIALEQ $ 34.08 10/31/201665050 BUILDING MAINTENANCE MATERIALSHOP SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 39.77 10/31/201665050 BUILDING MAINTENANCE MATERIALSHOP SUPPLIESADMIN SVCS/ FACILITIESPURE ELECTRIC $ 121.07 10/31/201665050 BUILDING MAINTENANCE MATERIALSMITH PARKADMIN SVCS/ FACILITIESULINE SHIP SUPPLIES $ 280.39 10/31/201665050 BUILDING MAINTENANCE MATERIALSTAFF MAILBOXESADMIN SVCS/ FACILITIESSOUTHSIDE CONTROL $ 1,023.38 10/31/201665050 BUILDING MAINTENANCE MATERIALVALVE ACTUATORADMIN SVCS/ HUMAN RESUBER US OCT01 35OA3 $ 14.98 10/03/201662295 TRAINING & TRAVELNW CONFERENCE UBER AIRPORT TO HOTEL (LIN)ADMIN SVCS/ HUMAN RESUBER US OCT02 LVLM5 $ 7.05 10/03/201662295 TRAINING & TRAVELNW CONFERENCE UBER DINNER TO HOTEL (LIN, THORPE)ADMIN SVCS/ HUMAN RESBLANCO BILTMORE $ 68.10 10/04/201662295 TRAINING & TRAVELNW CONFERENCE DINNER (LIN, THORPE)ADMIN SVCS/ HUMAN RESUBER TECHNOLOGIES INC $ 12.88 10/05/201662295 TRAINING & TRAVELNW CONFERENCE UBER HOTEL TO AIRPORT (LIN, THORPE)ADMIN SVCS/ HUMAN RESWALDORF AZ BILTMORE $ 82.50 10/06/201662295 TRAINING & TRAVELNW CONFERENCE DINNER (LIN); LUNCH (LIN, THORPE)ADMIN SVCS/ HUMAN RESEQF TALX CORPORATION $ 29.95 10/10/201662160 EMPLOYMENT TESTING SERVICESEMPLOYMENT VERIFICATION - HEALTH CSRADMIN SVCS/ HUMAN RESILLINOIS LIBRARY ASSOC $ 100.00 10/11/201662512 RECRUITMENT SERVICESJOB POSTING - LIBRARYADMIN SVCS/ HUMAN RESPANERA BREAD #721 $ 102.93 10/13/201665125 OTHER COMMODITIESFOOD FOR WELLNESS EVENTADMIN SVCS/ HUMAN RESPANERA BREAD #721 $ 104.93 10/14/201665125 OTHER COMMODITIESFOOD FOR WELLNESS EVENTADMIN SVCS/ HUMAN RESPANERA BREAD #721 $ 104.93 10/17/201665125 OTHER COMMODITIESFOOD FOR WELLNESS EVENTADMIN SVCS/ HUMAN RESCROWN TROPHY 54 $ 15.00 10/18/201665125 OTHER COMMODITIESSERVICE PLAQUE BRANNANADMIN SVCS/ HUMAN RESPOTBELLY #5 $ 30.37 10/24/201662512 RECRUITMENT SERVICESINTERVIEW PANEL LUNCHADMIN SVCS/ HUMAN RESCROWN TROPHY 54 $ 15.00 10/24/201665125 OTHER COMMODITIESRETIREMENT PLAQUE GOTTSCHALKADMIN SVCS/FLEETWW GRAINGER $ 436.48 10/03/201665060 MATERIALS TO MAINTAIN AUTOSCHAIN SLINGADMIN SVCS/FLEETHENDERSON PRODUCTS, IN $ 441.39 10/03/201665060 MATERIALS TO MAINTAIN AUTOSCHAIN WELDMENT #626ADMIN SVCS/FLEETDEL CITY $ 28.70 10/05/201665060 MATERIALS TO MAINTAIN AUTOSDUCKBILL TOGGLE SWITCHESADMIN SVCS/FLEETBLAIN'S FARM & FLEET $ 17.20 10/05/201665060 MATERIALS TO MAINTAIN AUTOSFILTER WRENCHESADMIN SVCS/FLEETWW GRAINGER $ 56.90 10/05/201665060 MATERIALS TO MAINTAIN AUTOSMAGNETSADMIN SVCS/FLEETLEMOI ACE HARDWARE $ 9.90 10/06/201665060 MATERIALS TO MAINTAIN AUTOSNUTS AND BOLTS, SPECIALTYADMIN SVCS/FLEETZORO TOOLS INC $ 228.72 10/06/201665060 MATERIALS TO MAINTAIN AUTOSSTOP, TAIL, TURN LIGHT ASSYADMIN SVCS/FLEETIMPERIAL SUPPLIES $ 144.30 10/07/201665060 MATERIALS TO MAINTAIN AUTOSPIPE FITTINGSADMIN SVCS/FLEETREFUSE PARTS DEPOT LLC $ 819.54 10/10/201665060 MATERIALS TO MAINTAIN AUTOS2 CAN-LIFT TIPPER VALVESADMIN SVCS/FLEETAMAZON MKTPLACE PMTS $ 319.80 10/10/201665060 MATERIALS TO MAINTAIN AUTOS4 MAGNETIC WORK LIGHTS LEDADMIN SVCS/FLEETREFUSE PARTS DEPOT LLC $ 807.69 10/10/201665060 MATERIALS TO MAINTAIN AUTOSCAN-LIFT TIPPER VALVEADMIN SVCS/FLEETIL TOLLWAY AUTO REPLEN $ 40.00 10/10/201665060 MATERIALS TO MAINTAIN AUTOSREPLENISH I PASS FOR POOL CARSADMIN SVCS/FLEETREFUSE PARTS DEPOT LLC $ 26.67 10/10/201665060 MATERIALS TO MAINTAIN AUTOSRESTOCKING FEE FOR RETURNING A PARTADMIN SVCS/FLEETHENDERSON PRODUCTS, IN $ 214.34 10/12/201665060 MATERIALS TO MAINTAIN AUTOS#626 IDLER ASSYADMIN SVCS/FLEETLEMOI ACE HARDWARE $ 19.16 10/18/201665060 MATERIALS TO MAINTAIN AUTOSFUSE FOR FORK LIFTADMIN SVCS/FLEETAMAZON MKTPLACE PMTS $ 23.53 10/18/201665060 MATERIALS TO MAINTAIN AUTOSTELESCOPING SQUEEGEE WINDOW CLEANERSADMIN SVCS/FLEET4TE SOSINTERNET VEHICL $ 101.00 10/19/201665045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE RENEWAL #21ADMIN SVCS/FLEET4TE SOS INTERNET VEHIC $ 2.37 10/19/201665045 LICENSING/REGULATORY SUPPLIESPROCESSING FEE FOR LICENSE PLATE RENEWAL #21ADMIN SVCS/FLEET4TE SOS INTERNET VEHIC $ 2.37 10/19/201665045 LICENSING/REGULATORY SUPPLIESPROCESSING FEE LICENSE PLATE RENEWAL #26ADMIN SVCS/FLEET4TE SOSINTERNET VEHICL $ 101.00 10/19/201665045 LICENSING/REGULATORY SUPPLIESRENEWAL LICENSE PLATE #26ADMIN SVCS/FLEETIMPERIAL SUPPLIES $ 462.79 10/19/201665060 MATERIALS TO MAINTAIN AUTOSMULTIPLE SIZES OF DRILL BITSADMIN SVCS/FLEETIMPERIAL SUPPLIES $ 24.16 10/25/201665060 MATERIALS TO MAINTAIN AUTOSTEK SCREWS #6ADMIN SVCS/FLEETBOSCH AUTOSVCSOLUTI $ 364.70 10/26/201665060 MATERIALS TO MAINTAIN AUTOSBALL JOINT INSTALLER/REMOVER TOOLADMIN SVCS/FLEETAMAZON MKTPLACE PMTS $ 17.19 10/26/2016 65060 MATERIALS TO MAINTAIN AUTOSMASKING TAPEDecember 12, 2016Page 3 of 1485 of 594 Bank of America Credit Card Statement for the Period ending October 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMN SVCSABT ELECTRONICS $ 2,400.00 10/25/201665515 OTHER IMPROVEMENTSPRESENTATION SYSTEM FOR ROOM 2402 - PROJECT #616027ADMN SVCSPITA 1 $ 100.83 10/27/201662295 TRAINING & TRAVELIT APPRECIATION LUNCHADMN SVCS /HUMAN RESAMERICAN PUBLIC WORKS $ 295.00 10/04/201662512 RECRUITMENT SERVICESJOB POSTING FOR HRADMN SVCS /HUMAN RESBOXWOOD TECHNOLOGY $ 289.00 10/05/201662512 RECRUITMENT SERVICESJOB POSTING FOR HRADMN SVCS /HUMAN RESPROGRESSIVE BUSIN $ 253.00 10/14/201665010 BOOKS, PUBLICATIONS, MAPSPAYROLL UPDATES - SUBSCRIPTIONADMN SVCS /HUMAN RESUSPS 16262202033309188 $ 13.15 10/26/201662315 POSTAGE941 POSTAGEADMN SVCS/ADMINMTS SAFETY PRODUCTS $ 647.92 10/06/201665020 CLOTHINGVESTS AND OTHER SUPPLIES FOR PEOS AND CROSSING GUARDSADMN SVCS/ADMINREDS GEAR $ 289.99 10/07/201665020 CLOTHINGJACKET FOR PEOADMN SVCS/ADMINNATIONAL PARKING ASSOC $ 595.00 10/31/201662360 MEMBERSHIP DUESANNUAL MEMBERSHIP FOR NATIONAL PARKING ASSOCIATIONADMN SVCS/INFO SYSSOLARWINDS $ 2,795.00 10/03/2016 62340 IS SUPPORT FEESSOLARWINDS APPLICATION MONITORING MODULEADMN SVCS/INFO SYSAMAZON.COM $ 519.98 10/03/201665555 PERSONAL COMPUTER EQ2 BROTHER SCANNERSADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 15.99 10/03/201665555 PERSONAL COMPUTER EQ40 PACK AA BATTERIESADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 119.95 10/03/201665555 PERSONAL COMPUTER EQHIKVISION DOME CAMERAADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 119.99 10/05/201665555 PERSONAL COMPUTER EQ1 GEFORCE VIDEO CARD FOR PDADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 1,333.71 10/05/201665555 PERSONAL COMPUTER EQ9 24' MONITORS FOR VDI DEPLOYMENTADMN SVCS/INFO SYSZENDESK, INC. $ 377.00 10/05/201665555 PERSONAL COMPUTER EQHELPDESK SOFTWARE MONTHLY PAYMENTADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 189.00 10/05/201665555 PERSONAL COMPUTER EQHP P2035 PRINTERADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 32.92 10/07/201665555 PERSONAL COMPUTER EQUSB CARD READER OF PDADMN SVCS/INFO SYSCROWNE PLAZA SPRNGFLD $ 127.68 10/10/201662295 TRAINING & TRAVELHOTEL FOR ILLINOIS DIGITAL SUMMIT IN SPRINGFIELDADMN SVCS/INFO SYSSOLARWINDS $ 212.00 10/11/201662250 COMPUTER EQUIPMENT MAINT.SYSLOG SERVER ANNUAL MAINTENANCE RENEWALADMN SVCS/INFO SYSZAPIER.COM/CHARGE $ 15.00 10/11/201662340 IS SUPPORT FEESAPI 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FOR: JOE DICICCOHEALTH SMARTSIGN $ 409.20 10/11/2016 62210 PRINTINGDECAL/LICENSES FOR: TOBACCO, VENDING MACHINES, COLLECTION BOXES, MOBILE VENDORSHEALTH PARKINGMETER1 87724279 $ 6.00 10/12/2016 62295 TRAINING & TRAVELMEETING WITH MEDICAL DIRECTOR-B. DOBLIN,MDHEALTHILLINOIS ENVIRONMEN $ 225.00 10/25/2016 62360 MEMBERSHIP DUESMEMBERSHIP FEES TO ILLINOIS ENVIRONMENTAL HEALTH ASSOCIATION FOR: CARL CANEVA, IKE OGBO, GREG OLSEN, JOE DICICCO AND ASHLEY MCILWEEHEALTHNEHA $ 95.00 10/26/201662360 MEMBERSHIP DUESMEMBERSHIP FEES FOR: JOE DICICCOHEALTHNEHA $ 110.00 10/26/201662360 MEMBERSHIP DUESMEMBERSHIP FEES FOR: CARL CANEVAHEALTHNEHA $ 110.00 10/26/201662360 MEMBERSHIP DUESMEMBERSHIP FEES FOR: G. OLSENHEALTHNEHA $ 110.00 10/26/201662360 MEMBERSHIP DUESMEMBERSHIP FEES FOR: IKE OGBOHEALTHNEHA $ 130.00 10/27/201662360 MEMBERSHIP DUESCREDENTIALS RENEWAL FOR: CARL CANEVALAW/LEGALUS COURTS.COM $ 3.95 10/07/201662130 LITIGATIONFILING FEE - SOYER ELECTRIC V. 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LUNCH PROVIDED FOR STAFF ATTENDING.PRCS/CHAND NEWB CNTRBSN SPORT SUPPLY GROUP $ 414.12 10/18/201665110 REC PROGRAM SUPPLIESFLAG FOOTBALL BELTS FOR ZOMBIE RUN EVENTPRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS $ 14.50 10/19/201665110 REC PROGRAM SUPPLIESOFFICE ORGANIZERPRCS/CHAND NEWB CNTR TARGET 00009274 $ 56.24 10/20/2016 65110 REC PROGRAM SUPPLIESMAKE UP FOR FACE PAINTING AT ZOMBIE RUN EVENT, PAPER PLATES, PLASTIC SPOONS, Q-TIPSPRCS/CHAND NEWB CNTRARC SERVICES/TRAINING $ 50.00 10/24/201662360 MEMBERSHIP DUESMEMBERSHIP FEES TO RED CROSSPRCS/CHAND NEWB CNTRIN ADVANTAGE SALES & $ 234.00 10/26/201665050 BUILDING MAINTENANCE MATERIALREPAIRS TO FLOOR SCRUBBERPRCS/CHAND NEWB CNTRPARTY CITY $ 28.84 10/26/201665110 REC PROGRAM SUPPLIESSUPPLIES FOR ZOMBIE SCRAMBLEPRCS/CHAND NEWB CNTRMIGHTY MITE AWARDS & S $ 27.00 10/26/201665110 REC PROGRAM SUPPLIESTROPHIES FOR ADULT SOFTBALL LEAGUESPRCS/CHAND NEWB CNTR TARGET 00009274 $ 161.05 10/27/2016 65110 REC PROGRAM SUPPLIESBAKING SUPPLIES, TABLE COVERS 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SCRAMBLE SMORE SUPPLIESPRCS/ECOLOGY CTNRTHE HOME DEPOT #1902 $ 107.20 10/24/201665110 REC PROGRAM SUPPLIESZOMBIE SCRAMBLE COURSE SUPPLIESPRCS/ECOLOGY CTNRTARGET 00009274 $ 14.00 10/24/201665110 REC PROGRAM SUPPLIESZOMBIE SCRAMBLE SUPPLIESPRCS/ECOLOGY CTNRHOUSE OF RENTAL $ 132.35 10/24/201665110 REC PROGRAM SUPPLIESZOMBIE SCRAMBLE SUPPLIESDecember 12, 2016Page 7 of 1489 of 594 Bank of America Credit Card Statement for the Period ending October 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/ECOLOGY CTNRDOLLARTREE $ 7.00 10/24/201665110 REC PROGRAM SUPPLIESZOMBIE SCRAMBLE SUPPLIESPRCS/ECOLOGY CTNRTHE HOME DEPOT #1902 $ 6.84 10/24/201665110 REC PROGRAM SUPPLIESZOMBIE SCRAMBLE SUPPLIESPRCS/ECOLOGY CTNRVALLI PRODUCE $ 5.26 10/27/201662490 OTHER PROGRAM COSTSANIMAL FOODPRCS/ECOLOGY CTNRLLLREPTILE AND SUPPLY $ 44.94 10/27/201662490 OTHER PROGRAM COSTSANIMAL FOODPRCS/ECOLOGY CTNRAMAZON.COM $ 46.33 10/28/201665110 REC PROGRAM SUPPLIESBIG GROSS OUT SUPPLIESPRCS/FLEETWOOD JOUR CNTRLEMOI ACE HARDWARE $ 75.90 10/03/201662490 OTHER PROGRAM COSTSLOCKS FOR REFRIGERATORSPRCS/FLEETWOOD JOUR CNTRPETSMART INC 427 $ 18.99 10/03/201665110 REC PROGRAM SUPPLIESFISH FOOD FOR FJCC FISH TANK.PRCS/FLEETWOOD JOUR CNTRDOLLARTREE $ 73.00 10/03/201665110 REC PROGRAM SUPPLIESPRIZES FOR SENIOR BINGOPRCS/FLEETWOOD JOUR CNTRAMC NILES 12 #6693 $ 184.14 10/04/201662507 FIELD TRIPSNO SCHOOL FIELD TRIPPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 50.97 10/04/201665025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 52.74 10/04/201665025 FOODFJCC SCHOOL OUT LUNCHPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 34.95 10/04/201665025 FOODFJCC SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 100.19 10/04/201665025 FOODSENIOR BINGOPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 123.93 10/05/201665025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 309.78 10/05/201665025 FOODFJCC SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 154.83 10/05/201665025 FOODFJCC SUPPER AND SNACK SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 87.45 10/05/201665025 FOODROBERT CROWN SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 76.54 10/05/201665025 FOODROBERT CROWN SNACKPRCS/FLEETWOOD JOUR CNTRNRPA-CONGRESS $ 65.00 10/06/201662295 TRAINING & TRAVELADDED CLASSPRCS/FLEETWOOD JOUR CNTRSKY HIGH SPORTS NILES $ 308.97 10/06/201662507 FIELD TRIPSMASON PARK DROP IN FIELD TRIP.PRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT #1902 $ 510.33 10/06/201662511 ENTERTAINMENT SERVICESFLOOR MATERIAL FOR FJCC GAME ROOM.PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 34.43 10/06/201665025 FOODFJCC SUPPERPRCS/FLEETWOOD JOUR CNTRSUGARFIRE DOWNTOWN, LL $ 11.00 10/07/201662295 TRAINING & TRAVELDAY 2 LUNCHPRCS/FLEETWOOD JOUR CNTRHOOTERS OF KIENER PLAZ $ 15.62 10/07/201662295 TRAINING & TRAVELDAY 3 DINNERPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT #1902 $ 149.00 10/07/2016 65110 REC PROGRAM SUPPLIESGAME ROOM EQUIPMENTPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT #1902 $ 96.18 10/07/2016 65110 REC PROGRAM SUPPLIESGAME ROOM ITEMSPRCS/FLEETWOOD JOUR CNTRMARRIOTT ST.LOUISGRAND $ 529.74 10/10/201662295 TRAINING & TRAVELNPRA LODGINGPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 50.97 10/10/201665025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 96.30 10/10/201665025 FOODYMCA BREAKFASTPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 12.76 10/10/201665110 REC PROGRAM SUPPLIESKITCHEN SUPPLIESPRCS/FLEETWOOD JOUR CNTRGAMEWORKS $ 472.50 10/12/201662507 FIELD TRIPSFJCC AFTER SCHOOL PROGRAM FIELD TRIP.PRCS/FLEETWOOD JOUR CNTRAMC REFUNDS #9705 $ (10.50)10/12/201662507 FIELD TRIPSREFUND ON FIELD TRIPPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 203.08 10/13/201665025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 119.53 10/13/201665025 FOODMASON AND FJCC MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 124.87 10/13/201665025 FOODMASON PARK SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 85.25 10/13/201665025 FOODROBERT CROWN SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 54.91 10/13/201665025 FOODROBERT CROWN SNACKSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 77.87 10/13/201665110 REC PROGRAM SUPPLIESFJCC KITCHEN CLEANING SUPPLIESPRCS/FLEETWOOD JOUR CNTRGAMEWORKS $ 472.51 10/14/201662507 FIELD TRIPSFJCC AFTER-SCHOOL PROGRAM FIELD TRIP.PRCS/FLEETWOOD JOUR CNTRBEST BUY 00003137 $ 39.99 10/14/201662511 ENTERTAINMENT SERVICESHDMI AND VGA ADAPTER FOR FJCC GAME ROOMPRCS/FLEETWOOD JOUR CNTRBEST BUY 00003137 $ 1,035.85 10/14/201662511 ENTERTAINMENT SERVICESVIDEO GAME SYSTEMS AND GAMES FOR FJCC GAME ROOM.PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 3.99 10/14/201665025 FOODFJCC SUPPERPRCS/FLEETWOOD JOUR CNTRMINSTREL MUSIC LTD $ 120.00 10/17/201662511 ENTERTAINMENT SERVICESKEYBOARD REPAIRPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 50.97 10/17/201665025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 29.98 10/17/201665025 FOODFJCC SUPPERPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT #1902 $ 112.05 10/19/201662490 OTHER PROGRAM COSTSPADLOCK FOR FJCC KITCHEN CABINETS AND SUPPLIES.PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 34.98 10/19/201665025 FOODFJCC AND MASON MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 204.61 10/19/201665025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 57.45 10/19/201665025 FOODROBERT CROWN MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 60.81 10/19/201665025 FOODROBERT CROWN SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 102.18 10/20/201665025 FOODMASON PARK SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 79.61 10/20/201665025 FOODSENIOR FOOD, AND FJCC MILKPRCS/FLEETWOOD JOUR CNTRGOEBBERTS FARM AND GAR $ 422.00 10/21/201662507 FIELD TRIPSFJCC AFTER SCHOOL PROGRAM FIELD TRIP.PRCS/FLEETWOOD JOUR CNTR838 - BRUNSWICK ZONE - $ 159.12 10/21/201662507 FIELD TRIPSMASON PARK DROP IN PROGRAM FIELD TRIP.PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 87.43 10/24/201665025 FOODFJCC FIELD TRIP LUNCHPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 69.16 10/24/201665025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 31.96 10/24/201665025 FOODFJCC SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 29.27 10/24/201665025 FOODFJCC SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 39.96 10/24/201665025 FOODROBERT CROWN SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 108.97 10/24/201665025 FOODYMCA BREAKFASTPRCS/FLEETWOOD JOUR CNTRNILFISK ADVANCE INC $ (419.43)10/25/201662245 OTHER EQ MAINTCREDIT FOR SENDING WRONG FLOOR MACHINE BATTERYPRCS/FLEETWOOD JOUR CNTRSQ SQ GREAT SCOTT GA $ 750.00 10/25/201662511 ENTERTAINMENT SERVICESMAGICIAN FOR HAUNTED HOUSE.PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 14.97 10/26/201665025 FOODFJCC SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 403.36 10/26/201665025 FOODFJCC SUPPER AND SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 65.91 10/26/201665025 FOODMASON PARK SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 52.47 10/26/201665025 FOODMILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 55.91 10/26/201665025 FOODROBERT CROWN SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 86.45 10/27/201665025 FOODFJCC MASON MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 69.16 10/27/201665025 FOODROBERT CROWN MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 74.50 10/28/201665025 FOODFJCC SUPPERPRCS/FLEETWOOD JOUR CNTRBLICK ART 800 447 1892 $ 46.95 10/28/201665110 REC PROGRAM SUPPLIESART SUPPLIES FOR EVANSTON BIG DRAWPRCS/FLEETWOOD JOUR CNTRDOLLARTREE $ 13.00 10/28/201665110 REC PROGRAM SUPPLIESGOODY BAGS FOR HAUNTED HOUSE.PRCS/FLEETWOOD JOUR CNTRPARTY CITY $ 147.80 10/28/201665110 REC PROGRAM SUPPLIESHAUNTED HOUSE SUPPLIES.December 12, 2016Page 8 of 1490 of 594 Bank of America Credit Card Statement for the Period ending October 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FLEETWOOD JOUR CNTRBEST BUY 00003137 $ 849.99 10/28/201665110 REC PROGRAM SUPPLIESMASON PARK TVPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 78.95 10/31/201665025 FOODHALLOWEEN ITEMSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 59.32 10/31/201665110 REC PROGRAM SUPPLIESFJCC KITCHEN ITEMSPRCS/FLEETWOOD JOUR CNTRDOLLARTREE $ 5.00 10/31/201665110 REC PROGRAM SUPPLIESHAUNTED HOUSE SUPPLIES.PRCS/FLEETWOOD JOUR CNTRWINDY CITY GARDEN CENT $ 20.99 10/31/201665110 REC PROGRAM SUPPLIESPUMPKINS FOR FJCC AFTER SCHOOL PROGRAM.PRCS/LEVY SEN CNTRPARAMOUNT ARTS CENTER $ 686.00 10/04/201662507 FIELD TRIPSBALANCE DUE ON SENIOR BUS TRIPPRCS/LEVY SEN CNTRPARAMOUNT ARTS CENTER $ 333.50 10/04/201662507 FIELD TRIPSLUNCH FOR SENIOR TRIPPRCS/LEVY SEN CNTRSQU SQ SWEETIE PIES U $ 27.71 10/05/201662295 TRAINING & TRAVELMEAL AT NAT'L PARK AND RECREATION CONFERENCE (KAREN AND PARKER)PRCS/LEVY SEN CNTRCHI TAXI 9153 $ 46.00 10/05/201662295 TRAINING & TRAVELTRANSPORTATION FOR NAT'L PARK AND RECREATION CONFERENCEPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 82.67 10/05/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALBULB FOR POWER POINT PROJECTORPRCS/LEVY SEN CNTRAMERICAN 0010262185141 $ 25.00 10/06/201662295 TRAINING & TRAVELLUGGAGE FEE FOR NAT'L PARK AND RECREATION CONFERENCEPRCS/LEVY SEN CNTRSUGARFIRE DOWNTOWN, LL $ 24.54 10/06/201662295 TRAINING & TRAVELMEAL AT NAT'L PARK AND RECREATION CONFERENCE (KAREN AND PARKER)PRCS/LEVY SEN CNTR2AMERICAS CNTR10202307 $ 9.25 10/07/201662295 TRAINING & TRAVELMEAL AT NAT'L PARK AND RECREATION CONFERENCEPRCS/LEVY SEN CNTRSUGARFIRE DOWNTOWN, LL $ 17.59 10/07/201662295 TRAINING & TRAVELMEAL AT NAT'L PARK AND RECREATION CONFERENCE (KAREN AND PARKER)PRCS/LEVY SEN CNTRMARRIOTT ST.LOUISGRAND $ 122.70 10/10/201662295 TRAINING & TRAVELHOTEL AT NAT'L PARK AND RECREATION CONFERENCEPRCS/LEVY SEN CNTRMARRIOTT ST.LOUISGRAND $ 469.74 10/10/201662295 TRAINING & TRAVELHOTEL AT NAT'L PARK AND RECREATION CONFERENCE (PARKER)PRCS/LEVY SEN CNTRAMERICAN 0010262418377 $ 25.00 10/10/201662295 TRAINING & TRAVELLUGGAGE FEE FOR NAT'L PARK AND RECREATION CONFERENCEPRCS/LEVY SEN CNTRSCHLAFLY S SPO20380226 $ 14.76 10/10/201662295 TRAINING & TRAVELMEAL AT NAT'L PARK AND RECREATION CONFERENCEPRCS/LEVY SEN CNTRBUDWEISER BREW HOU $ 10.56 10/10/201662295 TRAINING & TRAVELMEAL AT NAT'L PARK AND RECREATION CONFERENCEPRCS/LEVY SEN CNTRSNARFS MX $ 20.13 10/10/201662295 TRAINING & TRAVELMEAL AT NAT'L PARK AND RECREATION CONFERENCE (KAREN AND PARKER)PRCS/LEVY SEN CNTRVTS CITY SERVICE TAXI $ 47.75 10/10/201662295 TRAINING & TRAVELTRANSPORTATION FOR NAT'L PARK AND RECREATION CONFERENCEPRCS/LEVY SEN CNTRMLB.COM $ 9.99 10/10/201665110 REC PROGRAM SUPPLIESMLB PACKAGE FOR PLAYOFF VIEWING AT CENTERSPRCS/LEVY SEN CNTRIDEAL CHARTER MGMT $ 464.77 10/11/201662507 FIELD TRIPSBUS FOR SENIOR TRIPPRCS/LEVY SEN CNTRCERAMIC SUPPLY CHICAGO $ 305.20 10/11/201665110 REC PROGRAM SUPPLIESCERAMICS SUPPLIESPRCS/LEVY SEN CNTRPARAMOUNT ARTS CENTER $ 43.00 10/12/201662507 FIELD TRIPS1 MORE TICKET ADDED FOR SENIOR TRIPPRCS/LEVY SEN CNTRPARAMOUNT ARTS CENTER $ 14.50 10/12/201662507 FIELD TRIPS1 MORE TRIP ADDED FOR SENIOR TRIPPRCS/LEVY SEN CNTRIDEAL CHARTER MGMT $ 77.25 10/14/201662507 FIELD TRIPSBUS FOR SENIOR TRIPPRCS/LEVY SEN CNTRTHE HOME DEPOT #1902 $ 52.10 10/14/201665050 BUILDING MAINTENANCE MATERIALBUILDING MAINTENANCE MATERIALS: DRILL BITS, PAINT SUPPLIESPRCS/LEVY SEN CNTRONETRAVEL.COM AIR $ 848.10 10/17/201662295 TRAINING & TRAVELFRAUDLENT USE-NO RECEIPTPRCS/LEVY SEN CNTRYOGAOUTLET.COM $ 719.50 10/19/201665110 REC PROGRAM SUPPLIESBOLSTERS FOR YOGA CLASSES- REIMBURSED BY LEVY FOUNDATIONPRCS/LEVY SEN CNTRGFS STORE #1915 $ 36.98 10/20/201665025 FOODFOOD POPCORN SUPPLIES FOR CUBS WATCH PARTYPRCS/LEVY SEN CNTRI D WHOLESALERS $ 14.11 10/20/201665095 OFFICE SUPPLIESCLEANING CARDS FOR CARD PRINTERPRCS/LEVY SEN CNTRCERAMIC SUPPLY CHICAGO $ 374.25 10/20/201665110 REC PROGRAM SUPPLIESCERAMICS SUPPLIESPRCS/LEVY SEN CNTRONETRAVEL.COM AIR $ 130.00 10/21/201662295 TRAINING & TRAVELFRAUDLENT USE-NO RECEIPTPRCS/LEVY SEN CNTRONETRAVEL.COM AIR $ 49.95 10/21/201662295 TRAINING & TRAVELFRAUDLENT USE-NO RECEIPTPRCS/LEVY SEN CNTRONETRAVEL.COM AIR $ 64.95 10/21/201662295 TRAINING & TRAVELFRAUDLENT USE-NO RECEIPTPRCS/LEVY SEN CNTRONETRAVEL.COM AIR $ 665.20 10/21/201662295 TRAINING & TRAVELFRAUDLENT USE-NO RECEIPTPRCS/LEVY SEN CNTRUNITED 01679054124381 $ 795.20 10/24/201662295 TRAINING & TRAVELFRAUDLENT USE-NO RECEIPT: REIMBURSED ON NOV STATEMENTPRCS/LEVY SEN CNTRTHE HOME DEPOT #1902 $ 33.82 10/24/201665050 BUILDING MAINTENANCE MATERIALBUILDING MAINTENANCE SUPPLIES- BATTERIES,PAINT SUPPLIESPRCS/LEVY SEN CNTRPAPA JOHN'S #01012 $ 230.99 10/24/201665110 REC PROGRAM SUPPLIESFOOD FOR ZOMBIE SCRAMBLE VOLUNTEERSPRCS/LEVY SEN CNTRTHE HOME DEPOT #1902 $ 109.96 10/24/201665110 REC PROGRAM SUPPLIESMATERIAL FOR ZOMBIE SCRAMBLEPRCS/LEVY SEN CNTRNAEIR $ 59.00 10/25/201662360 MEMBERSHIP DUESMEMBERSHIP TO NAEIRPRCS/LEVY SEN CNTRTHE HOME DEPOT #1902 $ 39.74 10/26/201665110 REC PROGRAM SUPPLIESHALLOWEEN DECOR FOR MUSIC PROGRAMPRCS/LEVY SEN CNTRCLAIM ADJ/ONETRAVEL.COM AIR $ (848.10)10/27/201662295 TRAINING & TRAVELFRAUDLENT USE- NO RECEIPTPRCS/LEVY SEN CNTRCLAIM ADJ/ONETRAVEL.COM AIR $ (130.00)10/27/201662295 TRAINING & TRAVELFRAUDLENT USE-NO RECEIPTPRCS/LEVY SEN CNTRCLAIM ADJ/ONETRAVEL.COM AIR $ (49.95)10/27/201662295 TRAINING & TRAVELFRAUDLENT USE-NO RECEIPTPRCS/LEVY SEN CNTRCLAIM ADJ/ONETRAVEL.COM AIR $ (64.95)10/27/201662295 TRAINING & TRAVELFRAUDLENT USE-NO RECEIPTPRCS/LEVY SEN CNTRCLAIM ADJ/ONETRAVEL.COM AIR $ (665.20)10/27/201662295 TRAINING & TRAVELFRAUDLENT USE-NO RECEIPTPRCS/LEVY SEN CNTRPURE ELECTRIC $ 268.00 10/28/201665050 BUILDING MAINTENANCE MATERIALFLOURESCENT LAMPS FOR LEVY BUILDINGPRCS/LEVY SEN CNTRNADEAU FURNITURE CHICA $ 179.00 10/28/201665110 REC PROGRAM SUPPLIESLOBBY TABLEPRCS/LEVY SEN CNTRA 1 VACUUM $ 55.20 10/31/201662245 OTHER EQ MAINTVACUUM REPAIRPRCS/LEVY SEN CNTRGFS STORE #1915 $ 34.44 10/31/201665025 FOODFOOD FOR CUBS WATCH GAMESPRCS/LEVY SEN CNTRGFS STORE #1915 $ 10.47 10/31/201665025 FOODFOOD SUPPLIES FOR CUBS WATCH PARTYPRCS/LEVY SEN CNTRPOWER SYSTEMS $ 836.10 10/31/201665110 REC PROGRAM SUPPLIESFITNESS CLASS EQUIPMENTPRCS/NOYES CNTRFACEBK KJ2VL9NU82 $ 5.00 10/03/201665110 REC PROGRAM SUPPLIESFACEBOOK BOOSTED POST FOR TATER TOT PROGRAMPRCS/NOYES CNTRD & D FINER FOODS $ 11.17 10/05/201665110 REC PROGRAM SUPPLIESEARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTRBROADWAY PLAY PUBLISHI $ 20.00 10/10/201665110 REC PROGRAM SUPPLIESCOPY OF "THURGOOD" PLAY FOR 2017 SUMMERTIME SEASONPRCS/NOYES CNTROTC BRANDS, INC. $ 119.40 10/10/201665110 REC PROGRAM SUPPLIESDAY OF THE DEAD SUPPLIESPRCS/NOYES CNTRFOOD4LESS #0558 $ 6.99 10/13/201665025 FOODFOOD FOR YSTEP SESSIONPRCS/NOYES CNTRTHE HOME DEPOT #1902 $ 65.19 10/13/201665110 REC PROGRAM SUPPLIESSET BUILDING SUPPLIES - TATER TOT PRODUCTIONPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 24.60 10/14/201665110 REC PROGRAM SUPPLIESEVANSTON CHILDREN'S THEATRE COSTUME SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 8.99 10/14/201665110 REC PROGRAM SUPPLIESEVANSTON CHILDREN'S THEATRE COSTUMESPRCS/NOYES CNTRWALGREENS #2619 $ 27.96 10/14/201665110 REC PROGRAM SUPPLIESEVANSTON CHILDREN'S THEATRE SUPPLIESPRCS/NOYES CNTRDOLLARTREE $ 6.00 10/14/201665110 REC PROGRAM SUPPLIESEVANSTON CHILDREN'S THEATRE SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 17.90 10/14/201665110 REC PROGRAM SUPPLIESEVANSTON CHILDREN'S THEATRE SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 34.36 10/18/201665110 REC PROGRAM SUPPLIESBLACK HISTORY CAMP AND DOD SUPPLIESPRCS/NOYES CNTROTC BRANDS, INC. $ 152.00 10/18/201665110 REC PROGRAM SUPPLIESCOSTUMES FOR ECTPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 22.60 10/18/201665110 REC PROGRAM SUPPLIESCULTURAL PROGRAM SUPPLIESPRCS/NOYES CNTRLEMOI ACE HARDWARE $ 25.98 10/18/201665110 REC PROGRAM SUPPLIESSET BUILDING SUPPLIES - TATER TOT PRODUCTIONPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 16.98 10/19/201665110 REC PROGRAM SUPPLIESDAY OF DEAD SUPPLIESPRCS/NOYES CNTRVALLI PRODUCE $ 11.86 10/20/201665025 FOODFOOD FOR YSTEP SESSIONPRCS/NOYES CNTRFOOD4LESS #0558 $ 7.83 10/20/201665110 REC PROGRAM SUPPLIESEARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTRCHICAGO COSTUME WAREHO $ 46.89 10/20/201665110 REC PROGRAM SUPPLIESMAKE UP FOR ZOMBIE SCRAMBLEPRCS/NOYES CNTRDOLLARTREE $ 9.00 10/20/201665110 REC PROGRAM SUPPLIESZOMBIE SCRAMBLE SUPPLIESDecember 12, 2016Page 9 of 1491 of 594 Bank of America Credit Card Statement for the Period ending October 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/NOYES CNTRLEMOI ACE HARDWARE $ 25.98 10/21/201665110 REC PROGRAM SUPPLIESGALLERY RECEPTION SUPPLIESPRCS/NOYES CNTRDRAMATISTS PLAY SERVIC $ 14.40 10/26/201665110 REC PROGRAM SUPPLIESDRAMATIST PLAY SERVICES - COPY OF THE PLAY "YELLOWMAN"PRCS/NOYES CNTRDOMINO'S 9175 $ 20.99 10/31/201665025 FOODFOOD FOR TATER TOT CAST PARTYPRCS/NOYES CNTRVALLI PRODUCE $ 13.75 10/31/201665025 FOODFOOD FOR TATER TOT CAST PARTYPRCS/PARKS FORESTRYSAMS CLUB #6444 $ 58.32 10/04/201662295 TRAINING & TRAVELFOOD FOR RETIREMENT PARTYPRCS/PARKS FORESTRYUSPS 16262202033309188 $ 25.88 10/04/201662315 POSTAGEPOSTAGE FOR CERTIFIED MAILPRCS/PARKS FORESTRYBAUDVILLE INC. $ 39.90 10/06/201665095 OFFICE SUPPLIESNAME PLATES FOR NEW ENVIRONMENT BOARD MEMBERSPRCS/PARKS FORESTRYUSPS 16262202033309188 $ 45.29 10/17/201662315 POSTAGEPOSTAGE FOR CERTIFIED MAILPRCS/PARKS FORESTRYUSPS 16849000933304130 $ 6.47 10/21/201662315 POSTAGEPOSTAGE FOR CERTIFIED MAILPRCS/PARKS FORESTRYUSPS 16262202033309188 $ 6.47 10/27/201662315 POSTAGEPOSTAGE FOR CERTIFIED MAILPRCS/RBT CROWN CNTRTHE HOME DEPOT #1902 $ 100.72 10/03/201665050 BUILDING MAINTENANCE MATERIALBLACKOUR PRIVACY FILM FOR ROOM D WINDOW COVERINGS.PRCS/RBT CROWN CNTRREVDANCE/TENTH HOUSE $ 34.36 10/05/201665110 REC PROGRAM SUPPLIESNUTCRACKER COSTUMESPRCS/RBT CROWN CNTRREVDANCE/TENTH HOUSE $ 379.36 10/05/201665110 REC PROGRAM SUPPLIESNUTCRACKER COSTUMESPRCS/RBT CROWN CNTRCOSTUME GALLERY, IN $ 1,342.00 10/05/201665110 REC PROGRAM SUPPLIESNUTCRACKER COSTUMESPRCS/RBT CROWN CNTRGFS STORE #1915 $ 148.85 10/06/201665025 FOODSNACKS FOR PRESCHOOL.PRCS/RBT CROWN CNTRTHE HOME DEPOT #1902 $ 42.57 10/06/201665050 BUILDING MAINTENANCE MATERIALKEYS.PRCS/RBT CROWN CNTRTHE HOME DEPOT #1902 $ (3.86)10/06/201665050 BUILDING MAINTENANCE MATERIALREFUND OF TAX EXEMPT.PRCS/RBT CROWN CNTRCURTAIN CALL COSTUMES $ 167.85 10/06/201665110 REC PROGRAM SUPPLIESNUTCRACKER COSTUMESPRCS/RBT CROWN CNTRREVDANCE/TENTH HOUSE $ (34.43)10/06/201665110 REC PROGRAM SUPPLIESTAX REIMBURSEMENTPRCS/RBT CROWN CNTRWEISSMAN DESIGNS FOR D $ 519.74 10/07/201665110 REC PROGRAM SUPPLIESNUTCRACKER COSTUMESPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 133.30 10/10/201665025 FOODSNACKS FOR PRESCHOOL.PRCS/RBT CROWN CNTRPROFESSIONAL SKATERS A $ 135.00 10/11/201662360 MEMBERSHIP DUESMEMBERSHIPPRCS/RBT CROWN CNTRVALLI PRODUCE $ 31.25 10/11/201665025 FOODICE AND PLATES FOR PRESCHOOL.PRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 119.66 10/12/2016 65025 FOODAFTER SCHOOL ADVENTURE AND CREATIVE PLAY FIELD TRIP DAY LUNCHPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 66.77 10/12/201665025 FOODSNACKS FOR PRESCHOOLPRCS/RBT CROWN CNTRDIDIER FARMS. $ 19.50 10/13/201662507 FIELD TRIPSFIELD TRIP FOR PRESCHOOL AND AFTER SCHOOL ADVENTUREPRCS/RBT CROWN CNTRDIDIER FARMS. $ 408.00 10/13/201662507 FIELD TRIPSFIELD TRIP FOR PRESCHOOL AND AFTER SCHOOL ADVENTUREPRCS/RBT CROWN CNTRGFS STORE #1915 $ 93.78 10/13/201665025 FOODSNACKS FOR PRESCHOOLPRCS/RBT CROWN CNTR US TOY/CONSTR PLAYTHIN $ 36.23 10/13/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR HALLOWEEN PARTYPRCS/RBT CROWN CNTR WAL-MART #2816 $ 10.62 10/13/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR HALLOWEEN PARTYPRCS/RBT CROWN CNTRTARGET 00009274 $ 58.00 10/14/201665110 REC PROGRAM SUPPLIESPRESCHOOL PARTY SUPPLIESPRCS/RBT CROWN CNTR TARGET 00009274 $ 56.74 10/18/2016 62245 OTHER EQ MAINTUSB MEMORY PORTS REQUESTED BY MICHELLE TOMPKINS AND BATTERIES FOR TOYS IN PRESCHOOLPRCS/RBT CROWN CNTRTHE HOME DEPOT #1902 $ 60.58 10/19/201662245 OTHER EQ MAINTKEYS FOR PRESCHOOL CABINETSPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 20.45 10/19/201665025 FOODMILK / FRESH FRUIT FOR SNACKSPRCS/RBT CROWN CNTRDIDIER FARMS. $ 139.50 10/20/201662507 FIELD TRIPSFIELD TRIPPRCS/RBT CROWN CNTRPROFESSIONAL SKATERS A $ 100.00 10/21/201665110 REC PROGRAM SUPPLIESBASIC ACCREDITATION EXAMPRCS/RBT CROWN CNTR WALGREENS #0252 $ 46.44 10/21/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR HALLOWEEN PARTY FOR PRESCHOOLPRCS/RBT CROWN CNTR MOBILE MINI $ 30.27 10/24/2016 62490 OTHER PROGRAM COSTSSPLIT - STORAGE UNIT (25%)PRCS/RBT CROWN CNTR MOBILE MINI $ 90.79 10/24/2016 62490 OTHER PROGRAM COSTSSPLIT - STORAGE UNIT (75%)PRCS/RBT CROWN CNTRENCHANTED CASTLE - IL $ 466.65 10/24/201662507 FIELD TRIPSFIELD TRIPPRCS/RBT CROWN CNTRENCHANTED CASTLE - IL $ (22.00)10/24/201662507 FIELD TRIPSREFUND-OFFICE FORGOT TO APPLY TAX EXEMPT STATUSPRCS/RBT CROWN CNTRHOBBY-LOBBY #0174 $ 11.37 10/24/201665110 REC PROGRAM SUPPLIESPOSTER BOARD FOR ASA ART PROJECTPRCS/RBT CROWN CNTR JEWEL #3428 $ 8.97 10/25/2016 65025 FOODHALLOWEEN PARTY SUPPLIESPRCS/RBT CROWN CNTR#02508 JEWEL $ 24.46 10/25/201665025 FOODMILK FOR PRESCHOOLPRCS/RBT CROWN CNTRWALGREENS #4218 $ 8.25 10/26/201665025 FOODFOODSERVICE SUPPLIES FOR PRESCHOOLPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 25.15 10/27/201665025 FOODSNACKS FOR PRESCHOOLPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 150.00 10/27/201665025 FOODSNACKS FOR PRESCHOOLPRCS/RBT CROWN CNTRDOLLARTREE $ 66.00 10/28/201665110 REC PROGRAM SUPPLIESHALLOWEEN PARTY SUPPLIESPRCS/RBT CROWN CNTR A 1 VACUUM $ 15.27 10/31/2016 65040 JANITORIAL SUPPLIESEUREKA SANITAIRE RD BELTSPRCS/RBT CROWN CNTRJOHNSON LOCKSMITH INC $ 23.75 10/31/201665050 BUILDING MAINTENANCE MATERIALKEYSPRCS/RBT CROWN CNTRTARGET 00019240 $ 86.44 10/31/201665110 REC PROGRAM SUPPLIESHALLOWEEN PARTY SUPPLIESPRCS/RBT CROWN CNTRUS TOY/CONSTR PLAYTHIN $ 272.29 10/31/201665110 REC PROGRAM SUPPLIESHALLOWEEN PARTY SUPPLIES / FAVORSPRCS/RBT CROWN CNTRTARGET 00009274 $ 130.17 10/31/201665110 REC PROGRAM SUPPLIESSNACKS FOR HALLOWEEN PARTYPRCS/RBT CROWN CNTRPROFESSIONAL SKATERS A $ 36.00 10/31/201665110 REC PROGRAM SUPPLIESTEXT BOOK STUDY GUIDEPRCS/RECREATION837 - BRUNSWICK ZONE - $ 174.00 10/03/201662507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONTHE HOME DEPOT #1902 $ 7.44 10/03/201665110 REC PROGRAM SUPPLIESSPARE KEYS FOR STORAGE LOCKERPRCS/RECREATIONSTL METRO LAMBERT E $ 4.00 10/04/201662295 TRAINING & TRAVELBUS TRANSPORTATION FROM AIRPORT TO HOTEL-NRPA CONFERENCEPRCS/RECREATION4TH STREET PIZZA $ 26.72 10/04/2016 62295 TRAINING & TRAVELMEAL DURING NAT'L PARK AND RECREATION CONFERENCEPRCS/RECREATIONSERVICE SANITATION $ 220.00 10/04/201662515 RENTAL SERVICESPORTA-POTTY RENTAL @ FARMERS' MARKETPRCS/RECREATIONSUGARFIRE DOWNTOWN, LL $ 16.52 10/05/201662295 TRAINING & TRAVELDORNEKER'S DINNER MEAL ALLOWANCE -NRPA CONFERENCE 10/3PRCS/RECREATIONSQU SQ SWEETIE PIES U $ 12.77 10/05/201662295 TRAINING & TRAVELDORNEKER'S DINNER MEAL ALLOWANCE-NRPA CONFERENCE 10/4PRCS/RECREATIONSNARFS MX $ 8.26 10/05/201662295 TRAINING & TRAVELDORNEKER'S LUNCH MEAL ALLOWANCE NRPA CONFERENCE 10/3PRCS/RECREATIONAMERICAN 0010262163718 $ 25.00 10/05/2016 62295 TRAINING & TRAVELLUGGAGE FEE FOR FLIGHT FROM NAT'L PARK AND RECREATION CONFERENCEPRCS/RECREATIONSQU SQ SWEETIE PIES U $ 20.54 10/05/2016 62295 TRAINING & TRAVELMEAL DURING NAT'L PARK AND RECREATION CONFERENCEPRCS/RECREATION2AMERICAS CNTR10202307 $ 9.75 10/05/2016 62295 TRAINING & TRAVELMEAL DURING NAT'L PARK AND RECREATION CONFERENCEPRCS/RECREATIONSQ SQ METROPOLITAN T $ 11.42 10/05/2016 62295 TRAINING & TRAVELTRANSPORTATION DURING NAT'L PARK AND RECREATION CONFERENCEPRCS/RECREATIONLYFT RIDE MON 3PM $ 26.49 10/05/2016 62295 TRAINING & TRAVELTRANSPORTATION DURING NAT'L PARK AND RECREATION CONFERENCEPRCS/RECREATIONBEST TRANSPORTATION OF $ 45.00 10/05/2016 62295 TRAINING & TRAVELTRANSPORTATION FROM AIRPORT TO HOTEL FOR NAT'L PARK AND RECREATION CONFERENCEPRCS/RECREATIONOFFICE DEPOT #510 $ 175.44 10/05/201665110 REC PROGRAM SUPPLIESOFFICE SUPPLIESDecember 12, 2016Page 10 of 1492 of 594 Bank of America Credit Card Statement for the Period ending October 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONPARK AVENUE COFFEE - 1 $ 7.31 10/06/201662295 TRAINING & TRAVELDORNEKER'S BREAKFAST ALLOWANCE-NRPA CONFERENCE 10/4PRCS/RECREATIONSUGARFIRE DOWNTOWN, LL $ 11.33 10/06/201662295 TRAINING & TRAVELDORNEKER'S LUNCH MEAL ALLOWANCE-NRPA CONFERENCE 10/4PRCS/RECREATION2AMERICAS CNTR10202307 $ 2.50 10/06/2016 62295 TRAINING & TRAVELMEAL DURING NAT'L PARK AND RECREATION CONFERENCEPRCS/RECREATIONAMERICAN 00123932077001 $ (790.20)10/06/201662295 TRAINING & TRAVELREFUND OF DUPLICATE CHARGE FOR AIRLINE TICKETS FOR TRAINING EVENTPRCS/RECREATIONPARK AVENUE COFFEE - 1 $ 5.99 10/07/201662295 TRAINING & TRAVELDORNEKER'S BREAKFAST ALLOWNACE - NRPA CONFERENCE 10/5PRCS/RECREATIONSNARFS MX $ 12.00 10/07/201662295 TRAINING & TRAVELDORNEKER'S LUNCH MEAL -NRPA CONFERENCE 10/5PRCS/RECREATION4TH STREET PIZZA $ 36.58 10/07/2016 62295 TRAINING & TRAVELMEAL DURING NAT'L PARK AND RECREATION CONFERENCEPRCS/RECREATIONMONTYS SANDWICH COMPAN $ 10.44 10/07/2016 62295 TRAINING & TRAVELMEAL DURING NAT'L PARK AND RECREATION CONFERENCEPRCS/RECREATIONSQ SQ ADAN TARABE MO $ 39.30 10/07/201662295 TRAINING & TRAVELTRANSPORTATION FROM HOTEL TO AIRPORT -RETURN -NRPA CONFERENCEPRCS/RECREATIONCOST PLUS WLD #147 $ 15.96 10/07/201665110 REC PROGRAM SUPPLIESSTARLIGHT CONCERT SUPPLIESPRCS/RECREATIONJEWEL #3428 $ 6.49 10/07/201665110 REC PROGRAM SUPPLIESSUPPLIES FOR AFTER-SCHOOL PROGRAMPRCS/RECREATIONTIME OUT NEW YORK $ 211.09 10/10/201662205 ADVERTISINGADVERTISING ETHNIC & LAKESHORE ARTS FESTIVALSPRCS/RECREATIONSUN TIMES ADV $ 200.00 10/10/201662205 ADVERTISINGADVERTISING ETHNIC & LAKESHORE ARTS FESTIVALSPRCS/RECREATIONPARK AVENUE COFFEE - 1 $ 8.40 10/10/201662295 TRAINING & TRAVELDORNEKER'S BREAKFAST ALLOWNACE-NRPA CONFERENCE 10/6PRCS/RECREATIONE-18 CPK STL 20383204 $ 15.83 10/10/201662295 TRAINING & TRAVELDORNEKER'S DINNER MEAL ALLOWNACE-NRPA CONFERENCE 10/6PRCS/RECREATIONMARRIOTT ST.LOUISGRAND $ 469.74 10/10/201662295 TRAINING & TRAVELDORNEKER'S HOTEL FOR 2016 NRPA CONFERENCE IN ST.LOUIS MOPRCS/RECREATIONSNARFS MX $ 9.69 10/10/201662295 TRAINING & TRAVELDORNEKER'S LUNCH MEAL ALLOWNACE - NRPA 10/6PRCS/RECREATIONHILTON HOTELS ST LOUIS $ 698.07 10/10/2016 62295 TRAINING & TRAVELHOTEL STAY DURING NAT'L PARK AND RECREATION CONFERENCEPRCS/RECREATIONAMERICAN 0010262419022 $ 25.00 10/10/2016 62295 TRAINING & TRAVELLUGGAGE FEE FOR FLIGHT TO NAT'L PARK AND RECREATION CONFERENCEPRCS/RECREATIONSCHLAFLY S SPO20380226 $ 17.47 10/10/2016 62295 TRAINING & TRAVELMEAL DURING NAT'L PARK AND RECREATION CONFERENCEPRCS/RECREATIONCHILI MACS $ 9.23 10/10/2016 62295 TRAINING & TRAVELMEAL DURING NAT'L PARK AND RECREATION CONFERENCEPRCS/RECREATION837 - BRUNSWICK ZONE - $ 204.00 10/10/201662507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONPP EVANSTONQUI $ 140.00 10/10/201665020 CLOTHINGWORK UNIFORM SHIRTSPRCS/RECREATIONPANINO'S PIZZERIA OR $ 63.00 10/10/201665025 FOODFOOD FOR RECREATION PROGRAMPRCS/RECREATIONGFS STORE #1915 $ 192.11 10/10/201665025 FOODVENDOR APPRECIATION @ THE MARKETPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 86.79 10/10/201665110 REC PROGRAM SUPPLIESFISHING ROD RACKPRCS/RECREATIONPLAYITAGAINSP #11655 $ 150.00 10/11/201662490 OTHER PROGRAM COSTSSKATE SHARPENINGPRCS/RECREATIONJEWEL #3428 $ 46.14 10/11/201665025 FOODSAUCE, ROLLS, CHEESE, VEGETABLES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONGBC ECOMMERCE $ 133.44 10/11/201665095 OFFICE SUPPLIESLAMINATING SUPPLIES FOR THE PRCS OFFICEPRCS/RECREATIONUS TOY/CONSTR PLAYTHIN $ 19.47 10/11/201665110 REC PROGRAM SUPPLIESRECREATION SUPPLIES FOR THE SPUD CLUB @ THE MARKETPRCS/RECREATIONLEMOI ACE HARDWARE $ 67.94 10/11/201665110 REC PROGRAM SUPPLIESSUPPLIES FOR THE MARKET- SANDER, PAINT BRUSHES AND TARPSPRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.00 10/12/201662295 TRAINING & TRAVELPARKING AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.25 10/12/201662295 TRAINING & TRAVELPARKING METER FOR SPEC REC SWIMPRCS/RECREATIONUSLA EVENTS $ 250.00 10/14/201662295 TRAINING & TRAVELCONFERENCE FEEPRCS/RECREATIONEMERGENCY ZONE $ 59.88 10/14/201665110 REC PROGRAM SUPPLIESPORTABLE HANDWASHING STATIONS FOR THE MARKETPRCS/RECREATIONJEWEL #3428 $ 27.72 10/14/201665110 REC PROGRAM SUPPLIESSUPPLIES FOR AFTER-SCHOOL PROGRAMPRCS/RECREATIONTHE ESSEX RESORT - HOT $ 108.91 10/17/201662295 TRAINING & TRAVELHOTEL CHARGES FOR TRAINING EVENTPRCS/RECREATIONSARPINOS PIZZA OF EVAN $ 40.00 10/17/201662490 OTHER PROGRAM COSTSSTAFF MEETINGPRCS/RECREATION837 - BRUNSWICK ZONE - $ 204.00 10/17/201662507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONEVANSTON IMPRINTABL $ 257.11 10/17/2016 65020 CLOTHINGJERSEYS AND SHORTS FOR NEW PLAYERS JOINING SPECIAL OLYMPICS BASKETBALL TEAMSPRCS/RECREATIONGFS STORE #1915 $ 154.33 10/17/201665025 FOODHOLIDAY SUPPLIES FOR THE SPUD CLUB @ THE MARKETPRCS/RECREATIONVALLI PRODUCE $ 21.81 10/17/201665025 FOODVENDOR APPRECIATION AT THE MARKETPRCS/RECREATIONOFFICE DEPOT #510 $ 49.46 10/17/201665095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/RECREATIONTRADER JOE'S #702 QPS $ 14.47 10/17/201666040 GENERAL ADMINISTRATIONREFRESHMENTS NOYES GALLERY EXHIBITIONPRCS/RECREATIONTARGET 00009274 $ 49.30 10/17/201666040 GENERAL ADMINISTRATIONSUPPLIES NOYES GALLERYPRCS/RECREATIONJEWEL #3428 $ 48.30 10/18/2016 65025 FOODTORTILLAS, SAUCE, CHICKEN, VEGETABLES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONOFFICEMAX/OFFICEDEPOT6 $ 154.34 10/18/201665095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.00 10/19/201662295 TRAINING & TRAVELPARKING AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONBLANCHARD COMMUNICATIO $ 286.00 10/19/201662515 RENTAL SERVICESWALKIE TALKIES ZOMBIE SCRAMBLEPRCS/RECREATIONTHE WEBSTAURANT STORE $ (45.08) 10/19/2016 65050 BUILDING MAINTENANCE MATERIAL ORDER TO MANY HIGH CHAIRS FOR THE CAFÉ, I RETURNED THREE OF THE HIGH CHAIRSPRCS/RECREATIONEMERGENCY MEDICAL PROD $ 231.45 10/19/201665110 REC PROGRAM SUPPLIESFIRST AID SUPPLIESPRCS/RECREATIONLEMOI ACE HARDWARE $ 35.98 10/19/201665110 REC PROGRAM SUPPLIESRECREATION SUPPLIESPRCS/RECREATIONPASSAGE SIEGELS FARM $ 164.25 10/20/201662507 FIELD TRIPSSPECIAL RECREATION PROGRAM FIELD TRIP HALLOWEEN 10/31PRCS/RECREATIONGFS STORE #1915 $ 43.43 10/20/201665025 FOODVENDOR APPRECIATION AT THE MARKETPRCS/RECREATIONALDI 40068 $ 29.36 10/20/201665025 FOODVENDOR APPRECIATION AT THE MARKETPRCS/RECREATIONLEMOI ACE HARDWARE $ 10.27 10/20/201665110 REC PROGRAM SUPPLIESBLEACH, SCRUBBER, SPRAYERPRCS/RECREATIONEMERGENCY MEDICAL PROD $ 171.60 10/20/201665110 REC PROGRAM SUPPLIESFIRST AID SUPPLIESPRCS/RECREATION22 - LOU MALNATIS PIZZ $ 76.10 10/21/201665025 FOODLUNCH MEETING FOR R. CROWN PLANNING TEAMPRCS/RECREATIONJEWEL #3428 $ 25.78 10/21/201665110 REC PROGRAM SUPPLIESSUPPLIES FOR AFTER-SCHOOL PROGRAMPRCS/RECREATIONIKEA CHICAGO $ 70.92 10/21/201665110 REC PROGRAM SUPPLIESSUPPLIES FOR THE MARKET- TOYS FOR THE SPUD CLUBPRCS/RECREATIONJOANN FABRIC #0957 $ 63.92 10/21/201665110 REC PROGRAM SUPPLIESSUPPLIES FOR THE MARKET- WOODEN CRATESPRCS/RECREATIONWHOLEFDS GBR #10570 $ 115.98 10/21/201666040 GENERAL ADMINISTRATIONREFRESHMENTS NOYES GALLERY EXHIBITIONPRCS/RECREATION837 - BRUNSWICK ZONE - $ 150.00 10/24/201662507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 25.99 10/24/201665110 REC PROGRAM SUPPLIESDREMEL BITS AND BONDO SPREADERSPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 11.15 10/24/201665110 REC PROGRAM SUPPLIESGORILLA WOOD GLUEPRCS/RECREATIONSQ SQ GENEVA LAKES P $ 100.00 10/24/201665110 REC PROGRAM SUPPLIESPUMPKINS FOR FALL FEST ACTIVITIESPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 19.63 10/24/201665110 REC PROGRAM SUPPLIESSCRAP PLASTIC FOR REPAIRSPRCS/RECREATIONWHOLEFDS GBR #10570 $ 10.00 10/24/201666040 GENERAL ADMINISTRATIONDELIVERY FEEPRCS/RECREATIOND & D FINER FOODS $ 4.38 10/24/201666040 GENERAL ADMINISTRATIONREFRESHMENT NOYES GALLERY EXHIBITIONPRCS/RECREATIONJEWEL #3428 $ 42.91 10/25/201665025 FOODPASTA, ROLLS, FRUIT, CHEESE FOR AFTER-SCHOOL COOKING PROGRAMDecember 12, 2016Page 11 of 1493 of 594 Bank of America Credit Card Statement for the Period ending October 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 78.98 10/25/201665110 REC PROGRAM SUPPLIESGELCOAT AND EPOXYPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 10.99 10/25/201665110 REC PROGRAM SUPPLIESMIXING CUPSPRCS/RECREATIONOFFICE DEPOT #510 $ 28.99 10/25/201665110 REC PROGRAM SUPPLIESOFFICE SUPPLIESPRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.00 10/26/201662295 TRAINING & TRAVELPARKING AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.25 10/26/201662295 TRAINING & TRAVELPARKING METER FOR REC SWIMPRCS/RECREATIONSAMS CLUB #6444 $ 56.57 10/26/201662490 OTHER PROGRAM COSTSPUBLIC SKATE SUPPLIESPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 7.79 10/26/201665110 REC PROGRAM SUPPLIESPLASTIC WELDER ROLLERPRCS/RECREATIONNCTRC $ 80.00 10/27/201662360 MEMBERSHIP DUESANNUAL TR CERTIFICATION FOR MYRA GORMANPRCS/RECREATIONPLAYITAGAINSP #11655 $ 10.00 10/28/201662490 OTHER PROGRAM COSTSPUBLIC SKATE DJ SKATE SUPPLIESPRCS/RECREATIONANDY'S FROZEN CUSTAR $ 20.00 10/28/201662490 OTHER PROGRAM COSTSPUBLIC SKATE DJ SKATE SUPPLIESPRCS/RECREATIONVISTAPR VISTAPRINT.COM $ (4.10)10/28/201665110 REC PROGRAM SUPPLIESCREDIT FOR THANK YOU CARDS FOR THE VENDORS AT THE MARKETPRCS/RECREATIONTHE UPS STORE #0511 $ 14.50 10/28/201665110 REC PROGRAM SUPPLIESLARGE BOX FOR HALLOWEEN COSTUMEPRCS/RECREATIONWAL-MART #5485 $ 29.49 10/28/201665110 REC PROGRAM SUPPLIESSUPPLIES FOR AFTER-SCHOOL PROGRAMPRCS/RECREATIONVISTAPR VISTAPRINT.COM $ 65.86 10/28/201665110 REC PROGRAM SUPPLIESTHANK YOU CARDS FOR THE VENDORS AT THE MARKETPRCS/RECREATIONSTARBUCKS STORE 23091 $ 20.00 10/31/201662490 OTHER PROGRAM COSTSPUBLIC SKATE DJ SKATE SUPPLIESPRCS/RECREATIONCVS/PHARMACY #08757 $ 20.36 10/31/201665025 FOODSTARLIGHT CONCERT SUPPLIESPRCS/RECREATIONCVS/PHARMACY #03901 $ 14.49 10/31/201666040 GENERAL ADMINISTRATIONSUPPLIES NOYES GALLERYPRCS/YOUTH ENGAGEMENTDOLLARTREE $ 2.00 10/05/201665095 OFFICE SUPPLIESPOSTER BOARD FOR ETHS WE PROGRAM OUTREACHPRCS/YOUTH ENGAGEMENTPASSION PLANNER $ 41.99 10/05/201665095 OFFICE SUPPLIESTWO YEAR PLANNERS FOR YYA STAFFPRCS/YOUTH ENGAGEMENTSQU SQ EVANSTON CHICK $ 63.73 10/19/201665025 FOODMIDDLE SCHOOL MENTORING PROGRAMPRCS/YOUTH ENGAGEMENTTHE HOME DEPOT #1902 $ 80.14 10/21/201665085 MINOR EQUIP & TOOLSWORKFORCE TRAINING PROGRAM TOOLSPRCS/YOUTH ENGAGEMENTEB COURT KINGZ VS.EVA $ 109.48 10/24/201662490 OTHER PROGRAM COSTSMASON PARK FIELD TRIPPRCS/YOUTH ENGAGEMENTPANINO'S PIZZERIA OR $ 27.00 10/24/201665025 FOODFOOD FOR WE PROGRAM APPLICATIONSPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON-MOBIL $ 1.85 10/28/201662295 TRAINING & TRAVELOUTREACH PARKINGPRCS/YOUTH ENGAGEMENTDOLLARTREE $ 20.00 10/31/201662490 OTHER PROGRAM COSTSOUTREACH SUPPLIESPRCS/YOUTH ENGAGEMENTDD/BR #338026 Q35 $ 10.99 10/31/201665025 FOODFOOD FOR TRAININGPUBLIC WORKS AGENCY ADMINTABLE TO STIX $ 48.80 10/05/201662295 TRAINING & TRAVELLUNCHEON MEETING.PUBLIC WORKS AGENCY ADMINABM PARKING THREE ILLI $ 15.00 10/10/201662295 TRAINING & TRAVELPARKING TO ATTEND MEETING IN DOWNTOWN CHICAGO.PUBLIC WORKS AGENCY ADMINPANINO'S PIZZERIA OR $ 61.29 10/24/201662295 TRAINING & TRAVELCIP STAFF PLANNING MEETING.PUBLIC WORKS/ ENG INFU OF IL ONLINE PAYMENT $ 50.00 10/06/201662295 TRAINING & TRAVEL3-DAY IDOT CONTRACT DOCUMENTATION TRAININGPUBLIC WORKS/ ENG INFJEWEL #3428 $ 13.35 10/07/201662295 TRAINING & TRAVELITEMS FOR BUREAU MEETINGPUBLIC WORKS/ ENG INFPANINO'S PIZZERIA OR $ 122.65 10/10/201662295 TRAINING & TRAVELBUREAU LUNCH MEETINGPUBLIC WORKS/ ENG INFNSC NORTHERN SAFETY CO $ 49.91 10/25/201665090 SAFETY EQUIPMENTSAFETY SUPPLIESPUBLIC WORKS/ ENG INF123SIGNUP $ 200.00 10/26/201662295 TRAINING & TRAVELASCE PERMIT PDH SEMINARPUBLIC WORKS/ ENG INFHERTZ RENT-A-CAR $ 1,296.04 10/26/201662375 RENTALSRENTAL CAR FOR CONSTRUCTION SEASONPUBLIC WORKS/ ENG INF71113 - 100 E HURON GA $ 24.00 10/31/201662295 TRAINING & TRAVELCDOT MEETING PARKINGPUBLIC WORKS/ ENG INF22 - EC - LOU MALNATIS $ 88.24 10/31/201662295 TRAINING & TRAVELROBERT CROWN PROJECT MEETINGPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 65.69 10/03/201662199 PRK MAINTENANCE & FURNITUR REPLACESUPPLIES FOR REPAIRSPUBLIC WORKS/ ENVIR SVCSIN EVANSTON ORGANICS $ 144.00 10/03/201665005 LANDSCAPE MATERIALSLAKEFRONT/JAMES PARK PATHPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 17.34 10/03/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALEQUIPMENT TOOLSPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 40.26 10/05/201662199 PRK MAINTENANCE & FURNITUR REPLACEPARK SUPPLIESPUBLIC WORKS/ ENVIR SVCSAMAZON.COM $ 11.38 10/06/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALSHOP TOOLPUBLIC WORKS/ ENVIR SVCSCARQUEST 2759 $ 95.76 10/06/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALTWO CASES OF MOTOR OILPUBLIC WORKS/ ENVIR SVCSAMAZON.COM AMZN.COM/BI $ 45.76 10/07/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALSHOP TOOLSPUBLIC WORKS/ ENVIR SVCSARLINGTON POWER EQUIPM $ 99.90 10/07/201665085 MINOR EQUIP & TOOLSCHAINSAW PARTSPUBLIC WORKS/ ENVIR SVCSEVANSTON LUMBER $ 93.19 10/10/201662199 PRK MAINTENANCE & FURNITUR REPLACEWOOD FOR SEED ROOM SHELVINGPUBLIC WORKS/ ENVIR SVCSMUTUAL ACE HARDWARE & $ 280.00 10/10/201662385 TREE SERVICESRENTED A STUMP GRINDERPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 235.85 10/10/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALPAINT FOR CHOO CHOO. MASONRY TOOLS AND SUPPLIESPUBLIC WORKS/ ENVIR SVCSSAFETY SUPPLY ILLINOIS $ 194.62 10/10/201665090 SAFETY EQUIPMENTSAFETY SUPPLIESPUBLIC WORKS/ ENVIR SVCSMUTUAL ACE HARDWARE & $ 560.00 10/11/201662385 TREE SERVICESRENTED A STUMP GRINDERPUBLIC WORKS/ ENVIR SVCSPAYPAL ILLINOISARB $ 280.00 10/12/201662295 TRAINING & TRAVELILLINOIS ARBORIST ASSOCIATION CONFERENCEPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 129.15 10/12/201665085 MINOR EQUIP & TOOLSGRINDER, PAINT, STAPLESPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT #1902 $ 57.65 10/14/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE ORANGE SNOW FENCE & SUPPIES FOR DOWNING PARK EQUIPMENT, PARTS ORGANIZERPUBLIC WORKS/ ENVIR SVCSSAFETY SUPPLY ILLINOIS $ 20.68 10/14/201665090 SAFETY EQUIPMENTSAFETY SUPPLIESPUBLIC WORKS/ ENVIR SVCSILLINOIS ARBORIST ASSN $ 1,765.00 10/18/201662295 TRAINING & TRAVELILLINOIS ARBORIST ASSOCIATION CONFERENCEPUBLIC WORKS/ ENVIR SVCSILLINOIS ARBORIST ASSN $ 125.00 10/18/201662295 TRAINING & TRAVELILLINOIS ARBORIST ASSOCIATION CONFERENCEPUBLIC WORKS/ ENVIR SVCSILLINOIS ARBORIST ASSN $ 500.00 10/18/201662295 TRAINING & TRAVELILLINOIS ARBORIST ASSOCIATION CONFERENCEPUBLIC WORKS/ ENVIR SVCSIN EVANSTON ORGANICS $ 36.00 10/18/201665005 LANDSCAPE MATERIALSJAMES PARK PATHPUBLIC WORKS/ ENVIR SVCSIN EVANSTON ORGANICS $ 72.00 10/18/201665005 LANDSCAPE MATERIALSJAMES PARK PATHPUBLIC WORKS/ ENVIR SVCSILLINOIS ARBORIST ASSN $ 220.00 10/20/201662295 TRAINING & TRAVELILLINOIS ARBORIST ASSOCIATION CONFERENCEPUBLIC WORKS/ ENVIR SVCSPAYPAL SWS950 $ 265.00 10/24/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALPUMPPUBLIC WORKS/ ENVIR SVCSPAYPAL SWS950 $ 265.00 10/24/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALPUMPPUBLIC WORKS/ ENVIR SVCSEVANSTON LUMBER $ 13.44 10/24/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALWOOD FOR TRAILERPUBLIC WORKS/ ENVIR SVCSSITEONE LANDSCAPE S $ 350.52 10/25/201662199 PRK MAINTENANCE & FURNITUR REPLACEIRRIGATION PARTSPUBLIC WORKS/ ENVIR SVCSHAROLD'S TRUE VALUE HD $ 40.49 10/26/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALLOCKS, KEYS, AND ASSOCIATED PARTS TO SECURE SEED ROOMPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 33.71 10/26/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALZIP TIES AND PARTSPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 121.77 10/26/201665085 MINOR EQUIP & TOOLSSHOP TOOLSPUBLIC WORKS/ ENVIR SVCSCONTINENTAL RESEARCH C $ 587.01 10/28/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSGRAFFITI REMOVERPUBLIC WORKS/ ENVIR SVCSHAROLD'S TRUE VALUE HD $ 18.61 10/28/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALKEYS MADE AND FASTENERSPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 47.90 10/28/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALPADLOCKS FOR 517 & SHOP SUPPIESPUBLIC WORKS/ ENVIR SVCSIN EVANSTON ORGANICS $ 72.00 10/31/201665005 LANDSCAPE MATERIALSLARIMER/TWIGGS TOP SOILPUBLIC WORKS/ ENVIR SVCSIN EVANSTON ORGANICS $ 72.00 10/31/201665005 LANDSCAPE MATERIALSLARIMER/TWIGGS TOP SOILPUBLIC WORKS/ ENVIR SVCSPAYPAL SWS950 $ 250.00 10/31/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALPUMPDecember 12, 2016Page 12 of 1494 of 594 Bank of America Credit Card Statement for the Period ending October 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 12.90 10/31/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALSHOP SUPPLIES, TOWELS, AND NUTSPUBLIC WORKS/ OPER MAINAMAZON MKTPLACE PMTS $ 46.48 10/03/201665085 MINOR EQUIP & TOOLSHOLSTERS FOR PHONESPUBLIC WORKS/ OPER MAINTRAFFIC CONTROL AND PR $ 750.00 10/03/201665115 TRAFFIC CONTROL SUPPLIESTRAFFIC CONTROL EQUIPMENT FOR BIKE THE RIDGEPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 425.00 10/04/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSSAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINCONNEXION $ 885.50 10/04/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALFUSE KITS AND WIRE BOOTSPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 510.00 10/05/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSSAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 425.00 10/06/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSSAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINEVANSTON LUMBER $ 287.00 10/07/201665085 MINOR EQUIP & TOOLSTOOLS/SUPPLIESPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 300.88 10/10/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALPRUNING SAWS, STAPLES, BATTERIES GLOVESPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ (148.00)10/10/201665085 MINOR EQUIP & TOOLSCREDITPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 273.91 10/10/201665085 MINOR EQUIP & TOOLSTOOLS/SUPPLIESPUBLIC WORKS/ OPER MAINTRAFFIC CONTROL AND PR $ 1,225.00 10/10/201665115 TRAFFIC CONTROL SUPPLIESTRAFFIC CONTROL EQUIPMENT FOR ART AND BIG FORK FESTIVALPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 425.00 10/12/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSSAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINPAYPAL ALLPROSTRIP $ 1,250.00 10/12/201665085 MINOR EQUIP & TOOLSTRUCK PARKING STOPSPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 425.00 10/13/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSSAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINLEMOI ACE HARDWARE $ 24.96 10/13/201665085 MINOR EQUIP & TOOLSMASONRY DRILL BIT & ANCHORSPUBLIC WORKS/ OPER MAINCITY WELDING SALES & S $ 115.50 10/14/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSPROPANE HOT BOXESPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 255.00 10/14/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSSAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINOFFICE DEPOT #510 $ 72.97 10/14/201665095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 425.00 10/17/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSSAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAININ EJ EQUIPMENT, INC. $ 520.25 10/17/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALCAMERA & CRAWLER PARTS.PUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 280.50 10/19/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSSAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 116.94 10/19/201665085 MINOR EQUIP & TOOLSTOOLS/SUPPLIESPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 15.74 10/20/201665095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 280.50 10/21/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSSAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINTRAFFIC CONTROL AND PR $ 1,492.75 10/21/201665115 TRAFFIC CONTROL SUPPLIESSPEED LIMIT 25 SIGN FACESPUBLIC WORKS/ OPER MAINHIGH PSI LIMITED $ 1,363.00 10/24/201662375 RENTALSTRUCK WASH EQUIPMENTPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 340.00 10/24/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSSAND MIX ASPHALTPUBLIC WORKS/ OPER MAINJ C LICHT EVANSTON $ 219.60 10/24/201665085 MINOR EQUIP & TOOLSSUPPLIES/TRAFFIC BOXPUBLIC WORKS/ OPER MAINJ C LICHT EVANSTON $ 59.04 10/24/201665085 MINOR EQUIP & TOOLSSUPPLIES/TRAFFIC BOXPUBLIC WORKS/ OPER MAINJ C LICHT EVANSTON $ 87.08 10/25/201665085 MINOR EQUIP & TOOLSSUPPLIES/TRAFFIC BOXPUBLIC WORKS/ OPER MAINHIGH PSI LIMITED $ 1,192.20 10/26/201662375 RENTALSTRUCK WASH EQUIPMENTPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 340.00 10/26/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSSAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINT AND T TOOLS $ 988.20 10/26/201665085 MINOR EQUIP & TOOLSMH HOOKS & PROBING RODS.PUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 133.89 10/26/201665085 MINOR EQUIP & TOOLSTOOLS/SUPPLIESPUBLIC WORKS/ OPER MAINHAROLD'S TRUE VALUE HD $ 5.99 10/26/201665085 MINOR EQUIP & TOOLSTOOLS/SUPPLIESPUBLIC WORKS/ OPER MAINOFFICE DEPOT #510 $ 123.97 10/26/201665095 OFFICE SUPPLIESLAMINATOR - OFFICE SUPPLIESPUBLIC WORKS/ OPER MAINPANERA BREAD #721 $ 26.33 10/27/201662295 TRAINING & TRAVELSNOW AND ICE SEMINARPUBLIC WORKS/ OPER MAINTRIPLE CROWN PRODUCTS $ 30.17 10/27/201665020 CLOTHINGCLOTHING SAMPLEPUBLIC WORKS/ OPER MAINTRIPLE CROWN PRODUCTS $ 30.17 10/27/201665020 CLOTHINGCLOTHING SAMPLESPUBLIC WORKS/ OPER MAINAMAZON.COM $ 58.74 10/27/201665085 MINOR EQUIP & TOOLS3/8" ZINC BOLTS.PUBLIC WORKS/ OPER MAINAMAZON MKTPLACE PMTS $ 6.44 10/27/201665085 MINOR EQUIP & TOOLS3/8" ZINC WASHERS.PUBLIC WORKS/ OPER MAINJR HOE & SONS $ 3,505.00 10/28/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSBOLLARDS FOR CENTRAL & POLPLARPUBLIC WORKS/ OPER MAINAM LEONARD $ 283.93 10/28/201665085 MINOR EQUIP & TOOLS3/8" ZINC WASHERS.PUBLIC WORKS/ OPER MAINCONTINENTAL RESEARCH C $ 858.83 10/28/201665085 MINOR EQUIP & TOOLSTOOLS/SUPPLIESPUBLIC WORKS/ OPER MAINWW GRAINGER $ 1,467.95 10/28/201665115 TRAFFIC CONTROL SUPPLIESPAD LOCKS FOR FOLDING STOPSPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 215.82 10/31/201665085 MINOR EQUIP & TOOLSSUPPLIES/BROOMSPUBLIC WORKS/ WATER PRODWW GRAINGER $ 586.37 10/03/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSTUBE FITTINGS, FLUX, SOLDER, WYE GATE.PUBLIC WORKS/ WATER PRODLEXINGTON INN & SUITES $ 815.85 10/04/201662295 TRAINING & TRAVELHOTEL ACCOMMODATIONS TO ATTEND TRAING IN EFFINGHAM, ILLINOIS.PUBLIC WORKS/ WATER PRODCULVERS OF EFFINGH $ 6.70 10/04/201662295 TRAINING & TRAVELMEAL WHILE ATTENDING TRAINING IN EFFINGHAM, ILLINOIS.PUBLIC WORKS/ WATER PRODJET.COM855-538-4323 $ 15.76 10/05/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALCONCENTRATED BLEACH.PUBLIC WORKS/ WATER PRODJET.COM855-538-4323 $ 299.00 10/05/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALGEESE REPELLENT LIGHT.PUBLIC WORKS/ WATER PRODLA QUINTA INN-EFFINGHA $ 98.79 10/06/201662295 TRAINING & TRAVELTHIS CHARGE WAS IN ERROR AND A CREDIT WILL BE ISSUED.PUBLIC WORKS/ WATER PRODTFS FISHER SCI CHI $ 218.94 10/06/201665075 MEDICAL & LAB SUPPLIESPH STD 4 & 10, FILTER PAPER FOR TSS.PUBLIC WORKS/ WATER PRODSUPPLYHOUSE.COM $ 126.11 10/07/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSSERVICE CENTER WATER LINE.PUBLIC WORKS/ WATER PRODSUPPLYHOUSE.COM $ 396.09 10/07/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSSERVICE CENTER WATER LINE.PUBLIC WORKS/ WATER PRODINDUSTRIAL TEST SYSTEM $ 367.43 10/07/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALCHLORINE RESIDUAL KITS.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS $ 163.98 10/07/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALOUTDOOR ENTRY LIGHTS.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 89.80 10/07/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALRUST INHIBITOR.PUBLIC WORKS/ WATER PRODZIEBELL WATER SERVI $ 1,452.15 10/07/201665080 MERCHANDISE FOR RESALEB-BOXES.PUBLIC WORKS/ WATER PRODNPC NEW PIG CORP $ 558.57 10/10/201665035 PETROLEUM PRODUCTSABSORBENTS FOR ANNUAL LUBE.PUBLIC WORKS/ WATER PRODZIEBELL WATER SERVI $ 70.87 10/10/201665055 MATERIALS TO MAINTAIN IMPROVEMENTS2" FLARE X 2" MIP FITTING.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 73.10 10/10/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL RECEPTACLES.PUBLIC WORKS/ WATER PROD GEINTELLIGENTPLATFORMS $ 2,758.80 10/10/2016 65085 MINOR EQUIP & TOOLSSCADA SOFTWARE USED FOR TRAINING AND WATER PLANT DEVELOPMENT PURPOSES.PUBLIC WORKS/ WATER PRODMYTARP $ 435.28 10/10/201665085 MINOR EQUIP & TOOLSWELDING CURTAIN TRACK.PUBLIC WORKS/ WATER PRODGASSNIFFER.COM $ 970.00 10/10/201665090 SAFETY EQUIPMENTAIR MONITOR/GAS DETECTORS.PUBLIC WORKS/ WATER PRODSUPPLYHOUSE.COM $ 6.98 10/11/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSSERVICE CENTER WATER LINE.PUBLIC WORKS/ WATER PROD4TE IL ST FIRE MARSHAL $ 210.00 10/12/201662245 OTHER EQ MAINTINSPECTION FEE FOR THREE BOILERS.PUBLIC WORKS/ WATER PROD4TE IL ST FIRE MARSHAL $ 4.94 10/12/201662245 OTHER EQ MAINTSERVICE FEE.PUBLIC WORKS/ WATER PRODZIEBELL WATER SERVI $ 125.00 10/12/201665055 MATERIALS TO MAINTAIN IMPROVEMENTS4" MJ GASKETS.PUBLIC WORKS/ WATER PRODFILTERS-APPLICATION AS $ 1,172.17 10/13/201665035 PETROLEUM PRODUCTSFILTERS FOR ANNUAL LUBE.PUBLIC WORKS/ WATER PRODSUPPLYHOUSE.COM $ 87.95 10/13/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSSERVICE CENTER WATER LINEPUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS $ 27.46 10/13/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALHOLSTERS FOR NEW MECHANICS CELL PHONES.December 12, 2016Page 13 of 1495 of 594 Bank of America Credit Card Statement for the Period ending October 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ WATER PRODWAUKEGAN STEEL $ 739.60 10/13/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALSTOCK REBAR AND PIPE.PUBLIC WORKS/ WATER PROD APPLIED IND TECH 2783 $ 209.06 10/13/2016 65085 MINOR EQUIP & TOOLSHEX KEY IMPACT SOCKETS. ALSO, TAX WAS CHARGED IN ERROR AND WILL BE CREDITED ON NEXT STATEMENT.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 84.84 10/13/201665085 MINOR EQUIP & TOOLSIMPACT ADAPTERS, AND 8 PT SOCKETS.PUBLIC WORKS/ WATER PRODHACH COMPANY $ 1,456.39 10/14/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALFORMAZIN CALIBRATION SOLUTION.PUBLIC WORKS/ WATER PRODTEQUIPMENT.NET $ 371.07 10/14/201665085 MINOR EQUIP & TOOLSDATA LOGGERS (4-20MA) HACH COMPANY.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 153.60 10/17/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALAIR HANDLER FILTERS.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 137.34 10/17/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL BOX COVERS.PUBLIC WORKS/ WATER PRODABBOTT RUBBER COMPANY $ 19.90 10/18/201665055 MATERIALS TO MAINTAIN IMPROVEMENTS2" HOSE FITTINGS.PUBLIC WORKS/ WATER PRODABBOTT RUBBER COMPANY $ 31.79 10/18/201665055 MATERIALS TO MAINTAIN IMPROVEMENTS2" HOSE.PUBLIC WORKS/ WATER PRODABBOTT RUBBER COMPANY $ 593.73 10/18/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSSUCTION HOSE FOR VEHICLE #925.PUBLIC WORKS/ WATER PRODBEARING BROKERS $ 1,270.56 10/18/201665085 MINOR EQUIP & TOOLSBEARINGS FOR #3 & #4 HIGH LIFT PUMP REBUILDS.PUBLIC WORKS/ WATER PRODNOR NORTHERN TOOL $ 537.00 10/18/201665085 MINOR EQUIP & TOOLSPOWER GREASE GUNS.PUBLIC WORKS/ WATER PRODWATER PRODUCTS COMPANY $ 589.98 10/19/201665055 MATERIALS TO MAINTAIN IMPROVEMENTS2"X1.5" METER ADAPTERS.PUBLIC WORKS/ WATER PRODABT.COM $ (1,163.70)10/19/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALREFUND FOR CANCELLED ORDER OF DIGITAL CAMERAS.PUBLIC WORKS/ WATER PRODIN ALLSTATE GASKET & $ 127.25 10/19/201665085 MINOR EQUIP & TOOLSGASKET MATERIAL.PUBLIC WORKS/ WATER PRODSUPPLYHOUSE.COM $ 369.95 10/20/201665055 MATERIALS TO MAINTAIN IMPROVEMENTSSERVICE CENTER WATER LINE.PUBLIC WORKS/ WATER PRODINK TECHNOLOGIES LLC $ 32.95 10/20/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALTONER CARTRIDGES FOR SCADA PRINTER.PUBLIC WORKS/ WATER PRODAMERICAN WORK APPAREL $ 376.52 10/21/201665020 CLOTHINGBASIN CLEANING JACKETS.PUBLIC WORKS/ WATER PRODWWW.WARESDIRECT.COM $ 132.07 10/21/201665040 JANITORIAL SUPPLIESHAND CLEANER.PUBLIC WORKS/ WATER PRODAMAZON.COM AMZN.COM/BI $ 47.92 10/21/201665095 OFFICE SUPPLIESSAFETY EAR PLUGS.PUBLIC WORKS/ WATER PRODNORTH SHORE UNIFORM IN $ 87.80 10/24/201665075 MEDICAL & LAB SUPPLIESLAB COATS.PUBLIC WORKS/ WATER PRODASSURED LOCKSMITH TRAI $ 360.80 10/25/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALENTRY DOOR LOCK.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 199.44 10/26/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALAIR HANDLER FILTERS.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 48.52 10/26/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALFIRE EXTINGUISHER.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS $ 199.98 10/26/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALLED WALL PACK.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS $ 15.08 10/26/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALPHOTO CELL.PUBLIC WORKS/ WATER PRODBATTERY MART OF WINCHE $ 47.97 10/27/201665050 BUILDING MAINTENANCE MATERIALEMERGENCY LIGHT BATTERY.PUBLIC WORKS/ WATER PRODIN ALLSTATE GASKET & $ 167.09 10/27/201665050 BUILDING MAINTENANCE MATERIALGASKET MATERIAL.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS $ 63.98 10/27/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALEMERGENCY STROBE.PUBLIC WORKS/ WATER PRODAQUASCIENCE $ 30.95 10/27/201665085 MINOR EQUIP & TOOLSSPLICE KIT FOR WELL PUMP.PUBLIC WORKS/ WATER PRODCHICAGO BLOWER CORP $ 359.00 10/28/201665035 PETROLEUM PRODUCTSBEARINGS FOR ANNUAL LUBE.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 30.96 10/28/201665050 BUILDING MAINTENANCE MATERIALGASKET TUBES.PUBLIC WORKS/ WATER PRODPATTEN $ 51.45 10/28/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALOWNER MANUAL FOR CAT SKID STEER.PUBLIC WORKS/ WATER PRODSP LEDMYPLACE.COM $ 31.98 10/28/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALSAFETY NIGHT LIGHT.PUBLIC WORKS/ WATER PRODNALCO CROSSBOW WATER $ 264.74 10/28/201665075 MEDICAL & LAB SUPPLIESTANKS AND FILTERS FOR DEIONIZED WATER.PUBLIC WORKS/ WATER PRODPOWER EQUIPMENT DIRECT $ 449.99 10/28/201665085 MINOR EQUIP & TOOLSSAMPLE PUMP FOR 54" INTAKE WELL.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 55.74 10/31/201665035 PETROLEUM PRODUCTSOIL SAMPLE BOTTLES, FELT GASKET.PUBLIC WORKS/ WATER PRODMCMASTER-CARR $ 115.23 10/31/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALHOSE CONNECTORS.PUBLIC WORKS/ WATER PROD1000BULBS.COM $ 76.19 10/31/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALLED ROOM LIGHT.PUBLIC WORKS/ WATER PRODB&H PHOTO, 800-606-69 $ 118.95 10/31/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALPROJECTOR TO COMPUTER CORDS.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 45.15 10/31/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALSLOW MOVING SIGN.PUBLIC WORKS/ WATER PROD BATTERYSTUFF COM $ 118.38 10/31/2016 65085 MINOR EQUIP & TOOLSPOWER INVERTER FOR GROSS POINT ROAD METER.OCTOBER ALL OTHER TOTAL $ 186,970.70 December 12, 2016Page 14 of 1496 of 594 1 For City Council Meeting of December 12, 2016 Item A3.1 Business of the City by Motion: Approval of Increased Contract Amount for Back-up Building Inspections and Plan Review Services For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee (A&PW) From: Mark Muenzer, Director of Community Development Gary Gerdes, Building and Inspection Services Manager Maleka Sumar, Management Analyst Subject: Increased Allocation for a Back-up Building Inspection and Plan Review Services Contract (SAFEbuilt) Date: December 12, 2016 Recommended Action Staff recommends City Council authorization for the City Manager to increase the back- up Building Inspection and Plan Review Services contract agreement amount from $50,000 to a not to exceed amount of $99,000 with SAFEbuilt, Inc. (3755 Precision Drive, Suite 140, Loveland, Colorado 80538). The current agreement with the vendor is effective until March 30, 2017 with two one-year renewal options. Funding Source The FY 2016 cost of the proposed contract amount is expected to exceed the amended budget amount of $50,000 approval by the City Council on March 28, 2016. The Building and Inspection Division has a budget of $50,000 in account number 100.21.2126.62464. Additional funding will be provided by staff salary savings of $49,000 in account 100.21.2126.61010. Livability Benefit: Built Environment: provide people-friendly streets, buildings, parks and neighborhoods. Summary The improved economy has resulted in significantly higher building development activity throughout the City in 2016, which has subsequently put heavy and unforeseen demands on plan review and building inspection services. In addition, a prolonged medical leave of one of the staff members led to additional plan review need. The use of this vendor has proven to be the most cost-effective approach as opposed to hiring additional permanent full-time or part-time employees. Memorandum 97 of 594 Below, please find a brief comparison of Building and Inspection Services activities in 2015 and 2016. As shown, the funds needed for plan review and inspection contractor services will account for less than one percent of 2016 building permit revenues. January – November (Year to Date) 2015 2016 Percent Increase from 2015 – 2016 Total Construction Valuation $308,831,899 $523,195,312 69% Total Permit Fees Collected $5,835,068 $10,188,780 75% Building Permit Applications Processed 3,973 4,076 3% Total Number of Inspections Conducted 6,875 7,257 6% $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $5,835,068 $10,188,780 Fees Collected YTD 2015 2016 Building Permit Fees Collected 75% ↑ 98 of 594 For City Council meeting of December 12, 2016 Item A3.2 Business of the City by Motion: Garnett Place Right of Way Parking Lot For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Subject: Approval of Garnett Place Right of Way Parking Lot Date: November 28, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager to proceed with the design and bidding of a project that would improve the alley south of the 800 block of Foster and east of the CTA tracks into a City parking lot. Funding Source: Funding for the improvement of the Garnett Place right of way into a parking lot would be from the Parking Fund (Account 505.19.7005.65515-416500), which has a proposed FY 2017 budget allocation of $300,000. Annual revenue from the new parking areas is estimated at $20,400. Livability Benefits: Built Environment: Enhance Public Spaces Summary: This alley has been referred to as the Garnett Place right of way (ROW) since it closely aligns with the street Garnett Place that runs from Ridge Avenue to Maple Avenue. It has been suggested that this alley was intended to be an extension of Garnett Place since the ROW width is 50 feet, which is closer to the typical street ROW width of 66 feet than the typical alley ROW width of 16 to 20 feet. However, research has determined that this area was originally platted as a public alley. The alley is much wider than what is needed to provide adequate ingress and egress to the adjacent properties. These properties include offices for a contracting company (GA Johnson & Son), a health care services provider (Symphony of Evanston), a ComEd electrical infrastructure property, and the CTA viaduct. Currently, the alley adjacent to Memorandum 99 of 594 these properties is being used to accommodate the parking needs of the adjacent businesses to park upwards of 40 vehicles on a daily basis. The alley is in poor condition and in need of repair. The Symphony of Evanston has written the Board of Local Improvements (BLI) requesting the City pave the alley. The BLI reviewed the alley characteristics and determined that it was not a good candidate for special assessment alley paving. This is due to the nature of certain adjacent properties (CTA and ComEd), the unusual alley width, and high parking usage. Public Works staff has developed a plan to pave the alley and strip it in a configuration that would provide for a 16 foot wide alley and accommodate 34 standard parking spaces. Parking Summary Location Spaces Type Adjacent to 820 Foster (Symphony) 12 Head In Adjacent to 828 Foster (GA Johnson) 7 Head In Along south side of alley 7 Parallel Under CTA Viaduct 8 Parallel Total: 34 These parking spaces are proposed to be made available to the public as monthly leased parking spaces similar to many other City parking lots. The spaces would initially be made available to the respective adjacent property owners and then to the public on a first come first serve basis. Projected revenue generated from the monthly leasing over a 20 year period would be sufficient to fund the proposed improvement. Projected Parking Fund Revenue Total Spaces Fee per Month Annual Revenue 20-yr Revenue 34 $50 $20,400 $408,000 If supported by the City Council, staff will prepare engineering plans and specifications to bid the project and make a recommendation to the City Council to award the construction contract in spring 2017. Legislative History: The Garnett Place Right of Way Parking Lot was reviewed by the Transportation and Parking Committee on November 16, 2016. Attachments: Location Map Proposed Alley Configuration Symphony of Evanston Letter 100 of 594 Garnett ROW City of Evanston Tax Parcels January 11, 2016 0 0.02 0.040.01 mi 0 0.035 0.070.0175 km 1:1,424 This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.Copyright 2015 City of Evanston101 of 594 102 of 594 103 of 594 104 of 594 105 of 594 106 of 594 107 of 594 108 of 594 109 of 594 110 of 594 111 of 594 For City Council meeting of December 12, 2016 Item A3.3 Business of the City by Motion: Street Light Pilot Program For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director James Maiworm, Bureau Chief of Infrastructure Maintenance Subject: Street Light Pole & LED Fixture Sole Source Purchase for Pilot Program Date: December 1, 2016 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for the sole source purchase of 14 street light poles and fixtures with PG - Enlighten, Inc. (500 Quail Ridge Drive Westmont, IL 60559) in the amount of $49,448. Funding Source: Funding for this project will be from the CIP 2016 GO Bonds (Account 415.40.4116.65515-416533) Pavement Marking and Streetlight Improvements project, which has a remaining 2016 allocation of $55,026. Livability Benefits: Built Environment: Enhance public spaces Health & Safety: Promote healthy, active lifestyles Analysis: Staff is proposing to replace 14 street light poles on Steward St. between Dodge Ave. and Wesley Ave. with new poles constructed from a polymer/fiberglass combination and equipped with LED light fixtures. The new lighting in this three block pilot area will allow staff and residents the opportunity to provide feedback on both the pole design and lighting provided by the LED fixture. In March of this year, Council approved the purchase of 14 Tallmadge poles. The Tallmadge poles are a sole source purchase and each pole and fixture cost $4,470. In comparison, the polymer/fiberglass poles with LED fixture will cost $3,532 each, or $938 less per pole. Memorandum 112 of 594 Background: For the past year, staff has been researching alternative street light posts and fixtures as a potential substitute for the Tallmadge street lights. The City’s current Tallmadge pole design has served the neighborhoods well for the past 35 to 40 years. However, the Tallmadge poles are showing signs of rust and structural integrity. The design of the Tallmadge post, with 7 separate pieces, allows rain water to seep into the foundation and deteriorate the bolts that secure the pole to the concrete foundation. This condition caused seven poles to collapse on one day in March during a storm with high winds. The polymer/fiberglass poles are very similar in design to the existing Tallmadge poles but are constructed as one solid piece that is rust and corrosion proof. The solid body design will prevent rain water from getting inside the pole to where the foundation bolts are located. These new poles are expected to last 100 years or longer. The new light fixtures are a very close replica of our existing Tallmadge fixture. The new fixtures will be constructed of aluminum and have a LED panel that will provide an adjustable illuminated area. The new LED lighting will reduce energy consumption per fixture should provide the City a cost savings for electricity. Legislative History: On March 28, 2016 the City Council approved the sole source purchase of 14 Tallmadge poles and fixtures along with other component pieces for a cost of $95,410 Attachments: Pilot project location map PG – Enlighten quote Windsor/Whatley Tallmadge illustrative comparison cut sheet 113 of 594 NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANMcCORMICK BLVDSH E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVE SHERIDAN PL RIDGE CTG R E E N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O P L A R A V E GREY AVEHARRISON ST PR A I R I E A V E REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK S T DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH S T CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST ROSLYN P L E A S T R A I L R O A D A V E FLORENCE AVEBENSON AVESHERMAN PL CULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRI D G E ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST STE W A R T A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN TRINITY CT SHERIDAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST P R A I R I E A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLORLIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HINMAN AVE SEWARD ST WESLEY AVECENTRAL ST KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGI N R D ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERIDAN RD SHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE S T ELG I N R D FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVE NOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES GLENVIEW RD PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL ARTSCIRCLE DRORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL 700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 17003500260017001800900190090021002300210040038003700LED Street Light Pilot Area 12/2/2016 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. SewardLEDLightingPilotMap.mxd ´ City of Evanston Public Works Agency LED Street Light Pilot Area Main Road Local Street Railroad Water City Boundary 0 0.5 10.25 Mile 114 of 594 Quote: PG16-177757-2 Quote PG enlighten 500 Quail Ridge Drive Westmont, IL 60559 Send quotes to: quotes@pg-enlighten.com Send orders to: orders@pg-enlighten.com Project: CITY OF EVANSTON STREETSCAPE LIGHTING - END USER QUOTE Location: EVANSTON IL From: Manoli Perakis Date: Dec 2, 2016 Page 1/2Visit us on the web at www.pg-enlighten.com - Phone 847.228.1199 - Fax 847.228.6699 Manoli Perakis To:Bid Date Dec 2, 2016 City of Evanston Public Works Expires Jan 1, 2017 QTY Type MFG Part Price ExtPrice Note END USER NET COSTS QUOTE - TO BE PURCHASED THROUGH AN AUTHORIZED ELECTRICAL DISTRIBUTOR Note THE ABOVE PRICING DOES NOT INCLUDE FREIGHT CHARGES. Note FACTORY SUPPLIED CUT SHEET MUST BE SIGNED AND RETURNED PRIOR TO PRODUCTION . 14 BEACON WIN40 LED LUMINAIRE ON A 16' WHATLET $3,532.00 $49,448.00 COMPOSITE POLE 14 BEAC WIN40/PC/60NB-136/4K/UNV/DIR3/S/PT/BBT (included)- 14 WHATLEY FR4-D5S-16-AB-BLK-27-30 (included)- 14 GENSTRC TTAP-MOD-DB (included)- Line Note:TWO TIER ADAPTOR PLATE. MOD = 3 BOLT BOTTOM BASE PLATE. BOTTOM BC = 9.5'' - 10.5'' BOLT CIRCLE FOR 3 BOLT BASE WITH 1'' O.D. ANCHOR BOLTS. NOTE: BOTTOM BASE PLATE TO BE 9'' OR LESS IF POSSIBLE. TOP BC = 7.5'' - 8.5'' BOLT CICRLE FOR .75'' O.D. ANCHOR BOLTS. NOTE: TOP BASE PLATE TO BE 7.5'' SQUARE MAXIMUM. **NOTE: NO BASE COVER NEEDED - DECORATIVE BASE COVER TO BE SUPPLIED/USED. FACTORY SUPPLIED CUT SHEET MUST BE SIGNED AND RETURNED PRIOR TO PRODUCTION. SUBTOTAL $49,448.00 Note FACTORY SUPPLIED CUT SHEET MUST BE SIGNED AND RETURNED PRIOR TO PRODUCTION . 115 of 594 Quote: PG16-177757-2 Quote PG enlighten 500 Quail Ridge Drive Westmont, IL 60559 Send quotes to: quotes@pg-enlighten.com Send orders to: orders@pg-enlighten.com Project: CITY OF EVANSTON STREETSCAPE LIGHTING - END USER QUOTE Location: EVANSTON IL From: Manoli Perakis Date: Dec 2, 2016 Page 2/2Visit us on the web at www.pg-enlighten.com - Phone 847.228.1199 - Fax 847.228.6699 Manoli Perakis QTY Type MFG Part Price ExtPrice Note THE ABOVE PRICING DOES NOT INCLUDE FREIGHT CHARGES. Note END USER NET COSTS QUOTE - TO BE PURCHASED THROUGH AN AUTHORIZED ELECTRICAL DISTRIBUTOR Total:$49,448.00 Terms and conditions of sale: 1. QUOTE SUBJECT TO APPROVAL. NOT RESPONSIBLE FOR ERRORS OR OMISSIONS. 2. REQUESTED BALLAST MANUFACTURER QUOTED ONLY WHERE INDICATED. 3. ONLY OPTIONS LISTED ARE INCLUDED UNLESS OTHERWISE NOTED. 4. ALL UNIT PRICING BASED ON ORDERING COMPLETE PG ENLIGHTEN SPECIFIED PACKAGE. 5. ANY DEVIATION SUBJECT TO REQUOTE. 6. TERMS AND CONDITIONS ARE SUBJECT TO CHANGE WITHOUT NOTICE. 7. STANDARD FINISHES QUOTED UNLESS OTHERWISE INDICATED. 8. ALL MATERIAL QUOTED WITH MANUFACTURERS STANDARD WARRANTIES. 9. ORDERS MUST INCLUDE ONE OF THE FOLLOWING: APPROVED DRAWINGS, WAIVER OF APPROVED DRAWINGS , OR INDICATE DRAWINGS NOT REQUIRED. IF NONE OF THE ABOVE IS STATED, ORDER WILL BE PROCESSED AS NO DRAWINGS REQUIRED / WAIVED. Mfg Terms: GENERAL STRUCTURE Net 30 - Delivery of poles is F.O.B factory, freight allowed on orders with an order value of $1500.00 or more. Anchor bolts can be sent in advance of poles with the cost of freight being borne by the customer - min order $25 WHATLEY LIGHTING (va Net 30 - $5000 - $500 min order, $50 charge 116 of 594 117 of 594 For City Council meeting of December 12, 2016 Item 3.4 Business of the City by Motion: Tree and Stump Removals For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Director, Public Works Agency Paul D’Agostino, Bureau Chief, Environmental Services Subject: Business District Tree and Stump Removals Date: November 29, 2016 Recommended Action Staff recommends that City Council authorize the City Manager to execute a contract for the removal of trees and stumps in various business districts to the low bidder, Trees “R” Us, Inc., (Wauconda, IL), in the amount of $27,556.00. Funding Source Funding for this project is included in the proposed FY 2016 Economic Development Fund’s Business Retention and Expansion Account, 225.15.5300.62662. The adopted 2016 Fiscal Year Budget allocated $300,000 to this account. Livability Benefits: Climate & Energy: Improve energy and water efficiency Natural Systems: Protect and restore natural ecosystems. Background: City Council authorized the issuance of a request for proposal for the removal and replacement of trees in the business districts during their meeting on March 14, 2016. The memo indicted that the estimated cost for this work at $92,775 with the funding coming from the Economic Development Fund. It should be noted that the current recommendation is only for tree and stump removal and does not include the cost to plant new trees. Staff will be making a recommendation at a later date to fund the planting of 137 new trees to replace those being removed under this contract as well as existing tree planting locations that already exist and do not currently have a tree. Memorandum 118 of 594 Summary Local merchants’ associations have raised concerns about dead and dying parkway trees along commercial corridors in Evanston’s business districts as well as empty tree pits where such trees have already been removed. In an effort to address these concerns, the Economic Development Division requested Forestry staff to assess the tree conditions and make a recommendation for the removal and replacement of the unhealthy trees. Staff identified 94 existing trees that should be removed and 43 locations where trees had previously been removed, but not the stump. In September of 2016, staff was approached by the Village of Bannockburn to see if Evanston was interested in joining other municipalities in a joint bid for tree removals and stump grinding. Evanston joined this group along with Lake Bluff and the bids were opened on October 19, 2016. Four firms submitted bids for the work needed in all three municipalities. Trees “R” Us submitted the lowest bid for work in Evanston. The work includes the removal of 94 existing trees and stumps, plus the removal of another 43 existing stumps. The tree removals will take place over the winter months, with the stump removals following in early spring. Staff has not worked with Trees “R” Us previously, but their references from other municipal work were contacted and were all very positive. Attachments: Spreadsheet of tree and stump removal bid amounts Trees “R” Us Bid Submittal 119 of 594 Client: Village of BannockburnFee:Project: Tree MaintenancePayable to: GHA Project No: 8101.000Bid Opening: Project Manager: Dave GewaltBid Opening Location: Unit /Dia Unit PriceTotal Unit Price Total Unit Price Total Unit Price TotalTREE REMOVAL SERVICES - BANNOCKBURN 1. 1”-11”3,374 $4.25 $14,339.50 $7.00 $23,618.00 $9.00 $30,366.00 $10.20 $34,414.802. 12”-18”1,621 $10.00 $16,210.00$11.50 $18,641.50 $15.00 $24,315.00$18.00 $29,178.003. 19”-26”461$10.75$4,955.75$17.00$7,837.00 $19.00$8,759.00$22.00 $10,142.004. 27”-36”200$17.25$3,450.00$21.85$4,370.00 $32.00$6,400.00$25.00 $5,000.00TOTAL$38,955.25$54,466.50$69,840.00$78,734.80Emergency Services for Tree Removal - BannockburnRead As: $32,898.401. During Normal Working Hours$48.00$85.00$70.00$100.002. Outside Normal Working Hours$75.00$145.00$85.00$200.00 STUMP REMOVAL SERVICES - BANNOCKBURN 1. 1-11”3,374$2.75$9,278.50$9.00 $30,366.00 $3.00 $10,122.00$10.00 $33,740.002. 12-18”1,621$2.75$4,457.75$9.00 $14,589.00 $3.00$4,863.00$10.00 $16,210.003. 19-26”461$3.25$1,498.25$10.00$4,610.00 $3.00$1,383.00$10.00 $4,610.004. 27-36”200$3.75$750.00$10.00$2,000.00 $3.00$600.00$10.00 $2,000.005. 37” +0 $6.00$0.00$0.00TOTAL$15,984.50$51,565.00$16,968.00$56,560.00 Read as: $5,480.00TREE REMOVAL SERVICES - EVANSTON 1. 1-11”315$7.00$2,205.00$8.00$2,520.00 $17.00$5,355.00$11.00 $3,465.002. 12-18”537$14.50$7,786.50$12.00$6,444.00 $19.00 $10,203.00$16.00 $8,592.003. 19-26”147$16.75$2,462.25$19.00$2,793.00 $29.00$4,263.00$24.00 $3,528.004. 27-36”0$20.00$0.00$0.00 $32.00$0.00$0.005. 37” +0$22.00$0.00$0.00 $50.00$0.00$0.00 TOTAL$12,453.75$11,757.00$19,821.00$15,585.00Read as: $13,510.00Emergency Services for Tree Removal - Evanston1. During Normal Working Hours$48.00$85.00$75.00$100.002. Outside Normal Working Hours$75.00$145.00$95.00$200.00 STUMP REMOVAL SERVICES - EVANSTON 1. 1-11”411$8.00$3,288.00$9.00$3,699.00 $9.00$3,699.00$10.00 $4,110.002. 12-18”775$10.00$7,750.00$10.00$7,750.00 $9.00$6,975.00$10.00 $7,750.003. 19-26”399$11.00$4,389.00$10.00$3,990.00 $9.00$3,591.00$10.00 $3,990.004. 27-36”36$12.00$432.00$10.00$360.00 $9.00$324.00$0.005. 37” +0$15.00$0.00$0.00 $9.00$0.00$0.00TOTAL$15,859.00$15,799.00$14,589.00$15,850.00 Read as: $2,600.00TREE REMOVAL SERVICES - LAKE BLUFF 1. 1-11”175$5.00$875.00$7.00$1,225.00 $8.00$1,400.00$10.00 $1,750.002. 12-18”360$7.00$2,520.00$11.50$4,140.00 $15.00$5,400.00$15.00 $5,400.003. 19-26”530$9.50$5,035.00$17.00$9,010.00 $19.00 $10,070.00$21.00 $11,130.004. 27-36”32$14.00$448.00$21.85$699.20 $29.00$928.00$24.00 $768.005. 37” +0$20.00$0.00$0.00 $38.00$0.00$0.00TOTAL$8,878.00$15,074.20$17,798.00$19,048.00Emergency Services for Tree Removal - Lake Bluff 1. During Normal Working Hours$48.00$85.00$70.00$100.002. Outside Normal Working Hours$75.00$145.00$95.00$200.00 DescriptionBID TABULATIONLucas LandscapingArlington HeightsN/AOctober 19, 2016Village of BannockburnTrees "R" UsWauconda, IllinoisClean CutGrayslake, IllinoisHomer Tree CareLockport, IllinoisNo Discount1% DiscountNo Discount1% Discount$0.00120 of 594 121 of 594 122 of 594 123 of 594 124 of 594 125 of 594 126 of 594 127 of 594 128 of 594 129 of 594 130 of 594 131 of 594 132 of 594 133 of 594 134 of 594 135 of 594 136 of 594 137 of 594 138 of 594 139 of 594 140 of 594 141 of 594 For City Council meeting of December 12, 2016 Item A3.5 Business of the City by Motion: Material Testing & Inspection Change Order No. 2 For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E., Senior Project Manager Subject: Material Testing and Inspection Services (RFP 14-28) Approval of Change Order No. 2 Date: December 12, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the Material Testing and Inspection Services Contract (RFP 14-28) with GSG Material Testing, Inc. (2945 West Harrison Street, Chicago, Illinois) in the amount of $18,150. The Change Order includes professional geotechnical services related to various 2017 capital improvements program (CIP) projects. This will increase the total contract amount from the current contract price of $74,250.00 to $92,400. The change order also extends the contract by 90 days, until March 31, 2017. Funding Source: Funding for the geotechnical services would be from the CIP Fund, Water Fund, Parking Fund, and from federal (CDBG) funds in the amounts summarized in the table below. Project Title Account Project FY 2017 Budget Amount Chicago Ave Ph I Study 415.40.4117.62145 417003 $50,000 $850 Water Main Improvements 513.71.7330.62145 417007 $3,100,000 $6,700 CDBG Street/Alley Improvements 415.40.4217.62145 417017 $280,000 $5,150 Alley Paving Program 415.40.4117.62145 417017 $250,000 $3,600 Garnett Place Parking Lot 505.19.7005.62145 416500 $300,000 $1,850 Total: $18,150 Memorandum 142 of 594 Livability Benefits: Built Environment: Enhance Public Spaces; Manage Water Resources Responsibly Summary: GSG Material Testing, Inc. was first selected by City staff as part of RFP 14-28 and approved for a 3-year contract at the May 12, 2014 City Council meeting. Funding agreements were renewed each year at the May 26, 2015 council meeting and most recently at the May 9, 2016 council meeting. This Change Order will add geotechnical services necessary to complete designs for various 2017 CIP projects in a timely manner. This will enable City engineering staff to bid projects early in the season to take advantage of more favorable bidding conditions. Change Order No. 1 was for geotechnical services related to the Fountain Square project in the amount of $9,250. This was approved by the Public Works Agency Director on 7/26/16. Change Order No. 2 will extend the current funding agreement from December 31, 2016 to March 31, 2017, staying within the original 3-year term. Legislative History: City Council awarded the Materials Testing Contract to GSG Material Testing on 5/12/14. Attachments: Change Order No. 2 GSG, Inc. Proposal dated 11-29-16 143 of 594 144 of 594 2945 W est Harrison Street . Chicago, Illinois 60612 . Phone (312) 666-2989 . Fax (312) 666-2952 City of Evanston – 2017 Capital Improvement City of Evanston November 29, 2016 Proposal No.: P-EN-16.324 Daniel Manis, PE Senior Project Manager Public Works Agency Capital Planning & Engineering Bureau City of Evanston 2100 Ridge Avenue Evanston, Illinois 60201 Re: Proposal for Geotechnical and Environmental Engineering Services City of Evanston – 2017 Capital Improvement Program Evanston, Illinois Dear Mr. Manis: Per your request, GSG Consultants, Inc. (GSG) has prepared this proposal to perform professional geotechnical and environmental engineering services related to the City’s 2017 Capital Improvement Program. GSG understands that there are five separate projects as part of the 2017 Capital Improvement Program as included in the Request for Proposal (RFP) and are as follows: 1) 2017 Chicago Avenue Phase I Study; 2) 2017 Water Main Improvements; 3) 2017 Street Resurfacing Program; 4) 2017 CDBG Improvements; and 5) 2017 Alley Improvements. Each project includes a scope which includes selected services as listed below. SCOPE OF SERVICES Pavement Cores GSG will prepare core logs displaying the material and thickness of pavement layers including aggregate sub- bases and summarize in a brief report for each project. Logs shall indicate the location of the core sample. A minimum of one core shall be taken near the curb line and one core near the centerline of the street. Soil Borings GSG will prepare a boring log displaying the soil characteristics and layer thicknesses and summarize in a brief report for each project. Borings shall include the respective pavement layers if applicable. 145 of 594 2945 W est Harrison Street . Chicago, Illinois 60612 . Phone (312) 666-2989 . Fax (312) 666-2952 City of Evanston – 2017 Capital Improvement City of Evanston CCDD Screening/Sampling GSG will prepare CCDD IEPA forms (662 or 663) with appropriate database search screening results and cover letter certifying the results by the responsible PE/PG for four separate projects. Applicable soil testing results shall be included. For sites involving pavement cores; the soil sampling for CCDD screening may be taken from the back of the existing curb to a depth below the topsoil layer. For sites involving soil borings; the soil sampling for CCDD screening shall be taken from the boring location at various depths. Level II Special Waste Screening GSG will prepare a report with the results of a Level II Special Waste Screening for Local Agency Projects in accordance with the Illinois Department of Transportation’s BLRS Manual. Infiltration Testing GSG will perform infiltration testing in accordance with ASTM Specification D3385-09, Standard Method for Infiltration Rate of Soil in Field Using Double-Ring Infiltrometer and prepare a single report summarizing the results which shall include steady rate and design K value for all locations specified in the RFP to receive this test. COST ESTIMATE Below is GSG’s estimated budget based on the RFP provided by the City of Evanston to complete the work outlined in this proposal. 1. 2017 Chicago Avenue Phase I Study Scope: • Preparation of Level II Special Waste Screening For Local Agency Projects report TOTAL FEE: $850 2. 2017 Water Main Improvements Scope: • Six (6) Geotechnical Soil borings to six (6) feet in depth • CCDD testing (3 samples assumed) and Certification (if warranted) • Traffic control 146 of 594 2945 W est Harrison Street . Chicago, Illinois 60612 . Phone (312) 666-2989 . Fax (312) 666-2952 City of Evanston – 2017 Capital Improvement City of Evanston • Project report TOTAL FEE: $8,700 If drilling is conducted concurrently with drilling for projects 4 and 5 for a total duration of one day the Total Fee $6,700. 3. 2017 Street Resurfacing Program Scope: • Fifteen (15) pavement cores • CCDD testing (7 samples assumed) and Certification(if warranted) • Traffic control • Project report TOTAL FEE: $11,000 4. 2017 CDBG Improvements Scope: • Three (3) pavement cores • One (1) Geotechnical soil boring to four (4) feet in depth • CCDD testing (2 samples assumed) and Certification (if warranted) • Traffic control • Project report TOTAL FEE: $6,150 If drilling is conducted concurrently with drilling for projects 2 and 5 for a total duration of one day the Total Fee is $5,150. 5. 2017 Alley Improvements Scope: • Four (4) Geotechnical soil boring to four (4) feet in depth • Two (2) Infiltration Tests • CCDD testing (4 samples) and Certification (if warranted) • Traffic control • Project report TOTAL FEE: $ 7,450 If drilling is conducted concurrently with drilling for projects 2 and 4 for a total duration of one day the Total Fee is $5,450. 