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08.15.16 Packet
CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, August 15, 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Braithwaite (II) Mayor Public Announcements and Proclamations Mayor’s Summer Youth Employment Recognition Ceremony Prairie Joe’s 25th Anniversary CommUnity Picnic, August 21 (III) City Manager Public Announcements Police Commander and Police Sergeant Promotions Robert Crown Community Center Funding Update Labor Day Trash Pick-Up Schedule (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Special Orders of Business (VII) Consent Agenda: Alderman Rainey 1 of 550 City Council Agenda August 15, 2016 Page 2 of 14 (VIII) Report of the Standing Committees Administration & Public Works - Alderman Braithwaite Planning & Development - Alderman Wilson Human Services - Alderman Fiske (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDERS OF BUSINESS (SP1) Approval of 2017 Budget Calendar Staff recommends City Council approval the FY2017 budget preparation calendar. Although the City of Evanston continues to await decisions from the State of Illinois which could drastically affect the 2017 Budget planning process, staff needs to move forward with budget preparation. For Action (SP2) Second Quarter Financial Report for Fiscal Year 2016 Staff recommends City Council accept and place the Second Quarter Financial Report for FY 2016 on file. The City ended the second quarter of the 2016 fiscal year in stable financial condition. Through June 30, 2016, there is a General Fund surplus of approximately $8.1M. The City’s financial performance is the result of above anticipated revenues and expenditures being at budgeted levels. For Action: Accept and Place on File (SP3) 2015 Comprehensive Annual Financial Report Staff recommends that City Council accept and file the 2015 Audited Comprehensive Annual Financial Report. For Action: Accept and Place on File (SP4) Continuation of Discussion on Next Steps for Harley Clarke Property Staff recommends that the City Council receive and file this report on proposals for the future of the Harley Clarke Mansion and provide direction to staff. Staff requests continuance of discussion regarding the Harley Clarke Mansion to the City Council meeting of September 12, 2016. For Discussion 2 of 550 City Council Agenda August 15, 2016 Page 3 of 14 CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting July 25, 2016. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through July 24, 2016 $3,033,665.25 (A2) FY2016 City of Evanston Bills – August 16, 2016 $6,371,320.53 Credit Card Activity for Period Ending June 30, 2016 $ 206,683.86 For Action (A3.1) Contract with A. Lamp Concrete Contractors, Inc. for 2016 Parking Lot Improvement Project Staff recommends that City Council authorize the City Manager to execute a contract for the 2016 Parking Lot Improvement Project (Bid No. 16-55) with A. Lamp Concrete Contractors, Inc. (1900 Wright Blvd, Schaumburg, IL) in the amount of $991,458.00. Funding will be provided from the Capital Improvement Fund 2016 GO Bond (Account 415.40.4116.65515) in the amount of $487,380.90 and from the Parking Fund (Account 505.19.7005.65515) in the amount of $504,167.10. For Action (A3.2) Contract with A. Lamp Concrete Contractors, Inc. for 2016 Alley Paving Project Staff recommends that City Council authorize the City Manager to execute a contract for the 2016 Alley Paving Project (Bid No. 16-54) with A. Lamp Concrete Contractors, Inc. (1900 Wright Blvd, Schaumburg, IL) in the amount of $1,231,874.00. Funding will be provided from the Capital Improvements Fund 2016 GO Bond (Account 415.40.4116.65515) in the amount of $225,850, the 2015 GO Bond Fund (Account 415.40.4115.65515) in the amount of $250,000, from CDBG Funds (Account 415.40.4216.65515) in the amount of $200,000, from revenue from Northwestern University (NU) Special Use fees in the amount of $400,000 and from revenue generated by onetime easement fees in the amount of $125,168. For Action 3 of 550 City Council Agenda August 15, 2016 Page 4 of 14 (A3.3) Contract with Stanley Consultants, Inc. for Engineering Design Services for Main Street Corridor Improvement Project Staff recommends that City Council authorize the City Manager to execute a contract with Stanley Consultants, Inc. (8501 W. Higgins Road, Suite 730, Chicago IL 60631) in the amount of $75,000 to provide engineering design services for the Main Street Corridor Improvement Project between the west City limits and Dodge Avenue. Funding will be provided from Capital Improvement Fund (Account 415.40.4116.62145 – 416535). This project is budgeted at $75,000 in FY 2016. $171,000 will need to be budgeted in FY 2017 to complete the engineering design services. For Action (A3.4) Contract with Construction Consulting & Disbursement Services for Washroom Renovations at Greenwood St. and Lee St. Beach Houses Staff recommends City Council authorize the City Manager to execute a contract for the Washroom Renovations at Greenwood St. and Lee St. Beach Houses (Bid No. 16-53) with Construction Consulting & Disbursement Services (5826 Lincoln Ave., Suite 200, Morton Grove, IL) in the amount of $207,000. Funding will be provided from the GO Bond Capital Improvements Fund, Accounts 415.40.4116.616009 (Greenwood Beach Restroom) and 415.40.4116.616012 (Lee Street Beach Restroom). These projects were budgeted at $120,000 in FY 2016. Additional funding will be made available through the delay of the Dempster Beach House Window/Door Replacement ($60,000) and the delay of the ETHS/Church Street Bike Path Improvements ($30,000), both of which are proposed to be constructed in future years. For Action (A3.5) Actual Annual User Charge for 2016 with the Metropolitan Water Reclamation District of Greater Chicago for Disposal of Sludge Generated as Part of the Water Treatment Process Staff recommends City Council approval of the Actual Annual User Charge for 2016 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for Disposal of Sludge generated as part of the water treatment process in the amount $224,560.52. Two quarterly payments of $81,624.86 will be made beginning in August 2016 and ending November 2016. Funding for this work will be from the Water Fund (Account 510.40.4220.62420). This account has a budget of $293,000.00 specifically allocated for MWRDGC sludge disposal fees. For Action 4 of 550 City Council Agenda August 15, 2016 Page 5 of 14 (A3.6) Three Year Single Source Contract with North Shore Towing, Inc. for Towing Services The Transportation/Parking Committee and staff recommend that the City Council authorize the City Manager to enter into a three (3) year single source contract with North Shore Towing (2527 Oakton Street, Evanston, IL 60202) for towing and other related services effective August 1, 2016 – July 31, 2019. The annual estimated expenditure of the vehicle immobilization program is $45,000. Funding will be from the General Fund – Park Enforcement (Account No. 100.19.1941.62451). North Shore Towing has proposed minor fee increases spread over the three (3) year term of the contract for operational costs. The City of Evanston will not see increases in fees for services provided for City owned vehicles. For Action (A3.7) One Year Sole-Source Agreement with CDW-G for Purchase of New City Email System from Google Staff recommends the City Council authorize the City Manager to enter into a sole-source agreement with CDW-G (200 N. Milwaukee Ave., Vernon Hills IL) in the amount of $105,000.00 for the purchase of Google Apps for Government licenses for a hosted email and application suite. The agreement is for one year with two optional 2 – year extensions. Funding is provided from the Information Technology Fund (Account 100.19.1932.65555), which has a 2016 budget of $284,200.00. For Action (A3.8) Request for Qualifications for Architectural Design Services for the Robert Crown Community Center Staff recommends Council authorization of a Request for Qualifications (RFQ) for the design services for the Robert Crown Community Center (RCCC). The RCCC is tentatively scheduled to begin construction in FY 2017. Major facilities such as the RCCC require the employment of professional architectural services with demonstrated experience in the design and construction supervision of multi-function centers. The 2016 Adopted Budget includes $2.0 million for architectural and professional services. This budgeted amount is inclusive of the entire amount anticipated for the total construction costs for the RCCC. This RFQ includes a projected total design and construction cost for the facility because the successful respondent will be the firm that can produce the best facility for the budget available. For Action (A3.9) Approval of Sidewalk Café – Dave’s New Kitchen Staff recommends City Council approval of first-time application for a sidewalk café permit for Dave’s New Kitchen, a Type 1 Restaurant located at 815 Noyes Street. The sidewalk café will consist of two tables with two seats each for a seating capacity of four. The café will operate daily from 11:00 a.m. – 9:00 p.m. For Action 5 of 550 City Council Agenda August 15, 2016 Page 6 of 14 (A3.10)Approval of Sidewalk Café – Leonidas Chocolate Café Staff recommends City Council approval of first-time application for a sidewalk café permit for Leonidas Chocolate Café, a food service establishment located at 1907 Central Street. The sidewalk café will consist of two tables with two seats each for a seating capacity of four. The café will operate Monday – Sunday 7:00 a.m. – 7:00 p.m. For Action (A3.11)Approval of Sidewalk Café – Soulwich Staff recommends City Council approval of first-time application for a sidewalk café permit for Soulwich, a Type 2 Restaurant located at 1634 Orrington Avenue. The sidewalk café will consist of four tables with two seats each for a seating capacity of eight. Two additional tables with two seats each will be on private property. The café will operate Monday - Saturday from 11:00 a.m. – 9:00 p.m. For Action (A3.12)Contract with The Lakota Group for Park/Community Outdoor Space Score Card Project Staff recommends City Council authorize the City Manager to execute a contract with The Lakota Group, (116 West Illinois Street, Floor 7, Chicago, IL 60654) in the amount of $40,000 for the Park/Community Outdoor Space Score Card Project. This score card will objectively and quantitatively measure the quality of park infrastructure and maintenance in order to ensure the highest level of service possible. Additionally, it will provide staff with a road map to direct resources that address the most emergent needs programmatically and provide information on suggested park improvements in future years. Funding is provided by the FY2016 Capital Improvement Project (Account 415.40.4116.65515) with a budget of $40,000. For Action (A4) Resolution 62-R-16, Authorizing the City Manager to Execute a Bike Corral Parking Agreement with Everyday Cycles and Motion Staff recommends City Council adoption of Resolution 62-R-16 authorizing the City Manager to execute a Bike Corral Agreement with Everyday Cycles and Motion (941 Chicago Ave., Evanston, IL) by which the City will install a bike corral by removing one (1) metered parking space for a four (4) month period from August to November for the first year of the Initial Term and an eight (8) month period from April to November during the second year of the Initial Term and for each year of the five (5) year Renewal Term. For Action 6 of 550 City Council Agenda August 15, 2016 Page 7 of 14 (A5) Resolution 55-R-16, Authorizing the City Manager to Execute an Agreement with IDOT for Federal Participation in Construction of the Safe Routes to School Project Staff recommends City Council adoption of Resolution 55-R-16 authorizing the City Manager to sign the Local Public Agency Agreement for Federal Participation with the Illinois Department of Transportation (IDOT) to fund the City’s share of the construction cost for the installation of 20 radar speed feedback solar signs at various school crossing locations on major streets in the City. Funding for this work will be from the CIP Fund (Account 415.40.4116.65515 – 416519) which has $25,000 budgeted in 2016. The project cost is estimated at $110,000 of which 80% or $88,000 will be paid for by the federal grant, and the remaining 20% or $22,000 will be the City’s local share. For Action (A6) Resolution 60-R-16, Authorizing City Manager to Execute an Easement Agreement with Northwestern University for Installation of Sheridan Road Light Fixtures Staff recommends City Council adopt Resolution 60-R-16 authorizing the City Manager to execute an Easement Agreement with Northwestern University to be located on both sides of Chicago Avenue from Clark Street to Sheridan Road and on the west side of Sheridan Road from Chicago Avenue to Lincoln Street. The easement would allow Northwestern University to install light fixtures in this area to improve pedestrian lighting. No City funding is required for this project. Northwestern University will fund the project, be responsible for the repair and maintenance of the light fixtures, and all electricity costs associated with the lighting. An initial one-time easement fee of $303,686.64, for the entire twenty- five (25) year easement will be collected prior to the Right-Of-Way permit being issued. For Action (A7) Resolution 58-R-16, Amending the 2016 Budget Staff recommends the City Council adopt Resolution 58-R-16 amending the City’s 2016 Budget from $304,949,806 to $306,336,901. The General Fund will be amended from $111,706,196 to $111,840,614. The Debt Service Fund will be amended from $16,279,452 to $17,532,129. During 2016, the City of Evanston has received additional funding in donations and grants. Although the revenue has been accepted by the City, a Budget Amendment is necessary in order to increase the spending authority of staff and allow that additional revenue to be expended. The Resolution increases the 2016 Budget by $1,387,095. For Action 7 of 550 City Council Agenda August 15, 2016 Page 8 of 14 (A8) Resolution 64-R-16, Authorizing the Lease of a One-Bedroom Apartment at the Service Center to Jonathon Schmidt Staff recommends City Council adopt Resolution 64-R-16 authorizing the City Manager to sign a lease for the one bedroom apartment on the second floor of the Service Center, 2020 Asbury Avenue, with Mr. Jonathon Schmidt from September 1, 2016 through March 31, 2017. After March 31, 2017 the lease allows Mr. Schmidt to continue his lease on a month-to-month basis. For Action (A9) Ordinance 104-O-16, Amending the Wheel Tax to Provide for a Discounted Rate for Seniors Paying Mid-Year Staff recommends City Council adopt Ordinance 104-O-16 approving a 50% discount to the senior and disabled tax rate on the half year reduced wheel tax rate. The current full year rate for the City Wheel Tax is $75. Seniors and disabled residents are eligible for a 50% discount. On July 1, the rate of the wheel tax for all residents is reduced to $37.50. However, the senior and disabled discount currently does not apply to this reduced rate. Therefore, staff is recommending amending the City Code to allow the senior and disabled 50% reduction to apply to the half year wheel tax rate making their new half year payment $18.75. Staff estimates a minimal impact on revenues. For Introduction (A10) Ordinance 97-O-16, Decreasing the Number of Class D Liquor Licenses for Dash S Corporation d/b/a The Funky Monk Staff recommends City Council adoption of Ordinance 97-O-16, which amends Evanston City Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor licenses from fifty-seven (57) to fifty-six (56). Dash S Corporation d/b/a The Funky Monk, 618½ Church Street, is permanently closed and is therefore not renewing its liquor license. For Introduction (A11) Ordinance 98-O-16, Decreasing the Number of Class C-1 Liquor Licenses for 27 Live, LLC d/b/a 27 Live Staff recommends City Council adoption of Ordinance 98-O-16, which amends Evanston City Code Subsection 3-4-6-(C-1) to decrease the number of authorized Class C-1 liquor licenses from four (4) to three (3). 27 Live, LLC d/b/a 27 Live, 1012 Church Street, is permanently closed and is therefore not renewing its liquor license. For Introduction 8 of 550 City Council Agenda August 15, 2016 Page 9 of 14 (A12) Ordinance 99-O-16, Decreasing the Number of Class C-1 Liquor Licenses for Bangers and Lace Evanston, LLC, d/b/a Bangers & Lace Staff recommends City Council adoption of Ordinance 99-O-16, which amends Evanston City Code Subsection 3-4-6-(C-1) to decrease the number of authorized Class C-1 liquor licenses from three (3) to two (2). Bangers and Lace Evanston, LLC, d/b/a Bangers & Lace (810 Grove Street) representative Jason Freiman requested a downgrade of its liquor license from Class C-1 to Class C. For Introduction (A13) Ordinance 100-O-16, Increasing the Number of Class C Liquor Licenses for Bangers and Lace Evanston, LLC d/b/a Bangers & Lace Staff recommends City Council adoption of Ordinance 100-O-16, which amends Evanston City Code Subsection 3-4-6-(C) to increase the number of authorized Class C liquor licenses from twenty-four (24) to twenty-five (25), and permit issuance of a Class C license to Bangers and Lace Evanston, LLC, d/b/a Bangers & Lace, 810 Grove Street. For Introduction (A14) Ordinance 105-O-16, Decreasing the Number of Class D Liquor Licenses for Addis Abeba, Inc. d/b/a Addis Abeba Staff recommends City Council adoption of Ordinance 105-O-16, which amends Evanston City Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor licenses from fifty-six (56) to fifty-five (55). Addis Abeba, Inc. d/b/a Addis Abeba, 1322 Chicago Avenue, is permanently closed and is therefore not renewing its liquor license. For Introduction (A15) Ordinance 106-O-16, Decreasing the Number of Class D Liquor Licenses for 800 Degrees Evanston, LLC d/b/a 800 Degrees Pizzeria Staff recommends City Council adoption of Ordinance 106-O-16, which amends Evanston City Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor licenses from fifty-five (55) to fifty-four (54). 800 Degrees Evanston, LLC d/b/a 800 Degrees Pizzeria, 812 Church Street, is permanently closed and is therefore not renewing its liquor license. For Introduction (A16) Ordinance 62-O-16, Authorizing the City Manager to Execute a Five Year Lease Agreement for Property Located at 860 Chicago Avenue for City Newsstand Staff recommends that City Council adopt Ordinance 62-O-16, authorizing the City Manager to execute a five (5) year lease agreement for property located at 860 Chicago Avenue for City Newsstand. The lease commences on January 1, 2016 and expires on December 31, 2021. For Action 9 of 550 City Council Agenda August 15, 2016 Page 10 of 14 (A17) Ordinance 85-O-16, Authorizing the City Manager to Execute a Five Year Property Lease with Enterprise Leasing of Chicago, LLC at 1810 Maple Avenue Staff recommends City Council adopt Ordinance 85-O-16, authorizing the City Manager to enter a five (5) year property lease with an option to extend another five (5) years at 1810 Maple Avenue with Enterprise Leasing of Chicago, LLC (Enterprise). On September 11, 2006, the City entered into a ten (10) year property lease with Enterprise for its vehicle rental and leasing office with the option to renew for five (5) years or through 2021. The parties seek to execute a new lease agreement that can be renewed through 2025. Revenue will be placed in the following: 2016 Revenue Account Property (Account 505.19.7037.56712) and 2016 Revenue Account Parking (Account 505.19.7037.53510). For Action (A18) Ordinance 66-O-16, Revising Title 3, Chapter 17 regarding Taxicabs and Motor Vehicles for Hire City staff recommends City Council adopt Ordinance 66-O-16, revising Title 3 of the Evanston City Code regarding taxis and other motor vehicles for hire. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Resolution 59-R-16, Approving a Plat of Resubdivision for 1129-1133 Leonard City staff recommends adoption of Resolution 59-R-16 approving the proposed re-subdivision of the property located at 1129 and 1133 Leonard Place. . The applicant recently completed the construction of a new single-family home at 1129 Leonard Place while the construction of a new home at 1133 Leonard Place is still under construction. The foundation for the home at 1133 Leonard Place was built with a 4.43-foot east side yard setback, closer than the required 5-foot interior side yard setback. The resubdivsion will enable both lots to be compliant regarding the required interior side yard setbacks. For Action (P2) Ordinance 108-O-16, Granting a Special Use Permit for a Commercial Indoor Recreational Facility Located at 1822 Ridge Avenue The Zoning Board of Appeals and City staff recommend adoption of Ordinance 108-O-16 granting special use approval for a Commercial Indoor Recreation Facility, Omni-Fit Personal Training, at 1822 Ridge Avenue. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Suspension of the Rules is requested for Introduction and Action by City Council on August 15, 2016. For Introduction and Action 10 of 550 City Council Agenda August 15, 2016 Page 11 of 14 (P3) Ordinance 42-O-16, Granting Major Zoning Relief for Setbacks for Outdoor Storage Units & Reduction in Open Parking at 2020 Greenwood Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 42-O-16 granting major zoning relief for a 2’ east interior side yard setback for self-storage units where 8’ is required, a 2’ south interior side yard setback for self-storage units where 8’ is required, and a decrease of on-site parking by 22 spaces where an increase of 3 parking spaces is required for a total of 10 parking spaces on site, where 82 parking spaces are required and 32 parking spaces currently exist. The applicant has complied with all other zoning requirements, and meets the standards for variations. For Action HUMAN SERVICES COMMITTEE (O1) 2016 Emergency Solutions Grant Recommendations The Human Services Committee, The Housing and Homelessness Commission and staff recommend approval by the Human Services Committee of the 2016 Emergency Solutions Grant allocations totaling $144,459: $133,625 to two social services agencies (Connections for the Homeless and the YWCA Evanston/North Shore) that provide housing and services for individuals and families who are homeless or at risk of homelessness, and $10,834 to the City of Evanston for grant administration. Funding source is the City’s 2016 Emergency Solutions Grant entitlement allocation in the amount of $144,459 from the U.S. Department of Housing & Urban Development (Account 100.21.2128.XXXXX, with individual account numbers for external agencies funded and City administrative costs). For Action (O2) Operation of Public Access Television (Channel 6) Staff recommends that the City Council authorize the City Manager to transition Public Access Television Services (Channel 6) to the City of Evanston for operation, maintenance and management. For Action 11 of 550 City Council Agenda August 15, 2016 Page 12 of 14 RULES COMMITTEE (O3) Resolution 61-R-16, Amending City Council Rules, Section 27, “Ward Communication Policy” and Adding Section 28 “Technology Allowance” The Rules Committee and staff recommend City Council adopt Resolution 61-R- 16, amending City Council Rule Section 27, “Ward Communication Policy” and adding City Council Rule Section 28, “Technology Allowance.” In order for City staff to be timely in their assistance to City Council with ward communication, changes are being requested to Section 27 in the Council Rules. The revisions to Section 27 speak to the Ward Communications policy previously approved by the Rules Committee in 2013. In addition, Section 28 is being added to the Council Rules providing a $75.00 per month technology allowance to the Mayor and Alderman to assist with the costs of high-speed internet, a mobile phone device/service or other communication needs. For Action (O4) Ordinance 63-O-16, Setting Compensation for Members of the Evanston City Council Following the Report and Recommendations of the Compensation Committee The Compensation Committee recommends the City Council adopt ordinance 63-O-16 setting compensation for the Evanston City Council for the time period May 1, 2017 through April 30, 2021. The Ordinance reflects the recommendation of the Compensation Committee which specified a salary increase to $15,990 annually for the Aldermen. There would be no other increases during the four year period. For Action (O5) Ordinance 64-O-16, Setting Compensation for the City Clerk Following the Report and Recommendations of the Compensation Committee The Compensation Committee recommends the City Council adopt ordinance 64-O-16 setting compensation for the City Clerk for the time period May 1, 2017 through April 30, 2021. The Ordinance reflects that the salary increase for the City Clerk will be equal to the same increase that non-union city employees receive each year for the four year period. Clerk Greene requests continuance of Ordinance 64-O-16 for Introduction by City Council to September 12, 2016. For Action (O6) Ordinance 65-O-16, Setting Compensation for the Mayor Following the Report and Recommendations of the Compensation Committee The Compensation Committee recommends the City Council adopt ordinance 65-O-16 setting compensation for the Mayor for the time period May 1, 2017 through April 30, 2021. The Ordinance reflects the recommendations of the Compensation Committee which specified a salary increase to $25,317 annually for Mayor. There would be no other increases during the four year period. For Action 12 of 550 City Council Agenda August 15, 2016 Page 13 of 14 (O7) Ordinance 78-O-16, Amending the City Code to Eliminate the Ladd Arboretum Committee and Consolidating its Functions into the Environment Board The Rules Committee and staff recommends City Council adopt Ordinance 79-O- 16, which amends City Code Title 2, Chapter 10 – Environment Board to eliminate the Ladd Arboretum Committee and consolidate its functions into the Environment Board. Rules Committee approved this Ordinance at its August 1, 2016 meeting. For Introduction (O8) Ordinance 79-O-16, Amending Portions of the City Code Revising the Mental Health Board The Rules Committee and staff recommends City Council adopt Ordinance 79-O- 16, which amends City Code Title 2, Chapter 6 – Mental Health Board by revising the “Purpose” and “Powers and Duties” sections. Rules Committee approved this Ordinance at its August 1, 2016 meeting. For Introduction (O9) Ordinance 80-O-16, Amending Portions of the City Code Creating an Economic Development Committee The Rules Committee and staff recommend City Council adopt Ordinance 80-O- 16, which amends City Code Title 2, Chapter 12 – Economic Development Committee by revising the “Purpose” and “Powers and Duties” sections. Rules Committee approved this Ordinance at its August 1, 2016 meeting. For Introduction (O10) Ordinance 103-O-16, Amending Portions of the City Code Codifying the Housing and Community Development Act Committee The Rules Committee and staff recommend City Council adopt Ordinance 103- O-16, which amends City Code Title 2, Chapter 14 – Housing and Community Development Act Committee by revising the “Membership” section. Rules Committee approved this Ordinance at its August 1, 2016 meeting. For Introduction APPOINTMENTS (APP1)For Appointment to: Age Friendly Evanston Task Force Irene Pierce Citizens Police Advisory Committee Rebecca Biller For Action 13 of 550 City Council Agenda August 15, 2016 Page 14 of 14 MEETINGS SCHEDULED THROUGH SEPTEMBER 15 2016 Upcoming Aldermanic Committee Meetings Wed, August 17 6:30 PM M/W/EBE Advisory Committee Wed, August 24 6:00 PM Transportation/Parking Committee Wed, August 24 7:00 PM Economic Development Committee Thurs, Sept 1 7:00 PM Housing and Homelessness Commission Thurs, Sept 1 7:00 PM Commission on Aging Tues, Sept 7 6:00 PM Human Services Committee Thurs, Sept 8 7:00 PM Housing & Community Development Act Committee Mon, Sept 12 6:00 PM A&PW, P&D, City Council meetings Wed, Sept 14 1:00 PM Lighthouse Landing Complex Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 14 of 550 For City Council meeting of August 15, 2016 Item SP1 Fiscal Year 2017 Budget Planning For Action To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/Chief Financial Officer Subject: FY 2017 Budget Planning Date: August 5, 2016 Recommended Action: Staff recommends City Council approval the FY2017 budget preparation calendar and consider updating the 2016 Council Goals. Background: Although the City of Evanston continues to await decisions from the State of Illinois which could drastically affect the 2017 Budget planning process, staff needs to move forward with budget preparation. As such, please note that the attached calendar is subject to change. As we begin thinking about 2017 Budget preparation, the Council may consider setting new goals for the year. A change to the Council’s goals will better direct staff on how funding should be allocated in the coming year. Below please find the 2016 Council Goals for consideration: The adopted 2016 City Council Goals are as follows: • City Facilities • City Streets • Economic Development • Financial Policies and City Debt • Services for At-risk Families • Water and Sewer Attachment: FY2017 City Council Budget Calendar FY2016 City Council Goals Memorandum 15 of 550 DATE TIME ACTIVITY Monday August 15, 2016 7PM*Mid-Year 2016 Budget Review Thursday, September 22, 2016 7PM Multi-media Budget Outreach Event Friday, October 7, 2016 5PM Proposed 2017 Budget to City Council Monday, October 17, 2106 7PM 2017 Budget Discussion Saturday, October 29, 2016 9AM - 1PM Special City Council meeting Public Hearing-- Truth in Taxation Public Hearing-- FY 2017 Budget Preliminary Tax Levy Estimate Monday, October 24, 2016 7PM*2017 Budget Discussion Monday, November 7, 2016 7PM 2017 Budget Discussion (if needed) Monday, November 28, 2016 7PM*2017 Budget & 2016 Tax Levy Adoption *meeting times are approximate City of Evanston City Council Budget Calendar Proposed Calendar Fiscal Year 2017 Thanksgiving is November 24 Columbus Day is October 10 Yom Kippur is October 11-12 Rosh Hashana is October 2-4 16 of 550 2016City Council Goals City Facilities City Streets Economic Development Financial Policies and City Debt Services for At-risk Families Water and Sewer MISSION STATEMENT The City of Evanston is committed to promoting the highest quality of life for all residents by providing fiscally sound, responsive municipal services and delivering those services equitably, professionally, and with the highest degree of integrity. VISION STATEMENT Creating the Most Livable City in America ORGANIZATIONAL VALUES • E xcellent Customer Service • Continuous Improvement • Integrity • Accountability 17 of 550 7For the City Council Meeting of September 20, 2010 2nd Quarter Financial Report For City Council meeting of August 15, 2016 Item SP2 Second Quarter Financial Report for Fiscal Year 2016 For Action: To Accept and Place on File To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/Chief Financial Officer Ashley King, Budget & Finance Manager CC: Wally Bobkiewicz, City Manager Subject: Second Quarter Financial Report for Fiscal Year 2016 Date: August 15, 2016 Recommended Action: Staff recommends City Council accept and place the Second Quarter Financial Report for FY 2016 on file. Summary: The City ended the second quarter of the 2016 fiscal year in stable financial condition. Through June 30, 2016, there is a General Fund surplus of approximately $8.1M. The City’s financial performance is the result of above anticipated revenues and expenditures being at budgeted levels. Attached are summaries of the City’s funds for the second quarter of FY 2016. In reviewing these reports, please note the following: • A majority of the revenues are recorded at the time they are actually received (permits, property taxes, fees, etc.), however, some revenues are recorded at the time of notification of the revenue being earned by the City (sales, income, telecommunications taxes, etc). • State revenue sources are delayed by one to three months based on the revenue source in question. • State revenue source estimates for the end of the year are currently unpredictable due to the State of Illinois’ continued lack of a budget. • While some revenues are received on a monthly basis, other revenues are received less uniformly throughout the year. An example is property taxes, which are billed bi-annually and then distributed by the County as payments are received. This disbursal method contrasts with other revenue sources such as sales taxes, which are collected by the State and distributed on a monthly basis. • Operating expenses are incurred on a uniform basis for items such as payroll, utilities, fuel, etc., and on an as needed basis for supplies, equipment and specific outsourced services. Memorandum 18 of 550 General Fund Revenues: General Fund revenues through the June 30, 2016 were $57.4M or 51.15% of budget. Although this is significantly higher than the 2015 Revenue during the second quarter ($44.3M), it includes the Police and Fire pension tax levy. In 2015, these property tax levy amounts went straight into the pension funds; the new GASB standard has required that they come into the General Fund and then are transferred. The second quarter performance of major General Fund revenue sources is summarized below: • Through June 30, 2016 property tax revenue was $6,498,369 or 55. 9% of budget. This is the same percentage as received during the second quarter of 2015. • State income tax was recorded in the amount of $4,628,762 through June 30, 2016, achieving 61.1% of the budget target for this revenue item. State income tax is typically received in arrears by one or two months. • Regular sales tax revenue through second quarter FY 2016 was $4776,014 or 44.5% of budget. Home rule sales tax revenue through second quarter FY 2016 was $2,929,967 or 45% of budget. Staff anticipates that December sales tax revenues will bring year-end totals for these items closer to budget targets. These revenues are in line with the revenues received by these items at this time last year. This year is the first full year of additional taxes from the opening of Valli Produce and Whole Foods. • Real estate transfer tax through June 30, 2016 totaled $1,474,003 achieving 49% of the budget target for this item. Actual revenues are in line with 2015 collections. End of year, 2015 received $3.5M. Staff currently estimates receiving approximately $9M by the end of 2016. • Through June 30, 2015, licenses, permits, and fees were approximately 66.4% of budget. Building permit revenue was $6.4M or 85% of budget. The City’s Building Permit revenue budget for 2015 is $7.5M. This includes a portion of the abuilding permit for the Northwestern University Lakefront Athletic Complex building permit which was received in the second quarter. General Fund Expenditures: Through June 30, 2016, General Fund expenditures were $49,240,284 or 44% of budget. Although this is significantly higher than the 2015 Expenses during the second quarter ($41M), it includes the transfer of property taxes to the Police and Fire Pension Funds. These transfers are recorded within the police and fire line items in the General Fund. It is important to note, for the General Fund, many expenditures / disbursements are not made evenly throughout the year. For example: • Through June 30, 2016, the over-time budgets for multiple departments have been higher than anticipated. Detailed explanations of the reason for these overages can be found in Attachment 1: Over-time Report. • Seasonal employee wages in Parks, Recreation and Community Services are typically charged during the summer months. • Police Department assigns additional patrol details during the summer months. This is a partial explanation for the over-time increase as seen in Attachment 1. 19 of 550 • While the previous winter was relatively mild, certain overtime wages in Public Works for services such as snow/ice removal may occur during the months of November and December. • The City will have three pay periods in December 2016, and one payroll is approximately $2.6 million. If this level of surplus remains constant, it will be utilized to cover the final additional payroll in December (the City is not paying any additional payroll costs, this is just an issue of timing between monthly reporting and bi-weekly payrolls) • Current staff estimates have year-end estimates for the General Fund slightly below budget. This does not, however, make up for the totality of the aforementioned revenue losses. • A budget amendment is presented for Council consideration on tonight’s agenda; this amendment would allow for the expenditure of grant and donation revenue. Enterprise Funds: Revenues and expenses for the Parking, Water, and Sewer Funds were all below the 50% budget target through June 30, 2016. Revenues in the Solid Waste Fund were 46.7% of budget and expenses are running at 45.2% percent of budget, yielding and operating surplus for the year of $101,670. Similar to the General Fund, many enterprise fund revenues and expenses / disbursements do not occur evenly throughout the fiscal year. For example, the majority of enterprise fund capital project expenses are incurred throughout the summer months and billed with a lag. Staff will continue to monitor and report on the performance of City enterprise fund revenues and expenditures throughout FY 2016. Year-end Estimates: In preparation for the start of the 2017 Budget, staff has begun looking at year-end estimates. Current trends indicate that the City will end 2016 in sound financial condition, in large part due to the receipt of multiple large permits which will exceed budgeted amounts by $1.5M. The City ended 2015 with less cash than the City’s internal policy recommends. Ending 2016 with a surplus will allow for compliance with the policy. This will increase the City’s bond rating and be helpful when dealing with the uncertainty facing the State of Illinois for 2016-2017. Attachments Attachment 1: Detailed Over-time Report through June 30, 2016 Attachment 2: June 30, 2016 Monthly Financial Report Attachment 3: General Fund Cash and Fund Balance Chart Attachment 4: June 30, 2016 Investment Update 20 of 550 Attachment 1: Over-time Report To: Wally Bobkiewicz, City Manager From: Ashley King, Budget & Finance Manager Subject: Detailed Over-time Report Date: August 15, 2015 One General Fund area that has been higher than anticipated for the first half of the year is over-time. Over-time has been above anticipated for Fire, Police, and Parks due to the following reasons: 1. Fire— During the first two quarters of 2016, the Fire Department has spent nearly $300,000 in overtime due to staffing requirements and citizen engagement programs. Each shift requires 26 firefighters to be on duty; typically there are 33 firefighters on a given shift. This year, two vacancies were held as a part of contingency planning for the State of Illinois budget impasse, reducing the number of individuals on any shift. One of these vacancies was filled on April 13, 2016 with an Evanston resident because this opportunity outweighed the contingency planning. On top of these vacancies, there were 7 individuals who were on long- term leave, 5 of which were injured on duty: These vacancies required additional call-backs of over-time in order to meet minimum staffing requirements. The Fire Department now engages in a number of new community outreach activities that are often after hours. Some of these programs are detailed below as well as other contractually obligated activities paid with OT. The cost is an average of $50/hour or nearly $20,000 YTD. Memorandum 21 of 550 It should be noted, that revenue accounts were established to allow for income expensed against the Fire Department overtime accounts. There is $71,000 in revenue from reimbursable training, CPR fees and fire inspections fees. 2. Police— The Police Department normally has a shift minimum of 11 officers for each watch. On May 27, 2016, the threshold increased to 12 officers per watch for the summer plan. During the 2nd quarter of 2016, the Police Department had three officers on long-term light duty assignments and several officers on brief light duty assignments or injured-on-duty absences. In addition, at the end of 2015 and beginning of 2016 there were seven vacancies in the officer ranks resulting from retirements and separations. The Department has hired five new recruits and three lateral transfers to fill the vacancies. For the first six months of 2016, the Department has spent $368,766 less on regular pay (61010) than it did in the first six month of 2015 and is under the budgeted amount of regular pay by $1,678,936 for the same timeframe. 3. Parks-- In 2016, employees from the Public Works Department were needed to perform an extensive amount of grading work at the beaches and create the dog beach. This expense was charged back to the PRCS budget during the 2nd quarter. The second quarter also saw an increase in over-time from the Youth & Young Adult team as a response to violence in the community. Activity Hours @ $50 Revenue Explorer Program 76.25 3,812.50 Citizen CPR 47.00 2,350.00 4,630.00 After Hrs Tests & Pub Ed 34.00 1,700.00 Union Leave 82.00 4,100.00 Functional Movement 39.00 1,950.00 SCBA Test & Repair 107.00 5,350.00 TOTAL 19,262.50 4,630.00 22 of 550 To: Wally Bobkiewicz, City Manager Martin Lyons, Assistant City Manager/Chief Financial Officer From: Ashley King, Finance Division Manager Subject: June 2016 Monthly Financial Report Date: July 27, 2016 Please find attached the unaudited financial statements as of June 30, 2015. A summary by fund for revenues, expenditures, fund and cash balances is as follows: YTD Revenues YTD Expenses YTD Net Fund Balance Cash Balance 57,359,180 49,240,284 8,118,897 21,225,995 12,919,440 682,398 383,765 298,634 1,038,242 814,719 250,000 (250,000)750,000 750,000 3,432,577 3,040,463 392,114 2,495,005 1,061,696 4,982 24,129 (19,148)103,076 189,624 975,682 1,201,033 (225,352)1,062,725 1,462,679 365,341 714,926 (349,585)253,092 27,418 214,595 161,500 53,095 197,353 (137,449) 62,603 468,344 (405,741)70,399 (345,858) 68,465 121,020 (52,555)2,399,114 159,335 1,073,505 981,963 91,542 2,772,819 2,312,836 169,915 169,915 43,516 59,931 (16,415)4,616,593 (11,645) 180,694 98,952 81,741 2,795,255 1,038,901 194,050 72,675 121,376 254,043 7,587 2,702,129 3,249,911 (547,782)6,424,765 5,973,566 287,860 17,250 270,610 860,037 796,039 743,946 1,062,822 (318,875)986,882 1,023,311 371,847 342,691 29,155 205,177 2,803 5,842 18,432 (12,590)430,900 437,995 - 600,584 (600,584)(288,514) (288,513) 6,947,732 15,491,452 (8,543,720)7,153,702 5,397,192 4,254,590 1,820,342 2,434,248 8,484,086 8,855,550 101,675 180,361 (78,686)2,603,720 2,600,558 5,329,425 3,231,017 2,098,408 12,610,466 12,422,472 7,791,402 10,481,628 (2,690,226)4,929,754 4,220,443 6,505,175 6,207,174 298,001 4,718,038 1,902,483 2,429,040 2,327,370 101,670 (933,098) (1,652,367) 442,397 222,930 219,467 293,403 254,872 1,698,880 1,105,077 593,804 867,262 285,185 759,077 12,589 746,488 2,645,917 1,629,106 8,212,962 8,349,652 (136,690)(4,091,308) 2,284,765 113,241,568 111,540,267 1,701,301 88,104,815 66,564,658 605 INSURANCE FUND TOTAL 600 FLEET SERVICES FUND 601 EQUIPMENT REPLACEMENT FUND 520 SOLID WASTE FUND 176 HEALTH AND HUMAN SERVICES 510 WATER FUND 515 SEWER FUND 420 SPECIAL ASSESSMENT FUND 505 PARKING SYSTEM FUND 320 DEBT SERVICE FUND 415 CAPITAL IMPROVEMENTS FUND 340 DEMPSTER-DODGE TIF FUND 345 CHICAGO-MAIN TIF 330 HOWARD-RIDGE TIF FUND 335 WEST EVANSTON TIF FUND 310 HOWARD-HARTREY TIF 315 SOUTHWEST TIF FUND 300 WASHINGTON NATIONAL TIF FUND 305 SPECIAL SERVICE AREA (SSA) #5 250 AFFORDABLE HOUSING FUND 186 LIBRARY DEBT SERVICE FUND 235 NEIGHBORHOOD IMPROV 240 HOME FUND 220 CDBG LOAN 225 ECONOMIC DEVELOPMENT FUND 210 SPECIAL SERVICE AREA (SSA) #4 215 CDBG FUND 200 MOTOR FUEL TAX FUND 205 EMERGENCY TELEPHONE (E911) 185 LIBRARY FUND 195 NSP2 175 GENERAL ASSISTANCE FUND 180 GOOD NEIGHBOR FUND Fund Fund Description 100 GENERAL FUND NOTE: Negative Cash Balances (as seen above in the CDBG, SSA 4, HOME, Chicago-Main & Solid Waste Fund) reflect internal account balances and not external bank balances, due to transaction timing at month end. Also note that monthly fund balance is calculated as ending 2015 unaudited fund balance + YTD Net without other balance sheet adjustments. Memorandum Attachment 2: June Monthly Financial Report 23 of 550 Included above are the ending balances as of June 30, 2016 for both unreserved fund and cash balances. Of these two amounts, cash balance is the more meaningful metric since this represents liquid cash and/or invested assets which June be used (or easily sold) to support and fund current operations. While ending fund balance is also an important measurement of the City’s financial health, it usually includes illiquid assets or future cash receipts or disbursements such as receivables (including property tax) due to the City and accounts payable/accrued expenses. As of June 30, 2016, the General Fund is reporting a net surplus of $8,118,897. The attached supplemental charts show the General Fund Revenues at 51.15% of budget and expenses lower at 43.68%. The June target is 50%. Building permits received over $4 million in June (reflected in this report), which includes a $2.9 million permit from Northwestern. Parks and Recreation seasonal expenses will continue to show up in reports through September. Adding these, the City’s expenses will be closer to budgeted amounts. Through June 30, 2016, the SSA #4 Fund is showing a negative cash balance of $137,449 due to the timing of payments to the Downtown Evanston group. Through June 30, 2016, the CDBG Fund is showing a negative cash balance of $345,858 which will be reimbursed from June draw-downs. Through June 30, 2016, the Economic Development Fund is showing a fund balance of $2,772,819 and a cash balance of $2,312,836. Special Service Area #5 received 2016 property taxes in error for the first installment. This is due to the first property tax installment always being 55% of the previous year’s tax amount. This money will be refunded to the County during the second installment billing. The fund will then officially close. Through June 30, 2016, the enterprise funds (Parking, Water, and Sewer) have balances above average. As construction season continues, the balances in all three of these funds will be reduced. The Debt Service Fund made a $13 million payment in January in connection with the refinancing of the 2006B bonds. This refinancing was not finalized when the budget was passed in November, thus showing expenses to be at 95% of budget for these bond payments. A budget amendment reflecting the new total bond payments will be presented to Council in August for consideration. An equivalent amount of revenues from bond proceeds will also be included. The net impact of this refunding is a savings to the City over the life of the bonds. Through June 30, 2016, the Solid Waste Fund has a negative fund balance of $966,184 and a negative cash balance of $1,652,367. Through June 30, 2016, the Insurance Fund is showing a negative fund balance of $4,091,308 with a cash balance of $2,284,765. This negative balance is primarily for claims/cases being reserved/expensed and will be adjusted as a part of the 2015 audit Attachment 2: June Monthly Financial Report 24 of 550 Attachment 2: June Monthly Financial Report25 of 550 Fund 100 - GENERAL FUND 2016 Budget June Actual YTD Actual % 2015 Actual 27,417,407 73,307 15,332,026 55.92% 25,915,970 45,986,550 3,341,819 20,956,916 45.57% 44,978,985 5,329,777 116,121 1,822,879 34.20% 5,324,137 9,276,550 4,713,127 7,905,645 85.22% 6,704,846 125,700 652 42,071 33.47% 155,619 4,609,825 296,129 1,586,594 34.42% 3,548,230 640,000 - - 0.00% 640,000 5,374,751 694,365 3,754,075 69.85% 5,406,379 2,433,216 122,898 1,311,099 53.88% 2,239,528 8,842,365 646,242 3,877,451 43.85% 7,836,484 765,727 66,177 325,092 42.46% 670,245 1,286,843 57,510 434,943 33.80% 894,703 50,000 4,608 10,389 20.78% 6,572 112,138,711 10,132,955 57,359,180 51.15% 104,321,698 CITY COUNCIL 424,958 30,491 205,800 48.43% 419,962 CITY CLERK 263,203 25,248 137,674 52.31% 283,764 CITY MANAGER'S OFFICE 6,989,746 517,535 2,817,743 40.31% 1,814,469 LAW 1,130,000 81,249 457,687 40.50% 1,051,325 ADMINISTRATIVE SERVICES 9,634,173 704,005 3,956,800 41.07% 24,887,860 COMMUNITY DEVELOPMENT 2,740,032 195,735 1,136,423 41.47% 2,425,618 POLICE 37,696,278 2,078,696 17,579,513 46.63% 28,493,534 FIRE MGMT & SUPPORT 22,601,742 1,198,494 10,629,399 47.03% 14,954,025 HEALTH 3,544,226 265,295 1,455,346 41.06% 3,212,848 PARKS, REC. AND COMMUNITY SERV. 11,820,590 888,715 4,429,497 37.47% 11,180,116 PUBLIC WORKS AGENCY 14,861,248 1,152,815 6,434,401 43.30% - 111,706,196 7,138,277 49,240,284 44.08% 88,723,520 112,138,711 10,125,196 57,359,180 104,321,698 111,706,196 7,130,518 49,240,284 106,872,275 432,515 2,994,678 8,118,897 (2,550,577)Fund 100 - GENERAL FUND Net Gain (Loss) Interest Income REVENUE TOTAL EXPENSE TOTAL Fund 100 - GENERAL FUND Totals REVENUE TOTALS EXPENSE TOTALS Parking Charges for Services Parks and Recreation Charges for Services Other Charges for Services Interfund Transfers Intergovernmental Revenue Other Revenue Property Taxes Other Taxes License Permit Fee Fines and Forfeitures Income Statement Through 06/30/16 Summary Listing Classification Attachment 2: June Monthly Financial Report 26 of 550 Fund 505 - PARKING SYSTEM FUND 2016 Budget June Actual YTD Actual % 2015 Actual - - 3,000 150 6,379,675 632,385 3,364,818 52.74% 6,010,558 65,000 1,500 1,500 2.31% - 3,711,770 309,314 1,855,884 50.00% 2,925,296 12,125 - - 0.00% - 119,216 13,392 92,570 77.65% 337,295 35,070 2,666 11,654 33.23% 18,260 10,322,856 959,258 5,329,425 51.63% 9,291,559 23,000 733 11,903 51.75% 29,187 1,348,940 102,016 586,805 43.50% 1,125,491 113,349 8,252 47,222 41.66% (33,034) 3,022,411 128,354 1,087,767 35.99% 2,616,554 278,864 18,286 108,636 38.96% 243,068 3,474,000 10,511 334,368 9.62% 128,726 319,648 26,637 159,824 50.00% 319,649 2,873,395 - - 0.00% 2,846,227 11,000 1,125 1,986 18.05% 6,951 3,917,652 199,979 199,979 5.10% 503,423 252,000 - 40,634 16.12% 23,687 1,303,783 108,649 651,892 50.00% 923,092 16,938,042 604,542 3,231,017 19.08% 8,733,020 10,322,856 959,258 5,329,425 9,291,559 16,938,042 604,542 3,231,017 8,733,020 (6,615,186) 354,716 2,098,408 558,538 EXPENSE TOTALS Fund 505 - PARKING SYSTEM FUND Net Miscellaneous Interfund Transfers EXPENSE TOTAL Fund 505 - PARKING SYSTEM FUND Totals REVENUE TOTALS Supplies Capital Outlay Insurance and Other Chargebacks Depreciation Expense Contingencies Debt Service Interest Income REVENUE TOTAL Employee Pay Benefits Pensions Services Permit Parking Charges for Services Parks and Recreation Charges for Services Interfund Transfers Intergovernmental Revenue Other Revenue Income Statement Through 06/30/16 Summary Listing Classification Attachment 2: June Monthly Financial Report 27 of 550 Fund 510 - WATER FUND 2016 Budget June Actual YTD Actual % 2015 Actual 70,000 9,233 49,827 28.82% 105,483 15,133,000 1,346,733 7,674,413 49.29% 15,141,770 39,000 4,327 20,577 47.24% 40,911 126,000 350 280 99.78% 125,545 - - - 2,354,582 22,348,400 16,296 40,369 99.82% 350,065 1,600 1,305 5,936 -254.81% 3,448 37,718,000 1,378,244 7,791,402 20.66% 18,121,804 210,465 18,810 73,913 64.88% 157,679 4,534,306 360,664 2,074,884 54.24% 4,547,958 360,355 31,081 174,193 51.66% (114,870) 2,098,760 192,360 621,149 70.40% 1,250,874 1,392,190 134,571 580,994 69.85% 1,048,119 27,441,106 546,710 4,590,243 -0.09% 105 468,492 39,042 234,252 50.00% 468,493 - - - 2,096,633 1,000 658 658 34.20% 933 1,053,288 308,676 373,518 64.54% 432,628 62,980 - 6,928 89.00% (286,678) 3,502,313 291,859 1,750,897 3,692,565 41,125,255 1,924,431 10,481,628 25.49% 13,294,439 37,718,000 1,378,244 7,791,402 20.66% 18,121,804 13,759,949 1,924,431 10,481,628 87.42% 13,294,439 23,958,051 (546,188) (2,690,226)-17.69% 4,827,365 REVENUE TOTALS EXPENSE TOTALS Fund 510 - WATER FUND Net Gain Debt Service Miscellaneous Interfund Transfers EXPENSE TOTAL Fund 510 - WATER FUND Totals Services Supplies Capital Outlay Insurance and Other Chargebacks Depreciation Expense Contingencies Other Revenue Interest Income REVENUE TOTAL Employee Pay Benefits Pensions Fee Water Charges for Services Sewer Charges for Services Other Charges for Services Interfund Transfers Income Statement Through 06/30/16 Summary Listing Classification Attachment 2: June Monthly Financial Report 28 of 550 Fund 515 - SEWER FUND 2016 Budget June Actual YTD Actual % 2015 Actual 12,869,000 1,346,721 6,502,740 50.53% 12,491,290 19,650 - - 0.00% 19,650 984,165 - - 0.00% 2,962 1,000 202 2,435 243.50% 2,706 13,873,815 1,346,923 6,505,175 46.89% 12,516,607 57,040 1,925 16,204 28.41% 60,837 1,025,778 89,584 485,755 47.35% 1,000,833 86,092 5,979 39,812 46.24% (27,099) 903,500 56,953 196,552 21.75% 90,109 92,300 2,738 15,002 16.25% 18,817 3,048,314 - 660,126 21.66% 13,609 269,988 43,457 260,741 96.57% 269,988 - - - 3,443,723 9,222,913 565,178 4,266,793 46.26% 1,550,407 1,500 - 5,000 333.33% 3,306 773,876 43,532 261,190 33.75% 735,235 15,481,301 809,346 6,207,174 40.09% 7,159,766 13,873,815 1,346,923 6,505,175 12,516,607 15,481,301 809,346 6,207,174 7,159,766 (1,607,486) 537,577 298,001 5,356,842 Fund 515 - SEWER FUND Totals REVENUE TOTALS EXPENSE TOTALS Fund 515 - SEWER FUND Net Gain Depreciation Expense Debt Service Miscellaneous Interfund Transfers EXPENSE TOTAL Benefits Pensions Services Supplies Capital Outlay Insurance and Other Chargebacks Sewer Charges for Services Other Charges for Services Other Revenue Interest Income REVENUE TOTAL Employee Pay Income Statement Through 06/30/16 Summary Listing Classification Attachment 2: June Monthly Financial Report 29 of 550 Fund 520 - SOLID WASTE FUND 2016 Budget June Actual YTD Actual % 2015 Actual 275,000 41,903 81,934 29.79% 213,490 3,632,394 306,005 1,772,122 48.79% 3,561,584 1,055,967 87,997 527,984 50.00% 1,055,967 238,000 8,966 47,000 19.75% 228,469 5,201,361 444,871 2,429,040 46.70% 5,059,510 25,000 2,160 21,161 84.64% 41,358 779,380 61,955 339,423 43.55% 823,923 63,718 4,995 28,067 44.05% (15,981) 3,679,126 292,740 1,663,074 45.20% 3,644,097 53,050 7,036 22,091 41.64% 73,788 25,750 130 2,664 10.35% 24,738 - 1,144 1,144 68,394 15,000 - - 0.00% - 499,493 41,624 249,747 50.00% 490,106 5,140,517 411,784 2,327,370 45.28% 5,150,423 5,201,361 444,871 2,429,040 5,059,510 5,140,517 411,784 2,327,370 5,150,423 60,844 33,086 101,670 (90,913) EXPENSE TOTALS Fund 520 - SOLID WASTE FUND Net Gain Miscellaneous Interfund Transfers EXPENSE TOTAL Fund 520 - SOLID WASTE FUND Totals REVENUE TOTALS Benefits Pensions Services Supplies Capital Outlay Debt Service License Other Charges for Services Interfund Transfers Other Revenue REVENUE TOTAL Employee Pay Income Statement Through 06/30/16 Summary Listing Classification Attachment 2: June Monthly Financial Report 30 of 550 Attachment 3: General Fund Cash & Fund Balance Chart 31 of 550 Attachment 4: Second Quarter Investment Report Memorandum To: Wally Bobkiewicz, City Manager From: Martin Lyons, Asst. City Manager/CFO Subject: FY2016 – 2nd Quarter - Cash and Investment Report Date: June 13, 2016 Attached please find the Cash and Investment report as of June 30, 2016. A comparison between the 2016 second quarter investment report and 2015 second quarter indicates an increase in combined cash & investments of $981,707, from$66,582,951 to $66,564,658. Cash and investment changes from the previous period are summarized below: 6/30/2015 6/30/2016 Change Cash 28,862,177 26,630,736 (2,231,441) Investments 36,720,774 39,933,922 3,213,148 TOTAL 65,582,951 66,564,658 981,707 While individual cash balances vary as noted on the attached table, this stability in overall non-pension cash reserves will help the City respond to potential changes in the State Budget Crisis. As of June 30, 2016, ledger balances showing the highest percentage of total deposits was held by PMA Financial at approximately 26.0M, or 39.1% of the City’s $66.6M in cash and investments followed by First Bank and Trust at $25.6M or 38.4% of the total and U.S. Bank at $12.3M or 18.5%. This is in compliance with the City’s investment policy to ensure no financial institution should have greater than 50% of the city’s total deposits. If you have any questions on this report or would like to discuss in greater detail, please contact me by phone at (847) 448.8082 or by e-mail at mlyons@cityofevanston.org. 32 of 550 For City Council meeting of August 15, 2016 Item SP3 2015 Comprehensive Annual Financial Report For Action To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/Chief Financial Officer Ashley King, Budget and Finance Manager Subject: 2015 Comprehensive Annual Financial Report Date: August 15, 2016 Recommended Action: Staff recommends that City Council accept and file the Audited Comprehensive Annual Financial Report (CAFR). Summary: Every year the City completes an independent audit of the financial performance for the prior year. Under separate cover you have received the following documents: • FY2015 Audited Comprehensive Annual Financial Report (CAFR)- The CAFR is on the City’s website: http://www.cityofevanston.org/transparency/budget- financial-reports/ • The Management Letter. This communication includes all management comments from our independent Auditor, Sikich, LLP. The Communication also covers any applicable changes due to GASB statements. This audit, covering fiscal year 2015, is the first audit done by Sikich. New auditors often have different review focuses which creates new comments/suggestions for improvement than a previous auditor. This firm has closely analyzed internal controls and made a number of recommendations for changes to Evanston’s procedures. The 2015 Management Letter includes six deficiencies in internal control. Staff’s responses to each of these concerns is included as part of the attached Management Letter. The Managing Partner will be at the August 15, 2016 Council Meeting to answer any questions and to address the Council directly. The largest change effecting the financial reporting of the City of Evanston is the recognition of property taxes. Originally as a part of the February 28th fiscal year reporting, the City had a 60 day accrual period for property taxes, which then included taxes received in March/April each year in the prior year as a part of fund balance. Since a large amount of taxes were received in this 60 day period, the receivable increase to fund balance was substantial. This impact was substantially reduced when the City changed fiscal years to a December 31 ending date in 2011 because much less tax revenues are received each year in January and February. Upon the Memorandum 33 of 550 recommendation of Sikich LLP, the 2015 Audit is the first time that only property taxes received during the year are reported as revenue for the fiscal year. Other changes involve changes in procedures and the increased use of New World Systems accounting software to reduce reliance on spreadsheets or other software in the tracking of the entire City financial reporting process. Sikich LLP has provided the City with an unqualified opinion, meaning the CAFR fairly states the City’s financial position as of December 31, 2016 for the items audited by Sikich LLP. Attachments: Management Letter 34 of 550 CITY OF EVANSTON, ILLINOIS AUDITOR’S COMMUNICATION TO THE BOARD OF TRUSTEES For the Year Ended December 31, 2015 35 of 550 CITY OF EVANSTON, ILLINOIS AUDITOR’S COMMUNICATION TO THE BOARD OF TRUSTEES TABLE OF CONTENTS Page(s) COVER LETTER ............................................................................................................. 1 REQUIRED COMMUNICATION WITH THOSE CHARGED WITH GOVERNANCE ............................................................................................................. 2-14 Adjusting Journal Entries Passed Adjustments MANAGEMENT LETTER .............................................................................................. 15-21 FIRM PROFILE 36 of 550 - 1 - August 5, 2016 The Honorable Mayor Members of the City Council City of Evanston 2100 Ridge Avenue Evanston, Illinois 60201 Ladies and Gentlemen: As part of our audit process we are required to have certain communications with those charged with governance at the beginning of our audit process and at the conclusion of the audit. Those communications include information related to the planned scope and timing of our audit, as well as other information required by auditing standards. Our communication at the beginning of our audit process along with our questionnaire regarding consideration of fraud in a financial statement audit was sent to you on May 4, 2016. In addition, auditing standards require the communication of internal control related matters to those charged with governance. Our management letter, as well as a listing of future pronouncements that may affect the City, are enclosed within this document. This information is intended solely for the use of the Mayor, City Council and management of the City of Evanston and is not intended to be and should not be used by anyone other than these specified parties. Sincerely, Sikich LLP By: Daniel A. Berg, CPA Partner - 1 -37 of 550 - 2 - August 5, 2016 The Honorable Mayor Members of the Board of Trustees City of Evanston, Illinois Ladies and Gentlemen: We have audited the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Evanston, Illinois (the City) for the year ended December 31, 2015. Professional standards require that we provide you with information about our responsibilities under generally accepted accounting standards, Governmental Auditing Standards, and OMB Uniform Guidance, as well as certain information related to the planned scope and timing of our audit. We have communicated such information to you in our letter dated February 10, 2016. Professional standards also require that we communicate to you the following information related to our audit. Our Responsibility Under U.S. Generally Accepted Auditing Standards and OMB Uniform Guidance As stated in our engagement letter dated February 10, 2016, our responsibility, as described by professional standards, is to express opinions about whether the financial statements prepared by management with your oversight are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles. Our audit of the financial statements does not relieve you or management of your responsibilities. In planning and performing our audit, we considered the City’s internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinions on the financial statements and not to provide assurance on the internal control over financial reporting. We also considered internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Uniform Guidance. As part of obtaining reasonable assurance about whether the City’s financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit. - 2 -38 of 550 - 3 - Also in accordance with OMB Uniform Guidance, we examined, on a test basis, evidence about the City’s compliance with the types of compliance requirements described in the “U.S. Office of Management and Budget (OMB) Uniform Guidance Compliance Supplement” applicable to each of its major federal programs for the purpose of expressing an opinion on the City’s compliance with those requirements. While our audit provides a reasonable basis for our opinion, it does not provide a legal determination on the City’s compliance with those requirements. Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. In accordance with the terms of our engagement letter, we will advise management about the appropriateness of accounting policies and their application. The significant accounting policies used by the City are described in Note 1 to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during the year ended December 31, 2015 with the exception of the implementation of GASB Statement No. 68, Accounting and Financial Reporting for Pensions and GASB Statement No. 71, Accounting and Financial Reporting for Pensions and Related Assets That Are Not within the Scope of GASB Statement 68, and Amendments to Certain Provisions of GASB Statements 67 and 68. The City also elected to change its revenue recognition policy as it relates to property taxes. Instead of recognizing all property taxes received within sixty days of year end as revenue, the City is now recognizing only those relating to the preceding tax levy. We noted no transactions entered into by the City during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management’s knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimate effecting the City’s financial statements was: Management’s estimate of the book value of property held for resale is based on historical cost adjusted for estimated lower of cost or market. Additionally the net pension liabilities were calculated by the actuaries for each pension plan. We evaluated key factors and assumptions used to develop the estimate in determining that it is reasonable in relation to the financial statements taken as a whole. The financial statement disclosures are neutral, consistent and clear. Planned Scope and Timing of the Audit We performed the audit according to the planned scope and timing previously communicated to you in our engagement letter, dated February 10, 2016, which was mailed to your attention in May 2016. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. - 3 -39 of 550 - 4 - Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. The attached schedule summarizes uncorrected misstatements of the financial statements. Management has determined their effects are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. In addition, none of the misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to the financial statements taken as a whole, with the exception of the adjustment numbered AJE01, AJE02, AJE03, AJE04, AJE05, AJE06, AJE07, AJE10, AJE11, AJE13, AJE15, AJE17, and AJE18. Disagreements with Management For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor’s report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated August 5, 2016. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a “second opinion” on certain situations. If a consultation involves application of an accounting principle to the City’s financial statements or a determination of the type of auditor’s opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the City’s auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Other Matters The comprehensive annual financial report (CAFR) for the year ending December 31, 2015, contains an introductory section and statistical section which is unaudited and not covered by our report. In addition, we applied certain limited procedures to the required supplementary information (RSI) (pension and other post-employment benefit trend information, managements’ discussion and analysis and budget versus actual for major funds) included in the CAFR. Our procedures consisted of inquiries of management regarding the methods of preparing the - 4 -40 of 550 - 5 - information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI. We were engaged to report on combining and individual fund financial statements and schedules , which accompany the basic financial statements but are not RSI. With respect to the combining and individual fund financial statements and schedules accompanying the basic financial statements, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with the accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the combining and individual fund financial statements and schedules to the underlying accounting records used to prepare the basic financial statements or to the basic financial statements themselves. Restriction on Use This information is intended solely for the use of the Mayor, City Council and management of the City of Evanston and is not intended to be, and should not be, used by anyone other than these specified parties. Sincerely, Sikich LLP By: Daniel A. Berg, CPA Partner - 5 -41 of 550 City of Evanston Year End: December 31, 2015 Adjusting Journal Entries Date: 1/1/2015 To 12/31/2015 Number Date Name Account No Amount AJE01 12/31/2015 A/R MISCELLANEOUS 100-12100 GF-100 501,111.49 AJE01 12/31/2015 STATE INCOME TAX 100-19-1910-51545 GF-100 (501,111.49) Accrue October Income Tax revenue received in January AJE02 12/31/2015 CONTRIBUTION - FIRE PENSION 100-00-0000-66020 GF-100 280,000.01 AJE02 12/31/2015 CONTRIBUTION - POLICE PENSION 100-00-0000-66021 GF-100 325,000.01 AJE02 12/31/2015 PERSONAL PROPERTY REPLACEMENT TAX 100-19-1910-51605 GF-100 (605,000.02) Entry to gross up property replacement tax in general fund for portion allocated to pension funds AJE03 12/31/2015 PROPERTY TAX REC-CURRENT 700-12010 FP-700 (1,009,290.00) AJE03 12/31/2015 PROPERTY TAX REC-CURRENT 705-12010 PP-705 (675,733.00) AJE03 12/31/2015 PROPERTY TAXES 700-23-8000-51015 FP-700 1,009,290.00 AJE03 12/31/2015 PROPERTY TAXES 705-22-8100-51015 PP-705 675,733.00 Adjust Pension Fund Tax Revenues to actual AJE04 12/31/2015 BANK ONE PREMIUM / DISCO 700-11100 FP-700 (2,098,904.69) AJE04 12/31/2015 PROPERTY TAX REC-CURRENT 700-12010 FP-700 (6,205,878.00) AJE04 12/31/2015 PROPERTY TAX REC-EST UNC 700-12020 FP-700 144,303.00 AJE04 12/31/2015 Sikich Created - Due to/from Employer Pension C 700-12211 FP-700 957,636.00 AJE04 12/31/2015 FUND BALANCE 700-41280 FP-700 7,254,853.35 AJE04 12/31/2015 Sikich Created - 2016 Tax Levy Revenue 700-22-8100-51026 FP-700 0.00 AJE04 12/31/2015 LEGAL SETTLEMENTS 700-23-8000-56125 FP-700 32,851.00 AJE04 12/31/2015 PENSION CONTRIBUTIONS FROM OTHER ORGANIZATIONS 700-23-8000-56186 FP-700 20,987.03 AJE04 12/31/2015 CONTRIBUTION FROM CITY 700-23-8000-56187 FP-700 (7,762.00) AJE04 12/31/2015 UNREALIZED GAIN/LOSS 700-23-8000-56585 FP-700 (98,085.69) To adjust Fire Pension to CAFR amounts AJE05 12/31/2015 BANK ONE PREMIUM / DISCO 705-11100 PP-705 (6,123,113.53) AJE05 12/31/2015 PROPERTY TAX REC-CURRENT 705-12010 PP-705 (8,565,022.00) AJE05 12/31/2015 PROPERTY TAX REC-EST UNC 705-12020 PP-705 184,815.00 AJE05 12/31/2015 Sikich Created - Due to/from Employer Pension C 705-12211 PP-705 1,322,082.00 AJE05 12/31/2015 FUND BALANCE 705-41280 PP-705 13,207,405.84 AJE05 12/31/2015 Sikich Created - 2015 Tax Levy Revenue 700-22-8100-51026 PP-705 0.00 AJE05 12/31/2015 PROPERTY TAXES 705-22-8100-51015 PP-705 (57,836.35) AJE05 12/31/2015 UNREALIZED GAIN/LOSS 705-22-8100-56585 PP-705 31,669.04 To adjust Police Pension to CAFR amounts - 6 -42 of 550 Number Date Name Account No Amount AJE06 12/31/2015 PROPERTY TAXES RECEIVABLE 300-12010 WNT-300 (4,888,882.00) AJE06 12/31/2015 PROPERTY TAX REC - EST UNC 300-12020 WNT-300 97,778.00 AJE06 12/31/2015 DEFERRED REVENUES 300-22701 WNT-300 4,791,104.00 AJE06 12/31/2015 PROPERTY TAX REC-CURRENT 305-12010 SSA-305 (418,735.00) AJE06 12/31/2015 PROPERTY TAX REC-EST UNC 305-12020 SSA-305 8,375.00 AJE06 12/31/2015 UNAVAILABLE (DEFERRED) PROPERTY TAX REVENUE 305-22701 SSA-305 410,360.00 AJE06 12/31/2015 PROPERTY TAX REC - CURRENT 310-12010 HH-310 (1,248,231.00) AJE06 12/31/2015 PROPERTY TAX REC - EST UNC 310-12020 HH-310 24,965.00 AJE06 12/31/2015 DEFERRED REVENUES 310-22701 HH-310 1,223,266.00 AJE06 12/31/2015 PROPERTY TAX REC - CURRENT 330-12010 HR-330 (529,021.00) AJE06 12/31/2015 PROPERTY TAX REC - EST UNC 330-12020 HR-330 10,580.00 AJE06 12/31/2015 DEFERRED REVENUES 330-22701 HR-330 518,441.00 To reverse property tax receivable and deferred revenues recorded in TIF Funds - not levied AJE07 12/31/2015 PROPERTY TAX REC-CURRENT 100-12010 GF-100 16,455,923.00 AJE07 12/31/2015 PROPERTY TAX REC-EST UNC 100-12020 GF-100 (329,118.00) AJE07 12/31/2015 DEFERRED REVENUES 100-22701 GF-100 (16,126,805.00) AJE07 12/31/2015 CONTRIBUTION - FIRE PENSION 100-00-0000-66020 GF-100 83,843.77 AJE07 12/31/2015 CONTRIBUTION - FIRE PENSION 100-00-0000-66020 GF-100 6,013,638.00 AJE07 12/31/2015 CONTRIBUTION - POLICE PENSION 100-00-0000-66021 GF-100 111,865.47 AJE07 12/31/2015 CONTRIBUTION - POLICE PENSION 100-00-0000-66021 GF-100 8,309,561.65 AJE07 12/31/2015 PROPERTY TAXES 100-19-1910-51015 GF-100 (6,013,638.00) AJE07 12/31/2015 PROPERTY TAXES 100-19-1910-51015 GF-100 (8,309,561.65) AJE07 12/31/2015 PRIOR YEAR'S TAXES 100-19-1910-51025 GF-100 (83,843.77) AJE07 12/31/2015 PRIOR YEAR'S TAXES 100-19-1910-51025 GF-100 (111,865.47) AJE07 12/31/2015 PROPERTY TAXES 700-23-8000-51015 FP-700 6,013,638.00 AJE07 12/31/2015 PRIOR YEAR'S TAXES 700-23-8000-51025 FP-700 83,843.77 AJE07 12/31/2015 CONTRIBUTION FROM CITY 700-23-8000-56187 FP-700 (83,843.77) AJE07 12/31/2015 CONTRIBUTION FROM CITY 700-23-8000-56187 FP-700 (6,013,638.00) AJE07 12/31/2015 PROPERTY TAXES 705-22-8100-51015 PP-705 8,309,561.65 AJE07 12/31/2015 PRIOR YEAR'S TAXES 705-22-8100-51025 PP-705 111,865.47 AJE07 12/31/2015 CONTRIBUTION FROM CITY 705-22-8100-56187 PP-705 (111,865.47) AJE07 12/31/2015 CONTRIBUTION FROM CITY 705-22-8100-56187 PP-705 (8,309,561.65) To reclass Property Tax Activityrecorded in pension funds to General Fund AJE09 12/31/2015 PROGRAM REIMBURSEMENTS - CDBG PROGRAMS 215-21-5220-56001 CF-215 (60,182.11) AJE09 12/31/2015 MISCELLANEOUS 215-21-5220-62770 CF-215 60,182.11 Reclass CDBG revenue from misc income to grant revenue AJE10 12/31/2015 Sikich Property Tax AR 100-12211 GF-100 (1,762,959.00) AJE10 12/31/2015 PRIOR PERIOD ADJUSTMENT 100-43005 GF-100 1,762,959.00 AJE10 12/31/2015 FUND BALANCE-SURPLUS CTRL 175-42010 GA-175 (223,382.00) AJE10 12/31/2015 PRIOR PERIOD ADJUSTMENT (Sikich)175-43010 GA-175 223,382.00 AJE10 12/31/2015 FUND BALANCE-SURPLUS CTRL 185-42010 LF-185 (792,159.29) - 7 -43 of 550 Number Date Name Account No Amount AJE10 12/31/2015 PRIOR PERIOD ADJUSTMENT (Sikich created)185-43005 LF-185 793,324.08 AJE10 12/31/2015 FUND BALANCE-SURPLUS CTRL 186-42010 LDS-186 (96,004.00) AJE10 12/31/2015 PRIOR PERIOD ADJUSTMENT (Sikich created)186-43005 LDS-186 96,004.00 AJE10 12/31/2015 FUND BALANCE-CONVERSION 210-42005 SS-210 (36,238.00) AJE10 12/31/2015 PRIOR PERIOD ADJUSTMENT 210-43005 SS-210 36,238.00 AJE10 12/31/2015 FUND BALANCE-CONVERSION 300-42005 WNT-300 (518,478.06) AJE10 12/31/2015 PRIOR PERIOD ADJUSTMENT (Sikich)300-43005 WNT-300 518,478.06 AJE10 12/31/2015 INTEREST PAYABLE - BONDS 305-21720 SSA-305 (1,896.74) AJE10 12/31/2015 FUND BALANCE-CONVERSION 305-42005 SSA-305 (62,100.90) AJE10 12/31/2015 PRIOR PERIOD ADJUSTMENT (Sikich)305-43005 SSA-305 63,997.64 AJE10 12/31/2015 INTEREST PAYABLE - BONDS 310-21720 HH-310 109,603.00 AJE10 12/31/2015 FUND BALANCE-CONVERSION 310-42005 HH-310 (125,237.55) AJE10 12/31/2015 PRIOR PERIOD ADJUSTMENT (Sikich)310-43005 HH-310 15,634.55 AJE10 12/31/2015 FUND BALANCE-SURPLUS CTRL 315-42010 ST-315 (277.78) AJE10 12/31/2015 PRIOR PERIOD ADJUSTMENT (Sikich)315-43005 ST-315 277.78 AJE10 12/31/2015 FUND BALANCE-CONVERSION 320-42005 DS-320 (1,753,037.33) AJE10 12/31/2015 PRIOR PERIOD ADJUSTMENT (Sikich created)320-43005 DS-320 1,753,037.33 AJE10 12/31/2015 FUND BALANCE-SURPLUS CTRL 330-42010 HR-330 (240,309.00) AJE10 12/31/2015 PRIOR PERIOD ADJUSTMENT (Sikich)330-43005 HR-330 240,309.00 AJE10 12/31/2015 Sikich Created - Due to/from Employer Pension C 700-12211 FP-700 (957,636.00) AJE10 12/31/2015 PRIOR PERIOD ADJUSTMENT 700-43005 FP-700 957,636.00 AJE10 12/31/2015 Sikich Created - Due to/from Employer Pension C 705-12211 PP-705 (1,322,082.00) AJE10 12/31/2015 PRIOR PERIOD ADJUSTMENT 705-43005 PP-705 1,322,082.00 AJE10 12/31/2015 OTHER PROFESSIONAL SERVICES 185-48-4805-62272 LF-185 (1,164.79) Bring Fund Balances to agree to prior year ending balances AJE11 12/31/2015 Sikich Property Tax AR 100-12211 GF-100 1,762,959.00 AJE11 12/31/2015 FUND BALANCE-SURPLUS CTRL 100-42010 GF-100 (1,762,959.00) To correct fund balance to the 2014 audited financials AJE12 12/31/2015 INTERFUND RECEIVABLE/PAY 100-12210 GF-100 4,673.31 AJE12 12/31/2015 INTERFUND RECEIVABLE/PAY 100-12210 GF-100 4,513.96 AJE12 12/31/2015 INTERFUND RECEIVABLE/PAY 100-12210 GF-100 10,401.65 AJE12 12/31/2015 INTERFUND RECEIVABLE/PAY 100-12210 GF-100 38,926.52 AJE12 12/31/2015 INTERFUND RECEIVABLE/PAY 100-12210 GF-100 8,920.53 AJE12 12/31/2015 INTERFUND RECEIVABLE/PAY 100-12210 GF-100 4,523.01 AJE12 12/31/2015 INTERFUND RECEIVABLE/PAY 100-12210 GF-100 7,402.86 AJE12 12/31/2015 INTERFUND RECEIVABLE/PAY 100-12210 GF-100 4,083.75 AJE12 12/31/2015 INTERFUND RECEIVABLE/PAY 100-12210 GF-100 1,884.27 AJE12 12/31/2015 IMRF CHICAGO PARTICIPANTS 100-21620 GF-100 (286,473.74) AJE12 12/31/2015 EMPLOYER HEATLH INS COST 100-21635 GF-100 (43,371.42) AJE12 12/31/2015 VISION INSURANCE DEDUCTI 100-21639 GF-100 (107,722.86) AJE12 12/31/2015 DENTAL INSURANCE 100-21640 GF-100 (18,477.60) AJE12 12/31/2015 LIFE INSURANCE-UNIVERSAL 100-21650 GF-100 (160,727.18) AJE12 12/31/2015 INTERFUND RECEIVABLE/PAY 175-12210 GA-175 (1,884.27) AJE12 12/31/2015 INTERFUND RECEIVABLE/PAY 205-12210 ET-205 (4,673.31) - 8 -44 of 550 Number Date Name Account No Amount AJE12 12/31/2015 INTERFUND RECEIVABLE/PAY 225-12210 ED-225 (4,513.96) AJE12 12/31/2015 INTERFUND RECEIVABLE/PAY 505-12210 PS-505 (10,401.65) AJE12 12/31/2015 INTERFUND RECEIVABLE/PAY 510-12210 WF-510 (38,926.52) AJE12 12/31/2015 INTERFUND RECEIVABLE/PAY 515-12210 SF-515 (8,920.53) AJE12 12/31/2015 INTERFUND RECEIVABLE/PAY 520-12210 SW-520 (4,523.01) AJE12 12/31/2015 INTERFUND RECEIVABLE/PAY 600-12210 FS-600 (7,402.86) AJE12 12/31/2015 INTERFUND RECEIVABLE/PAY 605-12210 IF-605 (4,083.75) AJE12 12/31/2015 HEALTH INSURANCE 100-13-1300-61510 GF-100 168.10 AJE12 12/31/2015 HEALTH INSURANCE 100-13-1300-61510 GF-100 417.52 AJE12 12/31/2015 DENTAL INSURANCE 100-13-1300-61610 GF-100 71.62 AJE12 12/31/2015 LIFE INSURANCE 100-13-1300-61615 GF-100 622.96 AJE12 12/31/2015 IMRF 100-13-1300-61710 GF-100 1,110.38 AJE12 12/31/2015 HEALTH INSURANCE 100-14-1400-61510 GF-100 323.27 AJE12 12/31/2015 HEALTH INSURANCE 100-14-1400-61510 GF-100 130.15 AJE12 12/31/2015 DENTAL INSURANCE 100-14-1400-61610 GF-100 55.45 AJE12 12/31/2015 LIFE INSURANCE 100-14-1400-61615 GF-100 482.33 AJE12 12/31/2015 IMRF 100-14-1400-61710 GF-100 859.68 AJE12 12/31/2015 HEALTH INSURANCE 100-15-1510-61510 GF-100 694.82 AJE12 12/31/2015 HEALTH INSURANCE 100-15-1510-61510 GF-100 1,725.75 AJE12 12/31/2015 DENTAL INSURANCE 100-15-1510-61610 GF-100 296.02 AJE12 12/31/2015 LIFE INSURANCE 100-15-1510-61615 GF-100 2,574.90 AJE12 12/31/2015 IMRF 100-15-1510-61710 GF-100 4,589.40 AJE12 12/31/2015 HEALTH INSURANCE 100-17-1705-61510 GF-100 499.06 AJE12 12/31/2015 HEALTH INSURANCE 100-17-1705-61510 GF-100 1,239.54 AJE12 12/31/2015 DENTAL INSURANCE 100-17-1705-61610 GF-100 212.62 AJE12 12/31/2015 LIFE INSURANCE 100-17-1705-61615 GF-100 1,849.45 AJE12 12/31/2015 IMRF 100-17-1705-61710 GF-100 3,296.38 AJE12 12/31/2015 HEALTH INSURANCE 100-19-1932-61510 GF-100 2,831.51 AJE12 12/31/2015 HEALTH INSURANCE 100-19-1932-61510 GF-100 7,032.70 AJE12 12/31/2015 DENTAL INSURANCE 100-19-1932-61610 GF-100 1,206.31 AJE12 12/31/2015 LIFE INSURANCE 100-19-1932-61615 GF-100 10,493.09 AJE12 12/31/2015 IMRF 100-19-1932-61710 GF-100 18,702.47 AJE12 12/31/2015 HEALTH INSURANCE 100-21-2126-61510 GF-100 1,288.30 AJE12 12/31/2015 HEALTH INSURANCE 100-21-2126-61510 GF-100 3,199.80 AJE12 12/31/2015 DENTAL INSURANCE 100-21-2126-61610 GF-100 548.86 AJE12 12/31/2015 LIFE INSURANCE 100-21-2126-61615 GF-100 4,774.24 AJE12 12/31/2015 IMRF 100-21-2126-61710 GF-100 8,509.42 AJE12 12/31/2015 HEALTH INSURANCE 100-22-2210-61510 GF-100 14,411.74 AJE12 12/31/2015 HEALTH INSURANCE 100-22-2210-61510 GF-100 35,794.86 AJE12 12/31/2015 DENTAL INSURANCE 100-22-2210-61610 GF-100 6,139.86 AJE12 12/31/2015 LIFE INSURANCE 100-22-2210-61615 GF-100 53,407.48 AJE12 12/31/2015 IMRF 100-22-2210-61710 GF-100 95,191.37 AJE12 12/31/2015 HEALTH INSURANCE 100-23-2315-61510 GF-100 8,197.74 AJE12 12/31/2015 HEALTH INSURANCE 100-23-2315-61510 GF-100 20,360.97 AJE12 12/31/2015 DENTAL INSURANCE 100-23-2315-61610 GF-100 3,492.50 AJE12 12/31/2015 LIFE INSURANCE 100-23-2315-61615 GF-100 30,379.45 AJE12 12/31/2015 IMRF 100-23-2315-61710 GF-100 54,147.13 AJE12 12/31/2015 HEALTH INSURANCE 100-24-2455-61510 GF-100 996.73 - 9 -45 of 550 Number Date Name Account No Amount AJE12 12/31/2015 HEALTH INSURANCE 100-24-2455-61510 GF-100 2,475.61 AJE12 12/31/2015 DENTAL INSURANCE 100-24-2455-61610 GF-100 424.64 AJE12 12/31/2015 LIFE INSURANCE 100-24-2455-61615 GF-100 3,693.72 AJE12 12/31/2015 IMRF 100-24-2455-61710 GF-100 6,583.54 AJE12 12/31/2015 HEALTH INSURANCE 100-26-2655-61510 GF-100 5,581.95 AJE12 12/31/2015 HEALTH INSURANCE 100-26-2655-61510 GF-100 13,864.06 AJE12 12/31/2015 DENTAL INSURANCE 100-26-2655-61610 GF-100 2,378.09 AJE12 12/31/2015 LIFE INSURANCE 100-26-2655-61615 GF-100 20,685.77 AJE12 12/31/2015 IMRF 100-26-2655-61710 GF-100 36,869.50 AJE12 12/31/2015 HEALTH INSURANCE 100-30-3055-61510 GF-100 2,570.91 AJE12 12/31/2015 HEALTH INSURANCE 100-30-3055-61510 GF-100 6,385.43 AJE12 12/31/2015 DENTAL INSURANCE 100-30-3055-61610 GF-100 1,095.29 AJE12 12/31/2015 LIFE INSURANCE 100-30-3055-61615 GF-100 9,527.34 AJE12 12/31/2015 IMRF 100-30-3055-61710 GF-100 16,981.16 AJE12 12/31/2015 HEALTH INSURANCE 175-24-4605-61510 GA-175 132.50 AJE12 12/31/2015 HEALTH INSURANCE 175-24-4605-61510 GA-175 329.10 AJE12 12/31/2015 DENTAL INSURANCE 175-24-4605-61610 GA-175 56.45 AJE12 12/31/2015 LIFE INSURANCE 175-24-4605-61615 GA-175 491.03 AJE12 12/31/2015 IMRF 175-24-4605-61710 GA-175 875.19 AJE12 12/31/2015 HEALTH INSURANCE 205-22-5150-61510 ET-205 328.63 AJE12 12/31/2015 HEALTH INSURANCE 205-22-5150-61510 ET-205 816.22 AJE12 12/31/2015 DENTAL INSURANCE 205-22-5150-61610 ET-205 140.01 AJE12 12/31/2015 LIFE INSURANCE 205-22-5150-61615 ET-205 1,217.83 AJE12 12/31/2015 IMRF 205-22-5150-61710 ET-205 2,170.62 AJE12 12/31/2015 HEALTH INSURANCE 225-21-5300-61510 ED-225 317.42 AJE12 12/31/2015 HEALTH INSURANCE 225-21-5300-61510 ED-225 788.39 AJE12 12/31/2015 DENTAL INSURANCE 225-21-5300-61610 ED-225 135.23 AJE12 12/31/2015 LIFE INSURANCE 225-21-5300-61615 ED-225 1,176.31 AJE12 12/31/2015 IMRF 225-21-5300-61710 ED-225 2,096.61 AJE12 12/31/2015 HEALTH INSURANCE 505-19-7015-61510 PS-505 731.44 AJE12 12/31/2015 HEALTH INSURANCE 505-19-7015-61510 PS-505 1,816.71 AJE12 12/31/2015 DENTAL INSURANCE 505-19-7015-61610 PS-505 311.62 AJE12 12/31/2015 LIFE INSURANCE 505-19-7015-61615 PS-505 2,710.61 AJE12 12/31/2015 IMRF 505-19-7015-61710 PS-505 4,831.27 AJE12 12/31/2015 HEALTH INSURANCE 510-71-7110-61510 WF-510 2,737.31 AJE12 12/31/2015 HEALTH INSURANCE 510-71-7110-61510 WF-510 6,798.74 AJE12 12/31/2015 DENTAL INSURANCE 510-71-7110-61610 WF-510 1,166.18 AJE12 12/31/2015 LIFE INSURANCE 510-71-7110-61615 WF-510 10,144.01 AJE12 12/31/2015 IMRF 510-71-7110-61710 WF-510 18,080.28 AJE12 12/31/2015 HEALTH INSURANCE 515-71-7400-61510 SF-515 627.29 AJE12 12/31/2015 HEALTH INSURANCE 515-71-7400-61510 SF-515 1,558.02 AJE12 12/31/2015 DENTAL INSURANCE 515-71-7400-61610 SF-515 267.25 AJE12 12/31/2015 LIFE INSURANCE 515-71-7400-61615 SF-515 2,324.63 AJE12 12/31/2015 IMRF 515-71-7400-61710 SF-515 4,143.34 AJE12 12/31/2015 HEALTH INSURANCE 520-26-7690-61510 SW-520 318.06 AJE12 12/31/2015 HEALTH INSURANCE 520-26-7690-61510 SW-520 789.97 AJE12 12/31/2015 DENTAL INSURANCE 520-26-7690-61610 SW-520 135.50 AJE12 12/31/2015 LIFE INSURANCE 520-26-7690-61615 SW-520 1,178.67 - 10 -46 of 550 Number Date Name Account No Amount AJE12 12/31/2015 IMRF 520-26-7690-61710 SW-520 2,100.81 AJE12 12/31/2015 HEALTH INSURANCE 600-26-7710-61510 FS-600 520.57 AJE12 12/31/2015 HEALTH INSURANCE 600-26-7710-61510 FS-600 1,292.95 AJE12 12/31/2015 DENTAL INSURANCE 600-26-7710-61610 FS-600 221.78 AJE12 12/31/2015 LIFE INSURANCE 600-26-7710-61615 FS-600 1,929.14 AJE12 12/31/2015 IMRF 600-26-7710-61710 FS-600 3,438.42 AJE12 12/31/2015 HEALTH INSURANCE 605-99-7800-61510 IF-605 287.17 AJE12 12/31/2015 HEALTH INSURANCE 605-99-7800-61510 IF-605 713.25 AJE12 12/31/2015 DENTAL INSURANCE 605-99-7800-61610 IF-605 122.34 AJE12 12/31/2015 LIFE INSURANCE 605-99-7800-61615 IF-605 1,064.20 AJE12 12/31/2015 IMRF 605-99-7800-61710 IF-605 1,896.79 To Adjust Payroll IMRF, Health, Vision, Dental and Life Insurance AJE13 12/31/2015 ACOUNTS PAYABLE TRADE 100-21110 GF-100 (610,192.82) AJE13 12/31/2015 MEDICARE*-1.45%100-21420 GF-100 57,393.82 AJE13 12/31/2015 FEDERAL INCOME TAX 100-21430 GF-100 330,124.10 AJE13 12/31/2015 STATE INCOME TAX 100-21440 GF-100 94,475.81 AJE13 12/31/2015 FICA WITHHOLDING 100-21450 GF-100 101,606.45 AJE13 12/31/2015 REGULAR PAY 100-19-1910-61010 GF-100 26,592.64 To Adjust Payroll Taxes AJE14 12/31/2015 PPRT LIABILITY 100-2000 GF-100 (176,884.34) AJE14 12/31/2015 PPRT LIABILITY 185-2000 LF-185 (4,140.70) AJE14 12/31/2015 PERSONAL PROPERTY REPLACEMENT TAX 100-19-1910-51605 GF-100 176,884.34 AJE14 12/31/2015 PERSONAL PROPERTY REPLACEMENT TAX 185-48-4845-51605 LF-185 4,140.70 To reduce PPRT revenue related to State overpayment and record liability AJE15 12/31/2015 IPBC TERMINAL RESERVE 605-13010 IF-605 1,470,348.00 AJE15 12/31/2015 PRIOR PERIOD ADJUSTMENT 605-43005 IF-605 (1,440,141.00) AJE15 12/31/2015 HEALTH INSURANCE PREMIUMS-PPO 605-99-7801-66050 IF-605 (30,207.00) To record the IPBC Terminal reserve as an asset of the City and to record the prior period balance AJE16 12/31/2015 UNAMORTIZED BOND DISC./P 505-11160 PS-505 355,109.00 AJE16 12/31/2015 FUND BALANCE-CONVERSION 505-42005 PS-505 (268,126.00) AJE16 12/31/2015 UNAMORT PREM/DISC-BDS 510-22260 WF-510 (67,104.00) AJE16 12/31/2015 FUND BALANCE-CONVERSION 510-42005 WF-510 55,806.00 AJE16 12/31/2015 UNAMORT PREM/DISC-BDS 515-22260 SF-515 7,561.00 AJE16 12/31/2015 FUND BALANCE-CONVERSION 515-42005 SF-515 (16,995.00) AJE16 12/31/2015 AMORT.& BOND COSTS 505-19-7036-62715 PS-505 (86,983.00) AJE16 12/31/2015 BOND PREMIUM 510-71-7125-56061 WF-510 8,091.00 AJE16 12/31/2015 BOND PREMIUM 510-71-7145-56061 WF-510 (607.00) AJE16 12/31/2015 BOND PREMIUM 510-71-7150-56061 WF-510 (4,367.00) AJE16 12/31/2015 BOND PREMIUM 510-71-7151-56061 WF-510 (163.00) - 11 -47 of 550 Number Date Name Account No Amount AJE16 12/31/2015 BOND PREMIUM 510-71-7152-56061 WF-510 (8,826.00) AJE16 12/31/2015 BOND PREMIUM 510-71-7509-56061 WF-510 (5,797.00) AJE16 12/31/2015 BOND ISSUANCE COSTS 510-71-7509-62716 WF-510 22,967.00 AJE16 12/31/2015 BOND PREMIUM AMORTIZATION 515-71-7400-56061 SF-515 1,121.00 AJE16 12/31/2015 AMORT.& BOND COSTS 515-71-7512-62715 SF-515 (125.00) AJE16 12/31/2015 BOND PREMIUM AMORTIZATION 515-71-7596-56061 SF-515 8,438.00 To adjust premiums per 4209 AJE17 12/31/2015 COMPENSATED ABSENCES 185-22470 LF-185 279,045.50 AJE17 12/31/2015 REGULAR PAY 185-48-4805-61010 LF-185 (279,045.50) Adjust long-term comp abs out of library general fund AJE18 12/31/2015 Deferred Outflow -IMRF 505-1XXXX PS-505 502,727.00 AJE18 12/31/2015 IMRF PENSION CONTRIB.LIA 505-22505 PS-505 125,390.00 AJE18 12/31/2015 Net Pension Liability - IMRF 505-2XXXX PS-505 (125,063.00) AJE18 12/31/2015 Net Pension Liability - IMRF 505-2XXXX PS-505 (362,241.00) AJE18 12/31/2015 Prior Period Adjustment 505-43005 PS-505 125,063.00 AJE18 12/31/2015 Prior Period Adjustment 505-43005 PS-505 (125,390.00) AJE18 12/31/2015 Deferred Outflow - IMRF 510-1XXXX WF-510 1,957,775.00 AJE18 12/31/2015 IMRF PENSION CONTRIB.LIA 510-22505 WF-510 385,728.00 AJE18 12/31/2015 Net Pension Liability - IMRF 510-2XXXX WF-510 (487,033.00) AJE18 12/31/2015 Net Pension Liability - IMRF 510-2XXXX WF-510 (1,410,677.00) AJE18 12/31/2015 Prior Period Adjustment 510-43005 WF-510 487,033.00 AJE18 12/31/2015 Prior Period Adjustment 510-43005 WF-510 (385,728.00) AJE18 12/31/2015 Deferred Outflow - IMRF 515-1XXXX SF-515 460,906.00 AJE18 12/31/2015 IMRF PENSION CONTRIB.LIA 515-22505 SF-515 96,167.00 AJE18 12/31/2015 Net Pension Liability - IMRF 515-2XXXX SF-515 (114,659.00) AJE18 12/31/2015 Net Pension Liability - IMRF 515-2XXXX SF-515 (332,106.00) AJE18 12/31/2015 Prior Period Adjustment 515-43005 SF-515 114,659.00 AJE18 12/31/2015 Prior Period Adjustment 515-43005 SF-515 (96,167.00) AJE18 12/31/2015 Deferred Outflow - IMRF 520-1XXXX SW-520 303,445.00 AJE18 12/31/2015 Net Pension Liability - IMRF 520-2XXXX SW-520 (75,488.00) AJE18 12/31/2015 Net Pension Liability - IMRF 520-2XXXX SW-520 (218,648.00) AJE18 12/31/2015 Prior Period Adjustment 520-43005 SW-520 75,488.00 AJE18 12/31/2015 Pension Expense - IMRF 505-XX-XXXX-6XXXX PS-505 (140,486.00) AJE18 12/31/2015 Pension Expense - IMRF 510-XX-XXXX-6XXXX WF-510 (547,098.00) AJE18 12/31/2015 Pension Expense - IMRF 515-XX-XXXX-6XXXX SF-515 (128,800.00) AJE18 12/31/2015 Pension Expense - IMRF 520-XX-XXXX-6XXXX SW-520 (84,797.00) To record IMRF pension items in enterprise funds at 12/31/2015 AJE19 12/31/2015 IMRF PENSION CONTRIB.LIA 520-22505 SW-520 49,945.00 AJE19 12/31/2015 Prior Period Adjustment 520-43005 SW-520 (49,945.00) Record PPA for NPO in solid Waste Fund - 12 -48 of 550 Number Date Name Account No Amount AJE20 12/31/2015 Prior Period Adjustment 215-42099 CF-215 184,902.00 AJE20 12/31/2015 Prior Period Adjustment 220-42099 CL-220 2,307,999.00 AJE20 12/31/2015 Prior Period Adjustment 240-42099 HF-240 4,530,261.00 AJE20 12/31/2015 Prior Period Adjustment 250-42099 AH-250 1,563,450.00 AJE20 12/31/2015 Deferred Inflows 215-290001 CF-215 (184,902.00) AJE20 12/31/2015 Deferred Inflows 215-290001 CF-215 (11,450.00) AJE20 12/31/2015 Deferred Inflows 220-290001 CL-220 (2,307,999.00) AJE20 12/31/2015 Deferred Inflows 220-290001 CL-220 382,757.00 AJE20 12/31/2015 Deferred Inflows 225-290001 ED-225 (126,602.00) AJE20 12/31/2015 Deferred Inflows 240-290001 HF-240 (4,530,261.00) AJE20 12/31/2015 Deferred Inflows 240-290001 HF-240 (148,183.82) AJE20 12/31/2015 Deferred inflows 250-290001 AH-250 (1,563,450.00) AJE20 12/31/2015 Deferred inflows 250-290001 AH-250 (72,581.00) AJE20 12/31/2015 REHAB LOANS 215-21-5187-65535 CF-215 0.00 AJE20 12/31/2015 REHAB LOANS 215-21-5203-65535 CF-215 11,450.00 AJE20 12/31/2015 MISCELLANEOUS REVENUE 220-21-5282-56045 CL-220 (382,757.00) AJE20 12/31/2015 BUSINESS ATTRACTION 225-21-5300-62660 ED-225 126,602.00 AJE20 12/31/2015 REHAB LOANS 240-21-5430-65535 HF-240 148,183.82 AJE20 12/31/2015 OTHER PROGRAM COSTS 250-21-5465-62490 AH-250 72,581.00 To change the revenue recognition of loan term loans to deferral of nonavailable receivables - 13 -49 of 550 PASSED ADJUSTMENTS CITY OF EVANSTON GENERAL, NONMAJOR, GOVERNMENTAL For the Year Ended 12/31/2015 (Retained Earnings/Fund (Profit) Description Assets (Liabilities)Balance)Loss GENERAL FUND Current Effect of Prior Period Passed AJE's that have carried forward to Current Period -$ -$ -$ -$ Miscellaneous revenue recorded to clear out difference in interfunds carrying from system transition (201,616) - - 201,616 TOTAL GENERAL FUND (201,616)$ -$ -$ 201,616$ NONMAJOR GOVERNMENTAL FUNDS Current Effect of Prior Period Passed AJE's that have carried forward to Current Period -$ -$ -$ -$ Amount of the IMET investment not reserved for by the City (280,164) - 280,164 - TOTAL NONMAJOR GOVERNMENTAL FUNDS (280,164)$ -$ 280,164$ -$ GOVERNMENTAL ACTIVITIES Recording the loss on refunding as a deferred outflow of resources 107,492$ -$ (107,492)$ TOTAL GOVERNMENTAL ACTIVITIES (374,288)$ -$ 280,164$ 94,124$ BUSINESS-TYPE ACTIVITES WATER FUND Current Effect of Prior Period Passed AJE's that have carried forward to Current Period -$ -$ -$ -$ Amount of the IMET investment not reserved for by the City (76,222) 76,222 - TOTAL WATER FUND (76,222) - 76,222 - PARKING FUND Current Effect of Prior Period Passed AJE's that have carried forward to Current Period - - - - Amount of the IMET investment not reserved for by the City (112,451) 112,451 - TOTAL PARKING FUND (112,451) - 112,451 - TOTAL BUSINESS-TYPE ACTIVITES (188,673)$ -$ 188,673$ -$ ACTIVITIES AND WATER (OPINION UNITS) All entries posted as Debit (Credit) AND PARKING FUNDS BUSINESS TYPE ACTIVITES - 14 -50 of 550 CITY OF EVANSTON, ILLINOIS MANAGEMENT LETTER December 31, 2015 - 15 -51 of 550 - 2 - The Honorable City Mayor Members of the City Council City of Evanston, Illinois In planning and performing our audit of the governmental activities, business-type activities, each major fund and the aggregate remaining fund information of the City of Evanston, Illinois (the City) as of and for the year ended December 31, 2015, in accordance with auditing standards generally accepted in the United States of America, we considered the City’s internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control. Our consideration of internal control was for the limited purpose described in the preceding paragraph and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. However, as discussed below, we have identified certain deficiencies in internal control that we consider to be material weaknesses. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency or combination of deficiencies in internal control, such that there is a reasonable possibility that a material misstatement of the City’s financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. The City’s written response to the material weaknesses and other comments identified in our audit has not been subjected to the audit procedures applied in the audit of the basic financial statements and, accordingly, we express no opinion on it. In addition, we reviewed the status of the deficiencies dated December, 31, 2014. The status of these is included in Appendix A. This communication is intended solely for the information and use of the Mayor, City Council and management and is not intended to be, and should not be, used by anyone other than these specified parties. Naperville, Illinois August 5, 2016 - 16 -52 of 550 - 3 - MATERIAL WEAKNESSES 1. Daily Deposit of Receipts During the course of our internal control documentation, it was noted that the daily cash balancing and deposit was back logged from approximately February 5, 2016 to March 11, 2016. City staff had been storing the daily receipt packages in the filing cabinet in the revenue manager’s office until each package could be balance, posted and then deposited. We recommended that all deposits be made as soon as possible and the reconciliations take place as soon thereafter as possible. Staff made all deposits within the following three days . We recommend that all receipts be deposited by the day after receipt in order to minimize the possibility of theft, fraud or accidental destruction. Management Response Daily deposits during and immediately after the wheel tax deadline have lagged behind in the past. The City took action and implemented the recommendation above on March 11 and 14. The delay in deposits was caused by staff turnover and miscommunication as a result. This situation has been corrected. A new Revenue Manager has been hired and is also in the process of implementing the recommended changes. 2. Long-Term Debt Adjustments While performing our audit procedures, we noted that the City’s accrued interest payable and unamortized premium/discounts on bonds had not been updated from the prior years . The City had relied upon the prior auditors to maintain the amortization schedules for the premium/discounts. We recommend that the City add these areas to its year end closing and audit preparation processes. Management Response The Chief Financial Officer reviewed the prior period debt schedules referenced by Sikich. Errors in the table included the carrying forward of an error in accrual information. This was discussed in detail and the CFO worked directly with Sikich to complete the table. The error was not material, and staff will prepare the schedule as a part of normal audit preparation for 2016 and going forward. 3. External Reporting Support During the course of our audit, we noted that the City’s general ledger required significant adjustments to reconcile to the prior year audited financial statements. The City utilized Excel spreadsheets to adjust the amounts posted to the general ledger to track significant differences in the City’s monthly financial reporting to the external reporting. For example, the City is primarily on the cash basis for property tax revenue recognition, but for the external financial report, an additional sixty day period was used in the recognition of revenue. The City did not post this to the general ledger, but rather to the internally prepared spreadsheets. Additionally, the City does not utilize its general ledger software to track governmental capital assets or long-term debt. We believe that the general ledger is the historical documentation for all of the City’s financial transactions and should be used to support the external financial reporting. We recommend that the City discontinue the use of the reconciling spreadsheets and instead mirror the external financial reporting policies in its internal general ledger. - 17 -53 of 550 - 4 - MATERIAL WEAKNESSES (Continued) 3. External Reporting Support (Continued) Management Response Previous CAFRs have not matched directly with the City’s internal general ledger for a variety of reasons, most of which deal with the presentation of accrual basis data in the CAFR, versus cash basis reporting during the fiscal year. Most of the differences referenced refer to closing entries which reclassify activities. The City has implemented the New World Software Asset tracking but it was not done in time for this audit. Staff will complete the entry of all assets into the accounting system for 2016. As noted above the recognition of property taxes will be changed to eliminate the 60 day accrual. 4. Insurance Pool Accounting We found that the City had not been recording its deposits that are available to be withdrawn from the Intergovernmental Personnel Benefit Cooperative (IPBC) in accordance with GAAP. Annual the IPBC moves excess funds into the terminal reserve account for each of its members. Because this amount is available for withdrawal, the City should be reflecting this as an asset and reduction of expenses in its general ledger. We recommended a prior period adjustment and the City recorded this to reflect the prior and current years’ affect on the Insurance Fund. We recommend that the City record its terminal reserves with IPBC on an annual basis. Management Response As a member of IPBC, the City maintains reserves for claims payable at the IPBC. Reserves above this need for claims payable and listed in the Terminal Reserve account at the IPBC are assets of the City. The City’s balance at the IPBC in the Terminal Reserve is $1.4 million and this amount has been recorded in the Insurance Fund as an asset for 2015 and 2014 (this will restate the beginning balance of this fund for the 2015 year. 5. Year End Close Process During the course of the audit, we recommended and management agreed to nineteen adjusting journal entries. Several of these adjustments were materials as noted in the Required Communication with Those Charged with Governance letter. Additionally, forty journal entries prepared by City staff after the start of fieldwork were given to us to post to the trial balances. This significantly added to our workload and time required to complete the audit. We were unable to work on the preparation of the financial statements due to the additional work. A contributing factor to this was the changes to City’s finance department staffing shortly before and during the audit. We understand that was not controllable by the City. We do recommend that the City develop, document and adhere to a list of year end closing procedures that would facilitate its efficient and effective closing of the year and processing of adjusted trial balances. - 18 -54 of 550 - 5 - MATERIAL WEAKNESSES (Continued) 5. Year End Close Process (Continued) Management Response The Sikich staff team worked well with our Accounting and Finance team to help close out the 2015 without the presence of the Accounting Manager and a Senior Accountant. The City did hire back the Senior Accountant on a temporary basis to help complete the audit work papers, and as noted, this situation contributed to the delay in the completion of the report. 6. Long-Term Loans Receivable Prior City practice has been to recognize loans receivable as increase in fun d equity. Revenues and other governmental fund financial resources should be recognized in the accounting period in which they become both measurable and available. When an asset is recorded in governmental fund financial statements but the revenue is not available, the government should report a deferred inflow of resources until such time as the revenue becomes available. We recommended adjustments and the City agreed to them that reverses prior year recognition of loans receivable as equity and reclassified them as a deferred inflow. Management Response The City agrees with this treatment and also agrees that the reduction in fund balances for funds with long-term loans receivable make the presentation more transparent as to the amount of resources available for current spending. OTHER COMMENTS 1. Future Accounting Pronouncements The Governmental Accounting Standards Board (GASB) has issued a number of pronouncements that will impact the City in the future. GASB Statement No. 72, Fair Value Measurement and Application, addresses accounting and financial reporting issues related to fair value measurements. The definition of fair value is the price that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants at the measurement date. This Statement provides guidance for determining a fair value measurement for financial reporting purposes. This Statement also provides guidance for applying fair value to certain investments and disclosures related to all fair value measurements. Statement No. 72 is applicable for the fiscal year ending December 31, 2016. GASB Statement No. 73, Accounting and Financial Reporting for Pensions and Related Assets That Are Not within the Scope of GASB Statement 68, and Amendments to Certain Provisions of GASB Statements 67 and 68, establishes requirements for those pensions and pension plans that are not administered through a trust meeting specified criteria. The - 19 -55 of 550 - 6 - OTHER COMMENTS (Continued) 1. Future Accounting Pronouncements (Continued) provisions in Statement No. 73 are effective for the fiscal year ending December 31, 2016, except those provisions that address employers and governmental non-employer contributing entities for pensions that are not within the scope of Statement No. 68, which are effective for financial statements for the fiscal year ending December 31, 2017. GASB Statement No. 74, Financial Reporting for Postemployment Benefit Plans Other Than Pension Plans, addresses reporting by OPEB plans that administer benefits on behalf of governments and replaces GASB Statement No. 43, Financial Reporting for Postemployment Benefit Plans Other Than Pension Plans. Statement No. 74 addresses the financial reports of defined benefit OPEB plans that are administered through trusts that meet specified criteria. The statement builds upon the existing framework for financial reports of defined benefit OPEB plans, which includes a statement of fiduciary net position (the amount held in a trust for paying retirement benefits) and a statement of changes in fiduciary net position. Statement No. 74 enhances note disclosures and RSI for both defined benefit and defined contribution OPEB plans. Statement No. 74 also requires the presentation of new information about annual money-weighted rates of return in the notes to the financial statements and in 10-year RSI schedules. The provisions in Statement No. 74 are effective for OPEB plan or sponsoring employer financial statements for the fiscal year ending December 31, 2017. GASB Statement No. 75, Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions, addresses reporting by governments that provide OPEB to their employees and for governments that finance OPEB for employees of other governments and replaces the requirements of GASB Statement No. 45, Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions, as they relate to governments that provide benefits through OPEB plans administered as trusts or similar arrangements that meet certain criteria. Statement No. 75 requires governments providing defined benefit OPEB to recognize their long-term obligation for OPEB as a liability for the first time, and to more comprehensively and comparably measure the annual costs of OPEB benefits. The Statement also enhances accountability and transparency through revised and new note disclosures and required supplementary information (RSI). The provisions in Statement No. 75 are effective for the fiscal year ending December 31, 2018. GASB Statement No. 76, The Hierarchy of Generally Accepted Accounting Principles for State and Local Governments, reduces the generally accepted accounting principles (GAAP) hierarchy to two categories of authoritative GAAP: officially established accounting principles - GASB Statements (Category A) and GASB Technical Bulletins; GASB Implementation Guides; and literature of the American Institute of Certified Public Accountants cleared by the GASB (Category B). Statement No. 76 also addresses the use of authoritative and non-authoritative literature in the event that the accounting treatment for a transaction or other event is not specified within a source of authoritative GAAP. Statement No. 76 is applicable for the fiscal year ending December 31, 2016 and should be applied retroactively. Earlier application is permitted. - 20 -56 of 550 - 7 - OTHER COMMENTS (Continued) 1. Future Accounting Pronouncements (Continued) GASB Statement No. 77, Tax Abatement Disclosures, requires disclosure of tax abatement information about (1) a reporting government’s own tax abatement agreements and (2) those that are entered into by other governments and reduce the reporting government’s tax revenues. The requirements of this statement are effective for the fiscal year ending December 31, 2016. GASB Statement No. 78, Pensions Provided Through Certain Multiple-Employer Defined Benefit Pension Plans, establishes requirements for pensions provided to employees of state or local government employers through a cost-sharing multiple-employer defined benefit pension plan that (1) is not a state or local government pension plan, (2) is used to provided defined benefit pensions to both employees of state or local governmental employers and to employees of employers that are not state or local governmental employers, and (3) has no predominant state or local governmental employer (either individually or collectively with other state or local governmental employers that provide pensions through the pension plan). The requirements of this statement are effective for the fiscal year ending December 31, 2016. GASB Statement No. 79, Certain External Investment Pools and Pool Participants, establishes criteria for an external investment pool to qualify for making the election to measure all of its investments at amortized cost for financial reporting purposes. The requirements of this statement are effective for the fiscal year ending December 31, 2016. GASB Statement No. 80, Blending Requirements for Certain Component Units - an amendment of GASB Statement No. 14, requires blending of a component unit incorporated as a not-for-profit corporation in which the primary government is the sole corporate member. The requirements of this statement are effective for the fiscal year ending December 31, 2017. We will advise the City of any progress made by GASB in developing this and other future pronouncements that may have an impact on the financial position and changes in financial position of the City. - 21 -57 of 550 877.279.1900 | info@sikich.com www.sikich.com ©2016 Sikich LLP. All Rights Reserved. SERVICES � Accounting & Assurance � Business Valuation � Dispute Advisory � ERP & CRM Software � Human Resources Consulting � Insurance Services � Investment Banking & Corporate Finance � IT Services � Marketing & Public Relations � Retirement Planning � Supply Chain � Tax Planning � Wealth Management Organization Sikich is a dynamic professional services firm specializing in accounting, technology, investment banking* and advisory services**. Founded in 1982, Sikich now ranks as one of the country’s Top 35 Certified Public Accounting firms and is among the top 1 percent of all enterprise resource planning solution partners in the world. From corporations and not-for-profits to state and local governments, Sikich clients can use a broad spectrum of services and products that help them reach long-term, strategic goals. Industries Sikich provides services and solutions to a wide range of industries. 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Diehl Rd., Suite 400 Naperville, IL 60563 (630) 566-8400 Akron, OH (330) 864-6661 Atlanta, GA (770) 226-9374 Boston, MA (508) 485-5588 Chicago – Monroe Street (312) 541-9300 Chicago – Wacker Drive (312) 648-6666 Decatur, IL (217) 423-6000 Denver, CO (720) 200-0142 Houston, TX (832) 831-3540 Indianapolis, IN (317) 842-4466 Milwaukee, WI (262) 754-9400 Rockford, IL (815) 282-6565 Springfield, IL (217) 793-3363 St. Louis, MO (314) 275-7277 CONNECT WITH US: www.sikich.com/blog 59 of 550 For City Council meeting of August 15, 2016 Item SP4 Discussion of Next Steps for Harley-Clarke Property For Discussion To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Subject: Continuation of Discussion on Next Steps for Harley Clarke Mansion Date: October 21, 2015 Recommended Action: Staff recommends that the City Council receive and file this report on proposals for the future of the Harley Clarke Mansion and provide direction to staff. Staff requests continuance of discussion regarding the Harley Clarke Mansion to the City Council meeting of September 12, 2016. Summary: At the October 12, 2015 City Council meeting, discussion continued on proposed uses for the Harley Clarke property. After discussion of potential future uses of the property, the item was held by the City Council until the October 26, 2015 meeting. Since that meeting, I have worked with both Alderman Wilson and Alderman Grover on their efforts to prepare proposals for potential future use of the property for City Council discussion. Proposals from each Alderman are attached to this memorandum. Since the October 12, 2015 meeting, staff from the Community Development, Parks, Recreation, and Community Services, and Administrative Services Departments and Public Works Agency and I have all visited the property and toured the interior of both the mansion and the coach houses. Staff from these respective departments will be present at the October 26, 2015 City Council meeting to answer questions on the condition of building components and work contemplated in order to occupy the space. Additionally, as was requested at the October 12, 2015 meeting, staff from the Parks, Recreation, and Community Services Department has reviewed its current program offerings and has studied the potential opportunity to relocate existing Parks, Recreation, and Community Services programs to the Harley Clarke property. Information on these programs is attached. The first floor of the Mansion could be used today for programs without significant improvements. Costs associated with additional use of the Mansion would depend on how much of building is occupied, what is the schedule of operation and uses. Memorandum 60 of 550 Background: At the June 8, 2015 City Council meeting, the Harley Clark Citizens’ Committee presented its findings from a multi-month exploration and discussion on the future of the Harley Clarke mansion. At that meeting, the City Council held further discussion of the property until September 21, 2015. At the September 21, 2015 City Council meeting the City Council discussed potential next steps for the City-owned Harley-Clarke property. The item was held on that night and no action on the next steps was taken. The discussion was continued to the next regular City Council meeting on October 12, 2015. Attachments: 1. Alderman Wilson’s Future Use Proposal 2. Alderman Grover’s Future Use Proposal 3. Memorandum on Parks, Recreation and Community Services Programs. 