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Home My WebLink About10.10.16 Packet CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, October 10, 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) is cancelled City Council meeting will convene at conclusion of the A&PW Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Tendam (II) Mayor Public Announcements and Proclamations National Community Planning Month National Fire Prevention Week, October 9-15, 2016 (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Rainey 1 of 215 City Council Agenda October 10, 2016 Page 2 of 6 (VII) Report of the Standing Committees Administration & Public Works - Alderman Braithwaite Planning & Development - Alderman Wilson Human Services - Alderman Tendam (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting September 26, 2016. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – through September 18, 2016 $ 2,867,625.63 (A2) FY2016 City of Evanston Bills – October 11, 2016 $ 4,659,714.20 Credit Card Activity for Period Ending August 31, 2016 $ 197,953.89 For Action (A3.1) Agreement with the Youth Job Center of Evanston for the Building Career Pathways to Sustainable Employment Program 2016 Staff recommends that City Council authorize the City Manager to execute the 2016 agreement with the Youth Job Center of Evanston (1114 Church Street, Evanston, IL 60201) to provide fifteen disconnected and unemployed young adults who are low to moderate income Evanston residents (ages 18-25) with a career pathway plan that leads to educational/work trade certification, employment, supportive services, career counseling, educational support and transportation assistance over 24 months in an amount not to exceed $80,000 for FY 2016. Funding for this agreement is budgeted in Parks, Recreation and Community Services, Youth and Young Adult Engagement Division (Account 100.30.3215.62490). Costs amount to approximately $5,333 per participant. For Action 2 of 215 City Council Agenda October 10, 2016 Page 3 of 6 (A3.2) Change Order Number 1 for Howard Street Traffic Signal & Street Resurfacing Project with Capitol Cement Company, Inc. Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the Howard Street Traffic Signal & Street Resurfacing Project (Bid No. 16-32) with Capitol Cement Company, Inc. (6231N Pulaski Road, Chicago, IL) in the amount of $83,262.75. Change Order No. 1 will increase the contract amount from $1,385,153.89 to $1,468,416.64. Funding will be from the Howard-Hartrey TIF Fund (Account 310.99.5500.65515-415430), which has an FY 2016 allocation of $1,600,000 for this project. For Action (A3.3) Change Order Number 1 for Various Parking Lot Improvement Engineering Services with Gewalt-Hamilton Associates, Inc. Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for Various Parking Lot Improvement Engineering with Gewalt-Hamilton Associates, Inc. (625 Forest Edge Drive, Vernon Hills, IL 60061) in the amount of $26,000. This will increase the total contract amount from the original contract price of $144,650 to $170,650. Funding for this work will be from the James Park West Parking Lot Renovations (Account 415.40.4116.65515 – 416525) which has a remaining FY 2016 CIP GO Bond allocation of $149,000. For Action (A3.4) Contract for Topographic Surveying Engineering Services with Hampton, Lenzini and Renwick, Inc. Staff recommends that City Council authorize the City Manager to execute a contract for Topographic Surveying Engineering Services (RFP No. 16-68) with Hampton, Lenzini and Renwick, Inc. (380 Shepard Drive, Elgin, IL 60123) in the amount of $39,182.68. This project involves the topographic survey and base drawing preparation of street segments programmed for water main improvements and of Chicago Avenue to support future roadway improvement. Funding will be provided from the Water Fund (Account 513.71.7330.65515– 416503) in the amount of $20,386.68 and from the CIP 2016 GO Bond Fund (Account 415.40.4116.65515-416515) in the amount of $18,796.00. For Action 3 of 215 City Council Agenda October 10, 2016 Page 4 of 6 (A3.5) Contract for the 2016 CIPP Sewer Rehabilitation Contract B with Visu- Sewer of Illinois, LLC Staff recommends that City Council authorize the City Manager execute a contract for the 2016 CIPP Sewer Rehabilitation Contract B (Bid No. 16-66) with Visu-Sewer of Illinois, LLC (9014 S. Thomas Avenue, Bridgeview, IL) in the amount of $127,674.25. This contract includes rehabilitation of 2,577 feet of combined sewer main ranging in size from 8-inch diameter to 18-inch diameter at 15 different sites. Funding for this project includes $99,791 from the Sewer Fund (Account 515.40.4535.62461 - 716007), which has a remaining FY 2016 budget of $332,000. The remaining funding in the amount of $27,883 will be funded by the Howard-Hartrey TIF (Account 310.99.5500.65515 - 716007). For Action (A3.6) Three-Year Contract for Office Furniture Supply with Forward Space Staff recommends the City Council authorize the City Manager execute a three- year contract for Office Furniture Supply (RFP 16-65) with Forward Space (1142 N. North Branch Street, Chicago, Illinois). Each year of the contract will have a not-to-exceed cost of $70,000. Funding is provided by individual departments through various annual operations budgets. For Action (A3.7) Single Audit for Fiscal Year 2015 Staff recommends City Council review and place on file the Single Audit report for the fiscal year ending December 31, 2015. Single Audit is the audit of Federal Grants money received/spent by the City of Evanston. For Action: Accept and Place on File (A3.8) January 1, 2016 Police and Firefighter Pension Actuarial Report The Police Pension Board, Firefighter Pension Board and Treasurer recommend that City Council review and approve the January 1, 2016 Actuarial Valuation for usage in the 2016 Tax Levy (receivable in 2017) for Police and Firefighter Pension funding purposes. City Staff and the Police and Firefighter Pension Boards recommend the Annual Actuarial Required Contribution in the amount of $8,148,709 for the Firefighters’ Pension Fund and $10,237,200 for the Police Pension Fund. As a part of the 2016 Proposed Budget, Staff is recommending an increase to the total City tax levy of $800,000 or 2.1%, which will be used to fund the increase in pension costs outlined from the January 1, 2015 Actuarial Report. The funding of this study is being split three ways for 2016. The Police Pension and Firefighters Pension will each pay $6,000 and the General Fund will pay $6,000 for this report at a total cost of $18,000. For Action 4 of 215 City Council Agenda October 10, 2016 Page 5 of 6 (A4) Resolution 63-R-16, Lease Agreements with United States Postal Service for Parking in City Parking Garage, 1800 Maple Avenue, and City Parking Lot 25, 1612-1616 Maple Avenue Staff recommends that the City Council adopt Resolution 63-R-16 authorizing the City Manager to enter into a lease renewal with the US Postal Service (USPS) Facilities Real Estate Division (7029 Albert Pick Road, Greensboro, N.C., 27498- 1103) for the parking of Postal Service Vehicles in Lot 25, 1612-1616 Maple Avenue and the Maple Avenue Self Park, 1800 Maple Avenue. Projected total revenue for the period from 11/1/2016 – 10/31/2018 is $155,040. Staff requests continuance of adoption of Resolution 63-R-16 to the City Council meeting of October 24, 2016. For Action (A5) Resolution 66-R-16, Authorizing the Mayor to Enter into an Amended and Restated Employment Agreement for City Manager Wally Bobkiewicz Mayor recommends that the City Council adopt Resolution 66-R-16, entering into an amended and restated Employment Agreement for City Manager Wally Bobkiewicz. City Council met in Executive Session on September 19, 2016 to complete the annual review of the City Manager. In recognition of the City Manager’s service, the City Council requested the Mayor work with the City Manager and Corporation Counsel to draft an amended contract for Mr. Bobkiewicz to reflect the following changes: 1) A general salary increase of 2% retroactive to January 1, 2016; and 2) A reduction of the City Manager’s $190,000 home loan from the City of Evanston to $180,000. For Action (A6) Ordinance 120-O-16, Authorizing the Sale of a Surplus Fleet Vehicles/Equipment Owned by the City of Evanston Staff recommends that City Council adopt Ordinance 120-O-16 which directs the City Manager to offer the sale of vehicles owned by the City through public auction at the special Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on or around Tuesday, November 8, 2016 or any other subsequent America’s Online Auction as these vehicles become available, on a timely basis, as a result of new vehicle replacements being placed into service. For Introduction (A7) Ordinance 127-O-16, Dissolving Howard Hartrey Tax Increment Finance District Staff recommends City Council adopt Ordinance 127-O-16 dissolving the Howard Hartrey Tax Increment Finance (TIF) District effective December 31, 2016. As a part of this closure the City is required to officially notify all taxing districts regarding the dissolution and any distribution thereof from remaining funds in the TIF. For Introduction 5 of 215 City Council Agenda October 10, 2016 Page 6 of 6 APPOINTMENTS (APP1)For Appointment to: Arts Council Beth Adler Mental Health Board Rebecca Feiler Mental Health Board Jessica Sales Environment Board from Ladd Arboretum Committee Tom Klitzkie Environment Board from Ladd Arboretum Committee Wendy Pollack For Action MEETINGS SCHEDULED THROUGH OCTOBER 2016 Upcoming Aldermanic Committee Meetings Mon, Oct 17 7:00 PM City Council/Budget Discussion Tues, Oct 18 7:00 PM Housing & Community Development Act Committee Wed, Oct 19 6:30 PM M/W/EBE Development Committee Mon, Oct 24 6:00 PM A&PW, P&D, City Council meetings Wed, Oct 26 6:00 PM Transportation/Parking Committee Wed, Oct 26 7:00 PM Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 6 of 215 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, September 26, 2016 Roll Call: Alderman Holmes Alderman Rainey Alderman Tendam Alderman Fiske Alderman Revelle Alderman Wynne Alderman Miller Alderman Wilson Presiding: Mayor Elizabeth B. Tisdahl Mayor Tisdahl called the Regular Meeting of the City Council to order at 7:40 PM. Alderman Braithwaite was not present during Roll Call. Mayor Public Announcements and Proclamations The Mayor stated the City of Evanston mourns with Northwestern University over the death of Chuyuan Qiu. Mayor Tisdahl announced the City of Evanston was named one of best places for livable, and number 9 Smartest Small Towns. City Manager Public Announcements Public Technology Institute 2016 Tech Savvy City Award presented by Luke Stowe, Interim IT Director and Evanston has won it 3 years in a row. Presentation on Rebuilding Evanston Project gave a presentation by Erica Storlie demonstrating the partnership with Northwestern U. The University funded the whole project as volunteer workers renovated two homes (one in the 2nd ward and one in the 5th ward). This project included city staff and Northwestern staff. Presentation of President’s Freedom Award to Sergeant Tracy Williams by the Evanston Fourth of July Association presented by David Peach for his 25 years of continuous participation and support for the 4th of July Committee. Review of Summer Programs by City of Evanston’s Library and Parks, Recreation & Community Services Departments was presented by Mr. Hemingway, Director of PR&CS. He also introduced reading to the kids for 20 minutes during the camps, as they partnered with Jan at Evanston Library (she oversees children and teens services). 7 of 215 City Council Agenda September 26, 2016 Page 2 of 8 Communications: City Clerk The City Clerk had no communications. Public Comment The following persons spoke on the Benchmarking Ordinance: Eric Paset was not opposing the ordinance but felt it goes against the Landlords. Howard Handler stated while on the committee there was no substantial discussion, outreach or direction. Dan Schermerhorn spoke against the ordinance which is nothing new and there is no benefit of energy savings since we have been doing it for years. Jonathan Nieuwsma is the President of Greener Evanston. He thanked the Council for passing the Evanston Climate Plan. He encourages the Council to adopt the Ordinance. Tom Justin stated the ordinance is a very egregious interruption on people’s privacy. Non-Agenda Item Madelyn Dupree complained about the idling trucks on her block, and she stated she called every Council members of her concern. Items not approved on Consent Agenda: (A4) Resolution 63-R-16, Lease Agreements with United States Postal Service for Parking in City Parking Garage, 1800 Maple Avenue, and City Parking Lot 25, 1612-1616 Maple Avenue Staff recommends that the City Council authorize the City Manager to enter into a lease renewal with the US Postal Service (USPS) Facilities Real Estate Division (7029 Albert Pick Road, Greensboro, N.C., 27498-1103) for the parking of Postal Service Vehicles in Lot 25, 1612-1616 Maple Avenue and the Maple Avenue Self Park, 1800 Maple Avenue. Projected total revenue for the period from 11/1/2016 – 10/31/2018 is $155,040. For Action (A5) Ordinance 33-O-16, Amending City Code Title 4 to Add Chapter 22 – Building Energy and Water Use Benchmarking Ordinance City staff along with the Utilities Commission recommends that City Council move to adopt Ordinance 33-O-16 Building Energy and Water Use Benchmarking. Since the August 15, 2016 A&PW Committee meeting staff, as requested, revised ordinance section 4-22-11 reducing the penalty amount to $100 for each offense per month. Staff believes that the reduced penalty will be sufficient to compel compliance with the ordinance. For Action (P2) Ordinance 115-O-16, Planned Development at 824-828 Noyes Street The Plan Commission and staff recommend adoption of Ordinance 115-O-16 for approval of the Planned Development at 824-828 Noyes Street. The 4-story 44- unit mixed-use residential building would have a 3,200 square foot ground floor commercial space and 35 parking spaces on site. The development includes 5 site development allowances for: 44 dwelling units; a proposed height of 52 ft.; 8 of 215 City Council Agenda September 26, 2016 Page 3 of 8 35 parking spaces; 5’ east side yard building setback and 1’ rear yard parking setback. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting September 12, 2016 and September 19, 2016. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – through September 4, 2016 $ 2,815,625.53 (A2) FY2016 City of Evanston Bills – September 27, 2016 $ 3,286,013.25 For Action (A3.1) Purchase and Installation of Recording Studio Equipment at the Delores A. Holmes Recording Studio in Gibbs-Morrison Cultural Center from Gand Sound Installations Staff recommends that City Council award the contract to provide all recording studio equipment and installation of the Delores A. Holmes Recording Studio at Gibbs-Morrison Cultural Center to Gand Sound Installations (1107 Mark St., Elk Grove, IL 60007) in the amount of $23,223.11. In April of 2016, Northwestern University donated $25,000.00 to the Gibbs-Morrison Cultural Center to purchase equipment and instruments to outfit the recording studio. The recording studio will be named the Delores A. Holmes Recording Studio at Northwestern University’s request. Funding will be from the Gibbs-Morrison Cultural Center general fund (Account 100.30.3225.65515). For Action (A3.2) Change Order No. 2 to Agreement with Kovilic Construction Company, Inc. for Church Street Boat Ramp Improvements Staff recommends City Council authorize the City Manager to approve Change Order #2 for the Church Street Boat Ramp Improvements (Bid No. 15-29) which modifies the project’s completion date to December 31, 2016. There is no change to the project cost. Funding is provided from Capital Improvement Program (CIP) General Obligation Bonds (Accounts 415.26.4150.65515 – 416127 and 415.26.4150.65515 – 416456). This project was budgeted at $670,000 in FY 2015 ($470,000 in Account 416127 and $200,000 in Account 416456). For Action 9 of 215 City Council Agenda September 26, 2016 Page 4 of 8 (A3.3) Change Order No. 2 to Agreement with Schroeder & Schroeder Inc. for 50/50 Sidewalk Replacement Project Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the contract for the 2016 50/50 Sidewalk Replacement Project (Bid No. 16-37) with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL 60076) in the amount of $17,501. Change Order No. 1 increased the contract amount from $200,640 to $215,660. Proposed Change Order No. 2 will increase the contract amount to $233,161. Funding for this work will be from the Neighborhood Traffic Calming and Pedestrian Safety (Account 415.40.4116.65515 – 416515) which has $100,000 budgeted in 2016. For Action (A3.4) Change Order No. 4 to Agreement with Nesko Electric Company for Police/Fire Headquarters Data Center - Emergency Construction Services Staff recommends City Council authorize the City Manager to approve Change Order #4 for the Police/Fire Headquarters Data Center Emergency Construction Services project which increases the contract amount from $159,708 to $171,082 and modifies the project’s completion dates to December 31, 2016. Funding for the project is provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65502 – 415179) and from E911 Funds (Account 205.22.5150.65625). This change order is funded from Facilities Contingency, which was budgeted at $200,000 in FY 2016 and has a remaining balance of $42,604. For Action (A3.5) Agreement with District 65 for Road Salt Sale Staff is recommending City Council authorize the City Manager to sign an agreement with Evanston School District 65 for the sale of rock salt in the amount of $56.33 per ton for the period November 15, 2016 to April 15, 2017. This price includes a 10% administration and handling fee. This price reflects a $20.38 decrease in price as the overall price of salt has decreased. For Action (A3.6) Agreement with District 202 for Road Salt Sale Staff is recommending City Council authorize the City Manager to sign an agreement with Evanston School District 202 for the sale of rock salt in the amount of $56.33 per ton for the period November 15, 2016 to April 15, 2017. This price includes a 10% administration and handling fee. This price reflects a $20.38 decrease in price as the overall price of salt has decreased. For Action (A3.7) Purchase of Trees and Planting Services for Fall Planting from Suburban Tree Consortium Staff recommends City Council approve the purchase of 70 trees and planting services for 75 trees from Suburban Tree Consortium in the amount of $32,191.60. Funding for this purchase is provided from three sources. The first is a general fund line item in the Forestry Division budget (Account 10 of 215 City Council Agenda September 26, 2016 Page 5 of 8 100.40.4320.65005). The total budget within this line item is $90,000 which is used for both the spring and fall planting seasons. The second source of funding is the “Replant Express” program (Account 100.40.4320.65005). This program allows residents to pay $250 to be added to our planting list immediately, rather than waiting the two years it typically takes for a replacement tree. There are twenty-three additional trees being planted through this program which generated $5,750 in payments. The third source is from donations to the I Heart Evanston Trees fund (Account 100.40.4105.53737), which has generated $5,147 so far in 2016. For Action (A3.8) Purchase of Subscription to Law Enforcement Policy Manual and Daily Training Bulletin Service from Lexipol Staff recommends the City Council authorize the City Manager to execute a contract for the purchase of a yearly subscription to the Law Enforcement Policy Manual and Daily Training Bulletin Service from Lexipol (6B Liberty, Suite 200, Aliso Vlejo, CA 92656). The annual subscription cost for the web-based service is $23,246.00. There is also a one-time Implementation fee of $13,110.00 to review and update our current policies. Lexipol is offering a 10% discount on the implementation fee, which would bring the cost down to $11,799.00 if an agreement is received before September 30, 2016. The expenditure for this project will be charged to Police Administration – Service Agreements/Contract (Account 100.22.2205.62509). For Action (A3.9) Two Year Contract with Third Millennium Associates, Inc. for Print, Mail and Fulfillment Services for Wheel Tax Renewal Process Staff recommends that the City Council authorize the City Manager to execute a 2 year contract, with 2 one year renewal options, with Third Millennium Associates, Inc. (4200 Cantera Drive, Suite 105, Warrenville, IL 60555) in the amount of $37,000 to provide City Vehicle Sticker print, mail and fulfillment services. Funding will come from the Licensing/Regulatory Supplies Fund (Account 100.15.1560.65045) with a Budget of $37,000. For Action (A6) Ordinance 120-O-16, Authorizing Sale of Surplus Fleet Vehicle Owned by the City of Evanston Staff recommends that City Council adopt Ordinance 120-O-16 which directs the City Manager to offer the sale of vehicles owned by the City through public auction at the special Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on or around Tuesday, October 25, 2016 or any other subsequent America’s Online Auction as these vehicles become available, on a timely basis, as a result of new vehicle replacements being placed into service. For Action (A7) Ordinance 118-O-16, Amending City Code Section 3-4-6 by Creating the New Class P-4 Liquor License 11 of 215 City Council Agenda September 26, 2016 Page 6 of 8 Local Liquor Commissioner recommends City Council adoption of Ordinance 118-O-16, amending City Code Section 3-4-6 by creating the new Class P-4 Liquor License. The City of Evanston does not have annual liquor license tailored to craft wineries allowing the sale of wine for exclusively off-site consumption. A representative of North Shore Cider Company approached the Liquor Control Review Board requesting the addition of a new annual liquor license for such craft winery business models. Cider is defined as wine under Illinois law. Ordinance 118-O-16 allows craft wineries the sale of wine for only off-site consumption. This Ordinance imposes pertinent requirements onto craft wineries that harmonize with current craft brewery requirements. For Action (A8) Ordinance 113-O-16, Increasing the Number of Class R Liquor Licenses for Northwestern University Kellogg School of Management Local Liquor Commissioner recommends City Council adoption of Ordinance 113-O-16, amending Evanston City Code Subsection 3-4-6-(R) to increase the number of authorized Class R liquor licenses from two (2) to three (3) and permit issuance of a Class R license to Northwestern University d/b/a Northwestern University Kellogg School of Management at 2211 Campus Drive. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 123-O-16, Granting a Special Use for a Type 2 Restaurant, Viet Nom Nom, at 618 ½ Church St. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 123-O-16 granting special use approval for a Type 2 Restaurant, Viet Nom Nom, at 618 ½ Church St. in the D3 Downtown Core Development District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Wilson requests suspension of the Rules for Introduction and Action by City Council on September 26, 2016. For Introduction and Action RULES COMMITTEE (O1) Ordinance 107-O-16, Consolidating the City of Evanston Sign Review and Appeals Board into the Design and Project Review Committee City staff recommends approval of Ordinance 107-O-16 to consolidate the powers and duties of the Sign Review and Appeals Board (SRAB) into the powers and duties of the Design and Project Review Committee. The ordinance also eliminates the SRAB. For Action 12 of 215 City Council Agenda September 26, 2016 Page 7 of 8 Items for discussion: (A4) Resolution 63-R-16, Lease Agreements with United States Postal Service 1612-1616 Maple Avenue Staff recommends that the City Council authorize the City Manager to enter into a lease renewal with the US Postal Service (USPS) Facilities Real Estate Division (7029 Albert Pick Road, Greensboro, N.C., 27498-1103) for the parking of Postal Service Vehicles in Lot 25, 1612-1616 Maple Avenue and the Maple Avenue Self Park, 1800 Maple Avenue. Projected total revenue for the period from 11/1/2016 – 10/31/2018 is $155,040. For Action This item was left in committee. (A5) Ordinance 33-O-16, Amending City Code Title 4 to Add Chapter 22 – Building Energy and Water Use Benchmarking Ordinance City staff along with the Utilities Commission recommends that City Council move to adopt Ordinance 33-O-16 Building Energy and Water Use Benchmarking. Since the August 15, 2016 A&PW Committee meeting staff, as requested, revised ordinance section 4-22-11 reducing the penalty amount to $100 for each offense per month. Staff believes that the reduced penalty will be sufficient to compel compliance with the ordinance. For Action Alderman Braithwaite motioned for approval and Alderman Wynne second. Alderman Fiske moved to table and Alderman Rainey second. The vote was 4-5 and it failed. Alderman Fiske moved to hold until October 10th. Both Aldermen withdrew their motion and second. Alderman Fiske then moved to hold the item until the November 28th meeting, and second by Alderman Braithwaite. The vote was 9-0 and the motion passed. (P2) Ordinance 115-O-16, Planned Development at 824-828 Noyes Street The Plan Commission and staff recommend adoption of Ordinance 115-O-16 for approval of the Planned Development at 824-828 Noyes Street. The 4-story 44- unit mixed-use residential building would have a 3,200 square foot ground floor commercial space and 35 parking spaces on site. The development includes 5 site development allowances for: 44 dwelling units; a proposed height of 52 ft.; 35 parking spaces; 5’ east side yard building setback and 1’ rear yard parking setback. For Action Alderman Wilson motioned for approval and second by Alderman Holmes. The vote was 8-1 with Alderman Fiske voting nay, and the motion passed. Alderman Rainey motioned for approval and second by Alderman Wilson. The vote was 9-0 and the Consent Agenda was approved. Call of the Wards: Ward 5, Alderman Holmes reminded all the meeting at Gibbs/Morrison at 7PM this Thursday discussing property lines. Ward 6, Alderman Tendam reminded all of the Transportation Parking & 13 of 215 City Council Agenda September 26, 2016 Page 8 of 8 Economic Development Committee has been cancelled. Ward 7, Alderman Revelle had no report. Ward 8, Alderman Rainey thanked everyone for making Bike-The-Ridge. Ward 9, Alderman Miller had no report. Ward 1, Alderman Fiske had no report. Ward 2, Alderman Braithwaite spoke of the Black Summit meetings. He wanted to receive a list of businesses who owe the city monies. Ward 3, Alderman Wynne from 7 – 8:30 Lincoln School will be a3rd ward meeting. Ward 4, Alderman Wilson had no report. Alderman Wilson motioned to convene into Executive Session to discuss Minutes, Workers Compensation, and Litigation and it was second by Alderman Tendam. The meeting of the Regular City Council ended at 9:15 PM. Submitted by, Rodney Greene, MMC City Clerk 14 of 215 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, October 10, 2016 6:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF SEPTEMBER 26, 2016 III. ITEMS FOR CONSIDERATION ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – through September 18, 2016 $ 2,867,625.63 (A2) FY2016 City of Evanston Bills – October 11, 2016 $ 4,659,714.20 Credit Card Activity for Period Ending August 31, 2016 $ 197,953.89 For Action (A3.1) Agreement with the Youth Job Center of Evanston for the Building Career Pathways to Sustainable Employment Program 2016 Staff recommends that City Council authorize the City Manager to execute the 2016 agreement with the Youth Job Center of Evanston (1114 Church Street, Evanston, IL 60201) to provide fifteen disconnected and unemployed young adults who are low to moderate income Evanston residents (ages 18-25) with a career pathway plan that leads to educational/work trade certification, employment, supportive services, career counseling, educational support and transportation assistance over 24 months in an amount not to exceed $80,000 for FY 2016. Funding for this agreement is budgeted in Parks, Recreation and Community Services, Youth and Young Adult Engagement Division (Account 100.30.3215.62490). Costs amount to approximately $5,333 per participant. For Action 15 of 215 (A3.2) Change Order Number 1 for Howard Street Traffic Signal & Street Resurfacing Project with Capitol Cement Company, Inc. Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the Howard Street Traffic Signal & Street Resurfacing Project (Bid No. 16-32) with Capitol Cement Company, Inc. (6231N Pulaski Road, Chicago, IL) in the amount of $83,262.75. Change Order No. 1 will increase the contract amount from $1,385,153.89 to $1,468,416.64. Funding will be from the Howard-Hartrey TIF Fund (Account 310.99.5500.65515-415430), which has an FY 2016 allocation of $1,600,000 for this project. For Action (A3.3) Change Order Number 1 for Various Parking Lot Improvement Engineering Services with Gewalt-Hamilton Associates, Inc. Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for Various Parking Lot Improvement Engineering with Gewalt-Hamilton Associates, Inc. (625 Forest Edge Drive, Vernon Hills, IL 60061) in the amount of $26,000. This will increase the total contract amount from the original contract price of $144,650 to $170,650. Funding for this work will be from the James Park West Parking Lot Renovations (Account 415.40.4116.65515 – 416525) which has a remaining FY 2016 CIP GO Bond allocation of $149,000. For Action (A3.4) Contract for Topographic Surveying Engineering Services with Hampton, Lenzini and Renwick, Inc. Staff recommends that City Council authorize the City Manager to execute a contract for Topographic Surveying Engineering Services (RFP No. 16-68) with Hampton, Lenzini and Renwick, Inc. (380 Shepard Drive, Elgin, IL 60123) in the amount of $39,182.68. This project involves the topographic survey and base drawing preparation of street segments programmed for water main improvements and of Chicago Avenue to support future roadway improvement. Funding will be provided from the Water Fund (Account 513.71.7330.65515– 416503) in the amount of $20,386.68 and from the CIP 2016 GO Bond Fund (Account 415.40.4116.65515-416515) in the amount of $18,796.00. For Action 16 of 215 (A3.5) Contract for the 2016 CIPP Sewer Rehabilitation Contract B with Visu- Sewer of Illinois, LLC Staff recommends that City Council authorize the City Manager execute a contract for the 2016 CIPP Sewer Rehabilitation Contract B (Bid No. 16-66) with Visu-Sewer of Illinois, LLC (9014 S. Thomas Avenue, Bridgeview, IL) in the amount of $127,674.25. This contract includes rehabilitation of 2,577 feet of combined sewer main ranging in size from 8-inch diameter to 18-inch diameter at 15 different sites. Funding for this project includes $99,791 from the Sewer Fund (Account 515.40.4535.62461 - 716007), which has a remaining FY 2016 budget of $332,000. The remaining funding in the amount of $27,883 will be funded by the Howard-Hartrey TIF (Account 310.99.5500.65515 - 716007). For Action (A3.6) Three-Year Contract for Office Furniture Supply with Forward Space Staff recommends the City Council authorize the City Manager execute a three- year contract for Office Furniture Supply (RFP 16-65) with Forward Space (1142 N. North Branch Street, Chicago, Illinois). Each year of the contract will have a not-to-exceed cost of $70,000. Funding is provided by individual departments through various annual operations budgets. For Action (A3.7) Single Audit for Fiscal Year 2015 Staff recommends City Council review and place on file the Single Audit report for the fiscal year ending December 31, 2015. Single Audit is the audit of Federal Grants money received/spent by the City of Evanston. For Action: Accept and Place on File (A3.8) January 1, 2016 Police and Firefighter Pension Actuarial Report The Police Pension Board, Firefighter Pension Board and Treasurer recommend that City Council review and approve the January 1, 2016 Actuarial Valuation for usage in the 2016 Tax Levy (receivable in 2017) for Police and Firefighter Pension funding purposes. City Staff and the Police and Firefighter Pension Boards recommend the Annual Actuarial Required Contribution in the amount of $8,148,709 for the Firefighters’ Pension Fund and $10,237,200 for the Police Pension Fund. As a part of the 2016 Proposed Budget, Staff is recommending an increase to the total City tax levy of $800,000 or 2.1%, which will be used to fund the increase in pension costs outlined from the January 1, 2015 Actuarial Report. The funding of this study is being split three ways for 2016. The Police Pension and Firefighters Pension will each pay $6,000 and the General Fund will pay $6,000 for this report at a total cost of $18,000. For Action 17 of 215 (A4) Resolution 63-R-16, Lease Agreements with United States Postal Service for Parking in City Parking Garage, 1800 Maple Avenue, and City Parking Lot 25, 1612-1616 Maple Avenue Staff recommends that the City Council adopt Resolution 63-R-16 authorizing the City Manager to enter into a lease renewal with the US Postal Service (USPS) Facilities Real Estate Division (7029 Albert Pick Road, Greensboro, N.C., 27498- 1103) for the parking of Postal Service Vehicles in Lot 25, 1612-1616 Maple Avenue and the Maple Avenue Self Park, 1800 Maple Avenue. Projected total revenue for the period from 11/1/2016 – 10/31/2018 is $155,040. Staff requests continuance of adoption of Resolution 63-R-16 to the City Council meeting of October 24, 2016. For Action (A5) Resolution 66-R-16, Authorizing the Mayor to Enter into an Amended and Restated Employment Agreement for City Manager Wally Bobkiewicz Mayor recommends that the City Council adopt Resolution 66-R-16, entering into an amended and restated Employment Agreement for City Manager Wally Bobkiewicz. City Council met in Executive Session on September 19, 2016 to complete the annual review of the City Manager. In recognition of the City Manager’s service, the City Council requested the Mayor work with the City Manager and Corporation Counsel to draft an amended contract for Mr. Bobkiewicz to reflect the following changes: 1) A general salary increase of 2% retroactive to January 1, 2016; and 2) A reduction of the City Manager’s $190,000 home loan from the City of Evanston to $180,000. For Action (A6) Ordinance 120-O-16, Authorizing the Sale of a Surplus Fleet Vehicles/Equipment Owned by the City of Evanston Staff recommends that City Council adopt Ordinance 120-O-16 which directs the City Manager to offer the sale of vehicles owned by the City through public auction at the special Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on or around Tuesday, November 8, 2016 or any other subsequent America’s Online Auction as these vehicles become available, on a timely basis, as a result of new vehicle replacements being placed into service. For Introduction (A7) Ordinance 127-O-16, Dissolving Howard Hartrey Tax Increment Finance District Staff recommends City Council adopt Ordinance 127-O-16 dissolving the Howard Hartrey Tax Increment Finance (TIF) District effective December 31, 2016. As a part of this closure the City is required to officially notify all taxing districts regarding the dissolution and any distribution thereof from remaining funds in the TIF. For Introduction 18 of 215 IV. ITEMS FOR DISCUSSION APW1 Small Cell Tower City Regulations Staff will provide an overview of the installation of small cell towers on poles within public right-of-ways, due to a nationwide increase in applications. Additionally, City staff will provide a general synopsis of potential improvements to the City’s current applicable regulations. For Discussion APW2 Pedestrian Crossing at Dempster Street & Ashland Avenue Staff will discuss residents’ request for a pedestrian crossing at Dempster Street and Ashland Avenue and the proposed method to obtain permission from the Illinois Department of Transportation to install the crosswalk. For Discussion V. COMMUNICATIONS VI. ADJOURNMENT 19 of 215 Page 1; Rev. 10/5/2016 12:45:42 PM Administration and Public Works Committee Meeting Minutes of September 26, 2016 James C. Lytle Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: P. Braithwaite, B. Miller, A. Rainey, M. Wynne, D. Holmes STAFF PRESENT: G. Farrar, E. Storlie, D. Stoneback, M. Lyons, P. D’Agostino, T. Nunez, L. Biggs, J. Maiworm, R. Dahal, S. Flax, S. Levine, DC Parrott, R. Voss, A. Thorpe STAFF ABSENT: W. Bobkiewicz, M. Muenzer, K. Knapp, D. King, K. Jensen, E. Sanchez, G. Gerdes, L. Hemingway, S. Ciolek, DC Pickett, E. Thomas-Smith, K. Danczak-Lyons, B. Dorneker, A. King, M. Masoncup, S. Nagar, K. Richardson, Chief Eddington PRESIDING OFFICIAL: Ald. Braithwaite I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE, CHAIR A quorum being present, Ald. Braithwaite called the meeting to order at 6:07 p.m. II. APPROVAL OF MINUTES OF REGULAR MEETING OF SEPTEMBER 12, 2016 Ald. Rainey moved to accept the Minutes of September 12, 2016 A&PW meeting as submitted, seconded by Ald. Miller. The Minutes of the September 12, 2016 A&PW meeting were approved unanimously 5-0. III. ITEMS FOR CONSIDERATION (A1) Payroll – through September 4, 2016 $ 2,815,625.53 (A2) FY2016 City of Evanston Bills – September 27, 2016 $ 3,286,013.25 For Action Ald. Miller moved to recommend approval of the City of Evanston Payroll through September 4, 2016 and FY 2016 bills through September 27, 2016, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the payroll and bills. (A3.1) Purchase and Installation of Recording Studio Equipment at the Delores A. Holmes Recording Studio in Gibbs-Morrison Cultural Center from Gand Sound Installations Staff recommends that City Council award the contract to provide all recording studio equipment and installation of the Delores A. Holmes Recording Studio at Gibbs-Morrison Cultural Center to Gand Sound Installations (1107 Mark St., Elk DRAFT - NOT APPROVED 20 of 215 Page 2; Rev. 10/5/2016 12:45:42 PM Grove, IL 60007) in the amount of $23,223.11. In April of 2016, Northwestern University donated $25,000.00 to the Gibbs-Morrison Cultural Center to purchase equipment and instruments to outfit the recording studio. The recording studio will be named the Delores A. Holmes Recording Studio at Northwestern University’s request. Funding will be from the Gibbs-Morrison Cultural Center general fund (Account 100.30.3225.65515). For Action Ald. Rainey moved to recommend City Council award the contract to provide all recording studio equipment and installation of the Delores A. Holmes Recording Studio at Gibbs-Morrison Cultural Center to Gand Sound Installations in the amount of $23,223.11, seconded by Ald. Miller. Albert L. Gibbs, Gibbs Family representative, congratulated Ald. Holmes on this honor and thanked Northwestern and the Council for bringing the studio to the 5th Ward. The Committee voted unanimously 5-0 to approve the contract. (A3.2) Change Order No. 2 to Agreement with Kovilic Construction Company, Inc. for Church Street Boat Ramp Improvements Staff recommends City Council authorize the City Manager to approve Change Order #2 for the Church Street Boat Ramp Improvements (Bid No. 15-29) which modifies the project’s completion date to December 31, 2016. There is no change to the project cost. Funding is provided from Capital Improvement Program (CIP) General Obligation Bonds (Accounts 415.26.4150.65515 – 416127 and 415.26.4150.65515 – 416456). This project was budgeted at $670,000 in FY 2015 ($470,000 in Account 416127 and $200,000 in Account 416456). For Action Ald. Holmes moved to recommend that City Council authorize the City Manager to approve Change Order #2 for the Church Street Boat Ramp Improvements (Bid No. 15-29) which modifies the project’s completion date to December 31, 2016, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the change order. (A3.3) Change Order No. 2 to Agreement with Schroeder & Schroeder Inc. for 50/50 Sidewalk Replacement Project Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the contract for the 2016 50/50 Sidewalk Replacement Project (Bid No. 16-37) with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL 60076) in the amount of $17,501. Change Order No. 1 increased the contract amount from $200,640 to $215,660. Proposed Change Order No. 2 will increase the contract amount to $233,161. Funding for this work will be from the Neighborhood Traffic Calming and Pedestrian Safety (Account 415.40.4116.65515 – 416515) which has $100,000 budgeted in 2016. For Action Ald. Braithwaite moved to recommend that City Council authorize the City 21 of 215 Page 3; Rev. 10/5/2016 12:45:42 PM Manager to execute Change Order No. 2 to the contract for the 2016 50/50 Sidewalk Replacement Project (Bid No. 16-37) with Schroeder & Schroeder Inc.) in the amount of $17,501 increasing the contract amount from $215,660 to $233,161, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to approve the change order. (A3.4) Change Order No. 4 to Agreement with Nesko Electric Company for Police/Fire Headquarters Data Center - Emergency Construction Services Staff recommends City Council authorize the City Manager to approve Change Order #4 for the Police/Fire Headquarters Data Center Emergency Construction Services project which increases the contract amount from $159,708 to $171,082 and modifies the project’s completion dates to December 31, 2016. Funding for the project is provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65502 – 415179) and from E911 Funds (Account 205.22.5150.65625). This change order is funded from Facilities Contingency, which was budgeted at $200,000 in FY 2016 and has a remaining balance of $42,604. For Action Ald. Wynne moved to recommend City Council authorize the City Manager to approve Change Order #4 for the Police/Fire Headquarters Data Center Emergency Construction Services project which increases the contract amount from $159,708 to $171,082 and modifies the project’s completion dates to December 31, 2016, seconded by Ald. Miller. At Ald. Miller’s inquiry, Bureau Chief Lara Biggs explained that Police/Fire has a permanent generator installed that currently needs maintenance. With their new electrical system there is no longer a connection to a portable generator should the permanent generator experience a failure. A portable generator connection needs to be installed while the permanent generator is taken offline for maintenance. There is a backup generator at the Service Center that will work for this application, but is undersized for the data center at the Service Center. She added that the estimated cost of a new, appropriately sized generator is approximately $50-$75,000. Deputy City Manager Storlie stated that we are currently renting a generator and a study will be completed on the data center in 2017. She is comfortable with the reliability of the electrical at the Service Center. She noted that the purchase is from regular CIP funding. The Committee voted unanimously 5-0 to approve the change order. (A3.5) Agreement with District 65 for Road Salt Sale Staff is recommending City Council authorize the City Manager to sign an agreement with Evanston School District 65 for the sale of rock salt in the amount of $56.33 per ton for the period November 15, 2016 to April 15, 2017. This price includes a 10% administration and handling fee. This price reflects a $20.38 decrease in price as the overall price of salt has decreased. 22 of 215 Page 4; Rev. 10/5/2016 12:45:42 PM For Action Ald. Rainey moved to recommend City Council authorize the City Manager to sign an agreement with Evanston School District 65 for the sale of rock salt in the amount of $56.33 per ton for the period November 15, 2016 to April 15, 2017 which includes a 10% administration and handling fee, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to approve the agreement. (A3.6) Agreement with District 202 for Road Salt Sale Staff is recommending City Council authorize the City Manager to sign an agreement with Evanston School District 202 for the sale of rock salt in the amount of $56.33 per ton for the period November 15, 2016 to April 15, 2017. This price includes a 10% administration and handling fee. This price reflects a $20.38 decrease in price as the overall price of salt has decreased. For Action Ald. Rainey moved to recommend City Council authorize the City Manager to sign an agreement with Evanston School District 65 for the sale of rock salt in the amount of $56.33 per ton for the period November 15, 2016 to April 15, 2017 which includes a 10% administration and handling fee, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to approve the agreement. (A3.7) Purchase of Trees and Planting Services for Fall Planting from Suburban Tree Consortium Staff recommends City Council approve the purchase of 70 trees and planting services for 75 trees from Suburban Tree Consortium in the amount of $32,191.60. Funding for this purchase is provided from three sources. The first is a general fund line item in the Forestry Division budget (Account 100.40.4320.65005). The total budget within this line item is $90,000 which is used for both the spring and fall planting seasons. The second source of funding is the “Replant Express” program (Account 100.40.4320.65005). This program allows residents to pay $250 to be added to our planting list immediately, rather than waiting the two years it typically takes for a replacement tree. There are twenty-three additional trees being planted through this program which generated $5,750 in payments. The third source is from donations to the I Heart Evanston Trees fund (Account 100.40.4105.53737), which has generated $5,147 so far in 2016. For Action Ald. Holmes moved to recommend City Council approve the purchase of 70 trees and planting services for 75 trees from Suburban Tree Consortium in the amount of $32,191.60, seconded by Ald. Wynne. Public Works Agency Director Stoneback clarified that the City will be purchasing a total of 145 trees. Suburban Tree Consortium will plant 75 and City staff will plant 70. 23 of 215 Page 5; Rev. 10/5/2016 12:45:42 PM The Committee voted unanimously 5-0 to approve the purchase. (A3.8) Purchase of Subscription to Law Enforcement Policy Manual and Daily Training Bulletin Service from Lexipol Staff recommends the City Council authorize the City Manager to execute a contract for the purchase of a yearly subscription to the Law Enforcement Policy Manual and Daily Training Bulletin Service from Lexipol (6B Liberty, Suite 200, Aliso Vlejo, CA 92656). The annual subscription cost for the web-based service is $23,246.00. There is also a one-time Implementation fee of $13,110.00 to review and update our current policies. Lexipol is offering a 10% discount on the implementation fee, which would bring the cost down to $11,799.00 if an agreement is received before September 30, 2016. The expenditure for this project will be charged to Police Administration – Service Agreements/Contract (Account 100.22.2205.62509). For Action Ald. Wynne moved to recommend City Council authorize the City Manager to execute a contract for the purchase of a yearly subscription to the Law Enforcement Policy Manual and Daily Training Bulletin Service from Lexipol with an annual subscription cost for the web-based service of $23,246.00 and a one-time Implementation fee of $11,799.00 (10% discount) if an agreement is received before September 30, 2016 to review and update our current policies, seconded by Ald. Holmes. At Ald. Miller’s inquiry, Deputy Chief Jay Parrott explained that this new web service will keep policies, statutory and case law updated. This system is greener and more efficient. Officers will be able to perform better due diligence, ensure they are compliant with the policy and the law and account for proper transparency. The Committee voted unanimously to approve the contract. (A3.9) Two Year Contract with Third Millennium Associates, Inc. for Print, Mail and Fulfillment Services for Wheel Tax Renewal Process Staff recommends that the City Council authorize the City Manager to execute a 2 year contract, with 2 one year renewal options, with Third Millennium Associates, Inc. (4200 Cantera Drive, Suite 105, Warrenville, IL 60555) in the amount of $37,000 to provide City Vehicle Sticker print, mail and fulfillment services. Funding will come from the Licensing/Regulatory Supplies Fund (Account 100.15.1560.65045) with a Budget of $37,000. For Action Ald. Miller moved to recommend City Council authorize the City Manager to execute a 2 year contract, with 2 one year renewal options, with Third Millennium Associates, Inc. in the amount of $37,000 to provide City Vehicle Sticker print, mail and fulfillment services, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to approve the contract. 24 of 215 Page 6; Rev. 10/5/2016 12:45:42 PM (A4) Resolution 63-R-16, Lease Agreements with United States Postal Service for Parking in City Parking Garage, 1800 Maple Avenue, and City Parking Lot 25, 1612-1616 Maple Avenue Staff recommends that the City Council authorize the City Manager to enter into a lease renewal with the US Postal Service (USPS) Facilities Real Estate Division (7029 Albert Pick Road, Greensboro, N.C., 27498-1103) for the parking of Postal Service Vehicles in Lot 25, 1612-1616 Maple Avenue and the Maple Avenue Self Park, 1800 Maple Avenue. Projected total revenue for the period from 11/1/2016 – 10/31/2018 is $155,040. For Action Ald. Miller moved to hold this item in Committee until October 10, 2016, seconded by Ald. Wynne. PUBLIC COMMENT Dan Kelch, owner of Lulu’s/Taco Diablo/Five and Dime, requested modification of this agreement. He noted that there has been a surge of restaurant developments in this area. He suggested a discussion on other options for better utilization of Lot 25. Ald. Don Wilson, 4th Ward, explained that parking is causing some stress to the residents in the area. He asked staff to review the agreement and bring back to Committee with recommendations to address parking issues. The Committee voted unanimously 5-0 to hold the resolution in Committee. IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT Ald. Wynne moved to adjourn. The meeting was adjourned at 6:35pm. 25 of 215 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: October 04, 2016 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Continuing in 2016, the bills list will not include the Evanston Public Library. The Library bills will be included for informational purposes in the Treasurer’s Monthly Report. Summary: Payroll – September 05, 2016 through September 18, 2016 $ 2,867,625.63 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – Oct. 11, 2016 $ 4,659,714.20 General Fund Amount – Bills list $ 345,096.94 General Fund Amount – Supplemental list $ 1,352.29 General Fund Total: $ 346,449.23 TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 7,527,339.83 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Credit Card Activity – Period Ending August 31, 2016 $ 197,953.89 Attachments: Bills List August Credit Card Transactions For City Council meeting of October 10, 2016 Items A1-A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 26 of 215 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2016 100 GENERAL FUND 100 GENERAL SUPPORT Total 21639 EYE MED VISION CARE MONTHLY INVOICE OCTOBER 2016 3,889.51 21640 METLIFE SMALL BUSINESS CENTER METLIFE MONTHLY OCTOBER INVOICE 21,146.60 21640 GUARDIAN MONTHLY DENTAL PREMIUM 18,607.67 21650 NATIONAL GUARDIAN LIFE INSURANCE CO.NGL INSURANCE MONTHLY 249.85 22725 VERIZON WIRELESS COMMUNICATION CHARGES 266.07 41420 KIESLER POLICE SUPPLY, INC.UNIFORM - TACTICAL VESTS 1,453.22 41420 KIESLER POLICE SUPPLY, INC.UNIFORM - TACTICAL VESTS 1,449.28 100 GENERAL SUPPORT Total 47,062.20 1300 CITY COUNCIL 62295 MELISSA A. WYNNE REIMBURSEMENT: NAT'L LEAGUE OF CITIES CONFERENCE 1,863.11 1300 CITY COUNCIL Total 1,863.11 1505 CITY MANAGER 62275 FEDERAL EXPRESS CORP.SHIPPING 16.00 62295 RICHARDSON, KIMBERLY REIMBURSEMENT: ICMA CONFERENCE 756.72 65010 LOCAL GOV NEWS MEMBERSHIP TO LOCALGOVNEWS.ORG 840.00 65095 OFFICE DEPOT OFFICE SUPPLIES 54.68 1505 CITY MANAGER Total 1,667.40 1510 PUBLIC INFORMATION 62665 LANGUAGE LINE SERVICES TRANSLATION SERVICES 20.91 62665 AVI SYSTEMS, INC.UPGRADE BROADCAST SYSTEM FOR CITY CHANNEL 7,705.88 1510 PUBLIC INFORMATION Total 7,726.79 1560 REVENUE & COLLECTIONS 51565 EVANSTON TOWNSHIP HIGH SCHOOL 2015-16 MUNICIPAL TAX 34,071.12 51585 EBY BROWN COMPANY LLC CLAIM FOR CIGARETTE TAX STAMP REFUND 129.45 51625 EVANSTON TOWNSHIP HIGH SCHOOL 2015-16 MUNICIPAL TAX 4,845.95 52010 MICHAEL AND LOLLA CHIMITRIS DUPLICATE WHEEL TAX PAYMENTS ON TWO VEHICLES 180.00 62449 PROFESSIONAL ACCOUNT MANAGEMENT LLC PROCESSING ACCOUNT MANAGEMENT (DUNCAN)32,353.42 64541 AZAVAR AUDIT SOLUTIONS CONTINGENCY PAYMENT - AUDIT 967.15 65045 THIRD MILLENNIUM ASSOCIATES, INC.VEHICLE STICKER SOFTWARE ANNUAL FEE 995.00 65095 OFFICE DEPOT OFFICE SUPPLIES 654.23 1560 REVENUE & COLLECTIONS Total 74,196.32 1570 ACCOUNTING 62185 SMART RESOURCES, INC ACCOUNTING SERVICES 10,862.50 1570 ACCOUNTING Total 10,862.50 1571 TAX ASSESSMENT ADVOCACY 64545 COMPUTER BITS, INC.ANNUAL VPN SOFTWARE 470.00 1571 TAX ASSESSMENT ADVOCACY Total 470.00 1705 LEGAL ADMINISTRATION 62509 SUSAN D BRUNNER ADMINISTRATIVE HEARING OFFICER 2,800.00 62509 JEFFREY D. GREENSPAN ADMINISTRATIVE HEARING OFFICER 1,650.00 62509 MITCHELL C. EX ADMINISTRATIVE HEARING OFFICER 1,530.00 65095 OFFICE DEPOT OFFICE SUPPLIES 33.46 1705 LEGAL ADMINISTRATION Total 6,013.46 1929 HUMAN RESOURCE DIVISION 62160 ILLINOIS STATE POLICE BACKGROUND CHECKS-POLICE 500.00 62160 LANGUAGE TESTING INTERNATIONAL, INC.TESTING-COMMUNITY DEVELOPMENT 180.00 62274 ERGOMETRICS ANNUAL LICENSE RENEWAL-ERGO METRICS 1,200.00 62509 EAP CONSULTANTS, INC.EAP CONSULTANTS-MONTHLY INVOICE-EMPLOYEE SERVICES 657.00 1929 HUMAN RESOURCE DIVISION Total 2,537.00 1932 INFORMATION TECHNOLOGY DIVI. 62175 IRON MOUNTAIN OSDP OFF SITE DATA STORAGE 729.48 62275 FEDERAL EXPRESS CORP.SHIPPING 109.34 62340 XEROX CORPORATION COPIER CHARGES 1,873.62 62340 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 3,017.87 62340 CHICAGO OFFICE TECHNOLOGY GROUP COPIER SERVICES 7,063.26 62340 EMPHASYS TREASURY MANAGEMENT SOFTWARE ELECTRONIC INVESTMENT SCHEDULE SYSTEM 9,748.54 64505 TYCO INTEGRATED SECURITY LLC CONSOLIDATED ALARM SECURITY SERVICE 1,441.63 65555 CDS OFFICE TECHNOLOGIES PANASONIC TOUGHBOOK CF54 FOR PD 1,777.05 65555 REQUEST TECHNOLOGY, LLC NETWORK ENGINEER PLACEMENT 14,250.00 65555 SADA SYSTEMS, INC.CITY-WIDE EMAIL SYSTEM IMPLEMENTATION 7,975.63 65615 COMMUNICATIONS REVOLVING FUND COMMUNICATIONS CHARGES 450.00 1932 INFORMATION TECHNOLOGY DIVI. Total 48,436.42 1941 PARKING ENFORCEMENT & TICKETS 52505 AUTOBARN MOTORS, LTD.OVERPAID PARKING TICKETS 20.00 52505 TESFAYE BERHAI OVERPAID PARKING TICKETS 35.00 52505 PATRICIA LEE OVERPAID PARKING TICKETS 15.00 1941 PARKING ENFORCEMENT & TICKETS Total 70.00 127 of 215 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2016 1950 FACILITIES 62225 COMCAST CABLE CABLE SERVICES 44.31 62225 OTIS ELEVATOR COMPANY ELEVATOR MOTOR SERVICE 220.31 62225 TYCO INTEGRATED SECURITY LLC BUILDING SECURITY SERVICE CALL 483.63 62245 ASSA ABLOY ENTRANCE SOLUTIONS CIVIC CENTER LOWER LEVEL EXTERIOR DOORS 236.10 62509 TYCO INTEGRATED SECURITY LLC RECURRING ALARM SERVICE FIRE STATION 3 177.38 65040 SUPERIOR INDUSTRIAL SUPPLY CIVIC CENTER JANITORIAL SUPPLIES 796.10 65050 CENTRAL RUG & CARPET CO.CARPET TILES FOR SERVICE CENTER OFFICES 3,437.85 65050 CENTRAL RUG & CARPET CO.CIVIC CENTER CARPET TILES 3,437.85 65050 MARK VEND COMPANY COFFEE AND SUPPLIES FOR CIVIC CENTER 296.47 1950 FACILITIES Total 9,130.00 2101 COMMUNITY DEVELOPMENT ADMIN 62360 SUMAR, MALEKA REIMBURSEMENT FOR PMI MEMBERSHIP - SUMAR 164.00 2101 COMMUNITY DEVELOPMENT ADMIN Total 164.00 2105 PLANNING & ZONING 65095 MICROFILM EQUIPMENT AND SUPPLIES INC MICROFICHE SCANNING MACHINE 6,800.00 2105 PLANNING & ZONING Total 6,800.00 2126 BUILDING INSPECTION SERVICES 52080 THD AT HOME SERVICES REFUND - PERMIT 16MRPR-0014 133.00 52080 W. B. OLSON, INC REFUND - PERMIT 16INTR-0209 557.50 52080 FREIREICH, GARY REFUND - PERMIT 16MRPR-0113 196.00 52090 ROTO ROOTER REFUND - PERMIT 16PLMB-0268 90.00 52155 MONTREAL NEON SIGN, INC.REFUND - PERMIT 16SGNA-0089 175.