147 of 594 2945 W est Harrison Street . Chicago, Illinois 60612 . Phone (312) 666-2989 . Fax (312) 666-2952 City of Evanston – 2017 Capital Improvement City of Evanston The total lump sum not-to-exceed fee to complete the above projects is $34,150. If all drilling activities are performed concurrently for projects 2, 4 and 5 in one (1) day the total cost will be $29,150. If drilling activities extend beyond one day a daily drilling rate of $3,250 will be applicable. Should you have any questions regarding this letter, please call George Kougias at 312‐733‐6262. Sincerely, Sincerely, GSG MATERIAL TESTING, INC. Santiago Garcia President 148 of 594 For City Council meeting of December 12, 2016 Item A3.6 Business of the City by Motion: Computerized Maintenance Management System For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Darrell A. King, Water Production Bureau Chief Subject: Computerized Maintenance Management System (RFP 16-36) Date: December 12, 2016 Recommended Action: Staff recommends City Council authorize the City Manager to execute an agreement for the City of Evanston’s Computerized Maintenance Management System (RFP 16-36) with Data Transfer Solutions, LLC (3680 Avalon Park Blvd, Suite 200, Orlando, FL 32828) in the not-to-exceed amount of $438,905 for services to be provided between 2016 and 2021. Funding Source: Funding for the purchase, staged implementation, training and licensing/hosting fees provided in the agreement between 2016 and 2021 will be from the Water Fund, account 510.40.4225.62180. The table below indicates the funding required each year. Fiscal Year Service provided Funding Required Budget Allocation 2016 Software purchase $ 66,000 $360,000 2017 Year 1 implementation $164,635 $280,000 2018 Year 2 implementation $ 72,135 TBD 2019 Year 3 implementation $ 72,135 TBD 2021 Licensing/hosting fee $ 32,000 TBD 2022 Licensing/hosting fee $ 32,000 TBD TOTAL $438,905 Memorandum 149 of 594 Page 2 of 5 Livability Benefits: Built Environment: Provide People-Friendly Streets, Buildings, Parks, and Neighborhoods. Climate & Energy: Reduce environmental impact: Improve energy and water efficiency. Summary: The Public Works Agency is proposing to purchase a Computerized Maintenance Management System (CMMS) for assets (equipment, buildings, piping, instrumentation, streets, trees, parks, etc.) in the City of Evanston. Most maintenance schedules are tracked on paper or in spreadsheets, but there is not a consistent system for gathering information across different types of equipment and city infrastructure. Work reports are tracked using spreadsheets and are only recorded for in-house projects large enough to be capitalized. The City of Evanston Public Works Agency implemented asset management and a maintenance work order system in the drinking water distribution and sewer collection system in 1985. ArcGIS and Cityworks were implemented in 2002 and are still used today to provide these functions. Working together, these two software packages have created a powerful tool that has allowed the department to significantly increase productivity and customer service while maintaining consistent staffing levels. The wholesale water contract with the Northwest Water Commission requires the City to track certain assets utilized by the Northwest Water Commission in order to determine the annual water rate. This is done through a separate spreadsheet system, in which most assets have a different name than is used in the maintenance process. This asset information is also proposed to be used for the renegotiated water supply contract with Skokie and any other potential wholesale water customer. The CMMS software will be invaluable in getting a firm list of assets, including value and condition and organizing and tracking all this data. The proposed Consultant Services Agreement will cover a three-year period, renewed annually. Below outlines an anticipated schedule for implementation services followed by the general asset information and associated work order management areas. Year 1: Water Treatment Plant, convert water distribution & sewer from Cityworks Year 2: ROW (signs, streetlights, trees), Facilities: Library Year 3: Roads, curbs, sidewalks, parks; Facilities: Civic Center, Service Center, Police and Fire Stations Staff is recommending a Computerized Maintenance Management System (CMMS) be implemented now for several reasons: 1. Ability to better manage assets – The core function of a CMMS is to track maintenance schedules and costs for different assets in order to prioritize maintenance and replacement based on actual lifecycle cost analysis. 150 of 594 Page 3 of 5 2. Succession management – A number of City of Evanston staff become eligible for retirement within the next 5-8 years. This is an opportunity to capture maintenance information that is currently only known by senior employees. This contract is to procure the computerized maintenance management software and to provide implementation services, such as software configuration, data migration, mobile application development and staff training. Analysis: For several years, staff has researched how to implement a CMMS. MWH Americas, Inc. was hired in 2013 to provide a study on which options and features of various CMMS systems are relevant to the City of Evanston Public Works Agency. They provided information on different options on how to set up an asset list for CMMS, recommendations on critical features of a CMMS, and a list of recommended software packages. Based on the deliverables provided by MWH Americas, Inc., a Request for Proposal was developed and issued on April 14, 2016 on Demandstar and in the Chicago Tribune. Proposals were received on May 17, 2016. A total of nine proposals were received as summarized below. Vendor Information Company Name City/State Lucity Overland Park, KS Data Transfer Solutions, LLC Orlando, FL NexGen Asset Management Sacramento, CA Starboard Consulting, LLC Longwood, FL JBT Corporation Ogden, UT Tensing USA, LLC Rockville, MD Dude Solutions Cary, NC West Monroe Partners, LLC Chicago, IL Mainstar Irvine, CA The proposals submitted by the nine vendors were reviewed based on completion of proposal, qualifications, cost, and project approach. Based on initial scoring, the review committee shortlisted to the three highest scoring firms: Lucity, Data Transfer Solutions, LLC, and NexGen Asset Management. All three shortlisted firms were given interviews. 151 of 594 Page 4 of 5 A more detailed review of the shortlisted proposals was conducted by: • JacQuera Calvert, Purchasing Specialist • Sean Ciolek, Operations and Maintenance Manager Facilities • John Devaney, Facilities Supervisor at the Library • Hannah Grooms, Civil Engineer II – Water & Sewer • Paul Moyano, Senior Project Manager – Water & Sewer • Darrell A. King, Water Production Bureau Chief • Wolf Peddinghaus, Management Analyst in Administrative Services The table below provides a five-year cost comparison (the RFP requested confirmed pricing for five years of licensing and technical support). The future committed annual cost is also included in the bottom row. The pricing of the proposals received is as follows: Lucity Data Transfer Solutions, LLC NexGen Asset Management 5-Year Licensing Cost $314,000 $292,000 $451,047 Implementation Cost $173,294 $91,000 $441,120 Training Cost $66,000 $55,906 $128,700 TOTAL COST $553,294 $438,906 $1,010,867 Future Committed Annual Costs $76,250 $32,000 $103,359 The table below provides a detailed year to year breakdown for Data Transfer Solutions, LLC. The pricing received for their proposal is as follows: FY2016 Year 1 2017 Year 2 2018 Year 3 2019 Year 4 2020 Year 5 2021 CMMS Software $66,000 $66,000 - - - - Licensing $32,000 $32,000 $32,000 $32,000 $32,000 Implementation $40,000 $17,500 $17,500 - - Meetings/Updates $8,000 $4,000 $4,000 - - Training $18,635 $18,635 $18,635 - - Total $66,000 $164,635 $72,135 $72,135 $32,000 $32,000 *Annual licensing/hosting fee will continue following 2021, amount is subject to change. 152 of 594 Page 5 of 5 The following rating matrix was developed to determine the proposal with the highest score for the City of Evanston CMMS system. Lucity Data Transfer Solutions, LLC NexGen Asset Management Qualifications – Firm Experience 16 15 18 Qualifications PM/Team Experience 7 8 9 Project Approach 8 7 9 Cost 15 20 1 Software Capabilities 9 10 10 Completeness of Proposal 10 8 9 Executing Contract Agreement 10 10 10 M/W/EBE 5 10 10 Total Score 79 86 76 All three firms have experience, qualifications, and the necessary software capabilities to provide the City of Evanston CMMS. However, Data Transfer Solutions, LLC is able to provide the software at the lowest initial and annual cost. Staff is recommending award to Data Transfer Solutions, LLC. Staff checked the references provided by Data Transfer Solutions, LLC and found them to be favorable. Attachments: Bid Tab Fee Analysis Sheet M/W/EBE Memo 153 of 594 City of Evanston RFP Number: 16-36 RFP Due: 2:00 p.m., May 17, 2016, Room 4200, Lorraine H. Morton Civic Center, 2100 Ridge Ave., Evanston, IL 60201 Company Name City/State Lucity (Digital Only)Overland Park, KS Maintstar Irvine, CA Data Transfer Solutions, LLC Orlando, FL Nexgen Asset Management Sacramento, CA Starboard Consulting, LLC Longwood, FL JBT Corporation Ogden, UT Tensing USA, LLC (Digital Only)Rockville, MD Dude Solutions d/b/a FacilityDude (Digital Only)Cary, NC West Monroe Partners, LLC Chicago, IL Computerized Maintenance Management System 154 of 594 155 of 594 RFP 16-36, Computerized Maintenance Management System M/W/EBE memo 12.12.2016 To: David D. Stoneback, Public Works Agency Director Darrell A. King, Water Production Bureau Chief From: Tammi Nunez, Purchasing Manager Subject: Computerized Maintenance Management System, RFP 16-36 Date: December 12, 2016 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the Computerized Maintenance Management System, RFP 16-36, Data Transfer Solutions is found to be in partial compliance with the goal. Data Transfer Solution’s, total base bid is not-to-exceed $438,905.00, and they will receive 6% credit. The subcontractor amount includes a portion of the training, implementation, and meetings/updates. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Michael L. Smith P.E. 848 Dodge Avenue Evanston, IL 60202 Implementation 25,450.00 6% X Total M/W/EBE $25,450.00 6% CC: Martin Lyons, Assistant City Manager / CFO Memorandum 156 of 594 For City Council meeting of December 12, 2016 Item A3.7 Business of the City by Motion: Authorization to Hire a Contractual Employee For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Subject: Authorization to Hire a Contractual Employee for the Implementation of the Computerized Maintenance Management System Date: December 12, 2016 Recommended Action: Staff recommends City Council authorize the City Manager to execute a three year employment agreement to employ a person to serve as the implementation specialist for the Computerized Maintenance Management System. The anticipated cost would be $93,600 to $114,400 per year. Funding Source: Funding for this contractual service would be from the Water Fund (Account 510.40.4225.62180, which has a budget allocation of $360,000 in FY 2017). Livability Benefits: Built Environment: Provide People-Friendly Streets, Buildings, Parks, and Neighborhoods Climate & Energy: Reduce environmental impact: Improve energy and water efficiency Background: The Public Works Agency is proposing to purchase a Computerized Maintenance Management System (CMMS) for assets (equipment, buildings, piping, instrumentation, streets, trees, parks, etc.) in the City of Evanston. The anticipated schedule for implementing the software is as follows: Year 1: Water Treatment Plant, convert water distribution & sewer from Cityworks Year 2: ROW (signs, streetlights, trees), Facilities: Library Year 3: Roads, curbs, sidewalks, parks; Facilities: Civic Center, Service Center, Police and Fire Stations Memorandum 157 of 594 Analysis: Staff is recommending that an independent contractor be hired to assist the City with the implementation of the CMMS software because in order to be setup correctly to support the City operations, the software roll-out will take a significant time investment by a City staff member, and existing City staff does not have this availability. In addition, this software will be used by numerous divisions in several different departments and implemented over a three year period. Another critical factor in the successful implementation of this software is developing an asset hierarchy prior to entering data into the system and then providing training and guidance as the new users begin to utilize the software. The proposed salary for the position is $45 to $55 per hour and the person is expected to work 40 hours per week. Since the person would be an independent contractor, they would not receive any employment benefits. A proposed job description for the position is attached. Attachments: CMMS Implementation Specialist Job Description 158 of 594 JOB DESCRIPTION: The City of Evanston is seeking to employ an independent contractor to assist with the implementation of a new Computerized Maintenance Management System (CMMS) for the City of Evanston. This is a 40 hour/week position with a salary range of $45 to $55 per hour depending on experience and qualifications. NATURE OF WORK: Under the supervision of the Public Works Agency Director, the CMMS Implementation Specialist will be responsible for the successful implementation of the CMMS system. The goals of the CMMS are to: • Transfer of existing GIS asset data pertaining to water and sewer distribution from current GIS and CityWorks software, including historical work order information and asset registers • Provide a detailed format (structure) for the inclusion of other asset lists currently tracked in various spreadsheets and databases • Accurately capture the condition and performance of existing assets, and the resources required to maintain and renew them • Streamline preventive maintenance and proactive asset renewal programs • Improve life cycle cost tracking • Implement an electronic work order management system to log labor, material, and equipment costs • Ensure long-term reliability of asset data storage and retrieval, including associated documentation such as standard operating procedures and O&M manuals • Improve recording and assessment of failures and incidents The current estimated schedule for this assignment is: • Year 1: Transfer existing distribution system and sewer system data from Cityworks into new software; implement new CMMS system for water treatment facility; assist Facilities Division, Public Works Agency (PWA) for ROW information (signs, streetlights, trees), and Library Department in developing asset hierarchy and gathering data • Year 2: Implement new CMMS system for Facilities, ROW and Library; assist PWA for roads, curbs, sidewalks and parks in developing asset hierarchy and gathering data • Year 3: Implement new CMMS system for PWA for roads, curbs, sidewalks and parks ESSENTIAL FUNCTIONS (Specific assignment will include some or all of the following): • Serve as the City’s primary contact with the selected vendor providing the new CMMS system. o Support technical and administrative aspects of CMMS project o Attend all project meetings o Review and recommend payment applications o Review vendor’s schedule o Troubleshoot technical issues to a resolution o Coordinate application upgrades o Monitor annual maintenance agreements • Work with Public Works Agency director to develop a new strategic approach to plan, deploy, manage and support the new CMMS system. • Coordinate with bureau chiefs and division supervisors as each work area is implemented in the CMMS software o Meets with appropriate City staff and develops appropriate asset hierarchy and locations o Coordinates data collection for existing equipment and facilities o Communicates directly with end-users to discover, troubleshoot and resolve application issues o Determine appropriate work orders to track existing business processes, and assist in the development or modification of business processes as needed 159 of 594 o Develops reports needed for accurate and timely monitoring of City services o Provide training to all users to allow the efficient use of the CMMS system • Coordinate with all city departments to implement technologies that are focused on improving business processes utilitizing the CMMS program • Coordinates with GIS Analyst and other staff in IT department to ensure compatibility between software systems and existing business processes, including but not limited to: o Geographic Information System: ESRI ArcGIS o Financial management system: New World Systems o SCADA: GE Proficy iFix and Historian o Email System o Active Directory Integration – Running an AD 2008 R2 environment o Drafting system: AutoCAD 2016 o Desktop applications: Bi-directional integration with MS Word, Excel and Access • Coordinates with IT department for the procurement, setup and installation of needed software and hardware components • Work with 311 system staff to ensure compatibility and direct communication between programs; and to update customer service requests within 311 system • Perform other duties as requested. MINIMUM REQUIREMENTS OF WORK: • A Bachelor’s degree from an accredited college or university and a minimum of two years’ experience or five years’ experience in implementing new software for customers. • At least two years of progressively responsible clerical and customer service experience. • Considerable knowledge and ability to use Microsoft Word, Excel, Outlook and PowerPoint applications. Knowledge of and ability to use internet search engines. Ability to perform data entry and basic computer operations. • Ability to multi-task many variable duties and responsibilities. • Knowledge of business terminology, spelling and punctuation, as well as office practices and procedures with exceptional skill and knowledge of word processing and database computer programs. Ability to perform basic math skills and determine percentages and rates of change. • Ability to establish and maintain effective working relationships with a diverse group of internal and external customers throughout the City and outside the organization; communicating effectively both verbally and in writing. • Ability to apply principles of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. • Ability to work as part of a team. • Ability to remain calm and courteous in tense situations. SUPERVISION: Work is performed under the general direction of the Public Works Agency Director and Special Project Assistant. The individual has contact with other departmental and city staff at all levels, and uses the necessary resources in other departments and divisions, as well as, external resources as appropriate. Work is assigned through specific projects assigned by various staff of the department as well as through customer requests. The employee is responsible for prioritizing work tasks, and for identifying and utilizing the appropriate resources to resolve a problem or situation and/or research and analyze specific data. Performance is reviewed through observation, completion of projects, status reports, and meetings. 160 of 594 0 For City Council meeting of December 12, 2016 Item A3.8 Business of the City by Motion: Award Third Party Administration and Worker’s Compensation Claims to CCMSI For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer W. Grant Farrar, City Attorney Bob Gustafson, Safety & Worker’s Compensation Manager Subject: Recommendation to Award the Contract for Third Party Administration of General & Automobile Liability and Worker’s Compensation Claims to Cannon Cochran Management Services, Inc., located at 3333 Warrenville Road, Suite 550, Lisle, IL 60532 for an annual amount of $93,500.00 (RFP #16-59) Date: November 30, 2016 Recommended Action: Staff requests City Council approval to renew a contract for Third Party Administration (TPA) of General & Automobile Liability and Worker’s Compensation Claims with Cannon Cochran Management Services, Inc. (3333 Warrenville Road, Suite 550, Lisle, IL), for an estimated annual amount of $93,500.00. Funding Sources: Funding will be provided from the Insurance Fund (Account 605.99.7800.62266 with a budget of $120,000). Livability Benefits: Innovation & Process: Support local government best practices and processes. Summary: For the past seven years, the City of Evanston has utilized the services of Cannon Cochran Management Services, Inc. (CCMSI) for the combined handling of general and automobile liability claims and worker’s compensation claims. As the current contract is about to expire the City of Evanston issued a Request for Proposal (RFP) in September 2016 for Third Party Administration (TPA) of these services in order to assist with the continued implementation of best practices in the areas of Risk Management, Safety, and Workers’ Compensation. Memorandum 161 of 594 The selected TPA will be responsible for effectively and promptly handling all general and automobile liability as well as worker’s compensation claims, addressing each unique set of facts so that claims can be resolved at the earliest possible time and at the lowest possible cost to the City of Evanston. This includes, but is not limited to: • Providing an expeditious way for claims to be transmitted from the City of Evanston to the TPA. • Determining the validity of each claim. • Timely processing of all related expenses (utilizing Preferred Provider Organization (PPO) arrangements for medical expenses where appropriate). • Setting appropriate financial reserves based upon the specifics of each claim and adjusting those reserves as the claim progresses. • Effective subrogation of any applicable claims. • Providing analysis of litigated claims to determine the level of financial liability. The contract term desired is for a period of up to three (3) years with one additional one- year option to renew. The five (5) TPAs that responded to the RFP are: TPA Address Cannon Cochran Management Services, Inc. 3333 Warrenville Road, Suite 550 Lisle, IL 60532 CorVel Enterprise Comp 3010 Highland Parkway, Suite 600 Downers Grove, IL 60510 Insurance Program Managers Group (IPMG) 225 Smith Road St. Charles, IL 60174 PMA Companies 150 N. Martingale Road, Suite 225 Schaumburg, IL 60173 TriStar Risk Management 216 W. Jackson Blvd., Suite 650 Chicago, IL 60606 A selection team consisting of the Assistant City Manager/Chief Financial Officer, City Attorney, Finance Division Manager, Purchasing Specialist and the Safety & Worker’s Compensation Manager reviewed and scored all of the proposals prior to determining which respondent would be presented to City Council for consideration and approval. 162 of 594 The team scores for all five (5) responding TPAs are as follows: Vendor Qualifications and Expertise Project Approach Price g and Completeness of Proposal Willingness to Execute City Contract M/W/EBE Participation Total Total Points Available 25 25 20 10 10 10 100 CCMSI 23 22 17 10 10 7 89 Corvel 19 20 16 10 5 5 74 IPMG 17 21 14 5 10 0 66 PMA 16 19 17 10 6 5 73 TRISTAR 16 19 7 5 10 0 57 RFP 16-59 Third Party Administrator for GL & WC Initial Scoring Of the five (5) responding TPA’s, the current service provider, CCMSI, was scored the highest by the selection committee. CCMSI has maintained a high level of customer service, allowing for staff time to be better spent focusing on risk management strategies to reduce the City of Evanston’s liability exposure. CCMSI, is responsive to all calls and e-mails within the required timeframes, their level of trustworthiness has allowed City of Evanston staff to rely on their follow-up to ensure that issues are being addressed appropriately and in a timely manner. CCMSI has been very aggressive in terms of subrogation claims, whether they are General or Automobile Liability or Worker’s Compensation. The on-line system that CCMSI provides allows for easy navigation of all claims and report-writing as well as a way for the City of Evanston to submit reported claims in a timely manner. Investigation of claims is always thorough and expeditiously performed, allowing for a timely notice of any denied claims. CCMSI’s bill payment system has kept to a minimum the number of collection issues employees are subjected to, thus reducing the impact on an employee’s personal life when they are dealing with the anguish of their work related injury. Lastly, CCMSI’s ability to analyze claims for potential financial liability has allowed for the reduction in use of outside legal counsel for Worker’s Compensation claims, thus helping to maintain a reduction in related expenses. Based upon the number of claims outlined in the RFP, costs for claims, takeover fees, and administrative fees, the total estimated costs proposed by each TPA respondent is listed below: CCMSI $177,000.00 CorVel Enterprise Comp $202,000.00 Insurance Program Managers Group $215,000.00 PMA Companies $173,000.00 TriStar Risk Management $229,000.00 163 of 594 Although PMA Companies has a lower estimated annual cost by $4,000.00 over CCMSI, CCMSI will be utilizing a subcontractor to fulfill 10 percent (10%) of the M/W/EBE goal, whereas PMA Companies was unable to identify a subcontractor to help satisfy their M/W/EBE goal, nor could they enumerate a percentage of the goal that could be fulfilled. As an MBE firm, Risk Management Solutions of America will provide telephonic claims investigations on behalf of CCMSI. CCMSI has requested a waiver for the remaining 15 percent (15%) of the M/W/EBE goal (please see attached memorandum for additional information). In addition to CCMSI being more compliant with respect to the City of Evanston’s M/W/EBE requirement, migrating from CCMSI will have additional startup costs when it comes to staff time spent on the transition to a new vendor. Based upon our prior transition to our current TPA (CCMSI) staff time of up to 200 hours is estimated to be needed for such a transition (e.g. account set- up/training, banking transition, electronic file transfer, etc.), and at an average of $50.00/hour such a transition exceeds the $4,000.00 in savings. ------------------------------------------------------------------------------------- Attachments: M/W/EBE Memo 164 of 594 RFP 16-59, Contract for Third Party Administration of General & Automobile Liability and Worker’s Compensation Claims, M/W/EBE Memo, 12.12.2016 To: Martin Lyons, Assistant City Manager/Chief Financial Officer W. Grant Farrar, City Attorney Bob Gustafson, Safety & Worker’s Compensation Manager From: Tammi Nunez, Purchasing Manager Subject: Recommendation to Award the Contract for Third Party Administration of General & Automobile Liability and Worker’s Compensation Claims RFP 16-59 Date: December 12, 2016 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Contract for Third Party Administration of General & Automobile Liability and Worker’s Compensation Claims, RFP 16-59, Cannon Cochran Management Services Inc., is found to be in partial compliance with the goal. Cannon Cochran Management Services Inc., total base bid is $93,500.00, and they will receive credit for 9% M/W/EBE participation. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Risk Management Solutions of America, Inc. 309 W. Washington St. Ste. 200 Chicago, IL 60606 Insurances $8,500.00 9% X $8,500.00 Cannon Cochran Management Services Inc., has requested a waiver for the remaining 16% MWEBE participation goal. 16% MWEBE waiver is granted. Memorandum 165 of 594 or City Council meeting of December 12, 2016 Item A3.9 Business of the City by Motion: Portable Generator Purchase For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Deputy City Manager/Director of Administrative Services Sean Ciolek, Division Manager of Facilities Management Lukasz Tatara, Facilities Management Supervisor Christopher Woppel, Facilities Management Electrician Subject: Single Source Purchase of Portable Generator for the Data Centers at the Service Center and Police/Fire Headquarters Date: December 1, 2016 Recommended Action: Staff recommends City Council authorize the City Manager to execute a single source purchase in the amount of $70,000 from Patten Power System, 615 W. Lake Street, Elmhurst, IL.60126 to provide (1) Caterpillar 100 kW portable generator (Model APS100kW ) for standby use at the Data Centers at the Service Center and at the Police/Fire Headquarters 911 Center. Patten Power System is the authorized dealer of these products on the National Joint Purchasing Association (NJPA) bid. Funding Source: Funding is provided by Capital Improvements Fund Account 415.40.4116.65515, Project Number 616033, Project Number 616033. Livability Benefit: Health & Safety: Improve emergency prevention and response Summary: The City of Evanston has had a portable generator in place since approximately 2005 that served as standby power that could be mobilized and used for either the Data Center at the Service Center or for the Data Center at the Police Fire Headquarters 911 Center in the event of a power outage. In November of 2014, this portable generator experienced a serious malfunction and was taken out of service. A rental generator was brought in immediately and has provided service until a permanent solution could be determined. The cost to rent this generator each month is $1,912.50. So far with some additional transportation and set up fees the City has spent $48,278.75 on this Memorandum 166 of 594 rental generator. After careful review, staff considers it is in the City’s best interest to purchase a portable generator to eliminate the need to continue renting one. A standby generator is critical for the uninterrupted service of both data centers at the Service Center and Police/Fire Headquarters 911 Center. This new piece of equipment will be stationed at the Service Center and will keep the Service Center’s Data Center running in the event of a power outage. The Police/Fire Headquarters has an existing stationary generator that serves 911 and the Police/Fire Data Center. However, this mobile unit would have the capabilities to provide additional backup power to 911 and the Police/Fire Data Center in the event the main generator fails. A permanent generator was originally considered for this purpose however it was found to be cost prohibitive. Plus, the portable nature of this unit provides the City flexibility in its use and gives options in the event of a natural or other disaster. Staff has accessed the National Joint Powers Alliance (NJPA) Acceptance and Award #080613-CAT with Caterpillar, Inc. to obtain a quote. As a municipal national contracting agency, NJPA establishes and provides nationally leveraged and competitively solicited purchasing contracts under the guidance of the Uniform Municipal Contracting Law. The unit staff proposes to purchase is the newest version of the unit the City has been renting for roughly two years. Staff has never had a problem with it, nor had to have it serviced for repairs. Patten Power Systems will provide a load bank test, ship, start up, and train city personal on the unit as part of the purchase price. Once the new unit is installed, the rented generator will be returned and the monthly expense will cease. Attachments: Patten Power Systems Quote through NJPA Specification Sheet 167 of 594 Page 1 of 4 Page 1 of 4 411 Elmhurst Grayslake Oglesby 615 W. Lake Street Rockford Hammond 205 South Route 83 590 Mayer Street Elmhurst, Illinois 60126 5055 South Main St. 6400 Indianapolis Blvd. Grayslake, Illinois 60030 Oglesby, Illinois 61348 630.530.2200 Rockford, Illinois 61102 Hammond, Indiana 46320 847.548.1177 815.883.3336 630.530.0998 fax 815.965.8631 219.932.6600 or 773.721.6977 847.548.1166 fax 815.883.8043 fax 630.530.2218 service fax 815.965.1179 fax 219.932.1121 fax Power Systems 615 W Lake Street Elmhurst, IL 60126 www.pattenpower.com November 23, 2016 REF# SP16445 ATTN: Chris Woppel City of Evanston/Facilities Management 2020 Asbury Evanston, IL 60201 Ph: 847-328-2100 Email:cwoppel@cityofevanston.org Project Name: Purchase Cat APS100kW Generator We submit to you Patten Power System's quotation for the Caterpillar model APS100kW engine driven generator set. This offer is to sell one (1) Caterpillar generator set rated for 100 kilowatts at 0.8 Power Factor suitable for standby use. This system includes the standard accessories provided by Caterpillar. Additionally, we have provided detailed specs of the equipment configuration and services relative to our understanding of these requirements in the body of this document. Please check it for correctness and completeness to be certain that it meets your needs. Please contact us for any clarifications or refinements that may be necessary to meet the scope of the project, as you understand it. At the conclusion of this quote you will find the quoted price and additional commercial related information regarding the terms of this sale. Thank you for considering Patten Power Systems and the opportunity to provide your equipment and service needs. We are firmly committed to providing the best possible support and service during the life cycle of this project. Sincerely, Bana Dominick/Rental Sales PATTEN I CATERPILLAR 168 of 594 Page 2 of 4 Page 2 of 4 422 Elmhurst Grayslake Oglesby 615 W. Lake Street Rockford Hammond 205 South Route 83 590 Mayer Street Elmhurst, Illinois 60126 5055 South Main St. 6400 Indianapolis Blvd. Grayslake, Illinois 60030 Oglesby, Illinois 61348 630.530.2200 Rockford, Illinois 61102 Hammond, Indiana 46320 847.548.1177 815.883.3336 630.530.0998 fax 815.965.8631 219.932.6600 or 773.721.6977 847.548.1166 fax 815.883.8043 fax 630.530.2218 service fax 815.965.1179 fax 219.932.1121 fax Power Systems 615 W Lake Street Elmhurst, IL 60126 www.pattenpower.com SERVICES First fill of fuel by others Patten to supply first fill of all lubricants and coolants that are required. 4 hours load bank test at Patten’s Elmhurst location. 1 day of start-up by factory certified technician 0 & M Manuals Technical Field Services to Include: Note: Field Services do not include initial fuel fill or replenishment, videotaping , sound measurements, or city permits for load testing on site. Installation Audit & Equipment Start-Up A pre-start audit and testing is included and is to be performed by a Patten Power Systems field service technician who will also perform the equipment start-up. This will insure the equipment is installed per manufactures recommended practices and site work is complete. One (1) day is allocated to this project. These services are to be performed during normal business hours , Monday through Friday 7:30 am to 3:30 pm. Addition personal required or revisits as dictated by the site, will require a written request for services with a change order by an authorized person and will be billed at prevailing rates. Equipment Load Bank Testing with Portable Load Bank Allocated for this project is a four (4) hour load bank test utilizing a resistive load bank at 1.0 Power Factor. Time allowed for 1 (one) factory certified technician is based on accessibility, site preparation and safety concerns for both equipment and personal. These services are to be performed during normal business hours, Monday through Friday 7:30 am to 3:30 prn. Addition personal required or revisits as dictated by the site, will require a written request for services with a change order by an authorized person and will be billed at prevailing rates. Training: The appropriate Patten personal will provide training on site after the unit has been commissioned and turned over to the owner. Time allotted for this training has been set at 1 hour. If more time is required , or additional sessions are required , arrangements can be negotiated. Warranty: Caterpillars 1 year warranty coverage is included in the purchase price of this equipment. Information on this will be submitted with the project documents. 169 of 594 Page 3 of 4 Page 3 of 4 433 Elmhurst Grayslake Oglesby 615 W. Lake Street Rockford Hammond 205 South Route 83 590 Mayer Street Elmhurst, Illinois 60126 5055 South Main St. 6400 Indianapolis Blvd. Grayslake, Illinois 60030 Oglesby, Illinois 61348 630.530.2200 Rockford, Illinois 61102 Hammond, Indiana 46320 847.548.1177 815.883.3336 630.530.0998 fax 815.965.8631 219.932.6600 or 773.721.6977 847.548.1166 fax 815.883.8043 fax 630.530.2218 service fax 815.965.1179 fax 219.932.1121 fax Power Systems 615 W Lake Street Elmhurst, IL 60126 www.pattenpower.com Availability: Available immediately, subject to acceptance of written purchase order. Equipment submittal time is to be negotiated. Financial Terms: Net cash 30 days upon receipt of invoice with credit approval. Equipment will be invoiced at the contracted amount when ready for shipment. Retainers are not allowed unless previously negotiated and are identified in this proposal. Late charges of 1-1/2%per month will be assessed for late payments and customer will also be responsible for any collection costs and expenses, including reasonable attorney's fees . Equipment storage fees may apply when delivery is not accepted when ready for shipment. Sales tax is NOT included in the purchase price and will be charged at the current tax rate , if applicable. Additional Terms and Conditions: The scope of supply for this quotation is limited to the equipment and services listed in this proposal. The customer is responsible for any and all installation of the above Equipment unless specifically modified by this proposal. All equipment needed to perform any loading or unloading of the Equipment supplied by Patten Power Systems is the responsibility of the customer unless specifically modified by this proposal. Unless specifically listed in our bill of material, equipment not indicated is to be supplied by others. We reserve the right to correct any errors or omissions. Customer's signature on this quotation or the issuance of a purchase order or other acknowledgement by customer for the Equipment shall constitute acceptance of this quotation subject only to the terms and conditions set forth herein notwithstanding any terms and conditions contained in any such purchase order or other acknowledgment or communication from the customer which are different from or in addition to the terms and conditions of this quotation . Changes to the terms of this quotation may only be made by the express written agreement of Patten Power Systems . Patten Power Systems shall not be responsible for any consequential, special , indirect or liquidated damages hereunder or for any manufacturer or other delays beyond Patten 's control. Patten Power System s will not be responsible for any labor or material charges by others associated with the start-up and installation of this equipment unless previously agreed upon, in writing by Patten Power Systems. This quotation is valid for 30 calendar days or sooner with notice . The prices stated herein are subject to availability or within 90 calendar days from order date or, if drawings for approval are required, the drawings are not returned and released for manufacture within 30 calendar days of mailing date. For any completed order, scheduled for shipment, that is held , delayed or rescheduled at the request of the Buyer, Seller may, at its sole option , ship to storage , invoice , and transfer title , all at the sole cost and risk of loss of the Buyer. Buyer may terminate or cancel an order by written notice and upon payment of appropriate charges based upon a percentage of the quoted sales price at the stage of completion: 10% hold for approval status and 100% released for manufacture status. 170 of 594 Page 4 of 4 Page 4 of 4 444 Elmhurst Grayslake Oglesby 615 W. Lake Street Rockford Hammond 205 South Route 83 590 Mayer Street Elmhurst, Illinois 60126 5055 South Main St. 6400 Indianapolis Blvd. Grayslake, Illinois 60030 Oglesby, Illinois 61348 630.530.2200 Rockford, Illinois 61102 Hammond, Indiana 46320 847.548.1177 815.883.3336 630.530.0998 fax 815.965.8631 219.932.6600 or 773.721.6977 847.548.1166 fax 815.883.8043 fax 630.530.2218 service fax 815.965.1179 fax 219.932.1121 fax Power Systems 615 W Lake Street Elmhurst, IL 60126 www.pattenpower.com Total purchase price for these product and services FOB: Jobsite Tail Gate • Caterpillar Diesel Fueled APS100kW Standby Rated Generator • On-site Start-up and Resistive Load bank testing Services at Patten’s Elmhurst Location APS 100kW Generator…………...$68,700.00 NJPA 17% Discounted Rate Generator Prep/Freight……………$1,300.00 TOTAL SELLING PRICE ………..$70,000.00 EACH UNIT plus any applicable tax Prices Valid for 45 Days NOTES: If actual job site conditions/local codes require a change in BOM, all such changes will be quoted and billed accordingly -Installation by others Should you have any questions or comments on this matter, please do not hesitate to contact us. ACCEPTANCE:PATTEN POWER SYSTEMS _______________________________________________________ Customer Signature Sean Plarski/Rental Sales Email: plarskis@pattencat.com Phone: 630-465-2935 DATE:______________________ PATTEN POWER SYSTEMS 171 of 594   1      BARTONVILLE * CEDAR RAPIDS * DAVENPORT * EAST PEORIA * HANNIBAL * MOBERLY * ROCK FALLS * SPRINGFIELD * URBANA  APS100 Rental Generator Set Specification  STANDBY 100 kW 60 Hz/PRIME 90 kW 60 Hz              FEATURES EPA TIER 4 INTERIM AND CARB CERTIFIED FOR  NON‐ROAD MOBILE APPLICATIONS.    • An extremely rugged construction fully weather  resistant enclosure incorporates an internally  mounted exhaust silencer.  • Highly corrosion resistant construction.  o Body made from sheet steel components  pretreated with zinc phosphate prior to  polyester powder coating at 200˚ C (392˚ F)  o Black stainless steel pad lockable latches.  o Zinc die cast hinges  o Black powder coated grab handles  • Excellent access for maintenance.  o Two large doors on each side. Two rear  doors for distribution/control panel.  o Front panel for air discharge box access.  o Lube oil and cooling water drains piped to  exterior of the enclosure with interior  valves  • Security and safety.  o Plexiglas control panel viewing window in a  lockable access door.  o Fuel fill and battery can only be reached  through lockable access doors.  ROBUST DESIGN FOR RENTAL ENVIRONMENT    • Packages designed to survive in a rugged environment.  MULTI‐VOLTAGE DISTRIBUTION PANEL  • Switchable 3‐phase voltage output: 480/277volt  WYE ,  208/120volt  WYE, 240/120volt DELTA (B phase high leg),  240/120volt single phase, Double DELTA    *Refer to distribution panel specifications for details  REAR CUSTOMER ACCESS  • Separate control panel and distribution panel access  doors.  • Hinged door over main bus connectors with safety switch  •  External emergency stop on panel  • Remote start/stop contacts  ENVIROMENTALLY FRIENDLY DESIGN  • EPA Tier 4I off‐highway compliant engine.  • Double walled fuel tank base with 24 hour minimum fuel  supply.  UL142/UN31A (TransCan) certified  • 110% Engine fluid spill containment  • Sound attenuated enclosure for low noise  ELECTRONIC GOVERNING  • Isochronous.  • Fully Adjustable  • ADEM 5    OPTIONS  • Tandem Axle Trailers with electric brakes  • Two gallon oil makeup system                  Voltage  Standby kW (kVA)  Prime kW (kVA)  WYE 208/120V   100 (125)90 (112.5) WYE 480/277V   100 (125)90 (112.5) DELTA 240/120V 3‐phase   100 (125) 90 (112.5) Double Delta 240/120V 1‐phase  67 (79)56.7 (70.8) 172 of 594   2    STANDARD FEATURES  1. ENGINE  Heavy duty industrial EPA Tier 4I  compliant diesel engine.  Electronic  governor, compliant with BS5514  Class G2.    2. COOLING RADIATOR  Radiator and cooling fan complete  with protection guards, designed to  cool the engine in ambient  temperatures up to 43˚ C (110˚F)  Jacket water heater with thermostats  and isolation valves (1500w/120v).    3. ENGINE FILTRATION SYSTEM  Cartridge type dry air filters with  restriction indicator. Dry, 2‐stage  cyclonic paper element. Cartridge  type fuel filters and full flow lube oil  filters. All filters have replaceable  elements.    4. EXHAUST SYSTEM  Vertical Discharge critical silencer  with flexible connector. All internal  pipework thermal blanketed    5.  ELECTRICAL SYSTEM  12 Volt Starter Motor system with  100 Amp charging alternator, 12V Cat  brand maintenance free battery,  battery rack, and cables. Package  mounted 6 amp battery charger.    6.  GENERATOR  Screen protected and drip‐proof, self‐ regulating brushless generator with  fully interconnected damper  windings, IC06 cooling system and  sealed‐for‐life bearings. Switchable  voltage output.  Generator anti‐ condensation heaters. (125w/120v)  6.1 Insulation System  The insulation system is Class H.  Windings are impregnated in triple  dip thermo‐setting moisture, oil and  acid resisting polyester varnish. Heavy  Coat of anti‐tracking varnish for  additional protection against  moisture or condensation.      6.2 Electrical Characteristics  Electrical design in accordance with  BS5000 Part 99, IEC60034‐1,  EN61000‐6, NEMA MG‐1.22.  6.3 Automatic Voltage Regulator  (AVR)   The EMCP integrated voltage  regulator maintains the voltage within  the limits of ±0.5% at steady state  from no load to full load. The control  panel door incorporates a voltage  adjustment potentiometer.  6.3.1 Permanent Magnet Generator  Providing 350% short circuit  capabilities enhanced motor starting  and non‐linear loading performance.  6.4 Waveform Distortion, THF and  TIF Factors  The total distortion of the voltage  waveform with open circuit between  phases or phase and neutral is in the  order of 1.8. On a 3‐phase balanced  harmonic‐free load the total  distortion is <4%. Machines are  designed to have a THF less than 2%  and a TIF less than 50. A 2/3 optimal  pitch factor is standard on all stator  windings.   6.5 Radio Interference  Suppression is in line with the  provisions of EN61000‐6.    7. MOUNTING ARRANGEMENT  7.1 Base frame  The complete generator set is  mounted on a heavy duty fabricated  steel base frame. The base frame  includes a UL listed/TransCan certified  dual wall closed top fuel tank and  incorporates specially designed single  point lift and engine fluid spill  containment.  7.2. Coupling  The engine and generator are directly  coupled by means of an SAE flange.   The engine flywheel is flexibly  coupled to the generator rotor and a  full torsional analysis has been carried  out to guarantee no harmful vibration  will occur in the assembly.  7.3 Anti‐Vibration Mounting Pads  Captive anti‐vibration pads affixed  between engine/generator feet and  the base frame ensuring complete  vibration isolation of the rotating  assemblies.  7.4 Safety Guards  The fan, fan drive, and optional  battery charging alternator drive are  fully guarded for personnel  protection. Heat guards protect  personnel from the exhaust pipe    8. FUEL SYSTEM  Fuel feed and return lines to the  engine are terminated at the base  frame mounted 24 hour extended  capacity fuel tank. 3‐way valves allow  connection of auxiliary fuel tank.  8.1 Primary Fuel Filters  Primary fuel filters in addition to  cartridge type fuel filters.     9. CONTROL SYSTEM  9.1 Control Panel  EMCP 4.2 in a NEMA 1 sheet steel  enclosure with a hinged lockable  door.  FEATURES:  • EMCP 4.2 display  • Panel light on/off switch  • Emergency stop pushbutton  • Lamp test/reset pushbutton  • Voltage adjust potentiometer  • Alarm and shutdown indicators  • Convenient service access for CAT  Dealers (service tools not  included)  • Frequency Adjust Potentiometer    173 of 594   3      EMCP 4.2 ENGINE OPERATOR  INTERFACE  • Controls  o Run/Auto/Stop  o Speed Adjust  o Voltage Adjust  o Emergency Stop  o Cycle crank  o Remote start/stop  • Engine Monitoring:  o RPM  o Operating hours  o Coolant Temperature  o Crank attempt and  successful start counter  o DC Volts  o Oil pressure  o Fuel Level  o Intake Manifold  Temperature  o Fuel Temperature  o Boost  o Fuel Consumption  • Generator Monitoring:  o L‐L volts, L‐N volts,  Current (phase)  o Average volts, Amps,  Frequency  o ekW, kVA, kVAR, kW‐hr  o Power Factor (Average  Phase)  o kW‐hr, kVA‐hr (Total)  • Shutdowns with common  indicating light for:  o Low oil pressure  o High Coolant Temp  o Failure to Start (Over  crank)  o Emergency stop  o Over speed  o Low Coolant Level  EMCP 4.2 GENERATOR PROTECTIVE  RELAYING  Generator protective features  provided by EMCP 4.2  • Generator phase sequence  • Over/Under voltage (27/59)  • Over/Under frequency (81 O/U)  • Reverse Power (kW) (32)  • Reverse Reactive Power (kVAR)  (32RV)  • Over current (50/51)    9.2 DC and AC Wiring Harnesses  DC and AC wiring harnesses utilizing  industrial type multi‐pin connectors  to permit fast fault finding.    10. DISTRIBUTION PANEL  • Separate load and control  sections  • Access using a hinged padlock‐ able door  • Main bus bar with hinged cover  door with a clear Plexiglas  window  • Customer convenience power  receptacles protected by  miniature circuit breaker  • 1‐Single phase‐California  Twist lock, 50 Amps @208  Volt phase, 120 Volt phase to  neutral (adjustment to  240/139).  Receptacles not  for use with Delta  configurations  • 2‐Single phase‐GFCI Duplex  receptacles, 15 Amps @120  Volts.  • 1‐Single phase NEMA locking  receptacle, 20 Amps at  208/120V. (Adjustment to  240/139). Receptacles not  for use with Delta  configurations  • Two wire remote start  connection terminals  • 2‐30A, 125V single phase  NEMA locking inlet  receptacle.    11. CIRCUIT BREAKER  • Includes DC shunt trip coil  activated on any monitored  engine or electrical fault  • 25 KA‐Interrupting capacity at  480 VAC  • Fixed type, 3 poles, generator set  mounted  • 1‐3 Pole 400 Amp MCCB with  solid neutral (4 wire). UL/CSA  listed with shunt trip. Integral trip  unit for thermal and magnetic  overload protection.    12. CHANGE‐OVER SWITCH  • Includes switch providing  voltage setting input to the  EMCP 4.2 for automatic set  point configuration    13. DOCUMENTATION   Operation and maintenance manuals,  circuit wiring diagrams and instruction  leaflets supplied     14. SOUND ATTENUATED  ENCLOSURES     A noise reducing  enclosure surrounds the entire  generator set, combined with a  critical engine silencer. This provides  an overall noise reduction to 72dBa,  at 23 feet through the range.    15. FACTORY TESTS   Every generator set is load tested. All  protective devices, control functions  are simulated and the generator and  its systems checked, proved and then  passed for dispatch.     16. STANDARDS  The equipment meets the following  standards: BS4999, BS5000, BS5514,  IEC60034,   EN61000‐6 and NEMA MG‐1.22.    17. WARRANTY  Full manufacturer’s warranty 174 of 594   4    APS100  CSA Certification pending  In the spirit of innovation, specifications and features are subject to change without notice. (3-14) SPECIFICATIONS  GENERATOR  Voltage regulation ……………. ± 0.5% at a steady state form no load to full load  Frequency ………………………± 0.25% for constant load from no load to full load       Waveform distortion ………………………………………………………………………THD < 4%   Radio interference ……………………………………………Compliance with EN61000‐6  Telephone interference     ………………………………………………..TIF <50, THF < 2%     Over speed limit   ………………………………………………………………………….2250 rpm    Insulation ………………………………………………………………………………………….Class H   Temperature rise ……………………………………………………………Within Class B limits  Available voltages ………………………………Simultaneous 3‐phase voltage output:                       480/277 volt, 208/120 volt and           adjustable for 3‐phase 240 volt output  Deration…………………………………………………Consult factory for available outputs  Ratings…………………………At 30˚ C (86˚ F), 152.4m (500 ft) 60% humidity, 0.8 pf  ENGINE  Manufacturer……………………………………………………………………………….Caterpillar Model…………………………………………………………………………………………………..C 4.4  Type…………………………………………………………………………………………………...4 cycle  Aspiration……………………………………………………………………………….Turbocharged  Cylinder configuration………………………………………………………………………In‐line 4  Displacement –L (cu in)……………………………………………………………………4.4 (269)  Bore – mm (in)……………………………………………………………………………….105 (4.13)  Stroke – mm (in)……………………………………………………………………………127.0 (5.0)  Compression ratio……………………………………………………………………………… 18.3:1  Governor      …....Type…………………………………………………………………………………Fully Electronic  …….Class…………………………………………………………………………………..ISO 8528‐5 G2  Piston speed –m/sec (ft/sec)……………………………………………………….  7.62 (25.0)  Engine speed ‐rpm………………………………………………………………………………...1800  Maximum power at rated rpm – kW……  …….Standby…………………………………………………………………………………………….100  …….Prime…………………………………………………………………………………………..……..90   Generator Set Technical Data‐ 1800 rpm/60 HZ  Standby Prime  Power Rating   kW         (kVA)        100                   (75)          90                           (68.8)  Lubricating System       Type: full pressure       Oil filter: spin‐on, full flow       Oil cooler: water cooled       Oil type required: API CF‐4       Total oil capacity             Oil Pan                 L           (U.S. gal)    L           (U.S. gal)                         8.0                    (2.1)        7.0                    (1.8)                          8.0                           (2.1)        7.0                           (1.8)  Fuel System            Generator set fuel consumption             100% load             75% load             50% load       Fuel tank capacity       Usable Fuel capacity           L/hr       (gal/hr)   L/hr       (gal/hr)   L/hr       (gal/hr)   L            (U.S. gal)   L            (U.S. gal)        29.1                     (7.7)    23.5                     (6.2)    17.6                     (4.6)    655                     (173)    574                     (151)           26.9                          (7.1)       21.8                          (5.8)       16.4                          (4.3)       655                          (173)       574                          (151)  Running Time @ 75% Hours 27 29  Cooling System       Radiator system capacity including engine        L          (U.S.gal)       17.1                  (4.49)         17.1                         (4.49)  Air Requirements       Combustion air flow       Maximum air cleaner restriction       Radiator cooling air (within enclosure)       Generator cooling air    m3/min      (cfm)         kPa       (in H2O)  m3/min      (cfm)  m3/min      (cfm)       8.4                     (297)     8.0                     (32.2)     230                  (8,135)    26.4                    (933)                 8.5                           (300)       8.0                           (32.2)      230                         (8,135)      26.4                          (933)  Exhaust System       Exhaust flow at rated kW       Exhaust temperature at rated kW‐dry exhaust    m3/min       (cfm)       ˚C              (˚F)        17.5                  (618)      522                   (972)          16                             (572)      524                           (975)  Generator Set Noise Rating (Estimated)       [with enclosure at 7 meters (23 feet)]    dBA    72    72  175 of 594   5      RATING DEFINITIONS  Standby‐ Applicable for supplying continuous electrical power  (at variable load) in the event of a utility power failure. No  overload is permitted on these ratings. The generator on the  generator set is peak prime rated (as defined in ISO8528‐3) at  30˚ C (86˚ F).  Prime‐ Applicable for supplying continuous electrical power  (at variable load) in lieu of    commercially purchased power.  There is no limitation to the annual hours of operation and  the generator set can supply 10% overload power for 1 hour  in 12 hours.                  Model        Length  mm (in)        Width  mm (in)      Height  mm (in)  Weight  With Lube Oil  And Coolant  kg (lb)                               With Fuel, Lube Oil  and Coolant  kg (lb)  APS100 3404 (134) 1346 (53)2108 (83)2889 (6370) 3400 (7495) APS100 with trailer 5232 (206) 2108 (83)2540 (100)3543 (7810) 4053 (8935) 176 of 594 For City Council meeting of December 12, 2016 Item A3.10 Business of the City by Motion: 911 Motorola Agreement: Single Source Renewal For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Rich Eddington, Chief of Police Perry Polinski, Communications Coordinator Subject: 911 Motorola Agreement: Single Source Renewal Date: December 1, 2016 Recommended Action: Staff from the Police Department recommend City Council authorize the City Manager to approve the renewal of the annual single source Service Agreement with Motorola, Inc. (1309 East Algonquin Road., Schaumburg, IL 60196) for the amount of $82,408.32. The Agreement is effective from January 1, 2017 through December 31, 2017. Funding Source: Funding will be provided by the Emergency Telephone System account 205.22.5150.62509 (Service Agreements & Contracts) with a Budget of $85,000.00. Livability Benefits: Health & Safety: Improve emergency prevention and response Summary: Prior to construction of the existing 9-1-1 Center in 1994 we had a conglomerate of hardware. When a problem arose, it was difficult to pinpoint which vendor was responsible for the correction. At the time, when the “new” 9-1-1 Center was being designed, it was decided that Motorola would be our vendor to avoid the aforementioned “serviceability” issues. Therefore, the radio equipment, consoles, E911 phone system, and portables & mobiles were all purchased from and installed by Motorola. The core mission of the E9-1-1 Communications Center is to serve as the community’s point of access to public safety resources and as a resource to public safety first responders by providing information, additional resources, and communication links. Memorandum 177 of 594 The Motorola Service Agreement maintains critical processes that support the mission of the E9-1-1 Communications Center which includes radio equipment: consoles, E911 phone system, portables, and mobile (in-car) radios. The 2016 Service Agreement with Motorola was $79,386.36. The cost to renew for 2017 ($82,408.32) reflects a 4% increase in the base services provided over last year. Legislative History: FY17 Emergency Telephone System budget approved at the meeting of September 22, 2016. Attachments Service Agreement Service Terms and Conditions 178 of 594 SERVICES AGREEMENT Attn: National Service Support/4th fl Contract Number: S00001018471 1301 East Algonquin Road Contract Modifier: RN09-NOV-16 15:41:31 (800) 247-2346 Date: 11/30/2016 Company Name:Evanston Police Dept, City Of Required P.O.: No Attn:Customer # : 1000195588 Billing Address:1454 Elmwood Ave Bill to Tag # : 0001 City, State, Zip:Evanston,IL,60201 Contract Start Date: 01/01/2017 Customer Contact:Perry Polinski Contract End Date: 12/31/2017 Phone:(847)866-5070 Anniversary Day: Dec 31st Payment Cycle: QUARTERLY PO # : QTY MODEL/OPTION SERVICES DESCRIPTION MONTHLY EXT EXTENDED AMT ***** Recurring Services ***** SVC01SVC1101C ASTRO INFRASTRUCTURE REPAIR W/ADV REPL $795.84 $9,550.08 3 SVC261AA CONVENTIONAL SITE 8 SVC262AA CONVENTIONAL STATION 4 SVC264AA CONVENTIONAL OPER POSITION 2 SVC455AE DISPATCH SITE SVC01SVC1102C ASTRO DISPATCH SERVICE $171.53 $2,058.36 1 SVC242AC DISPATCH CENTER LOCATION 12 SVC244AA CONVENTIONAL SITE 1 SVC455AE DISPATCH SITE SVC01SVC1104C ASTRO TECHNICAL SUPPORT $56.63 $679.56 3 SVC139AA CONVENTIONAL SITE 8 SVC140AA CONVENTIONAL STATION 4 SVC142AA CONVENTIONAL OPERATOR POS 1 SVC455AE DISPATCH SITE SVC01SVC1220C ASTRO SFS LITE SERVICE AGREEMENT $362.88 $4,354.56 108 SVC27AA XTS5000 SVC01SVC1405C NETWORK PREVENTATIVE MAINTENANCE-LEGACY $202.21 $2,426.52 8 SVC212AA GROUND ACCESSIBLE STATION 4 SVC213AA GROUND ACCESSIBLE OPERATO 9 SVC214AA GROUND ACCESSIBLE RECEIVE 4 SVC850AA SITE PM ACCESS A SVC01SVC1410C ONSITE INFRASTRUCTURE RESPONSE-STANDARD $1,664.75 $19,977.00 3 SVC218AA ONSITE INFRASTRUCTURE RESPONSE-SITE 8 SVC219AA STATION(S) 4 SVC220AA OPERATOR POSITIONS 9 SVC221AA RECEIVER SITES 1 SVC455AE DISPATCH SITE 1 SVC986AA DISPATCH CENTER LOCATION 179 of 594 SVC01SVC1423C LOCAL RADIO SUPPORT SERVICE $299.48 $3,593.76 108 SVC27AB ENH: XTS5000 SVC01SVC2007C SP-ONSITE INFRA RESP $948.18 $11,378.16 6 WORKSTATION SVC02SVC0029C SP-ASTRO INFRASTRUCTURE REPAIR/ADV REPL $110.72 $1,328.64 1 NETWORK(S) SVC02SVC0039A SP-INFRASTRUCTURE SOFTWARE INSTALL $237.07 $2,844.84 1 PLANT PSAP SVC02SVC0081A MISSION CONTROL $1,011.12 $12,133.44 1 SITE(S) SVC02SVC0082A SOFTWARE FIRMWARE SUPPORT $1,006.95 $12,083.40 1 SITE(S) SPECIAL INSTRUCTIONS - ATTACH STATEMENT OF WORK FOR PERFORMANCE DESCRIPTIONS Subtotal - Recurring Services $6,867.36 $82,408.32 Subtotal - One-Time Event Services $ .00 $ .00 Total $6,867.36 $82,408.32 The prices quoted via this service contract renewal are valid only until expiration of the current service contract. If the Customer does not provide to MSI a valid, executed contract renewal within 30 days of contract expiration, a one-time administrative fee equal to 5% of the subsequent year's annual contract rate will be billed to the Customer upon reestablishment of the expired service contract. Taxes -- Grand Total $6,867.36 $82,408.32 THIS SERVICE AMOUNT IS SUBJECT TO STATE AND LOCAL TAXING JURISDICTIONS WHERE APPLICABLE, TO BE VERIFIED BY MOTOROLA. Subcontractor(s)City State MOTOROLA RADIO SUPPORT CENTER ELGIN IL MOTOROLA SYSTEM SUPPORT CENTER ELGIN IL MOTOROLA - STARCOM 21 (DO999)SCHAUMBU RG IL MOTOROLA SYSTEM SUPPORT CTR-CALL CENTER DO066 SCHAUMBU RG IL MOTOROLA SYSTEM SUPPORT-TECHNICAL SUPPORT DO068 SCHAUMBU RG IL AIRBUS DS COMMUNICATIONS, INC.TEMECULA CA CHICAGO COMMUNICATIONS LLC ELMHURST IL I received Statements of Work that describe the services provided on this Agreement. Motorola's Service Terms and Conditions, a copy of which is attached to this Service Agreement, is incorporated herein by this reference. AUTHORIZED CUSTOMER SIGNATURE TITLE DATE CUSTOMER (PRINT NAME) MOTOROLA REPRESENTATIVE(SIGNATURE)TITLE DATE Rebecca Reckamp 847-975-7501 MOTOROLA REPRESENTATIVE(PRINT NAME) PHONE Company Name: Evanston Police Dept, City Of Contract Number: S00001018471 Contract Modifier: RN09-NOV-16 15:41:31 Contract Start Date: 01/01/2017 180 of 594 Contract End Date: 12/31/2017 181 of 594 Service Terms and Conditions Motorola Solutions Inc.("Motorola") and the customer named in this Agreement ("Customer") hereby agree as follows: Section 1. APPLICABILITY These Maintenance Service Terms and Conditions apply to service contracts whereby Motorola will provide to Customer either (1) maintenance, support, or other services under a Motorola Service Agreement, or (2) installation services under a Motorola Installation Agreement. Section 2. DEFINITIONS AND INTERPRETATION 2.1. "Agreement" means these Maintenance Service Terms and Conditions; the cover page for the Service Agreement or the Installation Agreement, as applicable; and any other attachments, all of which are incorporated herein by this reference. In interpreting this Agreement and resolving any ambiguities, these Maintenance Service Terms and Conditions take precedence over any cover page, and the cover page takes precedence over any attachments, unless the cover page or attachment states otherwise. 2.2. "Equipment" means the equipment that is specified in the attachments or is subsequently added to this Agreement. 2.3. "Services" means those installation, maintenance, support, training, and other services described in this Agreement. Section 3. ACCEPTANCE Customer accepts these Maintenance Service Terms and Conditions and agrees to pay the prices set forth in the Agreement. This Agreement becomes binding only when accepted in writing by Motorola. The term of this Agreement begins on the "Start Date" indicated in this Agreement. Section 4. SCOPE OF SERVICES 4.1. Motorola will provide the Services described in this Agreement or in a more detailed statement of work or other document attached to this Agreement. At Customer's request, Motorola may also provide additional services at Motorola' s then-applicable rates for the services. 4.2. If Motorola is providing Services for Equipment, Motorola parts or parts of equal quality will be used; the Equipment will be serviced at levels set forth in the manufacturer's product manuals; and routine service procedures that are prescribed by Motorola will be followed. 4.3. If Customer purchases from Motorola additional equipment that becomes part of the same system as the initial Equipment, the additional equipment may be added to this Agreement and will be billed at the applicable rates after the warranty for that additional equipment expires. 4.4. All Equipment must be in good working order on the Start Date or when additional equipment is added to the Agreement. Upon reasonable request by Motorola, Customer will provide a complete serial and model number list of the Equipment. Customer must promptly notify Motorola in writing when any Equipment is lost, damaged, stolen or taken out of service. Customer's obligation to pay Service fees for this Equipment will terminate at the end of the month in which Motorola receives the written notice. 4.5. Customer must specifically identify any Equipment that is labeled intrinsically safe for use in hazardous environments. 4.6. If Equipment cannot, in Motorola's reasonable opinion, be properly or economically serviced for any reason, Motorola may modify the scope of Services related to that Equipment; remove that Equipment from the Agreement; or increase the price to Service that Equipment. 4.7. Customer must promptly notify Motorola of any Equipment failure. Motorola will respond to Customer's notification in a manner consistent with the level of Service purchased as indicated in this Agreement. Section 5. EXCLUDED SERVICES 5.1. Service excludes the repair or replacement of Equipment that has become defective or damaged from use in other than the normal, customary, intended, and authorized manner; use not in compliance with applicable industry 182 of 594 standards; excessive wear and tear; or accident, liquids, power surges, neglect, acts of God or other force majeure events. 5.2. Unless specifically included in this Agreement, Service excludes items that are consumed in the normal operation of the Equipment, such as batteries or magnetic tapes.; upgrading or reprogramming Equipment; accessories, belt clips, battery chargers, custom or special products, modified units, or software; and repair or maintenance of any transmission line, antenna, microwave equipment, tower or tower lighting, duplexer, combiner, or multicoupler. Motorola has no obligations for any transmission medium, such as telephone lines, computer networks, the internet or the worldwide web, or for Equipment malfunction caused by the transmission medium. Section 6. TIME AND PLACE OF SERVICE Service will be provided at the location specified in this Agreement. When Motorola performs service at Customers location, Customer will provide Motorola, at no charge, a non-hazardous work environment with adequate shelter, heat, light, and power and with full and free access to the Equipment. Waivers of liability from Motorola or its subcontractors will not be imposed as a site access requirement. Customer will provide all information pertaining to the hardware and software elements of any system with which the Equipment is interfacing so that Motorola may perform its Services. Unless otherwise stated in this Agreement, the hours of Service will be 8:30 a.m. to 4:30 p.m., local time, excluding weekends and holidays. Unless otherwise stated in this Agreement, the price for the Services exclude any charges or expenses associated with helicopter or other unusual access requirements; if these charges or expenses are reasonably incurred by Motorola in rendering the Services, Customer agrees to reimburse Motorola for those charges and expenses. Section 7. CUSTOMER CONTACT Customer will provide Motorola with designated points of contact (list of names and phone numbers) that will be available twenty-four (24) hours per day, seven (7) days per week, and an escalation procedure to enable Customer's personnel to maintain contact, as needed, with Motorola. Section 8. PAYMENT Unless alternative payment terms are stated in this Agreement, Motorola will invoice Customer in advance for each payment period. All other charges will be billed monthly, and Customer must pay each invoice in U.S. dollars within twenty (20) days of the invoice date. Customer will reimburse Motorola for all property taxes, sales and use taxes, excise taxes, and other taxes or assessments that are levied as a result of Services rendered under this Agreement (except income, profit, and franchise taxes of Motorola) by any governmental entity. Section 9. WARRANTY Motorola warrants that its Services under this Agreement will be free of defects in materials and workmanship for a period of ninety (90) days from the date the performance of the Services are completed. In the event of a breach of this warranty, Customers sole remedy is to require Motorola to re-perform the non-conforming Service or to refund, on a pro-rata basis, the fees paid for the non-conforming Service. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Section 10. DEFAULT/TERMINATION 10.1. If either party defaults in the performance of this Agreement, the other party will give to the non-performing party a written and detailed notice of the default. The non-performing party will have thirty (30) days thereafter to provide a written plan to cure the default that is acceptable to the other party and begin implementing the cure plan immediately after plan approval. If the non-performing party fails to provide or implement the cure plan, then the injured party, in addition to any other rights available to it under law, may immediately terminate this Agreement effective upon giving a written notice of termination to the defaulting party. 10.2. Any termination of this Agreement will not relieve either party of obligations previously incurred pursuant to this Agreement, including payments which may be due and owing at the time of termination. All sums owed by Customer to Motorola will become due and payable immediately upon termination of this Agreement. Upon the effective date of termination, Motorola will have no further obligation to provide Services. Section 11. LIMITATION OF LIABILITY Except for personal injury or death, Motorola's total liability, whether for breach of contract, warranty, negligence, strict liability in tort, or otherwise, will be limited to the direct damages recoverable under law, but not to exceed the price of twelve (12) months of Service provided under this Agreement. ALTHOUGH THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE THAT MOTOROLA WILL NOT BE LIABLE FOR ANY COMMERCIAL LOSS; INCONVENIENCE; LOSS OF USE, TIME, DATA, GOOD WILL, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED 183 of 594 TO OR ARISING FROM THIS AGREEMENT OR THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO THIS AGREEMENT. No action for contract breach or otherwise relating to the transactions contemplated by this Agreement may be brought more than one (1) year after the accrual of the cause of action, except for money due upon an open account. This limitation of liability will survive the expiration or termination of this Agreement and applies notwithstanding any contrary provision. Section 12. EXCLUSIVE TERMS AND CONDITIONS 12.1. This Agreement supersedes all prior and concurrent agreements and understandings between the parties, whether written or oral, related to the Services, and there are no agreements or representations concerning the subject matter of this Agreement except for those expressed herein. The Agreement may not be amended or modified except by a written agreement signed by authorized representatives of both parties. 12.2. Customer agrees to reference this Agreement on any purchase order issued in furtherance of this Agreement, however, an omission of the reference to this Agreement will not affect its applicability. In no event will either party be bound by any terms contained in a Customer purchase order, acknowledgement, or other writings unless: the purchase order, acknowledgement, or other writing specifically refers to this Agreement; clearly indicate the intention of both parties to override and modify this Agreement; and the purchase order, acknowledgement, or other writing is signed by authorized representatives of both parties. Section 13. PROPRIETARY INFORMATION; CONFIDENTIALITY; INTELLECTUAL PROPERTY RIGHTS 13.1. Any information or data in the form of specifications, drawings, reprints, technical information or otherwise furnished to Customer under this Agreement will remain Motorolas property, will be deemed proprietary, will be kept confidential, and will be promptly returned at Motorola's request. Customer may not disclose, without Motorola's written permission or as required by law, any confidential information or data to any person, or use confidential information or data for any purpose other than performing its obligations under this Agreement. The obligations set forth in this Section survive the expiration or termination of this Agreement. 13.2. Unless otherwise agreed in writing, no commercial or technical information disclosed in any manner or at any time by Customer to Motorola will be deemed secret or confidential. Motorola will have no obligation to provide Customer with access to its confidential and proprietary information, including cost and pricing data. 13.3. This Agreement does not grant directly or by implication, estoppel, or otherwise, any ownership right or license under any Motorola patent, copyright, trade secret, or other intellectual property, including any intellectual property created as a result of or related to the Equipment sold or Services performed under this Agreement. Section 14. FCC LICENSES AND OTHER AUTHORIZATIONS Customer is solely responsible for obtaining licenses or other authorizations required by the Federal Communications Commission or any other federal, state, or local government agency and for complying with all rules and regulations required by governmental agencies. Neither Motorola nor any of its employees is an agent or representative of Customer in any governmental matters. Section 15. COVENANT NOT TO EMPLOY During the term of this Agreement and continuing for a period of two (2) years thereafter, Customer will not hire, engage on contract, solicit the employment of, or recommend employment to any third party of any employee of Motorola or its subcontractors without the prior written authorization of Motorola. This provision applies only to those employees of Motorola or its subcontractors who are responsible for rendering services under this Agreement. If this provision is found to be overly broad under applicable law, it will be modified as necessary to conform to applicable law. Section 16. MATERIALS, TOOLS AND EQUIPMENT All tools, equipment, dies, gauges, models, drawings or other materials paid for or furnished by Motorola for the purpose of this Agreement will be and remain the sole property of Motorola. Customer will safeguard all such property while it is in Customers custody or control, be liable for any loss or damage to this property, and return it to Motorola upon request. This property will be held by Customer for Motorola's use without charge and may be removed from Customers premises by Motorola at any time without restriction. Section 17. GENERAL TERMS 17.1. If any court renders any portion of this Agreement unenforceable, the remaining terms will continue in full force and effect. 17.2. This Agreement and the rights and duties of the parties will be interpreted in accordance with the laws of the State 184 of 594 in which the Services are performed. 17.3. Failure to exercise any right will not operate as a waiver of that right, power, or privilege. 17.4. Neither party is liable for delays or lack of performance resulting from any causes that are beyond that partys reasonable control, such as strikes, material shortages, or acts of God. 17.5. Motorola may subcontract any of the work, but subcontracting will not relieve Motorola of its duties under this Agreement. 17.6. Except as provided herein, neither Party may assign this Agreement or any of its rights or obligations hereunder without the prior written consent of the other Party, which consent will not be unreasonably withheld. Any attempted assignment, delegation, or transfer without the necessary consent will be void. Notwithstanding the foregoing, Motorola may assign this Agreement to any of its affiliates or its right to receive payment without the prior consent of Customer. In addition, in the event Motorola separates one or more of its businesses (each a "Separated Business"), whether by way of a sale, establishment of a joint venture, spin-off or otherwise (each a "Separation Event"), Motorola may, without the prior written consent of the other Party and at no additional cost to Motorola, assign this Agreement such that it will continue to benefit the Separated Business and its affiliates (and Motorola and its affiliates, to the extent applicable) following the Separation Event. 17.7. THIS AGREEMENT WILL RENEW, FOR AN ADDITIONAL ONE (1) YEAR TERM, ON EVERY ANNIVERSARY OF THE START DATE IF, AND ONLY IF, CUSTOMER SO ELECTS IN WRITING NO LESS THAN THIRTY (30) DAYS PRIOR TO THAT ANNIVERSARY DATE. At the anniversary date, Motorola may adjust the price of the Services to reflect its current rates. 17.8. If Motorola provides Services after the termination or expiration of this Agreement, the terms and conditions in effect at the time of the termination or expiration will apply to those Services and Customer agrees to pay for those services on a time and materials basis at Motorolas then effective hourly rates. 17.9 This Agreement may be executed in one or more counterparts, all of which shall be considered part of the Agreement. The parties may execute this Agreement in writing, or by electronic signature, and any such electronic signature shall have the same legal effect as a handwritten signature for the purposes of validity, enforceability and admissibility. In addition, an electronic signature, a true and correct facsimile copy or computer image of this Agreement shall be treated as and shall have the same effect as an original signed copy of this document. Revised 12/5/2016 185 of 594 For the City Council meeting of December 12, 2016 Item A3.11 Business of the City by Motion: Storefront Modernization Program Application For Action To: Honorable Mayor and Members of the City Council Administrative and Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Johanna Leonard, Economic Development Division Manager Cindy Plante, Economic Development Specialist Subject: Storefront Modernization Program Application for 807 Howard St. – Dreamland Cleanwash Laundry Date: December 5, 2016 Recommended Action: Staff recommends approval of financial assistance through the Storefront Modernization Program to Dreamland Cleanwash Laundry at 807 Howard Street in an amount not to exceed $3,014 for the installation of an RPZ backflow prevention device within the building’s plumbing systems in order to bring it up to code. This agenda item is presented to the Administrative and Public Works Committee because there is no Economic Development Committee meeting scheduled until January 25, 2017. Funding Source: The Economic Development Fund’s Business District Improvement Fund (Account 225.15.5300.65522). The approved Fiscal Year 2017 Budget allocated a total of $350,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $0 has been spent from this account, leaving $350,000 available for expenditure. Livability Benefit: Economy and Jobs: retain and expand local businesses Built Environment: manage water resources responsibly Background: The Storefront Modernization Program provides a financial incentive to property owners and their commercial tenants to invest in improvements to commercial property in Evanston. The program was previously known as the façade improvement program, and eligible expenses were limited to street-facing exterior improvements such as windows, doors, signage, painting, and the like. In 2015, the program was expanded to allow for funding of interior improvements such as plumbing, HVAC, and carpentry for businesses located on targeted business corridors in Evanston. Applicants are eligible Memorandum 186 of 594 to receive a forgivable loan of up to 50% of the total qualifying project cost, up to a maximum amount of $50,000. Applicants must obtain three written bids for the renovation work proposed, with at least one of the three bids being provided by an Evanston-based contractor. The program is intended to help modernize aging building stock in targeted development areas and improve the aesthetics individual commercial businesses within their respective business districts. (For more detailed information, please refer to the Program Guidelines online.) Summary: Dreamland Cleanwash is a family-owned laundromat located in a freestanding single- story building at 807 Howard Street. The facility is owner-occupied. City staff notified the owner earlier this year that an RPZ backflow prevention device would need to be installed as part of the building’s plumbing system in order to comply with state and local plumbing codes. The owner is seeking funding assistance to complete the work needed to bring the property into compliance. The applicant has submitted three bids for the proposed scope of work, including at least one from an Evanston-based contractor as is required under the program guidelines. The average of the three bids submitted for the proposed awning work was $6,028. Based on the documentation and bids submitted for this project, staff recommends approval of financial assistance for this project for a total amount not to exceed $3,014. Attachments: Storefront Modernization Program Application for Dream Laundry, 807 Howard Street Exterior photo + photo of current water service system Plumbing contractor bids 187 of 594 1 Plante, Cindy From:Wufoo <no-reply@wufoo.com> Sent:Friday, December 02, 2016 2:48 PM To:Plante, Cindy Subject:2016 Storefront Modernization Program [#14] Property AddressProperty AddressProperty AddressProperty Address **** 807 Howard St. Property PIN Property PIN Property PIN Property PIN **** 11-30-123-024-0000 Length of store frontage (feet): Length of store frontage (feet): Length of store frontage (feet): Length of store frontage (feet): **** 25 Is this property a historic landmark? Is this property a historic landmark? Is this property a historic landmark? Is this property a historic landmark? No Applicant Name: Applicant Name: Applicant Name: Applicant Name: **** Byoungmoo Sohn Applicant Address: Applicant Address: Applicant Address: Applicant Address: **** 6711 Trumbull Ave. Lincolnwood, IL 60712 Email Email Email Email **** bmsohn807@gmail.com Phone Number Phone Number Phone Number Phone Number (847) 491-0094 Name of business (if applicable): Name of business (if applicable): Name of business (if applicable): Name of business (if applicable): Dreamland Cleanwash Applicant is: Applicant is: Applicant is: Applicant is: **** Both Name(s) of business(es): Name(s) of business(es): Name(s) of business(es): Name(s) of business(es): Dreamland Cleanwash Business Owner Name(s): Business Owner Name(s): Business Owner Name(s): Business Owner Name(s): Byoungmoo Sohn Provide a description of the ground floor Provide a description of the ground floor Provide a description of the ground floor Provide a description of the ground floor business(es) at this location (500 words max). business(es) at this location (500 words max). business(es) at this location (500 words max). business(es) at this location (500 words max). Coin laundromat Property Owner Name: Property Owner Name: Property Owner Name: Property Owner Name: Byoungmoo Sohn Property Owner Address:Property Owner Address:Property Owner Address:Property Owner Address: 6711 Trumbull Ave. Lincolnwood, IL 60712 Property Owner Phone Number: Property Owner Phone Number: Property Owner Phone Number: Property Owner Phone Number: (847) 313-5410 Property Owner Email: Property Owner Email: Property Owner Email: Property Owner Email: bmsohn807@gmail.com Is the property currently for sale? Is the property currently for sale? Is the property currently for sale? Is the property currently for sale? No 188 of 594 2 What type(s) of improvements are you planning What type(s) of improvements are you planning What type(s) of improvements are you planning What type(s) of improvements are you planning to make? (check all that apply) to make? (check all that apply) to make? (check all that apply) to make? (check all that apply) **** Other (describe below) Provide a narrative of your proposed project. Provide a narrative of your proposed project. Provide a narrative of your proposed project. Provide a narrative of your proposed project. Include information on portions of the building Include information on portions of the building Include information on portions of the building Include information on portions of the building that will be improved and what particular work that will be improved and what particular work that will be improved and what particular work that will be improved and what particular work actactactactivities will be completed. (500 words max) ivities will be completed. (500 words max) ivities will be completed. (500 words max) ivities will be completed. (500 words max) **** Installation of RPZ backflow device as required by the utilities department. Provide a narrative of sustainability measures Provide a narrative of sustainability measures Provide a narrative of sustainability measures Provide a narrative of sustainability measures that will be employed in this project (500 that will be employed in this project (500 that will be employed in this project (500 that will be employed in this project (500 words max) words max) words max) words max) Reduced pressure zone valve assemblies (RPZ Valves) are used to protect water supplies from contamination or pollution. Backflow devices are designed for installation on potable water lines to protect against both back siphonage and back pressure of contaminated water into the potable water supply. Provide a narrative of how your proposed Provide a narrative of how your proposed Provide a narrative of how your proposed Provide a narrative of how your proposed project will improve accessibility at your project will improve accessibility at your project will improve accessibility at your project will improve accessibility at your building (500 words max) building (500 words max) building (500 words max) building (500 words max) n/a "I certify that all of the information contained "I certify that all of the information contained "I certify that all of the information contained "I certify that all of the information contained in this document, all statements, informin this document, all statements, informin this document, all statements, informin this document, all statements, information, ation, ation, ation, and exhibits that I am submitting for the and exhibits that I am submitting for the and exhibits that I am submitting for the and exhibits that I am submitting for the property listed in this form under 'property property listed in this form under 'property property listed in this form under 'property property listed in this form under 'property information' is true and accurate and to the information' is true and accurate and to the information' is true and accurate and to the information' is true and accurate and to the best of my knowledge. I certify that I have best of my knowledge. I certify that I have best of my knowledge. I certify that I have best of my knowledge. I certify that I have reviewed the Program Guidelines and Program reviewed the Program Guidelines and Program reviewed the Program Guidelines and Program reviewed the Program Guidelines and Program Agreement form associated witAgreement form associated witAgreement form associated witAgreement form associated with the City of h the City of h the City of h the City of Evanston's Facade Improvement Program." Evanston's Facade Improvement Program." Evanston's Facade Improvement Program." Evanston's Facade Improvement Program." (Type name below for signature). (Type name below for signature). (Type name below for signature). (Type name below for signature). **** BmS Date Date Date Date **** Saturday, December 2, 2017 189 of 594 190 of 594 191 of 594 192 of 594 193 of 594 194 of 594 195 of 594 196 of 594 PROPOSAL #16-1131 COLLINS BACKFLOW SPECIALISTS, INC. Phone 847-358-1666 2413 West Algonquin Rd # 304 Fax 847-358-1674 Algonquin, IL 60102 Date:11/30/16 Page 1 of 1 Submitted to:Benny Dreamland Clean & Wash Job name:Dreamland Clean & Wash Address:807 West Howard Street Job location:807 West Howard Street, Evanston, IL 60202 City/State/Zip:Evanston, IL 60202 job phone:847-491-0094 Attn:Benny job fax: Cell: We propose to furnish labor and materials to install a 3" RPZ with Strainer and related piping, permits, and inspection post install to meet your request for violation from City of Evanston. Note: As backflow device installation is covered under State and/or Local Plumbing code, there may be issues that are Fire Sprinkler code related that might not be included in our price. Price Does not Include Price Includes Subject to State and Local fire sprinkler codes Copies of certification at devices Premium Time Copies to all concerned parties Electric or Alarm Work Certificate of Insurance & Fire Sprinkler Work Additionally Insured Permits and/or Fees WE PROPOSE hereby to furnish material and labor - complete in accordance with above specifications, for the sum of: ************Six thousand two hundred and five XX/100 Dollars Payment to be made as follows:Total due on completion of the job. NOTE:This proposal may be withdrawn by us if not accepted within 30 days. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance. Authorized signature: _______________________________________________ Gunnar P Collins ACCEPTANCE OF PROPOSAL - The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date of acceptance _______________. Signature:Signature: Note: No work shall begin until a copy of this proposal is signed and returned. Work to commence within thirty days after receipt of all approved drawings and signed proposal. 