61 of 550 Harley-Clarke Proposal, Ald. Don Wilson A. The Harley Clarke Mansion and Coach House (“property’) will be owned and operated by the City of Evanston. The process for identifying other uses/operators/owners of the property has ended. B. The City Council will allocate in the FY 2016 CIP $500,000 for immediate improvements at the property in 2016. The City Manager is authorized to expend up to $250,000 of these funds for critical repairs to the property. The City Manager must return to the City Council for authority to spend the additional $250,000. C. The City Manager is authorized to refurbish the two apartments in the Coach House to be rented out as affordable housing units. The Affordable Housing Fund shall be used for the refurbishment. Once the renovations are completed, the units will be made available for rental to income qualified employees of Evanston government agencies. First priority will be given to emergency workers. D. The City Manager is directed to use the property in 2016 for City-sponsored summer recreation activities only. This will include programs currently using the “Fog Houses” and similar activities. No additional staff will be allocated in FY 2016 for these uses. E. The Parks and Recreation Board and Lighthouse Landing Complex Committee, working with the City Manager and appropriate staff, are directed to develop a plan for the future operation of the property beginning in 2017. This plan will include identifying community groups and non-profit organizations that may wish to use the property. The City will also identify additional program uses and associated costs for the property. The plan shall also review and include recommendations to ensure better access to the property through transit/bikes/shuttles, etc. The Parks and Recreation Board and Lighthouse Landing Committee will return to the City Council with recommendations no later than July 1, 2016. F. Upon City Council approval of property operational plan and available budget allocations, the property would be regularly open to the public beginning in 2017. G. The City will establish a Harley Clarke Mansion account within the Evanston Parks Foundation to receive donations to support the improvements of the property. 62 of 550 Harley-Clarke Proposal, Ald. Grover A. The City of Evanston retains ownership of the Harley Clarke Mansion and Coach House (the “property”). B. Allowed Activities/Uses: 1. Events: Similar to events at the City’s other recreational facilities, compatible with existing uses, subject to City regulations and appropriate permits. 2. Recreational programming: to be determined. 3. Café/concessions/gift shop. Note: The 2008 Evanston Lakefront Master Plan, approved when the Evanston Art Center occupied and operated in the mansion, does not preclude this type of activity at the site, envisioned at the time in the coach house. C. Funding: Public/Private (nonprofit) Partnership 1. The City/General Fund is not the sole source of funds for property renovation and operations and shares the risk/rewards of the significant, long-term investment in the building with community nonprofit partner(s). a. The City Manager will develop an application for interested nonprofit partners for lease or operational management of the building, due on June 30, 2016 and must include: i. The qualifications and experience of the organization(s) proposing to use the property. ii. Description of proposed uses of the property. Only activities conducted by nonprofit organizations will be allowed. iii. Description of potential impacts of uses on property and surrounding neighbors. iv. Description of how parking for proposed uses would be handled either through five dedicated spaces adjacent to property or off- site. v. Documentation of bank balances equal to or in excess of $250,000 of applicant partner organization exclusively available for capital improvements to the property. b. The City Council will review applications received and make a determination if any applicant partner meets the established criteria. If so, the City Manager would be directed to enter lease/operations negotiations. c. The City Council will budget, but not allocate, $250,000 in FY 2016 CIP for mansion improvements to match funds of applicant partner organization. 63 of 550 2. No City funds will be expended on renovations to the building without: a. City Council approval of an initial 3-year plan for use of the building, including policies, description of uses, and budget for programming and events; b. City Council approval of an initial 3-year plan and budget for capital improvements to the property; and c. Bank balances equal to or in excess of $250,000 of applicant partner organization, which funds are exclusively available for capital improvements to the property. D. If the applicant partner organization fails to raise the minimum funds for the City’s matching investment in the property, the City Council may consider deconstruction of the mansion. E. Renovation of the two apartments in the Coach House for affordable housing rentals may be considered, depending upon uses for the mansion. F. All plans for renovation and use of the property will also consider the planned- 2018 renovation of the existing beach facility. 64 of 550 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, July 25, 2016 Roll Call: Alderman Fiske Alderman Tendam Alderman Braithwaite Alderman Rainey Alderman Wynne Alderman Wilson Absent: Aldermen Revelle & Miller Presiding Mayor Elizabeth B. Tisdahl The Mayor called the Regular Meeting of the City Council to order at 7:49 PM. Alderman Delores Holmes has requested to participate in the City Council’s Regular and Committee Meetings of July 25, 2016 via telephone conference call pursuant to 5ILCS 120/7(c). Mayor Public Announcements and Proclamations The Mayor announced she would not be running for the Mayoral Election in 2017. She also thanked all who supported her during her tenure, and she thanked former Mayor Lorraine Morton for convincing her to run in the first place. City Manager Public Announcements City Manager Bobkiewicz called the Policemen to come forward to talk about the National Night Out- August 2, 2016. Officers Howard and Brooks invited the neighborhoods to turn on their porch lights, and to come out to support the events. Officer Howard also gave various locations of the special events happening that evening. City Manager announced a face-book live presentation on Friday. Communications: City Clerk City Clerk Greene had no communications for the evening. Public Comment These residents spoke concerning the Bike Lanes: Everyone who spoke told how dangerous the new configuration have made on the 65 of 550 City Council Agenda July 25, 2016 Page 2 of 12 Community as well as narrowing the streets, which also prevents safe passage for Emergency vehicles on call. Shelia Brand Ann Bashook Leiner Leo Sherman George Feeney Mary Ann NagHski Bonnie Kustner Robert Canizaro Lisa Martinez Michelle Coleman Sue Carisa Carlis Sutton These persons spoke concerns of item P5 They spoke of the non-conformity of the height of the building, and how it will block their Views: Carlis Sutton Sue Crisa Roger Heuberger Debbie Weixl thanked the Council for the agreement with Northwestern for the football parking season. SPECIAL ORDERS OF BUSINESS (SP1) Recent 9th Circuit Court of Appeal Decision Regarding 2nd Amendment and Concealed Carry Staff will provide a summary regarding the recent 9th Circuit Court of Appeals decision in Peruta v. County of San Diego, 10-56971, decided June 9, 2016, pursuant to Alderman Wilson’s request. For Discussion (SP2) Restrictions on Lawn Sprinkling Staff will provide an update of the Ordinance requiring restrictions on lawn sprinkling and other water uses, pursuant to Mayor Tisdahl’s request. For Discussion Items not approved on Consent Agenda (A10) Ordinance 33-O-16, Amending Title 4 of the Evanston City Code Codifying a Building Energy and Water Use Benchmarking Ordinance Utilities Commission and City staff recommends that City Council adopt Ordinance 33-O-16, amending Title 4 of the City Code creating a Building Energy and Water Use Benchmarking requirement. Ordinance 33-O-16 has three major components: tracking, verifying, and publically disclosing building energy and water use. For Introduction (P5) Ordinance 47-O-16, Planned Development, 1815 Ridge/Oak Avenue Plan Commission and staff recommend adoption of Ordinance 47-O-16 for approval of the Planned Development with rezoning from C2 Commercial to D4- Downtown Transition and a Special Use for Independent and Assisted Living 66 of 550 City Council Agenda July 25, 2016 Page 3 of 12 units. The 10-story 163-unit residential building would consist of 102 independent and assisted living dwelling units, 31 Assisted Living units for residents with cognitive impairment, 30 memory care units and contain 67 parking spaces on site. The development includes one site development allowance for 102 dwelling units where a maximum 84 are allowed in the D4 zoning district. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting July 11, 2016. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through July 10, 2016 $3,177,783.49 (A2) FY2016 City of Evanston Bills – July 26, 2016 $1,390,847.77 For Action (A3.1) Equipment Purchase with Monroe Truck Equipment to Up-Fit Fleet Service Truck Staff recommends City Council approval for the purchase of equipment to up-fit a fleet service vehicle for the Department of Administrative Services (Bid 16-52) from Monroe Truck Equipment (1051W. 7th Street, Monroe, WI 53566) in the amount of $25,763. The equipment will be installed on fleet service vehicle #759 (2016 Ford F-450 6.7L Diesel) to support daily operations of the Fleet Services Division Services. There are no Evanston businesses that can provide the required equipment. Funding in the amount of $25,763 for the equipment purchase will be from the FY2016 Equipment Replacement Fund (Account 601.19.7780.65550), with a total budget of $1,455,422.00. For Action (A3.2) One Year Renewal Agreement with Professional Account Management, LLC for Parking Ticket Management and Payment Processing Staff recommends that the City Council authorize the City Manager to exercise a one (1) year optional contract extension with Professional Account Management, LLC, a division of Duncan Solutions, Inc. (633 W. Wisconsin Avenue, Suite 1600, Milwaukee, WI). Professional Account Management administers the outsourced portion of the City’s parking ticket management and payment processing functions. The contract is on a per ticket basis; 2015 actual expenses were $319,809. The renewal price per ticket is $0.657 which is a 10% reduction from the original 2008 contract price of $0.73. There is no price increase or decrease 67 of 550 City Council Agenda July 25, 2016 Page 4 of 12 from last year. The contract term was for three (3) years with one (1) optional renewal year effective August 1, 2013, making this the final year of the agreement. Funding is from Citation and Secondary Processing (Account 100.15.1560.62249), with a total budget of $320,000. For Action (A3.3) Three Year Agreement for Northwestern Football Parking on the Evanston Wilmette Golf Course during Home Football Games Staff recommends approval of the Evanston Wilmette Golf Course Association’s (EWGCA) request for a new three year agreement (2016, 2017 and 2018 seasons) to continue to park cars on holes 1, 2, 11 and 12 of the golf course during Northwestern University home football games. The only major change from the prior agreement is that Northwestern has requested a minimum of four hour pre-game parking as opposed to three hours. For Action (A3.4) Three Special Event Permit Requests from Rotary Club of Evanston, Citizens’ for Greener Evanston and McGaw YMCA Staff recommends approval of the special event permit applications received from Rotary of Club of Evanston (Rotary Peace Festival), Citizens’ for Greener Evanston (Meet our Community Resource Fair & Concert) and McGaw YMCA (MetaMedia Maker Fair). The Rotary and Citizens’ for a Greener Evanston events, normally approved by the Human Services Committee, are being forwarded for approval to the Administration and Public Works Committee in order to allow the event coordinator enough time to proceed with and promote their event. The costs for City services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. These fees are waived for City events and City co-sponsored Events. For Action (A3.5) Sidewalk Café for NaKorn Restaurant Staff recommends City Council approval of first-time application for a sidewalk café permit for NaKorn Restaurant, a Type 1 Restaurant located at 1622 Orrington Avenue. The sidewalk café will consist of ten tables with two seats for a seating capacity of twenty. The café will operate Monday – Saturday 11:00 a.m. – 9:00 p.m. and Sunday 11:00 a.m. – 8:00 p.m. For Action (A3.6) Contract with A. Lamp Concrete Contractors, Inc. for 2016 Community Development Block Grant Street Resurfacing and SNAP Lighting Contract Staff recommends that City Council authorize the City Manager to execute a contract for the 2016 Community Development Block Grant (CDBG) Street Resurfacing and SNAP Lighting project (Bid No. 16-51) with A. Lamp Concrete Contractors, Inc. (1900 Wright Blvd, Schaumburg, IL) in the amount of $388,628.00. Funding will be provided from CDBG Funds (Account 415.40.4216.65515) in the amount of $205,000 and from the 2016 CIP GO Bond Fund (Account 415.40.4116.65515) in the amount of $5,419.50. 68 of 550 City Council Agenda July 25, 2016 Page 5 of 12 For Action (A3.7) Agreement with Reliable & Associates Construction Co., Inc. for 2016 Church Street and Maple Avenue Garage Repair Project Staff recommends City Council authorize the City Manager to execute a contract for the 2016 Church Street and Maple Avenue Garage Repair Project (Bid No. 16-43) with Reliable & Associates Construction Co., Inc. (4106 S. Emerald Avenue, Chicago, Illinois) in the amount of $1,568,800. Funding will be provided from the Parking Fund and expenses will be tracked in the Capital Improvements Fund, (Accounts 515.19.7005.616014 - Church Street Garage and 515.19.7005.616015 - Maple Avenue Garage). This project was budgeted at $1,635,000 in FY 2016. An additional $52,160 will be required from the Parking Fund to award this contract. For Action (A3.8) Agreement with Morton Salt Company for Rock Salt Purchase Staff recommends City Council approval of a one-year contract for the purchase of up to 7,500 tons of rock salt from the Morton Salt Company (123 N. Wacker Drive, Chicago, IL) at a cost of $51.21 per ton for a winter season total of $384,075. Funding for this purchase will be from the General Fund Snow and Ice Control (Account 100.40.4550.65015). For Action (A3.9) Approval of the City’s Electricity Supply Agreement Staff recommends City Council approval of an Electricity Supply Agreement with the low, responsive and responsible proposer to RFP 16-44 to supply electrical energy to twenty-three (23) City-owned facilities beginning June, 2017. The low responsive and responsible proposer will be determined upon receipt of pricing on the morning of July 25, 2016, which will then be presented to Administration and Public Works Committee that night. The cost for electricity is billed to the various accounts that support the buildings/facilities that are purchasing electricity through this agreement. For Action (A3.10)Change Order No. 2 for the Water Treatment Plant Roof and Masonry Improvements Agreement with Garland/DBS Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 for the Water Treatment Plant Roof and Masonry Improvements agreement with Garland/DBS, Inc. (3800 East 91st Street, Cleveland, OH 44105) in the amount of $3,000.00. This will increase the total contract amount from the original contract price of $511,273 to $514,273. This Change Order will also include a time extension of 93 days, changing the contract completion date from July 28, 2016 to October 31, 2016. Funding for this project is from the Water Fund (Account 513.71.7330.65515-716004), which has an FY 2016 allocation of $550,000 for this project. For Action 69 of 550 City Council Agenda July 25, 2016 Page 6 of 12 (A4) Resolution 56-R-16, Authorizing the City Manager to Execute the Professional Services Agreement with James B. Moran Center for “Certificate of Rehabilitation Program” Staff recommends that City Council adopt Resolution 56-R-16, authorizing the City manager to execute an agreement between the City of Evanston and the James B. Moran Center for Youth Advocacy (1123 Emerson, Suite 203 Evanston, IL 60201) to provide legal services for not less than nine Evanston residents to secure certificates of rehabilitation in an amount not to exceed $30,000. Funding for this agreement is budgeted in Parks, Recreation and Community Services, Youth and Young Adult Engagement Division (Account 100.30.3215.62490 with a budget of $280,165). Costs amount to approximately $3,300 per participant. For Action (A5) Resolution 57-R-16, Authorizing the City Manager to Submit a Grant Application for the Chi-Cal Rivers Fund Administered by the National Fish and Wildlife Foundation Staff recommends that City Council adopt 57-R-16, authorizing the City Manager to submit a grant application and negotiate and execute a grant agreement for the Chi-Cal Rivers Fund administered by the National Fish and Wildlife Foundation (NFWF). The grant is a one-time award of roughly $100,000 with a required 1:1 match provided by the City of Evanston Environment Services Bureau to be utilized for projects over two years (2017 and 2018). Grant recipients are announced in December of 2016 with proposed projects beginning in early 2017. The Environmental Services Bureau will provide a $100,000 match through maintenance labor and materials over the two year life cycle of the grant. No increase to the operating budget is anticipated for Evanston to provide its match. For Action (A6) Resolution 49-R-16, Authorizing the City Manager to Sign an Amended Agreement with IDOT to Fund Intersection Improvements for Emerson/Ridge/Green Bay Construction Project Staff recommends that City Council adopt Resolution 49-R-16, authorizing the City Manager to negotiate and execute the Illinois Department of Transportation Amended Local Public Agency Agreement for Federal Participation required for the Emerson/Ridge/Green Bay Project. Execution of the Agreement will obligate Evanston to pay the Illinois Department of Transportation (IDOT) the local share cost of this project totaling $5,366,502.00 at the completion of the project. The project will be funded from a variety of sources, which are detailed in the corresponding memorandum. For Action (A7) Resolution 48-R-16, Authorizing the City Manager to Enter into a Seven Year Parking Lease Agreement with 1571 Maple Avenue, LLC at the City Garage Located at 1800 Maple Staff recommends that City Council adopt Resolution 48-R-16, authorizing the 70 of 550 City Council Agenda July 25, 2016 Page 7 of 12 City Manager to enter into a seven (7) year parking lease with 1571 Maple Avenue, LLC (225 W. Hubbard Street, 4th Floor, Chicago, IL 60654) for 101 parking spaces in the 1800 Maple Avenue parking garage. The revenue will be placed in the Parking Fund (Account 505.19.7025.53510). For Action (A8) Ordinance 62-O-16, Authorizing the City Manager to Execute a Five Year Lease Agreement for Property Located at 860 Chicago Avenue for City Newsstand Staff recommends that City Council adopt Ordinance 62-O-16, authorizing the City Manager to execute a five (5) year lease agreement for property located at 860 Chicago Avenue for City Newsstand. The lease commences on January 1, 2016 and expires on December 31, 2021. For Introduction (A9) Ordinance 85-O-16, Authorizing the City Manager to Execute a Five Year Property Lease with Enterprise Leasing of Chicago, LLC at 1810 Maple Avenue Staff recommends that City Council adopt Ordinance 85-O-16, authorizing the City Manager to enter a five (5) year property lease with an option to extend another five (5) years at 1810 Maple Avenue with Enterprise Leasing of Chicago, LLC (Enterprise). On September 11, 2006, the City entered into a ten (10) year property lease with Enterprise for its vehicle rental and leasing office with the option to renew for five (5) years or through 2021. The parties seek to execute a new lease agreement that can be renewed through 2025. Revenue will be placed in the following: 2016 Revenue Account Property (Account 505.19.7037.56712) and 2016 Revenue Account Parking (Account 505.19.7037.53510). For Introduction (A11) Ordinance 66-O-16, Revising Title 3, Chapter 17 regarding Taxicabs and Motor Vehicles for Hire City staff recommends City Council adopt Ordinance 66-O-16, revising Title 3 of the Evanston City Code regarding taxis and other motor vehicles for hire. For Introduction (A12) Ordinance 87-O-16, Increasing the Number of Class D Liquor Licenses for The Barn Investment, LLC d/b/a The Barn Local Liquor Commissioner recommends City Council adoption of Ordinance 87- O-16, which amends Evanston City Code Subsection 3-4-6-(D) to increase the number of authorized Class D liquor licenses from fifty-six (56) to fifty-seven (57) and permit issuance of a Class D license to The Barn Investment, LLC d/b/a The Barn located at 1016 Church Street. For Action (A13) Ordinance 88-O-16, Amending Subsection 3-4-6(P-3) of the City Code to Allow for Sale of Beer Between the Hours of 8:00 a.m. to 2:00 a.m. On Any Given Day 71 of 550 City Council Agenda July 25, 2016 Page 8 of 12 Local Liquor Commissioner recommends City Council adoption of Ordinance 88- O-16, which amends Evanston City Code Subsection 3-4-6-(O) to allow for the sale of beer between the hours of 8:00 a.m. to 2:00 a.m. on any given day. Dil Foods, Inc. d/b/a Shell Gas Station at 2494 Oakton Street made the initial request to extend the hours for the sale of beer. For Action (A14) Ordinance 89-O-16, Increasing the Number of Class D Liquor Licenses for E-Country, LLC d/b/a Union Squared Evanston Local Liquor Commissioner recommends City Council adoption of Ordinance 89- O-16, which amends Evanston City Code Subsection 3-4-6-(D) to increase the number of authorized Class D liquor licenses from fifty-seven (57) to fifty-eight (58) and permit issuance of a Class D license to E-Country, LLC d/b/a Union Squared Evanston located at 1307 Chicago Avenue. For Action (A15) Ordinance 90-O-16, Decreasing the Number of Class D Liquor Licenses for Davis Street, LLC d/b/a Davis Street Fishmarket Staff recommends City Council adoption of Ordinance 90-O-16, which amends Evanston City Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor licenses from fifty-eight (58) to fifty-seven (57). Davis Street, LLC d/b/a Davis Street Fishmarket located at 501 Davis Street is permanently closed and is therefore not renewing its liquor license. For Action (A16) Ordinance 92-O-16, Decreasing the Number of Class C-1 Liquor Licenses for Four Corners, LLC, d/b/a Prairie Moon Staff recommends City Council adoption of Ordinance 92-O-16, which amends Evanston City Code Subsection 3-4-6-(C-1) to decrease the number of authorized Class C-1 liquor licenses from five (5) to four (4). Four Corners, LLC, d/b/a Prairie Moon (1502 Sherman Ave.) representative Robert Strom requested a downgrade of its liquor license from Class C-1 to Class C. For Action (A17) Ordinance 93-O-16, Increasing the Number of Class C Liquor Licenses for Four Corners, LLC d/b/a Prairie Moon Staff recommends City Council adoption of Ordinance 93-O-16, which amends Evanston City Code Subsection 3-4-6-(C) to increase the number of authorized Class C liquor licenses from twenty-three (23) to twenty-four (24), and permit issuance of a Class C license to Four Corners, LLC, d/b/a Prairie Moon located at 1502 Sherman Avenue. For Action 72 of 550 City Council Agenda July 25, 2016 Page 9 of 12 PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 42-O-16, Granting Major Zoning Relief for Setbacks for Outdoor Storage Units & Reduction in Open Parking at 2020 Greenwood Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 42-O-16 granting major zoning relief for a 2’ east interior side yard setback for self-storage units where 8’ is required, a 2’ south interior side yard setback for self-storage units where 8’ is required, and a decrease of on-site parking by 22 spaces where an increase of 3 parking spaces is required for a total of 10 parking spaces on site, where 82 parking spaces are required and 32 parking spaces currently exist. The applicant has complied with all other zoning requirements, and meets the standards for variations. For Introduction (P2) Ordinance 95-O-16, Granting a Special Use for a Craft Brewery, North Shore Cider Company, at 707 Howard Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 95-O-16 granting special use approval for a Craft Brewery, North Shore Cider Company, at 707 Howard Street in the B3 Business District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Suspension of the Rules is requested for Introduction and Action by City Council on July 25, 2016. For Introduction and Action (P3) Ordinance 96-O-16, Granting a Special Use for a Public Utility and Major Zoning Relief for Landscaping & Fencing at 1919 Church Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 96-O-16 granting special use approval for a Public Utility for the replacement of existing ComEd equipment with “DC-in-a-box” utility equipment, and major zoning relief to screen utility equipment and open parking with landscaping where landscaping and a solid fence is required, with a continuous hedge of plantings spaces 48” on center where plantings are required to be spaced 36” on center, at 1919 Church Street. The applicant has complied with all other zoning requirements, and meets all of the standards for special use and major variation. Suspension of the Rules is requested for Introduction and Action by City Council on July 25, 2016. For Introduction and Action (P4) Ordinance 49-O-16, Modifying Notice Requirement Provisions for Planning and Zoning Cases The Plan Commission and staff recommend adoption of 49-O-16, approving the Zoning Ordinance Text Amendment to establish an applicant’s responsibility for mailed noticing requirements for planning and zoning cases. The proposal allows the City to contract the mailing of notices for planning and zoning cases to a third party service and makes the applicant responsible for the cost of the mailing service. For Action 73 of 550 City Council Agenda July 25, 2016 Page 10 of 12 RULES COMMITTEE (O1) Ordinance 77-O-16, Amending the City Code to Establish the Housing, Homelessness and Human Relations Commission The Rules Committee and staff recommend City Council adopt Ordinance 77-O- 16, which amends the City Code to merge the Housing and Homelessness Commission, Human Relations Commission and ADA Advisory Committee into the Housing, Homelessness and Human Relations Commission. For Action (O2) Ordinance 81-O-16, Amending the City Code to Merge the Parks and Recreation Board and Citizen’s Advisory Committee on Public Place Names The Rules Committee and staff recommend City Council adopt Ordinance 81-O- 16 Amending Title 7, Chapter 9 of the Evanston City Code, as amended, which merges the functions of the Parks and Recreation Board and Citizen’s Advisory Committee on Public Place Names into a newly established Parks, Recreation and Community Service Board. For Action Alderman Rainey motioned for approval of the Consent Agenda with a second from Alderman Wynne. Vote 7-0 and the Consent Agenda was approved. Items for discussion (A10) Ordinance 33-O-16, Amending Title 4 of the Evanston City Code Codifying a Building Energy and Water Use Benchmarking Ordinance Utilities Commission and City staff recommends that City Council adopt Ordinance 33-O-16, amending Title 4 of the City Code creating a Building Energy and Water Use Benchmarking requirement. Ordinance 33-O-16 has three major components: tracking, verifying, and publically disclosing building energy and water use. For Introduction This item was held in committee. (P5) Ordinance 47-O-16, Planned Development, 1815 Ridge/Oak Avenue Plan Commission and staff recommend adoption of Ordinance 47-O-16 for approval of the Planned Development with rezoning from C2 Commercial to D4- Downtown Transition and a Special Use for Independent and Assisted Living units. The 10-story 163-unit residential building would consist of 102 independent and assisted living dwelling units, 31 Assisted Living units for residents with cognitive impairment, 30 memory care units and contain 67 parking spaces on site. The development includes one site development allowance for 102 dwelling units where a maximum 84 are allowed in the D4 zoning district. 74 of 550 City Council Agenda July 25, 2016 Page 11 of 12 For Action Alderman Wilson motioned for approval with a second from Alderman Rainey. A Vote was taken with a 6-1 result and the motion was approved. Alderman Fiske voted nay. Call of the Wards: Ward 1, Alderman Fiske had no report. Ward 2, Alderman Braithwaite mentioned the great turnout at Valley Foods and the Police Firemen cook off, and once again the Firemen won. Ward 3, Alderman Wynne had no report. Ward 4, Alderman Wilson had no report. Ward 5, Alderman Holmes invited all to next Tuesday’s Night Out event. Ward 6, Alderman Tendam announced the 6th ward meeting Thursday at 6PM Ward 8, Alderman Rainey spoke against the configuration of the bike pathways and how dangerous it is. She agreed with the speakers and asked to have something done soon. The Mayor commented it will be done before school is back in session. A motion for adjournment was asked by the Mayor and Alderman Rainey motioned for adjournment and Alderman Tendam second the motion. With a Voice Vote the Regular Meeting of the City Council ended at 9:30 PM Submitted By, Rodney Greene, MMC 75 of 550 City Council Agenda July 25, 2016 Page 12 of 12 76 of 550 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, August 15, 2016 6:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF JULY 25, 2016 III. ITEMS FOR CONSIDERATION ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through July 24, 2016 $3,033,665.25 (A2) FY2016 City of Evanston Bills – August 16, 2016 $6,371,320.53 Credit Card Activity for Period Ending June 30, 2016 $ 206,683.86 For Action (A3.1) Contract with A. Lamp Concrete Contractors, Inc. for 2016 Parking Lot Improvement Project Staff recommends that City Council authorize the City Manager to execute a contract for the 2016 Parking Lot Improvement Project (Bid No. 16-55) with A. Lamp Concrete Contractors, Inc. (1900 Wright Blvd, Schaumburg, IL) in the amount of $991,458.00. Funding will be provided from the Capital Improvement Fund 2016 GO Bond (Account 415.40.4116.65515) in the amount of $487,380.90 and from the Parking Fund (Account 505.19.7005.65515) in the amount of $504,167.10. For Action 77 of 550 (A3.2) Contract with A. Lamp Concrete Contractors, Inc. for 2016 Alley Paving Project Staff recommends that City Council authorize the City Manager to execute a contract for the 2016 Alley Paving Project (Bid No. 16-54) with A. Lamp Concrete Contractors, Inc. (1900 Wright Blvd, Schaumburg, IL) in the amount of $1,231,874.00. Funding will be provided from the Capital Improvements Fund 2016 GO Bond (Account 415.40.4116.65515) in the amount of $225,850, the 2015 GO Bond Fund (Account 415.40.4115.65515) in the amount of $250,000, from CDBG Funds (Account 415.40.4216.65515) in the amount of $200,000, from revenue from Northwestern University (NU) Special Use fees in the amount of $400,000 and from revenue generated by onetime easement fees in the amount of $125,168. For Action (A3.3) Contract with Stanley Consultants, Inc. for Engineering Design Services for Main Street Corridor Improvement Project Staff recommends that City Council authorize the City Manager to execute a contract with Stanley Consultants, Inc. (8501 W. Higgins Road, Suite 730, Chicago IL 60631) in the amount of $75,000 to provide engineering design services for the Main Street Corridor Improvement Project between the west City limits and Dodge Avenue. Funding will be provided from Capital Improvement Fund (Account 415.40.4116.62145 – 416535). This project is budgeted at $75,000 in FY 2016. $171,000 will need to be budgeted in FY 2017 to complete the engineering design services. For Action (A3.4) Contract with Construction Consulting & Disbursement Services for Washroom Renovations at Greenwood St. and Lee St. Beach Houses Staff recommends City Council authorize the City Manager to execute a contract for the Washroom Renovations at Greenwood St. and Lee St. Beach Houses (Bid No. 16-53) with Construction Consulting & Disbursement Services (5826 Lincoln Ave., Suite 200, Morton Grove, IL) in the amount of $207,000. Funding will be provided from the GO Bond Capital Improvements Fund, Accounts 415.40.4116.616009 (Greenwood Beach Restroom) and 415.40.4116.616012 (Lee Street Beach Restroom). These projects were budgeted at $120,000 in FY 2016. Additional funding will be made available through the delay of the Dempster Beach House Window/Door Replacement ($60,000) and the delay of the ETHS/Church Street Bike Path Improvements ($30,000), both of which are proposed to be constructed in future years. For Action 78 of 550 (A3.5) Actual Annual User Charge for 2016 with the Metropolitan Water Reclamation District of Greater Chicago for Disposal of Sludge Generated as Part of the Water Treatment Process Staff recommends City Council approval of the Actual Annual User Charge for 2016 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for Disposal of Sludge generated as part of the water treatment process in the amount $224,560.52. Two quarterly payments of $81,624.86 will be made beginning in August 2016 and ending November 2016. Funding for this work will be from the Water Fund (Account 510.40.4220.62420). This account has a budget of $293,000.00 specifically allocated for MWRDGC sludge disposal fees. For Action (A3.6) Three Year Single Source Contract with North Shore Towing, Inc. for Towing Services The Transportation/Parking Committee and staff recommend that the City Council authorize the City Manager to enter into a three (3) year single source contract with North Shore Towing (2527 Oakton Street, Evanston, IL 60202) for towing and other related services effective August 1, 2016 – July 31, 2019. The annual estimated expenditure of the vehicle immobilization program is $45,000. Funding will be from the General Fund – Park Enforcement (Account No. 100.19.1941.62451). North Shore Towing has proposed minor fee increases spread over the three (3) year term of the contract for operational costs. The City of Evanston will not see increases in fees for services provided for City owned vehicles. For Action (A3.7) One Year Sole-Source Agreement with CDW-G for Purchase of New City Email System from Google Staff recommends the City Council authorize the City Manager to enter into a sole-source agreement with CDW-G (200 N. Milwaukee Ave., Vernon Hills IL) in the amount of $105,000.00 for the purchase of Google Apps for Government licenses for a hosted email and application suite. The agreement is for one year with two optional 2 – year extensions. Funding is provided from the Information Technology Fund (Account 100.19.1932.65555), which has a 2016 budget of $284,200.00. For Action 79 of 550 (A3.8) Request for Qualifications for Architectural Design Services for the Robert Crown Community Center Staff recommends Council authorization of a Request for Qualifications (RFQ) for the design services for the Robert Crown Community Center (RCCC). The RCCC is tentatively scheduled to begin construction in FY 2017. Major facilities such as the RCCC require the employment of professional architectural services with demonstrated experience in the design and construction supervision of multi-function centers. The 2016 Adopted Budget includes $2.0 million for architectural and professional services. This budgeted amount is inclusive of the entire amount anticipated for the total construction costs for the RCCC. This RFQ includes a projected total design and construction cost for the facility because the successful respondent will be the firm that can produce the best facility for the budget available. For Action (A3.9) Approval of Sidewalk Café – Dave’s New Kitchen Staff recommends City Council approval of first-time application for a sidewalk café permit for Dave’s New Kitchen, a Type 1 Restaurant located at 815 Noyes Street. The sidewalk café will consist of two tables with two seats each for a seating capacity of four. The café will operate daily from 11:00 a.m. – 9:00 p.m. For Action (A3.10)Approval of Sidewalk Café – Leonidas Chocolate Café Staff recommends City Council approval of first-time application for a sidewalk café permit for Leonidas Chocolate Café, a food service establishment located at 1907 Central Street. The sidewalk café will consist of two tables with two seats each for a seating capacity of four. The café will operate Monday – Sunday 7:00 a.m. – 7:00 p.m. For Action (A3.11)Approval of Sidewalk Café – Soulwich Staff recommends City Council approval of first-time application for a sidewalk café permit for Soulwich, a Type 2 Restaurant located at 1634 Orrington Avenue. The sidewalk café will consist of four tables with two seats each for a seating capacity of eight. Two additional tables with two seats each will be on private property. The café will operate Monday - Saturday from 11:00 a.m. – 9:00 p.m. For Action 80 of 550 (A3.12)Contract with The Lakota Group for Park/Community Outdoor Space Score Card Project Staff recommends City Council authorize the City Manager to execute a contract with The Lakota Group, (116 West Illinois Street, Floor 7, Chicago, IL 60654) in the amount of $40,000 for the Park/Community Outdoor Space Score Card Project. This score card will objectively and quantitatively measure the quality of park infrastructure and maintenance in order to ensure the highest level of service possible. Additionally, it will provide staff with a road map to direct resources that address the most emergent needs programmatically and provide information on suggested park improvements in future years. Funding is provided by the FY2016 Capital Improvement Project (Account 415.40.4116.65515) with a budget of $40,000. For Action (A4) Resolution 62-R-16, Authorizing the City Manager to Execute a Bike Corral Parking Agreement with Everyday Cycles and Motion Staff recommends City Council adoption of Resolution 62-R-16 authorizing the City Manager to execute a Bike Corral Agreement with Everyday Cycles and Motion (941 Chicago Ave., Evanston, IL) by which the City will install a bike corral by removing one (1) metered parking space for a four (4) month period from August to November for the first year of the Initial Term and an eight (8) month period from April to November during the second year of the Initial Term and for each year of the five (5) year Renewal Term. For Action (A5) Resolution 55-R-16, Authorizing the City Manager to Execute an Agreement with IDOT for Federal Participation in Construction of the Safe Routes to School Project Staff recommends City Council adoption of Resolution 55-R-16 authorizing the City Manager to sign the Local Public Agency Agreement for Federal Participation with the Illinois Department of Transportation (IDOT) to fund the City’s share of the construction cost for the installation of 20 radar speed feedback solar signs at various school crossing locations on major streets in the City. Funding for this work will be from the CIP Fund (Account 415.40.4116.65515 – 416519) which has $25,000 budgeted in 2016. The project cost is estimated at $110,000 of which 80% or $88,000 will be paid for by the federal grant, and the remaining 20% or $22,000 will be the City’s local share. For Action 81 of 550 (A6) Resolution 60-R-16, Authorizing City Manager to Execute an Easement Agreement with Northwestern University for Installation of Sheridan Road Light Fixtures Staff recommends City Council adopt Resolution 60-R-16 authorizing the City Manager to execute an Easement Agreement with Northwestern University to be located on both sides of Chicago Avenue from Clark Street to Sheridan Road and on the west side of Sheridan Road from Chicago Avenue to Lincoln Street. The easement would allow Northwestern University to install light fixtures in this area to improve pedestrian lighting. No City funding is required for this project. Northwestern University will fund the project, be responsible for the repair and maintenance of the light fixtures, and all electricity costs associated with the lighting. An initial one-time easement fee of $303,686.64, for the entire twenty- five (25) year easement will be collected prior to the Right-Of-Way permit being issued. For Action (A7) Resolution 58-R-16, Amending the 2016 Budget Staff recommends the City Council adopt Resolution 58-R-16 amending the City’s 2016 Budget from $304,949,806 to $306,336,901. The General Fund will be amended from $111,706,196 to $111,840,614. The Debt Service Fund will be amended from $16,279,452 to $17,532,129. During 2016, the City of Evanston has received additional funding in donations and grants. Although the revenue has been accepted by the City, a Budget Amendment is necessary in order to increase the spending authority of staff and allow that additional revenue to be expended. The Resolution increases the 2016 Budget by $1,387,095. For Action (A8) Resolution 64-R-16, Authorizing the Lease of a One-Bedroom Apartment at the Service Center to Jonathon Schmidt Staff recommends City Council adopt Resolution 64-R-16 authorizing the City Manager to sign a lease for the one bedroom apartment on the second floor of the Service Center, 2020 Asbury Avenue, with Mr. Jonathon Schmidt from September 1, 2016 through March 31, 2017. After March 31, 2017 the lease allows Mr. Schmidt to continue his lease on a month-to-month basis. For Action (A9) Ordinance 104-O-16, Amending the Wheel Tax to Provide for a Discounted Rate for Seniors Paying Mid-Year Staff recommends City Council adopt Ordinance 104-O-16 approving a 50% discount to the senior and disabled tax rate on the half year reduced wheel tax rate. The current full year rate for the City Wheel Tax is $75. Seniors and disabled residents are eligible for a 50% discount. On July 1, the rate of the wheel tax for all residents is reduced to $37.50. However, the senior and disabled discount currently does not apply to this reduced rate. Therefore, staff is recommending amending the City Code to allow the senior and disabled 50% reduction to apply to the half year wheel tax rate making their new half year payment $18.75. Staff estimates a minimal impact on revenues. For Action 82 of 550 (A10) Ordinance 97-O-16, Decreasing the Number of Class D Liquor Licenses for Dash S Corporation d/b/a The Funky Monk Staff recommends City Council adoption of Ordinance 97-O-16, which amends Evanston City Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor licenses from fifty-seven (57) to fifty-six (56). Dash S Corporation d/b/a The Funky Monk, 618½ Church Street, is permanently closed and is therefore not renewing its liquor license. For Introduction (A11) Ordinance 98-O-16, Decreasing the Number of Class C-1 Liquor Licenses for 27 Live, LLC d/b/a 27 Live Staff recommends City Council adoption of Ordinance 98-O-16, which amends Evanston City Code Subsection 3-4-6-(C-1) to decrease the number of authorized Class C-1 liquor licenses from four (4) to three (3). 27 Live, LLC d/b/a 27 Live, 1012 Church Street, is permanently closed and is therefore not renewing its liquor license. For Introduction (A12) Ordinance 99-O-16, Decreasing the Number of Class C-1 Liquor Licenses for Bangers and Lace Evanston, LLC, d/b/a Bangers & Lace Staff recommends City Council adoption of Ordinance 99-O-16, which amends Evanston City Code Subsection 3-4-6-(C-1) to decrease the number of authorized Class C-1 liquor licenses from three (3) to two (2). Bangers and Lace Evanston, LLC, d/b/a Bangers & Lace (810 Grove Street) representative Jason Freiman requested a downgrade of its liquor license from Class C-1 to Class C. For Introduction (A13) Ordinance 100-O-16, Increasing the Number of Class C Liquor Licenses for Bangers and Lace Evanston, LLC d/b/a Bangers & Lace Staff recommends City Council adoption of Ordinance 100-O-16, which amends Evanston City Code Subsection 3-4-6-(C) to increase the number of authorized Class C liquor licenses from twenty-four (24) to twenty-five (25), and permit issuance of a Class C license to Bangers and Lace Evanston, LLC, d/b/a Bangers & Lace, 810 Grove Street. For Introduction (A14) Ordinance 105-O-16, Decreasing the Number of Class D Liquor Licenses for Addis Abeba, Inc. d/b/a Addis Abeba Staff recommends City Council adoption of Ordinance 105-O-16, which amends Evanston City Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor licenses from fifty-six (56) to fifty-five (55). Addis Abeba, Inc. d/b/a Addis Abeba, 1322 Chicago Avenue, is permanently closed and is therefore not renewing its liquor license. For Introduction 83 of 550 (A15) Ordinance 106-O-16, Decreasing the Number of Class D Liquor Licenses for 800 Degrees Evanston, LLC d/b/a 800 Degrees Pizzeria Staff recommends City Council adoption of Ordinance 106-O-16, which amends Evanston City Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor licenses from fifty-five (55) to fifty-four (54). 800 Degrees Evanston, LLC d/b/a 800 Degrees Pizzeria, 812 Church Street, is permanently closed and is therefore not renewing its liquor license. For Introduction IV. ITEMS FOR DISCUSSION (APW1)Benchmarking Ordinance City staff will discuss and provide answers to questions raised by City Council at the July 25th Administration and Public Works Committee meeting regarding Ordinance 33-O-16, Building Energy and Water Use Benchmarking. For Discussion V. COMMUNICATIONS VI. ADJOURNMENT 84 of 550 Page 1; Rev. 8/11/2016 9:52:51 AM Administration and Public Works Committee Meeting Minutes of July 25, 2016 James C. Lytle Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: A. Rainey, P. Braithwaite, M. Wynne, D. Holmes (by phone) MEMBERS ABSENT: B. Miller STAFF PRESENT: M. Lyons, W. Bobkiewicz, D. Stoneback, T. Nunez, R. Voss, L. Biggs, G. Farrar, K. Knapp, E. Sanchez, L. Hemingway, E. Thomas-Smith, G. Gerdes, DC Pickett, J. Maiworm, K. Jensen, S. Levine STAFF ABSENT: E. Storlie, M. Muenzer, S. Flax, M. Masoncup, S. Nagar, K. Richardson, R. Dahal, Chief Eddington, D. King, Chief Klaiber PRESIDING OFFICIAL: Ald. Rainey I. DECLARATION OF A QUORUM: ALDERMAN RAINEY, CHAIR A quorum being present, Ald. Rainey called the meeting to order at 6:08 p.m. II. APPROVAL OF MINUTES OF REGULAR MEETING OF JUNE 27, 2016 Ald. Rainey moved to accept the Minutes of June 27, 2016 A&PW meeting as submitted, seconded by Ald. Wynne. The Minutes of the June 27, 2016 A&PW meeting were approved unanimously 4-0. III. PUBLIC COMMENT Debbie Wexel, Canal Shores Golf Association, spoke in favor of extending the parking agreement for Northwestern University games and non-Northwestern activities. She urged the Committee to approve this item. Wendy Pollock, Evanston Treekeepers, thanked the Committee for consideration of Item A5. She supports the Chi-Cal Rivers Fund grant application. Dan Schermerhorn did not believe the Energy Benchmarking ordinance is necessary. He explained that property owners have been tracking energy savings for years with increased heating and electricity efficiency and low flow toilets. He felt it would be burdensome for property owners to gather this information to send to the City when the City already tracks water usage. It is redundant and the cost to the City is a waste of resources. DRAFT - NOT APPROVED 85 of 550 Page 2; Rev. 8/11/2016 9:52:51 AM IV. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through July 10, 2016 $3,177,783.49 (A2) FY2016 City of Evanston Bills – July 26, 2016 $1,390,847.77 For Action Ald. Rainey moved to recommend approval of the City of Evanston Payroll through July 10, 2016 and FY 2016 bills through July 26, 2016, seconded by Ald. Braithwaite. The Committee voted unanimously 4-0 to approve the payroll and bills. (A3.1) Equipment Purchase with Monroe Truck Equipment to Up-Fit Fleet Service Truck Staff recommends City Council approval for the purchase of equipment to up-fit a fleet service vehicle for the Department of Administrative Services (Bid 16-52) from Monroe Truck Equipment (1051W. 7th Street, Monroe, WI 53566) in the amount of $25,763. The equipment will be installed on fleet service vehicle #759 (2016 Ford F-450 6.7L Diesel) to support daily operations of the Fleet Services Division Services. There are no Evanston businesses that can provide the required equipment. Funding in the amount of $25,763 for the equipment purchase will be from the FY2016 Equipment Replacement Fund (Account 601.19.7780.65550), with a total budget of $1,455,422.00. For Action Ald. Wynne moved to recommend City Council approval for the purchase of equipment to up-fit a fleet service vehicle (Bid 16-52) from Monroe Truck Equipment in the amount of $25,763, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to approve the purchase. (A3.2) One Year Renewal Agreement with Professional Account Management, LLC for Parking Ticket Management and Payment Processing Staff recommends that the City Council authorize the City Manager to exercise a one (1) year optional contract extension with Professional Account Management, LLC, a division of Duncan Solutions, Inc. (633 W. Wisconsin Avenue, Suite 1600, Milwaukee, WI). Professional Account Management administers the outsourced portion of the City’s parking ticket management and payment processing functions. The contract is on a per ticket basis; 2015 actual expenses were $319,809. The renewal price per ticket is $0.657 which is a 10% reduction from the original 2008 contract price of $0.73. There is no price increase or decrease from last year. The contract term was for three (3) years with one (1) optional renewal year effective August 1, 2013, making this the final year of the agreement. Funding is from Citation and Secondary Processing (Account 100.15.1560.62249), with a total budget of $320,000. For Action Ald. Rainey moved to recommend that City Council authorize the City Manager to exercise a one (1) year optional contract extension with Professional Account Management, LLC for the City’s parking ticket management and payment processing functions, seconded by Ald. 86 of 550 Page 3; Rev. 8/11/2016 9:52:51 AM Braithwaite. The Committee voted unanimously 4-0 to approve the contract extension. (A3.3) Three Year Agreement for Northwestern Football Parking on the Evanston Wilmette Golf Course during Home Football Games Staff recommends approval of the Evanston Wilmette Golf Course Association’s (EWGCA) request for a new three year agreement (2016, 2017 and 2018 seasons) to continue to park cars on holes 1, 2, 11 and 12 of the golf course during Northwestern University home football games. The only major change from the prior agreement is that Northwestern has requested a minimum of four hour pre-game parking as opposed to three hours. For Action Ald. Rainey moved to recommend approval of the Evanston Wilmette Golf Course Association’s (EWGCA) request for a new three year agreement (2016, 2017 and 2018 seasons) to continue to park cars on holes 1, 2, 11 and 12 of the golf course during Northwestern University home football games, seconded by Ald. Wynne. The Committee voted unanimously 4-0 to approve the agreement. (A3.4) Three Special Event Permit Requests from Rotary Club of Evanston, Citizens’ for Greener Evanston and McGaw YMCA Staff recommends approval of the special event permit applications received from Rotary of Club of Evanston (Rotary Peace Festival), Citizens’ for Greener Evanston (Meet our Community Resource Fair & Concert) and McGaw YMCA (MetaMedia Maker Fair). The Rotary and Citizens’ for a Greener Evanston events, normally approved by the Human Services Committee, are being forwarded for approval to the Administration and Public Works Committee in order to allow the event coordinator enough time to proceed with and promote their event. The costs for City services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. These fees are waived for City events and City co-sponsored Events. For Action Ald. Braithwaite moved to recommend approval of the special event permit applications received from Rotary of Club of Evanston (Rotary Peace Festival), Citizens’ for Greener Evanston (Meet our Community Resource Fair & Concert) and McGaw YMCA (MetaMedia Maker Fair), seconded by Ald. Wynne. The Committee voted unanimously 4-0 to approve the applications. (A3.5) Sidewalk Café for NaKorn Restaurant Staff recommends City Council approval of first-time application for a sidewalk café permit for NaKorn Restaurant, a Type 1 Restaurant located at 1622 Orrington Avenue. The sidewalk café will consist of ten tables with two seats for a seating capacity of twenty. The café will operate Monday – Saturday 11:00 a.m. – 9:00 p.m. and Sunday 11:00 a.m. – 8:00 p.m. 87 of 550 Page 4; Rev. 8/11/2016 9:52:51 AM For Action Ald. Wynne moved to recommend City Council approval of first-time application for a sidewalk café permit for NaKorn Restaurant, a Type 1 Restaurant located at 1622 Orrington Avenue, seconded by Ald. Braithwaite. The Committee voted unanimously 4-0 to approve the application. (A3.6) Contract with A. Lamp Concrete Contractors, Inc. for 2016 Community Development Block Grant Street Resurfacing and SNAP Lighting Contract Staff recommends that City Council authorize the City Manager to execute a contract for the 2016 Community Development Block Grant (CDBG) Street Resurfacing and SNAP Lighting project (Bid No. 16-51) with A. Lamp Concrete Contractors, Inc. (1900 Wright Blvd, Schaumburg, IL) in the amount of $388,628.00. Funding will be provided from CDBG Funds (Account 415.40.4216.65515) in the amount of $205,000 and from the 2016 CIP GO Bond Fund (Account 415.40.4116.65515) in the amount of $5,419.50. For Action Ald. Rainey moved to recommend that City Council authorize the City Manager to execute a contract for the 2016 Community Development Block Grant (CDBG) Street Resurfacing and SNAP Lighting project (Bid No. 16-51) with A. Lamp Concrete Contractors, Inc. in the amount of $388,628.00, seconded by Ald. Wynne. The Committee voted unanimously 4-0 to approve the contract. (A3.7) Agreement with Reliable & Associates Construction Co., Inc. for 2016 Church Street and Maple Avenue Garage Repair Project Staff recommends City Council authorize the City Manager to execute a contract for the 2016 Church Street and Maple Avenue Garage Repair Project (Bid No. 16-43) with Reliable & Associates Construction Co., Inc. (4106 S. Emerald Avenue, Chicago, Illinois) in the amount of $1,568,800. Funding will be provided from the Parking Fund and expenses will be tracked in the Capital Improvements Fund, (Accounts 515.19.7005.616014 - Church Street Garage and 515.19.7005.616015 - Maple Avenue Garage). This project was budgeted at $1,635,000 in FY 2016. An additional $52,160 will be required from the Parking Fund to award this contract. For Action Ald. Braithwaite moved to recommend City Council authorize the City Manager to execute a contract for the 2016 Church Street and Maple Avenue Garage Repair Project (Bid No. 16-43) with Reliable & Associates Construction Co., Inc. in the amount of $1,568,800, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to approve the contract. (A3.8) Agreement with Morton Salt Company for Rock Salt Purchase Staff recommends City Council approval of a one-year contract for the purchase 88 of 550 Page 5; Rev. 8/11/2016 9:52:51 AM of up to 7,500 tons of rock salt from the Morton Salt Company (123 N. Wacker Drive, Chicago, IL) at a cost of $51.21 per ton for a winter season total of $384,075. Funding for this purchase will be from the General Fund Snow and Ice Control (Account 100.40.4550.65015). For Action Ald. Wynne moved to recommend City Council approval of a one-year contract for the purchase of up to 7,500 tons of rock salt from the Morton Salt Company at a cost of $51.21 per ton for a winter season total of $384,075, seconded by Ald. Braithwaite. The Committee voted unanimously 4-0 to approve the contract. (A3.9) Approval of the City’s Electricity Supply Agreement Staff recommends City Council approval of an Electricity Supply Agreement with the low, responsive and responsible proposer to RFP 16-44 to supply electrical energy to twenty-three (23) City-owned facilities beginning June, 2017. The low responsive and responsible proposer will be determined upon receipt of pricing on the morning of July 25, 2016, which will then be presented to Administration and Public Works Committee that night. The cost for electricity is billed to the various accounts that support the buildings/facilities that are purchasing electricity through this agreement. For Action Ald. Rainey moved to recommend City Council approval of an Electricity Supply Agreement with the low, responsive and responsible proposer to RFP 16-44 to supply electrical energy to twenty-three (23) City-owned facilities beginning June 2017. The Committee voted unanimously 4-0 to approve the agreement. (A3.10)Change Order No. 2 for the Water Treatment Plant Roof and Masonry Improvements Agreement with Garland/DBS Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 for the Water Treatment Plant Roof and Masonry Improvements agreement with Garland/DBS, Inc. (3800 East 91st Street, Cleveland, OH 44105) in the amount of $3,000.00. This will increase the total contract amount from the original contract price of $511,273 to $514,273. This Change Order will also include a time extension of 93 days, changing the contract completion date from July 28, 2016 to October 31, 2016. Funding for this project is from the Water Fund (Account 513.71.7330.65515-716004), which has an FY 2016 allocation of $550,000 for this project. For Action Ald. Braithwaite moved to recommend that City Council authorize the City Manager to execute Change Order No. 2 for the Water Treatment Plant Roof and Masonry Improvements agreement with Garland/DBS, Inc. in the amount of $3,000.00 increasing the total contract amount from the original contract price of $511,273 to $514,273 and extending contract by 93 days from July 28, 2016 to October 31, 2016, seconded by Ald. Wynne. 89 of 550 Page 6; Rev. 8/11/2016 9:52:51 AM The Committee voted unanimously 4-0 to approve the change order. (A4) Resolution 56-R-16, Authorizing the City Manager to Execute the Professional Services Agreement with James B. Moran Center for “Certificate of Rehabilitation Program” Staff recommends that City Council adopt Resolution 56-R-16, authorizing the City manager to execute an agreement between the City of Evanston and the James B. Moran Center for Youth Advocacy (1123 Emerson, Suite 203 Evanston, IL 60201) to provide legal services for not less than nine Evanston residents to secure certificates of rehabilitation in an amount not to exceed $30,000. Funding for this agreement is budgeted in Parks, Recreation and Community Services, Youth and Young Adult Engagement Division (Account 100.30.3215.62490 with a budget of $280,165). Costs amount to approximately $3,300 per participant. For Action Ald. Wynne moved to recommend City Council adopt Resolution 56-R-16 authorizing the City manager to execute an agreement between the City of Evanston and the James B. Moran Center for Youth Advocacy to provide legal services for not less than nine Evanston residents to secure certificates of rehabilitation in an amount not-to-exceed $30,000, seconded by Ald. Braithwaite. The Committee voted unanimously 3-0 to adopt the resolution. (A5) Resolution 57-R-16, Authorizing the City Manager to Submit a Grant Application for the Chi-Cal Rivers Fund Administered by the National Fish and Wildlife Foundation Staff recommends that City Council adopt 57-R-16, authorizing the City Manager to submit a grant application and negotiate and execute a grant agreement for the Chi-Cal Rivers Fund administered by the National Fish and Wildlife Foundation (NFWF). The grant is a one-time award of roughly $100,000 with a required 1:1 match provided by the City of Evanston Environment Services Bureau to be utilized for projects over two years (2017 and 2018). Grant recipients are announced in December of 2016 with proposed projects beginning in early 2017. The Environmental Services Bureau will provide a $100,000 match through maintenance labor and materials over the two year life cycle of the grant. No increase to the operating budget is anticipated for Evanston to provide its match. For Action Ald. Rainey moved to recommend that City Council adopt 57-R-16, authorizing the City Manager to submit a grant application and negotiate and execute a grant agreement for the Chi-Cal Rivers Fund administered by the National Fish and Wildlife Foundation, seconded by Ald. Wynne. The Committee voted unanimously 4-0 to adopt the resolution. (A6) Resolution 49-R-16, Authorizing the City Manager to Sign an Amended Agreement with IDOT to Fund Intersection Improvements for 90 of 550 Page 7; Rev. 8/11/2016 9:52:51 AM Emerson/Ridge/Green Bay Construction Project Staff recommends that City Council adopt Resolution 49-R-16, authorizing the City Manager to negotiate and execute the Illinois Department of Transportation Amended Local Public Agency Agreement for Federal Participation required for the Emerson/Ridge/Green Bay Project. Execution of the Agreement will obligate Evanston to pay the Illinois Department of Transportation (IDOT) the local share cost of this project totaling $5,366,502.00 at the completion of the project. The project will be funded from a variety of sources, which are detailed in the corresponding memorandum. For Action Ald. Braithwaite moved to recommend that City Council adopt Resolution 49-R-16, authorizing the City Manager to negotiate and execute the Illinois Department of Transportation Amended Local Public Agency Agreement for Federal Participation required for the Emerson/Ridge/Green Bay Project, seconded by Ald. Wynne. Public Works Agency Bureau Chief Lara Biggs explained during the 5 day IDOT required shutdown, equipment was stored at James Park. The project completion will be approximately one week later than the original date in November. The Committee voted unanimously 4-0 to adopt the resolution. (A7) Resolution 48-R-16, Authorizing the City Manager to Enter into a Seven Year Parking Lease Agreement with 1571 Maple Avenue, LLC at the City Garage Located at 1800 Maple Staff recommends that City Council adopt Resolution 48-R-16, authorizing the City Manager to enter into a seven (7) year parking lease with 1571 Maple Avenue, LLC (225 W. Hubbard Street, 4th Floor, Chicago, IL 60654) for 101 parking spaces in the 1800 Maple Avenue parking garage. The revenue will be placed in the Parking Fund (Account 505.19.7025.53510). For Action Ald. Wynne moved to recommend that City Council adopt Resolution 48-R- 16, authorizing the City Manager to enter into a seven (7) year parking lease with 1571 Maple Avenue, LLC (225 W. Hubbard Street, 4th Floor, Chicago, IL 60654) for 101 parking spaces in the 1800 Maple Avenue parking garage, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to adopt the resolution. (A8) Ordinance 62-O-16, Authorizing the City Manager to Execute a Five Year Lease Agreement for Property Located at 860 Chicago Avenue for City Newsstand Staff recommends that City Council adopt Ordinance 62-O-16, authorizing the City Manager to execute a five (5) year lease agreement for property located at 860 Chicago Avenue for City Newsstand. The lease commences on January 1, 2016 and expires on December 31, 2021. For Introduction Ald. Rainey moved to recommend that City Council adopt Ordinance 62-O- 91 of 550 Page 8; Rev. 8/11/2016 9:52:51 AM 16, authorizing the City Manager to execute a five (5) year lease agreement for property located at 860 Chicago Avenue for City Newsstand commencing on January 1, 2016 and expires on December 31, 2021, seconded by Ald. Wynne. The Committee voted unanimously 4-0 to adopt the ordinance. (A9) Ordinance 85-O-16, Authorizing the City Manager to Execute a Five Year Property Lease with Enterprise Leasing of Chicago, LLC at 1810 Maple Avenue Staff recommends that City Council adopt Ordinance 85-O-16, authorizing the City Manager to enter a five (5) year property lease with an option to extend another five (5) years at 1810 Maple Avenue with Enterprise Leasing of Chicago, LLC (Enterprise). On September 11, 2006, the City entered into a ten (10) year property lease with Enterprise for its vehicle rental and leasing office with the option to renew for five (5) years or through 2021. The parties seek to execute a new lease agreement that can be renewed through 2025. Revenue will be placed in the following: 2016 Revenue Account Property (Account 505.19.7037.56712) and 2016 Revenue Account Parking (Account 505.19.7037.53510). For Introduction Ald. Braithwaite moved to recommend that City Council adopt Ordinance 85-O-16, authorizing the City Manager to enter a five (5) year property lease with an option to extend another five (5) years at 1810 Maple Avenue with Enterprise Leasing of Chicago, LLC (Enterprise), seconded by Ald. Rainey. The Committee voted unanimously 4-0 to adopt the ordinance. (A10) Ordinance 33-O-16, Amending Title 4 of the Evanston City Code Codifying a Building Energy and Water Use Benchmarking Ordinance Utilities Commission and City staff recommends that City Council adopt Ordinance 33-O-16, amending Title 4 of the City Code creating a Building Energy and Water Use Benchmarking requirement. Ordinance 33-O-16 has three major components: tracking, verifying, and publically disclosing building energy and water use. For Introduction Ald. Wynne moved to recommend that City Council adopt Ordinance 33-O- 16, amending Title 4 of the City Code creating a Building Energy and Water Use Benchmarking requirement for tracking, verifying, and publically disclosing building energy and water use, seconded by Ald. Rainey. Ald. Braithwaite explained that he is searching for the value in this process. The City issues water bills and tracks usage. With the implementation of Smart Meters, Commonwealth Edison should be able to do the same. He also expressed concern about how often penalties can be assessed. Public Works Agency Environmental Projects Coordinator Kumar Jensen explained that each utility has a different process. Most cities use an electronic platform called Portfolio Manager to measure performance over time by providing 92 of 550 Page 9; Rev. 8/11/2016 9:52:51 AM building characteristics. Ald. Rainey supports reducing the carbon footprint, but not using this process. We can ask the buildings permission so the City can do the tracking, but felt there would be tremendous resistance from property owners if they had to track this information themselves. She is also opposed to outlining sanctions that will not be enforced. She suggested performing a survey of common buildings and asking for permission to access and publish that information. Ald. Wynne suggested incentivizing rather than imposing fines. She asked for more information on pro bono tracking support. Ald. Braithwaite moved remove the $50 fine and hold this item until commercial outreach can be conducted. The Committee voted unanimously to hold this item. (A11) Ordinance 66-O-16, Revising Title 3, Chapter 17 regarding Taxicabs and Motor Vehicles for Hire City staff recommends City Council adopt Ordinance 66-O-16, revising Title 3 of the Evanston City Code regarding taxis and other motor vehicles for hire. For Introduction Ald. Braithwaite moved to suspend the rules and recommend City Council adopt Ordinance 66-O-16, revising Title 3 of the Evanston City Code regarding taxis and other motor vehicles for hire, seconded by Ald. Wynne. Corporation Counsel Grant Farrar discussed the revised ordinance. There is no fee for registration going forward. Taxis must show proof from the State of Illinois that they passed the safety test, valid driver’s license and proof of insurance. All other restrictions and penalties have been removed. Mike Decker raised concern over the coupon system for seniors. He suggested using different coupon denominations to ensure drivers receive their full fare. Assistant City Manager Martin Lyons agreed to review the senior coupon program. The Committee voted unanimously 4-0 to suspend the rules and adopt the ordinance. V. ITEMS FOR DISCUSSION (APW1)City of Evanston’s Use of Pesticides Public Works Agency Bureau Chief Paul D’Agostino explained that the City reduced overall pesticide usage by over 50%, including products containing Glyphosate. Employees use all appropriate personal protective equipment based on individual pesticide label instructions and Safety Data Sheets (SDS). Beginning in May 2016, all pesticide use along Lakefront Parks was discontinued. He outlined current application practices and recommendations. Staff supports the continued limited use of certain pesticides to specific sites. 93 of 550 Page 10; Rev. 8/11/2016 9:52:51 AM Staff does not perform any broadcast applications of pesticides to entire park turf areas, and has not for many years. Staff has been, and will continue to look for safer alternatives to all of the currently used products, including those that contain Glyphosate. V. COMMUNICATIONS VI. ADJOURNMENT Ald. Rainey moved to adjourn, seconded by Ald. Braithwaite. The meeting was adjourned at 7:11pm. 94 of 550 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: August 10, 2016 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Continuing in 2016, the bills list will not include the Evanston Public Library. The Library bills will be included for informational purposes in the Treasurer’s Monthly Report. Summary: Payroll – July 11, 2016 through July 24, 2016 $3,033,665.25 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – Aug 16, 2016 $6,371,320.53 General Fund Amount – Bills list $ 763,141.94 General Fund Amount – Supplemental list $ 3,175.51 General Fund Total: $ 766,317.45 TOTAL AMOUNT OF BILLS LIST & PAYROLL $9,404,985.78 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Credit Card Activity – Period Ending June 30, 2016 $ 206,683.86 Attachments: Bills List April Credit Card Transactions For City Council meeting of August 16, 2016 Items A1 -A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 95 of 550 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08.16.2016 100 GENERAL FUND 100 GENERAL SUPPORT 21639 EYE MED VISION CARE EYE MED AUGUST 2016 3,835.00 21640 METLIFE SMALL BUSINESS CENTER METLIFE AUGUST 2016 20,867.38 21640 GUARDIAN MONTHLY AUGUST INVOICE 16,587.97 21650 NATIONAL GUARDIAN LIFE INSURANCE CO.NGL INSURANCE FOR AUGUST 2016 249.85 22725 VERIZON WIRELESS COMMUNICATION CHARGES 13.26 22730 BANK OF AMERICA *PURCHASING CARD#4355-JUNE 2016 206,683.86 41340 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE #16-9354 436.25 41420 CITY OF EVANSTON - PETTY CASH PETTY CASH 2,500.00 41420 STRIKE TACTICAL TRAINING SOLUTIONS PRY BARS 348.00 100 GENERAL SUPPORT Total 251,521.57 1300 CITY COUNCIL 62360 METROPOLITAN MAYORS CAUCUS 2015-2016 MEMBERSHIP DUES 3,351.87 1300 CITY COUNCIL Total 3,351.87 1505 CITY MANAGER 62295 WALTER BOBKIEWICZ REIMBURSEMENT: PTI BOARD MEETING 218.10 64540 AT & T MOBILITY *COMMUNICATION CHARGES 165.84 65095 OFFICE DEPOT OFFICE SUPPLIES 56.30 1505 CITY MANAGER Total 440.24 1510 PUBLIC INFORMATION 62205 H & H PRINTING 2ND WARD MEETING POSTCARD 337.16 62210 ON TRACK FULFILLMENT INC.PRINT POLICE BEAT CARD 105.00 62506 NORTHWESTERN UNIVERSITY WORK STUDY PROGRAM - CIVIC CENTER 714.20 1510 PUBLIC INFORMATION Total 1,156.36 1555 FINANCIAL ADMINISTRATION 62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS FOR MARTY 39.00 62615 MESIROW INSURANCE SERVICES, INC.PUBLIC OFFICIAL BOND RENEWAL - TREASURER 250.00 65095 OFFICE DEPOT OFFICE SUPPLIES 73.63 1555 FINANCIAL ADMINISTRATION Total 362.63 1560 REVENUE & COLLECTIONS 51565 EVANSTON/SKOKIE SCHOOL DISTRICT 65 REBATE 2015-2016 MUNICIPAL TAX 47,927.65 51620 POLYCHRONOS, LOUIS REFUND: CANCELLED REAL ESTATE CLOSING 960.00 51625 EVANSTON/SKOKIE SCHOOL DISTRICT 65 REBATE 2015-2016 MUNICIPAL TAX 6,050.07 52010 MEIRA BERMAN WHEEL TAX PAYMENT TWICE 113.00 62315 NEOPOST POSTAGE LEASE PAYMENTS 1,125.00 65095 OFFICE DEPOT OFFICE SUPPLIES 181.93 1560 REVENUE & COLLECTIONS Total 56,357.65 1570 ACCOUNTING 62185 SMART RESOURCES, INC ACCOUNTING SERVICES 5,412.50 62275 FEDERAL EXPRESS CORP.SHIPPING 15.18 62490 UNITED STATES TREASURY *PCORI FEE AFFORDABLE CARE ACT 169.26 1570 ACCOUNTING Total 5,596.94 1575 PURCHASING 65095 OFFICE DEPOT OFFICE SUPPLIES 79.99 1575 PURCHASING Total 79.99 1580 COMMUNITY ARTS 66040 RENOVO STRING ORCHESTRA 2016 CULTURAL FUND GRANT 1,250.00 1580 COMMUNITY ARTS Total 1,250.00 1705 LEGAL ADMINISTRATION 62130 MARIO TRETO JR *REIMBURSEMENT: SPECIAL ASSESSMENT FEES 232.86 1705 LEGAL ADMINISTRATION Total 232.86 1910 FINANCE DIVISION - REVENUE 62449 ILLINOIS SECRETARY OF STATE, VEHICLE SUSPENDED LICENSE 30.00 1910 FINANCE DIVISION - REVENUE Total 30.00 1915 HUMAN RESOURCE DIVI. - PAYROLL 65095 OFFICE DEPOT OFFICE SUPPLIES 27.98 1915 HUMAN RESOURCE DIVI. - PAYROLL Total 27.98 1929 HUMAN RESOURCE DIVISION 62160 STANDARD & ASSOCIATES, INC.TESTING-POLICE 6,445.30 62270 QUEST DIAGNOSTICS CLINICAL LABORATORIES EMPLOYEE TESTING-QUEST DIAGNOSTICS 471.50 62315 FEDERAL EXPRESS CORP.SHIPPING 25.42 62509 EAP CONSULTANTS, INC.EAP CONSULTANTS-MONTHLY INVOICE-EMPLOYEE SERVICES 657.00 62512 ILLINOIS CITY/COUNTY MANAGEMENT ASSOC.RECRUITMENT-ILCMA 100.00 62512 ICIMS RECRUITMENT-ICIMS 3,975.00 65125 MARK VEND COMPANY EMPLOYEE APPRECIATION - ICE CREAM DAY 1,668.76 1929 HUMAN RESOURCE DIVISION Total 13,342.98 196 of 550 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08.16.2016 1932 INFORMATION TECHNOLOGY DIVI. 62250 SMS SYSTEMS MAINTENANCE SERVICES, INC.COMPUTER HARDWARE MAINTENANCE 2,460.00 62340 XEROX CORPORATION COPIER CHARGES 637.08 62506 NORTHWESTERN UNIVERSITY WORK STUDY PROGRAM - CIVIC CENTER 123.00 64505 AT & T COMMUNICATION CHARGES 675.52 64505 CALL ONE COMMUNICATION CHARGES 7,343.60 65555 DELL COMPUTER CORP.VMWARE LICENSING 8,161.76 65555 CURRENT TECHNOLOGIES CORPORATION SECURITY CAMERA EQUIPMENT MAINTENANCE 3,683.29 65555 HEARTLAND BUSINESS SYSTEMS CORE ROUTER CABLING 10,180.80 65615 COMCAST CABLE COMMUNICATION CHARGES - ACT# 900012855 5,470.82 1932 INFORMATION TECHNOLOGY DIVI. Total 38,735.87 1941 PARKING ENFORCEMENT & TICKETS 52505 HARRIET SIMON CITATION 700746820 OVERPAYMENT 30.00 52505 ZEBA SHAHID CITATION 700746188 OVERPAYMENT 35.00 62451 NORTH SHORE TOWING FOR TOWING AND BOOTING CONTRACTS 3,010.00 62451 SANDEEP CHITOOR TOW REFUND 185.00 1941 PARKING ENFORCEMENT & TICKETS Total 3,260.00 1950 FACILITIES 62225 ANDERSON PEST CONTROL PEST CONTROL 464.20 62225 OTIS ELEVATOR COMPANY ELEVATOR SERVICES 2,293.05 62225 SERVICE BUILDING MAINTENANCE INC CIVIC CENTER WINDOW WASHING SERVICE 4,070.00 62225 SIMPLEX GRINNELL ALARM DETECTION EQUIPMENT SERVICES 708.84 62225 VALUE REMODELING INC CIVIC CENTER LEAD PAINT REMOVAL 1,820.00 62225 DUSTCATCHERS, INC.MONTHLY MAT SERVICE 205.35 62245 THERMOSYSTEMS, INC.TWO NEW AIR CONDITIONING COMPRESSORS FOR LEVY CENTER 4,666.90 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY FACILITIES SUPERVISOR TRAINING 225.00 62425 OTIS ELEVATOR COMPANY ELEVATOR SERVICES 4,165.00 62509 LIFTOMATIC ELEVATOR, INC ELEVATOR SERVICE FOR NOYES CULTURAL ARTS CENTER 1,800.00 62509 OTIS ELEVATOR COMPANY ELEVATOR SERVICES 12,287.08 62509 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 6,120.20 64015 NICOR UTILITIES 818.69 65050 EDWARD DON & COMPANY COUNTER AND SINK FOR CIVIC CENTER FACILITIES SHOP 380.28 65050 MARK VEND COMPANY COFFEE SERVICE SUPPLIES FOR CIVIC CENTER 228.07 65050 PATTEN INDUSTRIES GENERATOR RENTAL 1,912.50 1950 FACILITIES Total 42,165.16 2101 COMMUNITY DEVELOPMENT ADMIN 61060 LOCKE, USHANE *INDEPENDENT CONTRACTOR 862.50 2101 COMMUNITY DEVELOPMENT ADMIN Total 862.50 2105 PLANNING & ZONING 65095 OFFICE DEPOT OFFICE SUPPLIES 11.99 2105 PLANNING & ZONING Total 11.99 2126 BUILDING INSPECTION SERVICES 52080 REID ROOFING REFUND: PERMITS 478.50 52560 BROTHERS, HOLTON REDUCE PENALTY FEE 594.88 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 350.00 62464 HAROLD'S TRUE VALUE HARDWARE GRAFFITI REMOVAL SERVICES 195.90 62464 HAROLD'S TRUE VALUE HARDWARE GRAFFITI REMOVAL SERVICES 56.05 62464 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVAL SERVICES 186.60 65020 FEDERAL EXPRESS CORP.SHIPPING 21.68 65095 OFFICE DEPOT OFFICE SUPPLIES 127.45 2126 BUILDING INSPECTION SERVICES Total 2,011.06 2128 EMERGENCY SOLUTIONS GRANT 67110 CONNECTIONS FOR THE HOMELESS 2015 ESG GRANT PAYMENT 10,156.98 2128 EMERGENCY SOLUTIONS GRANT Total 10,156.98 2205 POLICE ADMINISTRATION 55146 KIESLER POLICE SUPPLY, INC.FIREARMS 4,983.00 62272 NORTHERN ILLINOIS POLICE ALARM SYSTEM LANGUAGE LINE 19.10 62272 WEST GROUP PAYMENT CTR INFORMATION CHANGES 326.46 62272 WILD CROW COMMUNICATION, INC DEPLOYMENT MEETING 300.00 62370 NATIONAL AWARD SERVICES RETIREMENT PLAQUES 85.00 65095 ILLINOIS PAPER COMPANY PAPER SUPPLIES 1,404.00 2205 POLICE ADMINISTRATION Total 7,117.56 2210 PATROL OPERATIONS 62240 EVANSTON CAR WASH & DETAIL CENTER CAR WASHES 200.00 65020 J. G. UNIFORMS, INC UNIFORMS 895.00 65020 O'HERRON CO., INC., RAY BADGES 34.09 65020 NORTH AMERICAN RESCUE UNIFORMS 380.10 65020 VCG UNIFORM UNIFORMS 15,994.92 65085 L3 COMMUNICATIONS MOBILE-VISION, INC.MEMORY CARDS 369.85 2210 PATROL OPERATIONS Total 17,873.96 2240 POLICE RECORDS 65095 OFFICE DEPOT OFFICE SUPPLIES 22.76 65095 OFFICE DEPOT OFFICE SUPPLIES 75.63 297 of 550 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08.16.2016 65095 OFFICE DEPOT OFFICE SUPPLIES 144.50 65095 OFFICE DEPOT OFFICE SUPPLIES 73.60 65095 OFFICE DEPOT OFFICE SUPPLIES 14.54 65095 OFFICE DEPOT OFFICE SUPPLIES 109.59 65095 OFFICE DEPOT OFFICE SUPPLIES 31.96 65095 OFFICE DEPOT OFFICE SUPPLIES 282.74 65095 OFFICE DEPOT OFFICE SUPPLIES 25.98 65095 OFFICE DEPOT OFFICE SUPPLIES 35.46 65095 OFFICE DEPOT OFFICE SUPPLIES 9.27 2240 POLICE RECORDS Total 826.03 2251 311 CENTER 64505 AT & T *311 SERVICE 400.26 2251 311 CENTER Total 400.26 2260 OFFICE OF ADMINISTRATION 62295 SENESE, JEREMY MEALS-CIT TRAINING 75.00 62295 SHANAS, RICHARD L.MEALS-VEHICLE ENGAGEMENT TACTICS 140.00 62295 COOK COUNTY SHERIFF'S TRAINING INST.TRAINING-RECRUITS 10,445.00 62295 COOK COUNTY SHERIFF'S TRAINING INST.TRAINING-RECRUITS 1,500.00 62295 GLYNN, ELIZABETH MEALS-VEHICLE ENGAGEMENT TACTICS 140.00 62295 DELEON, ERVIN MEALS-CIT TRAINING 75.00 62295 GEYER, MIKHAIL MEALS-BASIC HOMICIDE INVESTIGATION 75.00 62295 GEYER, MIKHAIL MEALS-VEHICLE ENGAGEMENT TACTICS 140.00 62295 CARTER, KENNETH MEALS-VEHICLE ENGAGEMENT TACTICS 140.00 62295 KLOPACK, STEVEN MEALS-CQB TACTICS 300.00 62295 EVANSTON ATHLETIC CLUB HEALTH CLUB USAGE APRIL 2016 461.90 62295 EVANSTON ATHLETIC CLUB HEALTH CLUB USAGE MAY 2016 420.05 62295 EVANSTON ATHLETIC CLUB HEALTH CLUB USAGE JUNE 2016 480.05 62295 CITY OF EVANSTON PETTY CASH PETTY CASH 146.73 62295 KOHL, JASON M.MEALS-VEHICLE ENGAGEMENT TACTICS 140.00 62295 MOORE,THOMAS FBI TRAINING ACADEMY 1,500.00 62295 VIRANI, AMIN MEALS-CIT TRAINING 75.00 62295 KOSTE, DAGMARA MEALS-CIT TRAINING 75.00 62295 HOLLIMAN, BENJAMIN MEALS-VEHICLE ENGAGEMENT TACTICS 140.00 62295 RUSSELL, DANIEL MEALS-VEHICLE ENGAGEMENT TACTICS 190.00 62295 POGORZELSKI, PAULINE MEALS-DWI DETECTION 45.00 62295 DAVID CHERREY MEALS-CQB TACTICS 300.00 62295 DAVID CHERREY MEALS-STREET CRIMES PROGRAM 45.00 62295 BLUE LINE LEARNING GROUP, INC.BLOOD BORNE PATHOGENS TRAINING 3,204.00 62295 RYAN CARRIGAN MEALS-VEHICLE ENGAGEMENT TACTICS 140.00 2260 OFFICE OF ADMINISTRATION Total 20,392.73 2270 TRAFFIC BUREAU 62490 NORTH SHORE TOWING TOW & HOOK 85.00 62490 TRACY WILLIAMS POLICE FUNERALS 630.43 65125 LEE, JOO TOW REFUND 705.00 65125 LEONIDA GEORGOPOULOS TOW REFUND 315.00 2270 TRAFFIC BUREAU Total 1,735.43 2280 ANIMAL CONTROL 52020 JORDAN WOOD PET LICENSE PAID TWICE 10.00 2280 ANIMAL CONTROL Total 10.00 2285 PROBLEM SOLVING TEAM 65085 WHEEL & SPROCKET BIKE REPAIR 32.50 2285 PROBLEM SOLVING TEAM Total 32.50 2291 PROPERTY BUREAU 65125 DOJE'S FORENSIC SUPPLIES SUPPLIES-PROPERTY 772.05 65125 ULINE PROPERTY-SUPPLIES 226.33 2291 PROPERTY BUREAU Total 998.38 2295 BUILDING MANAGEMENT 62225 COLLEY ELEVATOR CO.ELEVATOR MAINTENANCE 188.00 62225 JOHNSON LOCKSMITH, INC.KEY 60.30 62225 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 1,300.99 62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 3,043.95 65040 SHILOG LTD JANITORIAL SUPPLIES 484.92 65125 ALLIANCE MECHANICAL ICE MACHINE REPAIR 486.88 2295 BUILDING MANAGEMENT Total 5,565.04 2305 FIRE MGT & SUPPORT 65020 TODAY'S UNIFORMS INC.UNIFORMS 3,217.65 65050 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 238.95 2305 FIRE MGT & SUPPORT Total 3,456.60 2310 FIRE PREVENTION 62245 PROMOS 911, INC.PUBLIC ED MATERIAL 242.32 2310 FIRE PREVENTION Total 242.32 398 of 550 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08.16.2016 2315 FIRE SUPPRESSION 53675 ANDRES MEDICAL BILLING MONTHLY AMBULANCE CHARGES FOR JUNE 2016 4,727.28 62295 DJS SCUBA LOCKER, INC.FIREFIGHTER TRAINING 700.00 62430 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 626.61 62509 DJS SCUBA LOCKER, INC.EQUIPMENT SERVICE 1,169.86 2315 FIRE SUPPRESSION Total 7,223.75 2435 FOOD AND ENVIRONMENTAL HEALTH 62477 MOTOROLA SOLUTIONS, INC.RADIO CHARGES 320.00 62477 OFFICE DEPOT OFFICE SUPPLIES 136.72 65075 FINEST COURIER LOGISTICS COURIER SERVICE 35.00 2435 FOOD AND ENVIRONMENTAL HEALTH Total 491.72 3005 REC. MGMT. & GENERAL SUPPORT 62490 SERVICE SANITATION INC 4TH OF JULY PORTABLE RESTROOMS 4,470.00 3005 REC. MGMT. & GENERAL SUPPORT Total 4,470.00 3020 REC GENERAL SUPPORT 62490 FROSTY PRODUCTION FARMERS MARKET 44.00 62490 THE CHEESE PEOPLE FARMERS MARKET 30.00 62490 KATIC BREADS WHOLESALE, LLC FARMERS MARKET 31.00 62490 MARIGOLD HILL ORGANICS, LLC FARMERS MARKET 38.00 62490 GURMAN INTERNATIONAL FOOD, INC.FARMERS MARKET 47.00 62490 PHOENIX BEAN LLC FARMERS MARKET 92.00 62490 THE EATING WELL FARMERS MARKET 39.00 62490 JON FIRST FARMERS MARKET 120.00 62490 TERESA'S FRUIT AND HERBS FARMERS MARKET 155.00 62490 LAKE BREEZE ORGANICS FARMERS MARKET 229.00 62490 LYON'S FARM FARMERS MARKET 59.00 62490 HENRY'S FARM FARMERS MARKET 82.00 62490 HEARTLAND MEATS FARMERS MARKET 40.00 62490 K & K FARM'S FARMERS MARKET 72.00 62490 ED GAST FARMERS MARKET 222.00 62490 ELKO'S PRODUCE AND GREENHOUSE FARMERS MARKET 68.00 62490 J.W. MORLOCK AND GIRLS FARMERS MARKET 89.00 62490 GENEVA LAKES PRODUCE FARMERS MARKET 68.00 62490 M AND D FARMS FARMERS MARKET 47.00 62490 NOFFKE FAMILY FARM FARMERS MARKET 68.00 62490 NICHOLS FARM & ORCHARD FARMERS MARKET 114.00 62490 ZELDENRUST FARM FARMERS MARKET 33.00 62490 SEEDLING FARMERS MARKET 71.00 62490 K.V. STOVER AND SON FARMERS MARKET 72.00 62490 SMITS FARMS FARMERS MARKET 34.00 62490 SHEEKAR DELIGHTS FARMERS MARKET 35.00 62490 RIVER VALLEY RANCH FARMERS MARKET 35.00 62490 PASSION HOUSE COFFEE ROASTERS FARMERS MARKET 31.00 62490 ENDLESS GREENS FARMERS MARKET 30.00 62506 NORTHWESTERN UNIVERSITY WORK-STUDY 405.00 3020 REC GENERAL SUPPORT Total 2,500.00 3025 PARK UTILITIES 64005 COMED UTILITIES 267.07 64015 NICOR UTILITIES 29.71 3025 PARK UTILITIES Total 296.78 3030 CROWN COMMUNITY CENTER 62205 ALLEGRA PRINT & IMAGING BANNER 195.00 62375 JEAN'S GREENS, INC.PLANT SERVICING 25.00 62505 GARY KANTOR MAGIC PERFORMANCE FOR CAMPS 550.00 62507 EVANSTON TOWNSHIP HIGH SCHOOL SUMMER CAMP SWIMMING 2,880.00 62507 MERKEL, DANIELLE *PRESCHOOL FIELD TRIP 234.00 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 486.35 65040 UNIFIRST CORPORATION JANITORIAL SUPPLIES 63.90 65040 UNIFIRST CORPORATION JANITORIAL SUPPLY 16.00 65070 NEXTIME, INC PREVENTATIVE MAINTENANCE 50.00 3030 CROWN COMMUNITY CENTER Total 4,500.25 3035 CHANDLER COMMUNITY CENTER 62505 SPORTS ENDEAVORS, INC VOLLEYBALL INSTRUCTION 1,129.50 62505 E-TOWN TENNIS TENNIS INSTRUCTION CONTRACT 13,780.40 62505 3 POINT ATHLETICS SPORTS INSTRUCTION 3,552.15 62506 NORTHWESTERN UNIVERSITY WORK STUDY STAFF 1,601.55 62507 CLASSIC BOWL PEE WEE SPORTS CAMP FIELD TRIP 103.50 62507 CLASSIC BOWL SPORTS CAMP FIELD TRIP 909.00 62507 NICKEL CITY MINI SPORTS CAMP FIELD TRIP 183.00 62507 NICKEL CITY SPORTS CAMP FIELD TRIP 232.00 65040 SUPERIOR INDUSTRIAL SUPPLY CUSTODIAL SUPPLIES 190.96 3035 CHANDLER COMMUNITY CENTER Total 21,682.06 3040 FLEETWOOD JOURDAIN COM CT 62210 ALLEGRA PRINT & IMAGING ENVELOPES REGULAR AND WINDOW 276.00 62225 STA-KLEEN INC.BAFFLE WITH CLIPS 41.00 499 of 550 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08.16.2016 62225 GILLESPIE, WILL MONTHLY CLEANING THE FISH TANK IN MAIN LOBBY.75.00 62245 JEAN'S GREENS, INC.PLANT SERVICE 100.00 62495 ANDERSON PEST CONTROL MONTHLY SERVICE FOR PEST CONTROL 115.33 62505 JASMINE L. WILLIAMS INSTRUCTOR TEACHING BASKETBALL SKILLS AND DRILLS.390.00 62511 KEVIN SPARKMON SECURITY FOR PRIVATE RENTAL 435.00 65025 HOFFMAN HOUSE CATERING SENIORS LUNCH ON WEDNESDAY 605.32 3040 FLEETWOOD JOURDAIN COM CT Total 2,037.65 3045 FLEETWOOD/JOURDAIN THEATR 62210 QUARTET COPIES #LOVE STORIES PROP SIGN 126.00 62210 QUARTET COPIES #LOVE STORIES PROP SIGNS 22.00 62210 QUARTET COPIES 2016 5 UP GALA TICKETS 13.80 62210 QUARTET COPIES 32X50 MOUNTED POSTER 44.00 62210 QUARTET COPIES CUTTING 10.00 62511 TWILLIE, CHRISTIE CHILES MUSICAL DIRECTOR 600.00 62511 APODACA, VICTORIA LUCIA STAGE MANAGER & PERFORMER 381.00 62511 RISHA HILL PERFORMER 150.00 62511 MCALLISTER, ASHA THEATRE ASSISTANT 500.00 62511 JORDAN, CHELSEA CAMP GUEST ARTIST 50.00 62511 HENDERSON-DWYER, DONICA CONCERT COORDINATOR/BAND LEADER 800.00 62511 ELANA ELYCE SULLIVAN PERFORMER 300.00 62511 ROSENBERG, MARLENE PERFORMER 800.00 65110 EVANSTON PHOTOGRAPHIC STUDIOS VIDEO COVERAGE OF #LOVE STORIES 150.00 65110 EVANSTON PHOTOGRAPHIC STUDIOS VIDEO COVERAGE-A SONG FOR CORETTA 150.00 3045 FLEETWOOD/JOURDAIN THEATR Total 4,096.80 3050 RECREATION OUTREACH PROGRAM 62490 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 43.34 65025 OPEN KITCHENS 2016 SUMMER FOOD PROGRAM 51,484.68 3050 RECREATION OUTREACH PROGRAM Total 51,528.02 3055 LEVY CENTER SENIOR SERVICES 61062 KEVIN SPARKMON SECURITY FOR LIQUOR RENTAL 120.00 62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 117.00 62210 ALLEGRA PRINT & IMAGING QUARTERLY LEVY NEWSLETTER 629.00 62245 SIMPLEX GRINNELL FIRE ALARM REPAIR 963.00 62360 THOMPSON, AUDREY REIMBURSEMENT: OMBUDSMAN RETREAT 249.48 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 44.94 62505 KOPPEL, SOL D.PAYMENT FOR SENIOR BRIDGE CLASS 300.00 62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 418.90 62695 303 TAXI TAXI COUPON REIMBURSEMENT 10,440.00 62695 AMERICAN CHARGE SERVICE TAXI COUPON REIMBURSEMENT 1,062.00 65025 MARK VEND COMPANY ECO FRIENDLY CUPS 75.69 65025 HOFFMAN HOUSE CATERING LEVY CONGREGATE MEAL PROGRAM 2,387.85 65040 LAPORT INC JANITORIAL SUPPLIES 362.40 3055 LEVY CENTER SENIOR SERVICES Total 17,170.26 3080 BEACHES 65040 SUPERIOR INDUSTRIAL SUPPLY SUPPLIES 1,586.33 65045 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 43.34 65095 OFFICE DEPOT OFFICE SUPPLIES 275.01 3080 BEACHES Total 1,904.68 3095 CROWN ICE RINK 62245 JORSON & CARLSON ICE SCRAPER MAINTENANCE 35.49 62375 JEAN'S GREENS, INC.PLANT SERVICING 75.00 62495 ANDERSON PEST CONTROL PEST CONTROL 79.00 62507 CLASSIC BOWL FIELD TRIPS 3,136.50 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLY 865.80 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLY 96.22 65040 UNIFIRST CORPORATION JANITORIAL SUPPLY 47.90 65050 BOTANY BAY CHEMICAL COMPANY MAINTENANCE MATERIAL SUPPLY 1,291.83 65070 NEXTIME, INC PREVENTATIVE MAINTENANCE 145.00 65095 OFFICE DEPOT OFFICE SUPPLIES 112.01 3095 CROWN ICE RINK Total 5,884.75 3100 SPORTS LEAGUES 65110 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 85.00 65110 THELEN MATERIALS, LLC TOPSOIL FOR SPORTS FIELD 690.69 65110 THELEN MATERIALS, LLC TOPSOIL FOR SPORTS FIELD 3,158.82 3100 SPORTS LEAGUES Total 3,934.51 3105 AQUATIC CAMP 65110 WILLIAM FOX REPAIR OF SAILBOAT SAIL 170.00 3105 AQUATIC CAMP Total 170.00 3130 SPECIAL RECREATION 62490 MCGAW YMCA SPECIAL RECREATION PROGRAM POOL USE 3,600.00 3130 SPECIAL RECREATION Total 3,600.00 5100 of 550 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08.16.2016 3215 YOUTH ENGAGEMENT DIVISION 62490 BUDGET RENT A CAR MSYEP VAN RENTAL 5,370.00 62490 HY-TEST SAFETY SHOE SERVICE MSYEP SAFETY SHOES 1,559.76 62490 ALLTOWN BUS SERVICE INC.SYEP BUS 4,025.00 62490 ENTERPRISE RENT A CAR-PRM *DAMAGED TO SUMMER RENTAL 1,474.20 3215 YOUTH ENGAGEMENT DIVISION Total 12,428.96 3225 GIBBS-MORRISON CULTURAL CENTER 62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 78.00 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 55.00 62509 CINTAS MONTHLY MAT SERVICE 56.17 62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 56.17 65095 ILLINOIS PAPER COMPANY OFFICE PAPER FOR GIBBS 120.30 65095 OFFICE DEPOT OFFICE SUPPLIES 50.33 3225 GIBBS-MORRISON CULTURAL CENTER Total 415.97 3605 ECOLOGY CENTER 61062 KEVIN SPARKMON SECURITY FOR LIQUOR RENTAL 120.00 62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 39.00 62210 ALLEGRA PRINT & IMAGING STREET ALIVE BANNER 300.00 64015 NICOR UTILITIES 36.19 65040 LAPORT INC JANITORIAL SUPPLIES 117.90 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 84.55 65095 OFFICE DEPOT OFFICE SUPPLIES 130.78 3605 ECOLOGY CENTER Total 828.42 3610 ECO-QUEST DAY CAMP 62507 ALLTOWN BUS SERVICE INC.ECO TRAVELERS TRIP 100.00 65020 EXPRESS PRESS SUMMER SUMMIT CAMP SHIRTS 402.80 3610 ECO-QUEST DAY CAMP Total 502.80 3710 NOYES CULTURAL ARTS CENTER 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 39.14 62518 ALARM DETECTION SYSTEMS, INC.QUARTERLY ALARM CHARGES 277.50 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 79.60 3710 NOYES CULTURAL ARTS CENTER Total 396.24 3720 CULTURAL ARTS PROGRAMS 62205 EVANSTON ROUNDTABLE LLC ETHNIC FEST AD 758.00 62205 EVANSTON ROUNDTABLE LLC LAKESHORE ARTS FESTIVAL AD 758.00 62500 ACCUTRACK RECORDING & SOUND, INC.CABLE COVERS FESTIVALS 195.00 62500 ACCUTRACK RECORDING & SOUND, INC.SOUND TECH FOR ETHNIC ARTS FESTIVAL 5,875.52 62506 NORTHWESTERN UNIVERSITY WORK-STUDY 1,003.85 62509 JANICE BROWN FACE PAINTING LAKESHORE FEST 375.00 62509 LADEN, BLAIR FACE PAINTING ETHNIC FEST 400.00 62509 LADEN, BLAIR FACE PAINTING LAKESHORE FEST 375.00 62509 ADAM, BAHJA ARABIC CALLIGRAPHY WORKSHOP ETHNIC FEST 250.00 62509 HAMLIN, REBECCA POSTCARDS FROM EVANSTON ETHNIC FEST 300.00 62509 HALL, CIERRA MENDHI AT LAKESHORE FEST 400.00 62509 SPRINGER, CAROLINE ASSISTING FAAA COORDINATOR ETHNIC 75.00 62509 RUSSELL, KATHERINE SHIBORI BANNERS WORKSHOP 500.00 62509 ROBERT SMITH ORIGAMI CRAFT LAKESHORE FEST 350.00 62509 BARBARA ANN PERRY POETRY WORKSHOP AT ETHNIC ARTS 200.00 62511 SWANK MOTION PICTURES, INC.STARLIGHT MOVIE RENTAL 453.00 62511 SWANK MOTION PICTURES, INC.STARLIGHT MOVIE RENTALS 1,928.00 62511 BURTON, RUBIN PERFORMING ARTIST FOR THE STARLIGHT CONCERT 1,500.00 62511 KENNETH BEARMAN CARE OF MAGICAL CREATURES PRESENTATION 200.00 62511 DINERSTEIN, MATT PHOTOGRAPHER LAKESHORE AND ETHNIC FESTS 600.00 62515 HOUSE OF RENTAL TENTS FOR ETHNIC AND LAKESHORE FESTIVALS 5,935.50 62515 AMERICAN MOBILE STAGING STAGE FOR ETHNIC FESTIVAL 3,470.00 65095 ILLINOIS PAPER COMPANY OFFICE PAPER 628.00 3720 CULTURAL ARTS PROGRAMS Total 26,529.87 4105 PUBLIC WORKS AGENCY ADMIN 52130 JENNIFER PRESCHERN PARKING PERMIT REFUND 7.50 62295 GLENVIEW, VILLAGE OF NIPSTA CONFINED SPACE ENTRY & NON-ENTRY TRAINING 210.00 65050 EVMARK REIMBURSEMENT FOR MESH PLANTER COVERING 970.00 65090 NORTH AMERICAN SAFETY SAFETY VESTS FOR CAPITAL PLANNING STAFF 387.60 68205 PHOTOFAX, INC.DAY OF SURVEILLANCE 695.00 4105 PUBLIC WORKS AGENCY ADMIN Total 2,270.10 4300 ENVIRONMENTAL SERVICES 62375 METROPOLITAN WATER RECLAIMATION DISTRICT SUB-LEASE - STORM SEWER PHASE V 10.00 62375 METROPOLITAN WATER RECLAIMATION DISTRICT SUB-LEASE HARBERT PARK 1,500.00 65095 OFFICE DEPOT OFFICE SUPPLIES 119.50 4300 ENVIRONMENTAL SERVICES Total 1,629.50 4320 FORESTRY 62385 NELS J. JOHNSON TREE EXPERTS, INC.ROUTE 5 STUMPS AT 2603 SHERIDAN WITH RESTORATION 695.00 4320 FORESTRY Total 695.00 6101 of 550 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08.16.2016 4330 GREENWAYS 62195 SKOKIE PARK DISTRICT DOG PARK MAINTENANCE 6,524.68 62195 LANDSCAPE CONCEPTS MANAGEMENT, INC.CALLAN AVE STREETSCAPE LANDSCAPE MAINTENANCE 311.25 62195 LANDSCAPE CONCEPTS MANAGEMENT, INC.GREEN BAY RD RR EMBANKMENT LANDSCAPING 2,245.00 62199 NATIONAL AWARD SERVICES PLATES WITH ENGRAVING 50.00 65005 MIDWEST GROUNDCOVERS PLANTS FOR GILBERT PARK 696.47 65070 HIGH PSI LTD.SERVICE CALL 263.50 65070 RUSSO POWER EQUIPMENT TWO CYCLE OIL 431.28 65085 RUSSO POWER EQUIPMENT SHUTOFF/WAND/ELB KIT 28.72 4330 GREENWAYS Total 10,550.90 4400 CAPITAL PLANNING & ENGINEERING 65095 OFFICE DEPOT OFFICE SUPPLIES 144.96 4400 CAPITAL PLANNING & ENGINEERING Total 144.96 4500 INFRASTRUCTURE MAINTENANCE 62295 APWA SUBURBAN BRANCH *MPI MEMBERSHIP FEE 70.00 4500 INFRASTRUCTURE MAINTENANCE Total 70.00 4510 STREET MAINTENANCE 62509 PATRIOT PAVEMENT MAINTENANCE 2016 ASPHALT CRACK SEALING PROGRAM 70,000.00 65055 OZINGA CHICAGO RMC, INC.2016 SOLE SOURCE CONCRETE PURCHASE 5,987.82 65055 BUILDERS ASPHALT, LLC 2016 SINGLE SOURCE HOT MIX ASPHALT PURCHASE 940.16 4510 STREET MAINTENANCE Total 76,927.98 4520 TRAF. SIG.& ST LIGHT MAINT 65070 GRAYBAR ELECTRIC FUSES 390.00 65070 TRAFFIC TECHNICAL SUPPORT TRAFFIC SIGNAL CONTROLLER REPAIR 872.00 65070 ELCAST LIGHTING STREET LIGHT FIXTURE REPAIR 1,629.00 65115 ARTS & LETTERS LTD.SIGN SHEETING MATERIAL 432.00 65115 MIDWEST FENCE COMPANY GUARD RAIL REPAIR 1,481.00 65115 TRAFFIC CONTROL & PROTECTION, INC.TRAFFIC CONTROL RENTAL - CUSTER FAIR 2,500.00 65115 TRAFFIC CONTROL & PROTECTION, INC.TRAFFIC CONTROL RENTAL - FOUNTAIN SQUARE ART FESTIVAL 1,150.00 65115 MEYER LABORATORY GRAFFITI WIPES 200.57 4520 TRAF. SIG.& ST LIGHT MAINT Total 8,654.57 100 GENERAL FUND Total 763,141.94 175 GENERAL ASSISTANCE FUND 4605 GENERAL ASSISTANCE ADMIN 62315 PITNEY BOWES LEASE PAYMENT 213.00 65095 XEROX CORPORATION COPYING SERVICES 802.90 4605 GENERAL ASSISTANCE ADMIN Total 1,015.90 175 GENERAL ASSISTANCE FUND Total 1,015.90 176 HEALTH AND HUMAN SERVICES 4651 HEALTH & HUMAN SERVICES 62491 YOUTH JOB CENTER OF EVANSTON Q2 CDBG/MHB PAYMENT 15,000.00 4651 HEALTH & HUMAN SERVICES Total 15,000.00 176 HEALTH AND HUMAN SERVICES Total 15,000.00 195 NEIGHBORHOOD STABILIZATION FUND 5005 NSP-GENERAL ADMINISTRATION 62509 MRI SOFTWARE, LLC DATA STORAGE FOR NSP2 FILES 3,000.00 5005 NSP-GENERAL ADMINISTRATION Total 3,000.00 195 NEIGHBORHOOD STABILIZATION FUND Total 3,000.00 200 MOTOR FUEL TAX FUND 5096 2014 MFT STREET RESURFACING 65515 CHICAGOLAND PAVING CONTRACTORS, INC.2014 MFT STREET RESURFACING BID14-09 50,000.00 5096 2014 MFT STREET RESURFACING Total 50,000.00 200 MOTOR FUEL TAX FUND Total 50,000.00 215 CDBG FUND 5187 REHAB CONSTRUCTION ADMIN 62490 COOK COUNTY RECORDER OF DEEDS RECORDINGS - REHAB - 2038 DARROW 60.00 62490 METROPOLITAN APPRAISALS APPRAISAL - REHAB - 1503 FOWLER 300.00 5187 REHAB CONSTRUCTION ADMIN Total 360.00 5240 PUBLIC SERVICES 62935 JAMES B. MORAN CENTER FOR YOUTH ADVOCACY Q2 CDBG PAYMENT 12,500.00 62940 LEGAL ASSISTANCE FOUNDATION OF CHICAGO Q2 CDBG PAYMENT 3,625.00 7102 of 550 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08.16.2016 62945 YOUTH JOB CENTER OF EVANSTON Q2 CDBG/MHB PAYMENT 15,908.50 62954 HOUSING OPTIONS FOR THE MENTALLY ILL Q2 CDBG PAYMENT 8,750.00 62955 EVANSTON/NORTHSHORE YWCA Q2 CDBG PAYMENT 15,908.50 62960 INTERFAITH ACTION OF EVANSTON Q2 CDBG PAYMENT 5,000.00 62980 NORTH SHORE SENIOR CENTER Q2 CDBG PAYMENT 6,500.00 63120 MEALS AT HOME Q2 CDBG PAYMENT 7,500.00 67030 FAMILY FOCUS INC.Q2 CDBG PAYMENT 10,000.00 5240 PUBLIC SERVICES Total 85,692.00 5275 PUBLIC FACILITIES 62800 MCGUIRE ENGINEERS, INC.FOSTER FIELD ELECTRICAL ENGINEERING 1,990.00 5275 PUBLIC FACILITIES Total 1,990.00 215 CDBG FUND Total 88,042.00 220 CDBG LOAN 5280 CD LOAN 65535 FEDERAL EXPRESS CORP.SHIPPING 54.63 65535 TEMP4SURE SERVICE INC.147 CUSTER - HOUSING REHAB WORK 302.93 5280 CD LOAN Total 357.56 220 CDBG LOAN Total 357.56 225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 533001 62662 KAREN BACKE *LOGO BRANDING-MAIN/DEMPSTER SSA 2,125.00 65522 EVANSTON DANCE ENSEMBLE *STORE FRONT GRANT 50,000.00 5300 ECON. DEVELOPMENT FUND Total 52,125.00 225 ECONOMIC DEVELOPMENT FUND Total 52,125.00 240 HOME FUND 5430 HOME FUND 65535 CONNECTIONS FOR THE HOMELESS TBRA VOUCHER 6,914.66 5430 HOME FUND Total 6,914.66 240 HOME FUND Total 6,914.66 250 AFFORDABLE HOUSING FUND 5465 AFFORDABLE HOUSING 62490 OPEN COMMUNITIES OPEN COMMUNITIES HOUSING SERVICES VOUCHER 28,125.00 62490 GOSS & ASSOCIATES, INC.HANDYMAN PROGRAM 1,675.10 5465 AFFORDABLE HOUSING Total 29,800.10 250 AFFORDABLE HOUSING FUND Total 29,800.10 310 HOWARD-HARTREY TIF 5500 HOWARD-HARTREY TIF DEBT SRVCE 415430 65515 CAPITOL CEMENT CO.HOWARD ST TRAFFIC SIGNAL & STREET RESURFACING BID 16-32 227,228.28 415430 65515 ESI CONSULTANTS, LTD HOWARD ST TRAFFIC SIGNAL & RESURFACING PROJECT PHASE 3 RFP 15-51 2,828.27 5500 HOWARD-HARTREY TIF DEBT SRVCE Total 230,056.55 310 HOWARD-HARTREY TIF Total 230,056.55 320 DEBT SERVICE FUND 5713 2011 A BONDS 62350 WELLS FARGO BANK G.O. SERIES 2011A 525.00 5713 2011 A BONDS Total 525.00 320 DEBT SERVICE FUND Total 525.00 330 HOWARD-RIDGE TIF FUND 5860 HOWARD RIDGE TIF 56010 TMQ GROUP LLC AUG RENT-POLICE OUT POST 1,000.00 62346 COOK COUNTY TREASURER *PROPERTY TAXES-629 HOWARD 3,175.51 62706 CONCIERGE MANAGEMENT SERVICE FINAL SALES TAX REBATE FOR MAIN STREET MARKETPLACE 19,052.08 64015 NICOR UTILITIES 177.88 5860 HOWARD RIDGE TIF Total 23,405.47 330 HOWARD-RIDGE TIF FUND Total 23,405.47 415 CAPITAL IMPROVEMENTS FUND 415 CAPITAL IMPROVEMENTS PROJECTS 22756 IL DEPT OF TRANSPORTATION EMERSON ST BRIDGE RECONSTRUCTION IDOT REIMBURSEMENT 24,595.56 22756 IL DEPT OF TRANSPORTATION SHERIDAN RD SIGNAL MODERNIZATION IDOT REIMBURSEMENT 291,539.59 415 CAPITAL IMPROVEMENTS PROJECTS Totals 316,135.15 8103 of 550 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08.16.2016 4150 CAPITAL PROJECTS 415555 62185 COMMUNITY COUNSELLING SERVICE FUNDRAISING CONSULTING SERVICES FOR ROBERT CROWN CENTER 35,000.00 4150 CAPITAL PROJECTS Total 35,000.00 4115 2015 BOND PROJECTS 415179 65515 MCGUIRE ENGINEERS, INC.EPD EMERGENCY POWER, 911 CENTER 428.97 415179 65515 MCGUIRE ENGINEERS, INC.POLICE/FIRE HQ DATA CENTER EMERGENCY ENGINEERING 82.50 415860 65515 TRIGGI CONSTRUCTION, INC.2015 SPECIAL ASSESSMENT PAVING - VARIOUS ALLEYS BID #15-52 34,821.73 415416 65515 G.A. JOHNSON AND SON BID #15-33 CURREY PARK RENOVATIONS 36,827.97 416439 65515 ESI CONSULTANTS, LTD RFP 15-48 ISABELLA ST BRIDGE DECK REHAB PROJECT 3,546.34 415407 65515 ELANAR CONSTRUCTION BID #15-32, BAKER PARK RENOVATIONS 60,774.29 4115 2015 BOND PROJECTS Total 136,481.80 4116 2016 BOND PROJECTS 616007 62145 CLARK DIETZ, INC.RFP 16-01, FLEETWOOD HVAC & ELEC 14,545.50 516002 62145 SMITHGROUPJJR, INC.RFP 16-13, CHURCH STREET HARBOR RENOVATIONS - PHASE 2 6,433.00 416503 65515 GLENBROOK EXCAVATING & CONCRETE INC.*2016 WATER MAIN AND RESURFACING PROJECT CIP 1 BID #16-25 102,701.11 416503 65515 GLENBROOK EXCAVATING & CONCRETE INC.2016 WATER MAIN AND RESURFACING PROJECT CIP 1 BID #16-25 38,606.09 416503 65515 GSG MATERIAL TESTING 2016 MATERIAL TESTING AND INSPECTION CONTRACT RENEWAL 517.50 416516 65515 SUPERIOR ROAD STRIPING INC REFRESHMENT PAVEMENT MARKING ON 56 SPEED HUMPS 12,096.00 416523 65515 J.A. JOHNSON PAVING CO 2016 ASPHALT PAVEMENT PATCHING PROGRAM 59,225.05 616016 65515 GEWALT HAMILTON ASSOCIATES, INC.RFP 16-22 - ENGINEERING DESIGN SERVICES FOR VARIOUS PARKING LOTS 3,500.00 416450 65515 ESI CONSULTANTS, LTD EMERSON/RIDGE/GREENBAY PHASE III ENGINEERING SERVICES RFQ 13-12 15,025.32 616021 65515 VALUE REMODELING INC GIBBS MORRISON STRUCTURAL ROOFING REPAIRS 11,040.00 416514 65515 HAMPTON, LENZINI AND RENWICK, INC.DODGE AVE BIKE LANE CONSTRUCTION ENGINEERING SRVC RFQ 16-21 16,107.62 65515 MARIO TRETO JR *REIMBURSEMENT: SPECIAL ASSESSMENT FEES 824.19 4116 2016 BOND PROJECTS Total 280,621.38 4216 2016 CAPITAL FROM OTHER SOURCES 416501 65515 J.A. JOHNSON PAVING CO 2016 MFT STREET RESURFACING PROJECT BID#16-30 278,954.69 65515 ELORY ROZNER CONSULTING, LLC BIG DRAW EVANSTON FESTIVAL FUNDING 5,000.00 65515 LEA PINSKY MURALS ON CHURCH AND DARROW 4,750.00 4216 2016 CAPITAL FROM OTHER SOURCES Total 288,704.69 415 CAPITAL IMPROVEMENTS FUND Total 1,056,943.02 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 62275 FEDERAL EXPRESS CORP.SHIPPING 16.00 62603 MOTIVATE INTERNATIONAL, INC.DIVVY - DELIVERY OF SUBORDER 3 105,649.32 416524 65515 GEWALT HAMILTON ASSOCIATES, INC.ENGINEERING DESIGN SERVICES -VARIOUS PARKING LOTS 11,147.25 547606 65515 ROADSAFE TRAFFIC SYSTEMS, INC.STREET SWEEPING SIGN FABRICATION AND INSTALLATION 77,108.00 616014 65515 CTL GROUP CHURCH STREET AND MAPLE AVENUE GARAGE REPAIR PROJECT 5,160.00 7005 PARKING SYSTEM MGT Total 199,080.57 7015 PARKING LOTS & METERS 62245 TOTAL PARKING SOLUTIONS, INC.BACK OFFICE SUPPORT/MAINT. CALE PARKING METERS CLARK ST.1,800.00 62375 CTA/AB MONTHLY RENT LOT 19 BENSON-CHURCH TO UNIV. PLACE 990.00 64005 COMED UTILITIES 681.38 65070 DUNCAN PARKING TECHNOLOGIES, INC.MONTHLY FEE -BACK OFFICE SUPPORT 12,586.00 7015 PARKING LOTS & METERS Total 16,057.38 7025 CHURCH STREET GARAGE 62400 CENTRAL PARKING SYSTEM OF ILLINOIS MANAGEMENT - THREE DOWNTOWN PARKING GARAGE 24,010.33 62425 OTIS ELEVATOR COMPANY ELEVATOR SERVICE AGREEMENT CITY FACILITIES 16,452.08 64505 CALL ONE COMMUNICATION CHARGES 1,968.19 7025 CHURCH STREET GARAGE Total 42,430.60 7036 SHERMAN GARAGE 62225 RUSSO POWER EQUIPMENT DE-ICING CHEMICALS FOR DOWNTOWN PARKING GARAGES 1,958.04 62400 CENTRAL PARKING SYSTEM OF ILLINOIS MANAGEMENT - THREE DOWNTOWN PARKING GARAGE 54,306.00 62660 MB EVANSTON SHERMAN, L.L.C.MAINTENANCE- SHERMAN PLAZA PARKING GARAGE 7,016.41 64505 AT & T COMMUNICATION CHARGES 168.58 64505 CALL ONE COMMUNICATION CHARGES 1,433.42 68205 AUTOMATED PARKING TECHNOLOGIES JULY 4TH 2016 RATE CHANGE INVOICE 119.00 7036 SHERMAN GARAGE Total 65,001.45 7037 MAPLE GARAGE 62400 CENTRAL PARKING SYSTEM OF ILLINOIS MANAGEMENT - THREE DOWNTOWN PARKING GARAGE 47,392.00 62425 OTIS ELEVATOR COMPANY ELEVATOR SERVICE AGREEMENT CITY FACILITIES-FY16 27,420.08 62509 LIONHEART CRITICAL POWER SPECIALISTS, INC BATTERY REPLACEMENT OF BACKUP EMERGENCY GENERATOR 653.00 64015 NICOR UTILITIES 89.91 64505 CALL ONE COMMUNICATION CHARGES 877.15 7037 MAPLE GARAGE Total 76,432.14 505 PARKING SYSTEM FUND Total 399,002.14 9104 of 550 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08.16.2016 510 WATER FUND 4200 WATER PRODUCTION 56145 NOVAL CONSTRUCTION FIRE HYDRANT DEPOSIT REFUND 300.00 64005 COMED UTILITIES 20.44 64540 BYTRONICS, INC., BASIN TECH CENTRE MONTHLY SUPPORT FOR DIG TRACK TICKETS 197.00 65095 OFFICE DEPOT OFFICE SUPPLIES 208.00 4200 WATER PRODUCTION Total 725.44 4208 WATER BILLING 62245 WATER SERVICES COMPANY LARGE METER TESTING 1,660.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 109.93 4208 WATER BILLING Total 1,769.93 4210 PUMPING 64005 COMED UTILITIES 48.88 65085 DREISILKER MOTORS SOUTH TANK VFD REPLACEMENT 5,353.00 4210 PUMPING Total 5,401.88 4220 FILTRATION 62420 METROPOLITAN WATER RECLAIMATION DISTRICT ANNUAL USER CHARGE FOR SLUDGE REMOVAL 81,624.86 62465 EUROFINS EATON ANALYTICAL FY2016 LABORATORY TESTING-ROUTINE COMPLIANCE 2,352.00 65015 MOSAIC GLOBAL SALES, LLC HYDROFLUOROSILICIC ACID (PER SPEC)9,241.78 65015 UNIVAR USA, INC.LIQUID ALUMINUM SULFATE (PER SPEC)16,010.48 65015 ALEXANDER CHEMICAL CORPORATION LIQUID CHLORINE (PER SPEC)2,528.00 4220 FILTRATION Total 111,757.12 4225 WATER OTHER OPERATIONS 62180 BURNS & MCDONNELL 2015 WATER PLANT VALUATION (CONTINUATION OF PO 2015-739)5,800.32 62315 INFOSEND, INC.UTILITY BILL PRINT & POSTAGE RFP 13-27 291.93 62455 INFOSEND, INC.UTILITY BILL PRINT & POSTAGE RFP 13-27 650.03 65080 MID AMERICAN WATER OF WAUCONDA INC.6" & 8" MJ VALVES FOR RESALE 5,413.00 4225 WATER OTHER OPERATIONS Total 12,155.28 4230 WATER CAPITAL OUTLAY 65702 WATER SERVICES COMPANY SMALL METER ACCURACY TESTING 150.00 4230 WATER CAPITAL OUTLAY Total 150.00 4540 DISTRIBUTION MAINTENANCE 65055 MID AMERICAN WATER OF WAUCONDA INC.2016 WATER DISTRIBUTION SYSTEMS MATERIALS 907.90 65055 G & L CONTRACTORS, INC 2016 GRANULAR MATERIALS 7,725.66 4540 DISTRIBUTION MAINTENANCE Total 8,633.56 7105 PUMPING 64505 CALL ONE COMMUNICATION CHARGES 247.74 7105 PUMPING Total 247.74 7131 CAPITAL IMPROVEMENTS 415185 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.SHERIDAN RD/CHICAGO AVE PHASE I & II ENGINEERING SERVICES 7,372.50 7131 CAPITAL IMPROVEMENTS Total 7,372.50 510 WATER FUND Total 148,213.45 513 WATER DEPR IMPRV & EXTENSION FUND 7330 WATER FUND DEP, IMP, EXT 733107 62145 CDM SMITH, INC.RFP 15-55 TREATED WATER STORAGE ENGINEERING 45,269.35 416503 65515 GLENBROOK EXCAVATING & CONCRETE INC.*2016 WATER MAIN AND RESURFACING PROJECT CIP 1 BID #16-25 231,848.20 416503 65515 GLENBROOK EXCAVATING & CONCRETE INC.2016 WATER MAIN AND RESURFACING PROJECT CIP 1 BID #16-25 90,429.90 416507 65515 GLENBROOK EXCAVATING & CONCRETE INC.2017 WATER MAIN AND RESURFACING PROJECT CIP 1 BID #16-25 9,048.60 416503 65515 GSG MATERIAL TESTING 2016 MATERIAL TESTING AND INSPECTION CONTRACT RENEWAL 4,800.00 733092 65515 AMERICAN SUNCRAFT CO., INC.REPAIR & REPAINTING OF THE NORTH & SOUTH STANDPIPES 336,680.69 415450 65515 BOLDER CONTRACTORS BID # 15-60 SHERIDAN RD WATER MAIN LINING 118,889.04 416450 65515 ESI CONSULTANTS, LTD EMERSON/RIDGE/GREENBAY PHASE III ENGINEERING SERVICES RFQ 13-12 70,303.50 7330 WATER FUND DEP, IMP, EXT Total 907,269.28 513 WATER DEPR IMPRV & EXTENSION FUND Total 907,269.28 515 SEWER FUND 4530 SEWER MAINTENANCE 62315 SEBIS DIRECT UTILITY BILL PRINT & MAIL SERVICES 5,000.00 65055 G & L CONTRACTORS, INC 2016 GRANULAR MATERIALS 6,210.00 4530 SEWER MAINTENANCE Total 11,210.00 4531 SEWER OTHER OPERATIONS 62421 ILLINOIS ENVIRONMENTAL PROTECTION AGENCY NPDES/MS4 ANNUAL PERMIT FEE 21,000.00 4531 SEWER OTHER OPERATIONS Total 21,000.00 4535 SEWER IMPROVEMENTS 62461 TESKA ASSOCIATES, INC.RFP 16-04 GIBBS MORRISON SITE IMPROVEMENTS 2,332.00 416503 65515 GLENBROOK EXCAVATING & CONCRETE INC.*2016 WATER MAIN AND RESURFACING PROJECT CIP 1 BID #16-25 2,974.50 10105 of 550 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08.16.2016 733114 65515 KENNY CONSTRUCTION CO.15-61 LARGE DIAMETER SEWER REHAB - MULFORD 60,042.76 4535 SEWER IMPROVEMENTS Total 65,349.26 515 SEWER FUND Total 97,559.26 520 SOLID WASTE FUND 4310 RECYCLING AND ENVIRONMENTAL MAIN 62390 LAKESHORE RECYCLING SYSTEMS CONDO RECYCLING 34,855.66 62405 SOLID WASTE AGENCY NORTHERN COOK SWANCC - OPERATIONS AND MAINTENANCE TRANSFER FEES 58,818.62 62415 GROOT RECYCLING & WASTE SERVICES CONTRACT EXTENSION - RESIDENTIAL SOLID WASTE COLLECTION 133,859.34 62415 GROOT RECYCLING & WASTE SERVICES YARDWASTE COLLECTION - JULY 85,478.00 62415 COLLECTIVE RESOURCE INC.COLLECTION OF PLASTIC FILM MATERIAL AT CITY FACILITIES 117.00 64015 COMED UTILITIES 2,402.39 4310 RECYCLING AND ENVIRONMENTAL MAIN Total 315,531.01 520 SOLID WASTE FUND Total 315,531.01 600 FLEET SERVICES FUND 7705 GENERAL SUPPORT 62295 MUNICIPAL FLEET MGRS ASSC C/O JACK GRAY FORD PRESENTATION MFMA MEETING 100.00 62340 ALLDATA ANNUAL SUBSCRIPTION RENEWAL 1,500.00 64505 CALL ONE COMMUNICATION CHARGES 643.12 65095 OFFICE DEPOT OFFICE SUPPLIES - FLEET 54.19 7705 GENERAL SUPPORT Total 2,297.31 7710 MAJOR MAINTENANCE 62355 CINTAS #22 WEEKLY UNIFORM SERVICE 158.07 62355 CINTAS #23 WEEKLY UNIFORM SERVICE 322.39 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 491.42 62355 CINTAS CORPORATION #770 WEEKLY UNIFORM SERVICE 245.71 65035 CITY WELDING SALES & SERVICE INC.WELDING GASES 129.45 65035 ACCURATE TANK TECHNOLOGIES EMERGENCY REPAIRS TO FUEL PUMPS 1,888.25 65035 FUTURE ENVIRONMENTAL, INC.USED FILTER PICK-UP 35.00 65035 MANSFIELD OIL COMPANY 7000 GAL B-20 FUEL 11,679.64 65035 MANSFIELD OIL COMPANY 7001 GAL DIESEL FUEL 11,845.69 65035 MANSFIELD OIL COMPANY 7997 GALLONS UNLEADED FUEL 13,391.86 65040 BIOTEK CORPORATION HAND SOAP FOR FLEET SHOP 288.79 65050 CHICAGO CRANE & HOIST CO ANNUAL INSPECTION AND REPAIRS TO HOIST IN STORAGE FACILITY 1,806.55 65050 METRO TANK AND PUMP COMPANY SOFTWARE UPDATE FOR FUEL TANK SYSTEM 1,803.00 65060 ALLTECH AUTO INC.#25 BODY REPAIRS 638.00 65060 ALLTECH AUTO INC.#79 BODY REPAIRS 459.20 65060 ALLTECH AUTO INC.#86 BODY REPAIRS 1,003.40 65060 ATLAS BOBCAT, INC.#640 FILTERS 475.15 65060 BUCK BROTHERS, INC.#553 FILTERS 240.62 65060 CUMBERLAND SERVICENTER #713 D/S MIRROR 70.15 65060 CUMBERLAND SERVICENTER #714 THROTTLE PEDAL ASSY 629.94 65060 CUMBERLAND SERVICENTER SAFETY LANE COUPONS 1,150.00 65060 CUMBERLAND SERVICENTER SAFETY LANE COUPONS 2-AXLE 1,150.00 65060 CUMBERLAND SERVICENTER SAFETY LANE COUPONS 3-AXLE 1,360.00 65060 CUMBERLAND SERVICENTER TURBO CARTRIDGE 428.00 65060 CUMMINS N POWER, LLC.FUEL INJECTORS #712 4,528.57 65060 DOUGLAS TRUCK PARTS BACK-UP LIGHTS 15.16 65060 DOUGLAS TRUCK PARTS HEAD LAMPS 56.10 65060 FEDERAL SIGNAL CORP.#113 HAVIS DOCKING STATION 1,200.00 65060 GROVER WELDING COMPANY #632 WELDING REPAIRS 183.75 65060 HAVEY COMMUNICATIONS INC.6 EPD MICROPHONES 305.40 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 2 BATTERIES 359.76 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 9 VOLT BATTERIES 35.00 65060 LEACH ENTERPRISES, INC.BRAKE CHAMBER 150.68 65060 LEACH ENTERPRISES, INC.SLACK ADJUSTERS 641.76 65060 METRO TANK AND PUMP COMPANY FUEL PUMP REPAIRS 345.00 65060 NORTH SHORE TOWING #258 TOW TO GMF 217.50 65060 NORTH SHORE TOWING #45 TIRE CHANGE 75.00 65060 NORTH SHORE TOWING #555 TOW TO GMF 580.00 65060 NORTH SHORE TOWING #57 TIRE CHANGE 75.00 65060 PATTEN INDUSTRIES #261T FILTER 54.35 65060 PATTEN INDUSTRIES #683 CUTTING EDGE BLADES 353.54 65060 PATTEN INDUSTRIES COUPLINGS 330.03 65060 RUNNION EQUIPMENT CO.OSHA INSPECTION & REPAIRS #598 3,152.77 65060 STANDARD EQUIPMENT COMPANY #661 SWEEPER REPAIRS 2,485.41 65060 STANDARD EQUIPMENT COMPANY #954 SWIVEL JOINT 346.39 65060 STANDARD EQUIPMENT COMPANY DOOR HANDLE 167.26 65060 STANDARD EQUIPMENT COMPANY HANDLE 209.81 65060 VERMEER MIDWEST REPAIRS TO CHIPPER #567 1,549.04 65060 WHOLESALE DIRECT INC #331 HITCH BALLS 21.14 65060 WIRFS INDUSTRIES INC.DESCALING AND REPAIRS TO EFD#311 7,161.25 65060 ZARNOTH BRUSH WORKS, INC.SWEEPER SIDE BROOMS 1,840.00 65060 ZEP MANUFACTURING COMPANY ZEP GRIP-IT HAND SOAP 172.44 65060 WEST SIDE EXCHANGE #609 PEDAL SPRING 19.85 65060 WEST SIDE EXCHANGE #609 SENSOR 152.03 65060 WEST SIDE EXCHANGE #680 RUBBER BOOTS FOR JOYSTICKS 171.28 11106 of 550 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08.16.2016 65060 WEST SIDE EXCHANGE CREDIT -745.62 65060 WEST SIDE EXCHANGE TRACTOR 659 ELECTRICAL REPAIRS.2,062.52 65060 LAWSON PRODUCTS INC.CREDIT MEMO -23.48 65060 LAWSON PRODUCTS INC.QUICK DISCONNECTS 25.50 65060 BALTIC MARINE SERVICES, INC.