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 250.00 65020 VCG UNIFORM BUILDING & INSPECTION SRVCS - CLOTHING 1,345.45 65095 OFFICE DEPOT OFFICE SUPPLIES 53.69 65095 ULINE CD OFFICE SUPPLIES - STOP WORK LABELS 98.92 2126 BUILDING INSPECTION SERVICES Total 2,899.56 2205 POLICE ADMINISTRATION 62210 MSF GRAPHICS, INC.PRINTING SERVICE 473.50 62272 NORTHERN ILLINOIS POLICE ALARM SYSTEM LANGUAGE LINE 93.60 62280 FEDERAL EXPRESS CORP.OVERNIGHT SHIPPING 12.73 62490 NORTH SHORE TOWING TOW & HOOK 280.00 62490 FIRE MARK BOARD UP SERVICE 175.00 65125 MEDLINE INDUSTRIES SDO SUPPLIES 361.04 2205 POLICE ADMINISTRATION Total 1,395.87 2210 PATROL OPERATIONS 62240 EVANSTON CAR WASH & DETAIL CENTER CAR WASHES 224.00 62490 BEST TECHNOLOGY SYSTEMS, INC.RANGE CLEANING 3,897.50 65020 J. G. UNIFORMS, INC UNIFORMS 1,065.00 65020 SCHWEIZER EMBLEM COMPANY UNIFORM - HAT SHIELDS 303.59 65020 KIESLER POLICE SUPPLY, INC.UNIFORMS 2,079.60 65085 BUDS POLICE SUPPLY RANGE FIREARM 303.00 65085 KIESLER POLICE SUPPLY, INC.RIOT SHIELD 147.88 2210 PATROL OPERATIONS Total 8,020.57 2240 POLICE RECORDS 65095 OFFICE DEPOT OFFICE SUPPLIES 49.50 65095 OFFICE DEPOT OFFICE SUPPLIES 1,153.16 2240 POLICE RECORDS Total 1,202.66 2255 OFFICE-PROFESSIONAL STANDARDS 62770 NET TRANSCRIPTS, INC.TRANSCRIPTS 33.75 2255 OFFICE-PROFESSIONAL STANDARDS Total 33.75 2260 OFFICE OF ADMINISTRATION 62295 KLOPACK, STEVEN REIMBURSEMENT - ADAMAX 34.18 62295 VELEZ, LUIS REIMBURSEMENT - ACTIVE THREAT 300.00 62295 LARRY MILLER REIMBURSEMENT - SCIENTIFIC ANALYSIS FROM LAB T 317.85 62295 ANTHONY SOSA REIMBURSEMENT - ACTIVE THREAT 300.00 62295 Ivan Reza REIMBURSEMENT - ACTIVE THREAT 300.00 2260 OFFICE OF ADMINISTRATION Total 1,252.03 2265 NEIGHBORHOOD ENFORCEMENT TEAM 65085 CDS OFFICE TECHNOLOGIES PANASONIC TOUGHBOOK CF54 FOR PD 1,453.95 2265 NEIGHBORHOOD ENFORCEMENT TEAM Total 1,453.95 2280 ANIMAL CONTROL 65085 ALARM DETECTION SYSTEMS, INC.ALARM SYSTEM MAINTENANCE 177.16 2280 ANIMAL CONTROL Total 177.16 2291 PROPERTY BUREAU 65125 ULINE PROPERTY SUPPLIES 285.30 2291 PROPERTY BUREAU Total 285.30 228 of 215 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2016 2295 BUILDING MANAGEMENT 62225 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 555.00 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 43.80 2295 BUILDING MANAGEMENT Total 598.80 2305 FIRE MGT & SUPPORT 65020 TODAY'S UNIFORMS INC.UNIFORMS 281.85 65070 APPLIANCE SERVICE CENTER APPLIANCE REPAIR 423.75 65095 OFFICE DEPOT OFFICE SUPPLIES 198.60 2305 FIRE MGT & SUPPORT Total 904.20 2310 FIRE PREVENTION 62245 MINUTEMAN PRESS FIRE PREVENTION SUPPLIES 155.16 2310 FIRE PREVENTION Total 155.16 2315 FIRE SUPPRESSION 53675 ANDRES MEDICAL BILLING AMBULANCE CHARGES - AUGUST 2016 6,520.48 53675 ANDRES MEDICAL BILLING MEDICARE REVALIDATION FEE 554.00 62295 MABAS DIVISION III MEMBER TRAINING 3,150.00 62509 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 427.29 65105 BOUND TREE MEDICAL, LLC EMS SUPPLIES 51.36 65125 GOLDEN WEST INDUSTRIAL SUPPLY SAFETY SUPPLIES 351.01 65125 BOUND TREE MEDICAL, LLC EMS SUPPLIES 691.04 2315 FIRE SUPPRESSION Total 11,745.18 2435 FOOD AND ENVIRONMENTAL HEALTH 61055 GOV TEMPS USA, LLC ROBERT SUTTON 212399 313.60 61055 GOV TEMPS USA, LLC ROBERT SUTTON 212399 313.60 2435 FOOD AND ENVIRONMENTAL HEALTH Total 627.20 3010 REC. BUSINESS & FISCAL MGMT 65095 OFFICE DEPOT OFFICE SUPPLIES 51.76 3010 REC. BUSINESS & FISCAL MGMT Total 51.76 3020 REC GENERAL SUPPORT 62490 BENNISONS BAKERIES FARMERS MARKET 58.00 62490 MINT CREEK FARM FARMERS MARKET 97.00 62490 MINT CREEK FARM FARMERS MARKET 97.00 62490 DULCE CARAMEL CO.FARMERS MARKET 25.00 62490 DULCE CARAMEL CO.FARMERS MARKET 25.00 62490 FROSTY PRODUCTION FARMERS MARKET 42.00 62490 FROSTY PRODUCTION FARMERS MARKET 42.00 62490 TC'S MIXES FARMERS MARKET 15.00 62490 TC'S MIXES FARMERS MARKET 15.00 62490 MORSELS PATISSERIE FARMERS MARKET 19.00 62490 MORSELS PATISSERIE FARMERS MARKET 19.00 62490 THE CHEESE PEOPLE FARMERS MARKET 52.00 62490 THE CHEESE PEOPLE FARMERS MARKET 52.00 62490 KATIC BREADS WHOLESALE, LLC FARMERS MARKET 45.00 62490 KATIC BREADS WHOLESALE, LLC FARMERS MARKET 45.00 62490 AQUATERRA FARM FARMERS MARKET 25.00 62490 AQUATERRA FARM FARMERS MARKET 25.00 62490 MARIGOLD HILL ORGANICS, LLC FARMERS MARKET 18.00 62490 MARIGOLD HILL ORGANICS, LLC FARMERS MARKET 18.00 62490 PHOENIX BEAN LLC FARMERS MARKET 37.00 62490 PHOENIX BEAN LLC FARMERS MARKET 37.00 62490 CITY PRESS JUICE & BOTTLE FARMERS MARKET 30.00 62490 CITY PRESS JUICE & BOTTLE FARMERS MARKET 30.00 62490 JON FIRST FARMERS MARKET 184.00 62490 JON FIRST FARMERS MARKET 184.00 62490 TERESA'S FRUIT AND HERBS FARMERS MARKET 92.00 62490 TERESA'S FRUIT AND HERBS FARMERS MARKET 92.00 62490 LAKE BREEZE ORGANICS FARMERS MARKET 222.00 62490 LAKE BREEZE ORGANICS FARMERS MARKET 222.00 62490 LYON'S FARM FARMERS MARKET 55.00 62490 LYON'S FARM FARMERS MARKET 55.00 62490 HENRY'S FARM FARMERS MARKET 227.00 62490 HENRY'S FARM FARMERS MARKET 227.00 62490 HEARTLAND MEATS FARMERS MARKET 34.00 62490 HEARTLAND MEATS FARMERS MARKET 34.00 62490 K & K FARM'S FARMERS MARKET 218.00 62490 K & K FARM'S FARMERS MARKET 218.00 62490 KINNIKINNICK FARM FARMERS MARKET 198.00 62490 KINNIKINNICK FARM FARMERS MARKET 198.00 62490 ED GAST FARMERS MARKET 112.00 62490 ED GAST FARMERS MARKET 112.00 62490 ELKO'S PRODUCE AND GREENHOUSE FARMERS MARKET 23.00 62490 ELKO'S PRODUCE AND GREENHOUSE FARMERS MARKET 23.00 62490 J.W. MORLOCK AND GIRLS FARMERS MARKET 59.00 62490 J.W. MORLOCK AND GIRLS FARMERS MARKET 59.00 62490 GENEVA LAKES PRODUCE FARMERS MARKET 30.00 329 of 215 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2016 62490 GENEVA LAKES PRODUCE FARMERS MARKET 30.00 62490 OLD TOWN OIL FARMERS MARKET 35.00 62490 OLD TOWN OIL FARMERS MARKET 35.00 62490 M AND D FARMS FARMERS MARKET 54.00 62490 M AND D FARMS FARMERS MARKET 54.00 62490 NOFFKE FAMILY FARM FARMERS MARKET 78.00 62490 NOFFKE FAMILY FARM FARMERS MARKET 78.00 62490 NICHOLS FARM & ORCHARD FARMERS MARKET 190.00 62490 NICHOLS FARM & ORCHARD FARMERS MARKET 190.00 62490 ZELDENRUST FARM FARMERS MARKET 83.00 62490 ZELDENRUST FARM FARMERS MARKET 83.00 62490 SEEDLING FARMERS MARKET 74.00 62490 SEEDLING FARMERS MARKET 74.00 62490 K.V. STOVER AND SON FARMERS MARKET 167.00 62490 K.V. STOVER AND SON FARMERS MARKET 167.00 62490 SMITS FARMS FARMERS MARKET 63.00 62490 SMITS FARMS FARMERS MARKET 63.00 62490 GREAT HARVEST BREAD CO.FARMERS MARKET 49.00 62490 GREAT HARVEST BREAD CO.FARMERS MARKET 49.00 62490 GREEN ACRES FARMERS MARKET 150.00 62490 GREEN ACRES FARMERS MARKET 150.00 62490 DEFLOURED LLC FARMERS MARKET 43.00 62490 DEFLOURED LLC FARMERS MARKET 43.00 62490 MARILYN'S BAKERY FARMERS MARKET 15.00 62490 MARILYN'S BAKERY FARMERS MARKET 15.00 62490 SWEETY PIES BAKERY CAKERY CAFE, LLC FARMERS MARKET 111.00 62490 SWEETY PIES BAKERY CAKERY CAFE, LLC FARMERS MARKET 111.00 62490 RIVER VALLEY RANCH FARMERS MARKET 55.00 62490 RIVER VALLEY RANCH FARMERS MARKET 55.00 3020 REC GENERAL SUPPORT Total 6,110.00 3025 PARK UTILITIES 64005 COMED UTILITIES 132.65 3025 PARK UTILITIES Total 132.65 3030 CROWN COMMUNITY CENTER 62505 GARY KANTOR INSTRUCTOR 84.00 62505 3 POINT ATHLETICS SPORTS INSTRUCTION 428.40 62505 MICHELLE A. VAN DER KARR DANCE INSTRUCTOR 1,520.00 3030 CROWN COMMUNITY CENTER Total 2,032.40 3035 CHANDLER COMMUNITY CENTER 62505 E-TOWN TENNIS TENNIS INSTRUCTION CONTRACT 6,719.55 62505 PLAY-WELL TEKNOLOGIES LEGO CAMP INSTRUCTION 1,500.00 3035 CHANDLER COMMUNITY CENTER Total 8,219.55 3040 FLEETWOOD JOURDAIN COM CT 62225 STA-KLEEN INC.DUCT & EQUIPMENT CLEANING 41.00 62225 GILLESPIE, WILL MONTHLY CLEANING FOR FISH TANK IN LOBBY 75.00 62507 EVANSTON TOWNSHIP HIGH SCHOOL SWIMMING FOR THE SUMMER CAMP KIDS 2,050.00 62511 KEVIN SPARKMON SECURITY FOR PRIVATE RENTAL 369.90 3040 FLEETWOOD JOURDAIN COM CT Total 2,535.90 3045 FLEETWOOD/JOURDAIN THEATR 62490 HNETO NETER SAIS MOVING PIANO 250.00 62490 ROBERT SIMMONS DJ FOR GALA 150.00 62511 FRAZIER, CHERYL NARRATOR FOR GALA 50.00 62511 SANDERS, KRISTEN GALA SINGER 100.00 62511 WILLIAMSON, CHRISTOPHER ASSISTANT DIRECTOR TATOR TOT THEATRE 150.00 3045 FLEETWOOD/JOURDAIN THEATR Total 700.00 3050 RECREATION OUTREACH PROGRAM 65025 HOME CITY ICE COMPANY ICE CHEST RENTAL AND ICE 394.86 3050 RECREATION OUTREACH PROGRAM Total 394.86 3055 LEVY CENTER SENIOR SERVICES 61062 KEVIN SPARKMON LIQUOR RENTAL SECURITY 120.00 62245 SIMPLEX GRINNELL METHANE DETECTOR REPAIR 1,820.00 62505 COMPUTER TRAINING & SUPPORT SERVICES COMPUTER INSTRUCTOR 50.00 62505 KOPPEL, SOL D.INSTRUCTOR FOR BRIDGE CLASS 200.00 62509 EQUIPMENT DEPOT OF ILLINOIS GENIE LIFT MAINTENANCE 345.08 62518 ALARM DETECTION SYSTEMS, INC.ADDITIONAL WORK ON GYM DOOR 430.96 65025 TAGS BAKERY FOOD FOR LEVY FOUNDATION MEETING 14.75 65040 LAPORT INC JANITORIAL SUPPLIES 438.75 65095 OFFICE DEPOT OFFICE SUPPLIES 54.76 65110 MOBILE MINI, INC.MONTHLY STORAGE POD RENTAL 111.58 3055 LEVY CENTER SENIOR SERVICES Total 3,585.88 430 of 215 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2016 3080 BEACHES 65040 SUPERIOR INDUSTRIAL SUPPLY SUPPLIES 354.10 65090 HENRICHSEN FIRE & SAFETY ANNUAL SPRINKLER INSPECTION 142.25 65125 SERVICE SANITATION INC SUPPLIES 28.93 3080 BEACHES Total 525.28 3095 CROWN ICE RINK 62210 ALLEGRA PRINT & IMAGING POSTERS 69.00 62245 FOX VALLEY FIRE & SAFETY ALARM SERVICE 202.00 62245 JORSON & CARLSON ICCE SCRAPER MAINTENANCE 66.93 62251 FOX VALLEY FIRE & SAFETY BACK FLOW ASSEMBLY REPAIR 740.14 62508 LEVI, SHANNON SCOREKEEPER 45.00 62508 CHAVANNES, SEBASTIEN REFEREE 630.00 62508 SHAWN PFEIFFER REFEREE 630.00 62508 MATTHEW LEVI REFEREE 105.00 65040 UNIFIRST CORPORATION CUSTODIAL SUPPLIES 70.15 3095 CROWN ICE RINK Total 2,558.22 3100 SPORTS LEAGUES 65110 CONSERV FS SUPPLIES 817.50 65110 LURVEY LANDSCAPE SUPPLY LANDSCAPING SUPPLIES 494.15 65110 RUSSO POWER EQUIPMENT FIELD MARKING PAINT 2,505.00 65110 SITEONE LANDSCAPE SUPPLY SUPPLIES 371.44 3100 SPORTS LEAGUES Total 4,188.09 3105 AQUATIC CAMP 65110 WILLIAM FOX REPAIR OF SAILBOAT SAIL 180.00 3105 AQUATIC CAMP Total 180.00 3130 SPECIAL RECREATION 62490 MCGAW YMCA SPACE RENTAL 720.00 3130 SPECIAL RECREATION Total 720.00 3215 YOUTH ENGAGEMENT DIVISION 62490 ALLTOWN BUS SERVICE INC.FIELD TRIP 650.00 62490 JAMES B. MORAN CENTER FOR YOUTH ADVOCACY CERTIFICATE OF REHABILITATION PROGRAM 2016 30,000.00 3215 YOUTH ENGAGEMENT DIVISION Total 30,650.00 3225 GIBBS-MORRISON CULTURAL CENTER 62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 87.05 65020 WILL ENTERPRISES WORK UNIFORM SHIRTS 232.68 65095 OFFICE DEPOT OFFICE SUPPLIES 51.38 3225 GIBBS-MORRISON CULTURAL CENTER Total 371.11 3605 ECOLOGY CENTER 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 64.97 62520 COLLECTIVE RESOURCE INC.TOTE PICKUP 312.00 65040 LAPORT INC JANITORIAL SUPPLIES 33.65 3605 ECOLOGY CENTER Total 410.62 3710 NOYES CULTURAL ARTS CENTER 62225 ALARM DETECTION SYSTEMS, INC.PULL STATION REPAIR 380.40 3710 NOYES CULTURAL ARTS CENTER Total 380.40 3720 CULTURAL ARTS PROGRAMS 62507 ALLTOWN BUS SERVICE INC.FIELD TRIP 150.00 62511 ACADEMY OF MEXICAN DANCE AND MUSIC PERFORMING ARTIST DAY OF DEAD 1,400.00 65095 OFFICE DEPOT OFFICE SUPPLIES 5.92 3720 CULTURAL ARTS PROGRAMS Total 1,555.92 4105 PUBLIC WORKS AGENCY ADMIN 52126 KOZIURA CONSTRUCTION REFUND: PERMITS 191.05 53736 KOZIURA CONSTRUCTION REFUND: PERMITS 690.00 65095 OFFICE DEPOT OFFICE SUPPLIES 469.55 4105 PUBLIC WORKS AGENCY ADMIN Total 1,350.60 4310 RECYCLING AND ENVIRONMENTAL MAIN 65625 COHEN, RHONDA REFUND FOR YARD WASTE CART 82.50 4310 RECYCLING AND ENVIRONMENTAL MAIN Total 82.50 4320 FORESTRY 65005 DES PLAINES MATERIAL & SUPPLY LLC TOP SOIL 1,044.00 65085 RUSSO POWER EQUIPMENT CHAIN SAW BAR 115.59 65090 RUSSO POWER EQUIPMENT CHAPS 190.00 4320 FORESTRY Total 1,349.59 4330 GREENWAYS 62195 TURF CARE LANDSCAPING, INC.MAIN ST. STREETSCAPE LANDSCAPE MAINTENANCE 3,024.00 62199 CONSERV FS SNOW FENCE 1,617.52 65005 CLESEN WHOLESALE PLANTS FOR ALEXANDER PARK 82.00 65005 CLESEN WHOLESALE PLANTS FOR CHICAGO/HOWARD 112.00 531 of 215 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2016 65005 CLESEN WHOLESALE PLANTS FOR CIVIC POTS 178.70 65005 CLESEN WHOLESALE PLANTS FOR FOUNTAIN SQUARE 269.40 65005 CLESEN WHOLESALE PLANTS FOR POTS 583.50 65005 MIDWEST GROUNDCOVERS PINE BARK MULCH FOR ARRINGTON PARK 27.00 65005 MIDWEST GROUNDCOVERS PLANTS FOR LAGOON 236.25 65005 CONTINENTAL RESEARCH CORP.RUST COATING AND RODENT CONTROL 897.64 65070 CLESEN WHOLESALE PLANTS FOR CIVIC SIGN 134.15 65070 CONSERV FS TANK FITTING 67.85 65070 WAREHOUSE DIRECT INC.CLEANER 252.74 4330 GREENWAYS Total 7,482.75 4400 CAPITAL PLANNING & ENGINEERING 65095 OFFICE DEPOT OFFICE SUPPLIES 332.46 4400 CAPITAL PLANNING & ENGINEERING Total 332.46 4510 STREET MAINTENANCE 65055 OZINGA CHICAGO RMC, INC.2016 SOLE SOURCE CONCRETE PURCHASE 1,635.40 4510 STREET MAINTENANCE Total 1,635.40 4520 TRAF. SIG.& ST LIGHT MAINT 64006 COMED UTILITIES 13,286.95 64007 COMED UTILITIES 6,523.46 4520 TRAF. SIG.& ST LIGHT MAINT Total 19,810.41 100 GENERAL FUND Total 345,096.94 175 GENERAL ASSISTANCE FUND 4605 GENERAL ASSISTANCE ADMIN 62490 OAKTON COMMUNITY COLLEGE GED REVIEW CLASS-GENERAL ASSISTANCE PRG 50.00 4605 GENERAL ASSISTANCE ADMIN Total 50.00 175 GENERAL ASSISTANCE FUND Total 50.00 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTM 64505 AT & T UTILITIES 26.27 64540 VERIZON WIRELESS COMMUNICATION CHARGES 2,464.34 65085 MOTOROLA SOLUTIONS, INC.COMMUNICATIONS EQUIPMENT 1,451.25 5150 EMERGENCY TELEPHONE SYSTM Total 3,941.86 205 EMERGENCY TELEPHONE (E911) FUND Total 3,941.86 215 CDBG FUND 5187 REHAB CONSTRUCTION ADMIN 62490 COOK COUNTY RECORDER OF DEEDS CDBG ADMIN - 1833 LEMAR REHAB 60.00 62490 EQUIFAX CREDIT CDBG ADMIN - 1513 LEE REHAB 10.88 5187 REHAB CONSTRUCTION ADMIN Total 70.88 215 CDBG FUND Total 70.88 220 CDBG LOAN 5280 CD LOAN 65535 STAT ANALYSIS CORPORATION LEAD TEST - 1503 FOWLER REHAB 57.00 5280 CD LOAN Total 57.00 220 CDBG LOAN Total 57.00 225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 62659 EVMARK ECONOMIC DEVELOPMENT CONTRIBUTION - 3RD QUARTER 24,500.00 5300 ECON. DEVELOPMENT FUND Total 24,500.00 225 ECONOMIC DEVELOPMENT FUND Total 24,500.00 240 HOME FUND 5430 HOME FUND 65535 CONNECTIONS FOR THE HOMELESS CONNECTIONS TBRA VOUCHER 33,581.68 5430 HOME FUND Total 33,581.68 240 HOME FUND Total 33,581.68 632 of 215 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2016 300 WASHINGTON NATIONAL TIF FUND 5470 WASHINGTON NAT'L TIF DS 62605 EVMARK LANDSCAPING AND MAINTENANCE AGREEMENT - 3RD QUARTER 2016 24,669.00 5470 WASHINGTON NAT'L TIF DS Total 24,669.00 300 WASHINGTON NATIONAL TIF FUND Total 24,669.00 310 HOWARD-HARTREY TIF 5500 HOWARD-HARTREY TIF DEBT SRVCE 415430 65515 ESI CONSULTANTS, LTD HOWARD ST TRAFFIC SIGNAL & RESURFACING PROJECT PHASE 3 RFP 15-51 36,124.34 5500 HOWARD-HARTREY TIF DEBT SRVCE Total 36,124.34 310 HOWARD-HARTREY TIF Total 36,124.34 415 CAPITAL IMPROVEMENTS FUND 4115 2015 BOND PROJECTS 416439 65515 ESI CONSULTANTS, LTD ISABELLA ST DECK REHABILITATION PHASE 3 - RFP 15-48 24,822.95 4115 2015 BOND PROJECTS Total 24,822.95 4116 2016 BOND PROJECTS 416503 65515 GLENBROOK EXCAVATING & CONCRETE INC.2016 WATER MAIN AND RESURFACING PROJECT CIP 1 BID #16-25 14,487.94 480001 65515 APRIL BUILDING SERVICES INC.MAIN LIBRARY WEATHERPROOFING UPGRADE PHASE 1 71,571.60 416525 65515 GEWALT HAMILTON ASSOCIATES, INC.RFP 16-22 - ENGINEERING DESIGN SERVICES FOR VARIOUS PARKING LOTS 2,148.25 416450 65515 ESI CONSULTANTS, LTD EMERSON/RIDGE/GREENBAY PHASE III ENGINEERING SERVICES RFQ 13-12 160,366.16 4116 2016 BOND PROJECTS Total 248,573.95 4216 2016 CAPITAL FROM OTHER SOURCES 516004 62145 GSG MATERIAL TESTING FOUNTAIN SQUARE - GEOTECHNICAL SERVICES 1,164.00 416502 65515 A LAMP CONCRETE CONTRACTORS, INC.2016 CDBG STREET RESURFACING AND SNAP LIGHTING PROJECT 194,753.57 416521 65515 A LAMP CONCRETE CONTRACTORS, INC.2016 CDBG STREET RESURFACING AND SNAP LIGHTING PROJECT 57,324.70 4216 2016 CAPITAL FROM OTHER SOURCES Total 253,242.27 415 CAPITAL IMPROVEMENTS FUND Total 526,639.17 420 SPECIAL ASSESSMENT FUND 6389 SPECIAL ASSESSMENT 1474 56570 COOK COUNTY TREASURER REFUND OF NSF PAYMENT ON WARRANT 1474 PIN 10-13-211-010 38.59 56590 COOK COUNTY TREASURER REFUND OF NSF PAYMENT ON WARRANT 1474 PIN 10-13-211-010 115.00 6389 SPECIAL ASSESSMENT 1474 Total 153.59 420 SPECIAL ASSESSMENT FUND Total 153.59 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 53245 SERVICE BUILDING MAINTENANCE, INC.CANCELLED METER HOOD REQUEST 1,980.00 53405 JOHN HODAI PAID FOR LOT 8 BUT CANCELLED 175.00 415438 65515 AUTOMATED PARKING TECHNOLOGIES REPLACEMENT OF PARKING ACCESS & REVENUE CONTROL SYSTEMS 328,059.50 416524 65515 GEWALT HAMILTON ASSOCIATES, INC.RFP 16-22 - ENGINEERING DESIGN SERVICES FOR VARIOUS PARKING LOTS 2,026.67 416528 65515 GEWALT HAMILTON ASSOCIATES, INC.RFP 16-22 - ENGINEERING DESIGN SERVICES FOR VARIOUS PARKING LOTS 1,450.00 7005 PARKING SYSTEM MGT Total 333,691.17 7015 PARKING LOTS & METERS 62245 TOTAL PARKING SOLUTIONS, INC.RECEIPT PAPER FOR PARKING TERMINALS 675.00 62375 CTA/AB MONTHLY RENT LOT 19-BENSON-CHURCH TO UNIVERSITY PLACE 990.00 65070 DUNCAN PARKING TECHNOLOGIES, INC.MONTHLY FEE PER PARKING METER - BACK OFFICE SUPPORT 12,586.00 7015 PARKING LOTS & METERS Total 14,251.00 7025 CHURCH STREET GARAGE 62509 AUTOMATED PARKING TECHNOLOGIES PARCS LOOP REPAIR AT SHERMAN GARAGE 769.00 7025 CHURCH STREET GARAGE Total 769.00 7036 SHERMAN GARAGE 62509 SIMPLEX GRINNELL SMOKE IN CECO VAULT ALARM SYSTEM-LABOR AND PARTS 1,024.00 7036 SHERMAN GARAGE Total 1,024.00 505 PARKING SYSTEM FUND Total 349,735.17 510 WATER FUND 4200 WATER PRODUCTION 65095 OFFICE DEPOT OFFICE SUPPLIES 99.46 4200 WATER PRODUCTION Total 99.46 4208 WATER BILLING 62245 WATER SERVICES COMPANY LARGE METER TESTING 1,890.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 114.03 4208 WATER BILLING Total 2,004.03 733 of 215 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2016 4220 FILTRATION 62465 EUROFINS EATON ANALYTICAL FY2016 LABORATORY TESTING-ROUTINE COMPLIANCE 160.00 4220 FILTRATION Total 160.00 4540 DISTRIBUTION MAINTENANCE 62210 ON TRACK FULFILLMENT INC.RPZ CARDS MAILING 75.00 62275 ON TRACK FULFILLMENT INC.RPZ CARDS MAILING 46.53 4540 DISTRIBUTION MAINTENANCE Total 121.53 510 WATER FUND Total 2,385.02 513 WATER DEPR IMPRV & EXTENSION FUND 7330 WATER FUND DEP, IMP, EXT 416503 65515 GLENBROOK EXCAVATING & CONCRETE INC.2016 WATER MAIN AND RESURFACING PROJECT CIP 1 BID #16-25 197,443.76 416507 65515 GLENBROOK EXCAVATING & CONCRETE INC.2016 WATER MAIN AND RESURFACING PROJECT CIP 1 BID #16-25 4,449.06 7330 WATER FUND DEP, IMP, EXT Total 201,892.82 513 WATER DEPR IMPRV & EXTENSION FUND Total 201,892.82 515 SEWER FUND 4530 SEWER MAINTENANCE 62455 SEBIS DIRECT UTILITY BILL PRINT & MAIL SERVICES 204.79 65051 BUILDERS ASPHALT, LLC 2016 SINGLE SOURCE HOT MIX ASPHALT PURCHASE 1,691.56 65055 OZINGA CHICAGO RMC, INC.2016 SOLE SOURCE CONCRETE PURCHASE 130.00 4530 SEWER MAINTENANCE Total 2,026.35 515 SEWER FUND Total 2,026.35 520 SOLID WASTE FUND 4310 RECYCLING AND ENVIRONMENTAL MAIN 62405 SOLID WASTE AGENCY NORTHERN COOK SWANCC - OPERATIONS AND MAINTENANCE TRANSFER FEES 117,637.24 62415 COLLECTIVE RESOURCE INC.COLLECTION OF PLASTIC FILM MATERIAL AT CITY FACILITIES 142.00 4310 RECYCLING AND ENVIRONMENTAL MAIN Total 117,779.24 520 SOLID WASTE FUND Total 117,779.24 600 FLEET SERVICES FUND 7710 MAJOR MAINTENANCE 62355 CINTAS #22 WEEKLY UNIFORM SERVICE 326.14 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 509.14 65035 FUTURE ENVIRONMENTAL, INC.PICK UP USED OIL FOR RECYCLING 65.00 65035 GAS DEPOT INC.7,000 GALLONS B-20 12,786.83 65035 GAS DEPOT INC.7,008 GALLONS DIESEL 13,191.86 65035 GAS DEPOT INC.8,000 GALLONS UNLEADED 14,513.68 65060 ALLTECH AUTO INC.#635 BODY WORK 700.00 65060 ALLTECH AUTO INC.#814 BODY REPAIRS 1,025.40 65060 ATLAS BOBCAT, INC.#632 REPAIRS 102.00 65060 ATLAS BOBCAT, INC.SIDE MIRROR 116.72 65060 BUCK BROTHERS, INC.#555 TUBE 172.39 65060 CERTIFIED LABORATORIES ANDROIL LUBRICANT 312.57 65060 CUMBERLAND SERVICENTER #704 HEADLIGHT MODULE 1,111.83 65060 DOUGLAS TRUCK PARTS SPREADER PARTS 1,174.40 65060 GROVER WELDING COMPANY #526 SALT SPREADER MOUNT REPAIRS 1,263.75 65060 GROVER WELDING COMPANY #619 TAILGATE REPAIRS 721.90 65060 GROVER WELDING COMPANY #623 DUMP BODY REPAIRS 363.95 65060 HAVEY COMMUNICATIONS INC.#137 LIGHTING INSTALLED 842.00 65060 HAVEY COMMUNICATIONS INC.#164 REPLACEMENT LIGHTING 1,632.00 65060 HAVEY COMMUNICATIONS INC.INSTALL PRINTER AND HARDWARE CARS #46 & #13 390.00 65060 HAVEY COMMUNICATIONS INC.LIGHT BAR 258.85 65060 HAVEY COMMUNICATIONS INC.REPAIRED UNITROLS 434.90 65060 HAVEY COMMUNICATIONS INC.TIMER MODULE 48.85 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO #603 BATTERY 98.26 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO BATTERIES 760.42 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO LITHIUM BATTERY FOR KEY FAB 10.80 65060 LEACH ENTERPRISES, INC.#713 BACK UP ALARMS 56.20 65060 LEACH ENTERPRISES, INC.CHECK VALVE #321 20.43 65060 LEACH ENTERPRISES, INC.CHECK VALVES 57.62 65060 LEACH ENTERPRISES, INC.DESICCANT FILTER 131.03 65060 LEACH ENTERPRISES, INC.WASHER FLUID BARREL 92.60 65060 MONROE TRUCK EQUIPMENT CHECK VALVES 91.36 65060 MONROE TRUCK EQUIPMENT SPINNER MOTOR 393.00 65060 MONROE TRUCK EQUIPMENT SPINNER PARTS 95.26 65060 PATTEN INDUSTRIES TRAILER JACK 248.68 65060 STANDARD EQUIPMENT COMPANY #661 SOLENOID 483.14 65060 STANDARD EQUIPMENT COMPANY #714 PACKER REPAIRS 11,577.89 834 of 215 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2016 65060 STANDARD EQUIPMENT COMPANY #956 10" HOSE 902.19 65060 STANDARD EQUIPMENT COMPANY CALIPER HOSE KIT 1,235.17 65060 STANDARD EQUIPMENT COMPANY DEBRIS HOSE 641.18 65060 STANDARD EQUIPMENT COMPANY STEERING HOSE ASSY 125.13 65060 VERMEER MIDWEST WINCH ROPE 428.23 65060 WHOLESALE DIRECT INC 6" OVAL LIGHT 104.24 65060 ZARNOTH BRUSH WORKS, INC.KUBOTA RUBBER BLADES 431.48 65060 WEST SIDE EXCHANGE #555 ENGINE OIL LEAK REPAIRS 6,341.88 65060 LAWSON PRODUCTS INC.WASP KILLER 82.92 65060 BALTIC MARINE SERVICES, INC.#433 ENGINE REPAIRS 876.82 65060 BALTIC MARINE SERVICES, INC.#445 REPAIR LIGHTS ON BOAT 108.95 65060 HERITAGE CRYSTAL CLEAN ANTI-FREEZE IN BULK 367.33 65060 GLOBAL EMERGENCY PRODUCTS, INC.#324 ANNUAL PUMP TEST & REPAIRS 7,734.00 65060 GLOBAL EMERGENCY PRODUCTS, INC.AIR TANKS 182.94 65060 GLOBAL EMERGENCY PRODUCTS, INC.GRAB HANDLE BLACK 76.99 65060 GLOBAL EMERGENCY PRODUCTS, INC.RADIATOR CAP 25.59 65060 AURORA SPRING #328 FRONT SLACK ADJUSTERS 252.60 65060 RVM ENTERPRISES #314 HYD HOSES 160.14 65060 RVM ENTERPRISES #661 HYD HOSES 102.36 65060 ULINE 2 DIESEL FUEL CANS 5 GALLON 181.91 65060 ULINE NITILE GLOVES 385.00 65060 CARQUEST EVANSTON HYDRAULIC FITTINGS 76.01 65060 GOLF MILL FORD #113 REPLACE P/S GEAR ASSY 1,114.67 65060 GOLF MILL FORD #170 RUNNING BOARDS 342.85 65060 GOLF MILL FORD #201 WATER CONTROL VALVE 41.01 65060 GOLF MILL FORD #26 TURN SIGNAL SWITCH 34.17 65060 GOLF MILL FORD #52 REPROGRAM KEYS 96.00 65060 GOLF MILL FORD #546 GLOW PLUGS 217.78 65060 GOLF MILL FORD #546 OIL TEMP SENSOR 23.85 65060 GOLF MILL FORD #602 TIE ROD ENDS 276.60 65060 GOLF MILL FORD #619 BRAKE JOB 589.67 65060 GOLF MILL FORD SPARK PLUGS 9.51 65060 GOLF MILL FORD TPMS TRANSMITTER 86.42 65060 ORLANDO AUTO TOP #316 SEAT REPAIR 200.00 65060 ORLANDO AUTO TOP 13 SEAT CUSHION REPAIRS TO BUS #451 2,025.00 65060 CHICAGO PARTS & SOUND, LLC #56 PADS 54.98 65060 CHICAGO PARTS & SOUND, LLC BARKE PADS 381.16 65060 CHICAGO PARTS & SOUND, LLC BRAKE PADS & ROTORS 472.97 65060 CHICAGO PARTS & SOUND, LLC BRAKE PARTS 262.66 65060 CHICAGO PARTS & SOUND, LLC CALIPER 105.24 65060 CHICAGO PARTS & SOUND, LLC WIPER BLADES 176.20 65060 ADVANCED PROCLEAN INC.POWER WASHING 791.65 65060 APC STORES, INC., DBA BUMPER TO BUMPER MULTIPLE INVOICES PAID OFF STATEMENT 2,700.45 65060 THE CHEVROLET EXCHANGE #63 SIDE MIRROR ASSY 105.06 65060 THE CHEVROLET EXCHANGE SNOW PLOW BLADE CUTTING EDGES 3,025.28 65060 THE CHEVROLET EXCHANGE SNOW PLOW/ SPREADER PARTS 2,713.92 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #598 FUEL INJECTORS AND VALVE GASKET ASSY 4,397.97 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #598 ICP SENSOR 253.35 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #625 AIR CLEANER MOTOR 325.53 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #625 CONTROL MOTOR 325.53 65065 WENTWORTH TIRE SERVICE #720 TIRE REPAIR 273.00 65065 WENTWORTH TIRE SERVICE 1 NEW TIRE 456.98 65065 WENTWORTH TIRE SERVICE 1 TIRE REPAIR 120.00 65065 WENTWORTH TIRE SERVICE 2 NEW TIRES 1,089.96 65065 WENTWORTH TIRE SERVICE 3 RECAP TIRES 430.50 65090 DOUGLAS TRUCK PARTS FIRE EXTINGUISHERS 123.00 7710 MAJOR MAINTENANCE Total 110,646.83 600 FLEET SERVICES FUND Total 110,646.83 601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 62375 UNITED RENTALS ANNUAL ROLLER RENTAL FOR STREET DEPARTMENT 2,565.00 65550 NISSAN MOTOR ACCEPTANCE CORP 12 MONTH LEASE 3 NISSAN LEAFS, PAID MONTHLY 927.44 7780 VEHICLE REPLACEMENTS Total 3,492.44 601 EQUIPMENT REPLACEMENT FUND Total 3,492.44 605 INSURANCE FUND 7801 EMPLOYEE BENEFITS 66054 SENIORS CHOICE SENIOR CHOICE INSURANCE MONTHLY INV 1,646.36 7801 EMPLOYEE BENEFITS Total 1,646.36 605 INSURANCE FUND Total 1,646.36 Grand Total 1,784,488.69 935 of 215 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2016 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT GENERAL 100.21705 VARIOUS RECTRAC REFUNDS 570.00 2315.53675 VARIOUS AMBULANCE REFUNDS 782.29 1,352.29 INSURANCE IPBC HEALTH INSURANCE PREMIUM 1,184,055.34 VARIOUS CASUALTY 221,959.71 1,406,015.05 SEWER 7560.68305 IEPA LOAN DISBURSEMENT SEWER FUND 140,310.49 7598.68305 IEPA LOAN DISBURSEMENT SEWER FUND 91,190.11 7545.68305 IEPA LOAN DISBURSEMENT SEWER FUND 271,499.04 7600.68305 IEPA LOAN DISBURSEMENT SEWER FUND 597,602.75 7617.68305 IEPA LOAN DISBURSEMENT SEWER FUND 360,420.70 7478.68305 IEPA LOAN DISBURSEMENT SEWER FUND 6,835.08 1,467,858.17 2,875,225.51 Grand Total 4,659,714.20 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE 1036 of 215 Bank of America Credit Card Statement for the Period ending August 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTER JEWEL #3428 $ 13.49 08/01/2016 64505 TELECOMMUNICATIONS CARRIER LINE CH PRISONER FOOD/ALLERGY ISSUE311 CENTER SNAPENGAGE CHAT $ 49.00 08/15/2016 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 MONTHLY FEE FOR LIVE CHAT311 CENTER UBER TECHNOLOGIES INC $ 43.80 08/22/2016 64505 TELECOMMUNICATIONS CARRIER LINE CH TRANSPORTATION LAX AIRPORT TO CONFERENCE JW MARRIOTT311 CENTER MARRIOTTJW L.A.LIVE FD $ 930.62 08/26/2016 64505 TELECOMMUNICATIONS CARRIER LINE CH CONFERENCE/ACCELA-311 PRESENTATION - HOTEL & MEAL 8/21 - 8/23/2016311 CENTER WPY ONEREACH $ 127.00 08/29/2016 64505 TELECOMMUNICATIONS CARRIER LINE CH MONTHLY FEE 311 LIVE TEXTADMIN SVCS/ FACILITIES THE HOME DEPOT #1902 $ 59.94 08/01/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE GARDEN FENCINGADMIN SVCS/ FACILITIES IN EVANSTON ORGANICS $ 87.00 08/01/2016 65005 LANDSCAPE MATERIALSPLAYGROUND SANDADMIN SVCS/ FACILITIESJET.COM $ 247.92 08/01/2016 65050 BUILDING MAINTENANCE MATERIALBUSH FURNITUREADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 50.54 08/01/2016 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER WOMENS RESTROOM SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 51.18 08/01/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 113.78 08/01/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 53.76 08/01/2016 65050 BUILDING MAINTENANCE MATERIALFIRE STATION 3 MATERIALSADMIN SVCS/ FACILITIESKEYSTONE HATCHERIES $ 276.50 08/01/2016 65050 BUILDING MAINTENANCE MATERIALFISH FOR LAGOONADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 7.58 08/01/2016 65050 BUILDING MAINTENANCE MATERIALLUBE FOR LOCKSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 135.59 08/01/2016 65050 BUILDING MAINTENANCE MATERIALPAINTING SUPPLIES FOR EXTERIORADMIN SVCS/ FACILITIESMORTON GROVE SUPPLY CO $ 216.41 08/01/2016 65050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE SUPPLIESADMIN SVCS/ FACILITIESJIMMY JOHNS - 44 $ 239.96 08/01/2016 65095 OFFICE SUPPLIESDIVISION MEETINGADMIN SVCS/ FACILITIESAMAZON.COM $ 29.33 08/01/2016 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 804.70 08/02/2016 65050 BUILDING MAINTENANCE MATERIALCLOSERS-STOCKADMIN SVCS/ FACILITIESCONNEXION $ 167.92 08/02/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 22.98 08/02/2016 65050 BUILDING MAINTENANCE MATERIALREMOTE TETHER FOR ROOM 2404ADMIN SVCS/ FACILITIESCRAWFORD MATERIAL CO $ 31.80 08/02/2016 65050 BUILDING MAINTENANCE MATERIALSHELTER REPAIR CENTRAL BUS SHELTERADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 12.99 08/02/2016 65085 MINOR EQUIP & TOOLSFLASHLIGHTADMIN SVCS/ FACILITIESALLIANCE GROUP INC $ 261.44 08/03/2016 65015 CHEMICALSCHEMICAL TREATMENT AT CIVIC CENTERADMIN SVCS/ FACILITIESALLIANCE GROUP INC $ 547.10 08/03/2016 65015 CHEMICALSCHEMICAL TREATMENT AT CIVIC CENTERADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 34.75 08/03/2016 65050 BUILDING MAINTENANCE MATERIALCAPACITOR FOR AC UNIT FIRE STATION 1ADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 170.17 08/03/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESDISABILITY SYSTEMS $ 261.00 08/03/2016 65050 BUILDING MAINTENANCE MATERIALHANDICAP SWITCH FOR MAIN LIBRARYADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 49.94 08/03/2016 65050 BUILDING MAINTENANCE MATERIALMETAL AIR VENT FOR AC AT FLEETWOODADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 246.65 08/03/2016 65050 BUILDING MAINTENANCE MATERIALPAINT FOR OFFICEADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 217.65 08/03/2016 65050 BUILDING MAINTENANCE MATERIALPAINTING SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 157.44 08/03/2016 65050 BUILDING MAINTENANCE MATERIALRISER REPAIR SHERMAN GARAGEADMIN SVCS/ FACILITIESSTANDARD PIPE $ 211.95 08/03/2016 65050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE RISER REPAIRADMIN SVCS/ FACILITIESWW GRAINGER $ 78.16 08/03/2016 65050 BUILDING MAINTENANCE MATERIALTOOLSADMIN SVCS/ FACILITIESHOMEDEPOT.COM $ (47.86) 08/04/2016 65050 BUILDING MAINTENANCE MATERIALCREDIT FOR TOOLS RETURNEDADMIN SVCS/ FACILITIESCONNEXION $ 107.98 08/04/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 111.96 08/04/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESPURE ELECTRIC $ 203.86 08/04/2016 65050 BUILDING MAINTENANCE MATERIALFITZSIMMONS PARK LIGHTING CONTROLADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 23.48 08/04/2016 65050 BUILDING MAINTENANCE MATERIALPAINT FOR CAFE CEILINGSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 66.93 08/04/2016 65050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE RISER REPAIRADMIN SVCS/ FACILITIESSTANDARD PIPE $ 199.04 08/04/2016 65050 BUILDING MAINTENANCE MATERIALSINK FAUCET REPAIR PARTSADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 8.77 08/04/2016 65050 BUILDING MAINTENANCE MATERIALSINK LEAK REPAIRSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 507.00 08/04/2016 65050 BUILDING MAINTENANCE MATERIALSTEEL SHELVINGADMIN SVCS/ FACILITIESCELLULAR CONN 577 $ 39.99 08/04/2016 65085 MINOR EQUIP & TOOLSREPLACEMENT PHONE CHARGERADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 50.74 08/05/2016 65040 JANITORIAL SUPPLIESCLEANIGN SUPPLIES FOR SERVICE CENTERADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 3.18 08/05/2016 65050 BUILDING MAINTENANCE MATERIALFASTENERSADMIN SVCS/ FACILITIESCONNEXION $ 621.00 08/05/2016 65050 BUILDING MAINTENANCE MATERIALFUSES FOR AIR HANDLERSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 98.74 08/05/2016 65050 BUILDING MAINTENANCE MATERIALPAINT SUPPLIES AND TOOLSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 86.91 08/05/2016 65050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE RISER REPAIRADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 79.99 08/05/2016 65050 BUILDING MAINTENANCE MATERIALWALL SHELF FOR SERVICE CENTER WAREHOUSEADMIN SVCS/ FACILITIESSMITHEREEN PEST MANAGE $ 96.00 08/08/2016 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/ FACILITIESILLINOIS PARK RECREAT $ 704.00 08/08/2016 62295 TRAINING & TRAVELPLAYGROUND SAFETY CERTIFICATION COURSE - RICHTERADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 162.64 08/08/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 28.46 08/08/2016 65050 BUILDING MAINTENANCE MATERIALFOUNTAIN SQUARE SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 68.84 08/08/2016 65050 BUILDING MAINTENANCE MATERIALFOUNTAIN SQUARE UPKEEPADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 142.95 08/08/2016 65050 BUILDING MAINTENANCE MATERIALLAUNDRY DRYER DUCTADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 416.33 08/08/2016 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR BUILDINGADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 62.54 08/08/2016 65050 BUILDING MAINTENANCE MATERIALPAINT FOR CIVIC CENTER SHOPOctober 10, 2016Page 1 of 1837 of 215 Bank of America Credit Card Statement for the Period ending August 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 95.80 08/08/2016 65050 BUILDING MAINTENANCE MATERIALPAINTING MATERIALSADMIN SVCS/ FACILITIESDAUGHERTY SALES INC $ 2,736.00 08/08/2016 65050 BUILDING MAINTENANCE MATERIALPUMP REPLACEMENTADMIN SVCS/ FACILITIESERGO DEPOT INC $ 1,498.00 08/08/2016 66040 GENERAL ADMINISTRATIONSIT STAND DESK FOR PST OFFICEADMIN SVCS/ FACILITIESNCH CORPORATION $ 243.25 08/09/2016 65015 CHEMICALSCHEMICALS FOR CIVIC CENTERADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 43.97 08/09/2016 65050 BUILDING MAINTENANCE MATERIALCLARK STREET BEACH PUMP REPAIRADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 823.40 08/09/2016 65050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON LOCKSADMIN SVCS/ FACILITIESCONNEXION $ 447.40 08/09/2016 65050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON POLICE CAMERAADMIN SVCS/ FACILITIESCONNEXION $ 131.93 08/09/2016 65050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON POLICE CAMERAADMIN SVCS/ FACILITIESCONNEXION $ 1,002.29 08/09/2016 65050 BUILDING MAINTENANCE MATERIALLIGHT FOR SERVICE CENTERADMIN SVCS/ FACILITIESABT ELECTRONICS $ 458.00 08/09/2016 65050 BUILDING MAINTENANCE MATERIALNEW FRIDGE FOR APARTMENTADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 203.20 08/09/2016 65050 BUILDING MAINTENANCE MATERIALSTOCK-CORESADMIN SVCS/ FACILITIESSERVICEMASTER RESTORAT $ 1,042.89 08/10/2016 62225 BLDG MAINT SVCSPD BASEMENT CLEAN UPADMIN SVCS/ FACILITIESSERVICEMASTER RESTORAT $ 1,042.89 08/10/2016 62225 BLDG MAINT SVCSPD BASEMENT CLEAN UPADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 497.23 08/10/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 13.00 08/10/2016 65050 BUILDING MAINTENANCE MATERIALFOGHOUE REPLACEMENT WINDOWADMIN SVCS/ FACILITIESPURE ELECTRIC $ 62.50 08/10/2016 65050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON POLICE CAMERAADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 62.20 08/10/2016 65050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON POLICE CAMERAADMIN SVCS/ FACILITIESCONNEXION $ 11.32 08/10/2016 65050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON POLICE CAMERAADMIN SVCS/ FACILITIESCONNEXION $ 1,426.00 08/10/2016 65050 BUILDING MAINTENANCE MATERIALHAND DRYERS FOR WASHROOMSADMIN SVCS/ FACILITIESAFM $ 125.84 08/10/2016 65050 BUILDING MAINTENANCE MATERIALLAMINATE FOR DESK AT 2150ADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 12.46 08/10/2016 65050 BUILDING MAINTENANCE MATERIALLEE STREET BEACH SINK REPAIRADMIN SVCS/ FACILITIESCONNEXION $ 823.60 08/10/2016 65050 BUILDING MAINTENANCE MATERIALSERVICE CENTER LOCKER ROOM LIGHTSADMIN SVCS/ FACILITIESCONNEXION $ 100.00 08/10/2016 65050 BUILDING MAINTENANCE MATERIALSERVICE CENTER LOCKER ROOM LIGHTSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 366.81 08/10/2016 65050 BUILDING MAINTENANCE MATERIALSTANDARD PLUMBING FAUCET REPAIRADMIN SVCS/ FACILITIESSPORTSMANS GUIDE $ 360.79 08/10/2016 65050 BUILDING MAINTENANCE MATERIALSUPPLIES FOR SERVICE CENTERADMIN SVCS/ FACILITIESNSC NORTHERN SAFETY CO $ 112.40 08/10/2016 65050 BUILDING MAINTENANCE MATERIALSUPPLIES FOR SHOPADMIN SVCS/ FACILITIESNSC NORTHERN SAFETY CO $ 6.79 08/10/2016 65050 BUILDING MAINTENANCE MATERIALSUPPLIES FOR SHOPADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 84.46 08/11/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESWORLD DRYER CORP $ 120.20 08/11/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 102.08 08/11/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 53.86 08/11/2016 65050 BUILDING MAINTENANCE MATERIALFLEETWOOD KITCHEN SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 32.91 08/11/2016 65050 BUILDING MAINTENANCE MATERIALFOG HOUSE REPLACEMENT WINDOWADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 14.79 08/11/2016 65050 BUILDING MAINTENANCE MATERIALJAMES PARK AC PARTSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 279.22 08/11/2016 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR TRUCKADMIN SVCS/ FACILITIESDRAPERY CENTER INC $ 273.55 08/11/2016 65050 BUILDING MAINTENANCE MATERIALNEW DRAPES FOR ROOM 2002ADMIN SVCS/ FACILITIESCONNEXION $ 99.34 08/11/2016 65050 BUILDING MAINTENANCE MATERIALSERVICE CENTER SANITATION BAY LIGHTSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 14.99 08/11/2016 65090 SAFETY EQUIPMENTANTI SLIP SAFETY TAPEADMIN SVCS/ FACILITIESIM IMPROVEMENTS $ 227.40 08/11/2016 65095 OFFICE SUPPLIESFRAMES FOR MEETING ROOMSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 74.66 08/12/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 16.82 08/12/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 10.49 08/12/2016 65050 BUILDING MAINTENANCE MATERIALFIRE STATION 2 MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 1,136.91 08/12/2016 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR TRUCK NEW EMPLOYEEADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 134.88 08/12/2016 65050 BUILDING MAINTENANCE MATERIALPAINTING AND PATCHING SUPPLIES AT LIBRARYADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 22.97 08/15/2016 65050 BUILDING MAINTENANCE MATERIALEXHAUST FANADMIN SVCS/ FACILITIESPURE ELECTRIC $ 157.05 08/15/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 152.25 08/15/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 656.50 08/15/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 168.88 08/15/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 617.95 08/15/2016 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR BUILDINGADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 239.27 08/15/2016 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR TRUCK NEW EMPLOYEE MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 70.48 08/15/2016 65050 BUILDING MAINTENANCE MATERIALPOLICE DEPT SIDEWALK REPAIRADMIN SVCS/ FACILITIESAMAZON.COM $ 76.98 08/15/2016 65625 FURNITURES AND FIXTURESSIT STAND MATS FOR PST OFFICEADMIN SVCS/ FACILITIESAMAZONPRIME MEMBERSHIP $ 99.00 08/16/2016 62360 MEMBERSHIP DUESAMAZON MEMBERSHIPADMIN SVCS/ FACILITIESSTANDARD PIPE $ 99.45 08/16/2016 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER MENS RESTROOM SUPPLIESADMIN SVCS/ FACILITIESCHICAGO BATTERY $ 5.99 08/16/2016 65050 BUILDING MAINTENANCE MATERIALGENERATOR CLEANING BRUSHADMIN SVCS/ FACILITIESSTANDARD PIPE $ 278.01 08/16/2016 65050 BUILDING MAINTENANCE MATERIALGREENWOOD BEACH TOILET REPLACEMENTADMIN SVCS/ FACILITIESSTANDARD PIPE $ 70.80 08/16/2016 65050 BUILDING MAINTENANCE MATERIALKEYS FOR TURN VALVESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 156.15 08/16/2016 65050 BUILDING MAINTENANCE MATERIALVALVE REPAIRS AT LIBRARYOctober 10, 2016Page 2 of 1838 of 215 Bank of America Credit Card Statement for the Period ending August 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESSTANDARD PIPE $ 120.37 08/17/2016 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER TOILET REPAIRADMIN SVCS/ FACILITIESCONNEXION $ 12.56 08/17/2016 65050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON FIRST SLICE CAFE OPENINGADMIN SVCS/ FACILITIESCONNEXION $ 1,543.44 08/17/2016 65050 BUILDING MAINTENANCE MATERIALHAND DRYERS AND MISC MATERIALSADMIN SVCS/ FACILITIESFOX VALLEY FIR00 OF 00 $ 822.00 08/18/2016 62225 BLDG MAINT SVCSBILL FOR SERVICE ON 6/15/2016ADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 37.93 08/18/2016 65015 CHEMICALSCHEMICALS FOR FOUNTAINADMIN SVCS/ FACILITIESPURE ELECTRIC $ 524.95 08/18/2016 65050 BUILDING MAINTENANCE MATERIALCHANDLER EMERGENCY LIGHTSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 65.91 08/18/2016 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER TOILET REPAIRADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 148.23 08/18/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 15.66 08/18/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 232.95 08/18/2016 65050 BUILDING MAINTENANCE MATERIALFIRE HQ PAINT SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 26.22 08/18/2016 65050 BUILDING MAINTENANCE MATERIALFIRE STATION 2 SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 23.97 08/18/2016 65050 BUILDING MAINTENANCE MATERIALFLEETWOOD AC SUPPLY VENTADMIN SVCS/ FACILITIESPURE ELECTRIC $ 83.03 08/18/2016 65050 BUILDING MAINTENANCE MATERIALGIBBLS MORRISON FIRST SLICE CAFE OPENINGADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 55.73 08/18/2016 65050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON HANGING SINKADMIN SVCS/ FACILITIESSTANDARD PIPE $ 99.55 08/18/2016 65050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON WOMENS BATHROOMADMIN SVCS/ FACILITIESWW GRAINGER $ 639.84 08/18/2016 65050 BUILDING MAINTENANCE MATERIALLAKE FRONT BATHROOM MIRRORADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 67.35 08/18/2016 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR MOVING AND INSTALLATIONADMIN SVCS/ FACILITIESSTANDARD PIPESKOKIE $ 25.13 08/18/2016 65050 BUILDING MAINTENANCE MATERIALPIPE CLAMP AT NOYESADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 189.45 08/18/2016 65050 BUILDING MAINTENANCE MATERIALSTOCK-KEYBLANKSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 511.92 08/19/2016 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER WOMENS RESTROOM SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 29.79 08/19/2016 65050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON WOMENS WASHROOM REPAIRADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 30.95 08/19/2016 65050 BUILDING MAINTENANCE MATERIALOLD PERRENIAL SPACE PAINTADMIN SVCS/ FACILITIESVALLI PRODUCE $ 47.87 08/19/2016 65095 OFFICE SUPPLIESDIVISION MEETINGADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 64.91 08/22/2016 65050 BUILDING MAINTENANCE MATERIALAPARTMENT CARPETING SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 47.88 08/22/2016 65050 BUILDING MAINTENANCE MATERIALAPARTMENT MINI BLINDSADMIN SVCS/ FACILITIESINTERSTATE ALL BATTERY $ (210.31) 08/22/2016 65050 BUILDING MAINTENANCE MATERIALBATTERY REFUNDADMIN SVCS/ FACILITIESGIH GLOBALINDUSTRIALEQ $ 245.35 08/22/2016 65050 BUILDING MAINTENANCE MATERIALBOLLARD SLEEVES FOR YARDADMIN SVCS/ FACILITIESWW GRAINGER $ 19.39 08/22/2016 65050 BUILDING MAINTENANCE MATERIALBUMP CAP FOR BOILER ROOMSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 119.16 08/22/2016 65050 BUILDING MAINTENANCE MATERIALCAPACITORS FOR CIVIC CENTERADMIN SVCS/ FACILITIESSTANDARD PIPE $ 68.72 08/22/2016 65050 BUILDING MAINTENANCE MATERIALDE-CALCIFIER FOR TOILETSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 42.17 08/22/2016 65050 BUILDING MAINTENANCE MATERIALFIRESTATION 2 MATERIALS FOR PAINTINGADMIN SVCS/ FACILITIESINTERSTATE ALL BATTERY $ 190.76 08/22/2016 65050 BUILDING MAINTENANCE MATERIALGENERATOR AND EMERGENCY LIGHTSADMIN SVCS/ FACILITIESINTERSTATE ALL BATTERY $ 210.31 08/22/2016 65050 BUILDING MAINTENANCE MATERIALGENERATOR AND EMERGENCY LIGHTS BATTERYADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 165.57 08/22/2016 65050 BUILDING MAINTENANCE MATERIALMATERIALS TO CLEAN THE BOILERSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 2.98 08/22/2016 65050 BUILDING MAINTENANCE MATERIALPLUNGER FOR TRUCK STOCKADMIN SVCS/ FACILITIESTHE WEBSTAURANT STORE $ 67.63 08/22/2016 65050 BUILDING MAINTENANCE MATERIALSEAT COVER DISPENSERSADMIN SVCS/ FACILITIESPURE ELECTRIC $ 83.11 08/22/2016 65050 BUILDING MAINTENANCE MATERIALTOOL BAG FOR TRUCKADMIN SVCS/ FACILITIESAMAZON.COM $ 57.05 08/22/2016 65050 BUILDING MAINTENANCE MATERIALTOOLSADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI $ 19.98 08/22/2016 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/ FACILITIESAMAZON.COM $ 9.89 08/22/2016 65095 OFFICE SUPPLIESSCOTCH TAPEADMIN SVCS/ FACILITIESBRUCKER CO $ 200.00 08/23/2016 65050 BUILDING MAINTENANCE MATERIALBELTS FOR EXHAUST FAN AT SERVICE CENTERADMIN SVCS/ FACILITIESSTANDARD PIPE $ 70.70 08/23/2016 65050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON SINK FOR MENS WASHROOMADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 73.67 08/23/2016 65050 BUILDING MAINTENANCE MATERIALPARTS/SUPPLIES FOR SERVICE CENTER REPAIRSADMIN SVCS/ FACILITIESPAYPAL ZORO.COM $ 690.25 08/23/2016 65050 BUILDING MAINTENANCE MATERIALVENTILLATION DUCTADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 31.94 08/23/2016 65050 BUILDING MAINTENANCE MATERIALWAREHOUSE SUPPLIESADMIN SVCS/ FACILITIES7-ELEVEN 33888 $ 4.86 08/23/2016 65090 SAFETY EQUIPMENTWATER FOR STAFFADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 93.42 08/23/2016 65095 OFFICE SUPPLIESCHARCOAL FOR COMMUNITY PICNICADMIN SVCS/ FACILITIESPAYPAL STEPHENSSUP $ 21.66 08/24/2016 65050 BUILDING MAINTENANCE MATERIALANIMAL SHELTER PRESSURE CONTROL FOR AIRADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 253.12 08/24/2016 65050 BUILDING MAINTENANCE MATERIALPAINT AND SUPPLIES FOR 311ADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 162.69 08/24/2016 65050 BUILDING MAINTENANCE MATERIALPARKS TOOK CAGE LOCKSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 19.55 08/24/2016 65050 BUILDING MAINTENANCE MATERIALSILICON FOR GIBBS MORRISON WASHROOMSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 33.03 08/24/2016 65050 BUILDING MAINTENANCE MATERIALTOOLS FOR TRUCKADMIN SVCS/ FACILITIESSTANDARD PIPE $ 131.15 08/24/2016 65050 BUILDING MAINTENANCE MATERIALTOOLS FOR TRUCKADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 14.94 08/25/2016 65050 BUILDING MAINTENANCE MATERIALAPARTMENT CARPETING SUPPLIESADMIN SVCS/ FACILITIESPURE ELECTRIC $ 843.00 08/25/2016 65050 BUILDING MAINTENANCE MATERIALBREAKER FOR SERVICE CENTERADMIN SVCS/ FACILITIESSTANDARD PIPE $ 101.74 08/25/2016 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER WOMENS BATHROOM SLOAN VALVESADMIN SVCS/ FACILITIESCHICAGO BATTERY $ 206.92 08/25/2016 65050 BUILDING MAINTENANCE MATERIALGENERATOR CHURCH STREET GARAGEADMIN SVCS/ FACILITIESCONNEXION $ 1,000.00 08/25/2016 65050 BUILDING MAINTENANCE MATERIALLIGHTS FOR BIRD SANCTUARYOctober 10, 2016Page 3 of 1839 of 215 Bank of America Credit Card Statement for the Period ending August 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESSTANDARD PIPE $ 401.40 08/25/2016 65050 BUILDING MAINTENANCE MATERIALMAIN LIBRARY CRIMP FITTING FOR PUMP INSTALLATIONADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 249.75 08/25/2016 65050 BUILDING MAINTENANCE MATERIALNOYES AND SHERMAN GARAGE PARTSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 475.83 08/25/2016 65050 BUILDING MAINTENANCE MATERIALTOOLS FOR TRUCK STOCKADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 9.24 08/25/2016 65095 OFFICE SUPPLIESOFFICE ORGANIZATION SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 1,000.00 08/26/2016 65050 BUILDING MAINTENANCE MATERIALCLARK STREET BEACH LIGHTSADMIN SVCS/ FACILITIESCONNEXION $ 378.32 08/26/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 607.92 08/26/2016 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR PUMP INSTALLATION AT MAIN LIBRARYADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 377.00 08/26/2016 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR TRUCK STOCKADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 24.79 08/26/2016 65050 BUILDING MAINTENANCE MATERIALREPAIR CRACK ON ENTRYWAY SIDEWALKADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 15.77 08/26/2016 65050 BUILDING MAINTENANCE MATERIALRUBBER GLOVESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 25.00 08/26/2016 65050 BUILDING MAINTENANCE MATERIALTOOLSADMIN SVCS/ FACILITIESSAMS CLUB #6444 $ 45.00 08/29/2016 62360 MEMBERSHIP DUESMEMBERSHIP FEE SAMS CLUBADMIN SVCS/ FACILITIESTHORNTONS #0118 Q35 $ 33.89 08/29/2016 65050 BUILDING MAINTENANCE MATERIALACCIDENTAL PERSONAL GAS CHARGE-REIMBURSED CITY WITH CHECKADMIN SVCS/ FACILITIESCONNEXION $ 177.55 08/29/2016 65050 BUILDING MAINTENANCE MATERIALBUILDING EXTERIOR LIGHTSADMIN SVCS/ FACILITIESFRIDGE FILTERS, INC. $ (74.97) 08/29/2016 65050 BUILDING MAINTENANCE MATERIALCREDIT ISSUED FOR FRIDGE PARTSADMIN SVCS/ FACILITIESWW GRAINGER $ 58.19 08/29/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESSTEINER ELEC CHICAGO $ 285.00 08/29/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 65.86 08/29/2016 65050 BUILDING MAINTENANCE MATERIALFOUNTAIN SQUARE UPKEEPADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 6.04 08/29/2016 65050 BUILDING MAINTENANCE MATERIALHARDWARE FOR FIRST FLOOR PEDESTAL AND BUSTADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 114.72 08/29/2016 65050 BUILDING MAINTENANCE MATERIALMAIN LIBRARY MATERIALS FOR PUMPADMIN SVCS/ FACILITIESSTANDARD PIPE $ 75.45 08/29/2016 65050 BUILDING MAINTENANCE MATERIALMAIN LIBRARY MATERIALS FOR PUMP INSTALLATIONADMIN SVCS/ FACILITIESALLAN J COLEMAN CO INC $ 71.33 08/29/2016 65050 BUILDING MAINTENANCE MATERIALMAIN LIBRARY REAMER FOR PIPEADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 28.97 08/29/2016 65050 BUILDING MAINTENANCE MATERIALMATERIALS TO LIFT COMPRESSORADMIN SVCS/ FACILITIESALLAN J COLEMAN CO INC $ 632.40 08/29/2016 65050 BUILDING MAINTENANCE MATERIALNEW RODDER FOR NARROW PIPEADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 111.44 08/29/2016 65050 BUILDING MAINTENANCE MATERIALPAINT SUPPLIESADMIN SVCS/ FACILITIESLOWES #01748 $ 63.96 08/29/2016 65050 BUILDING MAINTENANCE MATERIALTOOLSADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 12.99 08/29/2016 65050 BUILDING MAINTENANCE MATERIALTOOLSADMIN SVCS/ FACILITIESCONNEXION $ 57.56 08/30/2016 65050 BUILDING MAINTENANCE MATERIALFLEETWOOD LIGHTSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 229.70 08/31/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 381.35 08/31/2016 65050 BUILDING MAINTENANCE MATERIALFACILITIES PROJECTS SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 71.72 08/31/2016 65050 BUILDING MAINTENANCE MATERIALFLOOR MATERIAL LEVYADMIN SVCS/ FACILITIESPURE ELECTRIC $ 145.66 08/31/2016 65050 BUILDING MAINTENANCE MATERIALLIGHTS AT GIBBS MORRISONADMIN SVCS/ FACILITIESPURE ELECTRIC $ 28.98 08/31/2016 65050 BUILDING MAINTENANCE MATERIALOUTSIDE LIGHTS AT FLEETWOODADMIN SVCS/ FACILITIESSTANDARD PIPE $ 83.01 08/31/2016 65050 BUILDING MAINTENANCE MATERIALPUMP INSTALLATIONADMIN SVCS/ FACILITIESSTANDARD PIPE $ 121.47 08/31/2016 65050 BUILDING MAINTENANCE MATERIALPUMP INSTALLATION PARTSADMIN SVCS/ FACILITIESBUSHNELL INCORPORATED $ 538.13 08/31/2016 65050 BUILDING MAINTENANCE MATERIALPVC VALVEADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 10.94 08/31/2016 65050 BUILDING MAINTENANCE MATERIALREPAIR SUPPLIESADMIN SVCS/ FACILITIESTEC #126 $ 86.58 08/31/2016 65050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE AC INSTALLATION SUPPLIESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 11.99 08/31/2016 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/ HUMAN RESAMERICAN PUBLIC WORKS $ 295.00 08/02/2016 62512 RECRUITMENT SERVICESPWA JOB POSTINGADMIN SVCS/ HUMAN RESYOURMEMBER-CAREERS $ 165.00 08/02/2016 62512 RECRUITMENT SERVICESPWA POSTING CIVIL ENGINEERADMIN SVCS/ HUMAN RESBOXWOOD TECHNOLOGY $ 295.00 08/03/2016 62512 RECRUITMENT SERVICESPWA CIVIL ENGINEER JOB POSTINGADMIN SVCS/ HUMAN RESCROWN TROPHY 54 $ 15.00 08/09/2016 65125 OTHER COMMODITIESKLAIBER RETIREMENT PLAQUEADMIN SVCS/ HUMAN RESEQF TALX CORPORATION $ 29.95 08/17/2016 62160 EMPLOYMENT TESTING SERVICESEMPLOYMENT VERIFICATIONADMIN SVCS/ HUMAN RESEQF TALX CORPORATION $ 29.95 08/17/2016 62160 EMPLOYMENT TESTING SERVICESEMPLOYMENT VERIFICATION (DUPLICATE TO BE REFUNDED)ADMIN SVCS/ HUMAN RESEQF TALX CORPORATION $ 29.95 08/18/2016 62160 EMPLOYMENT TESTING SERVICESEMPLOYMENT VERIFICATIONADMIN SVCS/ HUMAN RESPAYPAL NEWWORLDSYS $ 1,790.00 08/18/2016 62295 TRAINING & TRAVELNWS CONFERENCE FEE - JLINADMIN SVCS/ HUMAN RESJ J KELLER & ASSOCIATE $ 112.53 08/23/2016 65010 BOOKS, PUBLICATIONS, MAPSEMERGENCY GUIDE BOOKSADMIN SVCS/ HUMAN RESUNITED 01623151690974 $ 216.20 08/24/2016 62295 TRAINING & TRAVELAIRFARE NWS CONFERENCE - JLINADMIN SVCS/ HUMAN RESIPRA $ 165.00 08/25/2016 62160 EMPLOYMENT TESTING SERVICESPRCS JOB POSTINGADMIN SVCS/FLEETHELM INC $ 650.00 08/04/2016 65060 MATERIALS TO MAINTAIN AUTOSSOFTWARE UPDATE FOR FORD SERVICEADMIN SVCS/FLEET4TE SOS CHICAGO N VEHI $ 412.00 08/05/2016 65045 LICENSING/REGULATORY SUPPLIESLICENSE PLATES AND TITLES FOR #765, #766LICENSE PLATES FOR #623, #658ADMIN SVCS/FLEET 4TE IL SOS FORTE VEHIC $ 9.68 08/05/2016 65045 LICENSING/REGULATORY SUPPLIES SERVICE CHARGE FOR PLATES & TITLESADMIN SVCS/FLEET 4TE SOSINTERNET VEHICL $ 54.00 08/08/2016 65045 LICENSING/REGULATORY SUPPLIES #605 LICENSE PLATE RENEWALADMIN SVCS/FLEET 4TE SOS INTERNET VEHIC $ 1.27 08/08/2016 65045 LICENSING/REGULATORY SUPPLIESSERVICE CHARGE FROM LICENSE PLATE RENEWALADMIN SVCS/FLEETXEROX SCANNERS $ 107.97 08/11/2016 65095 OFFICE SUPPLIESPARTS FOR SCANNERADMIN SVCS/FLEETIMPERIAL SUPPLIES $ 277.09 08/12/2016 65060 MATERIALS TO MAINTAIN AUTOSQUICK COUPLERS AND HEX NUTSADMIN SVCS/FLEETWW GRAINGER $ 310.45 08/12/2016 65085 MINOR EQUIPMENT AND TOOLSDRUM DOLLY AND X-LARGE PIPE WRENCHOctober 10, 2016Page 4 of 1840 of 215 Bank of America Credit Card Statement for the Period ending August 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/FLEETMAGID GLOVE AND SAF $ 161.28 08/17/2016 65090 SAFETY EQUIPMENTGLOVES FOR MECHANICSADMIN SVCS/FLEETAMAZON MKTPLACE PMTS $ 24.99 08/17/2016 65095 OFFICE SUPPLIES3 YEAR SERVICE PLAN FOR SCANNERADMIN SVCS/FLEETXEROX SCANNERS $ (107.97) 08/17/2016 65095 OFFICE SUPPLIESCREDIT FOR SCANNER PARTSADMIN SVCS/FLEETAMAZON.COM AMZN.COM/BI $ 267.91 08/17/2016 65095 OFFICE SUPPLIESNEW XEROX DOCUMATE SCANNERADMIN SVCS/FLEETAMAZON.COM AMZN.COM/BI $ (157.69) 08/18/2016 65040 JANITORIAL SUPPLIESREFUND FOR RETURN OF GOJOEADMIN SVCS/FLEETIMPERIAL SUPPLIES $ 88.31 08/19/2016 65060 MATERIALS TO MAINTAIN AUTOSGRINDING WHEELSADMIN SVCS/FLEETAMAZON MKTPLACE PMTS $ 45.99 08/19/2016 65085 MINOR EQUIP & TOOLSSTEP LADDER FOR PARTS ROOMADMIN SVCS/FLEETSHELL OIL 57444168702 $ 544.01 08/22/2016 65035 PETROLEUM PRODUCTSEVANSTON POLICE DEPARTMENT MOTORCYCLE FUELADMIN SVCS/FLEETTRIPLE R TRUCK PARTS $ 679.60 08/23/2016 65060 MATERIALS TO MAINTAIN AUTOSMAGNETIC WORK LIGHTSADMIN SVCS/FLEETIMPERIAL SUPPLIES $ (76.38) 08/25/2016 65060 MATERIALS TO MAINTAIN AUTOSCREDIT FOR RETURNED PARTSADMIN SVCS/FLEETIMPERIAL SUPPLIES $ 161.67 08/26/2016 65060 MATERIALS TO MAINTAIN AUTOSLOCK NUTS AND FLAT WASHERSADMIN SVCS/FLEETKEN JONES INC $ 572.66 08/29/2016 65060 MATERIALS TO MAINTAIN AUTOS#535 TIRES (2)ADMN SVCS /HUMAN RESUSPS 16262202033309188 $ 7.15 08/08/2016 62315 POSTAGESOCIAL SECURITY ADMINISTRATION W2/W3C, POSTAGEADMN SVCS/ADMINNAFA FLEET MGMT ASSOC $ 499.00 08/12/2016 62360 MEMBERSHIP DUESANNUAL DUES FOR NAFA FLEET MANAGEMENT ASSOCIATIONADMN SVCS/ADMINMTS SAFETY PRODUCTS $ 506.32 08/22/2016 65020 CLOTHINGNEW VESTS AND RAINCOATS FOR PEO/X-GUARD STAFF.ADMN SVCS/INFO SYSMALNATIS 22 $ 102.18 08/01/2016 65125 OTHER COMMODITIESIT EMPLOYEE APPRECIATION PIZZA LUNCHADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 545.98 08/01/2016 65555 PERSONAL COMPUTER EQCOMPUTER EQUIPMENTADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 1,055.90 08/01/2016 65555 PERSONAL COMPUTER EQCOMPUTER EQUIPMENTADMN SVCS/INFO SYSWWW.NEWEGG.COM $ 1,249.90 08/01/2016 65555 PERSONAL COMPUTER EQCOMPUTER EQUIPMENTADMN SVCS/INFO SYSPAYPAL MC SALES $ 391.40 08/01/2016 65555 PERSONAL COMPUTER EQSERVICE FOR COPIER PAYMENT PROCESSING AT EVANSTON PUBLIC LIBRARYADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 1,083.07 08/03/2016 65555 PERSONAL COMPUTER EQCOMPUTER EQUIPMENTADMN SVCS/INFO SYSEB DATA SCIENCE FOR S $ 27.37 08/04/2016 62295 TRAINING & TRAVELREGISTRATION FEE FOR DATA SCIENCE CONFERENCE IN CHICAGO IN AUGUST 2016.ADMN SVCS/INFO SYSWP ENGINE $ 104.00 08/04/2016 65555 PERSONAL COMPUTER EQWEBSITE HOSTING SERVICEADMN SVCS/INFO SYSCOMCAST CHICAGO CS 1X $ 187.22 08/10/2016 62340 IS SUPPORT FEESCABLE SERVICE FOR 1600 CHURCH STADMN SVCS/INFO SYSEDITME $ 49.00 08/15/2016 62340 IS SUPPORT FEESONLINE SOFTWAREADMN SVCS/INFO SYSHEARTLAND BUSINESS SYS $ 1,967.71 08/15/2016 65555 PERSONAL COMPUTER EQCOMPUTER EQUIPMENTADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 99.75 08/17/2016 65555 PERSONAL COMPUTER EQ5 WIRELESS KEYBOARDS.ADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 17.99 08/17/2016 65555 PERSONAL COMPUTER EQHDMI CABLES FOR SERVICE CENTER CONFERENCE ROOMADMN SVCS/INFO SYSCOMCAST CHICAGO CS 1X $ 102.85 08/18/2016 62340 IS SUPPORT FEESCABLE SERVICE 1823 CHURCH STREETADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 161.00 08/19/2016 65555 PERSONAL COMPUTER EQUPS REPLACEMENT BATTERYADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 551.95 08/22/2016 65555 PERSONAL COMPUTER EQAPC RACKMOUNT UPSADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 551.95 08/22/2016 65555 PERSONAL COMPUTER EQAPC RACKMOUNT UPSADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 551.95 08/22/2016 65555 PERSONAL COMPUTER EQAPC RACKMOUNT UPSADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 1,349.00 08/22/2016 65555 PERSONAL COMPUTER EQCONVERTIBLE LAPTOP FOR MARTHA LOGANADMN SVCS/INFO SYSDNH GODADDY.COM $ 20.17 08/23/2016 62340 IS SUPPORT FEESWEB HOSTINGADMN SVCS/INFO SYSHELLO HELLOFAX $ 79.91 08/23/2016 65555 PERSONAL COMPUTER EQSMALL BUSINESS FAX LINESADMN SVCS/INFO SYSAMAZON.COM $ 279.98 08/26/2016 65555 PERSONAL COMPUTER EQ2 MONITORS FOR 911 AND PD FRONT DESKADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 419.97 08/26/2016 65555 PERSONAL COMPUTER EQ3 MONITORS FOR 911 AND PD FRONT DESKADMN SVCS/INFO SYSILLINOIS GEORGRAPHIC I $ 255.00 08/29/2016 62295 TRAINING & TRAVELGIS TRAINING CONFERENCE FOR MARK VARNERADMN SVCS/INFO SYSZENDESK, INC. $ 377.00 08/29/2016 62340 IS SUPPORT FEESMONTHLY IT SUPPORT SERVICEADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 35.90 08/29/2016 65502 CONSTRUCTIONVERIZON MIFI CAR CHARGER FOR PARKINGADMN SVCS/INFO SYSAMAZON.COM $ 1,199.92 08/29/2016 65555 PERSONAL COMPUTER EQ8 MONITORS FOR 911 AND PD FRONT DESKADMN SVCS/PARKIING SVCS MUTUAL ACE HARDWARE & $ 1,010.00 08/01/2016 65050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE LIFT RENTALADMN SVCS/PARKIING SVCS EVANSTON SIGNS AND GRA $ 28.00 08/01/2016 68205 PUBLIC WKS CONTINGENCIESEVANSTON SIGNSADMN SVCS/PARKIING SVCS ANDERSON PEST SOLUTION $ 100.00 08/03/2016 65050 BUILDING MAINTENANCE MATERIALCHURCH STREET GARAGE MONTHLY SERVICEADMN SVCS/PARKIING SVCS ANDERSON PEST SOLUTION $ 100.00 08/03/2016 68205 PUBLIC WKS CONTINGENCIESMAPLE GARAGE MONTHLY SERVICEADMN SVCS/PARKIING SVCS MUTUAL ACE HARDWARE & $ 16.20 08/08/2016 65050 BUILDING MAINTENANCE MATERIALRENTAL FUEL CHARGEADMN SVCS/PARKIING SVCS LAB DEVELOPMENT $ 921.99 08/11/2016 65090 SAFETY EQUIPMENTLOCK OUT DEVICESADMN SVCS/PARKIING SVCS WW GRAINGER $ 411.12 08/23/2016 65050 BUILDING MAINTENANCE MATERIALGLOVES, BULBS, LAMPS FOR SHERMAN GARAGECITY COUNCIL ADMINPOTBELLY #5 $ 154.45 08/02/2016 65025 FOODDINNER FOR THE AUGUST 1, 2016 RULES COMMITTEE MEETINGCITY COUNCIL ADMINBLICK ART 800 447 1892 $ 91.04 08/22/2016 65095 OFFICE SUPPLIESFRAMES/BACKING PAPER FOR PROCLAMATIONSCITY COUNCIL ADMINIL MUNICIPAL LEAGUE $ 165.00 08/25/2016 62295 TRAINING & TRAVELREGISTRATION FOR MAYOR FOR ILLINOIS MUNICIPAL LEAGUE CONFERENCE - SEPTEMBER 23, 2016CITY MGR'S OFF IN NATIONAL AWARDS & $ 30.00 08/05/2016 66040 GENERAL ADMINISTRATIONPLAQUE FOR FRANCES WILLARD SCULPTURECITY MGR'S OFFRENAISSANCE HOTELS COL $ 420.66 08/08/2016 62295 TRAINING & TRAVELHOTEL FOR MARTIN LYONS AT BIG TEN CONFERENCECITY MGR'S OFFSARPINOS PIZZA OF EVAN $ 91.93 08/16/2016 65025 FOODCITY COUNCIL FOODCITY MGR'S OFFAMANECER BREAKFAST TAC $ 330.00 08/19/2016 62295 TRAINING & TRAVELFOOD FOR DIRECTORS AND MANAGERS MEETINGCITY MGR'S OFFPAYPAL INTERNATION $ 225.00 08/25/2016 62295 TRAINING & TRAVELENITH SANCHEZ REGISTRATION TO IHN CONFERENCECITY MGR'S OFFUNITED 01623154219046 $ 295.20 08/26/2016 62295 TRAINING & TRAVELAIRFARE FOR ENITH SANCHEZ TO IHN CONFERENCEOctober 10, 2016Page 5 of 1841 of 215 Bank of America Credit Card Statement for the Period ending August 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONCITY MGR'S OFFGIORDANOS OF EVANSTON $ 87.55 08/29/2016 62490 OTHER PROGRAM COSTSFOOD FOR BUDGET MEETINGCITY MGR'S OFFJEWEL #3428 $ 51.84 08/31/2016 62295 TRAINING & TRAVELFOOD FOR DIRECTORS AND MANAGERS MEETINGCITY OF EVANSTONCONTINENTAL WHO'S WHO $ 1,489.00 08/03/2016 62295 TRAINING & TRAVELPINNACLE PROFESSIONAL MEMBERSHIPCITY OF EVANSTONTRAVEL INSURANCE POLIC $ 8.50 08/08/2016 62295 TRAINING & TRAVELGUARANTEE TICKET SAFETY. CANNOT LOCATE RECEIPTCITY OF EVANSTONAMTRAK .CO2180747031951 $ 51.70 08/08/2016 62295 TRAINING & TRAVELTRAIN FARE TO THE MUNICIPAL CLERKS OF ILLINOIS INSTITUTE & ACADEMY SESSION IN SPRINGFIELD.CITY OF EVANSTON AMTRAK .CO2250649073995 $ 7.65 08/15/2016 62295 TRAINING & TRAVELEXTRA FEE FOR A CHANGE OF DEPARTURE DATE FROM SPRINGFIELD.CITY OF EVANSTONNEOPOST USA $ 514.00 08/29/2016 62315 POSTAGEFOR INK, LABELS AND SUPPLIES FOR MAILROOM.CMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 66.69 08/02/2016 65015 CHEMICALSAD NOTICE BID 16-63 WATER TREATMENT CHEMICALSCMO/ FINANCE ADMINSQ PERSONAL CLIENTS L $ 47.00 08/04/2016 62295 TRAINING & TRAVELTRANSPORTATION - BIG 10 CONFERENCECMO/ FINANCE ADMINSURVEYMONKEY.COM $ 26.00 08/05/2016 65125 OTHER COMMODITIESWELLNESS SURVEY PLATFORMCMO/ FINANCE ADMINSQ SHAMROCK TAXI 041 $ 24.00 08/08/2016 62295 TRAINING & TRAVELTRANSPORTATION - BIG 10 CONFERENCECMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 75.49 08/16/2016 62205 ADVERTISINGAD NOTICE RFP 16-64 GIBBS-MORRISON SOUND STUDIOCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 1,988.00 08/17/2016 62205 ADVERTISINGAD NOTICE RFQ 16-61 ROBERT CROWN COMMUNITY CENTER AND ICE COMPLEX ARCHITECTURAL/ENG SVCS PROJECT 616017 ROBERT CROWN CENTER DESIGNCMO/ FINANCE ADMIN TRIBUNE PUBLISHING COM $ 1,876.00 08/17/2016 62210 PRINTINGAD NOTICE RFP 16-65 OFFICE FURNITURE SUPPLIERCMO/ FINANCE ADMIN ILLINOIS GOVERNMENT FI $ 375.00 08/18/2016 62295 TRAINING & TRAVELIGFOA ANNUAL CONFERENCE REGISTRATION - MARTIN LYONSCMO/ FINANCE ADMINCITY OF EVANSTON PAY A $ 1.00 08/19/2016 62295 TRAINING & TRAVELPARKING FOR LIBRARY BOARD MEETINGCMO/ FINANCE ADMINGOVERNMENT FINANCE $ 580.00 08/23/2016 62360 MEMBERSHIP DUESCAFR AWARD PRESENTATION APPLICATIONCMO/ FINANCE ADMINSOUTHWES 5262441548028 $ 338.96 08/29/2016 62295 TRAINING & TRAVELFLIGHT TO NWS CONFERENCECMO/ FINANCE ADMINPAYPAL NEWWORLDSYS $ 1,495.00 08/29/2016 62295 TRAINING & TRAVELNEW WORLD CONFERENCECMO/ FINANCE ADMINKNACKHQ.COM $ 79.00 08/29/2016 64545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY KNACK SUBSCRIPTION (AUG)CMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 96.58 08/29/2016 65125 OTHER COMMODITIESAD NOTICE RFP 16-59 THIRD PARTY ADMINISTRATION GENERAL LIABILITY & WORKERS COMPENSATIONCMO/ FINANCE COMM ENG ZAPIER.COM/CHARGE $ 15.00 08/08/2016 64545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY SOFTWARE SUBSCRIPTIONCMO/ FINANCE COMM ENG SPOTLYTE LABS LLC SPLT $ 49.00 08/08/2016 64545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY SOFTWARE SUBSCRIPTIONCMO/ FINANCE COMM ENG GOOGLE GOOGLE STORAGE $ 1.99 08/12/2016 64545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY SOFTWARE SUBSCRIPTIONCMO/ FINANCE COMM ENG ISSUU $ 19.00 08/24/2016 64545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY SOFTWARE SUBSCRIPTIONCMO/ FINANCE COMM ENG THE COPY ROOM, INC $ 90.00 08/31/2016 62210 PRINTING150 HEAVY DUTY COLOR LIVABILITY FLYERS, MANAGER'S MEETINGCOMM DEV/ADMIN WWW.ILAPA.ORG $ 175.00 08/01/2016 62295 TRAINING & TRAVELILAPA CONFERENCE - M. GRIFFITHCOMM DEV/ADMINWWW.ILAPA.ORG $ 175.00 08/03/2016 62295 TRAINING & TRAVELKLOTZ - IL-APA CONFERENCECOMM DEV/ADMINEB NLC UNIVERSITY SUM $ 695.00 08/03/2016 62295 TRAINING & TRAVELMUENZER - NLC UNIVERSITY SUMMITCOMM DEV/ADMINEVENTBRITE $ (200.00) 08/03/2016 62295 TRAINING & TRAVELPARTIAL REFUND - MUENZER - NLC UNIVERSITY SUMMITCOMM DEV/ADMINLORMAN EDUCATION SERVI $ 199.00 08/04/2016 62295 TRAINING & TRAVELLATINOVIC - REAL ESTATE INFLUENCE WEBINARCOMM DEV/ADMINTRIBUNE PUBLISHING COM $ 69.89 08/09/2016 62205 ADVERTISINGCHICAGO TRIBUNE AD - ZONINGCOMM DEV/ADMINAPA MEMBERSHIPS AND SU $ 590.00 08/17/2016 62360 MEMBERSHIP DUESLATINOVIC - APA & AICP MEMBERSHIP DUESCOMM DEV/ADMINTRIBUNE PUBLISHING COM $ 52.29 08/23/2016 62205 ADVERTISINGCHICAGO TRIBUNE AD - ZONINECOMM DEV/ADMINEB ENHANCING THE COMM $ 15.00 08/23/2016 62295 TRAINING & TRAVELMUENZER - PRACTICAL PRACTICES IN STREETSCAPE DESIGN EVENTCOMM DEV/ADMINICC ONLINE TRAINING $ 69.00 08/23/2016 62295 TRAINING & TRAVELRENNORD - ICC EXAM PRE-TESTCOMM DEV/ADMINJIMMY JOHNS - 44 - MOT $ 207.04 08/24/2016 65025 FOODPLANNING & ZONING - BOARDS AND COMMITTEES TRAININGCOMM DEV/ADMINILFLS COM $ 59.95 08/25/2016 62345 COURT COSTS/LITIGATIONILLINOIS FORECLOSURE LISTING SERVICECOMM DEV/ADMINTHE HOME DEPOT #1902 $ 118.71 08/29/2016 62190 HOUSING REHAB SERVICESGRAFFITI REMOVAL SUPPLIESCOMM DEV/ADMINWAYFAIR WAYFAIR $ 112.61 08/29/2016 65095 OFFICE SUPPLIESCD OFFICE SUPPLIESCOMM DEV/ADMINVCN COOKCORODSKOKIECTR $ 2,122.26 08/30/2016 62205 ADVERTISINGCCRD - RECORDING OF LANDMARKS (COVERED BY GRANT)FIRE/ADMINANSTONSQ FIRE TRAINING RESO $ 100.00 08/01/2016 62295 TRAINING & TRAVELTRAINING COURSEFIRE/ADMINANSTONSTARBUCKS STORE 00243 $ 53.25 08/01/2016 62295 TRAINING & TRAVELTRAINING REFRESHMENTFIRE/ADMINANSTONSTATE CHEMIC STATE CHE $ 68.48 08/01/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONWM SUPERCENTER #3434 $ 150.59 08/03/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONAAA APPLIANCE SERVI $ 54.00 08/03/2016 65085 MINOR EQUIPMENT AND TOOLSREPAIR PARTFIRE/ADMINANSTONOFFICESUPPLY.COM $ 93.48 08/03/2016 65095 OFFICE SUPPLIESOFFICE SUPPLIESFIRE/ADMINANSTONEXXONMOBIL 98704299 $ 35.79 08/04/2016 62295 TRAINING & TRAVELFUELFIRE/ADMINANSTONAUTOMATIC APPLIANCE PA $ 103.02 08/04/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL APPLIANCE REPAIRFIRE/ADMINANSTONAMAZON.COM AMZN.COM/BI $ 240.12 08/08/2016 62210 PRINTINGFIRE PREVENTION MATERIALSFIRE/ADMINANSTONTHE HOME DEPOT #1902 $ 23.25 08/08/2016 65085 MINOR EQUIP & TOOLSSMALL TOOLSFIRE/ADMINANSTONTHE HOME DEPOT #1902 $ 21.93 08/08/2016 65085 MINOR EQUIP & TOOLSSMALL TOOLSFIRE/ADMINANSTONSONETICS-FIRECOMFLIGHT $ (53.01) 08/09/2016 65085 MINOR EQUIPMENT AND TOOLSRETURNED ITEMFIRE/ADMINANSTONTHE HOME DEPOT #1902 $ 16.30 08/09/2016 65085 MINOR EQUIPMENT AND TOOLSSMALL TOOLSFIRE/ADMINANSTONNFPA NATL FIRE PROTECT $ 301.55 08/11/2016 62210 PRINTINGFIRE PREVENTION MATERIALFIRE/ADMINANSTONAMAZON.COM AMZN.COM/BI $ 211.70 08/12/2016 65105 PHOTO/DRAFTING SUPPLIESSMALL TOOLSFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 15.98 08/15/2016 65085 MINOR EQUIPMENT AND TOOLSSMALL TOOLSFIRE/ADMINANSTONFACTORYOUTLETSTORE.COM $ 44.95 08/18/2016 65125 OTHER COMMODITIESPWC RADIO CORDOctober 10, 2016Page 6 of 1842 of 215 Bank of America Credit Card Statement for the Period ending August 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONFIRE/ADMINANSTONAMAZON.COM $ 21.24 08/19/2016 65125 OTHER COMMODITIESSMALL TOOLSFIRE/ADMINANSTONWORLDPOINT ECC $ 909.90 08/19/2016 65625 FURNITURES AND FIXTURESCITIZEN CPR SUPPLIESFIRE/ADMINANSTONSTATE CHEMIC STATE CHE $ 42.80 08/22/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 160.26 08/24/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 14.64 08/24/2016 65085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE/ADMINANSTONSTATE CHEMIC STATE CHE $ 133.75 08/25/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONTHE UPS STORE #0511 $ 4.59 08/25/2016 65125 OTHER COMMODITIESSHIPPING RETURNFIRE/ADMINANSTONADOBE ACROPRO SUBS $ 15.93 08/26/2016 62250 COMPUTER EQUIPMENT MAINT.SOFTWARE SUPPORTFIRE/ADMINANSTONTHE HOME DEPOT #1902 $ 32.11 08/29/2016 65040 JANITORIAL SUPPLIESSTATION SUPPLIESFIRE/ADMINANSTONAMAZON MKTPLACE PMTS $ 25.56 08/29/2016 65040 JANITORIAL SUPPLIESSTATION SUPPLIESFIRE/ADMINANSTONADW DIABETES LLC $ 353.40 08/29/2016 65075 MEDICAL & LAB SUPPLIESGLUCOSE TEST STRIPSFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 83.76 08/30/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONB&H PHOTO MOTO $ (40.00) 08/31/2016 65085 MINOR EQUIPMENT AND TOOLSRETURNED ITEMHEALTHTHERMOWORKS INC $ 368.99 08/08/2016 65045 LICENSING/REGULATORY SUPPLIESTHERMOMETERS FOR RESTAURANT INSPECTIONSHEALTHAMAZON.COM AMZN.COM/BI $ 174.05 08/09/2016 65095 OFFICE SUPPLIESTONER AND DRUM FOR (COMMUNICABLE DISEASE FAX MACHINE)HEALTHGPS LASALLE COUNTY HE $ 51.50 08/18/2016 62295 TRAINING & TRAVELREGISTRATION FOR 24TH ANNUAL FOOD SERVICE SEMINAR ON 9/12/16 FOR (J. DICICCO AND A. MCILWEE)HEALTH IL PUBLIC HEALTH ASSOC $ 150.00 08/22/2016 62295 TRAINING & TRAVELILLINOIS PUBLIC HEALTH ASSOCIATION ANNUAL MEETING REGISTRATION FEE-ETHOMAS-SMITHHEALTH AMTRAK .CO2320663020659 $ 42.00 08/22/2016 62295 TRAINING & TRAVEL TRAVEL TO SPRINGFIELD TO ATTEND IPHA ANNUAL MEETING ETHOMAS-SMITHHEALTH IL PUBLIC HEALTH ASSOC $ 500.00 08/22/2016 62360 MEMBERSHIP DUESANNUAL REGISTRATION TO ILLINOIS PUBLIC HEALTH ASSOCIATIONHEALTHPARKINGMETER3 87724279 $ 3.00 08/24/2016 62295 TRAINING & TRAVELSTEERING COMMITTEE OF CCHE-ETHOMAS-SMITH-PARKINGHEALTHAPHA EDONOREDUEPUBS $ 200.00 08/25/2016 62360 MEMBERSHIP DUESMEMBERSHIP TO AMERICAN PUBLIC HEALTH ASSOCIATION FOR (C. CANEVA)LAW/LEGALAMERICAN BAR ASSOCIATI $ 143.00 08/01/2016 62360 MEMBERSHIP DUESMARIO ABA FEESLAW/LEGALLAW BULLETIN/INDEX PUB $ 96.00 08/03/2016 65010 BOOKS, PUBLICATIONS, MAPSLAW BULLETIN INDEX PUBLICATIONLAW/LEGALACCO BRANDS DIRECT $ 58.84 08/03/2016 65095 OFFICE SUPPLIESOFFICE SUPPLYLAW/LEGALIL MUNICIPAL LEAGUE $ 330.00 08/10/2016 62295 TRAINING & TRAVELCONFERENCE FOR MARIO TRETO AND ALEX MACKEYLAW/LEGALLBP LAW BULLETIN PUBL $ 82.00 08/11/2016 65010 BOOKS, PUBLICATIONS, MAPSSULLIVAN'S LAW DIRECTORYLAW/LEGALFEDEXOFFICE 00036053 $ 1,237.78 08/16/2016 62345 COURT COSTS/LITIGATIONCOPY EXPENSE FOR LITIGATION CASELAW/LEGALFEDEXOFFICE 00036053 $ 597.00 08/17/2016 62345 COURT COSTS/LITIGATIONCOPYING EXPENSES FOR LITIGATION CASELAW/LEGALFEDEXOFFICE 00036053 $ (1,237.78) 08/17/2016 62345 COURT COSTS/LITIGATIONCREDIT FOR COPYING EXPENSE FOR LITIGATIONLAW/LEGALUS COURTS.COM $ 3.95 08/23/2016 62345 COURT COSTS/LITIGATIONFILING FEE FOR LITIGATIONLAW/LEGALUS COURTS.COM $ 3.95 08/23/2016 62345 COURT COSTS/LITIGATIONFILING FEE FOR LITIGATIONLAW/LEGALUS COURTS.COM $ 3.95 08/23/2016 62345 COURT COSTS/LITIGATIONFILING FEE FOR LITIGATIONLAW/LEGALUS COURTS.COM $ 3.95 08/23/2016 62345 COURT COSTS/LITIGATIONFILING FEE FOR LITIGATIONLAW/LEGALPAYPAL OREGON ELGL $ 77.87 08/29/2016 62295 TRAINING & TRAVELCONFERENCE FOR MICHELLE MASONCUPLAW/LEGALMETRA CENTRAL ST EVANS $ 44.50 08/29/2016 62345 COURT COSTS/LITIGATIONMETRO 10 RIDE TICKET FOR DOWNTOWN COURT APPEARANCESLAW/LEGALUS COURTS.COM $ 3.95 08/31/2016 62345 COURT COSTS/LITIGATIONFILING FEE FOR LITIGATIONLAW/LEGALUS COURTS.COM $ 3.95 08/31/2016 62345 COURT COSTS/LITIGATIONFILING FEE FOR LITIGATIONPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ 193.98 08/01/2016 62375 RENTALSCAR RENTAL FOR INVESTIGATIONPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ 207.42 08/01/2016 62375 RENTALSCAR RENTAL FOR INVESTIGATIONPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ 207.42 08/01/2016 62375 RENTALSCAR RENTAL FOR INVESTIGATIONPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ 207.42 08/01/2016 62375 RENTALSCAR RENTAL FOR INVESTIGATIONPOLICE DEPT/ADMINUBER US JUL29 T4UK6 $ 27.16 08/01/2016 62490 OTHER PROGRAM COSTSRIDE FOR VICTIM TO HOMEPOLICE DEPT/ADMINNORTHWEST TERRITOR $ 65.00 08/02/2016 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINUS FLEET TRACKING $ 149.80 08/03/2016 41420 RESERVE NARCOTIC ENFORCEMENT AUGUST GPS SERVICEPOLICE DEPT/ADMINLEMOI ACE HARDWARE $ 5.99 08/03/2016 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINGLENDALE PARADE STORE $ 86.00 08/03/2016 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINSAMS CLUB #6444 $ 109.68 08/04/2016 65025 FOODFOOD FOR PRISONERSPOLICE DEPT/ADMINTHE HOME DEPOT #1902 $ 91.83 08/04/2016 65050 BUILDING MAINTENANCE MATERIALBUILDING SUPPLIESPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 20.01 08/04/2016 65085 MINOR EQUIPMENT AND TOOLSTECHNOLOGY EQUIPMENTPOLICE DEPT/ADMINTHE HOME DEPOT #1902 $ (71.64) 08/05/2016 65050 BUILDING MAINTENANCE MATERIALCREDIT ON BUILDING SUPPLIESPOLICE DEPT/ADMINTHE HOME DEPOT #1902 $ 80.82 08/08/2016 65050 BUILDING MAINTENANCE MATERIALBUILDING SUPPLIESPOLICE DEPT/ADMINLEMOI ACE HARDWARE $ 21.97 08/09/2016 65050 BUILDING MAINTENANCE MATERIALBUILDING SUPPLIESPOLICE DEPT/ADMINPAYPAL HOMEFRONT $ 250.00 08/10/2016 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINPAYPAL HOMEFRONT $ 250.00 08/10/2016 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINEB RETIREMENT FACTS A $ 25.00 08/11/2016 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINEB COOK COUNTY STATES $ 80.00 08/15/2016 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINAT&T CA13 6712 $ 26.40 08/15/2016 65085 MINOR EQUIPMENT AND TOOLSTELECOM EQUIPMENTPOLICE DEPT/ADMINITOAORG $ 295.00 08/17/2016 62295 TRAINING & TRAVELTRAINING AND TRAVELOctober 10, 2016Page 7 of 1843 of 215 Bank of America Credit Card Statement for the Period ending August 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPOLICE DEPT/ADMINITOAORG $ 295.00 08/17/2016 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINUS FLEET TRACKING $ 52.90 08/18/2016 41420 RESERVE NARCOTIC ENFORCEMENT PELICAN WATERPROOF CASE FOR EQUIPMENTPOLICE DEPT/ADMINITOAORG $ 295.00 08/18/2016 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINPAPER DIRECT $ 79.97 08/18/2016 65095 OFFICE SUPPLIESOFFICE SUPPLIESPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ 546.67 08/22/2016 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINITOAORG $ 295.00 08/22/2016 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINPAYPAL WIUILETSB $ 610.00 08/22/2016 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ 558.99 08/22/2016 62375 RENTALSCAR RENTAL FOR INVESTIGATIONPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ 546.67 08/22/2016 62375 RENTALSCAR RENTAL FOR INVESTIGATIONPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ 558.99 08/22/2016 62375 RENTALSCAR RENTAL FOR INVESTIGATIONPOLICE DEPT/ADMINBIDDLE CONSULTING GROU $ 699.00 08/26/2016 62509 SERVICE AGREEMENTS/CONTRACTS CRITICALL PRE-EMPLOYMENT TESTING SOFTWARE SUPPORTPOLICE DEPT/ADMININ POWERPHONE, INC. $ 229.00 08/29/2016 62295 TRAINING & TRAVELACTIVE SHOOTING RESPONSE TRAINING - A. HAROLDPRCS/CHAND NEWB CNTRFACEBK FPR36AW7J2 $ 83.17 08/01/2016 62490 OTHER PROGRAM COSTSBOOSTED FACEBOOK POSTS FOR PRCSPRCS/CHAND NEWB CNTRARMSTRONG MEDICAL $ 55.00 08/01/2016 65110 REC PROGRAM SUPPLIESACTAR LUNGS FOR CPR MANIKINSPRCS/CHAND NEWB CNTRARC SERVICES/TRAINING $ 60.00 08/03/2016 65110 REC PROGRAM SUPPLIESCERTIFICATION PAYMENT FOR BABYSITTERS TRAINING CLASSPRCS/CHAND NEWB CNTRARC SERVICES/TRAINING $ 60.00 08/08/2016 65110 REC PROGRAM SUPPLIESCERTIFICATION PAYMENT FOR 2ND SUMMER BABYSITTERS TRAINING CLASSPRCS/CHAND NEWB CNTRLEGO SHOP@HOME $ 39.98 08/12/2016 65110 REC PROGRAM SUPPLIESLEGOS FOR SPECIAL LEGO THEMED CAMP-LAST 2 WEEKS OF SUMMERPRCS/CHAND NEWB CNTRQUAD INDOOR SPORTS $ 270.00 08/15/2016 62507 FIELD TRIPSTENNIS CAMP AT QUAD INDOOR FACILITYPRCS/CHAND NEWB CNTREVANSTON IMPRINTABL $ 308.00 08/15/2016 65110 REC PROGRAM SUPPLIESBANDANAS AND BACKPACKS FOR ZOMBIE SURVIVAL CAMPPRCS/CHAND NEWB CNTRORBIT SKATE CENTER $ 298.70 08/16/2016 62507 FIELD TRIPSFIELD TRIP FOR ULTIMATE ADVENTURE CAMP GROUP 1PRCS/CHAND NEWB CNTRORBIT SKATE CENTER $ 253.10 08/17/2016 62507 FIELD TRIPSFIELD TRIP FOR ULTIMATE ADVENTURE CAMP GROUP 2PRCS/CHAND NEWB CNTRVERTICAL ENDEAVORS-GLE $ 490.00 08/19/2016 62507 FIELD TRIPSFIELD TRIP FOR ULTIMATE ADVENTURE CAMP GROUP 2PRCS/CHAND NEWB CNTRLEMOI ACE HARDWARE $ 21.99 08/19/2016 65110 REC PROGRAM SUPPLIESPROPANE TANK FOR GRILLS FOR GIBBS-MORRISON EVENTPRCS/CHAND NEWB CNTRPUTTING EDGE - NORRIDG $ 152.50 08/22/2016 62507 FIELD TRIPSFIELD TRIP FOR ULTIMATE ADVENTURE CAMP GROUP 1PRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS $ 52.16 08/22/2016 65110 REC PROGRAM SUPPLIESGAMES, KINETIC SAND AND PLAY DOUGH AND PLAY DOUGH TOYS FOR PLAY SCHOOLPRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS $ 37.96 08/22/2016 65110 REC PROGRAM SUPPLIESPENS AND DAILY PLANNER FOR PROGRAM COORDINATORPRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS $ 12.99 08/22/2016 65110 REC PROGRAM SUPPLIESPLAY DOUGH TOYS FOR PLAY SCHOOL PROGRAMPRCS/CHAND NEWB CNTRARC SERVICES/TRAINING $ 189.00 08/23/2016 62295 TRAINING & TRAVELSTAFF CERTIFICATION FOR CPR AT ROBERT CROWNPRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS $ 9.23 08/23/2016 65110 REC PROGRAM SUPPLIESSHARPIES FOR PROGRAMSPRCS/CHAND NEWB CNTRTARGET 00009274 $ 25.98 08/25/2016 65110 REC PROGRAM SUPPLIESWIPES STICKERS AND FOLDERS FOR PLAY SCHOOLPRCS/CHAND NEWB CNTRBIZNESSAPPS $ 59.00 08/29/2016 62490 OTHER PROGRAM COSTSMONTHLY SUBSCRIPTION FOR PRCS MOBILE APPPRCS/CHAND NEWB CNTRDOG POOP BAGS .COM $ 75.28 08/29/2016 65040 JANITORIAL SUPPLIESDOG POOP BAGS FOR DOG BEACHPRCS/CHAND NEWB CNTRALLEGRA MARKETING PR $ 156.00 08/29/2016 65110 REC PROGRAM SUPPLIESBANNER FOR ZOMBIE SCRAMBLEPRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS $ 29.95 08/29/2016 65110 REC PROGRAM SUPPLIESPEEL AND STICK LEGO PLATES FOR PLAY SCHOOLPRCS/CHAND NEWB CNTRUS TOY/CONSTR PLAYTHIN $ 23.94 08/30/2016 65110 REC PROGRAM SUPPLIESBOARDERS FOR BULLETIN BOARDS FOR CLASSROOMSPRCS/CHAND NEWB CNTRHAROLD'S TRUE VALUE HD $ 47.15 08/31/2016 65050 BUILDING MAINTENANCE MATERIALDUCT TAPE, LIQUID NAILS, PAINTING SUPPLIES, PAINTPRCS/CHAND NEWB CNTRHAROLD'S TRUE VALUE HD $ 15.27 08/31/2016 65050 BUILDING MAINTENANCE MATERIALWATER KEY FOR OUTSIDE FAUCET, BROWN PAINT FOR BENCHESPRCS/CHAND NEWB CNTRJEWEL #3487 $ 7.00 08/31/2016 65110 REC PROGRAM SUPPLIESPLASTIC TABLECLOTHS FOR BULLETIN BOARD COVERAGE FOR CLASSROOMSPRCS/COMMUNITY SERVICES JEWEL #3487 $ 120.22 08/11/2016 65025 FOODREFRESHMENTS FOR COMMUNITY COMMISSION ON AGING MEETING/COMMUNITY EDUCATION PRESENTATION - PERLMAN APARTMENTS - REIMBURSED BY GRANTPRCS/COMMUNITY SERVICES AGING WITH DIGNITY INC $ 58.03 08/26/2016 65095 OFFICE SUPPLIES FIVE WISHES BOOKLETS - RESOURCES FOR SENIOR RESIDENTSPRCS/ECOLOGY CNTR MENARDS MORTON GROVE I $ (71.97) 08/01/2016 65110 REC PROGRAM SUPPLIESRETURNED COMMUNITY GARDEN ITEMSPRCS/ECOLOGY CNTRFISH TECH $ 23.96 08/01/2016 65110 REC PROGRAM SUPPLIESWORMSPRCS/ECOLOGY CNTRFISH TECH $ 11.98 08/03/2016 65110 REC PROGRAM SUPPLIESWORMSPRCS/ECOLOGY CNTRBLICK ART 800 447 1892 $ 36.93 08/08/2016 65110 REC PROGRAM SUPPLIESCAMP SUPPILIESPRCS/ECOLOGY CNTRFISH TECH $ 29.94 08/08/2016 65110 REC PROGRAM SUPPLIESWORMSPRCS/ECOLOGY CNTRVALLI PRODUCE $ 8.86 08/10/2016 65110 REC PROGRAM SUPPLIESPROGRAM SUPPILIESPRCS/ECOLOGY CNTRFISH TECH $ 47.92 08/10/2016 65110 REC PROGRAM SUPPLIESWORMSPRCS/ECOLOGY CNTRTHE HOME DEPOT #1902 $ 99.20 08/11/2016 65110 REC PROGRAM SUPPLIESPROGRAM SUPPILIESPRCS/ECOLOGY CNTRVALLI PRODUCE $ 63.03 08/12/2016 65110 REC PROGRAM SUPPLIESPROGRAM SUPPILIESPRCS/ECOLOGY CNTRBREW CAMP $ 70.95 08/15/2016 65110 REC PROGRAM SUPPLIESPROGRAM SUPPILIESPRCS/ECOLOGY CNTRFISH TECH $ 11.98 08/22/2016 65110 REC PROGRAM SUPPLIESWORMSPRCS/ECOLOGY CNTRVALLI PRODUCE $ 2.97 08/23/2016 62490 OTHER PROGRAM COSTSANIMAL FOODPRCS/ECOLOGY CNTRNATIONAL RECREATION & $ 60.00 08/29/2016 62360 MEMBERSHIP DUESCPRP RENEWALPRCS/ECOLOGY CTNRFOSTER SMITH MAIL ORDR $ 24.98 08/01/2016 62490 OTHER PROGRAM COSTSANIMAL CARE BEDDINGPRCS/ECOLOGY CTNRGFS STORE #1915 $ 127.04 08/01/2016 65025 FOODCAMP COOKOUT FOODPRCS/ECOLOGY CTNRQUARTET DIGITAL PRINTI $ 241.00 08/01/2016 65110 REC PROGRAM SUPPLIESSTREETS ALIVE BANNERS TO BE REIMBURSED BY EEAPRCS/ECOLOGY CTNRTARGET 00009274 $ 58.39 08/01/2016 65110 REC PROGRAM SUPPLIESSUMMER SUMMIT CAMP SUPPLIESPRCS/ECOLOGY CTNRPETSMART INC 427 $ 41.47 08/03/2016 62490 OTHER PROGRAM COSTSANIMAL CARE SUPPLIESOctober 10, 2016Page 8 of 1844 of 215 Bank of America Credit Card Statement for the Period ending August 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/ECOLOGY CTNRVALLI PRODUCE $ 4.63 08/05/2016 62490 OTHER PROGRAM COSTSANIMAL CARE FRESH FOODPRCS/ECOLOGY CTNRBLICK ART 800 447 1892 $ 31.97 08/05/2016 65110 REC PROGRAM SUPPLIESSUMMER SUMMIT FACE PAINTPRCS/ECOLOGY CTNRGFS STORE #1915 $ 242.05 08/08/2016 65025 FOODCAMP COOKOUT AND CAMPOUT FOODPRCS/ECOLOGY CTNRVALLI PRODUCE $ 8.97 08/08/2016 65025 FOODCAMP COOKOUT FOODPRCS/ECOLOGY CTNRGFS STORE #1915 $ 65.85 08/11/2016 65025 FOODCAMP COOKOUT AND CAMPOUT FOODPRCS/ECOLOGY CTNRGFS STORE #1915 $ 147.52 08/12/2016 65025 FOODCAMP COOKOUT AND CAMP OUT FOODPRCS/ECOLOGY CTNRWAL-MART #1998 $ 84.82 08/12/2016 65110 REC PROGRAM SUPPLIESSTREETS ALIVE SUPPLIESPRCS/ECOLOGY CTNRPETSMART INC 427 $ 104.30 08/15/2016 62490 OTHER PROGRAM COSTSANIMAL CARE FOOD AND BEDDINGPRCS/ECOLOGY CTNRVALLI PRODUCE $ 6.31 08/15/2016 62490 OTHER PROGRAM COSTSANIMAL CARE FRESH FOODPRCS/ECOLOGY CTNRGFS STORE #1915 $ 47.98 08/29/2016 65025 FOODCAMPFIRE FOODPRCS/ECOLOGY CTNRPETSMART INC 427 $ 24.79 08/31/2016 62490 OTHER PROGRAM COSTSANIMAL CARE FOODPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 221.68 08/01/2016 65025 FOODSENIOR BINGOPRCS/FLEETWOOD JOUR CNTR DESIGNLAB CHICAGO $ 51.00 08/01/2016 65110 REC PROGRAM SUPPLIESITEMS USED IN THE THEATREPRCS/FLEETWOOD JOUR CNTR DOLLARTREE $ 39.00 08/02/2016 65110 REC PROGRAM SUPPLIESSENIOR BINGO PRIZESPRCS/FLEETWOOD JOUR CNTR ENCHANTED CASTLE - IL $ 293.75 08/03/2016 62507 FIELD TRIPSCAMP TRIPPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 455.73 08/03/2016 65025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 33.98 08/03/2016 65025 FOODSUMMER FOOD MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 67.96 08/03/2016 65025 FOODSUMMER FOOD MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 9.98 08/03/2016 65110 REC PROGRAM SUPPLIESSENIOR FOOD KITCHEN SUPPLIESPRCS/FLEETWOOD JOUR CNTR DESIGNLAB CHICAGO $ 51.00 08/04/2016 65110 REC PROGRAM SUPPLIESITEMS USED IN THE THEATREPRCS/FLEETWOOD JOUR CNTR DESIGNLAB CHICAGO $ 13.52 08/04/2016 65110 REC PROGRAM SUPPLIESITEMS USED IN THE THEATREPRCS/FLEETWOOD JOUR CNTR ENCHANTED CASTLE - IL $ 470.00 08/05/2016 62507 FIELD TRIPSSUMMERTIME CAMP FIELD TRIPPRCS/FLEETWOOD JOUR CNTR ACT SCHAUMBURGPKDIS $ 50.00 08/05/2016 62507 FIELD TRIPSWATERPARK FIELD TRIP DEPOSITPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 39.94 08/05/2016 65025 FOODCAMP OUT SUPPLIESPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 4.47 08/05/2016 65025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 5.96 08/05/2016 65025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD JOUR CNTR DESIGNLAB CHICAGO $ 1.40 08/05/2016 65110 REC PROGRAM SUPPLIESITEMS USED IN THE THEATREPRCS/FLEETWOOD JOUR CNTR NRPA HOUSING $ 218.17 08/08/2016 62295 TRAINING & TRAVELHOUSING FOR CONFERENCEPRCS/FLEETWOOD JOUR CNTR NRPA-CONGRESS $ 509.00 08/08/2016 62295 TRAINING & TRAVELPAYMENT FOR NRPA CONFERENCE REGISTRATIONPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 41.76 08/08/2016 65025 FOODSNACKS FOR OVERNIGHT CAMP OUTPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 203.96 08/08/2016 65025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 99.74 08/08/2016 65110 REC PROGRAM SUPPLIESKITCHEN SUPPLIESPRCS/FLEETWOOD JOUR CNTR WAL-MART #1998 $ 142.48 08/08/2016 65110 REC PROGRAM SUPPLIESOVERNIGHT CAMP OUT SUPPLIESPRCS/FLEETWOOD JOUR CNTR LEMOI ACE HARDWARE $ 4.80 08/09/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SCREWS FOR ADJUSTABLE BASKETBALL RIMS.PRCS/FLEETWOOD JOUR CNTR NRPA HOUSING $ 234.30 08/11/2016 62295 TRAINING & TRAVELHOUSING FOR CONFERENCEPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 50.97 08/11/2016 65025 FOODSUMMER FOOD MILKPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT #1902 $ 9.97 08/11/2016 65040 JANITORIAL SUPPLIESCABLE TIE SET.PRCS/FLEETWOOD JOUR CNTR EVANSTON SIGNS AND GRA $ 512.00 08/11/2016 65110 REC PROGRAM SUPPLIESBANNERS FOR GOSPEL FEST.PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 21.98 08/11/2016 65110 REC PROGRAM SUPPLIESFLEETWOOD KITCHEN CLEANERPRCS/FLEETWOOD JOUR CNTR GUITAR CENTER #334 $ 996.87 08/12/2016 65110 REC PROGRAM SUPPLIESGOSPEL FEST SOUND EQUIPMENT.PRCS/FLEETWOOD JOUR CNTR SHORELINE GALAXY $ 50.00 08/15/2016 62507 FIELD TRIPSDEPOSIT FOR FIELD TRIP.....PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 188.48 08/15/2016 65025 FOODCAMP CLOSEOUT PROGRAMPRCS/FLEETWOOD JOUR CNTR WINGSTOP # 376 $ 108.04 08/15/2016 65025 FOODFAREWELL LUNCH FOR SUMMER FOOD STAFFPRCS/FLEETWOOD JOUR CNTR WINGSTOP # 376 $ 39.49 08/15/2016 65025 FOODFAREWELL LUNCH FOR SUMMER FOOD STAFFPRCS/FLEETWOOD JOUR CNTR PAPA JOHN'S #01012 $ 30.45 08/15/2016 65025 FOODSUMMER CAMP BOYS PIZZA PARTY.PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 180.00 08/15/2016 65025 FOODSUPPLIES FOR CAMP CLOSE OUTPRCS/FLEETWOOD JOUR CNTR GUITARCENTER.COM INTER $ 479.94 08/15/2016 65110 REC PROGRAM SUPPLIESGOSPEL FEST SOUND EQUIPMENT.PRCS/FLEETWOOD JOUR CNTR OFFICE DEPOT #510 $ 29.99 08/15/2016 65110 REC PROGRAM SUPPLIESUSB FOR PROJECTORPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 33.98 08/17/2016 65025 FOODEXTENDED CAMP MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 11.98 08/17/2016 65025 FOODSUMMER CAMP LUNCHPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 56.91 08/18/2016 65025 FOODEXTENDED CAMP LUNCHPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 40.39 08/18/2016 65025 FOODSENIOR FOODSPRCS/FLEETWOOD JOUR CNTR ACT SCHAUMBURGPKDIS $ 202.25 08/19/2016 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/FLEETWOOD JOUR CNTR HOLLYWOOD PARK $ 320.00 08/19/2016 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/FLEETWOOD JOUR CNTR SHORELINE GALAXY $ 185.20 08/19/2016 62507 FIELD TRIPSEXTENDED CAMP TRIPPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 209.14 08/19/2016 65110 REC PROGRAM SUPPLIESKITCHEN SUPPLIESPRCS/FLEETWOOD JOUR CNTR FEDEX 880107882654 $ 16.53 08/22/2016 62315 POSTAGESHIPMENT OF FLOOR CLEANER CHARGERPRCS/FLEETWOOD JOUR CNTR OLD COUNTRY BUFFET #00 $ 192.78 08/22/2016 62507 FIELD TRIPSEXTENDED CAMP OUTINGOctober 10, 2016Page 9 of 1845 of 215 Bank of America Credit Card Statement for the Period ending August 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FLEETWOOD JOUR CNTR BLICK ART 800 447 1892 $ 52.31 08/22/2016 65110 REC PROGRAM SUPPLIESSIGN MAKING MATERIAL RETURN.PRCS/FLEETWOOD JOUR CNTR BLICK ART 800 447 1892 $ 47.55 08/22/2016 65110 REC PROGRAM SUPPLIESSIGN MAKING MATERIAL.PRCS/FLEETWOOD JOUR CNTR BLICK ART 800 447 1892 $ (52.31) 08/22/2016 65110 REC PROGRAM SUPPLIESSIGN MAKING MATERIAL.PRCS/FLEETWOOD JOUR CNTR WALGREENS #2619 $ 9.76 08/25/2016 62490 OTHER PROGRAM COSTSMASON PARK DROP-IN JUICE AND DISH SOAP.PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 168.30 08/26/2016 65025 FOODAFTER-SCHOOL SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 16.75 08/26/2016 65025 FOODFJCC AFTERSCHOOL SUPPERPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 69.76 08/26/2016 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 51.72 08/26/2016 65110 REC PROGRAM SUPPLIESFLEETWOOD KITCHEN SUPPLIESPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 19.93 08/29/2016 65025 FOODFJCC SNACKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 63.94 08/29/2016 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 30.46 08/29/2016 65025 FOODMASON PARK SNACKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 122.53 08/31/2016 65025 FOODFJCC AND MASON MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 898.59 08/31/2016 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 23.44 08/31/2016 65025 FOODMASON PARK SNACKPRCS/LEVY SEN CNTRMENARDS MORTON GROVE I $ 132.81 08/01/2016 65050 BUILDING MAINTENANCE MATERIALMAGNETIC DOOR STOPSPRCS/LEVY SEN CNTRTHE HOME DEPOT #1902 $ 286.55 08/01/2016 65110 REC PROGRAM SUPPLIESLAKESHORE FESTIVAL SUPPLIESPRCS/LEVY SEN CNTRIDEAL CHARTER MGMT $ 375.77 08/03/2016 62507 FIELD TRIPSBUS FOR SENIOR TRIPPRCS/LEVY SEN CNTRGFS STORE #1915 $ 58.82 08/05/2016 65025 FOODFOOD FOR SENIOR LUNCH PROGRAMPRCS/LEVY SEN CNTRPETTERINO/DO-RITE DONU $ 492.98 08/08/2016 62507 FIELD TRIPSLUNCH FOR SENIOR FIELD TRIPPRCS/LEVY SEN CNTRRCKFRD PARK DIST ONLIN $ 319.00 08/11/2016 62507 FIELD TRIPSTEEN FIELD TRIP TO MAGIC WATERSPRCS/LEVY SEN CNTRCLASSICAL GLASS $ 500.00 08/11/2016 65110 REC PROGRAM SUPPLIESGLASS FOR SENIOR GLASS FUSION CLASSPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 60.75 08/17/2016 65095 OFFICE SUPPLIESDATACARD CARDSPRCS/LEVY SEN CNTRTHE HOME DEPOT #1902 $ 7.94 08/19/2016 65110 REC PROGRAM SUPPLIESGRILL BRUSHPRCS/LEVY SEN CNTR4IMPRINT $ 166.59 08/22/2016 65110 REC PROGRAM SUPPLIESPRESENTATION TABLECLOTHPRCS/LEVY SEN CNTRAPW DISTRIBUTING INC $ 36.35 08/23/2016 65040 JANITORIAL SUPPLIESTIPS FOR POWER WASHERPRCS/LEVY SEN CNTRIDEAL CHARTER MGMT $ 375.77 08/24/2016 62507 FIELD TRIPSBUS FOR SENIOR FIELD TRIPPRCS/LEVY SEN CNTRMETROPOLIS PERFORMING $ 30.40 08/25/2016 62507 FIELD TRIPSEXTRA TICKET FOR SENIOR TRIPPRCS/LEVY SEN CNTRILLINOIS PARK RECREAT $ 675.00 08/29/2016 62295 TRAINING & TRAVELPROFESSIONAL DEVELOPMENTPRCS/LEVY SEN CNTRPALM COURT RESTAUR $ 402.40 08/29/2016 62507 FIELD TRIPSLUNCH FOR SENIOR TRIPPRCS/LEVY SEN CNTRYOGAOUTLET.COM $ 1,790.14 08/30/2016 65110 REC PROGRAM SUPPLIESYOGA PROGRAM SUPPLIES AND MATS. REIMBURSED BY LEVY SENIOR CENTER FOUNDATIONPRCS/LEVY SEN CNTR CERAMIC SUPPLY CHICAGO $ 500.00 08/31/2016 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CERAMICS CLASSPRCS/NOYES CNTR EVANSTON HISTORY CENTE $ 400.00 08/01/2016 62507 FIELD TRIPSFIELD TRIP ARTS CAMPPRCS/NOYES CNTR TJMAXX #0578 $ 34.99 08/01/2016 65110 REC PROGRAM SUPPLIES COSTUME SUPPLIESPRCS/NOYES CNTR AFRICAN SAFARI IMPORTS $ 79.00 08/01/2016 65110 REC PROGRAM SUPPLIES COSTUMESPRCS/NOYES CNTR BROWN ELEPHANT $ 22.50 08/01/2016 65110 REC PROGRAM SUPPLIESFJT PROPSPRCS/NOYES CNTRWALGREENS #13798 $ 9.49 08/01/2016 65110 REC PROGRAM SUPPLIESSET ITEMSPRCS/NOYES CNTRMICHAELS STORES 1040 $ 14.65 08/01/2016 65110 REC PROGRAM SUPPLIESSET SUPPLIESPRCS/NOYES CNTRMACY S EAST #215 $ 34.21 08/02/2016 65110 REC PROGRAM SUPPLIESCOSTUMESPRCS/NOYES CNTRCHICAGO COSTUME $ 7.99 08/02/2016 65110 REC PROGRAM SUPPLIESCOSTUMESPRCS/NOYES CNTRVOGUE FABRICS INC $ 47.92 08/02/2016 65110 REC PROGRAM SUPPLIESPEACE CAMP AND RENAISSANCE CAMP SUPPLIESPRCS/NOYES CNTRMACY S EAST #215 $ (13.15) 08/02/2016 65110 REC PROGRAM SUPPLIESREFUND COSTUMESPRCS/NOYES CNTRMACY S EAST #215 $ (13.26) 08/02/2016 65110 REC PROGRAM SUPPLIESREFUND FOR COSTUMESPRCS/NOYES CNTRTARGET 00023739 $ (16.99) 08/02/2016 65110 REC PROGRAM SUPPLIESREFUND FOR COSTUMESPRCS/NOYES CNTRMARSHALLS #0646 $ (19.99) 08/02/2016 65110 REC PROGRAM SUPPLIESRETURN COSTUMESPRCS/NOYES CNTRTJMAXX #0578 $ (59.98) 08/02/2016 65110 REC PROGRAM SUPPLIESRETURNED COSTUMESPRCS/NOYES CNTRBROWN ELEPHANT $ 5.00 08/02/2016 65110 REC PROGRAM SUPPLIESSET SUPPLIESPRCS/NOYES CNTRMICHAELS STORES 3849 $ 6.98 08/03/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRFOOD4LESS #0558 $ 10.57 08/03/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRTARGET 00023739 $ 31.98 08/03/2016 65110 REC PROGRAM SUPPLIESCOSTUMESPRCS/NOYES CNTRNORDSTROM-RACK #0274 $ 61.94 08/03/2016 65110 REC PROGRAM SUPPLIESCOSTUMESPRCS/NOYES CNTRNORDSTROM-RACK #0274 $ 36.94 08/03/2016 65110 REC PROGRAM SUPPLIESCOSTUMESPRCS/NOYES CNTRWALGREENS #3949 $ 4.99 08/03/2016 65110 REC PROGRAM SUPPLIESCOSTUMESPRCS/NOYES CNTRBROWN ELEPHANT $ 33.00 08/03/2016 65110 REC PROGRAM SUPPLIESCOSTUMESPRCS/NOYES CNTRCHICAGO COSTUME $ 18.58 08/03/2016 65110 REC PROGRAM SUPPLIESCOSTUMESPRCS/NOYES CNTRNORDSTROM-RACK #0274 $ (24.97) 08/03/2016 65110 REC PROGRAM SUPPLIESREFUND COSTUMESPRCS/NOYES CNTRWALGREENS #13798 $ 13.06 08/03/2016 65110 REC PROGRAM SUPPLIESSET SUPPLIESPRCS/NOYES CNTRMICHAELS STORES 1040 $ (12.86) 08/03/2016 65110 REC PROGRAM SUPPLIESSET SUPPLIES RETURNEDPRCS/NOYES CNTRBROWN ELEPHANT $ 23.00 08/04/2016 65110 REC PROGRAM SUPPLIESCOSTUMESOctober 10, 2016Page 10 of 1846 of 215 Bank of America Credit Card Statement for the Period ending August 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/NOYES CNTRTJMAXX #0578 $ (34.99) 08/04/2016 65110 REC PROGRAM SUPPLIESCOSTUMES RETURNEDPRCS/NOYES CNTRDOLLARTREE $ 28.00 08/04/2016 65110 REC PROGRAM SUPPLIESSET ITEMSPRCS/NOYES CNTRDOMINO'S 9175 $ 28.97 08/05/2016 65025 FOODCAST PARTYPRCS/NOYES CNTRNORDSTROM-RACK #0274 $ (36.94) 08/05/2016 65110 REC PROGRAM SUPPLIESRETURN COSTUMESPRCS/NOYES CNTRWM SUPERCENTER #5645 $ 3.92 08/05/2016 65110 REC PROGRAM SUPPLIESSET SUPPLIESPRCS/NOYES CNTRDOLLAR TREE $ 3.00 08/05/2016 65110 REC PROGRAM SUPPLIESSET SUPPLIESPRCS/NOYES CNTRD & D FINER FOODS $ 6.57 08/08/2016 65025 FOODOPENING NIGHT RECEPTIONPRCS/NOYES CNTRGFS STORE #1915 $ 25.96 08/08/2016 65025 FOODOPENING NIGHT RECEPTIONPRCS/NOYES CNTRD & D FINER FOODS $ 7.58 08/08/2016 65025 FOODOPENING NIGHT RECEPTIONPRCS/NOYES CNTRBROWN ELEPHANT $ 11.25 08/08/2016 65110 REC PROGRAM SUPPLIESSET SUPPLIESPRCS/NOYES CNTRLEMOI ACE HARDWARE $ 44.94 08/11/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRBLICK ART 800 447 1892 $ 13.00 08/12/2016 65110 REC PROGRAM SUPPLIESSET ITEMSPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 66.84 08/15/2016 65095 OFFICE SUPPLIESOFFICE SUPPLIES, CONCERTS ARTS CAMPSPRCS/NOYES CNTRBLICK ART 800 447 1892 $ 40.51 08/15/2016 65110 REC PROGRAM SUPPLIESSET SUPPLIESPRCS/NOYES CNTRHOUSE OF RENTAL $ 25.00 08/19/2016 62375 RENTALSGALA RENTALPRCS/NOYES CNTRMICHAELS STORES 3849 $ 73.43 08/22/2016 65110 REC PROGRAM SUPPLIESGALA DECORATIONSPRCS/NOYES CNTRDOLLAR TREE $ 12.00 08/22/2016 65110 REC PROGRAM SUPPLIESGALA DECORATIONSPRCS/NOYES CNTRUS TOY/CONSTR PLAYTHIN $ 51.14 08/22/2016 65110 REC PROGRAM SUPPLIESGALA DECORATIONSPRCS/NOYES CNTRGFS STORE #1915 $ 172.93 08/23/2016 65025 FOODGALA SUPPLIESPRCS/NOYES CNTRHOUSE OF RENTAL $ 752.38 08/26/2016 62375 RENTALSRENTAL SUPPLIES FOR GALAPRCS/NOYES CNTRTHE HOME DEPOT #1902 $ 30.80 08/26/2016 65110 REC PROGRAM SUPPLIESSET SUPPLIESPRCS/NOYES CNTRVALLI PRODUCE $ 14.35 08/29/2016 65025 FOODGALA SUPPLIESPRCS/NOYES CNTRHOUSE OF RENTAL $ 41.25 08/30/2016 62375 RENTALSRENTALS FOR GALAPRCS/NOYES CNTRSQ B.C.B.C. COFFEE $ 18.00 08/30/2016 65025 FOODCOFFEE FOR GALAPRCS/RBT CROWN CNTRMOBILE MINI $ 121.06 08/01/2016 62490 OTHER PROGRAM COSTSSTORAGEPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 156.79 08/01/2016 65025 FOODPRESCHOOL FOODPRCS/RBT CROWN CNTRGFS STORE #1915 $ 71.01 08/01/2016 65025 FOODPRESCHOOL SNACKSPRCS/RBT CROWN CNTRDOLLAR TREE $ 20.00 08/01/2016 65110 REC PROGRAM SUPPLIESCAMP BASH SUPPLIESPRCS/RBT CROWN CNTRSTAPLES DIRECT $ 57.30 08/01/2016 65110 REC PROGRAM SUPPLIESCARDBOARD LEARN TO SKATE BACKDROPPRCS/RBT CROWN CNTRPARTYCHEAP.COM $ 38.49 08/01/2016 65110 REC PROGRAM SUPPLIESCOMPETITION BACKDROPPRCS/RBT CROWN CNTRORIENTAL TRADING CO $ 24.49 08/01/2016 65110 REC PROGRAM SUPPLIESLEARN TO SKATE BADGESPRCS/RBT CROWN CNTRVOGUE FABRICS INC $ 5.50 08/02/2016 65110 REC PROGRAM SUPPLIESFABRIC FOR COMPETITION BACKDROPPRCS/RBT CROWN CNTRVOGUE FABRICS INC $ 11.96 08/02/2016 65110 REC PROGRAM SUPPLIESFABRIC FOR COMPETITION BACKDROPPRCS/RBT CROWN CNTRVOGUE FABRICS INC $ 39.73 08/02/2016 65110 REC PROGRAM SUPPLIESFABRIC OF COMPETITION BACKDROPPRCS/RBT CROWN CNTRTHE HOME DEPOT #1902 $ 21.76 08/03/2016 65110 REC PROGRAM SUPPLIESJELLYFISH PARTS BACKDROPPRCS/RBT CROWN CNTRDOLLARTREE $ 12.00 08/03/2016 65110 REC PROGRAM SUPPLIESPRESCHOOL SUPPLIESPRCS/RBT CROWN CNTRWALGREENS #4218 $ 22.36 08/03/2016 65110 REC PROGRAM SUPPLIESPRESCHOOL SUPPLIESPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 117.76 08/04/2016 65025 FOODPRESCHOOL SNACKSPRCS/RBT CROWN CNTRTHE HOME DEPOT #1902 $ 80.60 08/05/2016 65050 BUILDING MAINTENANCE MATERIALMAINTENANCE SUPPLIESPRCS/RBT CROWN CNTRWALGREENS #4218 $ 6.49 08/05/2016 65110 REC PROGRAM SUPPLIESDUCT TAPE BACKDROPRCS/RBT CROWN CNTRVOGUE FABRICS INC $ 23.92 08/05/2016 65110 REC PROGRAM SUPPLIESFABRIC FOR BACKDROPPRCS/RBT CROWN CNTRUNITED CENTER $ 285.00 08/05/2016 65110 REC PROGRAM SUPPLIESFIELD TRIPPRCS/RBT CROWN CNTRRITE LOCK & SAFE $ 14.28 08/08/2016 62245 OTHER EQ MAINTLOCK REPAIRSPRCS/RBT CROWN CNTRRITE LOCK & SAFE $ 47.52 08/08/2016 62245 OTHER EQ MAINTLOCK REPAIRSPRCS/RBT CROWN CNTRPUMP IT UP OF GLENVIEW $ 200.00 08/08/2016 62507 FIELD TRIPSPRESCHOOL FIELD TRIPPRCS/RBT CROWN CNTRGFS STORE #1915 $ 171.87 08/08/2016 65025 FOODPRESCHOOL MEALSPRCS/RBT CROWN CNTRJEWEL #3428 $ 35.73 08/08/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTREMILY OAKS NATURE CNTR $ 85.00 08/09/2016 62507 FIELD TRIPSPRESCHOOL FIELD TRIPPRCS/RBT CROWN CNTRWALGREENS #4218 $ 2.49 08/10/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTRTHE HOME DEPOT #1902 $ 26.97 08/11/2016 65110 REC PROGRAM SUPPLIESPARTS TO BACK DROPPRCS/RBT CROWN CNTRTHE HOME DEPOT #1902 $ 46.90 08/12/2016 65050 BUILDING MAINTENANCE MATERIALCONCESSION MATERIALSPRCS/RBT CROWN CNTRU-HAUL-EVANSTON #75876 $ 14.36 08/12/2016 65050 BUILDING MAINTENANCE MATERIALMAINTENANCE SUPPLIESPRCS/RBT CROWN CNTRTHE HOME DEPOT #1902 $ 39.20 08/12/2016 65050 BUILDING MAINTENANCE MATERIALMAINTENANCE SUPPLIESPRCS/RBT CROWN CNTRMENARDS CLYBOURN IL $ 4.14 08/12/2016 65110 REC PROGRAM SUPPLIESPVC CONNECTOR TO BACKDROPPRCS/RBT CROWN CNTRSUNOCO 0443375103 QPS $ 50.70 08/15/2016 62295 TRAINING & TRAVELGAS FOR SHOWCASE COMPETITION TRAVELPRCS/RBT CROWN CNTRPHILLIPS 66 - ELKHART $ 51.64 08/15/2016 62295 TRAINING & TRAVELGAS FOR SHOWCASE COMPETITION TRAVELPRCS/RBT CROWN CNTRHARDEE'S 1501153 QPS $ 4.06 08/15/2016 62295 TRAINING & TRAVELSHOWCASE COMPETITION MEALPRCS/RBT CROWN CNTRBUCA DI BEPPO-STRONGVI $ 25.00 08/15/2016 62295 TRAINING & TRAVELSHOWCASE COMPETITION MEALSOctober 10, 2016Page 11 of 1847 of 215 Bank of America Credit Card Statement for the Period ending August 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RBT CROWN CNTRSTARBUCKS IN-T11731502 $ 5.72 08/15/2016 62295 TRAINING & TRAVELSHOWCASE COMPETITION TRAVEL MEALSPRCS/RBT CROWN CNTRSCRAMBLERS MARIE SRONG $ 13.89 08/15/2016 62295 TRAINING & TRAVELTRAVEL AND MEALS OHIOPRCS/RBT CROWN CNTRUS FIGURE SKATING $ 151.50 08/15/2016 62360 MEMBERSHIP DUESMEMBERSHIPPRCS/RBT CROWN CNTRENCHANTED CASTLE - IL $ 73.40 08/15/2016 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTRENCHANTED CASTLE - IL $ 150.00 08/15/2016 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTRENCHANTED CASTLE - IL $ 150.00 08/15/2016 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTRENCHANTED CASTLE - IL $ 150.00 08/15/2016 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTRENCHANTED CASTLE - IL $ 150.00 08/15/2016 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTRHOLIDAY INN STRONGSVIL $ 401.94 08/16/2016 62295 TRAINING & TRAVELSHOWCASE COMPETITION LODGINGPRCS/RBT CROWN CNTRSTARBUCKS IN-T11741501 $ 8.56 08/16/2016 62295 TRAINING & TRAVELSHOWCASE COMPETITION MEALPRCS/RBT CROWN CNTRHODGES BADGE COMPANY, $ 635.38 08/16/2016 65110 REC PROGRAM SUPPLIESMEDALS FOR COMPETITIONPRCS/RBT CROWN CNTRRED CROSS STORE $ 160.98 08/18/2016 62490 OTHER PROGRAM COSTSCPR PARTICIPANT MANUALSPRCS/RBT CROWN CNTRSQ NURTURING INTELLEC $ 337.50 08/22/2016 62295 TRAINING & TRAVELPRESCHOOL STAFF TRAININGPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 8.95 08/22/2016 65025 FOODAFTER SCHOOL SNACKPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 40.56 08/22/2016 65025 FOODPRESCHOOL LUNCHPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 5.07 08/22/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 11.75 08/22/2016 65025 FOODPRESCHOOL SNACKSPRCS/RBT CROWN CNTRPOTBELLY #5 $ 87.60 08/22/2016 65025 FOODPRESCHOOL STAFF TRAINING LUNCHPRCS/RBT CROWN CNTRTHE HOME DEPOT #1902 $ 30.09 08/22/2016 65040 JANITORIAL SUPPLIESMAINTENANCE SUPPLIESPRCS/RBT CROWN CNTRGFS STORE #1915 $ 109.52 08/23/2016 65025 FOODAFTER SCHOOL SNACKSPRCS/RBT CROWN CNTRGFS STORE #1915 $ 175.90 08/23/2016 65025 FOODPRESCHOOL SNACKSPRCS/RBT CROWN CNTRGFS STORE #1915 $ 105.64 08/23/2016 65110 REC PROGRAM SUPPLIESAFTERSCHOOL SNACK SUPPLIESPRCS/RBT CROWN CNTRGFS STORE #1915 $ 77.84 08/23/2016 65110 REC PROGRAM SUPPLIESPRESCHOOL SNACK SUPPLIESPRCS/RBT CROWN CNTRUS TOY/CONSTR PLAYTHIN $ 25.92 08/23/2016 65110 REC PROGRAM SUPPLIESPRESCHOOL/AFTER SCHOOL SUPPLIESPRCS/RBT CROWN CNTRSQ CLOTHING GRAPHICS $ 680.00 08/24/2016 65110 REC PROGRAM SUPPLIESSTAFF SWEATSHIRTSPRCS/RBT CROWN CNTRWALGREENS #4218 $ 36.83 08/25/2016 65110 REC PROGRAM SUPPLIESPRESCHOOL/AFTER SCHOOL SUPPLIESPRCS/RBT CROWN CNTRTHE HOME DEPOT #1902 $ 94.92 08/29/2016 62490 OTHER PROGRAM COSTSPRESCHOOL DOOR ALARMSPRCS/RBT CROWN CNTRMOBILE MINI $ 121.06 08/29/2016 62490 OTHER PROGRAM COSTSSTORAGEPRCS/RBT CROWN CNTRWALGREENS #4218 $ 125.00 08/29/2016 65110 REC PROGRAM SUPPLIESJUDGES TRYOUTSPRCS/RBT CROWN CNTRDISCOUNT SCHOOL SUPPLY $ 845.87 08/31/2016 65110 REC PROGRAM SUPPLIESPRESCHOOL SUPPLIESPRCS/RECREATIONSUN TIMES ADV $ 2,636.00 08/01/2016 62205 ADVERTISINGETHNIC FESTIVAL ADPRCS/RECREATIONTRIBUNE PUBLISHING COM $ 1,060.00 08/01/2016 62205 ADVERTISINGLAKESHORE FESTIVAL ADPRCS/RECREATIONPETSMART INC 427 $ 77.94 08/01/2016 62490 OTHER PROGRAM COSTSPRE-SCHOOL PET SUPPLIESPRCS/RECREATION837 - BRUNSWICK ZONE - $ 108.00 08/01/2016 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONJEWEL #3428 $ (2.75) 08/01/2016 65025 FOODPRE-SCHOOLPRCS/RECREATIONWHOLEFDS EVS 10369 $ 59.98 08/01/2016 65025 FOODPRE-SCHOOLPRCS/RECREATIONJEWEL #3428 $ 92.48 08/01/2016 65025 FOODPRE-SCHOOLPRCS/RECREATIONTHE HOME DEPOT #1902 $ 91.90 08/01/2016 65040 JANITORIAL SUPPLIESBROOMS AND DUCT TAPEPRCS/RECREATIONWALGREENS #4218 $ 23.02 08/01/2016 65095 OFFICE SUPPLIESPRE-SCHOOLPRCS/RECREATIONMICHAELS STORES 5057 $ 70.25 08/01/2016 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR CAMPPRCS/RECREATIONCVS/PHARMACY #08760 $ 14.58 08/01/2016 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR CAMPPRCS/RECREATIONDOLLARTREE.COM $ 7.31 08/01/2016 65110 REC PROGRAM SUPPLIESETHNIC FESTIVAL CRAFT SUPPLIESPRCS/RECREATIONTHE WEBSTAURANT STORE $ 53.86 08/01/2016 65110 REC PROGRAM SUPPLIESFESTIVAL SUPPLIESPRCS/RECREATIONTARGET 00009274 $ 58.79 08/01/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMP PROJECTSPRCS/RECREATIONWEST MARINE #400 $ 2,399.97 08/01/2016 65125 OTHER COMMODITIESPURCHASE OF AQUATIC CAMP AND RENTAL PROGRAM SUPPLIESPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 24.99 08/02/2016 62245 OTHER EQ MAINTCLOCKPRCS/RECREATIONCVS/PHARMACY #08757 $ 4.68 08/02/2016 65025 FOODFESTIVAL SUPPLIESPRCS/RECREATIONB&H PHOTO MOTO $ 46.99 08/02/2016 65110 REC PROGRAM SUPPLIESELECTRONIC CARRY CASE ETHNIC AND LAKESHORE FESTIVALPRCS/RECREATIONTARGET 00009274 $ 43.02 08/02/2016 65110 REC PROGRAM SUPPLIESLAKESHORE ARTS FESTIVAL SUPPLIESPRCS/RECREATIONJEWEL #3428 $ 34.71 08/02/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMPPRCS/RECREATIONAMERICAN 00145718617096 $ 11.56 08/03/2016 62205 ADVERTISINGSTARLIGHT AND ETHNIC FESTIVAL ADSPRCS/RECREATIONFEDEXOFFICE 00036053 $ 187.50 08/03/2016 62210 PRINTINGPRINTING FOR LAKESHORE ARTS FESTIVALPRCS/RECREATIONFEDEXOFFICE 00036053 $ 64.08 08/03/2016 62210 PRINTINGPRINTING FOR LAKESHORE ARTS FESTIVALPRCS/RECREATIONAMERICAN 00145718617085 $ 11.56 08/03/2016 62295 TRAINING & TRAVELFLIGHT FEE NRPAPRCS/RECREATIONAMERICAN 00178506299952 $ 252.20 08/03/2016 62295 TRAINING & TRAVELFLIGHT FOR NRPA CONFERENCE - KARENPRCS/RECREATIONAMERICAN 00178506299941 $ 252.20 08/03/2016 62295 TRAINING & TRAVELFLIGHT TO NRPA CONFERENCE - MELISSAPRCS/RECREATIONPLUG N PAY INC $ 140.03 08/03/2016 62705 BANK SERVICE CHARGESMONTLY SERVICE FEES FOR ON LINE PROGRAM REGISTRATION THRU REC TRACPRCS/RECREATIONPLUG N PAY INC $ 27.50 08/03/2016 62705 BANK SERVICE CHARGESMONTLY SERVICE FEES FOR ON LINE PROGRAM REGISTRATION THRU REC TRACOctober 10, 2016Page 12 of 1848 of 215 Bank of America Credit Card Statement for the Period ending August 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 179.15 08/03/2016 65090 SAFETY EQUIPMENT2 BUOYSPRCS/RECREATIONLEMOI ACE HARDWARE $ 19.98 08/03/2016 65110 REC PROGRAM SUPPLIESLAKESHORE FESTIVAL SUPPLIESPRCS/RECREATIONEMERGENCY MEDICAL PROD $ 146.35 08/03/2016 65110 REC PROGRAM SUPPLIESNITRILE GLOVESPRCS/RECREATIONALLEN DISPLAY $ 169.82 08/03/2016 65110 REC PROGRAM SUPPLIESSIDE WALKSIGN FOR PROMOTION OF GIBBS-MORRISONPRCS/RECREATIONROCKIN JUMP-BUFFALO GR $ 260.00 08/04/2016 62507 FIELD