197 of 594 198 of 594 199 of 594 For City Council Meeting of December 12, 2016 Business of the City by Motion: 2017 City Council Meeting Dates For Action For City Council Meeting of December 12, 2016 Item A3.12 Business of the City by Motion: 2017 City Council Meeting Dates For Action Memorandum To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, City Manager Akäsha Terrier, Deputy City Clerk Subject: Proposed 2017 City Council Meeting Dates Date: November 29, 2016 Recommended Action Staff recommends that City Council approve the 2017 City Council meeting dates. Livability Benefits: Education, Arts & Community: Promote cohesive and connected community Equity & Empowerment: Provide for meaningful community engagement Attachment Proposed 2017 City Council Meeting Dates 200 of 594 PROPOSED CITY COUNCIL MEETINGS 2017 JANUARY 9 JULY 10 17 (Tuesday)* 17 (City Manager Evaluation)** 23 24 FEBRUARY 13 AUGUST 14 20 President’s Day* 27 MARCH 13 SEPTEMBER 11 20* 18* 27 25 APRIL 10 OCTOBER 9 17* 16* 24 23 MAY 8 NOVEMBER 13 15* 20* 22 27 JUNE 12 DECEMBER 11 19* 26 City Council meetings are scheduled to begin immediately following the conclusion of the Planning & Development Committee meetings that begin at 7:15pm. The Alderman starting roll-call for a Special Meeting will be the same Alderman to start roll-call at the next Regular Meeting. *This meeting will begin at 7:00 p.m. ** This meeting will begin at 6:00 p.m. 201 of 594 For Acceptance and Placement on File For Action For City Council meeting of December 12, 2016 Item A3.13 Business of the City by Motion: Post Bond Issuance Report For Action: Accept and Place on File ‘ To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Ashley King, Budget & Finance Manager Subject: 2016 Post Bond Issuance Report Date: December 12, 2016 Recommended action: Staff recommends the City Council review and place the 2016 Post Bond Issuance Report on file. Livability Benefits: Innovation & Process: Support local government best practices and processes. Summary: The City of Evanston adopted a Post-Issuance Procedures Manual in October 2012. This Manual outlines the procedures used in compliance with Internal Revenue Codes and applicable U.S. Treasury Regulations necessary to maintain the tax exemption of the interest on bonds issued by the City. Annual Review and Reports: Not less often than once per year, the Compliance Officer should conduct a review of records and other information described in these Procedures to determine whether any or all of the bonds comply with the tax requirements applicable to such bonds. At the close of each bond issue City Staff review the transcripts of the bonds to ensure compliance with the Code and Regulations as noted above. No violations of the Internal Revenue Code or U. S. Treasury Regulations were discovered during the review of bond transcripts for the 2016A and 2016B bonds as issued by the City and approved by the City Council. In the event of such a violation, the Chief Financial Officer of the City would take remedial actions described in the Regulations or the Tax Exempt Bonds Voluntary Closing Agreement Program described in Treasury Notice 2008-31 or any successor guidance. Memorandum 202 of 594 Below is a current listing of our outstanding Bonds as of the end of 2016 City of Evanston Outstanding General Obligation Debt Name of Issue Date of Issuance Final Maturity Date Balance as of December 31, 2016 Series 2007 5/24/2007 12/1/2027 10,960,000 Series 2008A 5/7/2008 12/1/2021 1,810,000 Series 2008B 5/7/2008 12/1/2018 4,245,000 Series 2008C 5/7/2008 12/1/2028 8,615,000 Series 2010A 8/16/2010 12/1/2029 5,040,000 Series 2010B 8/16/2010 12/1/2019 3,180,001 Series 2011A 8/1/2011 12/1/2031 13,784,997 Series 2012A 7/26/2012 12/1/2032 11,065,000 Series 2013A 7/31/2013 12/1/2033 11,430,000 Series 2013B 10/30/2013 12/1/2025 18,545,000 Series 2014A 8/6/2014 12/1/2034 11,230,000 Series 2015A 11/10/2015 12/1/2035 12,650,000 Series 2015B 11/10/2015 12/1/2022 10,075,000 Series 2016A 9/28/2016 12/1/2036 13,935,000 Series 2016B 9/28/2016 12/1/2026 7,635,000 144,199,998 The Post-Issuance Compliance Manual can be found on the City’s Transparency Web- Site at http://www.cityofevanston.org/transparency/budget-financial-reports/. Legislative History: None 203 of 594 For City Council meeting of December 12, 2016 Item A3.14 Business of the City by Motion: Renewal of Presence Behavioral Heath Agreement For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Evonda Thomas-Smith, Director, Health and Human Services Subject: Renewal of the Service Provider Agreement with Presence Behavioral Health Date: December 6, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager to renew and amend the Service Provider Agreement between Presence Behavioral Health (Presence Health) and the City of Evanston for the provision of 24-hour Crisis Line Access, Mental Health Crisis Intervention and various community outreach and education services at a cost of $139,333.33. The Agreement is dated January 1, 2017 to December 31, 2017. Due to the timing of the Agreement and to assure no interruption of services staff seeks approval of the Service Provide Agreement. Funding Source: Funding is provided by the Health and Human Services Department Account 176.24.4651.62491, the General Fund and the Library Fund. Livability Benefits: Health & Safety: Support strong and safe communities: Improve Health outcomes, Improve emergency prevention and response. Summary: On March 1, 2013 the City of Evanston and Presence Behavioral health entered into an Agreement for Presence Health to provide 24-hour Crisis Line Access, Mental Health Crisis Intervention and various community outreach and education services to the residents of the City of Evanston. The Agreement was amended February 2014 to extend the Agreement until December 31, 2016. The amendment added $73,333.00 to the original cost of $55,000. $73,333.00 is the maximum total payable under the renewal Agreement. For 2017, staff is recommending the expansion of services to include support at the Evanston Public Library at an estimated cost of $66,000. The Library is applying for grant support for this service. Alternate funding will be provided Memorandum 204 of 594 Page 2 of 2 from the General Fund if the Library grant is not approved. Library and Health staff will be available to discuss program details at the Administration and Public Works Committee meeting. Attachments: Service Provider Agreement 205 of 594 Presence Behavioral Health Policy Guidelines Governing Agreement: FY 2017 Page 1 of 5 PPOOLLIICCYY GGUUIIDDEELLIINNEESS GGOOVVEERRNNIINNGG SSEERRVVIICCEE PPRROOVVIIDDEERR AAGGRREEEEMMEENNTT This Service Provider Agreement (the “Agreement”), is made on this _1st___ day of January 2017 (the “Effective Date”), by and between The City of Evanston, an Illinois home rule municipality (“City”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, and Pres- ence Behavioral Health, a not-for-profit Illinois corporation (“Provider”). City and Provider may be re- ferred to as a “Party” and collectively as the “Parties”. 1. PROVIDER RESPONSIBILITIES FOR LEVEL OF SERVICE: 1.1 Provider shall provide outreach to the Evanston Police and Fire Department, through three separate training exercises during the term for emergency responders in behavioral health issues. In addition, Pro- vider will work with the Police and Fire Department personnel to identify chronic 911 callers that are often dropped off at the hospital emergency room. 1.2 Provider currently operates a Crisis Line, which operates 24 hours a day/7 days a week and Provider will make the Crisis Line available to Evanston residents. 1.3 Provider will assign one .5 FTE licensed Community Support and Social Work specialist staff member to be assigned to work on solely Evanston focused efforts, including but not limited to case man- agement, community support outreach for those that have been identified as chronic 911 callers, initiating psychiatric hospitalization of involuntary patients, provide daily contact with the crisis line, in-home as- sessment, therapy, counseling, provide linkage to other mental health organizations, and the services out- lined in 1.1 and 1.2 (the “Provider Staff Member”). The Provider Staff Member will be located at the St. Francis Hospital, 355 Ridge Avenue, Evanston, Illinois 60202. In the recruitment of the Provider Staff Member, priority will be given to candidates who are residents of Evanston. In the event that no qualified Evanston residents present themselves for consideration, the Provider Staff Member will be recruited from outside the City of Evanston, so as to avoid interruption of services to the community. Lastly, the Provider Staff Member will be an Evanston resident. 1.4 Agreement Term for Services: The services outlined in Paragraphs 1.1 – 1.3 (collectively “Ser- vices”) shall be performed by Provider from January 1, 2017 and December 31, 2017 (“Term”). The Term shall not be renewed, except by written agreement of the Parties and by approval of the City Council. 1. 5 The Agreement shall be used to serve solely residents of the City of Evanston (the “Recipients”). No Recipients shall, on the grounds of their race, age, creed, color, sex, national origin, religious creed, fi- nancial status, source of income, marital status, sexual orientation, economic status or disability be exclud- ed from participation in, or denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Provider receives financial assistance from or through the City. The Pro- vider may expend funds received under this Agreement only for those parts of the Provider’s program ex- penses directed to the Recipients and services specified in the Agreement. 1.6 Provider will provide 1FTE-Licensed Clinician to be assigned to work at designated Evanston Pub- lic Library locations. FTE will provide immediate access to critical services. Along with supporting and training staff, the Social worker can connect patrons in need with a continuum of services including crisis intervention/de-escalation, support, outreach, education, and assessments to determine if a higher level of care is needed up to and including hospitalization. Finding effective ways to quickly meet immediate needs will be an important new tool at the Evanston Public Library. 2. FEE POLICIES: 206 of 594 Presence Behavioral Health Policy Guidelines Governing Agreement: FY 2017 Page 2 of 5 2.1 No persons may be refused services due to the inability to pay for services rendered. However, when fees are charged for a service all persons receiving said service are expected to contribute to the cost of the service per agency guidelines to the extent that they are able. 2.2 The Provider shall submit agency fee guidelines to the City. The grant money can be used to subsi- dize services rendered to Evanston residents after fees are collected. Provider represents and war- rants that it will not be seeking any payments from the City above the funding amount to recover any loss due to non-payment or under payment for services rendered. 2.2.1 The City approved funding in the principal amount of Seventy Three Thousand, Three Hundred and Thirty Three and 00/100 Dollars ($73,333.00) for the Term of the Agreement. Funding will be paid through a monthly invoice process and payment will be disbursed in accordance with the Illi- nois Local Government Prompt Act. Invoices shall be submitted to the Director of Health and Human Services, 2100 Ridge Avenue, Evanston, IL 60201 payroll. 2.2.2 The City approved funding in the principal amount of Sixty Six Thousand 00/100 Dollars ($66,000.00): 12 month Salary for Social Worker and indirect cost reimbursement to Presence for recruiting, managing and directing Social Worker and processing payroll. Funding will be paid through a monthly invoice process and payment will be disbursed in accordance with the Illinois Local Government Prompt Act. Invoices shall be submitted to the Director of Health and Human Services, 2100 Ridge Avenue, Evanston, IL 60201 payroll Contractual total $139.333.00 3. RECORD KEEPING: 3.1 The Provider shall keep and maintain individual cumulative case records, including a specific ser- vice plan for each Recipient with the agency's goal(s) for the Recipient and measurable objectives within time frames specified by the professional staff involved, when applicable. 3.2 The Provider shall maintain confidentiality of individual Recipient records and share such infor- mation in accordance with the amended Mental Health Code of the State of Illinois or after the ap- propriate authorization for release of information has been obtained from the Recipient when appli- cable. The Parties will work together to enter into a separate HIPAA business agreement, to ensure compliance with the provisions of HIPAA with respect to the confidentiality of protected healthcare information. The separate HIPAA agreement will be kept on file with this Agreement. 3.3 The Provider shall maintain all records related to this Agreement for a minimum of three years, or longer if other applicable laws or regulations so require. 3.4 The Provider shall permit on-site inspection of relevant records by the Director of the Health and Human Services (“Director”) at all reasonable times, subject to conditions specified in Section 3.2 regarding confidentiality. 3.5 The Provider shall have on file and maintain a policy and procedure for determining the residency of Recipients related to the conditions specified in Section 1. 4. COMMUNITY PLANNING AND COORDINATION: 4.1 The Provider will meet with the Director to discuss general and/or specific issues of this Agree- ment. Either party may initiate such meetings. 4.2 The Provider will notify the Director about any and all information which is pertinent to the future of the agency and its operations in the community, e.g., staffing problems, loss of funding, lawsuits, and/or deficiencies cited in a review for license or certification. 207 of 594 Presence Behavioral Health Policy Guidelines Governing Agreement: FY 2017 Page 3 of 5 4.3 The Provider will participate in Health and Human Services meetings, as designated by the Direc- tor to develop a comprehensive human service program for Evanston. 4.4 When it is appropriate to the Provider’s mission the Provider will mutually cooperate with other network services in the provision of treatment services and discharge planning for people who have mental disorders and/or developmental disabilities. 5. MONITORING AND EVALUATION: 5.1 The Provider’s agency and program performance statistics, Agency Quarterly Narrative Report, and report on outcome measures will be submitted to the Director in a timely manner using the forms specified by the Director. 5.2 If the Provider is funded by the Illinois Department of Human Services (IDHS), the Provider shall furnish the City with financial and budget reports prepared for and submitted to IDHS upon request of the City. It is understood that the City may receive and/or may request directly from IDHS all monthly and quarterly summary data printouts about these agencies. 5.3 Limited to this Agreement, on a quarterly basis, the Provider shall furnish the Director a summary report of all grant-in-aid, purchase of service, or other grant and funding requests by the Provider, regardless of whether local, state, federal or private foundation monies are requested for facilities or services. 5.4 One copy of the Provider’s most recent audit must be submitted to the City within two weeks of having been accepted on behalf of the Provider’s Board of Directors. 5.5 For the Provider to receive funding by the City, budget documents and all narratives shall comply with the requirements of the Budget Manual for Human Service Agencies prepared by the EMHB and City staff. 5.6 Per City Council Public Policy Resolution 24-PR-79, the Provider shall: 5.6.1 Submit to the Director a copy of its policy on equal opportunity employment and a copy of its most current affirmative action plan. 5.6.2 Conduct meetings of its board of directors, or policy-setting body, in such a manner that whenever City funds are discussed, the meetings shall be open to the public. 5.6.3 Submit to the Director the names and addresses of the current members of its board of di- rectors or policy-setting body. 6. INSURANCE AND INDEMNITY: 6.1 The Provider shall not commence work under this Agreement until it has obtained Commercial General Liability insurance approved by the City of Evanston, and endorsed to provide coverage for Broad Form Property Damage and Blanket Broad Form Contractual Liability. 6.2 The Provider shall furnish two copies of the Certificate of Insurance naming the City of Evanston as an additional insured. The Certificate shall also recite that any cancellation shall require thirty (30) days advance notice, with notice to all named or additional insured. The Provider shall main- tain Personal Injury and Property Damage coverage for a minimum of $1,000,000 for each occur- rence. 6.3 The Provider Certificate of Insurance shall include the following indemnity provision: "The Provider agrees to indemnify, save harmless and defend the City of Evans- ton, its agents, servants, and employees, and each of them against and hold it and 208 of 594 Presence Behavioral Health Policy Guidelines Governing Agreement: FY 2017 Page 4 of 5 them harmless from any lawsuits, claims, demands, liabilities, losses and expens- es, including court costs and attorneys' fees, for or on account of any injury, or any damage to any property, which may arise or which may be alleged to have risen out of or in connection with the work covered by this contract." 6.4 In case of any conflict between the language of the Provider’s General Liability Insurance policy(s) and the indemnity provision cited in Section 6.3, the indemnity provision shall govern. 6.5 The Provider shall designate to the Director of Health or his/her designee a staff person to be re- sponsible as the Provider’s contact person for insurance and indemnity matters. The designation shall be in writing, and provide the name, title, telephone number, and if available, an email address of the person designated. 7. CONTRACT CHANGES: 7.1 Any amendments to this Agreement shall be valid only when they have been reduced to writing, duly signed by both parties, and attached to the original of this Agreement. 8. TERMINATION AND OTHER RIGHTS OF THE CITY: 8.1 The CITY maintains the right in the event of a failure by the Provider to perform any of its obliga- tions under this Agreement to terminate this Agreement and payments thereunder, or to withhold funding for any one or more payment periods. With the exception of those issues identified in Sec- tion 8.2, the CITY must notify the Provider in writing of such impending action at least thirty cal- endar days before such action goes into effect. Such notice shall specify the reasons for which the action is taken, and the conditions, if any, under which payments may be reinstated. 8.2 The CITY shall waive its responsibility for payment of any and all bills for expenditures received over 45 calendar days after the last day of the month in which the services were provided. 8.3 The awarding of this Agreement in no way implies the continued financial support of programs or services of the Provider by the CITY beyond the specific period of this Agreement. Future funding by the CITY will be determined by an annual program review and allocation process. 8.4 This Agreement and its rights, responsibilities and proceeds may not be awarded or assigned by the Provider to any other individual(s) or party(s) for the purpose of fulfilling the obligations of this Agreement. In the event of the inability of the Provider to complete the terms of this Agreement, the CITY maintains the sole responsibility to determine the disposition of the balance of funds re- maining under the terms of this Agreement. IN WITNESS WHEREOF, the Parties have fully executed this Agreement on the date set forth above. 209 of 594 Presence Behavioral Health Policy Guidelines Governing Agreement: FY 2017 Page 5 of 5 CITY OF EVANSTON: PRESENCE BEHAVIORAL HEALTH an Illinois home rule corporation an Illinois not-for-profit corporation __________________________________ _________________________________ By: Wally Bobkiewicz, City Manager By: Frank Perham, Vice-President Date: _______________, 2017 Date: ________________, 2017 __________________________________ By: Evonda Thomas-Smith, Director Date: ______________, 2017 210 of 594 For City Council meeting of December 12, 2016 Item A4 Resolution 75-R-16 Contract for Senior Congregate Meal Program For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Lawrence C. Hemingway, Director, Parks, Recreation & Community Services Karen Hawk, Assistant Director Community Services Subject: Resolution 75-R-16 - Contract Renewal to Hoffman House Catering for Senior Meal Food Programs Date: December 12, 2016 Recommended Action: Staff recommends City Council adoption of Resolution 75-R-16 authorizing the City Manager to execute a contract with Hoffman House Catering to provide a senior meal congregate program at the Levy Senior Center and Fleetwood-Jourdain Community Center for a period of October 1, 2016 through September 30, 2017 in the not–to- exceed amount of $4.56 per lunch meal. Total meal program contract value is projected at $41,961. Funding Source: This is a reimbursement meal program in which the total amount of reimbursement the City will receive and expenses is solely dependent upon the number of lunches served and varies depending on the levels of participation. The program will be reimbursed through a grant from Age Options, the regional coordinator of federal funds dispersed for programs in the Older Americans Act and donations received from attendees at the meal program. The City’s estimated reimbursement is calculated using the highest daily participation level stated in our application. Funding for this program is budgeted in the Fleetwood-Jourdain and Levy Center meal program expenditure accounts. Meal program food expenditure budgeted amount to caterer Maximum grant reimbursement to revenue account From Age Options Fleetwood-Jourdain 100.30.3040.65025 $6,127 $6,546 Levy Senior Center 100.30.3055.65025 $31,315 $35,415 Total $37,442 $41,961 Memorandum 211 of 594 Page 2 of 2 Livability Benefits: Equity and Empowerment: Support quality human service programs Health & Safety: Provide access to fresh, healthful foods Summary: Age Options issued a bid to provide meals at all suburban Cook County sites in the program in 2015. Meal providers were invited to respond to the bids and provide food costs; the type of meals provided and background information on their company. The selection came after extensive collaboration between Age Options and City staff that included reviewing caterer proposals, hosting caterer visits at our sites, tasting food at the tasting receptions and participating in multiple phone calls. The selected caterer was Hoffman House. This is a renewal from the 2015 bid process with Hoffman House as the selected caterer. Staff has been very satisfied with food provided from Hoffman House. The price per meal is $4.20 per congregate meal and $4.56 per deli bar meal. The caterer selection process has been the same in the past. Attachments: Resolution 75-R-16 212 of 594 11/29/2016 75-R-16 A RESOLUTION Authorizing the City Manager to Execute an Agreement With Hoffman House Catering for Senior Meal Food Programs at the Levy Center and Fleetwood-Jourdain Community Center WHEREAS, the City of Evanston has made it a priority to focus on providing for a comfortable and high standard of living for seniors through activities and events; and WHEREAS, the Parks, Recreation and Community Services Department strives to provide activities and opportunities to seniors; and WHEREAS, AgeOptions, the regional coordinator of federal funds, will reimburse the City through a grant for meals provided to seniors; and WHEREAS, AgeOptions issued bids to provide meals at all suburban Cook County sites, and the selected caterer Hoffman House Catering; and WHEREAS, for the period of October 1, 2016 through September 30, 2017, Hoffman House Catering will provide lunch meals to seniors at the Levy Senior Center and Fleetwood-Jourdain Community Center at a cost not-to-exceed $4.56 per meal; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are hereby found as fact and incorporated herein by reference. 213 of 594 75-R-16 ~2~ SECTION 2: That the City Manager is hereby authorized to sign, and the City Clerk herby authorized to attest, on behalf of the City of Evanston, the contract attached hereto as Exhibit A, incorporated herein by reference. SECTION 3: That this Resolution 75-R-16 shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Adopted: ________________, 2016 214 of 594 75-R-16 ~3~ EXHIBIT A Contract with Hoffman House Catering 215 of 594 Revision 8/2012 Page 1 AGREEMENT THIS AGREEMENT (“Agreement”) is entered into by and between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston, Illinois 60201 (the “City”) and Smigo Management Group Inc., an Illinois Corporation, doing business as Hoffman House Catering with offices located at 1530 Hubbard Ave. Ste. D Batavia, Illinois 60510 (“Vendor”). The City and Vendor shall be collectively referred to herein as the “Parties.” This Agreement constitutes the entire Agreement between the Parties concerning the subject matter of the Agreement, and supersedes all prior proposals, Agreements and understandings between the Parties concerning the subject matter of the Agreement. This Agreement can be signed in multiple counterparts and signature may be electronic or digital upon agreement of the Parties. In consideration of the mutual covenants and agreements contained in this Agreement, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree to the terms and conditions set forth herein and have caused this Agreement to be executed by their duly authorized representatives and the Effective Date shall be the date that the City executes the Agreement (“Effective Date”). VENDOR CITY OF EVANSTON (Vendor Name) Hoffman House Catering Group Smigo Management Group Inc. (Procuring Department Name) Parks, Recreation Community Services Signature Official Signature Printed Name Jim Smigo Printed Name Wally Bobkiewicz Title Manager / Owner Date Title City Manager Date Address 1530 Hubbard Ave Ste D, Batavia, IL 60510 Designee Signature Printed Name Lawrence Hemingway Phone (630) 406-0330 Fax Title Director Parks, Recreation and Community Services E-mail jwshhh@cateringglobal.net Address 2100 Ridge, Evanston IL 60201 CITY USE ONLY NOT PART OF CONTRACTUAL PROVISIONS PBC# Project Title Contract # Procurement Method (IFB, RFP, Small, etc): Ref. # Publication Date: Award Code: Funding Source Obligation # Approval: Signature Printed Name Date Phone E-mail Subcontractor Utilization? Yes No Subcontractor Disclosure? Yes No 216 of 594 Page 1 1. TERM AND TERMINATION 1.1 TERM OF THIS AGREEMENT: This Agreement has an initial term of October 1, 2016 through September 30, 2017. If a start date is not identified, the term shall commence upon the last dated signature of the Parties. Vendor shall not commence billable work in furtherance of the Agreement prior to final execution of the Agreement. 1.2 TERMINATION FOR CAUSE: The City may terminate this Agreement, in whole or in part, immediately upon notice to Vendor if: (a) the City determines that the actions or inactions of Vendor, its agents, employees or subcontractors have caused, or reasonably could cause, jeopardy to health, safety, or property, or (b) Vendor has notified the City that it is unable or unwilling to perform the Agreement. If Vendor fails to perform to the City’s satisfaction any material requirement of this Agreement, is in violation of a material provision of this Agreement, or the City determines that Vendor lacks the financial resources to perform the Agreement, the City shall provide written notice to Vendor to cure the problem identified within the period of time specified in the City’s written notice. If not cured by that date, the City may either: (a) immediately terminate the Agreement without additional written notice or (b) enforce the terms and conditions of the Agreement. For termination due to any of the causes contained in this Section, the City retains its rights to seek any available legal or equitable remedies and damages. 1.3 TERMINATION FOR CONVENIENCE: The City may, for its convenience and with sixty (60) days prior written notice to Vendor, terminate this Agreement in whole or in part and without payment of any penalty or incurring any further obligation to Vendor. Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this Agreement up to and including the date of termination. 2. DELIVERY OF PROGRAM MEALS: Deliveries will be made to Levy Senior Center located at 300 Dodge Avenue, Evanston, IL, Monday – Friday at 11:00am, no earlier than one-half (1/2) hour prior to 10:00am and no later than one-half hour (1/2) after 10:30am (11:00 am). Deliveries will be made to Fleetwood Jourdain Community Center located at 1655 Foster, Evanston, IL, Wednesdays at 11:30 am, no earlier than one-half (1/2) hour prior to 10:30am and no later than one-half hour (1/2) after 11:00am (11:30am). The Agency reserves the right to increase or decrease the number of sites, times and days of deliveries upon ten (10) consecutive days notice to the Contractor. 2.1 CONDITION OF THE FOOD DELIVERED BY VENDOR: Milk and/or other food delivered by the Vendor that is found to be spoiled, crushed, or otherwise not fit to be served, will not be passed for payment unless promptly exchanged prior to serving meal by the Vendor (See Attachment A). If the Vendor does not react to the above mentioned notification, milk and/or food supply will be disposed of without responsibility to the Agency. Milk carriers used to deliver cartons of milk should be sufficient size and strength to hold the contents properly without crushing when handled in a normal manner. Milk and juice will be delivered in eight (8) ounce serving cartons. At least fifty (50) of meals and no more than twenty-five percent (25%) of meals shall be of a modified menu diet. All meals will be low sodium and fat controlled. The modified (therapeutic) meals will be appropriate for diabetics. 2.2 OTHER CONDITIONS FOR VENDOR: Provide disposables e.g.; napkins; straws; salt, pepper, sugar, substitutes; and other condiments as appropriate to the meal. Must deliver hot foods at one hundred-forty (140) degrees Fahrenheit or higher and cold foods at or below forty-one (41) degrees Fahrenheit as required by the Illinois Department on Aging and AgeOptions. All food delivery carriers must maintain the proper temperature for the required time the food is in the carrier. Food delivered by the Vendor that is found to be spoiled, crushed, or otherwise not fit to be served will not be paid for by the City of Evanston unless the Vendor promptly exchanges the food prior to serving time. Make recipes available upon request to any authorized representative of the Agency, AgeOptions, or the Federal Government. Arrange with the Site Supervisor a schedule of special menus and shall specify additional costs. Provide refrigeration or warming units contingent upon necessity. Be in compliance with all local, state, and federal requirements governing food sanitation. 217 of 594 Page 2 Vendor will deliver the specified number of daily meals and supplies as ordered by the City of Evanston. The Vendor shall not require the City of Evanston to order a minimum number of meals for any serving day. City of Evanston reserves the right to change the number of meals as late as the day prior to the date of delivery. City of Evanston will not be held financially liable for order changes made within agreed timeframe. Furnish needed food service training in sanitation, portion control, etc. to the Site Manager and volunteers. Furnish reports as required to Agency, AgeOptions officials, along with the Illinois Department on Aging, and the USDA Food Distribution Agency. Officials have the right to inspect food production sites, recipes and purchase orders. Retain records for Audit purposes at least three (3) years. Comply with Title VI and Title VII of the Civil Rights Act of 1964, in regard to employment practices and persons served. 2.3 Vendor Records: The signed order receipts will be submitted with the Vendor’s monthly billing to the City. Shortages or omissions will be noted by the Site Staff on the order receipts. The Vendor shall submit invoices at least monthly to the City. The invoices shall indicate the total number of meals delivered and accepted during the period being billed with a backup listing of the Sites, total meals and total days on which deliveries were made during the billing period. All invoices shall show a summary of service as follows: a). The daily number of meals ordered and delivered, as well as the total number of meals and the total cost for the period. A second copy of the invoice should be retained by the Vendor. b). Total credits or debits due should be billed from the total bill. c). If commodities are used, total credits or debits should be deducted from the total bill from each invoice. The Vendor shall maintain the following records for the sponsor: a) Production records, including quantities and amounts of food used in preparation of each meal and food component of menus; b) Standardized recipes and yield from recipes; c) Processed product nutritional analysis; d) Dates of preparation of meals; e) Number of meals and locations where meals were delivered; f) Signed delivery slips; g) Nutritional content of individual food items and meals as delivered; and h) Food and bid specifications 2.4 REQUIRED MENU AND PLANNING APPROVAL PROCESS At Least Three Months Before Menu Cycle Starts – Vendor develops and writes cycle menus At Least Two Months Before Menu Cycle Starts – Vendor meets with nutrition providers, individually or collectively, to review the cycle menu and multi month/planned calendar/roll-out menus, including special menus, holidays and holiday celebration menus At Least Six Weeks Before Menu Cycle Starts – Vendor completes multi month/ planned/rollout menus for review by nutrition providers At Least Six to Four Weeks Before Menu Cycle Starts – Cycle menu submitted to AgeOptions for certification/approval by AgeOptions Dietitian At Least Six to Four Weeks Before Menu Cycle Starts – Multi month/planned/rollout menus with holiday menus and special celebrations submitted to AgeOptions for review by AgeOptions Dietitian Within the Four Weeks Before Menu Cycle Starts – AgeOptions Dietitian evaluates menus and returns to caterer and nutrition provider with comments, suggested revisions or approval Within the Four Weeks Before Menu Cycle Starts – If revisions are required, caterer sends revised menus sent back to AgeOptions Dietitian for certification and approval First Day of Menu Cycle – Menus begin 218 of 594 Page 3 Sample Timeline for Required Menu Planning and Approval Process for Vendor Contracts Starting in October TASK DUE DATE RESPONSIBLE PERSON(S) Develop and write cycle menus July 1 Vendor Vendor meets with nutrition providers, individually or collectively, to review the cycle menu and multi month/planned calendar/roll-out menus. Include special menus, holidays and holiday celebration menus. By August 1 Vendor and Nutrition Providers Complete multi month/ planned/rollout menus for review by nutrition providers By August 15 Vendor Submit cycle menu for certification/approval by AgeOptions Dietitian August 15 - September 1 By September 1, at the latest Vendor Submit multi month/planned/rollout menus with holiday menus and special celebrations for review by AgeOptions Dietitian August 15 - September 1 By September 1, at the latest Vendor Menus evaluated and returned to caterer and nutrition provider with comments, suggested revisions or approval As soon as possible after September 1 AgeOptions Dietitian Revised menus sent back to AgeOptions Dietitian, if revisions are required Before October 1 Vendor Menus begin October 1 Vendor and Nutrition Provider 2.5 MENU SPECIFICATIONS REQUIREMENTS: (See Attachment A) Each meal provided through the nutrition program must comply with the most recent Dietary Guidelines for Americans, published by the United States Secretary of Health and Human Services and the Secretary of Agriculture; and provide each participant for the category including sixty-five (65) to seventy-five (75) year old women a minimum of thirty-three (33) one-third percent (1/3 %) of the Dietary Reference Intakes (DRI) as established by the Food and Nutrition Board of the Institute of Medicine of the National Academy of Sciences. Attachment A provides the current Nutrition Standards for menus written under the terms of this agreement. Each meal shall meet the following minimum requirements: EACH meal must provide: One (1) Serving lean meat or meat alternate: Three (3) ounces of edible cooked meat, fish, fowl, eggs or meat alternate Two (2) Servings vegetables: Half (½) cup equivalent – may serve an additional vegetable instead of a fruit One (1) Serving fruit: Half (½) cup equivalent – may serve an additional fruit instead of a vegetable Two (2) Servings grain, bread or bread alternate, preferably whole grain: for example, two (2) slices of whole grain or enriched bread one (1) ounce each or one (1) cup cooked pasta or rice One (1) Serving fat free or low fat milk or milk alternate: One (1) cup equivalent Margarine and dessert are optional and must be counted in the calories, fat and sodium totals, if served in addition to above components. 2.6 MILESTONES AND DELIVERABLES: Vendor shall not perform services, provide supplies or incur expenses in amount exceeding the amount shown in this Section, unless the City has authorized a higher amount in writing prior to Vendor performing the services, providing the supplies, or incurring the expenses. Not-to-exceed $ 41,961.00 2.7 VENDOR / STAFF SPECIFICATIONS: The Vendor shall be required to submit quarterly inspection reports of the food preparation sites in which all meals for the program are prepared. 219 of 594 Page 4 2.8 ASSIGNMENT AND SUBCONTRACTING: 2.8.1 This Agreement may not be assigned, transferred in whole or in part by Vendor without the prior written consent of the City. 2.8.2 For purposes of this section, subcontractors are those specifically hired to perform all or part of the work covered by the Agreement. Will subcontractors be utilized? Yes XXXX No 2.8.3 Vendor shall describe below the names and addresses of all authorized subcontractors to be utilized by Vendor in the performance of this Agreement, together with a description of the work to be performed by the subcontractor and the anticipated amount of money that each subcontractor is expected to receive pursuant to this Agreement. Vendor shall provide a copy of any subcontracts within 20 days of execution of this Agreement for approval by the City. Vendor shall be responsible for the accuracy and quality of any subcontractor’s performance. Subcontractor Name Amount to be paid Address Description of work Subcontractor Name Amount to be paid Address Description of work 2.8.4 Vendor shall obtain approval from the City prior to hiring any additional or substitute subcontractors during the term of this Agreement. Vendor shall provide to the City a draft subcontractor agreement for review and approval prior to the execution of the subcontract. Subcontractor agreements shall provide that services to be performed under the subcontracting agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent. 2.8.5 All subcontracts must include the same certifications that Vendor must make as a condition of this Agreement. 2.9 WHERE SERVICES ARE TO BE PERFORMED: Unless otherwise specified in this section all services shall be performed in the United States. If Vendor manufactures the supplies or performs the services purchased hereunder in another country in violation of this provision, such action may be deemed by the City as a breach of the Agreement by Vendor. Vendor shall disclose the locations where the services required shall be performed and the known or anticipated value of the services to be performed at each location. If Vendor received additional consideration in the evaluation based on work being performed in the United States, it shall be a breach of contract if Vendor shifts any such work outside the United States. Location where services will be performed Value of services performed at this location Location where services will be performed Value of services performed at this location 2.10 SCHEDULE OF WORK: Vendor will deliver up to two hundred (200) meals per day, Monday through Friday at the Levy Senior Center located at 300 Dodge Avenue, Evanston, IL, and Wednesday at the Fleetwood-Jourdain Community Center located at 1655 Foster Street, Evanston, IL (with the exception of the following nine holidays). The holidays are as follows: Thanksgiving Day and Friday following (November 24 and 25, 2016) Martin Luther King Day (January 16, 2017) Memorial Day (May 29, 2017) Independence Day (July 4, 2017) Labor Day (September 4, 2017) The Vendor assures the Agency of availability of personnel from the Vendor to staff the operations and provide supervisory staff in the preparation of food. In the event of a vehicle breakdown or other contingencies, the vendor must be able to dispatch replacement trucks to assure delivery of meals that may be stranded en route within one half (½) hour past regular serving time. Should the main preparation plant become inoperative, alternate sources of supply must be available. 220 of 594 Page 5 2.11 WARRANTIES FOR SUPPLIES AND SERVICES: 2.11.1 Vendor warrants that the supplies furnished under this Agreement will: (a) conform to the standards, specifications, drawing, samples or descriptions furnished by the City or furnished by Vendor and agreed to by the City, including but not limited to all specifications attached as exhibits hereto; (b) be merchantable, of good quality and workmanship, and free from defects for a period of twelve months or longer if so specified in writing, and fit and sufficient for the intended use; (c) comply with all federal and City laws, regulations and ordinances pertaining to the manufacturing, packing, labeling, sale and delivery of the supplies; (d) be of good title and be free and clear of all liens and encumbrances and; (e) not infringe any patent, copyright or other intellectual property rights of any third party. Vendor agrees to reimburse the City for any losses, costs, damages or expenses, including without limitations, reasonable attorney’s fees and expenses, arising from failure of the supplies to meet such warranties. 2.11.2 Vendor shall insure that all manufacturers’ warranties are transferred to the City and shall provide a copy of the warranty. These warranties shall be in addition to all other warranties, express, implied or statutory, and shall survive the City’s payment, acceptance, inspection or failure to inspect the supplies. 2.11.3 Vendor warrants that all services will be performed to meet the requirements of the Agreement in an efficient and effective manner by trained and competent personnel. Vendor shall monitor performances of each individual and shall reassign immediately any individual who is not performing in accordance with the Agreement, who is disruptive or not respectful of others in the workplace, or who in any way violates the Agreement or City policies. 2.12 REPORTING, STATUS AND MONITORING SPECIFICATIONS: 2.12.1 Vendor shall immediately notify the City of any event that may have a material impact on Vendor’s ability to perform the Agreement. 2.13 Availability of Funds The total number of meals provided by the Vendor shall not exceed the total number of meals set forth in the City’s budget, subject to adjustments determined by the City and AgeOptions. AgeOptions has the option to cancel the contract contingent upon funding from the federal and state governments for the program. AgeOptions must receive sufficient funds from the Illinois Department on Aging to meet the total obligations for the period October 1, 2016 to September 30, 2017. In addition, there must not be any administrative, legislative order, judicial order, rule or law which requires a change in this or related decision made by AgeOptions. The City shall have the option to cancel this contract if the Federal government withdraws funds to support the Congregate Meal Program by giving the Vendor forty-eight hour written notice. It is further understood that, in the event of cancellation of the contract, the City shall be responsible for meals that have already been assembled and delivered in accordance with this contract. 2.14 Emergencies In the event of unforeseen emergency circumstances, the Vendor shall immediately notify the City by telephone of the following; (1) the impossibility of on-time delivery; (2) the circumstance(s) precluding delivery; and (3) a statement of whether or not succeeding deliveries will be affected. No payments will be made for deliveries made later than 40 (forty) minutes after specified meal time. Emergency circumstances at the site precluding utilization of meals are the concern of the City. The City may cancel orders provided they give the Vendor at least 48 hours notice. Adjustments for emergency situations affecting the Vendor’s ability to deliver meals, or City’s ability to utilize meals, for periods longer than 24 hours will be mutually worked out between the Vendor and the City. 3. PRICING 3.1 METHOD AND RATE OF COMPENSATION: The City will compensate Vendor for the initial term as follows: Hourly Monthly Annually Project Item (show unit of measure and rate) 3.2 TYPE OF PRICING: Pricing under this Agreement is Firm $4.20 per congregate meal and $4.56 per deli bar meal Estimated 221 of 594 Page 6 3.3 EXPENSES: Any expenses that Vendor may charge are shown in this section. The City will not compensate Vendor for expenses related to travel, lodging or meal. 3.4 DISCOUNT: % discount for payment within days of receipt of invoice 3.5 TAX: Vendor shall not bill for any taxes unless accompanied by proof the City is subject to the tax. If necessary, Vendor may request the applicable City’s Illinois tax exemption number and federal tax exemption information. 3.6 INVOICING: Vendor shall invoice at the completion of the Agreement unless invoicing is tied in this Agreement to milestones, deliverables, or other invoicing requirements agreed to in this Agreement. Send invoices via email to lwilson@cityofevanston.org 3.7 PAYMENT TERMS AND CONDITIONS: 3.7.1 By submitting an invoice, Vendor certifies that the supplies or services provided meet all requirements of the Agreement, and the amount billed and expenses incurred are as allowed in the Agreement. Invoices for supplies purchased, services performed and expenses incurred through December 31 of any year must be submitted to the City no later than January 31 of the next subsequent year. 3.7.2 Payments, including late payment charges, will be paid in accordance with all applicable laws and rules of the City of Evanston and the State of Illinois. Remedies provided for therein shall be Vendor’s sole remedy for late payments by the City. Payment terms contained on Vendor’s invoices shall have no force and effect. 3.7.3 The City will not pay for supplies provided or services rendered, including related expenses, incurred prior to the execution of this Agreement by the Parties even if the effective date of the Agreement is prior to execution. 3.7.4 As a condition of receiving payment Vendor must (i) be in compliance with the Agreement, (ii) pay its employees prevailing wages when required by law (Examples of prevailing wage categories include public works, printing, janitorial, window washing, building and grounds services, site technician services, natural resource services, security guard and food services. Vendor is responsible for contacting the Illinois Dept. of Labor 217-782-6206; http://www.state.il.us/Department/idol/index.htm to ensure compliance with prevailing wage requirements), (iii) pay its suppliers and subcontractors according to the terms of their respective contracts, and (iv) provide lien waivers to the City upon request. 3.7.5 The total number of meals provided by the Vendor shall not exceed the total number of meals set forth in the City’s budget, subject to adjustments determined by the City and AgeOptions. AgeOptions and the City shall have the option to cancel the contract contingent upon funding from the federal and state governments for the program. AgeOptions must receive sufficient funds from the Illinois Department on Aging to meet the total obligations for the period October 1, 2016 to September 30, 2017. In addition, there must not be any administrative, legislative order, judicial order, rule or law which requires a change in this or related decision made by AgeOptions. 4. STANDARD BUSINESS TERMS AND CONDITIONS 4.1 AVAILABILITY OF APPROPRIATION: This Agreement is contingent upon and subject to the availability of funds. The City, at its sole option, may terminate or suspend this Agreement, in whole or in part, without penalty or further payment being required, if a reduction in funding is necessary or advisable based upon actual or projected budgetary considerations. Vendor will be notified in writing of the failure of appropriation or of a reduction or decrease. 4.2 AUDIT/RETENTION OF RECORDS: Vendor and its subcontractors shall maintain books and records relating to the performance of the Agreement or subcontract and necessary to support amounts charged to the City under the Agreement or subcontract. Books and records, including information stored in databases or other computer systems, shall be maintained by Vendor for a period of three years from the later of the date of final payment under the Agreement or completion of the Agreement, and by the subcontractor for a period of three years from the later of final payment under the term or completion of the subcontract. If federal funds are used to pay contract costs, Vendor and its subcontractors must retain its records for five years. Books and records required to be maintained under this section shall be available for review or audit by representatives of the City upon reasonable notice and during normal business hours. Vendor and its subcontractors shall cooperate fully with any such audit and with any investigation conducted by any of these entities. Failure to maintain books and records required by this section shall establish a presumption in favor of the City for the recovery of any funds paid by the City under the Agreement for which adequate books and records are not available to support the purported disbursement. Vendor or subcontractors shall not impose a charge upon the City for audit or examination of Vendor’s books and records. 4.3 TIME IS OF THE ESSENCE: Time is of the essence with respect to Vendor’s performance of this Agreement. Vendor shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. 222 of 594 Page 7 4.4 NO WAIVER OF RIGHTS: Except as specifically waived in writing, failure by a Party to exercise or enforce a right does not waive that Party’s right to exercise or enforce that or other rights in the future. 4.5 FORCE MAJEURE: Failure by either Party to perform its duties and obligations will be excused by unforeseeable circumstances beyond its reasonable control and not due to its negligence including acts of nature, acts of terrorism, riots, labor disputes, fire, flood, explosion, and governmental prohibition. The non-declaring Party may cancel the Agreement without penalty if performance does not resume within 30 days of the declaration. 4.6 CONFIDENTIAL INFORMATION: Each Party, including its agents and subcontractors, to this Agreement may have or gain access to confidential data or information owned or maintained by the other Party in the course of carrying out its responsibilities under this Agreement. Vendor shall presume all information received from the City or to which it gains access pursuant to this Agreement is confidential. Vendor information, unless clearly marked as confidential and exempt from disclosure under the Illinois Freedom of Information Act (“FOIA”) shall be considered public. No confidential data collected, maintained, or used in the course of performance of the Agreement shall be disseminated except as authorized by law and with the written consent of the disclosing Party, either during the period of the Agreement or thereafter. The receiving Party must return any and all data collected, maintained, created or used in the course of the performance of the Agreement, in whatever form it is maintained, promptly at the end of the Agreement, or earlier at the request of the disclosing Party, or notify the disclosing Party in writing of its destruction. The foregoing obligations shall not apply to confidential data or information lawfully in the receiving Party’s possession prior to its acquisition from the disclosing Party; received in good faith from a third-party not subject to any confidentiality obligation to the disclosing Party; now is or later becomes publicly known through no breach of confidentiality obligation by the receiving Party; or is independently developed by the receiving Party without the use or benefit of the disclosing Party’s confidential information. Upon notification by the City that it has received a Freedom of Information Act request that calls for records within the Vendor’s control, the Vendor shall promptly provide all requested records to the City so that the City may comply with the request within the timeframe required by FOIA. 4.7 USE AND OWNERSHIP: All work performed or supplies created by Vendor under this Agreement, whether written documents or data, goods or deliverables of any kind, shall be deemed work-for-hire under copyright law and all intellectual property and other laws, and the City is granted sole and exclusive ownership to all such work, unless otherwise agreed in writing. Vendor hereby assigns to the City all right, title, and interest in and to such work including any related intellectual property rights, and/or waives any and all claims that Vendor may have to such work including any so-called "moral rights" in connection with the work. Vendor acknowledges the City may use the work product for any purpose. Confidential data or information contained in such work shall be subject to confidentiality provisions of this Agreement. 4.8 INDEMNIFICATION AND LIABILITY: Vendor shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of Vendor or Vendor’s subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. Vendor shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City Corporation Counsel’s option, Vendor must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Vendor of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Project by Vendor must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Vendor waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Vendor that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Vendor shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subcontractors’ work. Acceptance of the work by the City will not relieve Vendor of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section 4.8 shall survive completion, expiration, or termination of this Agreement. 4.9 INSURANCE: Vendor shall, at its own expense, secure and maintain in effect throughout the duration of this contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the services and work hereunder by Vendor, its agents, representatives, employees or subcontractors. Vendor acknowledges and agrees that if it fails to comply with all requirements of this Section 4.9, the City may void this Agreement. Vendor must give to the City Certificates of Insurance identifying the City to be an additional insured for the services required pursuant to the Agreement before City staff recommends award of the contract to City Council. Any limitations or modifications on the Certificate of Insurance issued to the City in compliance with this Section that conflict with the provisions of this Section 4.9 shall have no force and effect. 223 of 594 Page 8 If requested, Vendor shall give the City a certified copy (ies) of the insurance policy (ies) evidencing the amounts set forth in this Section. The policies must be delivered to the City within two (2) weeks of the request. All insurance policies shall be written with insurance companies licensed or authorized to do business in the State of Illinois and having a rating of not less than A-VII according to the A.M. Best Company. Should any of the insurance policies be canceled before the expiration date, the issuing company will mail thirty (30) days written notice to the City. Vendor shall require and verify that all subcontractors maintain insurance meeting all of the requirements stated herein. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Vendor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses. Vendor shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Vendor, and insuring Vendor against claims which may arise out of or result from vendor’s performance or failure to perform hereunder: a) Worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least five hundred thousand dollars ($500,000); b) Comprehensive general liability coverage which designates the City as an additional insured for not less than one million dollars ($1,000,000) combined single limit for bodily injury, death and property damage, per occurrence; c) Comprehensive automobile liability insurance covering owned, non-owned, and leased vehicles for not less than one million dollars ($1,000,000) combined single limit for bodily injury, death, or property damage, per occurrence; and d) Errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least one million dollars ($1,000,000). Vendor’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to the City. Vendor shall promptly forward new certificate(s) of insurance evidencing the coverage(s) required herein upon annual renewal of the subject policies. Vendor understands that the acceptance of Certificates of Insurance, policies, and any other documents by the City in no way releases Vendor and its subcontractors from the requirements set forth herein. Vendor expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy as respects the City. In the event Vendor fails to purchase or procure insurance as required above, the parties expressly agree that Vendor shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy, or reimbursement, at law or in equity, against Vendor. 4.10 INDEPENDENT CONTRACTOR: Vendor shall act as an independent contractor and not an agent or employee of, or joint venture with the City. All payments by the City shall be made on that basis. 4.11 SOLICITATION AND EMPLOYMENT: Vendor shall not employ any person employed by the City during the term of this Agreement to perform any work under this Agreement. Vendor shall give notice immediately to the City if Vendor solicits or intends to solicit City employees to perform any work under this Agreement. 4.12 COMPLIANCE WITH THE LAW: Vendor, its employees, agents, and subcontractors shall comply with all applicable federal, state, and local laws, rules, ordinances, regulations, orders, federal circulars and all license and permit requirements in the performance of this Agreement. Vendor shall be in compliance with applicable tax requirements and shall be current in payment of such taxes. Vendor shall obtain at its own expense, all licenses and permissions necessary for the performance of this Agreement. 4.13 BACKGROUND CHECK: Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its expense, criminal and driver history background checks of Vendor’s and subcontractors officers, employees or agents. Vendor or subcontractor shall reassign immediately any such individual who, in the opinion of the City, does not pass the background check. 4.14 APPLICABLE LAW: This Agreement shall be construed in accordance with and is subject to the laws and rules of the City of Evanston and the State of Illinois. The Department of Human Rights’ Equal Opportunity requirements (44 Ill. Adm. Code 750) are incorporated by reference. The City shall not enter into binding arbitration to resolve any contract dispute. The City does not waive tort immunity by entering into this Agreement. In compliance with the Illinois and federal Constitutions, the Illinois Human Rights Act, the U. S. Civil Rights Act, and Section 504 of the federal Rehabilitation Act and other applicable laws and rules, the City does not unlawfully discriminate in employment, contracts, or any other activity. 4.15 ANTI-TRUST ASSIGNMENT: If Vendor does not pursue any claim or cause of action it has arising under antitrust laws relating to the subject matter of the Agreement, then upon request of the City’s Corporation Counsel, Vendor shall assign to the City rights, title and interest in and to the claim or cause of action. 4.16 CONTRACTUAL AUTHORITY: The Department that signs for the City shall be the only City entity responsible for performance and payment under the Agreement. When the City’s authorized designee signs in addition to an Department, they do so as approving officer and shall have no liability to Vendor. 224 of 594 Page 9 4.17 NOTICES: Notices and other communications provided for herein shall be given in writing by registered or certified mail, return receipt requested, by receipted hand delivery, by courier (UPS, Federal Express or other similar and reliable carrier), by e-mail, or by fax showing the date and time of successful receipt. Notices shall be sent to the individuals who signed the Agreement using the contact information following the signatures. Each such notice shall be deemed to have been provided at the time it is actually received. By giving notice, either Party may change the contact information. 4.18 MODIFICATIONS AND SURVIVAL: Amendments, modifications and waivers must be in writing and signed by authorized representatives of the Parties. Any provision of this Agreement officially declared void, unenforceable, or against public policy, shall be ignored and the remaining provisions shall be interpreted, as far as possible, to give effect to the Parties’ intent. All provisions that by their nature would be expected to survive, shall survive termination. In the event of a conflict between the City’s and Vendor’s terms, conditions and attachments, the City’s terms, conditions and attachments shall prevail. 4.19 PERFORMANCE RECORD / SUSPENSION: Upon request of the City, Vendor shall meet to discuss performance or provide contract performance updates to help ensure proper performance of the Agreement. The City may consider Vendor’s performance under this Agreement and compliance with law and rule to determine whether to continue the Agreement, suspend Vendor from doing future business with the City for a specified period of time, or to determine whether Vendor can be considered responsible on specific future contract opportunities. 4.20 FREEDOM OF INFORMATION ACT: This Agreement and all related public records maintained by, provided to or required to be provided to the City are subject to the Illinois Freedom of Information Act notwithstanding any provision to the contrary that may be found in this Agreement. 4.21 SUCCESSORS AND ASSIGNS: The City and Vendor each bind themselves and their partners, successors, executors, administrators, and assigns to the other party of the Agreement and to the partners, successors, executors, administrators, and assigns of such other party in respect to all covenants of this Agreement. Neither the City nor Vendor shall assign, sublet, or transfer its interest in this Agreement without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of any public body, which may be a party hereto, nor shall it be construed as giving any right or benefits hereunder to anyone other than the City and Vendor. 4.22 NON-WAIVER OF RIGHTS: No failure of either party to exercise any power given to it hereunder or to insist upon strict compliance by the other party with its obligations hereunder, and no custom or practice of the parties at variance with the terms hereof, nor any payment under this Agreement shall constitute a waiver of either party’s right to demand exact compliance with the terms hereof. 4.23 SEVERABILITY: Except as otherwise provided herein, the invalidity or unenforceability of any particular provision, or part thereof, of this Agreement shall not affect the other provisions, and this Agreement shall continue in all respects as if such invalid or unenforceable provision had not been contained herein. 4.24 COUNTERPARTS: For convenience, this Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original. 4.25 SAVINGS CLAUSE: If any provision of this Agreement, or the application of such provision, shall be rendered or declared invalid by a court of competent jurisdiction, or by reason of its requiring any steps, actions, or results, the remaining parts or portions of this Agreement shall remain in full force and effect. 5. STANDARD CERTIFICATIONS Vendor acknowledges and agrees that compliance with this section and each subsection for the term of the Agreement and any renewals is a material requirement and condition of this Agreement. By executing this Agreement, Vendor certifies compliance with this section and each subsection and is under a continuing obligation to remain in compliance and report any non-compliance. This section, and each subsection, applies to subcontractors used on this Agreement. Vendor shall include these Standard Certifications in any subcontract used in the performance of the Agreement. If this Agreement extends over multiple fiscal years including the initial term and all renewals, Vendor and its subcontractors shall confirm compliance with this section in the manner and format determined by the City by the date specified by the City and in no event later than January 1 of each year that this Agreement remains in effect. If the Parties determine that any certification in this section is not applicable to this Agreement, it may be stricken without affecting the remaining subsections. 225 of 594 Page 10 5.1 As part of each certification, Vendor acknowledges and agrees that should Vendor or its subcontractors provide false information, or fail to be or remain in compliance with the Standard Certification requirements, one or more of the following sanctions will apply:  the Agreement may be void by operation of law,  the City may void the Agreement, and  Vendor and it subcontractors may be subject to one or more of the following: suspension, debarment, denial of payment, civil fine, or criminal penalty. Identifying a sanction or failing to identify a sanction in relation to any of the specific certifications does not waive imposition of other sanctions or preclude application of sanctions not specifically identified. 5.2 Vendor certifies it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. § 12101 et seq.) and applicable rules in performance under this Agreement. 5.3 Vendor certifies it is a properly formed and existing legal entity (30 ILCS 500/1.15.80, 20-43); and as applicable has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. 5.4 Vendor certifies it has not been convicted of bribing or attempting to bribe an officer or employee of the City or any other City, nor has Vendor made an admission of guilt of such conduct that is a matter of record (30 ILCS 500/50-5). 5.5 If Vendor, or any officer, director, partner, or other managerial agent of Vendor, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Vendor certifies at least five years have passed since the date of the conviction. Vendor further certifies that it is not barred from being awarded a contract and acknowledges that the City shall declare the Agreement void if this certification is false (30 ILCS 500/50-10.5). 5.6 Vendor certifies that it and its affiliates are not delinquent in the payment of any debt to the City. 5.7 In accordance with the Steel Products Procurement Act, Vendor certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the United States, unless the head of the procuring Department grants an exception (30 ILCS 565). 5.8 Vendor certifies it has not been convicted of bid rigging or bid rotating or any similar offense (720 ILCS 5/33 E-3, E-4). 5.9 Vendor certifies it complies with the Section 1-12-5 of the City of Evanston Code and the Illinois Department of Human Rights Act and rules applicable to public contracts, including equal employment opportunity, refraining from unlawful discrimination, and having written sexual harassment policies (775 ILCS 5/2-105). 5.10 Vendor certifies that it shall employ only persons duly licensed by the State of Illinois to perform professional services under this Agreement for which applicable Illinois law requires a license, subject to prior approval of the City. 5.11 Vendor certifies that if more favorable terms are granted by Vendor to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable goods or services, the more favorable terms will be applicable under this Agreement. 6.0 DISCLOSURES AND CONFLICTS OF INTEREST Section 1: Conflict of Interest Prohibited Vendor shall not have any public or private interest and shall not acquire directly or indirectly any such interest which conflicts in any manner with its performance under this Agreement. Section 2: Debarment/Legal Proceeding Disclosure (All Vendors must complete this section). Vendor must identify any of the following that occurred for it or any if its officers or directors within the previous 10 years: Debarment from contracting with any governmental entity Yes No Professional licensure discipline Yes No Bankruptcies Yes No Adverse civil judgments and administrative findings Yes No Criminal felony convictions Yes No 226 of 594 Page 11 If any of the above is checked yes, please identify with descriptive information the nature of the debarment and legal proceeding. The City reserves the right to request more information, should the information need further clarification. 7. SUPPLEMENTAL PROVISIONS 7.1 City Supplemental Provisions Definitions Required Federal Clauses, Certifications and Assurances ARRA Requirements (American Recovery and Reinvestment Act of 2009) Public Works Requirements (construction and maintenance of a public work) (820 ILCS 130/4) Prevailing Wage (820 ILCS 130/1 et seq.) M/W/EBE Subcontracting Requirements Other (describe) 7.2 Vendor Supplemental Provisions 227 of 594 Page 12 TAXPAYER IDENTIFICATION NUMBER I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. I am a U.S. person (including a U.S. resident alien).  If you are an individual, enter your name and SSN as it appears on your Social Security Card.  If you are a sole proprietor, enter the owner’s name on the name line followed by the name of the business and the owner’s SSN or EIN.  If you are a single-member LLC that is disregarded as an entity separate from its owner, enter the owner’s name on the name line and the d/b/a on the business name line and enter the owner’s SSN or EIN.  If the LLC is a corporation or partnership, enter the entity’s business name and EIN and for corporations, attach IRS acceptance letter (CP261 or CP277).  For all other entities, enter the name of the entity as used to apply for the entity’s EIN and the EIN. Name: Business Name: Taxpayer Identification Number: Social Security Number or Employer Identification Number Legal Status (check one): Individual Governmental Sole Proprietor Nonresident alien Partnership ECity or trust Legal Services Corporation Pharmacy (Non-Corp.) Tax-exempt Pharmacy/Funeral Home/Cemetery (Corp.) Corporation providing or billing Limited Liability Company (select applicable tax classification) medical and/or health care services D = disregarded entity C = corporation Corporation NOT providing or billing P = partnership medical and/or health care services Signature: Date: 228 of 594 For City Council Meeting of December 12, 2016 Items A5.1 – A5.12 Resolutions 76-R-16 through 87-R-16: 2016 Debt Service Property Tax Abatements For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Treasurer Ashley King, Budget & Finance Manager Subject: Debt Service Property Tax Abatements Date: December 12, 2016 Recommended action: Staff recommends review and adoption of the attached twelve (12) abatement resolutions by the City Council. The resolutions will abate (decrease) the amount of the 2016 property tax levy needed to retire the outstanding general obligation debt. Generally, abated debt amounts are funded through sources other than property taxes such as TIF incremental revenue, water/sewer receipts, special assessments and parking garage revenues. Funding Source: As noted below in each section. Livability Benefits: Innovation and Process—support local government best practices and processes Summary: Attachments A, B, and C of this report provide a summary of the City’s total abatement of $9,908,277 SERIES 2007 Resolution 76-R-16 abates a portion of the 2016 levy required for Series 2007 not to exceed $33,500,000 General Obligation Bonds. These Bonds were issued to refund the remaining portion of Series 1997 and to partially refund Series 1999. Resolution 76-R- 16 abates $509,488 from the 2016 levy of $1,884,420. Funds for the abatement are derived from $71,494 from special assessment funds, $179,350 from Parking Fund, and $258,644 from the Sewer Fund. Memorandum 229 of 594 SERIES 2008B Resolution 77-R-16 abates a portion of the 2016 levy required for Series 2008B not to exceed $30,610,000 General Obligation Bonds. These Bonds were issued for a current refunding of Series 2002A. Resolution 77-R-16 abates the entire amount of $2,795,800 of 2016 Tax levy. Funds for the abatement of $2,795,800 are derived from the Washington National TIF. SERIES 2008C Resolution 78-R-16 abates a portion of the 2016 levy required for 2008C not to exceed $13,815,000 General Obligation Bonds. These Bonds were issued to fund the City’s annual capital improvements. Resolution 76-R-16 abates $228,814 from the 2016 levy of $969,550. Funds for the abatement are derived from $38,782 from special assessments and $190,032 from the Sewer Fund. SERIES 2010B Resolution 79-R-16 abates a portion of the 2016 levy required for 2010B not to exceed $9,166,678 General Obligation Bonds. These Bonds were issued to pay off the City’s early retirement incentive (ERI) cost to IMRF. Resolution 79-R-16 abates the entire $1,084,812 of the 2016 tax levy. Funds for the abatement of $1,084,812 are derived from various other funds (Attachment – B included for listing of funds). SERIES 2011A Resolution 80-R-16 abates a portion of the 2016 levy required for 2011A not to exceed $19,300,000 General Obligation Bonds. These Bonds were issued to provide financing for public improvement projects, make deposits into certain debt service funds of the City’s Sewerage System and refund certain outstanding obligations. Resolution 80-R-16 abates $424,102 from the 2016 levy of $1,231,609. Funds for the abatement of $238,987 are derived from Water Fund, $135,743 from sewer surcharge revenue, and $49,372 from Sewer Fund. SERIES 2012A Resolution 81-R-16 abates a portion of the 2016 levy required for 2012A not to exceed $16,220,000 General Obligation Bonds. These Bonds were issued to provide financing for public improvement projects, make deposits into certain debt service funds of the City’s Sewerage System and refund certain outstanding obligations. Resolution 81-R-16 abates the $384,551 from the 2016 levy of $1,180,431. Funds for the abatement of $300,044 are derived from Water Fund, and $74,780 from Sewer Fund. SERIES 2013A Resolution 82-R-16 abates a portion of the 2016 levy required for 2013A not to exceed $12,700,000 General Obligation Bonds. These Bonds were issued to fund the City’s public improvement projects and to provide for debt service funds of the City’s Sewerage System. Resolution 82-R-16 abates $224,816 from the 2016 levy of 230 of 594 $994,595. Funds for the abatement are derived from $25,650 from Special Assessments, $151,071 from Water Fund, and $48,095 from sewer surcharge revenue. SERIES 2013B Resolution 83-R-16 abates a portion of the 2016 levy required for 2013B not to exceed $30,000,000 General Obligation Bonds. These Bonds were issued to current refund Series 2004, 2004B and 2005 Bonds. Resolution 83-R-16 abates $1,363,086 from the 2016 levy of $4,556,350. Funds for the abatement are derived from $1,324,836 from the Washington National TIF Fund and $38,250 from the Special Assessments Fund. SERIES 2014A Resolution 84-R-16 abates a portion of the 2016 levy required for 2014A not to exceed $13,000,000 General Obligation Bonds. These Bonds were issued to fund the City’s public improvement projects. Resolution 84-R-16 abates $228,150 from the 2016 levy of $901,838. Funds for the abatement of $195,912 are derived from the Water Fund and $32,238 from Special Assessments. SERIES 2015A Resolution 85-R-16 abates a portion of the 2016 levy required for 2015A not to exceed $14,000,000 General Obligation Bonds. These Bonds were issued to fund the City’s public improvement projects. Resolution 85-R-16 abates $413,781 from the 2016 levy of $934,638. Funds for the abatement of $385,581 are derived from the Water Fund and $28,200 from Special Assessments. SERIES 2015B Resolution 86-R-16 abates a portion of the 2016 levy required for Series 2015B not to exceed $11,475,000 General Obligation Bonds. These Bonds were issued to refund the remaining balance of the Series 2006B outstanding Bonds. Resolution 86-R-16 abates all of the 2016 levy of $1,983,750. Funds for the abatement are derived from a transfer from the General Fund 2017 Adopted Budget and from reserves in the Debt Service Fund. SERIES 2016A Resolution 87-R-16 abates a portion of the 2016 levy required for Series 2016A not to exceed $14,000,000 General Obligation Bonds. Resolution 87-R-16 abates $267,128 from the 2016 levy of $931,655. Funds for the abatement of $238,315 are derived from the Water Fund and $28,813 from the Special Assessments. The total amount of the tax year 2016 property tax levy for Debt Service prior to adjusting for the above abatement resolutions is $21,213,602. This gross levy amount is then adjusted for the abatements totaling $9,908,277, resulting in a net levy in the FY2017 budget of $11,305,325. 231 of 594 Attachments: Attachment A: Abatement Summary Schedule Tax year 2016 Attachment B: 2010B Bonds – IMRF ERI Liability Attachment C: Fund Summary of abatements Abatement Resolutions 76-87-R-16 232 of 594 Attachment A General Obligation Debt Summary --- Property Tax Supported Debt (Tax Year 2016) Levy year 2016 Bond Series and amount not to exceed per ordinance Total Principal Interest Series 2007 $33,500,000 1,884,420 1,400,000 484,420 Series 2008A $3,800,000 392,100 310,000 82,100 Series 2008B $30,610,000 2,795,800 2,600,000 195,800 Series 2008C $13,815,000 969,550 550,000 419,550 Series 2010A $6,500,000 480,938 320,000 160,938 Series 2010 B $9,166,678 1,084,812 990,000 94,812 Series 2011 A $19,300,000 1,231,609 735,001 496,608 Series 2012 A $16,220,000 1,180,431 845,000 335,431 Series 2013A $12,700,000 994,595 545,000 449,595 Series 2013B $30,000,000 4,556,350 4,000,000 556,350 Series 2014A $13,000,000 901,838 475,000 426,838 Series 2015A $14,000,000 934,638 480,000 454,638 Series 2015B $11,475,000 1,983,750 1,765,000 218,750 Series 2016A $14,000,000 931,655 480,000 451,655 Series 2016B $8,155,000 891,116 655,000 236,116 Total 21,213,602 16,150,001 5,063,601 Abatements by Bond Issue Total Principal Interest Series 2007 509,488 450,000 59,488 Series 2008B 2,795,800 2,600,000 195,800 Series 2008C 228,814 129,800 99,014 Series 2008D Series 2010A - Series 2010B 1,084,812 990,000 94,812 Series 2011A 424,102 252,948 171,153 Series 2012A 384,551 249,707 134,844 Series 2013A 224,816 134,118 90,698 Series 2013B 1,363,086 1,274,502 88,584 Series 2014A 228,150 125,000 103,150 Series 2015A 413,781 215,000 198,781 Series 2015B 1,983,750 1,765,000 218,750 Series 2016A 267,128 140,000 127,128 Series 2016B Total Amount To Be Abated 2016 9,908,277 8,326,075 1,582,202 Property Tax Supported Levy after Abatement Total Principal Interest Series 2007 1,374,932 950,000 424,932 Series 2008A 392,100 310,000 82,100 Series 2008B - - - Series 2008C 740,736 420,200 320,536 Series 2008D Series 2010 A 480,938 320,000 160,938 Series 2010 B - - - Series 2011 A 807,507 482,053 325,455 Series 2012 A 795,880 595,293 200,587 Series 2013A 769,779 410,882 358,897 233 of 594 Series 2013B 3,193,264 2,725,498 467,766 Series 2014A 673,688 350,000 323,688 Series 2015A 520,857 265,000 255,857 Series 2015B - - - Series 2016A 664,527 340,000 324,527 Series 2016B 891,116 655,000 236,116 Total Property Tax Supported Levy - Year 2016 11,305,325 7,823,926 3,481,399 11,231,288 74,037 Series 2007 Total Principal Interest Series 2007 1,884,420 1,400,000 484,420 Less Transfer from GF - Less Sewer Fund (1998)258,644 235,000 23,644 Less Parking Fund (1997)179,350 170,000 9,350 Less Special Assessment Fund 71,494 45,000 26,494 Total Abatement from Debt Service Fund Resources 509,488 450,000 59,488 Net Property TAX LEVY 2016 1,374,932 950,000 424,932 Series 2008A Total Principal Interest Series 2008 392,100 310,000 82,100 Net Property TAX LEVY 2016 392,100 310,000 82,100 Series 2008B Total Principal Interest Series 2008 2,795,800 2,600,000 195,800 Less Washington National TIF (2002A)2,795,800 2,600,000 195,800 Net Property TAX LEVY 2016 - - - Series 2008C Total Principal Interest Series 2008C 969,550 550,000 419,550 Less Special Assessment Fund 38,782 22,000 16,782 Less Sewer Fund 190,032 107,800 82,232 Total Abatement from Debt Service Fund Resources 228,814 129,800 99,014 Net Property TAX LEVY 2016 740,736 420,200 320,536 Series 2010A Total Principal Interest Series 2010A 480,938 320,000 160,938 Net Property TAX LEVY 2016 480,938 320,000 160,938 Series 2010B Total Principal Interest Series 2010B 1,084,812 990,000 94,812 Less IMRF Transfers From all Funds 1,084,812 990,000 94,812 Net Property TAX LEVY 2016 - - - Series 2011A Total Principal Interest Series 2011A 1,231,609 735,001 496,608 Less Water debt service 238,987 142,361 96,626 Less Sewer debt service (Sewer Surcharge Revenue)135,743 81,177 54,565 234 of 594 Less Sewer debt service 49,372 29,410 19,962 Total Abatement from Debt Service Fund Resources 424,102 252,948 171,153 Net Property TAX LEVY 2016 807,507 482,053 325,455 Series 2012A Total Principal Interest Series 2012A 1,180,431 845,000 335,431 Excess levy resulting from refunding of 2002C Bonds Less Abatements from SSD # 5 - - - Less Sewer debt service (Sewer Surcharge Revenue)84,507 64,707 19,800 Less Water debt service 300,044 185,000 115,044 Total Abatement from Debt Service Fund Resources 384,551 249,707 134,844 Net Property TAX LEVY 2016 795,880 595,293 200,587 Series 2013A Total Principal Interest Series 2013A 994,595 545,000 449,595 Less Special Assessment Fund 25,650 20,000 5,650 Less Sewer debt service (Sewer Surcharge Revenue)48,095 34,118 13,977 Less Water debt service 151,071 80,000 71,071 Total Abatement from Debt Service Fund Resources 224,816 134,118 90,698 Net Property TAX LEVY 2016 769,779 410,882 358,897 Series 2013B Total Principal Interest Series 2013B 4,556,350 4,000,000 556,350 Less Special Assessment Fund 38,250 25,000 13,250 Less Washington National TIF (Sherman Garage)1,324,836 1,249,502 75,334 Total Abatement from Debt Service Fund Resources 1,363,086 1,274,502 88,584 Net Property TAX LEVY 2016 3,193,264 2,725,498 467,766 Series 2014A Total Principal Interest Series 2014A 901,838 475,000 426,838 Less Special Assessment Fund 32,238 25,000 7,238 Less Water debt service 195,912 100,000 95,912 Total Abatement from Debt Service Fund Resources 228,150 125,000 103,150 Net Property TAX LEVY 2016 673,688 350,000 323,688 Series 2015A Total Principal Interest Series 2015A 934,638 480,000 454,638 Less Special Assessment Fund 28,200 20,000 8,200 Less Water debt service 385,581 195,000 190,581 Total Abatement from Debt Service Fund Resources 413,781 215,000 198,781 Net Property TAX LEVY 2016 520,857 265,000 255,857 Series 2015B Total Principal Interest Series 2015B (2006B Refunding)1,983,750 1,765,000 218,750 Less Transfer from GF 1,983,750 1,765,000 218,750 Total Abatement from Debt Service Fund Resources 1,983,750 1,765,000 218,750 Net Property TAX LEVY 2016 - - - Series 2016A Total Principal Interest Series 2016A 931,655 480,000 451,655 Less Special Assessment Fund 28,813 20,000 8,813 Less Water debt service 238,315 120,000 118,315 235 of 594 Total Abatement from Debt Service Fund Resources 267,128 140,000 127,128 Net Property TAX LEVY 2016 664,527 340,000 324,527 Series 2016B Total Principal Interest Series 2016B (2006A Refunding)891,116 655,000 236,116 Net Property TAX LEVY 2016 891,116 655,000 236,116 236 of 594 Attachment - B 2010 B Bonds - IMRF ERI Liability Abatement by Funds Attachment B FY 2017 ( 2016 Tax Levy) GENERAL FUND 761,296 LIBRARY FUND 82,293 NSP 4,518 E911 12,977 CDBG 6,594 SEWER 179,669 FLEET 27,833 INSURANCE 9,632 TOTAL 1,084,812 237 of 594 Attachment - C City of Evanston Abatement Summary Schedule By Funding Source Tax Levy Year 2016 Series Year General Fund SW TIF II Water Sewer W/N TIF Parking Special Assessment SSD#5 Library Various funds Total 2007 Bonds 258,644 179,350 71,494 509,488 2008B Bonds 2,795,800 2,795,800 2008C Bonds 190,032 38,782 228,814 2010B Bonds 1,084,812 *1,084,812 2011A Bonds 238,987 185,115 424,102 2012A Bonds 300,044 84,507 384,551 2013A Bonds 151,071 48,095 25,650 224,816 2013B Bonds - 1,324,836 38,250 1,363,086 2014A Bonds 195,912 32,238 228,150 2015A Bonds 385,581 28,200 413,781 2015B Bonds 1,983,750 1,983,750 2016A Bonds 238,315 28,813 267,128 - Total 1,983,750 - 1,509,910 766,393 4,120,636 179,350 263,427 - - 1,084,812 - 9,908,278 *Attachment enclosed showing abatement from various funds Funding Sources Outside Property Tax Levy 238 of 594 12/05/2016 76-R-16 A RESOLUTION Abating Taxes Levied for the Year 2016 Heretofore Levied to Pay Principal and Interest on Not to Exceed $33,500,000 General Obligation Corporate Purpose Bonds, Series 2007, of the City of Evanston Cook County, Illinois WHEREAS, on the 23rd day of April, 2007, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 43-O-07 entitled: An Ordinance providing for the issuance of not to exceed $33,500,000 General Obligation Corporate Purpose Bonds, Series 2007, of the City of Evanston, Cook County, Illinois, and in the accompanying Bond Order providing for the levy and Collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Five Hundred Nine Thousand, Four Hundred Eighty-Eight ($509,488) dollars which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Thirty-Three Million, Five Hundred Thousand Dollars 239 of 594 76-R-16 ~2~ ($33,500,000.00) General Obligation Corporate Purpose Bonds, Series 2007, of the City of Evanston, Cook County, Illinois, passed April 23, 2007, as Ordinance 43-O-07, be and the same hereby are abated for the year 2016 by the amount of Five Hundred Nine Thousand, Four Hundred Eighty-Eight Dollars ($509,488). SECTION 2: That the City Manager, upon passage of this Resolution 76-R-16, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 43-O-07 and the accompanying Bond Order for the year 2016 in the amount of Five Hundred Nine Thousand, Four Hundred Eighty-Eight Dollars ($509,488). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 76-R-16 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 240 of 594 12/05/2016 77-R-16 A RESOLUTION Abating Taxes Levied for the Year 2016 Heretofore Levied to Pay Principal and Interest on Not to Exceed $30,610,000 General Obligation Corporate Purpose Bonds, Series 2008B, of the City of Evanston Cook County, Illinois WHEREAS, on the 24th day of March, 2008, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 49-O-08 entitled: An Ordinance providing for the issuance of not to exceed $48,735,000 General Obligation Corporate Purpose Bonds, Series 2008A, Series 2008B, and Series 2008C, of the City of Evanston, Cook County, Illinois, and in the accompanying Bond Order providing for the levy and Collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Two Million, Seven Hundred Ninety-Five Thousand, Eight Hundred Dollars ($2,795,800.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Forty Eight Million, Seven Hundred Thirty-Five Thousand Dollars 241 of 594 77-R-16 ~2~ ($48,735,000.00) General Obligation Corporate Purpose Bonds, Series 2008A, Series 2008B, and Series 2008C, of the City of Evanston, Cook County, Illinois, passed March 24, 2008, as Ordinance 49-O-08, be and the same hereby are abated for the year 2016 by the amount of Two Million, Seven Hundred Ninety- Five Thousand, Eight Hundred Dollars ($2,795,800.00). SECTION 2: That the City Manager, upon passage of this Resolution 77-R-16, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 49-O-08 and the accompanying Bond Order for the year 2016 in the amount of Two Million, Seven Hundred Ninety-Five Thousand, Eight Hundred Dollars ($2,795,800.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 77-R-16 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 242 of 594 12/05/2016 78-R-16 A RESOLUTION Abating Taxes Levied for the Year 2016 Heretofore Levied to Pay Principal and Interest on Not to Exceed $13,815,000 General Obligation Corporate Purpose Bonds, Series 2008C, of the City of Evanston, Cook County, Illinois WHEREAS, on the 24th day of March, 2008, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 49-O-08 entitled: An Ordinance providing for the issuance of not to exceed $48,735,000 General Obligation Corporate Purpose Bonds, Series 2008A, Series 2008B, and Series 2008C, of the City of Evanston, Cook County, Illinois, and in the accompanying Bond Order providing for the levy and Collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Two Hundred Twenty-Eight Thousand, Eight Hundred Fourteen Dollars ($228,814.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Forty Eight Million, Seven Hundred Thirty-Five Thousand Dollars ($48,735,000.00) General Obligation Corporate Purpose Bonds, Series 2008A, 243 of 594 78-R-16 ~2~ Series 2008B, and Series 2008C, of the City of Evanston, Cook County, Illinois, passed March 24, 2008, as Ordinance 49-O-08, be and the same hereby are abated for the year 2016 by the amount of Two Hundred Twenty-Eight Thousand, Eight Hundred Fourteen Dollars ($228,814.00). SECTION 2: That the City Manager, upon passage of this Resolution 78-R-16 shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 49-O-08 and the accompanying Bond Order for the year 2016 in the amount of Two Hundred Twenty-Eight Thousand, Eight Hundred Fourteen Dollars ($228,814.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 78-R-16 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 244 of 594 12/05/2016 79-R-16 A RESOLUTION Abating Taxes Levied for the Year 2016 Heretofore Levied to Pay Principal and Interest on Not to Exceed $9,166,678 General Obligation Bonds, Series 2010B, of the City of Evanston, Cook County, Illinois WHEREAS, on the 9th day of August, 2010, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 65-O-10 entitled: An Ordinance providing for the issuance of one or more series of General Obligation Bonds, Series 2010, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of One Million, Eighty-Four Thousand, Eight Hundred Twelve Dollars ($1,084,812.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of General Obligation Bonds, Series 2010B, of the City of Evanston, Cook County, 245 of 594 79-R-16 ~2~ Illinois, passed August 9, 2010, as Ordinance 65-O-10, be and the same hereby are abated for the year 2016 by the amount of One Million, Eighty-Four Thousand, Eight Hundred Twelve Dollars ($1,084,812.00). SECTION 2: That the City Manager, upon passage of this Resolution 79-R-16, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 65-O-10 and the accompanying Bond Order for the year 2016 in the amount of One Million, Eighty-Four Thousand, Eight Hundred Twelve Dollars ($1,084,812.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 79-R-16 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 246 of 594 12/05/2016 80-R-16 A RESOLUTION Abating Taxes Levied for the Year 2016 Heretofore Levied to Pay Principal and Interest on Not to Exceed $19,300,000 General Obligation Bonds, Series 2011A, of the City of Evanston, Cook County, Illinois WHEREAS, on the 11th day of July, 2011, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 59-O-11 entitled: An Ordinance providing for the issuance of one or more series of General Obligation Bonds, Series 2011A, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Four Hundred Twenty-Four Thousand, One Hundred Two Dollars ($424,102.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of General Obligation Bonds, Series 2011A, of the City of Evanston, Cook County, 247 of 594 80-R-16 ~2~ Illinois, passed July 11, 2011, as Ordinance 59-O-11, be and the same hereby are abated for the year 2016 by the amount of Four Hundred Twenty-Four Thousand, One Hundred Two Dollars ($424,102.00). SECTION 2: That the City Manager, upon passage of this Resolution 80-R-16, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 59-O-11 and the accompanying Bond Order for the year 2016 in the amount of Four Hundred Twenty-Four Thousand, One Hundred Two Dollars ($424,102.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 80-R-16 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 248 of 594 12/05/2016 81-R-16 A RESOLUTION Abating Taxes Levied for the Year 2016 Heretofore Levied to Pay Principal and Interest on Not to Exceed $16,220,000 General Obligation Bonds, Series 2012A, of the City of Evanston, Cook County, Illinois WHEREAS, on the 9th day of July, 2012, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 67-O-12 entitled: An Ordinance providing for the issuance of one or more series of General Obligation Bonds, Series 2012A, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Three Hundred Eighty Four Thousand, Five Hundred Fifty-One Dollars ($384,551.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of General Obligation Bonds, Series 2012A, of the City of Evanston, Cook County, 249 of 594 81-R-16 ~2~ Illinois, passed July 9, 2012, as Ordinance 67-O-12, be and the same hereby are abated for the year 2016 by the amount of Three Hundred Eighty Four Thousand, Five Hundred Fifty-One Dollars ($384,551.00). SECTION 2: That the City Manager, upon passage of this Resolution 81-R-16, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 67-O-12 and the accompanying Bond Order for the year 2016 in the amount of Three Hundred Eighty Four Thousand, Five Hundred Fifty-One Dollars ($384,551.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 81-R-16 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 250 of 594 12/05/2016 82-R-16 A RESOLUTION Abating Taxes Levied for the Year 2016 Heretofore Levied to Pay Principal and Interest on Not to Exceed $12,700,000 General Obligation Bonds, Series 2013A, of the City of Evanston, Cook County, Illinois WHEREAS, on the 22nd day of July, 2013, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 84-O-13 entitled: An Ordinance providing for the issuance of one or more series of not to exceed $12,700,000 General Obligation Bonds, Series 2013A, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Two Hundred Twenty-Four Thousand, Eight Hundred Sixteen Dollars ($224,816.