#431 REPAIRS 429.95 65060 BALTIC MARINE SERVICES, INC.#433 ENGINE REPAIRS 1,256.79 65060 BALTIC MARINE SERVICES, INC.#436 BOAT REPAIRS 1,314.95 65060 TEREX UTILITIES, INC.#575 OUT RIGGER REPAIR 412.50 65060 TEREX UTILITIES, INC.ANNAUL INSPECTION ON TRUCK #575 6,937.86 65060 INTERSTATE POWER SYSTEMS, INC.#325 REPLACE FILTER 84.61 65060 H. BARBER & SONS, INC.BEACH COMBER FINISHERS 708.90 65060 GLOBAL EMERGENCY PRODUCTS, INC.#313 WINDSHIELD 659.59 65060 GLOBAL EMERGENCY PRODUCTS, INC.#322 ANNUAL PUMP TEST AND REPAIRS 18,810.67 65060 GLOBAL EMERGENCY PRODUCTS, INC.#324 LIGHT 238.57 65060 GLOBAL EMERGENCY PRODUCTS, INC.50W ROTATOR MODULE 346.55 65060 GLOBAL EMERGENCY PRODUCTS, INC.BLOWER MOTOR 357.23 65060 GLOBAL EMERGENCY PRODUCTS, INC.BLOWER MOTOR & RESISTOR 129.62 65060 GLOBAL EMERGENCY PRODUCTS, INC.CREDIT -125.28 65060 MARTIN IMPLEMENT SALES, INC.TRACTOR RENTAL 2,160.00 65060 MARTIN IMPLEMENT SALES, INC.TRACTOR RENTAL 1,511.25 65060 SPEX HAND WASH 15 CAR WASHES 1,141.00 65060 BILL'S AUTO & TRUCK REPAIR #451 LAP BELT ASSY 193.19 65060 BILL'S AUTO & TRUCK REPAIR AIR CONDITIONING REPAIRS TO BUS 1,582.77 65060 BILL'S AUTO & TRUCK REPAIR WHEEL CHAIR SEAT BELTS 360.83 65060 REINDERS, INC.#533 HYD TANK LEAK REPAIR 2,208.81 65060 CARQUEST EVANSTON #950 DOOR SWITCHES 42.48 65060 CARQUEST EVANSTON BRAKE DRUM #950 65.12 65060 CARQUEST EVANSTON ESTER OIL W/DYE 22.99 65060 CARQUEST EVANSTON SERPENTINE BELT #714 19.03 65060 CARQUEST EVANSTON WIPER BLADES 35.98 65060 GOLF MILL FORD #107 BATTERY CABLE 39.82 65060 GOLF MILL FORD #16 NEW KEYS 269.90 65060 GOLF MILL FORD #204 INTAKE MANIFOLD 418.28 65060 GOLF MILL FORD #204 RADIATOR CAP 8.55 65060 GOLF MILL FORD #41 RADIATOR 198.37 65060 GOLF MILL FORD #58 BLOWER MOTOR 198.01 65060 GOLF MILL FORD #58 REPLACED ALL COILS AND PLUGS 986.73 65060 GOLF MILL FORD #602 REPLACED EGR COOLER 936.91 65060 GOLF MILL FORD #626 ALTERNATOR 361.16 65060 GOLF MILL FORD CREDIT -24.80 65060 GOLF MILL FORD CREDIT MEMO -9.42 65060 R.N.O.W., INC.#704 HYDRAULIC PUMP INSTALLED 1,713.22 65060 POMP'S TIRE SERVICE, INC.3 GOODYEAR TIRES 388.07 65060 SUBURBAN ACCENTS, INC.EPD MOTORCYCLE DECALS 418.60 65060 ORLANDO AUTO TOP #714 D/S SEAT REPAIR 175.00 65060 SIGLER'S AUTOMOTIVE & BODY SHOP, INC.BODY REPAIRS EPD#57 3,434.69 65060 CHICAGO PARTS & SOUND, LLC ALTERNATOR 431.73 65060 CHICAGO PARTS & SOUND, LLC BRAKE PADS 830.10 65060 CHICAGO PARTS & SOUND, LLC WIPER BLADES 39.16 65060 ADVANCED PROCLEAN INC.POWER WASHING OF EQUIPMENT 937.35 65060 CONTINENTAL RESEARCH CORP.CHEMICALS FOR SHOP 464.64 65060 APC STORES, INC., DBA BUMPER TO BUMPER #44 LUG NUTS 9.51 65060 APC STORES, INC., DBA BUMPER TO BUMPER #950 BRAKE DRUM 67.98 65060 APC STORES, INC., DBA BUMPER TO BUMPER AUTOMOTIVE PARTS 1,022.64 65060 APC STORES, INC., DBA BUMPER TO BUMPER COOLANT FILTER 8.45 65060 APC STORES, INC., DBA BUMPER TO BUMPER FILTERS 754.43 65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL FILTERS 14.90 65060 APC STORES, INC., DBA BUMPER TO BUMPER HALOGEN BULBS 68.90 65060 APC STORES, INC., DBA BUMPER TO BUMPER HYDRAULIC FITTINGS 145.76 65060 APC STORES, INC., DBA BUMPER TO BUMPER OIL FILTER 47.65 65060 APC STORES, INC., DBA BUMPER TO BUMPER SERP BELT 81.78 65060 APC STORES, INC., DBA BUMPER TO BUMPER SERP BELT #714 17.49 65060 APC STORES, INC., DBA BUMPER TO BUMPER SERPENTINE BELT 30.39 65060 THE CHEVROLET EXCHANGE #45 BODY 254.29 65060 THE CHEVROLET EXCHANGE #45 BRAKES 431.01 65060 THE CHEVROLET EXCHANGE #67 TRANS CABLES 58.55 65060 THE CHEVROLET EXCHANGE #766 HOOD CABLES 145.04 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #736 THERMISTOR 240.03 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #926 HOSE 68.29 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC DOOR HINGES 157.08 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC FILTERS 54.58 65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASES 1,971.18 65065 WENTWORTH TIRE SERVICE TIRE REPAIRS 328.90 65065 WENTWORTH TIRE SERVICE TIRE SERVICE - REPAIRS & RECAPS 1,205.00 65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 58.69 7710 MAJOR MAINTENANCE Total 140,329.02 600 FLEET SERVICES FUND Total 142,626.33 12107 of 550 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08.16.2016 601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 62375 UNITED RENTALS ANNUAL ROLLER RENTAL FOR STREET DEPARTMENT 2,565.00 65550 NISSAN MOTOR ACCEPTANCE CORP MONTHLY LEASE -3 NISSAN LEAFS 309.14 65550 NISSAN MOTOR ACCEPTANCE CORP MONTHLY LEASE -3 NISSAN LEAFS 927.44 7780 VEHICLE REPLACEMENTS Total 3,801.58 601 EQUIPMENT REPLACEMENT FUND Total 3,801.58 605 INSURANCE FUND 7801 EMPLOYEE BENEFITS 57230 GLEN W KEUPER REFUND OF HEALTH PREMIUM - DEATH OF SPOUSE 362.61 66040 EQUIFAX CREDIT EQUIFAX- CREDIT MONITORING 20.00 7801 EMPLOYEE BENEFITS Total 382.61 605 INSURANCE FUND Total 382.61 Grand Total 4,334,712.86 13108 of 550 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08.16.2016 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT GENERAL 2315.53675 VARIOUS AMBULANCE REFUNDS 1,305.51 100.21705 VARIOUS RECTRAC REFUNDS 75.00 100.21705 VARIOUS RECTRAC REFUNDS 1,795.00 3,175.51 INSURANCE VARIOUS IPBC HEALTH INSURANCE PREMIUM 1,184,055.34 VARIOUS VARIOUS WORKERS COMP 10,367.10 VARIOUS VARIOUS WORKERS COMP 14,999.20 VARIOUS VARIOUS CASUALTY LOSS 133,973.92 VARIOUS VARIOUS CASUALTY LOSS 4,451.30 VARIOUS VARIOUS CASUALTY LOSS 1,110.62 VARIOUS VARIOUS CASUALTY LOSS 321,935.36 1,670,892.84 SEWER 7565.68305 IEPA LOAN DISBURSEMENT SEWER FUND 180,453.35 7620.68305 IEPA LOAN DISBURSEMENT SEWER FUND 164,784.38 345,237.73 VARIOUS VARIOUS TWIN EAGLE NATURAL GAS-JULY 2016 17,301.59 17,301.59 2,036,607.67 Grand Total 6,371,320.53 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE 14109 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTERPANINO'S PIZZERIA OR $ 16.95 06/06/2016 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 HOLIDAY WORKING LUNCH311 CENTERPAYPAL GLOBALCONTA $ 956.00 06/14/2016 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 ON LINE PHONE TRAINING311 CENTERSNAPENGAGE CHAT $ 49.00 06/15/2016 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 MONTHLY LIVE CHAT FEE311 CENTERBEST BUY 00003137 $ 983.76 06/16/2016 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 IPAD AND ACCESSORIES311 CENTERTARGET 00009274 $ 25.00 06/20/2016 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 GIFT CARDS FOR BUILDING INSPECTION SERVICE REQUEST CONTEST311 CENTERWALGREENS #15364 $ 25.00 06/20/2016 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 GIFT CARDS FOR BUILDING INSPECTION SERVICE REQUEST CONTEST311 CENTERSTARBUCKS STORE 02444 $ 25.00 06/20/2016 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 GIFT CARDS FOR BUILDING INSPECTION SERVICE REQUEST CONTEST311 CENTERJEWEL #3428 $ 25.00 06/20/2016 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 GIFT CARDS FOR BUILDING INSPECTION SERVICE REQUEST CONTEST311 CENTERWPY ONEREACH $ 127.00 06/20/2016 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 LIVE TEXT MONTHLY FEEADMIN SVCS/ FACILITIES CONNEXION $ 528.00 06/01/2016 65050 BUILDING MAINTENANCE MATERIALBALLSTS ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 211.09 06/01/2016 65050 BUILDING MAINTENANCE MATERIALCAGE FOR BLOWER AND LEAK REPAIRSADMIN SVCS/ FACILITIESNCH CORPORATION $ 603.84 06/01/2016 65050 BUILDING MAINTENANCE MATERIALCHEMICALS FOR CIVIC CENTER DRAINSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 42.45 06/01/2016 65050 BUILDING MAINTENANCE MATERIALFIRE STATION 3 AND TRUCK STOCKADMIN SVCS/ FACILITIESSTANDARD PIPE $ 214.50 06/01/2016 65050 BUILDING MAINTENANCE MATERIALFOUNTAIN REPAIRSADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 99.90 06/01/2016 65050 BUILDING MAINTENANCE MATERIALFOUNTAIN SQUARE MAINTENANCEADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 36.94 06/01/2016 65050 BUILDING MAINTENANCE MATERIALGENERAL PLUMBING SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 233.33 06/01/2016 65050 BUILDING MAINTENANCE MATERIALMAINTENANCE MATERIALADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 17.63 06/01/2016 65050 BUILDING MAINTENANCE MATERIALPODIUM REPAIR AT CIVIC CENTERADMIN SVCS/ FACILITIESCONNEXION $ 109.73 06/02/2016 65050 BUILDING MAINTENANCE MATERIALANIMAL SHELTER SHED ELECTRICAL SUPPLYADMIN SVCS/ FACILITIESCONNEXION $ 5.67 06/02/2016 65050 BUILDING MAINTENANCE MATERIALCROWN SIGNADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 35.13 06/02/2016 65050 BUILDING MAINTENANCE MATERIALGENERAL PLUMBING SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 17.95 06/02/2016 65050 BUILDING MAINTENANCE MATERIALGENERAL PLUMBING SUPPLIESADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI $ 89.98 06/02/2016 65050 BUILDING MAINTENANCE MATERIALKNEELING PADADMIN SVCS/ FACILITIESSTANDARD PIPE $ 300.07 06/02/2016 65050 BUILDING MAINTENANCE MATERIALPDHQ PLUMBING SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 49.96 06/02/2016 65050 BUILDING MAINTENANCE MATERIALPLUMBING TOOLS AND PARTSADMIN SVCS/ FACILITIESWW GRAINGER $ 294.20 06/02/2016 65050 BUILDING MAINTENANCE MATERIALSERVICE CENTER WAREHOUSE LIGHTSADMIN SVCS/ FACILITIESCONNEXION $ 21.19 06/02/2016 65050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 231.39 06/02/2016 65050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE SUPPLIESADMIN SVCS/ FACILITIESNSC NORTHERN SAFETY CO $ 730.71 06/02/2016 65050 BUILDING MAINTENANCE MATERIALSUPPLIES FOR SERVICE CENTER SHOPADMIN SVCS/ FACILITIESPURE ELECTRIC $ 391.46 06/02/2016 65050 BUILDING MAINTENANCE MATERIALTENNIS COURT LIGHTINGADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 4.47 06/02/2016 65050 BUILDING MAINTENANCE MATERIALWEATHER STRIPPINGADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 22.02 06/03/2016 65050 BUILDING MAINTENANCE MATERIALBELTS FOR AIR UNIT HANDLER AT FIRE STATION 2ADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 102.87 06/03/2016 65050 BUILDING MAINTENANCE MATERIALCLARK STREET BEACH PUMPADMIN SVCS/ FACILITIESCONNEXION $ 17.19 06/03/2016 65050 BUILDING MAINTENANCE MATERIALCROWN SIGNADMIN SVCS/ FACILITIESPURE ELECTRIC $ 43.31 06/03/2016 65050 BUILDING MAINTENANCE MATERIALDEMPSTER BEACH DATA LINESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 123.00 06/03/2016 65050 BUILDING MAINTENANCE MATERIALFIRE STATION 1 PLUMBING SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 317.19 06/03/2016 65050 BUILDING MAINTENANCE MATERIALGARDEN PARK SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 71.91 06/03/2016 65050 BUILDING MAINTENANCE MATERIALGENERAL PLUMBING SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 47.00 06/03/2016 65050 BUILDING MAINTENANCE MATERIALGENERAL PLUMBING SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 188.94 06/03/2016 65050 BUILDING MAINTENANCE MATERIALGENERAL SUPPLIESAugust 15, 2016Page 1 of 29110 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 10.98 06/03/2016 65050 BUILDING MAINTENANCE MATERIALPAINT ROLLERSADMIN SVCS/ FACILITIESPURE ELECTRIC $ 334.61 06/03/2016 65050 BUILDING MAINTENANCE MATERIALPDHQ ROOFTOP DISCONNECTADMIN SVCS/ FACILITIESGEMPLER'S $ 164.40 06/03/2016 65050 BUILDING MAINTENANCE MATERIALSERVICE CENTER SHOP SUPPLIESADMIN SVCS/ FACILITIESWW GRAINGER $ 81.02 06/03/2016 65050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 29.13 06/06/2016 65050 BUILDING MAINTENANCE MATERIALAKERMAN PARK SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 52.79 06/06/2016 65050 BUILDING MAINTENANCE MATERIALCLARK STREET BEACH PUMP POWER SUPPLIESADMIN SVCS/ FACILITIESWW GRAINGER $ 99.06 06/06/2016 65050 BUILDING MAINTENANCE MATERIALDOCK BUMPERSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 37.78 06/06/2016 65050 BUILDING MAINTENANCE MATERIALDRAIN CLEANING SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 6.99 06/06/2016 65050 BUILDING MAINTENANCE MATERIALDRAIN PLUG FOR EXERCISE ROOM AT PDHQADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 45.79 06/06/2016 65050 BUILDING MAINTENANCE MATERIALHEAT PUMP INSULATION FOR CIVIC CENTERADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 41.12 06/06/2016 65050 BUILDING MAINTENANCE MATERIALJAMES PARK SUPPLIESADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC $ 18.80 06/06/2016 65050 BUILDING MAINTENANCE MATERIALKEYS FOR CIVIC CENTER CABINETSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 163.18 06/06/2016 65095 OFFICE SUPPLIESPICTURE FRAMES FOR OFFICEADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 77.49 06/06/2016 65050 BUILDING MAINTENANCE MATERIALSERVICE CENTER SHOP SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 69.81 06/06/2016 65050 BUILDING MAINTENANCE MATERIALSHOP SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 64.92 06/06/2016 65085 MINOR EQUIP & TOOLSTOOLS FOR SHOPADMIN SVCS/ FACILITIESSTANDARD PIPE $ 215.00 06/07/2016 65050 BUILDING MAINTENANCE MATERIALBACKUP SUMP PUMP FOR FACILITIESADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 136.00 06/07/2016 65050 BUILDING MAINTENANCE MATERIALFREON RECOVERY TANKADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 88.65 06/07/2016 65050 BUILDING MAINTENANCE MATERIALGAS RECLAIMED TANK HEAT PUMP CIVIC CENTERADMIN SVCS/ FACILITIESNSC NORTHERN SAFETY CO $ 274.08 06/07/2016 65090 SAFETY EQUIPMENTSAFTEY SIGNSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 73.42 06/08/2016 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER MAINTENANCE SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 410.17 06/08/2016 65050 BUILDING MAINTENANCE MATERIALCORRIDOR LIGHTING MATERIALS FOR CHANDLERADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 14.99 06/08/2016 65050 BUILDING MAINTENANCE MATERIALGENERAL PLUMBING SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 522.25 06/08/2016 65050 BUILDING MAINTENANCE MATERIALIN GROUND BALLASTSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 43.81 06/08/2016 65050 BUILDING MAINTENANCE MATERIALLIGHTHOUSE LANDING SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 50.73 06/08/2016 65050 BUILDING MAINTENANCE MATERIALPDHQ EXERCISE ROOM SUPPLIESADMIN SVCS/ FACILITIESIN A & J SEWER $ 329.00 06/08/2016 65050 BUILDING MAINTENANCE MATERIALPUMP SANITARY PITADMIN SVCS/ FACILITIESIN A & J SEWER $ 987.00 06/08/2016 65050 BUILDING MAINTENANCE MATERIALPUMP SEWER PITSADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 7.96 06/08/2016 65050 BUILDING MAINTENANCE MATERIALSERVICE CENTER KEYSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 76.54 06/08/2016 65050 BUILDING MAINTENANCE MATERIALTRIANGLE PARK SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 65.42 06/09/2016 65050 BUILDING MAINTENANCE MATERIALBENT PARK DRINKING FOUNTAIN PARTSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 37.58 06/09/2016 65050 BUILDING MAINTENANCE MATERIALLEVY AIR COMPRESSORS INSTALL MATERIALSADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 397.00 06/09/2016 65050 BUILDING MAINTENANCE MATERIALLEVY MATERIALS TO INSTALL COMPRESSORADMIN SVCS/ FACILITIESCONTRACTORS ACOUSTICAL $ (315.00) 06/09/2016 65050 BUILDING MAINTENANCE MATERIALRETURN OF TOOLSADMIN SVCS/ FACILITIESCONNEXION $ 36.98 06/09/2016 65050 BUILDING MAINTENANCE MATERIALSOCKETADMIN SVCS/ FACILITIESHAROLD'S TRUE VALUE HD $ 73.38 06/10/2016 65050 BUILDING MAINTENANCE MATERIALBENT PARK DRINKING FOUNTAIN PARTSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 65.26 06/10/2016 65050 BUILDING MAINTENANCE MATERIALCHANDLER SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 138.91 06/10/2016 65050 BUILDING MAINTENANCE MATERIALELECTRICAL SUPPLIES FOR FIRE AND CIVIC CENTERADMIN SVCS/ FACILITIESFACTORYDIRECTFILTER $ 271.08 06/10/2016 65050 BUILDING MAINTENANCE MATERIALFILTERS FOR TOM TWIGGADMIN SVCS/ FACILITIESWW GRAINGER $ 65.48 06/10/2016 65050 BUILDING MAINTENANCE MATERIALFIRE HOSE AND SUMP PUMP NIPPLEAugust 15, 2016Page 2 of 29111 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESHAROLD'S TRUE VALUE HD $ 14.56 06/10/2016 65050 BUILDING MAINTENANCE MATERIALFOUNTAIN REPAIR SUPPLIESADMIN SVCS/ FACILITIESHAROLD'S TRUE VALUE HD $ 6.08 06/10/2016 65050 BUILDING MAINTENANCE MATERIALGENERAL PLUMBING SUPPLIESADMIN SVCS/ FACILITIESIN THERMOSYSTEMS, INC $ 285.62 06/10/2016 65050 BUILDING MAINTENANCE MATERIALHIGH LOW LIMITS FOR RTU AT LEVYADMIN SVCS/ FACILITIESSTANDARD PIPE $ 455.99 06/10/2016 65050 BUILDING MAINTENANCE MATERIALJAMES PARK SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 14.45 06/10/2016 65050 BUILDING MAINTENANCE MATERIALLEAHY PARK SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 234.68 06/10/2016 65050 BUILDING MAINTENANCE MATERIALLEAHY PARK SUPPLIESADMIN SVCS/ FACILITIESDREISILKER ELEC MOT $ 278.24 06/10/2016 65050 BUILDING MAINTENANCE MATERIALNEW MOTOR FOR FIRE STATION 2 WALL UNITADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 22.44 06/10/2016 65050 BUILDING MAINTENANCE MATERIALSOCKETADMIN SVCS/ FACILITIESSTANDARD PIPE $ 260.45 06/10/2016 65050 BUILDING MAINTENANCE MATERIALTRIANGLE PARK AND LEAHY PARK SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 459.07 06/10/2016 65050 BUILDING MAINTENANCE MATERIALTRIANGLE PARK SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 500.00 06/10/2016 65050 BUILDING MAINTENANCE MATERIALTRIANGLE PARK SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1962 $ 77.84 06/13/2016 65050 BUILDING MAINTENANCE MATERIALACCESS PANELS FOR EXTERIOR LIGHTSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 76.27 06/13/2016 65050 BUILDING MAINTENANCE MATERIALBENT PARK SUPPLIESADMIN SVCS/ FACILITIESCENTRAL RUG 1 $ 200.00 06/13/2016 65050 BUILDING MAINTENANCE MATERIALCARPET GLUE FOR CIVIC CENTER OFFICESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 29.85 06/13/2016 65050 BUILDING MAINTENANCE MATERIALCHANDLER CORRIDOR LIGHTINGADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 131.16 06/13/2016 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER PAINTING AND REPAIRADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 311.34 06/13/2016 65050 BUILDING MAINTENANCE MATERIALCORRIDOR SUPPLIES AT CHANDER PARKINGADMIN SVCS/ FACILITIESGATWOOD CRANE SERVICE $ 960.00 06/13/2016 65050 BUILDING MAINTENANCE MATERIALCRANE TO GET COMPRESSOR ON ROOF AT LEVYADMIN SVCS/ FACILITIESSTANDARD PIPE $ 66.72 06/13/2016 65050 BUILDING MAINTENANCE MATERIALDRAIN SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 242.97 06/13/2016 65050 BUILDING MAINTENANCE MATERIALELECTRICAL SUPPLIES FOR FIRE AND CIVIC CENTERADMIN SVCS/ FACILITIESWW GRAINGER $ 447.54 06/13/2016 65050 BUILDING MAINTENANCE MATERIALFLOOR FANSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 152.37 06/13/2016 65050 BUILDING MAINTENANCE MATERIALGENERAL SHOP SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 26.15 06/13/2016 65050 BUILDING MAINTENANCE MATERIALGREENWOOD BEACH SUPPLIESADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 246.50 06/13/2016 65050 BUILDING MAINTENANCE MATERIALMANIFOLD REFRIGERANT GAUGE AND HOSESADMIN SVCS/ FACILITIESOWL HARDWOOD LUMBE $ 35.33 06/13/2016 65050 BUILDING MAINTENANCE MATERIALMATERIAL FOR COLLECTORS OFFICE THRESHOLDADMIN SVCS/ FACILITIESWALGREENS #2619 $ 6.59 06/13/2016 65095 OFFICE SUPPLIESPICTURE PRINTSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 22.59 06/13/2016 65050 BUILDING MAINTENANCE MATERIALREFRIGERANT HOSES AND PRESSURE GAUGESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 48.96 06/13/2016 65050 BUILDING MAINTENANCE MATERIALSELF LEVELING CEMENT FOR COLLECTORS OFFICE DOORADMIN SVCS/ FACILITIESSTANDARD PIPE $ 257.79 06/13/2016 65050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE SUPPLIESADMIN SVCS/ FACILITIESSPRINKLERWAREHOUSE. $ 183.84 06/13/2016 65050 BUILDING MAINTENANCE MATERIALTHREE BRASS COUPLING VALVESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 73.54 06/13/2016 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 127.57 06/13/2016 65050 BUILDING MAINTENANCE MATERIALTOOLS AND MATERIALS FOR COLLECTORS OFFICE DOORADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 116.22 06/13/2016 65050 BUILDING MAINTENANCE MATERIALTOOLS/MATERIALS FOR ACCESS PANEL INSTALLADMIN SVCS/ FACILITIESSTANDARD PIPE $ 110.54 06/14/2016 65050 BUILDING MAINTENANCE MATERIALCHANDLER CENTER SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 383.95 06/14/2016 65050 BUILDING MAINTENANCE MATERIALCHANDLER CENTER SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 120.79 06/14/2016 65050 BUILDING MAINTENANCE MATERIALCLARK STREET BEACH ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESTEE JAY SERVICE COMPAN $ 520.00 06/14/2016 65050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGEADMIN SVCS/ FACILITIESWW GRAINGER $ 232.25 06/15/2016 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER HEAT PUMPSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 42.00 06/15/2016 65050 BUILDING MAINTENANCE MATERIALCONCRETE REPAIR MATERIALSADMIN SVCS/ FACILITIESPURE ELECTRIC $ 110.97 06/15/2016 65050 BUILDING MAINTENANCE MATERIALCROWN BALL DIAMOND CONTROLSAugust 15, 2016Page 3 of 29112 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESCONNEXION $ 5.07 06/15/2016 65050 BUILDING MAINTENANCE MATERIALCROWN SIGNSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 211.69 06/15/2016 65050 BUILDING MAINTENANCE MATERIALFLEETWOOD PLUMBING SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 31.38 06/15/2016 65050 BUILDING MAINTENANCE MATERIALFLEETWOOD PLUMBING SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 145.32 06/15/2016 65050 BUILDING MAINTENANCE MATERIALGENERAL PLUMBING SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 403.28 06/15/2016 65050 BUILDING MAINTENANCE MATERIALLEVY CENTER PLUMBING SUPPLYADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 151.46 06/15/2016 65050 BUILDING MAINTENANCE MATERIALLOCKSET FOR COLLECTIONSADMIN SVCS/ FACILITIESAMAZON.COM $ 19.99 06/15/2016 65095 OFFICE SUPPLIESPICTURESADMIN SVCS/ FACILITIESIN THERMOSYSTEMS, INC $ 391.68 06/15/2016 65050 BUILDING MAINTENANCE MATERIALRELAY SAND NEW BOARD FOR RTU AT LEVYADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 21.71 06/15/2016 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 47.50 06/15/2016 65050 BUILDING MAINTENANCE MATERIALSUMP PUMP INSTALLATION MATERIALSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 34.40 06/15/2016 65050 BUILDING MAINTENANCE MATERIALTRUCK STOCKADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 118.52 06/16/2016 65050 BUILDING MAINTENANCE MATERIALBATTERIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 23.97 06/16/2016 65050 BUILDING MAINTENANCE MATERIALCOLLECTORS OFFICE DOOR PICTURE SUPPLIESADMIN SVCS/ FACILITIESLIONHEART $ 713.50 06/16/2016 62225 BLDG MAINT SVCSEMERGENCY GENERATOR SERVICES FOR LEVYADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 155.92 06/16/2016 65050 BUILDING MAINTENANCE MATERIALROOFING REPAIR MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 5.19 06/16/2016 65050 BUILDING MAINTENANCE MATERIALSAND MIXADMIN SVCS/ FACILITIESNSC NORTHERN SAFETY CO $ 95.61 06/16/2016 65050 BUILDING MAINTENANCE MATERIALSUMMER SUPPLIESADMIN SVCS/ FACILITIESNSC NORTHERN SAFETY CO $ 246.48 06/16/2016 65050 BUILDING MAINTENANCE MATERIALSUMMER SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 63.36 06/16/2016 65050 BUILDING MAINTENANCE MATERIALSUPPLIES FOR SERVICE CENTER INSTALLADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 48.75 06/16/2016 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/ FACILITIESEVANSTON LUMBER $ 273.32 06/17/2016 65050 BUILDING MAINTENANCE MATERIALBEACH CHAIRS FOR PARKS AND RECREATIONADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC $ 39.90 06/17/2016 65050 BUILDING MAINTENANCE MATERIALCABINET KEYS FOR CIVIC CENTERADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 78.73 06/17/2016 65050 BUILDING MAINTENANCE MATERIALCOLLECTORS OFFICE DOOR TOOLS AND MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 24.59 06/17/2016 65050 BUILDING MAINTENANCE MATERIALCONCRETE PAD FORM MATERIALSADMIN SVCS/ FACILITIESCONNEXION $ 5.60 06/17/2016 65050 BUILDING MAINTENANCE MATERIALCROWN SIGNADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 3.01 06/17/2016 65050 BUILDING MAINTENANCE MATERIALMATERAILS FOR CONDENSATE LINE AT CIVIC CENTERADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 16.80 06/17/2016 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR SHOP SINKADMIN SVCS/ FACILITIESHOMEDEPOT.COM $ 88.88 06/17/2016 65050 BUILDING MAINTENANCE MATERIALPLUMBING VALVE BOXESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 81.66 06/17/2016 65050 BUILDING MAINTENANCE MATERIALRPZ AND METER INSTALLATIONADMIN SVCS/ FACILITIESERGO DEPOT INC $ 798.00 06/17/2016 65625 FURNITURES AND FIXTURESSIT STAND DESK FOR ROOM 2101 CIVIC CENTERADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 29.94 06/17/2016 65085 MINOR EQUIP & TOOLSTOOLS FOR CONCRETE PADADMIN SVCS/ FACILITIESSTANDARD PIPE $ 625.25 06/20/2016 65050 BUILDING MAINTENANCE MATERIALANIMAL SHELTER REPAIRSADMIN SVCS/ FACILITIESPURE ELECTRIC $ 36.00 06/20/2016 65050 BUILDING MAINTENANCE MATERIALBAKER PARK LIGHTSADMIN SVCS/ FACILITIESWILMETTE BICYCLE & SPO $ 19.90 06/20/2016 65050 BUILDING MAINTENANCE MATERIALBASKETBALL NET FOR PARKSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 20.54 06/20/2016 65050 BUILDING MAINTENANCE MATERIALCLARK STREET BEACH ELECTRICAL SUPPLYADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 72.80 06/20/2016 65050 BUILDING MAINTENANCE MATERIALCLARK STREET SUPPLIESADMIN SVCS/ FACILITIESRICHELIEU AMERICA $ 146.75 06/20/2016 65050 BUILDING MAINTENANCE MATERIALCOUNTERTOP MATERIALS FOR COMPUTER ROOMADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 260.35 06/20/2016 65050 BUILDING MAINTENANCE MATERIALFIRE STATION 2 LIGHT GRILL REPLACEMENTADMIN SVCS/ FACILITIESPURE ELECTRIC $ 9.98 06/20/2016 65050 BUILDING MAINTENANCE MATERIALGLOVESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 47.18 06/20/2016 65050 BUILDING MAINTENANCE MATERIALLIBRARY SUPPLIESAugust 15, 2016Page 4 of 29113 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 37.65 06/20/2016 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR SHOP AT CIVIC CENTERADMIN SVCS/ FACILITIESGE BACKFLOW CAGES $ 655.00 06/20/2016 65050 BUILDING MAINTENANCE MATERIALRPZ CAGEADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 75.88 06/20/2016 65050 BUILDING MAINTENANCE MATERIALSERVICE CENTER SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 24.41 06/20/2016 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 303.44 06/20/2016 65050 BUILDING MAINTENANCE MATERIALTRIM/MATERIALS/TOOLS REQUIRED FOR DEMPSTER ST BEACH HOUSEADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 27.11 06/20/2016 65050 BUILDING MAINTENANCE MATERIALWATER SUPPLY REPAIRADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 41.24 06/20/2016 65050 BUILDING MAINTENANCE MATERIALWATER SUPPLY REPAIRADMIN SVCS/ FACILITIESCONTRACTORS ACOUSTICAL $ 102.40 06/21/2016 65050 BUILDING MAINTENANCE MATERIALCEILING TILES FOR FIRE STATION 3ADMIN SVCS/ FACILITIESSHERWIN WILLIAMS 70321 $ 36.99 06/21/2016 65050 BUILDING MAINTENANCE MATERIALCOLLECTORS DOOR FINISH FOR THRESHOLDADMIN SVCS/ FACILITIESCONNEXION $ 182.42 06/21/2016 65050 BUILDING MAINTENANCE MATERIALLIGHTS FOR CHANDLERADMIN SVCS/ FACILITIESCONNEXION $ 832.20 06/21/2016 65050 BUILDING MAINTENANCE MATERIALLIGHTS FOR LAWSON PARKADMIN SVCS/ FACILITIESCONNEXION $ 1,950.00 06/21/2016 65050 BUILDING MAINTENANCE MATERIALPLAYGROUND EQUIOPMENT FOR NOAH'S PLAYGROUNDADMIN SVCS/ FACILITIESNCH CORPORATION $ 341.40 06/22/2016 65050 BUILDING MAINTENANCE MATERIALCHEMICALS AND DRAINSADMIN SVCS/ FACILITIESNCH CORPORATION $ 767.80 06/22/2016 65050 BUILDING MAINTENANCE MATERIALCHEMICALS FOR DRAINSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 11.49 06/22/2016 65050 BUILDING MAINTENANCE MATERIALCLARK STREET BEACH SUPPLIESADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 253.00 06/22/2016 65050 BUILDING MAINTENANCE MATERIALCOIL CLEANER HEAT PUMP AND ICE MACHINE AT CIVIC CENTERADMIN SVCS/ FACILITIESWW GRAINGER $ 1,175.52 06/22/2016 62245 OTHER EQ MAINTCOMMERCIAL CARPET SHAMPOO MACHINEADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 12.84 06/22/2016 65050 BUILDING MAINTENANCE MATERIALCONCRETE PAD SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 7.48 06/22/2016 65050 BUILDING MAINTENANCE MATERIALCONCRETE PAD SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 200.44 06/22/2016 65050 BUILDING MAINTENANCE MATERIALDEMPSTER STREET BEACH SUPPLIESADMIN SVCS/ FACILITIESEVANSTON LUMBER $ 83.48 06/22/2016 65050 BUILDING MAINTENANCE MATERIALDEMPSTER STREET BEACH SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 18.97 06/22/2016 65050 BUILDING MAINTENANCE MATERIALGENERAL SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 123.62 06/22/2016 65050 BUILDING MAINTENANCE MATERIALLAUNDRY EXHAUST BOOSTER PIPING FOR FIRE STATION 1ADMIN SVCS/ FACILITIESRAYNOR DOOR CO $ 290.79 06/22/2016 62440 OVERHEAD DOOR CONTRACT COSTS OVERHEAD DOOR REPAIRSADMIN SVCS/ FACILITIESWALGREENS #2619 $ 12.97 06/22/2016 65095 OFFICE SUPPLIESRETIREMENT CARDSADMIN SVCS/ FACILITIESFOX VALLEY FIR00 OF 00 $ 491.00 06/23/2016 62225 BLDG MAINT SVCSALARM FAILURE REPAIRADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 36.85 06/23/2016 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 3.98 06/23/2016 65050 BUILDING MAINTENANCE MATERIALKEYS FOR SERVICE CENTERADMIN SVCS/ FACILITIESMOTION INDUSTRIES IL33 $ 522.50 06/23/2016 65050 BUILDING MAINTENANCE MATERIALLAGOON COUPLES FOR PUMP/MOTORADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 211.41 06/23/2016 65050 BUILDING MAINTENANCE MATERIALLAUNDRY DRYER EXHAUST BOOSTER MOTOR ASSEMBLY FIRE 1ADMIN SVCS/ FACILITIESPURE ELECTRIC $ 79.00 06/23/2016 65050 BUILDING MAINTENANCE MATERIALLIGHTHOUSE PARKING LOTADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 180.10 06/24/2016 65050 BUILDING MAINTENANCE MATERIALCOMPUTER ROOM REMODELADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 0.87 06/24/2016 65050 BUILDING MAINTENANCE MATERIALGENERAL SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 28.46 06/24/2016 65050 BUILDING MAINTENANCE MATERIALJAMES PARK SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 35.99 06/24/2016 65050 BUILDING MAINTENANCE MATERIALLIGHTHOUSE SUPPLIESADMIN SVCS/ FACILITIESBUILD-CHARGE.COM $ 513.85 06/24/2016 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR NEW SINK FAUCETADMIN SVCS/ FACILITIESKONEMATIC DOOR SYSTEMS $ 503.88 06/24/2016 62440 OVERHEAD DOOR CONTRACT COSTS OVERHEAD DOOR REPAIRS EMERGENCY PURCHASEADMIN SVCS/ FACILITIESSTANDARD PIPE $ 336.50 06/24/2016 65050 BUILDING MAINTENANCE MATERIALPDHQ SUPPLIESADMIN SVCS/ FACILITIESRICHELIEU AMERICA $ 186.92 06/24/2016 65050 BUILDING MAINTENANCE MATERIALREMODEL SUPPLIES FOR SERVICE CENTER OFFICEADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 50.95 06/24/2016 65085 MINOR EQUIP & TOOLSSERVICE CENTER TOOLSAugust 15, 2016Page 5 of 29114 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESSTANDARD PIPE $ 43.81 06/24/2016 65050 BUILDING MAINTENANCE MATERIALTRIANGLE PARK IRRIGATIONADMIN SVCS/ FACILITIESHAROLD'S TRUE VALUE HD $ 53.57 06/24/2016 65050 BUILDING MAINTENANCE MATERIALWATER SUPPLY DRINKING FOUNTAIN REPAIRADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 96.36 06/27/2016 65050 BUILDING MAINTENANCE MATERIALACCESSORIES FOR SHOPADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 108.79 06/27/2016 65050 BUILDING MAINTENANCE MATERIALCHEMICALS FOR FOUNTAIN SQUAREADMIN SVCS/ FACILITIESJEWEL #3487 $ 50.60 06/27/2016 62360 MEMBERSHIP DUESFOOD AND DRINKS FOR LARRY DOMBROWSKI RETIREMENTADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 74.37 06/27/2016 65050 BUILDING MAINTENANCE MATERIALGENERAL SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 61.50 06/27/2016 65050 BUILDING MAINTENANCE MATERIALGENERAL SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 60.95 06/27/2016 65050 BUILDING MAINTENANCE MATERIALGENERAL SUPPLIESADMIN SVCS/ FACILITIESCARQUEST 2759 $ 3.49 06/27/2016 65050 BUILDING MAINTENANCE MATERIALGREASE FOR LAGOON PUMPADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 149.00 06/27/2016 65050 BUILDING MAINTENANCE MATERIALMACHINE FOR SHOPADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 425.81 06/27/2016 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR SHOP REMODELADMIN SVCS/ FACILITIESPURE ELECTRIC $ 653.05 06/27/2016 65050 BUILDING MAINTENANCE MATERIALPICKED UP FOR ELECTRICIANSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 77.06 06/27/2016 65050 BUILDING MAINTENANCE MATERIALPUMP INSTALLATION MATERIALSADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 31.87 06/27/2016 65050 BUILDING MAINTENANCE MATERIALSHOP STOCK BATTERIESADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 107.10 06/27/2016 65050 BUILDING MAINTENANCE MATERIALSHOP STOCK BATTERIESADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 301.74 06/27/2016 65050 BUILDING MAINTENANCE MATERIALSHOP STOCK KEYPADSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 275.57 06/27/2016 65050 BUILDING MAINTENANCE MATERIALWATER SUPPLY PIPE REPAIRSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 172.76 06/27/2016 65050 BUILDING MAINTENANCE MATERIALWATER SUPPLY PIPE REPAIRSADMIN SVCS/ FACILITIESJEWEL #3487 $ 63.99 06/28/2016 62360 MEMBERSHIP DUESCAKE FOR LARRY DOMBROWSKI RETIREMENTADMIN SVCS/ FACILITIESSTANDARD PIPE $ 53.47 06/28/2016 65050 BUILDING MAINTENANCE MATERIALCLARK STREET SUPPLIESADMIN SVCS/ FACILITIESJ C LICHT EVANSTON $ 242.19 06/28/2016 65050 BUILDING MAINTENANCE MATERIALEPOXY PAINT FOR FACILITIES SHOP FLOORADMIN SVCS/ FACILITIESCONNEXION $ 250.00 06/28/2016 65050 BUILDING MAINTENANCE MATERIALHAND DRYER BRUSHESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 72.61 06/28/2016 65050 BUILDING MAINTENANCE MATERIALLIGHTHOUSE SUPPLIESADMIN SVCS/ FACILITIESAMERICAN FLOOR MATS $ 144.00 06/28/2016 65050 BUILDING MAINTENANCE MATERIALPD GUN RANGE WALK OFF MATSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 11.83 06/28/2016 65050 BUILDING MAINTENANCE MATERIALPDHQ AND NOYES CENTER SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 66.32 06/28/2016 65050 BUILDING MAINTENANCE MATERIALPDHQ SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 38.65 06/28/2016 65050 BUILDING MAINTENANCE MATERIALPLUMBING FOR SHOP SINKADMIN SVCS/ FACILITIESMORTON GROVE SUPPLY CO $ 49.49 06/28/2016 65050 BUILDING MAINTENANCE MATERIALTOILET FLANGE/SEAL REPAIRADMIN SVCS/ FACILITIESSTANDARD PIPE $ 38.38 06/28/2016 65050 BUILDING MAINTENANCE MATERIALWATER SUPPLY PIPE REPAIRSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 99.26 06/29/2016 65050 BUILDING MAINTENANCE MATERIALBATTING CAGE REPAIRSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 36.32 06/29/2016 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER PLUMBINGADMIN SVCS/ FACILITIESCONNEXION $ 9.11 06/29/2016 65050 BUILDING MAINTENANCE MATERIALGENERAL SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 68.76 06/29/2016 65050 BUILDING MAINTENANCE MATERIALGENERAL SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 702.52 06/29/2016 65050 BUILDING MAINTENANCE MATERIALGENERAL SUPPLIESADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 447.77 06/29/2016 65050 BUILDING MAINTENANCE MATERIALLOCKS FOR CIVIC CENTER ELECTRICAL CLOSETADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 767.82 06/30/2016 65050 BUILDING MAINTENANCE MATERIALANDERSON LOCK INVOICE PAYMENTADMIN SVCS/ FACILITIESDRAPERY CENTER INC $ 816.00 06/30/2016 65050 BUILDING MAINTENANCE MATERIALBLINDS INSTALLATIONADMIN SVCS/ FACILITIESCONNEXION $ 674.00 06/30/2016 65050 BUILDING MAINTENANCE MATERIALCHANDLER SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 303.51 06/30/2016 65050 BUILDING MAINTENANCE MATERIALCLARK STREET BEACH SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 275.66 06/30/2016 65050 BUILDING MAINTENANCE MATERIALCROWN CENTER AND LAKEFRONT SUPPLIESAugust 15, 2016Page 6 of 29115 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESCONNEXION $ 22.29 06/30/2016 65050 BUILDING MAINTENANCE MATERIALGENERAL SUPPLIES-NOYESADMIN SVCS/ FACILITIESCONNEXION $ 1,188.00 06/30/2016 65050 BUILDING MAINTENANCE MATERIALHAND DRYERS AND PARTSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 483.17 06/30/2016 65050 BUILDING MAINTENANCE MATERIALJAMES/TRIANGLE PARK SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 500.00 06/30/2016 65050 BUILDING MAINTENANCE MATERIALJAMES/TRIANGLE PARK SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 500.00 06/30/2016 65050 BUILDING MAINTENANCE MATERIALJAMES/TRIANGLE PARK SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 500.00 06/30/2016 65050 BUILDING MAINTENANCE MATERIALJAMES/TRIANGLE PARK SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 500.00 06/30/2016 65050 BUILDING MAINTENANCE MATERIALJAMES/TRIANGLE PARK SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 285.83 06/30/2016 65050 BUILDING MAINTENANCE MATERIALNOYES ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 246.36 06/30/2016 65050 BUILDING MAINTENANCE MATERIALPDHQ OFFICE LIGHTSADMIN SVCS/ FACILITIESPURE ELECTRIC $ 78.09 06/30/2016 65050 BUILDING MAINTENANCE MATERIALPDHQ SHOOTING RANGE LIGHTSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 48.14 06/30/2016 65050 BUILDING MAINTENANCE MATERIALPDHQ SUPPLIESADMIN SVCS/ FACILITIESWW GRAINGER $ 45.99 06/30/2016 65050 BUILDING MAINTENANCE MATERIALSHIMS FOR SHOPADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 375.07 06/30/2016 65050 BUILDING MAINTENANCE MATERIALSUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 25.59 06/30/2016 65050 BUILDING MAINTENANCE MATERIALTOOLS FOR SHOPADMIN SVCS/ HUMAN RESACCURATE BIOMETRICS IN $ 3,000.00 06/06/2016 62160 EMPLOYMENT TESTING SERVICESFINGERPRINTINGADMIN SVCS/ HUMAN RESYOURMEMBER-CAREERS $ 150.00 06/07/2016 62512 RECRUITMENT SERVICESJOB POSTING CDADMIN SVCS/ HUMAN RESGIORDANOS OF EVANSTON $ 123.41 06/09/2016 65125 OTHER COMMODITIESPFORD RETIREMENTADMIN SVCS/ HUMAN RESMESSENGER SERVICE $ 23.10 06/13/2016 65125 OTHER COMMODITIESMESSENGER SERVICE DMEIMERSADMIN SVCS/ HUMAN RESPAYPAL BLACKCAUCUS $ 150.00 06/14/2016 62512 RECRUITMENT SERVICESJOB POSTING LIBRARYADMIN SVCS/ HUMAN RESCROWN TROPHY 54 $ 30.00 06/14/2016 65125 OTHER COMMODITIESSERVICE PLAQUES TURNER WILLIAMSADMIN SVCS/ HUMAN RESEQF TALX CORPORATION $ 29.95 06/15/2016 62160 EMPLOYMENT TESTING SERVICESEMPLOYMENT VERIFICATIONADMIN SVCS/ HUMAN RESIPRA $ 165.00 06/15/2016 62512 RECRUITMENT SERVICESJOB POSTING PRCSADMIN SVCS/ HUMAN RESBOXWOOD TECHNOLOGY $ 199.00 06/17/2016 62512 RECRUITMENT SERVICESJOB POSTING PRCSADMIN SVCS/ HUMAN RESCROWN TROPHY 54 $ 15.00 06/17/2016 65125 OTHER COMMODITIESSERVICE PLAQUE KREKEADMIN SVCS/ HUMAN RESDUNKIN #348067 Q35 $ 16.20 06/23/2016 62512 RECRUITMENT SERVICESASSESSOR BREAKFAST - SGT ASSESSMENTADMIN SVCS/ HUMAN RESPOTBELLY #5 $ 66.93 06/23/2016 62512 RECRUITMENT SERVICESASSESSOR LUNCH - SGT ASSESSMENTADMIN SVCS/ HUMAN RESEINSTEIN BROS BAGELS13 $ 30.44 06/24/2016 62512 RECRUITMENT SERVICESASSESSOR BREAKFAST - SGT ASSESSMENTADMIN SVCS/ HUMAN RESPANINO'S PIZZERIA OR $ 82.45 06/24/2016 62310 HR ONLY - CITY WIDE TRAININGJUNE, 2016 LUNCH AND LEARNADMIN SVCS/ HUMAN RESPANINO'S PIZZERIA OR $ 92.52 06/27/2016 62512 RECRUITMENT SERVICESASSESSOR LUNCH - SGT ASSESSMENTADMIN SVCS/ HUMAN RESIPRA $ 165.00 06/29/2016 62512 RECRUITMENT SERVICESJOB POSTING PRCSADMIN SVCS/ HUMAN RESILLINOIS GOVERNMENT FI $ 250.00 06/30/2016 62512 RECRUITMENT SERVICESJOB POSTING CMO ACCOUNTINGADMIN SVCS/ HUMAN RESILLINOIS GOVERNMENT FI $ 250.00 06/30/2016 62512 RECRUITMENT SERVICESJOB POSTING CMO ACCOUNTINGADMIN SVCS/FLEETWW GRAINGER $ 110.34 06/03/2016 65060 MATERIALS TO MAINTAIN AUTOSOIL GUN FOR DRUMSADMIN SVCS/FLEETTAIT ENVIRONMENTAL S $ 380.00 06/06/2016 62295 TRAINING & TRAVELA/B UST OPERATOR TRAININGADMIN SVCS/FLEETIMPERIAL SUPPLIES $ 612.36 06/06/2016 65060 MATERIALS TO MAINTAIN AUTOSMULTIPLE FITTINGS, CRIMPS,HEAT SHRINK TUBING, ECTADMIN SVCS/FLEETIMPERIAL SUPPLIES $ 95.98 06/07/2016 65060 MATERIALS TO MAINTAIN AUTOSAUTO FUSESADMIN SVCS/FLEETNOR NORTHERN TOOL $ 92.69 06/08/2016 65085 MINOR EQUIP & TOOLSDRUM DOLLYADMIN SVCS/FLEETWW GRAINGER $ 131.76 06/09/2016 65085 MINOR EQUIP & TOOLS48 X 24 SHELF FOR PARTS ROOM UNITSADMIN SVCS/FLEETSHELL OIL 57444168702 $ 624.11 06/09/2016 65035 PETROLEUM PRODUCTSFUEL FOR POLICE MOTORCYCLESADMIN SVCS/FLEETAMAZON MKTPLACE PMTS $ 40.00 06/13/2016 65090 SAFETY EQUIPMENT2.5 GAL COOLER FOR SHOPAugust 15, 2016Page 7 of 29116 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/FLEETAMAZON.COM AMZN.COM/BI $ 41.38 06/13/2016 65085 MINOR EQUIP & TOOLSDUAL HEAD STRAIGHT FOOT AIR CHUCKADMIN SVCS/FLEETWW GRAINGER $ 30.94 06/13/2016 65085 MINOR EQUIP & TOOLSSHELF BIN DIVIDERSADMIN SVCS/FLEETAMAZON.COM AMZN.COM/BI $ 18.50 06/13/2016 65085 MINOR EQUIP & TOOLSSTRAIGHT FOOT AIR CHUCKADMIN SVCS/FLEETWW GRAINGER $ 468.90 06/15/2016 65090 SAFETY EQUIPMENTFLARES FOR POLICE DEPTADMIN SVCS/FLEETIMPERIAL SUPPLIES $ 129.76 06/22/2016 65060 MATERIALS TO MAINTAIN AUTOS6 ALL WEATHER EXTENSION CORDS FOR POLICE CARSADMIN SVCS/FLEETTHE HOME DEPOT 1902 $ 99.65 06/22/2016 65050 BUILDING MAINTENANCE MATERIALLARGE DRAIN BLADDERADMIN SVCS/FLEET4TE SOS INTERNET VEHIC $ 2.37 06/22/2016 65045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE STICKER #447ADMIN SVCS/FLEET4TE SOSINTERNET VEHICL $ 101.00 06/22/2016 65045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE STICKER RENEWAL ON-LINE S/C CAR #447ADMIN SVCS/FLEETAMAZON MKTPLACE PMTS $ 4.49 06/23/2016 65085 MINOR EQUIP & TOOLSSERVICE AGREEMENT ON PHONE FOR 2 YEARSADMIN SVCS/FLEETAMAZON MKTPLACE PMTS $ 35.35 06/24/2016 65085 MINOR EQUIP & TOOLSWALL PHONE AND 25'CORD FOR FLEET GARAGEADMIN SVCS/FLEETTHE HOME DEPOT 1902 $ 59.97 06/27/2016 65085 MINOR EQUIP & TOOLS1/4" HEX INCH TORQUE DRIVERADMIN SVCS/FLEETIMPERIAL SUPPLIES $ 53.17 06/29/2016 65060 MATERIALS TO MAINTAIN AUTOSFLANGE KNURL INSERTSADMIN SVCS/FLEET4TE SOS INTERNET VEHIC $ 2.37 06/29/2016 65045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE RENEWAL #19 ON-LINE S/CADMIN SVCS/FLEET4TE SOSINTERNET VEHICL $ 101.00 06/29/2016 65045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE STICKER RENEWAL #19ADMN SVCS/ADMINXTREME GREEN ELECTRIC $ 5,150.00 06/10/2016 65060 MATERIALS TO MAINTAIN AUTOSEMERGENCY PURCHASE OF BATTERIES FOR POLICE DEPARTMENT ELECTRIC UNITADMN SVCS/ADMINAMAZON MKTPLACE PMTS $ (60.26) 06/15/2016 65020 CLOTHINGPARKING ENFORCEMENT OFFICER JACKET REFUND (WRONG SIZE)ADMN SVCS/ADMINAMAZON MKTPLACE PMTS $ 61.70 06/27/2016 65020 CLOTHINGPARKING ENFORCEMENT OFFICER JACKETADMN SVCS/INFO SYSATT BUS PHONE PMT $ 1,888.89 06/01/2016 65555 PERSONAL COMPUTER EQCISCO WIRELESS P2P DEVICEADMN SVCS/INFO SYSCOMCAST CHICAGO CS 1X $ 187.15 06/06/2016 62340 IS SUPPORT FEESCOMCAST MONTHLY EPD OUTPOSTADMN SVCS/INFO SYSWPENGINE.COM $ 104.00 06/06/2016 62340 IS SUPPORT FEESWPENGINE SERVICEADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 13.00 06/08/2016 65555 PERSONAL COMPUTER EQ2 WIRELESS ACCESS POINT WALL MOUNTSADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 24.99 06/08/2016 65555 PERSONAL COMPUTER EQFIBER OPTIC CABLE TESTERADMN SVCS/INFO SYSAMAZON.COM $ 11.79 06/08/2016 65555 PERSONAL COMPUTER EQPHONE FOR REAR DOCK AT SERVICE CENTERADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 223.99 06/09/2016 65555 PERSONAL COMPUTER EQPHONE ENCLOSURE FOR REAR DOCK AT SERVICE CENTERADMN SVCS/INFO SYSCOMCAST CHICAGO CS 1X $ 215.20 06/10/2016 62340 IS SUPPORT FEESCOMCAST MONTHLY PAYMENT RECREATIONADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 224.73 06/10/2016 65555 PERSONAL COMPUTER EQINDUSTRIAL LABEL PRINTER AND 6 PACKAGES OF LABELSADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 23.80 06/13/2016 65555 PERSONAL COMPUTER EQ2 PACK OF LABELSADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 27.99 06/13/2016 65555 PERSONAL COMPUTER EQHEAT GUN FOR NETWORK LABELSADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 849.91 06/14/2016 65555 PERSONAL COMPUTER EQDESKTOP FOR FRONT DESK PD CAMERASADMN SVCS/INFO SYSCDW GOVERNMENT $ 150.15 06/14/2016 65555 PERSONAL COMPUTER EQFIBER OPTIC CABLING MOUNTING HARDWAREADMN SVCS/INFO SYSEDITME $ 49.00 06/14/2016 62340 IS SUPPORT FEESMONTHLY EDITME SERVICEADMN SVCS/INFO SYSSHI INTERNATIONAL CORP $ 3,300.20 06/15/2016 65555 PERSONAL COMPUTER EQBARRACUDA APPLIANCE SERVICE RENEWALS.ADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 1,543.99 06/16/2016 65555 PERSONAL COMPUTER EQNETWORK FIBER CABLE TESTERADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 285.36 06/20/2016 65555 PERSONAL COMPUTER EQ2 REPLACEMENT CISCO PHONESADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 659.94 06/20/2016 65555 PERSONAL COMPUTER EQ3 NEW CISCO PHONES FOR REPLACMENTADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 174.99 06/20/2016 65555 PERSONAL COMPUTER EQ50 PACK OF 10FT NETWORK CABLESADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 146.38 06/20/2016 65555 PERSONAL COMPUTER EQ50 PACK OF 7FT NETWORK CABLESADMN SVCS/INFO SYSAMAZON.COM $ 337.99 06/20/2016 65555 PERSONAL COMPUTER EQALL IN ONE PRINTER FOR FIRE STATION 1 SHIFT CHIEFS OFFICEADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 91.38 06/20/2016 62340 IS SUPPORT FEESPAPER FOR PLOTTERADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 11.66 06/20/2016 65555 PERSONAL COMPUTER EQVELCRO CABLES TIESAugust 15, 2016Page 8 of 29117 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 1,185.52 06/22/2016 65555 PERSONAL COMPUTER EQ8 DELL 24 INCH MONITOR FOR VDI DEPLOYMENTADMN SVCS/INFO SYSCDW GOVERNMENT $ 1,350.00 06/22/2016 65555 PERSONAL COMPUTER EQCHROMEBOX RENEWAL FOR FIRE.ADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 1,199.88 06/23/2016 65555 PERSONAL COMPUTER EQ12 MONITORS 23 INCHES FOR VDI DEPLOYMENTADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 1,299.87 06/23/2016 65555 PERSONAL COMPUTER EQ13 MONITORS 23 INCHES FOR VDI DEPLOYMENTADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 428.04 06/23/2016 65555 PERSONAL COMPUTER EQ3 REPLACEMENT PHONESADMN SVCS/INFO SYSHELLO HELLOFAX $ 79.91 06/23/2016 62340 IS SUPPORT FEESMONTHLY HELLOFAX SERVICEADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 191.00 06/27/2016 65555 PERSONAL COMPUTER EQ10 SURGE PROTECTORS FOR VDI DEPLOYMENTADMN SVCS/INFO SYSZENDESK, INC. $ 377.00 06/28/2016 62340 IS SUPPORT FEESMONTHLY ZENDESK INVOICEADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 97.45 06/29/2016 65555 PERSONAL COMPUTER EQ5 SETS OF USB SPEAKERS FOR VDIADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 95.13 06/29/2016 65555 PERSONAL COMPUTER EQ7 USB DVD DRIVES FOR VDI DEPLOYEMENTADMN SVCS/INFO SYSPAYPAL CURRENTTECH $ 175.50 06/29/2016 65555 PERSONAL COMPUTER EQCAMERA LICENSEADMN SVCS/INFO SYSSURVEYMONKEY.COM $ 300.00 06/29/2016 62340 IS SUPPORT FEESSURVEY MONKEY PAYMENTADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 33.90 06/30/2016 65555 PERSONAL COMPUTER EQ2 20FT DISPLAY PORT CABLES FOR PD FRONT DESK VIDEO CAMERA VIEWINGADMN SVCS/PARKIING SVCSANDERSON PEST SOLUTION $ 100.00 06/03/2016 65050 BUILDING MAINTENANCE MATERIALMONTHLY PEST SERVICE AT CHURCH STREETADMN SVCS/PARKIING SVCSTHE HOME DEPOT 1902 $ 198.74 06/13/2016 68205 PUBLIC WKS CONTINGENCIESMETER SUPPLIESADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 39.99 06/14/2016 68205 PUBLIC WKS CONTINGENCIESMAPLE GARAGE SUPPLIESADMN SVCS/PARKIING SVCSTHE HOME DEPOT 1902 $ 18.25 06/15/2016 65050 BUILDING MAINTENANCE MATERIALMETER SUPPLIESADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 17.97 06/20/2016 65050 BUILDING MAINTENANCE MATERIALPACKING SUPPLIESADMN SVCS/PARKIING SVCSFEDEX 783398510270 $ 217.98 06/22/2016 68205 PUBLIC WKS CONTINGENCIESSHIPPING FOR REPAIRADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 51.15 06/24/2016 65050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE SUPPLIESADMN SVCS/PARKIING SVCSBEST BUY 00003137 $ 59.99 06/27/2016 68205 PUBLIC WKS CONTINGENCIESIPHONE CASE FOR J. RANSOMADMN SVCS/PARKIING SVCSEVANSTON SIGNS AND GRA $ 471.18 06/27/2016 68205 PUBLIC WKS CONTINGENCIESPARKING METER STICKERSCITY COUNCIL ADMINNEXUS HOLI $ 1,090.00 06/06/2016 62295 TRAINING & TRAVELTRAVEL ACCOMMODATIONS FOR MAYOR'S TRIP TO BEIJING - JUNE 4-10, 2016 (INTERNATIONAL TRANSACTION RATE)CITY COUNCIL ADMINPANINO'S PIZZERIA OR $ 160.20 06/22/2016 65025 FOODDINNER FOR 6/20/2016 RULES COMMITTEE MEETINGCITY COUNCIL ADMINPRESTONS FLOWERS $ 70.00 06/27/2016 62370 EXPENSE ALLOWANCEFLOWERS FROM MAYOR AND COUNCIL TO 5TH WARD ALDERMAN WHILE HOSPITALIZEDCITY MGR'S OFFACCURATE BIOMETRICS IN $ 3,000.00 06/06/2016 62160 EMPLOYMENT TESTING SERVICESEMPLOYEE FINGERPRINTINGCITY MGR'S OFFLUC PARKING $ 7.00 06/09/2016 62295 TRAINING & TRAVELPARKING FOR ITGA CONFERENCECITY MGR'S OFFFRESHII $ 194.96 06/14/2016 65025 FOODCITY COUNCIL FOODCITY MGR'S OFFBELGIAN CHOCOLATIER PI $ 16.95 06/15/2016 62490 OTHER PROGRAM COSTSILLINOIS MUNICIPAL CONFERENCE AUCTION BASKETCITY MGR'S OFFPAPER SOURCE $ 12.95 06/15/2016 62490 OTHER PROGRAM COSTSNORTHWEST MUNICIPAL CONFERENCE AUCTION BASKETCITY MGR'S OFFSOUTHWES 5262419999833 $ 201.96 06/17/2016 62295 TRAINING & TRAVELICMA CONFERENCE FOR KIMBERLY RICHARDSONCITY MGR'S OFFPAYPAL EVANSTONFOU $ 100.00 06/21/2016 62490 OTHER PROGRAM COSTS4TH OF JULY PARADE ENTRY - ALD. RAINEY AND MAYORCITY MGR'S OFFPAYPAL EVANSTONFOU $ 50.00 06/21/2016 62490 OTHER PROGRAM COSTS4TH OF JULY PARADE ENTRY - ANIMAL SHELTERCITY MGR'S OFFJIMMY JOHNS - 44 - MOT $ 25.51 06/23/2016 65025 FOODALDERMAN MEETINGCITY MGR'S OFFSHERATON BOSTON HOTEL $ 619.22 06/23/2016 66040 GENERAL ADMINISTRATIONAMERICANS FOR THE ARTS CONVENTION- HOTEL FOR JENNIFER LASIKCITY MGR'S OFFWWW.BIKECHICAGO.COM $ 205.00 06/24/2016 62490 OTHER PROGRAM COSTS4TH OF JULY PARADE TRANSPORTATION FOR ALD. RAINEYCITY MGR'S OFFPAYPAL OREGON ELGL $ 230.00 06/24/2016 62360 MEMBERSHIP DUESCITY MEMBERSHIP FOR ENGAGING LOCAL GOVERNMENT LEADERSCITY MGR'S OFFTHE ABBEY RESORT AND A $ 55.52 06/27/2016 62295 TRAINING & TRAVELACCOMMODATIONS FOR THE ILCMA CONFERENCECITY MGR'S OFFIN NATIONAL AWARDS & $ 93.00 06/27/2016 62490 OTHER PROGRAM COSTSKEY TO THE CITY - ROTARY INTERNATIONAL PRESIDENTCITY MGR'S OFFTAGS BAKERY $ 52.45 06/28/2016 65025 FOODCITY COUNCIL FOODAugust 15, 2016Page 9 of 29118 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONCITY MGR'S OFFJEWEL #3456 $ 9.27 06/28/2016 65025 FOODCITY COUNCIL FOODCITY MGR'S OFFJIMMY JOHNS - 44 - MOT $ 155.39 06/28/2016 65025 FOODCITY COUNCIL FOODCITY MGR'S OFFPEDESTAL SOURCE $ 401.53 06/29/2016 65625 FURNITURES AND FIXTURESPEDESTAL FOR ART PIECE IN FLEETWOOD-JOURDAIN ROOMCITY MGR'S OFFILLINOIS CITY COUNTY M $ 175.75 06/30/2016 62360 MEMBERSHIP DUESKIMBERLY RICHARDSON MEMBERSHIP - ILCMACITY MGR'S OFFPEDESTAL SOURCE $ 18.35 06/30/2016 65625 FURNITURES AND FIXTURESPEDESTAL FOR ART IN FLEETWOOD-JOURDAIN ROOM - DIFFERENCE FOR UPGRADECITY MGR'S OFFNFBPA-ONLINE $ 225.00 06/30/2016 62360 MEMBERSHIP DUESRICHARDSON MEMBERSHIP - NTL FORUM FOR BLACK PUBLIC ADMINISTRATORSCITY OF EVANSTONJUSTFLY.COM $ 32.94 06/08/2016 62295 TRAINING & TRAVELAIR CANADA FEE FOR TICKET RESERVATION FOR IIMC MEETING IN MONTREAL, CANADA 2017.CITY OF EVANSTONAIR CAN 01478157742364 $ 378.37 06/09/2016 62295 TRAINING & TRAVELAIRLINE FLIGHT TO MONTREAL CANADA FOR THE 71ST IIMC CONFERENCE WHERE I WILL BE PRESENTING AND I WON FREE REGISTRATION FOR THE CONFERENCE.CITY OF EVANSTONUNITED 01629283940082800-932-2732 $ (39.00) 06/15/2016 62295 TRAINING & TRAVELREFUND FROM UNITED AIRLINES.CMO/ FINANCE ADMINVALLI PRODUCE $ 38.03 06/02/2016 62295 TRAINING & TRAVELBREAKFAST FOR EQUITY TRAININGCMO/ FINANCE ADMINPANERA BREAD #645 $ 41.97 06/02/2016 62295 TRAINING & TRAVELBREAKFAST FOR EQUITY TRAININGCMO/ FINANCE ADMINPOTBELLY #5 $ 480.00 06/02/2016 62295 TRAINING & TRAVELLUNCH FOR EQUITY TRAININGCMO/ FINANCE ADMINCITY OF EVANSTON-METER $ 0.75 06/03/2016 62295 TRAINING & TRAVELPARKING FOR MEETINGCMO/ FINANCE ADMINCITY OF EVANSTON-METER $ 1.00 06/03/2016 62295 TRAINING & TRAVELPARKING FOR MEETINGCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 63.49 06/07/2016 62205 ADVERTISINGADVERTISEMENT FOR FLEET (TAMMI ON VACATION)CMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 1,820.00 06/15/2016 65515 OTHER IMPROVEMENTSBID 16-43 2016 CHURCH ST AND MAPLE AVE GARAGE REPAIRS AD NOTICE - PROJECT # 616014CMO/ FINANCE ADMIN TRIBUNE PUBLISHING COM $ 23.49 06/20/2016 62205 ADVERTISING2016 PREVAILING WAGE PUBLIC NOTICE ADVERTISMENTCMO/ FINANCE ADMIN CHECKSFORLESS.COM $ 21.95 06/20/2016 65095 OFFICE SUPPLIES MONEY DEPOSIT BAGS (CLEAR BAGS USED FOR DUNBAR DAILY PICK UP)CMO/ FINANCE ADMIN TABLEAU SOFTWARE INC. $ 400.00 06/20/2016 64545 (IS ONLY) PERSONAL COMP SOFTWARE TABLEAU ANNUAL DESKTOP PROFESSIONAL USER MAINTENANCE RENEWALCMO/ FINANCE ADMIN INDIANA STAMP CO INC $ 21.01 06/21/2016 65095 OFFICE SUPPLIESOFFICE SUPPLIES REDACTING SECURE MARKERSCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 60.29 06/21/2016 62205 ADVERTISINGRFP 16-56 PARKS/COMMUNITY OUTDOOR SPACE SCORE CARD AD NOTICECMO/ FINANCE ADMINJIMMY JOHNS - 44 - MOT $ 161.22 06/23/2016 62295 TRAINING & TRAVELFOOD FOR JOINT TRANSPORTATION AND PARKING AND ECONOMIC DEVELOPMENT MEETINGCMO/ FINANCE ADMINGOVERNMENT FINANCE $ 1,500.00 06/23/2016 62295 TRAINING & TRAVELJAMES SHIN TRAINING AUGUST 1-8CMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 120.58 06/28/2016 62205 ADVERTISINGBID 16-54 2016 ALLEY PAVING PROJECT PW-AP-1605 PROJECT #416511CMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 60.29 06/28/2016 62210 PRINTINGBID 16-58 PURCHASE OF ROCK SALT AD NOTICECMO/ FINANCE ADMINKNACKHQ.COM $ 79.00 06/28/2016 64545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY KNACK SUBSCRIPTION PAYMENTCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 89.09 06/30/2016 62205 ADVERTISINGBID 16-55 2016 PARKING LOT IMPROVEMENT PROJECT/ PROJECT # 416525CMO/ FINANCE ADMINDMI DELL HIGHER EDUC $ 1,685.70 06/30/2016 65555 PERSONAL COMPUTER EQCOMPUTER PURCHASECMO/ FINANCE COMM ENGFACEBK PARZV9JLX2 $ 10.00 06/01/2016 62205 ADVERTISINGPOST BOOST/AD WWF WE LOVE EVANSTON CAMPAIGNCMO/ FINANCE COMM ENGPAYPAL 3CMA $ 90.00 06/06/2016 62295 TRAINING & TRAVEL3CMA SAVVY AWARD APPLICATION, ANNUAL REPORTCMO/ FINANCE COMM ENGUSPS 16262202033309006 $ 1.78 06/06/2016 62315 POSTAGEPOSTAGE FOR 3CMA AWARD APPLICATIONCMO/ FINANCE COMM ENGSPOTLYTE LABS LLC SPLT $ 49.00 06/07/2016 64545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY SOFTWARE SUBSCRIPTIONCMO/ FINANCE COMM ENGZAPIER.COM/CHARGE $ 15.00 06/07/2016 64545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY SOFTWARE SUBSCRIPTIONCMO/ FINANCE COMM ENGGOOGLE GOOGLE STORAGE $ 1.99 06/13/2016 64545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY STORAGE CHARGECMO/ FINANCE COMM ENGISSUU $ 19.00 06/24/2016 64545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY SOFTWARE SUBCRIPTIONCMO/FINANCE ECON DEVBUFFALO GROVE/WINBERIE $ 15.32 06/27/2016 62295 TRAINING & TRAVELPROFESSIONAL DEVELOPMENT LUNCH WITH REGIONAL ECONOMIC DEVELOPMENT MANAGERS.COMM DEV/ADMINTHE HOME DEPOT 1902 $ 102.10 06/13/2016 65085 MINOR EQUIP & TOOLSFIRST AID KITS FOR CITY CARS - BUILDING DIVISIONCOMM DEV/ADMINTRIBUNE PUBLISHING COM $ 61.89 06/14/2016 62205 ADVERTISINGCHICAGO TRIBUNE ZBA LEGAL NOTICE AD CHARGES FOR 1919 CHURCH, 707 HOWARD & 321 HOWARDAugust 15, 2016Page 10 of 29119 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONCOMM DEV/ADMINAMERICAN 00123774683513 $ 400.20 06/15/2016 62295 TRAINING & TRAVELCTAA GRANT CONFERENCE WASHINGTON DC AIRFARE FOR MARK MUENZERCOMM DEV/ADMINEB 2016 NATIONAL SHAR $ 385.00 06/16/2016 62295 TRAINING & TRAVELKATIE KNAPP - 2016 NATIONAL SHARED MOBILITY SUMMIT REGISTRATION FEECOMM DEV/ADMINTRIBUNE PUBLISHING COM $ 53.09 06/20/2016 62205 ADVERTISINGCHICAGO TRIBUNE PLAN COMMISSION LEGAL NOTICE AD FOR 824-828 NOYES STREET PLANNED DEVELOPMENT.COMM DEV/ADMINTRIBUNE PUBLISHING COM $ 44.29 06/27/2016 62205 ADVERTISINGCHICAGO TRIBUNE ZBA LEGAL NOTICE AD FOR 2742 BERNARD PLACE, 1822 RIDGE AVENUE AND 321 HOWARD STREET.COMM DEV/ADMINILFLS COM $ 59.95 06/27/2016 62345 COURT COSTS/LITIGATIONMONTHLY ILLINOIS FORECLOSURE LISTING SERVICE CHARGESFIRE/ADMINANSTONMURRAYS SPORTS $ 145.05 06/03/2016 62521 MEDICAL EQUIP. MNTNC. AGREEMENT PWC SUPPLIESFIRE/ADMINANSTONGRANTWRITIN $ 455.00 06/03/2016 62295 TRAINING & TRAVELTRAINING CLASSFIRE/ADMINANSTONSAMSCLUB #6444 $ 93.31 06/06/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONHAROLD'S TRUE VALUE HD $ 35.94 06/06/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONAUTOMATIC APPLIANCE PA $ 101.12 06/06/2016 65040 JANITORIAL SUPPLIESREPAIR PARTSFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 26.97 06/06/2016 65085 MINOR EQUIPMENT AND TOOLSREPAIR PARTSFIRE/ADMINANSTONTARGET 00011668 $ 9.26 06/07/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONLIND ELECTRONICS $ 169.75 06/08/2016 62250 COMPUTER EQUIPMENT MAINT.COMPUTER DC CHARGERFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 111.33 06/08/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 25.97 06/08/2016 65085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE/ADMINANSTONIN URSUS ENTERPRISES, $ 387.50 06/09/2016 65625 FURNITURES AND FIXTURESCITIZEN CPR SUPPLIESFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 62.82 06/09/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONUNDER ARMOUR DIRECT VI $ (114.71) 06/09/2016 65125 OTHER COMMODITIESRETURN CREDITFIRE/ADMINANSTONAMAZON MKTPLACE PMTS $ 10.98 06/09/2016 65050 BUILDING MAINTENANCE MATERIALSTATION SUPPLIESFIRE/ADMINANSTONWM SUPERCENTER #3434 $ 128.68 06/10/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 22.96 06/10/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONAMAZON MKTPLACE PMTS $ 169.19 06/10/2016 65050 BUILDING MAINTENANCE MATERIALSTATION SUPPLIESFIRE/ADMINANSTONAMAZON MKTPLACE PMTS $ 49.51 06/10/2016 65050 BUILDING MAINTENANCE MATERIALSTATION SUPPLIESFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 17.92 06/13/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 61.94 06/13/2016 65085 MINOR EQUIP & TOOLSSMALL TOOLS #3FIRE/ADMINANSTONAMAZON MKTPLACE PMTS $ 54.25 06/13/2016 65050 BUILDING MAINTENANCE MATERIALSTATION SUPPLIESFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 281.51 06/16/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 5.99 06/16/2016 65085 MINOR EQUIPMENT AND TOOLSREPAIR PARTSFIRE/ADMINANSTONAQUA JET CAR WASH $ 3.75 06/20/2016 65125 OTHER COMMODITIESCAR WASHFIRE/ADMINANSTONADW DIABETES LLC $ 504.90 06/20/2016 65075 MEDICAL & LAB SUPPLIESGLUCOSE TEST STRIPSFIRE/ADMINANSTONSAMS CLUB #6444 $ 102.05 06/20/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONLOWES #01748 $ 29.55 06/20/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONWAL-MART #1998 $ 25.96 06/20/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONOFFICEMAX/OFFICE DEPOT $ 425.67 06/20/2016 65095 OFFICE SUPPLIESOFFICE SUPPLIESFIRE/ADMINANSTONFOOD4LESS FUEL #1558 $ 3.07 06/21/2016 65090 SAFETY EQUIPMENTTRAINING SUPPLIESFIRE/ADMINANSTOND & D FINER FOODS $ 23.94 06/21/2016 65090 SAFETY EQUIPMENTTRAINING SUPPLIESFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 51.19 06/22/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONULINE SHIP SUPPLIES $ 76.93 06/27/2016 65085 MINOR EQUIPMENT AND TOOLSREPAIR PARTSFIRE/ADMINANSTONAMAZON MKTPLACE PMTS $ 59.98 06/28/2016 65050 BUILDING MAINTENANCE MATERIALSTATION SUPPLIESFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 60.04 06/29/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESAugust 15, 2016Page 11 of 29120 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 385.88 06/30/2016 65085 MINOR EQUIPMENT AND TOOLSSMALL TOOLSHEALTHULTRA FOODS #8777 $ 20.94 06/01/2016 62490 OTHER PROGRAM COSTSRETHINK YOUR DRINK DEMONSTRATIONHEALTHTHE HOME DEPOT 1902 $ 91.76 06/08/2016 62477 PHEP GRANT EXPENSE (HHS)STORAGE/TOTE BOXES FOR EMERGENCY PREPAREDNESS (E. LASSITER)HEALTHTHE HOME DEPOT 1902 $ (21.94) 06/10/2016 62477 PHEP GRANT EXPENSE (HHS)CREDIT FOR: TOTE BOX FOR EMERGENCY PREPAREDNESS (E. LASSITER)HEALTHSQ BENNISON'S BAKE $ 30.72 06/10/2016 65025 FOODSTAFF MEETINGHEALTHFTD.COM $ 51.82 06/13/2016 62490 OTHER PROGRAM COSTSCONDOLENCES FOR COOK COUNTY COMMISSIONER OFFICE-KSHAVERSHEALTHFTD.COM $ 51.82 06/13/2016 62490 OTHER PROGRAM COSTSCONDOLENCES-KDANCZAK-LYONSHEALTHMARRIOTT S ANTONIO RVR $ 682.99 06/13/2016 62474 HEALTH PROTECTION GRANTHOTEL STAY FOR NATIONAL ENVIRONMENTAL HEALTH ASSOCIATION (NEHA) CONFERENCE IN SAN ANTONIO, TX 6/13/16-6/16/16 (I. OGBO)HEALTHDELTA 0068217579210 $ 25.00 06/14/2016 62295 TRAINING & TRAVELTRAVEL TO SAINT PAUL MN FOR TRANSFORMING LOCAL GOVERNMENT-BAGGAGE-ETSHEALTHCITIZEN SUPPER CLUB $ 36.21 06/14/2016 62295 TRAINING & TRAVELTRAVEL TO SAINT PAUL MN FOR TRANSFORMING LOCAL GOVERNMENT-ETSHEALTHSCS LTD $ 367.21 06/15/2016 62471 COOK CO-VECTOR SURVEILLANCE GRANTDEET WIPES (MOSQUITO REPELLENT) FOR USE DURING WEST NILE VIRUS SEASONHEALTHBENIHANAMALLOFAMERICA $ 71.01 06/15/2016 62295 TRAINING & TRAVELSAINT PAUL MN FOR TRANSFORMING LOCAL GOVERNMENT-ETS-COMPUTER CHARGERHEALTHGAMES BY JAMES - MOA $ 14.97 06/15/2016 62490 OTHER PROGRAM COSTSSUPPLIES FOR PRESENTATION IN ST PAULHEALTHPANERA BREAD #600840 $ 41.97 06/16/2016 65125 OTHER COMMODITIESBREAKFAST FOR EMERGENCY PREPAREDNESS DRILL ON 6/15/16.HEALTHJIMMY JOHNS - 44 - MOT $ 345.44 06/16/2016 65125 OTHER COMMODITIESLUNCH FOR EMERGENCY PREPAREDNESS DRILL ON 6/15/16.HEALTHJIMMY JOHNS - 44 - MOT $ 20.32 06/16/2016 65125 OTHER COMMODITIESLUNCH FOR EMERGENCY PREPAREDNESS DRILL ON 6/15/16.HEALTHCITIZEN SUPPER CLUB $ 61.39 06/17/2016 65025 FOODINDIRA AND EVONDA ST. PAUL MN TRANSFORMING LOCAL GOVERNMENTHEALTHMARRIOTT S ANTONIO RVR $ (0.01) 06/20/2016 62474 HEALTH PROTECTION GRANTCREDIT FOR: HOLDING CREDIT CARD RESERVATION FOR HOTEL STAY FOR NEHA CONFERENCE IN SAN ANTONIO, TX 6/13/16-6/16/16 (I. OGBO)HEALTHINTERCONTINENTAL ST PA $ 636.32 06/20/2016 62295 TRAINING & TRAVELPRESENTING IN SAINT PAUL MN FOR TRANSFORMING LOCAL GOVERNMENT-ETS-HOTELHEALTHINTERCONTINENTAL ST PA $ 636.32 06/20/2016 62295 TRAINING & TRAVELPRESENTING IN SAINT PAUL MN FOR TRANSFORMING LOCAL GOVERNMENT-INDIRA PERKINS-HOTELHEALTHTONY ROMA'S MALL OF A $ 54.14 06/20/2016 65025 FOODTRANSFORMING LOCAL GOVERNMENT CONFERENCE ST. PAULHEALTHMHC CULINARY GROUP $ 30.14 06/20/2016 65025 FOODTRANSFORMING LOCAL GOVERNMENT- ST PAULHEALTHDELTA 0068218644505 $ 25.00 06/20/2016 62295 TRAINING & TRAVELTRAVEL FROM SAINT PAUL MN FOR TRANSFORMING LOCAL GOVERNMENT-ETS-BAGGAGEHEALTHDELTA 0068218644506 $ 25.00 06/20/2016 62295 TRAINING & TRAVELTRAVEL FROM SAINT PAUL MN FOR TRANSFORMING LOCAL GOVERNMENT-INDIRA PERKINS-BAGGAGEHEALTHRENAISSANCE SCHAUMBURG $ 342.62 06/27/2016 62476 CRI GRANT EXPENDITUREHOTEL STAY FOR ANNUAL IDPH EMERGENCY PREPAREDNESS CONFERENCE IN SCHAUMBURG, IL 6/21/16-6/23/16 (E. LASSITER)HEALTH7-ELEVEN 27070 $ 9.37 06/27/2016 62490 OTHER PROGRAM COSTS MAN UP! MEN'S HEALTH INITIATIVE KICKOFFHEALTHDD/BR #338026 Q35 $ 34.14 06/27/2016 62490 OTHER PROGRAM COSTSMAN UP! MEN'S HEALTH INITIATIVE KICKOFFLAW/LEGALUS COURTS.COM $ 3.95 06/01/2016 62130 LITIGATIONFILING FEELAW/LEGALUS COURTS.COM $ 3.95 06/01/2016 62130 LITIGATIONFILING FEELAW/LEGALUS COURTS.COM $ 3.95 06/08/2016 62345 COURT COSTS/LITIGATIONFILING FEE FOR NORTHSHORE TOWINGLAW/LEGALSOUTHWES 5262417384248 $ 345.96 06/13/2016 62295 TRAINING & TRAVELAIRFARE FOR CONFERENCELAW/LEGALAMERICAN BAR ASSOCIATI $ 550.00 06/13/2016 62360 MEMBERSHIP DUESGRANT'S AMERICAN BAR ASSOCIATION FEESLAW/LEGALILLINOIS ASSOC00 OF 00 $ 190.00 06/13/2016 62360 MEMBERSHIP DUESGRANT'S IL ASSOCIATION OF DEFENSE TRIAL FEESLAW/LEGALAMERICAN BAR ASSOCIATI $ 325.00 06/13/2016 62360 MEMBERSHIP DUESHENRY'S AMERICAN BAR ASSOCIATION FEESLAW/LEGALCHICAGO BAR ASSN $ 170.00 06/13/2016 62360 MEMBERSHIP DUESHENRY'S CHICAGO BAR ASSOCIATION FEESLAW/LEGALCRAINS CHIC SUBSCRIP $ 109.00 06/15/2016 65010 BOOKS, PUBLICATIONS, MAPSCRAIN'S CHICAGO BUSINESSLAW/LEGALIMLA $ 30.00 06/24/2016 62295 TRAINING & TRAVELIMLA CONFERENCEAugust 15, 2016Page 12 of 29121 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONLAW/LEGALCOURTS/USDC-IL-T $ 176.00 06/30/2016 62360 MEMBERSHIP DUES ALEX'S NORTHERN DISTRICT COURT APPLICATION FEEPOLICE DEPT/ADMIN US FLEET TRACKING $ 79.90 06/03/2016 41420 RESERVE NARCOTIC ENFORCEMENTJUNE GPS SERVICEPOLICE DEPT/ADMINBP#8293250GILMAN 62QPS $ 24.20 06/06/2016 62295 TRAINING & TRAVELFUELPOLICE DEPT/ADMINPRAIRIE MOON $ 76.67 06/06/2016 62370 EXPENSE ALLOWANCELUNCH WITH STAFFPOLICE DEPT/ADMINIACP $ 445.00 06/06/2016 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINPESI INC $ 389.98 06/06/2016 62295 TRAINING & TRAVELTRAVEL AND TRAININGPOLICE DEPT/ADMINGOODS OF EVANSTON LLC $ 41.69 06/08/2016 62490 OTHER PROGRAM COSTSEVANSTON WARD FORMATTINGPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ (208.51) 06/08/2016 62245 OTHER EQ MAINTRETURN CREDITPOLICE DEPT/ADMINOAKTON COMMUNITY COLLE $ (95.00) 06/09/2016 62295 TRAINING & TRAVELCREDIT ON DUPLICATE CHARGE FROM MAYPOLICE DEPT/ADMINOAKTON COMMUNITY COLLE $ (5.00) 06/09/2016 62295 TRAINING & TRAVELCREDIT ON DUPLICATE CHARGE FROM MAYPOLICE DEPT/ADMINSHELL OIL 57446257107 $ 37.22 06/14/2016 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINSKILLPATH NATIONAL $ 199.00 06/15/2016 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINNORTH AMERICAN POLICE $ 45.00 06/16/2016 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINHOLIDAY INN EXP SPGFLD $ 235.20 06/16/2016 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 799.99 06/17/2016 65085 MINOR EQUIP & TOOLSELECTRONIC FOR VEHICLEPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 181.99 06/17/2016 65085 MINOR EQUIP & TOOLSELECTRONICS FOR VEHICLEPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 63.34 06/17/2016 65085 MINOR EQUIP & TOOLSELECTRONICS FOR VEHICLEPOLICE DEPT/ADMINSHELL OIL 57444171805 $ 41.19 06/17/2016 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINDOWNTOWN EVANSTON $ 180.00 06/20/2016 62490 OTHER PROGRAM COSTSDUPLICATE CHARGE FOR GIFT CARDS - CREDIT IN JULYPOLICE DEPT/ADMINDOWNTOWN EVANSTON $ 520.00 06/20/2016 62490 OTHER PROGRAM COSTSDUPLICATE CHARGE FOR GIFT CARDS - CREDIT IN JULYPOLICE DEPT/ADMINDOWNTOWN EVANSTON $ 1,140.00 06/20/2016 62490 OTHER PROGRAM COSTSDUPLICATE CHARGE FOR GIFT CARDS - CREDIT IN JULYPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 389.99 06/20/2016 65085 MINOR EQUIP & TOOLSELECTRONIC FOR VEHILCEPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 402.76 06/20/2016 65085 MINOR EQUIP & TOOLSELECTRONICS FOR VEHICLEPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 164.99 06/20/2016 65085 MINOR EQUIP & TOOLSELECTRONICS FOR VEHICLEPOLICE DEPT/ADMINDOLLAR GEN #9888 $ 505.44 06/20/2016 62490 OTHER PROGRAM COSTSFRAUDULENT CHARGE - CREDIT RECEIVEDPOLICE DEPT/ADMINDOLLAR GEN #9888 $ (500.00) 06/20/2016 62490 OTHER PROGRAM COSTSFRAUDULENT CHARGES - CREDIT RECEIVEDPOLICE DEPT/ADMINSAMSCLUB #6444 $ 299.05 06/20/2016 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINCLAIM ADJ/DOLLAR GEN #9888 $ 500.00 06/23/2016 62490 OTHER PROGRAM COSTSCREDIT FOR FRAUDULENT CHARGEPOLICE DEPT/ADMINCLAIM ADJ/DOLLAR GEN #9888 $ (505.44) 06/23/2016 62490 OTHER PROGRAM COSTSFRAUDULENT CHARGE - CREDIT RECEIVEDPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ 138.90 06/24/2016 65085 MINOR EQUIP & TOOLSRENTAL CARPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ 138.90 06/24/2016 65085 MINOR EQUIP & TOOLSRENTAL CARPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ 138.90 06/24/2016 65085 MINOR EQUIP & TOOLSRENTAL CARPOLICE DEPT/ADMINCTO GOTOMYPC.COM $ 118.90 06/27/2016 62509 SERVICE AGREEMENTS/CONTRACTSANNUAL SERVICE FEE FOR GOTOMYPC.COMPOLICE DEPT/ADMINLEMOI ACE HARDWARE $ 36.98 06/27/2016 62245 OTHER EQ MAINTREPAIR PARTSPOLICE DEPT/ADMINADOBE ACROPRO SUBS $ 15.93 06/27/2016 62250 COMPUTER EQUIPMENT MAINT.SOFTWARE SUBSCRIPTIONPOLICE DEPT/ADMINLEMOI ACE HARDWARE $ 73.97 06/29/2016 65125 OTHER COMMODITIESBUILDING SUPPLIESPOLICE DEPT/ADMINBADGE A MINIT $ 79.95 06/29/2016 65010 BOOKS, PUBLICATIONS, MAPSOPEN HOUSE SUPPLIESPOLICE DEPT/ADMINPAYPAL HOMEFRONT $ 75.00 06/29/2016 62295 TRAINING & TRAVELTRAVEL AND TRAININGPRCS/ ECOLOGY CTRSAMSCLUB #6444 $ 34.42 06/02/2016 65040 JANITORIAL SUPPLIESCLEANING SUPPILIESPRCS/ ECOLOGY CTRFISH TECH $ 15.97 06/06/2016 65110 REC PROGRAM SUPPLIESFISHING SUPPILIESAugust 15, 2016Page 13 of 29122 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/ ECOLOGY CTRTHE HOME DEPOT 1902 $ 144.97 06/07/2016 65110 REC PROGRAM SUPPLIESCAMP SUPPILIESPRCS/ ECOLOGY CTRGFS STORE #1915 $ 146.12 06/07/2016 65025 FOODCOOKOUT SUPPILIESPRCS/ ECOLOGY CTRMENARDS MORTON GROVE I $ 40.76 06/10/2016 65110 REC PROGRAM SUPPLIESPFD STORAGE BIN MATERIALSPRCS/ ECOLOGY CTRANTONS GREENHOUSES AND $ 87.40 06/20/2016 65005 LANDSCAPE MATERIALSFARMETTE PLANTSPRCS/ ECOLOGY CTRFISH TECH $ 11.98 06/20/2016 65110 REC PROGRAM SUPPLIESFISHING SUPPILIESPRCS/ ECOLOGY CTRPETSMART INC 427 $ 9.49 06/27/2016 62490 OTHER PROGRAM COSTSANIMAL FOODPRCS/ ECOLOGY CTRFISH TECH $ 41.12 06/27/2016 65110 REC PROGRAM SUPPLIESFISHING SUPPILIESPRCS/ ECOLOGY CTRTHE HOME DEPOT 1902 $ 36.00 06/27/2016 65110 REC PROGRAM SUPPLIESPROGRAM SUPPILIESPRCS/ ECOLOGY CTRDOLLARTREE $ 17.00 06/27/2016 65110 REC PROGRAM SUPPLIESPROGRAM SUPPILIESPRCS/CHAND NEWB CNTRFACEBK A6LM2AS8J2 $ 10.51 06/01/2016 62490 OTHER PROGRAM COSTSBOOSTED FACEBOOK POSTSPRCS/CHAND NEWB CNTRAMAZON.COM AMZN.COM/BI $ 142.35 06/01/2016 65110 REC PROGRAM SUPPLIESDODGEBALLS FOR SUMMER CAMPPRCS/CHAND NEWB CNTRTARGET 00020792 $ 53.94 06/01/2016 65110 REC PROGRAM SUPPLIESLAUNDRY BASKETS FOR SUMMER CAMPPRCS/CHAND NEWB CNTRTARGET 00009274 $ 80.91 06/01/2016 65110 REC PROGRAM SUPPLIESSTORAGE CASES FOR CAMP SITESPRCS/CHAND NEWB CNTRMFASCO HEALTH & SAFETY $ 60.29 06/02/2016 65110 REC PROGRAM SUPPLIESRED CROSS SLING BAGS FOR FIRST AID PACKS FOR COUNSELORSPRCS/CHAND NEWB CNTRSSI SCHOOL SPECIALTY $ 164.88 06/03/2016 65110 REC PROGRAM SUPPLIESPAINT, GLUE AND PAPER FOR CAMP KALEIDOSCOPEPRCS/CHAND NEWB CNTRARC SERVICES/TRAINING $ 57.00 06/06/2016 62295 TRAINING & TRAVELCPR CERTIFICATION FOR SUMMER CAMP STAFFPRCS/CHAND NEWB CNTREPIC SPORTS, INC. $ 306.77 06/06/2016 65110 REC PROGRAM SUPPLIESDODGEBALLS FOR SUMMER CAMPPRCS/CHAND NEWB CNTRDOG POOP BAGS .COM $ 272.96 06/06/2016 65040 JANITORIAL SUPPLIESDOG POOP BAGS FOR DOG BEACHPRCS/CHAND NEWB CNTRJIMMY JOHNS - 44 $ 49.39 06/06/2016 65025 FOODLUNCH FOR STAFF DURING CAMP PREPERATIONPRCS/CHAND NEWB CNTRTARGET 00009274 $ 73.93 06/06/2016 65025 FOODSNACKS FOR THE FIRST WEEK OF SUMMER CAMPPRCS/CHAND NEWB CNTRARC SERVICES/TRAINING $ 133.00 06/06/2016 62295 TRAINING & TRAVELSUMMER STAFF CPR CERTIFICATIONPRCS/CHAND NEWB CNTRTHE HOME DEPOT 1902 $ 67.92 06/06/2016 65125 OTHER COMMODITIESTOOLS & WATER HOSE FOR DOG BEACHPRCS/CHAND NEWB CNTRRADIOSHACK COR00164145 $ 22.48 06/07/2016 64540 TELECOMMUNICATIONS - WIRCHARGERS FOR REC CUSTODIAL & PARK RANGER PHONESPRCS/CHAND NEWB CNTRLEMOI ACE HARDWARE $ 19.97 06/07/2016 65125 OTHER COMMODITIESTOOLS & HOSE NOZZLE FOR DOG BEACHPRCS/CHAND NEWB CNTRIN ONCOURT OFFCOURT L $ 173.36 06/08/2016 65110 REC PROGRAM SUPPLIESTENNIS AND PICKLEBALL EQUIPMENTPRCS/CHAND NEWB CNTRNATIONAL RECREATION & $ 65.00 06/09/2016 62295 TRAINING & TRAVELCEUS FOR CPRP CERTIFICATIONPRCS/CHAND NEWB CNTRHAROLD'S TRUE VALUE HD $ 21.37 06/09/2016 65050 BUILDING MAINTENANCE MATERIALDOORSTOPS, PAINTPRCS/CHAND NEWB CNTRBLICK ART 800 447 1892 $ 32.27 06/13/2016 65110 REC PROGRAM SUPPLIESART SUPPLIES FOR ADVENTURE THROUGH CREATION CAMPPRCS/CHAND NEWB CNTRBIG LOTS STORES - #436 $ 5.70 06/13/2016 65025 FOODMARSHMALLOWS FOR ZOMBIE SURVIVAL CAMPPRCS/CHAND NEWB CNTRMICHAELS STORES 8625 $ 164.67 06/13/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR ADVENTURE THROUGH CREATION AND ZOMBIE SURVIVAL CAMPPRCS/CHAND NEWB CNTRUNCLE DAN'S LTD. $ 30.96 06/13/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR ZOMBIE SURVIVAL CAMPPRCS/CHAND NEWB CNTRLEMOI ACE HARDWARE $ 64.23 06/15/2016 65050 BUILDING MAINTENANCE MATERIALHARDWARE FOR HANDICAP RAMP AT BEACHESPRCS/CHAND NEWB CNTRS&S WORLDWIDE-ONLINE $ 126.62 06/15/2016 65110 REC PROGRAM SUPPLIESTABLE FOR CAMP KALEIDOSCOPE AT BENT PARKPRCS/CHAND NEWB CNTRCVS/PHARMACY #08760 $ 32.58 06/16/2016 65110 REC PROGRAM SUPPLIESBUBBLES FOR SUMMER CAMPPRCS/CHAND NEWB CNTRJEWEL #3456 $ 24.98 06/16/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR ZOMBIE SURVIVAL CAMPPRCS/CHAND NEWB CNTRORBIT SKATE CENTER $ 25.00 06/17/2016 62507 FIELD TRIPSDEPOSIT FOR SKATING FIELD TRIPPRCS/CHAND NEWB CNTRORBIT SKATE CENTER $ 25.00 06/17/2016 62507 FIELD TRIPSDEPOSIT TO ORBIT SKATE FOR CAMP FIELD TRIPPRCS/CHAND NEWB CNTRPUMP IT UP OF GLENVIEW $ 150.00 06/20/2016 62507 FIELD TRIPSDEPOSIT FOR FIELD TRIP ON AUGUST 18 FOR ULTIMATE ADVENTURE CAMPPRCS/CHAND NEWB CNTRPUTTING EDGE - NORRIDG $ 50.00 06/20/2016 62507 FIELD TRIPSDEPOSIT FOR SPORTS CAMP FIELD TRIPPRCS/CHAND NEWB CNTRSKY HIGH SPORTS NILES $ 100.00 06/20/2016 62507 FIELD TRIPSDEPOSIT TO SKY HIGH SPORTS FOR CAMP FIELD TRIPAugust 15, 2016Page 14 of 29123 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/CHAND NEWB CNTRAPL APPLEONLINESTOREUS $ 105.19 06/21/2016 62490 OTHER PROGRAM COSTSRENEWED APPLE DEVELOPER ACCOUNT FOR MOBILE APPPRCS/CHAND NEWB CNTRMH SOFTWARE INC $ 99.00 06/21/2016 62490 OTHER PROGRAM COSTSRENEWED SUBSCRIPTION FOR CALENDAR SOFTWARE FOR MOBILE APPPRCS/CHAND NEWB CNTRVERTICAL ENDEAVORS-GLE $ 50.00 06/22/2016 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPPRCS/CHAND NEWB CNTRBSN SPORT SUPPLY GROUP $ 280.59 06/22/2016 65110 REC PROGRAM SUPPLIESSPORTS EQUIPMENT FOR SUMMER SPORTS CAMP--2 CHARGES TOTALING $287.60 ON 1 RECEIPTPRCS/CHAND NEWB CNTRBSN SPORT SUPPLY GROUP $ 7.01 06/22/2016 65110 REC PROGRAM SUPPLIESSPORTS EQUIPMENT FOR SUMMER SPORTS CAMP--2 CHARGES TOTALING $287.60 ON 1 RECEIPTPRCS/CHAND NEWB CNTRHAROLD'S TRUE VALUE HD $ 72.39 06/24/2016 65110 REC PROGRAM SUPPLIESKEYS & PADLOCKS FOR SOFTBALL KNAACK BOXESPRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS $ 7.95 06/24/2016 65110 REC PROGRAM SUPPLIESPLUG ADAPTOR FOR BLUETOOTH SPEAKER FOR CAMP KALEIDOSCOPEPRCS/CHAND NEWB CNTRTHE HOME DEPOT 1902 $ 525.80 06/24/2016 65125 OTHER COMMODITIESREFRIGERATOR FOR BEACH OFFICEPRCS/CHAND NEWB CNTRQUAD INDOOR SPORTS $ 270.00 06/24/2016 62375 RENTALSRENTAL OF QUAD INDOOR FACILITY DURING TENNIS CAMP RAIN DAYPRCS/CHAND NEWB CNTRCARQUEST 2759 $ 12.34 06/24/2016 65125 OTHER COMMODITIESTRAILER BALL FOR MOVING LAKEFRONT BOATSPRCS/CHAND NEWB CNTRTHE HOME DEPOT 1902 $ 133.83 06/27/2016 65050 BUILDING MAINTENANCE MATERIALMOPS,BROOMS, BUSKETS FOR CAMP SHELTER CLEANING.PRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS $ 29.54 06/27/2016 65110 REC PROGRAM SUPPLIESPLAY DOH AND TOOLS FOR LEGO CAMPPRCS/CHAND NEWB CNTRTARGET 00009274 $ 26.97 06/29/2016 65110 REC PROGRAM SUPPLIESBASKETS AND SAND TOYS FOR SUMMER CAMPPRCS/CHAND NEWB CNTRBIZNESSAPPS $ 59.00 06/29/2016 62490 OTHER PROGRAM COSTSMONTHLY SUBSCRIPTION FOR MOBILE APPPRCS/CHAND NEWB CNTRFOOD4LESS #0558 $ 24.88 06/30/2016 65110 REC PROGRAM SUPPLIESZOMBIE CAMP SUPPLIESPRCS/CHAND NEWB CNTRTHE HOME DEPOT 1902 $ 37.96 06/30/2016 65110 REC PROGRAM SUPPLIESZOMBIE SURVIVAL CAMP SUPPLIESPRCS/ECOLOGY CTNROFFICE DEPOT #510 $ 5.99 06/01/2016 65110 REC PROGRAM SUPPLIESSPLIT - CAMP SUPPLIES (46.15%)PRCS/ECOLOGY CTNROFFICE DEPOT #510 $ 6.99 06/01/2016 65095 OFFICE SUPPLIESSPLIT - OFFICE SUPPLIES (53.85%)PRCS/ECOLOGY CTNRPETSMART INC 427 $ 9.49 06/03/2016 62490 OTHER PROGRAM COSTSANIMAL CARE SUPPLIESPRCS/ECOLOGY CTNRDISCOUNT SCHOOL SUPPLY $ 279.50 06/03/2016 65110 REC PROGRAM SUPPLIESCAMP CRAFT SUPPLIESPRCS/ECOLOGY CTNRJEWEL #3487 $ 6.97 06/03/2016 62490 OTHER PROGRAM COSTSSPLIT - ANIMAL CARE SUPPLIES (39.27%)PRCS/ECOLOGY CTNRJEWEL #3487 $ 10.78 06/03/2016 65025 FOODSPLIT - CAMPFIRE SUPPLIES (60.73%)PRCS/ECOLOGY CTNRFOSTER SMITH MAIL ORDR $ 24.98 06/06/2016 62490 OTHER PROGRAM COSTSANIMAL CARE BEDDINGPRCS/ECOLOGY CTNRWM SUPERCENTER #1998 $ 137.05 06/06/2016 65110 REC PROGRAM SUPPLIESCAMP RECREATION AND CRAFT SUPPLIESPRCS/ECOLOGY CTNRTARGET 00009274 $ 160.43 06/06/2016 65110 REC PROGRAM SUPPLIESCAMP RECREATION SUPPLIESPRCS/ECOLOGY CTNRJETS PIZZA IL 05 $ 148.94 06/06/2016 65025 FOODCAMP TRAINING FOODPRCS/ECOLOGY CTNRD & D FINER FOODS $ 18.04 06/08/2016 65025 FOODSPLIT - CAMP FOOD (69.9%)PRCS/ECOLOGY CTNRD & D FINER FOODS $ 7.77 06/08/2016 65110 REC PROGRAM SUPPLIESSPLIT - CAMP REC SUPPLIES (30.1%)PRCS/ECOLOGY CTNRAMAZON MKTPLACE PMTS $ 6.39 06/09/2016 65110 REC PROGRAM SUPPLIESBIRD PROGRAM SUPPLIESPRCS/ECOLOGY CTNRAMAZON MKTPLACE PMTS $ 44.99 06/09/2016 65110 REC PROGRAM SUPPLIESCAMP CRAFT SUPPLIESPRCS/ECOLOGY CTNRAMAZON MKTPLACE PMTS $ 9.97 06/09/2016 65110 REC PROGRAM SUPPLIESSPLIT - BIRD PROGRAM (10.69%)PRCS/ECOLOGY CTNRAMAZON MKTPLACE PMTS $ 83.31 06/09/2016 65110 REC PROGRAM SUPPLIESSPLIT - FIRST AID SUPPLIES (89.31%)PRCS/ECOLOGY CTNRLLLREPTILE AND SUPPLY $ 29.99 06/10/2016 62490 OTHER PROGRAM COSTSANIMAL CARE FOODPRCS/ECOLOGY CTNRAMAZON MKTPLACE PMTS $ 38.81 06/10/2016 65110 REC PROGRAM SUPPLIESCAMP FIRST AID SUPPLIESPRCS/ECOLOGY CTNRAMAZON MKTPLACE PMTS $ 18.58 06/10/2016 65110 REC PROGRAM SUPPLIESFIRST AID SUPPLIESPRCS/ECOLOGY CTNRPETSMART INC 427 $ 97.71 06/13/2016 62490 OTHER PROGRAM COSTSANIMAL CARE SUPPLIESPRCS/ECOLOGY CTNRTARGET 00020792 $ 5.68 06/13/2016 65025 FOODSPLIT - CAMP FOOD (19.16%)PRCS/ECOLOGY CTNRTARGET 00020792 $ 23.97 06/13/2016 65110 REC PROGRAM SUPPLIESSPLIT - REC SUPPLIES (80.84%)PRCS/ECOLOGY CTNRPETSMART INC 427 $ 16.77 06/14/2016 65110 REC PROGRAM SUPPLIESCAMP ACTIVITY SUPPLIESPRCS/ECOLOGY CTNRAMAZON MKTPLACE PMTS $ 129.75 06/14/2016 65110 REC PROGRAM SUPPLIESFIRST AID SUPPLIESAugust 15, 2016Page 15 of 29124 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/ECOLOGY CTNRMUSEUM OF SCIENCE & IN $ 387.50 06/15/2016 62507 FIELD TRIPSFIELD TRIPPRCS/ECOLOGY CTNRGFS STORE #1915 $ 697.34 06/17/2016 65025 FOODCAMP FOODPRCS/ECOLOGY CTNRTHE HOME DEPOT 1902 $ 35.78 06/17/2016 65025 FOODSPLIT - COOKOUT SUPPLIES (61.91%)PRCS/ECOLOGY CTNRTHE HOME DEPOT 1902 $ 22.01 06/17/2016 65005 LANDSCAPE MATERIALSSPLIT - FARMETTE SEED (38.09%)PRCS/ECOLOGY CTNRTHE HOME DEPOT 1902 $ 13.98 06/20/2016 65110 REC PROGRAM SUPPLIESBIRTHDAY PARTY SUPPLIESPRCS/ECOLOGY CTNRMICHAELS STORES 3849 $ 69.95 06/20/2016 65110 REC PROGRAM SUPPLIESCAMP CRAFT SUPPLIESPRCS/ECOLOGY CTNRWAL-MART #1998 $ 78.29 06/20/2016 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/ECOLOGY CTNRGFS STORE #1915 $ 104.76 06/20/2016 65025 FOODCOOKOUT AND CAMPOUT SUPPLIESPRCS/ECOLOGY CTNRTJMAXX #0440 $ 14.99 06/20/2016 65110 REC PROGRAM SUPPLIESNIGHT HIKE SUPPLIESPRCS/ECOLOGY CTNRVALLI PRODUCE $ 4.16 06/20/2016 62490 OTHER PROGRAM COSTSSPLIT - ANIMAL CARE SUPPLIES (6.86%)PRCS/ECOLOGY CTNRVALLI PRODUCE $ 25.02 06/20/2016 65025 FOODSPLIT - COOKOUT SUPPLIES (41.25%)PRCS/ECOLOGY CTNRVALLI PRODUCE $ 31.48 06/20/2016 65110 REC PROGRAM SUPPLIESSPLIT - REC SUPPLIES (51.9%)PRCS/ECOLOGY CTNRAMAZON MKTPLACE PMTS $ 6.70 06/21/2016 65110 REC PROGRAM SUPPLIESCAMPPRCS/ECOLOGY CTNRAMAZON MKTPLACE PMTS $ 119.98 06/21/2016 65110 REC PROGRAM SUPPLIESCAMP OUT TENTSPRCS/ECOLOGY CTNRAMAZON MKTPLACE PMTS $ 20.49 06/21/2016 65110 REC PROGRAM SUPPLIESFISHING SUPPLIESPRCS/ECOLOGY CTNRCOSLEY ZOO GIFT SHOP $ 31.00 06/24/2016 62507 FIELD TRIPSFIELD TRIPPRCS/ECOLOGY CTNRD & D FINER FOODS $ 23.74 06/27/2016 65110 REC PROGRAM SUPPLIESBUBBLE SCIENCE PROGRAM SUPPLIESPRCS/ECOLOGY CTNRPOLYGEM INC $ 118.44 06/28/2016 65110 REC PROGRAM SUPPLIESTREE EXHIBIT TOP COAT TO BE REIMBURSED BY EEAPRCS/ECOLOGY CTNRCAROLINA BIOLOGIC SUPP $ 69.33 06/29/2016 65110 REC PROGRAM SUPPLIESCAMP SCIENCE EXPERIMENTPRCS/ECOLOGY CTNRTARGET 00009274 $ 79.45 06/30/2016 65110 REC PROGRAM SUPPLIESCAMP REC SUPPLIESPRCS/FLEETWOOD JOUR CNTRTARGET 00020792 $ 20.48 06/01/2016 65110 REC PROGRAM SUPPLIESTHEATRE SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 12.64 06/02/2016 65025 FOODAFTER SCHOOL GRADUATION PARTYPRCS/FLEETWOOD JOUR CNTRTJMAXX #0562 $ 88.99 06/02/2016 65110 REC PROGRAM SUPPLIESCHARGE LATER REVERSED ITEMS FOR THEATREPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 170.48 06/02/2016 65025 FOODFJCC AFTER SCHOOL SNACKPRCS/FLEETWOOD JOUR CNTRMARSHALLS #0518 $ 35.00 06/02/2016 65110 REC PROGRAM SUPPLIESFJCC COSTUME ITEMSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 83.95 06/02/2016 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 89.69 06/02/2016 65110 REC PROGRAM SUPPLIESSET BUILDING... A SONG FOR CORETTAPRCS/FLEETWOOD JOUR CNTRSCHRECK ARMY NAVY $ 120.93 06/02/2016 65110 REC PROGRAM SUPPLIESTHEATRE SUPPLIESPRCS/FLEETWOOD JOUR CNTRVALLI PRODUCE $ 81.12 06/02/2016 65025 FOODW.O.W COOKING CLASSPRCS/FLEETWOOD JOUR CNTRTHE SALVATION ARMY NO $ 49.47 06/03/2016 65110 REC PROGRAM SUPPLIESFJ THEATRE COSTUME ITEMSONG FOR CORETTAPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 32.14 06/03/2016 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTRRITE LOCK & SAFE $ 26.25 06/03/2016 65110 REC PROGRAM SUPPLIESKEYS AND LOCKS FOR ICE MACHINESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 13.47 06/03/2016 65110 REC PROGRAM SUPPLIESSENIOR FOOD SUPPLIESPRCS/FLEETWOOD JOUR CNTRBEST BUY 00003137 $ 529.99 06/03/2016 65110 REC PROGRAM SUPPLIESSUMMER FOOD SUPPLIES.PRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 281.91 06/06/2016 65005 LANDSCAPE MATERIALSITEMS FOR FLEETWOOD GARDENPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 254.11 06/06/2016 65110 REC PROGRAM SUPPLIESSUMMER FOOD SUPPLIESPRCS/FLEETWOOD JOUR CNTROFFICE DEPOT #510 $ 150.63 06/06/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR STAFF TRAINING.PRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ (25.63) 06/06/2016 65005 LANDSCAPE MATERIALSTAX TAKEN FROM PURCHASEPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 84.83 06/06/2016 65110 REC PROGRAM SUPPLIESTHEATRE SUPPLIESPRCS/FLEETWOOD JOUR CNTRUNIQUE THRIFT WESTERN $ 20.42 06/07/2016 65110 REC PROGRAM SUPPLIESFJ THEATRE COSTUME ITEMA SONG FOR CORETTAAugust 15, 2016Page 16 of 29125 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 34.53 06/07/2016 65025 FOODFJCC AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 76.47 06/07/2016 65025 FOODSENIOR BINGOPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 274.72 06/07/2016 65025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD JOUR CNTROFFICE DEPOT #510 $ 31.38 06/07/2016 65110 REC PROGRAM SUPPLIESSUMMER FOOD SUPPLIESPRCS/FLEETWOOD JOUR CNTRTARGET 00009274 $ 36.93 06/07/2016 65110 REC PROGRAM SUPPLIESTHEATRE ITEM REVERSEDPRCS/FLEETWOOD JOUR CNTRDESIGNLAB CHICAGO $ 29.00 06/07/2016 65110 REC PROGRAM SUPPLIESTHEATRE LIGHTINGPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 28.15 06/07/2016 65110 REC PROGRAM SUPPLIESTHEATRE SUPPLIESPRCS/FLEETWOOD JOUR CNTRPAYLESS SHOESO00020537 $ 49.99 06/08/2016 65110 REC PROGRAM SUPPLIESFJT COSTUME ITEMA SONG FOR CORETTAPRCS/FLEETWOOD JOUR CNTRTHE SALVATION ARMY NO $ 35.68 06/08/2016 65110 REC PROGRAM SUPPLIESFJT ITEMSONG FOR CORETTAPRCS/FLEETWOOD JOUR CNTRTJMAXX #0562 $ (88.99) 06/08/2016 65110 REC PROGRAM SUPPLIESREVERSAL OF CHARGEPRCS/FLEETWOOD JOUR CNTRDOLLARTREE $ 48.00 06/08/2016 65110 REC PROGRAM SUPPLIESSENIOR BINGO ITEMSPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 182.11 06/08/2016 65040 JANITORIAL SUPPLIESSUMMER FOOD PROGRAM ITEMSPRCS/FLEETWOOD JOUR CNTRDESIGNLAB CHICAGO $ 58.00 06/08/2016 65110 REC PROGRAM SUPPLIESTHEATRE LIGHTINGPRCS/FLEETWOOD JOUR CNTRD & D FINER FOODS $ 3.19 06/08/2016 65110 REC PROGRAM SUPPLIESTHEATRE SUPPLIESPRCS/FLEETWOOD JOUR CNTRTARGET 00009274 $ (36.98) 06/09/2016 65110 REC PROGRAM SUPPLIESITEM REVERSED FROM TARGETPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 3.49 06/09/2016 65025 FOODSENIOR BINGO ITEMSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 87.98 06/09/2016 65025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 50.97 06/09/2016 65025 FOODSUMMER FOOD BREAKFAST MILKPRCS/FLEETWOOD JOUR CNTRALLEGRA MARKETING PRIN $ 282.13 06/09/2016 62210 PRINTINGSUMMER FOOD FLYER/COPIES.PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 49.98 06/09/2016 65025 FOODSUMMER FOODS BREAKFASTPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 54.99 06/10/2016 65025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD JOUR CNTRS&S WORLDWIDE-ONLINE $ 816.75 06/10/2016 65110 REC PROGRAM SUPPLIESSUMMER SPORTS EQUIPMENTPRCS/FLEETWOOD JOUR CNTRSCHAUMBURG BOOMERS $ 513.00 06/10/2016 62507 FIELD TRIPSSUMMER SPORTS FIELD TRIPPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 3.97 06/10/2016 65110 REC PROGRAM SUPPLIESTHEATRE SUPPLIESPRCS/FLEETWOOD JOUR CNTRVALLI PRODUCE $ 97.32 06/10/2016 65025 FOODW.O.W COOKING CLASSPRCS/FLEETWOOD JOUR CNTROFFICEMAX/OFFICE DEPOT $ 19.99 06/13/2016 65095 OFFICE SUPPLIESFILING LABELSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 9.87 06/13/2016 65025 FOODSPORTS CAMP PARTYPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 638.32 06/13/2016 65025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 54.53 06/13/2016 65025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 67.96 06/13/2016 65025 FOODSUMMER FOOD BREAKFAST MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 50.97 06/13/2016 65025 FOODSUMMER FOOD BREAKFAST MILKPRCS/FLEETWOOD JOUR CNTRCHICAGO SKY $ 432.00 06/13/2016 62507 FIELD TRIPSSUMMER SPORTS FIELD TRIPPRCS/FLEETWOOD JOUR CNTRMARBLES #8003 $ 266.88 06/14/2016 65110 REC PROGRAM SUPPLIESSUMMER EDUCATIONAL GAMESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ (152.91) 06/16/2016 65025 FOODCREDIT FOR MILKPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 29.94 06/16/2016 65095 OFFICE SUPPLIESFJCC OFFICE SUPPLIESPRCS/FLEETWOOD JOUR CNTROFFICE DEPOT #510 $ 17.97 06/16/2016 65095 OFFICE SUPPLIESNAME TAGS.PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 625.78 06/16/2016 65025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 70.91 06/16/2016 65025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 169.90 06/16/2016 65025 FOODSUMMER FOOD BREAKFAST MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 50.97 06/16/2016 65025 FOODSUMMER FOOD BREAKFAST MILKAugust 15, 2016Page 17 of 29126 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 15.96 06/16/2016 65110 REC PROGRAM SUPPLIESSUMMER FOOD REFRIGERATOR THERMOMETERPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 137.04 06/16/2016 65110 REC PROGRAM SUPPLIESSUMMER FOOD SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 44.92 06/17/2016 65110 REC PROGRAM SUPPLIESITEMS FOR SENIOR LUNCHPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 199.28 06/17/2016 65025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 30.76 06/20/2016 65110 REC PROGRAM SUPPLIESSUMMER BREAKFAST SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 1,646.91 06/20/2016 65025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 135.92 06/20/2016 65025 FOODSUMMER FOOD BREAKFAST MILKPRCS/FLEETWOOD JOUR CNTRWILMETTE BICYCLE & SPO $ 82.15 06/22/2016 65110 REC PROGRAM SUPPLIESMAN UP EVENTPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 154.87 06/22/2016 65025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 174.41 06/22/2016 65110 REC PROGRAM SUPPLIESSUMMER FOOD SUPPLIESPRCS/FLEETWOOD JOUR CNTRVALLI PRODUCE $ 14.27 06/23/2016 65025 FOODDRINKS FOR FOSTER SENIOR CLUB.PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 45.96 06/23/2016 65110 REC PROGRAM SUPPLIESSUMMER FOOD SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 279.46 06/24/2016 65025 FOODSUMMER FOOD BREAKFAST MILKPRCS/FLEETWOOD JOUR CNTROFFICE DEPOT #510 $ 19.98 06/24/2016 65095 OFFICE SUPPLIESSUMMER FOOD SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 48.99 06/24/2016 65110 REC PROGRAM SUPPLIESSUMMER FOOD SUPPLIES (GLOVES)PRCS/FLEETWOOD JOUR CNTRPLAYITAGAINSP #11655 $ 74.95 06/27/2016 65110 REC PROGRAM SUPPLIESMAN UP EVENTPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 418.19 06/27/2016 65025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD JOUR CNTRALLEGRA MARKETING PRIN $ 350.00 06/27/2016 62210 PRINTINGSUMMER FOOD SIGNS.PRCS/FLEETWOOD JOUR CNTRDME ACCESS LLC $ 675.00 06/28/2016 62245 OTHER EQ MAINTLIFT SERVICEPRCS/FLEETWOOD JOUR CNTRPETSMART INC 427 $ 16.49 06/29/2016 65110 REC PROGRAM SUPPLIESFISH FOOD FOR FJCC FISH TANKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 10.36 06/29/2016 65025 FOODSENIOR LUNCH ITEMSPRCS/FLEETWOOD JOUR CNTRS&S WORLDWIDE-ONLINE $ 129.34 06/29/2016 65110 REC PROGRAM SUPPLIESSUMMER ARTS CAMP SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 161.52 06/29/2016 65025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD JOUR CNTREVANSTON IMPRINTABL $ 230.42 06/30/2016 65020 CLOTHINGMASON T SHIRTSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 134.46 06/30/2016 65025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 559.85 06/30/2016 65025 FOODSUMMER FOOD BREAKFASTPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 129.00 06/02/2016 65050 BUILDING MAINTENANCE MATERIALREPLACEMENT DRILLPRCS/LEVY SEN CNTRIDEAL CHARTER MGMT $ 82.40 06/07/2016 62507 FIELD TRIPSBUS FOR SENIOR TRIPPRCS/LEVY SEN CNTRIDEAL CHARTER MGMT $ 271.74 06/07/2016 62507 FIELD TRIPSBUS FOR SENIOR TRIPPRCS/LEVY SEN CNTRVALLI PRODUCE $ 59.70 06/07/2016 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/LEVY SEN CNTRDOLLAR TREE $ 10.00 06/07/2016 65110 REC PROGRAM SUPPLIESCAMPING SUPPLIESPRCS/LEVY SEN CNTRDOLLARTREE $ 22.00 06/08/2016 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/LEVY SEN CNTRBEST BUY 00003137 $ 28.57 06/10/2016 65110 REC PROGRAM SUPPLIESA/V CABLES- TAX REIMBURSEDPRCS/LEVY SEN CNTRLOWES #01748 $ 48.22 06/10/2016 65040 JANITORIAL SUPPLIESFLOOR WAXPRCS/LEVY SEN CNTRBEST BUY 00003137 $ (2.59) 06/10/2016 65110 REC PROGRAM SUPPLIESTAX REIMBURSEMENTPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 24.86 06/13/2016 65040 JANITORIAL SUPPLIESBATTERIES & WALL PATCHING SUPPLIESPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 34.97 06/13/2016 65040 JANITORIAL SUPPLIESFLOOR STRIPPERPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 16.97 06/13/2016 65040 JANITORIAL SUPPLIESFOGHOUSE SUPPLIESPRCS/LEVY SEN CNTREPSON STORE $ 699.99 06/13/2016 65110 REC PROGRAM SUPPLIESPOWER POINT PROJECTOR TO BE REIMBURSED BY MMAI GRANTPRCS/LEVY SEN CNTRGFS STORE #1915 $ 70.29 06/13/2016 65025 FOODSUPPLIES FOR SENIOR ICE CREAM SOCIALAugust 15, 2016Page 18 of 29127 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/LEVY SEN CNTRGOODMAN THEATRE - BOX $ 837.00 06/13/2016 62507 FIELD TRIPSTHEATRE TICKETS FOR SENIOR TRIPPRCS/LEVY SEN CNTRCERAMIC SUPPLY CHICAGO $ 239.20 06/14/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR SENIOR CERAMICS CLASSPRCS/LEVY SEN CNTRCLASSICAL GLASS $ 482.25 06/16/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR GLASS FUSION CLASSESPRCS/LEVY SEN CNTRGFS STORE #1915 $ 55.33 06/17/2016 65025 FOODFOOD SUPPLIES FOR CONGREGRATE MEALSPRCS/LEVY SEN CNTRAMZ WEBSTAURANTSTORE C $ 39.83 06/20/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CLASSROOMPRCS/LEVY SEN CNTRAMZ WEBSTAURANTSTORE C $ 44.51 06/24/2016 65040 JANITORIAL SUPPLIESREPLACEMENT MOP HEADSPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 19.99 06/27/2016 65040 JANITORIAL SUPPLIESBLEACHPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 11.35 06/28/2016 65110 REC PROGRAM SUPPLIESUNIVERSAL REMOTEPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 26.63 06/29/2016 65110 REC PROGRAM SUPPLIESKEY TAGS FOR LOCKER ROOMPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 31.13 06/30/2016 65110 REC PROGRAM SUPPLIESCONSTRUCTION MATERIAL FOR GIANT JENGAPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 29.88 06/30/2016 65040 JANITORIAL SUPPLIESPAINT FOR LEVY MULTI-PURPOSE ROOMSPRCS/NOYES CNTRD & D FINER FOODS $ 16.82 06/01/2016 65110 REC PROGRAM SUPPLIESBEVERAGES AND ICE FOR CAMP TRAININGPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 124.78 06/01/2016 65110 REC PROGRAM SUPPLIESFULL DAY ARTS CAMP SUPPLIESPRCS/NOYES CNTRSP ALL CITY CANDY $ 25.40 06/01/2016 65110 REC PROGRAM SUPPLIESFULL DAY ARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 89.20 06/02/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 209.16 06/02/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 47.96 06/03/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 128.72 06/03/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 13.64 06/06/2016 65110 REC PROGRAM SUPPLIESARTS CAMP GLUEPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 9.99 06/06/2016 65110 REC PROGRAM SUPPLIESARTS CAMP MEDIA SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 46.84 06/06/2016 65110 REC PROGRAM SUPPLIESARTS CAMP POSTERBOARDPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 19.25 06/06/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SCIENCE SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 9.49 06/06/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SCIENCE SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 20.93 06/06/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 34.91 06/06/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 57.71 06/06/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 48.10 06/06/2016 65110 REC PROGRAM SUPPLIESYAP ARTS SUPPLIESPRCS/NOYES CNTROFFICE DEPOT #510 $ 199.58 06/06/2016 65110 REC PROGRAM SUPPLIESYAP CAMP SUPPLIESPRCS/NOYES CNTRAMAZON.COM AMZN.COM/BI $ 69.75 06/07/2016 65110 REC PROGRAM SUPPLIESARTSCAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 18.28 06/07/2016 65110 REC PROGRAM SUPPLIESCLAY FOR ARTS CAMPPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 12.98 06/07/2016 65110 REC PROGRAM SUPPLIESYAP CAMP SCIENCE SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 36.10 06/08/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 16.84 06/08/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 14.86 06/08/2016 65110 REC PROGRAM SUPPLIESMEDIEVAL CAMP SUPPLIESPRCS/NOYES CNTRTARGET 00009274 $ 22.78 06/09/2016 65110 REC PROGRAM SUPPLIESTHEATRE PROPSPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 94.46 06/09/2016 65110 REC PROGRAM SUPPLIESYAP CAMP ARTS SUPPLIESPRCS/NOYES CNTRUS TOY/CONSTR PLAYTHIN $ 21.28 06/10/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRBLICK ART 800 447 1892 $ 23.14 06/10/2016 65110 REC PROGRAM SUPPLIESPROPS FOR THEATREPRCS/NOYES CNTRTHE HOME DEPOT 1902 $ (54.94) 06/10/2016 65110 REC PROGRAM SUPPLIESREFUND - SET BUILDING SUPPLIESPRCS/NOYES CNTRTHE HOME DEPOT 1902 $ 29.97 06/10/2016 65110 REC PROGRAM SUPPLIESSET BUILDING SUPPLIESAugust 15, 2016Page 19 of 29128 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/NOYES CNTRTHE HOME DEPOT 1902 $ 140.21 06/10/2016 65110 REC PROGRAM SUPPLIESSET BUILDING SUPPLIESPRCS/NOYES CNTRDOMINO'S 9175 $ 14.97 06/10/2016 65025 FOODTHEATRE PARTYPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 107.20 06/13/2016 65110 REC PROGRAM SUPPLIESCOSTUMERS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 33.92 06/13/2016 65110 REC PROGRAM SUPPLIESCOSTUMERS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 47.72 06/13/2016 65110 REC PROGRAM SUPPLIESCOSTUMERS CAMP SUPPLIESPRCS/NOYES CNTRGFS STORE #1915 $ 55.68 06/13/2016 65025 FOODFOOD FOR THEATRE CASTPRCS/NOYES CNTRD & D FINER FOODS $ 5.57 06/13/2016 65025 FOODFOOD FOR THEATRE PARTYPRCS/NOYES CNTRSUBWAY 03466141 $ 34.00 06/13/2016 65025 FOODTHEATRE PARTYPRCS/NOYES CNTRTHE HOME DEPOT 1902 $ 20.97 06/13/2016 65110 REC PROGRAM SUPPLIESTHEATRE SUPPLIESPRCS/NOYES CNTRTHE HOME DEPOT 1902 $ 25.54 06/13/2016 65110 REC PROGRAM SUPPLIESTHEATRE SUPPLIESPRCS/NOYES CNTRTHE HOME DEPOT 1902 $ 8.94 06/13/2016 65110 REC PROGRAM SUPPLIESTHEATRE SUPPLIESPRCS/NOYES CNTRTHE HOME DEPOT 1902 $ 78.70 06/13/2016 65110 REC PROGRAM SUPPLIESTHEATRE SUPPLIESPRCS/NOYES CNTRBLICK ART 800 447 1892 $ 42.62 06/15/2016 65110 REC PROGRAM SUPPLIESAQUATICS CAMP ARTS SUPPLIESPRCS/NOYES CNTRMICHAELS STORES 3849 $ 45.98 06/15/2016 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/NOYES CNTRD & D FINER FOODS $ 30.34 06/15/2016 65110 REC PROGRAM SUPPLIESEARLY CHILDHOOD CAMP SUPPLIES AND AFTERCARE MATERIALSPRCS/NOYES CNTRDOLLARTREE $ 19.80 06/16/2016 65110 REC PROGRAM SUPPLIESTHEATRE CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 39.04 06/17/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 72.03 06/17/2016 65110 REC PROGRAM SUPPLIESPIRATE AND MEDIA ARTS CAMP SUPPLLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 61.89 06/20/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRD & D FINER FOODS $ 6.99 06/23/2016 65110 REC PROGRAM SUPPLIESAQUATICS CAMP ARTS SUPPLIESPRCS/NOYES CNTRD & D FINER FOODS $ 10.98 06/24/2016 65095 OFFICE SUPPLIESBATTERIES FOR SAFEPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 31.22 06/24/2016 65110 REC PROGRAM SUPPLIESYAP CAMP ARTS SUPPLIESPRCS/NOYES CNTRFOOD4LESS #0558 $ 10.53 06/27/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRBLICK ART 800 447 1892 $ 29.45 06/27/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRTHE SALVATION ARMY NO $ 139.38 06/27/2016 65110 REC PROGRAM SUPPLIESCOSTUME SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 64.67 06/27/2016 65110 REC PROGRAM SUPPLIESYAP CAMP ARTS SUPPLIESPRCS/NOYES CNTRIN GOOD NEWS LAUNDRY $ 45.95 06/28/2016 65110 REC PROGRAM SUPPLIESCLEANING OF FJT COSTUMESPRCS/NOYES CNTRLEMOI ACE HARDWARE $ 3.99 06/28/2016 65110 REC PROGRAM SUPPLIESSET BUILDING SUPPLIESPRCS/NOYES CNTRTHE HOME DEPOT 1902 $ 94.85 06/29/2016 65110 REC PROGRAM SUPPLIESSET BUILDING SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 29.71 06/30/2016 65110 REC PROGRAM SUPPLIESTEXTILES AND ARCHITECTURE CAMPS SUPPLIESPRCS/RBT CROWN CNTROFFICEMAX/OFFICE DEPOT $ 38.97 06/01/2016 65110 REC PROGRAM SUPPLIESPRESCHOOL SUPPLIESPRCS/RBT CROWN CNTRTARGET 00009274 $ 61.53 06/02/2016 65110 REC PROGRAM SUPPLIESPRESCHOOL SUPPLIESPRCS/RBT CROWN CNTRATHLETIC STUFF $ 63.99 06/02/2016 65110 REC PROGRAM SUPPLIESSTOP WATCHES CAMPPRCS/RBT CROWN CNTRTHE HOME DEPOT 1902 $ 28.98 06/06/2016 65050 BUILDING MAINTENANCE MATERIALBUILDING MAINTENANCE MATERIALSPRCS/RBT CROWN CNTRTHE HOME DEPOT 1902 $ 26.73 06/06/2016 65050 BUILDING MAINTENANCE MATERIALBUILDING SUPPLIES MAINTENANCEPRCS/RBT CROWN CNTRTARGET 00009274 $ 20.42 06/06/2016 65110 REC PROGRAM SUPPLIESBULLETIN BOARD SUPPLIESPRCS/RBT CROWN CNTRGFS STORE #1915 $ 109.00 06/06/2016 65025 FOODCAMP SNACKPRCS/RBT CROWN CNTRGFS STORE #1915 $ 102.77 06/06/2016 65025 FOODCAMP SNACKPRCS/RBT CROWN CNTRGFS STORE #1915 $ 155.64 06/06/2016 65025 FOODCAMP SNACKSPRCS/RBT CROWN CNTRWAL-MART #2816 $ 145.12 06/06/2016 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESAugust 15, 2016Page 20 of 29129 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RBT CROWN CNTRWM SUPERCENTER #1998 $ 57.90 06/06/2016 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RBT CROWN CNTROFFICEMAX/OFFICE DEPOT $ 77.87 06/06/2016 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RBT CROWN CNTRWM SUPERCENTER #1998 $ 85.41 06/06/2016 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RBT CROWN CNTRORTHOPEDIC PHYSICAL TH $ 50.80 06/06/2016 65110 REC PROGRAM SUPPLIESOFF ICE TRAINING SUPPLIESPRCS/RBT CROWN CNTRGFS STORE #1915 $ 100.00 06/06/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTRTARGET 00009274 $ 41.90 06/06/2016 65110 REC PROGRAM SUPPLIESPRESCHOOL SUPPLIESPRCS/RBT CROWN CNTRCITY WELDING SALES & S $ 13.20 06/06/2016 65050 BUILDING MAINTENANCE MATERIALPROPANEPRCS/RBT CROWN CNTRUS TOY/CONSTR PLAYTHIN $ 88.44 06/06/2016 65110 REC PROGRAM SUPPLIESSUMMER CAMP ART SUPPLIESPRCS/RBT CROWN CNTROFFICEMAX/OFFICE DEPOT $ 25.66 06/07/2016 65110 REC PROGRAM SUPPLIESBULLETIN BOARD SUPPLIESPRCS/RBT CROWN CNTRTARGET 00009423 $ 102.70 06/07/2016 65110 REC PROGRAM SUPPLIESCAMP SNACKSPRCS/RBT CROWN CNTRDOLLAR TREE $ 42.00 06/07/2016 65110 REC PROGRAM SUPPLIESLTS CAMP SUPPLIESPRCS/RBT CROWN CNTRGFS STORE #1915 $ 115.39 06/07/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 446.85 06/08/2016 65110 REC PROGRAM SUPPLIESGLOVES FOR CAMPPRCS/RBT CROWN CNTRRITE LOCK & SAFE $ 78.00 06/09/2016 65050 BUILDING MAINTENANCE MATERIALCONCESSION STAND KEYSPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 24.84 06/09/2016 65110 REC PROGRAM SUPPLIESJUMP ROPESPRCS/RBT CROWN CNTRORIENTAL TRADING CO $ 88.89 06/09/2016 65110 REC PROGRAM SUPPLIESLANYARDSPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 27.84 06/09/2016 65025 FOODPRESCHOOL COOKING PROJECTPRCS/RBT CROWN CNTRBEST BUY 00003137 $ 449.99 06/09/2016 62490 OTHER PROGRAM COSTSREFRIGERATOR FOR PRESCHOOLPRCS/RBT CROWN CNTRWALGREENS #4218 $ 81.50 06/10/2016 65075 MEDICAL & LAB SUPPLIESFIRST AID SUPPLIESPRCS/RBT CROWN CNTRWAL-MART #1998 $ 119.68 06/13/2016 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RBT CROWN CNTRWM SUPERCENTER #1998 $ 160.86 06/13/2016 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RBT CROWN CNTRBEST BUY 00003137 $ 59.97 06/13/2016 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RBT CROWN CNTRWAL-MART #1998 $ 183.43 06/13/2016 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RBT CROWN CNTRGFS STORE #1915 $ 188.91 06/13/2016 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RBT CROWN CNTRWM SUPERCENTER #1998 $ 128.88 06/13/2016 65110 REC PROGRAM SUPPLIESPRESCHOOL SUPPLIESPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ (446.85) 06/14/2016 65110 REC PROGRAM SUPPLIESCREDIT BACK SHIPPED TO WRONG ADDRESSPRCS/RBT CROWN CNTRSPORTS PARK $ 110.00 06/14/2016 62507 FIELD TRIPSFIELD TRIPPRCS/RBT CROWN CNTRSAMSCLUB #6444 $ 319.53 06/14/2016 65025 FOODFOOD FOR PRESCHOOLPRCS/RBT CROWN CNTRTARGET 00014373 $ 278.40 06/14/2016 65110 REC PROGRAM SUPPLIESPRESCHOOL CAMP SUPPLIESPRCS/RBT CROWN CNTRWALGREENS #4218 $ 2.49 06/14/2016 65075 MEDICAL & LAB SUPPLIESPRESCHOOL ICEPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 70.07 06/14/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTRPARTY TIME PALACE $ 61.84 06/15/2016 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTRPARTY TIME PALACE $ 139.80 06/15/2016 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTRPARTY TIME PALACE $ 146.79 06/15/2016 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTRUS TOY/CONSTR PLAYTHIN $ 9.86 06/15/2016 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RBT CROWN CNTRKMART 3371 $ 44.98 06/15/2016 65110 REC PROGRAM SUPPLIESPRESCHOOL SUPPLIESPRCS/RBT CROWN CNTRBLICK ART 800 447 1892 $ 16.89 06/16/2016 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RBT CROWN CNTRLEARN TO SKATE USA $ 25.50 06/16/2016 62360 MEMBERSHIP DUESMEMBERSHIP RENEWALPRCS/RBT CROWN CNTRDOLLARTREE $ 34.00 06/17/2016 65025 FOODCAMP SNACKPRCS/RBT CROWN CNTRBEST BUY 00003137 $ 112.98 06/17/2016 65110 REC PROGRAM SUPPLIESCD PLAYER BALLET ROOMAugust 15, 2016Page 21 of 29130 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RBT CROWN CNTREMILY OAKS NATURE CNTR $ 89.25 06/17/2016 62507 FIELD TRIPSPRESCHOOL FIELD TRIPPRCS/RBT CROWN CNTROFFICEMAX/OFFICE DEPOT $ 179.99 06/17/2016 65095 OFFICE SUPPLIESSHREDDERPRCS/RBT CROWN CNTRTARGET 00009274 $ 22.16 06/17/2016 65110 REC PROGRAM SUPPLIESSOCKS FOR CAMPPRCS/RBT CROWN CNTRPUMP IT UP OF GLENVIEW $ 175.00 06/20/2016 62507 FIELD TRIPSPRESCHOOL FIELD TRIPPRCS/RBT CROWN CNTRMOBILE MINI $ 112.77 06/20/2016 62490 OTHER PROGRAM COSTSSTORAGEPRCS/RBT CROWN CNTRPETSMART INC 427 $ 53.52 06/21/2016 62490 OTHER PROGRAM COSTSPET SUPPLIESPRCS/RBT CROWN CNTRWALGREENS #4218 $ 54.83 06/22/2016 65110 REC PROGRAM SUPPLIESPRESCHOOL SUPPLIESPRCS/RBT CROWN CNTRLITTLE BEANS CAFE EVAN $ 132.00 06/22/2016 62507 FIELD TRIPSPRESCHOOL TRIPPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 61.14 06/23/2016 65025 FOODCAMP COOKING PROJECTPRCS/RBT CROWN CNTRPUMP IT UP OF GLENVIEW $ 34.00 06/23/2016 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTRPUMP IT UP OF GLENVIEW $ 150.00 06/23/2016 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTRPUMP IT UP OF GLENVIEW $ 150.00 06/23/2016 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTRPUMP IT UP OF GLENVIEW $ 150.00 06/23/2016 62507 FIELD TRIPSCAMP TRIPPRCS/RBT CROWN CNTRCOSTUME GALLERY, IN $ (86.00) 06/23/2016 65110 REC PROGRAM SUPPLIESCOSTUME CREDITPRCS/RBT CROWN CNTRQUAD INDOOR SPORTS $ 75.00 06/24/2016 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTRQUAD INDOOR SPORTS $ 150.00 06/24/2016 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTRQUAD INDOOR SPORTS $ 150.00 06/24/2016 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTRQUAD INDOOR SPORTS $ 150.00 06/24/2016 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTRQUAD INDOOR SPORTS $ 150.00 06/24/2016 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTR838 - BRUNSWICK ZONE - $ 104.85 06/24/2016 62507 FIELD TRIPSFIELD TRIP PRESCHOOLPRCS/RBT CROWN CNTRBOTANY BAY CHEMICAL CO $ 1,424.80 06/27/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL COOLING TOWER CHEMICALSPRCS/RBT CROWN CNTRTHE HOME DEPOT 1902 $ 11.96 06/27/2016 65110 REC PROGRAM SUPPLIESPRESCHOOL SUPPLIESPRCS/RBT CROWN CNTRMICHAELS STORES 8625 $ 103.70 06/28/2016 65110 REC PROGRAM SUPPLIESARTS AND CRAFTS CAMPPRCS/RBT CROWN CNTRMYSTIC WATERS FAMILY A $ 80.00 06/28/2016 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTRMYSTIC WATERS FAMILY A $ 150.00 06/28/2016 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTRMYSTIC WATERS FAMILY A $ 150.00 06/28/2016 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTRWALGREENS #4218 $ 20.55 06/28/2016 65025 FOODPLATES PRESCHOOLPRCS/RBT CROWN CNTRWALGREENS #4218 $ 5.99 06/29/2016 65110 REC PROGRAM SUPPLIESCANDY FOR CAMPPRCS/RBT CROWN CNTRWAL-MART #1998 $ 3.52 06/30/2016 65110 REC PROGRAM SUPPLIESPRESCHOOL SUPPLIESPRCS/RBT CROWN CNTRWAL-MART #1998 $ 2.87 06/30/2016 65110 REC PROGRAM SUPPLIESPRESCHOOL SUPPLIESPRCS/RBT CROWN CNTRWAL-MART #1998 $ 65.98 06/30/2016 65110 REC PROGRAM SUPPLIESPRESCHOOL SUPPLIESPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 66.95 06/01/2016 65095 OFFICE SUPPLIESBLUE LIGHT SCREEN MONITOR - CROWNPRCS/RECREATIONSAMS CLUB #6444 $ 80.97 06/01/2016 65025 FOODREFRESHMENTS FOR STAFF WHO ATTENDED THE CITY'S EQUITY TRAININGPRCS/RECREATIONUS CASINO RENTALS LLC $ 300.00 06/01/2016 65110 REC PROGRAM SUPPLIESSPLIT - CASINO PARTY RENTALS (44.44%)PRCS/RECREATIONUS CASINO RENTALS LLC $ 375.00 06/01/2016 65110 REC PROGRAM SUPPLIESSPLIT - CASINO PARTY RENTALS (55.56%)PRCS/RECREATIONCITY OF EVANSTON - PAR $ (1.00) 06/01/2016 62235 OFFICE EQUIPMENT MAINT.TESTING OF RECREATION POS SYSTEMPRCS/RECREATIONADMIT ONE PRODUCTS $ 222.62 06/01/2016 65045 LICENSING/REGULATORY SUPPLIESTICKETSPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 189.00 06/01/2016 65095 OFFICE SUPPLIESTIME CLOCK FOR CAMPPRCS/RECREATIONMRCOSTUMESC $ 8.98 06/02/2016 65110 REC PROGRAM SUPPLIESCOSTUME SUPPLIESPRCS/RECREATIONDOLLAR TREE $ 8.00 06/02/2016 65110 REC PROGRAM SUPPLIESSTICKERSAugust 15, 2016Page 22 of 29131 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONTHE HOME DEPOT 1902 $ 18.07 06/02/2016 65050 BUILDING MAINTENANCE MATERIALWOOD SCREWSPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 36.28 06/03/2016 65095 OFFICE SUPPLIESEXTRA TIME CARDS FOR TIMECLOCKPRCS/RECREATIONBLICK ART 800 447 1892 $ 36.94 06/03/2016 65110 REC PROGRAM SUPPLIESFOAMBOARDPRCS/RECREATIONPLUG N PAY INC $ 91.60 06/03/2016 62705 BANK SERVICE CHARGESMONTHLY PROCESSIG FEE FOR REC TRAC CREDIT CARD PROGRAM REGISTRATIONSPRCS/RECREATION PLUG N PAY INC $ 330.45 06/03/2016 62705 BANK SERVICE CHARGES MONTHLY PROCESSING FEE FOR REC TRAC REGISTRATIONSPRCS/RECREATION DENGEOS SKOKIE $ 37.00 06/03/2016 65125 OTHER COMMODITIESSPLIT -PUBLIC SERVICE WEEK FOOD (14.51%)PRCS/RECREATIONDENGEOS SKOKIE $ 218.00 06/03/2016 65125 OTHER COMMODITIESSPLIT -PUBLIC SERVICE WEEK FOOD (85.49%)PRCS/RECREATIONSWEETY PIES $ 50.00 06/06/2016 65025 FOODCOOKIES FOR STAFF ORIENTATIONPRCS/RECREATIONTHE OLIVE GARD00017095 $ 41.00 06/06/2016 62295 TRAINING & TRAVELDINNER FOR STAFF AT SPECIAL OLYMPICS TRAININGPRCS/RECREATIONTHE OLIVE GARD00017095 $ 68.72 06/06/2016 62295 TRAINING & TRAVELDINNER FOR STAFF FOR SPECIAL OLYMPICS TRAININGPRCS/RECREATIONUNIVERSITY SERVICE $ 33.40 06/06/2016 62295 TRAINING & TRAVELGAS FOR CAR AT SPECIAL OLYMPICS TRAININGPRCS/RECREATIONSHELL OIL 57444536106 $ 25.00 06/06/2016 64015 NATURAL GASGAS FOR VAN 509PRCS/RECREATIONAMAZON MKTPLACE PMTS $ 79.50 06/06/2016 62490 OTHER PROGRAM COSTSHANDHELD DIGITAL COUNTERSPRCS/RECREATIONBURGER KING #11903 Q07 $ 9.96 06/06/2016 62295 TRAINING & TRAVELLUNCH FOR STAFF FOR SPECIAL OLYMPICS TRAININGPRCS/RECREATIONAMZ CUT-RATE BATTERI $ 232.14 06/06/2016 65110 REC PROGRAM SUPPLIESREPLACEMENT BATTERIES FOR TWO WAY RADIOSPRCS/RECREATIONPLAYITAGAINSP #11655 $ 189.00 06/06/2016 62490 OTHER PROGRAM COSTSSKATE RENTAL SHARPENINGSPRCS/RECREATIONTARGET 00019513 $ 19.07 06/06/2016 65025 FOODSNACKS FOR SPECIAL OLYMPICS TRAININGPRCS/RECREATIONAMAZON.COM $ 6.30 06/06/2016 65110 REC PROGRAM SUPPLIESSTICKERSPRCS/RECREATIONAMAZON.COM $ 18.41 06/06/2016 65110 REC PROGRAM SUPPLIESSTICKERSPRCS/RECREATIONAMAZON.COM $ 11.37 06/06/2016 65110 REC PROGRAM SUPPLIESSTICKERSPRCS/RECREATIONAMAZON.COM $ 58.17 06/06/2016 65110 REC PROGRAM SUPPLIESTUBE ROPEPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 259.99 06/07/2016 65110 REC PROGRAM SUPPLIES2-WAY RADIOSPRCS/RECREATIONMUSEUM OF SCIENCE & IN $ 892.50 06/07/2016 62507 FIELD TRIPSARTS CAMP FIELD TRIPPRCS/RECREATIONEXXONMOBIL 96821707 $ 27.42 06/07/2016 62295 TRAINING & TRAVELGAS FOR CAR RETURNING FROM SPECIAL OLYMPICS TRAININGPRCS/RECREATIONTHE HOME DEPOT 1902 $ 10.63 06/07/2016 62490 OTHER PROGRAM COSTSKEYS AND KEY TAGSPRCS/RECREATIONCHILI'S #409 $ 65.18 06/07/2016 62295 TRAINING & TRAVELLUNCH FOR STAFF ATTENDING SPECIAL OLYMPICS EVENTPRCS/RECREATIONLEMOI ACE HARDWARE $ 16.97 06/07/2016 62490 OTHER PROGRAM COSTSPADDLOCKS, KEYSPRCS/RECREATIONUS TOY/CONSTR PLAYTHIN $ 30.35 06/07/2016 65110 REC PROGRAM SUPPLIESPOSITIVE BEHAVIORAL INCENTIVESPRCS/RECREATIONWALGREENS #15562 $ 7.96 06/07/2016 65110 REC PROGRAM SUPPLIESSTICKERS FOR BEHAVIORAL CHARTSPRCS/RECREATIONWALMART.COM $ 503.61 06/08/2016 65110 REC PROGRAM SUPPLIESDODGE BALLS FOR SUMMER CAMPSPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 60.15 06/08/2016 65040 JANITORIAL SUPPLIESGARDEN HOSE REELPRCS/RECREATIOND & D FINER FOODS $ 6.57 06/08/2016 65025 FOODICE FOR CONCERTSPRCS/RECREATIONLEMOI ACE HARDWARE $ 34.98 06/08/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LOCKSPRCS/RECREATIONDOLLARTREE $ 5.00 06/08/2016 65110 REC PROGRAM SUPPLIESPOSITIVE BEHAVIORAL INCENTIVES FOR CAMPPRCS/RECREATIONCHICAGO SKY $ 674.00 06/08/2016 62507 FIELD TRIPSROBERT CROWN SUMMER CAMP FIELD TRIPPRCS/RECREATIONCHICAGO SKY $ 234.00 06/08/2016 62507 FIELD TRIPSROBERT CROWN SUMMER CAMP FIELD TRIP (34.72%)PRCS/RECREATIONCHICAGO SKY $ 440.00 06/08/2016 62507 FIELD TRIPSROBERT CROWN SUMMER CAMP FIELD TRIP (65.28%)PRCS/RECREATIONAMAZON MKTPLACE PMTS $ 51.51 06/09/2016 65110 REC PROGRAM SUPPLIESBALLS, FLYING DISCSPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 14.99 06/10/2016 65110 REC PROGRAM SUPPLIESBALLSPRCS/RECREATIONADORAMA INC $ 375.88 06/10/2016 65110 REC PROGRAM SUPPLIESCHROMEBOOKS FOR RECREATIONAL PROGRAMSAugust 15, 2016Page 23 of 29132 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONPOSGLOBAL.COM $ 281.55 06/10/2016 65095 OFFICE SUPPLIESCREDIT CARD MACHINE FOR RECREATION POS SYSTEM (50%)PRCS/RECREATIONPOSGLOBAL.COM $ 281.55 06/10/2016 65095 OFFICE SUPPLIESCREDIT CARD MACHINE FOR RECREATION POS SYSTEM (50%)PRCS/RECREATIONSWI