TRIPSADMISSION FOR CAMP FIELD TRIPPRCS/RECREATIONTRADER JOE'S #702 QPS $ 29.93 08/04/2016 65025 FOODFESTIVAL HOSPITALITYPRCS/RECREATIONBLICK ART 800 447 1892 $ 67.46 08/04/2016 65110 REC PROGRAM SUPPLIESLAKESHORE ARTS FESTIVAL SUPPLIESPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 71.80 08/04/2016 65125 OTHER COMMODITIESOILPRCS/RECREATIONCITY OF EVANSTON - PAR $ 0.50 08/05/2016 22706 NACCHOPOS CARD TEST (50%)PRCS/RECREATIONAMERICAN 00106350443124 $ 46.20 08/05/2016 62295 TRAINING & TRAVELTRAVEL TO NAT'L RECREATION PARKS ASSOC ANNL CONFERENCE IN ST. LOUISPRCS/RECREATIONAMERICAN 00123855746140 $ 235.20 08/05/2016 62295 TRAINING & TRAVELTRAVEL TO NAT'L RECREATION PARKS ASSOC ANNL CONFERENCE IN ST. LOUISPRCS/RECREATION837 - BRUNSWICK ZONE - $ 202.00 08/05/2016 62507 FIELD TRIPSLANE RENTAL FEE FOR CAMP TRIPPRCS/RECREATIONMEDIEVAL TIMES SCHA RE $ 149.64 08/05/2016 62507 FIELD TRIPSMEDIEVAL CAMP FIELD TRIPPRCS/RECREATIONFOOD4LESS #0558 $ 14.97 08/05/2016 65025 FOODSNACKS FOR CAMPPRCS/RECREATIONAMAZON.COM $ 9.95 08/05/2016 65110 REC PROGRAM SUPPLIES3 RING BINDERSPRCS/RECREATIONTARGET 00009274 $ 112.70 08/05/2016 65110 REC PROGRAM SUPPLIESLAKESHORE FESTIVAL SUPPLIESPRCS/RECREATIONCITY OF EVANSTON - PAR $ 1.00 08/05/2016 65110 REC PROGRAM SUPPLIESPOS CARD SYSTEMPRCS/RECREATIONTARGET 00009274 $ 113.60 08/05/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMPPRCS/RECREATIONWEST MARINE 1305 $ 162.50 08/05/2016 65125 OTHER COMMODITIESCLEATS AND OILPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 399.80 08/05/2016 65125 OTHER COMMODITIESOILPRCS/RECREATIONCITY OF EVANSTON - PAR $ 0.50 08/05/2016 65515 OTHER IMPROVEMENTSPOS CARD TEST (50%)PRCS/RECREATIONSUN TIMES ADV $ 1,386.00 08/08/2016 62205 ADVERTISINGFESTIVAL ADPRCS/RECREATIONNRPA-CONGRESS $ 574.00 08/08/2016 62295 TRAINING & TRAVEL2016 NATIONAL PARKS AND RECREATION CONFERENCE REGISTRATION FOR BOB DORNEKERPRCS/RECREATION NRPA HOUSING $ 234.30 08/08/2016 62295 TRAINING & TRAVELCONFERENCE HOTEL NRPAPRCS/RECREATIONNRPA-CONGRESS $ 574.00 08/08/2016 62295 TRAINING & TRAVELCONFERENCE REGISTRATION - NRPAPRCS/RECREATIONNRPA HOUSING $ 234.30 08/08/2016 62295 TRAINING & TRAVELHOUSING FOR THE 2016 NRPA COONFERENCE FOR BOB DORNEKERPRCS/RECREATIONNRPA-CONGRESS $ 574.00 08/08/2016 62295 TRAINING & TRAVELNAT'L PARK AND RECREATION ASSOC CONF REGISTRATION AND WORKSHOP FOR M. PARKERPRCS/RECREATION NRPA HOUSING $ 218.17 08/08/2016 62295 TRAINING & TRAVELNAT'L RECREATION AND PARK ASSOC CONF HOUSING DEPOSIT TO BE REFUNDEDPRCS/RECREATIONNRPA-CONGRESS $ 140.00 08/08/2016 62295 TRAINING & TRAVELNAT'L RECREATION AND PARK ASSOC CONF WORKSHOPPRCS/RECREATION837 - BRUNSWICK ZONE - $ 108.00 08/08/2016 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONGIORDANOS OF EVANSTON $ 57.50 08/08/2016 65025 FOODFOOD FOR LAKESHORE ARTS FESTIVALPRCS/RECREATIONPEAPOD GROCERIES $ 542.39 08/08/2016 65025 FOODHOSPITALITY TENT FESTIVALSPRCS/RECREATIONGFS STORE #1915 $ 6.79 08/08/2016 65095 OFFICE SUPPLIESECO FRIENDLY CUPSPRCS/RECREATIONOFFICE DEPOT #510 $ 41.86 08/08/2016 65110 REC PROGRAM SUPPLIESLAKESHORE FESTIVAL SUPPLIESPRCS/RECREATIONCITY OF EVANSTON - PAR $ (1.00) 08/08/2016 65110 REC PROGRAM SUPPLIESPOS CARD SYSTEMPRCS/RECREATIONCITY OF EVANSTON - PAR $ (1.00) 08/08/2016 65110 REC PROGRAM SUPPLIESPOS CARD SYSTEMPRCS/RECREATIONSERVICE SANITATION $ 220.00 08/09/2016 62375 RENTALSPORTA-POTTY RENTAL FOR THE FARMERS 'MARKETPRCS/RECREATIONLEARN TO SKATE USA $ 13.25 08/09/2016 62490 OTHER PROGRAM COSTSLTS MEMBERSHIPPRCS/RECREATIONTHE HOME DEPOT #8598 $ (11.13) 08/10/2016 65110 REC PROGRAM SUPPLIES07.01 TRANSACTION THAT WAS CHARGED TAX, REFUND PROCESSED 08.08PRCS/RECREATIONASCAP LICENSE FEE $ 241.00 08/10/2016 65110 REC PROGRAM SUPPLIESFLEETWOOD JOURDAIN THEATREPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 10.00 08/10/2016 65110 REC PROGRAM SUPPLIESSTING RELIEF PADSPRCS/RECREATIONNRPA HOUSING $ 232.69 08/11/2016 62295 TRAINING & TRAVELNAT'L PARK AND RECREATION ASSOC CONF HOUSING DEPOSITPRCS/RECREATIONNRPA HOUSING $ 234.30 08/11/2016 62295 TRAINING & TRAVELNAT'L PARK AND RECREATION ASSOC CONF HOUSING DEPOSIT FOR M. PARKERPRCS/RECREATIONJEWEL #3428 $ 3.99 08/11/2016 65025 FOODICE FOR CAMPPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 34.38 08/11/2016 65110 REC PROGRAM SUPPLIESALCOHOL PADSPRCS/RECREATIONTHE HOME DEPOT #1902 $ 19.77 08/11/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMPPRCS/RECREATIONPCI PATTERSON MEDICAL $ 54.00 08/12/2016 65075 MEDICAL & LAB SUPPLIESMEDICAL SUPPLIES FOR CAMP AND FARMER'S MARKETPRCS/RECREATIONLEMOI ACE HARDWARE $ 50.96 08/12/2016 65110 REC PROGRAM SUPPLIESDRILL BITS AND VARIOUS TOOLSPRCS/RECREATIONPARK DISTRICT OF HIGHL $ 135.00 08/15/2016 62507 FIELD TRIPSADMISSION TO WATER PARK FOR CAMPPRCS/RECREATION837 - BRUNSWICK ZONE - $ 126.00 08/15/2016 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONBLANCHARD COMMUNICATIO $ 409.00 08/15/2016 62515 RENTAL SERVICESWALKIES TALKIES FOR ETHNIC & LAKESHORE ART FESTIVALPRCS/RECREATIONJEWEL #3456 $ 11.57 08/15/2016 65025 FOODFOOD FOR CAMP BBQPRCS/RECREATIONGFS STORE #1915 $ 352.17 08/15/2016 65025 FOODFOOD ITEMS FOR THE COMMUNITY PICNICPRCS/RECREATIONSAMSCLUB #6444 $ 46.11 08/15/2016 65025 FOODSTREETS ALIVE CANDYPRCS/RECREATIONPCI PATTERSON MEDICAL $ 335.20 08/15/2016 65075 MEDICAL & LAB SUPPLIESMEDICAL SUPPLIES FOR CAMP AND FARMER'S MARKETPRCS/RECREATIONORIENTAL TRADING CO $ 184.85 08/15/2016 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR THE COMMUNITY PICNICPRCS/RECREATIONMICHAELS STORES 2037 $ 15.31 08/15/2016 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR THE COMMUNITY PICNICPRCS/RECREATIONWEST MARINE 1305 $ 234.98 08/15/2016 65110 REC PROGRAM SUPPLIESTUBEOctober 10, 2016Page 13 of 1849 of 215 Bank of America Credit Card Statement for the Period ending August 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONWHOLEFDS GBR #10570 $ 25.95 08/16/2016 65025 FOODFOOD FOR COMMITTEE MEETING FOR COMMUNITY PICNICPRCS/RECREATIONTHE HOME DEPOT #1987 $ 43.54 08/16/2016 65110 REC PROGRAM SUPPLIESSET UP SUPPLIES FOR THE COMMUNITY PICNICPRCS/RECREATIONSAMSCLUB #6444 $ 404.78 08/17/2016 65025 FOODFOOD FOR OPEN HOUSE EVENT AT GIBBS-MORRISONPRCS/RECREATIONBOTANY BAY CHEMICAL CO $ 338.26 08/17/2016 65050 BUILDING MAINTENANCE MATERIALCOMPRESSOR PUMPPRCS/RECREATIONLEMOI ACE HARDWARE $ 16.46 08/17/2016 65095 OFFICE SUPPLIESETHNIC & LAKESHORE FESTIVAL SUPPLIESPRCS/RECREATIONOFFICE DEPOT #510 $ 72.99 08/17/2016 65095 OFFICE SUPPLIESLAMINATE SHEETS FOR FESTIVALSPRCS/RECREATIONDOLLARTREE $ 48.00 08/17/2016 65110 REC PROGRAM SUPPLIESDECORATIONS AND CRAFT SUPPLIES FOR THE COMMUNITY PICNICPRCS/RECREATIONOFFICE DEPOT #510 $ 62.99 08/17/2016 65110 REC PROGRAM SUPPLIESLAMINATE SHEETS FOR FESTIVALSPRCS/RECREATIONOFFICE DEPOT #510 $ (72.99) 08/17/2016 65110 REC PROGRAM SUPPLIESRETURN ETHNIC & LAKESHORE FESTIVAL SUPPLIESPRCS/RECREATIONCRATE & BARREL #914 $ 458.81 08/17/2016 65110 REC PROGRAM SUPPLIESUMBRELLAS FOR THE OUTDOOR TABLES AT GIBBS MORRISON CULTURAL CENTERPRCS/RECREATIONJB ALBERTO'S $ 43.22 08/18/2016 65025 FOODOFFICE MEETINGPRCS/RECREATIONCLAIM ADJ/ACADEMY.COM $ (432.98) 08/18/2016 65110 REC PROGRAM SUPPLIESREFUND FOR FRAUDULENT CLAIMPRCS/RECREATIONCRATE & BARREL #914 $ (32.01) 08/18/2016 65110 REC PROGRAM SUPPLIESREFUND OF TAX AMOUNT FOR THE TABLE UMBRELLAS TRANSACION, WHICH WAS CHARGED IN ERRORPRCS/RECREATION UPS 2937Q4B0RN5 $ 5.65 08/19/2016 62315 POSTAGERETURN SHIPMENTPRCS/RECREATION UPS 1ZF5Y2T04300016611 $ 45.61 08/19/2016 62315 POSTAGERETURN SHIPMENT OF FESTIVAL WALKIE TALKIESPRCS/RECREATION FOOD4LESS #0558 $ 13.78 08/19/2016 65025 FOODFOOD FOR OPEN HOUSE EVENT AT GIBBS-MORRISONPRCS/RECREATION VALLI PRODUCE $ 12.45 08/19/2016 65025 FOODFOOD FOR OPENING HOUSE EVENT AT GIBBS-MORRISONPRCS/RECREATION JOANN FABRIC #0957 $ 23.88 08/19/2016 65110 REC PROGRAM SUPPLIES CRAFT AND DISPLAY/SUPPLIES FOR THE FARMERS' MARKETPRCS/RECREATION DOLLAR TREE $ 25.00 08/19/2016 65110 REC PROGRAM SUPPLIES CRAFT SUPPLIES AND DECORATIONS FOR THE COMMUNITY PICNICPRCS/RECREATION MICHAELS STORES 8625 $ 10.68 08/19/2016 65110 REC PROGRAM SUPPLIES CRAFT SUPPLIES FOR THE COMMUNITY PICNICPRCS/RECREATION THE HOME DEPOT #1902 $ 73.27 08/19/2016 65110 REC PROGRAM SUPPLIESSET UP SUPPLIES FOR THE COMMUNITY PICNICPRCS/RECREATIONWEST MARINE #400 $ 161.99 08/19/2016 65110 REC PROGRAM SUPPLIESTUBEPRCS/RECREATIONSOUTHWES 5262439395271 $ 225.96 08/22/2016 62295 TRAINING & TRAVELTRAVEL FOR 2016 NATIONAL PARKS AND RECREATION CONFERENCE- BOB DORNEKERPRCS/RECREATIONLAKE GENEVA CRUISE LIN $ 164.00 08/22/2016 62507 FIELD TRIPSADMISSION FEE FOR CRUISE TRIPPRCS/RECREATIONPAYPAL MITPHOTO $ 575.00 08/22/2016 62513 COMMUNITY PICNIC-SP EVENTSCOMMUNITY PICNIC PHOTO BOOTH ACTIVITYPRCS/RECREATIONTARGET 00009274 $ 96.45 08/22/2016 65020 CLOTHINGSHIRTS FOR SPECIAL OLYMPICSPRCS/RECREATIONEVANSTON IMPRINTABL $ 697.27 08/22/2016 65020 CLOTHINGT-SHIRTS FOR STAFF AND VOLUNTEERS AT THE COMMUNITY PICNICPRCS/RECREATIONDD/BR #338026 Q35 $ 66.95 08/22/2016 65025 FOODCOFFEE FOR COMMUNITY PICNIC SET UPPRCS/RECREATIONTARGET 00020875 $ 23.96 08/22/2016 65025 FOODGATORADE FOR SPECIAL OLYMPICS MEETPRCS/RECREATIONDD/BR #338026 Q35 $ 17.98 08/22/2016 65025 FOODSNACKS FOR SPECIAL OLYMPICSPRCS/RECREATIONWHOLEFDS EVN 10076 $ 48.87 08/22/2016 65025 FOODVEGGIE HOT DOGS FOR THE COMMUNITY PICNICPRCS/RECREATIONMICHAELS STORES 8625 $ 98.14 08/22/2016 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR THE COMMUNITY PICNICPRCS/RECREATIONDOLLARTREE $ 52.00 08/22/2016 65110 REC PROGRAM SUPPLIESDECORATIONS FOR THE COMMUNITY PICNICPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 46.74 08/22/2016 65110 REC PROGRAM SUPPLIESHOBIE TRAMP LACE KITPRCS/RECREATIONUS TOY/CONSTR PLAYTHIN $ 1,212.51 08/22/2016 65110 REC PROGRAM SUPPLIESPRE-SCHOOLPRCS/RECREATIONTHE HOME DEPOT #1902 $ 60.55 08/22/2016 66040 GENERAL ADMINISTRATIONNOYES GALLERY EXHIBITION SUPPLIESPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 316.10 08/23/2016 65110 REC PROGRAM SUPPLIESBOXING EQUIPMENT FOR RECREATIONAL PROGRAMMINGPRCS/RECREATIONAMAZON.COM AMZN.COM/BI $ 54.53 08/23/2016 65110 REC PROGRAM SUPPLIESBOXING EQUIPMENT FOR RECREATIONAL PROGRAMMINGPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 184.00 08/23/2016 65110 REC PROGRAM SUPPLIESBOXING EQUIPMENT FOR RECREATIONAL PROGRAMMINGPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 208.74 08/23/2016 65110 REC PROGRAM SUPPLIESHOBIE TRAMPPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 104.99 08/23/2016 65110 REC PROGRAM SUPPLIESHOBIE TRAVELER CAR ASSEMBLYPRCS/RECREATIONNAT GUILD COMM ARTS ED $ 565.00 08/24/2016 62295 TRAINING & TRAVELCONFERENCE REGISTRATION FEE FOR ANGELA ALLYN TO ATTEND THE 2016 COMMUNITY ARTS GUILD TRAININGPRCS/RECREATION THE UPS STORE #0511 $ 4.59 08/24/2016 62315 POSTAGEMAILING FOR LAKESHORE FESTIVAL SILENT AUCTION ITEMPRCS/RECREATION CRATE & BARREL #914 $ 170.88 08/24/2016 65110 REC PROGRAM SUPPLIESUMBRELLA FOR OUTSIDE TABLES AT GMCCPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 282.12 08/25/2016 65110 REC PROGRAM SUPPLIESBOXING EQUIPMENT FOR RECREATIONAL PROGRAMMINGPRCS/RECREATIONEVANSTON SIGNS AND GRA $ 25.00 08/25/2016 65110 REC PROGRAM SUPPLIESREWORDING SPONSORSHIP BANNER FOR THE COMMUNITY PICNICPRCS/RECREATIONTARGET 00009274 $ 38.75 08/25/2016 66040 GENERAL ADMINISTRATIONREFRESHMENTS FOR NOYES GALLERY EXHIBITION RECEPTIONPRCS/RECREATIONWHOLEFDS GBR #10570 $ 189.96 08/25/2016 66040 GENERAL ADMINISTRATIONREFRESHMENTS FOR NOYES GALLERY EXHIBITION RECEPTIONPRCS/RECREATIONTRADER JOE'S #702 QPS $ 11.97 08/25/2016 66040 GENERAL ADMINISTRATIONREFRESHMENTS FOR THE NOYES GALLERY EXHIBITION RECEPTIONPRCS/RECREATIONCHICAGO BULLS $ 693.00 08/29/2016 62507 FIELD TRIPSSPECIAL RECREATION PROGRAM FIELD TRIP TO BULLS GAMEPRCS/RECREATIONCRATE & BARREL #914 $ (11.93) 08/29/2016 65110 REC PROGRAM SUPPLIESTAX REFUND FOR UMBRELLAPRCS/RECREATIOND & D FINER FOODS $ 11.37 08/29/2016 66040 GENERAL ADMINISTRATIONREFRESHMENTS FOR NOYES GALLERY EXHIBITION RECEPTIONPRCS/RECREATIONA-Z ENTERTAINMENT LTD $ 685.00 08/31/2016 62490 OTHER PROGRAM COSTSDJ SKATE ENTERTAINMENTPRCS/RECREATIONMCGAW YMCA $ 240.00 08/31/2016 62490 OTHER PROGRAM COSTSPOOL RENTAL FEE FOR SWIMMING PROGRAMPRCS/RECREATIONJEWEL #3428 $ 12.17 08/31/2016 65110 REC PROGRAM SUPPLIESFORKSPRCS/RECREATIONPLAYITAGAINSP #11655 $ 255.03 08/31/2016 65110 REC PROGRAM SUPPLIESHOCKEY LTS EQUIPMENTPRCS/YOUTH ENGAGEMENT WALGREENS #2619 $ 8.95 08/01/2016 65025 FOODMSYEP AWARD CEREMONY BEVERAGESPRCS/YOUTH ENGAGEMENT DOMINO'S 9175 $ 206.99 08/01/2016 65025 FOODMSYEP MENTAL HEALTH WORKSHOP FOODOctober 10, 2016Page 14 of 1850 of 215 Bank of America Credit Card Statement for the Period ending August 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/YOUTH ENGAGEMENT THE HOME DEPOT #1902 $ 31.24 08/04/2016 62490 OTHER PROGRAM COSTSWORKFORCE TRAINING PROGRAM EQUIPMENT MR. DAVIDS FLOORINGPRCS/YOUTH ENGAGEMENT 72417 - BLOCK 37 $ 24.00 08/08/2016 62490 OTHER PROGRAM COSTSMSYEP FIELD TRIP / PARKINGPRCS/YOUTH ENGAGEMENT BUDGET RENT-A-CAR $ 2,831.00 08/10/2016 62490 OTHER PROGRAM COSTSMSYEP VAN RENTALPRCS/YOUTH ENGAGEMENT CHICAGOJOBSCOUNCIL $ (95.00) 08/12/2016 62295 TRAINING & TRAVELTRAINING REIMBURSEMENTPRCS/YOUTH ENGAGEMENT DOLLARTREE $ 22.00 08/12/2016 62490 OTHER PROGRAM COSTSMSYEP AWARD CEREMONY FRAMESPRCS/YOUTH ENGAGEMENT OFFICE DEPOT #510 $ 19.49 08/15/2016 62490 OTHER PROGRAM COSTSMSYEP AWARD CEREMONY PAPERPRCS/YOUTH ENGAGEMENT THE HOME DEPOT #1902 $ 272.95 08/18/2016 65085 MINOR EQUIP & TOOLSMR DAVIDS WORKFORCE TRAINING PROGRAM TOOLSPRCS/YOUTH ENGAGEMENT THE HOME DEPOT #1902 $ 81.20 08/18/2016 65085 MINOR EQUIPMENT AND TOOLSMR DAVIDS WORKFORCE TRAINING PROGRAM TOOLSPRCS/YOUTH ENGAGEMENT THE HOME DEPOT #1902 $ 2.72 08/18/2016 65085 MINOR EQUIPMENT AND TOOLSMR DAVIDS WORKFORCE TRAINING PROGRAM TOOLSPRCS/YOUTH ENGAGEMENT CARPENTERS LOCAL UNION $ 785.00 08/22/2016 62490 OTHER PROGRAM COSTSMR DAVIDS WORKFORCE TRAINING PROGRAM FEESPRCS/YOUTH ENGAGEMENT PAYPAL GEORGERAJAN $ 45.37 08/24/2016 62490 OTHER PROGRAM COSTSCITY OF EVANSTON VIOLENCE REDUCTION INITIATIVEPRCS/YOUTH ENGAGEMENT PAYPAL GEORGERAJAN $ 1,498.73 08/24/2016 62490 OTHER PROGRAM COSTSCITY OF EVANSTON VIOLENCE REDUCTION INITIATIVEPRCS/YOUTH ENGAGEMENT PAYPAL GEORGERAJAN $ 772.05 08/25/2016 62490 OTHER PROGRAM COSTSCITY OF EVANSTON VIOLENCE REDUCTION INITIATIVEPRCS/YOUTH ENGAGEMENT PAYPAL GEORGERAJAN $ 772.05 08/29/2016 62490 OTHER PROGRAM COSTSCITY OF EVANSTON VIOLENCE REDUCTION INITIATIVEPRCS/YOUTH ENGAGEMENT PAYPAL DONJACKSON3 $ 257.55 08/31/2016 62490 OTHER PROGRAM COSTSCITY OF EVANSTON VIOLENCE REDUCTION INITIATIVEPUBLIC WORKS AGENCY ADMIN AWWA.ORG $ 200.00 08/03/2016 62360 MEMBERSHIP DUESAMERICAN WATER WORKS ASSOCIATION MEMBERSHIP RENEWAL.PUBLIC WORKS AGENCY ADMIN WEF WYTHE $ 158.00 08/05/2016 62360 MEMBERSHIP DUESWATER ENVIRONMENT FEDERATION MEMBERSHIP RENEWAL.PUBLIC WORKS AGENCY ADMIN NSC NORTHERN SAFETY CO $ 97.83 08/19/2016 65050 BUILDING MAINTENANCE MATERIALFIRST AID CABINET SUPPLIES.PUBLIC WORKS AGENCY ADMIN NSC NORTHERN SAFETY CO $ (1.17) 08/22/2016 65050 BUILDING MAINTENANCE MATERIALCREDIT FOR TAX CHARGED FOR FIRST AID CABINET SUPPLIES.PUBLIC WORKS AGENCY ADMIN PAYPAL OREGON ELGL $ 77.87 08/23/2016 62295 TRAINING & TRAVELEMERGING LOCAL GOVERNMENT LEADERS NETWORK TRAINING - FOR THE ENVIRONMENT PROJECT COORDINATOR.PUBLIC WORKS/ ENG INF EVANSTON BLUE PRINT CO $ 36.00 08/01/2016 62210 PRINTINGPLAN SHEET RPINTING-MYLARPUBLIC WORKS/ ENG INF VALLI PRODUCE $ 19.00 08/03/2016 62295 TRAINING & TRAVEL SYEP/INTERN PICNICPUBLIC WORKS/ ENG INF SMYLIE BROS. RESTAURAN $ 58.95 08/04/2016 62295 TRAINING & TRAVEL SYEP LUNCH MEETINGPUBLIC WORKS/ ENG INF EVANSTON BLUE PRINT CO $ 24.00 08/05/2016 62210 PRINTINGPLAN SHEET PRINTING - MYLARPUBLIC WORKS/ ENG INF TEN MILE HOUSE $ 51.55 08/12/2016 62295 TRAINING & TRAVEL INTERN LUNCH MEETINGPUBLIC WORKS/ ENG INF HERTZ RENT-A-CAR $ 1,298.00 08/23/2016 62375 RENTALSRENTAL CAR FOR CONSTRUCTION SEASONPUBLIC WORKS/ ENG INF AMERICA ASBESTOS SOLUT $ 425.00 08/29/2016 62145 ENGINEERING SERVICESMATERIAL TESTING FOR ASBESTOS AT GREENWOOD ST BEACH HOUSE PROJECT #616009PUBLIC WORKS/ ENVIR SVCS AHLBORN EQUIPMENT, INC $ 689.12 08/03/2016 65090 SAFETY EQUIPMENTFORESTRY SAFETY EQUIPMENTPUBLIC WORKS/ ENVIR SVCS ARBOR DAY FOUNDATION $ 578.00 08/08/2016 62295 TRAINING & TRAVELREGISTRATION - PARTNERS IN COMMUNITY FORESTRY/SOCIETY OF MUNICIPAL ARBORIST CONFERENCES - D'AGOSTINOPUBLIC WORKS/ ENVIR SVCS ARBOR DAY FOUNDATION $ 599.00 08/08/2016 62295 TRAINING & TRAVELREGISTRATION - PARTNERS IN COMMUNITY FORESTRY/SOCIETY OF MUNICIPAL ARBORIST CONFERENCES - JENSENPUBLIC WORKS/ ENVIR SVCS OMNIFORM PRINTING $ 76.48 08/08/2016 65010 BOOKS, PUBLICATIONS, MAPS BANNER FOR STREETS ALIVEPUBLIC WORKS/ ENVIR SVCS KROMER CO. LLC $ 288.00 08/08/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL VALVE REPAIR KITS FOR LINING MACHINEPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT #1902 $ 41.93 08/08/2016 65085 MINOR EQUIP & TOOLS TREE STAKING KITPUBLIC WORKS/ ENVIR SVCS AHLBORN EQUIPMENT, INC $ 61.78 08/08/2016 65090 SAFETY EQUIPMENT SAFETY GLOVESPUBLIC WORKS/ ENVIR SVCS USPS 16262202033309188 $ 71.17 08/11/2016 62315 POSTAGECERTIFIED LETTER MAILINGPUBLIC WORKS/ ENVIR SVCS INTERSTATE ALL BATTERY $ 44.95 08/11/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER BATTERYPUBLIC WORKS/ ENVIR SVCS SIGNAL SYSTEMS INC $ 50.52 08/12/2016 65010 BOOKS, PUBLICATIONS, MAPS PRINTING OF TIME CARDSPUBLIC WORKS/ ENVIR SVCS CARQUEST 2759 $ 10.59 08/12/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SPARK PLUG WIRESPUBLIC WORKS/ ENVIR SVCS JIMMY JOHN'S # 44 - EC $ 79.30 08/15/2016 65025 FOODLUNCH DURING TRAININGPUBLIC WORKS/ ENVIR SVCS USPS 16262202033309188 $ 64.70 08/17/2016 62315 POSTAGECERTIFIED LETTER MAILINGSPUBLIC WORKS/ ENVIR SVCS LOWES #01748 $ 114.43 08/17/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REPAIR SHOP SUPPLIESPUBLIC WORKS/ ENVIR SVCS VERMEER ILLINOIS $ 31.60 08/17/2016 65085 MINOR EQUIP & TOOLS STUMP GRINDER PARTSPUBLIC WORKS/ ENVIR SVCS ARBOR DAY FOUNDATION $ 598.00 08/18/2016 62295 TRAINING & TRAVELREGISTRATION - PARTNERS IN COMMUNITY FORESTRY/SOCIETY OF MUNICIPAL ARBORIST CONFERENCES - BASILEPUBLIC WORKS/ ENVIR SVCS LEMOI ACE HARDWARE $ 12.00 08/19/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL NUTS, BOLTS, NAILS, SCREWSPUBLIC WORKS/ ENVIR SVCS LOWES #01748 $ 69.60 08/19/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REPAIR SHOP SUPPLIESPUBLIC WORKS/ ENVIR SVCS EVANSTON LUMBER $ 113.92 08/22/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE LUMBER FOR BENCH REPAIRSPUBLIC WORKS/ ENVIR SVCS REINDERS - SUSSEX CS $ 309.62 08/24/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER PARTSPUBLIC WORKS/ ENVIR SVCS SCHAEFFER MANUFACTURIN $ 466.80 08/25/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DRUM OF GREASE FOR MOWERSPUBLIC WORKS/ ENVIR SVCS LEMOI ACE HARDWARE $ 4.99 08/26/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SPRAY PAINTPUBLIC WORKS/ ENVIR SVCS CITY WELDING SALES & S $ 65.17 08/29/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WELDING GASPUBLIC WORKS/ ENVIR SVCS IN EVANSTON ORGANICS $ 39.00 08/30/2016 65005 LANDSCAPE MATERIALS SOIL MIX FOR PLANTERS AT CHANDLER CENTERPUBLIC WORKS/ ENVIR SVCS LOWES #01748 $ 37.93 08/30/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SHOP SUPPLIESPUBLIC WORKS/ ENVIR SVCS USPS 16262202033309188 $ 32.35 08/31/2016 62315 POSTAGECERTIFIED LETTER MAILINGSPUBLIC WORKS/ OPER MAIN THE HOME DEPOT #1902 $ 223.97 08/01/2016 65085 MINOR EQUIP & TOOLSTOOLS/SUPPLIESPUBLIC WORKS/ OPER MAIN VALLI PRODUCE $ 65.97 08/01/2016 65085 MINOR EQUIP & TOOLSTOOLS/SUPPLIESPUBLIC WORKS/ OPER MAIN TRAFFIC CONTROL AND PR $ 367.00 08/01/2016 65115 TRAFFIC CONTROL SUPPLIESSTREET CLEANING/SNOW SIGNSPUBLIC WORKS/ OPER MAIN ORANGE CRUSH - WHEELIN $ 425.00 08/04/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SANDMIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAIN J C LICHT EVANSTON $ 61.32 08/04/2016 65625 FURNITURES AND FIXTURESPAINT FOR SYEPOctober 10, 2016Page 15 of 1851 of 215 Bank of America Credit Card Statement for the Period ending August 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ OPER MAIN PAYPAL VAISALA INC $ 85.00 08/05/2016 62295 TRAINING & TRAVELSNOW TRAINING SEMINARPUBLIC WORKS/ OPER MAIN PAYPAL VAISALA INC $ 85.00 08/05/2016 62295 TRAINING & TRAVELSNOW TRAINING SEMINARPUBLIC WORKS/ OPER MAIN ORANGE CRUSH - WHEELIN $ 240.00 08/05/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SANDMIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAIN GIH GLOBALINDUSTRIALEQ $ 452.85 08/05/2016 65090 SAFETY EQUIPMENTSTEP LADDERS FOR UTILITIESPUBLIC WORKS/ OPER MAIN PAYPAL VAISALA INC $ 85.00 08/08/2016 62295 TRAINING & TRAVELSNOW TRAINING SEMINARPUBLIC WORKS/ OPER MAIN PAYPAL VAISALA INC $ 85.00 08/08/2016 62295 TRAINING & TRAVELSNOW TRAINING SEMINARPUBLIC WORKS/ OPER MAIN ORANGE CRUSH - WHEELIN $ 340.00 08/08/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SANDMIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAIN USPS 16262202033309006 $ 6.47 08/10/2016 62315 POSTAGECERTIFIED LETTER 8/9/2016PUBLIC WORKS/ OPER MAIN ORANGE CRUSH - WHEELIN $ 425.00 08/10/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SANDMIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAIN CCS NAPERVILLE $ 1,080.00 08/10/2016 65085 MINOR EQUIP & TOOLSTOOLS/SUPPLIESPUBLIC WORKS/ OPER MAIN NSC NORTHERN SAFETY CO $ 320.08 08/10/2016 65090 SAFETY EQUIPMENTSAFETY - HARD HATS AND GLOVES.PUBLIC WORKS/ OPER MAIN NSC NORTHERN SAFETY CO $ 391.91 08/10/2016 65090 SAFETY EQUIPMENTSAFETY - HARD HATS AND GLOVES.PUBLIC WORKS/ OPER MAIN MENARDS MORTON GROVE I $ 47.94 08/15/2016 65090 SAFETY EQUIPMENTREFUSE CONTAINER LINERSPUBLIC WORKS/ OPER MAIN TRAFFIC CONTROL AND PR $ 656.25 08/15/2016 65115 TRAFFIC CONTROL SUPPLIESWEIGHT LIMIT AND 3HR PARKING FACESPUBLIC WORKS/ OPER MAIN JEWEL #3456 $ 11.97 08/15/2016 65625 FURNITURES AND FIXTURESICE FOR SYEPPUBLIC WORKS/ OPER MAIN SKOKIE VALLEY MATER $ 92.16 08/17/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MASON SAND.PUBLIC WORKS/ OPER MAIN OFFICE DEPOT #510 $ 128.99 08/17/2016 65085 MINOR EQUIP & TOOLSTONER FOR SHOP PRINTERPUBLIC WORKS/ OPER MAIN ORANGE CRUSH - WHEELIN $ 425.00 08/18/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SANDMIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAIN TRAFFIC CONTROL AND PR $ 535.00 08/18/2016 65115 TRAFFIC CONTROL SUPPLIESROAD CLOSED SIGNS FOR STREETS ALIVEPUBLIC WORKS/ OPER MAIN TRAFFIC CONTROL AND PR $ 284.00 08/18/2016 65115 TRAFFIC CONTROL SUPPLIESSTREET CLEANING/SNOW SIGNSPUBLIC WORKS/ OPER MAIN ORANGE CRUSH - WHEELIN $ 425.00 08/19/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SANDMIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAIN ORANGE CRUSH - WHEELIN $ (425.00) 08/19/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SANDMIX/SURFACE ASPHALT (CREDIT)PUBLIC WORKS/ OPER MAIN USPS 16262202033309188 $ 6.47 08/22/2016 62315 POSTAGECERTIFIED LETTER 8/19/2016PUBLIC WORKS/ OPER MAIN OFFICE DEPOT #510 $ 82.94 08/22/2016 65085 MINOR EQUIP & TOOLSOFFICE SUPPLIESPUBLIC WORKS/ OPER MAIN LEMOI ACE HARDWARE $ 21.96 08/22/2016 65085 MINOR EQUIP & TOOLSTOOLS/SUPPLIESPUBLIC WORKS/ OPER MAIN 3MPRODS SS25849 CREDIT $ 154.92 08/24/2016 65115 TRAFFIC CONTROL SUPPLIESNYLON WASHERS FOR SIGNSPUBLIC WORKS/ OPER MAIN MENARDS MORTON GROVE I $ 63.66 08/25/2016 65090 SAFETY EQUIPMENT55 GALLON TRASH BAGS FOR REFUSE CONTAINERS. SHRINK WRAP FOR ELECTRONIC PICKUPS.PUBLIC WORKS/ OPER MAIN WWW.ATBATT.COM $ 146.15 08/25/2016 65115 TRAFFIC CONTROL SUPPLIESBATTERIES FOR SOLAR SPEED SIGNSPUBLIC WORKS/ OPER MAIN ROADSAFE 1001 $ 373.36 08/25/2016 65115 TRAFFIC CONTROL SUPPLIESTRAFFIC MARKING TAPEPUBLIC WORKS/ OPER MAIN KINGSCOTE CHEMICALS, I $ 1,411.96 08/26/2016 65015 CHEMICALSTRACING DYE.PUBLIC WORKS/ OPER MAIN ORANGE CRUSH - WHEELIN $ 425.00 08/26/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SANDMIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAIN AMAZON MKTPLACE PMTS $ 161.73 08/29/2016 65085 MINOR EQUIP & TOOLSCELL PHONE POUCHESPUBLIC WORKS/ OPER MAIN ORANGE CRUSH - DUNDEE $ 510.00 08/30/2016 65050 BUILDING MAINTENANCE MATERIALSAND MIX ASPHALTPUBLIC WORKS/ OPER MAIN AMAZON MKTPLACE PMTS $ 5.99 08/30/2016 65085 MINOR EQUIP & TOOLSCELL PHONE POUCHESPUBLIC WORKS/ OPER MAIN USPS 16262202033309006 $ 6.47 08/31/2016 62315 POSTAGECERTIFIED LETTER 8/30/2016PUBLIC WORKS/ OPER MAIN FAST MRO SUPPLIES $ 550.68 08/31/2016 65085 MINOR EQUIP & TOOLSDEODORIZER, BRUSHES AND TOWELS.PUBLIC WORKS/ WATER PROD CDW DIRECT LLC $ 22.43 08/01/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CELL PHONE HOLSTER.PUBLIC WORKS/ WATER PROD MCMASTER-CARR $ 68.14 08/01/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WOVEN WIRE.PUBLIC WORKS/ WATER PROD ANDWIN SCIENTIFIC $ 81.75 08/01/2016 65075 MEDICAL & LAB SUPPLIESFLUORIDE 10PPM STD.PUBLIC WORKS/ WATER PROD THE HOME DEPOT #1902 $ 43.22 08/01/2016 65085 MINOR EQUIP & TOOLSGLUE AND HAND WIPES.PUBLIC WORKS/ WATER PROD MID AMERCIAN WATER $ 720.00 08/02/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS REPAIR CLAMPS.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 39.83 08/02/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CONCRETE ANCHORS AND CABLE.PUBLIC WORKS/ WATER PROD STEINER ELEC ELK GROVE $ 94.70 08/02/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL BOX LATCHES.PUBLIC WORKS/ WATER PROD MID AMERCIAN WATER $ 882.00 08/02/2016 65080 MERCHANDISE FOR RESALETAPPING SADDLES.PUBLIC WORKS/ WATER PROD ZORO TOOLS INC $ 18.90 08/03/2016 65090 SAFETY EQUIPMENTSAFETY SIGN STENCIL INK.PUBLIC WORKS/ WATER PROD ROK ROCKWELL TRAINING $ (1,280.00) 08/04/2016 62295 TRAINING & TRAVELCREDIT FOR CANCELLED INCORRECT TRAINING CLASS.PUBLIC WORKS/ WATER PROD ANDERSON'S WESTERN SAL $ 45.25 08/04/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SCBA SPRAY DISINFECTANT.PUBLIC WORKS/ WATER PROD GIH GLOBALINDUSTRIALEQ $ 189.85 08/04/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TOILET.PUBLIC WORKS/ WATER PROD B&B ELECTRONICS LTD $ 615.16 08/04/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WIRELESS BRIDGES FOR THE NORTH STANDPIPE SCADA.PUBLIC WORKS/ WATER PROD ZORO TOOLS INC $ 52.86 08/04/2016 65090 SAFETY EQUIPMENTFACE SHIELDS.PUBLIC WORKS/ WATER PROD AMERICAN WATER WORKS A $ 32.00 08/05/2016 62295 TRAINING & TRAVELAWWA SEMINAR: METERS & METERING SYSTEMS.PUBLIC WORKS/ WATER PROD THE MOWER SHOP INC $ 142.91 08/05/2016 65005 LANDSCAPE MATERIALSLAWN MOWER PULLEY AND TIRES.PUBLIC WORKS/ WATER PROD MID AMERCIAN WATER $ 277.50 08/05/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS B-BOX PLUGS.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 41.50 08/05/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BATTERIES AND SCREWS.PUBLIC WORKS/ WATER PROD ANDERSON'S WESTERN SAL $ 3.94 08/05/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SHIPPING CHARGE FOR THE SCBA SPRAY DISINFECTANT.PUBLIC WORKS/ WATER PROD AMAZON.COM $ 29.85 08/05/2016 65085 MINOR EQUIP & TOOLSDRINKING WATER HOSE.PUBLIC WORKS/ WATER PROD INTERSTATE ALL BATTERY $ 55.50 08/08/2016 65005 LANDSCAPE MATERIALSLAWN MOWER BATTERY.PUBLIC WORKS/ WATER PROD AMAZON.COM AMZN.COM/BI $ 54.99 08/08/2016 65040 JANITORIAL SUPPLIESDISINFECTANT.October 10, 2016Page 16 of 1852 of 215 Bank of America Credit Card Statement for the Period ending August 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ WATER PROD AMAZON.COM AMZN.COM/BI $ 34.92 08/08/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BALL VALVE.PUBLIC WORKS/ WATER PROD PURE ELECTRIC $ 133.22 08/08/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL CONDUIT.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 320.46 08/08/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SUMP PUMP FLOAT AND ROD ASSEMBLE.PUBLIC WORKS/ WATER PROD ZORO TOOLS INC $ 90.16 08/08/2016 65085 MINOR EQUIP & TOOLS CABLE TIES AND DUST PAN.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 196.84 08/09/2016 65040 JANITORIAL SUPPLIESPAPER TOWELS.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 132.81 08/09/2016 65085 MINOR EQUIP & TOOLSDRINKING FOUNTAIN SPIGOT.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 3.23 08/10/2016 65005 LANDSCAPE MATERIALSLAWN MOWER TIRE PARTS.PUBLIC WORKS/ WATER PROD IN EVANSTON ORGANICS $ 432.00 08/10/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS BLACK DIRT.PUBLIC WORKS/ WATER PROD AUTOMATIONDIRECT.COM $ 132.00 08/10/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CARGOCARE ENCLOSURE.PUBLIC WORKS/ WATER PROD AMAZON.COM $ 112.62 08/10/2016 65085 MINOR EQUIP & TOOLSSCADA VIDEO CARD.PUBLIC WORKS/ WATER PROD HOOVER FENCE CO. $ 119.51 08/10/2016 65515 OTHER IMPROVEMENTSBARB WIRE STANDOFFS.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 22.33 08/11/2016 65005 LANDSCAPE MATERIALSLAWN MOWER TIRE TUBES.PUBLIC WORKS/ WATER PROD NORTH SHORE UNIFORM IN $ 56.90 08/11/2016 65020 CLOTHING2-POLO SHIRTS FOR STAFF WORKING THE PUBLIC TOURS OF THE WATER TREATMENT FACILITY.PUBLIC WORKS/ WATER PROD NORTH SHORE UNIFORM IN $ 145.05 08/11/2016 65020 CLOTHINGUNIFORMS FOR THE PLUMBING INSPECTOR.PUBLIC WORKS/ WATER PROD SQ GURNEE DONUTS GOSQ $ 18.80 08/11/2016 65025 FOODDONUTS FOR CITYWIDE SAFETY MEETING.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 434.27 08/11/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS AIR HOSE AND LUBRICANTS.PUBLIC WORKS/ WATER PROD ANDERSON LOCK CO $ 399.70 08/11/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRIC LATCH FOR THE SERVICE BUILDING'S EAST DOOR.PUBLIC WORKS/ WATER PROD CABLE WHOLESALE.COM $ 242.97 08/11/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EXTERIOR WIRE FOR SCADA ON THE NORTH STANDPIPE.PUBLIC WORKS/ WATER PROD BATTERY JUNCTION $ 47.18 08/11/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL IGNITION TESTER BATTERIES.PUBLIC WORKS/ WATER PROD VWR INTERNATIONAL INC $ 13.82 08/11/2016 65075 MEDICAL & LAB SUPPLIES AUTOCLAVE GLOVES.PUBLIC WORKS/ WATER PROD VWR INTERNATIONAL INC $ 818.92 08/11/2016 65075 MEDICAL & LAB SUPPLIES FILTER MEMBRANES PALL FOR MEMBRANE FILTER/COLIFORMS.PUBLIC WORKS/ WATER PROD HD SUPPLY WATERWORKS 4 $ 659.00 08/11/2016 65080 MERCHANDISE FOR RESALE TAPPING VALVE.PUBLIC WORKS/ WATER PROD MSC $ 481.27 08/11/2016 65085 MINOR EQUIP & TOOLS CHIPPING GUNS.PUBLIC WORKS/ WATER PROD AUTOMATIONDIRECT.COM $ 68.00 08/11/2016 65085 MINOR EQUIP & TOOLS SOUTH STANDPIPE VFD COOLING FAN.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 26.70 08/11/2016 65085 MINOR EQUIP & TOOLS TIRE TOOLS.PUBLIC WORKS/ WATER PROD MCMASTER-CARR $ 84.21 08/11/2016 65085 MINOR EQUIP & TOOLSVALVE TURNER REPAIR PARTS.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 19.28 08/12/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FACE SHIELD WIPES.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 54.87 08/15/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FACE SHIELD CLEANER.PUBLIC WORKS/ WATER PROD ZORO TOOLS INC $ 95.04 08/15/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PIPE FITTINGS.PUBLIC WORKS/ WATER PROD FULLIFE SAFETY CENTER $ 817.00 08/15/2016 65090 SAFETY EQUIPMENTSAFETY VESTS.PUBLIC WORKS/ WATER PROD MID AMERCIAN WATER $ 196.00 08/16/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS FOSTER ADAPTERS.PUBLIC WORKS/ WATER PROD WAUKEGAN STEEL $ 467.35 08/16/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FABRICATION STEEL.PUBLIC WORKS/ WATER PROD WAUKEGAN STEEL $ 1,241.26 08/16/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FABRICATION STEEL.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 36.48 08/17/2016 65005 LANDSCAPE MATERIALSMOWER VOLTAGE REGULATOR.PUBLIC WORKS/ WATER PROD MYPATRIOTSUPPLY COM $ 497.00 08/17/2016 65025 FOODEMERGENCY PLANT FOOD.PUBLIC WORKS/ WATER PROD SUPPLYHOUSE.COM $ 162.20 08/17/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BALL VALVES.PUBLIC WORKS/ WATER PROD HAROLD'S TRUE VALUE HD $ 16.99 08/18/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WEED AND GRASS KILLER.PUBLIC WORKS/ WATER PROD AMAZON.COM AMZN.COM/BI $ 31.83 08/18/2016 65085 MINOR EQUIP & TOOLSDRILL BITS.PUBLIC WORKS/ WATER PROD AMAZON.COM AMZN.COM/BI $ 11.55 08/18/2016 65085 MINOR EQUIP & TOOLSDRILL BITS.PUBLIC WORKS/ WATER PROD AMAZON.COM AMZN.COM/BI $ 22.23 08/18/2016 65085 MINOR EQUIP & TOOLSDRINKING WATER HOSE.PUBLIC WORKS/ WATER PROD BUSHNELL INCORPORATED $ 758.63 08/18/2016 65085 MINOR EQUIP & TOOLSPVC SHEETING.PUBLIC WORKS/ WATER PROD THE TOOL WAREHOUSE $ 228.80 08/18/2016 65085 MINOR EQUIP & TOOLSTORQUE WRENCHES.PUBLIC WORKS/ WATER PROD AMAZON.COM $ 43.97 08/19/2016 65040 JANITORIAL SUPPLIESABSORBENT PAD.PUBLIC WORKS/ WATER PROD AMAZON.COM AMZN.COM/BI $ 105.56 08/19/2016 65040 JANITORIAL SUPPLIESABSORBENT PAD.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 9.98 08/19/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LITMUS TEST STRIPS.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 20.32 08/19/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SOLDER FLUX.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 28.99 08/19/2016 65085 MINOR EQUIP & TOOLSSCADA COMPUTER MOUSE.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 34.08 08/22/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR HANDLER FILTER.PUBLIC WORKS/ WATER PROD SUPPLYHOUSE.COM $ 303.15 08/22/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BALL VALVES.PUBLIC WORKS/ WATER PROD CPI COLEPARMERINSTRUMT $ 280.28 08/22/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CARBON PUMP FEED HOSE.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 51.00 08/22/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PIPE CLAMPS.PUBLIC WORKS/ WATER PROD PMDPRODUCTS $ 107.36 08/23/2016 65085 MINOR EQUIP & TOOLSACTUATOR HONE.PUBLIC WORKS/ WATER PROD AUTOMATIONDIRECT.COM $ 130.00 08/23/2016 65085 MINOR EQUIP & TOOLSCARGOCARE CONTROLLER.PUBLIC WORKS/ WATER PROD KLINGSPOR ABRASIVES IN $ 9.40 08/23/2016 65085 MINOR EQUIP & TOOLSCHARGED IN ERROR (CREDIT IS LISTED BELOW).PUBLIC WORKS/ WATER PROD SUPERIOR INDUSTRIAL SP $ 126.55 08/24/2016 65040 JANITORIAL SUPPLIESTRASH CAN LINERS.PUBLIC WORKS/ WATER PROD MSP SEALS, INC $ 53.20 08/24/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ACTUATOR SEALS.PUBLIC WORKS/ WATER PROD ETRAILER $ 33.94 08/24/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GENERATOR PIGTAIL FOR THE UTILITY TRUCK.PUBLIC WORKS/ WATER PROD KLINGSPOR ABRASIVES IN $ 220.38 08/24/2016 65085 MINOR EQUIP & TOOLSCUTOFF WHEELS, WIRE WHEELS.October 10, 2016Page 17 of 1853 of 215 Bank of America Credit Card Statement for the Period ending August 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ WATER PROD CROWN TROPHY 54 $ 19.00 08/25/2016 62295 TRAINING & TRAVELPLAQUE FOR RETIRING FIRE CHIEF KLAIBER.PUBLIC WORKS/ WATER PROD THE MOWER SHOP INC $ 18.19 08/25/2016 65005 LANDSCAPE MATERIALSLAWN MOWER CLUTCH ASSEMBLY.PUBLIC WORKS/ WATER PROD THE MOWER SHOP INC $ 276.00 08/25/2016 65005 LANDSCAPE MATERIALSLAWN MOWER CLUTCH.PUBLIC WORKS/ WATER PROD LEMOI ACE HARDWARE $ 19.70 08/26/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PARTS FOR HOSE.PUBLIC WORKS/ WATER PROD MSP SEALS, INC $ 77.65 08/26/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ACTUATOR SEALS.PUBLIC WORKS/ WATER PROD HAROLD'S TRUE VALUE HD $ 11.94 08/26/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BLEACH FOR WATER TRAILER DISINFECTION.PUBLIC WORKS/ WATER PROD REVERE ELECTRIC SUPPLY $ 3,560.00 08/29/2016 62295 TRAINING & TRAVELSTUDIO 5000 STANDARD EDITION ESD S/W TRAINING CLASS FOR FILTER EMPLOYEE.PUBLIC WORKS/ WATER PROD AMAZON.COM AMZN.COM/BI $ 33.48 08/29/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BALL VALVE.PUBLIC WORKS/ WATER PROD MCMASTER-CARR $ 172.57 08/29/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CONCRETE ANCHORS.PUBLIC WORKS/ WATER PROD INK TECHNOLOGIES LLC $ 96.00 08/30/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CARTRIDGES FOR SCADA PRINTER.PUBLIC WORKS/ WATER PRODKLINGSPOR ABRASIVES IN $ (9.40)08/30/201665085 MINOR EQUIP & TOOLSCREDIT FOR ERROR CHARGED ABOVE.ALL OTHER TOTALS $ 197,953.89 October 10, 2016Page 18 of 1854 of 215 For City Council meeting of October 10, 2016 Item A3.1 Business of the City by Motion: Agreement with Youth Job Center for Career Pathways Program For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Lawrence C. Hemingway, Parks, Recreation & Community Services Director Karen Hawk, Community Services Assistant Director Kevin L. Brown, Community Services Manager, Youth & Young Adult Division Subject: Building Career Pathways to Sustainable Employment with the Youth Job Center of Evanston Inc. Agreement for 2016 Date: October 10, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager to execute the 2016 agreement with the Youth Job Center of Evanston Inc. (YJC) (1114 Church Street, Evanston, IL 60201) to provide fifteen disconnected and unemployed young adults who are low to moderate income Evanston residents (ages 18-25) with a career pathway plan that leads to educational/work trade certification, employment, supportive services, career counseling, educational support and transportation assistance over 24 months in an amount not to exceed $80,000 for FY 2016. Funding Source: Funding for this agreement is budgeted in Parks, Recreation and Community Services, (Account No. 100.30.3215.62490), Youth and Young Adult Engagement Division. Costs amount to approximately $5,333 per participant. The City of Evanston shall be financially responsible for the furtherance of the program. The Youth Job Center of Evanston shall be the employer of record. The direct and indirect costs shall be $45,000 for on the job training salaries for 15 program participants (@$3000 each); $3000 for job readiness training; $6000 for supportive services that include transportation and state certification and testing fees, and child care for all program participants; $2000 for program materials and supplies; $24,000 for mandatory orientation, intake and job-readiness assessment, skill building activities, employability action plan, record documentation, job portfolio, mock interviews and coaching, personalized job referrals, individualized career pathways counselor consultations, and 6 month, 12 month, 18 month, and 24 month job retention bench mark incentives and follow up. Memorandum 55 of 215 Livability Benefits: Economy & Jobs: Expand job opportunities; Develop workforce. Summary: In 2012, the City contracted with YJC to implement the pilot year of the Building Career Pathways to Sustainable Employment Program. YJC was selected as a partner, because it is a successful employment/training agency within the City that focuses upon job-readiness and job-placement for at-risk youth and young adults. Its mission is “to prepare youth ages 14-25 for success in the workplace and provide job-readiness, training and employment support in partnership with employers.” YJC has a proven track record of excellence placing more than 1,400 young people each year in various positions and has developed many long-term relationships with employers who are committed to hiring individuals after successful on - the - job training and credential attainment. Continued utilization of the YJC avoids the duplication of services and provides the best method for implementing the Youth and Young Adult Division’s Workforce Training and Employment Programs. YJC has partnered with the city for many years in providing employment services to Youth and Young Adults in the community and received CDBG funding for such initiatives in 2015. Our “Building Career Pathways to Sustainable Employment Program” has been developed and modeled after successful national best practices. One such model was highlighted in the Joyce Foundation’s July 2010 “Shifting Gears: State Innovation to Advance Workers and the Economy in the Midwest” report. That report defined career pathways as – “a series of connected education and training programs and support services that enable individuals to get jobs in specific industries, and to advance over time to successfully complete higher levels of education and work in that industry.”1 These programs include “embedded” or “stackable” credentials connected to each step in the pathway. These credentials, such as occupational certificates, have value to employers by themselves, and also build toward longer technical diplomas and degrees. A more recent documentation and validation of this Workforce Training and Employment approach can be found in the March 2016 MDRC Issue Brief (www.mdrc.org). In the brief, researchers note that “career pathways approaches are efforts to build more coherent and easily navigable systems providing skills training, credentials, supports, and employment.” The brief concludes that work-based learning is an effective method for teaching skills that are valued in the labor market and a powerful incentive to keep individuals engaged and gain access to industry and careers. For the disengaged, on-the-job training experiences can be part of an incentive structure that encourages them to strive, persist, and succeed. The results of the initial pilot program have been impressive and are consistent with other national models using these workforce development strategies. From October 2012 to August 31, 2016, there have been seventy-nine participants. Eighty percent of participants completed Job Readiness Training. Eighty percent of the participants were placed in on-the-job training and/or direct hire placements. Seventy-three percent placed in long-term employment – this percentage is markedly above the national 1 Davis Jenkins. Career Pathways: Aligning Public Resources to Support Individual and Regional Economic Advancement in the Knowledge Economy. Workforce Strategy Center, August 2006 56 of 215 averages of programs of this nature. Thirty-four of the seventy-nine participants or 43% completed certification programs. Internship Industries included: Retail, Healthcare, Social Services, Food Service, Security, Education, Public Administration, Sports/Recreation, Construction, Administrative/Clerical, Automotive Repair & Maintenance, and Culinary/Food Prep. Internship Worksites included: Evanston School District 65, Manor Care Health Services, TJ Maxx, Douglas Center, Allied Barton Security Services, Northshore Solar LLC, St. Francis, McGaw YMCA, Auto Barn, Duxler Auto, Curt’s Café, Edzo’s Burgers, Midas, and Collective Resources. Credentialed Pending/Attained included: National retail Federation (NRF), Customer Service, PERC card, OSHA 10-hour card, Direct Support Professional (DSP), Food Service Sanitation, Emergency Medical Technician (EMT), Oakton Community College Certifications (Auto/Culinary), ServSafe, Illinois Food Handler’s Card, Basset Certification Participants in the program complete pre-meeting assessments and orientation with division staff. Once completed, YJC and City staff developed individualized participant caseloads. Participants are required to meet the minimum criterion that has been established for the pathway they have chosen (i.e. skills assessment, availability, high school diploma, etc.), as if they were directly applying to the positions. All participants receive supportive services, career counseling, job readiness training, program stipends, educational support, child care, and transportation assistance, if necessary. They are eligible for 200+ hours of paid training for entry level positions leading to educational/work trade certifications. Listed below is a summary of the scope of work to be performed by YJC: • Assume all costs for all training, materials, etc., including any additional supplemental support needed to ensure an individual’s success such as transportation vouchers. • Pay job readiness stipends and subsidized wages earned during training internship. • Provide counseling and coaching, supportive follow-up services to individuals. YJC will also provide regularly scheduled updates to Youth and Young Adult Division staff on the progress of individuals enrolled in the program. Youth and Young Adult Division staff recruits young adults in the community and identifies Evanston residents that would benefit from this program. Also, other city departments, co-workers in the Recreation Division and partner agencies in the city such as the Moran Center and Evanston School District 202 provide referrals to the division. 57 of 215 Youth and Young Adult Program staff and YJC Job Counselors follow the progress of individuals enrolled in the program and their placement in employment over a 24 month period. Research shows that follow up services are critical to the success of disengaged and disconnected “Opportunity Youth”. The partnership with YJC provides the educational and workforce related resources that are not always available to the City of Evanston. Attachments: 2016 Professional Services Agreement with Youth Job Center of Evanston Inc 2016 Program Report (10/2012 to 8/2016) 58 of 215 1 Revised 7-13 CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for Building Career Pathways to Sustainable Employment Program 2016 THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this day of October , 2016, between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the “City”), and Youth Job Center of Evanston, with offices located at 1114 Church Street, Evanston, Illinois 60201 (hereinafter referred to as the “Consultant”). Compensation for all basic Services (“the Services”) provided by the Consultant pursuant to the terms of this Agreement shall not exceed $80,000. I. COMMENCEMENT DATE Consultant shall commence the Services on November 1, 2016 or no later than three (3) DAYS AFTER City executes and delivers this Agreement to Consultant. II. COMPLETION DATE Consultant shall complete the Services by August 31, 2017. If this Agreement provides for renewals after an initial term, no renewal shall begin until agreed to in writing by both parties prior to the completion date of this Agreement. III. PAYMENTS City shall pay Consultant those fees as provided here: Payment shall be made upon the completion of each task for a project, as set forth in Exhibit A – 59 of 215 2 Revised 7-13 Project Milestones and Deliverables. Any expenses in addition to those set forth here must be specifically approved by the City in writing in advance. IV. DESCRIPTION OF SERVICES Consultant shall perform the services (the “Services”) set forth here: Services are those as defined in Exhibit A. V. GENERAL PROVISIONS A. Services. Consultant shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Consultant shall take into account any and all applicable plans and/or specifications furnished by City, or by others at City’s direction or request, to Consultant during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Consultant shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Consultant shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory. Consultant is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Consultant is an independent Consultant and is solely responsible for all taxes, withholdings, and other statutory or contractual obligations of any sort, including but not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords any third-party beneficiary rights whatsoever to any non-party to this Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees that should Consultant or its subconsultants provide false information, or fail to be or remain in compliance with this Agreement, the City may void this Agreement. The Consultant warrants and states that it has read the Contract Documents, and agrees to be bound thereby, including all performance guarantees as respects Consultant’s work and all indemnity and insurance requirements. The Consultant shall obtain prior approval from the City prior to subcontracting with any entity or person to perform any of the work required under this Agreement. If the Consultant subcontracts any of the services to be performed under this Agreement, the subconsultant agreement shall provide that the services to be 60 of 215 3 Revised 7-13 performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent. The Consultant shall be responsible for the accuracy and quality of any subconsultant’s work. All subconsultant agreements shall include verbatim or by reference the provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement, such that it is binding upon each and every subconsultant that does work or provides Services under this Agreement. The Consultant shall cooperate fully with the City, other City contractors, other municipalities and local government officials, public utility companies, and others, as may be directed by the City. This shall include attendance at meetings, discussions and hearings as requested by the City. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by OSHA relative to this Project, as necessary. Consultant shall cooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project. Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. B. Representation and Warranties. Consultant represents and warrants that: (1) Consultant possesses and will keep in force all required licenses to perform the Services, (2) the employees of Consultant performing the Services are fully qualified, licensed as required, and skilled to perform the Services. C. Termination. City may, at any time, with or without cause, terminate this Agreement upon seven (7) days written notice to Consultant. If the City terminates this agreement, the City will make payment to Consultant for Services performed prior to termination. Payments made by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston City Council. In the event of termination resulting from non-appropriation or insufficient appropriation by the City Council, the City’s obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written notice. Within thirty (30) days of termination of this Agreement, the Consultant shall turn over to the City any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets, technical specifications and calculations, and any other such items specifically identified by the City related to the Services herein. D. Independent Consultant. Consultant’s status shall be that of an independent Consultant and not that of a servant, agent, or employee of City. Consultant shall not 61 of 215 4 Revised 7-13 hold Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Consultant shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholding, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may be amended from time to time, applicable state and municipal safety and health laws and all regulations pursuant thereto. E. Conflict of Interest. Consultant represents and warrants that no prior or present services provided by Consultant to third parties conflict with the interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Consultant to City and consented to in writing to City. F. Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, charts, programs, models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Consultant. Upon the termination of this Agreement, or upon request of City, during any stage of the Services, Consultant shall promptly deliver all such materials to City. Consultant shall not publish, transfer, license or, except in connection with carrying out obligations under this Agreement, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of City, provided, however, that Consultant may retain copies of the same for Consultant’s own general reference. G. Payment. Invoices for payment shall be submitted by Consultant to City at the address set forth above, together with reasonable supporting documentation, City may require such additional supporting documentation as City reasonably deems necessary or desirable. Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice and all such supporting documentation. H. Right to Audit. Consultant shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Consultant, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Consultant is found to have been overstated, Consultant shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. 62 of 215 5 Revised 7-13 I. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Consultant or Consultant’s subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Consultant shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subConsultants’ work. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. J. Insurance. Consultant shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance 63 of 215 6 Revised 7-13 (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from Consultant’s performance or failure to perform the Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least $500,000, (2) comprehensive general liability coverage, and designating City as additional insured for not less than $3,000,000 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability insurance covering owned, non-owned and leased vehicles for not less than $1,000,000 combined single limit for bodily injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Consultant shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Consultant performs any Services, and, if requested by City, certified copies of the policies of insurance evidencing the coverage and amounts set forth in this Section. The City may also require Consultant to provide copies of the Additional Insured Endorsement to said policy(ies) which name the City as an Additional Insured for all of Consultant’s Services and work under this Agreement. Any limitations or modification on the certificate of insurance issued to the City in compliance with this Section that conflict with the provisions of this Section shall have no force and effect. Consultant’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Consultant understands that the acceptance of certificates, policies and any other documents by the City in no way releases the Consultant and its subcontractors from the requirements set forth herein. Consultant expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy as respects the City. In the event Consultant fails to purchase or procure insurance as required above, the parties expressly agree that Consultant shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Consultant. Consultant acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement. K. Confidentiality. In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information. 