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of General Obligation Bonds, Series 2013A, of the City of Evanston, Cook County, Illinois, passed July 22, 2013, as Ordinance 84-O-13, be and the same hereby 251 of 594 82-R-16 ~2~ are abated for the year 2016 by the amount of Two Hundred Twenty-Four Thousand, Eight Hundred Sixteen Dollars ($224,816.00). SECTION 2: That the City Manager, upon passage of this Resolution 82-R-16, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 84-O-13 and the accompanying Bond Order for the year 2016 in the amount of Two Hundred Twenty-Four Thousand, Eight Hundred Sixteen Dollars ($224,816.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 82-R-16 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 252 of 594 12/05/2016 83-R-16 A RESOLUTION Abating Taxes Levied for the Year 2015 Heretofore Levied to Pay Principal and Interest on Not to Exceed $30,000,000 General Obligation Bonds, Series 2013B, of the City of Evanston, Cook County, Illinois WHEREAS, on the 28th day of October, 2013, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 114-O-13 entitled: An Ordinance providing for the issuance of one or more series of not to exceed $30,000,000 General Obligation Refunding Bonds, Series 2013B, of the City of Evanston, Cook County, Illinois, for refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of One Million, Three Hundred Sixty-Three Thousand, Eighty-Six Dollars ($1,363,086.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of 253 of 594 83-R-16 ~2~ General Obligation Bonds, Series 2013B, of the City of Evanston, Cook County, Illinois, passed October 28, 2013, as Ordinance 114-O-13, be and the same hereby are abated for the year 2016 by the amount of One Million, Three Hundred Sixty-Three Thousand, Eighty-Six Dollars ($1,363,086.00). SECTION 2: That the City Manager, upon passage of this Resolution 83-R-16, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 114-O-13 and the accompanying Bond Order for the year 2016 in the amount of One Million, Three Hundred Sixty-Three Thousand, Eighty-Six Dollars ($1,363,086.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 83-R-16 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 254 of 594 12/05/2016 84-R-16 A RESOLUTION Abating Taxes Levied for the Year 2016 Heretofore Levied to Pay Principal and Interest on Not to Exceed $13,000,000 General Obligation Bonds, Series 2014A, of the City of Evanston, Cook County, Illinois WHEREAS, on the 28th day of July, 2014, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 91-O-14 entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $13,000,000 General Obligation Corporate Purpose Bonds, Series 2014, of the City of Evanston, Cook County, Illinois, for capital improvement purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. and WHEREAS, there is available from other sources the amount of Two Hundred Twenty-Eight Thousand, One Hundred Fifty Dollars ($228,150.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of General Obligation Bonds, Series 2014A of the City of Evanston, Cook County, 255 of 594 84-R-16 ~2~ Illinois, passed July 28, 2014, as Ordinance 91-O-14, be and the same hereby are abated for the year 2016 by the amount of Two Hundred Twenty-Eight Thousand, One Hundred Fifty Dollars ($228,150.00). SECTION 2: That the City Manager, upon passage of this Resolution 84-R-16, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 91-O-14 and the accompanying Bond Order for the year 2016 in the amount of Two Hundred Twenty-Eight Thousand, One Hundred Fifty Dollars ($228,150.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 84-R-16 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 256 of 594 12/05/16 85-R-16 A RESOLUTION Abating Taxes Levied for the Year 2016 Heretofore Levied to Pay Principal and Interest on Not to Exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2015A, of the City of Evanston Cook County, Illinois WHEREAS, on the 12th day of October 2015, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 124-O-15 entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2015A and one or more series of not to exceed $11,475,000 General Obligation Refunding Bonds, Series 2015B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. and WHEREAS, there is available from other sources the amount of Four Hundred Thirteen Thousand, Seven Hundred Eighty One Dollars ($413,781.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: 257 of 594 85-R-16 ~2~ SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Fourteen Million Dollars ($14,000,000.00) General Obligation Bonds, Series 2015A, of the City of Evanston, Cook County, Illinois, passed October 12, 2015, as Ordinance 124-O-15, be and the same hereby are abated for the year 2016 by the amount of Four Hundred Thirteen Thousand, Seven Hundred Eighty One Dollars ($413,781.00). SECTION 2: That the City Manager, upon passage of this Resolution 85-R-16, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 85-R-16 and the accompanying Bond Order for the year 2016 in the amount of Four Hundred Thirteen Thousand, Seven Hundred Eighty One Dollars ($413,781.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 85-R-16 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor 258 of 594 85-R-16 ~3~ Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 259 of 594 12/05/2016 86-R-16 A RESOLUTION Abating Taxes Levied for the Year 2015 Heretofore Levied to Pay Principal and Interest on Not to Exceed $11,475,000 General Obligation Corporate Purpose Bonds, Series 2015B, of the City of Evanston Cook County, Illinois WHEREAS, on the 12th day of October 2015, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 124-O-15 entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2015A and one or more series of not to exceed $11,475,000 General Obligation Refunding Bonds, Series 2015B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. and WHEREAS, there is available from other sources the amount of One Million, Nine Hundred Eighty Three Thousand, Seven Hundred Fifty Dollars ($1,983,750.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: 260 of 594 86-R-16 ~2~ SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Eleven Million Four Hundred Seventy-Five Thousand Dollars ($11,475,000.00) General Obligation Bonds, Series 2015B, of the City of Evanston, Cook County, Illinois, passed October 12, 2015, as Ordinance 124-O-15, be and the same hereby are abated for the year 2016 by the amount of One Million, Nine Hundred Eighty Three Thousand, Seven Hundred Fifty Dollars ($1,983,750.00). SECTION 2: That the City Manager, upon passage of this Resolution 86-R-16, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 124-O-15 and the accompanying Bond Order for the year 2015 in the amount of One Million, Nine Hundred Eighty Three Thousand, Seven Hundred Fifty Dollars ($1,983,750.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 86-R-16 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor 261 of 594 86-R-16 ~3~ Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 262 of 594 12/05/2016 87-R-16 A RESOLUTION Abating Taxes Levied for the Year 2016 Heretofore Levied to Pay Principal and Interest on Not to Exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2016A, of the City of Evanston Cook County, Illinois WHEREAS, on the 29th day of July, 2016, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 76-O-16 entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2016A and one or more series of not to exceed $8,155,000 General Obligation Refunding Bonds, Series 2016B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. and WHEREAS, there is available from other sources the amount of Two Hundred Sixty Seven Thousand, One Hundred Twenty Eight Dollars ($267,128.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of 263 of 594 87-R-16 ~2~ not to exceed Fourteen Million Dollars ($14,000,000.00) General Obligation Bonds, Series 2016A, of the City of Evanston, Cook County, Illinois, passed July 29, 2016, as Ordinance 76-O-16, be and the same hereby are abated for the year 2016 by the amount of Two Hundred Sixty Seven Thousand, One Hundred Twenty Eight Dollars ($267,128.00). SECTION 2: That the City Manager, upon passage of this Resolution 87-R-16, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 76-O-16 and the accompanying Bond Order for the year 2016 in the amount of Two Hundred Sixty Seven Thousand, One Hundred Twenty Eight Dollars ($267,128.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 87-R-16 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 264 of 594 For City Council Meeting of December 12, 2016 Item A6 Ordinance 164-O-16, Tax Imposed For Introduction and Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Martin Lyons, Assistant City Manager Rickey A. Voss, Parking/Fleet Manager Subject: Ordinance 164-O-16, Amending Title 3, Business Regulations, Chapter 2, Section 15, Municipal Parking Tax Parking, Schedule 2 (a); Tax Imposed Date: December 8, 2016 Recommended Action: Staff recommends that the City Council City adopt Ordinance 164-O-16 Amending City Code Section 3-2-15-2, increasing the Municipal Parking Tax Imposed from twenty-five ($25) to thirty-five ($35) dollars per month for monthly parking permits in City-owned parking garages. Staff requests suspension of the rules for introduction and adoption at the December 12, 2016 City Council meeting. Livability Benefit: Innovation & Process: Support local government best practices and processes. Funding Source: N/A Summary: In 2010 the municipal parking tax for monthly permits in City-owned garages was raised to twenty-five ($25) dollars to bring the ordinance in line with the 2008 monthly parking rate increase of eighty-five ($85) dollars. As discussed and approved in the budget process, the City-owned parking garage rate will increase to ninety-five dollars ($95) and therefore it is recommended that the parking tax imposed on monthly permits in City-owned garages be increased to thirty-five dollars ($35.00) per month. The increase will take effect in January. The tax imposed ($35) is a portion of the montly price ($95), not an extra cost in addition to the $95. --------------------------------------------------------------------- Attachments: Ordinance 164-O-16 Memorandum 265 of 594 12/08/2016 164-O-16 AN ORDINANCE Amending City Code Section 3-2-15-2(A) “Tax Imposed,” By Increasing Monthly Parking Tax NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Section 3-2-15-2(A) of the Evanston City Code of 2012, as amended, “Tax Imposed,” is hereby further amended to include the following: 3-2-15-2. - TAX IMPOSED. (A) There is hereby levied and imposed upon the use and privilege of parking a motor vehicle in or upon any "parking lot, parkin g area, or garage," as defined in this Section 3-2-15, in the City, a tax of sixty cents ($0.60) for each motor vehicle parked in or on each parking lot, parking area, or garage for every twenty-four-hour period or any fraction thereof. If a motor vehicle is parked in or on a parking lot, parking area, or garage for which a charge is made on a weekly, monthly, quarterly, or annual basis, the amount of tax shall be three dollars ($3.00) per week, twelve dollars ($12.00) per month, thirty -six dollars ($36.00) per quarter, or one hundred forty -four dollars ($144.00) per year. The weekly, monthly, quarterly, or annual tax shall not be increased or decreased on account of Saturdays, Sundays, or legal holidays falling within such weekly, monthly, quarterly, or annual period, whether or not the motor vehicle is actually parked in or on said parking lot, parking area, or garage on such days. Exception: The parking tax on monthly permits in City -owned parking garages shall be twenty-five thirty-five dollars ($25.00 $35.00) per month. SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 266 of 594 164-O-16 ~2~ SECTION 4: If any provision of this Ordinance 164-O-16 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 164-O-16 that can be given effect without the invalid application or provision, and each invalid application of this Ordinance 164-O-16 is severable. SECTION 5: This Ordinance 164-O-16 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 267 of 594 For City Council meeting of December 12, 2016 Item A7 Ordinance 159-O-16, Dodge Avenue Speed Limit Reduction For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David D. Stoneback, Public Works Agency Director Subject: Ordinance 159-O-16, Amending City Code Title 10-11-1, Schedule 1, Reducing the Speed Limit on Dodge Avenue from 30 MPH to 25 MPH Date: November 12, 2016 Recommended Action: Staff and the Transportation / Parking Committee recommend that City Council adopt Ordinance 159-O-16, reducing the speed limit from 30 MPH to 25 MPH, on Dodge Avenue from the south city limits to Simpson Street. Livability Benefits: Built Environment: Promote diverse transportation modes Background: The Transportation / Parking Committee made a motion during their November 16, 2016 meeting, to recommend to the City Council that the speed limit on Dodge Avenue be reduced to 25 MPH. Attachments: Ordinance 159-O-16 Memorandum 268 of 594 11/21/2016 159-O-16 AN ORDINANCE Amending City Code Section 10-11-1, Schedule I, Reducing the Speed Limit on Dodge Avenue Between the City Limits to Simpson Street From 30 MPH to 25 MPH NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 10-11-1, Schedule I of the Evanston City Code of 2012, as amended, “Speed Limit Increased,” is hereby further amended by removing the following: Dodge Avenue – City limits to Simpson Street 30 mph SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. 269 of 594 Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 270 of 594 For City Council Meeting of December 12, 2016 Item A8 Ordinance 160-O-16, Parking Prohibited at Certain Times For Introduction To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Erika Storlie, Deputy City Manager/Director of Administrative Services Rickey A. Voss, Parking/Fleet Manager Subject: Ordinance 160-O-16, Amending Title 10, Schedule IX, “Parking Prohibited at Certain Times” by Adding Parking Restrictions to a Portion of Brummel Street Date: November 17, 2016 Recommended Action: The Transportation/Parking Committee and staff recommend that the City Council City adopt Ordinance 160-O-16 Amending City Code Section 10-11-9, Schedule IX “Parking Prohibited at Certain Times” by adding Brummel Street on the North side from Clyde Avenue on the west to the west property line at Clyde/Brummel Park from 9:00 a.m. to 9:00 p.m. during the period of April 1 to October 1. Livability Benefit: Built Environment: Provide compact and complete streets and neighborhoods Summary: Currently the park is signed prohibiting parking from 9:00 a.m. to 9:00 p.m., April 1 to December 1 and is not officially noted in the code under Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 9: Schedule IX; Parking Prohibited at Certain Times. In addition, after conversation with residents and Alderman Rainey, the prohibition to December 1 could be pushed back to October 1 as the park is a Tot Lot and is not used after dark. The change would also help relieve parking issues in the fall by providing approximately 10 additional spaces for residents and officially note the change in the city code. --------------------------------------------------------------------- Attachments: Ordinance160-O-16 Memorandum 271 of 594 11/29/2016 160-O-16 AN ORDINANCE Amending City Code Section 10-11-9, Schedule IX, “Parking Prohibited at Certain Times ,” By Adding Parking Restrictions to a Portion of Brummel Street from April 1 to October 1 NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Section 10-11-9, Schedule IX of the Evanston City Code of 2012, as amended, “Parking Prohibited at Certain Times,” is hereby further amended to include the following: NN 9:00 a.m. to 9:00 p.m., dail y, April 1 to October 1 , on the following streets : Brummel Street North side Clyde Avenue, west to west property line of the Clyde/ Brummel Park SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this Ordinance 160-O-16 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 160-O-16 that can be given effect without the invalid application or provision, and each invalid application of this Ordinance 160-O-16 is severable. 272 of 594 160-O-16 ~2~ SECTION 5: This Ordinance 160-O-16 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 273 of 594 For City Council meeting of December 12, 2016 Item A9 Ordinance 163-O-16: Increasing Class D Liquor License Kabul House For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 163-O-16, Increasing the Number of Class D Liquor Licenses for Spinzar, Inc. d/b/a Kabul House, 2424 Dempster Street Date: December 12, 2016 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 163-O-16. Livability Benefits: Economy & Jobs: Retain and expand local businesses. Summary: Ordinance 163-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty-seven (57) to fifty-eight (58) and permit issuance of a Class D license to Spinzar, Inc. d/b/a Kabul House (“Company”), 2424 Dempster Street. This license will permit Company to retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption on the premises. Company representative Akmal Qazi submitted application materials. Legislative History: At the December 5, 2016 Liquor Control Review Board meeting, Company requested consideration of application for a Class D liquor license. ------------------------------------------------------------------------------------- Attachments: Ordinance 163-O-16 Application Minutes of the December 5, 2016 Liquor Control Review Board meeting Memorandum 274 of 594 12/5/2016 163-O-16 AN ORDINANCE Amending City Code Section 3-4-6-(D) to Increase the Number of Class D Liquor Licenses from Fifty-Seven to Fifty-Eight (Spinzar, Inc. d/b/a Kabul House, 2424 Dempster Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: D Restaurant Liquor None $2,800 $2,800 5758 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class D liquor licenses from fifty-seven (57) to fifty-eight (58) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). 275 of 594 163-O-16 ~2~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than fifty-seven (57) fifty-eight (58) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 276 of 594 REDACTED 277 of 594 278 of 594 279 of 594 280 of 594 REDACTED 281 of 594 282 of 594 283 of 594 284 of 594 285 of 594 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD DATE (MM/DD/YYYY) PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext):E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGG $JECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) BODILY INJURY (Per person) $ANY AUTO ALL OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS AUTOS HIRED AUTOS NON-OWNED PROPERTY DAMAGE $AUTOS (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ PER OTH-STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2014/01) CERTIFICATE OF LIABILITY INSURANCE 11/17/2016 JACEK KRZOSEK INSURANCE AGENCY INC 3840 N Harlem Ave Chicago, IL 60634 (773)625-2222 (773)625-5756 jkrzosek@farmersagent.com SPINZAR INC. DBA KABUL HOUSE 2424 Dempster st Evanston, IL 60202 FARMERS INSURANCE A X X X x 605429123 12/28/15 12/28/16 1,000,000 75,000 5,000 1,000,000 2,000,000 2,000,000 A A22282498 12/28/15 12/28/16 X 100,000 100,000 500,000 X A LIQUOR LIABILITY 605429123 12/28/15 12/28/16 $1,000,000 City of Evanston is an Additional Insured with respect to General Liability and Liquor Liability pursuant to City of Evanston code section 3-4-4 Additional Insured: CITY OF EVANSTON 2100 Ridge Avenue Evanston, IL 60201 286 of 594 S-7837 (05/11)Page 1 of 1 Bond Number: 106612967 Principal Name: Spinzar Inc. dba Kabul House Bond Change Execution Instructions You have successfully completed your bond change using Travelers Click®. We thank you for your business! Please review the following items before releasing the rider to your customer. · For your convenience the rider has been pre-signed by a Travelers corporate officer and our corporate seal for Travelers Casualty and Surety Company of America has been affixed. · Send the original rider to the Principal (applicant) for signatures and delivery to the Obligee. · Retain a copy for your records. · You must either forward the following documents to Travelers or upload them now before exiting your online transaction: · A copy of the executed form, only if it was not generated for you (i.e. a form was unavailable in our system or you used your own form); and/or · Any supporting documentation, if applicable. Travelers Bond Express 770 Pennsylvania Drive, Suite 110 Exton, PA 19341 Email: TravelersClick@travelers.com Fax: 866.785.2463 Billing Instructions: Agency Billed Bonds - Premium must be paid in accordance with your monthly accounting statement or account current agreement with Travelers. Please DO NOT remit payments to your local underwriting office. Direct Billed Bonds - Your customer will be billed directly by Travelers. It is imperative that premium is remitted promptly to avoid cancellation or collection action. Customer checks should include the bond number. Please DO NOT remit payments to your local underwriting office. Remittance Information: E-Pay: https://travelers.com/epay Pay by Phone: 1.800.252.2268 Regular Payments by Mail: Travelers Commercial Lines, Remittance Box 660317, Dallas, TX 75266-0317 287 of 594 Bond Number: Type of Bond: Obligee Name: Obligee Address: Obligee City, State & Zip: Transaction Effective Date: Premium Effective Date: Premium Expiry Date: Bond Limit: Bond Premium: Commission - Percentage: Special Commission: Countersignature Branch: Countersignature Commission: State Tax: State Surcharge: TOTAL PREMIUM: Comments: Producer Name: S-4123 (9/96) Premium Evidence Jessica Myers 770 Pennsylvania Drive Suite 110 EXTON, PA 19341 November 30, 2016 Phone: (610) 458-2267 Fax: (866) 785-2463 Anna Stark Email: JMYERS8@travelers.com HEIL & HEIL INS AGCY LLC (0F3028) 5215 OLD ORCHARD RD STE 300 SKOKIE, IL 60077 This is a Direct Bill policy. The Direct Bill Account Number 8451V4206 This is the Policy Change for: Spinzar Inc. dba Kabul House 2424 Dempster St EVANSTON, IL 60202 106612967 City of Evanston - Alcohol Liquor Dealer Bond City of Evanston Liquor Licensing 2100 Ridge Ave., Room 2700 EVANSTON, IL 60201 USA November 30, 2016 October 19, 2016 October 19, 2017 $2,500.00 $0.00 35% $0.00 $0.00 $0.00 $0.00 $0.00 Thank you for placing your business with us. MLOTEK, TERRI V 288 of 594 License No. ___________________ RIDER To be attached to and form part of Bond No. ___________________________. Issued on behalf of _______________________________________________________ as Principal, and in favor of _____________________________________________________________________________________ as Obligee. It is agreed that: 1. The Surety hereby gives its consent to change the Name: from: _______________________________________________________________________________ to: _________________________________________________________________________________ 2. The Surety hereby gives its consent to change the Address: from: _______________________________________________________________________________ to: _________________________________________________________________________________ 3. The Surety hereby gives its consent to change the : from: _______________________________________________________________________________ to: _________________________________________________________________________________ This rider shall become effective as of _______________________ PROVIDED, however, that the liability of the Surety under the attached bond as changed by this rider shall not be cumulative. Signed, sealed and dated _______________________. By: Attorney-in-Fact Accepted: or Obligee Principal By: By: S-4111 (8/66) Travelers Casualty and Surety Company of America Hartford, CT 06183 106612967 Spinzar Inc. dba Kabul House City of Evanston Liquor Licensing 4949 Oakton St., SKOKIE, IL 60077 2424 Dempster St, EVANSTON, IL 60202 November 30, 2016 November 30, 2016 Travelers Casualty and Surety Company of America Joseph L. Nespor City of Evanston Liquor Licensing Spinzar Inc. dba Kabul House 289 of 594 POWER OF ATTORNEY Farmington Casualty Company Fidelity and Guaranty Insurance Company Fidelity and Guaranty Insurance Underwriters, Inc. St. Paul Fire and Marine Insurance Company St. Paul Guardian Insurance Company St. Paul Mercury Insurance Company Travelers Casualty and Surety Company Travelers Casualty and Surety Company of America United States Fidelity and Guaranty Company Surety Bond No. 106612967 Principal: Spinzar Inc. dba Kabul House 2424 Dempster St EVANSTON, IL 60202 Obligee: City of Evanston Liquor Licensing 2100 Ridge Ave. Room 2700 EVANSTON, IL 60201 KNOW ALL MEN BY THESE PRESENTS: That Farmington Casualty Company, St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surety Company, Travelers Casualty and Surety Company of America, and United States Fidelity and Guaranty Company, are corporations duly organized under the laws of the State of Connecticut, that Fidelity and Guaranty Insurance Company is a corporation duly organized under the laws of the State of Iowa, and that Fidelity and Guaranty Insurance Underwriters, Inc. is a corporation duly organized under the laws of the State of Wisconsin (herein collectively called the "Companies"), and that the Companies do hereby make, constitute and appoint Joseph L. Nespor, of the City of Hartford, State of CT, their true and lawful Attorney(s)-in-Fact, to sign, execute, seal and acknowledge the surety bond referenced above. IN WITNESS WHEREOF, the Companies have caused this instrument to be signed and their corporate seals to be hereto affixed, this 7th day of July, 2016. Farmington Casualty Company Fidelity and Guaranty Insurance Company Fidelity and Guaranty Insurance Underwriters, Inc. St. Paul Fire and Marine Insurance Company St. Paul Guardian Insurance Company St. Paul Mercury Insurance Company Travelers Casualty and Surety Company Travelers Casualty and Surety Company of America United States Fidelity and Guaranty Company State of Connecticut By: City of Hartford ss.Robert L. Raney, Senior Vice President On this the 7th day of July, 2016, before me personally appeared Robert L. Raney, who acknowledged himself to be the Senior Vice President of Farmington Casualty Company, Fidelity and Guaranty Insurance Company, Fidelity and Guaranty Insurance Underwriters, Inc., St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surety Company, Travelers Casualty and Surety Company of America, and United States Fidelity and Guaranty Company, and that he, as such, being authorized so to do, executed the foregoing instrument for the purposes therein contained by signing on behalf of the corporations by himself as a duly authorized officer. In Witness Whereof, I hereunto set my hand and official seal. My Commission expires the 30th day of June, 2021. Marie C. Tetreault, Notary Public 290 of 594 This Power of Attorney is granted under and by the authority of the following resolutions adopted by the Boards of Directors of Farmington Casualty Company, Fidelity and Guaranty Insurance Company, Fidelity and Guaranty Insurance Underwriters, Inc., St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surety Company, Travelers Casualty and Surety Company of America, and United States Fidelity and Guaranty Company, which resolutions are now in full force and effect, reading as follows: RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President, any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary may appoint Attorneys-in-Fact and Agents to act for and on behalf of the Company and may give such appointee such authority as his or her certificate of authority may prescribe to sign with the Company's name and seal with the Company's seal bonds, recognizances, contracts of indemnity, and other writings obligatory in the nature of a bond, recognizance, or conditional undertaking, and any of said officers or the Board of Directors at any time may remove any such appointee and revoke the power given him or her; and it is FURTHER RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President may delegate all or any part of the foregoing authority to one or more officers or employees of this Company, provided that each such delegation is in writing and a copy thereof is filed in the office of the Secretary; and it is FURTHER RESOLVED, that any bond, recognizance, contract of indemnity, or writing obligatory in the nature of a bond, recognizance, or conditional undertaking shall be valid and binding upon the Company when (a) signed by the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary and duly attested and sealed with the Company's seal by a Secretary or Assistant Secretary; or (b) duly executed (under seal, if required) by one or more Attorneys-in-Fact and Agents pursuant to the power prescribed in his or her certificate or their certificates of authority or by one or more Company officers pursuant to a written delegation of authority; and it is FURTHER RESOLVED, that the signature of each of the following officers: President, any Executive Vice President, any Senior Vice President, any Vice President, any Assistant Vice President, any Secretary, any Assistant Secretary, and the seal of the Company may be affixed by facsimile to any Power of Attorney or to any certificate relating thereto appointing Resident Vice Presidents, Resident Assistant Secretaries or Attorneys-in-Fact for purposes only of executing and attesting bonds and undertakings and other writings obligatory in the nature thereof, and any such Power of Attorney or certificate bearing such facsimile signature or facsimile seal shall be valid and binding upon the Company and any such power so executed and certified by such facsimile signature and facsimile seal shall be valid and binding on the Company in the future with respect to any bond or understanding to which it is attached. I, Kevin E. Hughes, the undersigned, Assistant Secretary, of Farmington Casualty Company, Fidelity and Guaranty Insurance Company, Fidelity and Guaranty Insurance Underwriters, Inc., St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surety Company, Travelers Casualty and Surety Company of America, and United States Fidelity and Guaranty Company do hereby certify that the above and foregoing is a true and correct copy of the Power of Attorney executed by said Companies, which is in full force and effect and has not been revoked. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the seals of said Companies this 30 day of November, 2016. Kevin E. Hughes, Assistant Secretary To verify the authenticity of this Power of Attorney, call 1-800-421-3880 or contact us at www.travelersbond.com. Please refer to the above-named individuals and the details of the bond to which the power is attached. 291 of 594 292 of 594 293 of 594 294 of 594 Page 1 of 1 MEETING MINUTES Liquor Control Board Wednesday, December 5, 2016 11:30 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Elizabeth Tisdahl; Dick Peach Members Absent: Marion Macbeth; Byron Wilson Staff Present: Mario Treto, Theresa Whittington Others Present: Akmal Qazi (Kabul House) Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor CALL TO ORDER The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at 11:35 a.m. NEW BUSINESS Spinzar, Inc., d/b/a Kabul House, 2424 Dempster Street, Evanston, IL Akmal Qazi requested approval of a Class D liquor license (Restaurant/liquor). Mr. Qazi described the menu as Afghani food. It will feature a lot of grilled meats as well as a wide varietyof vegetarian and gluten free dishes. Kabul House is currently open in Skokie. The business will move to 2424 Dempster in Evanston as soon as renovations are complete. The new location in Evanston will double the seating and offer additional space for special events catering and a tea lounge. The tea lounge will feature teas, espresso, Afghani coffee and desserts. Mr. Qazi foresees an opening date of late January. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a Liquor License to be introduced at the City Council meeting on December 12, 2016. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl, Mayor at 11:46 a.m., December 5, 2016. Respectfully Submitted, Theresa Whittington Liquor Licensing Manager, Legal Department 295 of 594 For City Council meeting of December 12, 2016 Item A10 Ordinance 151-O-16: Amending Class W Liquor License to Extend Sale Hours For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 151-O-16, Amending Subsection 3-4-6(W ) of the City Code to Allow for Sale of Beer and Wine Between the Hours of 11:00 a.m. to 12:00 a.m. on Monday through Saturday and 12:00 p.m. to 12:00 a.m. on Sunday, Reducing the Annual Fee to $2,500, and Removing the Two Beverage Limit Date: December 12, 2016 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 151-O-16. Livability Benefits: Economy & Jobs: Retain and expand local businesses. Summary: The City of Evanston (“City”) currently restricts the Class W liquor license to the sale of beer and wine between the hours of 11:00 a.m. to 10:00 p.m. on Monday through Saturday and 12:00 p.m. to 10:00 p.m. on Sunday. On November 9, 2016, Urban Indoor Sports, LLC d/b/a Quad Indoor Sports (“Company”), 2454 Oakton Street, requested the Liquor Control Review Board (“LCRB”) consider allowing the sale of beer and between the hours of 11:00 a.m. to 12:00 a.m. on Monday through Saturday and 12:00 p.m. to 12:00 a.m. on Sunday. The LCRB approved extending the sale of beer and wine between the proposed hours. Accordingly, Ordinance 151-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(W ) to allow for the sale of beer and wine between the hours of 11:00 a.m. to 12:00 a.m. on Monday through Saturday and 12:00 p.m. to 12:00 a.m. on Sunday. Company representative William Kindra appeared before the LCRB. Legislative History: On November 28, 2016, the City Council amended the Class W liquor license by reducing the annual fee from $4,000 to $2,500. The City Council also removed the two beverage limit for Class W liquor license holders. Memorandum 296 of 594 Attachments: Ordinance 151-O-16 Minutes from November 9, 2016 Liquor Control Review Board meeting 297 of 594 11/14/2016 11/29/2016 151-O-16 AN ORDINANCE Amending City Code Subsection 3-4-6(W) to Allow the Sale of Beer and Wine Between the Hours of 11:00 a.m. to 12:00 a.m. on Monday through Saturday and 12:00 p.m. to 12:00 a.m. on Sunday, Reducing the Annual Fee to $2,500, and Removing the Two Beverage Limit NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class W of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: W Commercial Indoor Recreation Facility Beer/Wine None $4,000 2,500 $4,000 2,500 0 None 11 a.m. — 10 p.m. 12 a.m.(Mon- Sat); 12 p.m. — 10 p.m.12 a.m. (Sun) SECTION 2: Subsection 3-4-6(W) of the Evanston City Code of 2012, as amended, is hereby further amended by allowing the sale of beer and wine from 11:00 a.m. to 12:00 a.m. on Monday through Saturday and 12:00 p.m. to 12:00 a.m. on Sunday to read as follows: (W) CLASS W licenses, which shall authorize the sale of beer and wine for consumption at a commercial indoor recreation facility, is limited to patrons of at least twenty-one (21) years of age. Such commercial indoor recreation facility liquor licenses shall be issued subject to the following conditions: 1. Licensees who offer servings of beer or wine for retail sale shall provide expanded food service which includes such items as sandwiches, flatbreads, empanadas, hot dogs, salads, or other similar a la carte items to customers who are purchasing beer or wine. Licensees may arrange for the presence and operation of a mobile food vehicle on or adjacent to the 298 of 594 151-O-16 ~2~ licensed premises during authorized hours of business to serve food to customers. Only mobile food vehicle vendors licensed pursuant to Title 8, Chapter 23 of the City Code shall be allowed to be present and operate. Licensees required to provide expanded food service shall comply with all applicable requirements of Title 8, Chapter 6 of the City Code. 2. Licensees shall not provide more than two (2) servings of beer or wine to any person in a day. Each serving must not exceed five (5) fluid ounces for wine and twelve (12) fluid ounces for beer. 3. Class W licensees must have at least one (1) BASSET-certified site manager on-premises whenever beer or wine is available for on-site consumption. All persons who sell, open, pour, dispense or serve beer or wine shall be BASSET certified. Class W licensees must provide food service whenever beer or wine is available for on-site consumption, in accordance with the specifications applicable to retail sale for on-site consumption. The licensee is strictly liable for complying with all provisions regarding food service. Beer or wine for retail sale for on-site consumption shall be sold and dispensed only in plastic containers provided by the licensee. Beer or wine sold within the licensed premises for consumption on the premises shall not be removed from the licensed premises. No alcoholic liquor shall be brought onto the licensed premises or consumed on the licensed premises other than the beer or wine sold at retail. 4. The sale of beer or wine shall only take place from 11:00 a.m. to 10:00 p.m.12:00 a.m., Monday through Saturday and from 12:00 p.m. to 10:00 p.m.12:00 a.m. on Sunday. No beer or wine may be consumed on the premises after 10:30 p.m.12:00 a.m. on any given day. 5. Every employee of a Class W licensee who participates in the sale of beer or wine, pursuant to this license class, must be BASSET-certified. The applicant for the renewal only of such licenses may elect to pay the amount herein required semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be fourtwo thousand five hundred dollars ($4,000.002,500.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be fourtwo thousand twosix hundred twenty five dollars ($4,200.002,625.00). No more than zero (0) such license(s) shall be in force at any one (1) time. 299 of 594 151-O-16 ~3~ SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 300 of 594 Page 1 of 3 MEETING MINUTES Liquor Control Board Wednesday, November 9, 2016 11:30 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Elizabeth Tisdahl; Marion Macbeth; Byron Wilson Members Absent: Dick Peach Staff Present: Grant Farrar, Theresa Whittington Others Present: Pankaj Patel (Pita 1); Dave Glatt (Dave’s New Kitchen); Sara Glatt (Dave’s New Kitchen); Be’a Rashid (Studio 5); Steven Rashid (Studio 5); Bill Kindra (Quad Indoor Sports); Kevin O’Malley (The Stained Glass); Robert Bansberg (The Stained Glass); Ann Rainey (8th Ward Alderman) Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor CALL TO ORDER The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at 11:30 a.m. NEW BUSINESS Evanston Pan, LLC., d/b/a Pita 1, 1926 Central Street, Evanston, IL Pankaj Patel (PP) requested approval of a Class H liquor license (Restaurant/liquor). Mr. Patel described his restaurant as a Mediterranean pita grill. He sa id his customers have requested alcohol as a compliment to meals. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a Liquor License to be introduced at the City Council meeting on November 28, 2016. Spinzar, Inc., d/b/a Kabul House, 2424 Dempster Street, Evanston, IL Consideration of a Class D liquor license (Restaurant/liquor). Representative did not attend meeting. Item removed from agenda. Sara’s 1K, Ltd., d/b/a Dave’s New Kitchen, 815 Noyes Street, Evanston, IL Dave Glatt requested approval of a Class D liquor license (Restaurant/liquor). Mr. Glatt described the restaurant as small and that the customers would like to have beer and wine. He has a long standing interest in collecting and marketing wine and he would like to continue the practice at the new restaurant. 301 of 594 Page 2 of 3 Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a Liquor License to be introduced at the City Council meeting on November 28, 2016. Quad Indoor Sports, 2454 Oakton Street, Evanston, IL Bill Kindra (BK) requested approval of a Class W liquor license (Indoor Recreation/Beer- Wine). BK explained that the business is an indoor sports facility that is seasonal-driven and he is seeking additional revenue streams to offset these fluctuations. BK stated the business brings in commerce to the area and supports local businesses. He cited Smylie Brothers and North Shore Cider as examples. He further stated that adults enjoy 1-2 beers after playing sports and that studies show that these people tend to drink less overall. It’s an amenity he would like to offer his customers. BK said there will not be lit signage all over the facility advertising alcohol. Mayor Tisdahl asked about food offerings. BK responded that Quad is awaiting approval from the Health department for a food license for its concession stand. Mayor Tisdahl asked if he considered other local food options. BK responded that Gordon Foods, located next door, will be a primary provider of food items. BK discussed the two drink limit that is written in the Class W license class description. He stated that the two drink limit in his initial proposal was intended to restrict patrons from buying two drinks at a time - not two drinks total per visit. He feels this restriction combined with the limited service hours do not justify the license fee. Many adult leagues do not end until 9:30 or 9:45, leaving him a small window to sell alcohol. He further stated that the restrictions don’t seem to justify the license fee. He asked if the service hours could be extended or the license fee reduced. Grant Farrar indicated that a motion could be made to amend the Class W license class per the applicant’s request. Mayor Tisdhal indicated that she didn’t have any objection to changing the hours to accommodate the business. Grant Farrar suggested that Bill Kindra write up alternative language to the service hours section and submit it Ms. Whittington , who will share the information with the Mayor and liquor board. Once approved, an appropriate motion amending the section can be made on November 28, 2016. Mayor Tisdahl stated that the two beer limit will remain in place, but agreed to recommend a change in hours to City Council. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a Liquor License to be introduced at the City Council meeting on November 28, 2016. The Stained Glass, Ltd., d/b/a The Stained Glass, 1735 Benson Ave., Evanston, IL, 60201 Kevin O’Malley (KO) requested approval of a change in license class from Class C liquor license (Restaurant-Hotel/liquor) to Class I (Restaurant/Packaged Store). KO stated that he wishes to offer more wine dinners and wine-friendly events. Part of that endeavor will include selling unopened bottles of wine to customers for off-site consumption. He would offer 4-5 course dinners paired with wines and then offer those wines for sale for off-site consumption. KO has received several requests from out of town guests to sell them bottles of wine to take back to their hotel rooms. 302 of 594 Page 3 of 3 Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a Liquor License to be introduced at the City Council meeting on November 28, 2016. Dance Center Evanston, Inc., d/b/a Studio 5, 1934 Dempster, Evanston, IL Steve Rashid (SR) and Be’a Rashid (BR) requested approval of an amendment to the Class U liquor license (Live Theater/beer-wine) to allow for the sale of alcoholic spirits. SR explained that he misunderstood the process and thought he was previously approved to sell spirits. He realized after license issuance that the Class U is restricted to beer and wine only. SR said that other theaters, such as Harris, Goodman and Second City serve spirits. Bea’ Rashid stated that the hours will remain the same and that they only intend to serve pre-show and at intermission. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended an amendment to the liquor license class to be introduced at the City Council meeting on November 28, 2016. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl, Mayor at 11:54 a.m., November 9, 2016. Respectfully Submitted, Theresa Whittington Liquor Licensing Manager, Legal Department 303 of 594 For City Council meeting of December 12, 2016 Item A11 Ordinance 154-O-16: Increasing Class W Liquor License Quad Indoor Sports For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 154-O-16, Increasing the Number of Class W Liquor Licenses for Urban Indoor Sports, LLC d/b/a Quad Indoor Sports, 2454 Oakton Street Date: November 29, 2016 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 154-O-16. Livability Benefits: Economy & Jobs: Retain and expand local businesses. Summary: Ordinance 154-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(W), as amended, to increase the number of authorized Class W liquor licenses from zero (0) to one (1) and permit issuance of a Class W license to Urban Indoor Sports, LLC d/b/a Quad Indoor Sports (“Company”), 2454 Oakton Street. This license will permit Company to retail sale of beer and wine in commercial indoor recreational facilities only to persons of at least twenty-one (21) years of age for consumption on the premises. Company representative William Kindra submitted application materials. Legislative History: At the November 9, 2016 Liquor Control Review Board meeting, Company requested consideration of application for a Class W liquor license. Attachments: Ordinance 154-O-16 Application See Agenda Item A10 for Minutes of the November 9, 2016 Liquor Control Review Board meeting Memorandum 304 of 594 11/14/2016 154-O-16 AN ORDINANCE Amending City Code Section 3-4-6-(W) to Increase the Number of Class W Liquor Licenses from Zero to One (Urban Indoor Sports, LLC d/b/a “Quad Indoor Sports ,” 2454 Oakton Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class W of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: W Commercial Indoor Recreation Facility Beer/Wine None $4,000 $4,000 01 None 11 a.m. — 10 p.m. (Mon-Sat); 12 p.m. — 10 p.m. (Sun) SECTION 2: Subsection 3-4-6-(W) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class W liquor licenses from zero (0) to one (1) to read as follows: (W) CLASS W licenses, which shall authorize the sale of beer and wine for consumption at a commercial indoor recreation facility, is limited to patrons of at least twenty-one (21) years of age. Such commercial indoor recreation facility liquor licenses shall be issued subject to the following conditions: 1. Licensees who offer servings of beer or wine for retail sale shall provide expanded food service which includes such items as sandwiches, flatbreads, empanadas, hot dogs, salads, or other similar a la carte items to customers who are purchasing beer or wine. Licensees may arrange for the presence and operation of a mobile food vehicle on or adjacent to the licensed premises during authorized hours of business to serve food to customers. Only mobile food vehicle vendors licensed pursuant to Title 8, Chapter 23 of the City Code shall be allowed to be present and operate. 305 of 594 154-O-16 ~2~ Licensees required to provide expanded food service shall comply with all applicable requirements of Title 8, Chapter 6 of the City Code. 2. Licensees shall not provide more than two (2) servings of beer or wine to any person in a day. Each serving must not exceed five (5) fluid ounces for wine and twelve (12) fluid ounces for beer. 3. Class W licensees must have at least one (1) BASSET-certified site manager on-premises whenever beer or wine is available for on-site consumption. All persons who sell, open, pour, dispense or serve beer or wine shall be BASSET certified. Class W licensees must provide food service whenever beer or wine is available for on-site consumption, in accordance with the specifications applicable to retail sale for on-site consumption. The licensee is strictly liable for complying with all provisions regarding food service. Beer or wine for retail sale for on-site consumption shall be sold and dispensed only in plastic containers provided by the licensee. Beer or wine sold within the licensed premises for consumption on the premises shall not be removed from the licensed premises. No alcoholic liquor shall be brought onto the licensed premises or consumed on the licensed premises other than the beer or wine sold at retail. 4. The sale of beer or wine shall only take place from 11:00 a.m. to 10:00 p.m., Monday through Saturday and from 12:00 p.m. to 10:00 p.m. on Sunday. No beer or wine may be consumed on the premises after 10:30 p.m. on any given day. 5. Every employee of a Class W licensee who participates in the sale of beer or wine, pursuant to this license class, must be BASSET-certified. The applicant for the renewal only of such licenses may elect to pay the amount herein required semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be four thousand dollars ($4,000.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be four thousand two hundred dollars ($4,200.00). No more than zero (0)one (1) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 306 of 594 154-O-16 ~3~ SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 307 of 594 REDACTED 308 of 594 309 of 594 310 of 594 311 of 594 REDACTED 312 of 594 313 of 594 314 of 594 315 of 594 316 of 594 317 of 594 318 of 594 319 of 594 320 of 594 321 of 594 322 of 594 323 of 594 324 of 594 REDACTED 325 of 594 326 of 594 For City Council meeting of December 12, 2016 Item A12 Ordinance 48-O-16, Lease of City Owned Property at 2222 Oakton For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, City Manager Martin Lyons, Assistant City Manager/CFO Johanna Leonard, Economic Development Division Manager Subject: Ordinance 48-O-16, Lease of City-Owned Property Located at 2222 Oakton Street to Smylie Brothers Brewing Company Date: November 29, 2016 Recommended Action: Staff recommends City Council approval of Ordinance 48-O-16, “Authorizing the City Manager to Execute a Lease of City-Owned Real Property Located at 2222 Oakton Street with Smylie Brothers Draft and Package LLC”. A two-thirds majority of City Council is required to adopt Ordinance 48-O-16. Livability Benefits: Economy & Jobs: Retain and expand local businesses, Expand job opportunities, Develop workforce Summary: The Smylie Brothers Brewing Company seeks to expand brewing operations to 2222 Oakton Street. This location would be an additional location to their current Evanston location at 1615 Oak Avenue; it will enable the growing brewery to brew larger quantities of beer that would include canning of beers for larger distribution. In accordance with City Code, public notice of the City’s intent to lease the property was placed in the Evanston Review during the week of November 7, 2016 (publication date of November 10, 2016). Public notice of a lease greater than 20 years is required to be published at least once in a daily or weekly newspaper in general circulation in the City. The public notice must be published not less than 15 days and no more than 30 days prior to the date by which the City will consider the adoption of the ordinance for the sale of the property. For this notice, it was published 18 days prior to the consideration of the lease. Memorandum 327 of 594 In July 2015, the City Council approved moving forward with lease negotiations with Smylie Brothers after adoption of Resolution 70-R-15, “Authorizing the City Manager to Negotiate a Real Estate Contract for the Recycling Center for an Entertaining, Dining and/or Retail Use with Smylie Brothers Brewing Company, LLC”. After multiple months of due diligence and lease discussions, a draft lease has been developed. Under the attached lease, Smylie Brothers would lease the area east of the new property line (the north/south line created from the eastern edge of the entrance to the property). See attached site plan for further detail. The area defined as the brewery will be discussed in this memorandum as “the property”. The property is inclusive of the building, drive aisles to the north and west of the structure at 2222 Oakton Street. Major points of the lease include: • City would retain ownership of the property, and tenant would be responsible for rent, property taxes, and maintenance costs of the facility. The City would inspect annually to ensure the property is well-maintained. • The lease would be for 10 years and include two, five-year options for additional lease periods. Each lease extension option must be exercised by the tenant delivering to the City written notice of such election, not less than one hundred twenty (120) days prior to the expiration of the then current term. • Initial rent would be $12.50 per square foot which is $163,750 annually and $13,645.83 monthly (based on 13,100 square feet of building). For the first 18 months, after executing the lease, the tenant will have free rent to accommodate due diligence and construction. Within those 18 months, the first four months permits a due diligence period that will allow the tenant to further study the property and allow for the flexibility to exit the deal if it was determined the project was no longer feasible. • Following the completion of 18 months, the rent will be adjusted at the beginning of each year in an amount equal to the Consumer Price Index for that year (for both initial term and additional option years). • Subject to future City Council approval, the tenant would have the ability if to purchase the property at a later date. No rent paid prior to that time would be credited toward the purchase of the property; no investments made by the tenant to the property will be treated as credits toward a future purchase. The purchase price of the property would be based on the appraised value of the property at time of sale/purchase and approval and authorization by the City Council at that point in time. • Tenant is required to include kitchen operations in the new brewery to offer food options to patrons of the tap room at the new location. • The outdoor patio would be restricted to individuals 21 and over; individuals under 21 would need to be accompanied by an individual over 21 in order to occupy this outdoor space. Additionally the patio would be fenced in order to maintain boundaries for use of the space. • This lease does not contemplate or permit the use of adjacent park space use by Smylie Brothers. • In the lease under Section 27 “Hazardous Substances”, staff recommends the following language: 328 of 594 o “Tenant, contains certain representations by Landlord and waivers of claims by Tenant under Environmental Laws. “Tenant, for itself and its successors in interest, waives and releases Landlord from any and all past, present, and future claims and causes of action arising from or relating to the presence or alleged presence of Hazardous Substances in, on, under, about or emanating from the Property, including without limitation any claims for cost recovery, contribution, natural resources damages, property damage, consequential damages, personal or bodily injury (including death) or otherwise, under or on account of any violation, or arising under, Environmental Law.” The tenant has requested the following language, “waives and releases Landlord from any and all past, [and] present, and future claims” However, the environmental litigation pending against Nicor and ComEd (16-cv-05692) has not yet reached the discovery stage. It is therefore premature to adversely limit the City’s rights, and to eliminate future claims and causes of action. Removing the waiver of future claims is detrimental to the City’s interests. City Improvements to Adjacent Property: Improvements to the adjacent land that comprises a portion of the existing Recycling Center property and Evanston Animal Shelter represent opportunities to improve the utilization of City property in the area. If the lease is approved, staff will start the process to create a new metered public parking lot (James Park North) and improvements to the Evanston Animal Shelter. In total, this work would include the construction of a new public parking lot to support the need for parking for the tenant’s customers, users of James Park and the community gardens, and the Evanston Animal Shelter. The new lot (as depicted on the attached site plan) would be a metered lot and would include approximately 49 public parking spaces. The total cost for development of the parking lot is estimated to be approximately $850,000 (this includes a contingency of $40,000 in the estimate). Since additional parking would be created for the Animal Shelter, the parking that is currently reserved for Evanston Animal Shelter west of that building could be converted into an outdoor animal play yards for the Animal Shelter. The cost estimate to install the new dog runs is $40,000 (not inclusive of the $850,000 estimated for the parking lot). The proposed funding source for these improvements is the 2017 Bond Issuance. The revenue from the parking lot is estimated to be approximately $67,350 per year. This is calculated assuming 50 spaces at $.75/hr times 9 hours times 307 enforcement days and assumes only 65% occupancy. At current interest rates, $67,350 a year can provide debt service for up to approximately $950,000 in debt assuming a 20 year bond period. 329 of 594 Projections of Revenue for Smylie Brothers Project: The table below includes approximate estimates for new revenue for the proposed use at the Recycling Center. Additional Due Diligence on Smylie Brothers Brewing Company: In accordance with completing due diligence on the tenant, staff asked for the following: • Identification of, and copies of, all Illinois Secretary of State Cyberdrive corporate filings for any and all LLCs and corporations that the tenant is a shareholder, director, or officer of, as of November 1, 2016 date. • Summary of the status of all litigation that tenant is/was a party to, from 2010 to present. This includes any personal bankruptcy filings, in addition to any corporate entity(s) identified in item #1. • All Dun & Bradsheet Comprehensive Insight Plus Reports relative to any corporate entity that Smylie is a majority shareholder, director, or officer of. These items are attached to this memorandum for review. Additionally, the City completed a credit check and background check (identical to what is completed for a liquor license) on November 21, 2016 and found Michael Smylie to be in good standing. Background: In March 2015, the City engaged in a Request for Qualifications process. In July 2015, Smylie Brothers were selected as the entity to initiate negotiations with in order to re- purpose the City-owned property located at 2222 Oakton Street, the facility formally utilized as the Recycling Center. Since the closure of the property as a recycling facility, the property has served as storage for City equipment. This equipment has since been relocated to other facilities. Legislative History: The City Council approved Resolution 70-R-15, authorizing the City Manager to negotiate with Smylie Brothers at the July 13, 2015 (8-1) City Council meeting. Attachments: -Ordinance 48-O-16 with Lease and Plans -Smylie Brothers Response to RFQ from April 2015 -Due Diligence Materials from November 2016 Estimate of Potential Revenue for Smylie Brothers (First 5 Years) 2018 2019 2020 2021 2022 2023 2024 Rent [1] [2]27,292$ 166,206$ 169,530$ 172,921$ 176,379$ 179,907$ 183,505$ Property Taxes [3]10,480$ 10,480$ 10,690$ 10,690$ 10,690$ 10,903$ 10,903$ Liquor Tax [4]37,500$ 38,250$ 39,015$ 39,795$ 40,591$ 41,403$ 42,231$ Total 75,272$ 214,936$ 219,235$ 223,406$ 227,660$ 232,213$ 236,640$ [1] Assumes annual increase of 1.5%. [2] Assumes lease commences in mid 2018 after 18 month grace period. [3] City portion only of tax bill and assumes triennial reassessment . [4] Assumes 2% growth for liquor sales annually. 330 of 594 11/16/2016 48-O-16 AN ORDINANCE Authorizing the City Manager to Execute a Lease of City-Owned Real Property Located at 2222 Oakton Street with Smylie Brothers Draft and Package LLC WHEREAS, the City of Evanston owns certain real property located at 2222 Oakton Street, Evanston, Illinois 60202, which is improved with a single story 13,800 square foot building commonly known as the “Recycling Center” (the “Property”); and WHEREAS, the Property is no longer used as a recycling processing center and the City determined that it did not need the building for its operations any longer; WHEREAS, the City conducted a public process to solicit requests for qualifications (“RFQ”) to repurpose and redevelop the Property, formal proposals were submitted, and use that is the subject of this lease agreement is accepted as the best fit for the community and Property; and WHEREAS, Smylie Brothers Brewing Company, LLC, d/b/a “Smylie Brothers” operates a small scale brewing operation and restaurant in Evanston and Smylie Brothers seeks to expand its brewing production business with a separate larger space under the operation of a related and separate company, Smylie Brothers Draft and Package LLC; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: 331 of 594 48-O-16 ~2~ SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Pursuant to Subsection 1-17-4-1 of the Evanston City Code of 2012, as amended (the “City Code”), the City Manager is hereby authorized and directed to execute, on behalf of the City of Evanston, a lease agreement with an initial term of ten (10) years and two (2) five (5)-year options to renew the lease agreement, between the City of Evanston and Smylie Brothers Draft and Package LLC, as tenant. The Tenant is also granted the option to purchase the Property within 120 days of the expiration of the Primary Term (10 years). The Lease Agreement shall be in substantial conformity with the Lease Agreement attached hereto as Exhibit “1” and incorporated herein by reference. SECTION 3: Pursuant to City Code Subsection 1-17-4-2-(B)-3, Notice of Intent to Sell and Lease Certain Real Estate by Negotiation was published in the Evanston Review, a newspaper in general circulation in the City, on November 10, 2016. Said publication was neither less than fifteen (15) nor more than thirty (30) days before the date on which the City Council considered adoption of this ordinance authorizing the City Manager to negotiate the sale and lease of the Subject Property. SECTION 4: Pursuant to Subsection 1-17-4-2-(B) of the Evanston City Code, 2012, as amended (the “City Code”), an affirmative vote of two-thirds (⅔) of the elected Aldermen is required to accept the recommendation of the City Manager on the lease agreement authorized herein. 332 of 594 48-O-16 ~3~ SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 8: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Ayes: ______________ Nays: ______________ Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 333 of 594 48-O-16 ~4~ EXHIBIT 1 LEASE AGREEMENT 334 of 594 49817532v4 LEASE between Smylie Brothers Draft & Package LLC an Illinois limited liability company as Tenant and CITY OF EVANSTON An Illinois municipal corporation, as Landlord 2222 Oakton Street EVANSTON, ILLINOIS 60202 335 of 594 TABLE OF CONTENTS 1. PROPERTY .................................................................................................................................. 1 2. TERM ............................................................................................................................................. 1 3. RENT ............................................................................................................................................. 2 4. CONSTRUCTION ...................................................................................................................... 3 5. FIXTURES .................................................................................................................................... 4 6. USE OF PREMISES .................................................................................................................... 4 7. MAINTENANCE ........................................................................................................................ 5 8. PAYMENT OF TAXES ............................................................................................................. 6 9. DAMAGE AND DESTRUCTION ......................................................................................... 7 10. INSURANCE ................................................................................................................................ 8 11. INDEMNIFICATION ............................................................................................................... 9 12. EXERCISE OF EMINENT DOMAIN ................................................................................ 10 13. UTILITIES .................................................................................................................................. 11 14. COVENANTS AGAINST LIENS ......................................................................................... 11 15. ASSIGNMENT AND SUBLETTING .................................................................................. 12 16. NOTICES .................................................................................................................................... 12 17. RIGHT TO GO UPON PREMISES ..................................................................................... 12 18. DEFAULT ................................................................................................................................... 13 19. SIGNS .......................................................................................................................................... 14 20. REPRESENTATIONS AND WARRANTIES .................................................................... 14 21. HOLDING OVER; END OF TERM ................................................................................... 16 22. EXPENSES OF ENFORCEMENT ...................................................................................... 16 23. SUCCESSORS IN INTEREST ............................................................................................... 16 24. REMEDIES ARE CUMULATIVE ........................................................................................ 16 25. QUIET POSSESSION .............................................................................................................. 16 26. ALTERATION ........................................................................................................................... 17 27. HAZARDOUS SUBSTANCES ............................................................................................... 17 28. GENERAL CONDITIONS .................................................................................................... 18 29. SUBORDINATION .................................................................................................................. 20 336 of 594 1 L E A S E THIS LEASE AGREEMENT is made by and between CITY OF EVANSTON (“Landlord”), an Illinois municipal corporation and SMYLIE BROTHERS DRAFT & PACKAGE, LLC, an Illinois limited liability company d/b/a Smylie Bros. (“Tenant”). W I T N E S S E T H: 1. PROPERTY (a) Property. Landlord is the fee simple owner of certain real property at 2222 Oakton Street, Evanston, Illinois 60202, which is the former recycling processing center facility, legally described in Exhibit “A” attached hereto and incorporated herein (the “Property”). The Property has a total of approximately 33,580 square feet of land, improved with a 13,100 square foot one-story building (“Building”)Landlord does hereby lease the Premises to Tenant, for Tenant’s exclusive use and control, together with all appurtenances thereto, pursuant to the terms and conditions of this Lease. During this Lease Term, the Property and Building will be collectively referred to as “Premises”. (b) Parking. This Lease does include the use of seven (7) parking spaces for employees and one (1) ADA compliant parking space, all located on the northern side of the Premises which is part of the Rental Rate (“Premises Employee Parking”). Tenant and tenant’s employees may not utilize any on street parking spaces on Oakton Street. Landlord will install parking meters for the non- employee parking space, which are outlined on the Site Plan. The parking lot portion of the Premises will be included in the separate parcel from the building with the subsequent PIN Division, as more fully described in Section 8(e). 2. TERM (a) Primary Term. Subject to the provisions of this Lease, the “Primary Term” must be for 10 years (120 months) and must commence on the 1st day of _________, 2016 (“Commencement Date”) and must end at 11:59 p.m. on the _____ day of ____________, 2026, except as otherwise terminated as provided herein. (b) Inspection Period. The period beginning with the Commencement Date and ending at the later of (a) four (4) months after the Commencement Date or (b) the date on which Landlord delivers to Tenant the drawings of the Parking Lot described in Section 1(b) above and written notice of the boundaries of the PIN Division of the two parcels as described in Section 8(e) below plus sixty (60) days, must be considered a due diligence period for Tenant to inspect the Premises. During this period (the “Inspection Period”), Tenant, at its sole expense, may obtain an inspection of all buildings and related improvements located on the Property. In addition to Landlord’s Representations and Warranties set forth in Section 20 below, Landlord hereby gives Tenant the right to conduct any sampling or other invasive testing of the Building, foundation, concrete, water, soil, air or building improvements on or beneath the Property. Tenant must receive Landlord’s written consent prior to any soil testing, which consent shall not be unreasonably denied or delayed. The Parties recognize that, prior to the execution of this Lease, Tenant was given the opportunity to conduct inspection and testing of the concrete and foundation of the Building to preliminarily determine whether they were suitable for Tenant’s intended purpose, but that opportunity does not preclude Tenant from conducting additional testing during the Inspection Period. Tenant must 337 of 594 2 repair any damage done to the Property by any inspection during the Inspection Period. Tenant must insure that any party entering onto the Realty for purposes of inspection maintains commercially reasonable liability insurance naming Landlord as an additional insured. Tenant must indemnify, defend and hold Landlord harmless from and against any loss, cost, liability or expense Landlord may incur resulting from any such inspection. Tenant must have until the end of the Inspection Period to terminate this Lease by written notice to Landlord. If Tenant does not deliver a written notice to Landlord before the end of the Inspection Period terminating this Lease, then Tenant is deemed to have waived this inspection contingency and any right to object to the condition of the Premises. In no event must Landlord be required to cure any matter to which the Tenant objects relating to the condition of the Premises. (c) Extended Lease Terms. Provided Tenant is not otherwise in default beyond any applicable cure period, replaced or otherwise amended such that Tenant is still permitted to conduct the Permitted Use from the Premises, Tenant must have two (2) options (individually, a “Lease Extension Option”), for two (2) immediately successive periods of five (5) years each (each an “Extension Term”) upon the same terms, covenants and conditions as herein provided. Each Lease Extension Option must be exercised by Tenant delivering to Landlord written notice of such election, not less than one hundred twenty (120) days prior to the expiration of the then current term. The exercise by Tenant of any one Lease Extension Option must not be deemed to impose upon Tenant any duty or obligation to renew for any further period of time, and that the exercise of any Lease Extension Option must be effective only upon the giving of notice of extension in accordance with the foregoing provisions. The Primary Term together with any Extension Term(s) is referred to herein collectively as the “Term”. (d) Option to Purchase. (i) Option to Purchase. Tenant initially is a Tenant of the Property which is owned by Landlord. As such, Tenant's monthly payments are rental payments and will not be applied to the Purchase Price if Tenant exercises the option to purchase described herein. Tenant has an option to purchase the Building and the Property, so long as the Tenant is in compliance with the terms of this Agreement at the end of the Primary Term and at any time during any Extension Terms (the “Option to Purchase”). Tenant must submit written notification to Landlord that it intends to exercise the Option to Purchase within one hundred and twenty (120) days of expiration of the Primary Term. The provisions of this Lease relating to taking the Property “As Is” (§ 20(xiii)) and waiver of claims arising under Environmental Laws (§27(d)) shall be a condition of purchase and shall survive closing. (ii) Purchase Price. The purchase price of the Building will be a negotiated price between the Parties, with each Party relying on its own research and valuations, including appraisal(s) of the Building and Property. If the Parties cannot agree upon a purchase price, then: (a) each Party shall select its own appraiser; (b) the Parties’ appraisers shall select a third appraiser; (c) each of the three appraisers shall render an appraisal of the fair market value of the combined Building and Property; and (d) the purchase price will be the middle appraised fair market value. A closing will occur upon the Parties executing a purchase and sale contract (“Building and Property Purchase Agreement”) and the subsequent payment of the Purchase Price at a Closing. Tenant will not be given credit towards the purchase price for the rental payments made to Landlord. 338 of 594 3 (iii) Delinquencies. Should the Tenant have incurred delinquencies in paying rent with Landlord, the Tenant must payoff those delinquencies prior to any offer to exercise its Option to Purchase. (iv) No Obligation to Purchase. Tenant is under no obligation to purchase the Building and has the right to continue under the terms of this Agreement as Tenant/renter for the balance of the Term. However, if the Tenant fails to exercise the option at the conclusion of the Primary Term or any Extension Term, the Option to Purchase must expire. (v) Sale to Third Parties. If Landlord sells the Property to a third party which has no legal affiliation to the Tenant, as a condition of sale, the new purchaser agrees to be bound by the terms of this Agreement and must have no right to evict Tenant, to vary the terms of this Agreement or to terminate this Lease under any terms other than those contained herein. The third party must stand in the shoes of Landlord and must honor all obligations of Landlord and all rights of Tenant as provided for herein. (e) Should Tenant not exercise its Option to Purchase, then Tenant may remove from the Property any non-fixed improvements materials, equipment, mechanics, appliances, and machinery related to the operation of brewery, but must not include the removal of a HVAC unit. Prior to the removal, the Landlord must review the list of items subject to the removal to ensure that the list does not include any items which are affixed to the Property. 3. RENT (a) Fixed Minimum Rent. Commencing on the Commencement Date, and subject to the terms of this Lease, Tenant agrees to pay to Landlord for lease of the Premises: (i) Fixed Minimum Rent (herein so called) described below; and (ii) all other charges due from Tenant to Landlord hereunder as “Additional Rent” (herein so called). (i) Initial Fixed Minimum Rent. Commencing on the Commencement Date and continuing through the Primary Term, Tenant must pay to Landlord the sum of One Hundred Sixty-Three Thousand Seven Hundred Fifty and no/100 Dollars per annum in monthly installments of Thirteen Thousand Six Hundred Forty-Five and 83/100 Dollars ($13,645.83) ($12.50 per square foot per annum/13,100 sq. feet). The rent specified in this paragraph 3(a) (i) as adjusted pursuant to paragraph 3(a) (ii) below must be deemed “Fixed Minimum Rent” for purposes of this Lease. The Parties agree that, during the first eighteen months (18 months) following the Commencement Date the Fixed Minimum Rent will not be assessed. The first Rent payment will be due on the 1st day of the 19th month from the Commencement Date. (ii) Fixed Minimum Rent Adjustments. The Fixed Minimum Rent set forth in Section 3(a) (i) above must be adjusted at the beginning of each year during the Primary Term and during the Extension Term years, if applicable, in an amount equal to the Consumer Price Index for that year. In no event must adjustments be made based on Tenant’s improvement of the Property or expansion of the Building; to the extent Landlord relies on its own or third parties’ value assessments, the same must be based on the Building as it exists on the day before the Commencement Date. Expansion of the Building footprint, as outlined on the Site Plan (Exhibit B) will increase the Fixed Minimum Rent, which includes adding floor area within the Building or expanding the patio area on the exterior of the Property. If Tenant installs detached outdoor 339 of 594 4 storage on the Property, such as a digester, this will not increase the Fixed Minimum Rent. (iii) Late Fee and Interest. In the event any sums required hereunder to be paid are not received by Landlord on or before the date the same are due, then, Tenant must on demand pay, as additional rent, a service charge of Two Hundred Dollars ($200). In addition, interest must accrue on all past due sums at an annual rate equal to the lesser of six percent (6.0%) per month and the maximum legal rate. Such interest must also be deemed Additional Rent. (b) Time and Place of Payment. Tenant must pay to Landlord Fixed Minimum Rent in advance, in equal monthly installments, and without prior notice, setoff (unless otherwise expressly permitted herein) or demand, except as otherwise specifically provided herein, on or before the first (1 st) day of each calendar month during the Term hereof to: City of Evanston Attn: Administrative Services Dept., Finance Division 2100 Ridge Avenue, Room 4500 Evanston, IL 60201 4. CONSTRUCTION (a) Tenant Improvements. Tenant represents, covenants and agrees, at its sole cost and expense, that it must construct and develop, or cause to be constructed, in accordance with the provisions of this Lease and the City of Evanston Code of 2012, as amended, regulations, including but not limited to the Zoning and Building Code, the improvements to the Premises, in accordance with the Plans, hereinafter defined (herein “Tenant’s Work”). Landlord, at the Commencement Date, must deliver the Property and Building to Tenant in an “AS IS” condition, except as otherwise represented and warranted in Sections 20 and 27, and vacant. (b) Plans and Specifications. Landlord acknowledges and agrees that Tenant’s plans for leasehold improvements to the Premises, as set forth on Exhibit D, must be attached hereto and made a part hereof by this reference not later than the conclusion of the Inspection Period (“Plans”). Tenant must take the Plans through the building permit process as required by Code and Landlord does not approve said Plans by this Lease Agreement. Landlord represents and warrants to Tenant that Landlord will not withhold or condition any licenses, permits (including business licenses, building permits or occupancy permits) or other permissions or authorizations required for Tenant to operate in the Premises for any reason so long as Tenant’s Work is constructed in conformance with the Plans and City Code. Tenant must obtain, or cause to be obtained, in connection with, and prior to the commencement of, the construction of such improvements, builder’s risk insurance for the full estimated value of the proposed improvements and workers’ compensation insurance in amounts required by law as well as all applicable permits. (c) Tenant Construction Indemnification. Subject to Section 11(a), Tenant indemnifies, defends and holds Landlord and Landlord's shareholders, officers, directors, employees and agents harmless from and against any costs, claims, expenses (including, without limitation, reasonable attorney ’s fees) or liabilities resulting from any injury or death of any person or persons or any damage to property that arises from or relates to Tenant’s Work. This provision must expressly survive the termination or expiration of this Lease. 340 of 594 5 (d) Digester. This Lease does not permit Tenant to place a digester on adjacent City Property to the south of Subject Property. If Tenant seeks to locate a digester at a later date on any adjacent property, the parties will negotiate and if an agreement can be reached, the Lease will be modified in writing, subject to City Council approval. 5. FIXTURES AND EQUIPMENT All trade fixtures and equipment installed by Tenant in or on the Premises (including brewing equipment, furniture, kitchen equipment, satellite communication dish and equipment, registers, other equipment, shelving and signs) must remain the property of Tenant and Tenant may remove the same or any part thereof at any time prior to or at the expiration or earlier termination of this Lease. Tenant must repair at its own expense any damage to the Premises caused by the removal of said fixtures or equipment by Tenant. This provision must expressly survive the termination or expiration of this Lease. 6. USE OF PREMISES (a) Permitted Use. Tenant must have the right, subject to applicable Federal, State and local laws, including Environmental Laws (as hereafter defined) and the terms of this Lease, to use the Premises for the following purpose(s): to run a commercial brewery for production and distribution of beer, and selling beer and food in the Building and adjacent patio area, selling closed container beer in a retail setting, selling associated merchandise, and performance of business related functions to run the brewery (herein collectively “Permitted Use”). Tenant will be constructing a tap room, patio and full service kitchen. Tenant agrees that both spaces must include food service, which must include food that encompasses a meal (i.e. sandwiches, pizzas, etc.) that is available during all hours that the business is open to the public. Tenant warrants that it will ensure that customers do not exit the Building or patio area with open alcohol. (b) Liquor License. Tenant will apply for and maintain a valid liquor license with the State and City of Evanston. This Lease does not in any way bind the Liquor Control Review Board and cannot be construed that Tenant’s future application is granted. Tenant expects to apply for production volume at up to the maximum number of barrels per year for a business of the type Tenant intends to operate, to correspond with its State and Local Liquor License application. Nothing in this Lease must be intended to limit Tenant’s production or to modify Tenant’s rights under any Liquor License that Tenant obtains from the Liquor Control Review Board. (c) Patio Area. The Tenant intends to install a patio with an outdoor bar within the Property (the “Patio”). The restrictions contained herein may be supplemented or expanded by the Liquor Control Review Board: (i) The patio must be maintained by the installation of additional fencing or other structure(s) to demarcate the area utilized by the patio. (ii) The patio must include a clear point of entrance and exit to allow for the checking of identification cards to ensure patrons are over 21 years of age. 341 of 594 6 (iii) Patrons under 21 years of age are permitted to be present on the patio, but only if they are accompanied by a parent or guardian over 21 years old. (iv) Service to patrons of alcoholic beverages on the patio can only be from the outdoor bar. Patrons on the patio must be able to order from the full menu offered by tap room. (v) The Patio must not be open any time after 10:00 p.m.. (vi) Tenant’s Site Plan for the Patio will be attached as Exhibit E at the conclusion of the Inspection Period. The square footage area of the Patio must be no greater than the Site Plan as proposed in Exhibit E. The Patio Area may be subject to the PIN Division described in Section 8(e) and the City will amend the legal description provided in Exhibit A at a later date following the PIN Division. (vii) All maintenance and repairs necessary for the Patio area must be at the sole cost and expense of Tenant. (d) Tenant Exclusive Use of Premises. Landlord covenants and agrees that it has no rights to use, modify, alter or lease any portion of the Building or Property other than as expressly provided in this Lease. (e) No Continuous Operation. Provided Tenant is open for business for at least one (1) day to the general public for the Permitted Use provided herein, anything contained in this Lease, express or implied, to the contrary notwithstanding, Tenant must be under no duty or obligation, either express or implied to thereafter continuously conduct its business in the Premises and any such failure must not, in any way, be deemed an event of default under this Lease, nor must such a failure otherwise entitle Landlord to commence or to maintain any action, suit, or proceeding, whether at law or in equity, relating in any way to Tenant’s failure to continuously conduct its business in the Premises; provided, however that Tenant must otherwise perform and obey the other covenants and agreements contained in this Lease on the part of Tenant to be performed, including the payment of all Fixed Minimum Rent, Additional Rent and any other charges due hereunder. In the event Tenant has ceased operating its business for a continuous period of one hundred eighty (180) days, and the cessation is not the result conduct by Landlord, an act(s) of God, catastrophe, or damage to the Premises, Landlord must have the right, to be exercised by giving Tenant sixty (60) days written notice, to recapture the Premises. During the sixty (60) day period, Tenant may, at its option, resume business. If Tenant does not do so, Landlord may recapture the Premises, and, upon such recapture, this Lease must terminate and neither party must be further obligated hereunder, except to the extent any such obligation hereunder is expressly specified herein to survive the termination of this Lease. (f) Trucks. The following is a list of expectations and covenants that Tenant makes to Landlord regarding commercial trucks at the Property: (i) Tenant’s delivery and production trucks must use the eastern exit of the Premises as the truck entrance and exit point to the extent logistically feasible. If not feasible, Tenant and Landlord agree that Tenant can develop an alternative entrance and exit plan and provide Landlord with written notice of the same. In no event must the Parking Lot contemplated in Section 1(b), Exhibit C and 342 of 594 7 Section 8(e) interfere with Tenant’s enjoyment of the Premises during the Lease Term, including by way of example and not limitation ingress and egress of pedestrians, customer vehicles, and delivery and commercial vehicles associated with Tenant’s use of the Premises. (ii) Tenant agrees to instruct all trucks to exit and enter the Premises from the west, using Oakton Street to McCormick Boulevard to the extent logistically feasible. (iii) The daily delivery times must be between 9:00 a.m. and 6:00 p.m. 7. MAINTENANCE (a) Tenant accepts the Premises in as-is condition and acknowledges that the Landlord has made no representations to the condition or has made any repairs to same except as provided in this Lease except as otherwise represented and warranted by Landlord in Sections 20 and 27 below. The Landlord or Landlord’s staff or other representatives have made no representations or assurances that it will alter or remodel the Premises, other than as provided herein, and all renovations will be at Tenant’s sole cost and expense. (b) Maintenance, Repair and Replacement Responsibilities of Tenant: (i) Tenant is responsible for all aspects of the Premises, including exterior and interior portions of the Premises, including but not limited to all structural and load bearing columns, roof, the HVAC system for the Building, interior sprinkler and fire safety system within the Building, the roof, windows and all soffits, and all structural and non-structural elements of the Building. Any major repairs or replacement work must be in consultation with the Landlord to ensure that the Building and Property are maintained in a sustainable and responsible manner. (ii) All refuse associated with Tenant’s use must be placed in appropriate containers for disposal. Tenant cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials. A refuse container for regular refuse will be located at the Property in reasonable proximity to the Building. Tenant will contract to have trash hauled from such container with reasonable frequency. (iii) Tenant is responsible for snow, ice removal and leaf removal and general upkeep of the exterior of the Building along the sidewalk and other carriage walks to and from the Building. The snow must be moved to a suitable area on the Premises and not into the Parking Lot described in Sections 1(b) and 8(e) or elsewhere to block the free flow of traffic. In no event must Tenant be responsible for any maintenance whatsoever beyond the Property, including by way of example and not limitation, the Parking Lot described in Sections 1(b) and 8(e) or any other parcels adjacent the Property. (iv) The Tenant will at all times maintain all of the Property in a clean, neat and orderly condition. The Tenant will not use the Property in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. (v) Tenant will maintain the eastern access entrance to the Property for solely truck traffic associated with the business operations. The eastern entrance cannot be accessed and is closed other than for pickup and deliveries. Tenant will ensure that its customers and employees 343 of 594 8 utilize the western entrance to the Property with appropriate signage or markings. (vi) Construct, maintain and repair the fence that will provide separation from the City of Evanston James Park facilities and patrons from this Property. (vii) Tenant must yield the Premises back to Landlord, upon the termination of this Lease, whether such termination must occur by expiration of the Term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by casualty and reasonable wear and tear accepted. Tenant must make all necessary repairs and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises must not thus be kept in good repair and in a clean condition by Tenant, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, without such entering causing or constituting a termination of this Lease or an interference with the possession of the Premises by Tenant, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenant agrees to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenant must not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. (viii) Tenant will keep all leasehold improvements in compliance with all laws and regulations during the entire Term of this Lease, except for repairs required of the Landlord to be made and damage occasioned by fire, wind or other causes as provided for in this Lease. (c) Construction, Maintenance and Repair responsibilities of Landlord: (i) Parking Lot. Landlord, at its sole cost and expense, must construct, maintain and make repairs to the parking lot (except for damage caused by Tenant). Landlord intends to install meters for parking spaces in the parking lot for community garden members, patrons and volunteers of the Animal Shelter, users of James Park facilities and athletic fields, and customers of Tenant’s business. Except as provided in Section 1(b) above, Landlord is not providing any parking spaces in the Parking Lot area to Tenant. Tenant is entitled to park vehicles next to the building for employees. (ii) Landlord is responsible for snow, ice, and leaf removal from the Parking Lot, but not responsible for the Patio area or surrounding the Building as provided in this Lease. In no event must Landlord’s maintenance of the Parking Lot or any adjacent Property in any way interfere with Tenant’s enjoyment of the Premises or the flow of automobile or pedestrian traffic on the Premises. (ii) Landlord, at its sole cost and expense, must be responsible for upgrading the current traffic signal that permits vehicles to exit from the western entrance of the Property. (iii) The Landlord’s Facilities Division will inspect the Premises in the first quarter of each calendar year to ensure that the Premises is maintained to Landlord standards and the Tenant is maintaining the Premises in accordance with the terms of this Lease Agreement. 