SW IMPORT CO IN $ 52.50 06/10/2016 65110 REC PROGRAM SUPPLIESFLAGSPRCS/RECREATIONHAFELE AMERICA CO $ 230.08 06/10/2016 65050 BUILDING MAINTENANCE MATERIALKEYS FOR LOCKERSPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 59.99 06/10/2016 65110 REC PROGRAM SUPPLIESSPIKEBALLPRCS/RECREATIONPOSGLOBAL.COM $ 281.55 06/10/2016 65095 OFFICE SUPPLIESSPLIT - GIBBS CREDIT CARD READER AND DRAWER (50%)PRCS/RECREATIONPOSGLOBAL.COM $ 281.55 06/10/2016 65095 OFFICE SUPPLIESSPLIT - NOYES CREDIT CARD READER AND DRAWER (50%)PRCS/RECREATIONAMAZON MKTPLACE PMTS $ 23.89 06/10/2016 65110 REC PROGRAM SUPPLIESWABOBASPRCS/RECREATIONTHE CUBBY HOLE $ 450.00 06/13/2016 65020 CLOTHINGBACKPACKS FOR ATHLETES AT SPECIAL OLYMPICSPRCS/RECREATIONALEXANDERS STEAKHOUSE $ 819.14 06/13/2016 65025 FOODDINNER FOR SPECIAL OLYMPICS ATHLETESPRCS/RECREATIONDD/BR #338026 Q35 $ 32.97 06/13/2016 65025 FOODDONUTS FOR SPECIAL OLYMPICSPRCS/RECREATIONSHEDD AQUARIUM $ 540.00 06/13/2016 62507 FIELD TRIPSEARLY CHILDHOOD CAMP FIELD TRIPPRCS/RECREATIONAVANTI'S ITALIAN REST $ 110.61 06/13/2016 65025 FOODFOOD FOR SPECIAL OLYMPICS PARTYPRCS/RECREATIONBP#9656737ML & RJ IQPS $ 30.00 06/13/2016 62295 TRAINING & TRAVELGAS FOR BUS RETURNING FROM SPECIAL OLYMPICS SUMMER GAMESPRCS/RECREATIONBP#9656737ML & RJ IQPS $ 45.74 06/13/2016 62295 TRAINING & TRAVELGAS FOR SPECIAL OLYMPICS TRIP IN DWIGHT,ILLINOISPRCS/RECREATIONBP#8609216CIRCLE K QPS $ 40.01 06/13/2016 62507 FIELD TRIPSGAS FOR VAN RETURNING FROM SPECIAL OLYMPICS SUMMER GAMESPRCS/RECREATIONJIMMY JOHN'S # 413 $ 24.61 06/13/2016 65025 FOODLUNCH FOR SPECIAL OLYMPICS ATHLETESPRCS/RECREATIONJIMMY JOHN'S # 414 $ 18.83 06/13/2016 65025 FOODLUNCH FOR SPECIAL OLYMPICS ATHLETESPRCS/RECREATIONABM PARKING MUSEUM OF $ 22.00 06/13/2016 62295 TRAINING & TRAVELMUSEUM PARKING TO ADMINISTER MEDICATION TO A CAMPER ON A FIELD TRIPPRCS/RECREATIONBP#8609216CIRCLE K QPS $ 9.47 06/13/2016 65025 FOODSODA FOR SPECIAL OLYMPICS PARTYPRCS/RECREATIONSERVICE SANITATION $ 440.00 06/14/2016 62515 RENTAL SERVICESPORT A POTTY RENTAL FOR MAY AND JUNE @ FARMERS' MARKETPRCS/RECREATIONOFFICE DEPOT #510 $ 144.87 06/14/2016 65110 REC PROGRAM SUPPLIESPOSITIVE INCENTIVES FOR INCLUSION , 2 PACKS OF LAMINATION SHEETSPRCS/RECREATIONINTERNATIONAL TRANSACTION FEE $ 3.19 06/14/2016 62512 RECRUITMENT SERVICESPRCS SEASONAL HIRING SOFTWAREPRCS/RECREATIONWORKABLE $ 399.00 06/14/2016 62512 RECRUITMENT SERVICESPRCS SEASONAL HIRING SOFTWAREPRCS/RECREATIONSAMS CLUB #6444 $ 97.23 06/15/2016 65075 MEDICAL & LAB SUPPLIESFIRST AID SUPPLIESPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 87.96 06/15/2016 65095 OFFICE SUPPLIESSPLIT - DEPOSIT BAGS ECOLOGY (25%)PRCS/RECREATIONAMAZON MKTPLACE PMTS $ 87.96 06/15/2016 65095 OFFICE SUPPLIESSPLIT - DEPOSIT BAGS GIBBS (25%)PRCS/RECREATIONAMAZON MKTPLACE PMTS $ 87.96 06/15/2016 65095 OFFICE SUPPLIESSPLIT - DEPOSIT BAGS LEVY (25%)PRCS/RECREATIONAMAZON MKTPLACE PMTS $ 87.96 06/15/2016 65095 OFFICE SUPPLIESSPLIT - DEPOSIT BAGS NOYES (25%)PRCS/RECREATIONSHEDD AQUARIUM $ (108.00) 06/15/2016 62507 FIELD TRIPSTRIP REFUNDPRCS/RECREATIONADORAMA INC $ 179.99 06/16/2016 65110 REC PROGRAM SUPPLIESCHROMEBOOKS FOR RECREATIONAL PROGRAMSPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 14.95 06/16/2016 62490 OTHER PROGRAM COSTSCOAT HANGERSPRCS/RECREATIONAMAZON.COM AMZN.COM/BI $ 79.99 06/16/2016 65110 REC PROGRAM SUPPLIESMONITOR FOR FITNESS ROOM DOORPRCS/RECREATIONADLER PLANETARIUM $ 539.00 06/17/2016 62507 FIELD TRIPSARTS CAMP FIELD TRIPPRCS/RECREATIONPALOS SPORTS $ 37.90 06/17/2016 65110 REC PROGRAM SUPPLIESFLAG BELTS FOR FLAG FOOTBALL PROGRAMPRCS/RECREATIONAMAZON.COM $ 43.89 06/17/2016 65110 REC PROGRAM SUPPLIESGARMENT RACKPRCS/RECREATIONPARTY TIME PALACE $ 799.15 06/17/2016 62507 FIELD TRIPSKID CITY FIELD TRIPPRCS/RECREATIONPETES FRESH MARKET $ 49.27 06/20/2016 65025 FOODFRUIT, JUICE MUFFINS FOR CAMPPRCS/RECREATIONDESIGNLAB CHICAGO $ 209.48 06/20/2016 65110 REC PROGRAM SUPPLIESLIGHTING INSTRUMENT FOR THEATREPRCS/RECREATIONIN GLOBE TICKET $ 493.62 06/20/2016 65045 LICENSING/REGULATORY SUPPLIESTICKET BOXESAugust 15, 2016Page 24 of 29133 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONOFFICE DEPOT #510 $ 58.08 06/21/2016 65095 OFFICE SUPPLIESFESTIVAL SUPPLIESPRCS/RECREATIONDOLLAR TREE $ 25.00 06/22/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR FARMERS' MARKETPRCS/RECREATIONBANK SUPPLIES, INC. $ 133.45 06/23/2016 65095 OFFICE SUPPLIESBANK DEPOSIT BAGSPRCS/RECREATIONEVANSTON IMPRINTABL $ 175.00 06/24/2016 65110 REC PROGRAM SUPPLIESDEPARTMENT TABLECLOTHS LETTEREDPRCS/RECREATIONCENTURY THEATRES 439 $ 136.50 06/24/2016 65110 REC PROGRAM SUPPLIESECT CAMP FIELD TRIPPRCS/RECREATIONEVANSTON IMPRINTABL $ 229.50 06/24/2016 65020 CLOTHINGINCLUSION STAFF SHIRTSPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 71.78 06/24/2016 65125 OTHER COMMODITIESOIL FOR BOATSPRCS/RECREATIONORIENTAL TRADING CO $ 81.95 06/24/2016 65110 REC PROGRAM SUPPLIESSPUD CLUB SUPPLIES AT THE FARMERS' MARKET (BADGE HOLDERS AND ANIMAL VISORS)PRCS/RECREATIONFISH TECH $ 78.92 06/27/2016 65110 REC PROGRAM SUPPLIESBOBBERS, HOOKS, WORMS POLESPRCS/RECREATIONJEWEL #3428 $ 109.98 06/27/2016 65025 FOODCAMP CAKESPRCS/RECREATIONCHICAGO SKY $ 203.00 06/27/2016 62507 FIELD TRIPSROBERT CROWN SUMMER CAMP FIELD TRIPPRCS/RECREATION802BRUNSWICKS BUFFALO $ 21.00 06/27/2016 62295 TRAINING & TRAVELSYEP COMMUNITY TEAM FIELD TRIPPRCS/RECREATION802BRUNSWICKS BUFFALO $ 179.48 06/27/2016 62295 TRAINING & TRAVELSYEP COMMUNITY TEAM FIELD TRIPPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 64.99 06/28/2016 65110 REC PROGRAM SUPPLIESHOBIE MAST BASEPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 25.97 06/28/2016 65110 REC PROGRAM SUPPLIESMAST BEARINGPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 62.76 06/28/2016 65110 REC PROGRAM SUPPLIESUMBRELLASPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 62.76 06/28/2016 65110 REC PROGRAM SUPPLIESUMBRELLASPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 31.38 06/28/2016 65110 REC PROGRAM SUPPLIESUMBRELLASPRCS/RECREATIOND & D FINER FOODS $ 6.57 06/29/2016 65025 FOODICE FOR CONCERTPRCS/RECREATIONGFS STORE #1915 $ 226.47 06/29/2016 65025 FOODSNACK SUPPLIES FOR CAMPPRCS/RECREATIONBB KOHL CHILDREN'S M. $ 320.00 06/30/2016 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/RECREATIONCHICAGO SKY $ 460.00 06/30/2016 62507 FIELD TRIPSFIELD TRIP ADMISSION FOR SPECIAL RECREATION PARTICPANTS ATTENDING A CAMP PROGRAMPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON-MOBIL $ 2.35 06/02/2016 62295 TRAINING & TRAVELIL TOLL FOR OUTREACHPRCS/YOUTH ENGAGEMENTSAGE PUBLICATIONS $ 36.00 06/10/2016 62490 OTHER PROGRAM COSTSWHAT WORKS IN YOUTH VIOLENCE PREVENTION: A REVIEW OF THE LITERATUREPRCS/YOUTH ENGAGEMENTPOTBELLY #44 $ 73.80 06/20/2016 65025 FOODLUNCH PROVIDED FOR TRAINEES FOR MENTAL HEALTH / AWARENESS TRAININGSPRCS/YOUTH ENGAGEMENTSPOTHERO 844-324-7768 $ 16.00 06/20/2016 62295 TRAINING & TRAVELPARKING FOR MENTAL HEALTH/ AWARENESS TRAININGPRCS/YOUTH ENGAGEMENTPAYLESS SHOESO00020537 $ 125.96 06/22/2016 62490 OTHER PROGRAM COSTSSAFETY BOOTS FOR MSYEPPRCS/YOUTH ENGAGEMENTTARGET 00009274 $ 17.58 06/27/2016 62490 OTHER PROGRAM COSTSOPAL/COE VIOLENCE PREVENTION PICNICPRCS/YOUTH ENGAGEMENTTARGET 00009274 $ 60.28 06/27/2016 62490 OTHER PROGRAM COSTSOPAL/COE VIOLENCE PREVENTION PICNICPRCS/YOUTH ENGAGEMENTGFS STORE #1915 $ 92.87 06/27/2016 65025 FOODOPAL/COE VIOLENCE PREVENTION PICNICPRCS/YOUTH ENGAGEMENTGFS STORE #1915 $ 235.36 06/27/2016 65025 FOODOPAL/COE VIOLENCE PREVENTION PICNICPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON-MOBIL $ 0.60 06/27/2016 62295 TRAINING & TRAVELOUTREACH PARKINGPUBLIC WORKS AGENCY ADMINMCCORMICK PLACE $ 15.00 06/22/2016 62295 TRAINING & TRAVELPARKING FOR THE AMERICAN WATER WORKS ASSOCIATION ACE16 CONFERENCE.PUBLIC WORKS/ ENG INFBLUESTONE $ 75.83 06/09/2016 62295 TRAINING & TRAVELLUNCH WITH SENIOR PROJECT MANAGER PAUL MOYANOPUBLIC WORKS/ ENG INFKARA CO., INC. $ 115.93 06/15/2016 65085 MINOR EQUIP & TOOLSENGINEERING FIELD TOOLSPUBLIC WORKS/ ENG INFANYTIME WORLD WIDE $ 1,662.33 06/15/2016 65625 FURNITURES AND FIXTURESPLANS AND DRAWING STORAGE CABINETPUBLIC WORKS/ ENG INF71930 - MLK SELF PARK $ 23.00 06/24/2016 62295 TRAINING & TRAVELWATER CONFERENCEPUBLIC WORKS/ ENVIR SVCSIN EVANSTON ORGANICS $ 29.00 06/01/2016 65005 LANDSCAPE MATERIALSFIELD COMPOSTPUBLIC WORKS/ ENVIR SVCSARLINGTON POWER EQUIPM $ 13.60 06/03/2016 65085 MINOR EQUIP & TOOLSCHAINSAW PART AND PRUNING PAINTAugust 15, 2016Page 25 of 29134 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT 1902 $ 26.08 06/03/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MAINTENANCE TOOLSPUBLIC WORKS/ ENVIR SVCSTRAFFIC CONTROL AND PR $ 272.00 06/03/2016 65090 SAFETY EQUIPMENTSTOP/SLOW PADDLES FOR TRAFFIC CONTROLPUBLIC WORKS/ ENVIR SVCSLEMOI ACE HARDWARE $ 2.99 06/09/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MAINTENANCE TOOLSPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT 1902 $ 131.29 06/10/2016 65085 MINOR EQUIP & TOOLSHAMMERS, MALLETS, AND DIGGING SHOVELSPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT 1902 $ 16.45 06/10/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE ROSE GARDEN IRRIGATIONPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT 1902 $ 7.84 06/10/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE ROSE GARDEN IRRIGATIONPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT 1902 $ 29.97 06/10/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SPORT FIELDS SUPPLIESPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT 1902 $ 124.37 06/10/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SPORTS FIELD SUPPLIESPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT 1902 $ 257.73 06/15/2016 65085 MINOR EQUIP & TOOLSBROOMS AND SHOVELS FOR CLEANUPPUBLIC WORKS/ ENVIR SVCSKROMER CO. LLC $ 244.10 06/15/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FIELD STRIPING EQUIPMENTPUBLIC WORKS/ ENVIR SVCSUSPS 16262202033309188 $ 6.47 06/17/2016 62315 POSTAGEPOSTAGE FOR CERTIFIED MAILPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT 1902 $ 39.86 06/17/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE SIGN POST FOR ECOLOGY CENTERPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT 1902 $ 35.94 06/20/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE IRRIGATION PARTSPUBLIC WORKS/ ENVIR SVCSWW GRAINGER $ 94.39 06/20/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MAINTENANCE SUPPLIESPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT 1902 $ 14.18 06/22/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE LAKEFRONT FENCEPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT 1902 $ 31.42 06/22/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE LAKEFRONT FENCE - GATE LOCKPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT 1902 $ 7.48 06/22/2016 65085 MINOR EQUIP & TOOLSPLUMBING PARTS FOR WATER TRUCKPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT 1902 $ (2.45) 06/22/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TAX EXEMPT REFUNDPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT 1902 $ (2.45) 06/22/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TAX EXEMPT REFUNDPUBLIC WORKS/ ENVIR SVCSCONSOLIDATED PLASTICS $ 103.69 06/24/2016 65075 MEDICAL & LAB SUPPLIESDUTCH ELM DISEASE SAMPLING BAGSPUBLIC WORKS/ ENVIR SVCSUSPS 16262202033309188 $ 109.99 06/24/2016 62315 POSTAGEPOSTAGE FOR CERTIFIED MAILPUBLIC WORKS/ ENVIR SVCSWW GRAINGER $ 118.74 06/27/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL IRRIGATION PARTSPUBLIC WORKS/ ENVIR SVCSUSPS 16262202033309188 $ 32.35 06/28/2016 62315 POSTAGEPOSTAGE FOR CERTIFIED MAILPUBLIC WORKS/ ENVIR SVCSHAROLD'S TRUE VALUE HD $ 9.37 06/29/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL IRRIGATION PARTSPUBLIC WORKS/ ENVIR SVCSUSPS 16262202033309188 $ 12.94 06/29/2016 62315 POSTAGEPOSTAGE FOR CERTIFIED MAILPUBLIC WORKS/ OPER MAINSAF-T-GARD INTERNATION $ 1,356.00 06/01/2016 65625 FURNITURES AND FIXTURESSAFETY VEST / SAFETY EQUIPMENTPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 288.00 06/01/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ OPER MAINLEMOI ACE HARDWARE $ 49.90 06/01/2016 65085 MINOR EQUIP & TOOLSSPRAY PAINT AND CAULKPUBLIC WORKS/ OPER MAINNATIONAL SAFETY COU $ 495.00 06/02/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS FLAGGER TRAININGPUBLIC WORKS/ OPER MAINLEMOI ACE HARDWARE $ 19.98 06/02/2016 65085 MINOR EQUIP & TOOLSTOOLS/SUPPLIESPUBLIC WORKS/ OPER MAINCITY WELDING SALES & S $ 678.50 06/03/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PROPANE (HOT BOXES)PUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 288.00 06/03/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SANDMIXPUBLIC WORKS/ OPER MAINTAPCO $ 302.00 06/03/2016 65115 TRAFFIC CONTROL SUPPLIESSIGN POST DRIVER & SHIPPING COSTSPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 179.00 06/03/2016 65085 MINOR EQUIP & TOOLSTOOLS SUPPLIESPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #8598 $ 42.23 06/03/2016 65085 MINOR EQUIP & TOOLSTOOLS/SUPPLIESPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 340.00 06/06/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 88.67 06/06/2016 65085 MINOR EQUIP & TOOLSTOOL/SUPPLIESPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 77.31 06/06/2016 65115 TRAFFIC CONTROL SUPPLIESTREATED PLYWOOD FOR POSTING BOARDSPUBLIC WORKS/ OPER MAINFREDPRYOR CAREERTRACK $ 149.00 06/07/2016 62295 TRAINING & TRAVELFRED PRYOR 1 DAY SEMINARPUBLIC WORKS/ OPER MAINSAF-T-GARD INTERNATION $ 144.30 06/07/2016 65625 FURNITURES AND FIXTURESGLOVES FOR SYEPAugust 15, 2016Page 26 of 29135 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 288.00 06/07/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINWAP ST CHARLES $ 1,220.00 06/07/2016 65115 TRAFFIC CONTROL SUPPLIESTRAFFIC CONESPUBLIC WORKS/ OPER MAINOFFICEMAX/OFFICE DEPOT $ 60.54 06/08/2016 65625 FURNITURES AND FIXTURESOFFICE SUPPLIESPUBLIC WORKS/ OPER MAINOFFICE DEPOT #510 $ 51.64 06/08/2016 65625 FURNITURES AND FIXTURESOFFICE SUPPLIES FOR SYEPPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 288.00 06/08/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 340.00 06/09/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINJ C LICHT EVANSTON $ 853.56 06/10/2016 65625 FURNITURES AND FIXTURESPAINT FOR SYEPPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 510.00 06/10/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 81.73 06/10/2016 65625 FURNITURES AND FIXTURESTOOLS/ SUPPLIES FOR SYEPPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 804.89 06/10/2016 65625 FURNITURES AND FIXTURESTOOLS/SUPPLIE FOR SYEPPUBLIC WORKS/ OPER MAINWALGREENS #2619 $ 14.45 06/13/2016 65085 MINOR EQUIP & TOOLSICE & WATERPUBLIC WORKS/ OPER MAINDOMINO'S 9175 $ 105.51 06/13/2016 62295 TRAINING & TRAVELLUNCH SYEP PROGRAMPUBLIC WORKS/ OPER MAINWALGREENS #2619 $ 11.92 06/13/2016 65625 FURNITURES AND FIXTURESSAFETY MEETING WITH SYEPPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 340.00 06/13/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 89.46 06/13/2016 65625 FURNITURES AND FIXTURESTOOLS/ SUPPLIES FOR SYEPPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 68.05 06/13/2016 65085 MINOR EQUIP & TOOLSTOOLS/SUPPLESPUBLIC WORKS/ OPER MAINOFFICE DEPOT #510 $ 44.99 06/14/2016 65085 MINOR EQUIP & TOOLSIPAD CASEPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 340.00 06/14/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAININ EJ EQUIPMENT, INC. $ 349.12 06/14/2016 62245 OTHER EQ MAINTSEWER CAMERA PARTS.PUBLIC WORKS/ OPER MAININ EJ EQUIPMENT, INC. $ 1,238.64 06/14/2016 62245 OTHER EQ MAINTSEWER CAMERA PARTS.PUBLIC WORKS/ OPER MAININ EJ EQUIPMENT, INC. $ 1,432.04 06/14/2016 62245 OTHER EQ MAINTSEWER CAMERA PARTS.PUBLIC WORKS/ OPER MAINOFFICE DEPOT #510 $ 54.46 06/14/2016 65095 OFFICE SUPPLIESSPECIAL PICK UP SUPPLIESPUBLIC WORKS/ OPER MAINPAYLESS SHOESO00020537 $ 94.98 06/15/2016 62490 OTHER PROGRAM COSTSSAFETY SHOES FOR SYEPPUBLIC WORKS/ OPER MAININ TRASH STICKERS, IN $ 475.00 06/15/2016 62210 PRINTINGSOLID WASTE VIOLATION STICKERSPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 92.94 06/15/2016 65085 MINOR EQUIP & TOOLSTOOLS/SUPPLIESPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 84.25 06/15/2016 65085 MINOR EQUIP & TOOLSTOOLS/SUPPLIESPUBLIC WORKS/ OPER MAINWALGREENS #2619 $ 4.98 06/16/2016 65085 MINOR EQUIP & TOOLSICEPUBLIC WORKS/ OPER MAIN7-ELEVEN 27070 $ 9.37 06/16/2016 65085 MINOR EQUIP & TOOLSICEPUBLIC WORKS/ OPER MAINBEST BUY 00003137 $ 93.48 06/17/2016 65095 OFFICE SUPPLIESCELL PHONES PROTECTIVE CASEPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 425.00 06/17/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 103.84 06/20/2016 65115 TRAFFIC CONTROL SUPPLIESBARRICADE BATTERIESPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 340.00 06/20/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 53.64 06/20/2016 65085 MINOR EQUIP & TOOLSTOOLS/SUPPLIESPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 425.00 06/21/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINELMER`S WATERSPORTS IN $ 1,317.43 06/22/2016 62230 SVC TO MAINTAIN MAINSDIVE GEAR - REGULATOR AND DIVE COMPUTER.PUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 288.00 06/22/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINTHE UPS STORE #0511 $ 78.54 06/22/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SHIPPING CHARGES FOR CONTROLLER REPAIRPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 8.99 06/22/2016 65085 MINOR EQUIP & TOOLSTOOLS/SUPPLIESPUBLIC WORKS/ OPER MAINCROWN TROPHY 54 $ 65.00 06/23/2016 65085 MINOR EQUIP & TOOLSRETIREMENT PLAQUE FOR MAURICE TURNERPUBLIC WORKS/ OPER MAINNORTH SHORE UNIFORM IN $ 301.15 06/23/2016 65020 CLOTHINGSUPERVISOR WORK CLOTHING.August 15, 2016Page 27 of 29136 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ OPER MAINURHAUSEN GREENHOUSES I $ 199.90 06/23/2016 65085 MINOR EQUIP & TOOLSTOOLS/SUPPLIESPUBLIC WORKS/ OPER MAINTRAFFIC CONTROL AND PR $ 290.95 06/24/2016 65115 TRAFFIC CONTROL SUPPLIESBROWN SHEETING FOR HONORARY STREET NAME SIGNSPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 288.00 06/24/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 288.00 06/24/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 146.97 06/24/2016 65085 MINOR EQUIP & TOOLSTOOLS/SUPPLIESPUBLIC WORKS/ OPER MAINHAROLD'S TRUE VALUE HD $ 59.95 06/24/2016 65085 MINOR EQUIP & TOOLSTOOLS/SUPPLIESPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 210.71 06/24/2016 65085 MINOR EQUIP & TOOLSTOOLS/SUPPLIESPUBLIC WORKS/ OPER MAINAMAZON.COM $ 176.09 06/27/2016 65085 MINOR EQUIP & TOOLSDUCT TAPE, AND A TRUCK WATER PUMP CAMERA.PUBLIC WORKS/ OPER MAINAMAZON.COM $ 219.06 06/27/2016 65085 MINOR EQUIP & TOOLSFLASHLIGHTS.PUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 288.00 06/27/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINHARBOR FREIGHT TOOLS 1 $ 293.55 06/27/2016 65085 MINOR EQUIP & TOOLSTOOLS/SUPPLIESPUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 425.00 06/28/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINBEST BUY 00003137 $ (1.00) 06/28/2016 65095 OFFICE SUPPLIESTAX CREDIT ON PURCHASEPUBLIC WORKS/ OPER MAINACT ILHF PROD INTERNET $ 20.50 06/29/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CSO BOAT REGISTRATION.PUBLIC WORKS/ OPER MAINACT ILHF PROD INTERNET $ 52.50 06/29/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DIVE BOAT REGISTRATION.PUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 425.00 06/29/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 260.77 06/29/2016 65625 FURNITURES AND FIXTURESTOOLS / SUPPLIES FOR SYEPPUBLIC WORKS/ OPER MAINTRAFFIC CONTROL AND PR $ 679.75 06/30/2016 65115 TRAFFIC CONTROL SUPPLIESBIKE SIGNSPUBLIC WORKS/ OPER MAINELMER`S WATERSPORTS IN $ 1,181.00 06/30/2016 62230 SVC TO MAINTAIN MAINSDIVE GEAR - BCD, AND A WETSUIT.PUBLIC WORKS/ OPER MAINORANGE CRUSH - WHEELIN $ 288.00 06/30/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAINTHE HOME DEPOT 1902 $ 10.63 06/30/2016 65085 MINOR EQUIP & TOOLSTOOLS/SUPPLIESPUBLIC WORKS/ WATER PRODFASTENAL COMPANY01 $ 109.22 06/01/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SANDING PAPER.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 80.46 06/01/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WATER TRAILER FAUCET CARTRIDGES.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 112.32 06/01/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WELDING ROD.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS $ 138.29 06/02/2016 65085 MINOR EQUIP & TOOLSLED WORK LIGHT.PUBLIC WORKS/ WATER PRODGEMPLER'S $ 327.45 06/02/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STEEL TOE WADER BOOTS.PUBLIC WORKS/ WATER PRODANALYTICAL TECHNOLOGY $ 84.51 06/03/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CHLORINE RESIDUAL ANALYZER PARTS.PUBLIC WORKS/ WATER PRODJAMECO/JIMPAK ELECTRON $ 146.97 06/03/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LIMIT SWITCHES.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 45.75 06/06/2016 65040 JANITORIAL SUPPLIESHAND SOAP.PUBLIC WORKS/ WATER PRODBATTERY JUNCTION $ 99.90 06/08/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 9V LITHIUM BATTERIES.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 23.95 06/09/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BUNGEE STRAPS.PUBLIC WORKS/ WATER PRODJEWEL #3428 $ 35.78 06/13/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CAKE FOR THE SENIOR PROJECT MANAGER'S FAREWELL PARTY.PUBLIC WORKS/ WATER PRODIN MSFGRAPHICS $ 116.50 06/13/2016 62210 PRINTINGPRINTING OF FINAL BILL NEW PARTY-OLD PARTY REQUEST FORMS.PUBLIC WORKS/ WATER PRODIN MSFGRAPHICS $ 119.60 06/13/2016 62210 PRINTINGPRINTING OF GREEN HANGING CARDS: MAINTENANCE WORK ON SERVICE LINE.PUBLIC WORKS/ WATER PRODABLE DISTRIBUTORS $ 281.18 06/13/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SUPPLIES FOR ANNUAL A/C SERVICE.PUBLIC WORKS/ WATER PRODMCMASTER-CARR $ 1,172.77 06/13/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SUPPLIES FOR REMOTE CAMERA, SCADA AND LIGHT INSTALLATION.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 218.78 06/14/2016 65085 MINOR EQUIP & TOOLSEXHAUST WRAP FOR THE LOW LIFT PUMP VACUUM ENGINE.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 126.00 06/15/2016 65515 OTHER IMPROVEMENTSSILICONE TAPE FOR ANTENNAS.PUBLIC WORKS/ WATER PRODGIH GLOBALINDUSTRIALEQ800-645-2986 $ (8.08) 06/15/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TAX REFUND CREDIT.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 55.54 06/16/2016 65005 LANDSCAPE MATERIALSINSECT KILLER.August 15, 2016Page 28 of 29137 of 550 Bank of America Credit Card for the period ending June 30, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ WATER PRODLOWES #01748 $ 39.92 06/16/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LIGHT BULBS FOR THE PUMP STATION OFFICE.PUBLIC WORKS/ WATER PRODBUSHNELL INCORPORATED $ 124.50 06/16/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PVC FITTINGS.PUBLIC WORKS/ WATER PRODULINE SHIP SUPPLIES $ 81.15 06/17/2016 65040 JANITORIAL SUPPLIESBROOM WALL HOLDER.PUBLIC WORKS/ WATER PRODIN EVANSTON ORGANICS $ 58.00 06/17/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MULCH FOR THE WATER TREATMENT PLANT.PUBLIC WORKS/ WATER PRODNALCO CROSSBOW WATER $ 264.74 06/17/2016 65075 MEDICAL & LAB SUPPLIESTANKS AND FILTERS FOR DEIONIZED WATER.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 50.17 06/20/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BATTERIES AND FIRE EXTINGUISHER.PUBLIC WORKS/ WATER PRODUSA BLUE BOOK $ 173.36 06/20/2016 65075 MEDICAL & LAB SUPPLIESCHLORINE SWIFT TEST DISPENSER AND REFILL, SAMPLE CELL FOR TURBIDITY.PUBLIC WORKS/ WATER PRODINDUSTRIAL TEST SYSTEM $ 499.55 06/20/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS CHLORINE TEST STRIPS.PUBLIC WORKS/ WATER PRODTHE HOME DEPOT 1902 $ 188.39 06/20/2016 65005 LANDSCAPE MATERIALSLANDSCAPING SUPPLIES FOR THE WATER PLANT'S ENTRYWAY.PUBLIC WORKS/ WATER PRODZIEBELL WATER SERVI $ 465.00 06/20/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS METER SEALS AND GASKETS.PUBLIC WORKS/ WATER PRODBUSHNELL INCORPORATED $ 65.03 06/20/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PVC FITTINGS.PUBLIC WORKS/ WATER PRODUSA SAFETY $ 387.20 06/20/2016 62295 TRAINING & TRAVELSAFETY DVD FOR OVERHEAD CRANE.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS $ 17.91 06/21/2016 65090 SAFETY EQUIPMENTFIRE EXTINGUISHER BRACKET.PUBLIC WORKS/ WATER PRODWIHA QUALITY TOOLS $ 115.26 06/21/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MISCELLANEOUS DRILL BITS AND DRIVERS.PUBLIC WORKS/ WATER PRODVWR INTERNATIONAL INC $ 246.18 06/21/2016 65075 MEDICAL & LAB SUPPLIESTISAB, PLASTIC PITCHERS 3000ML, ACETATE BUFFER.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 182.29 06/22/2016 65040 JANITORIAL SUPPLIESCLEANING SUPPLIES.PUBLIC WORKS/ WATER PRODFULLIFE SAFETY CENTER $ 2,485.00 06/22/2016 65090 SAFETY EQUIPMENTFALL RESTRAINT EQUIPMENT FOR THE FILTRATION DIVISION.PUBLIC WORKS/ WATER PRODAMAZON.COM AMZN.COM/BI $ 21.10 06/22/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FLOOR WAX APPLICATORS.PUBLIC WORKS/ WATER PRODAMAZON.COM AMZN.COM/BI $ 33.93 06/22/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PAINT.PUBLIC WORKS/ WATER PRODMCMASTER-CARR $ 51.89 06/22/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PULL HANDLES.PUBLIC WORKS/ WATER PRODIN TEXDOOR LTD $ 455.00 06/22/2016 65515 OTHER IMPROVEMENTSREPLACEMENT GATE REMOTES.PUBLIC WORKS/ WATER PRODMAGID GLOVE AND SAF $ 110.67 06/23/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DISPOSABLE GLOVES.PUBLIC WORKS/ WATER PRODMOTORCITYREMAN $ 87.19 06/23/2016 65005 LANDSCAPE MATERIALSMOWER STARTER MOTOR.PUBLIC WORKS/ WATER PRODTFS FISHER SCI ATL $ 166.24 06/23/2016 65075 MEDICAL & LAB SUPPLIESPH BUFFER 4 AND 7.PUBLIC WORKS/ WATER PRODBOLT DEPOT INC. $ 46.39 06/23/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL BOLTS.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 257.57 06/27/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ANCHORS.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 8.00 06/27/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BOLTS.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 64.10 06/27/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BOLTS.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 345.26 06/27/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FASTENERS.PUBLIC WORKS/ WATER PRODPOLLARDWATER.COM #332 $ 66.23 06/27/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SAMPLE SPIGOTS.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 642.36 06/28/2016 65040 JANITORIAL SUPPLIESCLEANING SUPPLIES.PUBLIC WORKS/ WATER PRODNSC NORTHERN SAFETY CO $ 31.25 06/28/2016 65090 SAFETY EQUIPMENTSAFETY GLASSES AND EAR PLUGS.PUBLIC WORKS/ WATER PRODNSC NORTHERN SAFETY CO $ 502.14 06/28/2016 65090 SAFETY EQUIPMENTSAFETY GLASSES AND EAR PLUGS.PUBLIC WORKS/ WATER PRODIN NORTHERN ILLINOIS $ 115.00 06/29/2016 62295 TRAINING & TRAVELCROSS CONNECTION CONTROL DEVICE TRAINING FOR THE PLUMBING INSPECTOR.PUBLIC WORKS/ WATER PRODXYL DEWATERING $ 357.75 06/29/2016 62245 OTHER EQ MAINTELECTRIC PUMP PARTS.PUBLIC WORKS/ WATER PRODMANUFACTURERS EDGE, IN $ 1,419.75 06/29/2016 65085 MINOR EQUIP & TOOLSPHOSPHATE FEED PUMP.PUBLIC WORKS/ WATER PRODONTIMESUPPLIES.COM OFF $ 40.71 06/29/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PHOTO HOLDERS.JUNE ALL OTHER TOTAL $ 206,683.86 August 15, 2016Page 29 of 29138 of 550 For City Council meeting of August 15, 2016 Item A3.1 Business of the City by Motion: 2016 Parking Lot Improvement Project For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E., Senior Project Manager Subject: Approval of Contract for 2016 Parking Lot Improvement Project (Bid No. 16-55) Date: August 15, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the 2016 Parking Lot Improvement Project (Bid No. 16-55) with A. Lamp Concrete Contractors, Inc. (1900 Wright Blvd, Schaumburg, IL) in the amount of $991,458.00. Funding Source: Funding will be provided from the Capital Improvement Fund 2016 GO Bond (Account 415.40.4116.65515) in the amount of $487,380.90 and from the Parking Fund (Account 505.19.7005.65515) in the amount of $504,167.10. Fund Account Available Budget Contract Award CIP Fund (GO Bonds) 415.40.4116.65515 – 416525 (James Park West Pkg Lot) $475,550 $326,322.90 Parking Fund 505.19.7005.65515 – 416526 (Hinman Parking Lot Paving) $445,000 $397,499.55 Parking Fund 505.19.7005.65515 – 416528 (Police HQ Parking Lot) $284,750 $106,667.55 CIP Fund (GO Bonds) 415.40.4116.65515 – 516006 (Mason Park BBall Courts) $30,000 $40,000.00 CIP Fund (GO Bonds) 415.40.4116.65515 – 616016 (Police HQ Retaining Wall) $46,500 $21,300.00 CIP Fund (GO Bonds) From previous contract retention 415.40.4216.65515 - 415193 (Davis Street On-Street Pkg) $90,000 $90,000.00 CIP Fund (GO Bonds) 415.40.4116.65515 (Davis Street On-Street Pkg) N/A $9,758.00 Total $1,281,800 $991,548.00 Memorandum 139 of 550 Background Information: This project consists of improvements to various parking lots, a basketball court and an on-street parking area. The construction plans and specifications were completed by engineering consultant Gewalt-Hamilton Associates for the parking lots and by Capital Planning & Engineering Bureau staff for Mason Park and Davis Street. The locations included in this project and their individual scopes of work are as follows: 1. James Park West Parking Lot - James Park West Parking Lot improvements include asphalt resurfacing of the existing pavement, reconstruction of the lot entrances to improve circulation, landscaping and the addition of LED parking lot lighting. 2. Parking Lot #32 (800 Block of Hinman) – Improvements include the reconstruction of the existing pavement with both conventional asphalt and porous concrete paver blocks, replacement of the existing lighting with new foundations, poles and LED lighting, landscaping and the addition of a rain garden to take advantage of the sandy soils in this area. 3. Police Headquarters Parking Lot – The Police Headquarters improvements include asphalt resurfacing of the existing asphalt pavement, repair of the existing retaining walls leading to the underground parking area, and concrete sidewalk and curb repairs as needed. 4. Mason Park Basketball Court – These improvements include repairs to the existing surface and subsequent textured acrylic surfacing and marking of the courts. 5. Davis Street On-Street Parking – Improvements include replacement of the existing cast-in-place porous concrete pavement on the south side of the street between Ridge and Elmwood Avenues with porous concrete paver blocks; this work will be paid for using funds withheld from the contractor that installed the deficient porous concrete in 2013. The work at all the alleys and basketball court is scheduled to begin in early September 2016 and be completed in early November 2016. The work on Davis Street is anticipated to commence no earlier than the week of April 3, 2017 and is to be completed within 15 working days or by April 28, 2017, whichever comes first. Analysis: This bid was advertised on Demandstar and in the Pioneer Press. Bids for this project were received and publicly read on August 2, 2016. Two contractors submitted bids for this project as follows. Contractor Address A. Lamp Concrete Contractors, Inc. 1900 Wright Blvd, Schaumburg, IL 60193 Copenhaver Construction, Inc. 75 Koppie Drive, Gilberts, IL 60136 140 of 550 The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening. The bids were reviewed by Dan Manis, Senior Project Manager. Attached is a bid tabulation showing the detailed bid results. A summary of the bid pricing received was as follows: Contractor Total Bid Price A. Lamp Concrete Contractors, Inc. $991,458.00 Copenhaver Construction, Inc. $1,212,250.00 A. Lamp has completed various projects for the City, and staff has found their work to be satisfactory. Therefore, staff recommends that the contract be awarded to A. Lamp for a total amount of $991,458.00. The bid proposal indicated intent to meet the City’s M/W/EBE program goal and comply with the Local Employment Program. A memo reviewing compliance with the City’s M/W/EBE program goals is attached. Attachments: Bid Tabulation Location Map Memo on M/W/EBE Compliance, dated 8/15/16 141 of 550 CITY OF EVANSTON TABULATION OF BIDS FOR 2016 PARKING LOT IMPROVEMENT PROJECT BID NO: 16-55 DATE: August 2, 2016 NAME AND ADDRESS OF BIDDERS TIME: 2:00 P.M. ATTENDED BY: DM UNIT UNIT UNIT PRICE PRICE PRICE 1 Tree Removal (6 to 15 Units Diameter)UNIT 20 $35.00 $700.00 $43.00 $860.00 $25.00 $500.00 2 Tree Removal (Over 15 Units Diameter)UNIT 50 $55.00 $2,750.00 $48.50 $2,425.00 $35.00 $1,750.00 3 Temporary Fence FOOT 150 $5.00 $750.00 $1.00 $150.00 $3.00 $450.00 4 Non-Special Waste Disposal CU YD 590 $120.00 $70,800.00 $40.00 $23,600.00 $94.00 $55,460.00 5 Special Waste Plans and Reports LSUM 1 $6,500.00 $6,500.00 $3,500.00 $3,500.00 $8,000.00 $8,000.00 6 Earth Excavation CU YD 975 $37.00 $36,075.00 $54.50 $53,137.50 $55.00 $53,625.00 7 Removal and Disposal of Unsuitable Material CU YD 145 $40.00 $5,800.00 $10.00 $1,450.00 $56.00 $8,120.00 8 Trench Backfill CU YD 140 $32.50 $4,550.00 $50.00 $7,000.00 $52.00 $7,280.00 9 Geotechnical Fabric For Ground Stabilization, 8oz SQ YD 2,825 $2.00 $5,650.00 $2.00 $5,650.00 $2.00 $5,650.00 10 Erosion Control Blanket SQ YD 150 $3.00 $450.00 $3.00 $450.00 $2.00 $300.00 11 Perimeter Erosion Barrier FOOT 225 $5.00 $1,125.00 $3.00 $675.00 $2.00 $450.00 12 Inlet and Pipe Protection EACH 15 $175.00 $2,625.00 $25.00 $375.00 $15.00 $225.00 13 Aggregate Subgrade Improvement CU YD 300 $40.00 $12,000.00 $10.00 $3,000.00 $45.00 $13,500.00 14 Aggregate Base Course, Type B, 4"SQ YD 425 $7.00 $2,975.00 $6.50 $2,762.50 $8.00 $3,400.00 15 Aggregate Base Course, Type B, 6"SQ YD 110 $12.00 $1,320.00 $11.00 $1,210.00 $11.00 $1,210.00 16 Aggregate Base Course, Type B, 8"SQ YD 2,275 $8.00 $18,200.00 $13.60 $30,940.00 $14.00 $31,850.00 17 Preparation of Base SQ YD 6,100 $2.50 $15,250.00 $1.50 $9,150.00 $3.00 $18,300.00 18 Hot-Mix Asphalt Binder Course, IL-19.0, N50 TON 1,025 $70.00 $71,750.00 $90.00 $92,250.00 $84.00 $86,100.00 19 Hot-Mix Asphalt Surface Course, Mix D, N50 TON 850 $75.00 $63,750.00 $99.50 $84,575.00 $99.00 $84,150.00 20 Bituminous Materials (Tack Coat)LBS 8,200 $1.00 $8,200.00 $0.10 $820.00 $0.50 $4,100.00 21 Portland Cement Concrete Driveway Pavement, 8"SQ YD 125 $105.00 $13,125.00 $90.00 $11,250.00 $71.00 $8,875.00 22 Portland Cement Concrete Sidewalk 5"SQ FT 1,050 $6.00 $6,300.00 $7.25 $7,612.50 $9.00 $9,450.00 23 Portland Cement Concrete Sidewalk 8"SQ FT 350 $10.00 $3,500.00 $10.00 $3,500.00 $10.00 $3,500.00 24 Pavement Removal SQ YD 6,750 $10.00 $67,500.00 $8.75 $59,062.50 $13.00 $87,750.00 25 Driveway Pavement Removal SQ YD 125 $20.00 $2,500.00 $12.00 $1,500.00 $16.00 $2,000.00 26 Curb Removal FOOT 200 $5.00 $1,000.00 $4.00 $800.00 $8.00 $1,600.00 27 Combination Curb and Gutter Removal FOOT 350 $5.50 $1,925.00 $4.00 $1,400.00 $8.00 $2,800.00 28 Sidewalk Removal SQ FT 1,050 $2.00 $2,100.00 $2.00 $2,100.00 $3.00 $3,150.00 29 Storm Sewers, Rubber Gasket, Class A, Type 2 12"FOOT 15 $70.00 $1,050.00 $65.00 $975.00 $125.00 $1,875.00 30 Catch Basins, Type C, Type 8 Grate EACH 1 $1,500.00 $1,500.00 $1,800.00 $1,800.00 $3,300.00 $3,300.00 31 Manholes, Type A, 4'-Dia., Type 1 Frame, Closed Lid EACH 1 $3,250.00 $3,250.00 $3,500.00 $3,500.00 $2,900.00 $2,900.00 32 Concrete Curb, Type B FOOT 450 $22.50 $10,125.00 $32.00 $14,400.00 $24.00 $10,800.00 33 Combination Concrete Curb and Gutter Type B-6.12 FOOT 525 $25.00 $13,125.00 $21.00 $11,025.00 $23.00 $12,075.00 34 Mobilization LSUM 1 $40,000.00 $40,000.00 $51,000.00 $51,000.00 $49,000.00 $49,000.00 35 Sign Panel - Type 1 SQ FT 50 $40.00 $2,000.00 $25.00 $1,250.00 $35.00 $1,750.00 36 Metal Post - Type B FOOT 110 $25.00 $2,750.00 $15.00 $1,650.00 $27.00 $2,970.00 37 Thermoplastic Pavement Marking - Letters & Symbols SQ FT 75 $15.00 $1,125.00 $4.40 $330.00 $9.00 $675.00 38 Thermoplastic Pavement Marking - Line 4"FOOT 3,400 $3.00 $10,200.00 $1.40 $4,760.00 $3.00 $10,200.00 39 Epoxy Pavement Marking - Line 4"FOOT 1,200 $3.00 $3,600.00 $3.90 $4,680.00 $8.00 $9,600.00 40 Electric Service Installation EACH 1 $1,500.00 $1,500.00 $1,320.00 $1,320.00 $1,100.00 $1,100.00 41 Electric Utility Service Connection LSUM 1 $2,500.00 $2,500.00 $2,750.00 $2,750.00 $2,800.00 $2,800.00 42 Underground Conduit, Galvanized Steel, 1" Dia.FOOT 175 $14.50 $2,537.50 $22.00 $3,850.00 $21.00 $3,675.00 43 Underground Conduit, Galvanized Steel, 2" Dia.FOOT 30 $25.00 $750.00 $27.50 $825.00 $28.00 $840.00 44 Handhole, Composite Concrete EACH 1 $1,000.00 $1,000.00 $1,980.00 $1,980.00 $600.00 $600.00 45 Unit Duct, 600V, 2-1/C No.10, 1/C No.10 Ground, (XLP-Type USE), 3/4" Dia.FOOT 700 $18.50 $12,950.00 $11.00 $7,700.00 $10.00 $7,000.00 46 Electric Cable in Conduit, 600V (XLP-Type Use) 1/C No.10 FOOT 525 $1.00 $525.00 $1.10 $577.50 $1.00 $525.00 47 Removal of Lighting Unit, No Salvage EACH 2 $500.00 $1,000.00 $660.00 $1,320.00 $550.00 $1,100.00 48 Removal of Pole Foundation EACH 2 $850.00 $1,700.00 $275.00 $550.00 $1,000.00 $2,000.00 49 Removal of Electric Service Installation EACH 1 $250.00 $250.00 $330.00 $330.00 $420.00 $420.00 50 Traffic Control and Protection LSUM 1 $20,000.00 $20,000.00 $65,000.00 $65,000.00 $26,000.00 $26,000.00 51 Remove and Reinstall Sign Panel SQ FT 25 $20.00 $500.00 $20.00 $500.00 $15.00 $375.00 52 Remove Existing Sign Complete EACH 1 $150.00 $150.00 $250.00 $250.00 $350.00 $350.00 53 Light Pole Foundation, Special FOOT 65 $175.00 $11,375.00 $165.00 $10,725.00 $155.00 $10,075.00 54 Concrete Truck Washout LSUM 1 $2,500.00 $2,500.00 $2,000.00 $2,000.00 $1,200.00 $1,200.00 55 Lighting Unit A, Complete EACH 2 $3,500.00 $7,000.00 $4,620.00 $9,240.00 $4,100.00 $8,200.00 56 Lighting Unit B, Complete EACH 2 $3,250.00 $6,500.00 $4,400.00 $8,800.00 $3,600.00 $7,200.00 57 Service Disconnect EACH 1 $1,250.00 $1,250.00 $2,750.00 $2,750.00 $1,500.00 $1,500.00 58 Modify Existing Lighting Controller EACH 1 $1,000.00 $1,000.00 $440.00 $440.00 $700.00 $700.00 59 Temporary Information Signing (Special)SQ FT 45 $40.00 $1,800.00 $50.00 $2,250.00 $35.00 $1,575.00 60 Portable Toilets, Special CAL MO 3 $250.00 $750.00 $10.00 $30.00 $550.00 $1,650.00 61 Construction Layout LSUM 1 $5,000.00 $5,000.00 $10,000.00 $10,000.00 $23,000.00 $23,000.00 62 Clearing and Grubbing LSUM 1 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $6,200.00 $6,200.00 63 Aggregate Base Course, Type B, CA-6, Various TON 150 $30.00 $4,500.00 $32.00 $4,800.00 $35.00 $5,250.00 64 Aggregate Base Course, Type B, CA-7 TON 670 $32.50 $21,775.00 $45.00 $30,150.00 $45.00 $30,150.00 65 Concrete Ribbon Curb, 12"FOOT 425 $23.00 $9,775.00 $20.00 $8,500.00 $25.00 $10,625.00 66 Concrete Curb Stops EACH 45 $200.00 $9,000.00 $150.00 $6,750.00 $89.00 $4,005.00 67 TrafficGuard Round Fixed Post Bollard #RFP4560R EACH 2 $1,100.00 $2,200.00 $1,150.00 $2,300.00 $1,500.00 $3,000.00 68 TrafficGuard Single Post Collapsible Bollard #LPHDHB EACH 1 $1,750.00 $1,750.00 $2,200.00 $2,200.00 $1,600.00 $1,600.00 69 Storm Sewer Removal, 10"FOOT 80 $20.00 $1,600.00 $1.00 $80.00 $15.00 $1,200.00 70 Catch Basins to be Removed EACH 1 $750.00 $750.00 $500.00 $500.00 $600.00 $600.00 71 Drainage and Utility Structures to be Adjusted EACH 5 $500.00 $2,500.00 $450.00 $2,250.00 $620.00 $3,100.00 72 Bench to be Removed EACH 2 $500.00 $1,000.00 $250.00 $500.00 $300.00 $600.00 73 Root Pruning FOOT 200 $3.00 $600.00 $1.00 $200.00 $6.00 $1,200.00 74 Remove Existing Wood Post EACH 1 $275.00 $275.00 $300.00 $300.00 $500.00 $500.00 75 James Park Retaining Wall Removal LSUM 1 $1,500.00 $1,500.00 $5,000.00 $5,000.00 $3,500.00 $3,500.00 76 Retaining Wall Repair, Special LSUM 1 $12,500.00 $12,500.00 $12,500.00 $12,500.00 $19,000.00 $19,000.00 APPROVED ENGINEER'S ESTIMATE A. Lamp Concrete Contractors, Inc Copenhaver Construction, Inc 1900 Wright Boulevard, Schaumburg, IL 60193 75 Koppie Drive, Gilberts, IL 60136 TOTAL TOTALITEM NUMBER ITEM UNIT TOTAL QUANTITY TOTAL 1 of 2142 of 550 CITY OF EVANSTON TABULATION OF BIDS FOR 2016 PARKING LOT IMPROVEMENT PROJECT BID NO: 16-55 DATE: August 2, 2016 NAME AND ADDRESS OF BIDDERS TIME: 2:00 P.M. ATTENDED BY: DM UNIT UNIT UNIT PRICE PRICE PRICE APPROVED ENGINEER'S ESTIMATE A. Lamp Concrete Contractors, Inc Copenhaver Construction, Inc 1900 Wright Boulevard, Schaumburg, IL 60193 75 Koppie Drive, Gilberts, IL 60136 TOTAL TOTALITEM NUMBER ITEM UNIT TOTAL QUANTITY TOTAL 77 Retaining Wall Railing, Special LSUM 1 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $25,000.00 $25,000.00 78 Permeable Paver Pavement SQ FT 5,125 $17.50 $89,687.50 $5.30 $27,162.50 $11.00 $56,375.00 79 Street Sweeping EACH 15 $500.00 $7,500.00 $1.00 $15.00 $180.00 $2,700.00 80 Exploration Trench (up to 10 Feet Deep)EACH 2 $750.00 $1,500.00 $10.00 $20.00 $350.00 $700.00 81 Sodding SQ YD 1,250 $14.00 $17,500.00 $10.00 $12,500.00 $7.00 $8,750.00 82 Incidental Hot-Mix Asphalt Surfacing TON 100 $150.00 $15,000.00 $150.00 $15,000.00 $135.00 $13,500.00 83 Engineering Services HOUR 100 $75.00 $7,500.00 $75.00 $7,500.00 $75.00 $7,500.00 84 Shade Tree, 3" Caliper, Balled & Burlapped EACH 16 $750.00 $12,000.00 $600.00 $9,600.00 $750.00 $12,000.00 85 Understory Tree, 8' Height, Balled & Burlapped EACH 4 $650.00 $2,600.00 $650.00 $2,600.00 $600.00 $2,400.00 86 Deciduous Shrub (Large), 30" Height EACH 60 $75.00 $4,500.00 $75.00 $4,500.00 $100.00 $6,000.00 87 Deciduous Shrub (Small), 24" Spread EACH 20 $55.00 $1,100.00 $50.00 $1,000.00 $80.00 $1,600.00 88 Perennials, Gallon EACH 550 $14.00 $7,700.00 $35.00 $19,250.00 $17.00 $9,350.00 89 Mulch, Shredded Hardwood Bark, 3"CU YD 20 $60.00 $1,200.00 $25.00 $500.00 $75.00 $1,500.00 90 Victor Stanley 6' Bench EACH 3 $2,000.00 $6,000.00 $2,200.00 $6,600.00 $1,600.00 $4,800.00 91 Interpretive, Furnish & Install on Concrete Foundation EACH 1 $2,500.00 $2,500.00 $2,000.00 $2,000.00 $4,500.00 $4,500.00 92 Vertical Spall Repair SQ FT 40 $50.00 $2,000.00 $95.00 $3,800.00 $220.00 $8,800.00 93 Furnish and Place Topsoil, Variable Depth CU YD 105 $60.00 $6,300.00 $10.00 $1,050.00 $69.00 $7,245.00 94 Topsoil Mix for Planting Material CU YD 105 $60.00 $6,300.00 $80.00 $8,400.00 $145.00 $15,225.00 95 Rain Garden 2 Year Maintenance L SUM 1 $25,000.00 $25,000.00 $4,500.00 $4,500.00 $4,500.00 $4,500.00 Sub-Total: $896,045.00 Sub-Total: $851,790.00 Sub-Total: $993,550.00 96 Inlet and Pipe Protection EACH 3 $150.00 $450.00 $25.00 $75.00 $10.00 $30.00 97 Subbase Granular Material, Type B TON 230 $50.00 $11,500.00 $50.00 $11,500.00 $33.00 $7,590.00 98 Incidental Hot-Mix Asphalt Surfacing TON 5 $350.00 $1,750.00 $250.00 $1,250.00 $190.00 $950.00 99 Pavement Removal SQ YD 920 $30.00 $27,600.00 $16.00 $14,720.00 $14.00 $12,880.00 100 Comb. Curb and Gutter Removal and Replacement FOOT 30 $40.00 $1,200.00 $50.00 $1,500.00 $35.00 $1,050.00 101 Frames and Lids to be Adjusted (Special)EACH 3 $1,500.00 $4,500.00 $650.00 $1,950.00 $1,000.00 $3,000.00 102 Traffic Control and Protection (Special)LSUM 1 $25,000.00 $25,000.00 $15,100.00 $15,100.00 $49,000.00 $49,000.00 103 Epoxy Pavement Marking - Letters and Symbols SQ FT 10 $10.00 $100.00 $11.00 $110.00 $25.00 $250.00 104 Epoxy Pavement Marking - Line 4"FOOT 1,300 $5.00 $6,500.00 $4.00 $5,200.00 $8.00 $10,400.00 105 Permeable Concrete Pavers SQ FT 8,300 $15.00 $124,500.00 $5.50 $45,650.00 $11.00 $91,300.00 106 Removing and Resetting Brick Pavers SQ FT 200 $10.00 $2,000.00 $13.50 $2,700.00 $9.00 $1,800.00 107 Street Sweeping EACH 3 $500.00 $1,500.00 $1.00 $3.00 $150.00 $450.00 Sub-Total: $206,600.00 Sub-Total: $99,758.00 Sub-Total: $178,700.00 108 Textured Acrylic Color Surfacing LSUM 1 $35,000.00 $35,000.00 $40,000.00 $40,000.00 $40,000.00 $991,548.00 $1,212,250.00 $1,137,645.00 $991,548.00 $1,212,250.00TOTAL BID AS READ AS TABULATED 2 of 2143 of 550 " " " " "NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANMcCORMICK BLVDSH E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVE SHERIDAN PL RIDGE CTG R E E N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O P L A R A V E GREY AVEHARRISON ST PR A I R I E A V E REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK S T DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH S T CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST ROSLYN P L E A S T R A I L R O A D A V E FLORENCE AVEBENSON AVESHERMAN PL CULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRI D G E ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST STE W A R T A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN TRINITY CT SHERIDAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST P R A I R I E A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLORLIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HINMAN AVE SEWARD ST WESLEY AVECENTRAL ST KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGI N R D ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERIDAN RD SHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE S T ELG I N R D FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVE NOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES GLENVIEW RD PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL ARTSCIRCLE DRORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL 700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 17003500260017001800900190090021002300210040038003700Parking Lot #32Improvement Police/Fire HQParking Lot Mason ParkBasketball Courts James Park WestParking Lot Davis StreetParking 2016 Parking Lot Improvement Project 8/3/2016 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. ParkingLotsCityWork2016Map.mxd ´ City of Evanston Public Works Agency "Parking Lot Project Main Road Local Street Railroad Water City Boundary 0 0.5 10.25 Mile 144 of 550 Bid 16-55, Approval of Contract for 2016 Parking Lot Improvement Project, M/W/EBE Memo 08.15.2016 To: David Stoneback, Public Works Agency Director Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E. Senior Project Manager From: Tammi Nunez, Purchasing Manager Subject: Approval of Contract for 2016 Parking Lot Improvement Project, Bid 16-55 Date: August 15, 2016 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Approval of Contract for 2016 Parking Lot Improvement Project, Bid 16-55, A Lamp Concrete Contractors Inc.’s, total base bid is $991,458.00, and they will receive 25% credit for compliance towards the initial M/W/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Precision Pavement Markings P.O. Box 705 Elgin, IL 60121 Pavement Markings $13,400.00 1.3% X Elmund & Nelson Co. 1510 Sheldon Drive Elgin, IL 60120 Electrical $45,325.00 4.5% X Ozinga Ready Mix Concrete 2525 W. Oakton Evanston, IL 60201 Cement $15,000.00 1.5% X Alas Trucking, Inc. 389 Thelma Court Wheeling, IL 60090 Transportation $89,000.00 9% X Saray Trucking, Inc. 701 Mill Street South Elgin, IL 60177 Transportation $89,000.00 9% X Total M/W/EBE $251,725.00 25.3% CC: Martin Lyons, Assistant City Manager/CFO Memorandum 145 of 550 For City Council meeting of August 15, 2016 Item A3.2 Business of the City by Motion: 2016 Alley Paving Project For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E., Senior Project Manager Subject: Approval of Contract for 2016 Alley Paving Project (Bid No. 16-54) Date: August 15, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the 2016 Alley Paving Project (Bid No. 16-54) with A. Lamp Concrete Contractors, Inc. (1900 Wright Blvd, Schaumburg, IL) in the amount of $1,231,874.00. Funding Source: Funding will be provided from the Capital Improvements Fund 2016 GO Bond (Account 415.40.4116.65515) in the amount of $225,850, the 2015 GO Bond Fund (Account 415.40.4115.65515) in the amount of $250,000, from CDBG Funds (Account 415.40.4216.65515) in the amount of $200,000, from revenue from Northwestern University (NU) Special Use fees in the amount of $400,000 and from revenue generated by onetime easement fees in the amount of $125,168. Special Assessment Alleys Fund Account Amount Budgeted Contract Award CIP Fund (2016 GO Bonds) 415.40.4116.65515 – 416511 $250,000 $225,850 CIP Fund (2015 GO Bonds) 415.40.4115.65515 – 416511 $250,000 $250,000 CDBG Funds 415.40.4216.65515 – 416512 $200,000 $200,000 Sewer Fund 515.40.4535.65515 – 416510 $60,000 $30,856 NU Special Use fees 415.40.4216.65515 – 416511 $400,000 $400,000 Easement Fees 415.40.4216.65515 – 416511 $129,000 $125,168 Sub-Total $1,289,000 $1,231,874 Memorandum 146 of 550 Alley Cost North of Reba Pl, East of Ridge Ave (SA 1518) $215,718.00 North of Greenwood St, East of Darrow Ave (SA 1519) $311,537.00 North of Greenwood St, East of Dodge Ave (SA 1520) $264,177.00 North of Central St, East of Eastwood Ave (Ryan Field Special Use) $440,442.00 Total $1,231,874.00 Background Information: This project consists of the paving of alleys through the special assessment process as well as the paving of the alleys bordering the west side of the west Ryan Field parking lot per the approved Special Use. The special assessment process is administered by the City’s Board of Local Improvements. The construction plans and specifications were completed in-house by the Capital Planning & Engineering Bureau staff. The alleys included in the 2016 Alley Paving Project are as listed below. 2016 Alley Paving Project Alley North of Reba Pl, East of Ridge Ave (SA 1518) Alley North of Greenwood St, East of Darrow Ave (SA 1519) Alley North of Greenwood St, East of Dodge Ave (SA 1520) Alleys North of Central St, East of Eastwood Ave (Ryan Field Special Use) The Reba and Ridge alley will be constructed implementing sustainable infrastructure with the installation of porous pavement and an underlying infiltration trench running down the center of the alley. This will take advantage of the sandy soils in this area and reduce the amount of storm water entering the combined sewer system. The two Greenwood Street alleys and the Ryan Field Special Use alley will be constructed with a conventional drainage system and concrete pavement. This project is scheduled to begin in early September 2016 and be completed in early November 2016. Analysis: This bid was advertised on Demandstar and in the Pioneer Press. Bids for this project were received and publicly read on August 2, 2016. Five contractors submitted bids for this project as follows. 147 of 550 Contractor Address A. Lamp Concrete Contractors, Inc. 1900 Wright Blvd, Schaumburg, IL 60193 Capitol Cement, Inc. 6231 N Pulaski Road, Chicago, IL 60646 Schroeder & Schroeder, Inc. 7306 Central Park, Skokie, IL 60076 Copenhaver Construction, Inc. 75 Koppie Drive, Gilberts, IL 60136 Triggi Construction, Inc. West Chicago, IL 60185 The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening. The bids were reviewed by Dan Manis, Senior Project Manager. Attached is a bid tabulation showing the detailed bid results. A summary of the bid pricing received was as follows: Contractor Total Bid Price A. Lamp Concrete Contractors, Inc. $1,231,874.00 Capitol Cement, Inc $1,278,300.20 Schroeder & Schroeder, Inc. $1,375,401.00 Copenhaver Construction, Inc. $1,522,756.00 Triggi Construction, Inc. $1,840,926.00 A. Lamp has completed various projects for the City, and staff has found their work to be satisfactory. Therefore, staff recommends that the contract be awarded to A. Lamp for a total amount of $1,231,874.00. This project is not Local Employment Program eligible due to the use of CDBG funds. The bid proposal indicated intent to meet the City’s M/W/EBE program goal. A memo reviewing compliance with the City’s M/W/EBE program goals is attached. Attachments: Bid Tabulation Location Map Memo on M/W/EBE Compliance, dated 8/15/16 148 of 550 CITY OF EVANSTONTABULATION OF BIDS FOR2016 ALLEY PAVING PROJECTBID NO: 16-54DATE: August 2, 2016NAME AND ADDRESS OF BIDDERSTIME: 2:00 P.M.ATTENDED BY: DM, PAUNIT UNITUNITUNITUNITUNITPRICE PRICE PRICEPRICEPRICEPRICE1 n/aEARTH EXCAVATIONCU. YD. 825$55.00 $45,375.00$45.00 $37,125.00$70.00 $57,750.00$45.00 $37,125.00$56.00 $46,200.00$98.50 $81,262.502 n/aTRENCH BACKFILLCU. YD. 950$25.00 $23,750.00$40.00 $38,000.00$10.00 $9,500.00$35.00 $33,250.00$54.00 $51,300.00$5.00 $4,750.003 n/aSUB-BASE GRANULAR MATERIAL, TYPE BCU. YD. 95$40.00 $3,800.00$40.00 $3,800.00$20.00 $1,900.00$45.00 $4,275.00$38.00 $3,610.00$75.00 $7,125.004 n/aGRANULAR CRADLE MATERIAL, CA-11TON 320$30.00 $9,600.00$20.00 $6,400.00$20.00 $6,400.00$40.00 $12,800.00$39.00 $12,480.00$50.00 $16,000.005 n/aINCIDENTAL HOT-MIX ASPHALT SURFACINGTON25$250.00 $6,250.00$200.00 $5,000.00$150.00 $3,750.00$175.00 $4,375.00$140.00 $3,500.00$250.00 $6,250.006 n/aPORTLAND CEMENT CONCRETE PAVEMENT, 8"SQ. YD. 2,500$80.00 $200,000.00$55.00 $137,500.00$64.00 $160,000.00$72.00 $180,000.00$75.00 $187,500.00$100.00 $250,000.007 n/aSTORM SEWERS, 12", TYPE 2 ( R. C. P. / CL III )FOOT 1,275$80.00 $102,000.00$80.00 $102,000.00$110.00 $140,250.00$65.00 $82,875.00$67.00 $85,425.00$150.00 $191,250.008 n/aCATCH BASIN, TYPE A, 4' DIA., TYPE 1 FR, CLEACH4$4,500.00 $18,000.00 $2,750.00 $11,000.00 $3,250.00 $13,000.00 $6,500.00 $26,000.00 $2,800.00 $11,200.00 $5,000.00 $20,000.009 n/aMANHOLE, TYPE A, 4' DIA., TYPE 1 FR., OLEACH5$5,500.00 $27,500.00 $3,250.00 $16,250.00 $4,250.00 $21,250.00 $6,000.00 $30,000.00 $2,800.00 $14,000.00 $4,000.00 $20,000.0010 n/aINLET, TYPE A, TYPE 1 FRAME, OPEN LIDEACH2$1,500.00 $3,000.00 $1,500.00 $3,000.00 $2,250.00 $4,500.00 $1,800.00 $3,600.00 $1,100.00 $2,200.00 $1,750.00 $3,500.0011 n/aCOMB. CONCRETE CURB & GUTTER, TYPE B 6.12FOOT 290$25.00 $7,250.00$23.50 $6,815.00$30.00 $8,700.00$25.00 $7,250.00$22.00 $6,380.00$35.00 $10,150.0012 n/aPAVEMENT REMOVALSQ. YD. 430$25.00 $10,750.00$15.00 $6,450.00$15.00 $6,450.00$25.00 $10,750.00$15.00 $6,450.00$25.00 $10,750.0013 n/aDRIVEWAY PAVEMENT REMOVALSQ. YD. 60$20.00 $1,200.00$15.00 $900.00$15.00 $900.00$10.00 $600.00$15.00 $900.00$25.00 $1,500.0014 n/aCOMBINATION CURB AND GUTTER REMOVALFOOT 193$10.00 $1,930.00$4.00 $772.00$3.00 $579.00$5.00 $965.00$6.00 $1,158.00$15.00 $2,895.0015 n/aSIDEWALK REMOVALSQ. FT. 100$2.50 $250.00$2.00 $200.00$2.00 $200.00$1.00 $100.00$3.00 $300.00$3.00 $300.0016 n/aPORTLAND CEMENT CONC. DRIVEWAY PAVT - 6"SQ. YD. 350$65.00 $22,750.00$55.00 $19,250.00$60.00 $21,000.00$68.00 $23,800.00$57.00 $19,950.00$60.00 $21,000.0017 n/aPORTLAND CEMENT CONCRETE SIDEWALK - 5"SQ. FT. 190$6.00 $1,140.00$6.50 $1,235.00$7.00 $1,330.00$6.00 $1,140.00$9.00 $1,710.00$10.00 $1,900.0018 n/aPROTECTIVE SEALERSQ. YD. 2,850$2.00 $5,700.00$1.10 $3,135.00$2.00 $5,700.00$1.50 $4,275.00$1.00 $2,850.00$1.50 $4,275.0019 n/aCRUSHED STONE, CA - 16TON 120$30.00 $3,600.00$45.00 $5,400.00$20.00 $2,400.00$22.00 $2,640.00$45.00 $5,400.00$100.00 $12,000.0020 n/aFURNISHING AND PLACING TOPSOILCU. YD. 70$50.00 $3,500.00$3.00 $210.00$75.00 $5,250.00$45.00 $3,150.00$80.00 $5,600.00$75.00 $5,250.0021 n/aSEEDING, CLASS 2AC0.13$12,000.00 $1,560.00 $20,000.00 $2,600.00$790.00 $102.70 $20,000.00 $2,600.00 $10,000.00 $1,300.00 $25,000.00 $3,250.0022 n/aEROSION CONTROL BLANKETSQ. YD. 630$5.00 $3,150.00$4.00 $2,520.00$7.50 $4,725.00$6.00 $3,780.00$2.00 $1,260.00$5.00 $3,150.0023 n/aCLASS D PATCHES, 8”SQ. YD. 125$90.00 $11,250.00$65.00 $8,125.00$50.00 $6,250.00$110.00 $13,750.00$68.00 $8,500.00$100.00 $12,500.0024 n/aDETECTABLE WARNINGSSQ. FT.8$45.00 $360.00$40.00 $320.00$60.00 $480.00$42.00 $336.00$45.00 $360.00$50.00 $400.0025 n/aTREE REMOVAL (6 TO 15 INCH DIAMETER)IN. DIA. 10$50.00 $500.00$45.00 $450.00$50.00 $500.00$45.00 $450.00$20.00 $200.00$100.00 $1,000.0026 n/aTREE REMOVAL ( OVER 15 INCH DIAMETER)IN. DIA. 18$150.00 $2,700.00$45.00 $810.00$50.00 $900.00$65.00 $1,170.00$35.00 $630.00$100.00 $1,800.0027 n/aCONSTRUCTION LAYOUT AND STAKINGL. SUM1$5,000.00 $5,000.00 $7,500.00 $7,500.00 $2,500.00 $2,500.00 $3,750.00 $3,750.00 $25,000.00 $25,000.00 $15,000.00 $15,000.0028 n/aSTREET SWEEPINGEACH8$400.00 $3,200.00$25.00 $200.00$125.00 $1,000.00$500.00 $4,000.00$150.00 $1,200.00$500.00 $4,000.0029 n/aSOIL DISPOSAL ANALYSISL. SUM1$5,000.00 $5,000.00 $1,500.00 $1,500.00 $2,000.00 $2,000.00 $3,750.00 $3,750.00 $6,000.00 $6,000.00$500.00 $500.0030 n/aNON SPECIAL/SPECIAL WASTE DISPOSALCU. YD. 95$30.00 $2,850.00$5.00 $475.00$10.00 $950.00$65.00 $6,175.00$89.00 $8,455.00$1.00 $95.0031 n/aCLOSED CIRCUIT TV INSPECTIONL. SUM1$7,000.00 $7,000.00 $5,000.00 $5,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,500.00 $3,500.00 $4,500.00 $4,500.0032 n/aPRE-CONSTRUCTION SURFACE VIDEO TAPINGL. SUM1$3,000.00 $3,000.00 $5,000.00 $5,000.00$500.00 $500.00$500.00 $500.00 $3,100.00 $3,100.00$500.00 $500.0033 n/aEPOXY PAVEMENT MARKING LINE-4" YELLOWFOOT 250$10.00 $2,500.00$6.00 $1,500.00$16.00 $4,000.00$32.75 $8,187.50$6.00 $1,500.00$30.00 $7,500.00SUB-TOTAL:$545,415.00SUB-TOTAL:$440,442.00SUB-TOTAL:$497,716.70SUB-TOTAL:$520,418.50SUB-TOTAL:$529,118.00SUB-TOTAL:$724,352.501 1520EARTH EXCAVATIONCU. YD. 268$55.00 $14,740.00$55.00 $14,740.00$70.00 $18,760.00$45.00 $12,060.00$57.00 $15,276.00$98.50 $26,398.002 1520TRENCH BACKFILLCU. YD. 299$25.00 $7,475.00$42.00 $12,558.00$20.00 $5,980.00$35.00 $10,465.00$52.00 $15,548.00$5.00 $1,495.003 1520SUB-BASE GRANULAR MATERIAL, TYPE BCU. YD. 35$40.00 $1,400.00$40.00 $1,400.00$20.00 $700.00$45.00 $1,575.00$59.00 $2,065.00$75.00 $2,625.004 1520GRANULAR CRADLE MATERIAL, CA-11TON 150$30.00 $4,500.00$30.00 $4,500.00$20.00 $3,000.00$40.00 $6,000.00$47.00 $7,050.00$50.00 $7,500.005 1520AGGREGATE BASE COURSE, TYPE B, 6"SQ. YD. 110$15.00 $1,650.00$10.00 $1,100.00$6.00 $660.00$9.00 $990.00$14.00 $1,540.00$15.00 $1,650.006 1520INCIDENTAL HOT-MIX ASPHALT SURFACINGTON25$250.00 $6,250.00$200.00 $5,000.00$140.00 $3,500.00$175.00 $4,375.00$185.00 $4,625.00$250.00 $6,250.007 1520PORTLAND CEMENT CONCRETE PAVEMENT, 8"SQ. YD. 885$70.00 $61,950.00$60.00 $53,100.00$65.00 $57,525.00$72.00 $63,720.00$72.00 $63,720.00$125.00 $110,625.008 1520STORM SEWERS, SPECIAL, 10" ( D. I. P. / CL 50 )FOOT 280$90.00 $25,200.00$110.00 $30,800.00$125.00 $35,000.00$110.00 $30,800.00$110.00 $30,800.00$150.00 $42,000.009 1520STORM SEWERS, SPECIAL, 12" ( D. I. P. / CL 50 )FOOT 140$120.00 $16,800.00$130.00 $18,200.00$135.00 $18,900.00$140.00 $19,600.00$140.00 $19,600.00$175.00 $24,500.0010 1520STORM SEWERS, 12", TYPE 2 ( R. C. P. / CL III )FOOT 127$80.00 $10,160.00$85.00 $10,795.00$110.00 $13,970.00$65.00 $8,255.00$75.00 $9,525.00$150.00 $19,050.0011 1520STORM SEWERS, 10", TYPE 2 ( R. C. P. / CL V )FOOT86$80.00 $6,880.00$85.00 $7,310.00$100.00 $8,600.00$70.00 $6,020.00$63.00 $5,418.00$150.00 $12,900.0012 1520CATCH BASIN, TYPE A, 4' DIA., TYPE 1 FR, OLEACH1$4,500.00 $4,500.00 $2,750.00 $2,750.00 $3,250.00 $3,250.00 $6,500.00 $6,500.00 $3,200.00 $3,200.00 $5,000.00 $5,000.0013 1520MANHOLE, TYPE A, 4' DIA., TYPE 1 FR, OLEACH3$5,500.00 $16,500.00 $3,250.00 $9,750.00 $4,250.00 $12,750.00 $6,000.00 $18,000.00 $3,200.00 $9,600.00 $4,000.00 $12,000.0014 1520INLET, TYPE A, TYPE 1 FRAME, OPEN LIDEACH6$1,500.00 $9,000.00 $1,500.00 $9,000.00 $2,250.00 $13,500.00 $1,800.00 $10,800.00 $1,500.00 $9,000.00 $1,750.00 $10,500.0015 1520REMOVING CATCH BASINSEACH2$300.00 $600.00$500.00 $1,000.00$300.00 $600.00$200.00 $400.00$600.00 $1,200.00 $1,000.00 $2,000.0016 1520COMB. CONCRETE CURB & GUTTER, TYPE B 6.12FOOT 310$25.00 $7,750.00$23.50 $7,285.00$30.00 $9,300.00$25.00 $7,750.00$24.00 $7,440.00$35.00 $10,850.0017 1520PAVEMENT REMOVALSQ. YD. 35$25.00 $875.00$15.00 $525.00$15.00 $525.00$25.00 $875.00$22.00 $770.00$25.00 $875.0018 1520DRIVEWAY PAVEMENT REMOVALSQ. YD. 380$20.00 $7,600.00$12.00 $4,560.00$15.00 $5,700.00$10.00 $3,800.00$17.00 $6,460.00$25.00 $9,500.0019 1520COMBINATION CURB AND GUTTER REMOVALFOOT 310$10.00 $3,100.00$4.00 $1,240.00$3.00 $930.00$5.00 $1,550.00$8.00 $2,480.00$15.00 $4,650.0020 1520SIDEWALK REMOVALSQ. FT. 440$2.50 $1,100.00$2.00 $880.00$2.00 $880.00$1.00 $440.00$4.00 $1,760.00$3.00 $1,320.0021 1520PORTLAND CEMENT CONC. DRIVEWAY PAVT - 6"SQ. YD. 310$65.00 $20,150.00$55.00 $17,050.00$60.00 $18,600.00$68.00 $21,080.00$58.00 $17,980.00$60.00 $18,600.00APPROVED ENGINEER'S ESTIMATEA. Lamp Concrete Contractors, IncCapital Cement, Inc, Inc1900 Wright Boulevard,Schaumburg, IL 601936231 N Pulaski Rd, Triggi Construction, IncWest Chicago, IL 601851975 Powis Rd,Chicago, IL 60646Copenhaver Construction, Inc75 Koppie Drive, Gilberts, IL 60136Schroeder & Schroeder, Inc7306 Central Park, Skokie, IL 60076TOTALITEM NUMBERITEMUNITTOTALQUANTITYTOTALSA NUMBERTOTALTOTALTOTALTOTAL1 of 3149 of 550 CITY OF EVANSTONTABULATION OF BIDS FOR2016 ALLEY PAVING PROJECTBID NO: 16-54DATE: August 2, 2016NAME AND ADDRESS OF BIDDERSTIME: 2:00 P.M.ATTENDED BY: DM, PAUNIT UNITUNITUNITUNITUNITPRICE PRICE PRICEPRICEPRICEPRICEAPPROVED ENGINEER'S ESTIMATEA. Lamp Concrete Contractors, IncCapital Cement, Inc, Inc1900 Wright Boulevard,Schaumburg, IL 601936231 N Pulaski Rd, Triggi Construction, IncWest Chicago, IL 601851975 Powis Rd,Chicago, IL 60646Copenhaver Construction, Inc75 Koppie Drive, Gilberts, IL 60136Schroeder & Schroeder, Inc7306 Central Park, Skokie, IL 60076TOTALITEM NUMBERITEMUNITTOTALQUANTITYTOTALSA NUMBERTOTALTOTALTOTALTOTAL22 1520PORTLAND CEMENT CONCRETE SIDEWALK - 5"SQ. FT. 440$6.00 $2,640.00$6.50 $2,860.00$7.00 $3,080.00$6.00 $2,640.00$9.00 $3,960.00$10.00 $4,400.0023 1520PROTECTIVE SEALERSQ. YD. 1,195$2.00 $2,390.00$1.20 $1,434.00$2.00 $2,390.00$1.50 $1,792.50$3.00 $3,585.00$1.50 $1,792.5024 1520CRUSHED STONE, CA - 16TON30$30.00 $900.00$40.00 $1,200.00$20.00 $600.00$22.00 $660.00$57.00 $1,710.00$100.00 $3,000.0025 1520FURNISHING AND PLACING TOPSOIL, 3"SQ. YD. 150$8.00 $1,200.00$3.00 $450.00$15.00 $2,250.00$4.00 $600.00$8.00 $1,200.00$5.00 $750.0026 1520SODDING, SALT TOLERANTSQ. YD. 150$17.00 $2,550.00$9.00 $1,350.00$15.50 $2,325.00$15.00 $2,250.00$15.00 $2,250.00$25.00 $3,750.0027 1520CLASS B PATCHES, SPECIAL 9" (HES)SQ. YD. 85$90.00 $7,650.00$90.00 $7,650.00$33.00 $2,805.00$120.00 $10,200.00$197.00 $16,745.00$150.00 $12,750.0028 1520DETECTABLE WARNINGSSQ. FT. 45$45.00 $2,025.00$35.00 $1,575.00$60.00 $2,700.00$42.00 $1,890.00$32.00 $1,440.00$50.00 $2,250.0029 1520HOT-MIX ASPHALT SURFACE REMOVALSQ. YD. 85$15.00 $1,275.00$10.00 $850.00$20.00 $1,700.00$12.00 $1,020.00$20.00 $1,700.00$25.00 $2,125.0030 1520TREE REMOVAL ( 6 to 15 INCH DIAMETER)IN. DIA. 22$50.00 $1,100.00$50.00 $1,100.00$40.00 $880.00$45.00 $990.00$40.00 $880.00$100.00 $2,200.0031 1520CONSTRUCTION LAYOUT AND STAKINGL. SUM1$2,500.00 $2,500.00 $12,500.00 $12,500.00 $2,500.00 $2,500.00 $2,750.00 $2,750.00 $25,000.00 $25,000.00 $10,000.00 $10,000.0032 1520STREET SWEEPINGEACH5$400.00 $2,000.00$25.00 $125.00$125.00 $625.00$500.00 $2,500.00$150.00 $750.00$500.00 $2,500.0033 1520SOIL DISPOSAL ANALYSISL. SUM1$2,500.00 $2,500.00 $1,500.00 $1,500.00 $2,000.00 $2,000.00 $2,750.00 $2,750.00 $6,000.00 $6,000.00$500.00 $500.0034 1520NON SPECIAL/SPECIAL WASTE DISPOSALCU. YD. 268$30.00 $8,040.00$5.00 $1,340.00$10.00 $2,680.00$65.00 $17,420.00$92.00 $24,656.00$1.00 $268.0035 1520CLOSED CIRCUIT TV INSPECTIONL. SUM1$3,500.00 $3,500.00 $7,500.00 $7,500.00 $3,000.00 $3,000.00 $2,000.00 $2,000.00 $6,500.00 $6,500.00 $1,500.00 $1,500.0036 1520PRE-CONSTRUCTION SURFACE VIDEO TAPINGL. SUM1$1,500.00 $1,500.00 $7,500.00 $7,500.00$500.00 $500.00$500.00 $500.00 $2,100.00 $2,100.00$500.00 $500.0037 1520EPOXY PAVEMENT MARKING LINE-4" YELLOWFOOT 170$10.00 $1,700.00$10.00 $1,700.00$23.50 $3,995.00$32.75 $5,567.50$10.00 $1,700.00$30.00 $5,100.00SUB-TOTAL:$271,650.00SUB-TOTAL:$264,177.00SUB-TOTAL:$266,660.00SUB-TOTAL:$290,585.00SUB-TOTAL:$335,233.00SUB-TOTAL:$383,673.501 1519EARTH EXCAVATIONCU. YD. 260$50.00 $13,000.00$60.00 $15,600.00$70.00 $18,200.00$45.00 $11,700.00$57.00 $14,820.00$98.50 $25,610.002 1519TRENCH BACKFILLCU. YD. 445$25.00 $11,125.00$40.00 $17,800.00$20.00 $8,900.00$35.00 $15,575.00$59.00 $26,255.00$5.00 $2,225.003 1519SUB-BASE GRANULAR MATERIAL, TYPE BCU. YD. 35$40.00 $1,400.00$45.00 $1,575.00$20.00 $700.00$45.00 $1,575.00$61.00 $2,135.00$75.00 $2,625.004 1519GRANULAR CRADLE MATERIAL, CA-11TON 232$30.00 $6,960.00$20.00 $4,640.00$15.00 $3,480.00$40.00 $9,280.00$55.00 $12,760.00$50.00 $11,600.005 1519AGGREGATE BASE COURSE, TYPE B, 6"SQ. YD. 75$15.00 $1,125.00$10.00 $750.00$6.00 $450.00$9.00 $675.00$15.00 $1,125.00$15.00 $1,125.006 1519INCIDENTAL HOT-MIX ASPHALT SURFACINGTON27$250.00 $6,750.00$200.00 $5,400.00$140.00 $3,780.00$175.00 $4,725.00$178.00 $4,806.00$250.00 $6,750.007 1519PORTLAND CEMENT CONCRETE PAVEMENT, 8"SQ. YD. 885$70.00 $61,950.00$64.00 $56,640.00$68.00 $60,180.00$72.00 $63,720.00$73.00 $64,605.00$125.00 $110,625.008 1519STORM SEWERS, SPECIAL, 10" ( D. I. P. / CL 50 )FOOT 432$90.00 $38,880.00$110.00 $47,520.00$125.00 $54,000.00$110.00 $47,520.00$110.00 $47,520.00$150.00 $64,800.009 1519STORM SEWERS, 12", TYPE 2 ( R. C. P. / CL III )FOOT 349$80.00 $27,920.00$80.00 $27,920.00$110.00 $38,390.00$65.00 $22,685.00$78.00 $27,222.00$150.00 $52,350.0010 1519STORM SEWERS, SPECIAL 16", ( D. I. P. / CL 50 )FOOT 120$120.00 $14,400.00$160.00 $19,200.00$160.00 $19,200.00$220.00 $26,400.00$162.00 $19,440.00$200.00 $24,000.0011 1519CATCH BASIN, TYPE A, 4' DIA., TYPE 1 FR, CLEACH1$4,500.00 $4,500.00 $3,000.00 $3,000.00 $3,250.00 $3,250.00 $6,500.00 $6,500.00 $3,300.00 $3,300.00 $5,000.00 $5,000.0012 1519MANHOLE, TYPE A, 4' DIA., TYPE 1 FR., OLEACH3$5,500.00 $16,500.00 $3,250.00 $9,750.00 $4,250.00 $12,750.00 $6,000.00 $18,000.00 $3,300.00 $9,900.00 $4,000.00 $12,000.0013 1519INLET, TYPE A, TYPE 1 FRAME, OPEN LIDEACH5$1,500.00 $7,500.00 $1,500.00 $7,500.00 $2,250.00 $11,250.00 $1,800.00 $9,000.00 $1,400.00 $7,000.00 $1,750.00 $8,750.0014 1519COMB. CONCRETE CURB & GUTTER, TYPE B 6.12FOOT 335$25.00 $8,375.00$23.00 $7,705.00$30.00 $10,050.00$25.00 $8,375.00$23.00 $7,705.00$35.00 $11,725.0015 1519PAVEMENT REMOVALSQ. YD. 40$25.00 $1,000.00$18.00 $720.00$15.00 $600.00$25.00 $1,000.00$25.00 $1,000.00$25.00 $1,000.0016 1519DRIVEWAY PAVEMENT REMOVALSQ. YD. 350$20.00 $7,000.00$15.00 $5,250.00$15.00 $5,250.00$10.00 $3,500.00$15.00 $5,250.00$25.00 $8,750.0017 1519COMBINATION CURB AND GUTTER REMOVALFOOT 335$10.00 $3,350.00$4.00 $1,340.00$3.00 $1,005.00$5.00 $1,675.00$8.00 $2,680.00$15.00 $5,025.0018 1519SIDEWALK REMOVALSQ. FT. 520$2.50 $1,300.00$2.00 $1,040.00$2.00 $1,040.00$1.00 $520.00$4.00 $2,080.00$3.00 $1,560.0019 1519PORTLAND CEMENT CONC. DRIVEWAY PAVT - 6"SQ. YD. 350$65.00 $22,750.00$55.00 $19,250.00$60.00 $21,000.00$68.00 $23,800.00$59.00 $20,650.00$60.00 $21,000.0020 1519PORTLAND CEMENT CONCRETE SIDEWALK - 5"SQ. FT. 520$6.00 $3,120.00$6.50 $3,380.00$7.00 $3,640.00$6.00 $3,120.00$9.00 $4,680.00$10.00 $5,200.0021 1519PROTECTIVE SEALERSQ. YD. 1,235$2.00 $2,470.00$1.20 $1,482.00$2.00 $2,470.00$1.50 $1,852.50$3.00 $3,705.00$1.50 $1,852.5022 1519CRUSHED STONE, CA - 16TON30$30.00 $900.00$50.00 $1,500.00$20.00 $600.00$22.00 $660.00$65.00 $1,950.00$100.00 $3,000.0023 1519FURNISHING AND PLACING TOPSOIL, 3"SQ. YD. 190$8.00 $1,520.00$3.00 $570.00$15.00 $2,850.00$4.00 $760.00$7.00 $1,330.00$5.00 $950.0024 1519SODDING, SALT TOLERANTSQ. YD. 190$17.00 $3,230.00$10.00 $1,900.00$15.50 $2,945.00$15.00 $2,850.00$16.00 $3,040.00$25.00 $4,750.0025 1519CLASS B PATCHES, SPECIAL 9" (HES)SQ. YD. 150$90.00 $13,500.00$85.00 $12,750.00$33.00 $4,950.00$120.00 $18,000.00$98.00 $14,700.00$150.00 $22,500.0026 1519DETECTABLE WARNINGSSQ. FT. 85$45.00 $3,825.00$35.00 $2,975.00$60.00 $5,100.00$42.00 $3,570.00$33.00 $2,805.00$50.00 $4,250.0027 1519HOT-MIX ASPHALT SURFACE REMOVALSQ. YD. 30$15.00 $450.00$10.00 $300.00$20.00 $600.00$12.00 $360.00$40.00 $1,200.00$25.00 $750.0028 1519TREE REMOVAL ( OVER 15 INCH DIAMETER)IN. DIA. 72$75.00 $5,400.00$40.00 $2,880.00$50.00 $3,600.00$65.00 $4,680.00$41.00 $2,952.00$100.00 $7,200.0029 1519CONSTRUCTION LAYOUT AND STAKINGL. SUM1$2,500.00 $2,500.00 $11,500.00 $11,500.00 $3,000.00 $3,000.00 $2,750.00 $2,750.00 $28,000.00 $28,000.00 $10,000.00 $10,000.0030 1519STREET SWEEPINGEACH5$400.00 $2,000.00$25.00 $125.00$125.00 $625.00$500.00 $2,500.00$150.00 $750.00$500.00 $2,500.0031 1519SOIL DISPOSAL ANALYSISL. SUM1$2,500.00 $2,500.00 $1,500.00 $1,500.00 $2,000.00 $2,000.00 $2,500.00 $2,500.00 $7,500.00 $7,500.00$500.00 $500.0032 1519NON SPECIAL/SPECIAL WASTE DISPOSALCU. YD. 275$30.00 $8,250.00$5.00 $1,375.00$10.00 $2,750.00$65.00 $17,875.00$89.00 $24,475.00$1.00 $275.0033 1519CLOSED CIRCUIT TV INSPECTIONL. SUM1$3,500.00 $3,500.00 $7,500.00 $7,500.00 $3,000.00 $3,000.00 $2,900.00 $2,900.00 $3,500.00 $3,500.00 $1,500.00 $1,500.0034 1519PRE-CONSTRUCTION SURFACE VIDEO TAPINGL. SUM1$1,500.00 $1,500.00 $7,500.00 $7,500.00$500.00 $500.00$500.00 $500.00 $2,300.00 $2,300.00$500.00 $500.0035 1519EPOXY PAVEMENT MARKING LINE-4" YELLOWFOOT 170$10.00 $1,700.00$10.00 $1,700.00$23.50 $3,995.00$32.75 $5,567.50$10.00 $1,700.00$30.00 $5,100.00SUB-TOTAL:$312,150.00SUB-TOTAL:$311,537.00SUB-TOTAL:$316,100.00SUB-TOTAL:$346,670.00SUB-TOTAL:$384,840.00SUB-TOTAL:$447,347.501 1518EARTH EXCAVATIONCU. YD. 698$55.00 $38,390.00$59.00 $41,182.00$65.00 $45,370.00$45.00 $31,410.00$55.00 $38,390.00$75.00 $52,350.002 1518TRENCH BACKFILLCU. YD. 15$25.00 $375.00$45.00 $675.00$30.00 $450.00$35.00 $525.00$59.00 $885.00$5.00 $75.002 of 3150 of 550 CITY OF EVANSTONTABULATION OF BIDS FOR2016 ALLEY PAVING PROJECTBID NO: 16-54DATE: August 2, 2016NAME AND ADDRESS OF BIDDERSTIME: 2:00 P.M.ATTENDED BY: DM, PAUNIT UNITUNITUNITUNITUNITPRICE PRICE PRICEPRICEPRICEPRICEAPPROVED ENGINEER'S ESTIMATEA. Lamp Concrete Contractors, IncCapital Cement, Inc, Inc1900 Wright Boulevard,Schaumburg, IL 601936231 N Pulaski Rd, Triggi Construction, IncWest Chicago, IL 601851975 Powis Rd,Chicago, IL 60646Copenhaver Construction, Inc75 Koppie Drive, Gilberts, IL 60136Schroeder & Schroeder, Inc7306 Central Park, Skokie, IL 60076TOTALITEM NUMBERITEMUNITTOTALQUANTITYTOTALSA NUMBERTOTALTOTALTOTALTOTAL3 1518AGGREGATE BASE COURSE, TYPE B, 4"SQ. YD. 650$12.00 $7,800.00$6.00 $3,900.00$5.00 $3,250.00$6.00 $3,900.00$9.00 $5,850.00$10.00 $6,500.004 1518GRANULAR CRADLE MATERIAL, CA-11TON10$30.00 $300.00$20.00 $200.00$25.00 $250.00$40.00 $400.00$89.00 $890.00$50.00 $500.005 1518AGGREGATE BASE COURSE, TYPE B, 6"SQ. YD. 40$12.00 $480.00$10.00 $400.00$6.00 $240.00$7.50 $300.00$15.00 $600.00$15.00 $600.006 1518INCIDENTAL HOT-MIX ASPHALT SURFACINGTON10$250.00 $2,500.00$200.00 $2,000.00$150.00 $1,500.00$175.00 $1,750.00$178.00 $1,780.00$250.00 $2,500.007 1518HIGH EARLY STRENGTH PCC PAVEMENT, 8"SQ. YD. 650$110.00 $71,500.00$70.00 $45,500.00$65.00 $42,250.00$72.00 $46,800.00$91.00 $59,150.00$125.00 $81,250.008 1518INFILTRATION TRENCH AGGREGATECU. YD. 370$50.00 $18,500.00$40.00 $14,800.00$30.00 $11,100.00$42.00 $15,540.00$55.00 $20,350.00$100.00 $37,000.009 1518GEOTEXTILE FABRIC, 8 ozSQ. YD. 1,600$5.00 $8,000.00$3.00 $4,800.00$4.00 $6,400.00$2.50 $4,000.00$2.00 $3,200.00$1.50 $2,400.0010 1518STORM SEWERS, SPECIAL 10", ( D. I. P. / CL 50 )FOOT45$90.00 $4,050.00$120.00 $5,400.00$125.00 $5,625.00$110.00 $4,950.00$145.00 $6,525.00$150.00 $6,750.0011 1518CATCH BASIN, TYPE A, 4' DIA., TYPE 1 FR, OLEACH1$4,500.00 $4,500.00 $3,000.00 $3,000.00 $3,250.00 $3,250.00 $6,200.00 $6,200.00 $3,600.00 $3,600.00 $5,000.00 $5,000.0012 1518INLET, TYPE A, TYPE 1 FRAME, OPEN LIDEACH1$1,500.00 $1,500.00 $1,650.00 $1,650.00 $2,250.00 $2,250.00 $1,800.00 $1,800.00 $1,400.00 $1,400.00 $1,750.00 $1,750.0013 1518COMB. CONCRETE CURB & GUTTER, TYPE B 6.12FOOT 160$25.00 $4,000.00$22.00 $3,520.00$30.00 $4,800.00$25.00 $4,000.00$28.00 $4,480.00$35.00 $5,600.0014 1518DRIVEWAY PAVEMENT REMOVALSQ. YD. 210$20.00 $4,200.00$15.00 $3,150.00$15.00 $3,150.00$10.00 $2,100.00$19.00 $3,990.00$25.00 $5,250.0015 1518COMBINATION CURB AND GUTTER REMOVALFOOT 160$10.00 $1,600.00$5.00 $800.00$3.00 $480.00$5.00 $800.00$8.00 $1,280.00$15.00 $2,400.0016 1518SIDEWALK REMOVALSQ. FT. 435$2.50 $1,087.50$1.50 $652.50$2.00 $870.00$1.00 $435.00$4.00 $1,740.00$3.00 $1,305.0017 1518PORTLAND CEMENT CONC. DRIVEWAY PAVT - 6"SQ. YD. 180$65.00 $11,700.00$56.00 $10,080.00$60.00 $10,800.00$68.00 $12,240.00$59.00 $10,620.00$60.00 $10,800.0018 1518PORTLAND CEMENT CONCRETE SIDEWALK - 5"SQ. FT. 435$6.00 $2,610.00$6.50 $2,827.50$7.00 $3,045.00$6.00 $2,610.00$11.00 $4,785.00$10.00 $4,350.0019 1518PROTECTIVE SEALERSQ. YD. 830$2.00 $1,660.00$1.20 $996.00$2.00 $1,660.00$1.50 $1,245.00$3.00 $2,490.00$1.50 $1,245.0020 1518CRUSHED STONE, CA - 16TON30$30.00 $900.00$20.00 $600.00$20.00 $600.00$22.00 $660.00$59.00 $1,770.00$100.00 $3,000.0021 1518FURNISHING AND PLACING TOPSOIL, 3"SQ. YD. 120$8.00 $960.00$3.00 $360.00$15.00 $1,800.00$4.00 $480.00$11.00 $1,320.00$5.00 $600.0022 1518SODDING, SALT TOLERANTSQ. YD. 120$17.00 $2,040.00$10.00 $1,200.00$15.50 $1,860.00$15.00 $1,800.00$12.00 $1,440.00$25.00 $3,000.0023 1518CLASS B PATCHES, 9" (High Early Strength)SQ. YD.5$90.00 $450.00$125.00 $625.00$125.00 $625.00$85.00 $425.00$225.00 $1,125.00$150.00 $750.0024 1518DETECTABLE WARNINGSSQ. FT. 65$45.00 $2,925.00$45.00 $2,925.00$60.00 $3,900.00$42.00 $2,730.00$32.00 $2,080.00$50.00 $3,250.0025 1518HOT-MIX ASPHALT SURFACE REMOVALSQ. YD. 70$15.00 $1,050.00$20.00 $1,400.00$20.00 $1,400.00$20.00 $1,400.00$19.00 $1,330.00$25.00 $1,750.0026 1518CONSTRUCTION LAYOUT AND STAKINGL. SUM1$2,500.00 $2,500.00 $10,000.00 $10,000.00 $2,500.00 $2,500.00 $2,250.00 $2,250.00 $25,000.00 $25,000.00 $7,500.00 $7,500.0027 1518STREET SWEEPINGEACH4$400.00 $1,600.00$25.00 $100.00$125.00 $500.00$500.00 $2,000.00$150.00 $600.00$500.00 $2,000.0028 1518SOIL DISPOSAL ANALYSISL. SUM1$2,500.00 $2,500.00 $1,500.00 $1,500.00 $2,000.00 $2,000.00 $2,750.00 $2,750.00 $6,000.00 $6,000.00$500.00 $500.0029 1518NON SPECIAL/SPECIAL WASTE DISPOSALCU. YD. 340$25.00 $8,500.00$5.00 $1,700.00$10.00 $3,400.00$65.00 $22,100.00$75.00 $25,500.00$1.00 $340.0030 1518CLOSED CIRCUIT TV INSPECTIONL. SUM1$2,500.00 $2,500.00 $7,500.00 $7,500.00 $1,000.00 $1,000.00 $1,500.00 $1,500.00 $3,500.00 $3,500.00 $1,500.00 $1,500.0031 1518PRE-CONSTRUCTION SURFACE VIDEO TAPINGL. SUM1$1,500.00 $1,500.00 $7,500.00 $7,500.00$500.00 $500.00$500.00 $500.00 $1,900.00 $1,900.00$500.00 $500.0032 1518EPOXY PAVEMENT MARKING LINE-4" YELLOWFOOT 110$10.00 $1,100.00$10.00 $1,100.00$36.35 $3,998.50$32.75 $3,602.50$12.00 $1,320.00$30.00 $3,300.00$213,277.50SUB-TOTAL(BASE)$182,043.00SUB-TOTAL(BASE)$170,823.50SUB-TOTAL(BASE)$183,202.50SUB-TOTAL(BASE)$244,890.00SUB-TOTAL(BASE)$255,615.0033A 1518PERMEABLE CONCRETE PAVERSSQ. YD. 260$140.00 $36,400.00$105.00 $27,300.00$75.00 $19,500.00$125.00 $32,500.00$95.00 $24,700.00$100.00 $26,000.0034A 1518CRUSHED STONE, CA - 16 (WASHED) TON75$50.00 $3,750.00$85.00 $6,375.00$100.00 $7,500.00$27.00 $2,025.00$53.00 $3,975.00$52.50 $3,937.50$40,150.00SUB-TOTAL(ALT A)$33,675.00SUB-TOTAL(ALT A)$27,000.00SUB-TOTAL(ALT A)$34,525.00SUB-TOTAL(ALT A)$28,675.00SUB-TOTAL(ALT A)$29,937.5033B 1518PRECAST PERMEABLE CONCRETE SYSTEMSQ. YD. 260$200.00 $52,000.00$220.00 $57,200.00$122.55 $31,863.00$137.00 $35,620.00$172.00 $44,720.00$325.00 $84,500.0034B 1518CRUSHED STONE, CA - 16 (WASHED)TON35$50.00 $1,750.00$95.00 $3,325.00$12.00 $420.00$27.00 $945.00$45.00 $1,575.00$52.50 $1,837.50$53,750.00SUB-TOTAL(ALT B)$60,525.00SUB-TOTAL(ALT B)$32,283.00SUB-TOTAL(ALT B)$36,565.00SUB-TOTAL(ALT B)$46,295.00SUB-TOTAL(ALT B)$86,337.50$1,522,756.00$1,840,926.00$1,540,376.00$1,897,326.00$1,382,642.50$1,231,874.00$1,278,300.20$1,375,401.00$1,522,756.00$1,840,926.00$1,396,242.50$1,258,724.00$1,283,583.20$1,377,441.00$1,540,376.00$1,897,326.00TOTAL BIDAS READ (BASE + A)AS TABULATEDAS READ (BASE + B)AS TABULATEDSUB-TOTAL(BASE):SUB-TOTAL(ALT A):SUB-TOTAL(ALT B):$1,231,874.00$1,258,724.00$1,278,300.20$1,283,583.20$1,375,401.00$1,377,441.003 of 3151 of 550 NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANMcCORMICK BLVDSH E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVE SHERIDAN PL RIDGE CTG R E E N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O P L A R A V E GREY AVEHARRISON ST PR A I R I E A V E REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK S T DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH S T CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST ROSLYN P L E A S T R A I L R O A D A V E FLORENCE AVEBENSON AVESHERMAN PL CULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRI D G E ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST STE W A R T A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN TRINITY CT SHERIDAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST P R A I R I E A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLORLIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HINMAN AVE SEWARD ST WESLEY AVECENTRAL ST KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGI N R D ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERIDAN RD SHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE S T ELG I N R D FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVE NOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES GLENVIEW RD PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL ARTSCIRCLE DRORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL 700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 170035002600170018009001900900210023002100400380037002016 Alley Paving Project 8/3/2016 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. AlleysCityWork2016Map.mxd ´ City of Evanston Public Works Agency Alley Paving Main Road Local Street Railroad Water City Boundary 0 0.5 10.25 Mile 152 of 550 Bid 16-54, Approval of Contract for 2016 Alley Paving Project, M/W/EBE Memo 08.15.2016 To: David Stoneback, Public Works Agency Director Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E. Senior Project Manager From: Tammi Nunez, Purchasing Manager Subject: Approval of Contract for 2016 Alley Paving Project, Bid 16-54 Date: August 15, 2016 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Approval of Contract for 2016 Alley Paving Project, Bid 16- 54, A Lamp Concrete Contractors Inc.’s, total base bid is $1,231,874.00, and they will receive 26% credit for compliance towards the initial M/W/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Alas Trucking, Inc. 389 Thelma Court Wheeling, IL 60090 Transportation $71,500.00 5.8% X Saray Trucking, Inc. 701 Mill Street South Elgin, IL 60177 Transportation $71,500.00 5.8% X Ozinga Ready Mix Concrete 2525 W. Oakton Evanston, IL 60201 Cement $165,000.00 13.3% X Marking Specialist Corporation 214 Crystal Street Cary, IL 60013 Markings $15,988.50 1% X Total M/W/EBE $323,988.50 26% CC: Martin Lyons, Assistant City Manager/CFO Memorandum 153 of 550 For City Council meeting of August 15, 2016 Item A3.3 Main Street Corridor Improvement Project Engineering Services Contract Award For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Rajeev Dahal, Senior Project Manager - Transportation Subject: Engineering Design Services for the Main Street Corridor Improvement Project (RFP 16-47) Date: August 1, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract with Stanley Consultants, Inc. (8501 W. Higgins Road, Suite 730, Chicago IL 60631) in the amount of $75,000 to provide engineering design services for the Main Street Corridor Improvement Project between the west City limits and Dodge Avenue. Funding Source: Funding will be provided from CIP Account 415.40.4116.62145 – 416535. This project is budgeted at $75,000 in FY 2016. $171,000 will need to be budgeted in FY 2017 to complete the engineering design services. Background: The Main Street corridor is a major arterial street with considerable pedestrian and bicycle traffic. Within the project limits, there is a major shopping plaza and day care on the south side, light industrial on the north side, and residential to the north, south and east. The intersection with the Shopping Plaza / McDaniel Avenue needs to be reconstructed, including the modernization of the existing traffic signal, to address alignment and access issues of both vehicles and pedestrians. Safe and comfortable pedestrian walkability along the corridor is a concern as there are sub-standard sidewalks with gaps in between on the south side of the street between Dodge Avenue and the Shopping Plaza. Pedestrian access from the neighborhood to the north, traffic flow patterns and street lighting levels along the corridor needs analysis and necessary mitigation measures developed. Geometrics of the intersections and driveways need readjustments, and extensive traffic queuing on the east bound direction at Dodge Avenue intersection needs reduction. As Main Street is an identified bike route, improving network connection options between the Channel trail and Dodge Avenue needs to be evaluated. Memorandum 154 of 550 The scope of the project consists of data collection and analysis, coordination with stakeholders including property owners abutting the project, obtaining public feedback, recommending options to address needs of all users, developing concept plans for improvements, and preparation of construction plans, specifications and cost estimates. The limits for analysis and concept improvements recommendation will be from the west City Limits to Dodge Avenue. The overall improvement is being split into two phases for design and construction. Phase I improvements (the western segment from west City Limits to Pitner Avenue) is planned to be improved first. Phase II improvements (from Pitner Avenue to Dodge Avenue) will follow in future years. Analysis: On May 12, 2016, the City issued a Request for Proposal (RFP) for the above consultant services. The RFP was advertised on Demandstar and in the Pioneer Press. On June 17, 2016, nine proposals were received from the following consulting firms: Consultant Address Proposal Cost Accurate Group 101 Schelter Road, Suite B200 Lincolnshire, IL 60069 $367,443.88 ESI Consultants, Ltd. 1979 North Mill Street, Suite 100 Naperville, IL 60563 $278,924.00 Gewalt Hamilton Associates, Inc. 625 Forest Edge Drive Vernon Hills, IL 60061 $340,719.41 Hampton, Lenzini & Renwick, Inc. 380 Shepard Drive Elgin, IL 60123 $238,036.25 Infrastructure Engineering, Inc. 33 West Monroe, Suite 1540 Chicago, IL 60603 $268,450.00 Stanley Consultants, Inc. 8501 West Higgins Rd, Suite 730 Chicago, IL 60631 $245,790.30 Terra Engineering, Ltd. 225 West Ohio Street, 4th Floor Chicago, IL 60654 $245,000.00 Thomas Engineering Group 55 West 22nd Street, Suite 300 Lombard, IL 60148 $343,030.42 T.Y. Lin International, Inc. 200 South Wacker Dr, Suite 1400 Chicago, IL 60606 $358,754.32 A selection committee consisting of the following members reviewed the proposals and scored the firms for project selection: • David Stoneback – Public Works Agency Director • Lara Biggs – Bureau Chief Capital Planning & Engineering/ City Engineer • Rajeev Dahal – Senior Project Manager, Transportation • Cindy Plante, Economic Development Specialist • Sat Nagar, P.E. – Senior Project Manager • Dan Manis, P.E. - Senior Project Manager • JacQuera Calvert – Purchasing Specialist The proposals were rated and interviews were conducted with the top three firms. Including information from the interviews, the final scoring of the proposals is as follows: 155 of 550 Firm Firm Qualifications Staff Qualifications Price Project Approach Organization and Completeness of Proposal M/W/EBE Willingness to Execute Agreement Total 10% 15% 20% 25% 10% 10% 10% 100% Stanley Consultants 10 14 19 24 9 10 10 96 Terra Engineering 9 13 19 22 9 10 10 92 HLR Inc. 9 13 20 21 9 10 10 92 ESI Consultants 8 12 16 19 9 10 10 84 Thomas Engineering Group 9 13 9 22 9 10 10 82 T.Y. Lin International 9 14 7 23 9 10 10 82 Infrastructure Engineering 8 12 17 15 8 10 10 80 Gewalt Hamilton 9 13 8 17 8 10 10 75 Accurate Group 5 9 7 16 9 10 10 66 Stanley Consultants Inc. was selected as the best candidate to provide the engineering services. They have previous experience working with the City of Evanston and IDOT, and their work has been satisfactory on previous projects. Due to budget limitations, at this time staff is recommending awarding a reduced scope of services for 2016. The services will include topographic survey, data collection, preliminary analysis and some stakeholder meetings for the entire corridor, Main Street from McDaniel Avenue to Dodge Avenue. With approval of additional required CIP funds for 2017, staff will recommend awarding the remaining services which includes completing the concept plans and preliminary engineering, geotechnical & soils analysis, public meetings, and completion of construction engineering plans for the Phase I section, Main Street from McDaniel Avenue to Pitner Avenue. Upon successful completion of the engineering design services the City will consider awarding the construction engineering services also. Design of the Phase II section, Pitner Avenue to Dodge Avenue, is not being considered for design and construction at this time, but the concept planning is included so that issues affecting the entire corridor 156 of 550 (such as pedestrian & bike access and corridor traffic flow) can be appropriately addressed in the Phase I area. Stanley Consultant is proposing to comply with the City’s M/W/EBE goals. A memo reviewing their compliance is attached. Attachments: Professional Services Agreement with Stanley Consultants, Inc. Project Location Map M/W/EBE Participation Review Memo 157 of 550 158 of 550 159 of 550 160 of 550 161 of 550 162 of 550 163 of 550 164 of 550 165 of 550 166 of 550 167 of 550 168 of 550 Exhibit A – Project Milestones and Deliverables This EXHIBIT A to that certain Consulting Agreement dated ___________________ between the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and Stanley Consultants, Inc.(“Consultant”) sets forth the Commencement and Completion Date, Services, Fees, and Reimbursable Expenses as follows: I. COMMENCEMENT DATE: September 1, 2016 II. COMPLETION DATE: December 31, 2016 III. FEES: $75,000 IV. SERVICES/SCOPE OF WORK: As defined in RFP # 16-47 (Exhibit B) and Consultants Response to Proposal (Exhibit C) Dated: June 17, 2016 and updated on July 29, 2016 169 of 550 Main St Lee St Dodge AveBrown AveWashington StPitner AveFowler AvePitner AlyGrey AveBradley Pl Hartrey AveMcdaniel AveLee St Washington St Lee St Grey AveCrown Harbert Channelside Main Street Corridor Improvement Project Location Map O 50 Feet City of Evanston Public Works Agency Phase I Phase II 170 of 550 RFP 16-47, Main Street Corridor Improvement Project, M/W/EBE Memo, 07.25.2016 To: David Stoneback, Chief of Public Works Agency Lara Biggs, Bureau Chief – Capital Planning / City Engineer Rajeev Dahal, Senior Project Manager From: Tammi Nunez, Purchasing Manager Subject: RFP 16-47, Main Street Corridor Improvement Project Date: August 15, 2016 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. With regard for the Main Street Corridor Improvement Project, RFP 16-47 in the base bid amount of $245,790.00, the primary contractor Stanley Consultants Inc. has subcontracted the following: Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Vested Strategies 2030 Orrington Avenue Evanston, IL 60201 Consulting Strategy $13,425.00 5.5% X Environmental Design 33 West Monroe Chicago, IL 60603 Environmental Study $47,613.84 19.4% X AES Services, Inc. 111 S. Wacker Drive Chicago, IL 60606 Transportation $5,584.00 2.3% X Rubino Engineering Inc. 665 Tollgate Road Elgin, IL 60123 Site Assessment $11,178.00 4.6% X Total M/W/EBE $77,800.84 31.8% CC: Martin Lyons, Assistant City Manager/CFO Memorandum 171 of 550 For City Council meeting of Au gust 15, 2016 Item A3.4 Business of the City by Motion: Washroom Renovations at Greenwood St. & Lee St. Beach Houses For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager Anil Khatkhate, Project Manager Subject: Contract Award for Washroom Renovations at Greenwood St. and Lee St. Beach Houses (Bid No.16-53) Date: August 15, 2016 Action: Staff recommends City Council authorize the City Manager to execute a contract for the Washroom Renovations at Greenwood St. and Lee St. Beach Houses (Bid No. 16-53) with Construction Consulting & Disbursement Services (5826 Lincoln Ave., Suite 200, Morton Grove, IL) in the amount of $207,000. Funding Source: Funding will be provided from the GO Bond Capital Improvements Fund, Accounts 415.40.4116.616009 (Greenwood Beach Restroom) and 415.40.4116.616012 (Lee Street Beach Restroom). These projects were budgeted at $120,000 in FY 2016. Additional funding will be made available through the delay of the Dempster Beach House Window/Door Replacement ($60,000) and the delay of the ETHS/Church Street Bike Path Improvements ($30,000), both of which are proposed to be constructed in future years. Background Information: The Greenwood and Lee Street Beach Houses were built in the 1960s. Since then very few renovations have been implemented. Currently the washrooms are in a deteriorated condition and require renovation to ensure safety, code compliance and comfort for beach and park users. Staff prepared construction documents to detail the required renovations which include the following repair items: Greenwood and Lee St. Beach Houses (base bid) 1. Remove and replace all exterior and interior doors 2. Remove and replace toilet partitions 3. Remove and replace plumbing fixtures and accessories 4. Remove and replace light fixtures Memorandum 172 of 550 5. Remove and replace windows and screens 6. Sand and polish existing concrete floor 7. Grind and tuckpoint glazed block and stone joints 8. Remove and re-plumb discharge and supply plumbing lines (Greenwood St. only) 9. Install new electrical panel (Greenwood St. only) 10. Patch and paint ceiling 11. Remove and replace roofing system 12. Remove, replace and paint damaged fascia, siding and soffits. 13. Remove and replace drinking fountain 14. Remove and replace electrical outlet in soffit 15. Remove and replace shower fixture and provide improved shower drainage 16. Install new facility sign and bulletin board 17. Install new bike racks Bid documents also included the following two alternate items: 1. Alternate 1 – Replace existing water services from street to beach house buildings. This item is not recommended for award as it has been determined that city staff can replace the water lines in-house. 2. Alternate 2 – In lieu of polishing concrete slab, apply epoxy floor coating. This item is not recommended for award as concrete polishing is preferred over epoxy and is actually lower in cost. Construction of this project is scheduled to begin in September 2016. The current substantial completion deadline is December 30, 2016. Summary: The bid was advertised on Demandstar and in the Pioneer Press. Bids for this project were received and publicly read on August 2, 2016. Five contractors submitted bids for this project as follows: Contractor Base Bid Alt #1 Alt #2 Construction Consulting & Disbursement Services (CCDS) 5836 Lincoln Ave., Suite 200, Morton Grove, IL. $207,000 $28,600 $12,400 Boller Construction Company Inc. 3045 Washington Street, Waukegan, IL. $225,000 $53,000 $2,000 Builders Land Inc. 2035 S. Arlington Hts Road, Suite 114, Arlington Heights, IL. 60005 $271,900 $80,000 $4,200 O’Hara Construction, Inc. 636 Ridge Ave. Evanston, IL. 60202 $299,500 $61,000 -$5,000 G. A. Johnson & Son 828 Foster Street, Evanston, IL. 60201 $326,880 $88,000 $4,000 173 of 550 CCDS is compliant with the City’s M/W/EBE goal (see attached memo for more information). CCDS has successfully completed several projects with the City. Staff therefore recommends that the base bid be awarded to CCDS for a total amount of $207,000. A breakdown of funding for this project is as follows: Account Summary Original project funding (detailed above) $120,000 Project funding from delay/rebudgeting of other projects $90,000 Total project funding $210,000 * Encumbrances / expenditures to date -$1,764 Recommended bid award -$207,000 Balance Remaining $1,236 * Encumbrances / expenditures to date include advertisement for bid. Attachments: M/W/EBE Review Memo, dated August 15, 2016 174 of 550 Bid 16-53, Washroom Renovations at Greenwood St. and Lee St. Beach Houses, M/W/EBE Memo 08.15.2016 To: David Stoneback, Public Works Agency Director Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager Anil Khatkhate, Project Manager From: Tammi Nunez, Purchasing Manager Subject: Washroom Renovations at Greenwood St. and Lee St. Beach Houses, Bid 16-53 Date: August 15, 2016 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Washroom Renovations at Greenwood St. and Lee St. Beach Houses, Bid 16-53, Construction Consulting & Disbursement Services (CCDS), total base bid is $207,000.00, and they will receive 27.6% credit for compliance towards the initial M/W/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Flader Plumbing & Heating Co. 3004 Central Street Evanston, IL 60201 Plumbing $38,900.00 18.7% X True Power Electric 2323 Lake Street Evanston, IL 60201 Electric $18,500.00 8.9% X Total M/W/EBE $57,400.00 27.6% CC: Martin Lyons, Assistant City Manager/CFO Memorandum 175 of 550 For City Council meeting of August 15, 2016 Item A3.5 Business of the City by Motion: MWRDGC Actual Annual User Charge for 2016 For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Darrell A. King, Water Production Bureau Chief Subject: Actual Annual User Charge for 2016 with the Metropolitan Water Reclamation District of Greater Chicago for Disposal of Sludge Generated as Part of the Water Treatment Process Date: August 15, 2016 Recommended Action: Staff recommends City Council approval of the Actual Annual User Charge for 2016 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for Disposal of Sludge generated as part of the water treatment process in the amount $224,560.52. Two quarterly payments of $81,624.86 will be made beginning in August 2016 and ending November 2016. Funding Source: Funding for this work will be from the Water Fund (Account 510.40.4220.62420). This account has a budget of $293,000.00 specifically allocated for MWRDGC sludge disposal fees. Background: The initial phase of the water treatment process involves adding coagulants to raw Lake Michigan water in order to form a “floc” which helps to trap and solidify impurities in the water and allow them to settle out prior to filtration. This material settles out as part of the mixing, sedimentation and settling process into basins located underground on the north side of the Water Treatment Facility. During October and April of each year, this sediment, or sludge, is removed from the basins by manually washing and rinsing it into a sewer and sending it to the MWRDGC for treatment. The makeup of this sludge varies greatly depending on the time of the year, the turbidity (cloudiness) of the raw water and the utilization and demand for water. The sludge is analyzed for biological oxygen demand (BOD) and suspended solids (SS) prior to pumping to the MWRDGC and the cost for treatment is based on the levels of these parameters as well as the volume of sludge that has been produced. The MWRD determines an annual user charge amount for the coming year based on the data from the previous year and bills the City on a pro- rated quarterly basis. Beginning in February of each year, a “true up” calculation is determined using the BOD, SS and volume data for all User accounts. Depending on these results, there is either an additional payment if the estimate was low or a credit to Memorandum 176 of 550 the City if the estimate was high. This method of sludge disposal has been utilized at the water treatment plant for over 50 years. Analysis: On February 8, 2016, Council approved the estimated annual user charge for 2016 in the amount of $122,621.59. This amount was to be paid in four payments of $30,655.40 each. Two of these payments, totaling $61,610.80, have been processed. Only July 5, 2016 the MWRDGC issued an invoice that establishes the actual annual user charge for 2016 in the amount of $224,560.52. The remaining amount due to the MWRDGC is $163,249.72 which will be paid in two payments of $81,624.86. The actual user charge more accurately reflects what staff anticipated the 2016 user charge to be. The actual 2016 user charge is $224,560.52 and staff had budgeted $293,000 in 2016 for this service. The first payment of $81,624.86 is due on August 19, 2016. This payment is reflected in the bills list being considered at this same Council meeting. MWRDGC Annual User Charge Payment History Table 1 below depicts historic MWRDGC Annual User Charge payments and credits processed 2015 – 2011. *Column labeled “Total User Charge Remaining Due” indicates credits as a result of City overpayment or additional payment required. As this table indicates user charges can swing widely. Table 1 2016-2011 MWRDGC Annual User Charge Year Total Net User Charge Total Payments Made Total User Charge Remaining Due 2016 $224,560.52 $61,310.80 $163,249.72 2015 $132,561.49 $394,126.64 -$261,565.15 2014 $121,632.29 $349,809.76 -$228,177.47 2013 $413,489.59 $343,732.25 $69,757.34 2012 $412,338.11 $476,006.92 -$63,668.81 2011 NA $300,958.20 $489,335.94 Legislative History: The Annual MWRDGC Sludge Removal User Fee was approved by City Council during 2016. Attachments: Final 2016 RD-913 Statement dated July 5, 2016 177 of 550 178 of 550 For City Council meeting of August 15, 2016 Item A3.6 Business of the City by Motion: Contract for Towing Services For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Director Administrative Services Rickey A. Voss, Parking/Fleet Manager Subject: Single Source Contract for Towing Services to North Shore Towing, Inc. Date: August 3, 2016 Recommended Action: The Transportation/Parking Committee and staff recommend that the City Council authorize the City Manager to enter into a three (3) year single source contract with North Shore Towing (2527 Oakton Street, Evanston, IL 60202) for towing and other related services effective August 1, 2016 – July 31, 2019. The annual estimated expenditure of the vehicle immobilization program is $45,000. Funding: General Fund – Parking Enforcement 100.19.1941.62451 Summary: The objective of the renewal is to continue a partnership with North Shore Towing, Inc. to provide towing and other related services. The Evanston based North Shore Towing Inc. has provided the City towing services for over 34 years. North Shore Towing is the only towing company within Evanston that provides the service that has been specifically required in prior Requests for Proposal (RFP). These special requirements include but are not limited to the following minimum. Minimum Requirements 1. Hours (a) Tow truck and drivers will be available on a 24-hour basis, 365 days per year. (b) An attendant must be on duty to release vehicles from 7 a.m. to 12 midnight. Memorandum 179 of 550 2. Vehicle Storage Facilities (a) Storage facilities shall be located within the City of Evanston. (b) Storage facilities shall be appropriately zoned, fenced and/or secured in such a manner as to provide protection to the vehicles stored therein from theft and vandalism. (c) Storage facilities shall be in compliance with all applicable zoning and building ordinances of the City of Evanston and all other applicable legislation and regulations. (d) The contractor must have a single storage facility that can accommodate a minimum of 225 vehicles (approximately 36,000 square feet). (e) Storage facilities shall be in close proximity to public transportation. (f) The Contractor shall provide throughout the term of the contract at no cost to the City, facilities for the storage of ten (10) vehicles, to be utilized at the discretion of the City. (h) The storage facility for vehicles seized by the Police Department must be in a separate roofed and fenced in area, which is secured by lock. North Shore Towing has proposed minor fee increases spread over the three (3) year term of the contract for operational costs. The City of Evanston will not see increases in fees for services provided for City owned vehicles. (See attachment). Attachment: North Shore Towing Fee Proposal 180 of 550 Current Contracted Rates. These rates have been unchanged for the past 5 years Towing Category – Private Vehicles Contract Rate (Current) Autos $145 Auto w/Trailers $175 Trucks (up to 2.5 ton) $250 Trucks (over 2.5 ton) $300 Tractor Trailers $350 Storage (Hours 0-3) $5 Storage (Hours 3-12) $25 Storage (Hours 12-24 and subsequent days) $40 Emergency Road Service (i.e. lockouts/jump starts) $50 Clean Up Accident Debris $50 Oil Dry Application $40 Admin Fee (Insurance Co) –Accidents only/ Charged to the insurance company $0 Towing Category – City Vehicles/Additional Services Contract Rate (Current) City Vehicles Including Small Trucks (within city limits) No Charge Medium Trucks $145/hour Heavy Trucks $175/hour Towing City Vehicles Outside of City Limits (within 3 miles) $1.50/mile (outside of 3 miles) $2.50/mile Boot Install/Removal $75 Storage Charge $10/day Tire Changes $50 Jump Starts No Charge Clean up – Accident Debris $10 Oil Dry Application $10 Salvage Vehicles – Contractor Will Pay City Per Vehicle $50 181 of 550 (Proposed Rates) – 3 year Plan Towing Category – Private Vehicles Year 1 Year 2 Year 3 Auto $150 $160 $165 Auto w/Trailer $185 $190 $195 Trucks (up to 2.5 ton) $260 $265 $270 Trucks (over 2.5 ton) $300 $315 $320 Tractor Trailers $360 $365 $370 Storage (Hours 0-3) $10 $10 $15 Storage (Hours 3-12) $30 $30 $30 Storage (Hours 12-24 and subsequent days) $45 $50 $55 Emergency Road Service (i.e. lockouts/jump starts) $55 $60 $65 Clean up Accident Debris $50 $40 $40 Oil Dry Application $40 $40 $40 Admin Fee (insurance Co) $50 $50 $50 (Proposed 3 year plan) Towing Category – City Vehicle/Additional Services Year1 Year 2 Year 3 City Vehicles Including Small Trucks (within city limits) No Charge No Charge No Charge Medium Trucks $145/hour $145/hour $145/hour Heavy Trucks $175/hour $175/hour $175/hour Towing City Vehicles Outside of City Limits (within 3 miles) $1.50/mile $1.50/mile $1.50/mile (outside of 3 miles) $2.50/mile $2.50/mile $2.50/mile Boot Install/Removal $75 $75 $75 Storage Charge $10/day $10/day $10/day Tire Changes $50 $50 $50 Jump Starts No Charge No Charge No Charge Clean up – Accident Debris $10 $10 $10 Oil Dry Application $10 $10 $10 Salvage Vehicles – Contractor Will Pay City per Vehicle $50 $50 $50 Our proposal leaves rates charged to the city “No Increase”. North Shore will honor the 5 year old rate. 182 of 550 For City Council meeting of August 15, 2016 Item A3.7 Business of the City by Motion: Purchase of City Email System from Google For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Deputy City Manager/Administrative Services Director Jose Calderon, IT Division Manager Subject: Purchase of New City Email System from Google Date: August 8, 2016 Recommended Action: Staff recommends the City Council authorize the City Manager to enter into a sole- source agreement with CDW -G (200 N. Milwaukee Ave., Vernon Hills IL) in the amount of $105,000.00 for the purchase of Google Apps for Government licenses for a hosted email and application suite. The agreement is for one year with two optional 2 – year extensions. Funding Source: Funding is provided from the Information Technology Fund (Account 100.19.1932.65555), which has a 2016 budget of $284,200.00. Summary: The City’s existing email system, Microsoft Exchange 2003, runs on city servers and has reached the end of its supported life from the developer. Running the City on an email platform from 2003 has many drawbacks in addition to the lack of support available from Microsoft. First, storage for email is an issue. Currently staff spends a lot of time deleting items from their inbox to get it under the allotted storage space available to each user. Large attachments were not as common 13 years ago as they are today. Modern email systems have 100 times more storage available to them than what staff currently has. Secondly, a large portion of city staff share computers at recreation centers and the library. Shared computers require staff to login to a website that was developed in 2003 to send email and use their calendar. This website has extremely limited functionality and slow speed that hampers efficiency and limits staff productivity. In looking at options for replacing the City’s email system and increase efficiency, staff looked at all products offered in the marketplace. Technology has changed over the last decade and the availability of hosted solutions that store emails in a cloud-based system have become extremely secure, more robust, and mainstream. Further, hosting email in the cloud allows the City to have unlimited storage for email boxes as well as a Memorandum 183 of 550 full-featured, familiar web interface to manage email without being tied to a traditional capital and labor intensive network. This means that city staff will have full access to the system through any web interface or internet connected device (i.e. desktop computer, laptop computer, tablet, and smart-phone). In July of 2016 staff representatives from all City departments evaluated hosted email solutions from Microsoft and Google. Both vendors provided an onsite demonstration for staff, as well as created a test environment for staff to perform real use cases over a period of several weeks. After demoing both product offerings, staff met to share their experiences and thoughts. The consensus was that Google’s Gmail and ancillary suite of products offered substantially more benefits at a much lower cost to the city as Google’s quote provided for unlimited email and file storage and full access to the entire suite of Google applications. Unlimited storage is an extremely attractive feature for email, but even more so for files in general. The city currently owns and operates file servers in the City-owned data center that house a tremendous amount of data including video files. Not only does the data need to be maintained and stored on-site within the data center itself, it also needs to be backed up off-site for redundancy and emergency preparedness. This is an expensive undertaking that will only increase. Now and into the future the amount of data that the City will store for video files from the City camera infrastructure will continue to grow at a rapid pace especially when body worn cameras are implemented at the police department. Having the ability to store this data in the cloud with built-in redundancy will save the City substantial money, alleviating the need to manage and store the data onsite or purchase additional storage equipment. As an example, the City of Duluth, MN, has 84 body cameras and pays approximately $78,000 per year just for data storage. This purchase is also part of the city’s emergency preparedness effort. Currently, if the City’s main data center became disabled due to a natural or other disaster, staff cannot use email. Email is a critical business function and staff needs 24/7 access to email with no interruption. Moving to the cloud will ensure that staff can access email at anytime from anywhere with no downtime. Google maintains massive server capacity that allows them to keep applications up and all data available 24/7. This increases the necessary confidence of staff to be able to provide service in any situation and ensures the city’s ability to manage critical business operations independent of the city’s main IT infrastructure. The Google suite of tools and applications will also replace separate systems currently in place for email archiving, meeting room reservations and video conferencing. This will reduce city expenses related to these additional services and will eliminate the need to own and maintain separate legacy systems. Moving to the Google platform will also save staff time currently dedicated to monitoring and maintaining the outdated system currently in place. 184 of 550 Lastly, there is a large environmental benefit in moving to the Google Platform. Google data centers are highly energy efficient as they use renewable energy and are 50% more efficient than other data centers. Also, Google recycles 100% of its data center equipment. This cloud based model is attractive to the City as it reduces required capital investment in server hardware, reduces resource time to plan for, maintain and support the hardware, and eliminates staff time required to install applications on hundreds of City computers. Cloud based applications software updates are all handled by the cloud vendor, with the result being applications that are updated automatically, seamlessly to end users, and without any IT staff time. Large cloud solution providers like Google have taken substantial measures, at great expense, to create data storage environments that are extremely secure. Google Apps has been certified as meeting strict FISMA (Federal Information Security Management Act) requirements. The Google email and application suite will serve the City’s needs well now and into the future. In addition to being cost-effective, this step forward increases efficiency all while maintaining the City’s email archive in a secure cloud solution. Attachments: CDW -G Price Quote Google Contract 185 of 550 Page 1 of 1 QUOTE CONFIRMATION Thank you for considering CDWG for your computing needs. The details of your quote are below. Click here to convert your quote to an order. ACCOUNT MANAGER NOTES: QUOTE #QUOTE DATE QUOTE REFERENCE CUSTOMER #GRAND TOTAL HGHB856 7/25/2016 UPDATED GOOGLE PRICING 0577090 $105,000.00 QUOTE DETAILS ITEM QTY CDW#UNIT PRICE EXT. PRICE Google Apps For Work - subscription license ( 1 year )1400 3837566 $75.00 $105,000.00 Mfg. Part#: GAPPS-UNLIM-1USER-12MO UNSPSC: 43233203 Electronic distribution - NO MEDIA Contract: Standard Pricing PURCHASER BILLING INFO SUBTOTAL $105,000.00 Billing Address: CITY OF EVANSTON PURCHASING 2100 RIDGE AVE 1ST FLOOR ROOM 1600 EVANSTON, IL 60201-2798 Phone: (847) 328-2100 Payment Terms: Net 30 Days-Govt State/Local SHIPPING $0.00 GRAND TOTAL $105,000.00 DELIVER TO Please remit payments to: Shipping Address: CITY OF EVANSTON PURCHASING 2100 RIDGE AVE 1ST FLOOR ROOM 1600 EVANSTON, IL 60201-2798 Phone: (847) 328-2100 Shipping Method: ELECTRONIC DISTRIBUTION CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 Need Assistance? CDWG SALES CONTACT INFORMATION Gus Monson |(877) 681-3257 |gusm@cdw.com This quote is subject to CDW’s Terms and Conditions of Sales and Service Projects at http://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager ' 2016 CDWG LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.200.4239 186 of 550 v9/23/2015 Product Passthrough Terms – Google Apps for Work (for Customers) with FedRamp Addendum Customer has entered into a certain written agreement (the “Agreement”) pursuant to which Customer has purchased the right to access and use the Product. These Product Passthrough Terms set forth the terms and conditions under which Customer may access and use such Product. 1.Product. 