64 of 215 7 Revised 7-13 Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records, or part thereof, is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. L. Use of City’s Name or Picture of Property. Consultant shall not in the course of performance of this Agreement or thereafter use or permit the use of City’s name nor the name of any affiliate of City, nor any picture of or reference to its Services in any advertising, promotional or other materials prepared by or on behalf of Consultant, nor disclose or transmit the same to any other party without the City’s written consent. M. No Assignments or Subcontracts. Consultant shall not assign or subcontract all or any part or its rights or obligations hereunder without City’s express prior written approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or use the services of any other architect, interior designer, engineer, consultant, special contractor, or other third party in connection with the performance of the Services without the prior written consent of City. N. Compliance with Applicable Statutes, Ordinances and Regulations. In performing the Services, Consultant shall comply with all applicable federal, state, county, and municipal statutes, ordinances and regulations, at Consultant’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its own expense, criminal and driver history background checks of Consultant’s officers, employees, subcontractors, or agents. Consultant shall immediately reassign any such individual who in the opinion of the City does not pass the background check. O. Liens and Encumbrances. Consultant, for itself, and on behalf of all subcontractors, suppliers, materialmen and others claiming by, through or under Consultant, hereby waives and releases any and all statutory or common law mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon City property or any improvements thereon in connection with any Services performed under or in connection with this Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the 65 of 215 8 Revised 7-13 payment and lien releases of all subcontractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may be reasonably requested by City. Consultant shall protect City from all liens for labor performed, material supplied or used by Consultant and/or any other person in connection with the Services undertaken by consultant hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any subConsultant, supplier or materialmen, or other person, firm or corporation, upon City property or any improvements thereon, by reason or any claim or demand against Consultant or otherwise in connection with the Services. P. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address first above set forth, or at such other address or addresses as City or Consultant may from time to time designate by notice given as above provided. Q. Attorney’s Fees. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs incurred in each and every such action, suit, or other proceeding. R. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. S. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. T. Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement. U. Time. Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. V. Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant. 66 of 215 9 Revised 7-13 VI. EQUAL EMPLOYMENT OPPORTUNITY In the event of the Consultant’s noncompliance with any provision of Section 1-12-5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant may be declared nonresponsible and therefore ineligible for future contracts or subcontracts with the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of the contract, the Consultant agrees as follows: A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5. B. That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VII. SEXUAL HARASSMENT POLICY The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information: A. The illegality of sexual harassment; B. The definition of sexual harassment under State law; C. A description of sexual harassment utilizing examples; D. The Consultant’s internal complaint process including penalties; E. Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and F. Protection against retaliation as provided to the Department of Human Rights. VIII. CONSULTANT CERTIFICATIONS A. Consultant acknowledges and agrees that should Consultant or its subconsultant provide false information, or fail to be or remain in compliance with the Agreement, the City may void this Agreement. 67 of 215 10 Revised 7-13 B. Consultant certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement. C. If Consultant, or any officer, director, partner, or other managerial agent of Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years have passed since the date of the conviction. D. Consultant certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E- 4). E. In accordance with the Steel Products Procurement Act, Consultant certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption. F. Consultant certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G. If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable supplies or services, the more favorable terms shall be applicable under this Agreement. H. Consultant certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston. IX. INTEGRATION This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal or contract form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract form consistent with this 68 of 215 11 Revised 7-13 Agreement and Exhibits hereto shall be part hereof. IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written. CONSULTANT: CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201 By ________________________ By:________________________ Its: ________________________ Its: City Manager FEIN Number: _______________ Date: _____________________ Date: _______________________ 69 of 215 12 Revised 7-13 EXHIBIT A This EXHIBIT A to that certain Consulting Agreement dated day of October, 2015 between the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and Youth Job Center Of Evanston sets forth the Commencement and Completion Date, Services, Fees, and Reimbursable Expenses as follows: COMMENCEMENT DATE: October , 2016 COMPLETION DATE: August 31, 2017 FEES: The City of Evanston shall be financially responsible for the furtherance of the program and the direct and indirect costs specifically determined to be $45,000 for 15 program participants (@$3000 each); $3000 for job readiness training; $6000 for supportive services that include transportation and state certification and testing fees for all program participants; $2000 for program materials and supplies; $24,000 for YJC Inc., career pathways counseling staff and employment services. The Youth Job Center will provide monthly invoices to the City requesting payment. This will be submitted in accordance with the Consultant invoice submittal deadlines; schedule will be provided by City. If the invoice needs adjustment or explanation, Consultant will work with the City to adjust or explain the invoice. Once the invoice is agreed upon by both parties, it shall be submitted for processing and be paid by the City billing procedure. SERVICES/SCOPE OF WORK: This agreement for services is to facilitate year two of the “Building Career Pathways to Sustainable Employment Program” The scope of the pilot “Building Career Pathways to Sustainable Employment Program” for the City of Evanston includes the following components: The Youth Job Center of Evanston, Inc. “Sustainable Employment Program” shall provide participants with subsidized wages and funding for continued educational advancement directly aligned with the participant’s career pathway plan (e.g. paid training for C.N.A., with a career pathway plan that leads to LPN certification, etc.), as well as supportive services, career counseling, educational support and transportation assistance. The participating employers in the program shall provide a long-term commitment to the participants through permanent employment (after successful completion of on the job training and credential attainment). While employed, the young adults will continue to receive program support as they work toward further career progression with opportunities for advancement 1. YJC will provide an on-the-job training/internship program that will train up to 15 clients (ages 18-25) vetted and selected by representatives from YJC and the City of Evanston. 70 of 215 13 Revised 7-13 2. Positions shall be paid entry level and participants shall be provided with all required background trainings. 3. Participants will be required to meet minimum criterion established by the parties that may include skills assessment, participant availability, and high school diploma/GED. 4. YJC shall administer all program costs for trainings, materials, supplemental support that may include transportation vouchers, uniforms, and subsidies for business attire. 5. YJC shall pay a training stipend to participants that successfully complete the job readiness training. 6. YJC shall pay the work experience wages for participants that successfully complete the post-training internship. Those wages shall cover approximately 200 or more required hours. 7. YJC will provide ongoing counseling and coaching, and follow-up services to every participant following the completion of the internship. 8. In collaboration with City of Evanston staff, YJC program staff will develop a career pathways plan for participants that include evaluation and assessment. 9. YJC program staff to recruit and facilitate participant selection strategies and activities in collaboration with City of Evanston staff. 10. YJC program staff to foster career counseling, coaching, mentoring and employment retention activities. 71 of 215 14 Revised 7-13 72 of 215 City of Evanston Career Pathways Report October 2012 – August 31, 2016 The City of Evanston staff invested approximately $3,000/per participant to fund the program and received regular updates from YJC staff throughout program delivery. The results since the program’s inception in October 2012 are impressive: Of the 79 participants recruited, 68 participants were placed in subsidized work experiences and/or direct‐hire placements, with 58 ultimately placed in long‐term employment. Of the participants, 34 completed certification programs. Participants in our current cohort are nearing completion of internships, and are already receiving offers of permanent placement from their employers. At the conclusion of their internship, participants not placed will continue to receive job placement services from YJC staff. Job Readiness Training (JRT)  Total: 79 participants in the COE Program since October 2012  Job Readiness Training Completion: ‐ 67 COE participants completed JRT 80%  Job Readiness Training Non‐Completion: ‐ 4 COE participants did not complete JRT.  Job Readiness Training Didn’t Enroll: 8 COE Interns did not enroll in JRT (tested out) Participant Placement INTERNSHIP RECRUITMENT & PLACEMENT  Total Participants: Of the 23 participants enrolled, 19 are actively in PWE’s  Funding: Approximately $3,000/per participant  Available Internship Industries: Retail, Healthcare, Social Services, Food Service, Security, Education, Public Administration, Sports/Recreation, Construction, Auto, and Administrative/Clerical  Internship Worksites: Active: TJ Maxx, Douglas Center, City of Evanston’s health department, YMCA, The Autobarn, Rolf’s Auto Care, Midas, Curt’s  Total Interns: 79 participated in the COE Program  Funding: Approximately $3,000/per participant from the COE  Internship Industries: Retail, Healthcare, Social Services, Food Service, Security, Education, Public Administration, Sports/Recreation, Construction, Administrative/Clerical, Automotive Repair& Maintenance, and Culinary/Food Prep  Internship Worksites: Evanston School District 65, Manor Care Health Services, TJ Maxx, Douglas Center, City of Evanston Public Works, Fleetwood‐Jourdain Community Center, Robert Crown Community Center, Allied Barton Security Services, NorthShore Solar, LLC, St. Francis, McGaw YMCA, Auto Barn, Duxler Auto, Curt’s Café, Edzo’s Burgers, Midas and Collective Resources  Credentials Attained (and pending): National Retail Federation (NRF) Customer Service, PERC card, OSHA 10‐hour card, Direct Support Professional (DSP), Food Service Sanitation, and Emergency Medical Technician (EMT), Oakton Community College Certifications (Auto/Culinary) ServSafe, Illinois Food Handler’s Card, IL Driver’s License, Basset Certification 73 of 215 For City Council meeting of October 10, 2016 Item A3.2 Business of the City by Motion: Howard Street Project Contract Change Order For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David D. Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Sat Nagar, P.E., Senior Project Manager Subject: Howard Street Traffic Signal & Street Resurfacing Project (Bid No. 16-32) Change Order No. 1 Date: September 30, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the Howard Street Traffic Signal & Street Resurfacing Project (Bid No. 16-32) with Capitol Cement Company, Inc. (6231N Pulaski Road, Chicago, IL) in the amount of $83,262.75. Change Order No. 1 will increase the contract amount from $1,385,153.89 to $1,468,416.64. Funding Source: Funding will be from the Howard-Hartrey TIF Fund (Account 310.99.5500.65515- 415430), which has an FY 2016 allocation of $1,600,000 for this project. Livability Benefits: Built Environment: Provide complete streets; promote diverse transportation modes; Health & Safety: Promote healthy, active lifestyles Background: The City Council awarded the Howard Street Signal & Street Resurfacing Project to Capitol Cement Company Inc. on May 23, 2016. This project provides for modernizing the signal at Howard/ Jewel-Osco Drive, new signal installation at Howard/ Target Access Drive, pedestrian improvements, street resurfacing and landscaping improvements along Hartrey Avenue and the shopping center access drives. The City of Evanston has jurisdiction over the northern portion of Howard, while the City of Chicago has jurisdiction over the southern portion. The traffic signals along Howard Street will be maintained by City of Chicago. Memorandum 74 of 215 Analysis: This change order includes three items: Item 1 – Traffic Signal Design Changes During the project, the Chicago Department of Transportation (CDOT) required several changes to the signal design to comply with City of Chicago Standards. CDOT approval is required because the traffic signals will be maintained by them. These required modifications will increase the contract amount by $46,622.21. Item 2 – Hartrey Avenue Landscaping Modifications During construction of the original development, a wall was constructed parallel to Hartrey Avenue to separate the development from the residential area. Landscaping improvements were included in the initial contract, but were expanded to incorporate additional resident comments and to accommodate the condition of the existing plantings and the wall at the time of construction. The proposed landscaping modifications will increase the contract amount by $21,640.54 Item 3 – Bus Shelters Both the Jewel-Osco and Target Drive intersections have bus stops that are frequently used by residents. The original project design included the installation of three bus shelters, but the specific design of the shelters was not determined at the time of bid. Therefore an allowance of $2,500 per shelter ($7,500 total) was included in the contract award amount. The design of the bus shelters has now been resolved, and the selected shelter has an estimated cost of $7,500 for each shelter, including installation. This is an increase of $5,000 per shelter, or $15,000 total. Therefore, a not-to-exceed additional cost of $15,000 is included in the change order. The total cost of this change order is $83,262.75, increasing the overall contract amount from $1,385,153.89 to $1,468,416.64. There is no time extension associated with this change order. A memo from ESI Consulting Ltd, the engineers hired by the City for this project, is attached that further describes the scope modifications included in this change order. Attachments: Proposed Change Order No. 1 Contract scope & cost change letter 75 of 215 CITY OF EVANSTON CHANGE ORDER Order No. 001 Date: 9/30/2016 Agreement Date: June 11, 2016 PROJECT: Howard Street Signal & Street Resurfacing Project (Bid 16-32) OWNER: City of Evanston CONTRACTOR: Capitol Cement Company The following changes are hereby made to the AGREEMENT: Scope of work has been modified for traffic signal design to comply with Chicago Department of Transportation and additional landscaping work and bus shelter. Change to CONTRACT PRICE: $83,262,75 Original CONTRACT PRICE: $ 1,385,153.89 Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $ n/a Total change in CONTRACT PRICE for this CHANGE ORDER $ 83,262.75 The CONTRACT PRICE including this CHANGE ORDER will be $ 1,468,416.64 Original Date for Contract Completion November 2016 Time Extension (in calendar days) 0 days Modified Date for Contract Completion n/a Approved by : City Manage, City of Evanston Date Accepted by (Contractor): Capitol Cement Company Inc. Date 76 of 215 1979 N. Mill Street, Suite 100, Naperville, Illinois 60563 phone 630.420.1700  fax 630.420.1733  www.esiltd.com Sat Nagar, P.E. September 30, 2016 City of Evanston 2100 Ridge Ave Evanston, IL 60201 Re: Howard Street Signal and Street Resurfacing Project Request for Approval of Additional Construction Cost Dear Mr. Nagar: The contractor has provided the following AUP's for the new items of work that are required by the revised traffic signal plans and City of Chicago standards and specifications: Signal Head, Optically Programmed, LED, 1-Face, 3-Section, Mast Arm Mounted - 2 Each at $5,279.46 Each $10,558.92 Signal Head, Optically Programmed, LED, 1-Face, 5-Section, Bracket Mounted - 1 Each at $6,433.18 Each $6,433.18 Conduit in Trench, 3" PVC Schedule #80: 870 LF at $20.71/LF (This will replace the Pushed Conduit at $20.00LF x 870LF = $17,400 Net Cost: $617.70 Controller, ATC, Super 'P' Base Mounted Traffic Signal Cabinet with UPS -2 Each at $33,046.93 Each (Bid Unit Price = $26,698.60) additional cost = $66,093.86 - $53,397.20 = Net Cost: $12,696.66 Harness Cable, #16, 8/C 897 LF at $8.71/LF $7,812.87 Traffic Signal Post, Aluminum, 17 Foot 4 Each at $1,465.42 Each=$5,861.68 (will replace 15 Foot Traffic Signal Posts = 4 Each at $1,199.00 = $4,796.00) Net Cost: $1,065.68 Mast Arm, 8 Foot 1 Each at $525.33 Each $525.33 LED Luminaire 6 Each at $896.89 Each $5,381.34 Bolt Simplex on Pole 2 Each at $541.70 Each $1,083.40 70 Amp Circuit Breaker 1 Each at $447.13 Each $447.13 Sub Total for Traffic Signal & Lighting Items: $46,622.21 We have reviewed these unit prices and have determined that they are reasonable. The contractor has also provided the following proposals for the new items of work required by the revised landscaping plans: Cleaning planting bed along wall on Hartrey Avenue $8,465.70 LS Trimming of ivy on wall $2,114.18 LS 77 of 215 Planting Hedera Helix (English Ivy) $8,298.40 LS Planting Sumac $2,762.26 LS Sub Total for Landscaping Items: $21,640.54 We find that the landscaping proposals are reasonable with the exception of the planting of the English Ivy which we are currently negotiating with the contractor. Since the contractor has performed these items of work we take exception to the amount of man hours shown in the proposal for planting of ivy on wall. The contractor has estimated sixty-four hours to complete the ivy planting and the estimated cost is included in the proposal. We find the other three landscaping proposals reasonable and recommend acceptance at the adjusted price shown above. In addition to the traffics signals, lighting and landscaping items, 3 bus shelters will be installed by the contractor: 3 Bus Shelters (additional cost – bus shelter detail not available at time of bid) $15,000.00 The above additional items are estimated at a total cost of $83,262.75. Please review this information and advise us of your decision to accept or reject these AUP's, proposals and estimated costs for these new items of work. Feel free to contact me if you have any questions. Sincerely, ESI CONSULTANTS LTD. Kevin Siksta, P.E. Construction Manager Cc: Eric Petraitis Kevin Hayes 78 of 215 For City Council meeting of October 10, 2016 Item A3.3 Business of the City by Motion: Parking Lot Engr Services Change Order No. 1 For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E., Senior Project Manager Subject: Various Parking Lot Improvement Engineering Services (RFP No. 16-22) Change Order No. 1 Date: October 10, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for Various Parking Lot Improvement Engineering with Gewalt-Hamilton Associates, Inc. (625 Forest Edge Drive, Vernon Hills, IL 60061) in the amount of $26,000. This will increase the total contract amount from the original contract price of $144,650 to $170,650. Funding Source: Funding for this work will be from the James Park West Parking Lot Renovations (Account 415.40.4116.65515 – 416525) which has a remaining FY 2016 CIP GO Bond allocation of $149,000. Livability Benefits: Built Environment: Enhance public spaces Health & Safety: Promote healthy, active lifestyles Background: The City Council awarded the Various Parking Lot Engineering Services contract on April 11, 2016. This contract involves engineering design services for the improvement of nine City parking lots. Services include land survey, geotechnical, environmental, and civil design services necessary to design, permit, and bid various parking lot improvements during the 2016 and 2017 construction seasons. The City Council awarded the 2016 parking lot improvement construction contract on August 15, 2016. Gewalt-Hamilton is now working on the design of parking lots scheduled to be resurfaced in 2017, which were identified in Gewalt-Hamilton’s original contract. The 2017 parking lot improvement construction is scheduled for spring/summer of 2017. Memorandum 79 of 215 Analysis: The Levy Center parking lot is being proposed by staff to be resurfaced in the 2017 Capital Improvement Program. Unlike other lots being proposed for 2017 construction, this lot was not originally included in Gewalt-Hamilton’s contract. Change Order No. 1 is proposed to add the Levy Center parking lot engineering design services to this contract. This will allow the consultant to design the Levy Center lot in concurrence with the other 2017 parking lot designs, which will take advantage of economies of scale in the design process and in construction. This would increase the overall engineering services contract by $26,000. There is no time extension associated with this change order. Legislative History: On April 11, 2016, City Council awarded the Various Parking Lot Engineering Services Contract to Gewalt-Hamilton Associates Attachments: Change Order No. 1 Change Order Proposal from Gewalt-Hamilton Associates 80 of 215 81 of 215 September 16, 2016 Daniel Manis, PE Senior Project Manager Public Works Agency – Capital Planning & Engineering Bureau City of Evanston 2100 Ridge Avenue Evanston, Illinois 60201 Re: RFP # 16-22 Additional Services for Levy Senior Center Parking Lot Improvements GHA Proposal No. 2016.M014 - Levy Dear Mr. Manis: Pursuant to your request, we have prepared this proposal for a change order to our existing contract. The Engineering Design Services and scope of services are anticipated to be very similar to those stated in RFQ 16-22, including survey and base drawing preparation, minor landscaping improvements, geotechnical, preparation of concept drawings, pre-final plans, permitting and final PS&E’s. Site lighting is not anticipated for the Levy Center lot. We have included two pavement cores, one – ten foot deep boring, We have based our costs that the Levy Senior Center improvements will be designed and bid in conjunction with the remained of the parking lots that remain in our current contract work. The schedule for all of these projects shall be the same. The Levy Senior Center Parking lot is about twice as large in area as the James Park West lot. We propose the following lump sum costs for this change order:  Task 1 – Topographic Survey and Base Drawing Preparation $4,500  Task 2 – Geotechnical Services, Soils Report and Environmental Investigation $4,950  Task 3 – Preparation of Preliminary Engineering Concepts and Estimates $2,600  Task 4 – Preparation of Pre-Final Engineering PS&E and Meetings $5,500  Task 5 – Stormwater Management, MWRD permitting, Grant submittals $3,500  Task 6 – Preparation of Final PS&E, and Final Deliverable $4,800  Total Lump Sum Design Service Cost Change Order $25,850  Reimbursable Expenses $150 Thank you for considering GHA to provide this additional design services for this project. Sincerely, Gewalt Hamilton Associates, Inc. Steven D. Berecz, P.E. Corporate Secretary sberecz@gha-engineers.com 82 of 215 For City Council meeting of October 10, 2016 Item A3.4 Business of the City by Motion: Topographic Surveying Engineering Services For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E., Senior Project Manager Subject: Approval of Contract for Topographic Surveying Engineering Services (RFP No. 16-68) Date: October 10, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for Topographic Surveying Engineering Services (RFP No. 16-68) with Hampton, Lenzini and Renwick, Inc. (380 Shepard Drive, Elgin, IL 60123) in the amount of $39,182.68. Funding Source: Funding will be provided from the Water Fund (Account 513.71.7330.65515–416503) in the amount of $20,386.68 and from the CIP 2016 GO Bond Fund (Account 415.40.4116.65515-416515) in the amount of $18,796.00. Livability Benefits: Built Environment: Enhance public spaces; manage water resources responsibly Background: This project involves the topographic survey and base drawing preparation of street segments programmed for water main improvements. The following street segments contain water main that has been identified by City staff for replacement in 2017: Street From To Howard Street Dodge Avenue Ashland Avenue Lee Street Brown Avenue Dewey Avenue Grant Street Cowper Avenue Lawndale Avenue Base drawings will be used by City engineering staff to design, permit and bid these improvements during the winter months. Memorandum 83 of 215 This project also involves the topographic survey and base drawing preparation of Chicago Avenue from Howard Street to Main Street. This street is scheduled for survey to support the preparation of a federal aid grant application for a future roadway improvement project. On April 25, 2016, the City Council approved the prequalification of four consulting firms to provide Construction Engineering & Surveying Services (RFQ 16-21). The pre- qualified firms were as follows: Consultant Address Christopher B. Burke Engineering Limited 9575 W. Higgins Road, Rosemont, IL 60018 Gewalt-Hamilton Associates 625 Forest Edge Drive, Vernon Hills, IL 60061 Hampton, Lenzini and Renwick 380 Shepard Drive, Elgin, IL 60123 Thomas Engineering Group 762 Shoreline Drive, Suite 200, Aurora, IL Analysis: On September 20, 2016 the City issued a Request for Proposal (RFP) for the surveying services outlined above to the four prequalified firms. The proposals were reviewed by Dan Manis, Senior Project Manager. A summary of the proposal pricing received was as follows: Consultant Cost Hampton, Lenzini and Renwick $39,182.68 Gewalt-Hamilton Associates $46,600.00 Christopher B. Burke Engineering Limited $67,391.00 Thomas Engineering Group Non-responsive Based on the pricing results, staff recommends award to Hampton, Lenzini and Renwick (HLR) in the amount of $39,182.68. Staff has worked in the past with HLR with satisfactory outcomes. A review of the project for compliance with the City’s M/W/EBE program goals is attached. Legislative History: On April 25, 2016, the City Council approved the Construction Engineering & Surveying Services (RFQ 16-21) Attachments: Memo of M/W/EBE Compliance, dated 10/10/2016 84 of 215 RFP 16-68, Topographic Surveying Engineering Services, M/W/EBE Memo, 10.10.2016 To: David Stoneback, Public Work Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E., Senior Project Manager From: Tammi Nunez, Purchasing Manager Subject: RFP 16-68, Topographic Surveying Engineering Services Date: October 10, 2016 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for Topographic Surveying Engineering Services, RFP 16-68, Ha mpton, Lenzini and Renwirk, Inc total base bid is $39,182.68, and they will receive 25% credit for compliance towards the M/W/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Millennia Professional Services 850 N. Main St. Morton, IL 61550 Civil Engineering $13,715.68 35% X Total M/W/EBE $13,715.68 35% CC: Martin Lyons, Acting City Manager/CFO Memorandum 85 of 215 For City Council meeting of October 10, 2016 Item A3.5 Business of the City by Motion: 2016 CIPP Sewer Rehab Contract B For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Paul Moyano, P.E., Senior Project Manager Subject: 2016 CIPP Sewer Rehabilitation Contract B (Bid No. 16-66) Award of Contract Date: October 10, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager execute a contract for the 2016 CIPP Sewer Rehabilitation Contract B (Bid No. 16-66) with Visu-Sewer of Illinois, LLC (9014 S. Thomas Avenue, Bridgeview, IL) in the amount of $127,674.25. Funding Source: Funding for this project includes $99,791 from the Sewer Fund (Account 515.40.4535.62461 - 716007), which has a remaining FY 2016 budget of $332,000. The remaining funding in the amount of $27,883 will be funded by the Howard-Hartrey TIF (Account 310.99.5500.65515 - 716007). Livability Benefits: Built Environment: Manage water resources responsibly; enhance public spaces Reduce Environmental Impact: Reduce material waste Background: This contract includes rehabilitation of 2,577 feet of combined sewer main ranging in size from 8-inch diameter to 18-inch diameter at 15 different sites. A location map indicating where the work will take place is attached. The sewer mains were identified as needing rehabilitation during the Sewer Division’s regular closed circuit TV inspection of sewer mains. The work is to be completed by December 16, 2016. The contract documents for this project were sent only to the six contractors pre- qualified to perform this type of work per RFQ 13-60. These contractors submitted information demonstrating that the product they intend to use meets specific minimum requirements; that they are trained and approved to install the product; and that they Memorandum 86 of 215 have at least the required minimum amount of experience installing the product. City Council approved the pre-qualification of these contractors on October 28, 2013. Discussion: Bids for the subject project were opened and publicly read on Tuesday, September 20, 2016. Four of the pre-qualified contractors submitted bids for this project shown in the table below. Contractor Information: Contractor Address Hoerr Construction Inc. 1601-D W. Luthy Drive, Peoria, IL Insituform Technologies, USA, Inc. 17988 Edison Avenue, Chesterfield, MO SAK Construction 864 Hoff Road, O’Fallon, MO 63366 Visu-Sewer of Illlinois, LLC 9014 Thomas Avenue, Bridgeview, IL The submitted bids can not be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening, or until November 19, 2016. The bids were reviewed by Paul Moyano, Senior Project Manager. Attached is a bid tab showing the bid results, which are summarized in the table below. The Total Bid consists of the Base Bid and Alternate Bid items. The base bid is for rehabilitation of sewer mains under streets scheduled for resurfacing next year. The alternate bid is to rehabilitate sewers that serve the Howard Hartrey TIF area. Staff is recommending that both be awarded at this time. Bid Summary: Contractor Base Bid Alternate 1 Total Bid Visu-Sewer of Illlinois, LLC $100,541.50 $27,132.75 $127,674.25 Hoerr Construction Inc. $101,915.00 $27,851.00 $129,766.00 Insituform Technologies, USA, Inc $117,749.20 $29,630.60 $147,379.80 SAK Construction $150,922.00 $46,373.00 $197,295.00 Visu-Sewer is the lowest responsible bidder meeting the project specifications. Visu- Sewer is requesting a full waiver of the City’s M/W/EBE program goal because there are no subcontractors for this work. A memo reviewing their compliance is attached. The Local Employment Program does not apply, as the total bid is under $250,000. Staff recommends award to Visu-Sewer of Illinois. Visu-Sewer was prequalified in 2013, and they have completed many sewer rehabilitation projects for the City. The quality of their work has been good. Legislative History: On October 28, 2013, the City Council approved the list of pre-qualified CIPP rehabilitation contractors (RFP 13-60) Attachments: 2016 CIPP Sewer Rehabilitation Contract B Location Map Bid Tabulation for Bid 16-02 2016 CIPP Sewer Rehabilitation Contract B M/W/EBE Compliance Review Memo 87 of 215 McCORMICK BLVDS H E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVE SHERIDAN PL RIDGE CTG R E E N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O P L A R A V E GREY AVEHARRISON ST PR A I R I E A V E REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS S T MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK S T DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH S T CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST R OSLYN P L E A S T R A I L R O A D A V E FLORENCE AVEBENSON AVESHERMAN PL CULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRI D G E ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST ST E W A R T A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN TRINITY CT SHERIDAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST P R A I R I E A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLOR LIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HINMAN AVE SEWARD ST WESLEY AVECENTRAL ST KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGI N R D ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERIDAN RD SHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE S T ELG I N R D FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVE NOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES GLENVIEW RD PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL ARTSCIRCLE DRORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGAN700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 170035002600170018009001900900210023002100400380037002 9 7 16-A 4 17-A 8 14-A 15-A 1 10 3 5 11 6 Project Area Main Road Local Street Railroad Water City Boundary 0 0.5 10.25 Mile 1:31,680 1 inch = 0.5 mile City of Evanston2016 CIPP Sewer Rehabilitation - Contract BBid # 16-66 08/25/2016 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. 2016B_CIPPSewerRehab_BWltr.mxd ´ 88 of 215 BID SCHEDULECITY OF EVANSTON, ILLINOIS2016 CIPP SEWER REHABILITATION CONTRACT B (BID 16-66)Visu-Sewer, Inc.Hoerr Construction, Inc.Insituform Technologies USA, LLCSAK ConstructionItemPipe Dia(In)StreetQuantity Unit Extended Price Extended Price Extended Price Extended Price19Livingston St212 LF$6,572.00 $8,904.00 $8,119.60 $10,812.0029Livingston St32 LF$992.00 $1,344.00 $1,225.60 $1,632.003 12 Dewey Ave224 LF$7,616.00 $10,304.00 $10,729.60 $15,456.00412Jackson Ave140 LF$4,760.00 $6,440.00 $8,540.00 $9,660.00512Noyes St229 LF$7,786.00 $10,534.00 $10,808.80 $15,801.006 12 Library Pl369 LF$12,546.00 $16,974.00 $13,985.10 $25,461.007 12 Library Pl47 LF$1,598.00 $2,162.00 $1,781.30 $3,243.008 18 Sheridan Rd163 LF$13,366.00 $9,617.00 $11,654.50 $14,018.009 18 Sheridan Rd45 LF$3,690.00 $2,655.00 $3,217.50 $3,870.0010 18 Sheridan Rd219 LF$17,958.00 $12,921.00 $15,658.50 $18,834.0011 15 Asbury Ave345 LF$18,457.50 $16,560.00 $21,010.50 $28,635.0012 N/A Reinstate Laterals60 EA$4,500.00 $3,000.00 $10,482.00 $3,000.0013 N/A Trim Protruding Taps2 LF$700.00 $500.00 $536.20 $500.00ALTERNATE BID ITEMS14‐A15Hartrey Ave164 LF$8,528.00 $7,708.00 $7,281.60 $15,416.0015‐A15Hartrey Ave165 LF$8,580.00 $7,755.00 $7,326.00 $15,510.0016‐A10Hartrey Ave72 LF$5,004.00 $4,536.00 $7,020.00 $6,840.0017‐A8Howard St151 LF$5,020.75 $7,852.00 $8,003.00 $8,607.00TOTAL BASE BID (Items 1 - 13)$100,541.50 $101,915.00 $117,749.20 $150,922.00TOTAL ALTERNATE BID (Items 14-A – 17-A)$27,132.75 $27,851.00 $29,630.60 $46,373.00TOTAL BID INCLUDING ALTERNATE$127,674.25 $129,766.00 $147,379.80 $197,295.0089 of 215 Bid 16-66, 2016 CIPP Sewer Rehabilitation Contract B, M/W/EBE Waiver 10.10.16 To: David Stoneback, Director, Public Works Agency Lara Biggs, Bureau Chief – Capital Planning / City Engineer Paul Moyano, Senior Project Manager From: Tammi Nunez, Purchasing Manager Subject: Bid 16-66, 2016 CIPP Sewer Rehabilitation Contract B Date: October 10, 2016 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, Bid 16-66, 2016 CIPP Sewer Rehabilitation Contract B precludes subcontracting opportunities. Therefore, a waiver is granted. CC: Martin Lyons, Assistant City Manager/Chief Financial Officer Memorandum 90 of 215 For City Council meeting of October 10, 2016 Item A3.6 Business of the City by Motion: Office Furniture Supplier Contract For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Deputy City Manager / Administrative Services Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager Anil Khatkhate, Project Manager Subject: Office Furniture Supply Contract (RFP 16-65) Contract Award Date: October 10, 2016 Recommended Action: Staff recommends the City Council authorize the City Manager execute a three-year contract for Office Furniture Supply (RFP 16-65) with Forward Space (1142 N. North Branch Street, Chicago, Illinois). Each year of the contract will have a not-to-exceed cost of $70,000. Funding Source: Funding is provided by individual departments through various annual operations budgets. Livability Benefits: Built Environment: Enhance public spaces Background Information: Approximately 20 - 30 years ago, the City standardized office furniture to Steelcase office products for all departments. Before the standardization, departments bought furniture from discount stores which often did not match with existing furnishings, required assembly and could not be disassembled for redeployment when departments merged or relocated. Additionally, the typical life span of the discount store furniture purchases was very limited and provided no after sale service for repairs or replacements. Steelcase furniture has a substantially longer life span, better warranty, standard repair service availability and can be easily redeployed. This contract is for three years beginning January 1, 2017, and it contains two optional one year extensions. The City does not specifically budget for furniture out of one account, but instead requires individual departments to include the funding within their normal operational budgets. All citywide furniture purchases are managed through a Memorandum 91 of 215 single project manager in the Bureau of Capital Planning and Engineering to ensure standardization. Most are small purchases to replace individual pieces that are no longer functional. However, in 2017 a larger single purchase is expected to replace furniture that is no longer functional at the Police Headquarters. Analysis: On August 18, 2016 the City issued a Request for Proposal (RFP) for a three-year contract to purchase Steelcase products. The RFP was publicly advertised and sent to all authorized Steelcase dealers in the Midwest region. On September 20, 2016, the Purchasing Department received one proposal as noted below: Supplier Address Forward Space 1142 N. North Branch Street, Chicago, Illinois 60642 The selection committee including the following members: • Lara Biggs, Bureau Chief – Capital Planning and Engineering • Sean Ciolek, Facilities Manager • Anil Khatkhate, Project Manager • Stefanie Levine, Senior Project Manager • Erika Storlie, Deputy City Manager/Director Administrative Services • Linda Thomas, Purchasing Specialist A summary table of the scoring results is provided below: Consultant Qualifications and Expertise (25) Project Approach (25) Price (20) Organization and Completeness of Proposal (10) Willingness to Execute City Contract (10) M/W/EBE Participation (10) Total (100) Forward Space 24 24 20 10 10 10 98 The RFP procedure allows staff to evaluate prospective firms based on their perceived competence and expertise relative to the proposed project, the innovative nature of their work, their past record in performing similar work and their ability to work with staff. The review committee has evaluated their proposal and recommends award of the office furniture supplier contract to Forward Space. Staff compared the discount offered by Forward Space with discounts in the current contract and found them to be similar with minor changes in some items. The City’s previous furniture supplier, Office Concepts, is now known as Forward Space. The City has had successful results working with this supplier. This contract has an approximate increase of 3% in comparison to the previous contract with this supplier due to a price increase of certain furniture items. 92 of 215 Forward Space is a Women Business Enterprise. A memo reviewing Forward Space’s compliance with the City’s M/W/EBE goals is attached. Attachments: M/W/EBE Review Memo, dated 10/10/2016 93 of 215 RFP 16-65, Award Recommendation to Froward Space for a Three Year Office Furniture Supplier Contract, M/W/EBE Memo 10.10.2016 To: David Stoneback, Public Works Agency Director Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager Anil Khatkhate, Project Manager From: Tammi Nunez, Purchasing Manager Subject: Award Recommendation to Forward Space for a Three Year Office Furniture Supplier Contract, RFP 16-65 Date: October 10, 2016 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the Award Recommendation to Forward Space for a Three Year Office Furniture Supplier Contract, RFP 16-65, Forward Space’s total base bid is not to exceed $70,000.00, per year and they will receive 100% credit for compliance towards the initial M/W/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Forward Space 1142 N. Branch Street Chicago, IL 60642 Furniture Installation $70,000.00 100% X Total M/W/EBE $70,000.00 100% CC: Martin Lyons, Assistant City Manager/CFO Memorandum 94 of 215 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Treasurer Andrew Villamin, Acting Accounting Manager Subject: Single Audit for FY 2015 Date: September 26, 2016 Recommended action: Staff recommends City Council review and place on file the Single Audit report for the fiscal year ending December 31, 2015. Summary: Single Audit is the audit of Federal Grants money received/spent by the City of Evanston. The Single Audit Act and Office of Management and Budget (OMB) Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, requires entities that expend equal to or in excess of $500,000 in federal awards in a fiscal year to have an audit performed in accordance with the Single Audit Act. Since the City of Evanston expended more than $500,000 in federal awards for Fiscal Year 2015, the single audit was carried out by our Auditors, Prado Renteria / Sikich, Inc. Over $3.3 million was expended in 2015 according to the enclosed audit report. The audit report has to be issued within nine months of the end of the fiscal year. The Finance division, working with other operating departments and our auditors and have completed the Single Audit. Once again, the auditors have expressed an unqualified opinion, meaning our financial reports fairly state the City’s financial position with respect to the City’s Federal programs. No management letter comments were provided by the Auditor. Livability Benefits: Innovation & Process: Support local government best practices and processes Attachments: FY2015 Single Audit report Memorandum For City Council meeting of October 10, 2016 Item A3.7 Business of the City by Motion: Single Audit FY2015 For Action: Accept and Place on File 95 of 215 CITY OF EVANSTON, ILLINOIS Single Audit Reports For the Year Ended December 31, 2015 96 of 215 TABLE OF CONTENTS Independent Auditors’ Report on Schedule of Expenditures of Federal Awards 1-2 Schedule of Expenditures of Federal Awards 3-4 Notes to Schedule of Expenditures of Federal Awards 5-7 Independent Auditors’ Report on Compliance for Each Major Program and on Internal Control over Compliance Required by the Uniform Guidance 8-9 Schedule of Findings and Questioned Costs 10-11 97 of 215 1 INDEPENDENT AUDITORS’ REPORT The Honorable Elizabeth B. Tisdahl, Mayor and Members of the City Council Evanston, Illinois Report on the Schedule of Expenditures of Federal Awards We have audited the accompanying Schedule of Expenditures of Federal Awards (Schedule) of the City of Evanston, Illinois (City), for the year ended December 31, 2015 and the related notes to the Schedule. Management’s Responsibility for the Schedule of Expenditures of Federal Awards Management is responsible for the preparation and fair presentation of the Schedule in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of the Schedule that is free from material misstatement, whether due to fraud or error. Auditor’s Responsibility Our responsibility is to express an opinion on the Schedule based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulation Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether the Schedule is free of material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the Schedule. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the Schedule, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the Schedule in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion of the effectiveness of the entity’s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the Schedule. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. 98 of 215 2 Opinion In our opinion, the Schedule referred to above presents fairly, in all material respects, the respective expenditures of federal awards of the City for the year ended December 31, 2015 in accordance with accounting principles generally accepted in the United States of America. Report on Other Legal and Regulatory Requirements In accordance with Title 2 U.S. Code of Federal Regulation Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), we have also issued a report dated September 21, 2016, on our consideration of the City’s compliance for each major program and on internal control over compliance required by the Uniform Guidance. The purpose of that report is to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. That report is an integral part of an audit performed in accordance with the Uniform Guidance and should be read in conjunction with this report. Chicago, Illinois September 21, 2016 99 of 215 CITY OF EVANSTON, ILLINOIS SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Year Ended December 31, 2015 Federal CFDA Identifying Award Passed-Through Federal Number Number Date to Subrecipients Expenditures DEPARTMENT OF AGRICULTURE Passed through the Illinois State Board of Education Child and Adult Care Food Program 10.558 ISBE 13-4225-00 - 05061510P00 October 16, 2015 - 32,137$ Passed through the Illinois State Board of Education Summer Food Service Program for Children 10.559 ISBE 13-4225-00 - 05061510P00 August 28, 2015 - 127,275 Passed through the State of Illinois Department of Public Health Summer Food Inspection Program 10.559 55200814C November 19, 2014 - 700 Total Department of Agriculture 160,112 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Community Development Block Grants/Entitlement Grants Entitlement year 37 14.218 B12MC-170012 April 19, 2012 - 4,115 Entitlement year 39 14.218 B13MC-170012 July 17, 2013 - 40,936 Entitlement year 40 14.218 B14MC-170012 June 18, 2014 119,959 216,102 Entitlement year 41 14.218 B15MC-170012 June 15, 2015 170,000 1,187,289 Total Community Development Block Grants/Entitlement Grants *1,448,442 Emergency Solutions Grant Program 14.231 E13-MC-170012/E14-MC-170012 July 17, 2013 4,669 13,352 Emergency Solutions Grant Program 14.231 E15-MC-170012/E14-MC-170012 June 18, 2014 95,269 105,435 Emergency Solutions Grant Program 14.231 E15-MC-170012/E16-MC-170012 June 14, 2016 38,179 35,579 Total Emergency Solutions Grant Program 154,366 Home Investment Partnerships Program 14.239 M11-MC-170218 August 3, 2011 - 153,153 Home Investment Partnerships Program 14.239 M12-MC-170218 April 19, 2012 198,771 86,825 Home Investment Partnerships Program 14.239 M13-MC-170218 July 17, 2013 39,350 128,883 Home Investment Partnerships Program 14.239 M14-MC-170218 June 18, 2014 - 92,403 Home Investment Partnerships Program 14.239 M15-MC-170218 June 15, 2015 11,410 38,535 Total Home Investment Partnerships Program 499,799 ARRA - Neighborhood Stabilization Program *14.256 S10-MC-170012 January 14, 2010 - 130,126 Total Department of Housing and Urban Development 2,232,733 DEPARTMENT OF JUSTICE Passed through City of Chicago Department of Police Edward Byrne Memorial Justice Assistance Grant 16.738 29695 August 22, 2013 - 6,624 Edward Byrne Memorial Justice Assistance Grant 16.738 2015-DJ-BX-0223 September 1, 2015 - 13,892 Total Edwards Byrne Memorial Justice Assistance Grant 20,516 Justice Assistance Grant Youth Engagement Temp Jobs for Skills 16.738 JAG093014 September 2, 2015 - 86,063 Passed through Illinois Criminal Justice Information Authority Crime Victim Assistance 16.575 213045 September 1, 2014 - 22,203 Crime Victim Assistance 16.575 214045 September 1, 2015 - 18,503 Total Crime Assistance 40,706 2013 Bulletproof Vest Partnership Program 16.607 N/A September 11, 2013 - 5,013 Total Department of Justice 152,298 DEPARTMENT OF TRANSPORTATION Passed through Illinois Department of Transportation Highway Planning and Construction 20.205 D-91-410-10 December 8, 2010 - 102,328 Highway Planning and Construction 20.205 D-91-467-12 April 25, 2014 - 16,395 Highway Planning and Construction 20.205 C-91-467-12 October 7, 2015 - 91,807 Highway Planning and Construction 20.205 C-91-398-08 May 21, 2013 - 13,572 Highway Planning and Construction 20.205 TE-00D1(914)July 15, 2015 - 61,129 Total Highway Planning and Construction 285,231 Passed through Illinois Department of Transportation State and Community Highway Safety 20.600 OP-15-0075 October 1, 2014 - 21,616 Total Department of Transportation 306,847 Federal Grantor/Pass-Through Grantor/ Program Title * Denotes a major program See Accompanying Notes to Schedule of Expenditures of Federal Awards 3 100 of 215 CITY OF EVANSTON, ILLINOIS SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Year Ended December 31, 2015 Federal CFDA Identifying Award Passed-Through Federal Number Number Date to Subrecipients Expenditures DEPARTMENT OF ENVIRONMENTAL PROTECTION AGENCY Passed through the Illinois Department of Public Health Beach Monitoring and Notification Program Implementation Grant 66.472 55380217C Oct. 28, 2015 - 8,000 Passed through Illinois Environmental Protection Agency Capitalization Grants for Drinking Water State Revolving Funds 66.468 L17-5240 October 20, 2014 - 176,828 Total Department of Environmental Protection Agency 184,828 DEPARTMENT OF HEALTH AND HUMAN SERVICES Passed through Suburban Area Agency on Aging Special Programs for the Aging Title III, Part B Grants for Supportive Services and Senior Centers 93.044 B119 October 14, 2014 - 33,757 Special Programs for the Aging Title III Part C Nutrition Services 93.045 B119 August 5, 2014 - 46,974 Affordable Care Act State Health Insurance Assistance Program (SHIP) and Aging and Disability Resource Center (ARDC) Option Counseling for Financial Medicare-Medicaid individual in States with Approved Alignment Models 93.626 LCL6MFP-LTCOP May 22, 2015 - 3,206 Passed through the Illinois of Department of Public Health Public Health Emergency Preparedness 93.074 57180027C (C)October 20, 2014/(D) October 6, 2015 - 61,029 Public Health Emergency Preparedness 93.074 67180103D (C)November 14, 2014/(D)October 20, 2015 - 41,287 Total Public Health Emergency Preparedness 102,316 Center for Disease Control and Prevention Investigation and Technical Assistance 93.283 55380237C June 15, 2015 - 10,000 Total Department of Health and Human Services 196,253 DEPARTMENT OF HOMELAND SECURITY Passed through the Illinois Emergency Management Agency Emergency Management Performance Grants 97.042 413 EMAEVANS June 7, 2015 - 29,335 Total Department of Homeland Security 29,335 NEW THIS YEARNATIONAL ENDOWNMENT OF THE ARTS Promotion of the Arts 45.024 FY15-2313 May 15, 2015 - 15,231 Total National Endowment of the Arts 15,231 DEPARTMENT OF THE INTERIOR NATIONAL PARK SERVICE Historic Preservation Fund Grant 15.904 CL-2014-0232 August 14, 2014 - 37,240 Total Department of the Interior National Park Services 37,240 . Total Expenditures of Federal Awards 3,314,877$ Federal Grantor/Pass-Through Grantor/ Program Title * Denotes a major program See Accompanying Notes to Schedule of Expenditures of Federal Awards 4 101 of 215 CITY OF EVANSTON, ILLINOIS NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Year Ended December 31, 2015 5 NOTE 1 – REPORTING ENTITY This report on Federal Awards includes the federal awards of the City of Evanston, Illinois. The reporting entity for the city is based upon criteria established by the Governmental Accounting Standards Board (GASB). The City of Evanston is the primary government according to GASB criteria. On April 30, 2014, the Township was discontinued and dissolved following March 18, 2014 general election vote taken by the registered voters of the Evanston Township. Pursuant to 60 ILCS 1/27-15 and 1/27-20, effective 12:00 a.m. May 1, 2014, the City of Evanston assumed all rights, powers, assets, property, obligations and duties of the Evanston Township, including the responsibilities of providing the services that were previously provided by the Township. Beginning May 1, 2014, the functions of the Township are reported along with the City. NOTE 2 – BASIS OF PRESENTATION The accounting records for some grant programs are maintained on the modified accrual basis of accounting. Under the modified accrual basis, revenues are recorded when susceptible to accrual, i.e., both measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recorded when the liability is incurred. The accounting records for other grant programs are maintained on the accrual basis, i.e., when the revenue has been earned and the liability is incurred. The information in this schedule is presented in accordance with the requirements of OMB Uniform Guidance. The City of Evanston has not elected to use the 10% de minimis indirect cost rate. NOTE 3 – SUBRECIPIENTS Of the federal expenditures presented in the schedule of expenditures of federal awards, the City of Evanston provided federal awards to subrecipients as follows: Program Title Federal CFDA Number Amount Provided to Subrecipients Community Development Block Grants/Entitlement Grants 14.218 $289,959 Emergency Solutions Grant Program 14.231 $138,117 HOME Investment Partnerships Program 14.239 $249,531 102 of 215 CITY OF EVANSTON, ILLINOIS NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Year Ended December 31, 2015 6 NOTE 4 – PROGRAM INCOME The City of Evanston received the following program income amounts for the year ended December 31, 2015. The balances of receipts are from letter of credit drawdowns for the program. The program expenditures for the year include expenditures of this program income. Program Title Federal CFDA Number Amount Community Development Block Grants/Entitlement Grants 14.218 $198,671 Home Investment Partnerships Program 14.239 $33,633 ARRA- Neighborhood Stabilization Program 14.256 $135,461 NOTE 5– NOTES RECEIVABLE OUTSTANDING The City of Evanston has several notes receivable outstanding as at December 31, 2015. These loans are for various uses. The Community Development Block Grants/Entitlement Grants Loan funds a number of programs to make decent housing available and affordable to low- and moderate-income families, and to help low- and moderate-income residents maintain their property. The Home Investment Partnerships Program Loan provides loans to housing developers to acquire, rehab or construct housing for low and moderate income households. Program Title Federal CFDA Number Amount Community Development Block Grants/Entitlement Grants 14.218 $2,003,242 Home Investment Partnerships Program 14.239 $4,678,445 The notes receivable balances are not subject to continuing OMB Uniform Guidance compliance requirements. NOTE 6– LOANS PAYABLE OUTSTANDING The City of Evanston has the following loans payable outstanding as of December 31, 2015. These loans are from The Capitalization Grants for Drinking Water and Clean Water State Revolving Funds. Projects funded were the sewer lining at Emerson and Davis streets, rehab of large diameter sewers and rehab of the Cleveland street sewer. 