8. PAYMENT OF TAXES 344 of 594 9 (a) Definition. For purposes hereof, “Taxes” must mean real property taxes and “Assessments” must mean assessments, general and special, foreseen and unforeseen, for public improvements levied or assessed against the Premises and the improvements thereon for that portion of the Term. (b) Payment. Landlord represents and warrants to Tenant that the Premises is currently exempt from Taxes and Assessments. Upon the conclusion of the Inspection Period, Landlord will endeavor to put the Premises back on the tax rolls with the Cook County Assessor (“Assessor”). Landlord will also list the Tenant as the taxpayer with the Cook County Assessor and Tenant will receive and pay all installment invoices directly. Tenant must thereafter pay all Taxes assessed against the Premises, for the period beginning with the conclusion of the Inspection Period, before any fine, penalty, interest or cost may be added thereto, become due or be imposed by operation of law for the nonpayment of late payment thereof. (c) Prorations. At the end of the Term, Taxes and Assessments to be paid by Tenant must be prorated based on the portion of the fiscal tax year in which this Lease is in effect. (d) Personal Property Taxes. Tenant must pay before delinquency any and all taxes and assessments levied or assessed and becoming payable during the Term, against Tenant’s personal property located upon the Premises. (e) PIN Division. The Landlord will be filing a Resubdivision Application with the Cook County Assessor to divide the Property into two parcels with two separate PINs. The Building will be on one parcel and the parking will be on the other parcel. Tenant’s parcel with the Building will continue to be a taxable parcel, but likely reassessed, and the City will continue to operate and maintain the other parcel with the parking lot. The boundaries for the resubdivided lots are outlined on Exhibit B, the Plat of Resubdivision. The agreement will be amended at a later date with a revised Exhibit A for the new legal description for the Premises and the two lots, and said description will not encroach upon the Interior and Exterior Site Plan (Exhibit C) or the Patio Area Plan (Exhibit D) or the Tenant’s possession and enjoyment of the Building and Property. 9. DAMAGE AND DESTRUCTION (a) Casualty. If the Premises must be damaged by fire or other casualty by an Act of God (“Casualty”), Landlord must, within one hundred eighty (180) days after such damage occurs (subject to being able to obtain all necessary permits and approvals, including, without limitation, permits and approvals required from any agency or body administering environmental laws, rules or regulations, and taking into account the time necessary to effectuate a satisfactory settlement with any insurance company) repair such damage at Landlord’s expense and this Lease must not terminate. If the foregoing damage is due to the negligence or willful misconduct of Tenant, then Landlord must look first to the insurance carried by Tenant to pay for such damage. Notwithstanding (i) any other provisions of the Lease to the contrary, and (ii) any legal interpretation that all improvements become part of the realty upon being attached to the Premises, following a Casualty, the Landlord must be responsible only for restoring the Premises to building standard levels of improvement at the time of execution of this Lease and must not include the tenant improvements completed and installed following execution of this Lease, and the tenant must be responsible for insuring and replacing the above building standard tenant improvements or 345 of 594 10 betterments that made the Premises “customized” for Tenant’s use. C ustomized improvements include, but not limited to: any and all brewing equipment and fixtures, alarm censored doors, wood flooring, and custom cabinetry. Except as otherwise provided herein, if the entire Premises are rendered untenantable by reason of any such damage, or if Tenant cannot utilize Property and Building for its intended use by reason of any damage of any size or scope whatsoever, then all Fixed Minimum Rent and Additional Rent must abate for the period from the date of the damage to the date the damage is repaired, and if only a part of the Premises are so rendered untenantable but the damage does not prevent Tenant from utilizing the Property for its Permitted Use, the Fixed Minimum Rent and Additional Rent must abate for the same period in the proportion that the area of the untenantable part bears to the total area of the Premises; provided, however, that if, prior to the date when all of the damage has been repaired, any part of the Premises so damaged are rendered tenantable and must be used or occupied by or through Tenant, then the amount by which the Fixed Minimum Rent and Additional Rent abates must be apportioned for the period from the date of such use or occupancy to the date when all the damage has been repaired. (b) Repair to Leasehold Improvements. Landlord must have no obligation to repair damage to or to replace any leasehold improvements, Tenant’s personal property or any other property located in the Premises, and Tenant must within thirty (30) days after the Premises is sufficiently repaired so as to permit the commencement of work by Tenant, commence to repair, reconstruct and restore or replace the Premises (including fixtures, furnishings and equipment) and prosecute the same diligently to completion. Notwithstanding the foregoing, Tenant’s Fixed Minimum Rent and Additional Rent must continue to be abated as provided in Section 9(a) above, until the Property is once again suitable for its Permitted Use. (c) Termination Right. Notwithstanding any provision contained herein to the contrary, Tenant must have the option and right to terminate this Lease if, (a) the Premises must be so damaged by Casualty that it cannot be fully repaired within one hundred eighty (180) days after the date of damage; (b) during the last eighteen (18) months of the Term of this Lease, the Premises is damaged by a Casualty in amount exceeding thirty-three and one-third percent (33.33%) of the square footage of the Premises or a lesser amount (no matter how small) that leaves Tenant unable to utilize the Premises for their Permitted Use, provided that, in such event, such termination of this Lease must be effected by written notice within ninety (90) days of the happening of the Casualty causing such damage. This provision must expressly survive the termination or expiration of this Lease. 10. INSURANCE (a) Tenant agrees to maintain a policy or policies of commercial general liability insurance written by an insurance carrier rated at least Class A or better in Bests Key Rating Guide of Property-Casualty Insurance Companies and licensed to do business in the state in which the Premises is located which must insure against liability for injury to and/or death of and/or damage to personal property and the Premises of any person or persons, with policy limits of not less than $3,000,000.00 combined single limit for injury to or death of any number of persons or for damage to property of others not arising out of any one occurrence. Said policy or policies must provide, among other things, blanket contractual liability insurance. Tenant’s policy must cover the Premises and the business operated by Tenant and must name Landlord as an additional insured. Landlord is self-insured up to $1.25 Million and agrees to maintain an excess policy or policies of commercial general liability insurance over the self-insured limit written by an insurance carrier with a rating at least Class A or better in the Bests Key Rating Guide and licensed to do 346 of 594 11 business in the state in which the Premises is located which must insure against liability for injury to and/or death of and/or damage to personal property of any person or persons, with policy limits of not less than $2,000,000.00 combined single limit for injury to or death of any number of persons or for damage to property of others not arising out of any one occurrence. Landlord’s policy must name Tenant as an additional insured. Subject to the terms of Paragraph 9(a), Landlord must maintain casualty insurance covering the entire Premises and any alterations, improvements, additions or changes made by Landlord thereto in an amount not less than their full replacement cost from time to time during the Term, providing protection against any peril included within the classification of “all risks”. (b) Each of the parties hereto agrees to maintain and keep in force, during the Term hereof, all Workers' Compensation and Employers' Liability Insurance required under applicable Workers' Compensation Acts. (c) Within thirty (30) days after written request, each of the parties agrees to deliver to the other a certificate of insurance as evidence that the policies of insurance required by this Section 10 have been issued and are in effect. (d) Waiver of Subrogation. Neither Landlord nor Tenant must be liable to the other or to any insurance company (by way of subrogation or otherwise) insuring the other party for any loss or damage to any building, structure or other tangible property, or any resulting loss of income for property or general liability losses, even though such loss or damage might have been occasioned by the acts or omissions of such party, its agents, contractors or employees. Landlord or Tenant must look exclusively to the proceeds of insurance carried by it or for its benefit in the event of any damage or destruction to its property located on the Premises. Notwithstanding anything to the contrary contained herein, Landlord and Tenant hereby release and waive any and all rights of recovery, claim, action or cause of action, against the other, or its respective directors, shareholders, officers, agents, invitees and employees, for any loss or damage that may occur to the property or the equipment, fixtures and improvements comprising any part of the Premises, by reason of fire, the elements, or any other cause which could be insured against under the terms of an “all risk” fire insurance policy, in the state where the Premises is located, regardless of cause or origin, including negligence of the parties hereto, their agents, officers, invitees and employees. Subject to the provisions of the Lease, no insurer of a party hereunder must ever hold or be entitled to any claim, demand or cause of action against Tenant by virtue of a claim of loss paid under any such insurance policies, whether such insurer’s claim be in the nature of subrogation or otherwise. The waivers provided pursuant to this paragraph must not operate to the extent that they would void coverage under the provisions of any policy of insurance. 11. INDEMNIFICATION (a) Indemnification of Landlord. Except as otherwise provided in this Lease, and except to the extent caused by the willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenant must protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct or an Act of God or an act of a third party, (ii) any negligence or willful misconduct of Tenant, or its agents, employees or contractors; or (iii) Landlord’s breach 347 of 594 12 occasioned wholly or in part by any act, omission of Tenant, its agents, employees, contractors or servants. The provisions of this Section must survive the expiration or earlier termination of this Lease only with respect to any damage, injury or death occurring before such expiration or earlier termination. (b) Indemnification of Tenant. Except as otherwise provided in this Lease, and except to the extent caused by the negligence or willful misconduct of Tenant, or its agents, employees or contractors, or by the breach of this Lease by Tenant, Landlord must protect, defend, indemnify and save Tenant and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from any act, omission or negligence of Landlord, its agents, employees, contractors or servants; The provisions of this Section must survive the expiration or earlier termination of this Lease only with respect to any damage, injury or death occurring before such expiration or earlier termination. 12. EXERCISE OF EMINENT DOMAIN (a) Taking. An appropriation or taking under the power of eminent domain of all, or a portion, of the Property, are sometimes hereinafter called a “taking.” (b) Total Taking of the Property. If all of the Property must be taken by the State or Federal government, or subdivision thereof, this Lease must terminate and expire as of the date of vesting of title in, or taking of actual physical possession of the Property by, the condemnor, and Landlord and Tenant must thereupon be released from any and all further liability hereunder except to the extent any such liability hereunder expressly states that it must survive the termination of this Lease. In such event, Tenant must be entitled to participate in any condemnation award so as to be compensated for the cost of relocation, removal and decrease in value, as a result of such taking of Tenant's fixtures, equipment and stock-in-trade located in the Premises, goodwill and any other items to which Tenant is entitled under applicable law, and, the value of the leasehold of which Tenant is being deprived for the remainder of the Term hereof so long as any such award made to Tenant must not reduce any award which may be obtained by Landlord. Nothing in this Section must be construed as a waiver by Landlord of any rights vested in it by law to recover damages from a condemnor for the taking of its right, title, or interest in the Property. (c) Partial Taking. In the event of the taking of: (i) any portion of the Property, so that the remainder thereof is not reasonably adapted to the continued leasing of the Premises by Tenant; or (ii) access, whether by a taking or otherwise, of the Property or a portion thereof to adjoining thoroughfares, so that all accessibility is substantially or materially restricted and as a result the continued leasing of the Property by Tenant will become impracticable or unprofitable in Tenant’s sole discretion; then Tenant must have the right to cancel and terminate this Lease as hereinafter provided. Within ninety (90) days after receipt by Tenant from Landlord of written notice that a condemnation action has been commenced, Tenant may, by written notice to Landlord, notify Landlord of its election to terminate this Lease, whereupon the parties must be released from any and all further obligations under this Lease except to the extent any such obligation hereunder is 348 of 594 13 expressly provided hereunder that the same must survive the termination of this Lease and Tenant must share any award or sale price as provided in Section 12(b) hereof. (d) Notice of Proceedings. Upon service on either party hereto of any legal process in connection with any condemnation proceedings, the party so served must give immediate notice thereof to the other party hereto. (e) Temporary Taking. In the event of a taking of the Property, or any portion thereof, for temporary use (specifically one not exceeding one hundred twenty (120) days in duration), without the taking of the fee simple title thereto, this Lease must remain in full force and effect, except for Tenant’s payment of Fixed Minimum Rent which must be proportionally abated for any period during which Tenant cannot operate its business from the Premises in the same manner as prior to such temporary taking. All awards, damages, compensation and proceeds payable by the condemnor by reason of such taking relating to the Premises, for periods prior to the expiration of the Lease must be payable to Tenant. All such awards, damages, compensation and proceeds for periods after the expiration of the Lease must be payable to Landlord. (f) Lease Prevails. In the event of any taking, the rights and obligations of the parties must be determined by this Lease and Landlord and Tenant waive any rights at law to the contrary. 13. UTILITIES Tenant must pay during the Term hereof directly to the appropriate utility company or governmental agency all electric, water, gas, telephone and other public utility charges in connection with its occupancy and use of the Premises, including all costs of operating and maintaining all equipment therein, all business licenses and similar permit fees but excluding any installation costs, tap fees and/or connection fees or charges, with no right of reimbursement from the Landlord. All utilities must be paid pursuant to separate meters measuring Tenant’s consumption of utilities from the Premises, which meter fee must be Landlord’s obligation at its sole cost and expense. Landlord must not be liable to Tenant for damages or otherwise (i) if any utilities must become unavailable from any public utility company, public authority or any other person or entity supplying or distributing such utility, or (ii) for any interruption in any utility service (including, but without limitation, any heating, ventilation or air conditioning) caused by the making of any necessary repairs or improvements or by any cause beyond Landlord's reasonable control, and the same must not constitute a default, termination or an eviction. Tenant assures Landlord that it must arrange for an adequate supply of electricity to the Premises and it must pay for any increased voltage and any additional wiring required addressing the increased capacity. 14. COVENANTS AGAINST LIENS Tenant covenants and agrees that it must not, during the Term hereof, suffer or permit any lien to be attached to or upon the Property or the Premises by reason of any act or omission on the part of Tenant or its agents, contractors or employees. In the event that any such lien does so attach, and (i) is not released within thirty (30) days after notice to Tenant thereof, or (ii) if Tenant has not bonded such lien within said thirty (30) day period, Landlord, in its sole discretion, may pay and discharge the same and relieve the Premises or the Property therefrom, and Tenant agrees to repay and reimburse Landlord upon demand for the amount so paid by Landlord and for other reasonable costs incurred by Landlord in discharging and relieving said lien. The Tenant will hold the Landlord 349 of 594 14 harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenant on the Premises. Tenant will, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenant contests any lien so filed in good faith and pursues an active defense of said lien, Tenant must not be in default of this paragraph. However, in the event of any final judgment against Tenant regarding such lien, Tenant agrees to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. 15. ASSIGNMENT AND SUBLETTING Tenant must not have the right to assign this Lease, or to sublet the Premises, transfer and grant concessions or licenses (“Transfer”) in all or any part of the Premises without the Landlord’s written consent and City Council approval by Ordinance, which consent must not be unreasonably withheld, conditioned or delayed. No Transfer must relieve Tenant from any of its obligations as Tenant hereunder. Every such assignment or sublease must recite that it is and must be subject and subordinate to the provisions of this Lease, and the termination or cancellation of this Lease must constitute a termination and cancellation of every such assignment or sublease. Notwithstanding the foregoing, Landlord agrees that no merger, consolidation, corporate reorganization, or sale or transfer of Tenant's assets or stock (specifically including any inter-family or inter-company transfers), redemption or issuance of additional stock of any class, or assignment or sublease to any person or entity which controls, is controlled by or is under common control with Tenant, must be deemed a Transfer hereunder. 16. NOTICES Any notices required to be given hereunder, or which either party hereto may desire to give to the other, must be in writing. Such notice may be given by reputable overnight delivery service (with proof of receipt available), personal delivery or mailing the same by United States mail, registered or certified, return receipt requested, postage prepaid, at the following addresses identified for Landlord and Tenant, or to such other address as the respective parties may from time to time designate by notice given in the manner provided in this Section. If to the Landlord: with a copy to: City of Evanston City of Evanston Attn: City Manager Attn: Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 If to Tenant: Smylie Brothers Draft & Package LLC Attn: Michael Smylie 2222 Oakton Street Evanston, IL 60201 For purposes of this Lease, a notice must be deemed given upon the date of actual receipt thereof or the date of proof of rejection thereof if delivered by hand or overnight courier service. 350 of 594 15 17. RIGHT TO GO UPON PREMISES Landlord hereby reserves the right for itself or its duly authorized agents and representatives at all reasonable times during business hours of Tenant upon at least forty-eight (48) hours prior notice to Tenant and accompanied by a representative of Tenant (which may be the store manager or assistant manager) to enter upon the Premises for the purpose of inspecting the same and of showing the same to any prospective purchaser or encumbrance or tenant, and for the purpose of making any repairs which Landlord is required hereunder to make on the Property, but any such repairs must be made with all due dispatch during normal construction trade working hours, and in such manner as to minimize the inconvenience to Tenant in the conduct of its business, it being agreed that in the event of a necessity of emergency repairs to be made by Landlord, Landlord may enter upon the Premises forthwith to effect such repairs. Notwithstanding the foregoing, in the event that due to an entry by or on behalf of Landlord into th e Premises, Tenant’s use is materially interfered with and Tenant, from the standpoint of prudent business management, cannot open and operate the Premises for business for two (2) consecutive days, all Fixed Minimum Rent and other charges payable by Tenant hereunder must equitably abate commencing after such second (2nd) day, and continuing until such repairs are completed, unless such entry is required as a result of Tenant’s negligence or intentional misconduct. 18. DEFAULT (a) Tenant Default. (i) Events of Default. Including, but not limited to, the following events must be deemed to be an “event of default” hereunder by Tenant subject to Tenant’s right to cure: a. Tenant must fail to pay any item of Fixed Minimum Rent per Section 3 at the time and place when and where due and does not cure such failure within five (5) business days after receipt of notice from Landlord of such failure; b. Tenant must fail to comply with any other term, provision, covenant or warranty made under this Lease or if any of Tenant’s representations and warranties made under this Lease are determined to be untrue, either when made or at any time during the Term, by Tenant, and Tenant must not cure such failure within thirty (30) days after Landlord's written notice thereof to Tenant. In the event Tenant cannot comply with such term, provision, or warranty, within said thirty (30) day period, Tenant must not be in default if Tenant is diligently and continuously making an effort to comply with such term, provision, covenant or warranty and Tenant completes the cure of the default; or c. Tenant must make a general assignment the benefit of creditors, or must admit in writing its inability to pay its debts as they become due or must file a petition in bankruptcy. (ii) Remedies. Upon the occurrence of an event of default, Landlord may, so long as such default continues, as permitted by law and subject to Landlord’s obligation to use good faith efforts to mitigate damages, either: 351 of 594 16 a. terminate this Lease by written notice to Tenant, which written notice must specify a date for such termination at least fifteen (15) days after the date of such written termination notice and such termination must be effective as provided in such written notice unless Tenant must cure such default within such notice period, or not terminate this Lease as a result of the default of Tenant. If Tenant must fail to surrender the Premises upon such termination, Landlord may thereupon, reenter the Premises, or any part thereof, and expel or remove therefrom Tenant and any other persons occupying the same, using such means provided by law; b. without terminating this Lease, Landlord may evict Tenant (by any means provided by law) and let or relet the Premises or any or all parts thereof for the whole or any part of the remainder of the Term hereof, or for a period of time in excess of the remainder of the Term hereof, and out of any rent so collected or received, Landlord must first pay to itself the expense of the cost of retaking and repossessing the Premises and the expense of removing all persons and property therefrom, and must, second, pay to itself any costs or expenses sustained in securing any new tenant or tenants (provided that such amount must not include any amounts incurred to restore the Premises to more than the condition originally delivered to Tenant), and must third, pay to itself any balance remaining, and apply the whole thereof or so much thereof as may be required toward payment of the liability of Tenant to Landlord then or thereafter unpaid by Tenant; or c. pursue such other remedies as are available at law or in equity. (b) Landlord Default. Should Landlord default in the performance of any covenant, provision, warranty, condition or agreement herein, or if any of Landlord’s representations and warranties made under this Lease are determined to be untrue, either when made or at any time during the Term, and such default in the case of any failure by Landlord to pay any sum required to be paid to Tenant hereunder, continues for ten (10) business days after notice thereof from Tenant, or in case of any non-monetary default, continues for thirty (30) days after receipt by Landlord of written notice thereof from Tenant (except as otherwise provided herein), or if the default of Landlord is of a type which is not reasonably possible to cure within thirty (30) days, if Landlord has not commenced to cure said default within said thirty (30) day period and does not thereafter diligently prosecute the curing of said default to completion (except as otherwise provided herein), Tenant in addition to any and all other remedies which it may have at law and/or in equity including the right to seek injunctive relief without posting a bond or the obligation to prove irreparable harm, may pay or perform any obligations of Landlord hereunder and deduct the cost thereof from each installment of annual Fixed Minimum Rent payable pursuant to the terms of this Lease; provided, however, in no event must the amount of any such deduction exceed ten percent (10%) of the Fixed Minimum Rent payable on a monthly basis; provided, further, Tenant must not have the right to terminate this Lease except as expressly permitted herein. 19. SIGNS Tenant may apply for signage (temporary and permanent signage) for the exterior and interior of the Premises, at its own expense, in order to conduct the business of Tenant. Tenant acknowledges that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the 352 of 594 17 Code governs the application process and the details regarding size, type, and number of signs and Tenant agrees to be bound by such ordinances. Landlord cannot make representations in a lease agreement that Tenant must be entitled additional signage, a certain number of signs and/or dimensions of proposed signage, because the Tenant must make an application to the Sign Review Board, as provided by Code, but Landlord will not withhold, condition or delay its consent to a sign over the new entrance to the Premises which complies with applicable laws. 20. REPRESENTATIONS AND WARRANTIES (a) Landlord represents, warrants and covenants to Tenant that, to Landlord’s knowledge, the following is true as of the Effective Date: (i) all of the Premises is zoned and fit for commercial purposes, and the Permitted Use is permitted under the applicable zoning designation, and that the Premises and Property are presently properly subdivided in conformity with all applicable laws and suitable for the Permitted Use; (ii) Landlord is the fee simple owner of the Premises; (iii) the Premises is subject to no restrictions or continuing regulations of any kind or nature whatsoever incompatible with the Permitted Use and that there are no restrictions in any agreement by which Landlord is bound (including, but not limited to, Landlord’s insurance policies) which would adversely affect Tenant’s right to use the Premises for the Permitted Use during the Term; (iv) the Premises are in good working order and condition, the roof is watertight and all utility systems are functional; (v) there are no exceptions to title with respect to and/or encumbrances on the Premises which would interfere with Tenants proposed use of the Premises; (vi) Landlord has no notice of any proposed Assessments other than as reflected on the current tax bill; (vii) Landlord has no knowledge of any condition that would preclude Tenant from obtaining all Tenant’s permits and licenses necessary for Tenant to open for business and operate for the Permitted Use; (ix) if Landlord is a corporation, limited liability company, partnership or trust, Landlord covenants that it is duly constituted under the laws of the state of its organization, and that its officer, member, manager, partner or trustee who is acting as its signatory in this Lease is duly authorized and empowered to act for and on behalf of the entity or trust; and (x) there are no judicial, quasi-judicial, administrative or other orders, injunctions, moratoria or pending proceedings against Landlord or the Property which preclude or interfere with, or would preclude or interfere with, the construction contemplated herein or the occupancy and use of the Premises by Tenant for the purposes herein contemplated. 353 of 594 18 (xi) no third party has the right to object to Tenant’s tenancy hereunder, prohibit the selling of any products sold by Tenant or the uses allowed herein or the right to consent to any feature of the Premises or Tenant’s signage. (xii) there are no mortgages, prime leases, deeds to secure debt, deeds of trust, or other instruments in the nature thereof, affecting Landlord or its interest in the Premises. (xiii) The Property is leased to Tenant “AS IS” and “WHERE IS” without representation or warranty by Landlord. Tenant further acknowledges that (i) Tenant has had an adequate opportunity to make such legal, factual and other inquiries and investigation as Tenant deemed necessary, desirable or appropriate with respect to the Property, including, but not limited to, compliance of the Property with Environmental Laws (as hereafter defined) and whether the Hazardous Substances (as hereafter defined) are migrating towards or from the Property or are on, in, under or above the Property, and (ii) neither Landlord, nor anyone acting for or on its behalf, has made any representation, warranty, promise or statement, express or implied, to Tenant, or to anyone acting for or on behalf of Tenant, concerning the Property or the condition, use or development thereof. Tenant represents that, in entering into this Lease, Tenant has not relied on any representation, warranty, promise or statement, express or implied, of Lessee Landlord, or anyone acting for or on its behalf, other than as expressly set forth in this Lease, and that Tenant enters into this Lease based upon Tenant's own prior investigation and examination of the Property. Further, to the extent that Landlord has provided (or may hereafter provide) to Tenant information from any inspection, engineering or environmental reports concerning any Hazardous Substances or the condition of the Property, Landlord makes no representations or warranties with respect to the accuracy or completeness, methodology of preparation or otherwise concerning the contents of such reports. Tenant acknowledges that Landlord has requested that Tenant inspect the Premises fully and carefully and investigate all matters relevant thereto and that Tenant relies solely upon the results of Tenant's own inspections or other information obtained or otherwise available to Tenant, rather than any information that may have been provided (or may hereafter be provided) by Landlord to Tenant. Tenant’s election to enter into this Lease is be made at Tenant's sole and absolute discretion, in reliance solely upon the tests, analyses, inspections and investigations that Tenant makes, or had the right to make and opted not, or otherwise failed, to make, and not in reliance upon any alleged representation made by Landlord, or anyone acting for or on their behalf. (b) All representations and warranties, covenants and indemnities contained in this Lease must survive the expiration or earlier termination of this Lease. (c) Landlord may perform water testing on the Property during the Term with reasonable notice and provided it does not interfere with Tenant’s business operations. (d) Deliveries. Subject to governmental regulations, Tenant must have the right to accept deliveries and unload merchandise in its designated loading area adjacent to the front of the Premises, during 9:00 a.m. to 6:00 p.m. seven (7) days a week. As previously stated, all deliveries and trucks exiting the property must use Oakton and McCormick. 21. HOLDING OVER; END OF TERM 354 of 594 19 (a) If Tenant must hold possession of the Premises after the expiration or termination of this Lease, at Landlord's option (i) Tenant must be deemed to be occupying the Premises as a tenant from month- to-month at one hundred fifty percent (150%) of the Fixed Minimum Rent in effect upon the expiration or termination of the immediately preceding term or (ii) Landlord may exercise any other remedies it has under this Lease or at law or in equity including an action for wrongfully holding over. (b) Upon the expiration or sooner termination of this Lease, Tenant must surrender the Premises to Landlord in as good order, condition and repair as when received by Tenant; ordinary wear and tear, casualty and condemnation excepted. This provision must expressly survive the termination or expiration of this Lease. (c) Any property, equipment, or product remaining in the Premises upon expiration of this Lease must be considered abandoned and property of the Landlord. Any abandoned medical cannabis or infused products must be turned over to the proper law enforcement authorities for destruction. 22. EXPENSES OF ENFORCEMENT The Parties must bear its own costs, charges, expenses and attorney’s fees, and any other fees incurred in the event of a dispute between the Parties. 23. SUCCESSORS IN INTEREST All of the covenants, agreements, obligations, conditions and provisions of this Lease must inure to the benefit of and must bind the successors and permitted assigns of the respective parties hereto. 24. REMEDIES ARE CUMULATIVE Remedies conferred by this Lease upon the respective parties are not intended to be exclusive, but are cumulative and in addition to remedies otherwise afforded by the law. 25. QUIET POSSESSION Upon payment by the Tenant of the minimum, percentage and additional rent and all other sums due hereunder and upon the observance and performance of all covenants, terms and conditions on Tenant’s part to be observed and performed, Tenant must peaceably and quietly hold and enjoy the Premises for the Term of this Lease without hindrance or interruption by Landlord or any other person or persons lawfully or equitably claiming by, through or under the Landlord, subject nevertheless, to the terms and conditions of this Lease. 26. ALTERATION (a) Changes Required by Law. Any structural changes, alterations or additions in or to the Premises which may be necessary or required by reason of any law, rule, regulation or order promulgated by competent governmental authority must be made at the sole cost and expense of Landlord, including but not limited to asbestos removal and disposal and interior and exterior compliance with the Americans with Disabilities Act (ADA) etc. Notwithstanding the foregoing, if any such changes, alterations or additions are required as a result of improvements made by Tenant 355 of 594 20 during the Term hereof or due to Tenant’s use of the Premises, such changes, alterations or additions must be made at the sole cost and expense of Tenant. Tenant may contest the validity of any such law, rule, regulation or order, but must indemnify and save Landlord harmless against the consequences of continued violation thereof by Tenant pending such contest. (b) Alterations During Term. Tenant must be permitted to perform interior, nonstructural alterations to the Premises and to revise the interior layout of the Premises; provided that the alterations are in conformance the security plans approved by the State of Illinois, any regulations under the Medical Cannabis Act, and any additional regulatory authority provisions governing the Permitted Use. Tenant must obtain Landlord's written consent to any other alterations or construction which affects the structural nature of the Premises, which consent must not be unreasonably withheld, conditioned or delayed. 27. HAZARDOUS SUBSTANCES (a) Tenant agrees that, except as herein set forth, it must not generate, use, store, handle or dispose of on or transport over the Premises any Hazardous Substances (defined below) in violation of any Environmental Laws (defined below), except as such incidental amounts of Hazardous Substances as may be required for Tenant to conduct the Permitted Use, but in no instance shall Tenant dispose of Hazardous Substances on the Premises in violation of Environmental Laws. (b) If any time during the Term, Hazardous Substances are found in the Premises or on adjacent property and such Hazardous Substances are not the result of Tenant’s use of or work on the Premises, then, in such event, Tenant must have the immediate right to terminate this Lease upon written notice to Landlord. Under no circumstances must Tenant be responsible for remediation or cleanup of any Hazardous Substances on the Premises or adjacent property that were not caused by Tenant, or Tenant’s subcontractors, agents or employees. Furthermore, with regard to any Hazardous Substances caused by Tenant or its agents, contractors or employees, Tenant must remove same, in compliance with applicable Environmental Laws, at Tenant’s sole cost and expense. Tenant must defend, indemnify, and hold Landlord harmless from and against any and all costs, damages, expenses and/or liabilities (including reasonable attorneys’ fees) which Landlord may suffer as a result of any written demand (whether or not a suit), claim, suit or action regarding any such Hazardous Substances (whether alleged or real) present due to Tenant and/or regarding the removal and clean-up of same or resulting from the presence of such Hazardous Substances. The representation, warranty and indemnity of Tenant described in this subsection shall survive the termination or expiration of this Lease or purchase of the Property as provided herein. Other than Hazardous Substances caused by Tenant or its agents, contractors or employees, Tenant shall have no duty whatsoever to remove any Hazardous Substances from the Property. (c) In the event that during the Term of this Lease, Tenant is prevented from performing Tenant’s Work and/or Tenant must be unable to operate for a period of thirty (30) days or more for the Permitted Use at the Premises and ceases operating at the Premises as a result of remediation of Hazardous Substances not caused by Tenant or its agents, contractors or employees, and Tenant does not terminate the Lease as provided for in Section 27(b) above, then Fixed Minimum Rent, Additional Rent and all other charges due hereunder must equitably abate until such time as Tenant is able to resume the performance of Tenant’s Work and/or the operation of its business in the Premises. (d) Tenant, for itself and its successors in interest, waives and releases Landlord from any and all 356 of 594 21 past, present and future claims and causes of action arising from or relating to the presence or alleged presence of Hazardous Substances in, on, under, about or emanating from the Property, including without limitation any claims for cost recovery, contribution, natural resources damages, property damage, consequential damages, personal or bodily injury (including death) or otherwise, under or on account of any violation, or arising under, Environmental Law. (e) The term “Hazardous Substance” includes, without limitation, any material or substance (regardless of whether discarded, recyclable or recoverable) to which liability or standards of conduct are imposed pursuant to Environmental Laws, including, but not limited to (i) any defined, characteristic or listed “hazardous waste”, “extremely hazardous waste”, “restrictive hazardous waste”, “hazardous substance”, “hazardous material”, “regulated substance”, “pollutant”, “contaminant” or waste, (ii) petroleum (including crude oil or any fraction thereof, natural gas, liquefied natural gas, synthetic gas or mixtures of natural gas and synthetic gas), (iii) asbestos and any asbestos containing materials, (iv) substances known to cause cancer and/or reproductive toxicity, (v) polychlorinated biphenyls (PCBs) and (vi) radioactive material. The term “Environmental Law” means any federal, state or local law, statute, ordinance, rule, regulation, order, consent, decree, judgment or common-law doctrine, interpretation thereof, and provisions and conditions of permits, licenses, plans, approvals and other operating authorizations whether currently in force or hereafter enacted relating to health, industrial hygiene or the environmental conditions on, under or about the Premises or the Property, as such laws are amended and the regulations and administrative codes applicable thereto, including, by way of example and without limitation, the following: the Illinois Environmental Protection Act; Comprehensive Environmental Response, Compensation and Liability Act (“CERCLA”); the Resource Conservation and Recovery Act (“RCRA”); the Clean Air Act; the Clean Water Act; the Safe Water Drinking Act (“SDWA”); the Toxic Substances Control Act; and all state and local counterparts thereto; and any common or civil law obligations including, without limitation, nuisance or trespass. It is the intent of the parties hereto to construe the terms “Hazardous Substance” and “Environmental Law” in their broadest sense. 28. GENERAL CONDITIONS (a) Time is of the essence of this Lease. Any deadlines in this Lease which cannot be met because of delays caused by governmental regulations, inability to procure labor or materials, strikes, acts of God, or other causes (other than financial), beyond the control of Landlord or Tenant (“Force Majeure”) must be extended by the amount of time caused by such delays; provided, however, the payment of rent must not be excused. Notwithstanding anything herein to the contrary, the failure by Landlord to construct the Premises according to building code and/or to receive timely inspections by the necessary authorities due solely to the negligence, misconduct or financial inability of Landlord or Landlord's contractors, employees or representatives must not constitute Force Majeure. In order for Landlord to claim the occurrence of Force Majeure, Landlord must have notified Tenant in writing of such occurrence within twenty (20) business days after the initial occurrence. (b) No waiver of any breach of the covenants, agreements, obligations and conditions of this Lease to be kept or performed by either party hereto must be construed to be a waiver of any succeeding breach of the same or any other covenant, agreement, obligation, condition or provision hereof. (c) Tenant must not be responsible for the payment of any commissions in relation to the leasing 357 of 594 22 transaction represented by this Lease. Landlord and Tenant each covenant that they have not dealt with any real estate broker or finder with respect to this Lease (herein collectively “Brokers”). Each party must hold the other party harmless from all damages, claims, liabilities or expenses, including reasonable and actual attorneys' fees (through all levels of proceedings), resulting from any claims that may be asserted against the other party by any real estate broker or finder with whom the indemnifying party either has or is purported to have dealt, except for the Brokers. (d) The use herein of any gender or number must not be deemed to make inapplicable the provision should the gender or number be inappropriate to the party referenced. All section headings, titles or captions contained in this Lease are for convenience only and must not be deemed part of this Lease and must not in any way limit or amplify the terms and provisions of this Lease. (e) Landlord and Tenant have negotiated this Lease, have had the opportunity to be advised respecting the provisions contained herein and have had the right to approve each and every provision hereof; therefore, this Lease must not be construed against either Landlord or Tenant as a result of the preparation of this Lease by or on behalf of either party. (f) If any clause, sentence or other portion of this Lease must become invalid or unenforceable, the remaining portions thereof must remain in full force and effect. (g) Wherever in this Lease Landlord or Tenant is required to give consent, such consent must not be unreasonably withheld, conditioned or delayed except to the extent otherwise expressly provided herein. (h) If the time for performance of any obligation or taking any action under this Lease expires on a Saturday, Sunday or legal holiday, the time for such performance or taking such action must be extended to the next succeeding day which is not a Saturday, Sunday or legal holiday. If the day on which rent or any other payment due hereunder is payable falls on a Saturday, Sunday or on a legal holiday, it must be payable on the next succeeding day which is not a Saturday, Sunday or legal holiday. (i) Landlord hereby agrees that it must maintain all confidentiality with regard to entering into this Lease, the opening for business by Tenant in the Premises and any financial information contained hereunder or obtained from Tenant during the Term of this Lease, other than disclosures to necessary third parties and Landlord must not release any material whatsoever to the press or any news media without the prior written approval of Tenant, which approval may be withheld in Tenant’s sole discretion. (j) Each covenant hereunder of Landlord, whether affirmative or negative in nature, is intended to and must bind the Landlord and each successive owner of the Premises and their respective heirs, successors and assigns. (k) There must be no personal liability on Landlord, its elected officials, officers, employees, agents, or any successor in interest with respect to any provisions of this Lease, or amendments, modifications or renewals hereof. Tenant must look solely to the then owner's interest in the Premises (including but not limited to any insurance proceeds, rents, or judgments) for the satisfaction of any remedies of Tenant in the event of a breach by Landlord of any of its obligations hereunder. 358 of 594 23 (l) Landlord hereunder must have the right to assign, sell or transfer Landlord’s interest in this Lease or the Premises with consent of Tenant, which must not be unreasonably withheld. In the event of any such transfer, the transferor must be automatically relieved of any and all obligations on the part of Landlord accruing from and after the date of such transfer. (m) Tenant acknowledges that it will seek to hire qualified Evanston residents for employment in the Tenant’s business located at the Premises. (n) The parties agree the this Lease must be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes must be in the Circuit Court of Cook County, Illinois. (o) This Lease must become effective on the day that this Lease must be executed by the last of the parties hereto to execute this Lease (herein “Effective Date”). (p) There are no oral agreements between the parties hereto affecting this Lease, and this Lease supersedes and cancels any and all previous negotiations, arrangements, letters of intent, lease proposals, brochures, agreements, representations, promises, warranties and understandings between the parties hereto or displayed by Landlord to Tenant with respect to the subject matter thereof, and none thereof must be used to interpret or construe this Lease. This Lease cannot be changed or terminated except by a written instrument subsequently executed by the parties hereto. [REMAINDER OF THE PAGE LEFT INTENTIONALLY BLANK] 359 of 594 24 IN WITNESS WHEREOF, the respective parties hereto have executed this Lease by officers or agents thereunto duly authorized. Landlord: CITY OF EVANSTON, an Illinois municipal corporation By: _________________________________ Name: Wally Bobkiewicz Title: City Manager Tenant: SMYLIE BROTHERS DRAFT & PACKAGE LLC an Illinois limited liability company By: _________________________________ Name: Michael Smylie, Manager 360 of 594 25 EXHIBIT A LEGAL DESCRIPTION LOT 2 IN EVANSTON’S RESUBDIVISION OF LOTS 2 AND 3 IN WILLIAM B. JOHNSON’S SUBDIVISION OF THE EAST 650 FEET OF THE WEST 1075 FEET OF THE SOUTH 150 FEET OF THE NORTH 197 FEET OF THE NORTHWEST 1/4 OF THE NORTHWEST ¼ OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 10-25-100-023-0000 361 of 594 26 EXHIBIT B PLAT OF RESUBDIVISION 362 of 594 PROJECT NO.CALC. DRAWING NO. DWN. CHKD. SCALE: DATE: SHEET OF Rosemont, Illinois 60018 (847) 823-0500 9575 West Higgins Road, Suite 600 ENGINEERING, LTD. IN PREPARED FOR 1 1 1"=30' 160075.00002PRELIMINARY LOT 2 LOT 3 OAKTON STREET NORTH LINE OF THE NORTHWEST QUARTER OF SECTION 25-41-13 SOUTH LINE OF THE SOUTHWEST QUARTER OF SECTION 24-41-13 N00°37'00"E 150.00484.79 CORNER IPF AT CORNER IPF AT 0.20 W 4.70 N X-CUT FND CORNER IPF AT 0.69 W 4.87 N X-CUT FND ON LINE IRF AT CORNER NAIL FND 13.92 E 0.65 N NAIL FND 7.07 W 0.28 S X-CUT FND (260.00) (240.00)S00°37'00"W (150.00)(260.00) (240.00)S00°37'00"W (150.00)N00°37'00"E (150.00)CITY OF EVANSTON, ILLINOIS CITY OF EVANSTON KJR AJK JRM SUB160075_02A S:\EVANSTON\160075.00002\SURVEY\SUB160075_02A.SURSCALE IN FEET 030 30 (40.10) JAMES PARK (UNSUBDIVIDED) LOT 1 0.949 AC.| 41,321 SQ.FT.| PIN NO. 10-25-100-023 10-25-100-022 LOT 2 0.771 AC.| 33,580 SQ.FT.| N87°41'04"E 272.00 N87°41'04"E 228.00 MEASURED LEGEND (00.00) 00.00 RECORD X-CUT FOUND IRON PIPE FOUND (IPF) IRON ROD FOUND (IRF) PROPOSED PROPERTY LINE R.O.W. LINE SECTION LINE PROPERTY LINE EVANSTON, IL 60201 2100 RIDGE AVENUE THE CITY OF EVANSTON SUBMITTED BY & RETURN TO: EVANSTON'S RESUBDIVISION OF LOTS 2 & 3 IN WILLIAM B. JOHNSON'S SUBDIVISION EVANSTON'S RESUBDIVISION OF LOTS 2 & 3 IN WILLIAM B. JOHNSON'S SUBDIVISION (46.00)(80.00)(47.00)(33.00)(93.00)N87°41'04"E (500.00) S87°41'04"W (500.00) S87°41'04"W 220.33 S87°41'04"W 279.67 S02°18'56"E 149.80(15.21) (40.05)RECORDED 2-28-2007PER DOC. NO. 0705915103OAKTON SHOPPES OF EVANSTON RESUBDIVISIONLOT 12.0 N & ON LINE REBAR & CAP SET PER DOC. NO. 22280240 , REC. 4-9-1973 WILLIAM B. JOHNSON'S SUBDIVISION 2.0 S & ON LINE REBAR & CAP SET AT CORNER REBAR & CAP SETRECORDED 6-22-1990PER DOC. NO. 90297275PACE SUBDIVISIONT..R . R D P.M..N E34113 2324 2625 N87°41'04"E (575.56) RECORDED 8-7-1926DEDICATED PER DOC. NO. 9467664 RECORDED 8-7-1926DEDICATED PER DOC. NO. 9467662 RECORDED 12-24-1997 PER DOC. NO. 97969559NORTH RIGHT-OF-WAY LINE (BRICK WALL AT CORNER) (EXISTING BUILDING AT CORNER)S00°37'00"W 47.06REBAR & CAP SET 10-14-2016 AT CORNER REBAR & CAP SET 363 of 594 27 EXHIBIT C INTERIOR SITE PLAN 364 of 594 180 sq ftBoilerGMEM6'-11"21'-10"8'-4"6'-4"8'-1"6'-11"6'-4"6'-4"5'-0"18'-0"10'-0"8'-0"6'-1"6'-9"9'-0"5'-0"6'-4"6'-3"9'-0"6'-8"22'-0"10'-0"80 sq ft1,100 sq ftramp downCorridorVest.LoadingOfficeMen's Women'sElect.RoomLoading DockelecpanelSpent GrainLabDryStorageStorageGRAIN SILOFermentation CellarTapRoomBar & Kitchen(goal is 50 personoccupancy)elecmeterEyeWashKegWasheraluminumcan compactorcardboardbalerBoilerRoomlabsinkMillMill Room+24'-2"trench drainLT30 BBL0,000#MM30 BBL0,000#BK30 BBL0,000#WP30 BBL0,000#Brew HouseCLT75 BBL0,000#HLT75 BBL0,000#Foeder30 BBLFoeder30 BBLFV60 BBL18' 11"FV60 BBL18' 11"FV60 BBL18' 11"FV60 BBL18' 11"BBT60 BBL13' 11"FV120 BBL0,000#BBT120 BBL0,000#FV120 BBL0,000#FV120 BBL0,000#FV120 BBL0,000#trench drainW.I.C.SprinklerRoomCanning LineHeight?AirBlasterVFDCONTROL BOX200-240VSINGLE OR 3 PH1200 MT MILD STEE L IDLE E ND10170481200 MT MILD S TEEL IN TERMED IATE 64" LO NG1014479365 of 594 28 EXHIBIT D SITE PLAN 366 of 594 11/14/2016SMYLIE BROTHERS BREWING PRODUCTION FACILITY71'-6"8'-0" 20'-0" 18'-11" 20'-0" 8'-0"74'-1019/32"26'-0" min.SMYLIE BROTHERSPRODUCTION BREWERYAND TAP ROOM(in existing Recycling Center)149.80'220.33'228.00'150.00'84'-8"135'-8"8'-0" 32'-0"44'-8"8'-0"12'-0"64'-8"69'-91/2"26'-0" min.New Grain SiloNEW OUTDOORPATIO &BEER GARDEN220.33'150.00'228.00'149.80'New Outdoor Bar &Service StructuresRevised Parking byCity of EvanstonSCALE: 1" = 40'Proposed Site PlanNProposed Property Line367 of 594 368 of 594 Qualifications Summary: Smylie Brothers Brewing Co. LLC (Smylie Bros.) is the owner and operator of the existing 10 barrel, 250 seat restaurant and brewery currently open for business at 1615 Oak Ave. in Evanston, IL. The Chief Executive Officer of this business is Winnetka, IL resident Michael Smylie. Previously employed as a Registered Broker for R.J.O’Brien & Assoc. in Chicago, IL; Mr. Smylie left his ten year position with a successful firm to pursue a career in Hospitality Management with the sole purpose of opening a ‘brewpub’ and smokehouse in downtown Evanston. After receiving a second Bachelor’s Degree in Business Management & Culinary Skills, Mr. Smylie proceeded to work in Chicago area restaurants in various positions (line cook, server, manager) to gain the necessary experience to open his own business. After securing financing and discovering the present location of Smylie Bros., Mr. Smylie spent two years gutting and remodeling the former Social Security office in order to convert it into the popular and successful brewpub it is today. Mr. Smylie secured the financing for the project through his own funds and in conjunction with his four younger brothers, his mother and a friend. Mr. Smylie is also the Managing Director of Meadowpool Properties, LLC which is the entity that owns the property at 1615 Oak Ave where the brewpub operates. Mr. Smylie raised $5 million to secure the property and finance the demolition and construction of the new brewpub. Smylie B ros.’ one year anniversary is this June and the business has grossed over $2.5 million in sales since opening. Mr. Smylie realized a demand for his product existed in Evanston and applied for his liquor license a year prior to opening the doors to Smylie Bros. Mr. Smylie worked closely with Wrap Architecture, a LEED Certified design firm from Chicago, to plan and execute the build out of Smylie Bros. Wrap Architecture previously aided in the construction of Revolution Brewing in Wicker Park, Chicago. Wrap shares Mr. Smylie’s vision to create sustainable entertainment options for Evanston, IL. Mr. Smylie’s experience in directing a real estate management company, risk assessment capabilities as a commodities broker, his proven ability to raise financing and as the executive officer of a successful restaurant and brewery along with his relationship with Wrap Architecture make him an ideal candidate to rehab and rebuild the City of Evanston’s 2222 Oakton property into an entertainment destination for the 8 th Ward as well as the rest of the surrounding area. Operator/Development Team Overview: The parties that plan on participating in this project are as follows: Smylie Brothers Brewing Co. LLC  CEO and Founder is Michael Smylie, six contributing silent partners SBBC Management LLC  Owner and licensor of the Smylie Bros. brand, Managing Director is Michael Smylie 369 of 594 Meadowpool Properties LLC  Real Estate arm of SBBC Mgmt. WRAP Architecture  Construction design and oversee build out of property Element Energy, LLC  Mechanical and Process Engineering G.F.G.R., Joseph Farruggia  Structural Engineering Eriksson Engineering Associates, Ltd.  Civil Engineering Dr. Matthew Smylie  Energy Consultant Construction Management Team  TBD, must bid out work based on finished design of project BIOFerm Energy Systems  Wisconsin based renewable energy company providing sustainable waste management technology through anaerobic digestion  Planned disposal of spent grain, green municipal yard waste and local food scraps. W.M. Sprinkman Corporation  Brewery design/construction/consultant Brian P. Collins  Attorney for Smylie Bros. Representative Projects and/or Experience: Smylie Brothers Brewing Co. LLC  Manager and operator of brewpub operating at 1615 Oak Ave  Applied for and secured first Brewpub license in Evanston, IL  Largest event space in downtown Evanston  Proponent of Sustainability measures throughout construction and operations including, but not limited to: water efficient fixtures, solar thermal, using recycled and reclaimed materials, efficient lighting and controls, large fans to de-stratify the 370 of 594 air in the space, on demand hood ventilation in kitchens and LED lighting wherever possible  Currently operating successfully SBBC Management LLC  Owner of successful Smylie Brothers Brewing Co. brand  Grants branding authority to Smylie Brothers Brewing Co. LLC  Has approved its brand use for new property at 2222 Oakton Meadowpool Properties LLC  Acquisition of 13000 sq. ft. property in downtown Evanston at 1615 Oak Ave. for rehab as restaurant and brewery  Identified and resolved property issues including removal and remediation of USTs as well as repairs to parapet walls and crumbling façade  Worked with Evanston zoning to remove hazardous car park and convert to 60 seat patio  Revitalized unutilized commercial area west of downtown Evanston and became anchor for new retail  Brewpub currently operating successfully 371 of 594 Wrap architecture, inc. 2511 W. Moffat #104 Chicago, IL 60647 Phone: 773.862.9329 Fax: 773.862.9328 Statement of Qualifications_______________________________________________ Recycling the Evanston Recycling Center – RFQ 2222 Oakton Street, Evanston, Illinois “Start where you are. Use what you have. Do what you can.” Arthur Ashe submitted by: Wrap Architecture 2511 W. Moffat St. #104 Chicago, IL 60647 773-862-9329 phone 773-862-9328 fax contact: Cheryl Noel – Principal cheryl@wraparchitecture.com 372 of 594 “The professional challenge, is how to avoid being so stunned by the power of modern technology and economic affluence that one does not lose sight of the fact that people and place matter…” Samuel Mockbee Before After Smylie Brothers Brewing Company – Evanston, IL Renovation, Addition and Conversion of an existing bow truss building into a full service Restaurant and Brew Pub. Firm Wrap Architecture Cheryl Noel + Ravi Ricker – Principals In 2005, we founded Wrap architecture to pursue our commitment to a more responsible built environment. We believe in the power of design to transform place and enjoy a collaborative design approach that results in buildings that serve their occupants as well as the larger context they inhabit. We aspire to create buildings that nurture the lives of the occupants, the communities they reside in, as well as, the natural environment. With a long history of incorporating innovative design and technologies into projects, we now specialize in the sustainable design of residential and commercial buildings. We have extensive experience with the adaptive reuse of existing buildings as well as new construction. Where the two collide, we seek the appropriate balance between honoring the existing while incorporating innovative technologies and design strategies that support new uses. Wrap projects have been featured in several publications and have been recognized with multiple industry and professional awards. In 2006, Cheryl worked as a consultant for the City of Chicago’s Department of Environment to assist in the development of the Chicago Green Homes Program ~ the City’s residential green building standard. Both Cheryl and Ravi have a long history of energy conservation work and sustainable building practices. Wrap architecture continues this work by incorporating innovative design and technologies into their projects. Our approach to this is simple and practical, prior to applying expensive 373 of 594 alternative technologies or materials we focus first on energy efficiency. We also evaluate the first costs of this work with the long term maintenance and operating expenses in order to determine what strategies make the most sense for the project. Wrap has extensive experience with energy conservation methods and sustainable building materials, and as part of our design process we will identify energy saving mechanisms appropriate to the project and assist in identifying potential funding sources to offset the cost of this work. We seek certification on projects when clients are interested, including Chicago Green Homes Program, Energy Star Certification and LEED. Wrap has become recognized as a local leader in energy efficiency and sustainable building practices and we speak regularly on this topic, most recently at the 2014 AIA National Convention on sustainable opportunities in Manufacturing. Over the years, we have assembled an expert team of consultants to better serve our clients. Individually and collaboratively, we have extensive experience in various types of projects including the adaptive reuse of existing buildings as well as the implementation of cutting edge systems and technologies. Attached please find our corporate resume and relevant project experience. Cheryl Noel + Ravi Ricker 374 of 594 Wrap architecture, inc. 2511 W. Moffat #104 Chicago, IL 60647 Phone: 773.862.9329 Fax: 773.862.9328 Wrap Architecture – firm resume Wrap architecture is a full service architectural firm that strives to cultivate safe, supportive, and sustainable communities. The bulk of our work is and has been community based, from affordable housing to commercial and industrial projects. We have a long history of incorporating innovative design and technologies into our projects, to produce comfortable, durable, resource and energy efficient buildings. We are sensitive to the fact that our clients tend to be long term owners of the projects that they develop, and we believe that the projects should serve those long term interests. Through Wrap, we continue to explore our commitment to a more responsible built environment. Wrap is kept intentionally small, which insures personal attention to clients by principal staff. PROJECT EXPERIENCE COMMERCIAL/ Eris – Restaurant Brewery and Cider House – Old Irving Park, Chicago INDUSTRIAL Renovation and Conversion of an Existing 23,000 sq ft Masonic Temple Smylie Brothers Brewing Company – Restaurant and Brewery – Evanston, IL Renovation, Addition and Conversion of an Existing 12,000 sq ft Building Alarmist Brewing – Production Brewery – Sauganash, Chicago 14,000 sq ft Brewery Build Out in an Existing Manufacturing Building Sauce and Bread Kitchen – Commercial Kitchen and Café – Edgewater, Chicago Candid Wines – Wine Distribution Headquarters and Warehouse –Kinzie Industrial Corridor, Chicago Bickerdike Maintenance Office – Office Tenant Build-out – Humbolt Park, Chicago Revolution Brewery – Full Production Brewery – Kennedy Industrial Corridor, Chicago 73,000 sq ft Brewery Build Out in an Existing Manufacturing Building Revolution Brewing – Restaurant and Brew Pub - Logan Square, Chicago Renovation and Conversion of an Existing 18,000 sq ft Building Chesterton Freight Station – Conversion of a Freight Station to a Bed & Breakfast – Chesterton, IN Dubin Residential – Corporate Office Addition & Renovation – Chicago RESIDENTIAL Bronzeville Artist Lofts – 16 Artist Live/Work Lofts with Commercial 1st Floor, Chicago NSP funded Renovation and Conversion of an Existing 33,000 sq ft Building, DCEO energy grant Kelly Residence – new Single Family Home, ICF construction – Naperville, IL Esenberg Residence – Single Family Home Renovation – Pilsen, Chicago Dettman/Dizon Residence – Single Family Renovation and Addition –Lincoln Square, Chicago Allison/Bennett – 6 unit Apartment Building – East Village Landmark District, Chicago Energy Star Certified & Chicago Green Homes 3 stars - 3 renovated units + new 3 unit addition Park/Raines Residence – new Single Family Home – Logan Square, Chicago LEED-H Silver, Energy Star Certified & Chicago Green Homes 3 star rating Northern Trust – Single Family Home Renovation with Disability Suite – Des Plaines, IL Neighborhood Housing Services Redevelopment Corporation – Chicago One to Four Unit Building Renovations and/or Additions Park Bank Initiatives – Single Family Home Renovations - Historic Pullman and Maywood Maywood – 6 NSP funded Single Family Home Renovations Historic Pullman – Energy and Mechanical Consulting – 2 NSP funded Single Family Homes Deth/Sahakian Residence – Single Family Home Renovation, Logan Square, Chicago Blanton Residence – Condo Renovation and Addition - Lincoln Park, Chicago Chisholm Residence – Single Family Renovation and Addition - Independence Park, Chicago CONSULTING Neighborhood Housing Services Redevelopment Corporation – Green Consultant - Chicago Green Consultant - New 30 unit Condominium Building – Logan Square, Chicago Chicago Green Homes Program - Consultant – City of Chicago, Department of Environment NATURAL Strawbale, Cob, and Thatched Roof Workshop 1998 & 2000 – Oxford, Michigan BUILDING Strawbale, Cob, & Creative Woodworking Workshop 1996 – Sedro-Woolley, Washington 375 of 594 TEACHING/ SPEAKING AIA National Convention 2014, Chicago, IL – Speaker Brew More, Waste Less – Revolution is Brewing Rural Studio, Auburn University – Building Code Compliance Workshop – 2012, 2013, 2014 Rural Studio, Auburn University – Guest Lecturer, Wrap Architecture - 2013 and 2014 AIA Chicago COTE Building Tour and Presentation 2013 Revolution Brewery, Fermenting High Performance Design Chicago Community Loan Fund – Building for Sustainability Workshop – 2013 and 2014 GreenBuilt Home Tour 2013 – Park Raines Residence, Chicago IL – LEED Silver National Association of Home Builders – Speaker: ‘Inside Lighting Design’ - 2013 UIC Graduate Program – Guest Lecturer: Public Interest Architecture - 2012 and 2013 Historic Chicago Greystone Initiative – ‘Enhancing the Livability of your Vintage Home’ - 2012 GreenBuild 2010 off site building tour – Revolution Brewing, Chicago, IL AIA Chicago Professional Development Conference 2010 – Residential Energy Rating Presentation of Chicago Green Homes Program to: Illinois Housing Council Annual Meeting 2007 Chicago Center for Green Technology Workshop 2007 AIA Chicago Professional Development Conference 2007 archi-treasures 1999 - Roberto Clemente High School, Chicago, IL Design/student build workshop developed plans for a ‘garden gallery’ on school grounds. Affordable Comfort Conference 1997 - Palmer House, Chicago, IL Built Load-Bearing Strawbale Demonstration Wall. Young Builders, Summer Project 1994 - City of Chicago, Chicago, IL ABLA Homes Site Manager - Rehabilitation of CHA units with resident youth. COMPETITIONS 2015 Pullman ArtSpace Design Competition: Artist Live/Work Space – Top 10 Semi-Finalist 2005 Urban-Open: A Community Garden on 3 lots – Top 10 Finalist 2001 Chicago Green Homes Competition – Runner Up AWARDS/ 2015 Richard H. Driehaus Award for Architectural Excellence in Community Design, 3rd Place: ARTICLES Bronzeville Artist Lofts, Chicago – 16 Affordable Artist Live/Work Lofts & Commercial 1st Floor 2014 Small Project Award AIA Chicago: Safe House – Disaster Resilient Home Prototype 2012 Small Project Award AIA Chicago: 99 Beer Bottle Chandelier – Revolution Brewing 2011 September/October: Chicago Architect Magazine – ‘Beer Craft’ 2010 ICF Builder Awards: Large Residential – First Runner Up WBE Certified Wrap Architecture is City of Chicago WBE Certified. 376 of 594 Revolution Brewing, Chicago New Brewpub and Restaurant Logan Square, Chicago Revolution Brewing,a gastropub in Chicago’s Logan Square neighborhood,showcases the process of crafting beer and fresh food from local sources with views into the brewery and kitchen. The conversion of a 100 year old printing factory included reopening the storefront to light and views from the street,restoring the original tin ceiling and maple floors,recycling timber beams for bench seating, creating woven wood wall surfaces and light fixtures from deconstructed bourbon barrels used in the process of aging beer,and fabricating a chandelier from 99 blown beer bottles. Before After Our client takes great pride in the art of craft brewing,and he felt strongly that the process and elements involved in it were expressed throughout the project. The design and fabrication process was collaborative,and he implemented much of the design himself,including the bourbon barrel walls and light fixtures. Cheryl and Ravi of Wrap fabricated the beer bottle chandelier by heating and blowing recycled bottles. 377 of 594 Revolution Brewing, Chicago Brewpub Event Space Logan Square, Chicago 378 of 594 Revolution Beer, Chicago 40,000 sq ft Brewery Build Out in an Existing Industrial Building Kennedy Industrial Corridor, Chicago Section at Tank Cellar Brewery Floor Plan379 of 594 With the success of the Brewpub and the desire to more widely distribute their beer,Revolution Brewing expanded with a full Production Brewery located in the Kennedy Industrial Corridor. An existing 42,000 sq.ft.vacant tenant space within an industrial warehouse was converted to accommodate a 60 barrel brewhouse,fermentation cellar,and a vintage high speed canning line.The entire production process can be viewed from the public taproom where fresh beer can be enjoyed on tap or purchased in kegs,cans and bottles to go. The combination of compromised soil conditions and heavy tank loads required extensive foundation work.Great care was taken within budget constraints to include sustainable design solutions for built infrastructure as well as the production process equipment.Measures included energy efficient lighting, occupancy and daylighting controls,energy recovery ventilators to condition fresh air,use of outside winter air for refrigeration,a kettle stack heat exchanger to preheat process water,and waste water management strategies.The roof above the taproom was insulated,solar gain was minimized at south facing clerestory and destratification fans were added for occupant comfort. Revolution Beer, Chicago 40,000 sq ft Brewery Build Out in an Existing Industrial Building Kennedy Industrial Corridor, Chicago Destratification fan Tasting Room 380 of 594 Smylie Brothers Restaurant & Brewery, Evanston New Brew Pub & Restaurant Evanston Smylie Brothers Brewing Company,a craft brewpub and smokehouse in Evanston IL, was inspired by our client’s lifetime of family backyard barbeques and passion for craft beer. The renovation,addition and conversion of an existing 12,000 sq ft bowstring truss building includes an outdoor patio,a through wall fireplace,solar thermal hot water system,water efficient fixtures, energy efficient lighting,and extensive material reuse in the finish details. An existing drop ceiling was found to conceal a beautiful bowstring truss roof structure which once exposed,transformed the space revealing dramatic views from the newly created mezzanine dining area. Interior Before Interior After Exterior Before Exterior After Interior After381 of 594 Sauce & Bread Kitchen, Chicago Commercial Kitchen & Café in Edgewater Tenant Build-out 382 of 594 Chesterton Freight Station, Chesterton, Indiana Conversion of an existing freight station into a bed and breakfast. Before After Located in the heart of downtown Chesterton Indiana,this 1914 freight station was transformed into a new bed and breakfast.The extensive restoration of the existing masonry and timber truss structure was combined with thoughtful modifications to provide a unique guest experience. The original open lofts were converted into guest bedrooms with private lookouts over one of the nation’s major freight arteries.The large common area contains an oversized fireplace and an open kitchen for guest service,as well as for hosting private events.The large open space showcases the client’s extensive collection of railroad antiques and memorabilia,and a G-scale model railroad circulates throughout the main room. 383 of 594 Alarmist Brewing, Chicago 14,000 sq ft Production Brewery Build Out in an Existing Industrial Building Sauganash, Chicago 384 of 594 Bronzeville Artist Lofts is the adaptive reuse of a vacant and severely distressed century old building,originally built as a Borden’s Dairy.The building was restored and converted to 16 affordable artist live/work spaces on the second and third floors.Each floor includes gallery spaces for resident use and reclaimed timber seating in the elevator lobbies.The commercial first floor houses a shared artist workshop for residents,a commercial art gallery,as well as an additional tenant space. The unique timber truss structural system was exposed, creating dramatic spaces and open floor plans,with an emphasis on durable finishes,sound proofing and energy efficiency. Bronzeville Artist Lofts, Chicago Award Winning Mixed Use Building 16 Affordable Live/Work Units above 3 Commercial Spaces DCEO Energy Grant Before After 385 of 594 Park/Raines Residence, Chicago New Green Home In Logan Square: Insulated Concrete Form Construction, Geothermal Heating and Cooling, Solar Thermal Hot Water and a Green Roof Chicago Green Home Program: 3 Star Rating Energy Star Certified & LEED Certified –Silver 2011 ICF Builder Award Green Roof Insulated Concrete Form Envelope Geothermal Heating & Cooling Dual Flush Toilets Solar Thermal Hot WaterRecycled Content Siding 386 of 594 Top 10 Entry The Urban Open Competition, Chicago A Community Garden on 3 City Lots, in East Garfield Park. 387 of 594 References Josh Deth Managing Partner - Revolution Brewing 3340 N. Kedzie, Chicago, IL 60618 Chicago, IL 60618 Phone: (773) 829-4688 Email: josh@revbrew.com Gary Gulley CEO - Alarmist Brewing 4055 W. Peterson Ave. ~ Suite Rear Chicago, IL 60646 Phone: (773) 988-2536 Email: gary.gulley@alarmistbrewing.com Mike Bancroft Co-owner - Sauce and Bread Kitchen 6338-40 N. Clark St. Chicago, IL 60660 Phone: (773) 216-5580 Email: manilikecheese@gmail.com Laurel Lipkin Principal - LLConsulting 339 West Barry Ave. Chicago, IL 60657 Phone: (773) 281-7873 Email: LLconsulting@SBCGlobal.net Lee Reid President - Revere Properties 7420 S. Woodlawn Ave. Chicago, IL 60619 Phone: (773) 324-1745 Email: LReid@RevereProperties.com Andre and Frances Guichard Owners - Gallery Guichard 436 East 47th Street Chicago, IL 60653 Phone: (773) 791-7003 Email: Andreguichard1911@gmail.com 388 of 594 Wrap architecture, inc. 2511 W. Moffat #104 Chicago, IL 60647 Phone: 773.862.9329 Fax: 773.862.9328 DESIGN / ENGINEERING TEAM Wrap Architecture Architect Element Energy, LLC Mechanical and Process Engineering G.F.G.R., Joseph Farruggia Structural Engineering Eriksson Engineering Associates, Ltd. Civil Engineering 389 of 594 Qualification and Resumes City of Evanston RFQ Project # 15-270 108 S. Seminary Element Energy Consulting, LLC P- 312.620.0092 Park Ridge, IL 60068 Page 1 of 4 info@element-co.com QUALIFICATIONS Professional Engineering Services Since 2014 Element Energy Consulting (EEC) has provided engineering services nationwide with a specialization in renewable energy system design. EEC is a registered professional engineering firm in the State of Illinois and works with partners regularly who serve the lower 48 States and Puerto Rico. In addition to the professional engineer (PE) designation EEC employs certified energy manager (CEM), certified geothermal designer (CGD), and LEED AP accredited personnel. EEC carries general liability and error and omissions (E&O) insurance and can provide a certificate upon request. High Efficiency HVAC Design and Construction Since 2006 the founders of EEC have specialized in high efficiency HVAC system design and construction oversight. As prior directors of engineering and construction for two nationally recognized design-build companies, EEC founders Dan Couillard and Rob Olden have honed an innovative design methodology to incorporate controls sequencing and process loads into a “whole building system” focus. Most prominently, the EEC team has supervised the design and installation of over 6000 tons of geothermal based HVAC systems spanning more than 2.5 million square feet of building area. Notable projects include: Walgreen’s Net Zero Retail Store, Evanston IL- Operational since 2013 The typical 14,000 SF Walgreen’s floor plan was applied to this high performance building design which included a natural refrigeration (CO2) geothermal heat pump, 850 solar panels, wind turbines and a high resolution controls and monitoring system. EEC team members managed the mechanical design, systems integration and LEED submission processes which resulted in a Platinum award. The project earned several awards including ASHRAE “Excellence in engineering” and the CIBSE “Most significant contribution to the art and science of building services engineering” award. Eris Brewery Geothermal and Process Heat Recovery Feasibility Study, Chicago IL EEC analyzed the building HVAC and process loads of the Eris Brewery/Cidery Restaurant currently in design. The analysis incorporated an innovative heat recovery concept with controls to recover heat generated during the fermentation process to heat the building and process hot water. The analysis incorporated a hybrid geothermal system to maximize available incentives and achieve significant life-cycle savings. The estimated payback of this system is 4.1 years. Wintrust Headquarters- Operational Since 2012 This 420 ton WSHP building was retrofit with a hybrid geothermal system. A deep loop system (700’ depth) was installed below the parking lot and the cooling tower was downsized to operate intelligently with the ground loop so that over 75% of the annual loads were satisfied by the geothermal system. 390 of 594 Qualification and Resumes City of Evanston RFQ Project # 15-270 108 S. Seminary Element Energy Consulting, LLC P- 312.620.0092 Park Ridge, IL 60068 Page 2 of 4 info@element-co.com Chicago Fire station and Public Library- Operational Since 2009 Two City of Chicago buildings with diverse load profiles achieved a 16% reduction in geothermal sizing and a 9% increase in energy savings as a result of combining the system loads onto one ground loop. EEC personnel analyzed, designed and constructed the ground loop. North Central College- Operational Since 2009 This 200KSF square foot building houses a four story, 265 bed dormitory which is wrapped around a recreation center that houses a 62,000 square foot field house. The ground loop heat exchanger serves a centralized modular hot water/chilled water ground source heat pump system which serves fan coil units, radiant floor heating and domestic hot water heating. EEC personnel designed and installed the ground loop. Rockwell Gardens- Operational Since 2010 Element team members designed the geothermal HVAC and solar PV systems for this large-scale residential development in west Chicago. This 17-acre city block redevelopment replaced eight 16-story high-rises with 22 three story homes for mixed income neighborhood. Each of three typical building formats, a 3-flat, 6-flat and 8-unit building, were outfitted with typical geothermal field and solar panel designs. Element team members enacted a thorough district heating and cooling analysis as part of the design effort. Albuquerque, Multi-use Development (on-going) This 1.2M SF development including retail, residential, hospitality, and higher education tenants, was modeled and analyzed by Element Energy personnel. A district geothermal system was analyzed to explore cost savings via combined building load types that capitalized on diversity. A 30% geothermal field reduction was warranted according to the analysis. EEC provided financing analysis services and the developer is working to incorporate the results into tenant leases. Current Projects Unity Temple, Oak Park IL: This restoration of the 1908 Frank Lloyd Wright reinforced concrete church is a nominee for World Heritage Site and includes the addition of an innovative geothermal system. A hybrid geothermal heat recovery central plant will serve cooling, heating, dehumidification, snow melt and radiator heating loads. The MEP Engineer of Record is Architectural Consulting Engineers (ACE). EEC is providing energy modeling, field investigation, CAD drafting and controls integrations assistance to ACE. George and Cicero, Chicago IL: This 6-story multi-family elderly residential building incorporates a geothermal central chiller/heater with boreholes installed beneath the foundation. EEC is providing geothermal design services to the architect and secondary HVAC design reviews and construction oversight to the GC. Gold Coast Single Family Home, Chicago IL: EEC is designing the permit mechanical package for this 4-story gut rehab which will include a high efficiency envelope, humidification priority in the winter, and a 4-pipe concealed fan coil design to minimize soffits and lowered ceilings. 391 of 594 Qualification and Resumes City of Evanston RFQ Project # 15-270 108 S. Seminary Element Energy Consulting, LLC P- 312.620.0092 Park Ridge, IL 60068 Page 3 of 4 info@element-co.com KEY PERSONNEL Daniel A Couillard, P.E., LEED AP, CGD Experience Present Element Energy Consulting, LLC Founder Present Geothermal Alliance of Illinois Secretary Treasurer 2012-2014 GI Energy VP of Geothermal 2008-2012 Indie Energy VP of Construction 2004-2008 Brite-O-Matic Manufacturing Design Engineer Education University of Illinois Bachelor of Science, General Engineering Minor in Technology Management Accreditations Licensed Professional Engineer (Illinois) LEED Accredited Professional Certified Geothermal Designer City of Chicago Registered Energy Professional Affiliations ASHRAE – Illinois Member IGSHPA (International Ground Source Heat Pump Association) Member AEE Member Relevant Experience • Walgreens Net-Zero Store, Evanston IL • Cicero + George Multi-Family Residential, Chicago IL • Police Department 12, Chicago IL • Frank Lloyd Wright’s Unity Temple, Oak Park IL • Wintrust Headquarters, Rosemont IL • Rockwell Gardens Multi-Family Residential, Chicago IL • Olivet Nazarene University, Bourbonnais IL 392 of 594 Qualification and Resumes City of Evanston RFQ Project # 15-270 108 S. Seminary Element Energy Consulting, LLC P- 312.620.0092 Park Ridge, IL 60068 Page 4 of 4 info@element-co.com KEY PERSONNEL (continued) Robert J Olden, C.E.M., LEED AP Experience Present Element Energy Consulting, LLC Founder 2012-2014 GI Energy Engineering Director 2006-2012 Indie Energy SVP of Engineering 2004-2006 Aspen Green Engineering Director 2000-2004 Raytheon Space and Airborne Mechanical Engineer II Education University of Southern California Bachelor of Science, Mechanical Engineering Biola University Bachelor of Science, Physical Science Minor, Bible Accreditations Certified Energy Manager LEED Accredited Professional Patents US 12/973,478 - Thermal response geothermal testing unit US 12/828,863 - Renewable thermal energy metering and controls system Publications September 2014 edition of “Refrigeration and Air Conditioning” magazine, “Walgreen’s Digs Deep”. Relevant Experience (in addition to Dan Couillard’s above) • Atlas Aging Center Solar Thermal Design, Chicago IL • Hazen Residence Pond Loop Geothermal Design, McHenry County IL • Klein Residence Solar Thermal Design, Chicago IL Speaking Engagements • Keynote address with Walgreen’s Director of Sustainable @ Food Marketing Institute Energy and Atmosphere Conference. St Louis, MO 2014 • Food Retail Panel with Walgreen’s, Target, Del Haize, Sobey’s @ Atmosphere America Conference. San Francisco, CA 2014 393 of 594 Joseph L. Farruggia Architect Structural Engineer Joseph L. Farruggia Principal GFGR, Inc. Architects and Engineers 216 South Jefferson Street Suite 200 Chicago, Illinois 60661 312 831-2000 x23 (p) 312 831-2001 (f) jlf@gfgr.com Education: Bachelor of Architecture University of Illinois Urbana Champaign 1969 Master of Science in Architectural Engineering University of Illinois Urbana Champaign 1969 Professional Registration: Licensed Architect Illinois 001-7371 Licensed Structural Engineer Illinois 081-4728 Professional Experience: GFGR, Inc. Architects and Engineers Partner and Principal Chief Structural Engineer September 1995 to present  Exit Strategy Brewery Company Forest Park, IL  Stray Dog Bar and Grill New Buffalo, MI  Oak Park Brewery Hamburger Mary Oak Park, IL  Smylie Brothers Brewing Co. Evanston, IL  Panic Brewing Chicago, IL  Revolution Beer LLC Brewery Chicago, IL  Revolution Brewing Brew Pub Chicago, IL  Chicago Botanic Garden Glencoe, IL  Argonne National Laboratory Argonne, IL Schmidt Garden and Erickson, Inc. Chief Structural Engineer 1988 to 1995 Project Structural Engineer 182 to 1988  Allstate Insurance Company Northbrook, IL  Argonne National Laboratory Argonne, IL  St. Lukes Medical Center Milwaukee, WI  Chicago Department of Public Works Pullman, IL 394 of 594 Jahn (formerly Murphy Jahn) Project Structural Engineer 1970 to 1982  Water Tower Place Chicago, IL  Richard J. Daley College Chicago, IL  Area 2 Police Headquarters Chicago, IL  James Thompson State of Illinois Center Chicago, IL Teaching Experience: Auburn University, Newbern, IL College of Architecture Design and Construction Rural Studio Fifth Year Thesis Program August 2004 to present Adjunct Instructor 395 of 594 www.eea-ltd.com OUR FIRM ERIKSSON ENGINEERING ASSOCIATES, ltd. Our work is meant to seamlessly compliment that of the architect and landscape architect. We respect and understand what each discipline brings to the table, so we do all we can to help you, your team, and, ultimately, the project succeed. Our work begins well before we develop any drawings and continues long after our phase of the project is complete. We follow up on your issues and follow through on our promises. At EEA, we help the site perform at its best so we only hear from you on a good day! Relationships & Sound Expertise At EEA, we never work directly for permitting and approval agencies, but we have worked hard to develop connections with them and learn the intricacies of regulations in the City and surrounding municipalities. Members of the EEA team also provide engineering insight when agencies prepare to modify regulations. Our work in a variety of market areas has played a large part in demonstrating the value of considering all end users during every component of the project. On each project, we rely on both past expertise and new input from owners and end users. When combined, this strategy aids in finding solutions that will best serve the site and assists owners in achieving project success. Results and Relationships—we are your advocate! At Eriksson Engineering Associates, Ltd. (EEA), we deal with complex civil site design and traffic and parking projects. Our consultants focus on the overall project goals, challenging conventional thinking when it means a clear client or project benefit. Our experience-proven staff provides insightful expertise throughout the project—everything from assisting with time management, budget, permitting and any other project hiccup, and we work to enhance quality and offer savings. Our innovative solutions deliver short- term advantages and strategic benefits to stand the test of time. We make working with us easy. You need an engineer responsive to your needs and concerns. You need answers—and approvals—fast. And you need the job done right—the first time. We understand that time is money—ours and yours. Our History Founded in 1995 Our Services Site Selection Site Planning Site Development Utility Design Water Resources Traffic/Parking Analysis Permitting & Public Coordination Our Markets Commercial & Hospitality Education—Pre-K, K-12, Higher Ed Healthcare Industrial Municipal & Government Recreation Religious Institutions Residential & Senior Living Synthetic Turf Urban Redevelopment Our Offices 601 W. Randolph St, Suite 500 Chicago, IL 60661 p 312.463.0551 f 312.463.0552 145 Commerce Dr., Suite A Grayslake, IL 60030 p 847.223.4804 f 847.223.4864 11701 London Bridge Mokena, IL 60448 P 708.614.9720 396 of 594 OUR STORY COMMERCIAL ERIKSSON ENGINEERING ASSOCIATES, ltd. We make every foot count, so every foot works for you! EEA understands that on commercial, hospitality and retail projects, every usable square foot can translate to sale or rental potential. So we work with you to develop cost-effective solutions that maximize the amount of land available for build-out and enhance the current site. But financial considerations do not override our concern for function. We offer creative solutions that plan for long-term site flexibility, provide intuitive circulation patterns, address special considerations and integrate sustainable solutions when able. The result? Flexible sites that appeal to a wide variety of potential end users and increase profit potential—for you and your client! Corporate/Office  Aldi Foods, Inc. Corporate Headquarters – Batavia, Ill.  Edens Bank—Two Sites – Skokie, Ill.  The Emerald—Fifth Third Bank/Starbucks – Chicago  Fifth Third Bank—100 S. Halsted – Chicago  MB Financial Bank—18th Street – Chicago  North Community Bank—4701 N. Clark, 1230 W. Grand – Chicago Retail  Anthropologie – Chicago  Dominick’s—1 N. Halsted – Chicago  East Bank Club – Chicago  Retail Complex—Kingsbury & North Avenue – Chicago (BLICK, Old Navy, Party City, Sports Authority)  Walgreen’s—2817 N. Clark – Chicago  Whole Foods – Chicago  Yorktown Center – Lombard, Ill. Hospitality  Hellenic Museum – Chicago  Loews Hotel—455 N. Park Drive – Chicago  Museum of Science & Industry—Smarthome – Chicago  Revolution Brewing – Chicago  Starbucks – Chicago, Naperville, Ill. 397 of 594 Eriksson Engineering Associates, Ltd. Michael J. Renner, P.E. Principal/Vice President Mike Renner is Vice President of EEA and also serves as Principal-in-Charge or Senior Project Manager on various projects. With 30 years of design and construction monitoring experience, he is responsible for marketing, managing company resources, providing staff guidance, and confirming that projects meet local and state agency permitting requirements. Mike has managed many high profile residential and institutional projects within the City of Chicago, as well as throughout the Chicagoland area. He is the go-to engineer for urban redevelopment and new construction projects at EEA, combining his love for the City—its architecture, culture, and history—with his passion to provide exceptional engineering services and sound foundations for all that completes the Chicago skyline. Additionally, Mike has worked on numerous suburban site development projects in the areas of senior living, commercial, recreation, education, and municipal, as well as many others. As a Park District Board member, Mike has developed perspectives as an owner, engineer, and community member, allowing him to ensure satisfaction for a wide variety of clients and users. On all projects, he relies on both past experience and new client insight to best serve the end users. Mike has also served as an expert witness, offering engineering testimonies for civil-related trials. Education Bachelor of Science – Civil Engineering, 1986 University of Illinois—Urbana/Champaign Professional & Civic Associations  19-Year Member & Current President – Cary Park District Board of Commissioners o 2013 Recipient—IAPD Mike Cassidy Commissioner Community Service Award  Member – American Society of Civil Engineers; Construction Specifications Institute, CDT; Home Builders Association of Greater Chicago  Service Associate – AIA Chicago; Illinois Association of Park Districts Noted Projects Winthrop Club Condominiums – Evanston, IL Presbyterian Homes – Retirement Community – Evanston, IL Evanston Township High School – Evanston, IL Emerson Street Apartments – Evanston, IL American College of Chest Physicians Corp Office Building- The Glen – Glenview, IL Yorktown Center – Lombard, IL Edens Bank – Two Sites – Skokie, IL Starbucks – Naperville, IL Loews Hotel—455 N. Park Drive – Chicago, IL Anthropologie – Chicago, IL Dominick’s –1 N. Halsted – Chicago, IL Fullerton Plaza – Chicago, IL Nordstrom Rack – Chicago, IL Retail Complex—Kingsbury & North Avenue – Chicago, IL Whole Foods – Chicago, IL WhirlyBall – Chicago, IL Fox Motors Ford Dealership, N. Elston Avenue – Chicago, IL Revolution Brewing – Chicago, IL Homewood Suites/Hampton Inn Hotel, 108 N. Jefferson – Chicago, IL Hyatt Place Hotel, 28 N. Franklin Street – Chicago, IL 398 of 594 Dr. Matthew Smylie Smylie Brothers Brewing Co. Energy Consultant REPRESENTATIVE PROJECTS 2015-2017 (anticipated): University of Notre Dame, South Bend, IN Condition: Open I am currently designing and constructing a new irradiation chamber for re-purposing nuclear accelerator physics hardware for use in condensed matter physics experiments. The accelerator facility is a cutting edge multi-million dollar installation that is used by scientists worldwide. The project requires understanding and careful analysis of the operation of the accelerator, detailed analysis and design for a new two stage water cooling system, design and construction of a high-quality stainless steel chamber and target housing, a thorough analysis of the electronics for careful monitoring of particle beam currents and intensities, and awareness of the environmental and health safety concerns of using high intensity particle irradiation. Once the new chamber is finished, I will be supervisor of a team who performs experiments at the facility several times a year. Fig. 1 The TANDEM particle accelerator at the University of Notre Dame. Fig. 2 Example target chamber and beamline in the Nuclear Structure Laboratory at the University of Notre Dame. 399 of 594 The purpose of the project is to irradiate superconducting wires to increase the maximum electrical current that the wire can carry to make more efficient power lines. My team at Argonne National Laboratory has been studying this for the last few years, and has had promising results1,2,3; we are approaching the level of having a commercially viable technique to substantially increase the maximum electrical current that second generation high-temperature superconducting wires can carry, and we have partnered with several major manufacturers to demonstrate the viability of this technique. 