1.1 Facilities and Data Transfer. All facilities used to store and process Customer Data will adhere to reasonable security standards no less protective than the security standards at facilities where Provider stores and processes its own information of a similar type. Provider has implemented at least industry standard systems and procedures to ensure the security and confidentiality of Customer Data, protect against anticipated threats or hazards to the security or integrity of Customer Data, and protect against unauthorized access to or use of Customer Data. As part of providing the Product, Provider may transfer, store and process Customer Data in the United States or any other country in which Provider or its agents maintain facilities. By using the Product, Customer consents to this transfer, processing and storage of Customer Data. 1.2 Modifications. a.To the Product. Provider may make commercially reasonable changes to the Product, from time to time. If Provider makes a material change to the Product, Customer may be informed of such change, provided that Customer has subscribed with Provider to be informed about such change. b.To URL Terms. Provider may make commercially reasonable changes to the URL Terms from time to time. If Provider makes a material change to the URL Terms, Customer may be informed of such change through the Notification Email Address or via the Admin Console. If the change has a material adverse impact on Customer and Customer does not agree to the change, Customer must so notify Partner or Provider via the Help Center within thirty days after receiving notice of the change. Upon such notification, Customer will remain governed by the URL Terms in effect immediately prior to the change until the end of the then-current term for the affected Product. If the affected Product is renewed, they will be renewed under Provider’s then current URL Terms. 1.3 Customer Domain Name Ownership. Prior to providing the Product, Provider or Partner may verify that Customer owns or controls the Customer Domain Names. If Customer does not own, or control, the Customer Domain Names, then Provider will have no obligation to provide Customer with the Product. 1.4 Federal Information Security Management Act (FISMA). The Provider’s Product known as “Google Apps Core Services” received a FISMA “Authorization to Operate” for a Moderate impact system. Provider will continue to maintain a System Security Plan (SSP) for the Google Apps Core Services, based on NIST 800- 53 Rev. 3, or a similarly applicable standard. If Provider does not maintain this SSP as stated, Customer’s sole and exclusive remedy, and Provider’s entire liability, will be Customer’s ability to terminate use of the Product upon thirty days prior written notice. 2.Customer Obligations. 2.1 Compliance. Customer will use the Product in accordance with the Acceptable Use Policy. Provider may make new applications, features or functionality for the Product available from time to time, the use of which may be contingent upon Customer’s agreement to additional terms. In addition, Provider will make other Non-Google Apps Products (beyond the Product) available to Customer and its End Users in accordance with the Non-Google Apps Product Terms and the applicable product-specific Provider terms of service. If Customer does not desire to enable any of the Non-Google Apps Products, Customer can enable or disable them at any time through the Admin Console. 2.2 Customer Administration of the Product. Customer may specify one or more Administrators through the Admin Console who will have the rights to access Admin Account(s) and to administer the End User Accounts. Customer and Partner are responsible for: (a) maintaining the confidentiality of the password and Admin Account(s); (b) designating those individuals who are authorized to access the Admin Account(s); and (c) ensuring that all activities that occur in connection with the Admin Account(s) comply with these DRAFT187 of 550 v9/23/2015 Product Passthrough Terms. Customer agrees that Provider’s responsibilities do not extend to the inter nal management or administration of the Product for Customer and that Provider is merely a data-processor. 2.3 End User Consent. Customer’s Administrators may have the ability to access, monitor, use, or disclose data available to End Users within the End User Accounts. Customer will obtain and maintain all required consents from End Users to allow: (i) Customer’s access, monitoring, use and disclosure of this data and Provider providing Customer with the ability to do so, and (ii) Provider to provide the Product. 2.4 Unauthorized Use. Customer will use commercially reasonable efforts to prevent unauthorized use of the Product, and to terminate any unauthorized use. Customer or Reseller will promptly notify Provider of any unauthorized use of, or access to, the Product of which it becomes aware. 2.5 Restrictions on Use. Unless Provider specifically agrees in writing, Customer will not, and will use commercially reasonable efforts to make sure a third party does not: (a) sell, resell, lease, or the functional equivalent, the Product to a third party (unless expressly authorized in these Product Pasthrough Terms); (b) attempt to reverse engineer the Product or any component; (c) attempt to create a substitute or similar service through use of, or access to, the Product; (d) use the Product for High Risk Activities; or (e) use the Product to store or transfer any Customer Data that is controlled for export under Export Control Laws . Customer is solely responsible for any applicable compliance with HIPAA. 2.6 Third Party Requests. Customer is responsible for responding to Third Party Requests. Provider will, to the extent allowed by law and by the terms of the Third Party Request: (a) promptly notify Customer of its receipt of a Third Party Request; (b) comply with Customer’s reasonable requests regarding its efforts to oppose a Third Party Request; and (c) provide Customer with the information or tools required for Customer to respond to the Third Party Request. Customer will first seek to obtain the information required to respond to the Third Party Request on its own, and will contact Provider only if it cannot reasonably obtain such information. 3. Technical Support Services. 3.1 By Customer. Customer or Partner will, at its own expense, respond to questions and complaints from End Users or third parties relating to Customer’s or End Users’ use of the Product. Customer or Partner will use commercially reasonable efforts to resolve support issues before escalating them to Provider. 3.2 By Provider. If Customer or Partner cannot resolve a support issue consistent with the above, then Customer or Partner (as applicable based on the agreement between Provider and Partner) may escalate the issue to Provider in accordance with the TSS Guidelines. Provider will provide TSS to Customer or Partner (as applicable) in accordance with the TSS Guidelines. 4. Suspension. 4.1 Of End User Accounts by Provider. If Provider becomes aware of an End User’s violation of these Product Passthrough Terms, then Provider may specifically request that Customer Suspend the applicable End User Account. If Customer fails to comply with Provider’s request to Suspend an End User Account, then Provider may do so. The duration of any Suspension by Provider will be until the applicable End User has cured the breach which caused the Suspension. 4.2 Emergency Security Issues. Notwithstanding the foregoing, if there is an Emergency Security Issue, then Provider may automatically Suspend the offending use. Suspension will be to the minimum extent and of the minimum duration required to prevent or terminate the Emergency Security Issue. If Provider Suspends an End User Account for any reason without prior notice to Customer, at Customer’s request, Provider will provide Customer the reason for the Suspension as soon as is reasonably possible. 5. Confidential Information. 5.1 Obligations. Customer and Provider will: (a) protect the other’s Confidential Information with the same standard of care it uses to protect its own Confidential Information; and (b) not disclose the Confidential Information, except to Affiliates, employees and agents who need to know it and who have agreed in writing to keep it confidential. Customer and Provider (and any Affiliates, employees and agents to whom it has disclosed Confidential Information) may use Confidential Information only to exercise rights and fulfill its obligations under these Product Passthrough Terms, while using reasonable care to protect it. Customer DRAFT188 of 550 v9/23/2015 and Provider, respectively, will be responsible for any actions of its Affiliates, employees and agents in violation of this Section. 5.2 Exceptions. Confidential Information does not include information that: (a) the recipient of the Confidential Information already knew; (b) becomes public through no fault of the recipient; (c) was independently developed by the recipient; or (d) was rightfully given to the recipient by a third party. 5.3 Required Disclosure. Customer and Provider may disclose the other’s Confidential Information when required by law but only after it, if legally permissible: (a) uses commercially reasonable efforts to notify the other; and (b) gives the other the chance to challenge the disclosure. 6. Intellectual Property Rights; Brand Features. 6.1 Intellectual Property Rights. Except as expressly set forth herein, these Product Passthrough Terms does not grant either Customer or Provider any rights, implied or otherwise, to the other’s content or any of the other’s intellectual property. As between the Customer and Provider, Customer owns all Intellectual Property Rights in Customer Data, and Provider owns all Intellectual Property Rights in the Product. 6.2 Display of Brand Features. Provider may display those Customer Brand Features authorized by Customer (such authorization is provided by Customer uploading its Brand Features into the Product), and within designated areas of the Service Pages. Customer may specify the nature of this use using the Admin Console. Provider may also display Provider Brand Features on the Service Pages to indicate that the Product are provided by Provider. Neither party may display or use the other party’s Brand Features beyond what is allowed in these Product Passthrough Terms without the other’s prior written consent. 6.3 Brand Features Limitation. Any use of Brand Features will inure to the benefit of the entity holding Intellectual Property Rights in those Brand Features. Any right to use its Brand Features pursuant to these Product Passthrough Terms may be revoked at any time with written notice to the other and a reasonable period to stop the use. 7. Publicity. Customer agrees that Provider may include Customer’s name or Brand Features in a list of Provider customers, online or in promotional materials. Customer also agrees that Provider may verbally reference Customer as a customer of the Provider’s Product that is the subject of these Product Passthrough Terms. 8. Representations, Warranties and Disclaimers. 8.1 Representations and Warranties. Customer and Provider represent that each will comply with all laws and regulations applicable to its provision, or use, of the Product, as applicable (including applicable security breach notification law). Provider warrants that it will provide the Product in accordance with the applicable SLA. 8.2 Disclaimers. TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, EXCEPT AS EXPRESSLY PROVIDED FOR HEREIN, NEITHER PARTY MAKES ANY OTHER WARRANTY OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE, INCLUDING WITHOUT LIMITATION WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR USE AND NONINFRINGEMENT. PROVIDER MAKES NO REPRESENTATIONS ABOUT ANY CONTENT OR INFORMATION MADE ACCESSIBLE BY OR THROUGH THE PRODUCT. CUSTOMER ACKNOWLEDGES THAT THE PRODUCT IS NOT A TELEPHONY SERVICE AND THAT THE PRODUCT IS NOT CAPABLE OF PLACING OR RECEIVING ANY CALLS, INCLUDING EMERGENCY PRODUCT CALLS, OVER PUBLICLY SWITCHED TELEPHONE NETWORKS. 9. Term and Termination. 9.1 Term. The term for the Product will be as decided upon between Partner and Customer. These Product Passthrough Terms will remain in effect for the Term. 9.2 Termination for Breach. The Services may be suspended or terminated, if: (i) Customer is in material breach of these Product Passthrough Terms and fails to cure that breach within thirty days after receipt of written notice; (ii) Customer ceases its business operations or becomes subject to insolvency proceedings and the proceedings are not dismissed within ninety days; or (iii) Customer is in material breach of these Product Passthrough Terms more than two times notwithstanding any cure of such breaches. DRAFT189 of 550 v9/23/2015 9.3 Effects of Termination. If Services are terminated, then: (i) the rights granted by Provider to Customer, and Customer to Provider will cease immediately (except as set forth in this Section); (ii) neither Customer nor Partner will have access to, or the ability to export, the Customer Data; (iii) Provider will begin to delete Customer Data; and (iv) upon request will promptly use commercially reasonable efforts to return or destroy all other Confidential Information of the other. 10. Miscellaneous. 10.1 Product Development. The Product was developed solely at private expense and is commercial computer software and related documentation within the meaning of the applicable civilian and military federal acquisition regulations and any supplements thereto. 10.2 Force Majeure. Due to circumstances beyond Provider’s controls, Provider may not be able to provide the Product. 10.3 No Waiver. Failure to enforce any provision of these Product Passthrough Terms will not constitute a waiver. 10.4 No Agency. These Product Passthrough Terms do not create any agency, partnership or joint venture. 10.5 No Third-Party Beneficiaries. There are no third-party beneficiaries to these Product Passthrough Terms. Customer’s sole remedies will be set forth in its agreement with the Partner. 10.6 Survival. The following sections will survive expiration or termination of these Product Passthrough Terms: Sections 5, 6, 9.3, 10 and 12. 10.7 Severability. If any term (or part of a term) of these Product Passthrough Terms is invalid, illegal, or unenforceable, the rest of these Product Passthrough Terms will remain in effect. 10.8 Conflicting Terms. If there is a conflict between any terms of these Product Passthrough Terms and any other document that makes up the entire agreement as needed for Customer to use the Product, the terms of these Product Passthrough Terms will take precedence. 11. Additional Product Terms. 11.1 Ads. Provider does not serve Ads in the Product or use Customer Data for Ads purposes. 11.2 Aliases. Customer is solely responsible for monitoring, responding to, and otherwise processing emails sent to the “abuse” and “postmaster” aliases for Customer Domain Names but Provider may monitor emails sent to these aliases for Customer Domain Names to allow Provider to identify Product abuse. 11.3 Google Apps Vault Retention. If Customer is using Google Apps Vault, Provider will have no obligation to retain any archived Customer Data beyond the retention period specified by Customer. If Customer does not renew Google Apps Vault, Provider will have no obligation to retain any archived Customer Data. 12. Definitions. “Acceptable Use Policy” means the acceptable use policy for the Product available at http://www.google.com/a/help/intl/en/admins/use_policy.html . The Acceptable Use Policy and such URL link may be updated or modified by Provider from time to time. “Admin Account(s)” means the administrative account(s) provided to Customer for the purpose of administering the Product. The use of the Admin Account(s) requires a password, which Provider will provide to Customer or Partner. “Admin Console” means the online tool Customer may use in reporting and certain other administration functions. “Administrators” mean the Customer-designated technical personnel who administer the Product to End Users on Customer’s behalf. DRAFT190 of 550 v9/23/2015 “Ads” means online advertisements displayed by Provider to End Users, excluding advertisements provided by any advertising products that are not part of the Product that Customer chooses to use in connection with the Product. “Affiliate” means any entity that directly or indirectly controls, is controlled by, or is under common control with an entity. “Brand Features” means the trade names, trademarks, service marks, logos, domain names, and other distinctive brand features of each party, respectively, as secured from time to time. “Confidential Information” means information disclosed or exchanged under these Product Passthrough Terms that is marked as confidential or would normally be considered confidential under the circumstances. Customer Data is Customer’s Confidential Information. “Customer Data” means data, including email, provided, generated, transmitted or displayed via the Product by Customer, End Users, or Partner on behalf of Customer. “Customer Domain Names” mean the domain names owned or controlled by Customer, which will be used in connection with the Product. “Emergency Security Issue” means either: (a) Customer’s use of the Product in violation of the Acceptable Use Policy, which could disrupt: (i) the Product; (ii) other customers’ use of the Product; or (iii) the Provider network or servers used to provide the Product; or (b) unauthorized third party access to the Product. “End Users” means the individuals Customer permits to use the Product. “End User Account” means a Provider-hosted account established by Customer through the Product for an End User. “Export Control Laws” means all applicable export and reexport control laws and regulations, including trade and economic sanctions maintained by the Treasury Department’s Office of Foreign Assets Control, and the International Traffic in Arms Regulations (“ITAR”) maintained by the Department of State. “Google Apps Core Services” means the applicable Product purchased by Customer from Partner which are more fully described here: http://www.google.com/a/help/intl/en/users/user_features.html. The Google Apps Core Services and such URL link may be updated or modified by Provider from time to time. “Help Center” means the Provider help center accessible at http://www.google.com/support/. The Help Center and such URL link may be updated or modified by Provider from time to time. “High Risk Activities” means uses such as the operation of nuclear facilities, air traffic control, or life support systems, where the use or failure of the Product could lead to death, personal injury, or environmental damage. “HIPAA” means the Health Insurance Portability and Accountability Act of 1996, as may be amend ed from time to time, and any regulations issued thereunder. “Intellectual Property Rights” means current and future worldwide rights under patent law, copyright law, trade secret law, trademark law, moral rights law, and other similar rights. “Non-Google Apps Products” means Provider products which are not part of the Product, but which may be accessed by End Users using their End User Account login and password. The Non-Google Apps Products are set forth at the following URL: http://www.google.com/support/a/bin/answer.py?hl=en&answer=181865. The Non-Google Apps Products and such URL link may be updated or modified by Provider from time to time. “Non-Google Apps Product Terms” means the terms found at the following URL: http://www.google.com/apps/intl/en/terms/additional_services.html. The Non-Google Apps Product Terms and such URL link may be updated or modified by Provider from time to time. “Notification Email Address” means the email address designated by Customer to receive email notifications from Provider. Customer may provide a Partner email address for this purpose if it so chooses. Customer may change this email address through the Admin Console. DRAFT191 of 550 v9/23/2015 “Provider” means the third party provider of the Product. “Partner” means the entity Customer is paying to provide access to and use of the Product. “Service Pages” mean the web pages displaying the Product to End Users. “Product” means, as applicable, the Google Apps Core Services purchased from Partner. “SLA” means the Service Level Agreement located here for applicable Go ogle Apps Core Services: http://www.google.com/apps/intl/en/terms/reseller_sla.html. The SLA and such URL link may be updated or modified by Provider from time to time. “Suspend” means the immediate disabling of access to the Product, or components of the Product, as applicable, to prevent further use of the Product. “Term” means the term of these Product Passthrough Terms, which will continue for as long as Customer is receiving Product from Provider, unless terminated earlier pursuant to these Product Passthrough Terms, or pursuant to Customer’s agreement with Partner. “Third Party Request” means a request from a third party for records relating to an End User’s use of the Product. Third Party Requests can be a lawful search warrant, court order, subpoena, other valid legal order, or written consent from the End User permitting the disclosure. “TSS” means the technical support Product provided by Provider to the Administrators during the Term pursuant to the TSS Guidelines. “TSS Guidelines” means Provider’s technical support Product guidelines then in effect for the Product. TSS Guidelines are at the following URL: http://www.google.com/a/help/intl/en/admins/tssg.html. The TSS Guidelines and such URL link may be updated or modified by Provider from time to time. “URL Terms” means the Acceptable Use Policy, the SLA and the TSS Guidelines. DRAFT192 of 550 Exhibit A Passthrough Federal Risk and Authorization Management Program (FedRAMP) Addendum The following additional terms are added to and incorporated into the Product Passthrough Terms – Google Apps for Work (for Customers): 1. Federal Risk and Authorization Management Program (FedRAMP). Provider’s Apps Service has received an Authority to Operate (ATO) from the General Services Administration. Customer’s sole remedy will be it’s ability to terminate use of Provider’s Apps Service and neither Provider, Reseller nor Distributor shall have any liability arising from the loss of or failure to maintain the ATO. DRAFT193 of 550 For City Council meeting of August 15, 2016 Item A3.8 Business of the City by Motion: RFQ – Architectural Services for Robert Crown For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Lara Biggs – Bureau Chief, Capital Planning and Engineering/City Engineer Karen Danczak-Lyons, Library Director Lawrence Hemingway, Parks Recreation and Community Services Director Subject: RFQ – Architectural Services for Robert Crown Community Center Date: August 9, 2016 Recommended Action: Staff recommends Council authorization of a Request for Qualifications (RFQ) for the design services for the Robert Crown Community Center. Summary The Robert Crown Community Center (RCCC) is tentatively scheduled to begin construction in FY 2017. Major facilities such as the RCCC require the employment of professional architectural services with demonstrated experience in the design and construction supervision of multi-function centers. Attachment A is the scope of services required of the successful architectural firm to design and supervise construction of the proposed RCCC. This RFQ provides complete information regarding the programmatic and facility requirements. Upon authorization to advertise the RFQ, staff will establish a submission and review schedule that will include: • Advertisement of the RFQ • Pre-Submission meeting to answer questions and provide tour of the current facility • Submission Date • Interview of top three respondents • Recommendation to the City Council of most qualified response Memorandum 194 of 550 The 2016 Adopted Budget includes $2.0 million for architectural and professional services. This budgeted amount is inclusive of the entire amount anticipated for the total construction costs for the RCCC. This RFQ includes a projected total design and construction cost for the facility because the successful respondent will be the firm that can produce the best facility for the budget available. Legislative History N/A Attachments RCCC RFQ Introduction and Scope of Services 195 of 550 CITY OF EVANSTON Request for Qualifications 1.0 INTRODUCTION 1.1 Background Information The City of Evanston is a general purpose municipal government located in Cook County, Illinois. It is a home rule unit, as defined in the 1970 Illinois Constitution, and operates under the Council/Manager form of government to provide for the health, safety and welfare of Evanston residents. A mayor, elected city-wide, and nine alderman elected by Ward, comprise the City Council. There are ten operating departments that provide a full array of services. The City has approximately 74,000 residents and a land area that covers 7.3 square miles. The southern boundary of the City of Evanston borders the City of Chicago and is twelve miles north of downtown Chicago. The City is home to Northwestern University and Garrett Theological Seminary. In addition, the City is the home of two major teaching hospitals, Presence Saint Francis Hospital and North Shore University Health System Evanston Hospital, many corporations, service institutions, large national retailers and small entrepreneurial businesses. The City currently owns and operates the Robert Crown Ice Rink and Community Center (Crown Center) located at 1701 Main Street. Constructed in 1975, the Crown Center was designed by the Evanston-based architectural firm of O’Donnell Wicklund Pigozzi Architects (now Cannon Design) with Weisinger-Holland Ltd. Structural engineers; Klaucens & Associates, mechanical-plumbing-electrical engineers; and Charles R. Beltz & Company, ice skating rink and equipment consultants. The facility is a 61,000 square foot, one-story, masonry building. As one of the major recreational facilities in the community the Crown Center contains one large ice skating arena with seating for approximately 1,100 spectators, a small studio-practice rink, one basketball-sized gymnasium, a nursery-child care room, and a variety of other program/multi-purpose rooms. In addition, the Crown Center contains an assortment of support spaces including locker rooms, restrooms, a refreshment-food stand, reception area, skate rental, registration, ticket sales / program operations counter, storage rooms, offices, and equipment rooms. After extensive building analysis, public discussion and program review over the past ten years, it has been determined that Crown Center should be replaced with a new and larger facility, better designed to meet current community needs. As a result the City is issuing a Request for Statement of Qualifications (RFQ) to procure services from qualified consultants to provide all associated architectural / engineering services required. 196 of 550 1.2 Anticipated Program The selected consultant shall provide a wide array of professional services directly to the City for this project. In general, work shall include schematic design, programming, investigation, design development, construction documents, bidding assistance, construction administration and LEED accreditation services. All design work shall be in compliance with current code requirements. The selected consultant shall prepare all documents in the formats required by the City and shall adhere to all City deadlines so as not to impact the project schedule. The following key program elements are anticipated but are subject to further discussion and adjustment based on work performed during the tasks 1 and 2 below including examination of phased project implementation: 1. Site Layout a. The new facility shall be situated in Crown Park just northeast of the intersection of Dodge Avenue and Main Street and the existing Robert Crown Center shall be demolished. This location will provide the new facility with more prominence as well as allow for continued operation of the existing Crown Center during the construction process b. The new surface parking lot shall be situated either directly north or east of the new facility based on the building’s floor plan and parking requirements c. The new exterior athletic fields shall be situated on the eastern half of Crown Park. 2. Ice Rinks (two rinks shall be constructed) a. Sheet one shall be international size (100’ x 200’) with seating for 600 spectators. b. Sheet two shall be NHL regulation size (85’ x 200’) with seating for 1000 spectators. This rink shall be designed for future expansion with the capability of doubling spectator seating and installing a central scoreboard system. c. The ice rinks shall be served by no less than 10 locker rooms (5 for each rink). Locker rooms shall be equipped with lockers, changing areas, benches, showers and toilet facilities. Two of the locker rooms shall be designed as “premium” spaces and include additional attached storage areas. d. Each ice sheet shall include a separate room for use by referees/judges e. Each ice sheet shall include electronic scoreboards at each end of each rink. f. Each ice sheet shall be provided with technologically advanced A/V equipment capable of providing high quality sound, recording, televising and lighting for a wide variety of user needs. g. Each ice sheet shall include ample storage for materials and athletic equipment. 197 of 550 h. Each ice sheet shall be served by a centralized refrigeration system and ice resurfacing equipment. i. Each ice sheet shall include an integrated storage system for public skate storage. 3. Gymnasium a. One large open gymnasium space shall be constructed. The gymnasium shall be large enough to accommodate two full court basketball games and shall be designed for a wide range of sports activities including basketball, volleyball, indoor soccer, batting practice and gymnastics. b. The gymnasium shall include retractable seating for 300 spectators. c. The gymnasium shall include operable dividers or netting capable of segregating the area into smaller spaces. d. The gymnasium shall be provided with technologically advanced A/V equipment capable of providing high quality sound, recording, televising and lighting for a wide variety of user needs. e. The gymnasium shall include a total of two locker rooms equipped with lockers, changing areas, benches, showers and toilet facilities. f. The gymnasium shall include a minimum of two electronic scoreboards. g. The gymnasium shall include ample storage areas for materials and athletic equipment. h. The gymnasium furnishings, equipment and flooring system shall be capable of supporting multiple sports activities minimally including basketball, volleyball, indoor soccer and gymnastics. 4. Community Branch Library (approximately 5000 square feet) a. Public areas shall include: Meeting and study rooms – size and number to be determined depending upon availability of public meeting rooms in community center portion of Robert Crown. Mobile furniture – both tables and seating to allow for creation of collaboration spaces and easy re-arrangement of furniture groupings. Storage carts for laptops and tables/chairs to allow for pop-up computer classes and programs and flexible computer use by patrons throughout the space. Joint Circulation and Reference public service desk with good visual control of the entire public space. Embedded library material vending machine and HOLDS pickup lockers in common interior wall, publicly accessible when the Crown Center is open and the Library is closed. Locked door for access to adjacent outdoor reading garden. Higher shelving around perimeter and lower shelving throughout to provide for books, materials and magazines. Flexible floor space for creative hands-on programming for all ages. Outdoor reading garden (not included in square footage described above) which is accessible through the library. Extensive glazing 198 of 550 should be provided between the library and reading garden spaces containing an integrated retractable door system capable of creating an indoor/outdoor environment. b. Staff areas shall include: Staff workroom and restroom Storage for books and materials Book drop “room”. The book drop will be publicly accessible when the Crown Center is open and the Library is closed c. Building construction and features shall include: Abundant natural light through clerestory windows Extensive power and data with strong Wi-Fi connection throughout. Electrical and USB outlets adjacent to seating and study areas for visitors who bring their own devices Zoned HVAC and power LED light fixtures with standardized bulbs (no specialty lighting) to support long term maintenance Depending upon roof height, include a lift to assist with maintenance Terrazzo, recycled rubber and carpet tile floor covering options to be priced for consideration, concentrating on durability, ease of cleaning and long term maintenance Under-floor duct system to accommodate future power and data needs Sound dampening features to moderate noise levels when surrounded by hard surfaces and to acoustically isolate the library from other portions of the building Flat screen monitors and display surfaces to assist in marketing Furniture surfaces and fabrics that are durable and easy to clean Key card access to staff areas and surveillance cameras for security control Public restroom access in the community center facilities and adjacent to the Library An exterior drive up book drop for visitors to drop off library materials Security cameras to maintain safety of the library Self-check machines to assist with efficient check-out of materials. 5. Running Track a. A four lane running track will be provided. b. The track shall be 1/8 of a mile in length (or other reasonable configuration for monitoring distances). c. The track shall be furnished with an appropriate shock absorbing athletic flooring system. 6. Fitness Facility a. The fitness facility shall be large enough to accommodate 15 to 20 people at a time. 199 of 550 b. Furnishings within the fitness facility shall be determined during the schematic and design development tasks. 7. Lobby a. The lobby shall be bright, inviting, modern, centralized and easily navigable. b. The lobby shall contain ample seating including a mixture of fixed and flexible seating. c. The lobby shall include adequate area for “pop-up” activities and events including space for traveling exhibits. d. The lobby shall be large enough to handle a variety of vendor setups as well as overflow from events. 8. Multipurpose Rooms (a minimum of five rooms shall be constructed) a. Multipurpose Rooms 1 through 3 shall be designed for dedicated use by pre-school / afterschool programs. These three rooms shall be accommodated with all Illinois Department of Human Services (IDHS) license required elements such as access control and dedicated restroom facilities. Each of these rooms shall accommodate up to 17 children during preschool / afterschool activities. Each room shall meet minimum standards as required by IDHS but shall be no less than 800 square feet in size. These three rooms shall be designed in a flexible manner to allow evening and weekend use for other community functions including incorporation of adequate storage for pre-school / afterschool furnishings and materials. Two of the three rooms shall be separated by an operable partition. b. Multipurpose Room 4 shall be designed to accommodate a variety of community programming. This room shall be a minimum of 900 square feet in size and shall include a kiln, sink and drying racks for pottery activities. c. Multipurpose Room 5 shall be capable of supporting a variety of events for up to 25 people. This room shall be located adjacent to the ice rinks for use during rentals and events and contain appropriate finishes for this user group. d. All multipurpose rooms shall incorporate the use of natural lighting and contain interior glazing for security viewing. 9. Dance Room a. The dance room shall be large enough to accommodate 15 to 20 people at a time. b. This room shall be furnished with a wood flooring system and shall include mirrors and ballet barres. 10. Commercial Kitchen a. The kitchen shall be capable of supporting daily use such as lunch service for preschool programs as well as private rental events for up to 300 people. The kitchen will be similar in size to the kitchen at the Fleetwood- Jourdain Community Center (360 square feet) and include appropriate equipment and finishes for commercial food service. The kitchen shall also 200 of 550 include a separate and locked storage area for City foodstuffs and supplies. 11. Concession Area a. The concession area shall include a designated space for seating with flexible tables and chairs. b. The concession area shall be located adjacent to the commercial kitchen for concomitant operations. 12. Vending a. Vending areas shall be provided at logical locations in the facility and shall include both food and skating supplies such as tape and mouth guards. 13. Administrative Offices a. The administrative offices shall provide clear viewing of all incoming and exiting facility users as well as direct views to both rinks for security purposes. A security camera system can be used to supplement visual observation needs if required. b. The administrative offices shall include all general office functions as well as a registration desk. c. The administrative offices shall include a minimum of five private offices for building and program management. d. The administrative offices shall include one separate office for hockey program administration including a separate dressing room for coaching staff. e. The administrative offices shall include storage for equipment and supplies. f. The administrative offices shall include skate rental facilities and storage systems. g. The administrative offices shall include an area for skate sharpening and associated equipment. 14. Support Facilities a. Restrooms shall meet all code requirements and be sufficient to support typical daily operations. A family restroom shall also be provided. Separate restrooms shall be provided for the pre-school / afterschool operation. b. Storage shall be provided throughout the facility at logical locations and be capable of supporting both interior and exterior athletic materials and equipment as well as general materials and equipment for daily activities and rental use. Provision for adequate storage is critical to building operational success and shall not be compromised. c. MEP/FP operations space shall be provided as needed to support the facility. These spaces shall be adequately sized for material and equipment storage as well as for access for maintenance activities. d. Backup power generator and other related features required to utilize the facility as an emergency shelter and/or heating and cooling center shall be examined and included in the design as an alternate item. 201 of 550 15. Site Improvements a. Surface parking shall be provided for the facility as required by City code and as needed to support operations. Use of permeable materials and other sustainable techniques shall be explored for stormwater management. b. The east half of the site shall be improved with exterior artificial turf fields. A variety of sports shall be accommodated in this area including baseball, soccer and football. The exact configuration, number and size of each field type shall be determined during the project’s schematic design phase. Each field shall include athletic lighting controlled through web based technology. c. Relocation and/or elimination of the existing tennis courts at this facility shall be explored during the project’s schematic design phase. d. The site shall be provided with appropriate exterior signage to both identify the facility and provide wayfinding to direct users to various athletic fields and park spaces. e. The athletic fields shall include a display board(s) for posting daily field permits. f. The athletic fields shall provide adequate space for movable equipment to be secured off the active field areas. g. The athletic fields shall be provided with a weather alert system tied to web based system. h. Consideration shall be made for conversion of one of the athletic fields to an outdoor ice rink for use during winter months. i. Restrooms accessed from the exterior of the Crown building for park/field users shall be evaluated during the project’s schematic design phase. j. The site shall be provided with appropriate park accommodations as required to create an attractive, inviting and comfortable park environment such as, but not limited to, pedestrian / vehicular circulation, maintenance and delivery access, shaded areas for fans and players, spectator seating, perimeter fencing, site furnishings, drinking fountains, vending, lighting and landscaping. 16. Other Considerations a. The site and facility shall minimally receive LEED Silver accreditation b. The facility shall include public charging stations and Wi-Fi throughout the building. c. The facility shall include ample lighting including the use of natural daylight were possible to improve ambiance and reduce energy use. d. The facility shall include a technologically advanced A/V system for public announcements and general program information including flat screen monitors and display surfaces. e. The facility shall include a green roof replete with a roof-top deck for observation and events. f. The facility shall include sustainable techniques such as rainwater harvesting for use in irrigation and demonstration activities. 202 of 550 g. The facility shall include an entry control system for staff areas and programs. h. The facility shall utilize highly durable and easily cleaned finishes, furnishings and floor coverings. i. The facility shall incorporate provisions for future expansion such as, but not limited to, under-floor duct systems to accommodate future power and data needs. j. The facility shall include sound dampening features to moderate noise levels when surrounded by hard surfaces and to acoustically isolate the library from other portions of the building. 1.3 Available City of Evanston Data and Assistance includes: 1. Conceptual Diagrams (attached) – prepared in 2014 this document is provided to give Respondents a general idea of the type of building anticipated. It should be noted that the current building program is somewhat different than what is reflected on these diagrams. 2. Phase 1 Environmental Site Assessment (attached) 3. Preliminary Geotechnical Subsurface Investigation Report (attached) 4. City of Evanston staff project management and review of proposed solutions 5. Division 0 and select Division 1 specifications 6. Advertisement for the construction bid 7. Payment of City of Evanston permit fees (where required) 1.4 General Information The contract term desired is until September 30, 2018. Please note that each task will be executed by separate contract with interim completion deadlines. Contact with City personnel in connection with this RFQ shall not be made other than as specified in this RFQ. Unauthorized contact of any City personnel may be cause for rejection of a proposal. Prior to the submittal of a proposal, Proposers are advised to carefully examine: • the contract documents • project scope and work tasks to be accomplished • specifications • submittal requirements • insurance requirements and required documentation Proposers are advised to become thoroughly familiar with all conditions, instructions and specifications governing this RFQ. Proposals shall be made in accordance with these instructions. Proposals shall be submitted on the forms provided by the City. The City will not be liable in any way for any costs incurred by respondents in replying to this Request for Proposal. 203 of 550 2.0 SCOPE OF SERVICES It is recommended that Respondents elaborate or add to the proposed scope of work to ensure a comprehensive project scope is prepared. Required Professional Disciplines 1. Architecture 2. Structural Engineering 3. Mechanical Engineering 4. Plumbing Engineering 5. Electrical Engineering 6. Fire Protection Engineering 7. Civil Engineering 8. Geotechnical Engineer 9. Environmental Engineer 10. Landscape Architecture 11. Ice Refrigeration Specialist 12. Library Design Specialist 13. A/V Systems Specialist 14. LEED Accreditation Specialist 15. Cost Estimating Specialist 16. Other (as determined by respondent) Anticipated Budget The anticipated budget for this project is $30,000,000. Please note that this budget is intended to include all costs associated with the project including, but not limited to, architectural / engineering services, construction, FFE and other soft costs. Fees associated with this RFQ will be negotiated by task upon consultant selection. Task 1 – Schematic Design, Programming and Investigation The Consultant shall review available information, conduct investigations and meet with the Owner, key stakeholders and the public in order to determine an architectural program, develop a preferred schematic design and evaluate the site’s constraints and opportunities. Minimally work shall include: 1. Determine and evaluate Owner and user values for the project and develop a list of clear and specific project goals. 2. Determine specific site and facility requirements such as needed spaces, room sizes, spatial relationships and efficiency factors. 3. Evaluate initial budget constraints against project needs. 4. Determine schedule requirements for project implementation. 5. Prepare schematic studies and site and floor plans to articulate spatial relationships, forms and spatial arrangements. 6. Review available historic reports and data and interview staff and users regarding the existing property. 7. Conduct investigations such as, but not limited to, environmental, geotechnical 204 of 550 and utility services, to determine site characteristics and limitations which will influence building and site design. 8. Conduct code and zoning analysis to determine site and building requirements. 9. Develop conceptual solutions including, but not limited to, drawings depicting floor plan, site plan, building elevations, illustrative renderings, three dimensional digital models and critical building sections as required to articulate the design. 10. Prepare a preliminary construction cost estimate. 11. Refine and tailor the project’s design to fit within the City’s budget and if necessary evaluate and adapt the design for phased implementation. 12. Prepare written reports summarizing the work of this task. 13. Provide formal presentations to the public, City Council and other boards and committees as required to gain consensus and project approval. 14. Meet with City staff, users and the public periodically through the task and as needed to gather required information, obtain feedback, develop solutions and refine the work. Task 2 – Design Development Following completion of Task 1, the Consultant shall prepare Design Development Documents to refine and finalize the intended design solution. The design development process shall minimally include the following: 1. Develop and detail mechanical, electrical, plumbing, fire protection, structural, architectural and landscape architectural design components. 2. Specify key design features and materials. 3. Develop detailed and dimensioned site plans, floor plans, sections and elevations. 4. Develop an outline for material and construction specifications. 5. Provide preliminary product and material selection information for discussion and selection. 6. Conduct meetings, staff interviews and investigations as required to determine the technical capacity, feasibility and overall impact to City operations of the intended improvements. Tailor the design as needed to respond to operational limitations. 7. Prepare a refined construction cost estimate. 8. Refine and tailor the project’s design to fit within the City’s budget and/or modify the design as required for phased implementation. 9. Prepare a final design development report summarizing the work of this task. 10. Provide formal presentations to the public, City Council and other boards and committees as required to gain consensus and project approval. 11. Meet with City staff and users periodically through the task and as needed to gather required information, obtain feedback, develop solutions and refine the work. Task 3 – Construction Documents Following completion of Task 2, the Consultant shall prepare Construction Documents to fully articulate and define the intended design solution for bidding. The construction document process shall minimally include the following: 205 of 550 1. Prepare drawings, technical and bidding specifications and a final construction cost estimate for the improvements. 2. Review the draft construction documents with City staff, affected utility companies and regulatory agencies at 50%, 90% and 100% completion stages in order to obtain feedback and refine the documents. 3. Prepare permit applications and submit documents for permit to all affected regulatory agencies and make all corrections required by those agencies prior to the solicitation of bids. 4. Develop and incorporate in the construction documents a phasing and/or stage construction scheme as required in order to coordinate construction activities and reduce user impacts during project implementation. 5. Provide design solutions that do not exceed the project budget and modify the documents as needed to achieve this requirement. Task 4 – Bidding and Negotiations Following completion of Task 3, the Consultant shall prepare Bid Documents, consisting of drawings, technical, bidding and contracting specifications. In addition to the preparation of the bid documents, the Consultant shall minimally provide the following: 1. Assist plan holders with any questions and/or problems encountered during the Bid period, prepare addenda to bidding documents as required and attend pre- bid meeting(s) to describe the scope of work and address questions. 2. Obtain copies of all bids received, review all bids, contact bidder references and submit written recommendations to the City for contract award. Task 5 – Construction Administration Following completion of Task 4 and during construction, the Consultant shall provide a wide range of construction administration services, minimally including the following: 1. Prepare and distribute Construction Documents including incorporation of any bidding addenda and/or alternate bid item selections. 2. Attend pre-construction meeting(s), pre-installation meetings and weekly progress meetings throughout the duration of the project. Prepare weekly reports documenting items discussed, issues addressed and general construction activities. 3. Review and approve or take other appropriate action on Contractor submittals such as shop drawings, product data, samples, mix designs and material approvals for conformance with the Construction Documents. 4. Review and approve Contractor Requests for Payment and other related documents, including tracking of trailing lien waivers and certified payroll. 5. Prepare Project Bulletins, review Contractor Proposals, and review and respond to Contractor Requests for Information as required throughout the course of construction. Prepare Construction Clarifications and/or Change Orders with supporting documentation, drawings, instructions and data as needed. 6. Conduct inspections to determine Substantial and Final Project completion including preparation, distribution and review of Project punch lists, review and consolidation of warranties and related documents required by the Construction 206 of 550 Documents as assembled by the Contractor and approval of final payment upon compliance with the requirements of the Construction Documents. 7. Assist the Contractor with on-site startup, testing, commissioning, problem solving and training for MEP/FP, controls and ice refrigeration related improvements to ensure proper operation and system maintenance can be supported. 8. Prepare and submit to the City electronic As-Built Documents including all documents created for project construction (AutoCAD, Version 2014 for drawings, Microsoft Word for specifications). Task 6 – LEED Commissioning Throughout the course of the project, the Consultant shall provide LEED commissioning services, minimally including the following: 1. Compare project requirements to the design team’s basis of design 2. Incorporate commissioning requirements into construction documents 3. Identify a commissioning agent 4. Develop a commissioning plan 5. Review and document HVAC, ice refrigeration, controls, renewable energy, sustainable elements and similar systems. 6. Verify and test installation and performance of building systems as needed. 7. Address any follow up issues and/or corrective work required. 8. Develop a commissioning report and all other documentation required for USGBC accreditation. 9. Submit report and required documentation to the USGBC for accreditation and assist the City with any follow-up and/or corrective work required to achieve accreditation. 207 of 550 For City Council Meeting of August 15, 2016 Item A3.9 Business of the City by Motion: Dave’s New Kitchen - Sidewalk Café For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Mark Muenzer, Director of Community Development Gary Gerdes, Building & Inspection Services Division Manager Subject: Dave’s New Kitchen – Sidewalk Cafe Date: August 2, 2016 Recommended Action Staff recommends City Council approval of first-time application for a sidewalk café permit for Dave’s New Kitchen, a Type 1 Restaurant located at 815 Noyes Street. Background Dave’s New Kitchen is a new restaurant specializing in homemade Italian food, pizza and calzones. The restaurant opened in June, 2016. The sidewalk café will consist of two tables with two seats each for a seating capacity of four. The café will operate daily from 11:00 a.m. – 9:00 p.m. Summary The Community Development Department, along with Health, Public Works and Law, has reviewed the application and site layout and recommend approval of the sidewalk café permit. Attachments Sidewalk Café Application and Site Plan Memorandum 208 of 550 209 of 550 210 of 550 211 of 550 212 of 550 213 of 550 214 of 550 215 of 550 216 of 550 217 of 550 218 of 550 For City Council Meeting of August 15, 2016 Item A3.10 Business of the City by Motion: Leonidas Chocolate Cafe - Sidewalk Café For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee (A&PW) From: Mark Muenzer, Director of Community Development Gary Gerdes, Building & Inspection Services Division Manager Subject: Leonidas Chocolate Cafe – Sidewalk Cafe Date: August 3, 2016 Recommended Action Staff recommends City Council approval of first-time application for a sidewalk café permit for Leonidas Chocolate Café, a food service establishment located at 1907 Central Street. Background Leonidas Chocolate Café is a Belgian chocolaterie combined with a French café dedicated to the art of freshly made pastries and espresso. The sidewalk café will consist of two tables with two seats each for a seating capacity of four. The café will operate Monday – Sunday 7:00 a.m. – 7:00 p.m. Summary The Community Development Department, along with Health, Public Works and Law, has reviewed the application and site layout and recommend approval of the sidewalk café permit. Attachments Sidewalk Café Application and Site Plan Memorandum 219 of 550 220 of 550 221 of 550 222 of 550 223 of 550 224 of 550 225 of 550 226 of 550 227 of 550 228 of 550 For City Council Meeting of August 15, 2016 Item A3.11 Business of the City by Motion, Soulwich - Sidewalk Café For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Mark Muenzer, Director of Community Development Gary Gerdes, Building & Inspection Services Division Manager Subject: Soulwich – Sidewalk Cafe Date: August 5, 2016 Recommended Action Staff recommends City Council approval of first-time application for a sidewalk café permit for Soulwich, a Type 2 Restaurant located at 1634 Orrington Avenue. Background Soulwich is a restaurant specializing in Asian sandwiches. The restaurant opened in 2011. The sidewalk café will consist of four tables with two seats each for a seating capacity of eight. Two additional tables with two seats each will be on private property. The café will operate Monday - Saturday from 11:00 a.m. – 9:00 p.m. Summary The Community Development Department, along with Health, Public Works and Law, has reviewed the application and site layout and recommend approval of the sidewalk café permit. Attachments Sidewalk Café Application and Site Plan Memorandum 229 of 550 230 of 550 231 of 550 232 of 550 233 of 550 234 of 550 235 of 550 236 of 550 237 of 550 238 of 550 For City Council meeting of August 15, 2016 Item A3.12 Business of the City by Motion: Park / Community Outdoor Space Score Card For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Lawrence C. Hemingway, Director, Parks, Recreation & Community Services Subject: Contract Award for RFP 16- 56 Park/Community Outdoor Space Score Card Date: August 15, 2016 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract with The Lakota Group, (116 West Illinois Street, Floor 7, Chicago, IL 60654) in the amount of $40,000 for the Park/Community Outdoor Space Score Card Project. Funding Source: Funding is provided by the FY2016 Capital Improvement Project (Account 415.40.4116.65515) with a budget of $40,000. Discussion: In 2015, the Park and Recreation Board recommended to City Council that a park and community outdoor space score card project be completed in 2016 to assess the cleanliness, safety, physical structures, appearance, and functionality of open spaces. This score card will objectively and quantitatively measure the quality of park infrastructure and maintenance in order to ensure the highest level of service possible. Additionally, it will provide staff with a road map to direct resources that address the most emergent needs programmatically and provide information on suggested park improvements in future years. The project will collect data at 36 sites (see attached document A). A Score Card is different from a Parks Strategic Plan, which the department last completed in 2001. For reference, the Strategic Plan is a document that contains a detailed inventory of the park sites and evaluation of resources and improvement recommendations. Bids were sent to 6 potential respondents and advertised on Demand Star. On July 13, 2016, the Purchasing Department received only one proposal from The Lakota Group. Memorandum 239 of 550 The Parks, Recreation and Community Services Department reviewed the proposal and recommended The Lakota Group based on evaluation criteria outlined in the project’s RFP as stated below: 1. Qualifications and Expertise 2. Project Understanding 3. Price 4. Organization and Completeness of Proposal 5. Willingness to Execute the City of Evanston’s Standard Agreement 6. M/W/EBE Participation Following the review of their proposal, staff recommended to modify the number of sites being evaluated in the proposal, which The Lakota Group agreed and revised their proposal. The Lakota Group is well qualified to perform this work due to their significant previous experience with similar projects, and their demonstrated understanding of the project. Parks, Recreation and Community Services staff also felt The Lakota Group demonstrated both a high degree of overall expertise relative to this project and would provide the required services at the best overall value to the City. Staff has also reached out to references of The Lakota Group which have been favorable. References from similar municipal organizations have indicated that The Lakota Group provides excellent service, high quality deliverables and are ideally suited to complete the services required for this project. Attachment B is an example of a score card they produced for the Oak Park ParkDistrict. Once the data is collected this fall, they will provide a report that will include: • Summary of public outreach, including the community survey summary. • Detailed examinations of each community open space by improvement system. • Information will be organized as a series of easy to understand park “score cards. Each park score card will include the overall park rating, as well as improvement system ratings, recommendations for improvements and repairs, an implementation schedule, and cost opinions for recommended improvements and repairs. Lastly, The Lakota Group will provide the park-survey tool to the City, which will allow staff to conduct future evaluations to track changes over time by amenity, for individual parks and for the system. ------------------------------------------------------------------------------------- Attachments: Attachment A – Outdoor sites for the project Attachment B – Oak Park Park District Scorecard RFP # 16-56 Response 240 of 550 Attachment A: Data will be collected at the following 36 sites: Ackerman Park, South of Central Street, east of McDaniel Avenue Baker Park, South of Keeney Street, east of Forest Avenue Eugene Beck Park, Portion of canal banks easterly and southerly of the sanitary district canal from a point south of Lyons Street and northeasterly to Emerson Street Horace E. Bent Park, North of Harrison Street, east of Cowper Avenue Burnham Shores, Lakefront from Dempster Street to Hamilton Street Isabella Butler Park, That portion of canal banks easterly and southerly of the sanitary district canal from Emerson Street to Bridge Street Charles M. Cartwright Park, Southeast corner of Grant Street and Prospect Avenue Centennial Park Lakefront, Church Street to University Place Clark Square, North of Kedzie Street, east of Sheridan Road Robert Crown Park, North of Main Street, east of Dodge Avenue Dawes Park, Lakefront from Church Street on the north to Dempster Street on the south Elliott Park, Lakefront from Hamilton Street to Lee Street Fitzsimmons Park, North of Lee Street, east of Elmwood Avenue Foster Park, North of Foster Street, east of Dewey Avenue Garden Park, Lakefront, north of Sheridan Square Grey Park, North of Main Street, east of Ridge Avenue Elizabeth Boynton Harbert Park Portion of canal banks east of the sanitary district canal, from Main Street to Dempster Street Independence Park, North of Central Street, east of Stewart Avenue Robert E. James Park, South of Oakton Street, west of Dodge Avenue Kamen Park, North of Crain Street, at Oak Avenue (Ridgeville Park District) Ladd Arboretum, Southeast of McCormick Boulevard, Emerson Street to Grant Street Larimer Park, North of Crain Street, at Oak Avenue 241 of 550 Lawrence O. Lawson Park, East of Sheridan Road, north of Clinton Place Leahy Community Park, South of Lincoln Street, west of Ridge Avenue Lighthouse Landing, East of Sheridan Road between Central Street and Milburn Street Walter S. Lovelace Park, West of Gross Point Road, south of north City limits Mason Park South of Church Street, west of Florence Avenue Catherine Waugh McCulloch Park, South side of Jenks Street between Broadway Avenue and Eastwood Avenue Merrick Rose Garden, South of Lake Street, west of Oak Avenue Adam Perry Park, 1741 Hovland Court Raymond Park, North of Lake Street, east of Chicago Avenue South Boulevard Beach Park, Lakefront, Sheridan Square south to City limits Thomas Eddy Tallmadge Park, Northeast of Maple Avenue and Noyes Street William H. Twiggs Park, Portion of the canal banks southerly and easterly of the sanitary district canal from Simpson Street to a point west of Payne Street Chute Middle School, 1400 Oakton Street Oakton Elementary School, 436 Ridge Avenue 242 of 550 2015 PARK REPORT CARD 218 Madison Street218 Madison Street218 Madison Street218 Madison Street Oak Park, Illinois 60302Oak Park, Illinois 60302Oak Park, Illinois 60302Oak Park, Illinois 60302 (708) 725(708) 725(708) 725(708) 725----2000200020002000 wwwwwwwwwwww....ppppddddoooopppp....oooorrrrgggg 243 of 550 Project ManagerProject ManagerProject ManagerProject Manager Bobbi Nance, Senior Manager of Strategy & Innovation Park SurveyorsPark SurveyorsPark SurveyorsPark Surveyors Bobbi Nance, Senior Manager of Strategy & Innovation Andrew Gerow, Intern 244 of 550 Park District of Oak Park 2015 Park Report Card 3 WHY GRADE OUR PARKS? Although our programs and facilities are highly valued and important parts of our service offerings, park lands will always be the most popular and most visible attributes to the Oak Park community. In the 2014 Oak Park Community Attitude & Interest Survey, 93.9% of respondents indicated that they or a member of their household had visited a park during the past year, which is much higher than the Illinois average of under 80%. This Park Report Card is an effort to objectively and quantitatively measure the quality of park infrastructure and maintenance in order to ensure the highest level of service possible for the residents of Oak Park. As with other Park District performance measurement initiatives, the Park Report Card allows the Park District of Oak Park to: • communicate priorities internally among employees, as well as externally to the Board of Commissioners, citizen committees, and the public, • learn how the Park District’s present state compares to past performance and future goals, • measure the impact of park infrastructure investments and park maintenance efforts, • demonstrate progress towards meeting our mission, goals, and objectives, • provide direction for allocation of funds, staff, and other resources, and • offer transparence and accountability to the public. Using The Information in this ReportUsing The Information in this ReportUsing The Information in this ReportUsing The Information in this Report The Park Report Card is intended to help the Park District of Oak Park advance its strategic initiative, “Maintaining and Improving our Infrastructure.” The overall system grade is included as key metric in the Park District’s performance measurement program. Additionally, the information contained in this report should help guide, along with other Park District plans and research and community feedback, the following: • Capital Improvement Plans, • Park Master Plans, and • Park maintenance standards and procedures The park system in Oak Park may be small in size compared to national averages, but is vital to the community and environment. 245 of 550 Park District of Oak Park 2015 Park Report Card 4 FINDINGS Overall ResultsOverall ResultsOverall ResultsOverall Results In the second year of this report, again Park District parks generally faired well, with the majority of parks (84%) receiving a rating of “Good” or higher and an overall system score of a “B” at 85 out of 100. This overall system score in an increase of 2 points from the prior year. Three parks received a score of “Fair.” Ridgeland Common Recreation Complex received the highest score with a 94 and Maple Park and Stevenson Park received the lowest scores with 78 each, a difference of 16 points. This variance from the highest-rated to lowest-rated park shrank by 5 points from 2014. Appendix A lists the overall scores for each individual park. Geographical AnalysisGeographical AnalysisGeographical AnalysisGeographical Analysis Geographically-speaking, the quality of the parks seems fairly distributed throughout the community. Each quadrant of the community has one of the Top 4 highest-rated parks and all four quadrants and likewise the four lowest-rated parks are spread out between the four quadrants as well. In fact, the highest rated park (Ridgeland Common), is only blocks away from one of the lowest rated parks (Stevenson Park) which demonstrates that all sections of the community receive a fair amount of capital improvement dollars and maintenance and operations attention. Appendix B displays park grades by location. Park Feature AnalysisPark Feature AnalysisPark Feature AnalysisPark Feature Analysis As the overall park scores would indicate, the majority of individual park features also scored well on average throughout the community. Seven of the eight areas received a “B” (Good) rating. The one area that experienced a decline from the prior year was Paths & Sidewalks, which is the park feature that Oak Park residents value most. This is was due to continued issues with bare spots and weeds near sidewalks (thought to be due to damage during snow removal) and a noticeable increase in garbage near cans waiting for pick-up. 5% 79% 16%0% Park Grade Distribution A (Excellent) B (Good) C (Fair) D (Poor) F (Failing) The majority of parks received a B (Good). One parks received an A (Excellent) and 3 parks were given a C (Fair). No parks received a Poor or Failing score in 2015. Overall, most areas scored well, including Paths & Sidewalks and Passive Greenspaces, two areas important to Oak Park residents. Each area scored the same or higher in 2015 as it did in 2014, except for Paths & Sidewalks, which experienced a slight dip, but still received an overall “Good” score. 82 82 88 82 85 92 85 84 75 80 85 90 95 Paths & Sidewalks Passive Greenspaces Bathrooms Playgrounds Sitting Areas Drinking Fountains Athletic Spaces Parking Lots Park Feature Scores 246 of 550 Park District of Oak Park 2015 Park Report Card 5 FINDINGS The areas that saw the largest increase were Parking Lots and Athletic Spaces. The Parking Lot score benefitted from the addition of the new Ridgeland Common parking lot in the overall scores. Continued improvements to athletic field maintenance as well as the installation of new fencing and other features at athletic fields in several of the parks in late 2014 resulted in an increase in this area of 12 points overall. More information about how each Park Feature was rated is included later in this report. Issues ObservedIssues ObservedIssues ObservedIssues Observed When issues were found at any park feature, the surveyor was asked to document the extent or impact of the problem. In most cases, minimal issues were found, including in the area of cleanliness and safety and lighting which received excellent scores. Additionally, overall, park amenities were generally found to be open and available to the public as scheduled. The most common issue found was with landscaping (plant beds, trees, etc.) and park surfaces. ConclusionsConclusionsConclusionsConclusions Overall, again this year the Park District and the residents of Oak Park should be proud of the progress made in its parks in recent years. The majority of parks were rated as “Good,” which demonstrated that while they are being used and experiencing some wear and tear, the capital improvements and park maintenance invested have resulted in an overall quality park system. With an increase of 2 points over last year, the overall park system score met the desired goal of 85/100. In order to maintain this score, Park District staff should review the information in this report to make improvements to the infrastructure and maintenance of parks receiving a “C” as well as continued efforts towards improving landscaping, including plant beds and tree maintenance. Additionally, with the heavy use that the parks receive, it is important to continue to review and address surface issues. A more specific list of recommendations based on park evaluation results is included later in the report. It should be noted that maintaining all parks at the “A” level may require significant capital investments (those parks receiving the highest scores were generally those which have also were most recently renovated) and on -going maintenance to bring them up to and keep them at this level. In a community where approximately 80 acres of parkland is expected to serve over 50,000 residents, this may not be practical. Very few issues were found with availability of amenities or with cleanliness or safety issues. The most common issues observed were related to fencing and landscaping in Observations Area Availability Area Equipment Missing Area Equipment Not Functioning Properly Area Infrastructure/Equipment Deterioration Area Seating Issues Area Fencing Issues Area Lighting Issues Area Landscaping Issues Area Surface Issues Area Cleanliness & Safety MINIMAL NOTICEABLE PREVALENT 247 of 550 Park District of Oak Park 2015 Park Report Card 6 PATHS & SIDEWALKS All walking and biking paths and sidewalks in and immediately around a park, as well as adjacent fencing, seating, lighting, and landscaping B- ObservationsObservationsObservationsObservations Area Availability Area Equipment Missing Area Equipment Not Functioning Properly Area Infrastructure/Equipment Deterioration Area Seating Issues Area Fencing Issues Area Lighting Issues Area Landscaping Issues Area Surface Issues Area Cleanliness & Safety MINIMAL NOTICEABLE PREVALENT Paths Scores Andersen Park 79 Austin Gardens 80 Barrie Park 80 Carroll Park 80 Euclid Square 83 Field Park 86 Fox Park 87 Lindberg Park 83 Longfellow Park 80 Maple Park 77 Mills Park 88 Randolph Park 87 Rehm Park 72 Ridgeland Common 88 Scoville Park 85 Stevenson Park 67 Taylor Park 81 Wenonah Park N/A System Average 82 Cheney Mansion 89 Overall, Park District paths and sidewalks received a score of “Good,” although the score dipped slightly from the prior year. Structurally, the paths and sidewalks were in good shape, although in some parks, concrete steps and ramps were deteriorating. In most cases, an appropriate number of bike racks, benches, and trash receptacles were present, although it was very apparent that trash removal operations had changed from the prior year which had a negative impact. Other common issues found were usually related to the amenities adjacent to the paths or the landscaping. Additionally, surface issues were observed, including sand, mud, and dirt that had migrated onto the paths, as well as frequent damage to the turf next to paths from winter snow removal which have now led to a very noticeable amount of weeds. Although improvements to landscaping overall were found, some landscaped areas near walkways still suffered from a lack of maintenance. (Rehm Park) Damage from the snow removal process continues to be an issue with paths & sidewalks. (Lindberg Park) Overall, Park District walkways were in “Good” condition. (Euclid Square Park) 248 of 550 Park District of Oak Park 2015 Park Report Card 7 PASSIVE GREENSPACE All passive green spaces in a park and accompanying fencing, seating, lighting, landscaping, and other equipment B- Observations Area Availability Area Equipment Missing Area Equipment Not Functioning Properly Area Infrastructure/Equipment Deterioration Area Seating Issues Area Fencing Issues Area Lighting Issues Area Landscaping Issues Area Surface Issues Area Cleanliness & Safety MINIMAL NOTICEABLE PREVALENT Park Scores Andersen Park N/A Austin Gardens 85 Barrie Park N/A Carroll Park 80 Euclid Square 86 Field Park 70 Fox Park N/A Lindberg Park 79 Longfellow Park 100 Maple Park 81 Mills Park 81 Randolph Park N/A Rehm Park 93 Ridgeland Common N/A Scoville Park 87 Stevenson Park 72 Taylor Park 78 Wenonah Park N/A System Average 82 Cheney Mansion 90 Overall, Park District passive green spaces received a score of “Good.” In most cases, an appropriate number of bike racks, benches, and trash receptacles were present and few issues with deterioration with those items were found. Few litter or safety problems were observed. Green spaces in parks dedicated solely to passive activities generally faired better than smaller passive spaces in multi-use parks adjacent to high-traffic areas. The most common issues found in these parks included worn-out grass with bare spots and some weed issues, as well as landscaping issues caused by poor maintenance or the high volume of use. Cheney Mansion grounds were added to the Park Report Card this year and received high marks for greenspaces. Green space scores were slightly affected by on-going tree maintenance needs at some locations. (Taylor Park) Overall, Park District green spaces were in “Good” condition. (Maple Park) 249 of 550 Park District of Oak Park 2015 Park Report Card 8 BATHROOMS All public restrooms open to park visitors on a daily basis and accompanying equipment B+ Observations Area Availability Area Equipment Missing Area Equipment Not Functioning Properly Area Infrastructure/Equipment Deterioration Area Seating Issues Area Fencing Issues Area Lighting Issues Area Landscaping Issues Area Surface Issues Area Cleanliness & Safety N/A N/A N/A MINIMAL NOTICEABLE PREVALENT Park Scores Andersen Park 100 Austin Gardens N/A Barrie Park N/A Carroll Park 99 Euclid Square N/A Field Park 96 Fox Park 94 Lindberg Park 85 Longfellow Park 93 Maple Park 64 Mills Park N/A Randolph Park N/A Rehm Park N/A Ridgeland Common 96 Scoville Park 87 Stevenson Park 91 Taylor Park 79 Wenonah Park N/A System Average 88 Cheney Mansion N/A Overall, Park District park bathrooms received a score of “Good.” Structurally, most bathrooms were in good condition, and were free of any cleanliness or safety problems. Bathrooms, which are opened and closed daily by Park District staff, were found open as expected 100% of the time. At parks where the bathrooms were attached to community center, the bathrooms were in generally good condition (having been most recently updated), but those at parks with stand-alone comfort stations are showing wear. The most common issues at the bathrooms were missing supplies and minor equipment. Except for a few exceptions, restrooms were generally clean, but some were showing wear & tear and missing supplies including soap dispensers and mirrors. (Maple Park) Puddles of water were often found in comfort stations, sometimes from leaks and sometimes from cleaning (Taylor Park) Overall, Park District bathrooms were in “Good” condition. Generally, bathrooms attached to community centers were in better condition than stand-alone facilities. For the 2nd year in a row, Andersen Park’s bathroom received a perfect score. 250 of 550 Park District of Oak Park 2015 Park Report Card 9 PLAYGROUNDS All playgrounds and splash pads in a park and accompanying fencing, seating, lighting, landscaping, and other play equipment B- Observations Area Availability Area Equipment Missing Area Equipment Not Functioning Properly Area Infrastructure/Equipment Deterioration Area Seating Issues Area Fencing Issues Area Lighting Issues Area Landscaping Issues Area Surface Issues Area Cleanliness & Safety MINIMAL NOTICEABLE PREVALENT Park Scores Andersen Park 80 Austin Gardens N/A Barrie Park 80 Carroll Park 82 Euclid Square 82 Field Park 85 Fox Park 91 Lindberg Park 98 Longfellow Park 79 Maple Park 71 Mills Park N/A Randolph Park 77 Rehm Park 85 Ridgeland Common N/A Scoville Park 74 Stevenson Park 75 Taylor Park 88 Wenonah Park 90 System Average 82 Cheney Mansion N/A Overall, Park District playgrounds received a score of “Good.” Rarely was any playground equipment missing and in almost all cases, everything was functioning properly. Most playgrounds are showing slight signs of deterioration from use including chipped or peeling paint and some rust. Weeds were a common issue near many playgrounds as was surface issues, including low levels of sand and/or woodchip and frequent worn or bare spots in nearby turf. Migrated sand from sand play areas continues to be an issue, but this was found less often than in the prior year. Poured in place surfaces at several playgrounds are starting to show wear. (Scoville Park) Issues were found with maintaining landscaping and turf near playgrounds. (Wenonah Park) Overall, Park District playgrounds were in “Good” condition. (Field Park) 251 of 550 Park District of Oak Park 2015 Park Report Card 10 SITTING AREAS All designated sitting areas in a park and accompanying fencing, seating, lighting, landscaping, and other equipment B Observations Area Availability Area Equipment Missing Area Equipment Not Functioning Properly Area Infrastructure/Equipment Deterioration Area Seating Issues Area Fencing Issues Area Lighting Issues Area Landscaping Issues Area Surface Issues Area Cleanliness & Safety MINIMAL NOTICEABLE PREVALENT Park Scores Andersen Park 87 Austin Gardens N/A Barrie Park N/A Carroll Park N/A Euclid Square N/A Field Park 90 Fox Park 78 Lindberg Park 95 Longfellow Park N/A Maple Park N/A Mills Park N/A Randolph Park 85 Rehm Park N/A Ridgeland Common N/A Scoville Park N/A Stevenson Park N/A Taylor Park 82 Wenonah Park N/A System Average 87 Cheney Mansion N/A Overall, Park District sitting areas received a score of “Good.” No equipment was missing except for a trash receptacle at one site and all equipment was functioning properly. Sitting areas with shelters were in generally good condition and the only equipment problems were the grills at the Taylor Park patio. Some minor deterioration was found with some of the picnic tables, although many of the notable issues at the Taylor Park patio were addressed from the previous year. Issues with noticeable weeds and bare spots lowered landscaping and surface scores. Cleanliness was affected slightly by heavier amounts of leaves and dirt and some minor litter issues. No safety issues were discovered. Most tables and benches were in good condition with minor wear and tear. (Randolph Park) Fox Park’s patio scored the lowest of all of the seating areas with a score of “Fair.” Overall, Park District sing areas were in Good condion (Field Park) 252 of 550 Park District of Oak Park 2015 Park Report Card 11 DRINKING FOUNTAINS All individual drinking fountains in a park A- Observations Area Availability Area Equipment Missing Area Equipment Not Functioning Properly Area Infrastructure/Equipment Deterioration Area Seating Issues Area Fencing Issues Area Lighting Issues Area Landscaping Issues Area Surface Issues Area Cleanliness & Safety N/A N/A N/A N/A MINIMAL NOTICEABLE PREVALENT Park Scores Andersen Park 97 Austin Gardens N/A Barrie Park 90 Carroll Park 80 Euclid Square 100 Field Park 95 Fox Park 79 Lindberg Park 97 Longfellow Park 95 Maple Park 96 Mills Park 82 Randolph Park 93 Rehm Park 70 Ridgeland Common 100 Scoville Park 89 Stevenson Park 89 Taylor Park 94 Wenonah Park 96 System Average 92 Cheney Mansion N/A Overall, Park District drinking fountains were rated “Excellent” and received the highest area score in the park system for the second year in a row. When issues were found, they were usually related to functionality of the fountains, including leaks and water pressure either being too high or too low to use easily. Another issue was clogged basins, often by sand and other debris from nearby playgrounds. It should be noted that these issues were found much less often than the prior year. Most drinking fountains functioned as expected, but did show signs of leaking at the base of the fountain. (Longfellow Park) Issues with clogged fountains improved from last year, but were still an issue at some parks. (Barrie Park) Overall, Park District drinking fountains were in “Excellent” condition which is a large improvement over the prior year’s score. (Ridgeland Common Recreation Complex) 253 of 550 Park District of Oak Park 2015 Park Report Card 12 ATHLETIC SPACES All athletic courts and fields in a park and accompanying fencing and backstops, player and spectator seating, lighting, and landscaping B Observations Area Availability Area Equipment Missing Area Equipment Not Functioning Properly Area Infrastructure/Equipment Deterioration Area Seating Issues Area Fencing Issues Area Lighting Issues Area Landscaping Issues Area Surface Issues Area Cleanliness & Safety MINIMAL NOTICEABLE PREVALENT Park Scores Andersen Park 72 Austin Gardens N/A Barrie Park 87 Carroll Park 97 Euclid Square 72 Field Park 79 Fox Park 91 Lindberg Park 89 Longfellow Park 87 Maple Park 83 Mills Park N/A Randolph Park N/A Rehm Park 80 Ridgeland Common 95 Scoville Park 93 Stevenson Park 77 Taylor Park 80 Wenonah Park N/A System Average 85 Cheney Mansion N/A Park District athletic spaces saw a tremendous increase in quality from the previous year’s rating of “Fair” to the current year’s rating of “Good.” Increased efforts towards athletic field maintenance paid off and the capital improvements to replace the baseball diamond fencing, bleachers, etc. at several parks resulted in noticeable improvements. Equipment, including nets, was rarely missing. Some functionality issues discovered with court nets and poles, but otherwise most equipment operated as expected, although were often showing signs of deterioration. Despite the capital improvements mentioned above, the largest issues found were with fencing and surfaces again this year. Overall, Park District athletic spaces were in “Good” condition. (Fox Park) Although some bare patches still remain, overall turf surface quality improved from the prior year. (Rehm Park) Despite turf and diamond surface improvements, other surface issues still exist, including migrating infield materials and deteriorating court surfaces. (Field Park) 254 of 550 Park District of Oak Park 2015 Park Report Card 13 PARKING LOTS All designated parking lots in a park and accompanying equipment, fencing, lighting, and landscaping B Observations Area Availability Area Equipment Missing Area Equipment Not Functioning Properly Area Infrastructure/Equipment Deterioration Area Seating Issues Area Fencing Issues Area Lighting Issues Area Landscaping Issues Area Surface Issues Area Cleanliness & Safety N/A N/A MINIMAL NOTICEABLE PREVALENT Park Scores Andersen Park N/A Austin Gardens N/A Barrie Park N/A Carroll Park N/A Euclid Square N/A Field Park N/A Fox Park N/A Lindberg Park N/A Longfellow Park N/A Maple Park N/A Mills Park N/A Randolph Park N/A Rehm Park 77 Ridgeland Common 91 Scoville Park N/A Stevenson Park N/A Taylor Park N/A Wenonah Park N/A System Average 84 Cheney Mansion N/A Overall, Park District athletic courts and fields received a score of “Good.” Although parking lots play a minor role in a visit to a park, for users they can be both the first and last impression a park receives. Ridgeland Common Recreation Complex’s parking lot is still quite new with few issues. Rhem Park parking lot had several issues with bumper stops, which included many missing and deteriorating bumpers, which lowered parking lot scores, as did missing signs and issues with weeds and empty tree pits/tree rings. Some signage was missing, although the poles were still in place. (Rehm Park) Bumpers were often broken and were missing from many parking spots. (Rehm Park) Overall, Park District parking lots were in “Good” condition. (Ridgeland Common Recreation Complex) 255 of 550 Park District of Oak Park 2015 Park Report Card 14 RECOMMENDATIONS Based on the data collected, the following improvements will have the greatest impact on improving future park scores. Although it will not be possible or practical to incorporate all of these improvements immediately, they should be reviewed when setting maintenance standards and reviewing capital improvement plans. However, it’s important that any improvements chosen are incorporated with current maintenance and capital improvement efforts without eliminating others, otherwise the Park District may see improved scores in one area while allowing a decline in another. • Evaluate future capital improvement plans for the Maple, Rehm, and Stevenson Parks which all received a score of “Fair” to ensure that improvements address the issues covered in this report where possible. • Continue to address landscaping & weed issues. Frequent problems were observed in many parks with weeds, untrimmed bushes, and empty tree pits and tree rings, and empty plant beds. • Re-evaluate the location of plant beds and shrubs adjacent to high-traffic areas, especially playgrounds and athletic fields. Both the plants and turf were often in poor condition. • Investigate ways to mitigate the frequent damage done to turf alongside sidewalks during snow removal and repair previous damage. Sidewalk edges continued to be muddy, uneven, and unsightly in many areas, and while less of this was found than in previous years, this was only because weeds had sprung up in the adjacent bare patches, which lead to similar poor surface scores (and aesthetics). • The remaining asphalt walkways in the park system often have cracks and uneven surfaces, which should be addressed in future capital improvements. • Complete an inventory of equipment in the bathrooms located in comfort stations to ensure that all locations have a soap dispenser, paper towel dispenser/hand dryer, trash can, and mirror. • Re-evaluate the changes to trash pick-up from the previous year’s operations. It was evident that trash was not being picked up on as frequent of a basis and the gap from when a can was emptied to when the trash was removed from the park was noticeable and caused issues. • Increase efforts to mitigate the impact of the sand play areas on the cleanliness of playgrounds and functionality of nearby drinking fountains through more frequent clean-up of playground surfaces, public education, and/or re-evaluating whether or not to include them in future master plans due to the continued issues they caused. • Paint, repair, and/or replace athletic fields and courts fencing and/or backstops at several locations. At the locations where this work was completed after last year’s Report Card, the impact of the improvements was noticeable. The parks receiving the lowest scores in this area include Andersen Park, Euclid Square, Ridgeland Common, and Maple Park. A new issue that was found this year was with trash removal. Often, trash can lids were found flipped over at trash cans waiting for pick-up and sat empty for long enough that they often accumulated water from rain and/or garbage from park users. 256 of 550 Park District of Oak Park 2015 Park Report Card 15 METHODOLOGY Parks IncludedParks IncludedParks IncludedParks Included Park Report Card results include all Park District of Oak Park owned and leased park properties and features contained within them with the following exceptions: 1) Park properties that have not been developed for public use, 2) Parks and/or features closed for capital improvements throughout the survey period, 3) Facilities on a park site, except for public bathrooms available to park users, and 4) Unique or limited access park features, such as dog parks, Rehm trains, seasonal ice rinks, etc. Features TypesFeatures TypesFeatures TypesFeatures Types Eight park feature types were chosen to represent features commonly found in Park District of Oak Park parks., including: 1) Athletic Fields & Courts 2) Playgrounds 3) Paths & Sidewalks 4) Passive Green Spaces 5) Seating Areas 6) Bathrooms 7) Drinking Fountains 8) Parking Lots Survey ToolSurvey ToolSurvey ToolSurvey Tool A custom survey tool was developed to rate each park feature in the following evaluation areas: 1) Availability to Public 2) Functionality & Maintenance 3) Surface Quality 4) Cleanliness & Safety The tool was developed for a tablet which allowed surveyors to collect and store the results and photos electronically and eliminated the need for paper compilation. Data CollectionData CollectionData CollectionData Collection Survey work for this report card took place between May and August 2015, Tuesday-Friday. In the field, surveyors completed evaluations for each feature contained within a given park on two separate visits (except as noted earlier in the criteria for “Parks Included”) whenever defined boundaries could be determined. For example, if a park had two water fountains, two feature evaluations were completed each visit. Likewise, a separate feature evaluation was completed for each men’s and women’s bathrooms. However, some exceptions included: 1) Generally, baseball diamonds were evaluated based only the infield, fencing, and bleachers as the outfield usually overlapped with a designated soccer field. 2) Groups of athletic courts, playgrounds or other features that shared fencing, benches, or other amenities were evaluated together as one feature. Scoring MethodsScoring MethodsScoring MethodsScoring Methods The evaluation tool produces an overall score on a scale of 0 to 100 for each individual feature on each visit using relative weights assigned for each evaluation area. For example, a safety issue discovered would negatively impact an individual park feature score more heavily than a minor maintenance issue, such as chipped paint. Individual features that were unavailable to the public without explanation, i.e. a locked bathroom or athletic court or a water fountain that was not turned on, were automatically given a “0” for that visit. All individual park feature scores for all visits throughout the surveying period are then averaged together with other park features of the same feature type to give a specific park an average feature type score. For example, if a park contains a baseball diamond, 257 of 550 Park District of Oak Park 2015 Park Report Card 16 METHODOLOGY soccer field, and a tennis court, the scores for each of those individual athletic spaces are averaged together to create an overall park athletic spaces score. These overall feature type scores are then combined, using a second set of relative weights, to give the overall park itself a score and final grade. Scores Grade Condition 100-97 A+ Excellent 96-93 A Excellent 92-90 A- Excellent 89-87 B+ Good 86-83 B Good 82-80 B- Good 79-77 C+ Fair 76-73 C Fair 72-70 C- Fair 69-67 D+ Poor 66-63 D Poor 62-60 D- Poor 59 & below F Failing Scores are calculated to ensure that no individual feature area or park is penalized because it lacked any given feature such as seating or functional equipment. Both evaluation area weights and park feature type weights were created based on feedback collected from a survey of community members to determine what was most important to park user satisfaction. These weights ensure that the score is a true and accurate reflection of how an Oak Park user would rate a park based on what is most important to them. These weights were verified through initial testing of the survey tool, where evaluators were asked to review a park and provide their own estimate of the letter grade based on findings prior to learning the score assigned to an area through the survey tool. 258 of 550 Park District of Oak Park 2015 Park Report Card 17 APPENDIX A Rank Park 1 Ridgeland Common 94 88 N/A 96 N/A N/A 100 95 91 2 Cheney Mansion 89 89 90 N/A N/A N/A N/A N/A N/A 2 Longfellow Park 89 80 100 93 79 N/A 95 87 N/A 2 Wenonah Park 89 N/A N/A N/A 82 N/A 96 N/A N/A 5 Lindberg Park 88 83 79 85 98 95 97 89 N/A 6 Randolph Park 87 93 N/A N/A 77 85 93 N/A N/A 6 Fox Park 87 87 N/A 94 91 78 79 91 N/A 8 Field Park 86 86 70 96 85 90 95 79 N/A 8 Carroll Park 86 80 80 99 82 N/A 80 97 N/A 8 Andersen Park 86 79 N/A 100 80 87 97 72 N/A 11 Scoville Park 85 85 87 87 74 N/A 89 93 N/A 12 Mills Park 84 88 81 N/A N/A N/A 82 N/A N/A 12 Euclid Square 84 83 86 N/A 82 N/A 100 72 N/A 12 Barrie Park 84 80 N/A N/A 80 N/A 90 87 N/A 15 Taylor Park 83 81 78 79 88 82 94 80 N/A 15 Austin Gardens 83 80 85 N/A N/A N/A N/A N/A N/A 17 Maple Park 78 77 81 64 71 N/A 96 83 N/A 17 Rehm Park 78 72 93 N/A 73 N/A 70 80 77 17 Stevenson Park 78 67 72 91 75 N/A 89 77 N/A Average ScoreAverage ScoreAverage ScoreAverage Score 85858585 Passive Greenspace Bathrooms Drinking Fountains Overall Score Paths & Sidewalks Playgrounds Sitting Areas Athletic Spaces Parking Lots AVERAGEAVERAGEAVERAGEAVERAGE PARK SCOREPARK SCOREPARK SCOREPARK SCORE B OVERALL PARK SCORES 259 of 550 Park District of Oak Park 2015 Park Report Card 18 APPENDIX B PARK GRADES BY LOCATION ParksParksParksParks 1. Ridgeland Common Recreation Complex 2. Cheney Mansion 3. Longfellow Park 4. Wenonah Park 5. Lindberg Park 6. Randolph Park 7. Fox Park 8. Field Park 9. Carroll Park 10. Andersen Park 11. Scoville Park 12. Mills Park 13. Euclid Square Park 14. Barrie Park 15. Taylor Park 16. Austin Gardens 17. Maple Park 18. Rehm Park 19. Stevenson Park 5% 79% 16%0% Park Grade Distribution A (Excellent) B (Good) C (Fair) D (Poor) F (Failing) 260 of 550 August 10, 2016 City of Evanston Purchasing Division, Room 4200 Lorraine H. Morton Civic Center 2100 Ridge Avenue Evanston, Illinois 606201 RE: RFP 16-56 Park / Community Outdoor Space Score Card REVISED PROPOSAL Ms. Calvert, Thank you for inviting The Lakota Group to submit this proposal for the Park / Community Outdoor Space Score Card project. We appreciate the opportunity to work with City of Evanston Department of Parks, Recreation, and Community Services. Project Understanding We understand that the City of Evanston Department of Parks, Recreation, and Community Services seeks to develop a Park and Community Outdoor Space Score Card to assess the cleanliness, safety, physical structure, appearance, and functionality of City open spaces. Based on community priorities identified by a community survey, the Score Card will seek to objectively and quantitatively measure the quality of park infrastructure and maintenance in order to ensure the highest level of service possible for the residents of Evanston. Our project team is experienced in this type of pursuit, and we have tailored a detailed scope of services (enclosed herein) to address project goals as outlined in the RFP. We will complete all tasks included in our scope of services by October 31, 2016. A preliminary project schedule is enclosed herein, but may be refined throughout the course of the project. Project Team We have strategically assembled a team of professionals experienced in park evaluation and community engagement and accustomed to working together as a team. Sarah White of The Lakota Group will act as Project Manager and directly interface with City staff and manage the consultant team. Supported by Lakota’s team of professional staff, Sarah will also participate in the preparation and presentation of deliverables though all phases of the project. Bobbi Nance of Recreation Results will develop and manage the park score card evaluation tool and scoring system, and assist with site assessment. Lisa Dziekan of Goodman Williams Group will develop, manage, and assist to interpret the results of the community survey tool. Staff of HR Green, an Evanston civil engineering firm will also be available on an on-call basis to provide technical insight on park conditions, as necessary. Resumes of all key staff are enclosed herein. Project Experience We understand that the end goal of our work will be the development of community-supported scoring system for the City’s community open spaces. It is our intention to draw upon our experience working with the Chicago Park District, Winnetka Park District, Park District of Highland Park, Park District of Oak Park and Rockford Park District, among others, to systematically examine and document the physical conditions of each of the park properties to help the City assess future capital needs. Some of our team’s most recent related project work is described briefly below. Illustrated project sheets and a list of municipal clients in Illinois are enclosed herein. 261 of 550 Active Tosa: The City of Wauwatosa Park, Trail, Open Space, and Recreation Facilities Master Plan Update. The Lakota Group, in partnership with Recreation Results, is currently preparing a comprehensive master plan to address the future of the parks, trails, open spaces, and recreation facilities of the City of Wauwatosa. The process includes a detailed assessment and “scoring” of the existing conditions of community amenities owned and managed by both the city and the local school district. Park District of Oak Park Comprehensive Master Plan. The Lakota Group led a multi-disciplinary team in developing a Comprehensive Master Plan for the Park District. The plan includes park-specific evaluations as well as a 10-year implementation plan of specific actions and policies for program, operational, and capital improvements. Park District of Oak Park - Park Report Card. Bobbi Nance of Recreation results currently manages the Park Report Card system for the Park District of Oak Park. Similar to the score-card evaluation system proposed herein, the report card system was established two years ago, “grading” parks and amenities based on standards of maintenance, appearance, and safety. Since the time of initiation, the report card has been maintained and updated by Park District staff, providing an annual snapshot of park conditions and tracking park improvements. Winnetka Waterfront 2030: A Comprehensive Vision for the Winnetka Public Lakefront. The Lakota Group led the development of the Lakefront Master Plan for the Winnetka Park District and its five lakefront parks and beaches. A detailed evaluation of the conditions of each lakefront open space combined with input gathered through surveys and community meetings supported recommendations for future improvements. GreenPrint 2024: A Community Vision for the Park District of Highland Park. The Lakota Group led the process to prepare a master plan for the Park District of Highland Park. Detailed assessments of Park District properties and facilities and copious community input helped the team establish a clear set of goals, policies, and standards for the next 10 years for the Park District’s open space, trails, recreation facilities, and program development. Professional Fees We propose a professional service fee through scope completion and including reimbursable expenses of $40,000. Please see the enclosed Cost Form for more detail. We are excited about this project and would be proud to have the opportunity to continue our working relationship with the Evanston community. We look forward to discussing our submittal with you and your selection committee in person. Please feel free to contact me with any questions you may have. You may reach me directly at 312-467-5445 ex. 202 or sfreres@thelakotagroup.com. Sincerely, Scott Freres President Enclosures: 1. Scope of Services 2. Project Schedule 3. Resumes of key staff members 4. Project portfolio and references 5. List of municipal clients in Illinois 6. Required forms a. Cost Form b. Disclosure of Ownership Interests 262 of 550 c. Additional Information Sheet d. Conflict of Interest Sheet e. Acknowledgement of Understanding f. Anti-Collusion Affidavit and Proposer’s Certification g. M/W/EBE Participation Compliance Form h. Professional Services Agreement Acknowledgement 263 of 550 Scope of Services REVISED 8/10/2016 Task 1: Project Initiation Task 1 Revised Budget: $5,700 During this project phase, we will coordinate with City staff to kick-off the project. We will also collect existing conditions information as well as assemble and review base map data in preparation for field work, development of park scoring criteria, and development of the park survey tool. We will conduct a project initiation meeting with Public Works and Parks and Recreation staff (mtg. 1) o Review project scope o Review project schedule o Identify available site data and previous plans and reports o Identify target audiences for Community Interest Survey distribution, begin collection contact information We will collect available site data from City staff, including but not limited to: o City of Evanston and other regional GIS data o Topographic and bathymetric surveys, soil sampling and analysis o As-built plans We will collect previous plans and reports relevant to project scope, including but not limited to: o 2001 Park Strategic Plan o 2008 Lakefront Master Plan Task 2: Site Visits Task 2 Revised Budget: $15,450 During this project phase, our team will conduct a comprehensive review and evaluation of the 36 community outdoor spaces identified in the RFP. Building upon past experience in Highland Park, Oak Park, and Wauwatosa we will develop a customized data collection / park-survey tool to be used in the evaluation and collect data in the field for each individual park site. Our process will result in a comprehensive, transferrable data set that may be used as a baseline for staff in the future. This will allow for increased predictability, prioritization and efficiency in maintenance and will provide fact-based support for the development of capital improvement budgets. We will meet with staff to review final park survey tool, scoring-system, and our schedule for field site visits. (mtg. 2) Based upon staff feedback, we will develop preliminary criteria for the park scoring system: o We will define a comprehensive list of categories of improvements within each park such as walkways, lighting, turf fields, etc. o We will then develop preliminary scoring system criteria for each category of improvement. The scale will be based on factors such as physical condition, useful life, compliance with applicable standards and codes, and City of Evanston capital improvement priorities. We will develop a web-based park survey tool to help document the condition of community open spaces in the field. o Data collected with park-survey tool will include evaluations of general site features, facilities and amenities using the categories of improvements developed with staff. o Evaluation will be based on the scoring system criteria developed by the project team in collaboration with staff. o When site investigations are complete, data collected with the park-survey tool will be downloaded and formatted into a spreadsheet that will be incorporated into the final report, and that may be updated and maintained by the City after project completion. 264 of 550 Next, we will collect data in the field, and use the collected data to rate each individual park and its associated amenities. Data will be collected at the following 36 sites: 1. Ackerman Park 2. Baker Park 3. Eugene Beck Park 4. Horace E. Bent Park 5. Burnham Shores 6. Isabella Butler Park 7. Charles M. Cartwright Park 8. Centennial Park 9. Clark Square 10. Robert Crown Park 11. Dawes Park 12. Elliott Park 13. Fitzsimmons Park 14. Foster Field 15. Garden Park 16. Grey Park 17. Elizabeth Boynton Harbert Park 18. Independence Park 19. Robert E. James Park 20. Kamen Park 21. Ladd Arboretum 22. Larimer Park 23. Lawrence O. Lawson Park 24. Leahy Community Park 25. Lighthouse Landing 26. Walter S. Lovelace Park 27. Mason Park 28. Catherine Waugh McCulloch Park 29. Merrick Rose Garden 30. Adam Perry Park 31. Raymond Park 32. South Boulevard Beach Park 33. Thomas Eddy Tallmadge Park 34. William H. Twiggs Park 35. Chute Middle School 36. Oakton Elementary School We will document the condition of park features and identifying potential life-safety issues at each site. Each evaluation will include detailed inspections of all park systems, including observations of existing conditions and recommendations for repair. Park systems to be evaluated include (but are not limited to): o Site conditions and systems (paths and walkways, ADA compliance, parking and circulation, bike facilities, landscape and open space, ornamental landscape, soils, slopes, and drainage, irrigation systems, utilities and lighting / electrical systems) o Park facilities / amenities (athletic courts and fields, playgrounds, seating areas and picnic tables, park shelters, bathrooms, drinking fountains, trash receptacles, specialty facilities or amenities (e.g. decorative fountains or public art)) Based on data collected in the field and the data collected from the Community Interest Survey (described below) we will refine the scoring-system scale criteria to reflect community input on priorities for community open space. We will then assign an overall score (“very poor” to “excellent”) to each park, as well as score each improvement system within each park. We will meet with staff to review park and improvement system scores and revise scores as necessary. (mtg. 3) Task 3: Community Interest Survey Task 3 Revised Budget: $8,760 Public engagement will be incorporated in the park evaluation process through the development of a Community Interest Survey to be distributed at the beginning of the process. Our criteria for park assessments will reflect this input, resulting in a scoring system based on the priorities of the greater community. At the onset of the project, we will assist the City with the development of a community survey instrument (Community Interest Survey): o We will help to develop questions designed to solicit input from the public regarding their perceptions of the existing park system and to help identify unmet needs o The survey to be distributed and promoted by the City in either a web-based or hard copy format. o Upon closure of the survey, we will evaluate, analyze, distill, and summarize the survey results. o We will conduct a meeting with staff to review the summarized results. (mtg. 4) We will present the results of the site investigations and public engagement to the Park and Recreation Board upon completion. (mtg. 5) 265 of 550 Task 4: Deliverable Preparation Task 2 Revised Budget: $9,540 Once park and improvement system scores have been vetted and approved by staff we will finalize and deliver a concise Park System Evaluation Report. The report will be furnished in both hardcopy and electronic formats. The report will include a summary of public outreach, including the community survey summary. The report will include detailed examinations of each community open space by improvement system. Information will be organized as a series of easy to understand park “score cards.” Each park score card will include the overall park rating, as well as improvement system ratings, recommendations for improvements and repairs, an implementation schedule, and cost opinions for recommended improvements and repairs. The report will be furnished in a format that can be modified by the City as needed to address operational adjustments over time. The report will be furnished in hardcopy and electronic formats. We will present the draft final report to staff upon completion, will revise the report as necessary. (mtg. 6) At the end of the process, the park-survey tool will be transferred to the City to allow staff to conduct future evaluations to track changes over time by amenity, for individual parks and for the system. o We will develop a paper evaluation tool that can be used to evaluate sites in subsequent years with an accompanying spreadsheet to log and score evaluation results. Evaluations will be documented on the paper form and brought back to a central location in order to input the results from each site feature evaluation into the provided spreadsheet. The spreadsheet will include additional worksheets that will use the evaluation data to produce scores for each feature area and each park site. o We will provide one hour of on-site training to instruct staff on the use of the evaluation form and spreadsheet. (mtg. 7) Optional Additional Services: Development of Transferrable Online Park Survey Tool Optional Additional Services Budget: $2,700 fee plus $900 / year annual service subscription (current subscription rate from third-party provider, rate subject to change over time) Alternately, t the end of the process, the park-survey tool will be transferred to the City to allow staff to conduct future evaluations to track changes over time by amenity, for individual parks and for the system. Develop an online evaluation tool that can be used to evaluate sites via a mobile device (phone, tablet, etc.) with exportable results to Excel as well as additional reports regarding evaluation findings. An accompanying spreadsheet will also be provided that will use the evaluation data to produce scores for each feature area and each park site. 266 of 550 Project Schedule TASK 1: PROJECT INITIATION mtg # Date Contract start date August 15, 2016 Project initiation meeting mtg. 1 August 22, 2016 Collect site data Collect previous plans and reports TASK 2: SITE VISITS Review scoring system and evaluation criteria with staff mtg. 2 Aug. 29, 2016 Develop criteria for “improvement system” scoring system Develop web-based park survey tool Conduct site visits, evaluations Aug. – Sept. 2016 Refine scoring criteria based on community survey results Review park scores and refined scoring criteria with staff mtg. 3 October 10, 2016 TASK 3: PUBLIC ENGAGEMENT / DATA COLLECTION Develop Community Interest Survey Administer community survey instrument Aug. – Sept. 2016 Review survey results with staff mtg. 4 October 3, 2016 Present results of site investigations and public engagement to Park and Recreation Board mtg. 7 October 2016 TASK 4: DELIVERABLE PREPARATION Prepare draft final Park System Evaluation report Review draft final report with staff Mtg. 8 October 17, 2016 Prepare and deliver final Park System Evaluation report October 31, 2016 267 of 550 116 West Illinois Street Floor 7 Chicago, Illinois 60654 p 312.467.5445 f 312.467.5484 thelakotagroup.com Sarah White, PLA, AICP Vice President | 2013-Present With over ten years of experience as a practitioner of both landscape architecture and urban planning, Sarah is a proven thinker, collaborator, and leader who works well with others. Sarah’s experience with both public- and private-sector clients has yielded skills that facilitate an enriched project process. Sarah provides critical thought and design leadership to a range of planning and design projects at Lakota. Education University of Illinois at Chicago Master of Urban Planning and Policy (2010) University of Wisconsin - Madison Bachelor of Science - Landscape Architecture (2004) Organizations • American Planning Association - Illinois, Marketing Committee Co-Chair • APA-Illinois, Public Awareness Committee Member • American Society of Landscape Architects • American Society of Landscape Architects - Awkwards Committee Chair Accreditations • Registered Landscape Architect - State of Illinois • American Institute of Certified Planners Experience Years with Lakota: 3 Years of Practice: 12 SIGNATURE PROJECTS Forest Preserve District of Cook County Gateway Master Plan - Cook County, IL The Lakota Group is currently leading a team of design professionals and engineers to provide vision for a gateway system for the Forest Preserve of Cook County. Ultimately, the team will implement plans that celebrate each site’s unique sense of place, all with an eye towards increasing access to physical activities and the unique and wonderful resource that is the Forest Preserves of Cook County. Sarah is the project manager and lead planner for this process. Ford Calumet Environmental Center Feasibility Study - Chicago, IL The Lakota Group was engaged by the Chicago Park District to lead a study analyzing the what portions of the Fort Calumet Environmental Center were feasible within existing funding and were supported by stakeholders. Through interviewing over 100 individuals, representing a range of interests, Lakota was able to provide recommendations on priority initiatives. Sarah was the project manager and lead planner for this project. Park District of Oak Park Comprehensive Plan - Oak Park, IL The Lakota Group led a multi-disciplinary team in developing a Comprehensive Master Plan as well as a 10-year implementation Plan for the Park District. The process involved significant stakeholder outreach, public workshops and the integration of unique technology to evaluate the conditions of the District’s open spaces. Sarah assisted the planning and design team in preparing this plan. GreenPrint 2024 - Highland Park, IL Lakota is lead the process to prepare a master plan for the park district that includes a 10-year vision for the goals, policies, and standards of the Park District’s open space, trails, recreation facilities, and program development. Sarah was the project manager and lead planner for this process. Winnetka Waterfront 2030 - Winnetka, IL The Lakota Group, with its talented team of sub-consultants is leading the development of the Lakefront Master Plan for the Winnetka Park District. This process includes a robust engagement of residents and stakeholders, leading to the end result of a clear approach featuring detailed strategies for future enhancements of the District’s five parks and beaches. Sarah is the project manager and lead planner for this process. 