103 of 215 CITY OF EVANSTON, ILLINOIS NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Year Ended December 31, 2015 7 NOTE 6– LOANS PAYABLE OUTSTANDING - Continued Program Title Federal CFDA Number Amount Capitalization Grants for Drinking Water State Revolving Funds 66.468 $408,677 Capitalization Grants for Clean Water State Revolving Funds 66.458 $979,886 The loan payable balances are not subject to continuing OMB Uniform Guidance compliance requirements. NOTE 7 – NONCASH ASSISTANCE Of the federal expenditures presented in the schedule of expenditures of federal awards, the City of Evanston did not receive any noncash assistance during the year ended December 31, 2015. NOTE 8 – FEDERAL INSURANCE The City of Evanston had no federal insurance for the year ended December 31, 2015. 104 of 215 8 INDEPENDENT AUDITORS’ REPORT ON COMPLIANCE FOR EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY THE UNIFORM GUIDANCE The Honorable Elizabeth B. Tisdahl, Mayor and Members of the City Council Evanston, Illinois Report on Compliance for Each Major Federal Program We have audited the City of Evanston, Illinois (City) compliance with the types of compliance requirements described in the OMB Compliance Supplement that could have a direct and material effect on the City’s major federal programs for the year ended December 31, 2015. The City’s major federal programs are identified in the summary of auditors’ results section of the accompanying schedule of findings and questioned costs. Management’s Responsibility Management is responsible for compliance with federal statutes, regulations, and the terms and conditions of its federal awards applicable to its federal programs. Auditor’s Responsibility Our responsibility is to express an opinion on compliance for the City’s major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulation Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City’s compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. However, our audit does not provide a legal determination of the City’s compliance. 105 of 215 9 Opinion on Each Major Federal Program In our opinion, the City complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended December 31, 2015. Report on Internal Control over Compliance Management of the City is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City’s internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose. Chicago, Illinois September 21, 2016 106 of 215 CITY OF EVANSTON, ILLINOIS SCHEDULE OF FINDINGS AND QUESTIONED COSTS For the Year Ended December 31, 2015 10 SECTION I – SUMMARY OF AUDITORS’ RESULTS Financial Statements 1) Type of report the auditor issued on whether the financial statements audited were prepared in accordance with GAAP: Unmodified 2) Internal control over financial reporting:  Material weakness(es) identified? X Yes No  Significant deficiency(ies) identified? Yes X None reported 3) Noncompliance material to financial statements noted? X Yes No Federal Awards 1) Internal control over major federal programs:  Material weakness(es) identified? Yes X No  Significant deficiency(ies) identified? Yes X None reported 2) Type of auditors’ report issued on compliance for major federal programs: Unmodified 3) Any audit findings disclosed that are required to be reported in accordance with 2 CFR 200.516(a)? Yes X No Identification of major programs: CFDA Number Name of Federal Program or Cluster 14.218 Community Development Block Grants/Entitlement Grants 14.256 ARRA- Neighborhood Stabilization Program Dollar threshold used to distinguish between type A and type B Programs: $750,000 Auditee qualified as low risk auditee? Yes X No 107 of 215 CITY OF EVANSTON, ILLINOIS SCHEDULE OF FINDINGS AND QUESTIONED COSTS For the Year Ended December 31, 2015 11 SECTION II – FINANCIAL STATEMENT FINDINGS See findings 2015-001 to 2015-006 in the separate report titled “Independent Auditor’s Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards”. SECTION III – FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS No matters were reported. SECTION IV – PRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS None. 108 of 215 For City Council meeting of October 10, 2016 Item A3.8 Business of the City by Motion: Police and Firefighter Pension Actuarial Report For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Treasurer Timothy Schoolmaster, Police Pension Board Deron Daugherty, Firefighters Pension Board Subject: January 1, 2016 Police and Firefighter Pension Actuarial Report Date: October 7, 2016 Recommended Action: The Police Pension Board, Firefighter Pension Board and Treasurer recommend that City Council review and approve the January 1, 2016 Actuarial Valuation for usage in the 2016 Tax Levy (receivable in 2017) for Police and Firefighter Pension funding purposes. City Staff and the Police and Firefighter Pension Boards recommend the Annual Actuarial Required Contribution (ARC) in the amount of $8,148,709 for the Firefighters’ Pension Fund and $10,237,200 for the Police Pension Fund. As a part of the 2016 Proposed Budget, Staff is recommending an increase to the total City tax levy of $800,000 or 2.1%, which will be used to fund the increase in pension costs outlined from the January 1, 2015 Actuarial Report. Funding Source: The funding of this study is being split three ways for 2016. The Police Pension and Firefighters Pension will each pay $6,000 and the General Fund will pay $6,000 for this report at a total cost of $18,000. Livability Benefits: Innovation & Process: Support local government best practices and processes Summary: The January 1, 2016 Actuarial Report is the second to be provided by Foster and Foster. The major issues identified in this year’s report center around three areas: 1. Plan Performance – There are many performance measures, but those highlighted by the Actuary as impacting the funding increase requirement are as follows: Memorandum 109 of 215 a. Average salary for both plans were below the assumed rate of increase i. Firefighters Pension - 3.32% Actual and 4.46% assumed rate ii. Police Pension 3.46% Actual and 4.42% assumed rate b. Investment Rate of Return for both plans was below the assumed rate of 6.5%, but this was also the case for nearly all pension plans nation-wide. The Illinois Municipal Retirement Fund (IMRF) had a return of only 0.2% because of their greater exposure to equity market rates. Investment markets ended the year in a decline and end of year numbers are required to be used in the report. i. Firefighters Pension Actuarial return – 3.87% ii. Police Pension Actuarial return - 5.26% 2. Assumption Changes – Assumption changes are considered periodically to address changes in regulations, changes in the investment market and/or changes in demographics/experience. Below is a listing of changes evaluated in this year’s report: a. Mortality Table Changes: i. For healthy lives, the mortality rates were updated from RP-2000 Combined Healthy Mortality with a blue collar adjustment to RP- 2000 Combined Healthy Mortality with a blue collar adjustment, projected to the valuation date using Scale BB. ii. For disabled lives, the mortality rates were updated from RP-2000 Disabled Retiree Mortality to RP-2000 Disabled Retiree Mortality, projected to the valuation date using Scale BB. In last year’s report the actuary noted that the mortality tables used by the previous actuary were not up to date in many areas. These areas included such items as having male and female retirees/spouses projected for the same life expectancy, which was corrected. While not all potential changes were made in the 2015 report, the City still experienced a $1.6 million increase in funding requirements. For the 2016 report, both Foster and Foster, and the City’s new Auditor, Sikich, recommended the above changes to the mortality tables. 3. Assumed Interest Rate – At the Committee’s request, the Actuary included the option of reducing the interest rate from 6.5% to 6.25% based on long term trends/interest rate projections. Reducing an assumed rate of return has the impact of reducing future expected earnings and therefore increases the contribution required by the City. Below is a summary of the prior year and proposed Annual Required Contribution and funding levels. 110 of 215 INTEREST RATE ASSUMPTION OF 6.5% Police Pension Fund Firefighter's Pension Fund 2016 City Recommend Minimum Contribution at 6.50%$9,380,940 $7,350,865 Funded Ratio 47.4%44.8% OPTION 1 - NO ASSUMPTION CHANGES 2017 City Recommend Minimum Contribution at 6.50%$9,359,836 $7,520,758 Funded Ratio 49.0%45.7% Increase over 2016 Contribution ($21,104)$169,893 OPTION 2 - CHANGE IN MORTALITY TABLES ONLY $10,237,200 $8,148,709 Funded Ratio 46.6%43.6% Increase over 2016 Contribution $856,260 $797,844 OPTION 3 - CHANGE IN MORTALITY TABLES AND INTEREST RATE $10,814,136 $8,558,282 Funded Ratio 45.2%42.2% Increase over 2016 Contribution $1,433,196 $1,207,417 STATE DEPARTMENT OF INSURANCE ACTUARY REPORT $6,792,225 $5,463,239 Funded Ratio 52.0%47.0% Decrease over Recommended City funded level ($3,444,975) ($2,685,470) OPTION 1: This option shows the funding contributions and funding ratio if no changes are made to the actuarial study from January 1, 2015. This option results in slight increases to the funded ratio for both funds, a slight decrease in funding contribution for Police and modest increase for the Firefighter Pension Fund. OPTION 2: This option, which is recommended by the Actuary and Auditor for the City updates the mortality tables as noted above in this report. This change requires a combined $1.65 million increase for the two pension Funds and results in a funded ratio of 46.6%. If the above increase all came from increased property taxes, the increase would be just under 46.6% for the Police Pension Fund and a 43.6% ratio for the Firefighter’s Pension Fund of the City’s total levy, excluding the Evanston Public Library. Due to the proposed reduction in the General Fund Operating levy and a decrease in the Debt Service levy, Staff is proposing an $800,000 increase, or 2.1% levy increase for the 2016 Levy, receivable in 2017 and included in the Proposed 2017 Annual Budget. Because of the closing of the Howard Ridge Tax Increment Financing District, the City will be able to receive approximately $150,000 in taxes without an increase to the general tax levy. 111 of 215 OPTION 3: Prior to understanding the impact of the further changes to the Mortality tables, the Firefighter’s Pension fund requested the 2016 report include a cost estimate to lower the interest rate assumption from 6.5% to 6.25%. This option, if done for both funds, would result in a contribution increase of $2.64 million above the current year level. Given the current budget situation with the State of Illinois, the review committee recognizes that such an increase will be difficult to budget in the event the state cuts City revenues through the adoption of a state budget. Because of this, the committee requests that the City Council adopt Option 2 above, but also agrees to move the interest rate assumption to 6.25% for next year’s study, which would be effective on 2018 tax bills. This request is also based on the projection by City investment consultants, Firefighter Pension Fund consultants and Police Pension Fund consultants that long term interest rates will be at or below the 6.0% range for funds that must have a mix of both fixed income investments and equities as required under Illinois statute. Department of Insurance Report: The Illinois Department of Insurance produces an actuarial report each year in accordance with the minimum allowable funding methods per state statute. This report uses: • A higher interest rate assumption – 6.75% • The Projected Unit Credit Method Both of these differences result in a lower funding level, and as noted above result in a funding level that is $6.13 million less than the funding level recommended by the City’s actuary. It is important to note that Foster and Foster prepares both the City’s actuarial study and the study used by the Illinois Department of Insurance. This clearly shows the differences that methodology and assumptions can make in funding a pension system. Representatives of Foster and Foster will be in attendance to explain this year’s report. The City continues to pay a large portion of the levy to reducing the unfunded liability (more than double the amount used to cover the current year’s pension being earned). The entire increase above is approximately equal to a 4.0% tax levy increase, excluding the Library. As a part of the 2017 Proposed Budget staff is recommending decreases in both the General Fund and the Debt Service Fund Levies, combined with the increase in the City’s overall levy to include $150,000 from the closure of the Howard Hartrey TIF to reduce the proposed tax levy increase for all levies (excluding Library) to $800,000 or 2.1%. Both the Police and Firefighter Pension Boards are not willing to support the utilization of the state minimum contribution levels. Neither can support the utilization of an analysis that creates funding levels at a higher percentage ratio but requires less overall funding to achieve such a ratio. 112 of 215 Given the increases incurred over the past several years, both pension boards have elected to hire Foster and Foster to take advantage of a multi-year modeling tool that can be used by the City and both funds to review potential long term solutions to increasing pension liabilities. Both funds will be reviewing these new models over the next 90 days and will come before the City Council in 2017 to discuss the results produced by the modeling tool. Attachments: January 1, 2016 Police Pension Actuarial Study January 1, 2016 Firefighter’s Pension Actuarial Study 113 of 215 CITY OF EVANSTON POLICE PENSION FUND ACTUARIAL VALUATION AS OF JANUARY 1, 2016 CONTRIBUTIONS APPLICABLE TO THE PLAN/FISCAL YEAR ENDED DECEMBER 31, 2016 114 of 215 One Oakbrook Terrace, Suite 720 Oakbrook Terrace, IL 60181 · (630) 620-0200 · Fax (239) 481-0634 · www.foster-foster.com September 16, 2016 Board of Trustees City of Evanston Police Pension Fund 2100 Ridge Avenue Evanston, IL 60201 Re: City of Evanston Police Pension Fund Dear Board: We are pleased to present to the Board this report of the annual actuarial valuation of the City of Evanston Police Pension Fund. The valuation was performed to determine whether the assets and contributions are sufficient to provide the prescribed benefits and to develop the appropriate funding requirements for the applicable plan year. Please note that this valuation may not be applicable for any other purposes. The valuation has been conducted in accordance with generally accepted actuarial principles and practices, including the applicable Actuarial Standards of Practice as issued by the Actuarial Standards Board, and reflects laws and regulations issued to date pursuant to the provisions of Article 3, Illinois Pension Code, as well as applicable federal laws and regulations. In our opinion, the assumptions used in this valuation, as adopted by the Board of Trustees, represent reasonable expectations of anticipated plan experience. Future actuarial measurements may differ significantly from the current measurements presented in this report for a variety of reasons including: changes in applicable laws, changes in plan provisions, changes in assumptions, or plan experience differing from expectations. In conducting the valuation, we have relied on personnel, plan design, and asset information supplied by the Board of Trustees, financial reports prepared by the custodian bank and the actuarial assumptions and methods described in the Actuarial Assumptions section of this report. While we cannot verify the accuracy of all this information, the supplied information was reviewed for consistency and reasonableness. As a result of this review, we have no reason to doubt the substantial accuracy of the information and believe that it has produced appropriate results. This information, along with any adjustments or modifications, is summarized in various sections of this report. The undersigned is familiar with the immediate and long-term aspects of pension valuations and meets the Qualification Standards of the American Academy of Actuaries necessary to render the actuarial opinions contained herein. All of the sections of this report are considered an integral part of the actuarial opinions. To our knowledge, no associate of Foster & Foster, Inc. working on valuations of the program has any direct financial interest or indirect material interest in the City of Evanston, nor does anyone at Foster & Foster, Inc. act as a member of the Board of Trustees of the City of Evanston Police Pension Fund. Thus, there is no relationship existing that might affect our capacity to prepare and certify this actuarial report. 115 of 215 If there are any questions, concerns, or comments about any of the items contained in this report, please contact me at 630-620-0200. Respectfully submitted, Foster & Foster, Inc. By: ______________________________ Jason L. Franken Enrolled Actuary #14-6888 JLF/lke Enclosures 116 of 215 TABLE OF CONTENTS Section Title Page I Introduction a. Summary of Report 5 b.Changes Since Prior Valuation 7 c.Comparative Summary of Principal Valuation Results 8 II Valuation Information a.Development of Amortization Payment 13 b.Projection of Benefit Payments 14 c. Actuarial Assumptions and Methods 15 d. Valuation Notes 17 III Trust Fund 18 IV Member Statistics a. Statistical Data 22 b. Age and Service Distribution 23 c. Valuation Participant Reconciliation 24 V Summary of Current Plan 25 City of Evanston Police Pension Fund FOSTER & FOSTER | 4117 of 215 SUMMARY OF REPORT The regular annual actuarial valuation of the City of Evanston Police Pension Fund, performed as of January 1, 2016, has been completed and the results are presented in this Report. The contribution amounts set forth herein are applicable to the plan/fiscal year ended December 31, 2016. The contribution requirements, compared with those set forth in the January 1, 2015 actuarial report, are as follows: Valuation Date Applicable Plan/Fiscal Year End 1/1/2016 12/31/2016 1/1/2015 12/31/2015 Total Required Contribution $11,660,701 $10,837,183 % of Total Annual Payroll 81.2% 73.7% Member Contributions (Est.) 1,423,501 1,456,243 % of Total Annual Payroll 9.91% 9.91% City Required Contribution 10,237,200 9,380,940 % of Total Annual Payroll 71.3% 63.8% As you can see, the Total Required Contribution, when expressed as a percentage of annual payroll, shows an increase when compared to the results determined in the January 1, 2015 actuarial valuation report. The primary reason for this increase is the assumption change to project the mortality table to the valuation date used to develop this year’s recommended contribution. The recommended contribution for the year, when developed using the prior year assumptions only slightly increased relative to last year’s recommended contribution when expressed as a percentage of payroll. The plan experienced a mix of favorable and unfavorable experience. The favorable experience included an increase in average salary of 3.46% for members who were in both the 2015 and 2016 valuations, falling short of the assumed average increase of 4.42% for these members. This was offset by an investment return (Actuarial Asset basis) of 5.26%, which was lower than the assumed return of 6.50% and less inactive deaths than expected. City of Evanston Police Pension Fund FOSTER & FOSTER | 5118 of 215 The balance of this Report presents additional details of the actuarial valuation and the general operation of the Fund. The undersigned would be pleased to meet with the Board of Trustees in order to discuss the Report and answer any pending questions concerning its contents. Respectfully submitted, FOSTER & FOSTER, INC. By: ______________________________ Jason L. Franken, FSA, EA, MAAA By: ______________________________ Heidi E. Andorfer, FSA, EA City of Evanston Police Pension Fund FOSTER & FOSTER | 6119 of 215 Plan Changes Since Prior Valuation No plan changes have occurred since the prior valuation. Actuarial Assumption/Method Changes Since Prior Valuation Since the prior valuation the following assumption has been updated: 1. Mortality Rates were updated to include a projection to the valuation date using Scale BB. No methods were changed since the prior valuation. City of Evanston Police Pension Fund FOSTER & FOSTER | 7120 of 215 COMPARATIVE SUMMARY OF PRINCIPAL VALUATION RESULTS New Assump Old Assump 1/1/2016 1/1/2016 1/1/2015 A. Participant Data Number Included Actives 158 158 163 Service Retirees 135 135 129 Beneficiaries 28 28 28 Disability Retirees 16 16 16 Terminated Vested 16 16 13 Total 353 353 349 Total Annual Payroll $14,364,290 $14,364,290 $14,694,679 Payroll Under Assumed Ret. Age 14,364,290 14,364,290 14,694,679 Annual Rate of Payments to: Service Retirees 9,028,564 9,028,564 8,259,227 Beneficiaries 1,018,853 1,018,853 967,439 Disability Retirees 651,051 651,051 644,450 Terminated Vested 145,066 145,066 120,142 B. Assets Actuarial Value 99,623,717 99,623,717 94,876,292 Market Value 98,558,838 98,558,838 99,687,542 C. Liabilities Present Value of Benefits Actives Retirement Benefits 81,313,478 78,492,847 78,904,808 Disability Benefits 8,632,942 8,385,404 8,435,326 Death Benefits 1,617,191 1,691,295 2,112,435 Vested Benefits 8,796,133 8,525,328 8,478,994 Service Retirees 128,770,556 121,649,883 117,093,574 Beneficiaries 8,741,455 8,296,308 8,155,760 Disability Retirees 9,321,126 8,878,248 10,157,627 Terminated Vested 1,441,067 1,387,880 1,164,305 Total 248,633,948 237,307,193 234,502,829 City of Evanston Police Pension Fund FOSTER & FOSTER | 8121 of 215 New Assump Old Assump C. Liabilities - (Continued) 1/1/2016 1/1/2016 1/1/2015 Present Value of Future Salaries 144,408,246 144,329,954 147,626,875 Present Value of Future Member Contributions 14,310,857 14,303,098 14,629,823 Normal Cost (Retirement)2,620,691 2,533,276 2,507,558 Normal Cost (Disability)562,546 549,565 562,656 Normal Cost (Death)75,404 78,610 96,388 Normal Cost (Vesting)481,902 467,788 471,344 Total Normal Cost 3,740,543 3,629,239 3,637,946 Present Value of Future Normal Costs 34,923,456 33,881,234 34,223,136 Accrued Liability (Retirement) 56,150,342 54,164,268 54,903,312 Accrued Liability (Disability) 3,305,310 3,178,497 3,072,041 Accrued Liability (Death) 966,204 1,013,678 1,264,771 Accrued Liability (Vesting) 5,014,432 4,857,197 4,468,303 Accrued Liability (Inactives) 148,274,204 140,212,319 136,571,266 Total Actuarial Accrued Liability 213,710,492 203,425,959 200,279,693 Unfunded Actuarial Accrued Liability (UAAL)114,086,775 103,802,242 105,403,401 Funded Ratio (AVA / AL)46.62%48.97%47.37% D. Actuarial Present Value of Accrued Benefits Vested Accrued Benefits Inactives 148,274,204 140,212,319 136,571,266 Actives 18,749,905 17,641,956 20,121,901 Member Contributions 12,939,593 12,939,593 12,919,168 Total 179,963,702 170,793,868 169,612,335 Non-vested Accrued Benefits 3,939,593 3,867,960 3,180,268 Total Present Value Accrued Benefits 183,903,295 174,661,828 172,792,603 Funded Ratio (MVA / PVAB) 53.59% 56.43% 57.69% Increase (Decrease) in Present Value of Accrued Benefits Attributable to: Plan Amendments 0 0 Assumption Changes 9,241,467 0 New Accrued Benefits 0 1,401,472 Benefits Paid 0 (10,424,955) Interest 0 10,892,708 Other 0 0 Total 9,241,467 1,869,225 City of Evanston Police Pension Fund FOSTER & FOSTER | 9122 of 215 New Assump Old Assump Valuation Date 1/1/2016 1/1/2016 1/1/2015 Applicable to Fiscal Year Ending 12/31/2016 12/31/2016 12/31/2015 E. Pension Cost Normal Cost (with interest) $3,983,678 $3,865,140 $3,874,412 % of Total Annual Payroll ¹27.8 26.9 26.3 Administrative Expenses (with interest)76,051 76,051 73,418 % of Total Annual Payroll ¹0.5 0.5 0.5 Payment Required to Amortize Unfunded Actuarial Accrued Liability over 25 years (as of 1/1/2016, with interest)7,600,972 6,842,146 6,889,353 % of Total Annual Payroll ¹52.9 47.7 46.9 Total Required Contribution 11,660,701 10,783,337 10,837,183 % of Total Annual Payroll ¹81.2 75.1 73.7 Expected Member Contributions 1,423,501 1,423,501 1,456,243 % of Total Annual Payroll ¹9.91 9.91 9.91 Expected City Contribution 10,237,200 9,359,836 9,380,940 % of Total Annual Payroll ¹71.3 65.2 63.8 F. Past Contributions Plan Years Ending:12/31/2015 Total Required Contribution 10,835,710 City 9,380,940 Actual Contributions Made: Members (excluding buyback) 1,454,770 City 8,804,264 Total 10,259,034 G. Net Actuarial (Gain)/Loss (1,756,669) ¹ Contributions developed as of 1/1/2016 are expressed as a percentage of total annual payroll at 1/1/2016 of $14,364,290. City of Evanston Police Pension Fund FOSTER & FOSTER | 10123 of 215 H. Schedule Illustrating the Amortization of the Total Unfunded Actuarial Accrued Liability as of: Projected Amortizable Unfunded Year Accrued Liability ¹ 2016 92,715,726 2017 91,141,276 2018 89,464,487 2024 76,850,221 2030 58,444,211 2035 36,796,428 2041 0 ¹ Target funded percentage is 90%, so not all of the Unfunded Actuarial Accrued Liability is amortized. I. (i) 3 Year Comparison of Actual and Assumed Salary Increases Actual Assumed Year Ended 12/31/2015 3.46%4.42% Year Ended 12/31/2014 5.81%4.50% Year Ended 12/31/2013 N/A N/A (ii) 3 Year Comparison of Investment Return on Actuarial Value Actual Assumed Year Ended 12/31/2015 5.26%6.50% Year Ended 12/31/2014 8.59%6.50% Year Ended 12/31/2013 N/A N/A City of Evanston Police Pension Fund FOSTER & FOSTER | 11124 of 215 STATEMENT BY ENROLLED ACTUARY This actuarial valuation was prepared and completed by me or under my direct supervision, and I acknowledge responsibility for the results. To the best of my knowledge, the results are complete and accurate, and in my opinion, the techniques and assumptions used are reasonable and meet the requirements and intent of the Illinois Pension Code and adhere to the Actuarial Standards of Practice. There is no benefit or expense to be provided by the plan and/or paid from the plan's assets for which liabilities or current costs have not been established or otherwise taken into account in the valuation. All known events or trends which may require a material increase in plan costs or required contribution rates have been taken into account in the valuation. ________________________ Jason L. Franken, FSA, EA, MAAA Enrolled Actuary #14-6888 City of Evanston Police Pension Fund FOSTER & FOSTER | 12125 of 215 DEVELOPMENT OF JANUARY 1, 2016 AMORTIZATION PAYMENT (1) Unfunded Actuarial Accrued Liability as of January 1, 2015 $105,403,401 (2) Sponsor Normal Cost developed as of January 1, 2015 2,181,703 (3) Expected administrative expenses for the year ended December 31, 2015 68,938 (4) Expected interest on (1), (2) and (3)6,995,272 (5) Sponsor contributions to the System during the year ended December 31, 2015 8,804,264 (6) Expected interest on (5)286,139 (7) Expected Unfunded Actuarial Accrued Liability as of December 31, 2015, (1)+(2)+(3)+(4)-(5)-(6)105,558,911 (8) Change to UAAL due to Assumption Change 10,284,533 (9) Change to UAAL due to Actuarial (Gain)/Loss (1,756,669) (10) Unfunded Accrued Liability as of January 1, 2016 114,086,775 Date Years 1/1/2016 Amortization Established Remaining Amount Amount 1/1/2016 25 92,715,726 ¹7,137,063 ¹ Target funded percentage is 90%, so not all of the Unfunded Actuarial Accrued Liability is amortized. City of Evanston Police Pension Fund FOSTER & FOSTER | 13126 of 215 PROJECTION OF BENEFIT PAYMENTS Payments for Payments for Total Year Current Actives Current Inactives Payments 2016 382,979 10,646,433 11,029,412 2017 634,855 10,735,698 11,370,553 2018 965,988 10,881,643 11,847,631 2019 1,309,469 11,068,107 12,377,576 2020 1,624,045 11,193,090 12,817,135 2021 1,975,753 11,321,629 13,297,382 2022 2,320,930 11,424,489 13,745,419 2023 2,730,960 11,519,597 14,250,557 2024 3,118,019 11,553,793 14,671,812 2025 3,517,850 11,562,362 15,080,212 2026 4,069,333 11,559,352 15,628,685 2027 4,573,824 11,530,614 16,104,438 2028 5,163,798 11,456,403 16,620,201 2029 5,761,104 11,360,285 17,121,389 2030 6,457,865 11,223,712 17,681,577 2031 7,212,268 11,053,934 18,266,202 2032 7,935,649 10,850,071 18,785,720 2033 8,698,393 10,627,206 19,325,599 2034 9,491,082 10,354,277 19,845,359 2035 10,283,919 10,046,066 20,329,985 2036 11,098,169 9,731,532 20,829,701 2037 11,843,108 9,356,072 21,199,180 2038 12,566,262 8,949,781 21,516,043 2039 13,244,999 8,515,892 21,760,891 2040 13,905,526 8,058,181 21,963,707 2041 14,555,988 7,600,059 22,156,047 2042 15,135,569 7,109,365 22,244,934 2043 15,644,259 6,610,378 22,254,637 2044 16,128,046 6,109,370 22,237,416 2045 16,509,482 5,611,986 22,121,468 2046 16,867,970 5,124,010 21,991,980 2047 17,112,882 4,650,506 21,763,388 2048 17,301,663 4,195,675 21,497,338 2049 17,449,798 3,763,190 21,212,988 2050 17,556,377 3,355,475 20,911,852 2051 17,621,235 2,974,185 20,595,420 2052 17,643,924 2,620,522 20,264,446 2053 17,621,186 2,294,367 19,915,553 2054 17,551,343 1,995,049 19,546,392 2055 17,431,538 1,722,491 19,154,029 City of Evanston Police Pension Fund FOSTER & FOSTER | 14127 of 215 ACTUARIAL ASSUMPTIONS AND METHODS Mortality Rate RP-2000 Combined Healthy Mortality with a blue collar adjustment, projected to the valuation date using Scale BB. Disabled Mortality Rate RP-2000 Disabled Retiree Mortality, projected to the valuation date using Scale BB. Based on studies of public safety pension plans, we believe this assumption sufficiently accommodates expected future mortality improvements Interest Rate 6.50% per year compounded annually, net of investment related expenses. This is approximately supported by the target asset allocation and expected return of the asset classes. We will continue to monitor this to ensure that the rate continues to be supported. Retirement Age See table on following page. This is based on an experience study performed in 2012. Disability Rate See table on following page. 70% of the disabilities are assumed to be in the line of duty. This is based on an experience study performed in 2012. Termination Rate See table on following page. This is based on an experience study performed in 2012. Salary Increases Graded schedule based on age. Payroll Growth None. Cost-of-Living Adjustment Tier 1: 3.00% per year after age 55. Those that retire prior to age 55 receive an increase of 1/12 of 3.00% for each full month since benefit commencement upon reaching age 55. Tier 2: 1.25% per year after the later of attainment of age 60 or first anniversary of retirement. Age Increase 25 7.36% 30 5.48% 35 4.53% 40 4.02% 45 3.81% 50 3.68% 55+ 3.62% City of Evanston Police Pension Fund FOSTER & FOSTER | 15128 of 215 Administrative Expenses Expenses paid out of the fund other than investment-related expenses are assumed to be equal to those paid in the previous year. Marital Status 80% of Members are assumed to be married. Spouse’s Age Males are assumed to be three years older than females. % Terminating % Becoming Disabled % Retiring During the Year During the Year During the Year ¹ Age Rate Age Rate Age Rate 15 - 24 10.00% 20 0.05% <=49 0% 25 7.50% 25 0.05% 50 - 54 20% 26 - 27 6.25% 30 0.22% 55 - 59 25% 28 - 31 5.00% 35 0.26% 60 - 62 33% 32 - 34 4.00% 40 0.40% 63 - 69 50% 35 - 37 3.00% 45 0.65% >=70 100% 38 - 49 2.00% 50 0.95% >=50 3.50% 55 1.30% 60 1.65% 65 2.00% ¹ 100% at 30 years of service. Funding Method Entry Age Normal Actuarial Cost Method. Actuarial Asset Method Investment gains and losses are smoothed over a 5-year period. Amortization Method Funding to a 90% funded ratio using the Level Dollar method over a period ending in 2040. City of Evanston Police Pension Fund FOSTER & FOSTER | 16129 of 215 VALUATION NOTES Total Annual Payroll is the projected annual rate of pay for the fiscal year following the valuation date of all covered members. Present Value of Benefits is the single sum value on the valuation date of all future benefits to be paid to current Members, Retirees, Beneficiaries, Disability Retirees and Vested Terminations. Normal (Current Year's) Cost is the current year's cost for benefits yet to be funded. Unfunded Accrued Liability is a liability which arises when a pension plan is initially established or improved and such establishment or improvement is applicable to all years of past service. Total Required Contribution is equal to the Normal Cost plus an amortization payment on the Unfunded Accrued Liability. The required amount is adjusted for interest according to the timing of contributions during the year. Entry Age Normal Cost Method - Under this method, the normal cost is the sum of the individual normal costs for all active participants. For an active participant, the normal cost is the participant’s normal cost accrual rate, multiplied by the participant’s current compensation. (a) The normal cost accrual rate equals: (i) the present value of future benefits for the participant, determined as of the participant’s entry age, divided by (ii) the present value of the compensation expected to be paid to the participant for each year of the participant’s anticipated future service, determined as of the participant’s entry age. (b) In calculating the present value of future compensation, the salary scale is applied both retrospectively and prospectively to estimate compensation in years prior to and subsequent to the valuation year based on the compensation used for the valuation. (c) The accrued liability is the sum of the individual accrued liabilities for all participants and beneficiaries. A participant’s accrued liability equals the present value, at the participant’s attained age, of future benefits less the present value at the participant’s attained age of the individual normal costs payable in the future. A beneficiary’s accrued liability equals the present value, at the beneficiary’s attained age, of future benefits. The unfunded accrued liability equals the total accrued liability less the actuarial value of assets. (d) Under this method, the entry age used for each active participant is the participant’s age at the time he or she would have commenced participation if the plan had always been in existence under current terms, or the age as of which he or she first earns service credits for purposes of benefit accrual under the current terms of the plan. City of Evanston Police Pension Fund FOSTER & FOSTER | 17130 of 215 STATEMENT OF FIDUCIARY NET POSITION December 31, 2015 ASSETS MARKET VALUE Cash and Cash Equivalents: Money Market 2,193,723 Cash 0 Total Cash and Equivalents 2,193,723 Receivables: From General Trust Fund 15,565 Accrued Past Due Interest 358,580 Total Receivable 374,145 Investments: U.S. Gov't and Agency Obligations 32,426,344 Stocks 18,334,861 Corporate Bonds 9,033,860 Municipal Obligations 250,775 Mutual Funds 35,951,130 Total Investments 95,996,970 Total Assets 98,564,838 LIABILITIES Liabilities: Payable: Benefit Payments 6,000 Total Liabilities 6,000 Net Assets: Active and Retired Members' Equity 98,558,838 NET POSITION RESTRICTED FOR PENSIONS 98,558,838 TOTAL LIABILITIES AND NET ASSETS 98,564,838 City of Evanston Police Pension Fund FOSTER & FOSTER | 18131 of 215 STATEMENT OF CHANGES IN FIDUCIARY NET POSITION FOR THE YEAR ENDED December 31, 2015 Market Value Basis ADDITIONS Contributions: Member 1,454,770 City 8,804,264 Total Contributions 10,259,034 Investment Income: Net Realized Gain (Loss) (880,997) Unrealized Gain (Loss) (71,509) Net Increase in Fair Value of Investments (952,506) Interest & Dividends 1,655,145 Less Investment Expense ¹ (271,933) Net Investment Income 430,706 Total Additions 10,689,740 DEDUCTIONS Distributions to Members: Benefit Payments 10,403,247 Refund of Contributions/Transfers 21,708 Total Distributions 10,424,955 Administrative Expenses 71,409 Total Deductions 10,496,364 Net Increase in Net Position 193,376 NET POSITION RESTRICTED FOR PENSIONS Beginning of the Year 99,687,542 Receivable Adjustment (1,322,080) Beginning of the Year 98,365,462 End of the Year 98,558,838 ¹ Investment Related expenses include investment advisory, custodial and performance monitoring fees. City of Evanston Police Pension Fund FOSTER & FOSTER | 19132 of 215 Plan Year Ending Gain/(Loss) 2016 2017 2018 2019 2020 12/31/2012 1,803,623 360,725 0 0 0 0 12/31/2013 4,195,519 1,678,208 839,104 0 0 0 12/31/2014 2,767,428 1,660,457 1,106,971 553,486 0 0 12/31/2015 (5,955,336) (4,764,269) (3,573,202) (2,382,134) (1,191,067) 0 Total (1,064,879) (1,627,127) (1,828,648) (1,191,067) 0 Market Value of Assets, 12/31/2014 98,365,462 Contributions Less Benefit Payments & Administrative Expenses (237,330) Expected Investment Earnings ¹6,386,042 Actual Net Investment Earnings 430,706 2016 Actuarial Investment Gain/(Loss)(5,955,336) ¹ Expected Investment Earnings = 6.50% x (98,365,462 + 0.5 x -237,330) Market Value of Assets, 12/31/2015 98,558,838 (Gains)/Losses Not Yet Recognized 1,064,879 Actuarial Value of Assets, 12/31/2015 99,623,717 (A) 12/31/2014 Actuarial Assets:94,876,292 (I) Net Investment Income: 1. Interest and Dividends 1,655,145 2. Net Increase in Fair Value of Investments (880,997) 3. Change in Actuarial Value 4,482,540 4. Investment Expenses (271,933) Total 4,984,755 (B) 12/31/2015 Actuarial Assets:99,623,717 Actuarial Asset Rate of Return = (2 x I) / (A + B - I):5.26% Market Value of Assets Rate of Return:0.44% 1/1/2016 Limited Actuarial Assets:99,623,717 Actuarial Gain/(Loss) due to Investment Return (Actuarial Asset Basis)(1,174,491) Amounts Not Yet Recognized by Valuation Year Development of Investment Gain/(Loss) Development of Actuarial Value of Assets ACTUARIAL ASSET VALUATION December 31, 2015 Actuarial Assets for funding purposes are developed by recognizing the total actuarial investment gain or loss for each Plan Year over a five year period. In the first year, 20% of the gain or loss is recognized. In the second year 40%, in the third year 60%, in the fourth year 80%, and in the fifth year 100% of the gain or loss is recognized. The actuarial investment gain or loss is defined as the actual return on investments minus the actuarial assumed investment return. Actuarial Assets shall not be less than 80% nor greater than 120% of the Market Value of Assets. Gains/(Losses) Not Yet Recognized City of Evanston Police Pension Fund FOSTER & FOSTER | 20133 of 215 CHANGES IN NET ASSETS AVAILABLE FOR BENEFITS December 31, 2015 Actuarial Asset Basis INCOME Contributions: Member 1,454,770 City 8,804,264 Total Contributions 10,259,034 Earnings from Investments Interest & Dividends 1,655,145 Net Increase in Fair Value of Investments (880,997) Change in Actuarial Value 4,482,540 Total Earnings and Investment Gains 5,256,688 EXPENSES Administrative Expenses: Investment Related ¹271,933 Other 71,409 Total Administrative Expenses 343,342 Distributions to Members: Benefit Payments 10,403,247 Refund of Contributions/Transfers 21,708 Total Distributions 10,424,955 Change in Net Assets for the Year 4,747,425 Net Assets Beginning of the Year 94,876,292 Net Assets End of the Year ² 99,623,717 ¹ Investment Related expenses include investment advisory, custodial and performance monitoring fees. ² Net Assets may be limited for actuarial consideration City of Evanston Police Pension Fund FOSTER & FOSTER | 21134 of 215 STATISTICAL DATA ¹ 1/1/2013 1/1/2014 1/1/2015 1/1/2016 Actives - Tier 1 Number N/A N/A 134 124 Average Current Age N/A N/A 41.7 41.9 Average Age at Employment N/A N/A 27.9 28.3 Average Past Service N/A N/A 13.8 13.6 Average Annual Salary N/A N/A $94,738 $96,458 Actives - Tier 2 Number N/A N/A 29 34 Average Current Age N/A N/A 28.6 29.4 Average Age at Employment N/A N/A 26.5 27.2 Average Past Service N/A N/A 2.1 2.2 Average Annual Salary N/A N/A $68,958 $70,692 Service Retirees Number N/A 128 129 135 Average Current Age N/A N/A 68.8 68.7 Average Annual Benefit N/A $61,484 $64,025 $66,878 Beneficiaries Number N/A 28 28 28 Average Current Age N/A N/A 76.5 76.5 Average Annual Benefit N/A $31,708 $34,551 $36,388 Disability Retirees Number N/A 15 16 16 Average Current Age N/A N/A 59.8 60.8 Average Annual Benefit N/A $39,066 $40,278 $40,691 Terminated Vested Number N/A 14 13 16 Average Current Age N/A N/A 41.2 40.9 Average Annual Benefit N/A $0 $24,028 ² $24,178 ² ¹ Foster & Foster does not have enough historical data to include complete data prior to 1/1/2015. We will add historical data going forward. ² The terminated vested participants shown are awaiting a refund of employee contributions. Therefore, they are not entitled to a future annual benefit from the plan. City of Evanston Police Pension Fund FOSTER & FOSTER | 22135 of 215 AGE AND SERVICE DISTRIBUTION PAST SERVICE AGE 012345-910-14 15-19 20-24 25-29 30+ Total 15 - 19 000000 000000 20 - 24 010000 000001 25 - 29 182160 0000018 30 - 34 3214320 2000035 35 - 39 000021219 2 0 0 0 35 40 - 44 00000215 6 0 0 0 23 45 - 49 000000 9971026 50 - 54 000000 1335012 55 - 59 000000 101204 60 - 64 000000 110024 65+000000 000000 Total 4113 5113448 21 11 8 2 158 City of Evanston Police Pension Fund FOSTER & FOSTER | 23136 of 215 VALUATION PARTICIPANT RECONCILIATION 1. Active lives a. Number in prior valuation 1/1/2015 163 b. Terminations i. Vested (partial or full) with deferred benefits (4) ii. Non-vested or full lump sum distribution received (1) iii. Transferred service to other fund 0 c. Deaths i. Beneficiary receiving benefits 0 ii. No future benefits payable 0 d. Disabled 0 e. Retired (8) f. Continuing participants 150 g. New entrants and Rehires 8 h. Total active life participants in valuation 158 2. Non-Active lives (including beneficiaries receiving benefits) Service Retirees, Vested Receiving Receiving Receiving Death Disability Vested Benefits Benefits Benefits Deferred Total a. Number prior valuation 129 28 16 13 186 Retired 800 0 8 Vested Deferred 000 4 4 Death, With Survivor (2)2 0 0 0 Death, No Survivor 0 (2)0 0 (2) Disabled 000 0 0 Refund of Contributions 000 0 0 Rehires 000 (1)(1) Expired Annuities 000 0 0 Data Corrections 000 0 0 Hired/Termed in Same Year 000 0 0 b. Number current valuation 135 28 16 16 195 City of Evanston Police Pension Fund FOSTER & FOSTER | 24137 of 215 SUMMARY OF CURRENT PLAN Article 3 Pension Fund The Plan is established and administered as prescribed by “Article 3. Police Pension Fund – Municipalities 500,000 and Under” of the Illinois Pension Code. Credited Service Complete years of service as a sworn police officer employed by the City. Normal Retirement Date Tier 1: Age 50 and 20 years of Credited Service. Tier 2: Age 55 with 10 years of service Benefit Tier 1: 50% of annual salary attached to rank on last day of service plus 2.50% of annual salary for each year of service over 20 years, up to a maximum of 75% of salary. The minimum monthly benefit is $1,000 per month. Tier 2: 2.50% per year of service times the average salary for the eight consecutive years prior to retirement times the number of years of service. The maximum benefit is 75% of average salary. Form of Benefit Tier 1: For married retirees, an annuity payable for the life of the Member; upon the death of the member, 100% of the Member’s benefit payable to the spouse until death. For unmarried retirees, the normal form is a Single Life Annuity. Tier 2: Same as above, but with 66 2/3% of benefit continued to spouse. Cost-of-Living Adjustment Tier 1: An annual increase equal to 3.00% per year after age 55. Those that retire prior to age 55 receive an increase of 1/12 of 3.00% for each full month since benefit commencement upon reaching age 55 Tier 2: An annual increase each January 1 equal to 3.00% per year or one-half of the annual unadjusted percentage increase in the consumer price index-u for the 12 months ending with the September preceding each November 1, whichever is less, of the original pension after the attainment of age 60 or first anniversary of pension start date whichever is later. Disability Benefit Eligibility Total and permanent as determined by the Board of Trustees. City of Evanston Police Pension Fund FOSTER & FOSTER | 25138 of 215 Benefit Amount A maximum of: a.) 65% of salary attached to the rank held by Member on last day of service, and; b.) The monthly retirement pension that the Member is entitled to receive if he or she retired immediately. For non-service connected disabilities, a benefit of 50% of salary attached to rank held by Member on last day of service. Pre-Retirement Death Benefit Service Incurred 100% of salary attached to rank held by Member on last day of service. Non-Service Incurred A maximum of: a.) 50% of salary attached to the rank held by Member on last day of service, and; b.) The monthly retirement pension earned by the deceased Member at the time of death, regardless of whether death occurs before or after age 50. For non-service deaths with less than 10 years of service, a refund of member contributions is provided. Contributions Employee 9.91% of Salary. City Remaining amount necessary for payment of Normal (current year’s) Cost and amortization of the accrued past service liability over a period ending in 2040. Vesting (Termination) Less than 10 years Refund of Member Contributions. 10 or more years Either the termination benefit, payable upon reaching age 60, provided contributions are not withdrawn, or a refund of member contributions. The termination benefit is 2.50% of annual salary held in the year prior to termination times creditable service. Board of Trustees The Board consists of two members appointed by the City, two active Members of the Police Department elected by the Membership and one retired Member of the Police Department elected by the Membership. City of Evanston Police Pension Fund FOSTER & FOSTER | 26139 of 215 CITY OF EVANSTON FIREFIGHTERS’ PENSION FUND ACTUARIAL VALUATION AS OF JANUARY 1, 2016 CONTRIBUTIONS APPLICABLE TO THE PLAN/FISCAL YEAR ENDED DECEMBER 31, 2016 140 of 215 One Oakbrook Terrace, Suite 720 Oakbrook Terrace, IL 60181 · (630) 620-0200 · Fax (239) 481-0634 · www.foster-foster.com October 3, 2016 Board of Trustees City of Evanston Firefighters’ Pension Fund 2100 Ridge Avenue Evanston, IL 60201 Re: City of Evanston Firefighters’ Pension Fund Dear Board: We are pleased to present to the Board this report of the annual actuarial valuation of the City of Evanston Firefighters’ Pension Fund. The valuation was performed to determine whether the assets and contributions are sufficient to provide the prescribed benefits and to develop the appropriate funding requirements for the applicable plan year. Please note that this valuation may not be applicable for any other purposes. The valuation has been conducted in accordance with generally accepted actuarial principles and practices, including the applicable Actuarial Standards of Practice as issued by the Actuarial Standards Board, and reflects laws and regulations issued to date pursuant to the provisions of Article 4, Illinois Pension Code, as well as applicable federal laws and regulations. In our opinion, the assumptions used in this valuation, as adopted by the Board of Trustees, represent reasonable expectations of anticipated plan experience. Future actuarial measurements may differ significantly from the current measurements presented in this report for a variety of reasons including: changes in applicable laws, changes in plan provisions, changes in assumptions, or plan experience differing from expectations. In conducting the valuation, we have relied on personnel, plan design, and asset information supplied by the Board of Trustees, financial reports prepared by the custodian bank and the actuarial assumptions and methods described in the Actuarial Assumptions section of this report. While we cannot verify the accuracy of all this information, the supplied information was reviewed for consistency and reasonableness. As a result of this review, we have no reason to doubt the substantial accuracy of the information and believe that it has produced appropriate results. This information, along with any adjustments or modifications, is summarized in various sections of this report. The undersigned is familiar with the immediate and long-term aspects of pension valuations and meets the Qualification Standards of the American Academy of Actuaries necessary to render the actuarial opinions contained herein. All of the sections of this report are considered an integral part of the actuarial opinions. To our knowledge, no associate of Foster & Foster, Inc. working on valuations of the program has any direct financial interest or indirect material interest in the City of Evanston, nor does anyone at Foster & Foster, Inc. act as a member of the Board of Trustees of the City of Evanston Firefighters’ Pension Fund. Thus, there is no relationship existing that might affect our capacity to prepare and certify this actuarial report. 