2011-Present: Argonne National Laboratory, Lemont, IL Condition: Open I designed and assembled a ~$200,000 tunnel diode oscillator low-temperature probe, and have been regularly operating it since late 2012. A tunnel diode oscillator4 or TDO is a high-frequency resonating circuit that can have part-per-billion frequency stability that is used to measure electronic and magnetic properties of materials. Placing a sample inside of the inductor coil inside the resonating circuit and changing the temperature or the applied magnetic field will change the inductance of the coil and thus the frequency of the resonating circuit—this frequency shift is easily measurable and is proportional to the change in the electronic and magnetic properties of the sample. For low-noise operation, the electronics of the circuit must be kept at 5 K (-450 °F), and in regular operation the sample must be cooled to 300 mK (-460 °F), less than a degree above absolute zero. Temperatures are kept stable to one-thousandth of a degree or better. The electronics are cooled with liquefied (or cryogenic) Helium, and to reach the sub-Kelvin temperatures, liquefied, isotopically selected Helium-3 must be used. To give a sense of cost, ‘regular’ liquid Helium is approx. $30-$150/gallon, whereas isotopically selected Helium-3 is $36,000/gallon. As such, very careful engineering must be done to minimize loss of cryogens. Fig. 3 The Tunnel Diode Oscillator and cryostat 400 of 594 Fig. 4 The low temperature section of the TDO I had entire discretion over the design and assembly of the instrument. This required personally creating all custom mechanical designs and soliciting competitive bids for machining (as well as personally doing a fair amount of machining), carefully designing, integrating, and testing the required high-frequency electronics, solving numerous cooling and thermal anchoring issues to safely maintain ~500°F temperature gradients in the instrument, regular handling of cryogens and high-pressure gases, design and construction of all readouts and associated control electronics, and writing custom user software for data acquisition and analysis. The instrument also contains an 8 Tesla superconducting magnet which, when in operation, contains a lethal amount of current, and the required safety considerations had to be designed and implemented. As a part of the Argonne training, I had to take numerous courses on safe practices in industrial settings for the large variety of hazards that my instrument involves. The instrument’s primary use is in examining the fundamental physics of superconductivity, and to date has generated one scientific paper5 and will generate several more this year. There are less than a dozen devices in the world like this that operate with such extremely low noise and extremely low temperatures, and all are located at major research facilities. My group at Argonne is considered one of the best in the world for superconductivity research, and my supervisors are considered among the world experts in superconductivity. 401 of 594 2004-2010: University of Notre Dame, South Bend, IN Condition: Open As a part of my Ph.D. research in condensed matter physics, I supervised ~$2,000,000+ worth of custom laboratory equipment, and was personally responsible for all maintenance and user training on the equipment including a SQUID magnetometer, a x-ray powder diffractometer, several small 3000 °F furnaces, electron spin resonance (ESR) spectrometers at multiple frequencies, and several liquid Helium cooled cryostats with superconducting magnets and large conventional water-cooled magnets. I designed and assembled new electronic transport probes, and regularly wrote custom data acquisition software for my team. Our team was responsible for the discovery and characterization of several new exotic high-temperature superconducting materials6,7. Fig. 5 a) Powder x-ray diffractometer b) SQUID magnetometer Fig. 6 a) High-temperature synthesis furnaces b) ESR spectrometer, cryostat, and 2 Tesla magnet 402 of 594 2003-2004: Max Planck Institute for Extraterrestrial Physics, Garching, Germany Condition: Closed As a Fulbright Scholar working at the Max Planck Institute for Extraterrestrial Physics in Germany, I was part of a team that tested detector elements and calibration algorithms for the PACS instrument onboard the Herschel Space Observatory8, which was a billion-dollar infrared satellite observatory in operation 2009-2013 approx. 1 million miles from Earth. My work involved regular cryogenic testing of semiconductor infrared light detector elements in a clean room, and design and construction of new instrument elements for calibration of the detectors on the instrument. The project was ultimately successful, and the observatory was launched into space in May 2009. The instrument is the largest infrared telescope ever put into space, and has contributed substantially to the understanding of the universe. The instrument is no longer functional (by design) as its onboard coolant has run out and cannot be replaced. Fig. 7 The instrument payload of the Herschel Space Observatory. The PACS instrument is on the left. 403 of 594 Fig. 8 The fully assembled Herschel Space Observatory. References 1. “Vortex pinning by compound defects in YBa2Cu3O7-δ“,J. Hua, U. Welp, J. Schlueter, A. Kayani, Z.L. Xiao, G.W. Crabtree, and W.K. Kwok, Phys. Rev. B 82, 024505 (2010) 2. “Doubling the critical current density of high temperature superconducting coated conductors through proton irradiation”, Y. Jia, M. Leroux, D.J. Miller, J.G. Wen, W.K. Kwok, U. Welp, M.W. Rupich, X. Li, S. Sathyamurthy, S. Fleshler, A.P. Malozemoff, A. Kayani, O. Ayala-Valenzuela, and L. Civale, Appl. Phys. Lett. 103 122501 (2013) 3. “High-field critical current enhancement by irradiation induced correlated and random defects in (Ba0.6K0.4)Fe2As2”, K.J. Kihlstrom, L. Fang, Y. Jia, B. Shen, A.E. Koshelev, U. Welp, G.W. Crabtree, W.K. Kwok, A. Kayani, S.F. Zhu, and H.-H. Wen, Appl. Phys. Lett. 103 202601 (2013) 4. “Tunnel diode oscillator for 0.001 ppm measurements at low temperatures”, C.T. Van Degrift, Rev. Sci. Instrum. 46, 599 (1975) 5. “Critical fields and vortex pinning in overdoped Ba0.2K0.8Fe2As2”, B. Shen. M. Leroux, Y.L. Wang, M.P. Smylie, et al., Phys. Rev. B., publication pending (2015) 6. “A search for superconducting impurity phases in cubic Ba2GdRu1-uCuuO6”, H.A. Blackstead, M. Kornecki, M.P. Smylie, et al., Journal of Alloys and Compounds, 466 31-38 (2008) 7. “A search for magnetic resonance of ruthenium in octahedral coordination with oxygen”, H.A. Blackstead, M. Kornecki, M.P. Smylie, et al., Sol. State Comm., 152 24 2165-2168 (2012) 8. Herschel Space Observatory, en.wikipedia.org/wiki/Herschel_Space_Observatory (2015) 404 of 594 MASS NATURAL BIOFerm™ Energy Systems Viessmann Group 617 N. Segoe Rd Madison, WI 53705 Tel: 608.467.5523 440 Science Drive, Suite 300 Madison, Wisconsin 53711 608-467-5523 COMPANY PROFILE BIOFerm™ Energy Systems BIOFermTM Energy Systems is a Madison, Wisconsin based renewable energy company providing anaerobic digestion technology for energy generation and waste management to North American operations. Committed to sustainable and economical organic waste diversion, the BIOFermTM technology utilizes anaerobic digestion to harness biogas rising from fermenting organics—food waste, manure, biosolids, etc.—converting it into valuable green energy, heat, fuel, and more. As a member of the multi-billion dollar family company, the Viessmann Group, BIOFermTM has industry experience from nearly 400 global digester installations. Our company offers the industry’s best performance guarantee for our digester technology, and has highest occurence of repeat business in the U.S. biogas industry. We also provide a complete range of digester systems to clients: from low to high solids, from small-scale to industrial-sized, and for applications as diverse as campuses to dairies to municipalities and much more. These systems provide a valuable set of advantages for the client, including carbon neutral energy production, system reliability, waste volume reduction, system simplicity, fully automated management control systems and energy expenditure savings. The biogas produced can be combusted directly in a combined heat and power unit (CHP) to make renewable heat and electricity. As a member of the Viessmann Group, BIOFerm TM also offers gas upgrading technology through Schmack Carbotech—one of the world’s leading suppliers of biogas to grid injection systems and gas upgrading technology. Digested material remaining can be land applied as fertilizer or used as compost, ensuring a process of maximum sustainability from project start to completion. 405 of 594 Page | 2 BIOFermTM Energy Systems www.BIOFermEnergy.com info@BIOFermEnergy.com The Viessmann Group Profile The Viessmann Group is one of the leading international manufacturers of heating, cooling and climate control technology. Founded in 1917, the family business maintains a staff of 11,400 employees and generates roughly 2.8 billion U.S. dollars in annual group turnover worldwide. With 27 production divisions in 11 countries, subsidiaries and representations in 74 countries and 120 sales offices around the world, Viessmann is an internationally orientated company. 55 percent of sales are generated abroad. As a third generation family-run company, Viessmann sets great store by responsible conduct with a long-term vision. Sustainability is already firmly embedded into the company’s guiding principles. For Viessmann, the practice of sustainability means reconciling cost efficiency, ecology and social responsibility throughout the entire company to enable us to meet our current needs without compromising the ability of future generations to meet theirs. Accountability for the environment and society, fairness when dealing with business partners as well as the pursuit of perfection and maximum efficiency in all business transactions are key values for Viessmann - as a company, and as individuals. This, together with the products and services we offer, allows us to offer our customers the benefit and added value of a strong brand. Viessmann has won many awards over the years for its innovative products, and it continues to set the pace for change and engineering advances in the heating industry. As an environmental pioneer and technology leader in the heating industry, Viessmann has been supplying minimal emission, energy-efficient heating systems for oil and gas for decades as well as solar thermal systems, wood combustion systems and heat pumps. Many Viessmann developments are regarded as milestones in heating technology Branches Distribution partners 406 of 594 Page | 3 BIOFermTM Energy Systems www.BIOFermEnergy.com info@BIOFermEnergy.com EUCOLINO, COMPACT PLUG-AND-PLAY DIGESTER EUCOlino is a compact, containerized biogas system that allows operations with limited footprints or waste streams to utilize biomass for energy generation through anaerobic digestion. The system’s versatility allows it to process a wide range of feedstocks. Addition of organic substrates is handled in a case-by-case manner to optimize the loading rate and digester performance. Each fermenter is 200 m3 and can be combined in a modular fashion based on the input material and available feedstock; gas utilization such as Combined Heat and Power (CHP) units are sized accordingly. Every system configuration may optionally be equipped with a feeder, separator, and macerator pump. The EUCOlino system is simple, flexible and easily integrated into already-established operations. It is characterized by small space requirements due to its modular structure. The different plant components are pre-manufactured units that are shipped as complete systems from the supplier, minimalizing additional assembly work and time on site. Refer to schematic of system on next page. Substrate feeding EUCOlino can be interfaced with multiple feeding options. Feedstock may be pulped and pumped directly into EUCOlino; an intermediate feedstock holding tank is then necessary to store pulped waste and automatically feed the digester. Alternatively, the organic material can be collected and directly fed into the digester via a feed hopper. Depending on the composition of the feedstock, the hopper holds enough material for two days and automatically feeds the digester unit approximately once an hour. The liquid substrate, i.e. wastewater, is pumped directly into the digester where it is mixed with the solid feedstock via the horizontal paddle mixers located within the unit. The ideal total solids—TS%—of the feedstock for EUCOlino range from 13-17%. Depending on the solids content of the feedstock, additional water may be required to achieve this total solids range of 13-17%. No additional additives should be required to operate EUCOlino efficiently with the proper feedstock mixture. EUCOlino System 407 of 594 Page | 4 BIOFermTM Energy Systems www.BIOFermEnergy.com info@BIOFermEnergy.com System schematic Feedstock options The EUCOlino can process a wide variety of feedstocks including, but not limited to:  Biosolids  Food waste  Landscaping waste  Agricultural waste  Manure  Renewable biomass Digester / process The fermenters are pre-fabricated containerized units that are shipped on-site and placed onto a concrete pad foundation. A single unit is a complete system and includes all interior piping, insulation, and process equipment. The digester is a continuous mixed plug-flow system; it is fed on one end and emptied on the other. One fermenter unit has a total capacity of 200m 3. Additional fermenters may be placed alongside each other in series to increase the total operating capacity to 400m3 or 600m3. EUCOlino is operated at mesophilic temperature and is capable of handling the extreme cold temperatures experienced in the United States and Canada. Hydraulic Retention Time (HRT) ranges from 20 to 30 days, depending on the feedstock. EUCOlino consumes approximately 12% parasitic load to power all auxiliary components including: pumps, paddle mixer, feeder, controls, etc. The biogas produced during the fermentation process is collected and temporarily stored in a 25m 3 biogas bag (expandable to 50m3) located in an enclosed container on top of the digester unit; from there, biogas is piped to the CHP container for further processing. EUCOlino has an electrical output of 35kW to 100kW, depending on the feedstock. Note, a more accurate estimate of electrical output can be obtained after feedstock testing of a specific operation. The digested effluent will be periodically pumped and stored. Feeding System Digester All-In-One (AIO) Agitator Paddle Motor CHP Pump Automation 408 of 594 Page | 5 BIOFermTM Energy Systems www.BIOFermEnergy.com info@BIOFermEnergy.com CHP / technical container The technical container is pre-manufactured and consists of: a CHP engine section, a control room, and a process room. The process room contains the substrate manifold and process pumps used to distribute the influent and effluent streams. The control cabinets for the CHP and the main plant process are situated in a separated controls and electrical room. Equipment procurement & equipment installation As stated above, the EUCOlino system is simple, flexible and can be easily integrated into already-established operations. It is characterized by small space requirements due to its modular structure. The different plant components are pre-manufactured and shipped as complete systems from the supplier, which minimizes additional assembly work and time on site. BIOFermTM is working to establish a manufacturing facility for EUCOlino in the United States. Manufacturing EUCOlino domestically will reduce shipping expenses and overall cost of the unit. All system components are sourced locally to avoid delays in repair and maintenance of equipment. Operations & maintenance As designed, the biogas plant requires two to four hours of attendance daily for: feedstock loading into the digester and PASCO feeder, routine maintenance, and monitoring duties of all components and parameters—including final screening and compost-ready solids production, if included. All biogas system functions are 100% automated, and the control system may be accessed from any computer with an internet connection. Functions can be included to dial an unlimited amount of telephone numbers in case of an alarm. Land requirement The EUCOlino digester container has a footprint of approximately 800ft2. It is recommended to contain the PASCO feeder, digestate separator, and feedstock receiving and storage inside a building to control odors; alternatively, at a minimum, they may be located under cover. The whole unit, PASCO feeder, digestate separator, digester and CHP, will have a combined footprint of 100 feet x 15 feet. 409 of 594 Page | 6 BIOFermTM Energy Systems www.BIOFermEnergy.com info@BIOFermEnergy.com MANAGEMENT TEAM PROFILE Nadeem Afghan – President and CEO Mr. Afghan is the President and CEO of BIOFerm™ Energy Systems. He received his Bachelors of Science degree and Master in Electrical Engineering at San Diego State University; he remained in the area for several years after graduation in various engineering and sales managing positions. Although he grew up in San Diego, his passion for renewable energy eventually led him to relocate to Madison, Wisconsin. There, he has been able to pursue his current career at BIOFermTM Energy Systems, and now lives happily with his wife and two children. Under Mr. Afghan’s leadership, BIOFerm™ successfully employed North America’s first commercial -scale Dry Anaerobic Digestion system—the facility processes food waste from Oshkosh, Wisconsin. Also during this time, BIOFermTM continues to push limits through the installation of the industry’s first small -scale digester at the family dairy, Allen Farms, and has been able to offer AD to process biosolids for the City of Akron. BIOFerm TM continues to flourish and successfully follow in the footsteps of Viessmann with his guidance. Ronald Eberhard – Chief Operating Office Mr. Eberhard is the Chief Operating Officer of BIOFerm™ Energy Systems. He has a global background of more than 20 years of management experience in project management, production, product development and engineering. He has successfully established and grown businesses in the United States, South America, Europe and Asia. He received a Master of Science in Electrical Engineering degree from the Technical University of Vienna, Austria and a MBA degree from the Rotterdam School of Management at the Erasmus University, The Netherlands. Christine McKiernan – Vice President of Technology and Development Ms. McKiernan is the Vice President of Development and Technology of BIOFerm™ Energy Systems. She has been engaged in the water and wastewater arena for 28 years actively designing, constructing, operating, and troubleshooting projects in anaerobic and aerobic treatment. Through her participation in various projects and as Director of Engineering for Microgy, she oversaw the process design and technology evaluation, process troubleshooting, and project engineering. She has reviewed and designed anaerobic treatment facilities for the capture of methane from biogenic waste materials such as food processing waste, agricultural crops, and animal slaughter. Ms. McKiernan holds both a Bachelor of Science degree in Mechanical Engineering and a Master’s Degree in Environmental Engineering from New Jersey Institute of Technology. 410 of 594 Page | 7 BIOFermTM Energy Systems www.BIOFermEnergy.com info@BIOFermEnergy.com KEY STAFF MEMBERS Steven Sell – Manager Application Engineering Mr. Sell is a Manager Application Engineering and Biologist at BIOFerm™. He has a Bachelor of Science degree in Biological Systems Engineering from the University of Wisconsin—Madison and a Master of Science degree in Agricultural and Biosystems Engineering from Iowa State University. He has performed work in the area of co-substrate anaerobic digestion and assisted in the commissioning of the first dry fermentation system in the Americas located in Oshkosh, Wisconsin. Douglas Renk – Biological Commissioning Engineer Mr. Renk is responsible for the biological commissioning of BIOFerm™’s Energy Systems’ anaerobic digestion plants. Mr. Renk is directly involved with the commercial and industrial dry fermenters for organics recycling and renewable energy, as well as small-scale digesters for agricultural, food waste, and biosolids applications. Mr. Renk assists clients in establishing operation protocol and process management. As an biological commissioning engineer, he assesses client’s material potential value to help match goals with anticipated results. Mr. Renk received his M.S. in Agricultural and Biological Engineering from the University of Florida. Felix Layher – Product Manager Mr. Layher is BIOFerm™ Energy Systems’ Product Manager for projects in the United States. He has a Master’s Degree in Architecture and Urban Planning from the University of Stuttgart in Stuttgart, Germany. He has previous project management experience with Bangart Krawczyk Architects in Vaihingen/Enz, Germany. Mr. Layher has made a significant contribution to the successful transfer of dry fermentation, wet anaerobic digestion, and small-scale anaerobic digestion technology from Germany to the United States. 411 of 594 Page | 8 BIOFermTM Energy Systems www.BIOFermEnergy.com info@BIOFermEnergy.com SCOPE OF SERVICES Project Conception Identification of specific needs and requirements Evaluation of applicable technologies Project modeling Feasibility Analysis Energy requirements Biomass analysis including laboratory testing of feedstock Economic feasibility Establishment of operational parameters Plant design contract Project cost estimation Project Development Turnkey application of technology solutions Management of plant construction Equipment installation and validation Monitoring of plant start-up and trial period Training of facility operator Guaranteed minimum gas production level attained Plant validation by independent certifying body Post-Sales Support Logistics partners for additional support including operation Extended warranty options Recalibration for Changes in Input Operation Maintenance and Operation Contracts 412 of 594 Page | 9 BIOFermTM Energy Systems www.BIOFermEnergy.com info@BIOFermEnergy.com CASE STUDIES AND PLANT REFERENCES BIOFerm™ Dry Fermentation Plant at the University of Wisconsin – Oshkosh The biodigester at UW Oshkosh is the first industrial-scale dry fermentation anaerobic digestion (AD) plant in the Americas. The facility will serve as a living, learning laboratory for students and faculty. Additionally, it will further the University’s goals to create a truly sustainable campus with the goal to have a net zero impact upon the climate and environment. Plant Dimensions and Process Total footprint is 19,000 square feet (storage area 2,000 square feet, mixing area 7,800 square feet). There are four fermentation vessels, each 70’ x 23’ x 16.7’. Each cycle is 28 days, with a maximum of 13 material exchanges per year – approximately 150 tons of fresh material per exchange. Feedstock The plant is designed to handle up to 10,000 tons per year of organics, such as food waste, yard waste, and crop residuals. These materials are sourced under contractual agreements between the University and its suppliers. Odor Control An enclosed mixing lobby prevents odorous process air from escaping into the environment. The mixing lobby is ventilated with up to 2.6 air exchanges per hour. The process air is released to the atmosphere via a biofilter. Power Production  370 kWel continuous power engine (combined heat and power unit, CHP)  370 kW electric capacity  495 kW thermal capacity  Average energy production (based on 370 kW in summer, 225 kW in winter months) = 2,320,000 kWh = 7,918 MMBTU Capital Investment: $3.5 million Facility Contact: Brian Langolf Plant Manager - UWO Biodigester E-mail: langolfb@uwosh.edu Office Phone: (920) 424-0767 755 Dempsey Trail Oshkosh, WI 54901 413 of 594 Page | 10 BIOFermTM Energy Systems www.BIOFermEnergy.com info@BIOFermEnergy.com Schmack Biogas Plant at KB BioEnergy, Akron, Ohio KB BioEnergy’s anaerobic digester was first constructed in 2007 to process wastewater sewage sludge from the city’s municipal treatment plant. An expansion of the facility in 2013 allows the digester to process 100% of the sewage sludge from the wastewater treatment facility and create additional renewable energy. The system was built as a joint venture between the City of Akron and KB BioEnergy. The highly successful plant is a Schmack EUCO® Titan system and was the first of its kind to be installed in the U.S. by Schmack Biogas, a member of the Viessmann Group. Plant Technology and Process The plant consists of three Schmack EUCO® plug flow digesters, one All-in-One (AIO) technical container, three Schmack COCCUS® complete mix digesters, and three additional 600 kW MWM engines. The biosolids are added into the EUCO® where the first stage of anaerobic digestion, hydrolysis, takes place. From EUCO®, the feedstock is pumped into COCCUS® where the anaerobic digestion process is completed. The effluent is separated into a liquid phase and a solid phase. The solid phase is further composted. Feedstock The plant is designed to handle up to 15,000 tons of dry biosolids per year. The biosolids have a maximum solids content of 15% total solids. Power Production—Initial Plant (2007)  330 kWel continuous power engine (combined heat and power unit, CHP)  330 kW electric capacity  405 kW thermal capacity Power Production—Plant Expansion (2013)  1.2 MWel continuous power engine (combined heat and power unit, CHP)  10,512 MW electric capacity  1.3 MW thermal capacity Capital Investment: $7 million for initial facility + $32 million for plant expansion Facility Contact: Ms. Annette Berger Phone: (216) 470-5980 2677 Riverview Road Akron, OH 44313-4719 414 of 594 Page | 11 BIOFermTM Energy Systems www.BIOFermEnergy.com info@BIOFermEnergy.com BIOFerm™ Plug-and-Play Digester at Allen Farms, Oshkosh, WI Construction of the Allen Farms’ small-scale, plug-and-play biodigester began in Fall 2012 to process manure and bedding from the farm’s 136 dairy cows. Herd size and progressive farming practices made Allen Farms an ideal partner for the University of Wisconsin —Oshkosh’s and BIOFerm™ Energy System’s first United States installation of the small-scale digester system, EUCOlino. The system creates electricity that is sold back to the grid and used for on-farm needs, increasing the farm’s sustainability. Plant Dimensions and Process The total system footprint is 2,460 square feet. The plant consists of two EUCOlino fermentation vessels, each measuring 55.7’ x 11.5’ x 11.5’, and a PASCO feeding hopper with 13’ x 30’ dimensions. Feedstock The plant is designed to handle up to 2,000 tons of the farm’s manure and animal bedding each year, which will be supplemented by parlor wash water, lactose pellets, and fats, oils, and grease (FOGS). The overall solids content of the feedstock mixture will be around 17%. Opportunities BIOFerm™ Energy System’s integration of the EUCOlino digester onto Allen Farms extends the opportunity for digester investment to the thousands of United States dairies with 100-500 cows. This installation also paves the way for other U.S. operations with limited space or waste streams. Power Production  64 kWel continuous power engine (combined heat and power unit, CHP)  64 kW electric capacity  101 kW thermal capacity  Average annual energy production = 512,000 kWh electrical production = 2,778 MMBTU thermal production Capital Investment: $1.2 million Facility Contact: Felix Layher Phone: (608) 229-6506 440 Science Drive, Ste 300 Madison, WI 53711 415 of 594 Page | 12 BIOFermTM Energy Systems www.BIOFermEnergy.com info@BIOFermEnergy.com BIOFerm™’s Complete Mix Reactor at Rosendale Dairy, Oshkosh, WI Rosendale Dairy, the largest dairy in Wisconsin, installed a 1.4 MW wet fermentation digester system in the spring of 2013. The project includes not only utilizing manure from the dairy’s 8,500 cows to make biogas, but also the creation of a public education center and a research laboratory for UW-Oshkosh students and staff. The site will also serve as a training facility for future biogas operators. The project is the third digester in collaboration between the University of Wisconsin—Oshkosh and BIOFerm™ Energy Systems. Plant Dimensions and Process The anaerobic digestion portion of the facility’s footprint is approximately 12,059 square feet: the two COCCUS tanks are a combined 10,053 square feet, the pump building is 506 square feet, the mechanical building is 1,080 square feet and the separator mezzanine is 420 square feet. Feedstock The plant system is designed to process approximately 240 tons of manure a day. Power Production  1.4 MWel continuous power engine (combined heat and power unit, CHP)  1.4 MW electric capacity  1.5 MW thermal capacity  Expected annual energy production = 11.8 million kWh electrical production = 12.5 million MMBTU thermal production Capital Investment: $7.6 million Facility Contact: Scott Rataczak Phone: (608) 287-8602 440 Science Drive Madison, WI 53711 416 of 594 Page | 13 BIOFermTM Energy Systems www.BIOFermEnergy.com info@BIOFermEnergy.com Germany Schmack 100 Active 1995 Germany Schmack 30 Active 1995 Germany Schmack 37 Active 1996 Germany Schmack 37 Active 1996 Germany Schmack 50 Active 1996 Germany Schmack 320 Active 1997 Germany Schmack 37 Active 1997 Germany Schmack 225 Active 1998 Germany Schmack 37 Active 1998 Germany Schmack 6 Active 1998 Germany Schmack 37 Active 1998 Germany Schmack 37 Active 1998 Germany Schmack 37 Active 1998 Germany Schmack 65 Active 1998 Germany Schmack 37 Active 1999 Germany Schmack 150 Active 1999 Germany Schmack 37 Active 1999 Germany Schmack 22 Active 1999 Germany Schmack 45 Active 1999 Germany Schmack 40 Active 1999 Germany Schmack 28 Active 1999 Germany Schmack 75 Active 1999 Germany Schmack 20 Active 1999 Germany Schmack 75 Active 1999 Germany Schmack 50 Active 2000 Germany Schmack 80 Active 2000 Germany Schmack 55 Active 2000 Germany Schmack 240 Active 2000 Germany Schmack 80 Active 2000 Germany Schmack 290 Active 2000 Germany Schmack 80 Active 2000 Germany Schmack 130 Active 2000 Germany Schmack 160 Active 2000 Germany Schmack 223 Active 2000 Germany Schmack 80 Active 2000 Germany Schmack 30 Active 2000 Germany Schmack 55 Active 2000 Germany Schmack 11 Active 2000 Germany Schmack 30 Active 2000 Japan Schmack 65 Active 2000 Japan Schmack 37 Active 2000 Germany Schmack 70 Active 2001 Germany Schmack 320 Active 2001 Germany Schmack 240 Active 2001 Germany Schmack 55 Active 2001 Germany Schmack 80 Active 2001 Germany Schmack 185 Active 2001 Germany Schmack 140 Active 2001 Germany Schmack 160 Active 2001 Germany Schmack 130 Active 2001 Germany Schmack 240 Active 2001 Country Trademark Status Start-upElectrical Power kW Gas power kW Repowering Electrical power kW BIOFERM™COMPLETE REFERENCE LIST 417 of 594 Page | 14 BIOFermTM Energy Systems www.BIOFermEnergy.com info@BIOFermEnergy.com Repowering Electrical power kW Germany Schmack 80 Active 2001 Germany Schmack 40 Active 2001 Germany Schmack 240 Active 2001 Germany Schmack 800 Active 2001 Germany Schmack 55 Active 2001 Germany Schmack 55 Active 2001 Germany Schmack 55 Active 2001 Germany Schmack 55 Active 2001 Germany Schmack 110 Active 2001 Germany Schmack 80 Active 2001 Germany Schmack 80 Active 2001 Germany Schmack 180 Active 2001 Germany Schmack 55 Active 2001 Germany Schmack 30 Active 2001 Germany Schmack 55 Active 2001 Germany Schmack 80 Active 2001 Germany Schmack 160 Active 2001 Japan Schmack 50 Active 2001 Japan Schmack 35 Active 2001 Japan Schmack 30 Active 2001 Japan Schmack 80 Active 2001 Germany Schmack 80 Active 2002 Germany Schmack 600 Active 2002 Germany Schmack 55 Active 2002 Germany Schmack 250 Active 2002 Germany Schmack 660 Active 2002 Germany Schmack 40 Active 2002 Germany Schmack 80 Active 2002 Germany Schmack 347 Active 2002 Germany Schmack 240 Active 2002 Germany Schmack 300 Active 2002 Germany Schmack 300 Active 2002 Germany Schmack 600 Active 2002 Germany Schmack 300 Active 2002 Germany Schmack 100 Active 2002 Germany Schmack 110 Active 2002 Japan Schmack 55 Active 2002 Japan Schmack 30 Active 2002 Japan Schmack 400 Active 2002 Luxemburg Schmack 540 Active 2002 Germany Schmack 175 Active 2003 Germany Schmack 80 Active 2003 Germany Schmack 100 Active 2003 Germany Schmack 160 Active 2003 Germany Schmack 175 Active 2003 Germany Schmack 175 Active 2003 Japan Schmack 80 Active 2003 Austria Schmack 500 Active 2003 Germany Schmack 400 Active 2004 Germany Schmack 107 Active 2004 Germany Schmack 110 Active 2004 Gas power kWElectrical Power kWTrademarkCountry Start-upStatus 418 of 594 Page | 15 BIOFermTM Energy Systems www.BIOFermEnergy.com info@BIOFermEnergy.com Germany Schmack 175 Active 2004 Germany Schmack 310 Active 2004 Germany Schmack 100 Active 2004 Germany Schmack 175 Active 2004 Germany Schmack 250 Active 2004 Germany Schmack 191 Active 2004 Germany Schmack 191 Active 2004 Germany Schmack 185 Active 2004 Germany Schmack 185 Active 2004 Japan Schmack 110 Active 2004 Japan Schmack 30 Active 2004 Austria Schmack 1.067 Active 2004 Austria Schmack 250 Active 2004 Austria Schmack 250 Active 2004 Austria Schmack 250 Active 2004 Austria Schmack 500 Active 2004 Austria Schmack 250 Active 2004 Austria Schmack 500 Active 2004 Austria Schmack 500 Active 2004 Germany Schmack 100 Active 2005 Germany Schmack 100 Active 2005 Germany Schmack 347 Active 2005 Germany Schmack 185 Active 2005 Germany Schmack 526 Active 2005 Germany Schmack 526 Active 2005 Germany Schmack 65 Active 2005 Germany Schmack 347 Active 2005 Germany Schmack 526 Active 2005 Germany Schmack 185 Active 2005 Germany Schmack 110 Active 2005 Germany Schmack 185 Active 2005 Germany Schmack 185 Active 2005 Germany Schmack 711 Active 2005 Germany Schmack 185 Active 2005 Germany Schmack 526 Active 2005 Germany Schmack 347 Active 2005 Germany Schmack 347 Active 2005 Germany Schmack 185 Active 2005 Germany Schmack 700 Active 2005 Germany Schmack 5.7 Active 2005 Germany Schmack 185 Active 2005 Germany Schmack 185 Active 2005 Germany Schmack 3.066 Active 2006 Germany Schmack 185 Active 2006 Germany Schmack 185 Active 2006 Germany Schmack 625 Active 2006 Germany Schmack 700 Active 2006 Germany Schmack 185 Active 2006 Germany Schmack 500 Active 2006 Germany Schmack 625 Active 2006 Germany Schmack 625 Active 2006 Country Trademark Repowering, Electrical power kW Electrical Power kW Gas power kW Status Start-up 419 of 594 Page | 16 BIOFermTM Energy Systems www.BIOFermEnergy.com info@BIOFermEnergy.com Germany Schmack 185 Active 2006 Germany Schmack 500 Active 2006 Germany Schmack 625 Active 2006 Germany 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2011 Germany Schmack 365 Active 2011 Germany Schmack 7.5 Active 2011 Germany Schmack 7.5 Active 2011 Germany Schmack 6.9 Active 2011 Gas power kW Repowering Electrical power kW Status Start-upCountryTrademarkElectrical Power kW 422 of 594 Page | 19 BIOFermTM Energy Systems www.BIOFermEnergy.com info@BIOFermEnergy.com Germany Schmack 7.5 Active 2011 Germany Schmack 185 Active 2011 Germany Schmack 250 Active 2011 Germany Schmack 3.7 Active 2011 Germany Schmack 250 Active 2011 Germany Schmack 185 Active 2011 Italy Schmack 625 Active 2011 Italy Schmack 999 Active 2011 Italy Schmack 990 Active 2011 Italy Schmack 999 Active 2011 Italy Schmack 999 Active 2011 Italy Schmack 999 Active 2011 Italy Schmack 999 Active 2011 Italy Schmack 999 Active 2011 Italy Schmack 999 Active 2011 Italy Schmack 999 Active 2011 Italy Schmack 999 Active 2011 Germany Schmack 250 Active 2012 Germany Schmack 365 Active 2012 Germany Schmack 380 Active 2012 Germany Schmack 75 Active 2012 Germany Schmack 36 Active 2012 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Energy Systems www.BIOFermEnergy.com info@BIOFermEnergy.com Germany Schmack 75 Active Germany Schmack 3 Active 2013 Germany Schmack Construction Turkey Schmack 8 Licensing Germany Schmack 7.5 Active Germany Schmack 600 Licensing Germany Schmack 700 Construction Germany Schmack 700 Construction Italy Schmack 845 Active Japan Schmack 30 Active 2001 Japan Schmack 55 Active 2001 Japan Schmack 30 Active 2001 Japan BIOFerm 135 Active 2004 Germany BIOFerm 180 Active 2006 Germany BIOFerm 160 Active 2006 Germany BIOFerm 180 Active 2006 Germany BIOFerm 45 Active 2006 Germany BIOFerm 840 Active 2006 Germany BIOFerm 100 Active 2006 Germany BIOFerm 160 Active 2006 Germany BIOFerm 380 Active 2006 Germany BIOFerm 100 Active 2006 Germany BIOFerm 100 Active 2006 Germany BIOFerm 135 Active 2006 Germany BIOFerm 190 Active 2006 Germany BIOFerm 526 Active 2006 Germany BIOFerm 200 Active 2007 Germany BIOFerm 660 Active 2007 Germany BIOFerm 45 Active 2007 Germany BIOFerm 180 Active 2007 Germany BIOFerm 380 Active 2007 Germany BIOFerm 750 Active 2007 Germany BIOFerm 100 Active 2007 Germany BIOFerm 526 Active 2007 Germany BIOFerm 40 Not active 2008 Germany BIOFerm 190 Active 2008 Germany BIOFerm 700 Active 2008 Czech Rep.BIOFerm 526 Active 2009 Germany BIOFerm 190 Active 2010 Italy BIOFerm 910 Active 2010 USA BIOFerm 380 Active 2012 Italy BIOFerm 999 Active 2013 Germany BIOFerm 135 Active 2008 Germany BIOFerm 549 Active 2012 Germany BIOFerm 610 Active Germany BIOFerm 440 Active 2010 Germany BIOFerm 600 Not active Scotland BIOFerm 1.8 Active 2013 Germany Only water Active 2011 Country Trademark Electrical Power kW Gas power kW Status Start-up Repowering Electrical power kW 424 of 594 Page | 21 BIOFermTM Energy Systems www.BIOFermEnergy.com info@BIOFermEnergy.com 425 of 594 Page | 22 BIOFermTM Energy Systems www.BIOFermEnergy.com info@BIOFermEnergy.com 165.165 131.05 5.059 353 18 31 Country Trademark Electrical Power kW Gas power kW Status Start-up Repowering Electrical power kW 426 of 594 W.M. Sprinkman Corporation True to founder Walter Mendenhall Sprinkman’s vision, we’re still a fa mily-owned company providing high-quality stainless steel process systems and tanks to the sanitary food and beverage markets. We specialize in engineering, building, installing and servicing the total process systems that keep our customers – dairy processors, food and beverage processors, and craft brewers throughout North America – running efficient and profitable operations. With more than 90 employees working from our two facilities in Franksville and Elroy, Wisconsin, we're big enough to handle any job you have while still being small enough to care about getting it done right – according to your specs, on time and within your budget. Significant growth over the years … Our story starts in 1929 Milwaukee, when an enterprising young inventor, W.M. Sprinkman, patented two stainless steel filters. Building a steady business, he opened a Chicago office in 1960, the same year his son, Robert (Bob), joined the company. Sprinkman experienced a growth spurt in the 80’s, acquiring Chicago -based Illinois Creamery Supply in 1982 and Waterloo, Iowa based Midwest Food Supply Co. just six years later. In 1994, the company consolidated our Wisconsin, Iowa and Illinois offices under one roof in Franksville, Wisconsin, where we're headquartered today. We fortified our manufacturing operations in 2000 with the acquisition of Winchell Welding and Manufacturing based in Elroy, Wisconsin. ... But we remain small enough to care. Today Bob serves as President while Brian, his son and Walter’s grandson, serves as Executive Vice President. Both remain committed to keeping the Sprinkman name synonymous with high-quality stainless steel process systems and tanks. https://www.youtube.com/watch?v=ji5A84LSSBE https://www.youtube.com/watch?v=VWX9Vg7T_Iw 427 of 594 Designed, engineered, and made in the USA to ensure MAXIMUM BREWNESS in a system custom- designed, for the beer you love to brew. Show your beers you care. Craft them in a Sprinkman system & let your imagination flow! Brewery Reference List CUSTOMER CITY STATE CONTACT Phone EMAIL SIZE Against the Grain Louisville KY Jerry Gnagy 502-396-7203 jerry@atgbrewery.com 30 BBL Arcadia Ales Battle Creek MI Tim Surprise 269-963-9520 tsuprise@arcadiaales.com 50 BBL Coastal Empire Beer Co. Savannah GA Kevin Haborak 912-428-7911 kevin.haborak@coastalempirebeer.com 20 BBL Blackberry Farm Walland TN Roy Milner 615-585-4228 roy@blackberryfarm.com 20 BBL Blackberry Farm Walland TN Daniel Heisler 865-984-8166 dheisler@blackberryfarm.com 20 BBL Burnt Hickory Brewing Kennesaw GA Scott Hedeen 404-788-8828 20 BBL East Coast Point Pleasant Beach NJ John Merklin 732-202-7782 merk@beachhausbeer.com 30 BBL East Coast Point Pleasant Beach NJ Tom Przyborowski 732-202-7782 tom@beachhausbeer.com 30 BBL Empirical Brewing Chicago IL Bill Hurley 312-909-7509 bill.hurley@empiricalbrewery.com 30 BBL Flathead Lake Brewing Co. Big Fork MT Tim Jacoby 406-837-0353 brewer@flatheadlakebrewing.com 30 BBL Grist Brewing Co. Castle Pines CO Rob Kevwitch 480-467-9676 rkevwitch@gmail.com 20 BBL Land Grant Brewing Columbus OH Adam Benner 614-398-1622 adam@landgrantbrewing.com 20 BBL Lucky Town Jackson MS Lucas Simmons 601-667-9633 lucas@luckytownbrewing.com 20 BBL Maui Brewing Co. Lahaina HI Garrett Marrero 808-280-4687 G@MauiBrewingCo.com 25 and 50 BBL Smylie Bros. Brewing Winnetka IL Michael Smylie 847-858-5664 mfsmylie@gmail.com 10 BBL Stevens Point Brewing Stevens Point WI Gabe Hopkins 715-344-9310 ghopkins@pointbeer.com Corporate Office: 4234 Courtney Street • P.O. Box 390 • Franksville, WI 53126-0390 Phone (262) 835-2390 • Toll Free (800) 816-1610 • Fax (262) 835-4325 Tank Manufacturing Facility: 1002 Academy Street • P.O. Box 57 • Elroy, WI 53929 Phone (608) 462-8456 • Toll Free (866) 611-8456 • Fax (608) 462-8774 www.sprinkman.com 428 of 594 Current Projects: The only project currently planned for the Smylie Bros. team from now until 2018 is the construction of an expansion brewery and taproom to meet and keep up with current demand for its products. Smylie Bros. is currently operating at production capacity and has been approached by multiple beer wholesalers to expand its distribution throughout metropolitan Chicago. The expansion brewery will be three times larger than the current brewery at 1615 Oak Ave. This expansion will include a taproom and event space overlooking the beer production area as well as an outdoor seasonal beer garden and possible music venue. The Smylie Bros. team plans to incorporate an anaerobic digester as part of a spent brewing grain disposal program for the brewery. This digester will provide heat and electricity for the brewery while sending additional energy produced back to the local grid. The digester also produces a high quality compost-like material called ‘digestate’ as the byproduct of its anaerobic activity. Smylie Bros. proposes to partner with the City in distributing digestate for use in residential and City gardens. The Smylie Bros. team is considering the space at 2222 Oakton as well as another location owned by the City of North Chicago for the proposed expansion. The expansion brewery with associated tap room, event space, beer garden and digester will cost an estimated $3 million to build and take roughly a year to complete. When in operation the new facility is estimated to employ nearly 25 new staff members in addition to the 60 already working at the Oak Street location. The construction will likely be completed in stages to allow for beer production as soon as possible in order to generate income from operations. The Smylie Bros. team is currently responsible for the day to day operations of the brewpub at 1615 Oak Ave. This restaurant and brewery has operated for almost a year and has a solid management team in place to make sure the directors have the ability to begin new projects. The brewpub’s acting GM has nearly 20 years of industry experience and is in house daily to oversee operations. The pursuit of the expansion project and its associated build out will not affect the day to day operations of the existing brewpub. The brewpub was built with the idea that an expansion project would be eventually necessary to keep up with demand for the branded products. Financial Information: Funding Summary: Smylie Bros. intends to self-finance the new enterprise - just as it did with the $5 million dollar Oak Street location. Michael Smylie, along with his 4 siblings, Mother and a single outside investor will provide funding from private resources. Source of Financing: Self-financing (family capital) Evidence of Interest: Self-evident from Smylie Brothers response to Request for Qualifications. Michael Smylie is Managing Director for all LLCs mentioned in this response as participating and speaks on behalf of his family and the outside investor. Litigation and Disputes: None of the LLCs, Principals, Members, or Directors involved in this Response are party to any dispute or litigation at this time. 429 of 594 References: Nic Brown 2234 W. North Ave Chicago, IL 60647 Ph. 773.227.2850 nbrown@lgdevelopmentgroup.com Jeff Carlin 6100 W. 73rd St. #1 Chicago, IL 60638 Ph. 708.496.1700 jcarlin1749@sbcglobal.net Gerry Corcoran, CPA 222 S. Riverside Plaza #900 Chicago, IL 60606 Ph. 312.373.5000 corco@aol.com Todd P. Paul 1840 Oak Ave STE 125 Evanston, IL 60201 Ph. 312.380.5823 tpaul@alan-mitchell.com Point of Contact for Project: 430 of 594  Michael Smylie, 1078 Elm St. Winnetka, IL 60093  Business Phone: 224.999.7320  Cell Phone: 847.858.5664  Email Address: mfsmylie@gmail.com; msmylie@smyliebros.com 431 of 594 Michael F. Smylie 1078 Elm Street • Winnetka, IL 60093 847-858-5664 • msmylie@smyliebros.com EDUCATION The Illinois Institute of Art-Chicago December 2009 Bachelor of Applied Sciences Culinary Skills and Business Management Grade Point Average: 3.9, Dean’s list 2008-2009  Classical French and Italian Training including course work in American, Latin, and Asian cuisines, Baking and Pastry.  Management coursework including: Beverage Operations, Human Resources, Purchasing, Information Systems and Property Management. Colorado State University, Ft. Collins, Colorado December 1999 Bachelor of Arts Liberal Arts, double minor: English and Sociology EXPERIENCE Smylie Brothers Brewing Co., Evanston, Illinois June 2012-Present CEO & Founder  Oversaw 2 year planning/design/build out  250 seat restaurant and brewery  Private event space for parties up to 300+ Landmark Grill and Lounge, Chicago, Illinois October 2009-December 2009 Bar Kitchen Manager/Intern  Hot line station produced entrees and appetizers for bar and restaurant  Operated charcoal grill and wood burning pizza oven  Trained additional staff Aigre Doux, Chicago, Illinois May 2009-August 2009 Line Cook  Garde Manger station-produced hot and cold appetizers, sauté items and pastas  Prepped ingredients for dinner service  Position ended due to closing of restaurant Café Lucci, Glenview, Illinois October 2008-March 2009 Prep Cook  Production of daily soups  Prepped ingredients for dinner service  Waited tables R.J.O’Brien and Associates, Chicago, Illinois June 1995-January 2008 Assistant to Vice President of Institutional Marketing  Managed 20-employee trading desk  Oversaw execution of customer transactions, personal execution of customer orders in trading pits  Utilized Microsoft Office suite to build presentations  Knowledge of AS400 used in checking customer trades and account positions 432 of 594 BRIAN P. COLLINS 1046 W. Polk St., Chicago, Illinois (312) 371-4151 ▪ bcollins@pedersenhoupt.com _________________________________________________________________________ EXPERIENCE: Diverse experience representing various parties in private equity, finance and merger and acquisition transactions and acting as an outside general counsel to privately owned and closely-held businesses. PEDERSEN & HOUPT, P.C., Chicago, Illinois Partner, Chair of Corporate & Business Counseling Practice Group, August 2004 – Present  Represent private equity funds in structuring and negotiating the terms of their equity and debt financial investments in private companies;  Advise clients in the negotiations and drafting of merger and acquisition documentation, as well as assisting in structuring client's strategic alternatives;  Represent regional and national lending institutions as well as borrowers on a wide range of commercial finance matters involving both traditional and creative lending methods;  Act as outside general counsel to closely-help and privately owned business;  Represent franchise owners in connection with the drafting of their franchise offering documents;  Represent real estate developers on their land acquisitions and capital financing arrangements with lending institutions and private real estate investors; SHEFSKY & FROELICH LTD., Chicago, Illinois Corporate & Securities Associate, August 2002 – August 2004. Summer Associate, Summer 2000 and 2001  Drafted and advised public companies with their filing of 10-Ks, 10-Qs and 8-Ks;  Drafted and advised clients in connection with securities registration statements, prospectuses, private placement memorandums and offering materials;  Assisted insiders of publicly held companies with preparation and filing of forms and schedules with Securities and Exchange Commission;  Researched and advised clients regarding aspects of corporate and securities law compliance;  Drafted charters, bylaws, operating agreements and other organizational documents;  Drafted employment, option and advisory agreements for publicly held companies;  Conducted audit investigation for audit committee of publicly held company as a result of Sarbanes Oxley Act;  Prepared merger and asset purchase agreements along with ancillary documentation in connection mergers, acquisitions and dispositions;  Directed and conducted due diligence reviews on numerous M&A transactions; and  Advised gaming entities and municipal bodies in connection with regulatory matters. EDUCATION: University of Illinois College of Law Doctor of Jurisprudence, cum laude, May 2002 Marquette University Bachelor of Finance, cum laude, May 1999  Recipient of Evans Scholarship – Full tuition scholarship granted by the Western Golf Association 433 of 594 Dear Johanna, Please find the due diligence information your office has requested below, if you have any questions feel free to contact me at your convenience. General Contractor information: Landmark Building Group is a general contractor based out of Winnetka, IL specializing in custom home construction. Tony Meyers founded Landmark in May 2015. Tony previously worked as Vice President of North Shore Builders, a division of the Ryan Building Group. Prior to working at North Shore Builders, Tony was the President of T&T Enterprises of SWFL, a custom home builder in Naples, Florida. His experience includes a wide variety of commercial and residential construction and development projects. He is a Certified General Contractor for the State of Florida with more than 15 years of experience as a senior project manager. As a hands-on team builder with solid management, operational, and communication skills, he has a reputation for completing jobs on-time and within budget. In addition to his extensive knowledge and experience in construction management, he possesses well-developed business skills. Tony has an undergraduate degree in Civil Engineering and Mathematics from the University of Kentucky and an Executive Masters in Business Administration (MBA) with a concentration in Finance from Florida Gulf Coast University. Project Timeline November 28, 2016: City Council to hear motion on Lease with Smylie Brothers Draft & Package for 2222 Oakton. December 2016: Smylie Brothers completes inspections of the property and applies for building permits. January 2017: Smylie Brothers begins demo/construction of property. February – August 2017: Construction of property continues. August 2017: Smylie Brothers Draft & Package applies for City of Evanston Liquor and Business License; construction of property continues. September 2017: Construction efforts completed and equipment testing begins. October 2017: Open for business. 434 of 594 - Please note that this is an accelerated timeline of proposed events, instances may occur during all phases of construction which may delay this timeline. Current/Pending Litigation Smylie Brothers Brewing Co. LLC is currently in litigation with Cintas Corp. over a breach of contract dispute. Cintas Corp claims that Smylie Brothers broke contract with them by having their ware washing machines removed from the brewpub prior to the completion of their contract. Smylie Brothers in turn claims that Cintas Corp. broke contract with Smylie Brothers by not adequately servicing the leased machines and leaving them in a constant state of disrepair rendering them unable to properly clean and sanitize flatware and dishes. Smylie Brothers offered to have Cintas Corp’s machines reinstalled to resolve the dispute but Cintas Corp refused and in turn filed suit against Smylie Brothers. Dun & Bradstreet Report The attached report reflects a low D&B number due to our 2.5-year business record. We also operate in an extremely risky environment, the food service industry. However, if one looks at our most recent Experian ProfilePlus report (attached) they will see we are current on all our revolving debt and have a low to medium risk of repayment with a Credit Ranking Score of 65. Related Documents Please find the related documents discussed in this letter along with other requested documentation attached to the email. Please let me know if I can provide you with any other information you may need to expedite processing on your end. Sincerely, Michael Smylie CEO & Founder Smylie Brothers Brewing Co. LLC msmylie@smyliebros.com 435 of 594 Experian Business Credit ProfilePlusSM Report as of: 11/16/16 14:49 ET Smylie Brothers Brewing Co, LLC Address:1615 Oak Ave Evanston, IL 60201-3611 United States Phone:224-999-7320 Website:smyliebros.com Experian BIN:974190192 Agent:Pedersen & Houpt, A Profession Agent Address:161 N Clark ST Ste 3100 Chicago, SIC Code:2082-Malt Beverages 5812-Restaurants NAICS Code:312120-Breweries 722000-Food Services And Drinking Places Business Type:Corporation Experian File Established:August 2013 Experian Years on File:3 Years Years in Business:17 Years Filing Data Provided by:Illinois Date of Incorporation:06/11/2012 Current Days Beyond Terms (DBT):0 Predicted DBT for 01/11/2017:1 Average Industry DBT:3 Payment Trend Indicator:Stable Lowest 6 Month Balance:$465 Highest 6 Month Balance:$41,250 Current Total Account Balance:$0 Highest Credit Amount Extended:$0 Payment Tradelines (see charts, detail):8 UCC Filings (see detail) (see summary):1 Businesses Scoring Worse: 64% Bankruptcies:0 Liens:0 Judgments Filed:0 Collections:0 Credit Summary Credit Ranking Score: 65 High Risk Low Risk The objective of the Credit Ranking Score is to predict payment behavior. High Risk means that there is a significant probability of delinquent payment. Low Risk means that there is a good probability of on-time payment. Key Score Factors: • Number of good commercial accounts. • Length of time on experian's file. • Percent of delinquent commercial accounts. • Nbr of leasing accts as pct of total nbr of accts. Recommended Action: Low To Medium Risk Payment Summary Experian ProfilePlus(sm) Report Page 1 of 3 436 of 594 *Percentage of on-time payments by month.*Percentage of on-time payments by quarter. Monthly Payment Trends - Recent Activity Date Current Up to 30 DBT 31-60 DBT 61-90 DBT >90 DBT 05/16 100%0%0%0%0% 06/16 100%0%0%0%0% 07/16 100%0%0%0%0% 08/16 100%0%0%0%0% 09/16 100%0%0%0%0% 10/16 100%0%0%0%0% Quarterly Payment Trends - Recent Activity Date Current Up to 30 DBT 31-60 DBT 61-90 DBT >90 DBT 09/15 100%0%0%0%0% 12/15 100%0%0%0%0% 03/16 100%0%0%0%0% 06/16 100%0%0%0%0% 09/16 100%0%0%0%0% *Continuous distribution with DBT. Insufficient information to produce Newly Reported Payment Trends chart. *Combined distribution with DBT. Trade Payment Information Payment Experiences (Financial Trades) Supplier Category Reported Date Activity Date Payment Terms Recent High Credit Balance Current Up to 30 DBT 31-60 DBT 61-90 DBT >90 DBT Comments Auto Rentl 11/08/16 Net 30 Auto Rentl 10/08/16 Net 30 Bank Card 10/26/16 Rev $63,536 $2,680 Bank 11/02/16 10/28/16 Mo $19,608 $15,217 Tradeline Experiences (Continuous Trades) Supplier Category Reported Date Activity Date Payment Terms Recent High Credit Balance Current Up to 30 DBT 31-60 DBT 61-90 DBT >90 DBT Comments Food 10/19/16 9/01/16 Cr Card Offc Suppl 11/02/16 1/08/16 Net 20 Packaging 11/02/16 12/14 Net 30 Cust 02 Yr Additional Tradeline Experiences (Aged Trades) Supplier Category Reported Date Activity Date Payment Terms Recent High Credit Balance Current Up to 30 DBT 31-60 DBT 61-90 DBT >90 DBT Comments Frght Fwrd 7/02/14 Other $324 $324 33% 67% Payment Trends Date Industry* DBT DBT Industry* Current Current Up to 30 DBT 31-60 DBT 61-90 DBT >90 DBT 10/16 3 0 92%100%0%0%0%0% 09/16 2 0 92%100%0%0%0%0% 08/16 3 0 91%100%0%0%0%0% 07/16 3 0 91%100%0%0%0%0% 06/16 2 0 92%100%0%0%0%0% 05/16 2 0 93%100%0%0%0%0% Experian ProfilePlus(sm) Report Page 2 of 3 437 of 594 *Industry: Malt Beverages UCC Filings Date:11/05/2015 Filing Number:020831464 Jurisdiction:Sec Of State IL Secured Party:American Express Bank, FSB Ut Salt Lake City 84184 4315 Sout Collateral:Hereafter Acquired Property, Other Assets (undefined) Activity:Filed UCC Filings Summary Filing Period Cautionary Filings Total Filed Total Released Total Continued Amended / Assigned 07/01/2016 0 0 0 0 0 01/01/2016 0 0 0 0 0 07/01/2015 1 1 0 0 0 01/01/2015 0 0 0 0 0 07/01/2014 0 0 0 0 0 07/01/2014 0 0 0 0 0 Cautionary UCC Filings include one or more of the following collateral: Accounts, Accounts Receivable, Contracts, Hereafter acquired property, Leases, Notes Receivable, or Proceeds. * The information herein is furnished in confidence for your exclusive use for legitimate business purposes and shall not be reproduced. Neither Experian nor its sources or distributors warrant such information nor shall they be liable for your use or reliance upon it. © 2016 Experian Information Solutions Inc. © 2016 Experian Information Solutions, Inc. All rights reserved. Experian and the Experian marks herein are service marks or registered trademarks of Experian. Experian ProfilePlus(sm) Report Page 3 of 3 438 of 594 439 of 594 440 of 594 Smylie Brothers Brewing Company, Llc DUNS: 07-079-1766 Dashboard Company Info Address: 1615 Oak Ave Evanston, IL 60201 DBA's: Phone: (224) 999-7320 Fax: URL: Location Type: Single location Risk Interpreter Risk of Debt Write-Off Based on the D&B Financial Stress Score, the probability of failure for this company in the next 12 months is 2.29%, which makes it a Moderate-High risk for you to incur a write-off. You can adjust your credit limits and collections strategies to reduce your exposure or increase your bad debt reserves to counter this risk. Low Risk High Risk Cash Flow Risk Based on the D&B Delinquency Predictor reporting a payment behavior of Slow and/or non-payments, this company is predicted to have a High risk of a negative impact to your cash flow. You can adjust your payment terms, credit limits and collections strategies to mitigate this risk. Low Risk High Risk Payment Behavior According to the D&B PAYDEX® Score, this company paid its vendors on average 19 days beyond credit terms. On Time 180 Days BT Scores PAYDEX®Delinquency Predictor Financial Stress Supplier Eval. Risk Rating Credit Limit Rec. DandB Rating Score 66 Score 416 Class 5 Score 1345 Class 4 Rating 6 Recommendation $0 Rating DS Recent Alerts There are currently no alerts issued for this company. If you only recently began monitoring this company, you will not receive your first alerts until score changes or events occur. To configure your alerts notification settings, please Payments Summary Current PAYDEX®: 66 Equal to 19 days beyond terms Industry Median:79 Equal to 2 DAYS BEYOND terms Payment Trend:Unchanged, compared to payments three months ago Total payment Experiences in D&Bs File (HQ):11 Payments Within Terms (not dollar weighted):66%441 of 594 Average Highest Credit:2,866 Largest High Credit:10,000 Highest Now Owing:5,000 Scores PAYDEX® 19 days beyond terms 66 67 3 Month PAYDEX® Trending & Industry Comparison Understanding My Score Payment History Total (Last 24 Months): 11 Date Paying Record High Credit Now Owes Past Due Selling Terms Last sale w/f (Mo. ) 09/2016 Ppt $100 $100 $0 1 mo 09/2016 Ppt-Slow 15 $10,000 $5,000 $0 1 mo 09/2016 Ppt-Slow 30 $1,000 $0 $0 N30 2-3 mos 09/2016 Ppt-Slow 120 $5,000 $50 $0 N30 1 mo 09/2016 (005)$0 ----Sales COD 1 mo Key PAYDEX®Payment Practices 100 Anticipate 90 Discount 80 Prompt 70 15 Days Beyond 60 22 Days Beyond Terms 50 30 Days Beyond Terms PAYDEX®Payment Practices 40 60 Days Beyond Terms 30 90 Days Beyond Terms 20 120 Days Beyond Terms 1-19 Over 120 Days Beyond Terms UN Unavailable 442 of 594 This Company (66)Industry Median: (79) Oct 2015 Nov 2015 Dec 2015 Jan 2016 Feb 2016 Mar 2016 Apr 2016 May 2016 Jun 2016 Jul 2016 Aug 2016 Sep 2016 This Company 56 57 55 65 63 63 63 63 63 66 66 66 Industry Quartiles Upper ----80 ----80 ----80 ----80 Medium ----79 ----79 ----79 ----79 Lower ----66 ----66 ----66 ----65 Based on payments collected over the last 4 quarters. Current PAYDEX® for this business is 66 , or equal to 19 days beyond terms The 12-month high is 66 , or equal to 19 days beyond terms. The 12-month low is 55 , or equal to 26 days beyond terms. The present industry median score is 79 , or equal to 2 days beyond terms. Industry upper quartile represents the performance of the payers in the 75th percentile Industry lower quartile represents the performance of the payers in the 25th percentile Delinquency Predictor Score High risk of severe payment delinquency over next 12 months Score 416 Class 5 Percentile 8% Understanding My Score Incidence of Delinquent Payment: Factors Affecting Your Score: Evidence of negative trade Among Companies with this Classification:53.10% Average compared to business in D&Bs database:10.20% 443 of 594 Trends - Scores, 12 Month My Company (416) Trends - Percentile, 12 Month Recent amount past due Limited time under present management control Proportion of slow payment experiences to total number of payment experiences reported Proportion of satisfactory balances to total payment balances reported Notes: The Delinquency Predictor Score Risk Class indicates that this firm shares some of the same business and financial characteristics of other companies with this classification. It does not mean the firm will necessarily experience severe delinquency. The probability of delinquency shows the percentage of firms in a given percentile that are likely to pay creditors in a severely delinquent manner. The average probability of delinquency is based on businesses in D&B´s database and is provided for comparative purposes. The Delinquency Predictor Score percentile reflects the relative ranking of a firm among all scorable companies in D&B´s file. The Delinquency Predictor Score offers a more precise measure of the level of risk than the Risk Class and Percentile. It is especially helpful to customers using a scorecard approach to determining overall business performance. Key Risk Class % of Businesses within this Class Percentile Score 1 10%91-100 580-670 2 20%71-90 530-579 3 40%31-70 481-529 4 20%11-30 453-480 5 10%1-10 101-452 444 of 594 My Company (8%) Industry Comparison This business has a Credit Score Percentile that shows: Higher risk than other companies in the same region. Higher risk than other companies in the same industry. Higher risk than other companies with a comparable number of years in business. Financial Stress Score Moderate to high risk of severe financial stress, such as a bankruptcy, over the next 12 months Score 1345 Class 4 Nat'l % 2% Understanding My Score Incidence of Financial Stress: Among Companies with this Classification:0.84%445 of 594 Trends - Scores, 12 Month Factors Affecting This Company's Score: Low proportion of satisfactory payment experiences to total payment experiences. Low Paydex Score. High proportion of slow payment experiences to total number of payment experiences. UCC Filings reported. Limited time in business The Financial Stress Class Summary Model predicts the likelihood of a firm ceasing business without paying all creditors in full, or reorganization or obtaining relief from creditors under state/federal law over the next 12 months. Scores were calculated using a statistically valid model derived from D&B's extensive data files. Notes: The Financial Stress Class indicates that this firm shares some of the same business and financial characteristics of other companies with this classification. It does not mean the firm will necessarily experience financial stress. The Incidence of Financial Stress shows the percentage of firms in a given Class that discontinued operations over the past year with loss to creditors. The Incidence of Financial Stress - National Average represents the national failure rate and is provided for comparative purposes. The Financial Stress National Percentile reflects the relative ranking of a company among all scorable companies in D&B's file. The Financial Stress Score offers a more precise measure of the level of risk than the Class and Percentile. It is especially helpful to customers using a scorecard approach to determining overall business performance. All Financial Stress Class, Percentile, Score and Incidence statistics are based on sample data from Key Score Class Percentile Incidence of Financial Stress 1570-1875 1 95-100 0.03% 1510-1569 2 69-94 0.09% 1450-1509 3 34-68 0.24% 1340-1449 4 2-33 0.84% 1001-1339 5 1 4.70% Average compared to business in D&Bs database: 0.48% 446 of 594 My Company (1,345) Trends - Percentile, 12 Month My Company (2%) Industry - Comparison 447 of 594 This Business has a Financial Stress Percentile that shows: Higher risk than other companies in the same region. Higher risk than other companies in the same industry. Higher risk than other companies with a comparable number of years in business. Supplier Evaluation Risk Rating High risk of supplier experiencing severe financial stress over the next 12 months. 6 Trends Understanding My Score Factors Affecting This Company's Score: Higher risk industry based on inactive rate for this industry Proportion of slow payment experiences to total number of payment experiences reported Limited time under present management control Proportion of past due balances to total amount owing Limited business activity signals reported in the past 12 months Variable Paydex over last 12 months 448 of 594 This Company (6) Credit Limit Recommendation High Risk Category 5 Conservative Credit Limit $0 Aggressive Credit Limit $0 Understanding My Score D&B's Credit Limit Recommendation is intended to help you more easily manage your credit decisions. It provides two recommended dollar guidelines: A conservative limit, which suggests a dollar benchmark if your policy is to extend less credit to minimize risk. An aggressive limit, which suggests a dollar benchmark if your policy is to extend more credit with potentially more risk. The dollar guideline amounts are based on a historical analysis of credit demand of customers in D&B's U.S. payments database which have a similar profile to your business. D&B Rating ® Rating DS Understanding My Score Factors Affecting Your Score UNDETERMINED Payment Activity (based on 11 experiences): $2,866 # of Employees Total: Average High Credit:449 of 594 $10,000 $18,550 Note: The Worth amount in this section may have been adjusted by D&B to reflect typical deductions, such as certain intangible assets. Highest Credit: Total Highest Credit: Payments Timeliness of Historical Payments Current PAYDEX®: 66 Equal to 19 days beyond terms Industry Median:79 Equal to 2 DAYS BEYOND terms Payment Trend:Unchanged, compared to payments three months ago Total payment Experiences in D&Bs File (HQ):11 Total payment Experiences during the last 3 months: 5 Payments Within Terms (not dollar weighted):66 Total Placed For Collection:NA Average Highest Credit:2,866 Largest High Credit:10,000 Highest Now Owing:5,000 Highest Past Due:NA Payment Summary Total (Last 24 Months): 11 Total Received Total Dollar Amount Largest High Credit Payment summary Within Terms Days Slow 31 30-80 81-90 90 Top Industries Mfg soap/detergents 2 $6,000 $5,000 50%8 0 0 42 Whol groceries 1 $10,000 $10,000 50%50 0 0 0 Mfg extracts/syrup 1 $1,000 $1,000 0%100 0 0 0 Whol chemicals 1 $100 $100 100%0 0 0 0 Whol service paper 1 $100 $100 100%0 0 0 0 Other Categories Cash experiences 5 $1,350 $500 ---------- Unknown 0 $0 $0 ---------- Unfavorable comments 0 $0 $0 ---------- Placed for collections with D&B:0 $0 $0 ---------- Other 0 N/A $0 ---------- Total in D&B's file 11 $18,550 $10,000 ---------- Payments Beyond Terms Total (Last 24 Months):3 450 of 594 Date Paying Record High Credit Now Owes Past Due Selling Terms Last sale w/f (Mo. ) 09/2016 Ppt-Slow 30 1,000 $0 $0 N30 2-3 mos 09/2016 Ppt-Slow 120 5,000 $50 $0 N30 1 mo 06/2015 Slow 30 1,000 $0 $0 N15 6-12 mos All Payments Total (Last 24 Months): 11 Date Paying Record High Credit Now Owes Past Due Selling Terms Last sale w/f (Mo. ) 09/2016 Ppt $100 $100 $0 --1 mo 09/2016 Ppt-Slow 15 $10,000 $5,000 $0 --1 mo 09/2016 Ppt-Slow 30 $1,000 $0 $0 N30 2-3 mos 09/2016 Ppt-Slow 120 $5,000 $50 $0 N30 1 mo 09/2016 (005)------Sales COD 1 mo 05/2016 (006)$500 $500 --Cash account -- 05/2016 (007)$500 $500 --Cash account -- 01/2016 (008)$100 ----Cash account 1 mo 12/2015 (009)$250 ----Cash account 4-5 mos 11/2015 Ppt $100 $0 $0 --6-12 mos 06/2015 Slow 30 $1,000 $0 $0 N15 6-12 mos Indications of slowness can be the result of disputes over merchandise, skipped invoices, etc. Accounts are sometimes placed in collection even though the existence or amount of debt is disputed. The public record items contained in this report may have been paid, terminated, vacated or released prior to the date this report was printed. Currency: Shown in USD unless otherwise indicated Company Overview Company Name:SMYLIE BROTHERS BREWING COMPANY, LLC Doing Business As:SMYLIE BROTHERS BREWING COMPANY, LLC Street Address:1615 Oak Ave Evanston, IL 60201 Mail Address:NA Phone:(224) 999-7320 Line of Business:Drinking place URL:NA Stock Symbol:NA History:NA Operations:NA Present Management Control:NA Annual Sales:NA Year Started:2013 Manager:MICHAEL SMYLIE, PRIN Gross Revenue:NA Financial Condition:NA History 10/29/2016 Business started 2013. The following information was reported: Business Registration History & Operations 451 of 594 CORPORATE AND BUSINESS REGISTRATIONS REPORTED BY THE SECRETARY OF STATE OR OTHER OFFICIAL SOURCE AS OF OCTOBER 28 2016 Registered Name:SMYLIE BROTHERS BREWING COMPANY, LLC Business Type:LIMITED LIABILITY COMPANY State of Incorporation:ILLINOIS Filing Date:Jun 11 2012 Registration ID:04012704 Status:GOOD STANDING Status Attained Date:Jun 11 2016 Where Filed:SECRETARY OF STATE/LIMITED LIABILITY COMPANY DIVISION, SPRINGFIELD, IL Registered Agent:PEDERSEN & HOUPT, A PROFESSION, 161 N. CLARK ST., STE. 3100, CHICAGO, IL, 606010000 Agent Appointed:Jun 11 2012 Principals:SBBC MANAGEMENT, LLC, MANAGER, 1615 OAK AVENUE, EVANSTON, IL, 602010000 Operations 10/29/2016 Description: Operates bar or lounge. Territory : Local. UNDETERMINED. Occupies premises in building. Employees: Facilities: SIC & NAICS SIC: Based on information in our file, D&B has assigned this company an extended 8-digit SIC. D&B's use of 8-digit SICs enables us to be more specific to a company's operations that if we use the standard 4-digit code.The 4-digit SIC numbers link to the description on the Occupational Safety & Health Administration (OSHA) Web site. Links open in a new browser window. 5813 0100 Bars and lounges NAICS: 722410 Drinking Places (Alcoholic Beverages) Currency: Shown in USD unless otherwise indicated Summary The following data includes both open and closed filings found in D&B's database on this company. Record Type # of Records Most Recent Filing Date Bankruptcy Proceedings 0 - Judgments 0 - Liens 0 - Suits 0 - UCCs 1 11/05/15 Public Filings 452 of 594 The following Public Filing data is for information purposes only and is not the official record. Certified copies can only be obtained from the official source. Judgments We currently don't have enough data to display this section. Liens We currently don't have enough data to display this section. Suits We currently don't have enough data to display this section. UCC Filings Collateral:All Assets Type:Original Sec.Party:AMERICAN EXPRESS BANK, FSB, SALT LAKE CITY, UT Debtor:SMYLIE BROTHERS BREWING COMPANY, LLC Filing No.:020831464 Filed With:SECRETARY OF STATE/UCC DIVISION, SPRINGFIELD, IL Date Filed:11/05/15 Latest Info Received:11/20/15 The public record items contained herein may have been paid, terminated, vacated or released prior to today's date. Government Activity We currently don't have enough data to display this section Financials Key Business Ratios from D&B This Company Key Financial Comparisons 453 of 594 ($)($)($) This Company's Operating Results Year Over Year Net Sales NA NA NA Gross Profit NA NA NA Net Profit NA NA NA Dividends / Withdrawals NA NA NA Working Capital NA NA NA This Company's Assets Year Over Year Cash NA NA NA Accounts Receivable NA NA NA Notes Receivable NA NA NA Inventories NA NA NA Other Current NA NA NA Total Current NA NA NA Fixed Assets NA NA NA Other Non Current NA NA NA Total Assets NA NA NA This Company's Liabilities Year Over Year Accounts Payable NA NA NA Bank Loan NA NA NA Notes Payable NA NA NA Other Current Liabilities NA NA NA Total Current Liabilities NA NA NA Other Long Term and Short Term Liabilities NA NA NA Defferred Credit NA NA NA Net Worth NA NA NA Total Liabilities and Net Worth NA NA NA Key Business Ratios We currently do not have any recent financial statements on file for your business. Submitting financial statements can help improve your D&B scores. To submit a financial statement, please call customer service at 800-333-0505. 454 of 594 This Company Industry Median Industry Quartile Solvency Quick Ratio NA NA NA Current Ratio NA NA NA Current Liabilities to Net Worth NA NA NA Current Liabilities to Inventory NA NA NA Total Current NA NA NA Fixed Assets to Net Worth NA NA NA Efficiency Collection Period NA NA NA Inventory Turn Over NA NA NA Sales to NWC NA NA NA Acct Pay to Sales NA NA NA Profitability Return on Sales NA NA NA Return on Assets NA NA NA Return on NetWorth NA NA NA Special Events 07/13/2016 The name and address of this business have been confirmed by D&B using available sources. Corporate Linkage Parent Company Name DUNS #City, State SMYLIE BROTHERS BREWING COMPANY, LLC 07-079-1766 EVANSTON, ILLINOIS ©Dun & Bradstreet, Inc. 2015. All rights reserved. 455 of 594 For City Council Meeting of December 12, 2016 Item A13 Ordinance 109-O-16, Amending Definition of Abandoned Vehicles For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Erika Storlie, Deputy City Manager/Director of Administrative Services Rickey A. Voss, Parking/Fleet Manager Daniel Keeler, Evanston Police Department Subject: Ordinance 109-O-16, Amending Section 10-6-1, Revising the Definition of Abandoned Vehicle Date: November 29, 2016 Recommended Action: Staff recommends that the City Council City adopt Ordinance 109-O-16, revising the definition of Abandoned Vehicle. In Section 10-6-1 of the City Code, the definition of an Abandoned Vehicle was amended by adding subsection (c) stating that a vehicle parked on the public way and “has been left on the public way without valid state registration plates or a valid temporary state registration for two (2) or more days” is also classified as an abandoned vehicle. Livability Benefit: Built Environment: Provide compact and complete streets and neighborhoods Summary: Due to the reported increase of non-registered vehicles parked on the public right-of- way especially around areas that provide vehicle repair, City enforcement agencies have requested a change in the definition of an abandoned vehicle to include those vehicles parked on the public right-of-way that have not complied with the State of Illinois Statute requiring valid registration or a valid temporary registration. The amended Abandoned Vehicle definition would afford enforcement agencies to consider the vehicle abandoned after two (2) days, tagged as such and if not in compliance removed from the right-of-way after 48 hours of official notification The enforcement agency must affix the appropriate warning of abandonment on the vehicle when first observed and then act on removal of the vehicle only after 48 hours if it is still not in compliance and unmoved. Attachment: Ordinance 109-O-16 Memorandum 456 of 594 8/19/2016 11/2/2016 109-O-16 AN ORDINANCE Amending City Code Section 10-6-1, Revising the Definition of Abandoned Vehicle SECTION 1: City Code Section 10-6-1 of the Evanston City Code of 2012, as amended (the “City Code”), is hereby further amended to read as follows: 10-6-1. - DEFINITIONS. ABANDONED VEHICLE. A vehicle parked or otherwise located on the public way; and (A) In such a state of disrepair that it is incapable of being driven; or (B) That has been unmoved for a period of seven (7) days; or. (C) Has been left on the public way without valid state registration plates or a valid temporary state registration placard for two (2) or more days. ACCIDENT INVOLVED VEHICLES. A vehicle which is inoperable due to an accident and which is located so as to constitute an obstruction to the normal flow of traffic. DERELICT MOTOR VEHICLE. A vehicle which lacks wheels, motor, transmission, battery or any other component part such that it is inoperable and constitutes a hazard to the public. HAZARDOUS VEHICLE. A vehicle on any public way which by its condition or location constitutes a clear and present danger to the safety of the public or an obstruction to the normal flow of traffic. This shall also include vehicles obstruction fire hydrants. NONMOTORIZED OBSTRUCTION VEHICLE. A vehicle without motive power in operation, other than a pole trailer, designed for carrying persons or property and for being drawn by a motor vehicle and so constructed that no part of its weight rests upon the towing vehicle and located on a public way at a time or in such a manner as to be in violation of Section 10-4-3 of this Title. 457 of 594 109-O-16 ~2~ OWNER. The registered or legal owner or person who is otherwise entitled to possession of the motor vehicle. POLICE IMMOBILIZED VEHICLE (WHEEL LOCK). A vehicle located on a public way which has been rendered immobile by the Police Department. RESERVED RESIDENTIAL WHEELCHAIR BOUND SPACE OBSTRUCTION VEHICLE. A vehicle located on a public way at a time or in such a manner as to be in violation of Subsection 10-4-11(B) of this Title. SNOW EMERGENCY OBSTRUCTION VEHICLE. A vehicle located on a public way in such a manner as to be in violation of Section 10-4-13 of this Title. STREET CLEANING OBSTRUCTION VEHICLE. A vehicle located on a public way at a time or in such a manner as to be in violation of Subsection 10-4-1(C)2 of this Title. STREET OR SEWER MAINTENANCE OBSTRUCTION VEHICLE. A vehicle located on a public way at a time or in such a manner as to be in violation of Subsection 10-4-1(C)2 of this Title. TOW AWAY ZONE OBSTRUCTION VEHICLE: A vehicle located on a public way at a time or in such a manner as to be in violation of Subsection 10-4-1(C)2 of this Title. TREE CUTTING OBSTRUCTION VEHICLE. A vehicle located on a public way at a time or in such a manner as to be in violation of Subsection 10-4-1(C)2 of this Title. VEHICLE PARKED ON PUBLIC AND/OR PRIVATE PROPERTY WITHOUT CONSENT. (A) A vehicle parked in a public parking lot or in a private parking lot without the consent of the lot owner, proprietor or agent of the property, which person has requested that, at the expense of the vehicle owner, the vehicle be towed; or (B) A vehicle located on private property when the property owner, proprietor or agent is unknown, and the vehicle owner cannot be determined or contacted. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this Ordinance 109-O-16 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity does not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of 458 of 594 109-O-16 ~3~ this Ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and will be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This Ordinance 109-O-16 is in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 459 of 594 For City Council Meeting of December 12, 2016 Item A14 Ordinance 158-O-16, Reserved Parking Spaces For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Erika Storlie, Deputy City Manager/Director of Administrative Services Rickey A. Voss, Parking/Fleet Manager Subject: Ordinance 158-O-16, Amending City Code 10-11-11 and 10-11-12, Removing Reserved Parking and Increasing Parking Meter Zone in City Parking Lot 27 Date: November 29, 2016 Recommended Action: The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 158-O-16, amending City Code Sections 10-11-11 and 10-11-12 to remove reserved parking and change the parking meter zone from twenty-two (22) to thirty-four (34) spaces in City Parking Lot 27 located at 1621 Oak Avenue. Livability Benefit: Built Environment: Provide compact and complete streets and neighborhoods Funding Source: N/A Summary: Due to the increase of commercial restaurant and other activities it has become imperative that more metered parking needs to be made available for customer use. Currently there are twelve (12) reserved spaces and twenty-two (22) metered spaces in City Parking Lot 27. By eliminating the twelve (12) reserved spaces, the increase to a total of thirty-four (34) spaces would greatly aid in the availability of convenient customer parking for the neighboring businesses. Current reserved parking (permit) holders can obtain reserved parking if desired in one of the downtown parking garages. The Transportation/Parking Committee recommended approval of the change at the November 16, 2016 meeting. --------------------------------------------------------------------- Attached: Ordinance 158-O-16 Memorandum 460 of 594 11/12/2016 158-O-16 AN ORDINANCE Amending Schedules X(I) and XII(H) of City Code Title 10, Chapter 11, “Traffic Schedules,” Removing Reserved Parking and Increasing the Parking Meter Zone from Twenty to Thirty-Four Spaces at City Parking Lot 27, 1621 Oak Avenue NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 10-11-11, Schedule X(I) of the Evanston City Code of 2012, as amended , “Reserved Parking Space Areas,” is hereby further amended to delete the following: Lot 27 1621 Oak Avenue SECTION 2: Parking Lot #27 of Section 10-11-12, Schedule XII(H) of the Evanston City Code of 2012, as amended , “Two-Hour Limited Parking,” is hereby further amended as follows: Parking Lot #27, 1621 Oak Avenue: 2034 meters $1.00 per hour Maximum limit, 2 hours 8:00 a.m. to 9:00 p.m. Overnight Parking Permitted SECTION 3: The findings and recitals contained herein are declared to 461 of 594 158-O-16 ~2~ be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 462 of 594 For City Council meeting of December 12, 2016 Item A15 Ordinance 146-O-16, Decreasing Sewer User Rates For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David D. Stoneback, Public Works Agency Director Subject: Ordinance 146-O-16, Amending City Code 7-13-3, Decreasing the Sewer User Rates Date: November 29, 2016 Recommended Action: Staff recommends that City Council adopt Ordinance 146-O-16, which would decrease the sewer user rate by 3%, from $3.94 to $3.82 per billing unit (100 cubic feet of water consumed). Livability Benefits: Built Environment: Manage water resources responsibly Analysis: Approximately 60% of the sewer fund budget is for debt service. The vast majority of the debt service is a result of borrowing funds for the City’s $210 Million Long Range Sewer Improvement program that was constructed between 1991 and 2008. While some of this debt was refinanced, at least one large GO bond issue as well as several IEPA low interest loans have been retired. Using a cost of service analysis, staff determined that the sewer user charge could be reduced by 3% and still provide sufficient funding to allow the sewer fund to maintain a minimum cash balance of $2,500,000 and provide funding for rehabilitation of 1% of the combined sewer system and implement storm water management improvements. History: The sewer user charged was raised to the current rate of $3.94 per billing unit in March 2004. In January 2011, a minimum sewer charge and a second tier sewer charge was established for tax exempt properties. Attachments: Ordinance 146-O-16 Memorandum 463 of 594 10/25/2016 146-O-16 AN ORDINANCE Amending City Code Section 7-13-3 to Decrease Sewer User Rates NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 7-13-3 of the City Code of 2012 is hereby amended to read as follows, to include a three percent (3%) rate decrease in the Sewer User Rate effective January 1, 2017. 7-13-3. - SEWER USER RATES. (A) There is hereby established a sewer user charge for the use of, and service supplied by, the public sewer of the City. The sewer user charges shall be assessed for all users each bimonthly billing period commencing on or after January 1, 20112017. (B) The sewer user charge for users of the system within the City that are not exempt from the payment of property taxes shall be three dollars eighty-two ninety- four cents ($3.9482) per billing unit of water consumed. (C) The sewer user charge for users of the system within the City that are exempt from the payment of property taxes shall be three dollars eighty-two ninety-four cents ($3.8294) per billing unit for the first one hundred (100) billing units of water consumed. Thereafter, the sewer user charge shall be four dollars fifty-three cents ($4.53) per billing unit in excess of one hundred (100) billing units of water consumed. (D) The adequacy of the sewer user charge shall be reviewed annually by the City Council. The sewer user charge will be revised by ordinance as needed. (E) The users of the public sewer will be notified of any change in the total sewer user charges in conjunction with the regular sewer billing. (F) Those furnished with sewer service only, and not connected with or supplied with water from the City water supply system, shall pay a bimonthly sewer service fee based on a calculated estimate of the volume of use at the rate established in Subsection (A) of this Section. (G) Those furnished with water service only and not connected with or supplied with sewer service shall pay only the water rates and charges established by Section 7- 12-17 of this Title. 464 of 594 146-O-16 ~2~ (H) Those furnished with water and sewer service but not consuming any water shall pay a bimonthly minimum sewer service charge of nineteen dollars ten seventy cents ($19.1070). SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this Ordinance 146-O-16 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This Ordinance 146-O-16 shall be in full force and effect on January 1, 2017, after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 465 of 594 For City Council meeting of December 12, 2016 Item A16 Ordinance 145-O-16, Increasing Meter Charges and Water Rates For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David D. Stoneback, Public Works Agency Director Subject: Ordinance 145-O-16, Amending City Code 7-12-17, Increasing the Meter Charges and Water Rates Date: November 29, 2016 Recommended Action: Staff, along with the Utilities Commission, recommends that City Council adopt Ordinance 145-O-16, which would increase the water meter charges and water rates by six percent (6%). Livability Benefits: Built Environment: Manage water resources responsibly Summary: Staff is recommending a six percent (6%) water rate increase. The existing water rate is billed as a minimum charge for the first 5 units based on water meter size, and a quantity charge for every unit in excess of the first 5 units in the bi-monthly billing period (1 unit = 100 cubic feet or 748 gallons of water). Effective January 1, 2017, both the minimum charge and the quantity charge are proposed to be raised by six percent. For the 5/8-inch and the 3/4-inch meter sizes (the meter sizes most commonly used in single family homes) the minimum charge for the first 5 units consumed in the bi-monthly billing period will increase from $7.78 to $8.25. The quantity charge for usage in excess of the first 5 units will increase from $2.18 per unit to $2.31 per unit. A fee table for the proposed water rates is provided in Exhibit 1. Memorandum 466 of 594 EXHIBIT 1 PROPOSED 2017 WATER RATES AND MINIMUM CHARGE STRUCTURE BI-MONTHLY MINIMUM CHARGE BASED ON WATER METER SIZE* Meter Size Minimum Charges Effective 1/1/2015 Minimum Charges Proposed 1/1/2017 5/8” & 3/4" $007.78 $008.25 1” $015.53 $016.46 1 1/2" $029.07 $030.81 2” $045.77 $048.52 3” $080.61 $085.45 4” $129.13 $136.88 6” $227.72 $241.38 8” $385.50 $408.63 *The minimum charges include the first 5 units (500 cubic feet) of water consumed per bi-monthly billing period. QUANTITY CHARGE FOR USAGE IN EXCESS OF 5 UNITS* Quantity Charge Effective 1/1/2015 Quantity Charge Proposed 1/1/2017 $2.18 per unit $2.31 per unit *1 unit = 100 cubic feet of water consumption. As of January 1, 2017, customers would be charged $1.98 per unit of usage in excess of the minimum in each bi-monthly billing period. Analysis: The financial goals of the water fund are to maintain a minimum cash balance of $3,500,000 and to keep debt service expenses to less than twenty-five percent of the operating capital while maintaining the water treatment plant in good operating condition and replace or rehabilitate one percent (1.5 miles) of the water distribution system annually. The major challenge in meeting these financial goals is the annual cost to replace 1.5 miles of the water distribution system. The cost to complete this type of work has increased considerably over the past few years. Staff has budgeted $3,590,000 for this work in 2017 and estimates costs increasing three percent annually, resulting in an estimated needed budget amount in 2021 at just over $4,000,000. 