268 of 550 She has made a tremendous impact on improving and expanding our recreation program portfolio, elevating our facility management systems [at Oak Park]…Speaking from years of Parks & Recreation managerial experience, I can honestly state that employees of Bobbi’s caliber are far and few between. Matthew Ellmann, CPRP, Executive Director, Wood Dale Park District ““ BOBBI NANCE, CPRP Moves teams forward through continuous, strategic improvement. I am always on the hunt for creative ways to take an organization to the next level. I have a knack for simplifying complex concepts and turning them into practical solutions, getting buy-in and building excitement from all levels of the organization along the way. With over 13 years of experience and proven results, I love tackling new challenges, seeking out best practices, and using data to achieve strategic goals, drive revenue, and increase customer satisfaction. 3 AWARDS for first Illinois & CAPRA agency accreditations and first national Gold Medal in 49 years 247 ideas collected from staff at all levels of the organization through new Launch Pad program 155 live charts and graphs created to track agency performance for better staff decision-making and public transparency 1ST PLACE award won and 18% increase in online registration after website redesign Brookfield, Illinois (Greater Chicago Area) (708) 256-8816 bobbi@recreationresults.com www.recreationresults.com RESULTS 3,000 community surveys collected annually through new tools 1,575 park evaluations completed through custom-designed Park Report Card 11,000 work orders completed annually using new maintenance system 164% in increased efficiencies reported after overhauling park permit and facility management systems INCREASED youth sports league participation for first time in 6 years after taking over and restructuring program OPENED teen center after gaining community support, surpassing its membership goal in 5 months 1400% increase in teen participation, including $65K in increased revenue in first year TURNED AROUND 3 seasonal facilities operating at a loss by examining hours, pricing, staffing, and systems $150K grant secured for afterschool program in partnership with Urbana School District EXPERIENCE JUNE 2015 to PRESENT SENIOR MANAGER OF STRATEGY & INNOVATION $40,000 in project budgets | 6 project teams | 26 innovations underway Responsible for oversight of agency’s comprehensive and strategic plans and serves as a catalyst for agency innovation to enhance its ability to perform at a high level of efficiency and effectiveness. Direct performance measurement initiatives, including live dashboards, analytics, and other business intelligence. Lead an Innovation Team, idea management program, as well as interdepartmental efforts to improve the agency and stay ahead of trends in the public and private sector Park District of Oak Park, Oak Park, Illinois 269 of 550 EXPERIENCE She quickly developed trust and win-win relationships internally with employees, and externally with the community, peers at other public bodies, and local businesses. Gary Balling, CPRP, Former Executive Director, Park District of Oak Park ““ JAN 2009 to SEPT 2012 RECREATION MANAGER $1.4 million budget | 4 full-time, 70 part-time staff | 8 facilities Oversaw District’s youth and adult athletics, fitness, and teen programming as well as the operation of eight neighborhood recreation centers, including a teen center and fitness facility, and the permitting of park and school district athletic and special event spaces. JULY 2005 to DEC 2008 TEEN & ADVENTURE SUPERVISOR $148,000 budget | 15 part-time staff | 2 facilities Oversaw teen programming and outdoor adventure programming for all ages.Managed a recreation center and park with a teen center, athletic fields, basketball courts and skate park. JUNE 2003 to JULY 2005 COMMUNITY PROGRAMS COORDINATOR $120,000 budget | 20 part-time staff | 2 facilities Oversaw youth and teen general interest programming, birthday parties, summer camps, and afterschool programs for at-risk youth. Managed a banquet facility as well as all boating, vending, and concession operations for the agency. Urbana Park District, Urbana, Illinois SEPT 2012 to JUNE 2015 PROJECT MANAGER $147,000 in project budgets | 10 project teams | 9 strategic goals met Oversee special projects related to agency strategic initiatives and performance evaluation.Responsible for project development, leadership, implementation, training, and close-out.Examples of completed projects include technology and software implementation, accreditations, and customer service and marketing initiatives. EDUCATION (708) 256-8816 bobbi@recreationresults.com www.recreationresults.com UNIVERSITY OF ILLINOIS—URBANA-CHAMPAIGN, ILLINOIS B.S. in Leisure Studies with a Recreation Management concentration NORTHWESTERN UNIVERSITY—EVANSTON, ILLINOIS Certificate in Project Management Continuing Education & Certifications: Certified Park & Recreation Professional NRPA Revenue Development & Management School Graduate IPRA (Illinois Park & Recreation Association) Professional Development School Graduate PDRMA (Park District Risk Management Agency) Human Resource Em- ployment Liability Program Graduate CPR, AED, & First Aid Certified Advanced Training & Experience: Strategic Planning Public Speaking Team Facilitation Dashboards & Analytics HTML, CSS, and Web Design StrengthsFinder Assessments Surveying Software RecTrac Software ESRI ArcGIS Software 270 of 550 AWARDS Every time I work with Bobbi on a special project, she is organized, forward- thinking, and helps me to create an end result that is more than I expected. LoriKay Paden Former IPRA Chair University of Illinois ““ 2015 2014 2014 2013- 2014 2012 2009 2008 2007 2001 CHAIRMAN’S AWARD Illinois Park & Recreation Association EXTERNSHIP American Academy for Park & Recreation Administration 1ST PLACE IN WEB DESIGN (ORGANIZATION WEBSITE) Illinois Park & Recreation Association EXTERNSHIP NRPA Revenue Development & Management School THOMAS I HINES SCHOLARSHIP AWARD NRPA Revenue Development & Management School 1ST PLACE IN WEB DESIGN (TEEN WEBSITE) Illinois Park & Recreation Association FITZSIMMOMS AWARD FOR EXCELLENCE IN PUBLIC HEALTH Village of Oak Park YOUNG PROFESSIONAL AWARD Illinois Park & Recreation Association Recreation Section HUMANITARIAN AWARD University of Illinois Mothers’Association LEADERSHIP (708) 256-8816 bobbi@recreationresults.com www.recreationresults.com Professional Organizations I’m currently an active member of several professional organizations, frequently serving in leadership roles. National Park & Recreation Association (NRPA) CAPRA Accreditation Visitor,2015—present Illinois Park & Recreation Association (IPRA) Recreation Section Board Member, 2008-2009 Teen Committee Chair, 2007-2009 Women in Leisure Services (WILS) Chi Chapter Founding Member,2015—present Chi Chapter President,2015—present Alliance for Innovation Lead Agency Ambassador,2015—present Engaging Local Government Leaders (ELGL) Speaker & Trainer I’ve been invited to present conference sessions, workshops, and trainings on a variety of topics related to parks and recreation to agencies and associations across the country. NRPA Revenue Development & Management School I provide leadership in the development of curriculum and successful delivery of park & recreation’s oldest school. Board of Regents & Instructor,2015—present Extern, 2013-2014 Big City Mountaineers & Chicago Voyagers I mentor groups of underserved urban youth through wilderness expeditions that instill critical life skills and help young people realize their potential. Nick’s Race Founder Working with the community, I helped create and manage an annual 5K to raise awareness of organ & tissue donations as well as raise funds to support local youth. The race has recently completed its 14th year with overall net fundraising efforts topping more than $100,000. Certified Running Coach To date, I’ve completed 12 half-marathons (13.1 miles) and 5 marathons (26.2 miles) with more to come and as a certified running coach, I help others accomplish the same goal. 271 of 550 LISA DZIEKAN Senior Consultant Lisa Dziekan is a senior consultant at Goodman Williams Group, where she specializes in stakeholder engagement and analyzing market trends for public and private sector clients. She has proven experience in project management, strategic communications, real estate market analysis, economic development and planning issues. Previously, Lisa worked for Arthur Andersen’s Real Estate Advisory Services Group, advising municipalities on economic development opportunities, and Metro Strategies, leading public engagement for infrastructure and other planning efforts. Work includes: • Working with the Chicago Park District to analyze market and demographic trends and support public engagement activities in Southeast Chicago in the development of a connected network of ecological, cultural and recreational resources. • Leading community outreach efforts for the Divvy Bike Share Program on behalf of the Chicago Department of Transportation (CDOT) in neighborhoods into which Divvy was expanding. • Leading the community outreach for a joint project between Pace and the Village of Niles to consider how best to integrate the Niles Free Bus routes with enhanced bus service on Milwaukee Avenue, as part of the Pace Milwaukee Arterial Rapid Transit Project. • Leading stakeholder engagement of industrial, manufacturing, and distribution companies along I-55 in Chicago to consider long-term planning and infrastructure improvements for the corridor. • Managing the process and co-authoring a joint incentive package for the City of Chicago and State of Illinois, resulting in Ford Motor Company’s Chicago auto-supplier park in Southeast Chicago. Lisa is member of the American Planning Association and the Ely Chapter of Lambda Alpha, an honorary land economics society. She is also a member of the Zoning Board of Appeals in the City of Evanston, and was awarded the Environmental Hero Award for her volunteer sustainability efforts at the community level from Governor Quinn in 2011. Education University of Illinois at Chicago Master of Arts in Urban Planning and Public Affairs University of Michigan Bachelor of Arts in Marketing and Economics Professional Affiliations American Planning Association Lambda Alpha International Evanston Zoning Board of Appeals 272 of 550 116 West Illinois Street Floor 7 Chicago, Illinois 60654 p 312.467.5445 f 312.467.5484 thelakotagroup.com Statistics Start Date: February 2016 Completed: Ongoing Reference Paulette Enders Department Director Development Department City of Wauwatosa 7725 W. North Avenue Wauwatosa, WI 53213 penders@wauwatosa.net 414-479-3531 Active Tosa City of Wauwatosa, Wisconsin The Lakota Group, in partnership with Recreation Results, is preparing a comprehensive master plan to address the future of the parks, trails, open spaces, and recreation facilities of the City of Wauwatosa. The process includes a detailed assessment and “scoring” of the existing conditions of community amenities owned and managed by both the city and the local school district. This assessment, along with extensive input collected from community members will help to identify opportunities to improve recreational offerings within the City, including improved parks and expanded programming. At the conclusion of the process, an overall master plan for the recreation facilities and amenities within the City of Wauwatosa will be established grounded firmly in community support. Planning Urban Design Landscape Architecture Historic Preservation Community Engagement 273 of 550 116 West Illinois Street Floor 7 Chicago, Illinois 60654 p 312.467.5445 f 312.467.5484 thelakotagroup.com Statistics Start Date: January 2014 Completed: December 2014 Reference Jan Arnold Executive Director Park District of Oak Park 218 Madison Street Oak Park, IL 60302 jan.arnold@pdop.org 708-725-2000 Comprehensive Master Plan Park District of Oak Park, Illinois The Lakota Group lead a multi-disciplinary team in developing a Comprehensive Master Plan for the Park District of Oak Park. The plan included a 10-year implementation Plan of specific actions and policies to steer the next decade of the district. Specific unique challenges included providing equitable opportunities and access to recreational facilities and open space in a physically constrained, urban environment. Creative use of spaces and partnerships with other Village and regional entities were identified as critical components in the plan’s implementation. The phased removal of outdated facilities and development of new multi-purpose facilities were identified to help create operational efficiencies and better support the needs of the community. The process involved significant stakeholder outreach, public workshops, and the integration of unique technology to evaluate the conditions of the District’s open spaces Planning Urban Design Landscape Architecture Historic Preservation Community Engagement 274 of 550 Statistics Start Date: May 2014 Completed: Ongoing, updated annually Reference Jan Arnold Executive Director Park District of Oak Park 218 Madison Street Oak Park, IL 60302 jan.arnold@pdop.org 708-725-2000 Park Report Card Park District of Oak Park, Illinois An evaluation tool was developed to measure the quality of park infrastructure and maintenance of community parks in order ensure the highest level of service possible for the residents of Oak Park. Data was collected through park site visits concerning Availability, Appearance, Functionality, Maintenance, Surface Quality, Cleanliness, and Safety of each identified feature within each park including Paths & Sidewalks, Passive Greenspaces, Restrooms, Playgrounds, Sitting Area & Pavilions, Drinking Fountains, Athletic Fields & Courts, and Parking Lots. Results were compiled and weighted based on community feedback and demographics to produce scores reflecting the park user’s experience. A report highlights the overall system scores for each feature type, as well as an overall score for the entire park system. With this systematic system, the evaluations are able to be repeated for year-to-year comparisons. 275 of 550 116 West Illinois Street Floor 7 Chicago, Illinois 60654 p 312.467.5445 f 312.467.5484 thelakotagroup.com Statistics Start Date: July 2014 Completed: December 2015 Reference Robert Smith Executive Director Winnetka Park District 540 Hibbard Road Winnetka, Illinois 60093 rsmith@winpark.org 847-501-2052 Lakefront Master Plan Winnetka, Illinois The Lakota Group with its team of subconsultants—Gewalt Hamilton Associates, Shabica Associates, Baird & Associates and OKW Architects—led the development of the Lakefront Master Plan for the Winnetka Park District’s five lakefront parks and beaches. In addition to acting as the facilitators of this lakefront planning process, Lakota undertook the engagement of residents and other stakeholders to actively participate in developing a shared community vision. The end result was a clear approach with detailed strategies for future enhancements of the District’s parks and beaches. Planning Urban Design Landscape Architecture Historic Preservation Community Engagement 276 of 550 116 West Illinois Street Floor 7 Chicago, Illinois 60654 p 312.467.5445 f 312.467.5484 thelakotagroup.com Statistics Start Date: April 2013 Completed: December 2015 Reference Liza McElroy Executive Director Park District of Highland Park 636 Ridge Road Highland Park, IL 60035 lmcelroy@pdhp.org 847-831-3810 Park District of Highland Park Comprehensive Master Plan Highland Park, Illinois The Lakota Group, along with PROS Consulting, Gewalt Hamilton Associates, and PHN Architects led a comprehensive planning process for the Park District of Highland Park. Based on a thorough evaluation of existing park amenities and a robust community engagement process, the Lakota team developed a plan that established a clear set of goals, policies, and standards for the Park District’s open space, trails, recreation facilities, and programs. Planning Urban Design Landscape Architecture Historic Preservation Community Engagement 277 of 550 Municipal Clients The following is a list of The Lakota Group Team’s municipal clients within Illinois: • City of Berwyn • City of Chicago • City of Cordova • City of Des Plaines • City of East Moline • City of Elmhurst • City of Evanston • City of Kankakee • City of Lake Forest • City of Lockport • City of Port Byron • City of Rolling Meadows • Village of Barrington • Village of Deerfield • Village of Downers Grove • Village of Frankfort • Village of Hanover Park • Village of Homewood • Village of La Grange Park • Village of Lisle • Village of Maywood • Village of Morton Grove • Village of Northbrook • Village of Oak Park • Village of Orland Park • Village of Old Mill Creek • Village of Palatine • Village of Park Forest • Village of Roselle • Village of Rosemont • Village of Vernon Hills • Village of Villa Park • Village of Wheeling • Village of Winnetka • United City of Yorkville 278 of 550 REVI S E D 8/10/201616 RFP 16-56 COST FORM Task Project Initiation $ Site Visits $ Public Engagement/Data Collection $ Deliverable Preparation $ Subtotal $ Reimbursable Expenses $ Grand Total $ 5,700 15,450 8,760 9,540 39,450 550 40,000 279 of 550 280 of 550 281 of 550 282 of 550 283 of 550 284 of 550 285 of 550 286 of 550 287 of 550 288 of 550 289 of 550 290 of 550 291 of 550 For City Council meeting of August 15, 2016 Item A4 Resolution 62-R-16: Bike Corral Agreement with Everyday Cycles and Motion For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Mark Muenzer, Director of Community Development Katherine Knapp, Transportation & Mobility Coordinator Subject: Resolution 62-R-16: Bike Corral Agreement with Everyday Cycles and Motion Date: August 4, 2016 Recommended Action City Staff recommends City Council adoption of Resolution 62-R-16 authorizing the City Manager to execute a Bike Corral Agreement with Everyday Cycles and Motion (941 Chicago Ave., Evanston, IL) by which the City will install a bike corral by removing one (1) metered parking space for a four (4) month period from August to November for the first year of the Initial Term and an eight (8) month period from April to November during the second year of the Initial Term and for each year of the five (5) year Renewal Term. Summary Staff presented the Bike Corral Agreement with Everyday Cycles and Motion to the Transportation/Parking Committee on June 22, 2016. The Committee approved the Agreement with the stipulation that the eight months of lost revenue from the one (1) parking space be valued at four hundred Dollars ($400.00). The Agreement is for a two (2) year initial term, and subsequent five (5) year renewal terms. Per the Agreement, Everyday Cycles and Motion will pay the City zero ($0.00) Dollars yearly for the term of the contract. In March 2013, the City Council approved a five (5) year bike corral agreement with the Evanston Athletic Club (EAC) for the use of two (2) metered spaces. Attachments Resolution 62-R-16 Memorandum 292 of 550 8/3/2016 62-R-16 A RESOLUTION Authorizing the City Manager to Execute a Bike Corral Parking Agreement with Everyday Cycles and Motion NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest, on behalf of the City, the Bike Corral Parking Agreement (the “Agreement”) set forth in Exhibit 1, by and between the City of Evanston and Everyday Cycles and Motion (“ECM”), providing for the installation of a bike corral in one (1) City metered parking space. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions or terms of the Agreement with ECM as may be determined to be in the best interest of the City. SECTION 3: This resolution, 62-R-16, shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2013 293 of 550 62-R-16 ~ 2 ~ EXHIBIT 1 Bike Corral Parking Agreement 294 of 550 BIKE CORRAL PARKING AGREEMENT This Bike Corral Parking Agreement (the "Agreement "), dated this ___ day of _________ 2016, is entered by and between the City of Evanston ("City"), an Illinois municipal corporation and Everyday Cycles and Motion ("Shop"), an Illinois corporation. The City and the Shop shall be referred to collectively as the "Parties", upon the following terms and conditions: 1. Bike Corral Area. Subject to the terms and conditions of this Agreement, the City shall construct a bike corral ("Bike Corral") within one (1) parking stall within the City's right-of-way on Chicago Avenue and adjacent to the Shop's business at 941 Chicago Avenue, Evanston, IL 60202 ("Bike Corral Area"). The Bike Corral Area is depicted on the site plan attached as Exhibit A. 2. Use. Customers, employees, and agents of the Shop are permitted to use the Bike Corral Area for temporary storage of bicycles, however said usage is not-exclusive and all members of the public are permitted to use the Bike Corral Area for the same use. All applicable restrictions within the City of Evanston Code and Illinois Vehicle Code are in full force and effect with respect to the bicyclists use. 3. Term. A. Initial Term. This Agreement shall commence on the Effective Date and shall remain in full force and effect for a period of two (2) years therefrom ("Initial Term"). B. Renewal Term. At the conclusion of the Initial Term, this Agreement shall automatically renew for one additional five (5) year term ("Renewal Term"), unless either party gives written notice to the other party at least three hundred sixty-five (365) days prior to the end of the Initial Term. If the Licensee ceases to operate an establishment, this Agreement, at City's election shall terminate immediately. C. The Bike Corral will be installed in the Bike Corral Area for a four (4) month period from August to November for the first year of the Initial Term and an eight (8) month period from April to November during the second year of the Initial Term and each year of the Renewal Term. The City will remove the Bike Corral during the remaining four months, December - March, and parking for the one parking space will be restored. 4. Payment. A. The Parties acknowledge and agree that the City will lose parking meter revenue from the decommissioning of one parking space within the Main-Dempster Mile SSA. The estimated total lost revenue for the one parking space occupied by the bike corral for the eight month time period is Four Hundred and no/100 Dollars ($400.00). In consideration of the City removing one space for the installation of said Bike Corral, Shop shall reimburse the City zero percent of the lost revenue for the parking spaces, which is zero and no/100 Dollars ($0.00). B. The Payment shall be renegotiated if the Parties seek to renew the Agreement after the Initial Term. 295 of 550 5. Maintenance. The City, at its sole cost and expense, shall perform all routine maintenance and repairs to the Bike Corral Area for the Term of the Agreement. 6. Notices. All notices herein required shall be in writing and shall be served on the parties, either personally or mailed by certified or registered mail, return receipt requested, or by expedited messenger, and all such notices shall be deemed received on receipt or, if delivery is refused, upon the date of attempted deliver y addressed as follows: If to City: City of Evanston Parking Services 2100 Ridge Avenue Evanston, IL 60201 Attn: Rickey Voss With a copy to: City of Evanston Law Department 2100 Ridge Avenue Evanston, IL 60201 If to the Shop: Everyday Cycles and Motion 941 Chicago Avenue Evanston, IL 60202 Attn: Ben Schapiro Either party may, by written notice to the other party, change its notice address set forth above. Facsimile transmission is not an authorized means of notice under this Agreement. 7. Miscellaneous. A. Headings. The headings of paragraphs herein are for convenience only and shall not be deemed to be relevant in resolving any question of interpretation or construction of any provision of this Agreement. B. Severability. If any provision of this Agreement shall be determined by a court of competent jurisdiction to be invalid or unenforceable, the remainder of this Agreement shall not be affected thereby, and each provision shall be valid and enforceable to the fullest extent permitted by law. C. Modification. This Agreement shall not be modified in any way except by a writing executed by both Parties. The parties agree that if there exists a latent or patent ambiguity in this Agreement, such ambiguity shall not be construed against either party regardless of which party has drafted the provisions of this Agreement. 296 of 550 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day and year first written above by their respective officers thereunto duly authorized. Everyday Cycles and Motion, City of Evanston, an Illinois Corporation an Illinois Home Rule Municipal Corporation By: ____________________________ By: ___________________________ Name: Name: Wally Bobkiewicz Title: Title: City Manager 297 of 550 EXHIBIT A Site Plan 298 of 550 299 of 550 For City Council meeting of August 15, 2016 Item A5 Resolution 55-R-16: Safe Routes to School Project For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Rajeev Dahal, Senior Project Manager - Transportation Subject: Resolution 55-R-16 Safe Routes to School Project - Radar Speed Feedback Solar Signs Construction Agreement Date: August 2, 2016 Recommended Action: Staff recommends City Council adoption of Resolution 55-R-16 authorizing the City Manager to sign the Local Public Agency Agreement for Federal Participation with the Illinois Department of Transportation (IDOT) to fund the City’s share of the construction cost for the installation of 20 radar speed feedback solar signs at various school crossing locations on major streets in the City. Funding Source: Funding for this work will be from the CIP Fund (Account 415.40.4116.65515 – 416519) which has $25,000 budgeted in 2016. The project cost is estimated at $110,000 of which 80% or $88,000 will be paid for by the federal grant, and the remaining 20% or $22,000 will be the City’s local share. Background Information: The radar speed feedback signs are effective tools for showing the automobile drivers the speeds that they are driving at any given time, and assist them to better comply with posted speed limits. The proposed locations are recommended based on designated school crossing locations on major streets and traffic concerns or citations. We have installed similar radar signs at various locations in the City on temporary basis with success. These signs will calm the traffic near the locations where the school children walk. The Safe Routes to School Program is federally funded and administered by IDOT. IDOT has reviewed the plans, scope, cost and the agreement documents. IDOT approval and execution of the agreement will be required before proceeding further on this project and is scheduled to be let by IDOT in November 2016. Memorandum 300 of 550 Legislative History: The City Council approved Resolution 7-R-14 on January 27, 2014 authorizing staff to submit grant application. Attachments: Resolution 55-R-16 Location Map Local Public Agency Agreement 301 of 550 7/13/2016 55-R-16 A RESOLUTION Authorizing the City Manager to Sign the Local Public Agency Agreement with the Illinois Department of Transportation for Federal Participation in the Construction of the Safe Routes to School Project WHEREAS, the City of Evanston (“City”) and the Illinois Department of Transportation (“IDOT”), in the interest to promote safe and healthy walk routes to schools, have a continued desire to undertake construction services to install radar speed signs at various locations in the City (See map, attached hereto as Exhibit A), said services to be identified as State Section: 15-00275-00-SG, State Job: C-91-029-26, and Project Number: SRTS-4009(341) (hereinafter, the “PROJECT”); and WHEREAS, the PROJECT has been approved by IDOT to receive Federal Safe Routes to School (“SRTS”) funds for 80% of Construction costs; and WHEREAS, in order to obtain federal funding of local highway improvements, the City is required, under IDOT policies, to enter into an agreement for the funding of said local improvements; and WHEREAS, the State of Illinois and the City wish to avail themselves of Federal funds committed to improve this PROJECT; and WHEREAS, the City Council has determined it is in the best interests of the City to enter into said agreement, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: 302 of 550 55-R-16 ~2~ SECTION 1: That the attached Local Public Agency Agreement for Federal Participation (“Agreement”), attached hereto as Exhibit B and made a part hereof, is hereby approved and, further, approves the construction cost of one hundred ten thousand dollars ($110,000.00); and SECTION 2: That the City hereby appropriates twenty two thousand dollars ($22,000.00) from the Capital Improvement Program (“CIP”) fund for construction; and SECTION 3: That the City Manager is hereby authorized to sign and the City Clerk hereby authorized to attest to the Agreement made with IDOT; and SECTION 4: That the City Manager is hereby authorized and directed to negotiate any additional conditions of the Agreement as may be determined to be in the best interests of the City; and SECTION 5: That this Resolution 55-R-16 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 303 of 550 55-R-16 ~3~ EXHIBIT A Project Location Map 304 of 550 McCORMICK BLVDS H E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVE SHERIDAN PL RIDGE CTG R E E N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O P L A R A V E GREY AVEHARRISON ST PR A I R I E A V E REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK S T DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH S T CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST ROS LYN PL E A S T R A I L R O A D A V E FLORENCE AVEBENSON AVESHERMAN PL CULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRI D G E ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST ST E W A R T A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN TRINITY CT SHERIDAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST P R A I R I E A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLORLIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HINMAN AVE SEWARD ST WESLEY AVECENTRAL ST KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGI N R D ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERIDAN RD SHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE S T ELG I N R D FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVE NOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES GLENVIEW RD PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL ARTSCIRCLE DRORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL nn n n n n n n n n n nn n n n n n n n n 123| 123| 123| 123| 123|123| 123| 123| 123| 123| 123| 123| 123| 123| 123| 123|123| 123| 123| 123| 123|700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 17003500260017001800900190090021002300210040038003700NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANÆP nm ÆP NorthwesternUniversity St. Francis Evanston Hospital Chute Middle SchoolDawesSchool Dewey School Haven Middle School KingsleySchool M. L. King Jr.ExperimentalLaboratory Lincolnwood School Nichols MiddleSchool Oakton School Orrington School Park School WashingtonSchool WillardSchool EvanstonTownship High School Pope JohnXXIII School RoycemoreSchool St.Athanasius School Chiaravalle MontessoriSchool Faith ChristianAcademy BeaconAcademy Proposed Solar Speed Feedback Signs ´ 8/5/2016SolarSpeedFeedbackSignsMap.mxd This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. 0 10.5 Mile 1:31,680 1 inch = 0.5 mile 123|Solar Speed Feedback Sign n Schools Main Road Local Street Railroad Water Park City of Evanston 305 of 550 55-R-16 ~4~ EXHIBIT B Local Agency Agreement for Federal Participation 306 of 550 Printed 8/2/2016 Page 1 of 5 BLR 05310 (Rev. 09/03/15) Local Public Agency City of Evanston State Contract X Day Labor Local Contract RR Force Account Local Public Agency Agreement for Federal Participation Section 15-00275-00-SG Fund Type TAP-SRTS ITEP, SRTS, or HSIP Number(s) 20140078 Construction Engineering Right-of-Way Job Number Project Number Job Number Project Number Job Number Project Number C-91-029-16 SRTS-4009(341) This Agreement is made and entered into between the above local public agency, hereinafter referred to as the “LPA”, and the State of Illinois, acting by and through its Department of Transportation, hereinafter referred to as “STATE”. The STATE and LPA jointly propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans prepared by, or on behalf of the LPA, approved by the STATE and the STATE’s policies and procedures approved and/or required by the Federal Highway Administration, hereinafter referred to as “FHWA”. Location Local Name Various Route Length N/A Termini Current Jurisdiction LPA TIP Number 02-15-0007 Existing Structure No N/A Project Description Division of Cost Type of Work TAP-SRTS % % LPA % Total Participating Construction 88,000 ( * ) ( ) 22,000 ( BAL ) 110,000 Non-Participating Construction ( ) ( ) ( ) Preliminary Engineering ( ) ( ) ( ) Construction Engineering ( ) ( ) ( ) Right of Way ( ) ( ) ( ) Railroads ( ) ( ) ( ) Utilities ( ) ( ) ( ) Materials TOTAL $ 88,000 $ $ 22,000 $ 110,000 *Maximum FHWA (TAP-SRTS) participation 80% not to exceed $88,000. NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LPA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursment. If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above. Local Public Agency Appropriation By execution of this Agreement, the LPA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to fund the LPA share of project costs. A copy of the authorizing resolution or ordinance is attached as an addendum (required for State-let contracts only) Method of Financing (State Contract Work Only) METHOD A---Lump Sum (80% of LPA Obligation) METHOD B--- Monthly Payments of due by the of each successive month. METHOD C---LPA’s Share Balance divided by estimated total cost multiplied by actual progress payment. (See page two for details of the above methods and the financing of Day Labor and Local Contracts) 307 of 550 Printed 8/2/2016 Page 2 of 5 BLR 05310 (Rev. 09/03/15) Agreement Provisions THE LPA AGREES: (1) To acquire in its name, or in the name of the STATE if on the STATE highway system, all right-of-way necessary for this project in accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established State policies and procedures. Prior to advertising for bids, the LPA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be cooperatively determined by representatives of the LPA, and the STATE and the FHWA, if required. (2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems. (3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement. (4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required. (5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and the FHWA, the completed improvement, or that portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above. (6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U.S. Department of Transportation. (7) To maintain, for a minimum of 3 years after final project close-out by the STATE, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department; and the LPA agrees to cooperate fully with any audit conducted by the Auditor General and the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. (8) To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of the proposed improvement. (9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA. (10) (State Contracts Only) That the method of payment designated on page one will be as follows: Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LPA will pay to the STATE within thirty (30) calendar days of billing, in lump sum, an amount equal to 80% of the LPA’s estimated obligation incurred under this Agreement. The LPA will pay to the STATE the remainder of the LPA’s obligation (including any nonparticipating costs) within thirty (30) calendar days of billing in a lump sum, upon completion of the project based on final costs. Method B - Monthly Payments. Upon award of the contract for this improvement, the LPA will pay to the STATE, a specified amount each month for an estimated period of months, or until 80% of the LPA’s estimated obligation under the provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LPA’s obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method C - Progress Payments. Upon receipt of the contractor’s first and subsequent progressive bills for this improvement, the LPA will pay to the STATE within thirty (30) calendar days of receipt, an amount equal to the LPA’s share of the construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid. Failure to remit the payment(s) in a timely manner as required under Methods A, B, or C, shall allow the STATE to internally offset, reduce, or deduct the arrearage from any payment or reimbursement due or about to become due and payable from the STATE to LPA on this or any other contract. The STATE, at its sole option, upon notice to the LPA, may place the debt into the Illinois Comptroller’s Offset System (15 ILCS 405/10.05) or take such other and further action as my be required to recover the debt. (11) (Local Contracts or Day Labor) To provide or cause to be provided all of the initial funding, equipment, labor, material and services necessary to construct the complete project. (12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of, the project for which this preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal year in which the project is federally authorized, the LPA will repay the STATE any Federal funds received under the terms of this Agreement. (13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close of the twentieth fiscal year following the fiscal year in which the project is federally authorized, the LPA will repay the STATE any Federal Funds received under the terms of this Agreement. 308 of 550 Printed 8/2/2016 Page 3 of 5 BLR 05310 (Rev. 09/03/15) (14) (Railroad Related Work Only) The estimates and general layout plans for at-grade crossing improvements should be forwarded to the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield, Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office. Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic signals should also be coordinated with the IDOT’s District Bureau of Operations. The LPA is responsible for the payment of the railroad related expenses in accordance with the LPA/railroad agreement prior to requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local Roads and Streets office. Engineer’s Payment Estimates shall be in accordance with the Division of Cost on page one. (15) And certifies to the best of its knowledge and belief its officials: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; (b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with commission of any of the offenses enumerated in item (b) of this certification; and (d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local) terminated for cause or default. (16) To include the certifications, listed in item 15 above, and all other certifications required by State statutes, in every contract, including procurement of materials and leases of equipment. (17) (State Contracts) That execution of this agreement constitutes the LPA’s concurrence in the award of the construction contract to the responsible low bidder as determined by the STATE. (18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LPA’s certification that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions; (c) The LPA shall require that the language of this certification be included in the award documents for all subawards at all ties (including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. (19) To regulate parking and traffic in accordance with the approved project report. (20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes. (21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in accordance with current Illinois Compiled Statutes. (22) To complete this phase of the project within three (3) years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,00 0). (23) To comply with the federal Financial Integrity Review and Evaluation (FIRE) program, which requires States and subrecipients to justify continued federal funding on inactive projects. 23 CFR 630.106(a)(5) defines an inactive project as a project which no expenditures have been charged against Federal funds for the past twelve (12) months. To keep projects active, invoicing must occur a minimum of one time within any given twelve (12) month period. However, to ensure adequate processing time, the first invoice shall be submitted to the STATE within six (6) months of the federal authorization date. Subsequent invoices will be submitted in intervals not to exceed six (6) months. (24) The LPA will submit supporting documentation with each request for reimbursement from the STATE. Supporting documentation is defined as verification of payment, certified time sheets or summaries, vendor invoices, vendor receipts, cost plus fix fee invoice, progress report, and personnel and direct cost summaries.and other documentation supporting the requested reimbursement amount (Form BLRS 05621 should be used for consultant invoicing purposes). LPA invoice requests to the STATE will be submitted with sequential invoice numbers by project. 309 of 550 Printed 8/2/2016 Page 4 of 5 BLR 05310 (Rev. 09/03/15) The LPA will submit to the STATE a complete and detailed final invoice with applicable supporting documentation of all incurred costs, less previous payments, no later than twelve (12) months from the date of completion of this phase of the improvement or from the date of the previous invoice, which ever occurs first. If a final invoice is not received within this time frame, the most recent invoice may be considered the final invoice and the obligation of the funds closed. (25) The LPA shall provide the final report to the appropriate STATE district within twelve months of the physical completion date of the project so that the report may be audited and approved for payment. If the deadline cannot be met, a written explanation must be provided to the district prior to the end of the twelve months documenting the reason and the new anticipated date of completion. If the extended deadline is not met, this process must be repeated until the project is closed. Failure to follow this process may result in the immediate close-out of the project and loss of further funding. (26) (Single Audit Requirements) That if the LPA expends $750,000 or more a year in federal financial assistance they shall have an audit made in accordance with 2 CFR 200. LPAs expending less than $750,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE (Office of Finance and Administration, Audit Coordination Section, 2300 South Dirksen Parkway, Springfield, Illinois, 62764), within 30 days after the completion of the audit, but no later than one year after the end of the LPA’s fiscal year. The CFDA number for all highway planning and construction activities is 20.205. Federal funds utilized for constructon activities on projects let and awarded by the STATE (denoted by an “X” in the State Contract field at the top of page 1) are not included in a LPA’s calculation of federal funds expended by the LPA for Single Audit purposes. (27) That the LPA is required to register with the System for Award Management or SAM (formerly Central Contractor Registration (CCR)), which is a web-enabled government-wide application that collects, validates, stores, and disseminates business information about the federal government’s trading partners in support of the contract award and the electronic payment processes. To register or renew, please use the following website: https://www.sam.gov/portal/public/SAM/#1. The LPA is also required to obtain a Dun & Bradstreet (D&B) D-U-N-S Number. This is a unique nine digit number required to identify subrecipients of federal funding. A D-U-N-S number can be obtained at the following website: http://fedgov.dnb.com/webform. THE STATE AGREES: (1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity of the LPA’s certification of compliance with Titles II and III requirements. (2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a satisfactory bid. (3) (Day Labor) To authorize the LPA to proceed with the construction of the improvement when Agreed Unit Prices are approved, and to reimburse the LPA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineer’s Payment Estimates in accordance with the Division of Cost on page one. (4) (Local Contracts) For agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction work: (a) To reimburse the LPA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LPA; (b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE. IT IS MUTUALLY AGREED: (1) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction and federal Buy America provisions. (2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal-aid participation within one (1) year of the date of execution of this Agreement. (3) This Agreement shall be binding upon the parties, their successors and assigns. (4) For contracts awarded by the LPA, the LPA shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any USDOT – assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The LPA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of USDOT – assisted contracts. The LPA’s DBE program, as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved program, the STATE may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for 310 of 550 Printed 8/2/2016 Page 5 of 5 BLR 05310 (Rev. 09/03/15) enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.). In the absence of a USDOT – approved LPA DBE Program or on State awarded contracts, this Agreement shall be administered under the provisions of the STATE’s USDOT approved Disadvantaged Business Enterprise Program. (5) In cases where the STATE is reimbursing the LPA, obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein. (6) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its application. ADDENDA Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Number 1- Location Map, (Insert Addendum numbers and titles as applicable) The LPA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all Addenda indicated above. APPROVED APPROVED Local Public Agency State of Illinois Department of Transportation Wally Bobkiewicz Name of Official (Print or Type Name) Randall S. Blankenhorn, Secretary Date City Manager By: Title (County Board Chairperson/Mayor/Village President/etc.) Aaron A. Weatherholt, Deputy Director of Highways Date Omer Osman, Director of Highways/Chief Engineer Date (Signature) Date The above signature certifies the agency’s TIN number is William M. Barnes, Chief Counsel Date 36-6005870 conducting business as a Governmental Entity. DUNS Number 074390907 Jeff Heck, Chief Fiscal Officer (CFO) Date NOTE: If the LPA signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this agreement is required. 311 of 550 Safe Routes to School Local Agency Joint Agreement Addendum Addendum # 3 Reporting: The Department requires that quarterly reports be filed for all Safe Routes to School (SRTS) infrastructure projects, regardless of the awarded amount. Quarterly reports shall be filed at the completion of the months of March, June, September, and December. The quarterly report shall specify at a minimum the progress of the project or use and expenditure of the awarded funds. Each report shall be received by the Department no later than 30 days after the end of the quarter for which the report is made, and it shall be filed as instructed by the Department. A failure to file, or late filing of, said reports may result in the delay, suspension, or withholding of future SRTS funds. The reporting template and instructions may be found at the following link: http://www.idot.illinois.gov/transportation-system/local-transportation-partners/county-engineers- and-local-public-agencies/safe-routes-to-school/index 312 of 550 For City Council meeting of August 15, 2016 Item A6 Resolution 60-R-16: Easement Agreement with Northwestern University For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Subject: Northwestern University Easement Agreement for Chicago Avenue & Sheridan Road Light Fixtures Date: August 5, 2016 Recommended Action: Staff recommends City Council adopt Resolution 60-R-16 authorizing the City Manager to execute an Easement Agreement with Northwestern University to be located on both sides of Chicago Avenue from Clark Street to Sheridan Road and on the west side of Sheridan Road from Chicago Avenue to Lincoln Street. The easement would allow Northwestern University to install light fixtures in this area to improve pedestrian lighting. Funding Source: No City funding is required for this project. Northwestern University will fund the project, be responsible for the repair and maintenance of the light fixtures, and all electricity costs associated with the lighting. An initial one-time easement fee of $303,686.64 for the entire twenty-five (25) year easement will be collected prior to the Right-Of-Way permit being issued. Summary: Northwestern University has submitted plans for the installation of Tallmadge light fixtures on both the east and west side of Chicago Avenue between Clark Street and Sheridan Road, and on the west side of Sheridan Road between Chicago Avenue and Lincoln Street. The plans have been reviewed by the Preservation Commission and the Design and Project Review Committee. As indicated in Exhibit A of the Resolution, the estimated easement area is 13,977.93 square feet and the initial easement fee is based on this quantity. After the light fixtures are installed, a plat of survey will be generated to allow the easement to be recorded at Cook County. If the plat of survey indicates that the actual quantity of the easement area increased, the easement fee will be adjusted accordingly. Memorandum 313 of 550 The easement fee is proposed to be established at $0.678 per square foot in 2017 and increase 2% per year throughout the term of the easement. This easement fee structure is similar to that established by the Metropolitan Water Reclamation District and assessed to Evanston. Attachments: Resolution 60-R-16 Calculation of initial easement fee 314 of 550 8/3/2016 60-R-16 A RESOLUTION Authorizing the City Manager to Execute an Easement Agreement with Northwestern University Located on Chicago Avenue from Clark Street to Sheridan Road and on Sheridan Road from Chicago Avenue to Lincoln Street Sheridan Road WHEREAS, the City of Evanston, Cook County, Illinois, (the “City”) is a home rule unit of government under the Illinois Constitution of 1970; and WHEREAS, Northwestern University (“NU”) desires to install lighting fixtures on both the East and West side of Chicago Avenue from Clark Street to Sheridan Road and the West side of Sheridan Road from Chicago Avenue to Lincoln Street; and WHEREAS, the City and NU wish to negotiate and execute an easement agreement (the “Agreement”) regarding the installation of said light fixtures, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to negotiate all necessary terms of the Agreement as he may determine to be in the best interests of the City, and which shall be approved as to form by the Corporation Counsel. SECTION 2: The Agreement shall grant NU certain lighting easements on both the East and West side of Chicago Avenue from Clark Street to Sheridan Road and the West side of Sheridan Road from Chicago Avenue to Lincoln Street that 315 of 550 60-R-16 2 substantially conform to the locations depicted in Exhibit A, to accommodate the installation of light fixtures. SECTION 3: NU is solely responsible for the light fixture installation project and shall fund the project in its entirety, including the repair, maintenance, and cost of electricity associated with said light fixtures. SECTION 4: The initial easement term shall not exceed twenty-five (25) years from the effective date of this Resolution. SECTION 5: Pursuant to the Agreement, NU must pay the City a one- time lighting easement fee in the amount of three hundred three thousand six hundred eighty-six dollars and sixty-four cents ($303,686.64). This one-time easement fee includes the total cost of the annual easement fees for the twenty-five (25) year term of the easement. For the first year of the Agreement, said fee is nine thousand four hundred eighty-one dollars and twenty three cents ($9,481.23), which equals sixty- seven and eight tenths cents per square foot ($0.678/sq. ft.) for thirteen thousand nine hundred seventy-seven and ninety-three tenths square feet (13,977.93 sq. ft.). For every subsequent year of the term of the Agreement, the annual fee increases by two percent (2%) over the prior year’s fee. Upon receipt of the final plat of survey, the City will recalculate the total easement fee based on the actual square footage utilized, and if the square footage utilized is greater than thirteen thousand nine hundred seventy- seven and ninety-three tenths square feet (13,977.93 sq. ft.), NU must pay the additional easement costs associated with the overage. At the end of the Agreement term, the City will revisit the easement fee and negotiate any additional necessary conditions in order to renew the easement agreement with NU. 316 of 550 60-R-16 3 SECTION 6: That at the completion of the project, NU will provide the City with a detailed plat of survey for approval prior to recording said easement. SECTION 7: Resolution 60-R-16 shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Adopted: ________________, 2016 317 of 550 60-R-16 4 EXHIBIT A PROPOSED EASEMENT LOCATIONS 318 of 550 319 of 550 320 of 550 321 of 550 For City Council meeting of August 15, 2016 Item A7 Resolution 58-R-16: 2016 Budget Amendment For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee. From: Martin Lyons, Assistant City Manager/CFO Ashley King, Budget & Finance Manager Subject: Resolution 58-R-16 Amending the 2016 Budget Date: August 15, 2016 Recommended Action: Staff recommends the City Council adopt Resolution 58-R-16 amending the City’s 2016 Budget from $304,949,806 to $306,336,901. The General Fund will be amended from $111,706,196 to $111,840,614. The Debt Service Fund will be amended from $16,279,452 to $17,532,129. Summary: During 2016, the City of Evanston has received additional funding in donations and grants. Although the revenue has been accepted by the City, a Budget Amendment is necessary in order to increase the spending authority of staff and allow that additional revenue to be expended. The attached Resolution increases the 2016 Budget by $1,387,095. This increase is in two funds—the General Fund and the Debt Service Fund. The General Fund increase is in three departments to allow for the expenditure of grants/donations received. Each department memo is attached. General Fund Budget Amendments Health Department 66,552.92 Parks Department 25,000.00 Community Development Department 42,865.00 TOTAL GENERAL FUND INCREASE 134,417.92 The additional $1,252,677 is an increase to the Debt Service Fund. Attachment 4 is the October 5, 2015 Council memo which authorized this purchase. As a result of this action, the City Council approved the refinancing of the City’s 2006B Bonds with 2015B Refunding bonds. The City was still required to pay the regularly scheduled January 1st Memorandum 322 of 550 payment (approximately $2.2 million) which was included in the adopted budget. The 2015B Refunding bonds are now on the same schedule as the remainder of the City’s bonds, which means that the payment is now due on December 1st, effectively creating two payments in 2016 for this bond amount. The June interest ($133,302.08) and December principal and interest ($1,119,375) were not initially budgeted. The attached budget amendment includes the additional debt service authorization of $1,252,677.08. The savings from this refunding is approximately $1,050,000. Current estimates do not indicate the need for an amendment to the total amount authorized for the Capital Improvement Fund. There have, however, been shifts in funding depending on bid responses. Each of these comes to Council separately for approval; however revisions to the capital spending plan are also compiled in Attachment 5. Attachments Resolution 58-R-16: 2016 Budget Amendment Attachment 1: Health Department General Fund increases Attachment 2: Parks Department General Fund increases Attachment 3: Community Development General Fund increases Attachment 4: 2015B Bond Issuance Council Memo Attachment 5: 2016 Capital Plan Actual Amounts 323 of 550 08/15/2016 58-R-16 A RESOLUTION Authorizing the City of Evanston City Manager to Increase the Total Fiscal Year 2016 Budget by $1,387,095, to a New Total of $306,336,901.00 WHEREAS, a total budget amendment for one million three hundred eighty seven and ninety-five dollars ($1,387,095) is required due to the following items: General Fund: $ 134,418 Debt Service Fund: $1,252,677 TOTAL: $1,387,095 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That the Council authorize the Fiscal Year 2016 budget be increased from three hundred and four million, nine hundred and forty-nine thousand, eight hundred and six dollars ($304,949,806.00) to three hundred and six million, three hundred thirty six thousand, nine hundred and one dollars ($306,336,901) as summarized in the document attached hereto and incorporated herein as Exhibit A. SECTION 3: That approval of this resolution shall authorize the City Manager to expend and/or encumber up to three hundred and six million, three hundred thirty six thousand, nine hundred and one dollars ($306,336,901) for Fiscal Year 2016 for all Funds. 324 of 550 58-R-16 ~2~ SECTION 4: That this Resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 325 of 550 58-R-16 ~3~ Fund Fund #FY2016Adopted Expenditures FY2016 Amendment FY2016 Amended Budget General 100 111,706,196 134,418 111,840,614 General Assistance 175 987,833 987,833 Human Services 176 859,153 859,153 Good Neighbor Fund 180 1,000,000 1,000,000 Library 185 6,997,142 6,997,142 Library - Capital 186 393,409 393,409 Library - 5ebt Service 187 - - Neighborhood Stabilization 195 198,954 198,954 Motor Fuel 200 2,189,000 2,189,000 Emergency Telephone 205 1,516,643 1,516,643 Special Service Area # 4 210 320,000 320,000 C5BG 215 2,594,625 2,594,625 C5BG Loan 220 350,000 350,000 Economic 5evelopment 225 2,548,699 2,548,699 Neighborhood Improvement 235 100,000 100,000 HOME 240 402,168 402,168 Affordable Housing Fund *250 474,347 455,000 929,347 Washington National TIF 300 7,787,683 7,787,683 Special Service Area # 5 305 468,271 468,271 Southwest II TIF 310 1,952,450 1,952,450 Southwest TIF 315 - - 5ebt Service 320 16,279,452 1,252,677 17,532,129 Howard-Ridge TIF 330 1,646,100 1,646,100 West Evanston TIF 335 40,000 40,000 5empster-5odge TIF 340 40,000 40,000 Chicago-Main TIF 345 43,500 43,500 Special Service Area #6 350 200,000 200,000 Capital Improvement 415 22,769,615 22,769,615 Special Assessment 420 382,250 382,250 Parking 505 16,938,042 16,938,042 Water 510 41,125,255 41,125,255 Sewer 515 15,481,301 15,481,301 Solid Waste 520 5,140,517 5,140,517 Fleet 600 3,644,146 3,644,146 Equipment Replacement 601 1,515,422 1,515,422 Insurance 605 17,192,633 17,192,633 Fire Pension 700 8,163,000 8,163,000 Police Pension 705 11,047,000 11,047,000 Total All Funds 304,494,806$ 1,842,095 306,336,901$ *amendment Approved in April Exhibit A 326 of 550 S:\Council Agenda\Final Agenda\2016\8.15.16\A&PW\Budget Amendments - Resolution\attachment 1 health dept.doc ATTACHMENT 1: HEALTH DEPARTMENT To: Martin Lyons, CFO, Assistant City Manager From: Evonda Thomas-Smith Director, Health and Human Services Department Carl Caneva, Assistant Director, Health and Human Services Department Subject: 2016 Budget Date: February 10, 2016 Staff Recommendation: Draft a budget amendment to assure the department has access to funding in order to perform mandated activities. While reviewing the budget line items for grants and other activities in New World I have observed some discrepancies that will cause over expenditures if not corrected, and have listed them in the table below with accompanying notes. Grant Name Account Amount Comment Local Health Protection 100.100.2435.55025 $76,000.00 A 100.100.2435.62474 $11,681.00 Other Charges 100.100.2435.62605 $14,000.00 B Vacant Building 100.100.2435.55265 $71,000.00 C 100.100.2435.62469 $0.00 A. The Local Health Protection Grant is the funding used to fulfill mandates set forth by the Illinois Department of Public Health (IDPH). This money is allocated to purchasing supplies, pay for training and technology used in the program. Allowing access to $11,681 of the total $76,000 grant will not allow our department to continue to deliver services at the level currently expected by the residents. If we cannot spend down the grant we will need to reduce expenditures in supplies, telecommunications and internships. REQUESTED AMENDMENT: $19,546 B. Other Charges is the line item for Rodent Pest Control expenditures. During budget discussions this amount was improved to more than $20,000. At the December City Council Meeting Rose Pest Control was awarded the contract for $23,000. New World only reflects $14,000 in approved expenditure. Memorandum 327 of 550 S:\Council Agenda\Final Agenda\2016\8.15.16\A&PW\Budget Amendments - Resolution\attachment 1 health dept.doc REQUESTED AMENDMENT: $8,800 C. The Vacant Property Grant originates from the Illinois Housing Development Authority (IHDA) and provided $75,000 for the repair or demolition of unoccupied properties in Evanston. In the previous two years, 2014 & 2015 the city expended $7,000 and $24,000 respectively. This leaves approximately $44,000 in funding. The revenue for the grant is reflective of the original funding year while the expenditure allowed is $0.00 it is unclear why this amount was determined. Not allowing expenses for this account will hamper our ability to address properties that are in deteriorating condition. REQUESTED EXPENSE AMENDMENT: $38,127 The amounts in the New World System do not allow the department access necessary to carry out mandated services. In order to perform at the level of expectation, the department will need to exceed its allocated funding. Budget amendments bringing what is in New World back into alignment with budget discussions and pre-budget work will restore funding to the department and allow access to monies allocated to deliver upon grant agreements. Grant Name Amendment Local Health Protection Grant (Expenses)19,546 Other Charges (Rose Pest Control Contract)8,880 Vacant Building (Expenses)38,127 TOTAL 66,553 328 of 550 Attachment 2: Parks Department General Fund Increase S:\Council Agenda\Final Agenda\2016\8.15.16\A&PW\Budget Amendments - Resolution\attachment 2 parks dept.docx To: Marty Lyons, Assistant City Manager Ashley King, Budget Manager From: Lawrence Hemingway, Director Parks, Recreation & Community Services Karen Hawk, Assistant Director Community Services Britany Scurry, Administrative Supervisor Subject: 2016 Budget Amendment Date: July 29, 2016 Purpose The purpose of this memo is to submit a budget amendment request in the amount of $25,000.00 to be expended from Gibbs-Morrison expense account 100.30.3225.62490 in fiscal year 2016. Background In April of 2016, Northwestern University donated $25,000 to the Parks, Recreation and Community Services Department for the purchase of equipment to complete the Gibbs- Morrison Cultural Center Delores A. Holmes Sound Studio. Equipment to be purchased includes all mixing boards, consoles, mics, software, speakers, monitors, boom stands, filters, headphones, instruments, hardware and installation and labor. It is anticipated that the sound studio should be complete by late 2016. Memorandum 329 of 550 Attachment 3: Community Development General Fund Increase330 of 550 Attachment 3: Community Development General Fund Increase331 of 550 Attachment 3: Community Development General Fund Increase332 of 550 Attachment 3: Community Development General Fund Increase333 of 550 Attachment 3: Community Development General Fund Increase334 of 550 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Subject: Ordinance 124-O-15 Authorizing 2015 A and B General Obligation Bond Issue Date: October 5, 2015 Recommended Action: Staff recommends adoption of Ordinance 124-O-15 providing for the issuance of the FY 2015 A and B bond issues as follows: •2015 A General Obligation Bond Not-To-Exceed $14,000,000 •2015 B General Obligation Refunding Bond Not-To-Exceed $11,475,000 The ordinance will be completed and signed after the bond sale date, which is tentatively scheduled for October 21, 2015. This ordinance was introduced at the September 21, 2015 City Council meeting. Funding Source: The proposed $14,000,000 2015 A debt issuance is comprised of $7,700,000 of unabated general obligation (G.O.) bonds, $5,980,000 of abated G.O. bonds, and estimated debt issuance costs totaling approximately $70,000 and is funded as summarized below: Funding Source Debt Type Amount Tax Levy Unabated 7,700,000$ Special Assessment Fund Abated 250,000$ Water Fund Abated 5,730,000$ Estimated Issuance Costs N/A 70,000$ TOTAL 13,750,000$ 2015 A GENERAL OBLIGATION BOND SUMMARY Memorandum Attachment 4 335 of 550 The proposed $11,475,000 2015 B issuance will fund the replacement of $11,330,000 of 2006 B bonds plus issuance costs. The final amount of bonds issued may vary based on the actual bid responses. Summary: Staff recommends adoption of the Ordinance 124-O-15 for the FY 2015 A and B bond issuance totaling $25,475,000. As noted above, the proposed debt issuance is comprised of $7,700,000 of unabated general obligation (G.O.) bonds, $5,980,000 of abated G.O. bonds, and estimated debt issuance costs totaling approximately $70,000. The breakdown of the proposed 2015 bond issuance by fund and type of debt is provided in the table below: 2015 A GENERAL OBLIGATION BOND SUMMARY Fund Unabated GO Bonds Abated GO Bonds Issuance Costs TOTAL Capital Improvements Fund 7,110,000 - 30,000 7,140,000 Library Fund 340,000 10,000 350,000 Special Assessment Fund 250,000 250,000 10,000 510,000 Water Fund - 5,730,000 20,000 5,750,000 TOTAL 7,700,000 5,980,000 70,000 13,750,000 As done previously, the City uses a parameters ordinance that provides a not-to-exceed limit for the bonds set at $14,000,000. This allows for any favorable issuance structure that is slightly different than the paramount desired. The 2015 B General Bond issue is a straightforward refunding of 2006 B bonds, which are now callable for the period of 2017 – 2023. The principle payment on these bonds is done in January of each year and therefore the City will make the 2016 payment in the next 90 days, and will then refund/replace the remaining bonds with the 2015 B bonds at lower interest rates and an estimated savings of $590,000 per the refunding analysis included as Attachment 2. A summary of the City’s current unabated debt and the impact of the proposed G.O. bond issuance are provided in the table below: 336 of 550 The above analysis excludes the 2016 B refunding, Water Fund Debt, and Special Assessment Fund Debt. The City’s unabated General Obligation debt limit is $113,000,000 (per page 47 of the 2015 Adopted Budget). Capital Improvement Program The FY 2015 Capital Improvement Program (CIP) contains a detailed list of projects funded by general obligation bonds, and based on revised estimates the specific project funding is listed as Attachment 1 to this report. Issuance costs are listed separately above. Special Assessment Fund The City’s Special Assessment Fund serves as a collection center for special assessments by residential homeowners for their share of the cost for alley paving. As part of the 2015 G.O. debt issuance, staff proposes issuing bonds totaling $510,000 for the Special Assessment Fund, 50% of which will be abated from the Special Assessment Fund. Water Fund The FY 2015 CIP includes $2,000,000 of Water Fund capital projects to be funded by general obligation debt for projects being completed this year. The 2015 A bond issue recommended in this report includes an additional $3,730,000 in debt to fund the Sheridan Road project, which will begin before the normal summer issuance time frame for 2016. Legislative History: N/A Attachments List of 2015 Debt Funded CIP Projects 2015 Bond Ordinance 124-O-15 2006 B Savings Analysis Unabated Debt Summary Amount Beginning Unabated Debt (as of 1/1/15)111,560,340$ Proposed FY15 Unabated Debt Issuance 7,750,000 FY15 Unabated Debt Payment (8,147,943) Projected Year End Unabated Debt (through 12/31/15)111,162,397$ 337 of 550 CITY OF EVANSTON 2015 A BOND ISSUE CAPITAL PROJECTS LIST Project Name Department AMOUNT FUNDED BY 2015 A BONDS Alley Paving Public Works $ 600,000 Baker Park Renovations Public Works $ 400,000 Bike Lane through Mason Park Public Works $25,000 Bridge Street Bridge - IDOT Reimbrsement Public Works $50,000 Central Street - Hartrey to Eastwood Design (Streetscape project)Public Works $ 150,000 Central Street Sidewalk - Prairie to Prairie Construction (Streetscape Project)Public Works $ 400,000 Central Street Streetscape-- Greenbay Corridor Project Design Public Works $ 350,000 Chandler Center / Minor Improvements Public Works $75,000 Civic Center Complex (boiler building) Renovations Public Works $83,000 Civic Center Security Improvements Public Works $ 100,000 Crown Center Design Admin Services $ 300,000 Dempster Signals Phase II & III and Construction Engineering Public Works $ 250,000 Ecology Center Greenhouse Renovations & Expansion of Bldg Public Works $50,000 Emerson/Ridge/Green Bay Intersection-- Phase II Public Works $ 499,000 Energy Efficiency Programs Utilities $50,000 Engineering Services Public Works $ 500,000 Facilities Capital Improvement Contingency Public Works $50,000 Lakefront - (church street) Boat Ramp Renovations Public Works $ 200,000 Neighborhood Traffic Calming & Pedestrian/Bike Accommodations Public Works $75,000 338 of 550 CITY OF EVANSTON 2015 A BOND ISSUE CAPITAL PROJECTS LIST Project Name Department AMOUNT FUNDED BY 2015 A BONDS Pedestrian Safety, Pavement Marking, Streetlight Improvements Public Works $ 150,000 Police Cameras Admin Services $ 325,000 Service Center Outside Maintenance and Storage Public Works $ 150,000 Sheridan Road Phase 1 & 2 design (includes bike lane)Public Works $ 800,000 Sheridan Road Signal Upgrade Project (Main to Burnham)Public Works $ 150,000 Sidewalk-- 50/50 Replacement Program Public Works $ 150,000 Solar Power Installation Public Works $55,000 Street Patching various locations Utilities $ 300,000 Street Resurfacing and water main replacement Public Works $ 273,650 Structural Engineering Contract Services Public Works $40,000 Tough Book Purchase for Police and Fire Admin Services $ 323,000 Central Street Bridge--Emergency Repair Public Works $ 163,000 Emerson/Ridge/Green Bay Phase II Design-Public Works $ 146,000 Gibbs-- Morrison Public Works $50,000 Grey Park Banner Poles Public Works $10,000 Noyes Theater Lighting Public Works $70,000 Library Repair and Renovation Projects $ 350,000 TOTAL UNABATED BOND FUNDED PROJECTS $ 7,712,650 WATER FUND DEBT Sheridan Road Water Main Utilities $ 3,730,000 North and South Tank Painting Utilities $ 2,000,000 13,442,650$ 339 of 550 Attachment 5: Capital Plan 2016 Final Spending Initial Request Final Request Alley Paving Special Assessment 250,000$ 510,000$ Includes funding for homeowners' portion Bike Infrastructure Improvements Capital Improvement 50,000$ 50,000$ Central Street Bridge, Phase I Engineering Capital Improvement 90,000$ 90,000$ Chandler Center Stormwater Improvements Capital Improvement 200,000$ -$ Project on hold for grant funding Civic Center Security Improvements Capital Improvement 250,000$ 250,000$ Dempster Beach House Window/Entry door replacement Capital Improvement 60,000$ -$ Folded into Fleedwood-Jourdain Project Dewey Capital Improvement 108,000$ 108,000$ Dodge Avenue Protected Bike Lane - Howard to Church Capital Improvement 120,000$ 120,000$ Emerson Ridge Green Bay Asbury Project Capital Improvement 1,500,000$ 1,500,000$ Emerson/Ridge/Green Bay Intersection Construction Engineering-- Phase III Capital Improvement 500,000$ 500,000$ Energy Efficiency Improvements at City Facilities Capital Improvement 50,000$ -$ Work to be incorporated into Fleetwood-Jourdain HVAC Replacement ETHS/Church Street Bike Path (Grey to McCormick Bike Path)Capital Improvement 150,000$ -$ Phase I Study to be completed by in-house staff in 2016. Facilities Contingency Capital Improvement 200,000$ 200,000$ Fire Station #3 Slope Stabilization Capital Improvement 200,000$ -$ Work to be incorporated into Central Street Bridge Improvements for 2018 construction. Fleetwood-Jourdain Center HVAC Replacement Capital Improvement 400,000$ 1,000,000$ additional $700K million necessary in 2017 Fleetwood-Jourdain Gym Flooring Capital Improvement 75,000$ 75,000$ Foster Field Athletic Lighting Capital Improvement 100,000$ 40,000$ Gibbs Morrison Site Improvements Capital Improvement 200,000$ 200,000$ Greenwood Beach Restroom Capital Improvement 60,000$ 90,000$ During design investigation, required work was determined to be more extensive than planned. Hastings Capital Improvement 125,000$ 125,000$ Isabella Bridge Phase II Design & Construction Capital Improvement 300,000$ 300,000$ James Park Field House Roofing and Siding Replacement Capital Improvement 80,000$ 80,000$ James Park West Parking Lot Renovations Capital Improvement 500,000$ 500,000$ Ladd Arboretum Windmill Capital Improvement 25,000$ 25,000$ Lee Street Beach Restroom Capital Improvement 60,000$ 90,000$ During design investigation, required work was determined to be more extensive than planned. Lovelace Park Pond Capital Improvement 100,000$ -$ On hold until 2017 Mason Park Basketball Courts Capital Improvement 30,000$ 30,000$ Neighborhood Traffic Calming and Pedestrian Safety Capital Improvement 100,000$ 100,000$ New 2016 Funding Project Fund Responsible Notes 340 of 550 Attachment 5: Capital Plan 2016 Final Spending Initial Request Final RequestProjectFund Responsible Notes Initial Request Final Request Parks Contingency Capital Improvement 150,000$ 150,000$ Parks Evaluation Capital Improvement 30,000$ -$ Folded into Parks Scorecard Parks Scorecard & Financial Report Capital Improvement 40,000$ 40,000$ Pavement Marking and Streetlight Improvements Capital Improvement 150,000$ 150,000$ Penny Park Renovations Capital Improvement 500,000$ 500,000$ Police Body Cameras Capital Improvement 200,000$ 200,000$ Police Fire Headquarters Retaining Wall Repairs Capital Improvement 50,000$ 50,000$ Police/Fire Parking Lake Street Capital Improvement 150,000$ -$ Project on hold while main parking lot is rehabilitated. Robert Crown Center - Design Capital Improvement 1,000,000$ 1,000,000$ Roof Evaluation of City Buildings Capital Improvement 30,000$ 30,000$ Safe Route to School Capital Improvement 25,000$ 25,000$ Service Center Yard - parking lot/pads/entrances Capital Improvement 150,000$ 150,000$ Sheridan Road/Chicago Water Main Design and Construction Water Fund 3,770,000$ 3,770,000$ Sidewalk - 50/50 Replacement Program Capital Improvement 150,000$ 150,000$ Solar Panel Installation Capital Improvement 40,000$ 40,000$ Street Patching various locations Capital Improvement 600,000$ 600,000$ Streetlight Purchase Capital Improvement 100,000$ 100,000$ Library-- North branch HVAC/Water/Sewer/Lighting 257,300$ 257,300$ Main Library weatherproofing 209,000$ 209,000$ Main Library IT Infrastructure 125,000$ 125,000$ Main Library Boiler Repair 68,700$ 68,700$ Public Art Projects 125,000$ TOTAL 13,678,000$ 13,598,000$ $ - Project Fund Responsible New 2016 Funding Notes 341 of 550 For City Council meeting of August 15, 2016 Item A8 Resolution 64-R-16: Service Center Lease Agreement For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Deputy City Manager/Administrative Services Director Subject: Resolution 64-R-16 Authorizing the Service Center Apartment Lease Agreement Date: August 11, 2016 Recommended Action: Staff recommends City Council adopt Resolution 64-R-16 authorizing the City Manager to sign a lease for the one bedroom apartment on the second floor of the Service Center, 2020 Asbury Avenue, with Mr. Jonathon Schmidt from September 1, 2016 through March 31, 2017. After March 31, 2017 the lease allows Mr. Schmidt to continue his lease on a month-to-month basis. Summary: Mr. Schmidt is an employee of the Police Department and has agreed to rent the Service Center apartment per the terms listed above. The monthly rent will be $750.00 per month. Attachments: Resolution 64-R-16 Proposed Lease Agreement Memorandum 342 of 550 8/11/2016 64-R-16 A RESOLUTION Authorizing the Lease of the One-Bedroom Apartment on the Second Floor of the Service Center, 2020 Asbury Avenue, to Jonathon Schmidt, from September 1, 2016, through March 31, 2017 WHEREAS, the City of Evanston owns certain real property, located at 2020 Asbury Avenue, Evanston, Illinois, which is improved with a four (4)-story building known as the Evanston Service Center; and WHEREAS, the City Council of the City of Evanston has determined that it is not necessary, appropriate, or in the best interests of the City that a one (1)-bedroom apartment, located on the second floor within said Service Center, remain vacant; and WHEREAS, the City Council of the City of Evanston has determined that it is necessary, appropriate, and in the best interests of the City to derive rental income by leasing the apartment to a full-time employee of the City of Evanston; and WHEREAS, the City Council of the City of Evanston has determined that the best interests of the City of Evanston would be served by leasing said property to, and executing of a lease with, Jonathon Schmidt, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager is hereby authorized and directed to si gn, and the City Clerk is hereby authorized and directed to attest on behalf of the City of Evanston, a Lease, by and between the City of Evanston as Lessor and Jonathon Schmidt as Lessee, for a one (1)-bedroom apartment on the second floor of said 343 of 550 64-R-16 ~2~ Service Center at a rental of seven hundred fifty dollars ($750.00) per month for the term of September 1, 2016, through March 31, 2017, in substantial conformity with the Lease attached hereto as Exhibit A and made a part hereof. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional terms and conditions on the Lease of aforesaid dwelling space as may be determined to be in the best interest of the City. SECTION 3: This resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 344 of 550 64-R-16 ~3~ EXHIBIT A Lease By and Between the City of Evanston and Jonathon Schmidt for the One-Bedroom Apartment on the Second Floor of the Service Center, 2020 Asbury Avenue, for the Period from September 1, 2016, through March 31, 2017 345 of 550 CITY OF EVANSTON –LEASE AGREEMENT LEASE SUMMARY DATE OF LEASE LEASE TERM TOTAL RENT FOR TERM PAYABLE MONTHLY SECURITY DEPOSIT DECORATING ALLOWANCE BEGINNING 12:01 A.M. September 1, 2016 ENDING 12:01 A.M. March 31, 2017 $5,250.00 $750.00 - - *IF NONE, WRITE “NONE” TENANT LANDLORD Tenant Name Jonathon Schmidt Landlord Name: City of Evanston and DOB: Apartment: East Unit 1 Business: 2100 Ridge Ave Address of 2020 Asbury Ave Address: Evanston, IL 60201 Premises: Evanston, IL 60201 Telephone of Landlord: 847-448-8238 Telephone: This Agreement is made and entered into on the date first shown by and between Landlord and Tenant. Landlord and Tenant agreed together: Additional AGREEMENTS between Landlord and Tenant (if any), including repairs to be made, parking, storage facilities, renewal options. LEASE AGREEMENTS AND COVENANTS All sections referred to in this Lease Agreement are regarding sections detailed in the Evanston Residential Landlord and Tenant Ordinance and shall be referred to thereafter as “ERLTO” – (Chapter also means “ERLTO”). 1. THE PREMISES. (SECTION 5-3-2 (A)) 2. IDENTIFICATION OF OCCUPANTS. (SECTION 5-3-3- 1(B)). All rental agreements for leases of dwelling units subject to Title 5 Chapter 3 shall contain the full names and birth dates of all occupants of the dwelling unit leased or to be leased under the rental agreement. The individual occupancy of the dwelling unit may not be changed without an amendment to the existing rental agreement reflecting the change in occupancy and shall in no case exceed the maximum occupancy permitted elsewhere in the City Code for that size unit. 3. TERM OF LEASE AND RENT. (SECTION 5-3-3-1). 4. UTILITIES. Landlord agrees to furnish the following services to Tenant: electricity, gas, water, heat, trash and garbage removal. For use on the premises of the following utilities Tenant will be billed directly and make payment to the utility company (specify) telephone. _________________________________________________________ _________________________________________________________ 5. PERSONS AUTHORIZED TO ACT ON BEHALF OF LANDLORD (SECTION 5-3-5-2(A-C)) 6. CODE VIOLATIONS. (SECTION 5-3-5-2(D)) 7. FIXTURES. All cabinets, drapes, blinds and shutters, plumbing fixtures, electrical fixtures, refrigerators, ovens, stoves and all following fixtures and furniture now on the premises (specify, if any), are part of the premises and leased at no extra charge to Tenant with the premises: _________________________________________________________ 8. HEATING AND HOT WATER. Landlord shall furnish to and for the use of Tenant, in fixtures on the premises provided for such purpose by Landlord and no other fixtures, hot and cold water in radiators or other fixtures on the premises, and a reasonable amount of heat at reasonable hours at least as required by the applicable municipal code. 9. USE OF PROPERTY (SECTION 5-3-4-4) 10. SECURITY DEPOSIT. (SECTION 5-3-5-1(A-G)) a. Upon execution of this agreement, Tenant shall pay Landlord security deposit equal to shown in the Lease Summary unless such security deposit is equal to one and one-half (1-1/2) month’s rent. If the Landlord requires a security deposit in excess of one month’s rent, that portion in excess of one month’s rent at the election of the Tenant, shall be paid either at the time the Tenant pays the initial security deposit, or shall be paid in no more than six equal installments no later than six months after the effective date of the lease. Interest on that portion of a security deposit exceeding one month’s rent, if paid in installments, shall not be computed until all installments are paid to the Landlord. Upon termination of the Tenancy, property or money held by the Landlord as security or pre-paid rent may be applied to the payment of accrued rent and the amount of damages which the Landlord has suffered by reason of the Tenant’s noncompliance with SECTION 5-3- 4-1 of this chapter, all as itemized by the Landlord in a written notice delivered to the Tenant together with the amount due twenty-one (21) days after Tenant has vacated his unit. Any security or prepaid rent not 346 of 550 so applied, and any interest on such security due to the tenant shall be paid to the tenant within twenty-one (21) days after tenant has vacated his unit. Any security or prepaid rent not so applied, and any interest on such security due to the tenant shall be paid to the tenant within twenty-one (21) days after tenant has vacated his unit. In the event the rental agreement terminates pursuant to SECTION 5-3-7-4(A), regarding Landlord’s wrongful failure to supply essential services, the obligations imposed on the Landlord’s wrongful failure to supply essential services, the obligations imposed on the Landlord pursuant to SECTION 5-3-5-1(C), shall be performed within forty-eight (48) hours after the expiration of the seven (7) day written notice to the Landlord to restore service. 11. INTEREST ON SECURITY DEPOSITS. (SECTION 5-3-5-1(B- C) A landlord who receives security or prepaid rent from a tenant shall pay interest to the tenant at the rate equal to the interest paid on such security deposits in the City of Chicago. A landlord shall pay to the tenant interest on all deposits within thirty (30) days after the end of each twelve (12) month rental period, by cash or credit to be applied to the rent due, except when tenant is in default under terms of the rental agreement. Interest on that portion of the security deposit or prepaid rent exceeding one month’s rent, if paid in installments, shall not be computed until all installments are paid to the landlord. 12. ENTRY BY LANDLORD. (SECTION 5-3-4-3) a. The Tenant shall not unreasonably withhold consent to the Landlord to enter the dwelling unit in order to inspect the premises, make necessary or agreed repairs, decorations, alterations or improvements, supply necessary or agreed services or show the dwelling unit to prospective or actual purchasers, mortgages, Tenants or workmen. b. The Landlord may enter the dwelling unit without consent of the Tenant in case of emergency. c. The Landlord shall not abuse the right of access or use it to harass the Tenant. Except in cases of emergency, or unless it is impractical to do so, the Landlord shall give the Tenant at least two (2) days notice of his intent to enter and may enter only at reasonable times. 13. ADDITIONAL TENANT OBLIGATIONS (SECTION 5-3-4-1) Tenant shall: a. Comply with all obligations imposed upon Tenant by provision of the codes applicable to the dwelling unit. b. Keep that part of the premises that he occupies and uses as safe as the condition of the premises permits. c. Dispose from his dwelling all ashes, rubbish, garbage and other waste in a clean and safe manner. d. Keep all plumbing fixtures in the dwelling unit or used by the Tenant as clean as their condition permits. e. Use in a reasonable manner all electrical, plumbing, sanitary, heating ventilation, air conditioning and other facilities and appliances, including elevators, in the premise. f. Not deliberately or negligently destroy, deface damage, impair, or remove any part of the premises or knowingly permit any person to do so. g. Conduct himself and require other persons on the premises with his consent to conduct themselves in a manner that will not disturb his neighbor’s peaceful enjoyment of the premises. h. Not engage in or permit the unlawful selling, possession, serving, storage, deliverance, manufacture, cultivation, giving away, or use of any controlled substance, prostitution, or gambling on the leased premises. 14. ADDITIONAL LANDLORD OBLIGATIONS. (SECTION 5-3- 5-3) 15. TENANT’S REMEDIES FOR LANDLORD’S NON COMPLIANCE. (SECTION 5-3-7-1) 16. TENANT’S REMEDIES: SELF HELP FOR DEFECTS AND RENT WITHHOLDINGS. (SECTION 5-3-7-3) 17. TENANT’S REMEDIES FOR LANDLORD’S FAILURE TO SUPPLY ESSENTIAL SERVICES. (SECTION 5-3-7-4) a. If contrary to the rental agreement, the Landlord fails to supply heat, running water, hot water, electricity, gas or plumbing the Tenant may: (1) Deliver a written notice to the landlord specifying the service to be restored, that the service must be restored within seven (7) days of delivery of the notice, and that the rental agreement will terminate automatically at the expiration of the seven (7) days if the specified service is not restored. (2) Pay for the provision of these services and deduct the cost from their next rental payment, or payments, in the event the cost of services procured exceeds the amount of the next rental payment. (3) Recover damages based upon the diminution in the fair rental value. (4) Procure substitute housing during the period of the landlord’s noncompliance, in which case the tenant is excused from paying rent for the period of the landlord’s noncompliance. The tenant may recover the cost of reasonable values of the substitute housing up to an amount equal to the monthly rent and reasonable attorneys’ fees. b. If the tenant proceeds under this Section, he may not proceed under Sections 5-3-7-1 or 5-3-7-3 for that breach. b. The tenant may not exercise his rights under this Section if the condition was caused by the inability of a utility supplier to provide service or by the deliberate or negligent act or omission of the tenant, a member of his family, or other person on the premises with his consent. 18. TENANT’S REMEDIES FOR LANDLORD’S FAILURE TO DELIVER POSSESSION OF PREMISES. (SECTION 5-3-7-2) 19. TENANT’S REMEDIES FOR LANDLORD’S UNLAWFUL INTERRUPTION OF TENANCY. (SECTION 5-3-12-5) a. If a Landlord or any person acting at his direction violates paragraph 32 of this Lease, the Tenant shall have the right to terminate the rental agreement by sending the Landlord written notice of his intention to terminate within three (3) days of the violation. If the rental agreement is terminated, the Landlord shall return all security deposit, prepaid rent and interest to the Tenant in accord with paragraphs 10 and 11 of the Lease. b. If a Tenant in a civil legal proceeding against the Landlord establishes that a violation of paragraph 32 of this Lease has occurred he shall be entitled to recover possession of his dwelling unit or personal property and shall be entitled to an amount equal to not more than two (2) months’ rent or twice the actual damages sustained by him, whichever is greater and reasonable attorney’s fees. A Tenant may pursue any civil remedy for violation of paragraphs 32 of this Lease regardless of whether a fine has been entered against the Landlord pursuant to Section 5-3-12-1 of the ERLTO. 20. LANDLORD’S NONCOMPLIANCE AS DEFENSE TO ACTION FOR THE POSSESSION OR RENT. (SECTION 5-3-7-5) 21. LANDLORD AND TENANT REMEDIES FOR ABUSE OF ACCESS. (SECTION 5-3-8-2) 22. LANDLORD’S REMEDIES FOR TENANT’S NONCOMPLIANCE (SECTION 5-3-6-1) a. (1) If there is a material noncompliance by the tenant with the rental agreement or with Sections 1 (A)-(G), the Landlord may deliver a written notice to the tenant specifying the acts and omissions constituting the breach and that the rental agreement will terminate upon a date not less than thirty (30) days after receipt of the notice, unless the breach is remedied by the tenant prior to the expiration of the notice. If the breach is not remedied prior to the expiration of the notice, the rental agreement shall terminate as provided in the notice. (2) If there is noncompliance by the tenant with Section 1 (H), the landlord may deliver written notice to the tenant specifying the acts constituting the breach and that the rental agreement will terminate upon a date not less than thirty (30) days after receipt of the notice, or, in the case of owner-occupied dwelling units containing two or fewer rooming units, upon a date not less than forty-eight (48) hours after receipt of notice. b. If the rent is unpaid when due and the Tenant fails to pay the unpaid rent within ten (10) days, or, in the case of owner-occupied dwelling units containing two or fewer rooming units, within forty- eight (48) hours after receipt of written notice by the Landlord of his/her intention to terminate the rental agreement. c. Except as provided herein, the landlord may recover damages and obtain injunctive relief for any noncompliance by the 347 of 550 tenant with rental agreement or with Section 5-3-4-1. If the tenant’s noncompliance is willful, the landlord may recover reasonable attorneys’ fees. 23. SUBLEASES, LANDLORD’S REMEDIES IF TENANT ABANDONS PREMISES. (SECTION 5-3-6-2) 24. LANDLORD’S REMEDIES FOR TENANT’S HOLD OVER. (SECTION 5-3-8-1) 25. LANDLORD’S REMEDIES REGARDING PROPERTY ABANDONED BY TENANT. (SECTION 5-3-6-5) 26. LIMITATION OF LANDLORD’S LIABILITY. (SECTION 5- 3-5-4) a. Unless otherwise agreed, a Landlord who sells the premises is relieved of liability under the Lease for events occurring subsequent to written notice to the Tenant of the sale. However, he remains liable to the Tenant for any property and money to which the Tenant is entitled under Subsection 1 and all prepaid rent, unless the Tenant receives written notice that such property, money and prepaid rent have been transferred to the buyer, and that the buyer has accepted liability for such property, money and prepaid rent. b. Unless otherwise agreed, the manager of the premises is relieved of liability under this Lease for events occurring after written notice to the Tenant of the termination of his management. 27. LEAD DISCLOSURE REQUIREMENTS. (SECTION 5-3-5-5) Landlords subject to this Ordinance must follow all applicable state and federal regulations regarding lead poisoning and must specifically: a. Provide all prospective and current lessees with a copy of the current approved U.S. Environmental Protection Agency federal pamphlet on lead-based paint disclosure. b. Disclose any known lead hazards. 28. WAIVER OF LANDLORD’S RIGHT TO TERMINATE LEASE. (SECTION 5-3-6-3) 29. A FIRE OR CASUALTY DAMAGE. (SECTION 5-3-7-6) 30. NOTICE OF REFUSAL TO RENEW RENTAL AGREEMENT. (SECTION 5-3-8-3) a. If the rental agreement will not be renewed or if a month-to- month tenancy will be terminated, the Landlord shall notify the Tenant in writing thirty (30) days prior to the termination date. b. If the Landlord fails to give the required written notice, the Tenant may remain in his dwelling for two (2) months, commencing on the date that the written notice is received by the Tenant. During such period, the terms and conditions of the tenancy shall be the same as the terms and conditions during the month of tenancy immediately preceding the notice. 31. RETALIATORY CONDUCT PROHIBITED. (SECTION 5-3- 9-1) a. Except as provided in this paragraph a. Landlord may not retaliate by increasing rent or decreasing services or by bringing or threatening to bring action for possession or by refusing to renew a rental agreement because the Tenant has: (1) Complained in good faith of a code violation to the government agency charged with the responsibility for the enforcement of such codes; (2) Complained to the Landlord of a violation under paragraphs 14 and 27 of this Lease and Section 5-2-5-2(D) or Section 5-3-5-3 of the ERLTO. (3) Organized or become a member of a Tenant union or similar organization or, (4) Exercised or attempted to exercise any right to enforce any remedy granted to him under this Lease. b. If the Landlord acts in violation of subsection (a) the Tenant has a defense in any retaliatory action against him for possession and is entitled to the following remedies: he shall recover possession or terminate the rental agreement and in either case, recover an amount equal to and not more than two (2) months rent or twice the damages sustained by him, whichever is greater and reasonable attorney’s fees. If the rental agreement is terminated, the Landlord shall return all security deposits and interest recoverable under paragraph 10 and 11 of this Lease and all prepaid rent. In an action by or against the Tenant, if there is evidence of a previous Tenant complaint within one year prior to the alleged act of retaliation, it may be presumed that the Landlord’s conduct was retaliatory. The presumption does not arise if the Tenant is making a retaliation complaint regarding a proposed rent increase which applies to all tenants renewing their leases around the same time period. c. Notwithstanding subsections (a) and (b) a Landlord may bring an action for possession if: (1) The violation of code was caused primarily by lack of care by the Tenant, a member of his family or other person on premises with his consent, or (2) The Tenant is in default for payment of rent, other than a purported default under paragraphs 15, 16 and 17 of this Lease and Section 5-3-7-3 (A-C) and Section 5-3-7-4 (A-C) of the ERLTO. 32. UNLAWFUL INTERRUPTION OF TENANCY BY LANDLORD PROHIBITED. (SECTION 5-3-12-1 AND SECTION 5-3-12-2) a. The Landlord or any person acting at his discretion shall not knowingly oust or dispossess or attempt to dispossess any Tenant from a dwelling unit without authority of law, by plugging, charging, adding or removing any lock or latching device, or by blocking any entrance into said unit, or by removing any door or window from said unit, or by interfering with the services to said unit, including, but not limited to electricity, gas, hot water, plumbing, heat or telephone service, or by removing a Tenant’s personal property from said unit; or by the use of force or threat of violence, injury or force to a Tenant’s person or property; or by any other act rendering a dwelling unit or any part thereof or any personal property located therein inaccessible or uninhabitable. b. The provision of subparagraph (a) shall not apply where: (1) The Landlord acts in compliance with laws of Illinois pertaining to forcible entry and detainer and engages with Sherriff of Cook County to forcibly evict a Tenant or his personal property, or (2) The Landlord acts in compliance with the laws of Illinois pertaining to distress for rent, or, (3) The Landlord acts pursuant to court order, or, (4) The Landlord interferes temporarily with possession only as necessary to make needed repairs or inspection and only as provided by law, or, (5) The Tenant has a right to possession of the dwelling unit but has been absent therefrom for thirty (30) consecutive days without advising the Landlord of such absence of his/her intent to return, current rent is thirty (30) or more days overdue, and after diligent inquiry, the Landlord has reason to believe that Tenant has abandoned the premises and does not intend to return. 33. LANDLORD RULES AND REGULATIONS. (SECTION 5-3-4- 2 (A and B). a. Only written landlord Rules and Regulations are enforceable. b. The following rules and regulations if attached hereto, shall be part of this agreement. _________________________________________________________ DELIVERY OF RESIDENTIAL LANDLORD AND TENANT ORDINANCE. As of the date of printing of this lease form, the lease, when fully executed, shall satisfy Section 5-3-10 of the City Code which requires the Landlord to attach a copy of the City of Evanston Residential Landlord and Tenant Ordinance to each written rental agreement and that an acknowledgement of receipt be noted on the lease. WITNESS the signatures of the parties hereto, as of the first date appearing above. LANDLORD _______________________________________ TENANT __________________________________________ NOTE: Both Landlord and Tenant should initial each page of any typed or handwritten attachments to Agreement and each party should retain on fully executed copy of this Agreement. 348 of 550 CITY OF EVANSTON –LEASE AGREEMENT ADDENDUM Date of Lease Lease Term Total Rent From Term Payable Monthly Security Deposit Decorating Allowance 9/1/2016 Thru 3/31/2017 $5,250.00 $750.00 N/A N/A Tenant Name Jonathon Schmidt Landlord Name: City of Evanston and DOB: Apartment: East Unit 1 Business: 2100 Ridge Ave Address of 2020 Asbury Ave Address: Evanston, IL 60201 Premises: Evanston, IL 60201 Telephone of Landlord: 847-448-8238 Telephone: Additional AGREEMENTS between Landlord and Tenant including repairs to be made, parking arrangements, storage facilities, renewal options. 1. Lease Termination. If during the Lease Term, the employment of the Tenant with the City of Evanston is terminated for any reason, the Lease Term shall terminate 30 days from the Tenant’s last day of said employment. 2. Occupancy. The Evanston House Code restricts occupancy of the unit to TWO (2) individuals. 3. Utilities. Water, electricity, and natural gas for heat and hot water are included in the rent. Telephone and cable TV monthly fees are not included. 4. No Smoking. The building is a non-smoking building and there is no smoking within the building including the apartment or within 25 feet of any building entrance. 5. Property Damages. In lieu of security deposit, payment for all damages, if any, will be deducted from the Tenant’s last City of Evanston payroll check. 6. Tenant’s Hold Over. Upon termination date, Tenant shall vacate the Premises unless one of the following circumstances occur: (i) Landlord and Tenant formally extend this Agreement in writing or create and execute a new, written, and signed agreement; or (ii) Landlord willingly accepts new Rent from Tenant, which does not constitute past due Rent. In the event that Landlord accepts from Tenant new rent, a month-to-month tenancy shall be created. Either party may terminate this month-to-month tenancy by and except that such tenancy shall be terminable upon thirty (30) days written notice served by either party. Rent shall continue at the rate specified in this Agreement, or as otherwise allowed by law. All other terms and conditions as outlined in this Agreement shall remain in full force and effect. LANDLORD: _________________________ DATE: ____________________ TENANT: _________________________ DATE: ____________________ 349 of 550 For City Council meeting of August 15, 2016 Item A9 Ordinance 104-O-16: Half Year Senior Wheel Tax Rate For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Ashley King, Budget and Finance Manager Subject: Ordinance 104-O-16: Amending the Wheel Tax to Provide for a Discounted Rate for Seniors Paying Mid-Year Date: July 26, 2016 Recommended Action Staff recommends City Council adopt Ordinance 104-O-16 approving a 50% discount to the senior and disabled tax rate on the half year reduced wheel tax rate. Summary The current full year rate for the City Wheel Tax is $75. Seniors with a valid Evanston Benefit Card and disabled residents are eligible for a 50% discount, making their payment $37.50. On July 1, the rate of the wheel tax for all residents is reduced to $37.50. However, the senior and disabled discount currently does not apply to this reduced rate. Therefore, staff is recommending amending the City Code to allow the senior and disabled 50% reduction to apply to the half year wheel tax rate making their new half year payment $18.75. Staff estimates a minimal impact on revenues. Legislative History N/A Attachments Ordinance 104-O-16 Memorandum 350 of 550 7/27/2016 104-O-16 AN ORDINANCE Amending Section 10-8-6 to Add a Discounted Senior Rate to the One- Half Year License Fee Schedule NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 10-8-6 “One-Half Year License Fees” of the “Wheel Tax” chapter within the Evanston City Code of 2012, as amended (“City Code”), is hereby amended to read as follows: 10-8-6. - ONE-HALF YEAR LICENSE FEES. One-half (½) year rates on all vehicle licenses shall apply to those owners who purchased or registered vehicles on or after July 1. No wheel tax license shall be issued to any owner for a one-half (½) year period until such owner has received his/her license indicating registration of such vehicle with the Secretary of State and such wheel tax license shall be issued for such period as the state license has been issued. Any person of the age of sixty five (65) years or older who shall apply for a motor vehicle, used in the transportation of passengers and not for hire, shall be entitled to pay a one-half year license fee equal to fifty percent (50%) of the fee then applicable to such vehicle upon presentation of proof that said applicant has qualified for the State of Illinois circuit breaker program or has met the requirements for the City of Evanston senior citizen vehicle sticker discount program. The license fee to be paid for a period of six (6) months or less annually to the City shall be as follows: Motor vehicles used in the transportation of passengers and not for hire $38.00 Antique motor vehicles as defined in Subsection 10-8-3(A) of this Chapter 10.00 Automobile "dealer plates," each 38.00 351 of 550 104-O-16 Buses: School 38.00 Other 47.00 Recreational vehicles: All recreational vehicles 43.00 Motorcycles 25.00 Taxicabs or livery cabs for hire 38.00 Trailers designed to be towed by passenger vehicles and as further defined in Subsection 10-8-3(A) of this Chapter 15.00 SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: This ordinance shall be in full force and effect after passage of this Ordinance. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect 352 of 550 104-O-16 without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 353 of 550 For City Council meeting of August 15, 2016 Item A10 Ordinance 97-O-16 – Decrease Class D Liquor License – The Funky Monk For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 97-O-16, Decreasing the Number of Class D Liquor Licenses for Dash S Corporation d/b/a The Funky Monk, 618½ Church Street Date: August 15, 2016 Recommended Action: Staff recommends City Council adoption of Ordinance 97-O-16. Funding Source: N/A Summary: Ordinance 97-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from fifty-seven (57) to fifty-six (56). Dash S Corporation d/b/a The Funky Monk, 618½ Church Street, is permanently closed and is therefore not renewing its liquor license. This Ordinance amends the City Code to reflect the decrease in Class D liquor licenses. Legislative History: N/A Alternatives: N/A ------------------------------------------------------------------------------------- Attachments: Ordinance 97-O-16 Memorandum 354 of 550 7/21/2016 97-O-16 AN ORDINANCE Amending City Code Section 3-4-6-(D) to Decrease the Number of Class D Liquor Licenses from Fifty-Seven to Fifty-Six (Dash S Corporation d/b/a The Funky Monk, 618½ Church Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: D Restaurant Liquor None $2,800 $2,800 57 56 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by decreasing the number of Class D liquor licenses from fifty-five (57) to fifty-six (56) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). 355 of 550 97-O-16 ~2~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than fifty-seven (57) fifty-six (56) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 356 of 550 For City Council meeting of August 15, 2016 Item A11 Ordinance 98-O-16 – Decrease Class C-1 Liquor License – 27 Live For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 98-O-16, Decreasing the Number of Class C-1 Liquor Licenses for 27 Live, LLC d/b/a 27 Live, 1012 Church Street Date: August 15, 2016 Recommended Action: Staff recommends City Council adoption of Ordinance 98-O-16. Funding Source: N/A Summary: Ordinance 98-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(C-1), as amended, to decrease the number of authorized Class C-1 liquor licenses from four (4) to three (3). 