141 of 215 If there are any questions, concerns, or comments about any of the items contained in this report, please contact us at 630-620-0200. Respectfully submitted, Foster & Foster, Inc. By: ______________________________ Jason L. Franken Enrolled Actuary #14-6888 JLF/lke Enclosures 142 of 215 TABLE OF CONTENTS Section Title Page I Introduction a. Summary of Report 5 b.Changes Since Prior Valuation 7 c. Comparative Summary of Principal Valuation Results 8 II Valuation Information a.Development of January 1, 2016 Amortization Payment 13 b.Projection of Benefit Payments 14 c. Actuarial Assumptions and Methods 15 d. Valuation Notes 17 III Trust Fund 18 IV Member Statistics a. Statistical Data 22 b. Age and Service Distribution 23 c. Valuation Participant Reconciliation 24 V Summary of Current Plan 25 City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 4143 of 215 SUMMARY OF REPORT The regular annual actuarial valuation of the City of Evanston Firefighters’ Pension Fund, performed as of January 1, 2016, has been completed and the results are presented in this Report. The contribution amounts set forth herein are applicable to the plan/fiscal year ended December 31, 2016. The contribution requirements, compared with those set forth in the January 1, 2015 actuarial report are as follows: Valuation Date 1/1/2016 1/1/2015 Total Required Contribution $9,084,864 $8,281,368 % of Total Annual Payroll 91.8%84.1% Member Contributions (Est.) 936,155 930,503 % of Total Annual Payroll 9.455%9.455% City Required Contribution 8,148,709 7,350,865 % of Total Annual Payroll 82.3%78.0% As you can see, the Total Required Contribution, when expressed as a percentage of annual payroll, shows an increase when compared to the results determined in the January 1, 2015 actuarial valuation report. The primary reason for this increase is the change in assumptions used to develop this year’s recommended contribution. The mortality assumption was updated to reflect mortality increases through the valuation date. The recommended contribution for the year, when developed using the prior year assumptions only slightly increased relative to last year’s recommended contribution when expressed as a percentage of payroll. The plan experienced a mix of favorable and unfavorable experience. The favorable experience included an increase in average salary of 3.32% for members who were in both the 2015 and 2016 valuations, falling short of the assumed average increase of 4.46% for these members. This was offset by an investment return (Actuarial Asset basis) of 3.87%, which was lower than the assumed return of 6.50% and less inactive deaths than expected. City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 5144 of 215 The balance of this Report presents additional details of the actuarial valuation and the general operation of the Fund. The undersigned would be pleased to meet with the Board of Trustees in order to discuss the Report and answer any pending questions concerning its contents. Respectfully submitted, FOSTER & FOSTER, INC. By: ______________________________ Jason L. Franken, FSA, EA, MAAA By: ______________________________ Heidi E. Andorfer, FSA, EA City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 6145 of 215 Plan Changes Since Prior Valuation There have been no plan changes since the prior valuation. Actuarial Assumption/Method Changes Since Prior Valuation There were no method changes made since the prior valuation. The following assumption changes were made since the prior valuation: 1. For healthy lives, the mortality rates were updated from RP-2000 Combined Healthy Mortality with a blue collar adjustment to RP-2000 Combined Healthy Mortality with a blue collar adjustment, projected to the valuation date using Scale BB. 2. For disabled lives, the mortality rates were updated from RP-2000 Disabled Retiree Mortality to RP-2000 Disabled Retiree Mortality, projected to the valuation date using Scale BB. City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 7146 of 215 COMPARATIVE SUMMARY OF PRINCIPAL VALUATION RESULTS New Assump Old Assump 1/1/2016 1/1/2016 1/1/2015 A. Participant Data Number Included Actives 105 105 107 Service Retirees 86 86 86 Beneficiaries 34 34 33 Disability Retirees 22 22 23 Terminated Vested 4 4 3 Total 251 251 252 Total Annual Payroll $9,901,165 $9,901,165 $9,841,383 Payroll Under Assumed Ret. Age 9,901,165 9,901,165 9,841,383 Annual Rate of Payments to: Service Retirees 5,756,668 5,756,668 5,493,139 Beneficiaries 1,140,133 1,140,133 1,060,442 Disability Retirees 1,266,252 1,266,252 1,242,564 Terminated Vested 0 0 0 B. Assets Actuarial Value 69,312,907 69,312,907 67,487,404 Market Value 66,741,089 66,741,089 68,241,712 C. Liabilities Present Value of Benefits Actives Retirement Benefits 63,574,205 61,431,818 56,692,928 Disability Benefits 8,867,978 8,592,134 8,210,688 Death Benefits 1,419,087 1,490,092 1,494,570 Vested Benefits 2,500,938 2,462,193 2,243,841 Service Retirees 82,924,925 78,472,771 79,412,776 Beneficiaries 9,911,362 9,452,980 9,086,068 Disability Retirees 17,683,487 16,795,171 19,779,141 Terminated Vested 71,908 71,908 108,515 Total 186,953,890 178,769,067 177,028,527 City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 8147 of 215 New Assump Old Assump C. Liabilities - (Continued) 1/1/2016 1/1/2016 1/1/2015 Present Value of Future Salaries 105,652,974 105,580,767 107,188,865 Present Value of Future Member Contributions 9,989,489 9,982,662 10,134,707 Normal Cost (Retirement)2,043,163 1,977,113 1,859,951 Normal Cost (Disability)512,689 500,318 479,783 Normal Cost (Death)85,910 89,732 89,525 Normal Cost (Vesting)155,636 154,209 143,587 Total Normal Cost 2,797,398 2,721,372 2,572,846 Present Value of Future Normal Costs 27,832,405 27,060,948 26,509,069 Accrued Liability (Retirement) 42,991,664 41,518,151 37,286,636 Accrued Liability (Disability) 3,667,214 3,517,458 3,173,011 Accrued Liability (Death) 576,027 610,549 588,443 Accrued Liability (Vesting) 1,294,898 1,269,131 1,084,868 Accrued Liability (Inactives) 110,591,682 104,792,830 108,386,500 Total Actuarial Accrued Liability 159,121,485 151,708,119 150,519,458 Unfunded Actuarial Accrued Liability (UAAL)89,808,578 82,395,212 83,032,054 Funded Ratio (AVA / AL)43.56%45.69%44.84% D. Actuarial Present Value of Accrued Benefits Vested Accrued Benefits Inactives 110,591,682 104,792,830 108,386,500 Actives 20,287,422 19,355,916 17,222,404 Member Contributions 8,724,300 8,724,300 8,095,493 Total 139,603,404 132,873,046 133,704,397 Non-vested Accrued Benefits 1,407,817 1,399,044 1,146,698 Total Present Value Accrued Benefits 141,011,221 134,272,090 134,851,095 Funded Ratio (MVA / PVAB) 47.33% 49.71% 50.61% Increase (Decrease) in Present Value of Accrued Benefits Attributable to: Plan Amendments 0 0 Assumption Changes 6,739,131 0 New Accrued Benefits 0 (1,014,152) Benefits Paid 0 (8,067,965) Interest 0 8,503,112 Other 0 0 Total 6,739,131 (579,005) City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 9148 of 215 New Assump Old Assump Valuation Date 1/1/2016 1/1/2016 1/1/2015 Applicable to Fiscal Year Ending 12/31/2016 12/31/2016 12/31/2015 E. Pension Cost Normal Cost (with interest) $2,979,229 $2,898,261 $2,740,081 % of Total Annual Payroll ¹30.1 29.3 27.8 Administrative Expenses (with interest)47,496 47,496 55,645 % of Total Annual Payroll ¹0.5 0.5 0.6 Payment Required to Amortize Unfunded Actuarial Accrued Liability over 25 years (as of 1/1/2016, with interest)6,058,139 5,511,156 5,485,642 % of Total Annual Payroll ¹61.2 55.6 55.7 Total Required Contribution 9,084,864 8,456,913 8,281,368 % of Total Annual Payroll ¹91.8 85.4 84.1 Expected Member Contributions 936,155 936,155 930,503 % of Total Annual Payroll ¹9.5 9.5 9.5 Expected City Contribution 8,148,709 7,520,758 7,350,865 % of Total Annual Payroll ¹82.3 75.9 74.6 F. Past Contributions Plan Years Ending:12/31/2015 Total Required Contribution 8,306,957 City 7,350,865 Actual Contributions Made: Members (excluding buyback)956,092 City 6,385,244 Total 7,341,336 G. Net Actuarial (Gain)/Loss (1,244,203) ¹ Contributions developed as of 1/1/2016 are expressed as a percentage of total annual payroll at 1/1/2016 of $9,901,165. City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 10149 of 215 H. Schedule Illustrating the Amortization of the Total Unfunded Actuarial Accrued Liability as of: Projected Amortizable Unfunded Year Accrued Liability ¹ 2016 73,896,430 2017 72,641,559 2018 71,305,122 2024 61,251,277 2030 46,581,286 2035 29,327,533 2041 0 ¹ Target funded percentage is 90%, so not all of the Unfunded Actuarial Accrued Liability is amortized. I. (i) 3 Year Comparison of Actual and Assumed Salary Increases Actual Assumed Year Ended 12/31/2015 3.32%4.46% Year Ended 12/31/2014 6.92%4.39% Year Ended 12/31/2013 N/A N/A (ii) 3 Year Comparison of Investment Return on Actuarial Value Actual Assumed Year Ended 12/31/2015 3.87%6.50% Year Ended 12/31/2014 6.96%6.50% Year Ended 12/31/2013 N/A N/A City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 11150 of 215 STATEMENT BY ENROLLED ACTUARY This actuarial valuation was prepared and completed by me or under my direct supervision, and I acknowledge responsibility for the results. To the best of my knowledge, the results are complete and accurate, and in my opinion, the techniques and assumptions used are reasonable and meet the requirements and intent of the Illinois Pension Code and adhere to the Actuarial Standards of Practice. There is no benefit or expense to be provided by the plan and/or paid from the plan's assets for which liabilities or current costs have not been established or otherwise taken into account in the valuation. All known events or trends which may require a material increase in plan costs or required contribution rates have been taken into account in the valuation. ________________________ Jason L. Franken, FSA, EA, MAAA Enrolled Actuary #14-6888 City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 12151 of 215 DEVELOPMENT OF JANUARY 1, 2016 AMORTIZATION PAYMENT (1) Unfunded Actuarial Accrued Liability as of January 1, 2015 $83,032,054 (2) Sponsor Normal Cost developed as of January 1, 2015 1,642,343 (3) Expected administrative expenses for the year ended December 31, 2015 52,248 (4) Expected interest on (1), (2) and (3)5,505,534 (5) Sponsor contributions to the System during the year ended December 31, 2015 6,385,244 (6) Expected interest on (5)207,520 (7) Expected Unfunded Actuarial Accrued Liability as of December 31, 2015, (1)+(2)+(3)+(4)-(5)-(6)83,639,415 (8) Change to UAAL due to Assumption Change 7,413,366 (9) Change to UAAL due to Actuarial (Gain)/Loss (1,244,203) (10) Unfunded Accrued Liability as of January 1, 2016 89,808,578 Date Years 1/1/2016 Amortization Established Remaining Amount Amount 1/1/2016 25 73,896,430 ¹5,688,393 ¹ Target funded percentage is 90%, so not all of the Unfunded Actuarial Accrued Liability is amortized. City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 13152 of 215 PROJECTION OF BENEFIT PAYMENTS Payments for Payments for Total Year Current Actives Current Inactives Payments 2016 325,889 8,117,673 8,443,562 2017 590,251 8,142,948 8,733,199 2018 844,053 8,217,525 9,061,578 2019 1,095,945 8,290,938 9,386,883 2020 1,373,414 8,366,573 9,739,987 2021 1,641,360 8,408,801 10,050,161 2022 1,922,030 8,438,330 10,360,360 2023 2,240,084 8,468,857 10,708,941 2024 2,586,366 8,475,584 11,061,950 2025 2,956,202 8,470,993 11,427,195 2026 3,341,030 8,454,665 11,795,695 2027 3,743,544 8,425,486 12,169,030 2028 4,181,049 8,382,472 12,563,521 2029 4,600,136 8,324,113 12,924,249 2030 5,032,813 8,248,465 13,281,278 2031 5,477,524 8,153,699 13,631,223 2032 5,959,351 8,038,031 13,997,382 2033 6,475,792 7,899,690 14,375,482 2034 7,020,864 7,737,241 14,758,105 2035 7,598,448 7,573,012 15,171,460 2036 8,148,221 7,360,175 15,508,396 2037 8,684,585 7,120,389 15,804,974 2038 9,224,222 6,853,736 16,077,958 2039 9,734,747 6,560,455 16,295,202 2040 10,219,546 6,241,721 16,461,267 2041 10,651,286 5,899,510 16,550,796 2042 11,065,471 5,536,612 16,602,083 2043 11,447,127 5,156,944 16,604,071 2044 11,821,905 4,764,919 16,586,824 2045 12,124,989 4,365,719 16,490,708 2046 12,364,030 3,965,425 16,329,455 2047 12,559,551 3,569,796 16,129,347 2048 12,717,600 3,184,110 15,901,710 2049 12,840,795 2,814,193 15,654,988 2050 12,928,381 2,464,936 15,393,317 2051 12,981,243 2,139,791 15,121,034 2052 13,000,433 1,841,654 14,842,087 2053 12,985,087 1,571,706 14,556,793 2054 12,934,778 1,329,998 14,264,776 2055 12,848,513 1,116,619 13,965,132 City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 14153 of 215 ACTUARIAL ASSUMPTIONS AND METHODS Mortality Rate RP-2000 Combined Healthy Mortality with a blue collar adjustment, projected to the valuation date using Scale BB. Disabled Mortality Rate RP-2000 Disabled Retiree, projected to the valuation date using Scale BB. Based on studies of public safety pension plans, we believe this assumption sufficiently accommodates expected future mortality improvements. Interest Rate 6.50% per year compounded annually, net of investment related expenses. This is approximately supported by the target asset allocation and expected return of the asset classes. We will continue to monitor this to ensure that the rate continues to be supported. Retirement Age See table on following page. This is based on an experience study performed in 2012. Disability Rate See table on following page. 90% of the disabilities are assumed to be in the line of duty. This is based on an experience study performed in 2012. Termination Rate See table on following page. This is based on an experience study performed in 2012. Salary Increases Graded schedule based on age. Payroll Growth None. Cost-of-Living Adjustment Tier 1: 3.00% per year after age 55. Those that retire prior to age 55 receive an increase of 1/12 of 3.00% for each full month since benefit commencement upon reaching age 55. Tier 2: 1.25% per year after the later of attainment of age 60 or first anniversary of retirement. Age Increase 25 7.36% 30 5.48% 35 4.53% 40 4.02% 45 3.81% 50 3.68% 55+ 3.62% City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 15154 of 215 Administrative Expenses Expenses paid out of the fund other than investment- related expenses are assumed to be equal to those paid in the previous year. Marital Status 80% of Members are assumed to be married. Spouse’s Age Males are assumed to be three years older than females. ¹ 100% at 30 years of service. Funding Method Entry Age Normal Cost Method. Actuarial Asset Method Investment gains and losses are smoothed over a 5-year period. Amortization Method Funding to a 90% funded ratio using the Level Dollar method over a period ending in 2040. Age Rate Age Rate Age Rate 20 9.00% 20 0.10% 50 - 53 14.0% 25 5.00% 25 0.10% 54 - 59 20.0% 30 2.50% 30 0.20% 60 - 62 25.0% 35 2.00% 35 0.35% 63 - 64 33.0% 40 1.00% 40 0.50% 65 - 69 50.0% 45 1.00% 45 0.65% 70 100.0% 50 1.00% 50 1.00% 55 1.00% 55 1.50% 60 1.00% 60 3.00% 65 1.00% 65 4.25% % Terminating During the Year % Becoming Disabled During the Year % Retiring During the Year ¹ City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 16155 of 215 VALUATION NOTES Total Annual Payroll is the projected annual rate of pay for the fiscal year following the valuation date of all covered members. Present Value of Benefits is the single sum value on the valuation date of all future benefits to be paid to current Members, Retirees, Beneficiaries, Disability Retirees and Vested Terminations. Normal (Current Year's) Cost is the current year's cost for benefits yet to be funded. Unfunded Accrued Liability is a liability which arises when a pension plan is initially established or improved and such establishment or improvement is applicable to all years of past service. Total Required Contribution is equal to the Normal Cost plus an amortization payment on the Unfunded Accrued Liability. The required amount is adjusted for interest according to the timing of contributions during the year. Entry Age Normal Cost Method - Under this method, the normal cost is the sum of the individual normal costs for all active participants. For an active participant, the normal cost is the participant’s normal cost accrual rate, multiplied by the participant’s current compensation. (a) The normal cost accrual rate equals: (i) the present value of future benefits for the participant, determined as of the participant’s entry age, divided by (ii) the present value of the compensation expected to be paid to the participant for each year of the participant’s anticipated future service, determined as of the participant’s entry age. (b) In calculating the present value of future compensation, the salary scale is applied both retrospectively and prospectively to estimate compensation in years prior to and subsequent to the valuation year based on the compensation used for the valuation. (c) The accrued liability is the sum of the individual accrued liabilities for all participants and beneficiaries. A participant’s accrued liability equals the present value, at the participant’s attained age, of future benefits less the present value at the participant’s attained age of the individual normal costs payable in the future. A beneficiary’s accrued liability equals the present value, at the beneficiary’s attained age, of future benefits. The unfunded accrued liability equals the total accrued liability less the actuarial value of assets. (d) Under this method, the entry age used for each active participant is the participant’s age at the time he or she would have commenced participation if the plan had always been in existence under current terms, or the age as of which he or she first earns service credits for purposes of benefit accrual under the current terms of the plan. City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 17156 of 215 STATEMENT OF FIDUCIARY NET POSITION December 31, 2015 ASSETS MARKET VALUE Cash and Cash Equivalents: Money Market 969,532 Cash 213,936 Total Cash and Equivalents 1,183,468 Receivables: From Police Officers' Trust Fund 2,592 From General Trust Fund 31,737 From City 0 Accrued Past Due Interest 142,583 Total Receivable 176,912 Investments: State, Corporate and Local Obligations 13,410,622 U.S. Gov't and Agency Obligations 4,848,724 Equity Securities 5,646,661 Mutual Funds 41,491,173 Total Investments 65,397,180 Total Assets 66,757,560 LIABILITIES Liabilities: Payable: Vouchers Payable 16,471 Total Liabilities 16,471 Net Assets: Active and Retired Members' Equity 66,741,089 NET POSITION RESTRICTED FOR PENSIONS 66,741,089 TOTAL LIABILITIES AND NET ASSETS 66,757,560 City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 18157 of 215 STATEMENT OF CHANGES IN FIDUCIARY NET POSITION FOR THE YEAR ENDED December 31, 2015 Market Value Basis ADDITIONS Contributions: Member 956,092 City 6,385,244 Total Contributions 7,341,336 Investment Income: Net Realized Gain (Loss) 190,618 Unrealized Gain (Loss) (295,731) Net Increase in Fair Value of Investments (105,113) Interest & Dividends 523,011 Less Investment Expense ¹ (189,657) Net Investment Income 228,241 Total Additions 7,569,577 DEDUCTIONS Distributions to Members: Benefit Payments 8,026,249 Refund of Contributions/Transfers 41,716 Total Distributions 8,067,965 Administrative Expenses 44,597 Total Deductions 8,112,562 Net Increase in Net Position (542,985) NET POSITION RESTRICTED FOR PENSIONS Beginning of the Year 68,241,712 Receivable Adjustment (957,638) Adjusted Beginning of the Year 67,284,074 End of the Year 66,741,089 ¹ Investment Related expenses include investment advisory, custodial and performance monitoring fees. City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 19158 of 215 Plan Year Ending Gain/(Loss) 2016 2017 2018 2019 2020 12/31/2012 (97,940) (19,588)0000 12/31/2013 2,859,775 1,143,910 571,955000 12/31/2014 (666,688) (400,013) (266,675) (133,338) 0 0 12/31/2015 (4,120,159) (3,296,127) (2,472,095) (1,648,064) (824,032) 0 Total (2,571,818) (2,166,815) (1,781,402) (824,032) 0 Market Value of Assets, 12/31/2014 67,284,074 Contributions Less Benefit Payments & Administrative Expenses (771,226) Expected Investment Earnings ¹4,348,400 Actual Net Investment Earnings 228,241 2016 Actuarial Investment Gain/(Loss)(4,120,159) ¹ Expected Investment Earnings = 6.50% x (67,284,074 + 0.5 x -771,226) Market Value of Assets, 12/31/2015 66,741,089 (Gains)/Losses Not Yet Recognized 2,571,818 Actuarial Value of Assets, 12/31/2015 69,312,907 (A) 12/31/2014 Actuarial Assets:67,487,404 (I) Net Investment Income: 1. Interest and Dividends 523,011 2. Realized Gains (Losses) 190,618 3. Change in Actuarial Value 2,072,757 4. Investment Expenses (189,657) Total 2,596,729 (B) 12/31/2015 Actuarial Assets:69,312,907 Actuarial Asset Rate of Return = (2 x I) / (A + B - I):3.87% Market Value of Assets Rate of Return:0.34% 12/31/2015 Limited Actuarial Assets:69,312,907 Actuarial Gain/(Loss) due to Investment Return (Actuarial Asset Basis) (1,764,887) Amounts Not Yet Recognized by Valuation Year Development of Investment Gain/Loss Development of Actuarial Value of Assets ACTUARIAL ASSET VALUATION December 31, 2015 Actuarial Assets for funding purposes are developed by recognizing the total actuarial investment gain or loss for each Plan Year over a five year period. In the first year, 20% of the gain or loss is recognized. In the second year 40%, in the third year 60%, in the fourth year 80%, and in the fifth year 100% of the gain or loss is recognized. The actuarial investment gain or loss is defined as the actual return on investments minus the actuarial assumed investment return. Actuarial Assets shall not be less than 80% nor greater than 120% of the Market Value of Assets. Gains/(Losses) Not Yet Recognized City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 20159 of 215 CHANGES IN NET ASSETS AVAILABLE FOR BENEFITS December 31, 2015 Actuarial Asset Basis INCOME Contributions: Member 956,092 City 6,385,244 Total Contributions 7,341,336 Earnings from Investments Interest & Dividends 523,011 Net Realized Gain (Loss) 190,618 Change in Actuarial Value 2,072,757 Total Earnings and Investment Gains 2,786,386 EXPENSES Administrative Expenses: Investment Related¹ 189,657 Other 44,597 Total Administrative Expenses 234,254 Distributions to Members: Benefit Payments 8,026,249 Refund of Contributions/Transfers 41,716 Total Distributions 8,067,965 Change in Net Assets for the Year 1,825,503 Net Assets Beginning of the Year 67,487,404 Net Assets End of the Year² 69,312,907 ¹ Investment Related expenses include investment advisory, custodial and performance monitoring fees. ² Net Assets may be limited for actuarial consideration. City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 21160 of 215 STATISTICAL DATA ¹ 1/1/2013 1/1/2014 1/1/2015 1/1/2016 Actives - Tier 1 Number N/A N/A 81 79 Average Current Age N/A N/A 42.7 43.4 Average Age at Employment N/A N/A 28.0 28.1 Average Past Service N/A N/A 14.7 15.3 Average Annual Salary N/A N/A $98,712 $100,461 Actives - Tier 2 Number N/A N/A 26 26 Average Current Age N/A N/A 30.1 30.8 Average Age at Employment N/A N/A 28.2 28.0 Average Past Service N/A N/A 1.9 2.8 Average Annual Salary N/A N/A $70,990 $75,567 Service Retirees Number N/A 90 86 86 Average Current Age N/A N/A 68.8 69.1 Average Annual Benefit N/A $57,210 $63,874 $66,938 Beneficiaries Number N/A 22 33 34 Average Current Age N/A N/A 67.6 70.7 Average Annual Benefit N/A $31,720 $32,135 $33,533 Disability Retirees Number N/A 24 23 22 Average Current Age N/A N/A 62.2 61.9 Average Annual Benefit N/A $52,792 $54,025 $57,557 Terminated Vested Number N/A 2 3 4 Average Current Age N/A N/A 31.5 33.1 Average Annual Benefit N/A $0 $0 ² $0 ² ¹ Foster & Foster does not have enough historical data to include complete data prior to 1/1/2015. We will add historical data going forward. ² The terminated vested participants shown are awaiting a refund of employee contributions. Therefore, they are not entitled to a future annual benefit from the plan. City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 22161 of 215 AGE AND SERVICE DISTRIBUTION PAST SERVICE AGE 012345-910-14 15-19 20-24 25-29 30+ Total 15 - 19 000000 000000 20 - 24 000000 000000 25 - 29 152310 0000012 30 - 34 0002815 0000025 35 - 39 010018 3100014 40 - 44 000023 9600020 45 - 49 000001 5730016 50 - 54 000000 1036111 55 - 59 000000 011125 60 - 64 000000 010012 65+000000 000000 Total 1625122718 16 7 7 4105 City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 23162 of 215 VALUATION PARTICIPANT RECONCILIATION 1. Active lives a. Number in prior valuation 1/1/2015 107 b. Terminations i. Vested (partial or full) with deferred benefits (1) ii. Non-vested or full lump sum distribution received 0 iii. Transferred service to other fund 0 c. Deaths i. Beneficiary receiving benefits 0 ii. No future benefits payable 0 d. Disabled 0 e. Retired (2) f. Continuing participants 104 g. New entrants 1 h. Total active life participants in valuation 105 2. Non-Active lives (including beneficiaries receiving benefits) Service Retirees, Vested Receiving Receiving Receiving Death Disability Vested Benefits Benefits Benefits Deferred Total a. Number prior valuation 86 33 23 3 145 Retired 200 0 2 Vested Deferred 000 1 1 Death, With Survivor (2)2 0 0 0 Death, No Survivor 0 0 (1)0 (1) Disabled 000 0 0 Refund of Contributions 000 (1)(1) Rehires 000 0 0 Expired Annuities 0 (1)0 0 (1) Data Corrections 000 0 0 Hired/Termed in Same Year 000 1 1 b. Number current valuation 86 34 22 4 146 City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 24163 of 215 SUMMARY OF CURRENT PLAN Article 4 Pension Fund The Plan is established and administered as prescribed by “Article 4. Firefighters’ Pension Fund – Municipalities 500,000 and Under” of the Illinois Pension Code. Credited Service Years and fractional parts of years of service as a sworn Firefighter employed by the City. Salary Annual salary, including longevity, attached to firefighter’s rank, as established by the municipality appropriation ordinance, excluding overtime pay, holiday pay and bonus pay. Normal Retirement Date Tier 1: Age 50 and 20 years of Credited Service. Tier 2: Age 55 with 10 years of service. Benefit Tier 1: 50% of annual salary attached to rank on last day of service plus 2.50% of annual salary for each year of service over 20 years, up to a maximum of 75% of salary. The minimum monthly benefit is $1,159.27 per month. Tier 2: 2.50% per year of service times the average salary for the eight consecutive years prior to retirement times the number of years of service. The maximum benefit is 75% of average salary. Form of Benefit Tier 1: For married retirees, an annuity payable for the life of the Member; upon the death of the member, 100% of the Member’s benefit payable to the spouse until death. For unmarried retirees, the normal form is a Single Life Annuity. Tier 2: Same as above, but with 66 2/3% of benefit continued to spouse. Cost-of-Living Adjustment Tier 1: Retirees: An annual increase equal to 3.00% per year after age 55. Those that retire prior to age 55 receive an increase of 1/12 of 3.00% for each full month since benefit commencement upon reaching age 55. City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 25164 of 215 Disabled Retirees: An annual increase equal to 3.00% per year of the original benefit amount beginning at age 60. Those that become disabled prior to age 60 receive an increase of 3.00% of the original benefit amount for each year since benefit commencement upon reaching age 60. Tier 2: An annual increase each January 1 equal to 3.00% per year or one-half of the annual unadjusted percentage increase in the consumer price index-u for the 12 months ending with the September preceding each November 1, whichever is less, of the original pension after the attainment of age 60 or first anniversary of pension start date whichever is later. Disability Benefit Eligibility Total and permanent as determined by the Board of Trustees. Seven years of service required for non-service connected disability. Benefit Amount A maximum of: a.) 65% of salary attached to the rank held by Member on last day of service, and; b.) The monthly retirement pension that the Member is entitled to receive if he or she retired immediately. For non-service connected disabilities, a benefit of 50% of salary attached to rank held by Member on last day of service. Pre-Retirement Death Benefit Service Incurred 100% of salary attached to rank held by Member on last day of service. Non-Service Incurred A maximum of: a.) 54% of salary attached to the rank held by Member on last day of service, and; b.) The monthly retirement pension earned by the deceased Member at the time of death, regardless of whether death occurs before or after age 50. Contributions Employee 9.455% of Salary. City Remaining amount necessary for payment of Normal (current year’s) Cost and amortization of the accrued past service liability over a period ending in 2040. City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 26165 of 215 Vesting (Termination) Less than 10 years Refund of Member Contributions. 10 or more years Either the termination benefit, payable upon reaching age 60, provided contributions are not withdrawn, or a refund of member contributions. The termination benefit is based on the monthly salary attached to the Member’s rank at separation from service. The following schedule applies: Service % of Salary 10 15.0% 11 17.6% 12 20.4% 13 23.4% 14 26.6% 15 30.0% 16 33.6% 17 37.4% 18 41.4% 19 45.6% Board of Trustees The Board consists of two members appointed by the City, two active Members of the Fire Department elected by the Membership and one retired Member of the Fire Department elected by the Membership. City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 27166 of 215 For City Council Meeting of October 10, 2016 Item A4 Resolution 63-R-16, United States Postal Service Parking Lease For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Erika Storlie, Deputy City Manager/Director of Administrative Services Rickey A. Voss, Parking/Fleet Manager Subject: Resolution 63-R-16, United States Postal Service Parking Lease Date: September 12, 2016 Recommended Action: Staff recommends that the City Council adopt Resolution 63-R-16 authorizing the City Manager to enter into a lease renewal with the US Postal Service (USPS) Facilities Real Estate Division (7029 Albert Pick Road, Greensboro, N.C., 27498-1103) for the parking of Postal Service Vehicles in Lot 25, 1612-1616 Maple Avenue and the Maple Avenue Self Park, 1800 Maple Avenue. Projected total revenue for the period from 11/1/2016 – 10/31/2018 is $155,040. Staff requests continuance of adoption of Resolution 63-R-16 to the City Council meeting of October 24, 2016. Revenue Source: Parking Funds Account 505.19.7005.53385 $66, 240 Account 505.19.7037.53510 $121,440 Livability Benefits: Economy and Jobs: Develop work force. Summary: In 2012, the City entered into a four (4) year lease with the US Postal Service to park 44 USPS vehicles in the 1800 Maple Avenue Parking Garage and to park 24 USPS vehicles in City parking Lot #25 located at 1612 – 1616 Maple Avenue. The existing leases expire on October 31, 2016 and the USPS Real Estate Division has agreed to enter into new two (2) year leases (November 1, 2016 – October 31, 2018) with a total revenue projection of $187,680 distributed as follows: Memorandum 167 of 215 Annual Payment: Maple Parking Garage Lot 25: 1612-1616 Maple 11/1/2016 to 10/31/2017 $60,720 11/1/2016 to 10/31/2017 $33,120 11/1/2017 to 10/31/2018 $60,720 11/1/2017 to 10/31/2018 $33,120 Total $121,440 $66,240 This transaction does not include any broker fees to CBRE Inc., P.O. Box 40588 Atlanta, GA 60384, the leasing agent which contacted the City on behalf of the Postal Service. This agency represented the Post Office during all negotiations and had no brokerage agreement with the City of Evanston. --------------------------------------------------------------------- Attached: Resolution 63-R-16 with leases 168 of 215 8/9/2016 63-R-16 A RESOLUTION Authorizing the City Manager to Enter Into Lease Agreements with the United States Postal Service for Parking in the City Parking Garage, 1800 Maple Avenue, and City Parking Lot 25, 1612-1616 Maple Avenue WHEREAS, the City of Evanston (“City”) owns a parking garage at the location commonly known as 1800 Maple Avenue in Evanston, Illinois, and a parking lot at the location commonly known as 1612 – 1616 Maple Avenue; and WHEREAS, the City currently leases 44 parking spaces in said parking garage and 24 parking spaces in said parking lot to the United States Postal Service (“USPS”). Said leases will expire October 31, 2016; and WHEREAS, the USPS wishes to continue leasing said parking spaces through October 31, 2018; and WHEREAS, the City Council of the City of Evanston has determined that the best interests of the City would be served by the continued leasing of said parking to, and executing of leases with, the USPS; and WHEREAS, pursuant to the Evanston City Code of 2012, as amended, Subsection 1-17-4-1, the City Council may authorize by resolution leases of parking, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT: SECTION 1: The City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of the City, a lease 169 of 215 63-R-16 ~2~ between the City and the USPS for parking in the City Parking Garage, 1800 Maple Avenue, attached hereto as Exhibit A and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of the City, a lease between the City and the USPS for parking in City Parking Lot 25, 1612 – 1616 Maple Avenue, attached hereto as Exhibit B and incorporated herein by reference. SECTION 3: The City Manager is hereby authorized and directed to negotiate any additional terms and conditions of said leases as he may determine to be in the best interests of the City. SECTION 4: This Resolution shall be in full force and effect from and after its adoption. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 170 of 215 63-R-16 ~3~ EXHIBIT A USPS Lease Agreement for parking in the City Parking Garage – 1800 Maple Avenue 171 of 215 Ground Lease EVANSTON - CITY PARKING GARAGE (162622-003) 1800 Maple Street, EVANSTON, IL 60201-9998 172 of 215 Ground Lease Facility Name/Location In consideration of the mutual promises set forth and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties covenant and agree as follows: 1. The Landlord hereby leases to the Postal Service and the Postal Service leases from the Landlord the following premises, hereinafter legally described in paragraph 7, in accordance with the terms and conditions described herein and contained in the ‘General Conditions to USPS Ground Lease,’ attached hereto and made a part hereof: Total Site Area: Rent checks shall be payable to: 3. TO HAVE AND TO HOLD the said premises with their appurtenances for the following term: February 2004 2. RENTAL: The Postal Service will pay the Landlord an annual rental of: $60,720.00 (Sixty Thousand Seven Hundred Twenty and 00/100 Dollars) payable in equal installments at the end of each calendar month. Rent for a part of a month will be prorated. Lease: Q90000448303 FIXED TERM: The term becomes effective November 01, 2016 with an expiration date of October 31, 2018, for a total of 2 Years. Gross Rentable SF of Building: 30,000/SF USPS occupies 47.52% - 44 parking spaces in a self parking garage 13,200.00 Sq. Ft. County: CookEVANSTON - CITY PARKING GARAGE (162622-003) 1800 Maple Street, EVANSTON, IL 60201-9998 This Lease made and entered into by and between CITY OF EVANSTON hereinafter called the Landlord, and the United States Postal Service, hereinafter called the Postal Service: 1 CITY OF EVANSTON CITY MANAGER 2100 RIDGE AVE EVANSTON, IL 60201-2790 173 of 215 Ground Lease 4. 5. TERMINATION: 6. OTHER PROVISIONS: The following additional provisions, modifications, riders, layouts, and/or forms were agreed upon prior to execution and made a part hereof: 7. LEGAL DESCRIPTION: February 2004 The Postal Service may terminate this Lease at any time by giving 30 days written notice to the Landlord. RENEWAL OPTIONS: None 2 Mortgagee's Agreement. . Maple Avenue Parking Garage located at 1800 Maple Avenue, Evanston Illinois. 174 of 215 Ground Lease EXECUTED BY LANDLORD this ________ day of _______________________, ______. GOVERNMENTAL ENTITY By executing this Lease, Landlord certifies that Landlord is not a USPS employee or contract employee (or an immediate family member of either), or a business organization substantially owned or controlled by a USPS employee or contract employee (or an immediate family member of either). Name of Governmental Entity: _____________________________________________________________ __________________________________ _____________________________________ __________________________________ _____________________________________ Landlord’s Address: ____________________________________________________________________________________ ____________________________________________________________________________________ Landlord’s Telephone Number(s): ___________________________ __________________________________ Federal Tax Identification No.:______________________________________ _________________________________________ _________________________________________ Witness Witness a. Where the Landlord is a governmental entity or other municipal entity, the Lease must be accompanied by documentary evidence affirming the authority of the signatory(ies) to execute the Lease to bind the governmental entity or municipal entity for which he (or they) purports to act. b. Any notice to Landlord provided under this Lease or under any law or regulation must be in writing and submitted to Landlord at the address specified above, or at an address that Landlord has otherwise appropriately directed in writing. Any notice to the Postal Service provided under this Lease or under any law or regulation must be in writing and submitted to “Contracting Officer, U.S. Postal Service” at the address specified below, or at an address that the Postal Service has otherwise directed in writing. ACCEPTANCE BY THE POSTAL SERVICE Date: _______________ __________________________________ ____________________________________ Contracting Officer Signature of Contracting Officer _______________________________________________________________________________ Address of Contracting Officer Signature Page Grdlease Gvt. Entity (April 2009) Esther M Tinort CITY MANAGER 2100 RIDGE AVE FACILITIES REAL ESTATE 7029 ALBERT PICK ROAD, GREENSBORO, NC 27498-1103 Name & Title: Name & Title: Name & Title: Name & Title: XX-XXX5870 3 EVANSTON, IL 60201-2790 175 of 215 General Conditions to USPS Ground Lease groundgc (Oct 2009) GC-1 1. CHOICE OF LAW This Lease shall be governed by federal law. 2. RECORDING Not Required 3. MORTGAGEE'S AGREEMENT If there is now or will be a mortgage on the property which is or will be recorded prior to the recording of the Lease, the Landlord must notify the contracting officer of the facts concerning such mortgage and, unless in his sole discretion the contracting officer waives the requirement, the Landlord must furnish a Mortgagee's Agreement, which will consent to this Lease and shall provide that, in the event of foreclosure, mortgagee, successors, and assigns shall cause such foreclosures to be subject to the Lease. 4. ASSIGNMENTS a. The terms and provisions of this Lease and the conditions herein are binding on the Landlord and the Postal Service, and all heirs, executors, administrators, successors, and assigns. b. If this contract provides for payments aggregating $10,000 or more, claims for monies due or to become due from the Postal Service under it may be assigned to a bank, trust company, or other financing institution, including any federal lending agency, and may thereafter be further assigned and reassigned to any such institution. Any assignment or reassignment must cover all amounts payable and must not be made to more than one party, except that assignment or reassignment may be made to one party as agent or trustee for two or more parties participating in financing this contract. No assignment or reassignment will be recognized as valid and binding upon the Postal Service unless a written notice of the assignment or reassignment, together with a true copy of the instrument of assignment, is filed with: 1. the contracting officer; and 2. the surety or sureties upon any bond. c. Assignment of this contract or any interest in this contract other than in accordance with the provisions of this clause will be grounds for termination of the contract for default at the option of the Postal Service. d. Nothing contained herein shall be construed so as to prohibit transfer of ownership of the demised premises, provided that: 1. such transfer is subject to this Lease agreement; 2. both the original Landlord and the successor Landlord execute the standard Certificate of Transfer of Title to Leased Property and Lease Assignment and Assumption form to be provided by the USPS Contracting Officer. 5. APPLICABLE CODES AND ORDINANCES The Landlord, as part of the rental consideration, agrees to comply with all codes and ordinances applicable to the ownership and operation of the parcel on which the premises are situated and to obtain all necessary permits and related items at no cost to the Postal Service. When the Postal Service or one of its contractors (other than the Landlord) is performing work at the premises, the Postal Service will be responsible for obtaining all necessary and applicable permits, related items, and associated costs. 6. SUBLEASE The Postal Service may sublet all or any part of the premises or assign this lease but shall not be relieved from any obligation under this lease by reason of any subletting or assignment. 7. ALTERATIONS The Postal Service shall have the right to make alterations, attach fixtures and erect additions, structures or signs in or upon the premises hereby leased (provided such alterations, additions, structures, or signs shall not be detrimental to or inconsistent with the rights granted to other tenants on the property on which said premises are located); which fixtures, additions or structures so placed in, upon or attached to the said premises shall be and remain the property of the Postal Service and may be removed or otherwise disposed of by the Postal Service. 8. CLAIMS AND DISPUTES a. This contract is subject to the Contract Disputes Act of 1978 (41 U.S.C. 601-613) ("the Act"). b. Except as provided in the Act, all disputes arising under or relating to this contract must be resolved under this clause. c. "Claim," as used in this clause, means a written demand or written assertion by one of the contracting parties seeking, as a matter of right, the payment of money in a sum certain, the adjustment or interpretation of contract terms, or other relief arising under or relating to this contract. However, a written demand or written assertion by the Landlord seeking the payment of money exceeding $100,000 is not a claim under the Act until certified as required by subparagraph d below. A voucher, invoice, or other routine request for payment that is not in dispute when submitted is not a 176 of 215 General Conditions to USPS Ground Lease groundgc (Oct 2009) GC-2 claim under the Act. The submission may be converted to a claim under the Act by complying with the submission and certification requirements of this clause, if it is disputed either as to liability or amount or is not acted upon in a reasonable time. d. A claim by the Landlord must be made in writing and submitted to the contracting officer for a written decision. A claim by the Postal Service against the Landlord is subject to a written decision by the contracting officer. For Landlord claims exceeding $100,000, the Landlord must submit with the claim the following certification: “I certify that the claim is made in good faith, that the supporting data are accurate and complete to the best of my knowledge and belief, that the amount requested accurately reflects the contract adjustment for which the Landlord believes the Postal Service is liable, and that I am duly authorized to certify the claim on behalf of the Landlord.” The certification may be executed by any person duly authorized to bind the Landlord with respect to the claim. e. For Landlord claims of $100,000 or less, the contracting officer must, if requested in writing by the Landlord, render a decision within 60 days of the request. For Landlord-certified claims over $100,000, the contracting officer must, within 60 days, decide the claim or notify the Landlord of the date by which the decision will be made. f. The contracting officer's decision is final unless the Landlord appeals or files a suit as provided in the Act. g. When a claim is submitted by or against a Landlord, the parties by mutual consent may agree to use an alternative dispute resolution (ADR) process to assist in resolving the claim. A certification as described in subparagraph d of this clause must be provided for any claim, regardless of dollar amount, before ADR is used. h. The Postal Service will pay interest on the amount found due and unpaid from: 1. the date the contracting officer receives the claim (properly certified if required); or 2. the date payment otherwise would be due, if that date is later, until the date of payment. i. Simple interest on claims will be paid at a rate determined in accordance with the Act. j. The Landlord must proceed diligently with performance of this contract, pending final resolution of any request for relief, claim, appeal, or action arising under the contract, and comply with any decision of the contracting officer. 9. HAZARDOUS/TOXIC CONDITIONS CLAUSE "Asbestos containing building material" (ACBM) means any material containing more than 1% asbestos as determined by using the method specified in 40 CFR Part 763, Subpart E, Appendix E. "Friable asbestos material" means any ACBM that when dry, can be crumbled, pulverized, or reduced to powder by hand pressure. The Landlord must identify and disclose, to the best of its knowledge, the presence, location and quantity of all ACBM or presumed asbestos containing material (PACM) which includes all thermal system insulation, sprayed on and troweled on surfacing materials, and asphalt and vinyl flooring material unless such material has been tested and identified as non-ACBM. The Landlord agrees to disclose, to the best of its knowledge, any information concerning the presence of lead-based paint, radon above 4 pCi/L, and lead piping or solder in drinking water systems in the building, to the Postal Service. Sites cannot have any contaminated soil or water above applicable federal, state or local action levels or undisclosed underground storage tanks. Unless due to the act or negligence of the Postal Service, if contaminated soil, water, underground storage tanks or piping or friable asbestos material or any other hazardous/toxic materials or substances as defined by applicable Local, State or Federal law are subsequently identified on the premises, the Landlord agrees to remove such materials or substances upon notification by the Postal Service at Landlord's sole cost and expense in accordance with EPA and/or State guidelines; prior to accomplishing this task, Landlord must seek written approval by the USPS Contracting Officer of the contractor and scope of work, such approval not to be unreasonably withheld. If ACBM is subsequently found in the building which reasonably should have been determined, identified, or known to the Landlord, the Landlord agrees to conduct, at Landlord’s sole expense, an asbestos survey pursuant to the standards of the Asbestos Hazard Emergency Response Act (AHERA), establish an Operations and Maintenance (O&M) plan for asbestos management, and provide the survey report and plan to the Postal Service. If the Landlord fails to remove any friable asbestos or hazardous/toxic materials or substances, or fails to complete an AHERA asbestos survey and O&M plan, the Postal Service has the right to accomplish the work and deduct the cost plus administrative costs, from future rent payments or recover these costs from Landlord by other means, or may, at its sole option, cancel this Lease. In addition, the Postal Service may proportionally abate the rent for any period the premises, or any part thereof, are determined by the Postal Service to have been rendered unavailable to it by reason of such condition. The Landlord hereby indemnifies and holds harmless the Postal Service and its officers, agents, representatives, and employees from all claims, loss, damage, actions, causes of action, expense, fees and/or liability resulting from, brought for, or on account of any violation of this clause. The remainder of this clause applies if this Lease is for premises not previously occupied by the Postal Service. By execution of this Lease the Landlord certifies: a. that, to the best of its knowledge, the property and improvements are free of all contamination from petroleum products or any hazardous/toxic or unhealthy materials or substances, including friable asbestos materials, as defined by applicable State or Federal law; 177 of 215 General Conditions to USPS Ground Lease groundgc (Oct 2009) GC-3 b. that, to the best of its knowledge, there are no undisclosed underground storage tanks or associated piping, ACBM, radon, lead-based paint, or lead piping or solder in drinking water systems, on the property; and c. it has not received, nor is it aware of, any notification or other communication from any governmental or regulatory entity concerning any environmental condition, or violation or potential violation of any local, state, or federal environmental statute or regulation, existing at or adjacent to the property. 10. FACILITIES NONDISCRIMINATION a. By executing this Lease, the Landlord certifies that it does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform services at any location under its control where segregated facilities are maintained. b. The Landlord will insert this clause in all contracts or purchase orders under this Lease unless exempted by Secretary of Labor rules, regulations, or orders issued under Executive Order 11246. 11. CLAUSES REQUIRED TO IMPLEMENT POLICIES, STATUTES, OR EXECUTIVE ORDERS The following clauses are incorporated in this Lease by reference. The text of incorporated terms may be found in the Postal Service’s Supplying Principles and Practices, accessible at www.usps.com/publications. Clause 1-1, Privacy Protection (July 2007) Clause 1-5, Gratuities or Gifts (March 2006) Clause 1-6, Contingent Fees (March 2006) Clause 4-2, Contract Terms and Conditions Required to Implement Policies, Statues or Executive Orders (July 2009) Clause 9-3, Davis-Bacon Act (March 2006)1 Clause 9-7, Equal Opportunity (March 2006)2 Clause 9-13, Affirmative Action for Handicapped Workers (March 2006)3 Clause 9-14, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (March 2006)4 Clause B-25, Advertising of Contract Awards (March 2006) Note: For purposes of applying the above standard clauses to this Lease, the terms “supplier,” “contractor,” and “lessor” are synonymous with “Landlord,” and the term “contract” is synonymous with “Lease.” 1 For premises with net interior space in excess of 6,500 SF and involving construction work over $2,000. 2 For leases aggregating payments of $10,000 or more. 3 For leases aggregating payments of $10,000 or more. 4 For leases aggregating payments of $25,000 or more. 178 of 215 Mortgagee’s Agreement (To be executed and attached to lease) Facility Name/Location The undersigned, Holder(s) of a mortgage (or similar encumbrance, such as a Deed of Trust), in the sum of _____________________on the property situated at: _________________________________________________ ____________________________________________________________________________________________ hereby consent(s) to the leasing of said property to the U.S. Postal Service and agree(s) for itself, its successors, executors, administrators, and assigns that in the event it should become necessary to: a) foreclose said mortgage or similar encumbrance, the Mortgagee will cause the sale of said premises to be made subject to said lease; or, b) take any other action terminating the mortgage or transferring title, the Mortgagee will cause such action to be made subject to said lease. MORTGAGEE ______________________________________________ Name of Mortgage Company ______________________________________ By:______________________________________________ Witness Signature of Mortgagee’s Officer Its:______________________________________________ Title of Mortgagee’s Officer _________________________________________________________ Street Address _________________________________________________________ City, State and ZIP+4 Subscribed and Sworn to before me, a notary public, in and for _________________________ County, State of ____________________________ this ______________day of __________________________, _______. ____________________________________________________________ Notary Public My commission expires _____________________________________ February 2004 M-1 County: CookEVANSTON - CITY PARKING GARAGE (162622-003) 1800 Maple Street, EVANSTON, IL 60201-9998 February 2004 Lease: Q90000448303 179 of 215 63-R-16 ~4~ EXHIBIT B USPS Lease Agreement for parking in City Parking Lot 25 – 1612-1616 Maple Avenue 180 of 215 Ground Lease EVANSTON - SEDAN PARKING (162622-004) 1612-1616 Maple Avenue, EVANSTON, IL 60201-9998 181 of 215 Ground Lease Facility Name/Location In consideration of the mutual promises set forth and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties covenant and agree as follows: 1. The Landlord hereby leases to the Postal Service and the Postal Service leases from the Landlord the following premises, hereinafter legally described in paragraph 7, in accordance with the terms and conditions described herein and contained in the ‘General Conditions to USPS Ground Lease,’ attached hereto and made a part hereof: Total Site Area: Rent checks shall be payable to: 3. TO HAVE AND TO HOLD the said premises with their appurtenances for the following term: February 2004 2. RENTAL: The Postal Service will pay the Landlord an annual rental of: $33,120.00 (Thirty Three Thousand One Hundred Twenty and 00/100 Dollars) payable in equal installments at the end of each calendar month. Rent for a part of a month will be prorated. Lease: Q90000461707 FIXED TERM: The term becomes effective November 01, 2016 with an expiration date of October 31, 2018, for a total of 2 Years. 