467 of 594 As indicated in the attached water distribution main ages map, the Evanston distribution system is old, with one-third of the water mains over 100 years old and more than half of the water mains over 80 years old. Additionally seventy-eight percent of the distribution system is comprised of smaller diameter water mains that Evanston retail customers are solely responsible for. The responsibility for the remaining twenty-two percent of the distribution system is equally shared with Skokie. Unlike projects at the water plant where all of the wholesale water customers help fund the improvements, funding for water main projects is vastly dependent on revenue from the Evanston retail users. The cost of service model indicates that if the City continues to replace water main using bond proceeds, the annual debt service will exceed the goal on maintaining debt service costs below twenty-five percent of the annual operating capital. Impact to Users: On September 26, 2016, staff provided a detailed presentation on the capital and financial goals of the water and sewer funds. This report recommended that the sewer rates be decreased, as the debt service associated with the Long Range Sewer Improvement project retires, and the water rate be increased to a level that results in a neutral impact to the Evanston users. Exhibit 2 illustrates staff’s recommendation for both the sewer and water rates adjustments over the next several years. EXHIBIT 2 Evanston Combined Water & Sewer Rates per 100 Cubic Feet YEAR 2016 2017 2018 2019 2020 2021 Sewer Rate per 100 CF $3.94 $3.82 $3.67 $3.41 $3.14 $3.14 Water Rate per 100 CF $2.18 $2.30 $2.45 $2.71 $2.98 $2.98 Total Water & Sewer Rate $6.12 $6.12 $6.12 $6.12 $6.12 $6.12 Total Percent Change - 0% 0% 0% 0% 0% The cost of service model indicates that by increasing the water rate equivalent to the sewer rate decreases over the next several years will result in the water fund having sufficient cash revenues to minimize the amount of bond issues needed to fund water main replacement and keep debt service below 25% of the operating revenue. Summary: Evanston’s total water and sewer charges are currently in the middle of the range of similar rates from other comparable communities as indicated in Exhibit 3. 468 of 594 EXHIBIT 3 Evanston Combined Water & Sewer Rates per 100 Cubic Feet Community Water Sewer Total Skokie 5.26$ -$ 5.26$ Park Ridge 3.97$ 1.42$ 5.39$ Buffalo Grove 4.56$ 1.13$ 5.69$ Arlington Heights 5.84$ -$ 5.84$ Palatine 4.95$ 0.90$ 5.85$ Wheeling 5.82$ 1.44$ 7.26$ Glenview 6.06$ 1.32$ 7.38$ Des Plaines 6.75$ 0.76$ 7.51$ Chicago 3.81$ 3.81$ 7.62$ Evanston 2.92$ 5.27$ 8.19$ Wilmette 3.49$ 5.67$ 9.16$ Niles 8.44$ 0.75$ 9.19$ Lincolnwood 8.69$ 1.00$ 9.69$ Deerfield 5.67$ 4.32$ 9.99$ Schamburg 8.81$ 1.82$ 10.63$ Lincolnshire 5.13$ 5.77$ 10.90$ Oak Park 8.96$ 2.55$ 11.51$ Morton Grove 10.81$ 1.15$ 11.96$ Rate per 1,000 Gallons Staff believes that other communities will increase their combined rates over the next five years, where Evanston is projecting to avoid any combined rate increases. As a result, staff anticipates that the Evanston rate will move towards the top of this list and be one of the lower combined rates. Attachments: Ordinance 145-O-16 Utilities Commission memorandum dated October 21, 2016 Water distribution main ages map 469 of 594 10/25/2016 145-O-16 AN ORDINANCE Amending City Code Section 7-12-17, City Waterworks System “Charges, Rates, Fees and Penalties” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 7-12-17 of the City Code is hereby amended to read as follows, to include a six percent (6%) rate increase effective January 1, 2017. 7-12-17: CHARGES, RATES, FEES AND PENALTIES: The fees and penalties for the waterworks system shall be paid according to the following table. Fees and penalties not covered by this table shall be as described in Section 1-4-1 of this Code. Waterworks System Charges, Rates, Fees and Penalties Construction Water Fee (prior to meter installation) Section 7-12-3(B) $100.00/ diametric inch/ month Connection Fee Initial Connections: ⅝ inch displacement ¾ inch displacement 1 inch displacement 1 ½ inch displacement 2 inch displacement, compound, or turbine 3 inch displacement 3 inch compound 3 inch turbine 4 inch displacement or compound 4 inch turbine 6 inch displacement or compound 6 inch turbine 8 inch compound 8 inch turbine $930.00 $1,331.00 $2,261.00 $4,393.00 $7,024.00 $13,310.00 $14,197.00 $15,923.00 $22,615.00 $27,280.00 $43,936.00 $54,483.00 $70,988.00 $80,081.00 470 of 594 145-O-16 ~2~ Upgrade Connections: The fee for upgrading to a larger connection shall equal the difference between the costs of the new, larger connection and the original connection. The fees collected for Initial Connections and Upgrade Connections shall be placed in a special account earmarked for the purpose of funding capital investment in new waterworks facilities. Replacement Connections: Services, 2” and smaller Services, greater than 2” Section 7-12-3(D) $100.00 $100.00/ diametric inch Water Meter Installation Permit Fee Section 7-12-6-2(B) $50.00 Water Meter Transfer Fee Section 7-12-6-2(B)2 $50.00 Meter Charges & Water Rates Bi-monthly meter charge - The minimum service charge includes the first five hundred cubic feet (500 cu.ft.) of water consumed during the two (2)-month period for which the minimum service charge is assessed. Any fractional part of the calendar year less than two (2) months shall be prorated and the proper minimum service charge collected. Quantity rate charged for all water used during the period for which the minimum service charge is assessed, in excess of the first five hundred cubic feet (500 cu.ft.) of water that is included in the minimum service charge. Section 7-12-7-1 Size Charge 5/8” and ¾” $7.78 8.25 1” $15.53 16.46 1 ½” $29.07 30.81 2” $45.77 48.52 3” $80.61 85.45 4” $129.13 136.88 6” $227.72 241.38 8” $385.50 408.63 $2.18 2.31/ 100 cubic feet Water Turn On Fee During business hours Outside of business hours Section 7-12-7-3 $25.00 $75.00 Fire Service Semi-Annual Charge Section 7-12-8 $20.00/ diametric inch/ 6 months Air Conditioning Device Annual Demand Charge (unless equipped with water conservation device) Section 7-12-9-2(C) $20.00/ ton capacity over 5 tons Unauthorized Water Turn On Penalty Services, 2” and smaller Services, greater than 2” Section 7-12-12 Time and materials for repairs plus: $100.00 $500.00 Shut-Off for Property Vacancy Fee Section 7-12-13 $50.00 Lawn Sprinkling Restriction Violation Penalty Section 7-12-14-2(C) $25.00 - $500.00 per day of violation 471 of 594 145-O-16 ~3~ Penalty For Tampering With City Waterworks System Section 7-12-15(A) $500.00 plus the estimated cost of water Penalty for Obstruction of Roundway, Service Box or Water Meter Section 7-12-15(B) $50.00 Cross Connection Control Device Installation Permit Fee Subsection 7-12-16-4 $40.00/ device Annual Cross Connection Control Fee Subsection 7-12-16-6 $35.00/ device SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this Ordinance 145-O-16 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This Ordinance 145-O-16 shall be in full force and effect on January 1, 2017, after its passage, approval, and publication in the manner provided by law. 472 of 594 145-O-16 ~4~ Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 473 of 594 To: Honorable Mayor and Members of the City Council From: Members of the Utilities Commission Subject: Utilities Commission Support of the Proposed Modifications to the Water and Sewer Rates and the Proposed 2017 Water and Sewer Operating and Capital Budgets Date: October 21, 2016 Staff provided a thorough review of the City’s sewer and water infrastructure condition, and needed improvement over the 2017 through 2021 period during the Utilities Commission’s meeting on October 14, 2016. Following the presentation, the Utilities Commission unanimously approved a motion to support the proposed 3% sewer rate decrease and 6% water rate increase that were presented and explained at the September 19, 2016 special City Council meeting. Across the Nation cities are struggling with the cost of infrastructure maintenance and rehabilitation. The Evanston sewer and water funds have been prudently managed over the years to keep these vital services in good condition and reduce the cost of emergency repairs and loss of services. Due to the age of the buried sewer conduits and water mains, it is critical to continue to fund the program of replacing at least one percent of the buried infrastructure each year. Evanston has an excellent sewer and water system through past prudent management and we would like to continue this tradition. Please keep this in mind as you consider the 2017 budget and rates for sewer and water service. Memorandum 474 of 594 NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANMcCORMICK BLVDSH E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVE SHERIDAN PL RIDGE CTG R E E N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O P L A R A V E GREY AVEHARRISON ST PR A I R I E A V E REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS S T MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVER ID GE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK S T DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH S T CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST ROS LYN PL E A S T R A I L R O A D A V E FLORENCE AVEBENSON AVESHERMAN PL CULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRI D G E ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST ST E W A R T A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN TRINITY CT SHERIDAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST P R A I R I E A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLOR LIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HINMAN AVE SEWARD ST WESLEY AVECENTRAL ST KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGI N R D ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERIDAN RD SHERID AN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE S T ELG I N R D FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCO LN S T McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVE NOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES GLENVIEW RD PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL ARTSCIRCLE DRORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL 700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 170035002600170018009001900900210023002100400380037000 0.5 1 1.5 20.25 Miles City of EvanstonWater Distribution Mains 09/14/2016 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. WaterMainAge.mxd ´ 1:31,6801 inch = 0.5 mile Main Road Local Street Railroad Water City Boundary Water Main Ages 100+ years old (50.5 miles) 80-99 years old (40.0 miles) 60-79 years old (8.2 miles) 0-59 years old (56.8 miles) 475 of 594 For City Council meeting of November 28, 2016 Item A17 Ordinance 33-O-16, Building Energy and Water Use Benchmarking For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Kumar Jensen, Environmental Project Coordinator; David D. Stoneback, Public Works Agency Director Subject: Ordinance 33-O-16, Amending City Code Title 4 to add Chapter 22 – Building Energy and Water Use Benchmarking Ordinance Date: December 1, 2016 Recommended Action: City staff along with the Utilities Commission recommends that City Council move to adopt revised Ordinance 33-O-16 Building Energy and Water Use Benchmarking. Livability Benefits: Built Environment: Manage energy and water resources responsibly Climate & Energy: Improve energy and water efficiency, Reduce greenhouse gas emissions Economy & Jobs: Expand job opportunities Analysis: The following text amendment was made to section 4-22-3: Definitions – Type 3 Covered Building of the proposed ordinance “excluding condominiums as defined in City Code Section 5-4-1-7.” The proposed text amendment removes smaller condominium buildings 20,000 – 49,999 square feet from being covered by the ordinance. This amendment is proposed as a result of the strong feedback received from smaller condominium buildings. The proposed amendment removes 144 Type 3 buildings from having to comply with the ordinance leaving 291 Type 3 buildings and 557 total buildings, see Table 1. The revised ordinance with the aforementioned text amendment can be found in Attachment 1. Background: Evanston has a longstanding history of climate action as demonstrated by the combined efforts of the 2008 Evanston Climate Action Plan (ECAP) and the 2014 Evanston Livability Plan. Since 2008 Evanston has seen a reduction of about 18% in community- wide greenhouse gas emissions largely attributable to securing 100% green power through the Community Choice Aggregation contracts. In 2015, gas and electric usage Memorandum 476 of 594 in Evanston buildings accounted for more than 75% of community-wide greenhouse gas emissions. As demonstrated by the other communities benchmarking roughly 60,000 buildings and over 6 billion square feet of building area, benchmarking is an effective strategy to reduce greenhouse gas emissions from existing buildings. In a report published by New York City, “Between 2010 and 2013, emissions from 3,000 consistently benchmarked properties dropped by 8 percent, while energy use decreased by 6 percent. This is a noteworthy reduction since the City’s 2007 Inventory of New York City Greenhouse Gas Emissions had projected that New York City emissions would increase by 27 percent by 2030 in a business-as-usual scenario.i” A similar analysis of 35,000 buildings utilizing U.S. EPA’s ENERGY STAR Portfolio Manager found that, from 2008-2011, buildings that used the free software to benchmark achieved an average energy savings of 7%ii. These energy savings resulted in reductions in greenhouse gas emissions as well as decreased operating expenses for the average building. In order to support buildings in the benchmarking process the City has teamed up with the U.S. Green Building Council Illinois Chapter (USGBC-IL) and the Midwest Energy Efficiency Alliance (MEEA) to offer the first free benchmarking workshop on Tuesday, December 6, 2016. At this workshop there will be building performance professionals on hand to provide one-on-one and small group assistance to building representatives on how to begin benchmarking a building. The event is open to any building owners in Evanston but will focus on buildings 20,000 square feet and greater as these building types are covered by the proposed ordinance. As of the finalization of this memo 9 buildings had signed up for the workshop and over 15 volunteer professionals plan on attending to offer support to participating buildings. At the September 26, 2016 City Council meeting Alderman voted to table the ordinance until November 28th to provide additional time for staff to notify and engage with buildings affected by the proposed ordinance. City staff mailed notification letters to roughly 700 affected buildings and the list of buildings notified was sent to Alderman in early October. A copy of the template notification letter can be found in Attachment 2. In addition to sending notification letters staff created an online public comment form. Responses from the public form can be found in Attachment 3. Lastly, City staff were present at a Special 1st Ward Meeting and held 3 drop-in public meetings to answer questions. Attendance sheets from all four meetings can also be found in Attachment 3. Feedback from Public Engagement During the period of enhanced public engagement and outreach staff received numerous calls, emails and office visits from concerned community members interested in expressing their opinions. Overall the most engaged group were smaller condo buildings. Their primary concerns were related to data privacy, the legality of utilities providing aggregated building data to building representatives or the City, and the concern that they were being unfairly targeted and questioned why large per capita energy users like single family homes were not included. There were a handful of buildings representatives that did speak out in support of the ordinance and came to the meetings with more informational and logistical questions regarding how to properly comply with the proposed ordinance. 477 of 594 Ordinance Overview Ordinance 33-O-16 has three major components: tracking, verifying, and publically disclosing building energy and water use. Ordinance 33-O-16 requires buildings in Evanston 20,000 square feet and greater, as defined by the ordinance, to comply with the requirements of the ordinance. In addition, City-owned facilities 10,000 square feet and greater will be required to comply. Table 1 illustrates staff estimates of the number and size of buildings expected to be covered by the ordinance. Table 1. First Reporting Deadline Building Size (sq. ft.) Building Type Number of Buildings Estimated Total Sq. Ft. June 30, 2017 10,000+ City Buildings 15 2,437,489 June 30, 2017 100,000+ Type 1 90 22,702,235 June 30, 2018 99,999 - 50,000 Type 2 161 11,078,165 June 30, 2019 49,999 - 20,000 Type 3* 291 9,443,771 Totals 557 45,661,660 *No longer includes condominium buildings. Staff estimates that of the roughly 550 buildings covered by the ordinance, over 120 have already integrated benchmarking into their operations; about one fifth of all covered buildings. Legislative History July 25, 2016 – Introduction at A&PW Committee meeting (held) August 15, 2016 – Staff gave presentation at A&PW Committee responding to questions raised on the July 25 meeting. September 12, 2016 – Administration & Public Works Committee votes to introduce ordinance at September 26 full City Council meeting September 26, 2016 – City Council Attachments: Attachment 1 – Ordinance 33-O-16 Building Energy and Water Use Benchmarking Ordinance Attachment 2 – Building Notification Letter Attachment 3 – Drop-in Session Attendance and Public Comment i New York City’s Energy and Water Use 2013 Report page 4. http://www.nyc.gov/html/gbee/downloads/pdf/nyc_energy_water_use_2013_report_final.pdf ii EPA Analysis Shows Big Benchmarking Savings http://www.imt.org/news/the-current/epa-analysis-shows- big-benchmarking-savings 478 of 594 Attachment 1 479 of 594 5/13/2016 7/14/2016 8/2/2016 11/29/2016 33-O-16 AN ORDINANCE Amending Title 4 of the Evanston City Code Codifying a Building Energy and Water Use Benchmarking Ordinance BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Title 4 of the Evanston City Code of 2012, is hereby amended to add Chapter 22 and read as follows: CHAPTER 22 – BUILDING ENERGY AND WATER USE BENCHMARKING ORDINANCE 4-22-1: SHORT TITLE. This Chapter is titled and may be cited as the “Building Energy and Water Use Benchmarking Ordinance.” 4-22-2: PURPOSE. The purpose of this Chapter is to promote the public health, safety and welfare by requiring certain buildings within the City of Evanston to track and disclose building energy and water consumption in order to promote energy conservation, reduce greenhouse gas emissions, and improve overall environmental quality. 4-22-3: DEFINITIONS. For purposes of this Chapter the following definitions apply: BENCHMARK. To track and input a building's energy and water consumption data and other relevant building information in any given calendar year as required by the benchmarking tool, to quantify the building's total energy and water use. BENCHMARKING TOOL. The website-based software, commonly known as "ENERGY STAR Portfolio Manager," developed and maintained by the United States Environmental Protection 480 of 594 33-O-16 Agency. This term also applies to any successor system thereto, including any change or addition made to such tool by the United States Environmental Protection Agency. CERTIFICATE OF OCCUPANCY. The certificate issued by the Community Development Department allowing building occupancy or use, as required under the International Building Code adopted in City Code Section 4-2-1. CERTIFIED PROFESSIONAL. A professional engineer or a registered architect licensed in the State of Illinois, or another trained individual acceptable to the City Manager or his/her designee. CITY BUILDING. Any municipally owned building or group of buildings that have the same property identification or index number (PIN), containing 10,000 or more gross square feet, as identified by the City Manager or his/her designee. COVERED BUILDING. Any Type 1, Type 2, or Type 3 Covered Building as defined by this Chapter. The term "covered building" does not include any building whose primary occupancy use is classified as Assembly Group A-5 uses, Factory Group F uses, Storage Group S uses, High Hazard Group H uses, or Utility and Miscellaneous Group U uses, as defined by Chapter 3 “Use and Occupancy Classification” of the International Building Code adopted pursuant to City Code Section 4-2-1. ENERGY PERFORMANCE SCORE. The 1 to 100 numerical score produced by the benchmarking tool, also known as “ENERGY STAR score”, or any successor score thereto. The energy performance score assesses a building's energy performance relative to similar buildings, based on total energy use, operating characteristics, and geographical location. ENERGY USE INTENSITY (“EUI”). The total annual energy consumed by a building per gross square foot. GROSS SQUARE FEET. "Gross Square Feet" as defined in the United States Environmental Protection Agency’s ENERGY STAR Portfolio Manager, as amended. OWNER. "Owner" has the meaning ascribed to the term in City Code Section 6-18-3. REPORTED BENCHMARKING Descriptive information about a building, its operating characteristics, and information generated by the 481 of 594 33-O-16 INFORMATION. benchmarking tool related to the building’s energy consumption and efficiency. Reported benchmarking information includes, but is not limited to, the building identification number, address, gross square feet, energy performance score (if available), energy use intensity, water use and annual greenhouse gas emissions. TYPE 1 COVERED BUILDING. Any building or group of buildings that have the same property identification or index number (PIN), containing 100,000 or more gross square feet, as identified by the City Manager or his/her designee. TYPE 2 COVERED BUILDING. Any building or group of buildings that have the same property identification or index number (PIN), containing 50,000 or more gross square feet but less than 100,000 gross square feet, as identified by the City Manager or his/her designee. TYPE 3 COVERED BUILDING. Any building or group of buildings that have the same property identification or index number (PIN), containing 20,000 or more gross square feet but less than 50,000 gross square feet, as identified by the City Manager or his/her designee, excluding condominiums as defined in City Code Section 5-4-1-7. 4-22-4: BUILDING PERFORMANCE DISCLOSURE. (A) In accordance with the schedule under City Code Section 4-22-5, the owner of any covered building must submit reported benchmarking information for the previous calendar year, using the benchmarking tool, as required by the City Manager or his/her designee. (B) The City Manager or his/her designee must prepare and submit an annual report to the Mayor and the City Council for review and evaluation of the energy and water efficiency in covered buildings, including, but not limited to, summary statistics on the most recent reported energy and water benchmarking information. (C) The City Manager or his/her designee is authorized to make reported benchmarking information readily available to the public, except to the extent allowable under applicable law, the City Manager or his/her designee will not make readily available to the public any individually-attributable reported benchmarking information from the first calendar year that a covered building is required to benchmark. 482 of 594 33-O-16 4-22-5: BENCHMARKING REQUIREMENTS. (A) The owner of any covered building must retain all information for the previous calendar year and input any and all descriptive information required by the benchmarking tool into the benchmarking tool for the previous calendar year. The owner must input this information according to the following schedule: 1. City Buildings and Type 1 Covered Buildings must provide data for the 2016 calendar year by June 30, 2017 and for every year thereafter by every subsequent June 30; 2. Type 2 Covered Buildings must provide data for the 2017 calendar year by June 30, 2018 and for every year thereafter by every subsequent June 30; and 3. Type 3 Covered Buildings must provide data for the 2018 calendar year by June 30, 2019 and for every year thereafter by every subsequent June 30. (B) Exception. The City Manager or his/her designee may exempt from the benchmarking requirement the owner of a covered building that submits documentation establishing any of the following: 1. The building is presently experiencing qualifying financial distress, as defined by any of the following: (1) the building is the subject of a qualified tax lien sale or public auction due to property tax arrearages, (2) the building is controlled by a court appointed receiver, or (3) the building has been acquired by a deed in lieu of foreclosure; or 2. The building had average physical occupancy of less than fifty percent (50%) throughout the calendar year for which benchmarking is required; or 3. The building is a new construction and the building's certificate of occupancy was issued during the calendar year for which benchmarking is required. (C) Retention of Records. Each owner is responsible for retaining the previous three (3) years’ worth of benchmarking data, where applicable. 4-22-6: BUILDING DATA VERIFICATION. (A) Data Verification. Prior to the first benchmarking deadline in City Code Section 4-22-5 and prior to each third benchmarking deadline thereafter, the owner of a covered building must ensure that reported benchmarking information for that year is verified by a certified professional. Such verification must be in a form of 483 of 594 33-O-16 a signed statement by a certified professional attesting to the accuracy of the information. The owner of a covered building must produce such statement for the most recent year in which verification of reported benchmarking information was required upon a written request by the City Manager or his/her designee. (B) Exception. The City Manager or his/her designee may exempt from the verification requirement the owner of a covered building that submits documentation establishing that compliance with this Section will cause undue financial hardship. 4-22-7: SOLICITATION OF COMPLIANCE INFORMATION. Within thirty (30) calendar days of a request by the building owner, each tenant of a unit in a covered building must provide all information that cannot otherwise be acquired by the building owner and that is necessary for the building owner to comply with the requirements of this Chapter. Any owner of a covered building must request such information no later than March 1 of the years in which benchmarking is required by City Code Section 4-22-5. If the owner of a covered building receives notice that a tenant intends to vacate a unit which is subject to the requirements of this Section, the owner must request the information specified in this Section within ten (10) calendar days of such notice, and the tenant must provide such information within thirty (30) calendar days of the request. The failure of any tenant to provide the information required under this Section to the owner of a covered building does not relieve such owner of the obligation to benchmark the building as provided in City Code Section 4-22-5, using all information otherwise available to the owner. Failure of any tenant to provide the information required under this Section to the owner of a covered building creates a rebuttable presumption that the owner, tenant, or both have not complied with the time limits specified in this Section. If a tenant of a unit in a covered building fails to provide information to the owner of the building as provided in this Section, the owner is deemed to be in compliance with City Code Section 4-22-5 with respect to the building if: (1) the owner proves that the owner has requested the tenant to provide such information as specified in this Section; and (2) the owner has benchmarked the building as provided in City Code Section 4-22-5, using all information otherwise available to the owner. 4-22-8: ENFORCEMENT. The City Manager or his/her designee is authorized to enforce this Chapter. The City Manager or his/her designee is also authorized to adopt rules and regulations for the proper administration and enforcement of this Chapter. 484 of 594 33-O-16 4-22-9: NOTICE OF VIOLATION. Whenever the City Manager or his/her designee determines that an owner fails to meet any requirement of this Chapter, he/she must give written notice to the owner. Such notice must include, but not limited to, stating that the owner failed to comply with the requirements of this Chapter and that the owner has twenty (20) calendar days to comply with the applicable requirement. The notice must be in writing and may be served in person or sent by certified mail, return receipt requested. The notice must provide any recipient an opportunity to file a written request for a hearing with the City Manager or his/her designee by the owner within twenty (20) calendar days. Failure to respond to the notice or failure to comply with the applicable requirements requested therein constitutes a violation of this Chapter by the owner. 4-22-10: HEARINGS. If a written request is filed within twenty (20) calendar days, an opportunity for a hearing with the City Manager or his/her designee must be afforded within ten (10) calendar days of receipt of the request. The hearing will be conducted by the City Manager or his/her designee affording the owner an opportunity to appear and show cause as to how they have complied with the provisions of this Chapter. The City Manager or his/her designee will make a final decision in writing, including the reasons for such decision, and will serve said decision on the owner subject to the provisions of this Chapter within ten (10) calendar days after the conclusion of the hearing. 4-22-11: PENALTY. Any person who violates any provision of this Chapter will be fined one hundred dollars ($100.00) for each such offense. Every month a violation continues will be deemed a separate offense. 4-22-12: SEVERABILITY. If any provision of this Chapter or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity must not affect other provisions or applications of this Chapter that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Chapter is severable. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this Ordinance 33-O-16 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such 485 of 594 33-O-16 invalidity does not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and will be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This Ordinance 33-O-16 is in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 486 of 594 Attachment 2 487 of 594 October 5, 2016 Subject: Ordinance 33-O-16 Energy and Water Benchmarking affecting large buildings in Evanston To Whom It May Concern: The City of Evanston would like to notify you that according to our records you are the owner or representative of a building or buildings that may be affected by proposed Ordinance 33-O-16 Energy and Water Benchmarking. This ordinance is on the agenda for final reading and vote at the Monday, November 28, 2016 City Council meeting. Energy and Water benchmarking is the process of tracking the energy and water consumed, over time, of an existing building and comparing the results to similar buildings or an applicable standard. A copy of the draft ordinance as well as additional information on energy and water benchmarking practices and requirements of the ordinance can be found by visiting cityofevanston.org/benchmarking. As written the ordinance covers buildings, regardless of type, 20,000 square feet and above. Commercial and multifamily buildings of this size or larger, including condominiums, are required to track and report whole building energy and water use. In order to give affected buildings the opportunity to learn more about the ordinance and share feedback the City is hosting three additional Open Information Sessions. The session schedules are below:  Wednesday, October 26, 5:30 p.m. to 7:30 p.m. Room G300 of the Morton Civic Center (ground floor)  Thursday, November 3, 5:30 p.m. to 7:30 p.m. Room 2404 of the Morton Civic Center (second floor)  Tuesday, November 8, 5:30 p.m. to 7:30 p.m. Room 2402 of the Morton Civic Center (second floor) Questions related to the ordinance or the process taken to develop the ordinance should be directed to Kumar Jensen, Environmental Project Coordinator for the Public Works Agency. Public Works Agency 2100 Ridge Avenue Evanston, Illinois 60201 T 847.448.4311 www.cityofevanston.org 488 of 594 Sincerely, Kumar Jensen Environmental Projects Coordinator Public Works Agency City of Evanston Kjensen@cityofevanston.org 847-448-8199 489 of 594 Attachment 3 490 of 594 Period of Public Comment Comments Submitted Meeting Attendance Below are comments compiled throughout the duration of the period of public comment which lasted from October 5, 2016 through November 11, 2016. Two individual comments were submitted and are included below. Comments below are only for those individuals and organizations that chose to submit their comment in writing through the Public Comment Form. Additional comment was provided by organizations and individuals in person and over the phone. In addition, attendance from all four meetings is included as well. Attendees to Special 1st Ward Meeting Attendees to Drop-in Open Sessions  10/26/16  11/3/16 Name Building Address Building Type Estimated Square Footage Fred Wittenberg 1726 South Blvd Don Schollenberger 1864 Sherman Ave Adacio Micoaletti 1730 Hinman Ave Condo Carl Bova 1322 Rosalie Kristine Westenberg 525 Grove Condo Hank Goldman 807 Davis Condo Diane Petersmard 1860 Sherman Ave Co-op Barbara Pearson 1864 Sherman Ave Co-op Eva Eisenstein 731 Simpson Co-op Sandra Sieplca 1730 Hinman Ave Condo Carol Pitz 1730 Hinman Ave Condo Holly Watham 522 Church St Condo Name Building Address Building Type Estimated Square Footage Sal Marsiglia David Reynolds 1625 Hinman Residential 64,000 John Lionberger 1730 Hinman Condo 45,000 Gordon J. Magill 728 Clark St Mixed Use 20,000 491 of 594  11/8/16 Comment #1 Judith Koehler Condominium Building Representative 49,999 to 20,000 square feet Jeffersonian Condominium Association Our position is to oppose the benchmarking project. We are a 17 unit all-electric condo building. We do not believe that our amount of discretionary utility usage warrants the cost and effort, from both ourselves and the City, to comply with the proposed ordinance. The compliance methods are onerous and invasive of individuals’ privacy. Allowing market forces to reduce energy consumption is a more equitable method of achieving the ordinance's goals: promotion of energy conservation and improving environmental quality. Alternatively, if the ordinance is approved, we strongly believe that the starting date for multi-unit buildings should be postponed until Com Ed has the ability to provide aggregated data usage by building, rather than by unit, for buildings with individual electric meters. Approximately 30% of our unit owners are not full time residents. Some are in residence as little as a few days per year. It would be an onerous task to obtain copies of their monthly bills and/or to facilitate the annual individual requests for data usage from Com Ed. Comment #2 Carol Pitz Name Building Address Building Type Estimated Square Footage Richard Locke 933 Chicago Beverly Sosa 835 Judson Condo John Kolleng 531-535 Hinman Apartment John Abuiba 1501-1503 Oak Condo Phillip Barry 2324 Central St. Condo Joel Freeman N/A Connie Uselman 142-148 Clyde Ave. Condo Carol Pitz 1730 Hinman Condo Andrew Spatz 1216 Main Name Building Address Building Type Estimated Square Footage Eric Paset Roughly 30 buildingsNumerous Jeanne Cahill 116 Ridge Ave Condo 21000 R.W. Watson 116 Ridge Ave Condo 21000 492 of 594 Condominium Building Representative 49,999 to 20,000 square feet I can see no benefit to condo owners. Our Board already monitors our usage of common utilities (ie. water & gas). ComEd already floods my mailbox with comparisons to my neighbors. Individual sq footage of units is far below the 20,000 sq ft minimum and even if the units are aggregated, there are no two units that have the same energy needs. How can anyone expect to find another building to provide a basis for comparison? It’s truly not possible. Also, additional expense will be incurred by individual owners as the property mgr will charge extra to collect and enter the figures, plus the expense of the certified inspections. I do not believe that there will be no increase in the staff at city hall to administrate this bureaucracy, not to mention the collection of fines! This will be my tax money spent on something that's already being managed by condo associations. The taxes spent on this mindless data collection and analysis could better be spent on crime prevention, infrastructure maintenance, and homeless issues. 493 of 594 For City Council meeting of December 12, 2016 Item APW1 Mechanical Equipment Decibel Level Allowed For Discussion To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Mark Muenzer, Community Development Director Gary Gerdes, Building & Inspection Services Division Manager Subject: Discussion of Decibel Level Allowed from Mechanical Equipment Date: December 5, 2016 Recommended Action: Staff recommends an amendment to the 2012 International Mechanical Code (IMC), the adopted code of the City, to reduce the allowed decibel (dBA) of mechanical equipment from 65dBA to 55dBA. Livability Benefits: Built Environment: Noise Regulations Summary: With the adoption of the 2012 International Mechanical Code (IMC) in 2013, an amendment was approved increasing the allowed decibel level of a mechanical appliance (typically an air conditioner condensing unit) from 55dBA to 65dBA when measured at the property line. Staff has been asked to revisit the allowed increased decibel level to note that a 10dBA increase actually represents a doubling of the perceived noise level (USEPA Noise Control Act of 1974). A recent installation of a large condensing unit at a multi-family residence has been the subject of complaints by adjacent residents which prompted staff’s review of allowable decibel levels. Background Sound pressure is measured by decibels. Most air conditioning equipment operate between 63-83dBA with high efficiency models ranging from 73-78dBA. Mainly high efficiency models are being installed in Evanston. Decibel measurement is logarithmic which means generally the noise is reduced by 6dBA for every doubling of the distance from the noise source as shown in the following chart: Memorandum 494 of 594 Distance from noise source 1’ 2’ 4’ 8’ dBA level 83 77 71 65 78 72 66 60 72 66 60 52 In 2013, the City amended the IMC to increase the maximum allowed decibel level at a property line from 55dBA to 65dBA. Reasoning given was that ambient noise levels are typically over 55dBA which made the previous regulation overly strict and difficult to measure and enforce. The 10dBA increase, however, results in a doubling of the unit’s allowed noise level when measured at the property line. For residential areas, the US Environmental Protection Agency (USEPA) has identified 55dBA as the maximum level of outdoor environmental noise requisite to protect public health and welfare with an adequate margin of safety for activity interference, annoyance and hearing loss. This level also allows the hearing mechanism to recuperate if it is exposed to higher levels of noise during other periods of the day. Many municipalities that regulate noise levels follow the USEPA guideline when impacting residential districts: City Decibel Levels Denver 55dBA 7am-10pm 50dBA 10pm-7am Seattle 55dBA 7am-10pm 45dBA 10pm-7am Chicago 55dBA measured 100’ away from source Los Angeles 55dBA (noise level can’t exceed 5dBA over ambient level with a presumed residential ambient level of 50dBA) Washington DC 60dBA 7am-10pm 55dBA 10pm-7am A recent report created by Way Acoustics for the property owners adjacent to the multi- family site noted above showed ambient readings from 48-52dBA. Staff has verified those readings. Staff believes noise levels meeting EPA-established health and safety levels should take precedent over enforcement concerns. It should be incumbent upon the owner/installer to purchase quieter units; consider relocation of units to rear yards when possible; install effective noise barriers; or install “quiet packs” which reduce blade noise. If changed, the IMC amendment would only be applicable to new or replacement installations on multifamily, commercial and industrial locations. An amendment to the International Residential Code would be required for applicability to one and two-family residences. Staff requests additional time to work with the Law Department to amend the IMC and create an amendment to the IRC. Staff will return to the committee in the 1st Quarter of 2017 with a proposed amendment. 495 of 594 Attachments: Typical Environmental Noises – Sound Levels and Human Responses USEPA Information on Levels of Environmental Noise Requisite to Protect Public Health and Welfare with an Adequate Margin of Safety Sound Advice- Air Conditioners and Noise Ordinances 496 of 594 497 of 594 498 of 594 499 of 594 500 of 594 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, December 12, 2016 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN REVELLE, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF NOVEMBER 28, 2016 III. ITEM FOR CONSIDERATION (P1) Resolution 73-R-16, Authorization to Participate in 2017 Cook County No Cash Bid Program Staff recommends City Council approval to submit requests to obtain eligible tax delinquent vacant properties through the Cook County No Cash Bid Program. Acquiring the parcels through this program will assist the City in its efforts to address affordable housing and community development goals. For Action (P2) Ordinance 161-O-16, Granting a Special Use for an Animal Hospital at 516 Dempster St. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 161- O-16 granting special use approval for an Animal Hospital at 516 Dempster St. in the B1 Business District and the oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Wynne requests suspension of the rules for introduction and adoption at the December 12, 2016 City Council meeting. For Introduction and Action 501 of 594 Planning & Development Committee Meeting Agenda December 12, 2016 (P3) Ordinance 162-O-16, Granting a Special Use for a Commercial Indoor Recreation Facility, Title Boxing Club, at 1029 Davis St. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 162- O-16 granting special use approval for a Commercial Indoor Recreation Facility, Title Boxing Club, at 1029 Davis St. in the D2 Downtown Retail Core District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Wilson requests suspension of the rules for introduction and adoption at the December 12, 2016 City Council meeting. For Introduction and Action IV. ITEM FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 502 of 594 Planning & Development Committee Meeting Minutes of November 28, 2016 7:15 p.m. James C. Lytle Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: D. Wilson, A. Rainey, M. Wynne, M. Tendam, D. Holmes, J. Fiske, E. Revelle STAFF PRESENT: M. Muenzer, S. Mangum OTHERS PRESENT: PRESIDING OFFICIAL: Ald. Revelle I. DECLARATION OF QUORUM A quorum being present, Ald. Revelle called the meeting to order at 7:34 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF SEPTEMBER 26, 2016 Ald. Wynne moved to approve the minutes of the September 26, 2016 meeting, seconded by Ald. Wilson. The committee voted unanimously 7-0 to approve the September 26, 2016 minutes. III. ITEMS FOR CONSIDERATION (P1) Ordinance 117-O-16, Updating Various Parts of Title 6, “Zoning” of the Evanston City Code to Conform with the City of Evanston Inclusionary Housing Ordinance The Plan Commission and staff recommend adopting Ordinance 117-O-16 amending parts of Title 6, “Zoning” of the City Code to codify development bonuses established by the City of Evanston’s Inclusionary Housing Ordinance (IHO). A synopsis of the amendments are as follows: a new subsection outlining available development bonuses will be added to all zoning districts that allow residential uses; parking requirements will be updated for residential developments which fall under IHO requirements and provide on-site affordable units; and the addition of definitions for Transit Oriented Development (TOD), TOD Area and Transit Station, each currently a part of the IHO. For Introduction Ald. Wilson moved to introduce Ordinance 117-O-16, seconded by Ald. Wynne. Mark Muenzer, Director of Community Development, noted that this measure codifies the previous inclusionary housing ordinance, makes sure there are no conflicts, and that the exact same definitions and language from the IHO are in the zoning ordinance. Ald. Revelle noted that there were no comments or questions about this item. The committee voted unanimously 7-0 to introduce Ordinance 117-O-16. DRAFT - NOT APPROVED 503 of 594 Planning & Development Committee Meeting Page 2 of 2 Minutes of November 28, 2016 IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS Mr. Muenzer introduced Scott Mangum, Planning and Zoning Administrator, and welcomed Mr. Mangum to the City of Evanston. Mr. Mangum introduced himself to the Committee. VI. ADJOURNMENT Ald. Holmes moved to adjourn, seconded by Ald. Tendam. The committee voted unanimously 7-0 to adjourn. The meeting was adjourned at 7:37 p.m. Respectfully submitted, Nicholas Zettel 504 of 594 To: Honorable Mayor and Members of the City Council Members of the Planning & Development Committee From: Mark Muenzer, Director of Community Development Michele Masoncup, Deputy City Attorney Sarah Flax, Housing and Grants Administrator Subject: Resolution 73-R-16, Authorization to Participate in 2017 Cook County No Cash Bid Program Date: December 5, 2016 Recommendation Staff recommends City Council approval to submit requests to obtain eligible tax delinquent vacant properties through the Cook County No Cash Bid Program. Acquiring the parcels through this program will assist the City in its efforts to address affordable housing and community development goals. Livability Benefits Built Environment: Support housing affordability, provide compact and complete streets and neighborhoods, promote diverse transportation modes and enhance public spaces Natural Systems: Create and maintain green infrastructure Equity & Empowerment: Ensure equitable access to community assets Health & Safety: Promote healthy, active lifestyles Background The Cook County Board created the No Cash Bid Program in 1991. The Program is an economic development tool that assists municipalities with the acquisition of tax delinquent property in order to transform parcels either into private developments with tax reactivated status and/or tax-exempt community projects. To qualify, property index numbers (PINs) must have at least two years of delinquent taxes. Memorandum For City Council meeting of December 12, 2016 Item P1 Resolution 73-R-16, Authorization to Participate in 2017 No Cash Bid Program For Action 505 of 594 Municipal applicants must receive approval for purchase from the Cook County Finance Tax Delinquency Subcommittee and the Board of Commissioners. The County is then authorized to purchase a tax lien for the unpaid taxes offered at the Scavenger Sale without any cash payment by the municipality. Cook County enters the “No Cash Bid,” either at the Scavenger Sale or, if the municipality has a lien on the property, as an “Over-the-Counter” purchase. If successful and delinquent taxes are not redeemed by the owner, the Certificates of Purchase are transferred to the requesting municipality in order to petition for a tax deed, which clears all back taxes, penalties and fees, and to obtain title to the property. Evanston must file a petition with the Cook County Circuit Court using the Certificate of Purchase for a tax deed to be issued. If during the court process, a PIN is not redeemed by the owner, a tax deed is likely issued to the municipality. Additional steps must be taken by Evanston, including: (A) file tax exemption applications; (B) file a tax complaint in the circuit court to clear unpaid taxes from prior years not included in the 2017 sale; (C) assemble development plans for each parcel to further the City’s goals. No Cash Bid Purchase Request Packages All PINs that are recommended for this program are vacant land with multiple years of unpaid taxes; most also have forfeitures of prior tax sales. All have been pre-screened for eligibility by Cook County for the 2017 Scavenger Sale. NCB Request Packages consist of qualifying properties that are grouped into development projects with similar or like properties and submitted according to instructions provided by Cook County. Each Request Package must also include a Certified Municipal Resolution with a list of all PINs requested and a statement of the intended use and benefits to Evanston for the requested properties. Request Packages must be approved by Cook County board prior to the Scavenger Sale; the date for the 2017 sale has not yet been set. NCB Request Packages are processed in the order that they are received by the Cook County Planning & Development Department. We seek to acquire parcels to pursue three development projects outlined below: (1.) West Evanston Development Package 1. This project comprises eight PINs in the West Evanston Master Plan (WEMP) and would be developed as housing or green space based on that plan. Several parcels are buildable lots for affordable housing. Vol. 053 10-13-203-021-0000 2022 Jackson Ave Vol. 053 10-13-203-024-0000 2032 Jackson Ave Vol. 053 10-13-204-021-0000 2044 Wesley Ave Vol. 053 10-13-204-022-0000 2021 Jackson Ave Vol. 053 10-13-204-023-0000 2017 Jackson Ave Vol. 054 10-13-406-018-0000 1810 Grove St Vol. 054 10-13-407-015-0000 1718 Davis St Vol. 054 10-13-413-011-0000 1822 Grove St 506 of 594 The first five PINs comprise vacant land that was part of or along the former Mayfair railroad right of way between Foster and Simpson Sts and Ashland Ave and Green Bay Rd. that would be redeveloped as housing and green space based on the WEMP. The last three PINs are parts of the former railroad right of way between Davis and the alley north of Grove St that would be redeveloped as greenspace with east-west pedestrian/bike connections where Davis and Grove Sts currently dead end near ETHS. (2.) West Evanston Development Package 2. This project comprises a single PIN that was part of the railroad right of way between Lake and Greenwood Sts that would be aggregated with other parcels for redevelopment. Vol. 054 10-13-318-031-0000 1900 Lake St The north end of this parcel would be redeveloped as an attractive streetscape similar to the east side of Dodge Ave. The parcel extends as part of the proposed pedestrian/bike greenway that follows the railroad right of way in the WEMP. (3.) West Evanston Development Package 3. This project includes two PINs that would be developed as housing or mixed use buildings. Because the City has liens on these properties, they are in a separate package and would likely be processed as “Over The Counter” rather than as NCB at the Scavenger Sale. Vol. 053 10-13-214-002-0000 1824 Emerson St Vol. 053 10-13-220-035-0000 1805 Church St The first PIN is suitable for redevelopment as a single family home. The second would be redeveloped as multi-family housing or as a mixed use building with retail/commercial on the ground floor. The City owns parcels adjacent to this parcel that would be aggregated for development. Next Steps Staff will develop the three NCB Request Packages for submission to Cook County Planning & Development Department by year end 2016. Attachments Resolution 73-R-16, Authorization to Participate in 2017 Cook County No Cash Bid Program Maps of West Evanston Development Packages 1, 2 & 3 The Cook County No Cash Bid Program Municipal Request Package Checklist, 2017 Scavenger Sale 507 of 594 12/5/2016 73-R-16 A RESOLUTION Authorizing the City Manager to Participate in the Cook County No Cash Bid Program to Allow the City to Acquire Property in Evanston for Redevelopment WHEREAS, under the Cook County No Cash Bid Program, a unit of local government can acquire a tax deed to tax delinquent property, thus eliminating all back taxes, interest and penalties, and return the property to productive use; and WHEREAS, the City of Evanston seeks to participate in the program and requests that the Cook County Board of Commissioners approve a no cash bid for the parcels of real estate that are outlined in Exhibit 1; and WHEREAS, the City intends to utilize the parcels for a variety of purposes, including enhancing greenspace, development of affordable housing and expanding right-of-way, all to further the goals outlined in the West Evanston Master Plan; and WHEREAS, the City Council has determined that it is in the best interests of the City of Evanston to acquire the subject parcels through participation in the No Cash Bid Program, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City of Evanston requests that the Cook County Board of Commissioners approve a No Cash Bid from the City of Evanston for each of the parcels listed below: Vol. 053 10-13-203-021-0000 508 of 594 73-R-16 ~2~ Vol. 053 10-13-203-021-0000 Vol. 053 10-13-204-021-0000 Vol. 053 10-13-204-022-0000 Vol. 053 10-13-204-023-0000 Vol. 053 10-13-214-002-0000 Vol. 053 10-13-220-035-0000 Vol. 054 10-13-318-031-0000 Vol. 054 10-13-406-018-0000 Vol. 054 10-13-407-015-0000 Vol. 054 10-13-413-011-0000 SECTION 2: The parcels listed in Section 1 are all vacant land and located in West Evanston. The acquisition and redevelopment of the parcels will assist the City of Evanston in its efforts to address affordable housing and community development goals. Ten of the parcels are within the boundaries of the West Evanston Master Plan area and identified for development as housing or greenspace in that master plan. The last parcel is also vacant and would be redeveloped as affordable housing. SECTION 3: The City Manager of Evanston is authorized and directed to execute all No Cash Bid Program documents on behalf of the City of Evanston, and the City Clerk is authorized and directed to attest to the City Manager’s signature on those documents, as necessary. SECTION 4: The City agrees to submit to the Cook County Bureau of Economic Development an annual report on the status of the parcels acquired through the No Cash Bid program for five years or until development is completed, whichever occurs last. SECTION 5: The City will file for tax exempt status on all of the parcels for as long as the City retains ownership. The City does not have an agreement with a 509 of 594 73-R-16 ~3~ third party to convey the parcels or for redevelopment at this time. The City will bear all legal costs and expenses to obtain the tax deed and clear title to the acquired parcels. SECTION 6: That the City Manager is hereby authorized and directed to negotiate any additional conditions of the No Cash Bid Program as may be determined to be in the best interests of the City. SECTION 7: That this Resolution 73-R-16 shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Adopted: ________________, 2016 510 of 594 Emerson St Asbury AveDarrow AveRidgeAveSimpson St Ashland AveFlorence AveFoster St Dewey AveGrove StDarrow AveC h u r c h S t Jackson AveDodge AveGrove St G r e e n B a y R d Lyons St Davis St Grove St Lyons StWesley AveDavis St Leon Pl Elinor PlDarrow AveBrown AveDodge AveBrown AveDewey AveWesley AveAshland AveRid g e Av eRidge AveAshland AveSaint Marks CtAs b u r yAv e Grey AveAshland AveDewey AveWesley AveHovland CtDarrow AveTwiggsLaddArboretumButler Foster Gilbert Smith Perry Mason Alexander West Evanston Development Package 1 ´Development Package Parcel Building Footprint Tax Parcel Park 0 500 Feet NoCashBidWestEvDev1Map.mxd - 12/6/2016This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.511 of 594 17191459 1507 181515111510 1801180317211500 18091501 1926 1408 19101418 196120001415 14191920142720222004 20152014141020202002 13261919 13181320 1422 1422 2020 1322 14142008 1900190119182006 19041909 14232018 1425 140418111416 1417 1421 18151409 1423 1419 172718101428 17311415 1419 1424 17181415 1422 181914231814 182318251417 1806180214181812 1409 14141804 1817181318161318 1324180613291326 1323 1327 1812181818201319 1322 1317 1312 1325 1335 1314 18001321 1315 1310180418141808190619081402 Greenwood St Lake St Darrow AveDodge AveLake St Greenwood St Darrow AveBrown AveWest Evanston Development Package 2 ´Development Package Parcel Building Footprint Tax Parcel Park 0 200 Feet NoCashBidWestEvDev2Map.mxd - 12/6/2016This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.512 of 594 1910 1908 17441826 1741 1738 1735 1733 1729 1725 1721 1717 1710171117081709 171517251801181718191823182518271719172317271729180118051809181317201724172617301810181218161818182217111813 to 18151906 1707171117151719172318301828 18261822 1818 1814 18101813 1819 1823 1825 1835 18391726 17221720171618041700 1611181918171823181117151717 1719 1725 1729 1731 17371739 17141716 1720 1722 17261728 1730 1736 1811 1813 1819 1821 1823 1827 1831 18351834 1907to1901 1831to18271807181118151817181918251826182418221818181618121810180618001712 EMERSON 1912 1912 183618361837183518341835183318311832182818301829 18221823182218231820182018211818181818191816181618141812 18101811 1806180918091802180518021805180318001800180117501750174917481749174817461747174517461744174517421743174017381738173417341732173217301728172817261727172217251725 1721 17181721171717151713171317101711 1901190719091911191519171919192519292001200520072011190819101912193220041927193119332003200720111827 200219261828 18101808 1811 1841 19201826 18321904 1729 1737 1739 1715 1716 1722 1801 1710 17141716 1708to1700 190519031917 1712181018121620 1632to1626 1622 1621 1615 162217171815 1620to16081744to1740 18081814190118111711 1703 18361838 1816 18061712 1720 1663 to 1629 1691to16851665 to 1683 Church St Emerson St Dewey AveDarrow AveDodge AveDodge AveDarrow AveBrown AveLyons St Brown AveDarrow AvePerry Mason West Evanston Development Package 3 ´Development Package Parcel Building Footprint Tax Parcel Park 0 300 Feet NoCashBidWestEvDev3Map.mxd - 12/6/2016This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.513 of 594 Cook County No Cash Bid Program - Municipal Request Package Checklist November 2016 Page 1 of 11 THE COOK COUNTY NO CASH BID PROGRAM MUNICIPAL REQUEST PACKAGE CHECKLIST 2017 Scavenger Sale The Cook County No Cash Bid (NCB) Program is an economic development tool designed to assist municipalities in acquiring tax delinquent property for reuse as private development and tax reactivation or for tax exempt municipal use. All requests are subject to approval by the Cook County Board of Commissioners which refers each NCB Request to the Finance Tax Delinquency Subcommittee. Eligible parcels must have at least two years of qualifying delinquent taxes. Any parcel with a municipal or county lien will be considered for over-the-counter (OTC) processing and will not be considered for purchase at the 2017 Scavenger Sale. A parcel with an active bankruptcy case is not eligible for purchase through the NCB program. NCB Packages should have an intended use/development plan for all requested property index numbers (PINs). Requests containing over five parcels must call the Cook County Planning & Development to review PINs for qualifying delinquent taxes before submitting a Request Package. Each NCB Request Package should contain PINs within one redevelopment project. For example, if a municipality would like the County to make No Cash Bids on a total of five parcels = three parcels of vacant land to create affordable housing and two parcels each which contain an unoccupied industrial building - the municipality would submit three Request Packages. The first Request Package would be for the three parcels of vacant land. The second and third Request Packages would each contain a single unoccupied industrial building. PINs with a Third Party Requestor and/or Liens for OTC processing should also be submitted as separate request packages. NCB Request Packages containing PIN(s) with a commercial, industrial or residential structure must submit a notarized affidavit of occupancy stating the period of time and dates the building has been unoccupied and unused; type of structure or improvement; current condition of the building/property; and its present state of use. Occupied structures should be disclosed in the cover letter and resolution. By participating in the NCB Program, municipalities are required to file an annual report on all parcels requested. Per Ordinance, failure to file a report may result in rejection of future NCB requests by the Board of Commissioners. Participation in the NCB Program does not eliminate the need to apply for tax exempt status with the Cook County Board of Review and notify Cook County Offices of tax exempt status in a timely manner in order to prevent taxes from accruing on municipally owned parcels. NCB Request Packages are processed in the order they are received by the Cook County Planning & Development Department using time and date stamp. At any time during the review process, a municipality or taxing body with an incomplete or inaccurate Request Package(s) can be notified of specific issues. A corrected/completed Request Package must then be re-submitted and will receive a new date and time stamp for processing. Request Packages that are determined to be incomplete or inaccurate will extend the overall processing time and possibly miss deadlines for participation. 514 of 594 Cook County No Cash Bid Program - Municipal Request Package Checklist November 2016 Page 2 of 11 The first deadline to submit a No Cash Bid Request Package Approval Round 1 – 2017 NCB Wednesday, November 30, 2016 at 1:00pm In the office of the Cook County Planning & Development Department in care of Stephanie Milito at 69 West Washington Street, Suite 2900, Chicago, IL 60602 Questions regarding the No Cash Bid Program may be directed to the Cook County Planning & Development at 312-603-1012. Additional Approval Rounds and Deadlines will be announced in 2017 at https://www.cookcountyil.gov/bureau-of-economic-development No Cash Bid Program Terms Defined: Request Package: contains Cover Letter, Certified Municipal Resolution, NCB Certification Regarding the 2017 Scavenger Sale Form (if applicable), Third Party Requestor Affidavit Package (if applicable), Title Company State of Illinois Certificate of Registration and “PIN Package(s)” in numerical order by volume order and then PIN order. Electronic Files on CD. PIN Package: the documentation required for each property index number (PIN) listed in the Request Package cover letter and certified municipal resolution. Documentation is to be paper clipped together into individual “PIN Packages” which include, in order: Current Title Search, Highlighted Tax Map (Sidwell) Map, Current Photograph and Notarized Affidavit of Occupancy (if applicable). Paper clips or binder clips should be instead of stapling. Please do not put documents in three-ring, spiral binders or individual file folders. Double-side copies for large title searches are acceptable. Final Request Package PDF: once it is determined that all required documentation has been submitted, a final request package will be submitted electronically as PDF files. These instructions are only for the 2017 Scavenger Sale Program Rounds If you would like to request PINs with municipal or county liens, they must be processed for an Over-The-Counter purchase and not for purchase at the 2017 Scavenger Sale. Please contact the Cook County Planning & Development Department for specific steps. 515 of 594 Cook County No Cash Bid Program - Municipal Request Package Checklist November 2016 Page 3 of 11 Submit Complete Hard-Copy Request Packages to: Send Original Request Package & 1 CD to: The Honorable Deborah Sims Cook County Commissioner Finance Tax Delinquency Subcommittee Chair 118 North Clark Street, Suite 567 Chicago, IL 60602 Send 8 Additional copies of Request Package & 1 CD to: Ms. Stephanie Milito, Cook County Planning & Development Department 69 West Washington Street, Suite 2909 Chicago, IL 60602 Once a review of the hard-copy Original Request Package is completed, approval will be given to submit Final PDFs electronically. See page 10. A Complete NCB Request Package contains all of the following information: 1. COVER LETTER A cover letter stating the municipality’s interest in receiving a No Cash Bid for the listed parcel(s) is to be addressed to: The Honorable Toni Preckwinkle President, Cook County Board of Commissioners 118 North Clark Street, Suite 537 Chicago, IL 60602 The cover letter shall be signed by the Mayor, President, Village Administrator or legal counsel of the requesting municipality. The body of the cover letter shall include: • A list containing the volume number and full 14-digit permanent index number (PIN) of each parcel requested. The list is to be in numerical order by volume number first and then in order by PIN. Ranges (i.e. 00-00-000-001-0000 thru 00-00-000-015-0000) or abbreviations of PINs (i.e. -001, -002, -003) will not be accepted. PIN(s) requested in the cover letter must be approved and also listed in the municipal resolution. Any PIN(s) withdrawn from the list approved in the municipal resolution must be listed in a separate section of the cover letter along with a statement explaining that the following (number of) PIN(s) is/are no longer requested. If a request package has already been submitted, then an additional letter requesting (x) number of PINs to be withdrawn from consideration should be submitted with a list of said PINs. Any list of PINs should be formatted in columns as shown below. Vol. 01 00-00-000-001-0000 Vol. 01 00-00-000-002-0000 Vol. 01 00-00-000-003-0000 Vol. 01 00-00-000-004-0000 Vol. 01 00-00-000-005-0000 Vol. 01 00-00-000-006-0000 Vol. 04 00-00-000-001-0000 Vol. 05 00-00-000-001-0000 • A statement of the total number of PINs requested in the package. For example – “This Request Package contains 8 PINs.” • A statement of intended use for each PIN. The statement should contain a description of the current type of property, status of occupancy (see page 7- item D.), intended use and the benefits to the municipality that would be provided by this use/re-development. Any plans, agreements or program documentation may also be submitted. 516 of 594 Cook County No Cash Bid Program - Municipal Request Package Checklist November 2016 Page 4 of 11 • A statement disclosing that the municipality will file for tax exempt status because they will retain the PIN(s) for municipal use or will maintain the status until the tax deed(s) are conveyed to a developer. • A statement disclosing a Third Party Request, or lack of Third Party Request, by a developer, organization or other party, in which the municipality would convey the certificate(s) of purchase or the perfected tax deed(s) to that Third Party Requestor. The municipality shall disclose any agreements or proposals with the Third Party Requestor regarding the subject parcels. Any intended or signed agreement(s) should be included in the Request Package along with the Third Party Request Form. • A statement that the municipality will retain legal counsel to obtain the tax deed(s) and bear all legal and other costs associated with acquisition of the parcel(s). If the Third Party Requestor is retaining legal counsel to perfect the tax deed(s), it must be disclosed in the cover letter, municipal resolution and in a notarized letter signed by the Third Party. • A statement that the municipality agrees to submit, to the Cook County Planning & Development Department, No Cash Bid Reports on the status of each parcel for five years or until development is complete, whichever occurs last, as required by the Cook County No Cash Bid Ordinance. Please contact Cook County Planning & Development for the No Cash Bid Report form. • A statement disclosing contact information of a municipal official/staff person and a legal representative who will answer questions regarding the Request Package. Include: name of contact, title, organization, mailing address, phone, fax and email address of each designee. Municipal representation shall be expected at the Finance Tax Delinquency Subcommittee Meeting in which the Request Package is reviewed. 2 . A CD WITH ELECTRONIC FILES The documents below must be saved on a CD and submitted with the Original Request Package and with the additional Request Packages sent to Cook County Planning & Development Department: • A copy of the cover letter. The electronic file is to be saved in MS Word or WordPerfect – not as a PDF. The electronic signatures should not be included. • A numerical list containing the volume number(s) and PIN(s) requested is to be saved in MS Word or WordPerfect – not as a PDF. Please include the title - “(name of municipality)’s No Cash Bid Request for ____(number) PINs” - above the PIN list. 3. CERTIFIED MUNICIPAL RESOLUTION OR ORDINANCE A certified resolution or ordinance formally requesting the No Cash Bid must be passed by the municipality or taxing body. The body of the resolution or ordinance shall include: • A list containing the volume number and full 14-digit permanent index number (PIN) of each parcel requested. The list is to be in numerical order by volume number first and then in order by PIN. Ranges (i.e. 00-00-000-001-0000 thru 00-00-000-015-0000) or abbreviations of PINs (i.e. -001, -002, -003) will not be accepted. The PIN(s) listed in the resolution/ordinance should match the list in the cover letter. Any PIN(s) withdrawn from the list approved in the resolution must to be listed in a separate section of the cover letter along with a statement explaining that the following (number of) 517 of 594 Cook County No Cash Bid Program - Municipal Request Package Checklist November 2016 Page 5 of 11 PIN(s) is/are no longer requested. If a request package has already been submitted, then an additional letter requesting (x) number of PINs to be withdrawn from consideration should be submitted with a list of said PINs. Any list of PINs should be formatted like the previous example. • A statement of intended use for PINs requested must be included in the resolution. The statement should contain a description of the current type of property, status of occupancy, intended use and the benefits to the municipality that would be provided by this use/re-development. • A statement disclosing that the municipality will file for tax exempt status because they will retain the PIN(s) for municipal use or maintain the status until the tax deed(s) are conveyed to a developer. • A statement disclosing a Third Party Request, or lack of Third Party Request, by a developer, organization or other party, in which the municipality would convey the perfected tax deed(s) to that Third Party Requestor. The municipality shall disclose any agreements or proposals with the Third Party Requestor regarding the subject parcels. • A statement that the municipality will retain legal counsel to obtain the tax deed(s) and bear all legal and other costs associated with acquisition of the parcel(s). If the Third Party Requestor is retaining legal counsel to perfect the tax deed(s), it must be disclosed in the cover letter, municipal resolution and in a notarized letter signed by the Third Party. • A statement that the municipality agrees to submit, to the Cook County Planning & Development Department, No Cash Bid Reports on the status of each parcel for five years or until development is complete, whichever occurs last, as required by the Cook County No Cash Bid Ordinance. 4. CERTIFICATION REGARDING A NO CASH BID FOR THE 2017 SCAVENGER SALE A request package compiled for a No Cash Bid during a Scavenger Sale, shall have a “Certification Regarding the No Cash Bid Request of the (Name of Municipality) for the 2017 Scavenger Tax Sale” form completed and signed by the Mayor, President, Village Administrator or legal counsel of the requesting municipality. Contact Cook County Planning & Development Department for the 2017 Scavenger Sale Form. This form is not required for Over-the-Counter No Cash Bids. 5. THIRD PARTY REQUESTOR AFFIDAVIT PACKAGE If a municipality intends to convey No Cash Bid Certificate(s) of Purchase or perfected Tax Deed(s) to a developer, organization or other party, a Third Party Requestor Affidavit Package shall be completed and enclosed in the Request Package. A Third Party Requestor shall also be noted in both the cover letter and municipal resolution. Information submitted includes a signed 4-page affidavit form along with documentation which provides evidence of previous projects similar in scope and nature; two to three references; a written description of the project and examples of financial capacity. Contact the Cook County Planning and Development Department for a complete Affidavit Package and specific forms for Third Party Requestors. A presentation about the Third Party Requestor’s project shall be given at the Finance Tax Delinquency Subcommittee Meeting in which the Request Package is reviewed. 518 of 594 Cook County No Cash Bid Program - Municipal Request Package Checklist November 2016 Page 6 of 11 6. TITLE COMPANY STATE REGISTRATION Per Cook County Ordinance, title searches must be conducted by a title company licensed by the State of Illinois. Submit a copy of the title company’s Certificate of Registration from the State of Illinois. See sample at the end of this checklist. For currently licensed companies check: http://www.idfpr.com/DFI/TitleInsur/titleinsur_main.asp 7. A “PIN PACKAGE” FOR EACH REQUESTED PIN INCLUDES = CURRENT TITLE SEARCH, HIGHLIGHTTED TAX MAP (SIDWELL), CURRENT PHOTOGRAPH, NOTARIZED AFFIDAVIT OF OCCUPANCY, if applicable For each PIN that is requested, please create a “PIN Package” by paper/binder clipping together the documents described in items A through D. Submit PIN Packages in numerical order by volume number first and then by PIN number. Please do not put request packages in spiral binders, three-ring binders or individual file folders. Double-sided copies for large documents are acceptable. A. CURRENT TITLE SEARCH A title search for the “chain of title”, current status of title, legal description, easements, encumbrances, bankruptcies, judgments and/or liens shall be submitted for each PIN Package. Per Cook County Ordinance, the searches must be conducted by a title company licensed by the State of Illinois. Searches must be conducted within 2 months of submitting the Request Package. Large title searches may be copied double-sided. Packages containing illegible searches (especially in the case of handwriting) or searches compiled by companies not licensed by the State of Illinois will not be accepted. Check http://www.idfpr.com/DFI/TitleInsur/titleinsur_main.asp for currently licensed companies. ABOUT PARCELS WITH LIENS & BANKRUPTCIES The NCB Program will not accept any PIN(s) with a municipal or county lien for a No Cash Bid at a Scavenger Sale. Scavenger Sale Fraud Statutes, sections 21-285 and 21-290 of the Property Tax Code (35 ILCS 200/1-1, et. seq.), state that a bid cannot be placed on a property by a bidder with “ownership interest” or “non-ownership interest”. Request Packages containing PIN(s) with municipal/county lien(s) will be considered only for Over- the-Counter processing at designated times. Before a Request Package with a lien(s) is submitted, contact the Cook County Planning & Development Department at 312-603-1012 to see if Over-the- Counter processing is available that time. The NCB Program is not able to purchase a PIN with an active bankruptcy case. B. HIGHLIGHTED TAX MAP (Sidwell) A copy of a current Tax Map (Sidwell) that illustrates the requested PIN shall be included in each PIN Package. The copy should include the whole Tax Map (Sidwell), as presented in the atlas, on an 8 ½ x 11 sheet of paper. Please do not enlarge any section of a Tax Map (Sidwell). The requested PIN is to be highlighted in yellow with only one highlighted PIN per copy of each Tax Map. 519 of 594 Cook County No Cash Bid Program - Municipal Request Package Checklist November 2016 Page 7 of 11 C. CURRENT PHOTOGRAPH A photograph of each individual parcel, taken within 2 months of submitting the request, shall be included in each PIN Package. A color photograph shall be submitted in the original PIN Package(s) of the original Request Package. Clear black and white copies can be sent in the additional packages. The volume number, PIN, street address and name of requesting municipality should be typed below each photo on an 8 ½ x 11 sheet of paper. Photos from internet websites are not acceptable. Photos should be taken facing the property straight-on and not from an angle. Only one PIN per photo. Do not submit the same photo for multiple PINs in a stretch of land – please step over the appropriate number of steps and take an additional photograph. D. NOTARIZED AFFIDAVIT OF OCCUPANCY Any Request Package which contains an unoccupied commercial, industrial or residential building must submit a notarized affidavit of occupancy completed by the municipality or taxing body. The document must state the period of time and date since which the property has been empty and unused; type of structure or improvement; present state of use and type of redevelopment project. Any known municipal building inspection reports or additional information pertinent to the occupancy of the property should also be included. Attach additional photos of the structure if it is not clearly shown in the photograph submitted for the parcel “PIN Package”. See the end of this application packet for a sample affidavit. SUMMARY The following documents must be included in each 2017 N CB Request Package. Once the hard-copy request package has been reviewed and approval given, please follow the instructions at the end of the Municipal Checklist in order to submit Final Request Package PDFs to have a complete request submitted. C ontact Cook County P lanning & Development, 312-603-1012, if you are missing any forms or have a question regarding the request package or program process. 1) CD with electronic copy of cover letter and list of requested PIN(s) in Word/Word Perfect 2) Cover Letter 3) Certified Municipal Resolution/Ordinance 4) Completed and signed “Certification Regarding the No Cash Bid Request of the (Name of Municipality) for the 2017 Scavenger Sale” Form – if applicable. This form is not needed for Request Packages that will be processed Over-the-Counter. 5) Third Party Requestor Affidavit Package – if applicable. Includes the 4-page affidavit form, along with evidence of successful developments, references, a written description of project and examples of Third Party’s financial capacity 6) Copy of Title Company’s Certificate of Registration from the State of Illinois 7) A “PIN Package” for each PIN requested. Each PIN Package includes – a title search, highlighted Tax Map (Sidwell), Photograph and notarized Affidavit of Occupancy – if applicable. PIN Packages are to be in numerical order by volume number first and then by PIN – Please use paperclips or binder clips instead of stapling documents together. Double-sided copies are acceptable for larger documents. 520 of 594 Cook County No Cash Bid Program - Municipal Request Package Checklist November 2016 Page 8 of 11 Printed on Municipal Letterhead Date: (November 5, 2016) (Name of Municipality)’s No Cash Bid Application (Project Development /Staff/Attorney Name) and (Number of PINs) in Package (ie. Retail Development 3 PINs or Smith 4 PINs) AFFIDAVIT OF OCCUPANCY Submitted in support of the (Village/City) of (Municipal Name)’s request for approval of a No Cash Bid for the following ___ (number of) property index number(s): Volume 01 01-23-456-789-0000 I hereby certify that the above listed property(ies) (has/have been vacant for (length of months) since (date) (separate out multiple buildings/PINs and specific dates, if needed). Parcel 01-23-456-789-0000 is an unoccupied and unused (type of building) to be (describe the redevelopment project). I have visited the requested parcel(s) and found no persons living or working, legally or illegally, in the structure. (Insert additional information pertinent to the request and/or the period of time in which the structure has been empty and unused). Subscribed and sworn to by: (Signature of Municipal Staff) Before me this 5th day of November, 2016 Name: _____________________ (Signature of Notary )________________ Title: ______________________ Municipality: _______________ Date: ______________________ CC: Stephanie Milito, Cook County Planning & Development Department NOTARY STAMP/SEAL SAMPLE AFFIDAVIT OF OCCUPANCY 521 of 594 Cook County No Cash Bid Program - Municipal Request Package Checklist November 2016 Page 9 of 11 CHICAGO TITLE INSURANCE COMPANY, I, GINA M. DeCIANI, ACTING DIRECTOR OF FINANCIAL INSTITUTIONS OF THE STATE OF ILLINOIS, BY VIRTUE OF THE POWERS AND DUTIES VESTED IN ME BY THE TITLE INSURANCE ACT, EFFECTIVE JANUARY 1, 1990, DO HEREBY CERTIFY: that Chicago Title Insurance Company, 171 North Clark Street, Chicago, IL 60601, incorporated under the laws of the State of Missouri, and qualified to do business under "The Business Corporation Act" of Illinois, in force July 13, A.D.,1933, is authorized to guarantee or insure tides to real estate, in ANY AND ALL COUNTIES IN ILLINOIS, and has on deposit with this Division, Bonds aggregating One Million One Hundred Thousand Dollars ($1,100,000.00) which have been pledged officially in the name of the Director of Financial Institutions of the State of Illinois. IN TESTIMONY WHEREOF, I hereunto subscribe my name and affix the seal of my office the day and year first above written. Gina M. DeCiani, Acting Director Division of Financial Institutions Dean Martinez, Secretary Department of Financial and Professional Regulation STATE OF ILLINOIS DEPARTMENT OF FINANCIAL AND PROFESSIONAL REGULATION DIVISION OF FINANCIAL INSTITUTIONS Springfield March 8. 2007 CERTIFICATE OF AUTHORITY Pursuant to the Illinois TITLE INSURANCE ACT 522 of 594 Cook County No Cash Bid Program - Municipal Request Package Checklist November 2016 Page 10 of 11 Instructions for Creating “Final NCB Request Package PDFs” NCB Request Packages which are introduced to the Cook County Board will receive an “Item Number” for identification. This number starts with a two-digit calendar year followed by a four-digit number; either 16-XXXX or 17-XXXX will be used during 2017 rounds. Please use “Item Number - Municipality Name” given to each NCB Request Package in correspondence and naming electronic files. Once the Planning & Development Department has reviewed a hard-copy NCB Request Package, you will be given approval to create “Final Request Package PDFs” of the request(s) you have submitted. Please do not send “Final PDFs” with your Original Request Package. This step is not completed until after it is determined that all needed documents are included in the NCB Request Package. “Final PDFs” may be emailed or sent on CD. The documents for the Original/Additional hard-copies of the Request Package(s) will contain official signatures; but, PDFs should have names typed in all signature spaces. Each document type will be a separate PDF with a specific title. The number of PINs in the complete request package will be noted in each PDF. Please use the following abbreviations in your document titles: VL = Vacant Land CB = Commercial Building IB = Industrial Building RB = Residential Building For example, if the “Village of Cook” is submitting one request package for No Cash Bid purchases on three parcels of vacant land for a developer. The “Final PDFs” titles are bold. 1. COVER LETTER – Please do not include signature in the final PDF. Name the document: Item Number, (municipality’s name) Cover Letter (No. of) PINs (abbreviation for property type) i.e. 16-0000 Village of Cook Cover Letter 3 PINs VL 2. RESOLUTION – Please do not include signatures in the final PDF. Include Clerk’s Certification Page. Name the document: Item Number, (municipality’s name), Resolution (No. of) PINs (abbreviation for property type) i.e. 16-0000 Village of Cook Resolution 3 PINs VL 3. CERTIFICATION REGARDING 2015 SCAVENGER SALE, if applicable – Please do not include signatures in the final PDF. Name the document: Item Number, (municipality’s name) Cert. Regarding 2017 Scavenger Sale (No. of) PINs (abbreviation for property type) i.e. 16-0000 Village of Cook Cert. Regarding 2017Scavenger Sale 3 PINs VL 4. THIRD PARTY REQUESTOR FORM, if applicable – Please do not include signatures in the final PDF. Name the document: Item Number, (municipality’s name), Third Party Form (No. of) PINs (abbreviation for property type) i.e. 16-0000 Village of Cook Third Party Form 3 PINs VL 523 of 594 Cook County No Cash Bid Program - Municipal Request Package Checklist November 2016 Page 11 of 11 5. TITLE COMPANY STATE CERTIFICATION – Please do not include signatures in the final PDF. Name the document: Item Number, (municipality’s name) Title Co. Cert. (No. of) PINs (abbreviation for property type) i.e. 16-0000 Village of Cook Title Co. Cert. 3 PINs VL 6. PIN Package(s) – Each “PIN Package” should be its own PDF. See checklist items 7a-7d for required documents which complete a “PIN Package”. Please do not include signatures in the final PDF. Name the document: Item Number, (municipality’s name) PIN (use actual PIN = XX- XX-XXX-XXX-0000) (No. of) PINs (abbreviation for property type) i.e. There would be 3 separate PDFs with the following document names: 16-0000 Village of Cook PIN 12-34-567-891-0000 3 PINs VL 16-0000 Village of Cook PIN 12-34-567-892-0000 3 PINs VL 16-0000 Village of Cook PIN 12-34-567-893-0000 3 PINs VL 524 of 594 For City Council meeting of December 12, 2016 Item P2 Ordinance 161-O-16 Application for a Special Use for an Animal Hospital at 516 Dempster St. For Introduction & Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Scott Mangum, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 161-O-16, Granting a Special Use for an Animal Hospital at 516 Dempster St. Date: November 29, 2016 Recommended Action The Zoning Board of Appeals and City staff recommend adoption of Ordinance 161-O- 16 granting special use approval for an Animal Hospital at 516 Dempster St. in the B1 Business District and the oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Wynne requests suspension of the rules for introduction and adoption at the December 12, 2016 City Council meeting. Livability Benefits Economy & Jobs: Retain and expand local businesses Health & Safety: Improve health outcomes Summary 516 Dempster St. is located on the south side of Dempster St. just west of the alley between Hinman Ave. and Chicago Ave. in the B1 Business District and the oDM Dempster-Main Overlay District, and features a one-story multi-tenant commercial building. The tenant space previously featured a dry cleaning and tailor, Soapies. The applicant proposes to operate an Animal Hospital for dogs and cats. The applicant has six years of experience working as a veterinarian at an Animal Hospital on the south side of Chicago and now plans to open her own practice in Evanston. The Animal Hospital will not provide medical care for exotic pets, and will not provide grooming services or overnight boarding. The applicant proposes that the facility will be open from 9am-6pm Monday-Friday, and from 8am-2pm on Saturdays. The facility will feature three exam rooms with exam times averaging 45 minutes each, a small retail area that features items such as diet-specific pet food, and an indoor dog Memorandum 525 of 594 bathroom with proper turf and drains. Solid waste from the dog bathroom will be picked up and placed in the trash. All exam rooms will be sound-proofed. The practice will include one veterinarian and two to three support staff. Occasional deliveries will occur during regular business hours. The property features 4 on-site short-term parking spaces that are available for customers of the entire building. Employees will park off-site, and may park in the eight parking spaces the property owner is required to lease in the City parking garage at 1234 Chicago Avenue. City staff has received one letter of objection to the proposed use. The applicant has stated she spoke with neighboring business owners, and provided additional information about the Animal Hospital to surrounding commercial and residential property owners to further explain the business operations and address potential concerns. Comprehensive Plan The Evanston Comprehensive General Plan encourages the utilization of mixed-use properties that encourage economic vitality. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. The proposed Animal Hospital is a low-impact use that will utilize a vacant space and provide a desirable service to the surrounding neighborhood. Legislative History November 15, 2016: The ZBA unanimously recommended approval of the special use for an Animal Hospital, with the following conditions which are incorporated in the Ordinance: 1. Hours of operation not to exceed 7am-7pm seven days a week. 2. Employees shall not park on the street. 3. Public sidewalk shall be power washed monthly. 2. Substantial compliance with the documents and testimony on record. Attachments Proposed Ordinance 161-O-16 November 15, 2016 ZBA Draft Meeting Minutes ZBA Findings Letter of Objection Letter of Support ZBA Exhibits November 15, 2016 ZBA Packet – http://www.cityofevanston.org/assets/zba-packet-20161115.pdf 526 of 594 11/29/2016 161-O-16 AN ORDINANCE Granting a Special Use Permit for an Animal Hospital Located at 516 Dempster Street in the B1 Business District and the oDM Dempster-Main Overlay District WHEREAS, the Zoning Board of Appeals (“ZBA”) met on November 15, 2016, pursuant to proper notice, to consider case no. 16ZMJV-0094, an application filed by Gail Henry, potential lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 516 Dempster Street (the “Subject Property”) and located in the B1 Business District and the oDM Dempster- Main Overlay District, for a Special Use Permit to establish, pursuant to Subsection 6-9- 2-3 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), an Animal Hospital, on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for an Animal Hospital met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of December 12, 2016, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 16ZMJV-0094; and 527 of 594 161-O-16 ~2~ WHEREAS, at its meeting of December 12, 2016, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for an Animal Hospital on the Subject Property as applied for in case no. 16ZMJV-0094. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Hours of Operation: The Applicant shall operate the Animal Hospital authorized by this ordinance only between the hours of 7:00 a.m. and 7:00 p.m. on any given day. C. Employee Parking: Employees shall not utilize street parking during hours of operation. D. Public Sidewalks: The Applicant agrees to power wash the public sidewalk abutting the Subject Property on a monthly basis for as long as this Special Use is in effect. E. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. 528 of 594 161-O-16 ~3~ SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 529 of 594 161-O-16 ~4~ Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 530 of 594 161-O-16 ~5~ EXHIBIT A LEGAL DESCRIPTION LOT 25 IN BLOCK 76 IN NORTHWESTERN UNIVERSITY SUBDIVISION OF THAT PART OF THE NORTH ½ OF THE NORTH ½ OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, LYING EAST OF CHICAGO AVENUE (EXCEPT THE 15 ½ ACRES OF THE NORTHEAST CORNER THEREOF), IN COOK COUNTY, ILLINOIS. PINs: 11-19-200-001-0000 COMMONLY KNOWN AS: 516 Dempster Street, Evanston, Illinois. 