27 Live, LLC d/b/a 27 Live, 1012 Church Street, is permanently closed and is therefore not renewing its liquor license. This Ordinance amends the City Code to reflect the decrease in Class C-1 liquor licenses. Legislative History: N/A Alternatives: N/A ------------------------------------------------------------------------------------- Attachments: Ordinance 98-O-16 Memorandum 357 of 550 7/21/2016 98-O-16 AN ORDINANCE Amending City Code Section 3-4-6-(C-1) to Decrease the Number of Class C-1 Liquor Licenses from Four to Three (27 Live, LLC., d/b/a “27 Live”, 1012 Church Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT : SECTION 1: Class C-1 of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: C-1 Hotel or Restaurant Liquor None $8,000 $8,000 4 3 Core 11 a.m.— 2 a.m. (Sun – Wed); 11 a.m. – 3 a.m. (Thurs-Sat) SECTION 2: Subsection 3-4-6-(C-1) of the Evanston City Code of 2012, as amended, is hereby further amended by decreasing the number of Class C-1 liquor licenses from four (4) to three (3) to read as follows: (C-1) CLASS C-1 licenses, which shall authorize the sale on the premises specified of alcoholic liquor only for consumption on the premises while food is available. Such licenses may be issued only to hotels or restaurants in the core area. Establishments holding Class C-1 licenses must have some food service available when alcoholic liquor is being sold. The meanings of "hotel," "restaurant" and "core area" shall be as defined in Section 3-4-1 of this Chapter. 1. The sale of alcoholic liquor shall not take place between the hours of 2:00 a.m. and 11:00 a.m., except that sales may be made up to 3:00 a.m. on Friday, Saturday, Sunday mornings and up to 3:00 a.m. on the mornings of January 1, Memorial Day, July 4, Labor Day and Thanksgiving. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. 358 of 550 98-O-16 ~2~ The annual single payment fee for initial issuance or renewal of such license shall be eight thousand dollars ($8,000.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be eight thousand four hundred dollars ($8,400.00). No more than four (4)three (3) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 359 of 550 For City Council meeting of August 15, 2016 Items A12-A13 Ordinance 99-O-16: Decreasing Class C-1 Liquor License for Bangers and Lace Ordinance 100-O-16: Increasing Class C Liquor License for Bangers and Lace For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 99-O-16, Decreasing the Number of Class C-1 Liquor Licenses for Bangers and Lace Evanston, LLC, d/b/a Bangers & Lace, 810 Grove Street, and Ordinance 100-O-16, Increasing the Number of Class C Liquor Licenses for Bangers and Lace Evanston, LLC d/b/a Bangers & Lace, 810 Grove Street Date: August 15, 2016 Recommended Action: Staff recommends City Council adoption of Ordinance 99-O-16 and Ordinance 100-O- 16. Funding Source: N/A Summary: Company representative Jason Freiman requested a downgrade of its liquor license from Class C-1 to Class C. Ordinance 99-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(C-1), as amended, to decrease the number of authorized Class C-1 liquor licenses from three (3) to two (2). Ordinance 100-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the number of authorized Class C liquor licenses from twenty-four (24) to twenty-five (25), and permit issuance of a Class C license to Bangers and Lace Evanston, LLC, d/b/a Bangers & Lace (“Company”), 810 Grove Street. The Class C license will permit Company to retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption on the premises. ------------------------------------------------------------------------------------- Attachments: Ordinance 99-O-16 Ordinance 100-O-16 Memorandum 360 of 550 7/21/2016 99-O-16 AN ORDINANCE Amending City Code Section 3-4-6-(C-1) to Decrease the Number of Class C-1 Liquor Licenses from Three to Two (Bangers and Lace Evanston, LLC d/b/a “Bangers & Lace”, 810 Grove Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class C-1 of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: C-1 Hotel or Restaurant Liquor None $8,000 $8,000 32 Core 11 a.m.— 2 a.m. (Sun – Wed); 11 a.m. – 3 a.m. (Thurs-Sat) SECTION 2: Subsection 3-4-6-(C-1) of the Evanston City Code of 2012, as amended, is hereby further amended by decreasing the number of Class C-1 liquor licenses from three (3) to two (2) to read as follows: (C-1) CLASS C-1 licenses, which shall authorize the sale on the premises specified of alcoholic liquor only for consumption on the premises while food is available. Such licenses may be issued only to hotels or restaurants in the core area. Establishments holding Class C-1 licenses must have some food service available when alcoholic liquor is being sold. The meanings of "hotel," "restaurant" and "core area" shall be as defined in Section 3-4-1 of this Chapter. 1. The sale of alcoholic liquor shall not take place between the hours of 2:00 a.m. and 11:00 a.m., except that sales may be made up to 3:00 a.m. on Friday, Saturday, Sunday mornings and up to 3:00 a.m. on the mornings of January 1, Memorial Day, July 4, Labor Day and Thanksgiving. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. 361 of 550 99-O-16 ~2~ The annual single payment fee for initial issuance or renewal of such license shall be eight thousand dollars ($8,000.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be eight thousand four hundred dollars ($8,400.00). No more than three (3)two (2) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 362 of 550 7/21/2016 100-O-16 AN ORDINANCE Amending City Code Section 3-4-6-(C) to Increase the Number of Class C Liquor Licenses from Twenty-Four to Twenty-Five (Bangers and Lace Evanston , LLC., d/b/a “Bangers & Lace”, 810 Grove Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class C of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: C Hotel or Restaurant Liquor None $4,300 $4,300 2425 Core 11 a.m.— 1 a.m. (Mon- Wed); 11 a.m. – 2 a.m. (Thurs – Sat); 11 a.m. – 1 a.m. (Sun); 11 a.m. – 2 a.m. on New Year’s Day, Memorial Day, Fourth of July, Labor Day and Thanksgiving SECTION 2: Subsection 3-4-6-(C) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class C liquor licenses from twenty-four (24) to twenty-five (25) to read as follows: (C) CLASS C licenses, which shall authorize the sale on the premises specified of alcoholic liquor only for consumption on the premises while food is available. Such licenses may be issued only to hotels or restaurants in the core area. Establishments holding Class C licenses must have some food service available when alcoholic liquor is being sold. The meanings of "hotel," "restaurant," and "core area" shall be as defined in Section 3-4-1 of this Chapter. 363 of 550 100-O-16 ~2~ 1. The sale of alcoholic liquor shall not take place between the hours of 1:00 a.m. and 11:00 a.m., except that sales may be made up to 2:00 a.m. on Friday, Saturday, Sunday mornings and up to 2:00 a.m. on the mornings of January 1, Memorial Day, July 4, Labor Day and Thanksgiving; however, no such sales shall be made between 2:00 a.m. and 11:00 a.m. on Sunday. The applicant for the renewal only of such licenses may elect to pay the amount herein required semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be four thousand three hundred dollars ($4,300.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be four thousand five hundred fifteen dollars ($4,515.00). No more than twenty-four (24) twenty-five (25) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 364 of 550 100-O-16 ~3~ Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 365 of 550 For City Council meeting of August 15, 2016 Item A14 Ordinance 105-O-16 – Decrease Class D Liquor License – Addis Abeba For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 105-O-16, Decreasing the Number of Class D Liquor Licenses for Addis Abeba, Inc. d/b/a Addis Abeba, 1322 Chicago Avenue Date: August 15, 2016 Recommended Action: Staff recommends City Council adoption of Ordinance 105-O-16. Funding Source: N/A Summary: Ordinance 105-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from fifty-six (56) to fifty-five (55). Addis Abeba, Inc. d/b/a Addis Abeba, 1322 Chicago Avenue, is permanently closed and is therefore not renewing its liquor license. This Ordinance amends the City Code to reflect the decrease in Class D liquor licenses. Legislative History: N/A Alternatives: N/A ------------------------------------------------------------------------------------- Attachments: Ordinance 105-O-16 Memorandum 366 of 550 7/28/2016 105-O-16 AN ORDINANCE Amending City Code Section 3-4-6-(D) to Decrease the Number of Class D Liquor Licenses from Fifty-Six to Fifty-Five (Addis Abeba, Inc. d/b/a Addis Abeba, 1322 Chicago Avenue) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: D Restaurant Liquor None $2,800 $2,800 56 55 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by decreasing the number of Class D liquor licenses from fifty-six (56) to fifty-five (55) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). 367 of 550 105-O-16 ~2~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than fifty-six (56) fifty-five (55) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 368 of 550 For City Council meeting of August 15, 2016 Item A15 Ordinance 106-O-16 – Decrease Class D Liquor License – 800 Degrees Pizzeria For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 106-O-16, Decreasing the Number of Class D Liquor Licenses for 800 Degrees Evanston, LLC d/b/a 800 Degrees Pizzeria, 812 Church Street Date: August 15, 2016 Recommended Action: Staff recommends City Council adoption of Ordinance 106-O-16. Funding Source: N/A Summary: Ordinance 106-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from fifty-five (55) to fifty-four (54). 800 Degrees Evanston, LLC d/b/a 800 Degrees Pizzeria, 812 Church Street, is permanently closed and is therefore not renewing its liquor license. This Ordinance amends the City Code to reflect the decrease in Class D liquor licenses. Legislative History: N/A Alternatives: N/A ------------------------------------------------------------------------------------- Attachments: Ordinance 106-O-16 Memorandum 369 of 550 7/29/2016 106-O-16 AN ORDINANCE Amending City Code Section 3-4-6-(D) to Decrease the Number of Class D Liquor Licenses from Fifty-Five to Fifty-Four (800 Degrees Evanston, LLC d/b/a 800 Degrees Pizzeria, 812 Church Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: D Restaurant Liquor None $2,800 $2,800 55 54 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by decreasing the number of Class D liquor licenses from fifty-five (55) to fifty-four (54) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). 370 of 550 106-O-16 ~2~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than fifty-five (55) fifty-four (54) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 371 of 550 For City Council meeting of August 15, 2016 Item A16 Ordinance 62-O-16, Lease Agreement for City Newsstand For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, City Manager Paul Zalmezak, Acting Economic Development Division Manager Subject: Ordinance 62-O-16, Authorizing the City Manager to Execute a Lease Agreement for Property Located at 860 Chicago Avenue for City Newsstand Date: July 29, 2016 Recommended Action: Staff recommends City Council adopt Ordinance 62-O-16, authorizing the City Manager to execute a lease agreement for property located at 860 Chicago Avenue for City Newsstand. Funding Source: Not applicable. Summary: The City of Evanston has leased the 1,694 square foot 860 Chicago Avenue property to City Newsstand since 2000 with the most recent five year lease ending on December 31, 2015. City Newsstand seeks to renew its lease. The draft lease is attached to this memorandum. Staff recommends offering rents below market rate to retain City Newsstand in Evanston given the unique nature of its business and the current print industry business climate. Lease negotiations were delayed because of staff changes. Key provisions of the lease include: •Five year term, with one five-year option; •Lease commences on January 1, 2016 and expires on December 31, 2021; •City Newsstand remains responsible for all utilities, maintenance, repairs and renovation costs; and •The annual rental of $7,645.04 ($4.51 per square foot) is below the market rents along the corridor. •New lease reflects an 8% rental increase, and incorporates an annual rent increase corresponding to Consumer Price Index. Memorandum 372 of 550 Background: City Newsstand has been a tenant at the 860 Chicago Avenue since the year 2000. As one of the few remaining independent purveyors of local and international newspapers, magazine and books, the City Newsstand is a regional destination. Legislative History: N/A Attachments: -Ordinance 62-O-16 -Lease Agreement 373 of 550 5/19/2016 62-O-16 AN ORDINANCE Authorizing the City Manager to Execute a Lease of City-Owned Real Property Located at 860 Chicago Avenue WHEREAS, the City of Evanston owns certain real property located at 860 Chicago Avenue, Evanston, Illinois 60202, which is improved with a single story building and operated by a business selling magazines and newspapers commonly known as the “City Newsstand” (the “Property”); and WHEREAS, City Newsstand, Inc., an Illinois corporation, has operated its commercial business on the Property since 2000 and seeks to renew its lease; and WHEREAS, the City Council has determined that the Property is not necessary to City operations and leasing the Property to City Newsstand for the operation of a newspaper and magazine sales business is in the City’s best interests, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Pursuant to Subsection 1-17-4-1 of the Evanston City Code of 2012, as amended (the “City Code”), the City Manager is hereby authorized and directed to execute, on behalf of the City of Evanston, the Lease Agreement by and between the City of Evanston, as landlord, and City Newsstand, Inc., as tenant. The Lease Agreement shall be in substantial conformity with the Lease Agreement attached hereto as Exhibit “1” and incorporated herein by reference. 374 of 550 62-O-16 ~2~ SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Ayes: ______________ Nays: ______________ Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 375 of 550 62-O-16 ~3~ EXHIBIT 1 LEASE AGREEMENT 376 of 550 49817532v4 LEASE between CITY NEWSSTAND, INC. an Illinois corporation as Tenant and CITY OF EVANSTON An Illinois municipal corporation, as Landlord 860 CHICAGO AVENUE EVANSTON, ILLINOIS 60202 377 of 550 1 City of Evanston Lease – 860 Chicago Avenue TABLE OF CONTENTS 1. PROPERTY .................................................................................................................................. 1 2. TERM ............................................................................................................................................. 1 3. RENT ............................................................................................................................................. 1 4. FIXTURES .................................................................................................................................... 2 5. USE OF PROPERTY .................................................................................................................. 2 6. MAINTENANCE ........................................................................................................................ 2 7. PAYMENT OF TAXES ............................................................................................................. 3 8. DAMAGE AND DESTRUCTION ......................................................................................... 4 9. INSURANCE ................................................................................................................................ 5 10. INDEMNIFICATION ............................................................................................................... 6 11. EMINENT DOMAIN ................................................................................................................ 6 12. UTILITIES .................................................................................................................................... 7 13. COVENANTS AGAINST LIENS ........................................................................................... 8 14. ASSIGNMENT AND SUBLETTING .................................................................................... 8 15. NOTICES ...................................................................................................................................... 8 16. RIGHT TO GO UPON PROPERTY ..................................................................................... 9 17. DEFAULT ................................................................................................................................... 10 18. REPRESENTATIONS AND WARRANTIES .................................................................... 12 19. HOLDING OVER; END OF TERM ................................................................................... 12 20. REMEDIES ARE CUMULATIVE ........................................................................................ 13 21. QUIET POSSESSION .............................................................................................................. 13 22. ALTERATION ........................................................................................................................... 13 23. HAZARDOUS SUBSTANCES ............................................................................................... 13 24. GENERAL CONDITIONS .................................................................................................... 15 378 of 550 2 City of Evanston Lease – 860 Chicago Avenue L E A S E THIS LEASE AGREEMENT is made by and between CITY OF EVANSTON (“Landlord”), an Illinois municipal corporation and CITY NEWSSTAND, INC., an Illinois corporation (“Tenant”). W I T N E S S E T H: 1. PROPERTY Landlord is the fee simple owner of certain real property at 860 Chicago Avenue, Evanston, Illinois 60202, legally described in Exhibit “A” attached hereto and incorporated herein (the “Property”). The Property is .053 acres total improved with a one-story commercial building. Landlord does hereby demise and lease the Property to Tenant, for Tenant’s exclusive use and control, together with all appurtenances thereto, pursuant to the terms and conditions of this Lease. 2. TERM (a) Primary Term. Subject to the provisions of this Lease, the “Primary Term” shall be a 5-year term and commence on the 1st day of January, 2016 (“Commencement Date”) and shall end at 11:59 p.m. on the 31st day of December, 2021, except as otherwise terminated as provided herein. The lease is back dated to January 1, 2016 and the Landlord has already received the 2016 annual rent. (b) Extended Terms. Provided Tenant is not otherwise in default beyond any applicable cure period, Tenant shall have one option (individually, an “Extension Option”), to renew the Lease for an additional five years (each an “Extension Term”) upon the same terms, covenants and conditions as herein provided. The Extension Option shall be exercised by Tenant delivering to Landlord written notice of such election, not less than one hundred twenty (120) days prior to the expiration of the Primary Term. The Primary Term together with any Extension Term is referred to herein collectively as the “Term”. 3. RENT (a) Primary Term. The Rent for lease of the Property for the first year of the lease is Seven Thousand Six Hundred Forty-Five and 04/100 Dollars ($7,645.04). The Tenant previously remitted the lump sum payment for the 2016 annual rent. The Rent for the remaining four years of the Lease (2017 – 2021) will be payable in lump sum payments; the yearly payment due on or before January 1st. The Rent will increase annually by the Consumer Price Index (CPI) and the City will invoice the Tenant on or before November 15th with the rate based on CPI. (b) Extensions. The Rent set forth in Section 3(a) will also be adjusted each year based on CPI. (c) Late Fee and Interest. In the event any sums required hereunder to be paid are not received by Landlord on or before the date the same are due, then, Tenant shall on demand pay, as additional rent, a service charge of Two Hundred Dollars ($200). In addition, interest shall accrue on all past due sums at an annual rate equal to the lesser of six percent (6.0%) per month and the maximum legal rate. Such interest shall also be deemed Additional Rent. 379 of 550 3 City of Evanston Lease – 860 Chicago Avenue (d) Time and Place of Payment. Tenant shall pay to Landlord the Rent in advance, in equal monthly installments, and without prior notice, setoff (unless otherwise expressly permitted herein) or demand, except as otherwise specifically provided herein, on or before the first (1st) day of each calendar month during the Term hereof to: City of Evanston, Attn: Collector’s Office, 2100 Ridge Avenue, Evanston, IL 60201. 4. FIXTURES All trade fixtures and equipment installed by Tenant in or on the Property (including furniture, satellite communication dish and equipment, registers, other equipment, shelving and signs) shall remain the property of Tenant and Tenant may remove the same or any part thereof at any time prior to or at the expiration or earlier termination of this Lease. Tenant shall repair at its own expense any damage to the Property caused by the removal of said fixtures or equipment by Tenant. This provision shall expressly survive the termination or expiration of this Lease. 5. USE OF PROPERTY (a) Permitted Use. Tenant shall have the right, subject to applicable Federal, State and local laws and the terms of this Lease, to use the Property for the following purpose(s): to run a newspaper and magazine sales and other related functions to run the business (herein collectively “Permitted Use”). (b) Tenant Exclusive Use of Property. Landlord covenants and agrees that it has no rights to use, modify, alter or lease any portion of the Property other than as expressly provided in this Lease. (c) No Continuous Operation. In the event Tenant has ceased operating its business for a continuous period of thirty (30) days, following written notice by Landlord providing a thirty day cure period, Landlord has the right to recapture the Property and, upon such recapture, this Lease shall terminate and neither party shall be further obligated hereunder, except to the extent any such obligation hereunder is expressly specified herein to survive the termination of this Lease. 6. MAINTENANCE (a) Tenant accepts the Property in as-is condition, and acknowledges that the Landlord has made no representations to the condition or has made any repairs to same except as provided in this Lease. The Landlord or Landlord’s staff or other representatives have made no representations or assurances that it will alter or remodel the Property and all renovations will be at Tenant’s sole cost and expense. Tenant is responsible for all maintenance and repair of the Property. (b) Maintenance Responsibilities of Tenant: (i) HVAC system for the Property, interior sprinkler and fire safety system within the Property, and other interior fixtures. (ii) All regular refuse must be disposed of in appropriate containers to be provided by the Landlord. Tenant cannot dispose of construction building materials in the standard refuse 380 of 550 4 City of Evanston Lease – 860 Chicago Avenue containers and must arrange for special pick-ups and containers for said materials. A refuse container for regular refuse will be located at the Property in reasonable proximity to the Property. Tenant will contract to have trash hauled from such container with reasonable frequency. Tenant is responsible for snow, ice removal and leaf removal and general upkeep of the exterior directly in front and in back of the Property. (iii) The Tenant will at all times maintain all of the Property in a clean, neat and orderly condition. The Tenant will not use the Property in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. The Tenant shall pay the Landlord for overtime wages for staff and for any other related expenses incurred in the event that repairs, alterations or other work in the Property required or permitted hereunder are not made during ordinary business hours at the Tenant’s request. (iv) Tenant will keep the interior non-structural portions of the Property, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 7(c), in good repair. Tenant shall be responsible for repairs, damages and losses for damages sustained outside the Property attributable to Tenant’s negligence or intentional misconduct. Tenant agrees to use good faith efforts to report such damage in writing to the Director of Public Works or his designee, by the next City of Evanston business day, after discovery of such damage by Tenant. (v) Tenant shall yield the Property back to Landlord, upon the termination of this Lease, whether such termination shall occur by expiration of the Term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by casualty and reasonable wear and tear accepted. Except to the extent any of the following is Landlord’s obligation pursuant to Section 7(c), Tenant shall make all necessary repairs and renewals upon Property and replace broken fixtures with material of the same size and quality as that broken. If, however, the Property shall not thus be kept in good repair and in a clean condition by Tenant, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, without such entering causing or constituting a termination of this Lease or an interference with the possession of the Property by Tenant, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenant agrees to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Property in that condition. Tenant shall not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. (vi) Tenant will keep is leasehold improvements in compliance with all laws and regulations during the entire Term of this Lease, except for repairs required of the Landlord to be made and damage occasioned by fire, hurricane or other causes as provided for in this Lease. 7. PAYMENT OF TAXES (a) Definition. For purposes hereof, “Taxes” shall mean real property taxes and “Assessments” shall mean assessments, general and special, foreseen and unforeseen, for public improvements levied or assessed against the Property and the improvements thereon for that portion of the Term from and after the Property PIN Creation Date (as defined herein). 381 of 550 5 City of Evanston Lease – 860 Chicago Avenue (b) Payment. Landlord represents and warrants to Tenant that the Property has two PINs, one for the leasehold and one for the underlying property. The first PIN, 11-19-424-008-8001, is for the underlying property and tax exempt. The second PIN, 11-19-424-008-8002, is the Leasehold PIN and Tenant is responsible for payment of all Taxes and Assessments before any fine, penalty, interest or cost may be added thereto, become due or be imposed by operation of law for the nonpayment of late payment thereof for the Leasehold PIN. (c) Prorations. At the end of the Term, Taxes and Assessments to be paid by Tenant shall be prorated based on the portion of the fiscal tax year in which this Lease is in effect. 8. DAMAGE AND DESTRUCTION (a) Casualty. If the Property shall be damaged by fire or other casualty (“Casualty”), Landlord shall, within one hundred eighty (180) days after such damage occurs (subject to being able to obtain all necessary permits and approvals, including, without limitation, permits and approvals required from any agency or body administering environmental laws, rules or regulations, and taking into account the time necessary to effectuate a satisfactory settlement with any insurance company) repair such damage at Landlord’s expense and this Lease shall not terminate. If the foregoing damage is due to the negligence or willful misconduct of Tenant, then Landlord shall look first to the insurance carried by Tenant to pay for such damage. Notwithstanding (i) any other provisions of the Lease to the contrary, and (ii) any legal interpretation that all improvements become part of the realty upon being attached to the Property, following a Casualty, the Landlord shall be responsible only for restoring the Property to building standard levels of improvement, and the tenant shall be responsible for insuring and replacing the above building standard levels of improvement, and the tenant shall be responsible for insuring and replacing the above building standard tenant improvements or betterments that made the Property “customized” for Tenant’s use. Customized improvements include, but not limited to: bullet proof glass, alarm censored doors, wood flooring, and custom cabinetry. Except as otherwise provided herein, if the entire Property are rendered untenantable by reason of any such damage, all Rent and Additional Rent shall abate for the period from the date of the damage to the date the damage is repaired, and if only a part of the Property are so rendered untenantable, the Rent and Additional Rent shall abate for the same period in the proportion that the area of the untenantable part bears to the total area of the Property; provided, however, that if, prior to the date when all of the damage has been repaired, any part of the Property so damaged are rendered tenantable and shall be used or occupied by or through Tenant, then the amount by which the Rent and Additional Rent abates shall be apportioned for the period from the date of such use or occupancy to the date when all the damage has been repaired. (b) Repair to Leasehold Improvements. Landlord shall have no obligation to repair damage to or to replace any leasehold improvements, Tenant’s personal property or any other property located in the Property, and Tenant shall within thirty (30) days after the Property is sufficiently repaired so as to permit the commencement of work by Tenant, commence to repair, reconstruct and restore or replace the Property (including fixtures, furnishings and equipment) and prosecute the same diligently to completion. (c) Termination Right. Notwithstanding any provision contained herein to the contrary, Tenant shall have the option and right to terminate this Lease if, (a) the Property shall be so damaged by Casualty that it cannot be fully repaired within one hundred eighty (180) days after the date of 382 of 550 6 City of Evanston Lease – 860 Chicago Avenue damage; (b) during the last eighteen (18) months of the Term of this Lease, the Property is damaged by a Casualty in amount exceeding thirty-three and one-third percent (33.33%) of the square footage of the Property, provided that, in such event, such termination of this Lease shall be effected by written notice within ninety (90) days of the happening of the Casualty causing such damage. This provision shall expressly survive the termination or expiration of this Lease. 9. INSURANCE (a) Tenant shall keep in full force and effect during the Term special form coverage insurance covering Tenant’s leasehold improvements, trade fixtures, merchandise and other personal property from time to time in, on or upon the Property for the full replacement value insuring against physical loss or damage generally included in the classification of “all risk” coverage. (i) Said insurance shall be written by a company or companies licensed to do business in the state in which the Property is located and rated Class A:XII or better in Bests Key Rating Guide of Property-Casualty Insurance Companies. (ii) Said insurance shall be in an amount of the full replacement value with a deductible in Tenant’s reasonable discretion, which deductible Tenant shall be paid at Tenant’s sole cost and expense. The insurance is to cover, in addition to any personal property at the Property, the above building standard leasehold improvements and betterments incorporated into the Property, whether or not initially installed and/or paid for by the Tenant. The Tenant’s aggregate coverage amount must be an amount sufficient to cover both the tenant’s personal property at the Property and the leasehold improvements. So long as the Lease is not terminated pursuant to Paragraph 9 for a casualty, the proceeds of tenant’s insurance policy with respect to the tenant improvements shall be used to restore and replace the same. (b) Tenant agrees to maintain a policy or policies of commercial general liability insurance written by an insurance carrier rated at least Class A or better in Bests Key Rating Guide of Property-Casualty Insurance Companies and licensed to do business in the state in which the Property is located which shall insure against liability for injury to and/or death of and/or damage to personal property of any person or persons, with policy limits of not less than $2,000,000.00 combined single limit for injury to or death of any number of persons or for damage to property of others not arising out of any one occurrence. Said policy or policies shall provide, among other things, blanket contractual liability insurance. Tenant’s policy shall cover the Property and the business operated by Tenant and shall name Landlord as an additional insured. Landlord is self- insured up to $1.25 Million and agrees to maintain an excess policy or policies of commercial general liability insurance over the self-insured limit written by an insurance carrier with a rating at least Class A or better in the Bests Key Rating Guide and licensed to do business in the state in which the Property is located which shall insure against liability for injury to and/or death of and/or damage to personal property of any person or persons, with policy limits of not less than $2,000,000.00 combined single limit for injury to or death of any number of persons or for damage to property of others not arising out of any one occurrence. (c) Each of the parties hereto agrees to maintain and keep in force, during the Term hereof, all Workers' Compensation and Employers' Liability Insurance required under applicable Workers' Compensation Acts. 383 of 550 7 City of Evanston Lease – 860 Chicago Avenue (d) Within thirty (30) days after written request, each of the parties agrees to deliver to the other a certificate of insurance as evidence that the policies of insurance required by this Section 10 have been issued and are in effect. (e) Waiver of Subrogation. Neither Landlord nor Tenant shall be liable to the other or to any insurance company (by way of subrogation or otherwise) insuring the other party for any loss or damage to any building, structure or other tangible property, or any resulting loss of income for property or general liability losses, even though such loss or damage might have been occasioned by the acts or omissions of such party, its agents, contractors or employees. Landlord or Tenant shall look exclusively to the proceeds of insurance carried by it or for its benefit in the event of any damage or destruction to its property located on the Property. Notwithstanding anything to the contrary contained herein, Landlord and Tenant hereby release and waive any and all rights of recovery, claim, action or cause of action, against the other, or its respective directors, shareholders, officers, agents, invitees and employees, for any loss or damage that may occur to the property or the equipment, fixtures and improvements comprising any part of the Property, by reason of fire, the elements, or any other cause which could be insured against under the terms of an “all risk” fire insurance policy, in the state where the Property is located, regardless of cause or origin, including negligence of the parties hereto, their agents, officers, invitees and employees. Subject to the provisions of the Lease, no insurer of a party hereunder shall ever hold or be entitled to any claim, demand or cause of action against Tenant by virtue of a claim of loss paid under any such insurance policies, whether such insurer’s claim be in the nature of subrogation or otherwise. The waivers provided pursuant to this paragraph shall not operate to the extent that they would void coverage under the provisions of any policy of insurance. 10. INDEMNIFICATION Except as otherwise provided in this Lease and subject to Section 10(e), and except to the extent caused by the negligence or willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenant shall protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Property, which is not the result of Landlord’s negligence or willful misconduct, (ii) any negligence or willful misconduct of Tenant, or its agents, employees or contractors; or (iii) Landlord’s breach occasioned wholly or in part by any act, omission of Tenant, its agents, employees, contractors or servants. The provisions of this Section shall survive the expiration or earlier termination of this Lease only with respect to any damage, injury or death occurring before such expiration or earlier termination. 11. EMINENT DOMAIN (a) Taking. An appropriation or taking under the power of eminent domain of all, or a portion, of the Property, are sometimes hereinafter called a “taking.” (b) Total Taking of the Property. If all of the Property shall be taken this Lease shall terminate and expire as of the date of vesting of title in, or taking of actual physical possession of the Property by, the condemnor, and Landlord and Tenant shall thereupon be released from any and all further liability hereunder except to the extent any such liability hereunder expressly states that it shall survive the termination of this Lease. In such event, Tenant shall be entitled to participate in any 384 of 550 8 City of Evanston Lease – 860 Chicago Avenue condemnation award so as to be compensated for the cost of relocation, removal and decrease in value, as a result of such taking of Tenant's fixtures, equipment and stock-in-trade located in the Property, goodwill and any other items to which Tenant is entitled under applicable law, and, the value of the leasehold of which Tenant is being deprived for the remainder of the Term hereof so long as any such award made to Tenant shall not reduce any award which may be obtained by Landlord. Nothing in this Section shall be construed as a waiver by Landlord of any rights vested in it by law to recover damages from a condemnor for the taking of its right, title, or interest in the Property. (c) Partial Taking. In the event of the taking of: (i) any portion of the Property, so that the remainder thereof is not reasonably adapted to the continued leasing of the Property by Tenant; or (ii) access, whether by a taking or otherwise, of the Property or a portion thereof to adjoining thoroughfares, so that all accessibility is substantially or materially restricted and as a result the continued leasing of the Property by Tenant will become impracticable or unprofitable in Tenant’s sole discretion; then Tenant shall have the right to cancel and terminate this Lease as hereinafter provided. Within ninety (90) days after receipt by Tenant from Landlord of written notice that a condemnation action has been commenced, Tenant may, by written notice to Landlord, notify Landlord of its election to terminate this Lease, whereupon the parties shall be released from any and all further obligations under this Lease except to the extent any such obligation hereunder is expressly provided hereunder that the same shall survive the termination of this Lease and Tenant shall share any award or sale price as provided in Section 12(b) hereof. (d) Notice of Proceedings. Upon service on either party hereto of any legal process in connection with any condemnation proceedings, the party so served shall give immediate notice thereof to the other party hereto. (e) Temporary Taking. In the event of a taking of the Property, or any portion thereof, for temporary use (specifically one not exceeding one hundred twenty (120) days in duration), without the taking of the fee simple title thereto, this Lease shall remain in full force and effect, except for Tenant’s payment of Rent which shall be proportionally abated for any period during which Tenant cannot operate its business from the Property in the same manner as prior to such temporary taking. All awards, damages, compensation and proceeds payable by the condemnor by reason of such taking relating to the Property, for periods prior to the expiration of the Lease shall be payable to Tenant. All such awards, damages, compensation and proceeds for periods after the expiration of the Lease shall be payable to Landlord. 12. UTILITIES Tenant shall pay during the Term hereof directly to the appropriate utility company or governmental agency all electric, water, gas, telephone and other public utility charges in connection with its occupancy and use of the Property, including all costs of operating and maintaining all equipment therein, all business licenses and similar permit fees but excluding any installation costs, tap fees and/or connection fees or charges, all of which shall be paid by Landlord. All utilities shall be paid pursuant to separate meters measuring Tenant’s consumption of utilities from the Property, which 385 of 550 9 City of Evanston Lease – 860 Chicago Avenue meter fee shall be Landlord’s obligation at its sole cost and expense. Landlord shall not be liable to Tenant for damages or otherwise (i) if any utilities shall become unavailable from any public utility company, public authority or any other person or entity supplying or distributing such utility, or (ii) for any interruption in any utility service (including, but without limitation, any heating, ventilation or air conditioning) caused by the making of any necessary repairs or improvements or by any cause beyond Landlord's reasonable control, and the same shall not constitute a default, termination or an eviction. Notwithstanding the foregoing, in the event an interruption with such utility services shall continue for more than five (5) consecutive days, and if such interruption is not caused in part by Tenant, and if as a result of such interruption Tenant is unable to operate in the Property and in fact does not operate in the Property, then Rent shall abate for the entire period of interruption. 13. COVENANTS AGAINST LIENS Tenant covenants and agrees that it shall not, during the Term hereof, suffer or permit any lien to be attached to or upon the Property or the Property by reason of any act or omission on the part of Tenant or its agents, contractors or employees. In the event that any such lien does so attach, and (i) is not released within thirty (30) days after notice to Tenant thereof, or (ii) if Tenant has not bonded such lien within said thirty (30) day period, Landlord, in its sole discretion, may pay and discharge the same and relieve the Property or the Property therefrom, and Tenant agrees to repay and reimburse Landlord upon demand for the amount so paid by Landlord and for other reasonable costs incurred by Landlord in discharging and relieving said lien. The Tenant will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenant on the Property. Tenant will, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenant contests any lien so filed in good faith and pursues an active defense of said lien, Tenant shall not be in default of this paragraph. However, in the event of any final judgment against Tenant regarding such lien, Tenant agrees to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. 14. ASSIGNMENT AND SUBLETTING Tenant shall not have the right to assign this Lease, or to sublet the Property, transfer and grant concessions or licenses (“Transfer”) in all or any part of the Property without the Landlord’s written consent, which consent shall not be unreasonably withheld, conditioned or delayed. No Transfer shall relieve Tenant from any of its obligations as Tenant hereunder. Every such assignment or sublease shall recite that it is and shall be subject and subordinate to the provisions of this Lease, and the termination or cancellation of this Lease shall constitute a termination and cancellation of every such assignment or sublease. Notwithstanding the foregoing, Landlord agrees that no merger, consolidation, corporate reorganization, or sale or transfer of Tenant's assets or stock (specifically including any inter-family or inter-company transfers), redemption or issuance of additional stock of any class, or assignment or sublease to any person or entity which controls, is controlled by or is under common control with Tenant, shall be deemed a Transfer hereunder. 15. NOTICES Any notices required to be given hereunder, or which either party hereto may desire to give to the other, shall be in writing. Such notice may be given by reputable overnight delivery service (with proof of receipt available), personal delivery or mailing the same by United States mail, registered or 386 of 550 10 City of Evanston Lease – 860 Chicago Avenue certified, return receipt requested, postage prepaid, at the following addresses identified for Landlord and Tenant, or to such other address as the respective parties may from time to time designate by notice given in the manner provided in this Section. If to the City of Evanston: with a copy to: City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 If to Tenant: City Newsstand, Inc. 4018 North Cicero Avenue Chicago, IL 60641 For purposes of this Lease, a notice shall be deemed given upon the date of actual receipt thereof or the date of proof of rejection thereof if delivered by hand or overnight courier service. 16. RIGHT TO GO UPON PROPERTY Landlord hereby reserves the right for itself or its duly authorized agents and representatives at all reasonable times during business hours of Tenant upon at least forty-eight (48) hours prior notice to Tenant and accompanied by a representative of Tenant (which may be the store manager or assistant manager) to enter upon the Property for the purpose of inspecting the same and of showing the same to any prospective purchaser or encumbrance or tenant, and for the purpose of making any repairs which Landlord is required hereunder to make on the Property, but any such repairs shall be made with all due dispatch during normal construction trade working hours, and in such manner as to minimize the inconvenience to Tenant in the conduct of its business, it being agreed that in the event of a necessity of emergency repairs to be made by Landlord, Landlord may enter upon the Property forthwith to effect such repairs. Notwithstanding the foregoing, in the event that due to an entry by or on behalf of Landlord into the Property, Tenant’s use is materially interfered with and Tenant, from the standpoint of prudent business management, cannot open and operate the Property for business for two (2) consecutive days, all Rent and other charges payable by Tenant hereunder shall equitably abate commencing after such second (2 nd) day, and continuing until such repairs are completed, unless such entry is required as a result of Tenant’s negligence or intentional misconduct. 17. DEFAULT (a) Tenant Default. (i) Events of Default. Including, but not limited to, the following events shall be deemed to be an “event of default” hereunder by Tenant subject to Tenant’s right to cure: a. Tenant shall fail to pay any item of Rent per Section 3 at the time and place when and where due and does not cure such failure within five (5) business days after receipt of notice from Landlord of such failure; b. Tenant shall fail to comply with any other term, provision, covenant or warranty 387 of 550 11 City of Evanston Lease – 860 Chicago Avenue made under this Lease or if any of Tenant’s representations and warranties made under this Lease are determined to be untrue, either when made or at any time during the Term, by Tenant, and Tenant shall not cure such failure within thirty (30) days after Landlord's written notice thereof to Tenant. In the event Tenant cannot comply with such term, provision, or warranty, within said thirty (30) day period, Tenant shall not be in default if Tenant is diligently and continuously making an effort to comply with such term, provision, covenant or warranty and Tenant completes the cure of the default; or c. Tenant shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy. (ii) Remedies. Upon the occurrence of an event of default, Landlord may, so long as such default continues, as permitted by law and subject to Landlord’s obligation to use good faith efforts to mitigate damages, either: a. terminate this Lease by written notice to Tenant, which written notice shall specify a date for such termination at least fifteen (15) days after the date of such written termination notice and such termination shall be effective as provided in such written notice unless Tenant shall cure such default within such notice period, or not terminate this Lease as a result of the default of Tenant. If Tenant shall fail to surrender the Property upon such termination, Landlord may thereupon, reenter the Property, or any part thereof, and expel or remove therefrom Tenant and any other persons occupying the same, using such means provided by law; b. without terminating this Lease, Landlord may evict Tenant (by any means provided by law) and let or relet the Property or any or all parts thereof for the whole or any part of the remainder of the Term hereof, or for a period of time in excess of the remainder of the Term hereof, and out of any rent so collected or received, Landlord shall first pay to itself the expense of the cost of retaking and repossessing the Property and the expense of removing all persons and property therefrom, and shall, second, pay to itself any costs or expenses sustained in securing any new tenant or tenants (provided that such amount shall not include any amounts incurred to restore the Property to more than the condition originally delivered to Tenant), and shall third, pay to itself any balance remaining, and apply the whole thereof or so much thereof as may be required toward payment of the liability of Tenant to Landlord then or thereafter unpaid by Tenant; or c. pursue such other remedies as are available at law or in equity. (b) Landlord Default. Should Landlord default in the performance of any covenant, provision, warranty, condition or agreement herein, or if any of Landlord’s representations and warranties made under this Lease are determined to be untrue, either when made or at any time during the Term, and such default in the case of any failure by Landlord to pay any sum required to be paid to Tenant hereunder, continues for ten (10) business days after notice thereof from Tenant, or in case of any non-monetary default, continues for thirty (30) days after receipt by Landlord of written notice thereof from Tenant (except as otherwise provided herein), or if the default of Landlord is of a type which is not reasonably possible to cure within thirty (30) days, if Landlord has not commenced to cure said default within said thirty (30) day period and does not thereafter diligently prosecute the curing of said default to completion (except as otherwise provided herein), Tenant in addition to any 388 of 550 12 City of Evanston Lease – 860 Chicago Avenue and all other remedies which it may have at law and/or in equity including the right to seek injunctive relief without posting a bond or the obligation to prove irreparable harm, may pay or perform any obligations of Landlord hereunder and deduct the cost thereof from each installment of annual Rent payable pursuant to the terms of this Lease; provided, however, in no event shall the amount of any such deduction exceed ten percent (10%) of the Rent payable on a monthly basis; provided, further, Tenant shall not have the right to terminate this Lease except as expressly permitted herein. 18. REPRESENTATIONS AND WARRANTIES (a) Landlord represents, warrants and covenants to Tenant that, to Landlord’s knowledge, the following is true as of the Effective Date: (i) Landlord is the fee simple owner of the Property; (ii) the Property is subject to no restrictions or continuing regulations of any kind or nature whatsoever incompatible with the Permitted Use and that there are no restrictions in any agreement by which Landlord is bound (including, but not limited to, Landlord’s insurance policies) which would adversely affect Tenant’s right to use the Property for the Permitted Use during the Term; (iii) there are no exceptions to title with respect to and/or encumbrances on the Property which would interfere with Tenants proposed use of the Property; (iv) Landlord has no notice of any proposed Assessments other than as reflected on the current tax bill; (v) there are no judicial, quasi-judicial, administrative or other orders, injunctions, moratoria or pending proceedings against Landlord or the Property which preclude or interfere with, or would preclude or interfere with, the construction contemplated herein or the occupancy and use of the Property by Tenant for the purposes herein contemplated. (vi) no third party has the right to object to Tenant’s tenancy hereunder, prohibit the selling of any products sold by Tenant or the uses allowed herein or the right to consent to any feature of the Property or Tenant’s signage. (vii) there are no mortgages, prime leases, deeds to secure debt, deeds of trust, or other instruments in the nature thereof, affecting Landlord or its interest in the Property. (b) All representations and warranties, covenants and indemnities contained in this Lease shall survive the expiration or earlier termination of this Lease. 19. HOLDING OVER; END OF TERM (a) If Tenant shall hold possession of the Property after the expiration or termination of this Lease, at Landlord's option (i) Tenant shall be deemed to be occupying the Property as a tenant from month-to- month at one hundred fifty percent (150%) of the Rent in effect upon the expiration or termination of the immediately preceding term or (ii) Landlord may exercise any other remedies it has under this Lease or at law or in equity including an action for wrongfully holding over. 389 of 550 13 City of Evanston Lease – 860 Chicago Avenue (b) Upon the expiration or sooner termination of this Lease, Tenant shall surrender the Property to Landlord in as good order, condition and repair as when received by Tenant; ordinary wear and tear, casualty and condemnation excepted. This provision shall expressly survive the termination or expiration of this Lease. (c) Any property, equipment, or product remaining in the Property upon expiration of this Lease shall be considered abandoned and property of the Landlord. 20. REMEDIES ARE CUMULATIVE Remedies conferred by this Lease upon the respective parties are not intended to be exclusive, but are cumulative and in addition to remedies otherwise afforded by the law. 21. QUIET POSSESSION Upon payment by the Tenant of the minimum, percentage and additional rent and all other sums due hereunder and upon the observance and performance of all covenants, terms and conditions on Tenant’s part to be observed and performed, Tenant shall peaceably and quietly hold and enjoy the Property for the Term of this Lease without hindrance or interruption by Landlord or any other person or persons lawfully or equitably claiming by, through or under the Landlord, subject nevertheless, to the terms and conditions of this Lease. 22. ALTERATION (a) Changes Required by Law. Any structural changes, alterations or additions in or to the Property which may be necessary or required by reason of any law, rule, regulation or order promulgated by competent governmental authority shall be made at the sole cost and expense of Landlord, including but not limited to asbestos removal and disposal and interior and exterior compliance with the Americans with Disabilities Act (ADA) etc. Notwithstanding the foregoing, if any such changes, alterations or additions are required as a result of improvements made by Tenant during the Term hereof or due to Tenant’s use of the Property, such changes, alterations or additions shall be made at the sole cost and expense of Tenant. Tenant may contest the validity of any such law, rule, regulation or order, but shall indemnify and save Landlord harmless against the consequences of continued violation thereof by Tenant pending such contest. (b) Alterations During Term. Tenant shall be permitted to perform interior, nonstructural alterations to the Property and to revise the interior layout of the Property. Tenant shall obtain Landlord's written consent to any other alterations or construction which affects the structural nature of the Property, which consent shall not be unreasonably withheld, conditioned or delayed. 23. HAZARDOUS SUBSTANCES (a) Tenant agrees that, except as herein set forth, it shall not generate, use, store, handle or dispose of on or transport over the Property any Hazardous Substances (defined below) in violation of any Environmental Laws (defined below), except as such incidental amounts of Hazardous Substances as may be required for Tenant to conduct the Permitted Use. 390 of 550 14 City of Evanston Lease – 860 Chicago Avenue (b) If, at any time during the Term, Hazardous Substances are found in the Property or at the Property, then, in such event: (i) with regard to any Hazardous Substances existing on the Property prior to the Commencement Date or that Landlord shall have caused, Landlord shall remove same, in compliance with applicable Environmental Laws, at Landlord’s sole cost and expense. Landlord shall defend, indemnify, and hold Tenant harmless from and against any and all costs, damages, expenses and/or liabilities (including reasonable attorneys’ fees) which Tenant may suffer as a result of any claim, suit or action regarding any such Hazardous Substances (whether alleged or real) and/or regarding the removal and clean-up of same or resulting from the presence of such Hazardous Substances. The representation, warranty and indemnity of Landlord described in this subsection shall survive the termination or expiration of this Lease. (ii) with regard to any Hazardous Substances caused by Tenant or its agents, contractors or employees, Tenant shall remove same, in compliance with applicable Environmental Laws, at Tenant’s sole cost and expense. Tenant shall defend, indemnify, and hold Landlord harmless from and against any and all costs, damages, expenses and/or liabilities (including reasonable attorneys’ fees) which Landlord may suffer as a result of any claim, suit or action regarding any such Hazardous Substances (whether alleged or real) present due to Tenant and/or regarding the removal and clean-up of same or resulting from the presence of such Hazardous Substances. The representation, warranty and indemnity of Tenant described in this subsection shall survive the termination or expiration of this Lease. (c) In the event that during the Term of this Lease, Tenant is prevented from performing Tenant’s Work and/or Tenant shall be unable to operate for a period of thirty (30) days or more for the Permitted Use at the Property and ceases operating at the Property as a result of the existence or remediation of Hazardous Substances located at the Property which were not caused by Tenant or its agents, contractors or employees, then Rent, Additional Rent and all other charges due hereunder shall equitably abate, in accordance with the portion of the Property used by Tenant, until such time as Tenant is able to resume the performance of Tenant’s Work and/or the operation of its business in the Property. If Rent and other charges shall be so abated for a period of three hundred sixty-five (365) days, Tenant shall have the right to terminate this Lease upon thirty (30) days prior written notice to Landlord. (d) The term “Hazardous Substance” includes, without limitation, any material or substance which is (i) defined or listed as a “hazardous waste”, “extremely hazardous waste”, “restrictive hazardous waste” or “hazardous substance” or considered a waste, condition of pollution or nuisance under any Environmental Law (as defined below); (ii) petroleum or a petroleum product or fraction thereof; (iii) asbestos and any asbestos containing materials; and/or (iv) substances known to cause cancer and/or reproductive toxicity. The term “Environmental Law” shall mean any federal, state or local law, statute, ordinance, rule, regulation, order, consent, decree, judgment or common-law doctrine, interpretation thereof, and provisions and conditions of permits, licenses, plans, approvals and other operating authorizations whether currently in force or hereafter enacted relating to health, industrial hygiene or the environmental conditions on, under or about the Property, as such laws are amended and the regulations and administrative codes applicable thereto. It is the intent of the parties hereto to construe the terms “Hazardous Substance” and “Environmental Law” in their broadest sense. 391 of 550 15 City of Evanston Lease – 860 Chicago Avenue 24. GENERAL CONDITIONS (a) Time is of the essence of this Lease. Any deadlines in this Lease which cannot be met because of delays caused by governmental regulations, inability to procure labor or materials, strikes, acts of God, or other causes (other than financial), beyond the control of Landlord or Tenant (“Force Majeure”) shall be extended by the amount of time caused by such delays; provided, however, the payment of rent shall not be excused. Notwithstanding anything herein to the contrary, the failure by Landlord to construct the Property according to building code and/or to receive timely inspections by the necessary authorities due solely to the negligence, misconduct or financial inability of Landlord or Landlord's contractors, employees or representatives shall not constitute Force Majeure. In order for Landlord to claim the occurrence of Force Majeure, Landlord must have notified Tenant in writing of such occurrence within twenty (20) business days after the initial occurrence. (b) No waiver of any breach of the covenants, agreements, obligations and conditions of this Lease to be kept or performed by either party hereto shall be construed to be a waiver of any succeeding breach of the same or any other covenant, agreement, obligation, condition or provision hereof. (c) If the Landlord must pursue legal action to enforce terms of the Lease, Tenant is responsible for all costs, charges, expenses and attorney’s fees, and any other fees incurred in the event of a dispute between the Parties. (d) Tenant shall not be responsible for the payment of any commissions in relation to the leasing transaction represented by this Lease. Landlord and Tenant each covenant that they have not dealt with any real estate broker or finder with respect to this Lease (herein collectively “Brokers”). Each party shall hold the other party harmless from all damages, claims, liabilities or expenses, including reasonable and actual attorneys' fees (through all levels of proceedings), resulting from any claims that may be asserted against the other party by any real estate broker or finder with whom the indemnifying party either has or is purported to have dealt, except for the Brokers. (e) The use herein of any gender or number shall not be deemed to make inapplicable the provision should the gender or number be inappropriate to the party referenced. All section headings, titles or captions contained in this Lease are for convenience only and shall not be deemed part of this Lease and shall not in any way limit or amplify the terms and provisions of this Lease. (f) Landlord and Tenant have negotiated this Lease, have had the opportunity to be advised respecting the provisions contained herein and have had the right to approve each and every provision hereof; therefore, this Lease shall not be construed against either Landlord or Tenant as a result of the preparation of this Lease by or on behalf of either party. (g) If any clause, sentence or other portion of this Lease shall become invalid or unenforceable, the remaining portions thereof shall remain in full force and effect. (h) Wherever in this Lease Landlord or Tenant is required to give consent, such consent shall not be unreasonably withheld, conditioned or delayed except to the extent otherwise expressly provided herein. 392 of 550 16 City of Evanston Lease – 860 Chicago Avenue (i) Landlord hereby agrees that it shall maintain all confidentiality with regard to entering into this Lease, the opening for business by Tenant in the Property and any financial information contained hereunder or obtained from Tenant during the Term of this Lease, other than disclosures to necessary third parties and Landlord shall not release any material whatsoever to the press or any news media without the prior written approval of Tenant, which approval may be withheld in Tenant’s sole discretion. (j) There shall be no personal liability on Landlord, its elected officials, officers, employees, agents, or any successor in interest with respect to any provisions of this Lease, or amendments, modifications or renewals hereof. Tenant shall look solely to the then owner's interest in the Property (including but not limited to any insurance proceeds, rents, or judgments) for the satisfaction of any remedies of Tenant in the event of a breach by Landlord of any of its obligations hereunder. (k) Landlord hereunder shall have the right to assign, sell or transfer Landlord’s interest in this Lease or the Property with consent of Tenant, which shall not be unreasonably withheld. In the event of any such transfer, the transferor shall be automatically relieved of any and all obligations on the part of Landlord accruing from and after the date of such transfer. (l) The parties agree the this Lease shall be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes shall be in the Circuit Court of Cook County, Illinois. (m) This Lease shall become effective on the day that this Lease shall be executed by the last of the parties hereto to execute this Lease (herein “Effective Date”). (n) There are no oral agreements between the parties hereto affecting this Lease, and this Lease supersedes and cancels any and all previous negotiations, arrangements, letters of intent, lease proposals, brochures, agreements, representations, promises, warranties and understandings between the parties hereto or displayed by Landlord to Tenant with respect to the subject matter thereof, and none thereof shall be used to interpret or construe this Lease. This Lease cannot be changed or terminated except by a written instrument subsequently executed by the parties hereto. [REMAINDER OF THE PAGE LEFT INTENTIONALLY BLANK] 393 of 550 17 City of Evanston Lease – 860 Chicago Avenue IN WITNESS WHEREOF, the respective parties hereto have executed this Lease by officers or agents thereunto duly authorized. Landlord: CITY OF EVANSTON, An Illinois municipal corporation By: _________________________________ Name: Wally Bobkiewicz Title: City Manager Tenant: CITY NEWSSTAND, INC. An Illinois corporation By: _________________________________ Name: Joe Angelastri 394 of 550 18 49817532v4 EXHIBIT A LEGAL DESCRIPTION THAT PART OF LOT 12 (EXCEPT THE WEST 28 FEET THEREOF) IN BLOCK 12 IN WHITE’S ADDITION TO EVANSTON IN THE WEST HALF OF THE SOUTHEAST QUARTER OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN EVANSTON, COOK COUNTY, ILLINOIS, DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF SAID LOT 12; THENCE ALONG THE NORTHLINE OF SAID LOT 12, AND ON AN ASSUMED BEARING, SOUTH 89 DEGREES 08 MINUTES 09 SECONDS WEST 58.02 FEET; THENCE SOUTH 14 DEGREES 55 MINUTES 00 SECONDS EAST 46.15 FEET; THENCE NORTH 81 DEGREES 41 MINUTES 25 SECONDS EAST 53.33 FEET TO THE EAST LINE OF SAID LOT 12; THENCE, ALONG SAID EAST LINE NORTH 09 DEGREES 58 MINUTES 06 SECONDS WEST 38.34 FEET TO THE POINT OF BEGINNING. COMMONLY KNOWN AS: 860 CHICAGO AVENUE, EVANSTON, ILLINOIS PIN: 11-19-424-008-8002 (Leasehold PIN) 395 of 550 For City Council meeting of August 15, 2016 Item A17 Ordinance 85-O-16, Lease with Enterprise Leasing of Chicago, LLC For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Erika Storlie, Deputy City Manager/Director of Administrative Services Rickey A. Voss, Parking/Fleet Manager Subject: Ordinance 85-O-16, Property Lease with a Five Year Extension at 1810 Maple Avenue with Enterprise Leasing of Chicago, LLC Date: July 27, 2016 Recommended Action: City staff recommends City Council approval of Ordinance 85-O-16 authorizing the City Manager to enter a five (5) year property lease with an option to extend another five (5) years at 1810 Maple Avenue with Enterprise Leasing of Chicago, LLC. Funding Source: FY 2016 Revenue Account Property (Account 505.19.7037.56712) FY 2016 Revenue Account Parking (Account 505.19.7037.53510) Summary: On September 11, 2006, the City entered into a ten (10) year property lease with Enterprise Leasing of Chicago, LLC at 1810 Maple Avenue, with the option to renew for five (5) years or through 2021. The purpose of the lease was to provide a vehicle rental and leasing office for Enterprise Leasing, of Chicago LLC in Evanston. In addition to the property lease, Enterprise Leasing of Chicago LLC agreed to rent fifteen (15) parking spaces at the 1800 Maple Avenue parking garage to store leased vehicles. The parties seek to execute a new lease for five (5) additional years, with the option to extend an additional five (5) years, with the terms outlined below. The initial five (5) year term with Enterprise Leasing of Chicago, LLC will be effective October 1, 2016 through September 30, 2021. The details of the new lease are as follows: Memorandum 396 of 550 Effective Date End Date 10/01/2016 09/30/2021 Period Effective Date End Date Monthly Rent Annual Rent 11th Year Rent 10/01/2016 09/30/2017 $3,034.50 $36,414.00 12th Year Rent 10/01/2017 09/30/2018 $3,034.50 $36,414.00 13th Year Rent 10/01/2018 09/30/2019 $3,570.00 $42,840.00 14th Year Rent 10/01/2019 09/30/2020 $3,570.00 $42,840.00 15th Year Rent 10/01/2020 09/30/2021 $3,570.00 $42,840.00 Five (5) year optional renewal term. Effective Date End Date 10/01/2021 09/30/2026 Period Effective Date End Date Monthly Rent Annual Rent 16th Year Rent 10/01/2021 09/30/2022 $3,927.00 $47,124.00 17th Year Rent 10/01/2022 09/30/2023 $3,927.00 $47,124.00 18th Year Rent 10/01/2023 09/30/2024 $3,927.00 $47,124.00 19th Year Rent 10/01/2024 09/30/2025 $3,927.00 $47,124.00 20th Year Rent 10/01/2025 09/30/2026 $3,927.00 $47,124.00 Enterprise Leasing of Chicago, LLC is permitted to lease fifteen parking spaces in the Maple Avenue Garage. During the Primary Term, 10/1/2016 through 9/30/2021 the rental rate is ninety dollars ($90) per space per month. If the Extension Option is exercised, the parking spaces will be ninety-five dollars ($95) per space per month. The monthly payments for the Parking Spaces must be remitted to SP Plus Management and mail checks to: SP Plus Management, 1800 Maple Avenue, Evanston, Illinois 60201. Enterprise Leasing of Chicago, LLC shall be responsible for all Taxes and Assessments associated with 1810 Maple Avenue. ---------------------------------------------------------- Attachments: Ordinance 85-O-16 Enterprise Lease 397 of 550 7/1/2016 85-O-16 AN ORDINANCE Authorizing the City Manager to Execute a Lease of City-Owned Real Property Located at 1810 Maple Avenue WHEREAS, the City of Evanston owns certain real property located at 1800 Maple Avenue, Evanston, Illinois 60201, which is improved with a public parking garage referred to as the Maple Avenue Garage and contains two commercial storefronts at the street level (the “Property”); and WHEREAS, Enterprise Leasing Company of Chicago, LLC, a Delaware limited liability company d/b/a “Enterprise Rent-a-Car” currently rents one of two commercial storefronts, address 1810 Maple Avenue (“Premises”), and seeks to renew its lease with the City; and WHEREAS, the City Council has determined that the Property is not necessary to City operations and continuing to lease the Property to Enterprise Leasing Company of Chicago, LLC is in the City’s best interests, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Pursuant to Subsection 1-17-4-1 of the Evanston City Code of 2012, as amended (the “City Code”), the City Manager is hereby authorized and directed to execute, on behalf of the City, the Lease Agreement by and between the City of Evanston, as landlord, and Enterprise Leasing Company of Chicago, LLC, as 398 of 550 85-O-16 ~2~ tenant. The Lease Agreement shall be in substantial conformity with the Lease Agreement attached hereto as Exhibit “1” and incorporated herein by reference. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Ayes: ______________ Nays: ______________ Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 399 of 550 85-O-16 ~3~ EXHIBIT 1 LEASE AGREEMENT 400 of 550 49817532v4 LEASE between Enterprise Leasing Company of Chicago, LLC a Delaware limited liability company as Tenant and CITY OF EVANSTON An Illinois municipal corporation, as Landlord 1810 MAPLE AVENUE EVANSTON, ILLINOIS 60201 401 of 550 1 49817532v4 TABLE OF CONTENTS 1. PREMISES .................................................................................................................................... 1 2. TERM ............................................................................................................................................. 1 3. RENT ............................................................................................................................................. 2 4. FIXTURES .................................................................................................................................... 3 5. USE OF PREMISES .................................................................................................................... 3 6. MAINTENANCE ........................................................................................................................ 3 7. PAYMENT OF TAXES ............................................................................................................. 5 8. DAMAGE AND DESTRUCTION ......................................................................................... 5 9. INSURANCE ................................................................................................................................ 6 10. INDEMNIFICATION ............................................................................................................... 7 11. EXERCISE OF EMINENT DOMAIN .................................................................................. 8 12. UTILITIES .................................................................................................................................... 9 13. COVENANTS AGAINST LIENS ........................................................................................... 9 14. ASSIGNMENT AND SUBLETTING .................................................................................. 10 15. NOTICES .................................................................................................................................... 10 16. RIGHT TO GO UPON PREMISES ..................................................................................... 11 17. DEFAULT ................................................................................................................................... 11 18. SIGNS .......................................................................................................................................... 12 19. REPRESENTATIONS AND WARRANTIES .................................................................... 13 20. HOLDING OVER; END OF TERM ................................................................................... 14 21. EXPENSES OF ENFORCEMENT ...................................................................................... 14 22. SUCCESSORS IN INTEREST ............................................................................................... 14 23. REMEDIES ARE CUMULATIVE ........................................................................................ 15 24. QUIET POSSESSION .............................................................................................................. 15 25. ALTERATION ........................................................................................................................... 15 26. HAZARDOUS SUBSTANCES ............................................................................................... 15 27. GENERAL CONDITIONS .................................................................................................... 16 28. SUBORDINATION .................................................................................................................. 18 29. WAIVER OF LANDLORD LIEN ........................................................................................ 20 30. RESTRICTIVE COVENANT ................................................................................................ 20 402 of 550 2 49817532v4 L E A S E THIS LEASE AGREEMENT is made by and between CITY OF EVANSTON (“Landlord”), an Illinois municipal corporation and Enterprise Leasing Company of Chicago, LLC, a Delaware limited liability company d/b/a Enterprise Rent-A-Car (“Tenant”). W I T N E S S E T H: 1. PREMISES (a) Property. Landlord is the fee simple owner of certain real property at 1800 Maple Avenue, Evanston, Illinois 60201, which is the public parking facility commonly known as the “Maple Avenue Garage” legally described in Exhibit “A” attached hereto and incorporated herein (the “Garage Property”). The Garage Property contains two commercial units on the ground level and Landlord leases one of these units to Tenant, with the common address of 1810 Maple Avenue, Evanston, Illinois 60201, as shown on the Site Plan on Exhibit “B”(please add exhibit B for our review) attached hereto and incorporated herein by this reference (the “Premises”). Landlord does hereby demise and lease the Premises to Tenant, for Tenant’s exclusive use and control, together with all appurtenances thereto, pursuant to the terms and conditions of this Lease. (b) Parking. This Lease does include the lease of fifteen (15) parking spaces for rental vehicles in the Maple Avenue Garage as part of the rental rate. The rental rate for the lease of these spaces in outlined in Paragraph 3 below. 2. TERM (a) Primary Term. Subject to the provisions of this Lease, the “Primary Term” shall be a five (5) year term, commencing on October 1, 2016 (“Commencement Date”) and shall end at 11:59 p.m. on September 30, 2021 except as otherwise terminated as provided herein. (b) Extended Terms. Provided Tenant is not otherwise in default beyond any applicable cure period, Tenant shall have one (1) option (“Extension Option”), to extend the lease for a five (5) year period, October 1, 2021 – September 30, 2026 (“Extension Term”) upon the same terms, covenants and conditions as herein provided. Such Extension Option shall automatically renew unless Tenant shall notify Landlord in writing at least sixty (60) days’ prior to the then current expiration date of the Primary Term that it does not elect to extend such Term.. The Primary Term together with the Extension Term is referred to herein collectively as the “Term”. (c) Termination Right. Anything in this Lease to the contrary notwithstanding, Tenant or Landlord may terminate this lease at any time during the Primary and Extended Term upon not less than 360 days prior written notice to Landlord. Notwithstanding anything contained herein to the contrary, Landlord’s right to terminate this Lease shall be limited to exercising such right for the purposes of serving the public interest, subject to City Council review. 3. RENT (a) Fixed Minimum Rent. Commencing on the Commencement Date, and subject to the terms of this Lease, Tenant agrees to pay to Landlord: (i) Fixed Minimum Rent (herein so called) described 403 of 550 3 49817532v4 below; and (ii) all other charges due from Tenant to Landlord hereunder as “Additional Rent” (herein so called). (i) Initial Fixed Minimum Rent. Commencing on the Commencement Date and continuing through the Primary Term, Tenant shall pay to Landlord according to this table: Period Effective Date End Date Monthly Rent Annual Rent 11th Year Rent 10/01/2016 09/30/2017 $3,034.50 $36,414.00 12th Year Rent 10/01/2017 09/30/2018 $3,034.50 $36,414.00 13th Year Rent 10/01/2018 09/30/2019 $3,570.00 $42,840.00 14th Year Rent 10/01/2019 09/30/2020 $3,570.00 $42,840.00 15th Year Rent 10/01/2020 09/30/2021 $3,570.00 $42,840.00 (i) Extension Term Rent. Commencing on the first day of the Extension Term and continuing through the end of the Extension Term, Tenant shall pay Landlord according to this table: Period Effective Date End Date Monthly Rent Annual Rent 16th Year Rent 10/01/2021 09/30/2022 $3,927.00 $47,124.00 17th Year Rent 10/01/2022 09/30/2023 $3,927.00 $47,124.00 18th Year Rent 10/01/2023 09/30/2024 $3,927.00 $47,124.00 19th Year Rent 10/01/2024 09/30/2025 $3,927.00 $47,124.00 20th Year Rent 10/01/2025 09/30/2026 $3,927.00 $47,124.00 (ii) Late Fee and Interest. In the event any sums required hereunder to be paid are not received by Landlord on or before the date the same are due, then, Tenant shall on demand pay, as additional rent, a service charge of Two Hundred Dollars ($200).. Such interest shall also be deemed Additional Rent. (b) Parking Spaces. Tenant is permitted to lease fifteen parking spaces in the Maple Avenue Garage. During the Primary Term, the rental rate is Ninety Dollars ($90) per space per month. If Tenant exercises the Extension Option, the parking spaces will be Ninety-Five Dollars ($95) per space per month. Tenant must remit monthly payments for the Parking Spaces to SP Plus Management and mail checks to: SP Plus Management, 1800 Maple Avenue, Evanston, Illinois 60201. (c) Time and Place of Payment. Tenant shall pay to Landlord Fixed Minimum Rent in advance, in equal monthly installments, and without prior notice, setoff (unless otherwise expressly permitted herein) or demand, except as otherwise specifically provided herein, on or before the first (1st) day of each calendar month during the Term hereof via ACH payments or via check to the City of Evanston..) City of Evanston Attn: Collector’s Office 2100 Ridge Avenue Evanston, IL 60201 404 of 550 4 49817532v4 4. FIXTURES All trade fixtures and equipment installed by Tenant in or on the Premises (including furniture, satellite communication dish and equipment, registers, other equipment, shelving and signs) shall remain the property of Tenant and Tenant may remove the same or any part thereof at any time prior to or at the expiration or earlier termination of this Lease. Tenant shall repair at its own expense any damage to the Garage Property or Premises caused by the removal of said fixtures or equipment by Tenant. This provision shall expressly survive the termination or expiration of this Lease. 5. USE OF PREMISES (a) Permitted Use. Tenant shall have the right, subject to applicable Federal, State and local laws and the terms of this Lease, to use the Premises for the following purpose(s): to run a commercial rental vehicle business and related functions to run the rental business (herein collectively “Permitted Use”). (b) Tenant Exclusive Use of Premises. Landlord covenants and agrees that it has no rights to use, modify, alter or lease any portion of the Premises other than as expressly provided in this Lease. 6. MAINTENANCE (a) Tenant accepts the Premises in as-is condition, and acknowledges that the Landlord has made no representations to the condition or has made any repairs to same except as provided in this Lease. The Landlord or Landlord’s staff or other representatives have made no representations or assurances that it will alter or remodel the Premises and all renovations will be at Tenant’s sole cost and expense. (b) Maintenance Responsibilities of Tenant: (i) HVAC system for the Premises, interior sprinkler and fire safety system within the Premises, and other interior fixtures. (ii) Tenant cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials. A refuse container for regular refuse will be located at the Premises in reasonable proximity to the Premises. Tenant will contract to have trash hauled from such container with reasonable frequency. Tenant is responsible for snow, ice removal and leaf removal and general upkeep of the exterior directly in front and in back of the Premises. (iii) The Tenant will at all times maintain all of the Premises in a clean, neat and orderly condition. The Tenant will not use the Premises in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. The Tenant shall pay the Landlord for overtime wages for staff and for any other related expenses incurred in the event that repairs, alterations or other work in the Premises required or permitted hereunder are not made during ordinary business hours at the Tenant’s request. 405 of 550 5 49817532v4 (iv) Tenant will keep the interior non-structural portions of the Premises, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 7(c), in good repair. Tenant shall be responsible for repairs, damages and losses for damages sustained outside the Premises attributable to Tenant’s negligence or intentional misconduct. Tenant agrees to use good faith efforts to report such damage in writing to the Director of Public Works or her designee, by the next City of Evanston business day, after discovery of such damage by Tenant. (v) Tenant shall yield the Premises back to Landlord, upon the termination of this Lease, whether such termination shall occur by expiration of the Term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by casualty and reasonable wear and tear accepted. Except to the extent any of the following is Landlord’s obligation pursuant to Section 7(c), Tenant shall make all necessary repairs and renewals upon Premises and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises shall not thus be kept in good repair and in a clean condition by Tenant, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, witho ut such entering causing or constituting a termination of this Lease or an interference with the possession of the Premises by Tenant, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenant agrees to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenant shall not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. (vi) Tenant will keep is leasehold improvements in compliance with all laws and regulations during the entire Term of this Lease, except for repairs required of the Landlord to be made and damage occasioned by fire, hurricane or other causes as provided for in this Lease. (c) Landlord, at its sole cost and expense, shall maintain and repair the exterior (except for improvements made by Tenant) and all structural and load bearing columns and walls of the Maple Avenue Garage including the roof membrane, roof structure, and the roof covering, the outside walls (excluding the sign fascia attached to the front of the Premises), all buried utilities up to the point of entry into Tenant’s Premises, and the foundations of the Maple Avenue Garage in good condition and repair throughout the Term of this Lease. Landlord, at its sole cost and expense, shall also be responsible for all capital expenses relating to the maintenance and repair of the exterior portions of the Maple Avenue Garage and damages caused by Landlord, its agents, employees, licensees or contractors. 7. PAYMENT OF TAXES (a) Definition. For purposes hereof, “Taxes” shall mean Leasehold property taxes and “Assessments” shall mean assessments, general and special, foreseen and unforeseen, for public improvements levied or assessed against the Premises and the improvements thereon for that portion of the Term (as defined herein). 406 of 550 6 49817532v4 (b) Payment. Landlord represents and warrants to Tenant that the Garage Property is currently exempt from Taxes and Assessments. Tenant shall continue to pay all Taxes and Assessments before any fine, penalty, interest or cost may be added thereto, become due or be imposed by operation of law for the nonpayment of late payment thereof. (c) Prorations. At the end of the Term, Taxes and Assessments to be paid by Tenant shall be prorated based on the portion of the fiscal tax year in which this Lease is in effect. (d) Personal Property Taxes. Tenant shall pay before delinquency any and all taxes and assessments levied or assessed and becoming payable during the Term, against Tenant’s personal property located upon the Premises. 8. DAMAGE AND DESTRUCTION (a) Casualty. If the Premises shall be damaged by fire or other casualty (“Casualty”), Landlord shall, within one hundred eighty (180) days after such damage occurs (subject to being able to obtain all necessary permits and approvals, including, without limitation, permits and approvals required from any agency or body administering environmental laws, rules or regulations, and taking into account the time necessary to effectuate a satisfactory settlement with any insurance company) repair such damage at Landlord’s expense and this Lease shall not terminate. Notwithstanding (i) any other provisions of the Lease to the contrary, and (ii) any legal interpretation that all improvements become part of the realty upon being attached to the Premises, following a Casualty, the Landlord shall be responsible only for restoring the Premises to building standard levels of improvement, and the tenant shall be responsible for insuring and replacing the above building standard levels of improvement, and the tenant shall be responsible for insuring and replacing the above building standard tenant improvements or betterments that made the Premises “customized” for Tenant’s use. Customized improvements include, but not limited to: bullet proof glass, alarm censored doors, wood flooring, and custom cabinetry. Except as otherwise provided herein, if the entire Premises are rendered untenantable by reason of any such damage, all Fixed Minimum Rent and Additional Rent shall abate for the period from the date of the damage to the date the damage is repaired and Landlord obtains a Certificate of Occupancy for Tenant, and if only a part of the Premises are so rendered untenantable, the Fixed Minimum Rent and Additional Rent shall abate for the same period in the proportion that the area of the untenantable part bears to the total area of the Premises; provided, however, that if, prior to the date when all of the damage has been repaired, any part of the Premises so damaged are rendered tenantable and shall be used or occupied by or through Tenant, then the amount by which the Fixed Minimum Rent and Additional Rent abates shall be apportioned for the period from the date of such use or occupancy to the date when all the damage has been repaired. (b) Repair to Leasehold Improvements. Landlord shall have no obligation to repair damage to or to replace any leasehold improvements, Tenant’s personal property or any other property located in the Premises, and Tenant shall within thirty (30) days after the Maple Avenue Garage is sufficiently repaired so as to permit the commencement of work by Tenant, commence to repair, reconstruct and restore or replace the Premises (including fixtures, furnishings and equipment) and prosecute the same diligently to completion. 407 of 550 7 49817532v4 (c) Termination Right. Notwithstanding any provision contained herein to the contrary, Tenant shall have the option and right to terminate this Lease if, (a) the Premises shall be so damaged by Casualty that it cannot be fully repaired within one hundred eighty (180) days after the date of damage; (b) during the last eighteen (18) months of the Term of this Lease, the Maple Avenue Garage is damaged by a Casualty in amount exceeding thirty-three and one-third percent (33.33%) of the square footage of the Premises, provided that, in such event, such termination of this Lease shall be effected by written notice within ninety (90) days of the happening of the Casualty causing such damage. This provision shall expressly survive the termination or expiration of this Lease. 9. INSURANCE (a) Tenant shall keep in full force and effect during the Term special form coverage insurance covering Tenant’s leasehold improvements, trade fixtures, merchandise and other personal property from time to time in, on or upon the Premises for the full replacement value insuring against physical loss or damage generally included in the classification of “all risk” coverage. (i) Said insurance shall be written by a company or companies licensed to do business in the state in which the Premises is located and rated Class A XII or better in Bests Key Rating Guide of Property-Casualty Insurance Companies. (ii) Said insurance shall be in an amount of the full replacement value with a deductible in Tenant’s reasonable discretion, which deductible Tenant shall be paid at Tenant’s sole cost and expense. The insurance is to cover, in addition to any personal property at the Premises, the above building standard leasehold improvements and betterments incorporated into the premises, whether or not initially installed and/or paid for by the Tenant. The Tenant’s aggregate coverage amount must be an amount sufficient to cover both the tenant’s personal property at the Premises and the leasehold improvements. So long as the Lease is not terminated pursuant to Paragraph 9 for a casualty, the proceeds of tenant’s insurance policy with respect to the tenant improvements shall be used to restore and replace the same. (b) Tenant agrees to maintain a policy or policies of commercial general liability insurance written by an insurance carrier rated at least Class A or better in Bests Key Rating Guide of Property-Casualty Insurance Companies and licensed to do business in the state in which the Premises is located which shall insure against liability for injury to and/or death of and/or damage to personal property of any person or persons, with policy limits of not less than $2,000,000.00 combined single limit for injury to or death of any number of persons or for damage to property of others not arising out of any one occurrence. Said policy or policies shall provide, among other things, blanket contractual liability insurance. Tenant’s policy shall cover the Premises and the business operated by Tenant and shall name Landlord as an additional insured. Landlord is self- insured up to $1.25 Million and agrees to maintain an excess policy or policies of commercial general liability insurance over the self-insured limit written by an insurance carrier with a rating at least Class A or better in the Bests Key Rating Guide and licensed to do business in the state in which the Premises is located which shall insure against liability for injury to and/or death of and/or damage to personal property of any person or persons, with policy limits of not less than $2,000,000.00 combined single limit for injury to or death of any number of persons or for damage to property of others not arising out of any one occurrence. Landlord’s policy shall name Tenant as an additional insured. Subject to the terms of Paragraph 9(a), Landlord shall maintain casualty insurance covering the entire Maple Avenue Garage and any alterations, improvements, 408 of 550 8 49817532v4 additions or changes made by Landlord thereto in an amount not less than their full replacement cost from time to time during the Term, providing protection against any peril included within the classification of “all risks”. (c) Each of the parties hereto agrees to maintain and keep in force, during the Term hereof, all Workers' Compensation and Employers' Liability Insurance required under applicable Workers' Compensation Acts. (d) Within thirty (30) days after written request, each of the parties agrees to deliver to the other a certificate of insurance as evidence that the policies of insurance required by this Section 10 have been issued and are in effect. (e) Waiver of Subrogation. Neither Landlord nor Tenant shall be liable to the other or to any insurance company (by way of subrogation or otherwise) insuring the other party for any loss or damage to any building, structure or other tangible property, or any resulting loss of income for property or general liability losses, even though such loss or damage might have been occasioned by the acts or omissions of such party, its agents, contractors or employees. Landlord or Tenant shall look exclusively to the proceeds of insurance carried by it or for its benefit in the event of any damage or destruction to its property located on the Premises. Notwithstanding anything to the contrary contained herein, Landlord and Tenant hereby release and waive any and all rights of recovery, claim, action or cause of action, against the other, or its respective directors, shareholders, officers, agents, invitees and employees, for any loss or damage that may occur to the property or the equipment, fixtures and improvements comprising any part of the Premises, by reason of fire, the elements, or any other cause which could be insured against under the terms of an “all risk” fire insurance policy, in the state where the Premises is located, regardless of cause or origin, including negligence of the parties hereto, their agents, officers, invitees and employees. Subject to the provisions of the Lease, no insurer of a party hereunder shall ever hold or be entitled to any claim, demand or cause of action against Tenant by virtue of a claim of loss paid under any such insurance policies, whether such insurer’s claim be in the nature of subrogation or otherwise. The waivers provided pursuant to this paragraph shall not operate to the extent that they would void coverage under the provisions of any policy of insurance. 10. INDEMNIFICATION (a) Indemnification of Landlord. Except as otherwise provided in this Lease and subject to Section 10(e), and except to the extent caused by the negligence or willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenant shall protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct, (ii) any negligence or willful misconduct of Tenant, or its agents, employees or contractors; or (iii) Landlord’s breach occasioned wholly or in part by any act, omission of Tenant, its agents, employees, contractors or servants. The provisions of this Section shall survive the expiration or earlier termination of this Lease only with respect to any damage, injury or death occurring before such expiration or earlier termination. (b) Indemnification of Tenant. Except as otherwise provided in this Lease and subject to 409 of 550 9 49817532v4 Section 10(e), and except to the extent caused by the negligence or willful misconduct of Tenant, or its agents, employees or contractors, or by the breach of this Lease by Tenant, Landlord shall protect, defend, indemnify and save Tenant and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from any act, omission or negligence of Landlord, its agents, employees, contractors or servants; The provisions of this Section shall survive the expiration or earlier termination of this Lease only with respect to any damage, injury or death occurring before such expiration or earlier termination. 11. EXERCISE OF EMINENT DOMAIN (a) Taking. An appropriation or taking under the power of eminent domain of all, or a portion, of the Property, are sometimes hereinafter called a “taking.” (b) Total Taking of the Garage Property. If all of the Garage Property shall be taken this Lease shall terminate and expire as of the date of vesting of title in, or taking of actual physical possession of the Garage Property by, the condemnor, and Landlord and Tenant shall thereupon be released from any and all further liability hereunder except to the extent any such liability hereunder expressly states that it shall survive the termination of this Lease. In such event, Tenant shall be entitled to participate in any condemnation award so as to be compensated for the cost of relocation, removal and decrease in value, as a result of such taking of Tenant's fixtures, equipment and stock-in-trade located in the Premises, goodwill and any other items to which Tenant is entitled under applicable law, and, the value of the leasehold of which Tenant is being deprived for the remainder of the Term hereof so long as any such award made to Tenant shall not reduce any award which may be obtained by Landlord. Nothing in this Section shall be construed as a waiver by Landlord of any rights vested in it by law to recover damages from a condemnor for the taking of its right, title, or interest in the Garage Property. (c) Partial Taking. In the event of the taking of: (i) any portion of the Garage Property, so that the remainder thereof is not reasonably adapted to the continued leasing of the Premises by Tenant; or (ii) access, whether by a taking or otherwise, of the Garage Property or a portion thereof to adjoining thoroughfares, so that all accessibility is substantially or materially restricted and as a result the continued leasing of the Garage Property by Tenant will become impracticable or unprofitable in Tenant’s sole discretion; then Tenant shall have the right to cancel and terminate this Lease as hereinafter provided. Within ninety (90) days after receipt by Tenant from Landlord of written notice that a condemnation action has been commenced, Tenant may, by written notice to Landlord, notify Landlord of its election to terminate this Lease, whereupon the parties shall be released from any and all further obligations under this Lease except to the extent any such obligation hereunder is expressly provided hereunder that the same shall survive the termination of this Lease and Tenant shall share any award or sale price as provided in Section 12(b) hereof. (d) Notice of Proceedings. Upon service on either party hereto of any legal process in connection with any condemnation proceedings, the party so served shall give immediate notice 410 of 550 10 49817532v4 thereof to the other party hereto. (e) Temporary Taking. In the event of a taking of the Garage Property, or any portion thereof, for temporary use (specifically one not exceeding one hundred twenty (120) days in duration), without the taking of the fee simple title thereto, this Lease shall remain in full force and effect, except for Tenant’s payment of Fixed Minimum Rent which shall be proportionally abated for any period during which Tenant cannot operate its business from the Premises in the same manner as prior to such temporary taking. All awards, damages, compensation and proceeds payable by the condemnor by reason of such taking relating to the Premises, for periods prior to the expiration of the Lease shall be payable to Tenant. All such awards, damages, compensation and proceeds for periods after the expiration of the Lease shall be payable to Landlord. (f) Lease Prevails. In the event of any taking, the rights and obligations of the parties shall be determined by this Lease and Landlord and Tenant waive any rights at law to the contrary. 12. UTILITIES Tenant shall pay during the Term hereof directly to the appropriate utility company or governmental agency all, water, , and telephone in connection with its occupancy and use of the Premises, including all costs of operating and maintaining all equipment therein, all business licenses and similar permit fees but excluding any installation costs, tap fees and/or connection fees or charges, all of which shall be paid by Landlord. All utilities shall be paid pursuant to separate meters measuring Tenant’s consumption of utilities from the Premises, which meter fee shall be Landlord’s obligation at its sole cost and expense. Landlord shall not be liable to Tenant for damages or otherwise (i) if any utilities shall become unavailable from any public utility company, public authority or any other person or entity supplying or distributing such utility, or (ii) for any interruption in any utility service (including, but without limitation, any heating, ventilation or air conditioning) caused by the making of any necessary repairs or improvements or by any cause beyond Landlord's reasonable control, and the same shall not constitute a default, termination or an eviction. Notwithstanding the foregoing, in the event an interruption with such utility services shall continue for more than five (5) consecutive days, and if such interruption is not caused in part by Tenant, and if as a result of such interruption Tenant is unable to operate in the Premises and in fact does not operate in the Premises, then Fixed minimum Rent and all other rent and charges shall abate for the entire period of interruption. Tenant assures Landlord that it shall arrange for an adequate supply of electricity to the Premises and it shall pay for any increased voltage and any additional wiring required addressing the increased capacity. 13. COVENANTS AGAINST LIENS Tenant covenants and agrees that it shall not, during the Term hereof, suffer or permit any lien to be attached to or upon the Garage Property or the Premises by reason of any act or omission on the part of Tenant or its agents, contractors or employees. In the event that any such lien does so attach, and (i) is not released within thirty (30) days after notice to Tenant thereof, or (ii) if Tenant has not bonded such lien within said thirty (30) day period, Landlord, in its sole discretion, may pay and discharge the same and relieve the Premises or the Garage Property therefrom, and Tenant agrees to repay and reimburse Landlord upon demand for the amount so paid by Landlord and for other reasonable costs incurred by Landlord in discharging and relieving said lien. The Tenant will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or 411 of 550 11 49817532v4 litigation arising out of any work or activity of Tenant on the Premises. Tenant will, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenant contests any lien so filed in good faith and pursues an active defense of said lien, Tenant shall not be in default of this paragraph. However, in the event of any final judgment against Tenant regarding such lien, Tenant agrees to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. 14. ASSIGNMENT AND SUBLETTING Tenant will have the right to assign its interest in this Lease or sublet all or any portion of the Premises to any entity wholly owned or controlled by Tenant or its parent corporation, or to a successor by merger or consolidation, or to any entity that acquires all or substantially all of Tenant’s assets or stock. The use of the Premises by such assignee or sublessee will be in accordance with the provisions of Section 5. Tenant will remain liable for the performance of the obligations of Tenant pursuant to this Lease. Any other assignment or subletting will require Landlord's consent, which consent will not be unreasonably withheld, conditioned or delayed. 15. NOTICES Any notices required to be given hereunder, or which either party hereto may desire to give to the other, shall be in writing. Such notice may be given by reputable overnight delivery service (with proof of receipt available), personal delivery or mailing the same by United States mail, registered or certified, return receipt requested, postage prepaid, at the following addresses identified for Landlord and Tenant, or to such other address as the respective parties may from time to time designate by notice given in the manner provided in this Section. If to the Landlord: with a copy to: City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 If to Tenant: Enterprise Leasing Company of Chicago, LLC 1050 N. Lombard Road Lombard, IL 600148 Attention : Vice President/General Manager With a copy to : Enterprise Holdings Inc. 600 Corporate Park Blvd. St. Louis, Mo 63105 Attention: Real Estate Department For purposes of this Lease, a notice shall be deemed given upon the date of actual receipt thereof or the date of proof of rejection thereof if delivered by hand or overnight courier service. 