24 Parking Spaces located in City Parking Lot #25 7,280.00 Sq. Ft. County: CookEVANSTON - SEDAN PARKING (162622-004) 1612-1616 Maple Avenue, EVANSTON, IL 60201-9998 This Lease made and entered into by and between CITY OF EVANSTON hereinafter called the Landlord, and the United States Postal Service, hereinafter called the Postal Service: 1 CITY OF EVANSTON CITY MANAGER 2100 RIDGE AVE EVANSTON, IL 60201-2790 182 of 215 Ground Lease 4. 5. TERMINATION: 6.OTHER PROVISIONS: The following additional provisions, modifications, riders, layouts, and/or forms were agreed upon prior to execution and made a part hereof: 7.LEGAL DESCRIPTION: February 2004 The Postal Service may terminate this Lease at any time by giving 30 days written notice to the Landlord. RENEWAL OPTIONS: None 2 Mortgagee's Agreement. . A portion of the City of Evanston City Parking Lot #2 legally described as: The eastern most 102 feet of Lots 7, 8 and 9, in the resubdivision of Lots 11 and 12 in Block 67, Section 18, Township 41 North, Range 14, East of the Third Principal Meridian, City of Evanston, Cook County Illinois. 183 of 215 Addendum Facility Name/Location February 2004 3 Lease: Q90000461707 . 1. Paragraph 6 of the General Conditions concerning subleasing has been deleted in its entirety. 2. Postal Service shall have exclusive rights to the lot and City agrees to maintain asphalt surface. 3. Postal Service agrees to provide cleaning, trash and snow removal within the fenced area. EVANSTON - SEDAN PARKING (162622-004) 1612-1616 Maple Avenue, EVANSTON, IL 60201-9998 County: Cook 184 of 215 Ground Lease EXECUTED BY LANDLORD this ________ day of _______________________, ______. GOVERNMENTAL ENTITY By executing this Lease, Landlord certifies that Landlord is not a USPS employee or contract employee (or an immediate family member of either), or a business organization substantially owned or controlled by a USPS employee or contract employee (or an immediate family member of either). Name of Governmental Entity: _____________________________________________________________ __________________________________ _____________________________________ __________________________________ _____________________________________ Landlord’s Address: ____________________________________________________________________________________ ____________________________________________________________________________________ Landlord’s Telephone Number(s): ___________________________ __________________________________ Federal Tax Identification No.:______________________________________ _________________________________________ _________________________________________ Witness Witness a. Where the Landlord is a governmental entity or other municipal entity, the Lease must be accompanied by documentary evidence affirming the authority of the signatory(ies) to execute the Lease to bind the governmental entity or municipal entity for which he (or they) purports to act. b. Any notice to Landlord provided under this Lease or under any law or regulation must be in writing and submitted to Landlord at the address specified above, or at an address that Landlord has otherwise appropriately directed in writing. Any notice to the Postal Service provided under this Lease or under any law or regulation must be in writing and submitted to “Contracting Officer, U.S. Postal Service” at the address specified below, or at an address that the Postal Service has otherwise directed in writing. ACCEPTANCE BY THE POSTAL SERVICE Date: _______________ __________________________________ ____________________________________ Contracting Officer Signature of Contracting Officer _______________________________________________________________________________ Address of Contracting Officer Signature Page Grdlease Gvt. Entity (April 2009) Esther M Tinort CITY MANAGER 2100 RIDGE AVE FACILITIES REAL ESTATE 7029 ALBERT PICK ROAD, GREENSBORO, NC 27498-1103 Name & Title: Name & Title: Name & Title: Name & Title: XX-XXX5870 4 EVANSTON, IL 60201-2790 185 of 215 General Conditions to USPS Ground Lease groundgc (Oct 2009)GC-1 1. CHOICE OF LAW This Lease shall be governed by federal law. 2. RECORDING Not Required 3. MORTGAGEE'S AGREEMENT If there is now or will be a mortgage on the property which is or will be recorded prior to the recording of the Lease, the Landlord must notify the contracting officer of the facts concerning such mortgage and, unless in his sole discretion the contracting officer waives the requirement, the Landlord must furnish a Mortgagee's Agreement, which will consent to this Lease and shall provide that, in the event of foreclosure, mortgagee, successors, and assigns shall cause such foreclosures to be subject to the Lease. 4.ASSIGNMENTS a.The terms and provisions of this Lease and the conditions herein are binding on the Landlord and the Postal Service, and all heirs, executors, administrators, successors, and assigns. b. If this contract provides for payments aggregating $10,000 or more, claims for monies due or to become due from the Postal Service under it may be assigned to a bank, trust company, or other financing institution, including any federal lending agency, and may thereafter be further assigned and reassigned to any such institution. Any assignment or reassignment must cover all amounts payable and must not be made to more than one party, except that assignment or reassignment may be made to one party as agent or trustee for two or more parties participating in financing this contract. No assignment or reassignment will be recognized as valid and binding upon the Postal Service unless a written notice of the assignment or reassignment, together with a true copy of the instrument of assignment, is filed with: 1. the contracting officer; and 2.the surety or sureties upon any bond. c.Assignment of this contract or any interest in this contract other than in accordance with the provisions of this clause will be grounds for termination of the contract for default at the option of the Postal Service. d. Nothing contained herein shall be construed so as to prohibit transfer of ownership of the demised premises, provided that: 1. such transfer is subject to this Lease agreement; 2.both the original Landlord and the successor Landlord execute the standard Certificate of Transfer of Title to Leased Property and Lease Assignment and Assumption form to be provided by the USPS Contracting Officer. 5.APPLICABLE CODES AND ORDINANCES The Landlord, as part of the rental consideration, agrees to comply with all codes and ordinances applicable to the ownership and operation of the parcel on which the premises are situated and to obtain all necessary permits and related items at no cost to the Postal Service. When the Postal Service or one of its contractors (other than the Landlord) is performing work at the premises, the Postal Service will be responsible for obtaining all necessary and applicable permits, related items, and associated costs. 6. SUBLEASE The Postal Service may sublet all or any part of the premises or assign this lease but shall not be relieved from any obligation under this lease by reason of any subletting or assignment. 7.ALTERATIONS The Postal Service shall have the right to make alterations, attach fixtures and erect additions, structures or signs in or upon the premises hereby leased (provided such alterations, additions, structures, or signs shall not be detrimental to or inconsistent with the rights granted to other tenants on the property on which said premises are located); which fixtures, additions or structures so placed in, upon or attached to the said premises shall be and remain the property of the Postal Service and may be removed or otherwise disposed of by the Postal Service. 8. CLAIMS AND DISPUTES a.This contract is subject to the Contract Disputes Act of 1978 (41 U.S.C. 601-613) ("the Act"). b.Except as provided in the Act, all disputes arising under or relating to this contract must be resolved under this clause. c."Claim," as used in this clause, means a written demand or written assertion by one of the contracting parties seeking, as a matter of right, the payment of money in a sum certain, the adjustment or interpretation of contract terms, or other relief arising under or relating to this contract. However, a written demand or written assertion by the Landlord seeking the payment of money exceeding $100,000 is not a claim under the Act until certified as required by subparagraph d below. A voucher, invoice, or other routine request for payment that is not in dispute when submitted is not a See Addendum No. 1 186 of 215 General Conditions to USPS Ground Lease groundgc (Oct 2009) GC-2 claim under the Act. The submission may be converted to a claim under the Act by complying with the submission and certification requirements of this clause, if it is disputed either as to liability or amount or is not acted upon in a reasonable time. d. A claim by the Landlord must be made in writing and submitted to the contracting officer for a written decision. A claim by the Postal Service against the Landlord is subject to a written decision by the contracting officer. For Landlord claims exceeding $100,000, the Landlord must submit with the claim the following certification: “I certify that the claim is made in good faith, that the supporting data are accurate and complete to the best of my knowledge and belief, that the amount requested accurately reflects the contract adjustment for which the Landlord believes the Postal Service is liable, and that I am duly authorized to certify the claim on behalf of the Landlord.” The certification may be executed by any person duly authorized to bind the Landlord with respect to the claim. e. For Landlord claims of $100,000 or less, the contracting officer must, if requested in writing by the Landlord, render a decision within 60 days of the request. For Landlord-certified claims over $100,000, the contracting officer must, within 60 days, decide the claim or notify the Landlord of the date by which the decision will be made. f. The contracting officer's decision is final unless the Landlord appeals or files a suit as provided in the Act. g. When a claim is submitted by or against a Landlord, the parties by mutual consent may agree to use an alternative dispute resolution (ADR) process to assist in resolving the claim. A certification as described in subparagraph d of this clause must be provided for any claim, regardless of dollar amount, before ADR is used. h. The Postal Service will pay interest on the amount found due and unpaid from: 1. the date the contracting officer receives the claim (properly certified if required); or 2. the date payment otherwise would be due, if that date is later, until the date of payment. i. Simple interest on claims will be paid at a rate determined in accordance with the Act. j. The Landlord must proceed diligently with performance of this contract, pending final resolution of any request for relief, claim, appeal, or action arising under the contract, and comply with any decision of the contracting officer. 9. HAZARDOUS/TOXIC CONDITIONS CLAUSE "Asbestos containing building material" (ACBM) means any material containing more than 1% asbestos as determined by using the method specified in 40 CFR Part 763, Subpart E, Appendix E. "Friable asbestos material" means any ACBM that when dry, can be crumbled, pulverized, or reduced to powder by hand pressure. The Landlord must identify and disclose, to the best of its knowledge, the presence, location and quantity of all ACBM or presumed asbestos containing material (PACM) which includes all thermal system insulation, sprayed on and troweled on surfacing materials, and asphalt and vinyl flooring material unless such material has been tested and identified as non-ACBM. The Landlord agrees to disclose, to the best of its knowledge, any information concerning the presence of lead-based paint, radon above 4 pCi/L, and lead piping or solder in drinking water systems in the building, to the Postal Service. Sites cannot have any contaminated soil or water above applicable federal, state or local action levels or undisclosed underground storage tanks. Unless due to the act or negligence of the Postal Service, if contaminated soil, water, underground storage tanks or piping or friable asbestos material or any other hazardous/toxic materials or substances as defined by applicable Local, State or Federal law are subsequently identified on the premises, the Landlord agrees to remove such materials or substances upon notification by the Postal Service at Landlord's sole cost and expense in accordance with EPA and/or State guidelines; prior to accomplishing this task, Landlord must seek written approval by the USPS Contracting Officer of the contractor and scope of work, such approval not to be unreasonably withheld. If ACBM is subsequently found in the building which reasonably should have been determined, identified, or known to the Landlord, the Landlord agrees to conduct, at Landlord’s sole expense, an asbestos survey pursuant to the standards of the Asbestos Hazard Emergency Response Act (AHERA), establish an Operations and Maintenance (O&M) plan for asbestos management, and provide the survey report and plan to the Postal Service. If the Landlord fails to remove any friable asbestos or hazardous/toxic materials or substances, or fails to complete an AHERA asbestos survey and O&M plan, the Postal Service has the right to accomplish the work and deduct the cost plus administrative costs, from future rent payments or recover these costs from Landlord by other means, or may, at its sole option, cancel this Lease. In addition, the Postal Service may proportionally abate the rent for any period the premises, or any part thereof, are determined by the Postal Service to have been rendered unavailable to it by reason of such condition. The Landlord hereby indemnifies and holds harmless the Postal Service and its officers, agents, representatives, and employees from all claims, loss, damage, actions, causes of action, expense, fees and/or liability resulting from, brought for, or on account of any violation of this clause. The remainder of this clause applies if this Lease is for premises not previously occupied by the Postal Service. By execution of this Lease the Landlord certifies: a. that, to the best of its knowledge, the property and improvements are free of all contamination from petroleum products or any hazardous/toxic or unhealthy materials or substances, including friable asbestos materials, as defined by applicable State or Federal law; 187 of 215 General Conditions to USPS Ground Lease groundgc (Oct 2009) GC-3 b. that, to the best of its knowledge, there are no undisclosed underground storage tanks or associated piping, ACBM, radon, lead-based paint, or lead piping or solder in drinking water systems, on the property; and c. it has not received, nor is it aware of, any notification or other communication from any governmental or regulatory entity concerning any environmental condition, or violation or potential violation of any local, state, or federal environmental statute or regulation, existing at or adjacent to the property. 10. FACILITIES NONDISCRIMINATION a. By executing this Lease, the Landlord certifies that it does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform services at any location under its control where segregated facilities are maintained. b. The Landlord will insert this clause in all contracts or purchase orders under this Lease unless exempted by Secretary of Labor rules, regulations, or orders issued under Executive Order 11246. 11. CLAUSES REQUIRED TO IMPLEMENT POLICIES, STATUTES, OR EXECUTIVE ORDERS The following clauses are incorporated in this Lease by reference. The text of incorporated terms may be found in the Postal Service’s Supplying Principles and Practices, accessible at www.usps.com/publications. Clause 1-1, Privacy Protection (July 2007) Clause 1-5, Gratuities or Gifts (March 2006) Clause 1-6, Contingent Fees (March 2006) Clause 4-2, Contract Terms and Conditions Required to Implement Policies, Statues or Executive Orders (July 2009) Clause 9-3, Davis-Bacon Act (March 2006)1 Clause 9-7, Equal Opportunity (March 2006)2 Clause 9-13, Affirmative Action for Handicapped Workers (March 2006)3 Clause 9-14, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (March 2006)4 Clause B-25, Advertising of Contract Awards (March 2006) Note: For purposes of applying the above standard clauses to this Lease, the terms “supplier,” “contractor,” and “lessor” are synonymous with “Landlord,” and the term “contract” is synonymous with “Lease.” 1 For premises with net interior space in excess of 6,500 SF and involving construction work over $2,000. 2 For leases aggregating payments of $10,000 or more. 3 For leases aggregating payments of $10,000 or more. 4 For leases aggregating payments of $25,000 or more. 188 of 215 Mortgagee’s Agreement (To be executed and attached to lease) Facility Name/Location The undersigned, Holder(s) of a mortgage (or similar encumbrance, such as a Deed of Trust), in the sum of _____________________on the property situated at: _________________________________________________ ____________________________________________________________________________________________ hereby consent(s) to the leasing of said property to the U.S. Postal Service and agree(s) for itself, its successors, executors, administrators, and assigns that in the event it should become necessary to: a) foreclose said mortgage or similar encumbrance, the Mortgagee will cause the sale of said premises to be made subject to said lease; or, b) take any other action terminating the mortgage or transferring title, the Mortgagee will cause such action to be made subject to said lease. MORTGAGEE ______________________________________________ Name of Mortgage Company ______________________________________ By:______________________________________________ Witness Signature of Mortgagee’s Officer Its:______________________________________________ Title of Mortgagee’s Officer _________________________________________________________ Street Address _________________________________________________________ City, State and ZIP+4 Subscribed and Sworn to before me, a notary public, in and for _________________________ County, State of ____________________________ this ______________day of __________________________, _______. ____________________________________________________________ Notary Public My commission expires _____________________________________ February 2004 M-1 County: CookEVANSTON - SEDAN PARKING (162622-004) 1612-1616 Maple Avenue, EVANSTON, IL 60201-9998 February 2004 Lease: Q90000461707 189 of 215 For City Council meeting of October 10, 2016 Item A5 Resolution 66-R-16: Amended and Restated Agreement for City Manager For Action To: Members of the City Council From: Mayor Elizabeth B. Tisdahl Subject: Resolution 66-R-16, Amended Contract for City Manager Date: October 5, 2016 On September 19, 2016, the City Council met in Executive Session to complete the annual review of City Manager Wally Bobkiewicz. This evaluation marked the completion of seven years of service for Mr. Bobkiewicz as Evanston’s City Manager. The City Council and I gave the City Manager an outstanding performance review. Mr. Bobkiewicz received particular praise during this evaluation for his communication skills, creativity, transparency and ability to build partnerships in the community. In recognition of the City Manager’s service, the City Council requested that I work with the City Manager and Corporation Counsel to draft an amended contract for Mr. Bobkiewicz to reflect the following changes: 1. A general salary increase of 2% retroactive to January 1, 2016. 2. A reduction of the City Manager’s $190,000 home loan from the City of Evanston to $180,000. The attached contract reflects these changes. All other terms included in the City Manager’s previous contract dated September 30, 2014 remain unchanged. The City Council and I thank Mr. Bobkiewicz for his service to the residents of Evanston and look forward to working with him in the future. Attachment: Resolution 66-R-16 with agreement Memorandum 190 of 215 1 10/7/2016 66-R-16 A RESOLUTION Authorizing the Mayor to Enter into An Amended and Restated Employment Agreement For City Manager Wally Bobkiewicz BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the Mayor is hereby authorized to enter into an Amended and Restated Employment Agreement for City Manager Wally Bobkiewicz, marked as Exhibit A. SECTION 2: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 191 of 215 2 EXHIBIT A Employment Agreement 192 of 215 3 EMPLOYMENT AGREEMENT WHEREAS, the City of Evanston ("City") desires to continue to employ Walter J. Bobkiewicz, III, as City Manager (“Bobkiewicz”), under the terms and conditions hereinafter set forth; and WHEREAS, the City and Bobkiewicz wish to amend and restate the terms of the employment of Bobkiewicz as City Manager; NOW, THEREFORE, IT IS AGREED by and between the parties as follows: 1. In accordance with Evanston City Code (“ECC”) § 1-8-1, the City of Evanston employs Bobkiewicz in the position of City Manager at an annual salary of $210,206.20 per year. This annual salary is effective January 1, 2016, and any retroactive salary amounts owed to Bobkiewicz will correspond to this effective date. This amount may be adjusted as provided below. Unless otherwise provided in this Agreement, or by other City action, Bobkiewicz will devote his full time and energies to perform the functions and duties specified by statute and relevant City ordinances and resolutions of City Manager, and to perform such other legally permissible and proper duties and functions as City may from time to time assign. The City will not interfere with the execution of the City Manager’s powers and duties as provided by the ECC (including, without limitation, ECC §§ 1-8-1, et seq.) or other applicable law. Bobkiewicz is expected to conform to the ICMA Code of Ethics and must comply with Title 1, Chapter 8 of the ECC. 2. This Agreement becomes effective on October 10, 2016. In accordance with Section 1-8-1 of the City of Evanston Code, unless terminated, the term of this Agreement is indefinite. 193 of 215 4 3. The City Council shall conduct an annual evaluation of Bobkiewicz's performance in writing in conjunction with Merit Review/COLA per the Executive Benefits policy. Any adjustment in salary shall be made following such evaluation and shall become effective on his most recent anniversary date or such other date hereinafter as the City may specify. The evaluation shall be in accordance with specific criteria developed jointly by the City and Bobkiewicz. Said criteria may be added to or deleted from as the City may from time to time determine in consultation with Bobkiewicz. 4. Bobkiewicz shall participate in the Illinois Municipal Retirement Fund in accordance with applicable law. Bobkiewicz shall contribute such portion of his salary as required by applicable law, and the City shall contribute on Bobkiewicz’s behalf in accordance with applicable law. 5. In addition to the salary hereinabove provided, the City shall pay on Bobkiewicz's behalf an annual deferred compensation in the amount of Ten Thousand Dollars ($10,000) to a qualified tax deferred plan. 6. The City shall pay Bobkiewicz a car allowance in the amount of Five Hundred Dollars ($500) per month to compensate him for the use of his personal vehicle for City business. In addition, the City will reimburse Bobkiewicz at current IRS rates for utilization of his private vehicle for City business outside the six county Chicago metropolitan area. Bobkiewicz shall provide the City, on an ongoing basis, with evidence that he has in force and effect a reasonable policy of liability insurance covering his operation of his personal vehicle while on City business. 7. The City shall provide health and dental insurance for Bobkiewicz and his spouse and eligible dependents in accordance with the plan offered to other full-time executive staff employees of the City. Bobkiewicz will pay the applicable monthly 194 of 215 5 contribution for such health and dental coverage. The City shall pay for term life insurance insuring Bobkiewicz’s life, with a beneficiary to be named by Bobkiewicz, in an amount equal to two times (2x) Bobkiewicz’s annual salary. 8. Sick leave shall be accrued at the rate of one-half day per month for the first six months of employment, and one day per month thereafter, all in accordance with the sick leave program offered to executive staff members set forth in the appendix to this Agreement. 9. Bobkiewicz shall be entitled to annual vacation in the amount of four (4) weeks in addition to four (4) floating holidays. Additional vacation shall be awarded in accordance with the Executive Staff Benefits policy. 10. If the City adopts the Retirement Health Savings Plan (R.H.S.P.) as an additional benefit for the Chief of Police or any other department director, Bobkiewicz shall be entitled to participate in the Plan in accordance with the terms and conditions thereof. 11. Bobkiewicz shall maintain a residence in Evanston throughout the duration of his employment as City Manager. 12. The City shall maintain an interest-free loan available to Bobkiewicz in the amount of up to $180,000 applicable to his residence in Evanston. The terms of the loan shall be zero (0) interest for as long as Bobkiewicz is the City Manager. The City shall have a lien on the property subordinate to the first mortgage, and all terms of the previously recorded mortgage dated June 13, 2011 remain in full force and effect. The loan shall be repaid at the earlier of the following two dates: (1) one (1) year after the date of termination of his employment as City Manager; or (2) the date of the closing of the sale of the property. For the period between the date of termination of Bobkiewicz’s employment and the date of repayment, Bobkiewicz 195 of 215 6 shall pay the City four percent (4%) interest on the outstanding loan balance. Bobkiewicz shall pay federal and state income taxes annually on the imputed interest on the loan in accordance with IRS and Illinois Department of Revenue regulations. 13. If Bobkiewicz's employment is terminated by action of the City, Bobkiewicz shall receive a lump sum of cash payment in the amount of nine (9) months of base salary. In addition, the City will continue all of Bobkiewicz’s health benefits, including dependents, for a period of nine (9) months following termination. If Bobkiewicz leaves voluntarily, he will be entitled to compensation for accrued and unused vacation days, floating holidays, and sick days (up to 35 days), but he shall not receive any severance pay. Severance shall not be paid if it is determined by the City Council that termination is required by reason of the willful breach or habitual neglect of the duties that Bobkiewicz is required to perform under the terms of this Agreement; conviction of any felony; conviction of any crime involving moral turpitude. In the event Bobkiewicz voluntarily resigns, he shall provide the City with 60 days notice in advance unless all parties otherwise agree. In said event, the City shall not be required to pay described severance benefit but shall pay accrued vacation and sick leave per Executive Benefits policy. 14. The City shall pay reasonable annual dues to professional organizations such as (but not limited to) ICMA, ILCMA, and local chapter meetings of any such organization, as determined by Bobkiewicz. The City shall pay expenses for professional development and related travel expenses for one national one state conference as well as expenses for local professional development opportunities. The City shall pay dues and meals for membership in local Rotary Club. All other 196 of 215 7 expenses of membership to be borne by Bobkiewicz. Bobkiewicz will secure most favorable rate for Rotary membership. In addition, Bobkiewicz may attend an annual spring meeting of the International Committee of ICMA on City time for a duration not to exceed three work days. All other expenses for this activity will be borne by Bobkiewicz. 15. Beyond that required under Federal, State or Local law, the City shall defend, save harmless and indemnify Bobkiewicz against any tort, professional liability claim or demand or other legal actions, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of Bobkiewicz's duties as City Manager or resulting from the exercise of judgment or discretion in connection with the performance of program duties or responsibilities, unless the loss resulted from Bobkiewicz’s willful acts, gross negligence, or criminal acts. Bobkiewicz may request and the City shall not unreasonably refuse to provide independent legal representation at the City's expense and the City may not unreasonably withhold approval. Legal representation, provided by the City for Bobkiewicz, shall extend until a final determination of the legal action including any appeals brought by either party. The City shall indemnify Bobkiewicz against any and all losses, damages, judgments, interest, settlements, fines, court costs and other reasonable costs and expenses of legal proceedings including attorneys fees, and any other liabilities incurred by, imposed upon, or suffered by Bobkiewicz in connection with or resulting from any claim, action, suit or proceeding, actual or threatened, arising out of or in connection with the performance of his duties. Any settlement of any claim must be made with prior approval of the City in order for indemnification, as provided in this Section, to be available. The Parties agree that this Section will survive the termination of this Agreement and Bobkiewicz’s 197 of 215 8 employment. The City’s obligations under this Section apply whether Bobkiewicz is or is not employed by the City at the time any such claim, demand, action, loss or charge is made or occurs, as the case may be so long as the action giving rise to the claim occurred during the time Bobkiewicz was employed by the City. 16. The City shall bear the cost of any fidelity or other bonds required of Bobkiewicz under any law or ordinance. 17. Notice pursuant to this Agreement shall be given by depositing said notice in the custody of the United States Postal Services, postage prepaid, certified mail return receipt requested, addressed as follows: 1. City of Evanston Attn: Mayor 2100 Ridge Avenue Evanston, IL 60201 2. Walter J. Bobkiewicz, III 2100 Ridge Avenue Evanston, IL 60201 Alternatively, notice required pursuant to this Agreement may be personally served in the same manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service or as the date of deposit of such written notice in the course of transmission in the United States Postal Service. 18. The invalidity or partial invalidity of any portion of this Agreement will not affect the validity of any other provision. In the event that any provision of this Agreement is held to be invalid, the remaining provisions shall be deemed to be in 198 of 215 9 full force and effect as if they have been executed by both parties subsequent to the expunge net or judicial modification of the invalid provision. 19. This Agreement may be changed or amended by the mutual written consent of the City and Bobkiewicz. Any benefits to Bobkiewicz under this Agreement may be increased or added to by motion of the City Council without formal amendment to the Agreement. 20. This Agreement contains the entire agreement between the parties relating to the rights herein granted and the obligations herein assumed. Any oral representations or modifications concerning this instrument will be of no force or effect excepting a subsequent modification in writing signed by the City and Bobkiewicz. IN WITNESS WHEREOF, the parties hereto have placed their hands and seals this ____________ day of October, 2016. WALTER J. BOBKIEWICZ, III CITY OF EVANSTON ____________ By: ____________ Mayor Elizabeth Tisdahl ATTEST: ______________ City Clerk 199 of 215 6 For City Council Meeting of October 10, 2016 Item A6 Ordinance 120-O-16: Authorizing the Sale of a Surplus Fleet Vehicle For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Erika Storlie, Deputy City Manager/ Director of Administrative Services Rickey A. Voss, Parking/Fleet Division Manager Subject: Ordinance 120-O-16, Sale of Surplus Property Fleet Vehicles Date: September 27, 2016 Recommended Action: Staff recommends that City Council adopt Ordinance 120-O-16 which directs the City Manager to offer the sale of vehicles owned by the City through public auction at the special Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on or around Tuesday, November 8, 2016 or any other subsequent America’s Online Auction as these vehicles become available, on a timely basis, as a result of new vehicle replacements being placed into service. Livability Benefits: Climate & Energy: Reduce greenhouse gas emissions Summary: The Fleet Services Division typically participates in two to three vehicle and equipment auctions per year in the Northern Illinois area. The auctions are provided on behalf of America’s Auto Auction, 14001 S. Karlov Avenue, Crestwood, Illinois 60554. America’s Auto Auction is the Northwest Municipal Conference Suburban Purchasing Cooperative’s “bid winner” for auction services for member municipalities. This request authorizes the Fleet Services Division of the Administrative Services Department to sell the vehicles listed in the table below through Northwest Municipal Vehicle Auction sponsored by America’s Auto Auction or any subsequent online internet auction to the highest bidder. All net proceeds from the auction will be credited to account number 601.19.7780.56065, “Sale of Surplus Property.” Memorandum 200 of 215 SURPLUS FLEET VEHICLES/EQUIPMENT Cost Center Department Vehi cle # Vehicle Make Vehicle Model Year V.I.N. # Overall Condition L.T.D. Miles 3050 Parks, Recreation and Community Services N/A 56’x 12’ Acton Construction Trailer 1990 None Very Poor N/A 3080 Parks, Recreation and Community Services 26 Brig Inflatable Boat Model Falcon 450L 2006 QWR61451A607 Very Poor N/A 3080 Parks, Recreation and Community Services 440 North Trail Trailer Model V1200-L 2006 2MBBO58116U053459 Poor N/A Attachments: Ordinance 120-O-16: Authorizing the Sale of a Surplus Fleet Vehicle Owned by the City of Evanston (Northwest Municipal Vehicle Auction) 201 of 215 120-O-16 AN ORDINANCE Authorizing the Sale of a Surplus Fleet Vehicle Owned by the City of Evanston (Northwest Municipal Vehicle Auction) WHEREAS, the City Council of the City of Evanston (the “City”) has determined it is no longer necessary, practical, or economical, nor in the best interests of the City, to retain ownership of a certain surplus fleet vehicle that has a value in excess of one thousand five hundred dollars ($1,500.00) and is described in Exhibit A, which is attached hereto and incorporated herein by reference; and WHEREAS, the City Council has determined that it is in the best interests of the City to sell said surplus fleet vehicle to the highest bidder, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: Pursuant to Subsection 1-17-3-(B) of the Evanston City Code of 2012, as amended, the City Council hereby authorizes and directs the City Manager to sell the aforementioned surplus fleet vehicle, upon terms and conditions deemed reasonable, necessary, and in the best interests of the City, to the highest bidder at America’s Auto Auctions, the Northwest Municipal Conference Suburban Purchasing Cooperative’s “bid winner” for auction services for member municipalities to be held on or around Tuesday, November 8, 2016 at the Manheim Arena located at 14001 S. Karlov Avenue, Crestwood, Illinois 60554, or at any subsequent America’s 202 of 215 ~2~ Auto Auctions Services online auction. SECTION 3: Upon payment of the price indicated by the America’s Auto Auction Services, the City Manager is hereby authorized to convey evidence of ownership of aforesaid surplus fleet vehicle to the America’s Auto Auction Service. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 203 of 215 ~3~ EXHIBIT A SURPLUS FLEET VEHICLES/EQUIPMENT Cost Center Department Vehi cle # Vehicle Make Vehicle Model Year V.I.N. # Overall Condition L.T.D. Miles 3050 Parks, Recreation and Community Services N/A 56’x 12’ Acton Construction Trailer 1990 None Very Poor N/A 3080 Parks, Recreation and Community Services 26 Brig Inflatable Boat Model Falcon 450L 2006 QWR61451A607 Very Poor N/A 3080 Parks, Recreation and Community Services 440 North Trail Trailer Model V1200-L 2006 2MBBO58116U053459 Poor N/A 204 of 215 For City Council meeting of October 10, 2016 Item A7 Ordinance 127-O-16: Dissolving Howard Hartrey TIF District For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Treasurer Subject: Ordinance 127-O-16 - Dissolving Howard Hartrey TIF District Date: October 6, 2016 Recommended Action: Staff recommends City Council adopt Ordinance 127-O-16 dissolving the Howard Hartrey Tax Increment Financing (TIF) District effective December 31, 2016. As a part of this closure the City is required to officially notify all taxing districts regarding the dissolution and any distribution thereof from remaining funds in the TIF. Livability Benefits: Education Arts and Community: Will provide new revenues to the City’s Schools and municipal operations. Innovation & Process: Support local government best practices and processes Summary: The Howard Hartrey TIF will close on December 31, 2016. As noted below, the City will have fund reserves for distribution, however, the final amount will not be known until the end of the year when the Howard Street resurfacing and signal improvement project is complete. According to the proposed 2017 budget, to be released on October 7, 2016, the 2016 surplus is estimated at just over $500,000. As is also noted in the 2017 proposed budget, the FY 2015 proposed tax levy will include $150,000 from this TIF. This addition to the General Fund Operating Levy will not result in an increase to the overall levy to Evanston tax payers. The Howard Hartrey TIF covers an area of the City bounded by Howard on the South, Hartrey on the East, Main Street to the North and Pitner to the East as noted on Exhibit A to Ordinance 127-O-16. Memorandum 205 of 215 PROPOSED 2017 BUDGET HOWARD HARTREY TIF - FUND SUMMARY Operating Revenue FY 2015 Actual Amount FY 2016 Amended Budget FY 2016 Year End Estimated FY 2017 Proposed Budget Property Taxes 1,248,231 1,300,000 1,300,700 - Other Revenue 1,986 2,000 - - Total Revenue 1,250,217$ 1,302,000$ 1,300,700$ -$ Operating Expenses Services and Supplies 1,158 - 500 Miscellaneous 2,162,381 200,000 215,000 - Capital Outlay 11,402 - - - Interfund Transfers 148,010 1,752,450 1,852,450 513,865 Total Expenses 2,322,950$ 1,952,450$ 2,067,950$ 513,865$ Net Surplus (Deficit)(1,072,733)$ (650,450)$ (767,250)$ (513,865)$ As noted above, the TIF is expected to close the year with a fund balance just over $500,000. Assuming that the City receives approximately 17% of the total Evanston tax bill, this surplus would result in an estimated distribution to the City of just over $220,000. As proposed in the 2017 Budget, $150,000 of these future available tax revenues will go toward funding the Police and Firefighter’s Pensions. The General Assistance Fund is also proposed to increase its levy by $100,000 for 2017. The City Council Agenda will have a surplus distribution ordinance for consideration as soon as all expenses are recorded for the Howard Street resurfacing and signal improvement project The TIF frozen valuation at inception was $8.4 million and as of December 31, 2015, was valued at $20.5 million, making the increase 244%. Legislative History: Ordinance 8-O-92 Ordinance 9-O-92 Ordinance 10-O-92 Attachments: Ordinance 127-O-16 206 of 215 9/20/16 127-O-16 AN ORDINANCE Dissolving the Redevelopment Project Area of the City of Evanston, Illinois, and Related Matters (“Howard Hartrey TIF”) WHEREAS, pursuant to Ordinances 8-O-92, 9-O-92, and 10-O-92 adopted April 27, 1992, the City of Evanston, Illinois (the “City”) adopted a redevelopment plan and a related redevelopment project (the “Redevelopment Plan and Redevelopment Project”), designated a redevelopment project area (the “Redevelopment Project Area”) (as shown in Exhibit “A” attached to this ordinance), and adopted tax increment finance for the Redevelopment Project Area. WHEREAS, City Council has received the certification of the City’s Treasurer and Community Development Director that all redevelopment project costs for the Redevelopment Project Area have been paid, that all obligations in connection with the Redevelopment Project Area have been retired, and all excess monies have been distributed, and notice of the dissolution of the special tax allocation fund and the termination of the Redevelopment Project Area was given by the City Clerk on or before November 1, 2016, to all affected taxing districts. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, ILLINOIS, as follows: SECTION 1: The City dissolves the special tax allocation fund for the Redevelopment Project Area, and terminates the Redevelopment Project Area as a “redevelopment project area” under the Act. 207 of 215 127-O-16 ~2~ SECTION 2: The City Clerk shall immediately file a certified copy of this Ordinance 127-O-16 with the County Clerk of Cook County, Illinois. SECTION 3: This Ordinance 127-O-16 shall become effective immediately upon its passage and approval. Upon motion by __________________, seconded by __________________, adopted this ___ day of _________________, 2016, by roll call vote as follows: Voting “Yes” (names): _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ Voting “No” (names): _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ 208 of 215 127-O-16 ~3~ Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 209 of 215 127-O-16 ~4~ EXHIBIT A Map of Howard Hartrey TIF Area 210 of 215 For A&PW meeting of October 10, 2016 Item APW1 Small Cell Tower City Regulations For Discussion To: Honorable Chairman and Members of the Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Subject: Small Cell Tower City Regulations Date: October 10, 2016 Summary: In recent months, Illinois municipalities have seen an increase in right-of-way applications for the installation of small cell towers on poles within public right-of-ways. To protect the City’s interests, staff submits for review and discussion to adopt an ordinance regulating small cell tower installation. While the City currently has a general right-of-way permit application, the City should adopt a supplemental permit application specific to small cell towers to delineate the City’s requirements, and, more importantly, to address issues and minimize the risk of litigation specific to small cell towers. This overview discusses the City’s current applicable regulations and proposes improvements. Under a Proposed Ordinance: • Limit the number of wireless telecommunication facilities on each utility pole. • Ensure that wireless telecommunication facilities are attached to poles at least twenty-five feet from any residential building. • Implement limitations as to surface area of antenna, total volume of antenna, height requirements, color, antenna panel covering, and grounding requirements. • Require screening for certain wireless telecommunication facility attachments. • List required documents and materials for City’s review. • Provide a process for the City to remove abandoned equipment. • List applicable fees associated with the review of these structures. This ordinance will require the review and approval by the Community Development Department and Public Works Agency. The following is a chart of the process that may be best suited for the City of proposed applications: Memorandum 211 of 215 Background: Small cell wireless facilities are a relatively new technological advance installed in public right-of-ways. Small cell towers are installed on utility poles, street lights, or traffic signals located within utility easements or the public right-of-way. The majority of service providers request to co-locate small cell wireless facilities on existing utility poles, but the possibility exists for entities to request their installation on City-owned facilities. The City currently received proposals and applications from Verizon and Mobilitie seeking to install small cell facilities on ComEd utility poles. The City’s existing regulations for right-of-way permitting do not adequately address concerns raised by small cell towers. The suggested regulations clearly identify the procedural aspects of small cell facility regulations, and provide the City with municipal authority to regulate wireless facilities to minimize potential over proliferation. To date, the proposed installations on ComEd poles are much less in scope and scale than in other communities. Applicable Statutes and Legal Analysis: United States Telecommunications Act (“USTA”) – Section 332(c)(7)(A) allows state and local government the authority to make decisions related to “placement, construction and modification of personal wireless facilities.” However, the same Act limits a local government’s control. Under 47 USC 332(c)(7)(A), local government regulations cannot: (1) Unreasonably discriminate among providers of functionally equivalent services; or (2) Prohibit or have the effect of prohibiting the provision of personal wireless services; or (3) Regulate the placement, construction and modification of personal wireless service facilities on the basis of the environmental effects of radiofrequency emissions. If sites are on City- owned infrastructure: Telecommunications provider submits cell tower plans to City with specific locations. City Building Department provides copy of submission to Public Works Agency and review locations. Telecommunications provider and City negotiate and execute a lease agreement. If sites are not on City-owned infrastructure: City staff reviews final locations in light of our new ordinance and provides final approval within 90 days if proposed sites are co-located, 150 days if proposed sites are new. 212 of 215 Pursuant to Section 332(c)(7)(A), it is in the City’s best interest to adopt an ordinance addressing small cell wireless facilities that implements a review procedure. This ordinance minimizes the risk of future litigation stemming from service providers requesting to install small cell wireless facilities in the City. USTA specifies the timing related to the City’s review of submitted permit applications. Entities denied a permit to place, construct, or modify personal wireless service facilities are permitted to file an action in court if the City fails to act within an appropriate amount of time. The FCC established a “shot clock” to clarify what constitutes a reasonable amount of time for a city to review an application. Failure for a city to act on co-located sites within ninety (90) days and within one hundred fifty (150) days for new sites is beyond a reasonable amount of time. Under 47 USC 332(c)(7)(B)(v), personal wireless service providers may seek redress in court within thirty (30) days. Illinois Telephone Company Act (“ITCA”) – The ITCA authorizes telecommunications carriers to install small cell wireless facilities in public rights of ways; however, these telecommunications carriers are subject to municipal direction regarding the location of these towers. The ITCA states that telecommunications carriers must provide municipalities with written notice of their intent to utilize the right of way for cell facility installation. Under ITCA, telecommunications carriers must provide the City with detailed plans and specifications for its installation. When municipalities fail to provide carriers with appropriate specific locations, the carrier is permitted to install at locations of its choosing so long as the public right of way is not interfered with. Recommended Action: Staff recommends the City move forward with a Personal Wireless Telecommunications Facilities Ordinance to maintain City authority to review proposed small cell wireless facility locations. Other municipalities, including Skokie, are also facing this same issue. Furthermore, implementing such an ordinance will ensure that the City treats all providers equally as required under state and federal law. Livability Benefits: Health & Safety: Enhance resiliency to natural & human hazards 213 of 215 For A&PW meeting of October 10, 2016 Item APW2 Pedestrian Crossing at Dempster Street & Ashland Avenue For Discussion To: Honorable Chairman and Members of the Administration & Public Works Committee From: David D. Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Rajeev Dahal, Senior Project Manager Subject: Pedestrian Crossing at Dempster Street & Ashland Avenue Date: September 30, 2016 Background: Residents have requested a pedestrian crosswalk be installed on Dempster Street between Dodge Avenue and Asbury Avenue. Since this segment of Dempster Street is under the jurisdiction of the State of Illinois, approval from the Illinois Department of Transportation (IDOT) is needed to install any markings and signage. In 2013, Public Works requested IDOT approval to place crosswalk markings at Dewey Avenue. IDOT did not approve this request citing concerns regarding restricted sightlines, traffic back- ups and a false sense of security compromising pedestrian safety concerns. IDOT preferred that pedestrians be encouraged to cross at the signalized intersection at Dodge Avenue. With continued requests from residents, in December 2015, Public Works requested approval for a crossing at Ashland Avenue and has yet to receive a response. Analysis: This segment of Dempster Street has retail stores to the west and residential housing to the east. Dewey School is located two blocks to the north and Penny Park is located a block and half to the north as well. These generate frequent pedestrian activity and the need to cross Dempster Street. Due to constant traffic flow there are few adequate gaps in traffic and the 85th percentile speeds is about 34 mph with high end speeds above 40 mph. Given these reasons and that the two controlled (traffic signals or all- way stops) intersections are about 2,400 feet apart at Dodge Avenue and Asbury Avenue, staff recommends the installation of a crosswalk at Ashland Avenue. IDOT has previously approved crosswalks at other locations and to address some of the concerns raised, Public Works recommends re-submitting the request showing the crosswalk in conjunction with the construction of sidewalk bump-outs. The construction of sidewalk bump-outs will restrict parking at the crossing, provide better visibility of the Memorandum 214 of 215 pedestrian and vehicles, reduce crossing distance, reduce vehicle speed and allow for better placement of signs. Engineering review for crosswalks at uncontrolled intersections includes the evaluation of the following criteria’s: • Nearest controlled intersection (traffic signal or all way stops). It is safer to cross at controlled intersections where traffic has to come to a stop. Traffic usually speeds up either after receiving a green light or to make the green light. • Proximity to designated marked school crossing locations with crossing guard. Installing new crosswalk most likely will draw students to cross at the new location which would create safety concerns. • Need to restrict parking at crosswalks to provide better sight lines. • Number of travel lanes the pedestrian has to cross: on four lane segments, traffic behind the stopped vehicle may run around or the one on the adjacent lane may not realize that the pedestrian has started crossing the street. • Speed of traffic and available gaps. • Nearby pedestrian generators and type of facilities. • Availability of sidewalks and ramps or the possibility to construct one to comply with ADA requirements. Although requests for some locations have not been approved or recommended by Public Works based on the above mentioned evaluation, approximately 55 crosswalks have been installed through-out the City to provide for better walkability and safer access for pedestrians including school children. Two issues that are frequently brought to staff’s attention are that the drivers don’t slow down/stop for pedestrians at marked crosswalks, or that the pedestrians step out into the crosswalk and don’t provide drivers enough time to react. To address these concerns and per the pedestrian safety report approved by the City Council in 2012, Pubic Works has implemented various mitigation measures as follows: • Pedestrian crossing signs, State Law requiring drivers to stop for pedestrian signs, and high visibility pavement markings have been installed at all locations. • Sidewalk bump-outs have been constructed as projects are identified and funded. • Crossing flags/with signs advising pedestrians to look both ways before crossing have been installed at crossings near major Parks. • Signs in the centerline of the street have been installed at senior and designated school crossing locations. • School crossings have also been supplemented with LED push button signs. Livability Benefits: Built Environment: Provide compact and complete streets and neighborhoods, Promote diverse transportation modes Health & Safety: Promote healthy, active lifestyles 215 of 215