531 of 594 Page 1 of 5 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, November 15, 2016 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Myrna Arevalo, Mary Beth Berns, Mary McAuley, Scott Gingold, Violetta Cullen, Lisa Dziekan Members Absent: Staff Present: Melissa Klotz, Scott Mangum, Mario Treto Chair: Mary Beth Berns Declaration of Quorum With a quorum present, Chair Berns called the meeting to order at 7:00 pm. Approval of Minutes The minutes from the November 1, 2016 Zoning Board of Appeals meeting were motioned for approval with two corrections by Ms. Cullens and seconded by Ms. Arevalo. The minutes were approved 5-0-1. Old Business 2301 Lawndale Avenue ZBA 16ZMJV-0083 Michael Hauser, architect, applies for major zoning relief to construct a one-story addition and rear patio at a single family residence in the R1 Single Family Residential District. The applicant proposes to construct a one-story addition with a north interior side yard setback of 4.5’ where 5’ is required (Zoning Code Section 6 -8-2-8-A-3), a south street side yard setback of 8.2’ where 15’ is required (Zoning Code Section 6 -8-2- 8-A-2), and a rear patio with a south street side yard setback of 12.6’ where 15’ is required (Zoning Code Section 6-8-2-8-C-2). The Zoning Board of Appeals is the determining body for this case. Ms. McAuley reviewed testimony of the October 18, 2016 hearing and November 1, 2016 hearing, and found the project met the Standards. Ms. McAuley voted in favor of the project, which was then approved 4-2. New Business 516 Dempster Street ZBA 16ZMJV-0094 Gail Henry, potential lessee, applies for a special use permit for an Animal Hospital at 516 Dempster Street. 516 Dempster Street is located in the B1 Business District and the oDM Dempster-Main Overlay District, where a special use permit is required for an Animal Hospital to operate (Zoning Code Section 6-9-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Gail Henry, operator, noted:  Market is underserved in the area.  Hours of operation proposed 9am to 6 pm, Monday-Friday, and 8am to 2pm, Saturday. 532 of 594 Page 2 of 5 Zoning Board of Appeals  No overnight boarding.  Two-to-three clients at a time.  Two-to-four staff.  Off-site parking for staff per lease with landlord.  Customer parking onsite and street.  Front windows will remain clear to see in (including one exam room).  Sounds/odor wall to limit noise and odor in back area from carrying to front.  Demising wall on west side of space, added drywall (next to Sea Ranch grocer/restaurant).  Applicant Exhibit One: from dentist next to an Animal Hospital in Northbrook that says no sound issue or odor issue.  Have spoken to neighboring businesses and no known complaints.  Dog ward can hold animals in cages for a few hours if necessary.  Animal waste area for indoor pet bathroom.  In the event an animal has accident outside, will have waste bags outside for pick-up, and will have hose outside for daily spray down. Per DAPR, will power wash monthly. Mr. Gingold asked applicant if this is her first clinic. The applicant answered she currently works at and helps manage a clinic on the south side of Chicago. The applicant will be the only vet, but may add another vet in a year or two. The applicant added most clients will likely be from neighborhood, so many will likely walk to the facility rather than drive. Ms. McAuley expects people will drive and some animals will have accidents before they arrive at the facility. Ms. McAuley asked if the 15 minute on-site parking will be changed, because it is used a lot by multiple businesses so it should not be changed. The applicant answered that the lease says clients (and other businesses’ clients) can use those spots. Ms. Cullen asked how many animals the clinic would see per day. The applicant expected approximately 15 to 20 animals per day, five to six days per week. Ms. Dziekan asked if the applicant met with Alderman Wynne and neighbors, and the applicant said there was no meeting, but letters were sent out that further explained the business proposal and she spoke to surrounding businesses. The applicant then submitted Applicant Exhibit 2, the letter that was taken to neighbors, as well as Applicant Exhibit 3, a letter of support from the landlord. Ms. Dziekan asked about known environmental issues from the previous dry cleaners. The applicant said she looked into it, but has not found any issues. The applicant also spoke with the Evanston police and there have not been noise or waste complaints from other vets in Evanston. The ZBA entered deliberation: Mr. Gingold said this is a great use for the vacant unit. The special use case for the Animal Hospital on Central Street had similar concerns, but none of those concerns became a reality. 533 of 594 Page 3 of 5 Zoning Board of Appeals Ms. McAuley noted this is a different neighborhood than the existing Animal Hospitals in Evanston, and stated it is a good project. Ms. Dziekan added that a lot of thought was given to waste, noise, and other issues, and that this is an appropriate use. Ms. Cullen said this is a good use, and added there is concern regarding parking in the area, but that is a general concern for any business. Ms. Arevalo agreed this is a great project. Ms. Berns seconded this is a great project, and added it does a great job minimizing concerns. The standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Mr. Gingold motioned to recommend approval with conditions, and Ms. Cullen seconded the motion. The motion was recommended for approval 6-0 with the following conditions: 1. Monthly power washing on sidewalks. 2. Hours 7am-to-7pm, seven days. 3. Employees not to park on street. 4. Substantial compliance with the documents and testimony on record. 1029 Davis Street ZBA 16ZMJV-0091 Rob Costello, architect, applies for a special use permit for a Commercial Indoor Recreation facility, Title Boxing Club, at 1029 Davis Street. 1029 Davis Street is located in the D2 Downtown Retail Core District, where a special use permit is required for a Commercial Indoor Recreation facility to operate (Zoning Code Section 6-11-3-4). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read into record. Rob Costello, architect, and Paige Hopkins, operator, note d:  Use two tenant spaces.  There is existing demising wall, but will add more for further sound proofing.  Speakers hang from ceiling and aim downward.  No person to person boxing.  No showers or locker rooms. 534 of 594 Page 4 of 5 Zoning Board of Appeals Ms. Berns asked about the sound insulating wall, and the applicant stated it will go all the way to the ceiling. Ms. Berns asked whether there would be air conditioning, and the applicant confirmed there will be. Ms. Berns asked whether it would be okay to keep all doors closed when music or instruction is going, and the applicant answered yes. Mr. Gingold asked how many people would use the space, and the applicant noted there would be three employees at a time, as well as 15 people per class. Most classes would be early and late. Operating hours would be 6am to 9pm daily. Space capacity is 42 people. Many will walk, bike, train to space, and there is adequate parking on the street, as well as two employee parking spots on-site. The applicant noted she has experience as a customer, not as an instructor, but has experience as a small business owner, and background in computer consulting. The retail on-site will feature wraps, bags, clothing, and Gatorade. The applicant lives 10 minutes away from the space, and this location was picked by the franchise. Ms. Berns asked about hours of operation, and the applicant said that they prefer 5am, but per DAPR hours would be 6am-to-9pm. Early hours are preferred because there are no showers at the facility so most people go home to shower before heading to work. Ms. McAuley said that 5am seems fine since there is nothing in the area it would bother and no residences above. The ZBA entered deliberation: Mr. Gingold noted it is a good location and there is not an abundance of gyms there, but raised a concern about parking. Ms. Cullen seconded a parking concern. Ms. McAuley stated that the business is a good use. Ms. Dziekan stated she would prefer a retail use at that location, but the facility would help activate corner for retail uses in the other tenant spaces. She also noted parking by Smylie Brothers around the corner is underutilized. Ms. Arevalo concurred. Ms. Berns added that 5am makes sense because of the location. 5am was granted for Orange Theory due to location, so those hours are appropriate. The standards were addressed. 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes 535 of 594 Page 5 of 5 Zoning Board of Appeals Mr. Gingold motioned to recommend approval with conditions, which was seconded by Ms. Cullen. The proposal was unanimously recommended for approval with the following conditions: 1. Hours of operation 5am-to-9pm. 2. No employee parking on the street. 3. Doors must remain closed when in operation. 4. Substantial compliance with the documents and testimony on record. Discussion Neighbor Letters of Support/Opposition: Mr. Treto said that if there are no letters of opposition, that is evidence that there is no strong opposition; however, the ZBA cannot assume there is absolutely no opposition. Mr. Gingold said that immediately adjacent neighbors should not get more weight than someone down the street. It should be each ZBA members’ own decision on how much weight is held. Ms. McAuley said that weight depends on the legitimacy of the issues brought before hand. Mr. Gingold said that in regards to the standard of a substantial negative impact, a lack of letters one way or another means we should assume there is no substantial negative impact. Ms. Berns disagreed and explained it is up to our collective knowledge and experience. There doesn’t have to be evidence presented by a community member. Ms. Dziekan provided an example with Goodwill, where no one testified to a negative impact, but in her own professional experience, it would be a negative impact to the shopping center. Mr. Treto stated that what matters is that ZBA members are able to substantiate their respective positions. Interpretation of Standards: Mr. Treto clarified that pursuant to the City Code, the board in the aggregate must find each applicable standard to be met in order to approve a case. Ms. Berns asked whether there must be testimony by either the applicant or neighbor in order to deny a standard, or can an individual ZBA member apply their own perspective. Mr. Treto stated that each respective ZBA member brings forth their own unique perspective to the ZBA that can be applied so long as those positions are substantiated. Mr. Treto further clarified that an individual member must find all standards to be met in order to for him or her to vote favorably on a case. The meeting adjourned at 8:39pm. 536 of 594 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on November 15, 2016, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 6-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 6-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 6-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 6-0 Case Number: 16ZMJV-0094 Address or Location: 516 Dempster St. Applicant: Gail Henry, potential lessee Proposed Special Use: Animal Hospital in the B1 Business District and oDM Dempster-Main Overlay District 537 of 594 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 6-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 6-0 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 6-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 6-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 6-0 and, based upon these findings, and upon a vote __6__ in favor & __0__ against Recommends to the City Council _____ approval without conditions _____ denial of the proposed special use __x__ approval with conditions specifically: 1. Hours of operation not to exceed 7am – 7pm, 7 days a week. 2. Employees shall not park on the street. 3. Public sidewalk shall be power washed monthly. 4. Substantial compliance with the documents and testimony on record. Attending: Vote: Aye No ___X__ Mary Beth Berns __X__ ____ ___X___ Myrna Arevalo __X__ ____ ___X___ Scott Gingold __X__ ____ ___X___ Violetta Cullen __X__ ____ ___X___ Lisa Dziekan __X__ ____ ___X___ Mary McAuley __X__ ____ 538 of 594 539 of 594 540 of 594 541 of 594 542 of 594 For City Council meeting of December 12, 2016 Item P3 Ordinance 162-O-16 Application for a Special Use for a Commercial Indoor Recreation Facility, Title Boxing Club, at 1029 Davis St. For Introduction & Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Scott Mangum, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 162-O-16, Granting a Special Use for a Commercial Indoor Recreation Facility, Title Boxing Club, at 1029 Davis St. Date: November 29, 2016 Recommended Action The Zoning Board of Appeals and City staff recommend adoption of Ordinance 162-O- 16 granting special use approval for a Commercial Indoor Recreation Facility, Title Boxing Club, at 1029 Davis St. in the D2 Downtown Retail Core District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Wilson requests suspension of the rules for introduction and adoption at the December 12, 2016 City Council meeting. Livability Benefits Economy & Jobs: Retain and expand local businesses Health & Safety: Promote healthy, active lifestyles Summary 1029 Davis St. is located on the north side of Davis St. between Oak Ave. and Maple Ave. in the D2 Downtown Core Development District, and features a newly constructed one-story multi-tenant commercial building. The property previously featured three commercial spaces, with Taco Diablo, a Type 1 Restaurant, at 1029 Davis St. until the building burned in December 2013. Title Boxing Club is a Commercial Indoor Recreation facility with locations currently in Lincoln Park and the West Loop in Chicago. The applicant proposes to open a new franchise location at 1029 Davis Street that will feature an open floor plan with 42 heavy bags from a floor-mounted steel structure for up to 15 clients per class. No person-to- person boxing will occur. The applicant proposes hours of operation of 5am-9pm. A small amount of retail and prepackaged food will be available in the trainers circle area. Memorandum 543 of 594 A second wall will be built adjacent to the current tenant demising wall to act as a sound barrier between the easternmost tenant space to be occupied by Title Boxing and the vacant tenant space to the west. The building wall that separates the space from the adjacent building to the east is solid brick. Speakers for music will hang from the ceiling above the heavy bags and project downward. The facility will utilize two employees per shift. The entire property features five on-site parking spaces, two of which will be dedicated to Title Boxing Club. Employees will not park on the street. The only change to the exterior of the newly constructed building will be to recess the front door so it will swing out to meet building codes for the use and occupancy. City staff has not received any objections to the proposed use from neighboring property owners. Comprehensive Plan The Evanston Comprehensive General Plan encourages the utilization of mixed-use properties that encourage economic vitality. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. The proposed Commercial Indoor Recreation Facility is a low-impact use that will utilize a vacant space and provide a desirable service to the surrounding neighborhood. Legislative History November 15, 2016: The ZBA unanimously recommended approval of the special use for a Commercial Indoor Recreation Facility, Title Boxing Club, with the following conditions which are incorporated in the Ordinance: 1. Hours of operation not to exceed 5am-9pm seven days a week. 2. Employees shall not park on the street. 3. Doors must remain closed when the business is in operation. 2. Substantial compliance with the documents and testimony on record. Attachments Proposed Ordinance 162-O-16 November 15, 2016 ZBA Draft Meeting Minutes ZBA Findings November 15, 2016 ZBA Packet – http://www.cityofevanston.org/assets/zba-packet-20161115.pdf 544 of 594 11/29/2016 162-O-16 AN ORDINANCE Granting a Special Use Permit for a Commercial Indoor Recreational Facility Located at 1029 Davis Street in the D2 Downtown Retail Core District (“Title Boxing Club”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on November 15, 2016, pursuant to proper notice, to consider case no. 16ZMJV-0091, an application filed by Rob Costello, architect of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1029 Davis Street (the “Subject Property”) and located in the D2 Downtown Retail Core District, for a Special Use Permit to establish, pursuant to Subsection 6-11-3-4 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Commercial Indoor Recreational Facility, “Title Boxing Club,” on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Commercial Indoor Recreational Facility met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of December 12, 2016, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 16ZMJV-0091; and 545 of 594 162-O-16 ~2~ WHEREAS, at its meeting of December 12, 2016, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Commercial Indoor Recreational Facility on the Subject Property as applied for in case no. 16ZMJV-0091. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Hours of Operation: The Applicant shall operate the Commercial Indoor Recreational Facility authorized by this ordinance only between the hours of 5:00 a.m. and 9:00 p.m. on any given day. C. Employee Parking: Employees must not utilize street parking during hours of operations. D. Business Doors: The Applicant agrees to close all doors when the business in operation unless an individual is entering or exiting the premises at that given moment. 546 of 594 162-O-16 ~3~ E. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: Approved as to form: 547 of 594 162-O-16 ~4~ _____________________________ Rodney Greene, City Clerk _______________________________ W. Grant Farrar, Corporation Counsel 548 of 594 162-O-16 ~5~ EXHIBIT A LEGAL DESCRIPTION THE SOUTH 134 FEET OF LOT 7 AND THE SOUTH 134 FEET OF LOT 8 (EXCEPT THE SOUTH 134 FEET OF THE EAST 60 FEET OF SAID LOT 8) IN BLOCK 67, IN EVANSTON, IN THE SOUTHWEST QUARTER OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 11-18-302-017-0000 COMMONLY KNOWN AS: 1029 Davis Street, Evanston, Illinois. 549 of 594 Page 1 of 5 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, November 15, 2016 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Myrna Arevalo, Mary Beth Berns, Mary McAuley, Scott Gingold, Violetta Cullen, Lisa Dziekan Members Absent: Staff Present: Melissa Klotz, Scott Mangum, Mario Treto Chair: Mary Beth Berns Declaration of Quorum With a quorum present, Chair Berns called the meeting to order at 7:00 pm. Approval of Minutes The minutes from the November 1, 2016 Zoning Board of Appeals meeting were motioned for approval with two corrections by Ms. Cullens and seconded by Ms. Arevalo. The minutes were approved 5-0-1. Old Business 2301 Lawndale Avenue ZBA 16ZMJV-0083 Michael Hauser, architect, applies for major zoning relief to construct a one-story addition and rear patio at a single family residence in the R1 Single Family Residential District. The applicant proposes to construct a one-story addition with a north interior side yard setback of 4.5’ where 5’ is required (Zoning Code Section 6 -8-2-8-A-3), a south street side yard setback of 8.2’ where 15’ is required (Zoning Code Section 6 -8-2- 8-A-2), and a rear patio with a south street side yard setback of 12.6’ where 15’ is required (Zoning Code Section 6-8-2-8-C-2). The Zoning Board of Appeals is the determining body for this case. Ms. McAuley reviewed testimony of the October 18, 2016 hearing and November 1, 2016 hearing, and found the project met the Standards. Ms. McAuley voted in favor of the project, which was then approved 4-2. New Business 516 Dempster Street ZBA 16ZMJV-0094 Gail Henry, potential lessee, applies for a special use permit for an Animal Hospital at 516 Dempster Street. 516 Dempster Street is located in the B1 Business District and the oDM Dempster-Main Overlay District, where a special use permit is required for an Animal Hospital to operate (Zoning Code Section 6-9-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Gail Henry, operator, noted:  Market is underserved in the area.  Hours of operation proposed 9am to 6 pm, Monday-Friday, and 8am to 2pm, Saturday. 550 of 594 Page 2 of 5 Zoning Board of Appeals  No overnight boarding.  Two-to-three clients at a time.  Two-to-four staff.  Off-site parking for staff per lease with landlord.  Customer parking onsite and street.  Front windows will remain clear to see in (including one exam room).  Sounds/odor wall to limit noise and odor in back area from carrying to front.  Demising wall on west side of space, added drywall (next to Sea Ranch grocer/restaurant).  Applicant Exhibit One: from dentist next to an Animal Hospital in Northbrook that says no sound issue or odor issue.  Have spoken to neighboring businesses and no known complaints.  Dog ward can hold animals in cages for a few hours if necessary.  Animal waste area for indoor pet bathroom.  In the event an animal has accident outside, will have waste bags outside for pick-up, and will have hose outside for daily spray down. Per DAPR, will power wash monthly. Mr. Gingold asked applicant if this is her first clinic. The applicant answered she currently works at and helps manage a clinic on the south side of Chicago. The applicant will be the only vet, but may add another vet in a year or two. The applicant added most clients will likely be from neighborhood, so many will likely walk to the facility rather than drive. Ms. McAuley expects people will drive and some animals will have accidents before they arrive at the facility. Ms. McAuley asked if the 15 minute on-site parking will be changed, because it is used a lot by multiple businesses so it should not be changed. The applicant answered that the lease says clients (and other businesses’ clients) can use those spots. Ms. Cullen asked how many animals the clinic would see per day. The applicant expected approximately 15 to 20 animals per day, five to six days per week. Ms. Dziekan asked if the applicant met with Alderman Wynne and neighbors, and the applicant said there was no meeting, but letters were sent out that further explained the business proposal and she spoke to surrounding businesses. The applicant then submitted Applicant Exhibit 2, the letter that was taken to neighbors, as well as Applicant Exhibit 3, a letter of support from the landlord. Ms. Dziekan asked about known environmental issues from the previous dry cleaners. The applicant said she looked into it, but has not found any issues. The applicant also spoke with the Evanston police and there have not been noise or waste complaints from other vets in Evanston. The ZBA entered deliberation: Mr. Gingold said this is a great use for the vacant unit. The special use case for the Animal Hospital on Central Street had similar concerns, but none of those concerns became a reality. 551 of 594 Page 3 of 5 Zoning Board of Appeals Ms. McAuley noted this is a different neighborhood than the existing Animal Hospitals in Evanston, and stated it is a good project. Ms. Dziekan added that a lot of thought was given to waste, noise, and other issues, and that this is an appropriate use. Ms. Cullen said this is a good use, and added there is concern regarding parking in the area, but that is a general concern for any business. Ms. Arevalo agreed this is a great project. Ms. Berns seconded this is a great project, and added it does a great job minimizing concerns. The standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Mr. Gingold motioned to recommend approval with conditions, and Ms. Cullen seconded the motion. The motion was recommended for approval 6-0 with the following conditions: 1. Monthly power washing on sidewalks. 2. Hours 7am-to-7pm, seven days. 3. Employees not to park on street. 4. Substantial compliance with the documents and testimony on record. 1029 Davis Street ZBA 16ZMJV-0091 Rob Costello, architect, applies for a special use permit for a Commercial Indoor Recreation facility, Title Boxing Club, at 1029 Davis Street. 1029 Davis Street is located in the D2 Downtown Retail Core District, where a special use permit is required for a Commercial Indoor Recreation facility to operate (Zoning Code Section 6-11-3-4). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read into record. Rob Costello, architect, and Paige Hopkins, operator, note d:  Use two tenant spaces.  There is existing demising wall, but will add more for further sound proofing.  Speakers hang from ceiling and aim downward.  No person to person boxing.  No showers or locker rooms. 552 of 594 Page 4 of 5 Zoning Board of Appeals Ms. Berns asked about the sound insulating wall, and the applicant stated it will go all the way to the ceiling. Ms. Berns asked whether there would be air conditioning, and the applicant confirmed there will be. Ms. Berns asked whether it would be okay to keep all doors closed when music or instruction is going, and the applicant answered yes. Mr. Gingold asked how many people would use the space, and the applicant noted there would be three employees at a time, as well as 15 people per class. Most classes would be early and late. Operating hours would be 6am to 9pm daily. Space capacity is 42 people. Many will walk, bike, train to space, and there is adequate parking on the street, as well as two employee parking spots on-site. The applicant noted she has experience as a customer, not as an instructor, but has experience as a small business owner, and background in computer consulting. The retail on-site will feature wraps, bags, clothing, and Gatorade. The applicant lives 10 minutes away from the space, and this location was picked by the franchise. Ms. Berns asked about hours of operation, and the applicant said that they prefer 5am, but per DAPR hours would be 6am-to-9pm. Early hours are preferred because there are no showers at the facility so most people go home to shower before heading to work. Ms. McAuley said that 5am seems fine since there is nothing in the area it would bother and no residences above. The ZBA entered deliberation: Mr. Gingold noted it is a good location and there is not an abundance of gyms there, but raised a concern about parking. Ms. Cullen seconded a parking concern. Ms. McAuley stated that the business is a good use. Ms. Dziekan stated she would prefer a retail use at that location, but the facility would help activate corner for retail uses in the other tenant spaces. She also noted parking by Smylie Brothers around the corner is underutilized. Ms. Arevalo concurred. Ms. Berns added that 5am makes sense because of the location. 5am was granted for Orange Theory due to location, so those hours are appropriate. The standards were addressed. 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes 553 of 594 Page 5 of 5 Zoning Board of Appeals Mr. Gingold motioned to recommend approval with conditions, which was seconded by Ms. Cullen. The proposal was unanimously recommended for approval with the following conditions: 1. Hours of operation 5am-to-9pm. 2. No employee parking on the street. 3. Doors must remain closed when in operation. 4. Substantial compliance with the documents and testimony on record. Discussion Neighbor Letters of Support/Opposition: Mr. Treto said that if there are no letters of opposition, that is evidence that there is no strong opposition; however, the ZBA cannot assume there is absolutely no opposition. Mr. Gingold said that immediately adjacent neighbors should not get more weight than someone down the street. It should be each ZBA members’ own decision on how much weight is held. Ms. McAuley said that weight depends on the legitimacy of the issues brought before hand. Mr. Gingold said that in regards to the standard of a substantial negative impact, a lack of letters one way or another means we should assume there is no substantial negative impact. Ms. Berns disagreed and explained it is up to our collective knowledge and experience. There doesn’t have to be evidence presented by a community member. Ms. Dziekan provided an example with Goodwill, where no one testified to a negative impact, but in her own professional experience, it would be a negative impact to the shopping center. Mr. Treto stated that what matters is that ZBA members are able to substantiate their respective positions. Interpretation of Standards: Mr. Treto clarified that pursuant to the City Code, the board in the aggregate must find each applicable standard to be met in order to approve a case. Ms. Berns asked whether there must be testimony by either the applicant or neighbor in order to deny a standard, or can an individual ZBA member apply their own perspective. Mr. Treto stated that each respective ZBA member brings forth their own unique perspective to the ZBA that can be applied so long as those positions are substantiated. Mr. Treto further clarified that an individual member must find all standards to be met in order to for him or her to vote favorably on a case. The meeting adjourned at 8:39pm. 554 of 594 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on November 15, 2016, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 6-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 6-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 6-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 6-0 Case Number: 16ZMJV-0091 Address or Location: 1029 Davis St. Applicant: Rob Costello, architect Proposed Special Use: Commercial Indoor Recreation facility, Title Boxing Club, in the D2 Downtown Retail Core District 555 of 594 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 6-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 6-0 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 6-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 6-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 6-0 and, based upon these findings, and upon a vote __6__ in favor & __0__ against Recommends to the City Council _____ approval without conditions _____ denial of the proposed special use __x__ approval with conditions specifically: 1. Hours of operation not to exceed 5am – 9pm, 7 days a week. 2. Employees shall not park on the street. 3. Doors must remain closed when the business is in operation. 4. Substantial compliance with the documents and testimony on record. Attending: Vote: Aye No ___X__ Mary Beth Berns __X__ ____ ___X___ Myrna Arevalo __X__ ____ ___X___ Scott Gingold __X__ ____ ___X___ Violetta Cullen __X__ ____ ___X___ Lisa Dziekan __X__ ____ ___X___ Mary McAuley __X__ ____ 556 of 594 For City Council meeting of December 12, 2016 Item P4 Ordinance 117-O-16, Inclusionary Housing Density Bonuses For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Meagan Jones, Neighborhood and Land Use Planner Subject: Ordinance 117-O-16, Inclusionary Housing Density Bonuses 16PLND-0081 Date: November 30, 2016 Recommended Action: The Plan Commission and staff recommend City Council adopt Ordinance 117-O-16 amending the Zoning Ordinance to codify density bonuses established by the City of Evanston’s Inclusionary Housing Ordinance (IHO). Livability Benefits Built Environment: Support housing affordability Equity & Empowerment: Ensure equitable access to community assets Background On November 23, 2015, City Council approved a revised Inclusionary Housing Ordinance. The ordinance, which went into effect on January 1, 2016, amended definitions and regulations for the inclusion of affordable housing in residential developments providing 5 or more dwelling units in a Transit Oriented Development (TOD) area and 10 or more dwelling units outside of a TOD area. The ordinance also included development bonuses for those projects that provide on-site affordable units and comply with all requirements of the IHO. The IHO bonuses affect the density, floor area ratio (FAR), building height and parking requirements. The IHO bonuses are listed in the charts below: Development Bonus In TOD Area Outside TOD Area Density 20% 10% Height 10% 5% FAR 10% 5% Parking: 0- 1 Bedroom 0.5 parking spaces 0.75 parking spaces 2 Bedroom 1 parking space 1.25 parking spaces 3+ Bedroom 1.25 parking spaces 1.5 parking spaces Memorandum 557 of 594 The IHO regulations are currently only listed in the City Code under Title 5- Housing Regulations. The proposed Text Amendment will incorporate the IHO bonuses in the Zoning Ordinance, Title 6 of the City Code. Proposal Overview The following amendments to the Zoning Ordinance are proposed to incorporate IHO development bonuses: New IHO Incentive Subsection A new subsection outlining the available development bonuses will be added to all zoning districts that allow residential uses. An example of the new subsection is detailed below for the Residential Districts chapter of the Zoning Code: 6-8-1-13. Inclusionary Housing Bonuses (A) Any covered development, as defined under City Code Section 5-7-3, providing on-site affordable units and that is otherwise compliant with the City’s Inclusionary Housing Ordinance is entitled to the following development bonuses: 1. Density: The maximum increase in the number of dwelling units over that otherwise permitted in the residential district is twenty percent (20%) for developments in a TOD area and ten percent (10%) for developments not in a TOD area. 2. Height: The maximum increase in height over that otherwise permitted in the residential district is ten percent (10%) for developments in a TOD area and five percent (5%) for developments not in a TOD area. 3. FAR: The maximum increase in FAR over that otherwise permitted in the residential district is ten percent (10%) for developments in a TOD area and five percent (5%) for developments not in a TOD area. 4. Parking: The minimum requirements for the number of parking spaces provided below that otherwise required in Title 6 are the following: Unit Size In TOD Area Outside TOD Area 0- 1 Bedroom 0.5 parking spaces 0.75 parking spaces 2 Bedroom 1 parking space 1.25 parking spaces 3+ Bedroom 1.25 parking spaces 1.5 parking spaces Residential developments processed as planned developments, shall have bonuses and reductions set forth in this Section calculated prior to the site development allowances set forth for planned developments. Parking Requirement The following will be added to Chart 16-B – Schedule of Minimum Off-Street Parking Requirements, stating the following: Residential developments which fall under Inclusionary Housing Ordinance requirements shall meet parking standards as specified in the corresponding zoning district’s Inclusionary Housing Bonus section. 558 of 594 New Definitions Staff also proposes to add definitions for Transit Oriented Development (TOD), TOD Area and Transit Station, each currently part of the IHO, to Subsection 6-18-3. – Definitions. The proposal will codify incentives and regulations of the IHO into the Zoning Ordinance that staff already incorporates into its review of residential developments that fall under the IHO. Legislative History September 14, 2016 – The Plan Commission unanimously recommended approval of the proposed text amendment and suggested looking at the possibility of simplifying the amendment if possible. Attachments Ordinance 117-O-16 Draft Minutes from the September 14, 2016 Plan Commission Meeting Link to Plan Commission Packet for 09/14/2016 559 of 594 8/23/2016 117-O-16 AN ORDINANCE Updating Various Parts of Title 6, “Zoning,” of the Evanston City Code To Conform with the City of Evanston Inclusionary Housing Ordinance NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That City Code Section 6-8-1 of the Evanston City Code, is hereby amended to add Subsection 6-8-1-13 which shall read as follows: 6-8-1-13. Inclusionary Housing Bonuses. (A) Any covered development, as defined under City Code Section 5-7-3, providing on-site affordable units and that is otherwise compliant with the City’s Inclusionary Housing Ordinance is entitled to the following development bonuses: 1. Density: The maximum increase in the number of dwelling units over that otherwise permitted in the residential district is twenty percent (20%) for developments in a TOD area and ten percent (10%) for developments not in a TOD area. 2. Height: The maximum increase in height over that otherwise permitted in the residential district is ten percent (10%) for developments in a TOD area and five percent (5%) for developments not in a TOD area. 3. FAR: The maximum increase in FAR over that otherwise permitted in the residential district is ten percent (10%) for developments in a TOD area and five percent (5%) for developments not in a TOD area. 4. Parking: The minimum requirements for the number of parking spaces provided below that are otherwise required in Title 6 are the following: Unit Size In TOD Area Outside TOD Area 0- 1 Bedroom 0.5 parking spaces 0.75 parking spaces 2 Bedroom 1 parking space 1.25 parking spaces 3+ Bedroom 1.25 parking spaces 1.5 parking spaces (B) Residential developments processed as planned developments, shall have bonuses and reductions set forth in this Section calculated prior to the site development allowances set forth in Section 6-8-1-10. 560 of 594 117-O-16 ~2~ SECTION 2: That City Code Section 6-9-1 of the Evanston City Code, is hereby amended to add Subsection 6-9-1-10 which shall read as follows: 6-9-1-10. Inclusionary Housing Bonuses. (A) Any covered development, as defined under City Code Section 5-7-3, providing on-site affordable units and that is otherwise compliant with the City’s Inclusionary Housing Ordinance is entitled to the following development bonuses: 1. Density: The maximum increase in the number of dwelling units over that otherwise permitted in the business district is twenty percent (20%) for developments in a TOD area and ten percent (10%) for developments not in a TOD area. 2. Height: The maximum increase in height over that otherwise permitted in the business district is ten percent (10%) for developments in a TOD area and five percent (5%) for developments not in a TOD area. 3. FAR: The maximum increase in FAR over that otherwise permitted in the business district is ten percent (10%) for developments in a TOD area and five percent (5%) for developments not in a TOD area. 5. Parking: The minimum requirements for the number of parking spaces provided below that are otherwise required by Title 6 are the following: Unit Size In TOD Area Outside TOD Area 0- 1 Bedroom 0.5 parking spaces 0.75 parking spaces 2 Bedroom 1 parking space 1.25 parking spaces 3+ Bedroom 1.25 parking spaces 1.5 parking spaces (B) Business developments processed as planned developments, shall have bonuses and reductions set forth in this Section calculated prior to the site development allowances set forth in Section 6-9-1-9. SECTION 3: That City Code Section 6-10-1 of the Evanston City Code, is hereby amended to add Subsection 6-10-1-10 which shall read as follows: 6-10-1-10. Inclusionary Housing Bonuses. (A) Any covered development, as defined under City Code Section 5-7-3, providing on-site affordable units and that is otherwise compliant with the City’s Inclusionary Housing Ordinance is entitled to the following development bonuses: 1. Density: The maximum increase in the number of dwelling units over that otherwise permitted in the commercial district is twenty percent (20%) for developments in a TOD area and ten percent (10%) for developments not in a TOD area. 561 of 594 117-O-16 ~3~ 2. Height: The maximum increase in height over that otherwise permitted in the commercial district is ten percent (10%) for developments in a TOD area and five percent (5%) for developments not in a TOD area. 3. FAR: The maximum increase in FAR over that otherwise permitted in the commercial district is ten percent (10%) for developments in a TOD area and five percent (5%) for developments not in a TOD area. 6. Parking: The minimum requirements for the number of parking spaces provided below that are otherwise required by Title 6 are the following: Unit Size In TOD Area Outside TOD Area 0- 1 Bedroom 0.5 parking spaces 0.75 parking spaces 2 Bedroom 1 parking space 1.25 parking spaces 3+ Bedroom 1.25 parking spaces 1.5 parking spaces (B) Commercial developments processed as planned developments, shall have bonuses and reductions set forth in this Section calculated prior to the site development allowances set forth in Section 6-10-1-9. SECTION 4: That City Code Section 6-11-1 of the Evanston City Code, is hereby amended to add Subsection 6-11-1-11 which shall read as follows: 6-11-1-11. Inclusionary Housing Bonuses. (A) Any covered development, as defined under City Code Section 5-7-3, providing on-site affordable units and that is otherwise compliant with the City’s Inclusionary Housing Ordinance is entitled to the following development bonuses: 1. Density: The maximum increase in the number of dwelling units over that otherwise permitted in the downtown district is twenty percent (20%) for developments in a TOD area and ten percent (10%) for developments not in a TOD area. 2. Height: The maximum increase in height over that otherwise permitted in the downtown district is ten percent (10%) for developments in a TOD area and five percent (5%) for developments not in a TOD area. 3. FAR: The maximum increase in FAR over that otherwise permitted in the downtown district is ten percent (10%) for developments in a TOD area and five percent (5%) for developments not in a TOD area. 7. Parking: The minimum requirements for the number of parking spaces provided below that are otherwise required by Title 6 are the following: Unit Size In TOD Area Outside TOD Area 0- 1 Bedroom 0.5 parking spaces 0.75 parking spaces 2 Bedroom 1 parking space 1.25 parking spaces 3+ Bedroom 1.25 parking spaces 1.5 parking spaces 562 of 594 117-O-16 ~4~ (B) Downtown developments processed as planned developments, shall have bonuses and reductions set forth in this Section calculated prior to the site development allowances set forth in Section 6-11-1-10. SECTION 5: That City Code Section 6-12-1 of the Evanston City Code, is hereby amended to add Subsection 6-12-1-8 which shall read as follows: 6-12-1-8. Inclusionary Housing Bonuses. (A) Any covered development, as defined under City Code Section 5-7-3, providing on-site affordable units and that is otherwise compliant with the City’s Inclusionary Housing Ordinance is entitled to the following development bonuses: 1. Density: The maximum increase in the number of dwelling units over that otherwise permitted in the research park district is twenty percent (20%) for developments in a TOD area and ten percent (10%) for developments not in a TOD area. 2. Height: The maximum increase in height over that otherwise permitted in the research park district is ten percent (10%) for developments in a TOD area and five percent (5%) for developments not in a TOD area. 3. FAR: The maximum increase in FAR over that otherwise permitted in the research park district is ten percent (10%) for developments in a TOD area and five percent (5%) for developments not in a TOD area. 8. Parking: The minimum requirements for the number of parking spaces provided below that are otherwise required by Title 6 are the following: Unit Size In TOD Area Outside TOD Area 0- 1 Bedroom 0.5 parking spaces 0.75 parking spaces 2 Bedroom 1 parking space 1.25 parking spaces 3+ Bedroom 1.25 parking spaces 1.5 parking spaces (B) Research park developments processed as planned developments, shall have bonuses and reductions set forth in this Section calculated prior to the site development allowances set forth in Section 6-12-1-7. SECTION 6: That City Code Section 6-13-1 of the Evanston City Code, is hereby amended to add Subsection 6-13-1-12 which shall read as follows: 6-13-1-12. Inclusionary Housing Bonuses. (A) Any covered development, as defined under City Code Section 5-7-3, providing on-site affordable units and that is otherwise compliant with the City’s Inclusionary Housing Ordinance is entitled to the following development bonuses: 1. Density: The maximum increase in the number of dwelling units over that otherwise permitted in the transitional manufacturing district is twenty 563 of 594 117-O-16 ~5~ percent (20%) for developments in a TOD area and ten percent (10%) for developments not in a TOD area. 2. Height: The maximum increase in height over that otherwise permitted in the transitional manufacturing district is ten percent (10%) for developments in a TOD area and five percent (5%) for developments not in a TOD area. 3. FAR: The maximum increase in FAR over that otherwise permitted in the transitional manufacturing district is ten percent (10%) for developments in a TOD area and five percent (5%) for developments not in a TOD area. 9. Parking: The minimum requirements for the number of parking spaces provided below that are otherwise required by Title 6 are the following: Unit Size In TOD Area Outside TOD Area 0- 1 Bedroom 0.5 parking spaces 0.75 parking spaces 2 Bedroom 1 parking space 1.25 parking spaces 3+ Bedroom 1.25 parking spaces 1.5 parking spaces (B) Transitional manufacturing developments processed as planned developments, shall have bonuses and reductions set forth in this Section calculated prior to the site development allowances set forth in Section 6-13-1-10. SECTION 7: That City Code Section 6-14-1 of the Evanston City Code, is hereby amended to add Subsection 6-14-1-11 which shall read as follows: 6-14-1-11. Inclusionary Housing Bonuses. (A) Any covered development, as defined under City Code Section 5-7-3, providing on-site affordable units and that is otherwise compliant with the City’s Inclusionary Housing Ordinance is entitled to the following development bonuses: 1. Density: The maximum increase in the number of dwelling units over that otherwise permitted in the industrial district is twenty percent (20%) for developments in a TOD area and ten percent (10%) for developments not in a TOD area. 2. Height: The maximum increase in height over that otherwise permitted in the industrial district is ten percent (10%) for developments in a TOD area and five percent (5%) for developments not in a TOD area. 3. FAR: The maximum increase in FAR over that otherwise permitted in the industrial district is ten percent (10%) for developments in a TOD area and five percent (5%) for developments not in a TOD area. 10. Parking: The minimum requirements for the number of parking spaces provided below that are otherwise required by Title 6 are the following: Unit Size In TOD Area Outside TOD Area 0- 1 Bedroom 0.5 parking spaces 0.75 parking spaces 2 Bedroom 1 parking space 1.25 parking spaces 564 of 594 117-O-16 ~6~ 3+ Bedroom 1.25 parking spaces 1.5 parking spaces (B) Industrial developments processed as planned developments, shall have bonuses and reductions set forth in this Section calculated prior to the site development allowances set forth in Section 6-14-1-10. SECTION 8: That City Code Section 6-15-1 of the Evanston City Code, is hereby amended to add Subsection 6-15-1-10 which shall read as follows: 6-15-1-10. Inclusionary Housing Bonuses. (A) Any covered development, as defined under City Code Section 5-7-3, providing on-site affordable units and that is otherwise compliant with the City’s Inclusionary Housing Ordinance is entitled to the following development bonuses: 1. Density: The maximum increase in the number of dwelling units over that otherwise permitted in the special purpose overlay district is twenty percent (20%) for developments in a TOD area and ten percent (10%) for developments not in a TOD area. 2. Height: The maximum increase in height over that otherwise permitted in the special purpose overlay district is ten percent (10%) for developments in a TOD area and five percent (5%) for developments not in a TOD area. 3. FAR: The maximum increase in FAR over that otherwise permitted in the special purpose overlay district is ten percent (10%) for developments in a TOD area and five percent (5%) for developments not in a TOD area. 11. Parking: The minimum requirements for the number of parking spaces provided below that are otherwise required by Title 6 are the following: Development Bonus In TOD Area Outside TOD Area 0- 1 Bedroom 0.5 parking spaces 0.75 parking spaces 2 Bedroom 1 parking space 1.25 parking spaces 3+ Bedroom 1.25 parking spaces 1.5 parking spaces (B) Special purpose overlay developments processed as planned developments, shall have bonuses and reductions set forth in this Section calculated prior to the site development allowances set forth in Section 6-15-1-9. SECTION 9: “Multiple-family dwellings” of Table 16-B, “Schedule of Minimum Off Street Parking Requirements,” of Title 6, Chapter 16 of the Evanston City Code of 2012, as amended, is hereby further amended and revised in its entirety as follows: 565 of 594 117-O-16 ~7~ Multiple- family dwellings Multiple-family dwellings shall be provided according to the following schedule: Dwelling unit with 1 or fewer bedrooms: 1 1/4 spaces for each dwelling unit Dwelling unit with 2 bedrooms: 1 1/2 spaces for each dwelling unit Dwelling unit with 3 or more bedrooms: 2 spaces for each dwelling unit For purposes of this use, any room other than a kitchen, living room, dining room, living-dining room, laundry room, bathroom, or lavatory shall be deemed a bedroom Residential developments which fall under Inclusionary Housing Ordinance requirements shall meet parking standards as specified in the corresponding zoning district’s Inclusionary Housing Bonus section. SECTION 10: That Section 6-18-3, “Definitions,” of the Evanston City Code of 2012, as amended, is hereby further amended to include the following definitions: TRANSIT ORIENTED DEVELOPMENT or TOD. A development pattern created around a transit station that is characterized by higher density, mixed uses, pedestrian environment, reduced parking, and a direct and convenient access to the transit station. TOD AREA. The area that has the designation for an identified transit station and the area around it. The area provides for development that is compatible with and supportive of public transit and a pedestrian -oriented environment. 566 of 594 117-O-16 ~8~ TRANSIT STATION. The area including the platform which supports transit usage and that is owned and/or operated by the transit agency. SECTION 11: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 12: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 13: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 14: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2016 Adopted: _________________, 2016 Approved: ___________________________, 2016 ________________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Approved as to form: ________________________________ W. Grant Farrar, Corporation Counsel 567 of 594 DRAFT Page 1 of 2 Plan Commission Minutes 8/10/2016 MEETING MINUTES PLAN COMMISSION Wednesday, September 14, 2016 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Jim Ford (Chair), Simon Belisle, Carol Goddard, Colby Lewis, Peter Isaac, Patrick Brown, Members Absent: Terri Dubin, Andrew Pigozzi Associate Members Present: none Associate Members Absent: Scott Peters Staff Present: Meagan Jones, Neighborhood and Land Use Planner Damir Latinovic, Planning and Zoning Administrator Presiding Member: Jim Ford, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Ford called the meeting to order at 7:01 P.M. 2. APPROVAL OF MEETING MINUTES: August 10, 2016 Commissioner Goddard made a motion to approve the minutes from August 10 , 2016. Commissioner Belisle seconded the motion. A voice vote was taken and the minutes were approved unanimously. 3. OLD BUSINESS Chairman Ford explained that the agenda item for old business is a continuation from the August Plan Commission meeting. A. TEXT AMENDMENT 16PLND-0068 Transit Oriented Development (TOD) Parking Requirements A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, to update Chapter 16 – Off-Street Parking and Loading, to establish parking requirements in TOD areas. Ms. Jones explained that the TOD Parking Study and proposed text amendment were brought before the Transportation & Parking Committee at its August 24 th meeting and that, after discussion, the Committee voted to continue the item to a future meeting when additional requested data can be provided. She stated that staff is working with the consultant to provide the data and that the case will be re-noticed 568 of 594 DRAFT Page 2 of 2 Plan Commission Minutes 8/10/2016 prior to coming before Plan Commission. At this time the Commission does not need to take any action on the matter. 4. NEW BUSINESS A. TEXT AMENDMENT 16PLND-0081 Inclusionary Housing Ordinance (IHO) Bonuses A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, to codify regulations and bonuses to match the regulations established by the City of Evanston’s Inclusionary Housing Ordinance. Ms. Jones provided a brief overview of the proposed text amendment, stating that the updated Inclusionary Housing Ordinance went into effect on January 1 st of 2016. However, the definitions and bonuses proposed were not codified into Title 6 of the City Code which regulates zoning. The proposed amendment would not change the previously approved definitions and bonuses. The first project to fall under the revised ordinance was the proposed 824-828 Noyes Street PD, reviewed at the previous meeting. A brief discussion followed and centered on the following:  How IHO bonuses are applied versus site development allowances for planned development projects;  Possible simplification of the IHO bonuses section so that repetitive sections are eliminated from what is proposed. A suggestion was made to discuss that possibility with the Legal Department. Commissioner Goddard made a motion to accept the recommendation for the proposed text amendment. Commissioner Isaac seconded the motion. The motion was approved unanimously 6-0. 5. PUBLIC COMMENT Ms. Jones provided an update on the 824-828 Noyes Street PD Project and alerted the Commission that a text amendment regarding residential care homes in residential districts would be brought before the Commission at the October 12 th meeting. Mr. Latinovic announced that he would be leaving the City of Evanst on to take a position in Elgin. He thanked the Commissioners for their work and time on the Commission. 6. ADJOURNMENT Commissioner Lewis made a motion to adjourn the meeting. Commissioner Goddard seconded the motion. A voice vote was taken and the motion was approved by voice call 6-0. The meeting was adjourned at 7:31 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 569 of 594 For City Council meeting of December 12, 2016 Item H1 Business of the City by Motion: 2017 Mental Health Board Funding Allocations For Action To: Honorable Mayor and Members of the City Council From: Mark Muenzer, Director of Community Development Sarah Flax, Housing and Grants Administrator Jessica Wingader, Social Services - Grants & Compliance Specialist Subject: 2017 Mental Health Board Funding Allocations Date: December 8, 2016 Recommended Action: The Human Services Committee, Mental Health Board and Staff recommend that City Council approve 2017 funding allocations in the amount of $767,055 to social services agencies to provide needed social services to Evanston residents. The allocation recommendations range in size from $7,500 to $78,055 to 19 different agencies for 24 individual programs. Funding Source: $767,055 from the Human Services Fund has been proposed in the 2017 budget for allocation by the Mental Health Board from account 176.24.4651. Each agency has a separate account number to identify and disburse funds. Livability Benefits: Equity & Empowerment: ensure equitable access to community assets, support quality human service programs, and support poverty prevention and alleviation. Education, Arts & Community: support social and cultural diversity, promote a cohesive and connected community, provide quality education from cradle to career, and support older adults as they age in the community. Health & Safety: improve emergency prevention and response, provide for access to fresh, healthful food, prevent and reduce violence. Summary: The MHB makes recommendations regarding the use of City funds for grants to social services agencies for programs that address priority needs of Evanston residents, particularly at-risk residents. The MHB defined three priority areas for funding in 2017, for programs and services to: Memorandum 570 of 594 • Address and reduce youth violence • Address mental health needs and substance abuse of our residents with emphasis on youth and young adults • Enable challenged adults to meet basic human needs including food, shelter and access to health care. The City combined the applications for MHB and CDBG Public Services funding for 2017, as in 2016, to streamline the process for agencies, particularly those applying for both funding sources for the same program. This also informs both the MHB and Housing and Community Development Act (HCDA) Committee about the total funds requested from the City by agencies, whether for the same or different programs. The MHB had the 2017 CDBG allocations based on an estimated CDBG grant amount that was made by the HCDA Committee on September 27 to take into consideration when making its funding recommendations on October 6. The joint application and review process helps to ensure that level of funding from the City for programs and services is appropriate based on needs, and that services are not duplicated by other agencies receiving City funds. Additional Information Requested by Human Services Committee: Human Services Committee requested information on how services provided by Trilogy, Inc. differ from the services for which the City has contracted with Presence Behavioral Health. In its application, Trilogy included the City’s Health and Human Services Department among the sources of referrals it expected to serve with the new position of the Evanston Mental Health Care Coordinator (EMHCC) that would be funded in part with MHB funds and will be trained and certified in Cognitive Behavioral Therapy (CBT) by the Depression and Anxiety Specialty Clinic of Chicago (DASC). Staff confirmed with Trilogy that referrals to the EMHCC would come from other community partners including Albany Care, Greenwood Care, Connections for the Homeless, Housing Options, and North Shore Senior Center; the agency confirmed that 150 community referrals have been received in 2016. The EMHCC will also collaborate with hospitals, schools and other providers to identify and engage referred patients. The EMHCC expands Trilogy’s intake model to more effectively address the needs of individuals who are unable to access services through existing phone or office visits due to the nature or severity of their illness. Symptoms include paranoia, depression, and confusion; poverty also presents challenges to accessing and receiving services. The EMHCC will address the needs of this population by engaging individuals in their homes or other locations frequently to build a trusting relationship and make the client feel more comfortable with pursuing more formal mental health services. In 2016 the agency worked with 180 Evanston residents; it projects to serve 210 in 2017. Legislative History Human Services Committee voted to recommend approval of the 2017 Mental Health Board allocations at its meeting on December 5, 2016; MHB previously voted unanimously to approve allocations at its meeting on Thursday, October 6, 2016. Attachments Spreadsheet with 2017 MHB recommended funding allocations to 19 agencies for 24 programs. 571 of 594 2017 Allocation Amount: 767,055.00$ Agency/Program 2016 MHB Award 2017 MHB Request 2017 Allocation Center for Independent Futures -$ 14,500.00$ 7,500.00$ Child Care Center - Child Care Center of Evanston -$ 15,000.00$ 10,000.00$ Child Care Center - Family Child Care Connections 19,600.00$ 19,600.00$ 18,500.00$ CNE - Early Childhood Education and Family Support 83,855.00$ 110,000.00$ 65,000.00$ CNE - Learning Together 39,900.00$ 50,000.00$ 35,000.00$ Children's Home & Aid - Rice Center Services -$ 28,204.00$ Connections for the Homeless - EntryPoint 29,700.00$ 45,000.00$ 45,000.00$ Family Focus, Inc. - Afterschool Program 29,895.00$ 35,000.00$ 35,000.00$ Housing Options for the Mentally Ill - Clinical Services 58,900.00$ 60,000.00$ 60,000.00$ IWS - Parents Helping Parents -$ 106,825.00$ IWS - Teen Baby Nursery 74,500.00$ 74,500.00$ 65,000.00$ LAF - Evanston Legal Services 11,900.00$ 20,000.00$ 8,500.00$ Meals at Home 7,850.00$ 9,000.00$ 8,000.00$ Met. Family Services - Family Support & Prevention 63,300.00$ 80,000.00$ 70,000.00$ North Shore Senior Center - Social Services for Seniors 27,000.00$ 50,000.00$ 30,000.00$ Northwest CASA - Sexual Assault Intervention Program 16,500.00$ 18,000.00$ 18,000.00$ Open Studio Project - Art & Action -$ 5,000.00$ PEER - Adolescent Substance Abuse Treatment 12,100.00$ 15,000.00$ 14,000.00$ PEER - Adult Substance Abuse Treatment 34,000.00$ 37,000.00$ 30,000.00$ PEER - DIMENSIONS - Dual Diagnosis Treatment 43,700.00$ 45,000.00$ 40,000.00$ PEER - Youth Early Intervention 11,200.00$ 14,000.00$ 14,000.00$ Reba Early Learning Center -$ 20,000.00$ 7,500.00$ Shore Community Services - Lois Lloyd Center 19,000.00$ 19,000.00$ 17,000.00$ Shore Community Services, Inc. - Residential Services 20,000.00$ 21,000.00$ 20,000.00$ James B. Moran Center - Youth Advocacy 41,500.00$ 45,000.00$ 41,000.00$ Trilogy - Evanston Mental Health -$ 35,000.00$ 30,000.00$ Y.O.U. - Youth and Family Services 92,655.00$ 100,000.00$ 78,055.00$ City of Evanston - Estimated 2017 MHB Funding Allocation 572 of 594 For City Council meeting of December 12, 2016 Item H2 Business of the City by Motion: Special Event – Special Olympic Polar Plunge For Action To: Honorable Mayor and Members of the City Council From: Lawrence C. Hemingway, Director, Parks, Recreation and Community Services Subject: 2017 Special Olympic Polar Plunge Date: December 5, 2016 Recommended Action: Staff recommends approval of Special Olympic Illinois’s request to hold the 2017 Law Enforcement Torch Run Polar Plunge on Clark St Beach, starting at 8 am on February 17th and finishing at approximately 3 pm on February 18th. Funding Source: Costs for city services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. Livability Benefit: Equity and Empowerment: Support human service programs Summary: The Polar Plunge, presented by the Law Enforcement Torch Run, is a unique opportunity to support Special Olympics athletes by taking a dip into Illinois’ frigid winter waters. Over a 24-hour period, plungers will take 24 icy dips (once an hour, every hour) into the waters of Clark St beach. All plungers and their support person will stay in a heated tent on the beach during this fun, round-the-clock event. Past participants include students, law enforcement officers, firefighters, teachers and various business professionals. All proceeds collected by plungers benefit more than 22,000 traditional athletes and 20,000 Young Athletes of Special Olympics Illinois. For the past several years the annual Polar Plunge took place on the Northwestern Campus beach but due to construction on Northwestern campus, the 2016 Polar Plunge was relocated to Clark St beach. Last year’s event went on without a hitch and staff did not receive any complaints. Attachments: Special Olympic Illinois’ special event permit application Memorandum 573 of 594 574 of 594 575 of 594 576 of 594 577 of 594 578 of 594 For City Council Meeting of December 12, 2016 Item H3 Ordinance 94-O-16 amending City Code 9-4-8 (A): Impoundment Procedures. For Introduction To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Mark Muenzer, Director of Community Development Maleka Sumar, Management Analyst Subject: Ordinance 94-O-16 amending City Code 9-4-8(A) to align Animal Impoundment Procedures with current policies and procedures Date: December 6, 2016 Recommended Action: Staff recommends City Council adoption of Ordinance 94-O-16 amending City Code 9- 4-8(A) to align animal “Impoundment Procedures” in accordance with the current policies and procedures set forth by the City of Evanston. Funding Source: N/A Livability Benefit: Equity and Empowerment: support quality human service programs Summary On October 12, 2016, the Animal Welfare Board voted unanimously to amend the impoundment procedures as it relates to disposition of unredeemed animals in accordance with current policies and procedures set forth by the City of Evanston. Subsequently, on December 5, 2016, the Human Services Committee unanimously adopted Ordinance 94-O-16 amending the City Code 9-4-8 (A). Attachments Ordinance 94-O-16 Draft Animal Welfare Board Meeting Minutes – October 12, 2016 Memorandum 579 of 594 10/12/2016 94-O-16 AN ORDINANCE Amending City Code Section 9-4-8, “Impoundment Procedures” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: City Code Section 9-4-8 of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended and shall read as follows: 9-4-8. - IMPOUNDMENT PROCEDURES. (A) DisposalDisposition Of Unredeemed Animals: Unrestrained dogs may be taken by police or the animal control officer and impounded in an animal shelter, and therein confined in a humane manner. Impounded animals shall must be kept for not less than seven (7) days unless reclaimed, upon a showing of proof of rabies inoculation by their owners. If the owner can be identified by a license tag or by other means the owner can be identified, the Animal Control Warden shall must immediately upon impoundment notify the owner by telephone or mail of the impoundment of the animal. Animals not claimed by their owners within seven (7) days, or placed in suitable new homes, shall be humanely euthanized by the Animal Control Warden or by an agency delegated by him/her to exercise that authoritybecome the property of the City of Evanston and any such animal’s subsequent disposition will be in accordance with the policies and procedures set forth by the City of Evanston. (B) Redemption Of Impounded Animals: An owner reclaiming an impounded animal shall pay a fee of ten dollars ($10.00) plus three dollars ($3.00) for each day that the animal has been impounded; provided, however, that where such animal is unlicensed the fee shall be increased by the cost of the license, said amount to include the issuance of a license. (C) Option Of Animal Control Warden To Proceed Against Owner For Violation: In addition to the authority granted in Subsection (A) of this Section, the Animal Control Warden, or a police officer, shall issue to any person violating any provisions of this Chapter a notice of ordinance violation. Such notice shall disclose the penalty provided by ordinance for such violation which may, at the discretion of the violator, be paid to the City Collector within ten (10) days of the issuance of said notice in full satisfaction of the assessed penalty. In the event that such penalty is not paid within the ten (10) day period, a complaint may be filed in the circuit court of Cook County and upon conviction thereof the violator shall be punished in accordance with the provisions of Section 9-4-20 of this Chapter. 580 of 594 94-O-16 SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: This ordinance shall be in full force and effect after its passage. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 581 of 594 Draft Minutes of 10-12-16 DRAFT MEETING MINUTES Animal Welfare Board Wednesday, October 12, 2016 7:00 pm Lorraine H. Morton Civic Center Members Present: Chair Meredith Rives, Vice Chair Jill Cabot, Ald. Melissa Wynne, Ruth Ann Hladish and Dianne Valleta Members Absent: Vicky Pasenko Staff Present: Assistant City Manager/CFO Marty Lyons, Assistant to the City Manager Kimberly Richardson, Animal Warden David Rose and Management Analyst Maleka Sumar Presiding Member: Chair Meredith Rives CALL TO ORDER Chair Meredith Rives recognized a quorum and called the meeting to order at 7:02 p.m. The Board moved and unanimously approved its minutes of April 13, 2016. Reports a) EPD Animal Control I. EPD Animal Warden David Rose presented Animal Control reports from April through September (Q&A and discussion followed). b) EASA Report Review I. Evanston Animal Shelter Report to date was reviewed by board and a discussion followed on intake, foster animals, euthanasia and baseline number of animals in the shelter. Board members praised the shelter staff for very low euthanasia numbers. Members discussed ideas for additional visibility and press release opportunities for the good work performed by the shelter staff. Additional questions came-up for shelter staff and Board Member Vicky Pasenko which would be circulated by staff in the form of an email. 582 of 594 Draft Minutes of 10-12-16 Business/Discussion a) Ordinance 94-O-16 amending City Code 9-4-8, Impoundment Procedures were discussed and amendments were adopted unanimously 5-0 to forward to Human Services Committee. Ald. Wynne moved to adopt and forward the amendments to Human Services Committee, seconded by Vice Chair Jill Cabot. b) Ordinance 91-O-16 amending Title 2, Chapter 3 of the Evanston City Code, Animal Welfare Code – suggestions from Law dept. were reviewed, amended and adopted 5-0 to forward to the Rules Committee. Ald. Wynne moved to adopt and forward the amendments to Rules Committee, seconded by Vice Chair Jill Cabot. c) A discussion took place on the Feral Cat Program in reference to Human Services Committee Meeting item on October 4, 2016. Animal Welfare Board members expressed an interest in being included in the decision making process. Chair Rives stated that she will be meeting with Mr. Ike Ogbo from Health Dept. in the coming days. The board also requested that Mr. Ogbo should be invited to the next Animal Welfare Board meeting in January. d) The board voted and re-elected its Chair and Vice-chair through unanimous approval. Chair – Meredith Rives, Vice-Chair – Jill Cabot. e) 2017 meeting dates were established (Jan 11, April 12, July 12, Oct 11) f) Assistant to the City Manager Kimberly Richardson discussed Volunteer Evanston website which provides press release and volunteer opportunities for the shelter staff. Citizen Comment None Other Comments Vice Chair Jill Cabot handed out flyers on a fundraising event Trick or Treat Trot for Tails Walkathon for Evanston Animal Shelter on October 29, 2016. ADJOURNMENT Board adjourned its meeting at 8:23 pm. NEXT MEETING Wednesday, January 11, 2017 at 7:00 p.m. Lorraine H. Morton Civic Center, Room 2404 Respectfully Submitted, Maleka Sumar, Management Analyst 583 of 594 For City Council meeting of December 12 2016 Item H4 Ordinance 126-O-16 Amending Title 3, Chapter 22 Farmers’ Market Regulations For Introduction To: Honorable Mayor and Members of the City Council From: Lawrence C. Hemingway, Director, Parks, Recreation and Community Services Subject: 126-O-16 Amending Title 3, Chapter 22 to Revise Farmers’ Market Regulations to Permit Farmer Cooperative and non-Evanston bread makers to sell products at the Evanston Farmers’ Market Date: December 5, 2016 Recommended Action: City staff recommends that City Council adopt proposed Ordinance 126-O-16 authorizing amendments to Title 3, Chapter 22, to include permitting farmer cooperatives, as well as, update the City ordinance that governs the market to match how the Evanston Farmer’s Market is currently operated. Funding Source: No impact Livability Benefits: Health and Safety: Provide fresh, healthful foods. Improve health outcomes. Summary: In March 2016, a rule change was suggested to exclude non-Evanston bakers from the Farmers’ Market for the 2016 market season. This change was discussed by some City staff in summer of 2015 to be implemented in 2016 based on complaints from some bakeries. The complaints noted that there were too many out of town bakers selling at the Evanston Farmers’ Market causing too much competition at the market for the Evanston brick and mortar establishments. This rule change was not shared timely with the vendors as they had already committed to the Evanston Farmers’ Market in January, leaving them no alternative arrangements for the 2016 Market season. At the direction of the City Manager, I was tasked with benchmarking other local farmer’s markets to identify how they operate regarding local bakeries, value added products and any limitations or restrictions on items sold at a market. This led me to develop the following questions while visiting other local farmer’s markets in this area: Memorandum 584 of 594 1. In addition to the traditional farmer vendors, what else should make up the market? 2. Should all vendors of all types be welcome? 3. Should there be limits to the number of vendors selling the same products? 4. Should Evanston businesses with brick and mortar stores be given special standing at the market? 5. Do the current restrictions on items sold at the market make sense? The following table helped answer the above questions: City Produce Meat & Eggs Bakeries Cheese Value Added Palatine 5 1 4 2 10 Andersonville 10 2 4 2 7 Daley 14 0 0 1 22 Greenville City (Lincoln Park) 26 17 4 6 18 Schaumburg 9 1 6 1 14 Evanston 21 9 8 2 11 During our benchmarking efforts it became clear each market visited was no longer limited to just traditional farmers or producers of produce. All markets had a large number of vendors, local and non-local based, that sold a variety of goods that included baked goods, meats, cheeses, and other items. We also interviewed the operators or management of the markets and asked are there restrictions on any category for local businesses only? Each market visited, responded by stating there are no restrictions on non-local vendors participating or there is no special treatment given to any local vendor that participates in their market. Illinois is 3rd in the nation for the number of farmers markets. Over 8,000 farmers markets across the country offer consumers farm-fresh, affordable, convenient, and healthy products such as: fruits, vegetables, cheeses, herbs, fish, flowers, baked goods, 585 of 594 meat and much more. Markets have transformed over the years to include many more products as customers are looking for more variety in their neighborhood markets. The language in our ordinance needed to be updated to reflect the new federal legislation of the Food Safety Modernization Act (FSMA) and the current Farm Bill by the USDA. Working with the Friends of the Evanston Farmers’ Market (501-C-3) we drafted new appropriate language to the existing ordinance as recommended being in line with the current federal laws and current operations. In addition, a survey was offered at the Evanston Farmers Market on four Saturdays and on the Friends of the Evanston Farmers’ Market website, addressing what the community wanted at the market. Legislative History On December 5, 2016 the Human Services Committee reviewed Ordinance 126-O-16 and recommended approval. ------------------------------------------------------------------------------------- Attachments: Ordinance 126-O-16 Amending Title 3, Chapter 22 586 of 594 10/14/2016 126-O-16 AN ORDINANCE Amending Title 3, Chapter 22 to Revise Farmers Market Regulations to Permit Farmer Cooperative and non-Evanston bread makers to sell products at the Evanston Farmer’s Market NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Title 3, Chapter 22 “Farmers’ Market” of the Evanston City Code of 2012 (“City Code”) is hereby amended to read as follows: 3-22-1. - DEFINITIONS. EVANSTON CHARITABLE NOT- FOR-PROFIT ORGANIZATIONS. Any organization with its headquarters or primary place of operation within the City of Evanston and defined under applicable Illinois and Federal Tax Code provisions as a not- for profit corporation. FARMERS' MARKET. A designated space within the City of Evanston in which at regularly prescribed intervals, approved vendors may sell agricultural products and other goods directly to the public in accordance with this Chapter. FOOD EDUCATIONAL DEMONSTRATION. Exhibits featuring food preparation by local chefs restaurants, caterers, and nutritional educators, who reside in or have a place of business in Evanston and non-for-profit organizations. HOME GROWN ARTIST. An artist or artisan with a residence, studio, or place of business in Evanston or who works as an artist or artisan in Evanston. IMMINENT HEALTH HAZARD. A product, practice, circumstance, or event that poses a significant threat or danger of injury to the health and safety of persons without immediate correction or cessation. LOCAL/LOCALLY. Of a midwestern state as defined by the United States Census Bureau; specifically, the States of Illinois, Indiana, 587 of 594 126-O-16 ~2~ Iowa, Kansas, Michigan, Missouri, Nebraska, North Dakota, Ohio, South Dakota and Wisconsin. MARKET MASTER. The Director of the Parks, Recreation, and Community Services Department, or other individual selected by the Evanston City Manager or his/her designee to organize and regulate the farmers' markets. VENDOR. An approved individual, farm, business, or organization selling or offering for sale at Evanston farmers' markets items deemed saleable under this Chapter. COOPERATIVE FARMER A farmer that shares land, or farm as neighbors, or farm together in a community or a region. VALUE-ADDED PRODUCT A change in the physical state or form of the product (such as milling wheat into flour or making strawberries into jam) or the production of a product in a manner that enhances its value, as demonstrated through a business plan (such as organically produced products). COTTAGE FOOD OPERATION A person who produces or packages non -potentially hazardous food in a kitchen of that person’s primary domestic residence for direct sale by the owner or a family member, stored in the residence where the food is made. 3-22-2. - SUPERVISION AND CONTROL OF MARKET. (A) This Chapter applies to all farmers' markets within the City of Evanston (the "City") at which vendors need City approval to operate. (B) The City, at all times, shall have the right to relocate or discontinue a market, to specify the days and times of its use, to regulate what goods may be sold, and to stipulate which vendors may sell within the market. (C) The market master Market Master or his/her or her designee shall review the application of any vendor wishing to offer items for sale at the markets, issue permits and collect fees therefore, assign spaces to vendors, maintain a system of bookkeeping for the markets, maintain the markets' cleanliness, an d enforce the market regulations and issue penalties as necessary. 3-22-3. - YEARLY AND DAILY SPACE RENTAL FEES. (A) Rental of space required. No vendor shall sell or offer for sale any product without having first applied for a space at the market and p aid the applicable fees. Fees shall be paid in advance of space occupancy. 588 of 594 126-O-16 ~3~ (B) Yearly rentals. An approved application and payment of the yearly space rental fee shall entitle en Title a vendor to its designated market space for one (1) calendar year (three hundred sixty-five (365) days) one (1) market season, starting the first day of the market season, unless its vending space is closed or the space is revoked for a violation of this Chapter or other law. (C) Daily rentals. A vendor may obtain a daily permit, entitling the vendor to occupy space in the market for one (1) day, and sell goods in accordance with all the provisions of this Chapter, unless its vending space is closed or the space is revoked for a violation of this Ch apter or other law. (D) Amount of fees. The applicable yearly or daily space rental fees shall be determined annually by the City of Evanston and collected by the market master Market Master. 3-22-4. - APPLICATION REQUIREMENTS. (A) An applicant for a vending space at a farmers' market shall submit to the Market Master market master, along with the required fee, an application containing all of the following information: 1. Name and address of applicant; 2. Products for which vendi ng space is sought; 3. Affidavit certifying that articles offered for sale are locally grown, cultivated, created, produced or prepared; 4. Affidavit certifying that articles offered for sale are: (a) of the vendor's own growing, cultivation, creation, pro duction, or preparation; or (b) from the actual raiser, a cooperative farmer, cultivator, creator, producer, or preparer and that the applying vendor is authorized sell such products, with full disclosure to the consumer of their source; 5. For farmer-vendors, a description of farming practices and copies of any certifications (showing certifying body and date of certification); 6. Evidence that the vendor's real estate and property taxes and Illinois sales taxes have been paid during the previous market se ason; 7. State sales tax permit number. Vendors must hold a current Illinois sales tax license in order to qualify for a space at a farmers' market; and 8. Proof of insurance in an amount of $1,000,000 coverage and form approved by the City. Under no circumstances shall the City insure or indemnify any vendor, nor shall the City be liable in contribution for any damages for which a vendor is deemed liable. (B) Applications shall be approved in the sole and exclusive discretion of the market master Market Master or his/her designee , but under no circumstances shall an application be approved unless all of the information and documentation required by Subsection (A) is provided. 3-22-5. - SPACE ALLOCATION. Once a vendor's application is approve d and its fee paid, the vendor shall be assigned a vending space. Assignment of spaces is within the market master's Market Master 589 of 594 126-O-16 ~4~ or his/her designee exclusive discretion, and shall be generally, but not necessarily, in accordance with the order in which applications are submitted and fees are paid. 3-22-6. - ADDITIONAL REQUIREMENTS FOR VENDORS. (A) No vendor shall sell at a farmers' market within the City unless it: 1. Resides or operates locally; and 2. Sells items: (a) Of the vendor's own growing, cultivation, creation, production, or preparation; or (b) Originating from another grower, cooperative farmer, cultivator, creator, producer, or preparer that gives its explicit written permission to the vendor to sell its items on its behalf. (B) Each vendor shall post within its allocated market space signs approved by the marker master Market Master or his/her designee stating: 1. Vendor's legal name; 2. Vendor's home location; 3. The general type of items being offered for sale by the vendor , such as fruit, produce, or baked goods; and 4. The name of each item offered for sale must be labeled in the vendor’s rental space; and the name and location of the source. 5. The name of the cooperative farmer and location of their source must be labeled. (C) Vendors shall be financially self -sufficient and operate at no cost to the City. (D) No vendor shall solicit business by hawking or crying out. 3-22-7. - SALEABLE ITEMS. (A) Items allowable for sale at the markets: 1. Must be locally grown, cultivated, created, produced or prepared; 2. Must conform to all federal, state and local public health and food safety regulations; and 3. Shall May include any or all of the following items : (a) Produce such as fruits or their juices and vegetables; (b) Edible grains, nuts and berries; (c) Apiary products, maple sugar and syrups, only if properly labeled in accordance with state standards for labeling; (d) Baked goods as specified in Subsection (D) of this Section; (e) Meat, fish, poultry, eggs, and dair y products including natural cheeses; provided that vendors may sell only USDA prepackaged meat from animals from their own farms, or from a cooperative farmer and that the sale of such meat must conform to the Illinois Retail Food Store Sanitation Rules and Regulations and the Evanston Health and Sanitation Code. (f) Cut or potted flowers and plants; (g) Artwork and hand -crafted items, if sold during "Home Grown Artists" events; and 590 of 594 126-O-16 ~5~ (h) Prepared foods, either as part of food demonstrations or with the approval of the market master Market Master or his/her designee ; and (i) Value-added Products (j) The Farmers’ Market may also permit knife sharpening for patrons for free. (B) Items not allowable for sale at the markets shall include those that are: 1. Unwholesome or spoiled; or 2. Prohibited by the Evanston Department of Health and Human Services. (C) Items sold according to weight must be sold in accordance with the established standards for weight of the State of Illinois and City of Evanston. (D) The sale of baked goods bread shall be allowed by vendors that are by Evanston based and non -Evanston based food establishments issued a license or permit licensed by the City Evanston Department of Health and Human Services of Evanston under the following co nditions: 1. The bread Baked goods must have been made from all fresh ingredients and processed on -site at the licensed or permitted food establishment, including all mixing, shaping, final proofing, and baking. No baked goods bread can be sold if the dough has been prepared off -site, even if it is baked on the premises of the licensed or permitted food establishment; 2. Eligible vendors of bread shall be those licensed or permitted food establishments where baked goods bread and pastries are the primary items for sale, such as bakeries; and 3. Charitable and n Not-for-profit organizations that are not licensed food establishments may not sell baked goods bread as vendors at the farmers' markets, but shall be occasionally permitted to sell bread and other baked goods, in the discretion of the market master Market Master or his/her designee, at "special events" as defined in this Chapter and subject to the limitations presc ribed. 4. Cottage Food Vendors must be registered with the Evanston Department of Health and Human Services as a cottage food vendor and must adhere to all regulations and standards set forth in the Illinois Food Handling Regulation Enforcement Act, 410 IL CS 625/4, which permits certain foods to be sold at the market at the discretion of the Market Master or his/her designee. 5. Value-Added Products can be sold at the market at the discretion of the Market Master or his/her designee. 3-22-8. - PUBLIC HEALTH AND SAFETY. At all times, all vendors and participants at the farmers' markets shall comply with all applicable local, state and federal laws pertaining to public health and food safety, including, but not limited to: Hand -washing, food protection and storage, food labeling, food service (including temperature regulation), and vector control. (A) General provisions. At all times vendors shall transport and display food with adequate protection against contamination. Delivery trucks and other equip ment for transportation and display shall be kept clean. Vendors shall not allow any waste, 591 of 594 126-O-16 ~6~ garbage or refuse to remain on or near the vending space after the close of market hours on any market day. No vendor shall sell , serve or offer for sale any food items for human consumption without prior approval and permits issued by the Evanston Health and Human Services Department Director or his/her designee. requiring a written statement from the Evanston Health Director that the product is in compliance with storage and display standards, without first obtaining such statement. (B) Incorporation of local law. Title 8 of the Evanston City Code, "Health and Sanitation," is incorporated herein, and the penalties specified therein shall apply in full force. Vendors and other sellers or preparers of food at the farmers' markets shall comply at all times with Title 8 and all other local laws and regulations pertaining to public health, sanitation, food preparation and food safety. Failure to comply with all such local laws may result in the revocation of vending space, in the discretion of the Health Director or his/her designee. (C) Incorporation of state and fede ral law. Vendors and other sellers or preparers of food at the farmers' markets shall comply at all times with all state and federal laws and regulations pertaining to public health, sanitation, food preparation and food safety. Failure to comply with all such laws may result in the revocation of vending space, in the discretion of the Evanston Health Director or his/her designee. (D) Access. The Health Director or his/her designee, upon the presentation of identification, shall be permitted to enter any ve nding space, food demonstration space, or special event space in a farmers' market for the purposes of making inspections to determine compliance with this Chapter and other applicable law. The Health Director and his/her designees shall be permitted to ex amine records of the vendor or other seller or preparer of food, to obtain information pertaining to the food and supplies purchased, sold, received or used. (E) Closure. At any time, the Health Director or his/her designee may, in his/her or her exclusive discretion, require the immediate closure of any booth, stand, or other vending space presenting an imminent health hazard. In the event of such closure, all vending, marketing, and associated activity must cease until approval to operate is granted after inspection. (F) Except as otherwise provided by law, the following shall be prohibited within any farmers' market: 1. Live animals and pets, other than service animals; and 2. Riding of bicycles, scooters, skateboards, and the like, including motorized versions of the same, except as required to accommodate a physical disability. 3-22-9. - SPECIAL EVENTS. Any activity that takes place on the grounds of a farmers' market but is not the sale of food items that are locally grown, cultivated, created, prod uced, or prepared, and sold by an approved vendor under this Chapter shall be designated a "special event" and shall be subject to the limitations in this Section. (A) Home -grown artists events. 592 of 594 126-O-16 ~7~ 1. Shall be approved by and held on dates designated by the Market Master or his/her designee ; 2. Shall be limited to the number of artists' tents designated by the Market Master or his/her designee; and 3. Shall be held in a contained area of the market as designated by the Market Master or his/her designee. (B) Food demonstrations. 1. Shall be approved by and held on dates designated by the Market Master or his/her designee ; 2. Shall be limited to the number of demonstration stations designated by the Market Master or his/her designee; 3. Shall be held in a conta ined area of the market as designated by the Market Master or his/her designee; and 4. Shall be pre -approved by the Health Director or his/her designee and shall at all times comply with all applicable public health and sanitation laws and regulations as set forth in Section 3-22-8. (C) Fundraising bake sales. 1. Evanston charitable Not-for-Profit organizations shall be permitted occasionally to sell or distribute baked goods items at farmers' markets to raise funds or awareness, but not as a routine busine ss. Nothing in this Section entitles en Titles a charitable or not-for-profit organization to operate as a "vendor" within the meaning of this Chapter; 2. Fundraising bake sales shall be held only with the prior approval of the Market Master or his/her designee, who shall reasonably limit the number of vending spaces designated for such use on any given market day; and 3. A fundraising bake sale may consist of the sale of only home -baked goods breads, pastries, and like baked items not requiring refrigeration. The items may be prepared in non -inspected kitchens; however, it is strongly recommended that the preparation of food items for sale take place in a licensed or permitted food establishment or controlled environment such as a club or church kitchen. (D) Additional special events to be held in conjunction with the farmers' markets shall be conducted and regulated under the sole discretion and authority of the Market Master or his/her designee. 3-22-10. - ENFORCEMENT AND PENALTIES. Any person violating any of the provisions of the Chapter shall be subject to a fine not to exceed five hundred dollars ($500.00), or, alternatively, the penalty prescribed in any applicable provision of the Evanston City Code. A separate offense shal l be deemed committed each day such violation shall continue. The Market Master or his/her designee may, in his/her sole discretion, revoke the vending space of any vendor or special-event space holder for violations of this Chapter, irrespective of the severity, number, or duration of said violations. 593 of 594 126-O-16 ~8~ SECTION 2: That the findings and recitals contained herein are declared to be prima facie evidence of the law of the City, and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: That all ordinances, or parts thereof, which are in conflict with this amendment are hereby repealed. SECTION 4: That if any provision of this Ordinance 126-O-16, or application thereof to any person or circumstance, is held unconstitutional or otherwise invalid, such invalidity shall not affect the applicability of the other provisions of this Ordinance 126-O-16. SECTION 5: That this Ordinance 126-O-16 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2016 Adopted: ___________________, 201 6 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 594 of 594