412 of 550 12 49817532v4 16. RIGHT TO GO UPON PREMISES 17. Landlord hereby reserves the right for itself or its duly authorized agents and representatives at all reasonable times during business hours of Tenant upon at least forty-eight (48) hours prior notice to Tenant and accompanied by a representative of Tenant (which may be the store manager or assistant manager) to enter upon the Premises for the purpose of inspecting the same and of showing the same to any prospective purchaser or encumbrance or tenant, and for the purpose of making any repairs which Landlord is required hereunder to make on the Garage Property, but any such repairs shall be made with all due dispatch during normal construction trade working hours, and in such manner as to minimize the inconvenience to Tenant in the conduct of its business, it being agreed that in the event of a necessity of emergency repairs to be made by Landlord, Landlord may enter upon the Premises forthwith to effect such repairs. Landlord will make every effort to relocate tenant to avoid temporary closure of business. Notwithstanding the foregoing, in the event that due to an entry by or on behalf of Landlord into the Premises, Tenant’s use is materially interfered with and Tenant, from the standpoint of prudent business management, cannot open and operate the Premises for business for two (2) consecutive days, all Fixed Minimum Rent and other charges payable by Tenant hereunder shall equitably abate commencing after such second (2nd) day, and continuing until such repairs are completed, unless such entry is required as a result of Tenant’s negligence or intentional misconductDEFAULT (a) Tenant Default. (i) Events of Default. Including, but not limited to, the following events shall be deemed to be an “event of default” hereunder by Tenant subject to Tenant’s right to cure: a. Tenant shall fail to pay any item of Fixed Minimum Rent per Section 3 at the time and place when and where due and does not cure such failure within ten (10) business days after receipt of notice from Landlord of such failure; b. Tenant shall fail to comply with any other term, provision, covenant or warranty made under this Lease or if any of Tenant’s representations and warranties made under this Lease are determined to be untrue, either when made or at any time during the Term, by Tenant, and Tenant shall not cure such failure within thirty (30) days after Landlord's written notice thereof to Tenant. In the event Tenant cannot comply with such term, provision, or warranty, within said thirty (30) day period, Tenant shall not be in default if Tenant is diligently and continuously making an effort to comply with such term, provision, covenant or warranty and Tenant completes the cure of the default; or c. Tenant shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy. (ii) Remedies. Upon the occurrence of an event of default, Landlord may, so long as such default continues, as permitted by law and subject to Landlord’s obligation to use good faith efforts to mitigate damages, either: 413 of 550 13 49817532v4 a. terminate this Lease by written notice to Tenant, which written notice shall specify a date for such termination at least fifteen (15) days after the date of such written termination notice and such termination shall be effective as provided in such written notice unless Tenant shall cure such default within such notice period, or not terminate this Lease as a result of the default of Tenant. If Tenant shall fail to surrender the Premises upon such termination, Landlord may thereupon, reenter the Premises, or any part thereof, and expel or remove therefrom Tenant and any other persons occupying the same, using such means provided by law; b. without terminating this Lease, Landlord may evict Tenant (by any means provided by law) and let or relet the Premises or any or all parts thereof for the whole or any part of the remainder of the Term hereof, or for a period of time in excess of the remainder of the Term hereof, and out of any rent so collected or received, Landlord shall first pay to itself the expense of the cost of retaking and repossessing the Premises and the expense of removing all persons and property therefrom, and shall, second, pay to itself any costs or expenses sustained in securing any new tenant or tenants (provided that such amount shall not include any amounts incurred to restore the Premises to more than the condition originally delivered to Tenant), and shall third, pay to itself any balance remaining, and apply the whole thereof or so much thereof as may be required toward payment of the liability of Tenant to Landlord then or thereafter unpaid by Tenant; each party shall use commercially reasonable efforts to mitigate its damages in the event of default by the other party, or c. pursue such other remedies as are available at law or in equity. (b) Landlord Default. Should Landlord default in the performance of any covenant, provision, warranty, condition or agreement herein, or if any of Landlord’s representations and warranties made under this Lease are determined to be untrue, either when made or at any time during the Term, and such default in the case of any failure by Landlord to pay any sum required to be paid to Tenant hereunder, continues for ten (10) business days after notice thereof from Tenant, or in case of any non-monetary default, continues for thirty (30) days after receipt by Landlord of written notice thereof from Tenant (except as otherwise provided herein), or if the default of Landlord is of a type which is not reasonably possible to cure within thirty (30) days, if Landlord has not commenced to cure said default within said thirty (30) day period and does not thereafter diligently prosecute the curing of said default to completion (except as otherwise provided herein), Tenant in addition to any and all other remedies which it may have at law and/or in equity including the right to seek injunctive relief without posting a bond or the obligation to prove irreparable harm, may pay or perform any obligations of Landlord hereunder and deduct the cost thereof from each installment of annual Fixed Minimum Rent payable pursuant to the terms of this Lease; provided, however, in no event shall the amount of any such deduction exceed ten percent (10%) of the Fixed Minimum Rent payable on a monthly basis; provided, further, Tenant shall not have the right to terminate this Lease except as expressly permitted herein. 18. SIGNS Tenant may keep its existing signage at the Premises. If Tenant seeks to replace the sign, Tenant acknowledges that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the Code governs the application process and the details regarding size, type, and 414 of 550 14 49817532v4 number of signs and Tenant agrees to be bound by such ordinances. Landlord cannot make representations in a lease agreement that Tenant shall be entitled additional signage, a certain number of signs and/or dimensions of proposed signage, because the Tenant must make an application to the Sign Review Board, as provided by Code, but Landlord will not withhold, condition or delay its consent to a sign over the new entrance to the Premises which complies with applicable laws. 19. REPRESENTATIONS AND WARRANTIES (a) Landlord represents, warrants and covenants to Tenant that, to Landlord’s knowledge, the following is true as of the Effective Date: (i) all of the Premises is zoned for commercial purposes, and the Permitted Use is permitted under the applicable zoning designation, and that the Premises and Garage Property are presently properly subdivided in conformity with all applicable laws; (ii) Landlord is the fee simple owner of the Premises; (iii) the Premises is subject to no restrictions or continuing regulations of any kind or nature whatsoever incompatible with the Permitted Use and that there are no restrictions in any agreement by which Landlord is bound (including, but not limited to, Landlord’s insurance policies) which would adversely affect Tenant’s right to use the Premises for the Permitted Use during the Term; (iv) the Premises are in good working order and condition, the roof is watertight and all utility systems are functional; (v) there are no exceptions to title with respect to and/or encumbrances on the Premises which would interfere with Tenants proposed use of the Premises; (vi) Landlord has no notice of any proposed Assessments other than as reflected on the current tax bill; (vii) Landlord has not used, discharged, dumped, spilled or stored any Hazardous Substances on or about the Premises, whether accidentally or intentionally, legally or illegally, and has received no notice of such occurrence and has no knowledge that any such condition exists at the Premises; (viii) Landlord has no knowledge of any condition that would preclude Tenant from obtaining all Tenant’s permits and licenses necessary for Tenant to open for business and operate for the Permitted Use; (ix) if Landlord is a corporation, limited liability company, partnership or trust, Landlord covenants that it is duly constituted under the laws of the state of its organization, and that its officer, member, manager, partner or trustee who is acting as its signatory in this Lease is duly authorized and empowered to act for and on behalf of the entity or trust; and (x) there are no judicial, quasi-judicial, administrative or other orders, injunctions, moratoria or 415 of 550 15 49817532v4 pending proceedings against Landlord or the Garage Property which preclude or interfere with, or would preclude or interfere with, the construction contemplated herein or the occupancy and use of the Premises by Tenant for the purposes herein contemplated. (xi) no third party has the right to object to Tenant’s tenancy hereunder, prohibit the selling of any products sold by Tenant or the uses allowed herein or the right to consent to any feature of the Premises or Tenant’s signage. (xii) there are no mortgages, prime leases, deeds to secure debt, deeds of trust, or other instruments in the nature thereof, affecting Landlord or its interest in the Premises. (b) All representations and warranties, covenants and indemnities contained in this Lease shall survive the expiration or earlier termination of this Lease. (c) Deliveries. Subject to governmental regulations, Tenant shall have the right to accept deliveries and unload merchandise in its designated loading area adjacent to the front of the Premises, during 9:00 a.m. to 6:00 p.m. seven (7) days a week. 20. HOLDING OVER; END OF TERM (a) If Tenant shall hold possession of the Premises after the expiration or termination of this Lease, at Landlord's option (i) Tenant shall be deemed to be occupying the Premises as a tenant from month- to-month at one hundred twenty five percent (125%) of the Fixed Minimum Rent in effect upon the expiration or termination of the immediately preceding term or (ii) Landlord may exercise any other remedies it has under this Lease or at law or in equity including an action for wrongfully holding over. (b) Upon the expiration or sooner termination of this Lease, Tenant shall surrender the Premises to Landlord in as good order, condition and repair as when received by Tenant; ordinary wear and tear, casualty and condemnation excepted. This provision shall expressly survive the termination or expiration of this Lease. (c) With the exception of Tenant’s motor vehicles, a ny property, equipment, or product remaining in the Premises upon expiration of this Lease shall be considered abandoned and property of the Landlord. 21. EXPENSES OF ENFORCEMENT The Parties shall bear its own costs, charges, expenses and attorney’s fees, and any other fees incurred in the event of a dispute between the Parties. Neither Party may seek recovery of expenses of enforcement of obligations under this Lease. 22. SUCCESSORS IN INTEREST Each and all of the covenants, agreements, obligations, conditions and provisions of this Lease shall inure to the benefit of and shall bind the successors and permitted assigns of the respective parties hereto. 23. REMEDIES ARE CUMULATIVE 416 of 550 16 49817532v4 Remedies conferred by this Lease upon the respective parties are not intended to be exclusive, but are cumulative and in addition to remedies otherwise afforded by the law. 24. QUIET POSSESSION Upon payment by the Tenant of the minimum, percentage and additional rent and all other sums due hereunder and upon the observance and performance of all covenants, terms and conditions on Tenant’s part to be observed and performed, Tenant shall peaceably and quietly hold and enjoy the Premises for the Term of this Lease without hindrance or interruption by Landlord or any other person or persons lawfully or equitably claiming by, through or under the Landlord, subject nevertheless, to the terms and conditions of this Lease. 25. ALTERATION (a) Changes Required by Law. Any structural changes, alterations or additions in or to the Premises which may be necessary or required by reason of any law, rule, regulation or order promulgated by competent governmental authority shall be made at the sole cost and expense of Landlord, including but not limited to asbestos removal and disposal and interior and exterior compliance with the Americans with Disabilities Act (ADA) etc. Notwithstanding the foregoing, if any such changes, alterations or additions are required as a result of improvements made by Tenant during the Term hereof or due to Tenant’s use of the Premises, such changes, alterations or additions shall be made at the sole cost and expense of Tenant. Tenant may contest the validity of any such law, rule, regulation or order, but shall indemnify and save Landlord harmless against the consequences of continued violation thereof by Tenant pending such contest. (b) Alterations During Term. Tenant shall be permitted to perform interior, nonstructural alterations to the Premises and to revise the interior layout of the Premises. Tenant shall obtain Landlord's written consent to any other alterations or construction which affects the structural nature of the Premises, which consent shall not be unreasonably withheld, conditioned or delayed. 26. HAZARDOUS SUBSTANCES (a) Tenant agrees that, except as herein set forth, it shall not generate, use, store, handle or dispose of on or transport over the Premises any Hazardous Substances (defined below) in violation of any Environmental Laws (defined below), except as such incidental amounts of Hazardous Substances as may be required for Tenant to conduct the Permitted Use. (b) If, at any time during the Term, Hazardous Substances are found in the Premises or at the Premises, then, in such event: (i) with regard to any Hazardous Substances existing, or future Hazardous Substances, on the Garage Property prior to the Commencement Date and throughout the Term of the Lease or that Landlord shall have caused, Landlord shall remove same, in compliance with applicable Environmental Laws, at Landlord’s sole cost and expense. Landlord shall defend, indemnify, and hold Tenant harmless from and against any and all costs, damages, expenses and/or liabilities (including reasonable attorneys’ fees) which Tenant may suffer as a result of any claim, suit or action regarding any such Hazardous Substances (whether alleged or real) and/or regarding the removal 417 of 550 17 49817532v4 and clean-up of same or resulting from the presence of such Hazardous Substances. The representation, warranty and indemnity of Landlord described in this subsection shall survive the termination or expiration of this Lease. (ii) with regard to any Hazardous Substances caused by Tenant or its agents, contractors or employees, Tenant shall remove same, in compliance with applicable Environmental Laws, at Tenant’s sole cost and expense. Tenant shall defend, indemnify, and hold Landlord harmless from and against any and all costs, damages, expenses and/or liabilities (including reasonable attorneys’ fees) which Landlord may suffer as a result of any claim, suit or action regarding any such Hazardous Substances (whether alleged or real) present due to Tenant and/or regarding the removal and clean-up of same or resulting from the presence of such Hazardous Substances. The representation, warranty and indemnity of Tenant described in this subsection shall survive the termination or expiration of this Lease. (c) In the event that during the Term of this Lease, Tenant is prevented from performing Tenant’s Work and/or Tenant shall be unable to operate for a period of thirty (30) days or more for the Permitted Use at the Premises and ceases operating at the Premises as a result of the existence or remediation of Hazardous Substances located at the Premises which were not caused by Tenant or its agents, contractors or employees, then Fixed Minimum Rent, Additional Rent and all other charges due hereunder shall equitably abate, in accordance with the portion of the Premises used by Tenant, until such time as Tenant is able to resume the performance of Tenant’s Work and/or the operation of its business in the Premises. If Fixed Minimum Rent and other charges shall be so abated for a period of three hundred sixty-five (365) days, Tenant shall have the right to terminate this Lease upon thirty (30) days prior written notice to Landlord. (d) The term “Hazardous Substance” includes, without limitation, any material or substance which is (i) defined or listed as a “hazardous waste”, “extremely hazardous waste”, “restrictive hazardous waste” or “hazardous substance” or considered a waste, condition of pollution or nuisance under any Environmental Law (as defined below); (ii) petroleum or a petroleum product or fraction thereof; (iii) asbestos and any asbestos containing materials; and/or (iv) substances known to cause cancer and/or reproductive toxicity. The term “Environmental Law” shall mean any federal, state or local law, statute, ordinance, rule, regulation, order, consent, decree, judgment or common-law doctrine, interpretation thereof, and provisions and conditions of permits, licenses, plans, approvals and other operating authorizations whether currently in force or hereafter enacted relating to health, industrial hygiene or the environmental conditions on, under or about the Premises or the Garage Property, as such laws are amended and the regulations and administrative codes applicable thereto. It is the intent of the parties hereto to construe the terms “Hazardous Substance” and “Environmental Law” in their broadest sense. 27. GENERAL CONDITIONS (a) Time is of the essence of this Lease. Any deadlines in this Lease which cannot be met because of delays caused by governmental regulations, inability to procure labor or materials, strikes, acts of God, or other causes (other than financial), beyond the control of Landlord or Tenant (“Force Majeure”) shall be extended by the amount of time caused by such delays; provided, however, the payment of rent shall not be excused. Notwithstanding anything herein to the contrary, the failure by Landlord to construct the Premises according to building code and/o r to receive timely inspections by the necessary authorities due solely to the negligence, misconduct 418 of 550 18 49817532v4 or financial inability of Landlord or Landlord's contractors, employees or representatives shall not constitute Force Majeure. In order for Landlord to claim the occurrence of Force Majeure, Landlord must have notified Tenant in writing of such occurrence within twenty (20) business days after the initial occurrence. (b) No waiver of any breach of the covenants, agreements, obligations and conditions of this Lease to be kept or performed by either party hereto shall be construed to be a waiver of any succeeding breach of the same or any other covenant, agreement, obligation, condition or provision hereof. (c) Tenant shall not be responsible for the payment of any commissions in relation to the leasing transaction represented by this Lease. Landlord and Tenant each covenant that they have not dealt with any real estate broker or finder with respect to this Lease (herein collectively “Brokers”). Each party shall hold the other party harmless from all damages, claims, liabilities or expenses, including reasonable and actual attorneys' fees (through all levels of proceedings), resulting from any claims that may be asserted against the other party by any real estate broker or finder with whom the indemnifying party either has or is purported to have dealt, except for the Brokers. (d) The use herein of any gender or number shall not be deemed to make inapplicable the provision should the gender or number be inappropriate to the party referenced. All section headings, titles or captions contained in this Lease are for convenience only and shall not be deemed part of this Lease and shall not in any way limit or amplify the terms and provisions of this Lease. (e) Landlord and Tenant have negotiated this Lease, have had the opportunity to be advised respecting the provisions contained herein and have had the right to approve each and every provision hereof; therefore, this Lease shall not be construed against either Landlord or Tenant as a result of the preparation of this Lease by or on behalf of either party. (f) If any clause, sentence or other portion of this Lease shall become invalid or unenforceable, the remaining portions thereof shall remain in full force and effect. (g) Wherever in this Lease Landlord or Tenant is required to give consent, such consent shall not be unreasonably withheld, conditioned or delayed except to the extent otherwise expressly provided herein. (h) If the time for performance of any obligation or taking any action under this Lease expires on a Saturday, Sunday or legal holiday, the time for such performance or taking such action shall be extended to the next succeeding day which is not a Saturday, Sunday or legal holiday. If the day on which rent or any other payment due hereunder is payable falls on a Saturday, Sunday or on a legal holiday, it shall be payable on the next succeeding day which is not a Saturday, Sunday or legal holiday. (i) Landlord hereby agrees that it shall maintain all confidentiality with regard to entering into this Lease, the opening for business by Tenant in the Premises and any financial information contained hereunder or obtained from Tenant during the Term of this Lease, other than disclosures to necessary third parties and Landlord shall not release any material whatsoever to the press or any news media without the prior written approval of Tenant, which approval may be withheld in Tenant’s sole discretion. 419 of 550 19 49817532v4 (j) Each covenant hereunder of Landlord, whether affirmative or negative in nature, is intended to and shall bind the Landlord and each successive owner of the Premises and their respective heirs, successors and assigns. (k) There shall be no personal liability on Landlord, its elected officials, officers, employees, agents, or any successor in interest with respect to any provisions of this Lease, or amendments, modifications or renewals hereof. Tenant shall look solely to the then owner's interest in the Premises (including but not limited to any insurance proceeds, rents, or judgments) for the satisfaction of any remedies of Tenant in the event of a breach by Landlord of any of its obligations hereunder. (l) Landlord hereunder shall have the right to assign, sell or transfer Landlord’s interest in this Lease or the Premises with consent of Tenant, which shall not be unreasonably withheld. In the event of any such transfer, the transferor shall be automatically relieved of any and all obligations on the part of Landlord accruing from and after the date of such transfer. (m) The parties agree this Lease shall be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes shall be in the Circuit Court of Cook County, Illinois. (n) This Lease shall become effective on the day that this Lease shall be executed by the last of the parties hereto to execute this Lease (herein “Effective Date”). (o) There are no oral agreements between the parties hereto affecting this Lease, and this Lease supersedes and cancels any and all previous negotiations, arrangements, letters of intent, lease proposals, brochures, agreements, representations, promises, warranties and understandings between the parties hereto or displayed by Landlord to Tenant with respect to the subject matter thereof, and none thereof shall be used to interpret or construe this Lease. This Lease cannot be changed or terminated except by a written instrument subsequently executed by the parties hereto. 28. SUBORDINATION This Lease and all rights of Tenant hereunder are and shall be subject and subordinate to the lien of any mortgage, prime lease, deed to secure debt, deed of trust, or other instrument in the nature thereof, which may now or hereafter affect Landlord or its interest in the Premises; provided, however, that the foregoing subordination shall with respect to any future debt, mortgage, prime lease, deed of trust or other instrument only, be conditioned upon the holder of such mortgage, deed to secure debt, deed of trust, or other instrument in the nature thereof providing Tenant with a non-disturbance agreement to Tenant on such lender’s or prime landlord’s standard form with mutually agreed upon changes with Tenant. If the holder of any mortgage, deed to secure debt, deed of trust or other instrument in the nature thereof shall hereafter succeed to the rights of Landlord under this Lease, whether through possession or foreclosure action, termination of a prime lease or delivery of a new lease, then Tenant shall attorn to and recognize such successor as landlord under this Lease and such successor shall not disturb Tenant of its possession of the Premises as long as Tenant is not in default under the Lease and this Lease shall continue in full force and effect as a direct lease between such successor landlord and Tenant, subject to all of the terms, covenants and conditions of this Lease. Tenant and Landlord’s successor shall promptly execute and deliver any reasonable instrument that may be necessary to evidence such 420 of 550 20 49817532v4 subordination, nondisturbance and attornment. 29. WAIVER OF LANDLORD’S LIEN Landlord will not claim or have a lien of any kind, be it contractual or statutory, on or against Tenant’s motor vehicles for non-payment of Rent, default by Tenant or any other reason, and Landlord hereby waives all such liens available to Landlord. 30. RESTRICTIVE COVENANT With the exception of the Landlord’s current agreement with I-Go and any renewal or new lease agreements with I-Go or an affiliated entity of I-GO, in the parking garage, in consideration of the rent, during the term hereof and any term extensions, neither Landlord nor any persons associated and/or affiliated with Landlord including, but not limited to partnerships in which a member of Landlord is a partner therein (“Landlord’s Affiliates”) shall permit or make a lease with or grant a right to any other person, corporation, partnership or entity engaged in such business which would permit the use of any portion of the Parking Garage for vehicle rental or leasing. In the event o fany violation of this section by Landlord then, in addition to any other rights the Tenant may have at law or equity, Tenant’s rent and all other charges under this Lease shall thereafter abate and Tenant shall also have the right to terminate this Lease upon 30 days written notice and without further obligation of rent. Furthermore, provided the Lease has not been terminated by virtue of Tenant default, Landlord agrees not to permit any portion of the Parking Garage to be used for vehicle rental or Leasing purposes for a period of 12 months following the expiration or earlier termination of this lease by Tenant. This provision shall survive the expiration of this Lease. 421 of 550 21 49817532v4 IN WITNESS WHEREOF, the respective parties hereto have executed this Lease by officers or agents thereunto duly authorized and the effective date is the date executed by the City. Landlord: CITY OF EVANSTON, An Illinois municipal corporation By: _________________________________ Name: Wally Bobkiewicz Title: City Manager Dated: ____________________, 2016 Tenant: ENTERPRISE LEASING COMPANY OF CHICAGO, LLC A Delaware Limited Liability Company By: _________________________________ Name: Jeffrey D. Wilder Title: Vice President/General Manager Dated: ____________________, 2016 422 of 550 22 49817532v4 EXHIBIT A LEGAL DESCRIPTION PART OF LOT 4 OF THE CHURCH MAPLE RESUBDIVISION BEING A RESUBDIVISION OF PART OF DEMPSTER’S SUBDIVISION OF BLOCK 66 OF THE VILLAGE OF EVANSTON, COOK COUNTY, ILLINOIS, PART OF THE CHICAGO AND NORTHWESTERN RAILROAD RIGHT OF WAY (FORMERLY CHICAGO, MILWAUKEE AND ST. PAUL RIGHT OF WAY); PART OF BLOCK 18 IN THE VILLAGE OF EVANSTON; ALL OF BLOCKS 2 AND 3 IN THE CIRCUIT COURT SUBDIVISION IN PARTITION OF LOT 22 IN THE COUNTY CLERK’S DIVISION OF UNSUBDIVIDED LANDS; AND PART OF VACATED CLARK STREET AND EAST RAILROAD AVENUE; BEING IN THE NORTHWEST QUARTER AND THE SOUTHWEST QUARTER OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS. 423 of 550 For City Council Meeting of August 15, 2016 Item A18 Ordinance 66-O-16, Revising Title 3, Chapter 17 Taxicabs For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 66-O-16, Revising Title 3, Chapter 17 regarding Taxicabs and Motor Vehicles for Hire Date: July 27, 2016 Recommended Action: City staff recommends City Council adopt Ordinance 66-O-16, revising Title 3 of the Evanston City Code regarding taxis and other motor vehicles for hire. Summary: Staff convened several meetings with taxi industry representatives during 2016. License holders strongly supported revising taxi vehicle requirements and eliminating license fees. There are approximately 60% fewer licensed Evanston drivers in calendar year 2016 compared to 2013. At the May 9, 2016 and June 13 APW Committee meetings, staff was directed to substantially revise and amend regulations which implicated taxicabs and which also affect “Transportation Network Providers” (TNP’s) such as Uber and Lyft. TNP’s allow users to arrange and pay for rides provided by independent drivers often driving a personal vehicle. These independent drivers include taxi drivers who use registered cabs, and part or full time drivers who use a personal vehicle. Taxi Operational Costs, Current City Code and Current City Taxicab License Holders As explained by taxi owners and drivers, their businesses encounter a series of regulatory and operational costs, which they seek to remove in their entirety. These costs, which are typically shared between the taxi vehicle license holder and the taxi driver, are outlined below as approximations: •Costs to set up and purchase a taxi: $11,600 - $15,600 •Costs to operate a taxi: $4,400 - $5,100 / year •Costs to maintain/renew a City taxi vehicle license: $250 - $410 / year •Costs to register for a chauffeur license: $200 - $290 •Costs to maintain a chauffeur license: $100 - $180 / year Memorandum 424 of 550 Taxicab regulations were first enacted by the City Council in 1978, with the last substantive amendments and revisions enacted in the mid-1990’s. As indicated in prior briefings to the APW Committee, the City’s taxicab regulations have not kept pace with marketplace or technology developments. There is an applied cap of 140 City licensed taxicabs. This cap is unchanged since 1978. The owners/drivers of these cabs are colloquially known as “medallion holders”. The majority of medallion holders reside outside of Evanston, and many hold more than one medallion. Evanston 7 owners – 19 medallions Skokie 15 owners – 54 medallions Chicago 9 owners – 19 medallions Lincolnwood 3 owners Mt. Prospect 2 owners Bartlett, Buffalo Grove, Des Plaines, Glenview, Northbrook, Oswego, Waukegan, and Wheeling each have one owner. These individual owners typically affiliate with 2 companies for dispatching, etc: American Taxi 834 E. Rand Rd, Mt. Prospect 303/Norshore 9696 W. Foster, Chicago IL The suggested Code revision provides that all taxicabs soliciting business in the corporate limits of the City register annually with the City Manager, and maintain proof of current registration in a readily observable location on the taxicab. However, there is no annual fee required for registration, and prior costs associated with inspections and licensing are removed. This is responsive to the taxi industry’s request for deregulation and operational cost reductions. City of Evanston Subsidized Taxi Program The City of Evanston utilizes taxis to deliver the City’s subsidized taxi program. Eligible Evanston residents can purchase subsidized taxi coupons at the price of $3 for taxi rides within Evanston. This fare was last amended by ordinance in 2008. The program provides on-demand transportation services for Evanston’s residents who are over the age of 80; or Evanston residents who are income-eligible and either over the age of 65 or are an individual with an ambulatory disability. Taxi drivers are reimbursed by the City for each validated coupon. The taxi coupon program saw an approximately 30% reduction in trips taken in 2015 from the program’s peak in 2014; in 2015 less than 24,000 trips were taken while in 2014 the program saw over 34,800 trips. A graph outlining the number of redeemed taxi coupons from 2013 to 2016 is attached to the end of this memo. The proposed revisions maintain this program, but the total rate increases from $6.00 to $10.00. A modest increase in the coupon price from $3.00 payable by participant passengers, to $4.00, is intended to permit expanded use of the program for addresses in Skokie, Wilmette and Lincolnwood. 425 of 550 Summary of Other Revisions The revisions take 18 current pages of City Code and condense it to 4 pages. The revision removes the longstanding code language which prohibits City licensed taxicabs from operating in another jurisdiction for purposes of soliciting fares. The revisions maintain a registration requirement for taxicabs soliciting business in Evanston, but remove all City mandated fees and payments. The definitions section is revised to conform to the definitions in the Illinois Vehicle Code. Section 3-17-2 concerning compliance expands the old code language. The City equally mandates all drivers, taxicab providers, motor vehicle for hire providers, and transportation network providers comply with all state of Illinois requirements regarding liability insurance and proof of financial responsibility. The City of Evanston currently duplicates state regulations in almost all substantive areas, and this duplication is proposed to be removed. The Illinois Secretary of State already regulates taxis through issuing registration plates for taxis. Taxicabs must take and pass the Illinois “safety test” mandated in the Illinois Vehicle Code and also maintain liability insurance. The revisions remove unnecessary prohibitive language concerning license fees, license transfer penalties, and inspections. Every motor vehicle operating within the City which is required to comply with the Illinois Vehicle Code, 625 ILCS 625 5/13-101, must submit to the state of Illinois “safety test” and secure a certificate of safety from the state. The proposed revisions add new language mandating all taxicab drivers, motor vehicle for hire drivers, and transportation network vehicle drivers comply with all applicable laws regarding non-discrimination against passengers or potential passengers on the basis of destination, race, color, national origin, religious belief or affiliation, sex, disability, age, sexual orientation, or gender identity. The State of Illinois’ Transportation Network Providers Act (TNP Act) defines TNPs, TNP drivers, TNP periods and automobile liability insurance requirements. The TNP Act requires that TNP driver applications include personal information, driver license information, driving history, motor vehicle registration, and automobile liability insurance. The proposed ordinance codifies the requirement that all TNP’s operating in Evanston comply with this state statute. TNP’s would be prohibited from operating in taxicab stands or motor vehicle for hire loading zones. Impact of TNPs on the Taxi Industry The emergence of TNPs are closely tied to changes in taxi services and the number of eligible taxi drivers. In addition to the impact on taxi service, the arrival of TNPs also correlated with a decreasing number of chauffeur licenses in Evanston and thus eligible taxi drivers. From 2010 to 2013 the number of licensed chauffeur drivers remained relatively stable with 366 drivers in 2010 to 337 in 2013. With the arrival of Uber and Lyft in late 2013, the number of licensed chauffeur drivers decreased significantly to 267 in 2014 and 208 in 2015. As of April 2016 there are 99 issued chauffeur driver licenses; historically, the City would expect to have around 150 to 160 issued chauffeur driver licenses by late spring. 426 of 550 Redeemed Taxi Coupons by Month from 2013 to 2016 0 1000 2000 3000 4000 5000 6000 2013 2014 2015 2016 April May June July September October Figure 1: Redeemed Taxi Coupons by Month from 2013 to 2016 The above figure outlines the number of redeemed taxi coupons per month, which equates to the number of one-way trips taken through the program from 2013 to 2016. Attachment: Ordinance 66-O-16 427 of 550 7/21/2016 7/12/2016 5/24/2016 66-O-16 AN ORDINANCE Amending and Revising Title 3, Chapter 17 of the Evanston City Code Regarding Taxicabs and Motor Vehicles For Hire NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Title 3, Chapter 17 of the Evanston City Code of 2012, is stricken and replaced in its entirety, and amended to read as follows: CHAPTER 17 - TAXICABS; MOTOR VEHICLES FOR HIRE; TRANSPORTATION NETWORK PROVIDERS 3-17-1. – DEFINITIONS For purposes of this Chapter, the definitions in the Illinois Vehicle Code, 625 ILCS 5/ et seq., as may be amended from time to time, the definitions in the Taxi Safety Act, 625 ILCS 55/ et. seq., as may be amended from time to time, and the definitions in the Transportation Network Providers Act, 625 ILCS 57/ et seq., as may be amended from time to time, will apply. CITY MANAGER The City of Evanston City Manager or his/her designee. MOTOR VEHICLE FOR HIRE All other motor vehicles or buses used for the transportation of passengers for hire. A motor vehicle for hire also includes a limousine, as defined by the Illinois Vehicle Code. A motor vehicle for hire is not a bus operated by a public transportation agency or unit of local government, taxicab, or transportation network vehicle. TAXICAB Any public passenger vehicle transporting passengers for hire on a trip basis to or from a destination, other than a motor vehicle for hire or transportation network 428 of 550 66-O-16 ~2~ vehicle. The vehicle must be equipped with a taximeter. TAXIMETER Any electronic or mechanical device which records and indicates a fare measured by distance traveled, waiting time and/or number of passengers. TRANSPORTATION NETWORK VEHICLE Any vehicle used to provide a transportation network service. A transportation network vehicle is not a taxicab or motor vehicle for hire. 3-17-2. - COMPLIANCE WITH STATE AND CITY LAWS It is unlawful for any person to operate a taxicab, motor vehicle for hire, or transportation network vehicle in the corporate limits of the City unless the driver of the taxicab, motor vehicle for hire, or the transportation network vehicle operated by him/her comply with all relevant state of Illinois laws and regulations and the City Code. All taxicabs soliciting business in the corporate limits of the City must register annually with the City Manager, and maintain proof of current registration in a readily observable location on the taxicab. There is no fee for this annual registration. All applicants must disclose their name, address, provide a current copy of a valid license or permit to operate a motor vehicle issued under Illinois state law, provide proof of compliance with the requirements of Subsection 3-17-4, and disclose whether the applicant ever had a motor vehicle license suspended or revoked. No driver of a taxicab, motor vehicle for hire, or transportation network vehicle can solicit patronage in a loud or annoying tone of voice or by sign. No driver can obstruct the movement of any persons or vehicles, or follow any person for the purpose of soliciting patronage. No person may operate a rent-a-car business without applying for and receiving a valid City business license. 3-17-3. – LIABILITY INSURANCE AND PROOF OF FINANCIAL RESPONSBILITY REQUIRED All drivers, taxicab providers, motor vehicle for hire providers, and transportation network providers must comply with all state of Illinois requirements regarding liability insurance and proof of financial responsibility. 3-17-4. – COMPLIANCE WITH STATE OF ILLINOIS SAFETY REQUIREMENTS Every motor vehicle operating within the City which is required to comply with the Illinois Vehicle Code, 625 ILCS 625 5/13-101, as may be amended from time to time, must 429 of 550 66-O-16 ~3~ submit to the state of Illinois “safety test” and secure a certificate of safety from the state. Every vehicle operator or owner must produce evidence of compliance upon demand by the City. Violators may be cited by the City on a warning ticket, issued to the owner or operator of the motor vehicle, with a twenty one (21) day grace period given for correction of the violation. Any uncorrected violations may be written as a citation to the City Administrative Adjudication Division or the Cook County Circuit Court. No taxicab, transportation network vehicle, or motor vehicle for hire operating within the City can display any advertising sign or device on the vehicle that creates any risk of injury to the driver, to passengers of the vehicle, to pedestrians, or to drivers or passengers of other vehicles. 3-17-5. – IDENTIFICATION IN TAXICABS OR MOTOR VEHICLES FOR HIRE Every taxicab must display on each side front door or front fender, and on the trunk, and in a conspicuous place within the passenger compartment, the name of the owner of the vehicle, and if applicable, the association to which it belongs. The following information must be displayed in the taxicab’s rear passenger compartment in plain view of the passenger: schedule of rates and charges, telephone number where complaints can be received, a list of communities where straight meter rates apply, the taxicab number, the name of the owner of the taxicab, and the name of the association to which the taxicab belongs. Every driver of a motor vehicle for hire must display his/her driver’s license in the interior of the vehicle in plain view. 3-17-6. – NON-DISCRIMINATION All taxicab drivers, motor vehicle for hire drivers, and transportation network vehicle drivers must comply with all applicable laws regarding non-discrimination against passengers or potential passengers on the basis of destination, race, color, national origin, religious belief or affiliation, sex, disability, age, sexual orientation, or gender identity. 3-17-7. - TAXICAB STANDS AND LOADING ZONES The City Manager, with the consent of the City Council, may establish taxicab stands and motor vehicle for hire loading zones designated by appropriate signs. Transportation network vehicles cannot operate in taxicab stands or loading zones. 430 of 550 66-O-16 ~4~ 3-17-8. – TAXIMETERS Every taxicab must have a taximeter to register, in plain view of the passenger, the fares as accumulated while the cab is operating. The taxicab must have posted information, in plain view of the passenger, showing how the fare is calculated, applicable rates, and upon request, the taxi driver must provide an estimated fare to the passenger before the trip. No taxicab may transport a passenger for hire unless the taximeter accurately records the fare to be charged. Any passenger who requests a receipt for the fare paid is to receive one. Any passenger can pay for the fare by credit or debit card. 3-17-9. – SENIOR CITIZEN/PERSONS WITH DISABILITIES TAXICAB PROGRAM Owners, operators and drivers of taxicabs are eligible to provide Senior Citizen/Persons with Disabilities Taxicab Program services to City residents. Persons eligible to participate as a passenger in the Senior Citizen/Persons with Disabilities Taxicab Program must be Evanston residents of sixty (60) years of age or older, or those residents who are persons with disabilities as defined by the Illinois Vehicle Code, 625 ILCS 5/1-159.1. The availability of assistance for senior citizens will be limited to those senior citizens who provide a written affidavit of need and meet income eligibility requirements. Eligible senior citizens will be those individuals whose annual income does not exceed thirty thousand dollars ($30,000.00) for a single person or fifty thousand dollars ($50,000.00) for married persons filing a joint income tax return. Eligible persons with disabilities will be those individuals who give the City a written disability determination pursuant to 625 ILCS 5/1-159.1. The fixed rate for a ride for persons registered to participate in the Senior Citizen/Persons with Disabilities Taxicab Program is ten dollars ($10.00), based upon subsidies from the City, with a participant share of four dollars ($4.00). Eligible passenger participants may purchase a coupon for service. Passenger participants may be taken only within the corporate boundaries of the City of Evanston, the City of Wilmette, the Village of Skokie, or the Village of Lincolnwood. 3-17-10. - PENALTY Owners, operators, or drivers who violate the provisions of this Chapter will be fined three hundred dollars ($300.00) for each violation. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: This ordinance will be in full force and effect as of October 1, 2016. 431 of 550 66-O-16 ~5~ SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity will not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2016 Adopted: _________________, 2016 Approved: ___________________________, 2016 ________________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Approved as to form: ________________________________ W. Grant Farrar, Corporation Counsel 432 of 550 For City Council meeting of August 15, 2016 Item APW1 Ordinance 33-O-16, Building Energy and Water Use Benchmarking For Discussion To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Kumar Jensen, Environmental Project Coordinator; David D. Stoneback, Public Works Agency Director Subject: Ordinance 33-O-16, Amending City Code Title 4 to add Chapter 22 – Building Energy and Water Use Benchmarking Ordinance Date: July 25, 2016 Recommended Action: City staff will discuss and provide answers to questions raised by City Council at the July 25th Administration and Public Works Committee meeting regarding Ordinance 33- O-16, Building Energy and Water Use Benchmarking. Summary: At the Monday, July 25th Administration & Public Works Committee meeting staff were asked to provide responses to four concerns. The concerns raised are as follows: 1. Remove $50.00 fine per day fine from ordinance 2. Could the City collect utility information directly from utilities and enter it into the system for the properties? 3. What type of support will be provided to property owners required to submit data to help them comply with provisions of the ordinance? 4. Conduct outreach to business and property owners Staff has provided responses to the above concerns in the body of the memo as well as in the attachments. Concern 1 Staff reviewed fine structures of 15 other jurisdictions (see Attachment 1) with benchmarking ordinances in order to provide a clear context for the basis of the fine structure recommended by staff at the July 25, 2016 meeting. Based on this research and conversations staff had with other municipalities, the inclusion of some level of a fine within the ordinance greatly improves compliance. In addition, some municipalities Memorandum 433 of 550 do not levy fines against noncompliant buildings during their first year of reporting but choose to waive any would-be fines in favor of supporting full compliance. Concern 2 Staff reached out to representatives at ComEd and Nicor Gas to determine whether or not the City could collect utility data on behalf of building owners directly from each utility and then enter that data for the individual buildings. Attachment 2 provides the individual responses from ComEd and Nicor Gas. In summary, ComEd is strongly against developing any additional protocols or procedures that are not already a part of their Energy Usage Display System (EUDS). This system allows individual account holders to pull up their own usage information for free and import that information directly into Portfolio Manager. This system is widely seen as the gold standard method for supporting building benchmarking across the country. Nicor Gas has indicated that it is ready to support the City in establishing a program to ensure compliance with the proposed ordinance. They have stated that they are unable to provide specific account usage directly to the City without written consent from the building owner (see Attachment 2). Staff estimates that the process where the City collect and enter utility data for each of the approximately 650 potentially covered buildings would require substantially more City staff time to implement the ordinance than if individual building owners obtain that information themselves from each utility directly. The amount of staff time required to accomplish this would make the benchmarking effort impractical. Concern 3 In order to adequately support buildings required to benchmark their facilities as proposed by ordinance 33-O-16, staff recommends developing a partnership with the U.S. Green Building Council Illinois Chapter (USGBC-IL). USGBC-IL has been instrumental in supporting the implementation of the City of Chicago benchmarking ordinance and has used their network of professionals to offer numerous pro-bono resources for covered buildings including: - Development of benchmarking manual and guide documents - Creation of a benchmarking website and resource page - Drop-in office hours with building energy professionals to answer questions and troubleshoot any challenges that may arise - In person training sessions providing detailed support for how to utilize EPA’s Portfolio Manager and obtain energy data from utilities Please see Attachment 3, a letter of support from USGBC-IL outlining their commitment to the development of these programs in Evanston to support the benchmarking effort. Concern 4 Since March 2015, the Utilities Commission has dedicated itself to a rigorous public engagement process lead by Commission Chair Dick Lanyon. The Commission and City staff convened a Working Group of 19 stakeholders who met 6 times to develop an 434 of 550 ordinance draft. The group then hosted additional public meetings to update the wider community on the progress of the ordinance development and to solicit public comment. This process came to a close on July 15, 2016. Attachments 4 and 5 provide greater detail on the individuals and organizations engaged in the ordinance development and public comment. Attachments: Attachment 1 – Compliance Fines for Comparison Communities Attachment 2 – Email Correspondence with Nicor Gas and ComEd Attachment 3 – USGBC-IL Letter of Support Attachment 4 – Summary of Stakeholder Engagement Process Attachment 5 – Period of Public Comment Overview 435 of 550 Attachment 1 436 of 550 Fines for Compliance from Comparison Communities City/State Date of Passage Data Collected Fine Structure Washington, D.C Aug. 2008/ Dec.2011 Energy and Water $100 for each calendar day Austin, TX November 2008 Energy Fine of up to $500 Seattle, WA February 2010 Energy $1,000-$4,000 dependent on year and building size New York City, NY December 2010 Energy and Water $500 fine with additional $500 per quarter San Francisco, CA February 2011 Energy Up to $100 for the first violation, and an additional fine of up to $25 for each day that the violation continues Philadelphia, PA June 2012 Energy and Water $300 with additional $100 per day after 30 days Minneapolis, MN February 2013 Energy and Water Fine and potential revoking of business license Boston, MA May 2013 Energy and Water None first year, $35-200 with no more than $3,000 per year Chicago, IL September 2013 Energy Up to $100 for the first violation, and an additional fine of up to $25 for each day that the violation continues Montgomery County, MD April 2014 Energy $500 and Rental license may be revoked Cambridge, MA July 2014 Energy and Water $300 per day Berkeley, CA March 2015 Energy and Water Unspecified Within Ordinance Text Portland, OR April 2015 Energy May issue a $150 per day fine Atlanta, GA April 2015 Energy and Water Up to $1,000 per year Kansas City, MO June 2015 Energy $50-500 with no cumulative amount > $2,000 annually 437 of 550 Attachment 2 438 of 550 Email Correspondence with ComEd and Nicor Gas Email exchange with ComEd On Jul 29, 2016, at 11:27 AM, Jensen, Kumar <kjensen@cityofevanston.org > wrote: Carlo and Kevin, I hope you both are doing well and are looking forward to a nice weekend. I am reaching out to gain some additional clarity on a few benchmarking related questions that I hope one or both of you may be able to respond to so I can provide that information back to City Council. 1) Would ComEd be willing and able to provide the City with aggregated electricity usage data for buildings covered by the ordinance? In this way, the City would receive that information directly from ComEd and would then provide that to each individual covered building 2) What if the City received written permission from each building owner to request and obtain that aggregated electricity usage data from ComEd? Please let me know if you have any questions or need anything clarified before responding. Thank you, -- Kumar Jensen Environmental Project Coordinator City of Evanston Office 4720 2100 Ridge Avenue Evanston, IL 60201 847-448-8199 Twitter I GREENbuzz I Website From: Cavallaro, Carlo F.:(ComEd) [mailto:Carlo.Cavallaro@ComEd.com] Sent: Tuesday, August 02, 2016 8:33 PM To: Jensen, Kumar; Stoneback, Dave 439 of 550 Cc: Bricknell, Kevin J:(ComEd); Boundy, Darren M:(ComEd) Subject: RE: [EXTERNAL] City Council Question on Benchmarking Kumar & Dave: The current ComEd Energy Usage Data System (EUDS) could be used by building owners / operators / multi-family to comply with an ordinance as is done with the City of Chicago. The energy data out of EUDS can then be imported into the U.S. EPA’s ENERGY STAR Portfolio Manager which is the benchmarking software used for compliance. The EUDS is available on our website or at the following link: https://secure.comed.com/MyAccount/MyService/Pages/UsageDataTool.aspx For several reasons ComEd is not in a position or willing to do be involved in the process of gathering or reporting the usage data. We are providing a self-service tool at no cost and that has to be the process that is followed. The website would allow the building owners to easily comply with your ordinance or the City can obtain their account numbers and go through the EUDS system on their behalf. Carlo F. Cavallaro ComEd - External Affairs Manager 5190 Church St Skokie, IL 60077 Office 847-929-2304 Mobile 630-669-3068 Email exchange with Nicor Gas Pat, I hope you are doing well and are looking forward to a nice weekend, it was good to speak with you yesterday. Below are the questions I said I would provide. I am reaching out to gain some additional clarity on a few benchmarking related questions that I hope one or both of you may be able to respond to so I can provide that information back to City Council. 440 of 550 1) Would [Nicor] be willing and able to provide the City with aggregated electricity usage data for buildings covered by the ordinance? In this way, the City would receive that information directly from [Nicor] and would then provide that to each individual covered building 2) What if the City received written permission from each building owner to request and obtain that aggregated electricity usage data from [Nicor]? Please let me know if you have any questions or need anything clarified before responding. Thank you, -- Kumar Jensen Environmental Project Coordinator City of Evanston Office 4720 2100 Ridge Avenue Evanston, IL 60201 847-448-8199 Twitter I GREENbuzz I Website Hi Kumar Thank you for your patience in allowing us to consult internally. As I indicated in 07/28/16 conversation, Nicor Gas will work with the Village of Evanston to establish a program to ensure compliance with the proposed benchmarking ordinance. However, as stated in the Public Utilities Act and the ICC Code, Part 280, Nicor Gas is unable to provide specific account usage information directly to the village, in the absence of written consent from the current building owner. If written consent cannot be obtained, Nicor can provide to the village a 12 month average for the facility. I hope the information provided is helpful. If you require any additional information, please do not hesitate to give me a call @630-816-0144. Pat [Eaves] [Community Relation Manager Central & North Cook and Lake Counties with Nicor Gas] 441 of 550 Attachment 3 442 of 550 CHAIR Sandra Henry, LEED AP Seventhwave VICE CHAIR Christopher Dillion, LEED AP BD+C, Campbell Coyle Real Estate TREASURER Laci Wilkes, LEED AP ID+C, CBRE SECRETARY Patricia Lloyd, LEED AP BD+C, Leopardo Companies EX-OFFICIO CHAIR Jenny Carney, LEED Fellow YR&G Anil Ahuja, LEED AP CCJM Ellen Bell Environmental Defense Fund Patrick Boyle, LEED Green Associate Sloan Susan Heinking, LEED AP O+M Pepper Construction Company Luke Leung, LEED Fellow SOM Jamie Peters, Green Associate EnergySavvy Marya Ryan OneEarth Consulting Tony Spata, LEED AP Hyatt Hotels Jason Westrope, LEED AP BD+C DMA Property, LLC Megan Zack, LEED AP BD+C Hartshorne Plunkard Architecture EXTENDED BOARD: Brian Imus, USGBC – Illinois, Executive Director Octavia Hooks Octavia's Natural Hair Care Experience Miki Sankary Goby, LLC July 14, 2016 Honorable Members of the City Council of the City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Subj: Building Energy Use Benchmarking Ordinance Dear Council Members, On behalf of the U.S. Green Building Council–Illinois Chapter (USGBC-Illinois), I am writing in full support of the City of Evanston’s energy use benchmarking and disclosure ordinance. USGBC-Illinois is membership driven non-profit that strives to promote green buildings and sustainable communities for all. Our members represent the entire spectrum of Illinois’ sustainable building community, from real estate professionals, architects, engineers, designers and trade associations to contractors, product manufacturers, homebuilders and homeowners. Working together, they provide the education and advocacy necessary to make the design, construction, operation and maintenance of buildings more sustainable and prosperous. Energy efficiency in existing buildings is a key priority for USGBC-Illinois and the individuals and companies who comprise our community. Our organization focuses on ways to increase building energy efficiency for two reasons. First, the construction, renovation and operation of buildings is the largest single source of energy use in the U.S., and second, because improving building operations benefits the people who live, work or learn within the building by providing a healthier, more productive, and comfortable environment. Benchmarking ordinances are a proven way to create opportunities to save money and energy while making the interior space more productive for its inhabitants simply by understanding the ways in which buildings use energy. The proposed energy benchmarking ordinance being considering will provide the market – current and prospective building owners, operators, and tenants – with information about building energy performance. It will encourage building owners and tenants to learn about their energy use and work together to lower their costs. Evanston is well-positioned to take advantage 443 of 550 Page 2 of 2 of the experience of the City of Chicago and other cities that have implemented similar policies already, and to create a program that works best for Evanston’s buildings and environment. To complement your proposed energy benchmarking and disclosure ordinance, we are pleased to be part of a coalition of leading energy, environmental, and real estate organizations that have helped support pro-bono and low-cost energy benchmarking certification and trainings to qualifying building owners. As an example, our coalition was able assist the City of Chicago in implementing energy benchmarking by providing training classes and connections to the right professional help for building owners, as well as office hours for general help on a walk-in basis. These services help ensure the successful adoption and compliance rates for new benchmarking ordinances. Verification of energy data by a credentialed professional is important for consistency of data and also often appreciated by building owners. USGBC-Illinois recommends that the City of Evanston consider adopting the same or similar credential standards for verifiers used by the City of Chicago. These are: Professional Engineer (State of IL) Licensed Architect (State of IL) Building Operator Certification Level I (Midwest Energy Efficiency Alliance) Building Energy Technology Certificate (City Colleges of Chicago) Certified Energy Manager (Assoc of Energy Engineers) Building Energy Assessment Professional (Am. Society of Htng, Refrig. and Air- Cond. Engineers) Facility Engineering Technology Course 220 (IUOE Local 399 and Triton College) We celebrate the City of Evanston’s work and focus on the promise of energy benchmarking, and we still ready to help you and the city staff with successful implementation! Sincerely, Brian Imus Executive Director 444 of 550 Attachment 4 445 of 550 Summary of Public Engagement to Develop Ordinance Draft And Public Comment Since, March, 2015 the Utilities Commission has developed an inclusive strategy to engage stakeholders in developing a draft ordinance. The Utilities Commission developed a core group of 19 stakeholders who met 6 times over the course of 12 months to develop a draft ordinance. The group then hosted additional public meetings to update the wider community on the progress of the ordinance development and to solicit additional feedback. The final of these sessions was completed by City staff on Friday, July 15 th. Below staff have provided a comprehensive account of the opportunities for public engagement in the ordinance drafting process. Table 1. Public Engagement Opportunities and Communications Date Event 3/15/2015 Utilities Commission Presentation to A&PW 5/5/2015 Ordinance Drafting Kick-off Press Release 6/9/2015 Working Group Kick-off Meeting 7/14/2015 Working Group Meeting 8/18/2015 Working Group Meeting 10/6/2015 Working Group Meeting 10/19/2015 Stakeholder Meeting Press Release 10/20/2015 Meeting with Downtown Evanston Property Reps 10/20/2015 Staff Outreach to Potentially Affected Buildings 10/22/2015 Stakeholder Meeting 12/8/2015 Working Group Meeting 1/26/2016 Working Group Meeting 3/8/2016 Working Group Meeting 3/24/2016 Stakeholder Meeting 4/14/2016 Ordinance Presentation to Environment Board 6/20/2016 Staff Update to City Council 6/21/2016 Opening of Period of Public Comment Press Release 6/28/2016 Public Comment Open Session 7/6/2016 Public Comment Open Session 7/7/2016 Public Comment Open Session Table 2 includes the list of individuals who consistently participated in the Working Group meetings from July, 2015 through March, 2016. 446 of 550 Table 2. Working Group Participants Name Organization John D'Angelo Northwestern University* Rob Whittier Formerly Northwestern University* Ty Stetzenmeyer Formerly Parliament Enterprises Paige Humecki AMLI Residential Nicole Tague AMLI Residential Mark Lowry Rotary International* Alicia White Goby LLC Howard Handler North Shore - Barrington Assoc. of REALTORS | Illinois REALTORS Lynette Stuhlmacher Red Leaf Studios Steve Kismohr Architect and Sustainability Consultant Brian Imus U.S. Green Building Council (USGBC) Rand Ekman HKS Architects Kathryn Eggers Formerly of Elevate Energy Alan Lopez U.S. Green Building Council (USGBC) Lee Kulman District 65* Joel Freeman Grumman, Butkus & Associates Jonathan Nieuwsma Citizens' Greener Evanston Dick Lanyon Utilities Commission *_Next to an organization name denotes organizations that are already benchmarking their facilities. Table 3 represents those individuals and organizations that City staff had direct contact with via email, phone conversations, site visits or attended one or more of the Stakeholder meetings listed in Table 1. Table 3. List of Stakeholders Engaged Count Name Organization 1 Patrick Kilroy The Home Depot 2 Erin Eidson Sam's Club 3 Keith Gottschalk Target* 4 Kate Titus Marshalls 5 Natalie Mouw Food 4 Less 6 Brian Kropfl Jewel Osco 7 Office Depot Office Depot 8 Ghandi Deval (store manager) Best Buy 447 of 550 9 Catherine Shiffrin Whole Foods* 10 Steve Capua PetSmart 11 Trisha Nungaray Trader Joe's 12 Todd Schuldt OfficeMax 13 Lexee Ford Optima 14 Pam Optima 15 Alex Evans BJB Evanston 16 Jim Nash Farnsworth-Hill 17 David Herrera Farnsworth-Hill 18 Mark Epton Prescence St. Francis* 19 Joe Stark Prescence St. Francis* 20 Anthony Lucas Retirement Community 21 Jim Gerkin Retirement Community 22 Noah Seidenberg Coldwell Banker Realtor 23 Mike McGuigan Hotel Orrington 24 Michael Fiore NorthShore University Health System* 25 John Franke NorthShore University Health System* 26 Sue Carlson Greener Evanston Task Force and Interreligious Sustainability Circle 27 Todd Schwier Environment Board 28 Dave Grumman Utilities Commission 29 Rich Shure Utilities Commission 30 Mark White Utilities Commission 31 Michael Smith Utilities Commission 32 David Everhart Utilities Commission 33 Joel Freeman Utilities Commission/GBA 34 Eric Rosenberg Utilities Commission 35 Scott Daniels Rotary International 36 Nate Kipnis Citizens' Greener Evanston 37 Joe Stark Presence St. Francis 38 David Eldridge Grumman, Butkus & Associates 39 Annie Coakley Downtown Evanston 40 Elaine Kemna-Irish Evanston Chamber of Commerce 41 Ashley Optima Horizon 42 Francis Corrigan Optima Views 43 Chris Rackham 909 Davis Street 44 Sam Sorenson Best Western 45 Ronda Zielinski 1620 Sherman Ave. 46 Dorothy SanDiego Hanh Building 47 Lori Stein MC CAFFERY INTERESTS 48 Beth Labough 1630 Chicago Ave. 448 of 550 49 Kevin Pearson 900 Chicago Ave. 50 Breisa Grandolfo Whole Foods* 51 Dan Schermerhorn Schermerhorn & Co. Real Estate Management Evanston 52 Alex Evans BJB Evanston 53 Jim Gerkin Presbyterian Homes 54 Anthony Lucas Three Crowns Park 55 Phil Hammer Three Crowns Park 56 Patricia Eaves-Heard Nicor Gas 57 Tom Kallay Nicor Gas 58 Karen Gustafson Nicor Gas 59 Vida Hotchkiss Nicor Gas 60 Kevin Bricknell ComEd 61 Edward Krembuszewski ComEd 62 MF Ruiz Optima Towers 63 Iacopo Luzi Evanston Resident 64 Hal Sprague Evanston Resident 65 Caroline Keicher Institute for Market Transformation 66 Amy Jewel Institute for Market Transformation 67 Jamie Ponce C40 Cities 68 Alison Lindburg Midwest Energy Efficiency Alliance (MEEA) 69 Lindy Wordlaw Elevate Energy 70 Antonia Ornelas Elevate Energy 71 Jerri Garl Environment Board 72 Noreen Edwards Environment Board 73 Kristin Lems Environment Board 74 Scott Osborne Environment Board 75 Linda Young Environment Board 76 Hugh Bartling Environment Board *_Next to an organization name denotes organizations that are already benchmarking their facilities. 449 of 550 Attachment 5 450 of 550 Period of Public Comment Overview Below are comments compiled throughout the duration of the period of public comment which lasted from June 21, 2016 through July 15, 2016. Comment was collected from 10 individuals and organizations. Comments below are only for those individuals and organizations that chose to submit their comment in writing through the Public Comment Form. Additional comment was provided by organizations and individuals in person and over the phone. Attendees to Public Comment Open Sessions: David Reynolds – The Homestead Jim Corirossi – Church Street Station Comment #1 Breisa Grandolfo – Whole Foods Market While we endorse Benchmarking practices -- there should be a different qualification/category for grocery retail that should employ and work within the constraints of funded commissioning (Grocery RCx) - which exists with COM ED as a prescriptive rebate program. Providing energy bench marking without set point verification and floating head strategies is simply an annual submission process that will do nothing to truly offset usage. If the city is seriously going to help retail businesses (grocery specific) reduce consumption, we should partner effectively with the utilities to help offset the cost of benchmarking and partner more effectively on rebates that would support retrofits in lighting/equipment replacement. Comment #2 Tom Just – Now Residential, Inc. I am against ordinance 33-O-16. This is an unnecessary intrusion on the private business practices of property owners. There is no cited requirement for energy consumption limits, and so this ordinance effectively amounts to the City of Evanston making sure that adults eat their veggies. The building code is a sufficient instrument to set property requirements. I am disappointed that there seems to be an endless effort by the City of Evanston to 451 of 550 institute invasive and ineffectual policies relating to the construction and management of real estate. Comment #3 Tom Clark I would like to see the Post office on Davis street use timers or light sensors on their outside lights. I often see the lights on when it is light outside. Also, the lights in the parking lot on the north side of the YMCA has the same problem. Lights are on too long in the morning and too early in the evening. Controlled by the King Home. Comment #4 Howard Handler - North Shore - Barrington Assoc. of REALTORS | Illinois REALTORS The North Shore – Barrington Association of REALTORS (NSBAR) and the Illinois REALTORS – the area’s leading voices for real estate – respectfully provide the following public comment related to the proposed Building Energy and Water Use Benchmarking ordinance: 1. We recognize the reduction of greenhouse gasses as a necessary and laudable goal. 2. We are appreciative of the professional, inclusive structure of the benchmarking working group, including staff member Kumar Jensen. 3. While not necessarily by design, the working group, except for Howard Handler, Government Affairs Director for NSBAR and Illinois REALTORS, the group was comprised entirely of benchmarking cheerleaders and was completely void of property owners that do not currently benchmark. 4. The working group was, from its genesis, charged with creating a benchmarking ordinance that mandates benchmarking. The working group did not, even as an exercise, give consideration to not mandating benchmarking or any type of voluntary program. 5. Many commercial property owners – some indications are as many as 40 percent -- already benchmark energy use. Therefore there is seemingly no market failure, and a regulatory mandate as proposed is not needed. 6. Property owners already have an inherent incentive to increase profits by reducing energy use. 452 of 550 7. There is zero evidence that mandatory benchmarking leads to reduced or more efficient energy use. 8. There are already many programs and regulations, some decades old, aimed at effectively reducing energy use. 9. The data provided is extremely limiting and does not take into account uses within buildings that might use more energy. 10. Buildings, such as those with high energy use tenants or historical in nature, may become stigmatized, resulting in less demand and reduced property values. 11. This ordinance will carry increased, cumbersome busy work and costs for Evanston’s property owners. 12. This ordinance will carry increased costs for the city’s taxpayers, including staff time and salaries. For these reasons, the NSBAR and Illinois REALTORS, strongly urge the Evanston City Council to reject the proposed benchmarking ordinance. Comment #5 Steven Kismohr - Architect and Sustainability Consultant City of Evanston Mayor Elizabeth B. Tisdahl and the City Council Comments on Proposed Ordinance 33-O-16 - Building Energy and Water Use Benchmarking July 14, 2016 To the Mayor and Aldermen, Congratulations to the Mayor, City Council Aldermen, City Staff Members, and Public Stakeholders in crafting a well, thought out piece of legislation to engage private building owners in managing their building energy use. A number of cities on the coasts of the United States have created and passed similar legislation regarding the disclosure of public and private building energy use. The City of Evanston will join the growing ranks of Midwestern city governments with the passage of this ordinance. 453 of 550 In my past experience, I have assisted other local and state governments to establish similar energy and water benchmarking ordinances / initiatives. This is an important moment for the City of Evanston to make good on the promises already made to reduce greenhouse gas emissions (GHGe). With this ordinance, the City can continue to achieve these goals from buildings within the city boundaries - including those which are both public and privately owned. Below are my comments regarding the City of Evanston’s proposed Building Energy and Water Use Benchmarking Ordinance: This Ordinance Builds upon Initiatives already Successfully Enacted The proposed ordinance is an extension of the City’s continual goal of reducing energy and greenhouse gas emissions from municipal and privately owned buildings. It builds upon the legislation already passed and successful initiatives completed, including the Evanston Green Building Ordinance and the Evanston Livability Plan. Both of these initiatives focus mainly on new construction, where as this proposed ordinance objective is to influence existing buildings. If passed, it will follow the full life cycle of a building’s existence – from new to existing to remodeled and back to an occupied, in use, and existing structure. The Public Input Process was Robust and Open to All As a participant in all of the community stakeholder meetings, I can assure you that these public meetings were open to any member of the community and provided sufficient time to gain the communities input. Large and small building owners, as well as building professionals and other attended and provided input. The process was helpful in crafting the proposed ordinance and the document reflects the public comments and concerns expressed. Many Building Owners Already Follow this Process The idea of collecting energy and water use data is not new and is practiced by many Building Owners. As one of the only methods to determine energy costs, continual tracking of utility bills informs Building Owners on their building’s consumption volumes per month. This data allows the Owners to create more accurate budgets. In return, an informed budgeting process also helps tenants with stable rents and manageable energy costs. This is the same data the ordinance requests Owners to track. The Process of Data Collection Outlined will Create Useful Information Utilizing a data verification process insures the energy consumption information collected will be useful information the City can rely on for future decision making. Many cities did not include the data verification process within their ordinances, and their data has suffered gaps and holes. Some Cities have even made modifications to their 454 of 550 ordinances to help increase the usefulness of their data. Fortunately, Evanston is following the City of Chicago by including this robust process at the beginning. The data verification requirements outlined in the proposed ordinance are not burdensome to building owners and can even be performed by in-house personal, thereby reducing the cost to zero. Publically Available Data is Good for Everyone Bring transparency to building energy consumption data is important to the continued GHGe reduction for the City of Evanston. Without the data becoming publically available, the City has no means to gauge the actual energy savings achieved with City initiatives. When Building Owners are developing a new building or addition, they can also design to the average energy use per squarefoot within the market context. Building Purchasers and Tenants benefit by understanding the potential energy costs of the market prior to purchase or renting. Typically the data is aggregated to increase the privacy of the Building Owner. When this data is available, realistic decisions and budgets can be made prior to signing a contract. Building Energy Benchmarking Saves Energy and Creates Jobs A 2012 study completed by U.S. EPA confirmed that buildings which are benchmarked using ENERGY STAR Portfolio Manager, on average, achieve a yearly 2.4% reduction in energy use just by benchmarking or tracking their energy use. This savings in energy, which equates to dollars, can be even larger for lesser performing buildings or those who have not benchmarked in the past. Building Owners may use in-house personal to complete this task or hire outside professionals to measure their consumption values. The proposed ordinance may even motivate Building Owners to make improvements – thereby further reducing their GHGe emissions and creating more local jobs to complete the upgrades. Most importantly, the proposed ordinance will help Building Owners track their energy consumption amounts and reduce their energy costs. This proposed ordinance includes energy and water consumption requirements which are proven to reduce air pollution and GHG emissions. The ordinance also follows similar language demonstrated by other major city governments to be implementable and cost effective. I recommend the ordinance be passed in its entirety. Sincerely, Steven J. Kismohr, AIA, LEED AP BD+C Architect and Sustainability Consultant Comment #6 Kathia Benitez – Northwestern University 455 of 550 Re: Ordinance 33-0-16 "Amending Title 4 - Building Energy and Water Use Benchmarking Ordinance - Ordinance Review" Dear City Council of Evanston, The following comments regarding the proposed Benchmarking Ordinance 33-0-16 are made on behalf of Northwestern University's, Office of Sustainability. Section 4-22-3: Ordinance Definitions: • Covered Buildings. How will the Ordinance treat buildings that are not whole building metered, and served by a central utility plant? • Certified Professional. Northwestern recommends updating definition to include, "the verifier can be a building staff member, an existing contractor, a tenant/occupant of the building or an eligible third party." • Type 1, 2 and 3 Covered Buildings: The definition is not consistent with the "Supplemental Information" provided. Paragraph - How Buildings will comply? Is the City of Evanston referring to building square footage or PIN numbers for compliance? Please clarify. The table refers to square footage and the definition in the ordinance refers to building PIN numbers. Section 4-22-4: Would ENERGY STAR Portfolio Manager building demographics cover basic building characteristics referred to in the ordinance? Or, will the City require additional information? Define basic building characteristics in the definitions section. Section 4-22-5: For clarification purposes, the City of Evanston is requiring calendar year data by June 30th of each year commencing 2017. Does this mean reporting energy and water consumption from Jan-Dec 2016, and each year thereafter on June 30th of the respective year. Is this assumption correct? please update language to clarify. Section 4-22-6: Required Data verification process - having a certified professional review data before its reported to the city. Can the organization submitting data reports, verify benchmarking data if a staff member is a certified PE or has other approved credentials? For example, the City of Chicago states, "the verifier can be a building staff 456 of 550 member, an existing contractor, a tenant/occupant of the building or an eligible third party." Would the city of Evanston be open to amending the language to include similar language? Will the city require data verification each year or every 3 years similar to Chicago's ordinance? See language below. Would ENERGY STAR's Data Verification Checklist meet this requirement? Also, the definition "Certified Professional" would need to be revised, if this process is acceptable to the City of Evanston. "As required by the City of Chicago Benchmarking ordinance, your first-year benchmarking data must be verifi ed by an approved verifier(“licensed professional”) in the first year of reporting and every third year thereafter. Buildings that benchmarked, verified, and reported for the first time in 2014 or 2015 are required only to benchmark and report in 2016, since data verification is only required every 3 years." Section 4-22-7: If the organization is unable to provide building level energy data due to central utility plant. How will the City of Evanston treat unique scenarios? Section 4-22-11: Additional clarification is requested. Are daily penalties per owner, per covered buildings (type 1, 2, or 3), or per individual buildings not benchmarked? Thank you for your time and consideration, Kathia Benitez Director of the Office of Sustainability Facilities Management - Sustainability 2020 Ridge Avenue Evanston, Illinois 6020 Northwestern University Kathia.benitez@northwestern.edu O: 847-467-3772 Christina Vernon Sanborn AIA, LEED AP Associate Vice President Facilities Management Northwestern University 2020 Ridge Avenue Evanston, Illinois 60208 457 of 550 christina.sanborn@northwestern.edu O: 847-467-6044 John D'Angelo Vice President Facilities Management 2020 Ridge Avenue Evanston, Illinois 6020 Northwestern University johndangelo@northwestern.edu O: 847-467-5810 Comment #7 Alison Lindburg – Midwest Energy Efficiency Alliance Dear City Council Members, MEEA wishes to congratulate City Staff, the Utilities Commission, the Environment Board, Citizens' Greener Evanston and other city stakeholders in crafting a well, thought-out piece of legislation to engage private building owners in managing their building energy use. MEEA has been working with the City of Evanston over the last few years by providing technical assistance on benchmarking policies and practices. Based on national statistics and our own work with communities in our thirteen-state region, mandatory benchmarking policies have proven to be a crucial first step to achieving energy savings. We appreciate the dedication, transparency and public engagement of the City to ensure that this policy works best for Evanston, and we believe that it will help move building energy efficiency forward while saving money for its citizens. MEEA urges support of this benchmarking ordinance and looks forward to the next phase in Evanston’s energy efficiency story. Sincerely, Alison Lindburg Building Policy Manager 458 of 550 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, August 15, 2016 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WILSON, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF JULY 25, 2016 III. ITEMS FOR CONSIDERATION (P1) Resolution 59-R-16, Approving a Plat of Resubdivision for 1129-1133 Leonard City staff recommends adoption of Resolution 59-R-16 approving the proposed re- subdivision of the property located at 1129 and 1133 Leonard Place. . The applicant recently completed the construction of a new single-family home at 1129 Leonard Place while the construction of a new home at 1133 Leonard Place is still under construction. The foundation for the home at 1133 Leonard Place was built with a 4.43-foot east side yard setback, closer than the required 5-foot interior side yard setback. The resubdivsion will enable both lots to be compliant regarding the required interior side yard setbacks. For Introduction (P2) Ordinance 108-O-16, Granting a Special Use Permit for a Commercial Indoor Recreational Facility Located at 1822 Ridge Avenue The Zoning Board of Appeals and City staff recommend adoption of Ordinance 108- O-16 granting special use approval for a Commercial Indoor Recreation Facility, Omni-Fit Personal Training, at 1822 Ridge Avenue. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Suspension of the Rules is requested for Introduction and Action by City Council on August 15, 2016. For Introduction and Action 459 of 550 Planning & Development Committee Meeting Agenda August 15, 2016 IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 460 of 550 Planning & Development Committee Meeting Minutes of July 25, 2016 7:15 p.m. James C. Lytle Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: D. Holmes (via phone), A. Rainey, M. Tendam, D. Wilson, J. Fiske, M. Wynne STAFF PRESENT: M. Masoncup, D. Latinovic OTHERS PRESENT: PRESIDING OFFICIAL: Ald. Wilson I. DECLARATION OF QUORUM A quorum being present, Chair Wilson called the meeting to order at 7:23 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF JULY 11, 2016 Ald. Tendam moved to approve the minutes of the July 11, 2016 meeting, seconded by Ald. Fiske. The committee voted unanimously 6-0 to approve the July 11, 2016 minutes. III. ITEMS FOR CONSIDERATION (P1) Ordinance 42-O-16, Granting Major Zoning Relief for Setbacks for Outdoor Storage Units & Reduction in Open Parking at 2020 Greenwood Street The Zoning Board of Appeals and City staff recommend approval of Ordinance 42- O-16 granting major zoning relief for a 2’ east interior side yard setback for self- storage units where 8’ is required, a 2’ south interior side yard setback for self- storage units where 8’ is required, and a decrease of on-site parking by 22 spaces where an increase of 3 parking spaces is required for a total of 10 parking spaces on site, where 82 parking spaces are required and 32 parking spaces currently exist. The applicant has complied with all other zoning requirements, and meets the standards for variations. For Introduction Ald. Rainey moved to introduce Ordinance 42-O-16, seconded by Ald. Tendam. The committee voted unanimously 6-0 to introduce Ordinance 42-O-16. (P2) Ordinance 95-O-16, Granting a Special Use for a Craft Brewery, North Shore Cider Company, at 707 Howard Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 95- O-16 granting special use approval for a Craft Brewery, North Shore Cider Company, at 707 Howard Street in the B3 Business District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Suspension of the Rules is requested for Introduction and Action by City Council on July 25, 2016. DRAFT – NOT APPROVED 461 of 550 Planning & Development Committee Meeting Page 2 of 3 Minutes of July 25, 2016 For Introduction and Action Ald. Rainey moved to introduce and approve Ordinance 95-O-16, seconded by Ald. Tendam. Chris Collins, applicant, stated that hard cider will be produced on-site and cider for off-site consumption and branded merchandise will be sold on-site. Mr. Collins specified that a weekly delivery of apple and pear juice will occur from October- December and delivery of bottles and carbon dioxide will occur year round, once a month for each. Mr. Collins stated that because cider production does not use heat like a brewery, there will be no excess odor produced from the process. At Ald. Wynne request, Mr. Collins stated that cider takes approximately one month to ferment from juice. Mr. Collins intends to produce ciders of different flavors/varieties and that his ciders will have an alcohol content of about 6%. At Ald. Tendam request, Mr. Collins specified that cider will be bottled and stocked after the month-long fermentation process and that he intends to self-distribute cider. At Ald. Rainey request, Mr. Collins stated that the retail price of a 22-ounce bottle of cider will be about $7 and that he intends to initially produce only glass bottles of cider, not cans. The committee voted unanimously 6-0 to introduce and approve Ordinance 95- O-16. (P3) Ordinance 96-O-16, Granting a Special Use for a Public Utility and Major Zoning Relief for Landscaping & Fencing at 1919 Church Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 96- O-16 granting special use approval for a Public Utility for the replacement of existing ComEd equipment with “DC-in-a-box” utility equipment, and major zoning relief to screen utility equipment and open parking with landscaping where landscaping and a solid fence is required, with a continuous hedge of plantings spaces 48” on center where plantings are required to be spaced 36” on center, at 1919 Church Street. The applicant has complied with all other zoning requirements, and meets all of the standards for special use and major variation. Suspension of the Rules is requested for Introduction and Action by City Council on July 25, 2016. For Introduction and Action Ald. Rainey moved to introduce and approve Ordinance 96-O-16, seconded by Ald. Tendam. At Ald. Fiske request, Carlo Cavallaro, applicant, stated that the major zoning relief for screening was requested as an appearance accommodation. Mr. Cavallaro stated that because the new equipment is lower and more distributed across the property than the existing equipment, softer landscaping would be appropriate for screening. Ald. Holmes stated she is in support of the zoning relief because softer landscaping will be more compatible with the next door Y.O.U. development. 462 of 550 Planning & Development Committee Meeting Page 3 of 3 Minutes of July 25, 2016 The committee voted unanimously 6-0 to introduce and approve Ordinance 96- O-16. IV. ITEMS FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT Ald. Tendam moves to adjourn, seconded by Ald. Rainey. The meeting was adjourned at 7:41 p.m. Respectfully submitted, April Swanson 463 of 550 For City Council meeting of August 15, 2016 Item P1 Resolution 59-R-16, Resubdivision for 1129-1133 Leonard Place For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Michael Griffith, Development Planner Subject: Resolution 59-R-16 Bryan K. Mahns Resubdivision – 1129-1133 Leonard Place Date: August 2, 2016 Recommended Action: City staff recommends adoption of Resolution 59-R-16 approving the proposed re- subdivision of the property located at 1129 and 1133 Leonard Place. Background The property is zoned R1 Single-Family Residential District. The applicant recently completed the construction of a new single family home at 1129 Leonard Place while the construction of a new home at 1133 Leonard Place is still under construction. The foundation for the home at 1133 Leonard Place was built with a 4.43-foot east side yard setback, closer than the required 5-foot interior side yard setback. As a result of this project, the Community Development Dept. now requires a spot survey be submitted after the installation of the foundation/slab for new residential homes, additions or accessory structures to ensure correct placement of the foundation/slab. Construction activity will not continue until the survey is reviewed and approved by Zoning for setback and lot coverage. Proposal The applicant, Bryan Mahns, is proposing to re-subdivide the two lots by moving the common lot line between the two lots so that the residence at 1133 Leonard Place will meet the 5-foot interior side yard setback requirement. Memorandum 464 of 550 The proposed lots will still exceed the minimum lot dimension requirements for the district and both homes will meet all setback requirements: Bryan K. Mahns Resubdivision Minimum Required West Lot 1133 Leonard Pl East Lot 1129 Leonard Pl Lot Width 35 ft. 54.07 ft. 54.07 ft. Lot Size Residential use: 7,500 sq. ft. 7,328.80 sq. ft. 7,335.08 sq. ft. Per Section 4-11-1, “Subdivisions,” of the City Code, the Director of the Public Works Agency and the City Engineer have reviewed the proposed subdivision and determined that all required city infrastructure already exists in the neighborhood and no new public infrastructure is needed. The proposal will enable both lots to be compliant regarding the required interior side yard setbacks. Attachments Resolution 59-R-16 Public Works Agency Director Memorandum dated June 14, 2016 465 of 550 8/1/2016 59-R-16 A RESOLUTION Approving a Plat of Resubdivision for 1129-1133 Leonard Place WHEREAS, pursuant to Subsection 4-11-1-(B) of the Evanston City Code of 2012, as amended (the “City Code”), the City Council may approve of a plat by means of a resolution; and WHEREAS, the City intends to resubdivide the property located at 1129- 1133 Leonard Place, Evanston, Illinois (the “Subject Property”), legally described in Exhibit A, which is attached hereto and incorporated herein by reference; and WHEREAS, the City Council hereby finds that the proposed plat complies with all applicable provisions of Title 4, Chapter 11 of the City Code, subject to certain conditions, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: Pursuant to Title 4, Chapter 11 of the City Code, the City Council hereby approves the proposed Plat of Resubdivision, attached hereto as Exhibit B and incorporated herein by reference, subject to the following conditions: (A) The final plat of subdivision must substantially conform to the 1129-1133 Leonard Place Resubdivision plat prepared by B.H. Suhr & Company, Inc. dated May 3, 2016, except as such plat may be modified to conform to the City Code, Resolution, and Ordinance; 466 of 550 59-R-16 ~2~ SECTION 3: The City Manager and/or his designee(s) is/are hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest, any documents necessary to implement the terms of this resolution. SECTION 4: This resolution shall be in full force and effect from and after the date of its passage and approval in the manner required by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 467 of 550 59-R-16 ~3~ EXHIBIT A Legal Description Lot 1 and Lot 2 in Bryan K. Mahns Subdivision in the Southwest Quarter of Section 7, Township 41 North, Range 14, East of the Third Principal Meridian, in Cook County, Illinois. PIN(s): 11-07-117-040-0000 11-07-117-041-0000 COMMONLY KNOWN AS: 1129-1133 Leonard Place, Evanston, Illinois. 468 of 550 59-R-16 ~4~ EXHIBIT B Plat of Resubdivision 469 of 550 470 of 550 471 of 550 For City Council meeting of August 15, 2016 Item P2 Ordinance 108-O-16, Application for a Special Use for a Commercial Indoor Recreation Facility, Omni-Fit Personal Training, at 1822 Ridge Avenue For Introduction & Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 108-O-16, granting a Special Use for a Commercial Indoor Recreation Facility, Omni-Fit Personal Training, at 1822 Ridge Avenue Date: August 3, 2016 Recommended Action The Zoning Board of Appeals and City staff recommend adoption of Ordinance 108-O- 16 granting special use approval for a Commercial Indoor Recreation Facility, Omni-Fit Personal Training, at 1822 Ridge Avenue in the O1 Office District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Suspension of the Rules is requested for Introduction and Action by City Council on August 15, 2016. Summary 1822 Ridge Avenue is located on the west side of Ridge Avenue, midblock between Church Street and Emerson Street in the O1 Office District, and features a one-story building currently occupied by a mixture of dwelling units, office space, and similar businesses including a yoga studio. The applicant proposes to operate a boutique-style one-on-one personal training establishment. The applicant has over 20 years of experience conducting personal training as well as experience managing a gym. The facility will feature small home- gym sized equipment. No interior or exterior remodeling is anticipated. The business will not use heavy free weights or punching bags hung from the ceiling or walls. The facility will have a maximum of one client and one employee on-site at a time. The business will operate from 6am – 7pm, five days a week. A maximum of eight clients are anticipated in one day. No amplified music will be used, though background music will play at a low level so that the client and instructor can communicate effectively. Memorandum 472 of 550 The applicant lives within the building directly across a common hallway from the personal training space. The applicant has three parking spaces in the underground parking garage and has two personal vehicles, so one space is available for clientele. Parking is accessed via the alley. The space next to the proposed facility is occupied by a yoga studio. A shared bathroom is accessed off of the common hallway. The applicant currently has an online presence and does not anticipate needing any building signage. City staff is not aware of any objections to the proposed business. Comprehensive Plan The Evanston Comprehensive General Plan encourages the utilization of mixed-use properties that encourage economic vitality. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Policy: Encourage the location of new or expanding businesses in existing commercial and mixed-use locations… The proposed Commercial Indoor Recreation Facility is a low-impact use that will utilize a vacant space and provide a desirable service to the surrounding neighborhood. Legislative History August 2, 2016: The ZBA unanimously recommended approval of the special use for a Commercial Indoor Recreation Facility, Omni-Fit Personal Training, with the following conditions which are incorporated in the Ordinance: 1. Hours of operation not to exceed 6am-9pm seven days a week. 2. Substantial compliance with the documents and testimony on record. Attachments Proposed Ordinance 108-O-16 ZBA Findings August 2, 2016 ZBA Draft Meeting Minutes August 2, 2016 ZBA Packet – http://www.cityofevanston.org/assets/zba-packet-20160802.pdf 473 of 550 8/3/2016 108-O-16 AN ORDINANCE Granting a Special Use Permit for a Commercial Indoor Recreational Facility Located at 1822 Ridge Avenue in the O1 Office District (“Omni-Fit”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on August 2, 2016, pursuant to proper notice, to consider case no. 16ZMJV-0055, an application filed by Shawn Smith, lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1822 Ridge Avenue (the “Subject Property”) and located in the O1 Office District, for a Special Use Permit to establish, pursuant to Subsection 6-15-2-3 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Commercial Indoor Recreational Facility, “Omni-Fit,” on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Commercial Indoor Recreational Facility met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of August 15, 2016, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 16ZMJV-0055; and 474 of 550 108-O-16 ~2~ WHEREAS, at its meeting of August 15, 2016, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Commercial Indoor Recreational Facility on the Subject Property as applied for in case no. 16ZMJV-0055. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Hours of Operation: The Applicant shall operate the Commercial Indoor Recreational Facility authorized by this ordinance only between the hours of 6:00 a.m. and 9:00 p.m. on any given day. C. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. 475 of 550 108-O-16 ~3~ SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 476 of 550 108-O-16 ~4~ EXHIBIT A LEGAL DESCRIPTION LOT 4 AND 5 (EXCEPT THE SOUTH 53.15 FEET) IN THE CIRCUIT COURT PARTITION OF LOTS 23 AND 25 IN COUNTY CLERK’S DIVISION OF THE NORTHWEST ¼ OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 11-18-111-019-0000 COMMONLY KNOWN AS: 1822 Ridge Avenue, Evanston, Illinois. 477 of 550 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on August 2, 2016, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 4-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 4-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 4-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 4-0 Case Number: 16ZMJV-0055 Address or Location: 1822 Ridge Avenue Applicant: Shawn Smith, Omni-Fit Proposed Special Use: Commercial Indoor Recreation Facility – Omni-Fit Personal Training in the O1 Office District 478 of 550 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 4-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 4-0 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 4-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 4-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 4-0 and, based upon these findings, and upon a vote __4__ in favor & __0__ against Recommends to the City Council _____ approval without conditions _____ denial of the proposed special use __x__ approval with conditions specifically: 1. Hours of operation shall not exceed 6am-9pm, seven days a week. 2. Substantial compliance with the documents and testimony on record. Attending: Vote: Aye No ___X__ Mary Beth Berns __X__ ____ ___X___ Myrna Arevalo __X__ ____ _______ Scott Gingold _____ ____ ___X___ Violetta Cullen __X__ ____ _______ Lisa Dziekan _____ ____ ___X___ Mary McAuley __X__ ____ 479 of 550 Page 1 of 3 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, August 2, 2016 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Mary Beth Berns, Violetta Cullen, Mary McAuley, Myrna Arevalo Members Absent: Scott Gingold, Lisa Dziekan Staff Present: Melissa Klotz Chair: Mary Beth Berns Declaration of Quorum With a quorum present, Chair Berns called the meeting to order at 7:00 pm. Approval of Minutes The minutes from the July 5, 2016 Zoning Board of Appeals meeting were motioned for approval with one change by Ms. McAuley and seconded by Ms. Cullen. The minutes were approved 3-0 with one abstention. New Business 2742 Bernard Place ZBA 16ZMJV-0054 Lawrence H. Gold, architect, applies for major zoning relief to construct a second story addition. The applicant requests a 2.6’ north interior side yard setback where 5’ is required in the R2 Single Family Residential District (Zoning Code Section 6-8-3-7-A-3). The Zoning Board of Appeals is the determining body for this case. Ms. Klotz read the case into the record. Mr. Gold explained the proposal: Second floor is currently a finished attic with two bedrooms and a bathroom that all have inadequate ceiling height. Propose to raise roof to accommodate a proper 8’ ceiling height for three bedrooms and one bathroom. No changes to building footprint Variation is needed to align second floor walls and roof with existing legally- nonconforming first floor exterior wall that is 2.6’ from the side property line. Property was purchased within the last few months for the owner’s daughter and grandchildren to live there – not meant to be an income producing property. Obtained written approval from immediately abutting property owners. Ms. McAuley noted the addition is an appropriate upgrade that makes sense. The ZBA entered into Deliberation: The following Standards for approval of variations have been met: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 480 of 550 Page 2 of 3 Zoning Board of Appeals 7. Yes Ms. Cullen made a motion to approve the variation, seconded by Ms. Arevalo. The motion was approved unanimously with the following condition: 1. Substantial compliance with the documents and testimony on record. 1822 Ridge Avenue ZBA 16ZMJV-0055 Shawn Smith, lessee, applies for a special use permit for a Commercial Indoor Recreation Facility, Omni-Fit personal training, in the O1 Office District, which requires a special use permit for a Commercial Indoor Recreation Facility to operate (Zoning Code Section 6-15-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. ZBA 16ZMJV-0020 Ms. Klotz read the case into the record. Mr. Smith explained the proposal: Omni-Fit is one-on-one personal training with no more than one client and one employee at a time. Will operate intermittently from 6am-7pm Monday-Friday and will be closed on weekends. Has three dedicated parking spaces within the building (where the operator also lives) but only two personal vehicles, so clients will have ample parking on-site. No loud noise or heavy equipment will be used. No more than eight clients per day; currently has a total of 23 clients and plans for 25 clients at maximum operation. Will have protective padding on the floor in case anything heavy is accidently dropped. Building features three residential units (one is where the operator lives), with the rest of the building featuring office and commercial uses. The two commercial spaces surrounding Omni-Fit are a yoga studio and Radio America advertising company. Both businesses are aware of this request. The ZBA entered into Deliberation: The following Standards for approval of Special Use have been met: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Ms. Cullen made a motion to recommend approval of the Special use, seconded by Ms. Arevalo. The motion was unanimously recommended for approval with the following conditions: 1. Hours of operation not to exceed 6am-9pm, seven days a week. 2. Substantial compliance with the documents and testimony on record. Other Business Election of ZBA Vice-Chair Ms. McAuley noted the absent ZBA members have not shown interest in the Vice-Chair position and Ms. Klotz confirmed. 481 of 550 Page 3 of 3 Zoning Board of Appeals Ms. Cullen made a motion to recommend herself to be ZBA Vice-Chair, seconded by Ms. Arevalo. The motion was approved unanimously. The meeting adjourned at 7:26pm. 482 of 550 For City Council meeting of August 15, 2016 Item P3 Ordinance 42-O-16, Application for Major Zoning Relief for Setbacks for Outdoor Storage Units & Reduction in Open Parking at 2020 Greenwood Street For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 42-O-16, Granting Major Zoning Relief for Setbacks for Outdoor Storage Units & Reduction in Open Parking at 2020 Greenwood Street Date: July 27, 2016 Recommended Action The Zoning Board of Appeals and City staff recommend approval of Ordinance 42-O-16 granting major zoning relief for a 2’ east interior side yard setback for self-storage units where 8’ is required, a 2’ south interior side yard setback for self-storage units where 8’ is required, and a decrease of on-site parking by 22 spaces where an increase of 3 parking spaces is required for a total of 10 parking spaces on site, where 82 parking spaces are required and 32 parking spaces currently exist. The applicant has complied with all other zoning requirements, and meets the standards for variations. As requested by the Zoning Board of Appeals, staff conducted a parking study to determine feasible options that may improve the on-street parking on Greenwood Street between Dodge and Hartrey Avenues. Details of the parking study findings are summarized below and the full study and memorandum from the Parking Division is attached. Background 2020 Greenwood Street is located on the south side of Greenwood Street, midblock between Dodge Avenue and Hartrey Avenue, in the I2 General Industrial District, and is surrounded by single- and two-family residences to the north, industrial and commercial uses to the east and south, and multifamily live-work units to the west. The property currently features a storage facility with 787 indoor storage units with approximately 90,000 square feet of storage space. The property features a surface parking lot east of the building with 32 parking spaces and four loading spaces. Chicago Northside Storage began operations in July 2015, and is currently 11% occupied. The facility is open via key Memorandum 483 of 550 code to storage customers 7 days a week from 6 am to 10 pm. The office hours are 10 am - 6 pm Monday-Friday and 10 am- 4 pm Saturday and Sunday. Proposal The applicant proposes to install a total of 25 portable outdoor self-storage units within the existing parking lot. The applicant proposes to install four 10’x10’ units in the north east corner of the property, 16 10’ x 20’ units along the east property line and five 10’ x 20’ units along the south property line. The units are located 2 feet from the east and south property lines where a minimum 8’ setback is required by Code. The installation of the 25 self-storage units results in the increase in the total number of required parking spaces from 79 to 82 parking spaces. However, the proposed storage units will be located within the existing parking lot and will result in the net loss from 32 to 10 on-site parking spaces. The existing four loading spaces remain. The zoning variations requested are summarized in the table below: 2020 Greenwood Street Required Existing Proposed East Side Yard Setback 8 ft. N/A 2 ft. South Side Yard Setback 8 ft. N/A 2 ft. Parking Requirement 82 spaces 32 spaces 10 spaces The applicant believes the new self-serve storage units are necessary because they will provide storage that is accessible by private vehicles that can pull right up to the units 24 hours a day. Customers renting those units will use key fobs to access the fenced in parking lot area. The applicant initially proposed to install the new outdoor storage units on the west side of the building to replace the existing green space. However, following a negative recommendation from the Design and Project Review Committee as well as objections from several residents in the area, the applicant revised his proposal and now proposes to install the units within the existing parking lot. The applicant held a neighborhood meeting that one neighbor attended who later spoke in support of the project at the ZBA hearing. Following the recommendation of the DAPR Committee, the applicant agreed to extend the public sidewalk along Greenwood Street for the entire length of the property, subject to the relocation of a ComEd utility pole and utility box, and to add landscape screening along the east and west sides of the gated entrance. 484 of 550 Proposed Site Plan (east portion of property) Parking Study: Per the recommendation of ZBA a parking study was conducted by staff to collect data on the usage of street parking on Greenleaf Street between Dodge and Hartrey Avenues. The study was done to determine what modifications could be made to increase the availability of on-street parking in the area. Based on the data and recommendation from parking division staff (attached), the following modifications could be made on the block: 485 of 550 • Change up to five existing angled parking spaces to 2-hour restricted parking to encourage parking turnover and availability for customers of businesses on Greenwood Street. • Change existing parallel parking spaces between Hartrey and Grey to angled parking spaces which will accommodate approximately 12 additional parking spaces. • Allow unrestricted parking on the north side of Greenwood Street between Brown and Dodge Avenues where parking is currently prohibited (due to semi-truck loading at 1900 Dodge that is no longer necessary per the property owner). Each option will increase the availability of on-street parking, but may not be palatable to adjacent property owners. Each option should be further explored with impacted neighbors before any changes to on-street parking shall occur. Legislative History April 5, 2016: The Zoning Board of Appeals recommended unanimous approval of the major zoning relief with the following conditions: 1. The applicant must extend the front sidewalk near the gated entry, subject to the relocation of the poles by ComEd that are deemed obstructions. 2. The applicant must add a landscaping buffer on the east and west sides of the gated entry. 3. If the City receives complaints arising from the applicant’s 24-hours of operation, the applicant must appear before the DAPR Committee, where DAPR is authorized to modify the business’s hours of operation. 4. The variation approval is subject to the self-storage business only. 5. The storage units must remain portable and may not be affixed to the ground. 6. The proposal must be in substantial compliance with the documents and testimony on record. Attachments Proposed Ordinance 42-O-16 Parking Study Memorandum from Rickey A. Voss, Parking/Fleet Manager Parking Study Data April 5, 2016 ZBA Meeting Minutes ZBA Findings Letter of Objection and Images Presented at ZBA April 5, 2016 ZBA Packet: http://www.cityofevanston.org/assets/zba-packet-20151215.pdf 486 of 550 4/7/2016 42-O-16 AN ORDINANCE Granting Major Variations Related to 2020 Greenwood Street in the I2 General Industrial District WHEREAS, John Cooper (the “Applicant”), owner of the property commonly known as 2020 Greenwood Street (the “Subject Property”), located within the I2 General Industrial Zoning District and legally described in Exhibit A, attached hereto and incorporated herein by reference, submitted an application seeking approval of Major Variations to zoning requirements imposed by Subsection 6-14-3-6(C) and Subsection 6-16-3-5 of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”); and WHEREAS, the Applicant requests the following Major Variations: (A) The Applicant requests a two (2) foot east interior side yard setback for self- storage units where an eight (8) foot east interior side yard setback is required; (B) The Applicant requests a zero (0) foot south interior side yard setback for self- storage units where an eight (8) foot south interior side yard setback is required; (C) The Applicant requests to decrease the open parking by twenty-two (22) spaces where an increase of three (3) parking spaces is required and thirty-two (32) parking spaces currently exist, for a total of ten (10) parking spaces where eighty-two (82) parking spaces are required; and WHEREAS, on March 30, 2016, the Applicant submitted an amended application with a revised site plan, requesting that the original request for a zero (0) foot south interior side yard setback for self-storage units be increased to a two (2) foot 487 of 550 42-O-16 ~2~ south interior side yard setback where an eight (8) foot south interior side yard setback is required; and WHEREAS, on April 5, 2016, the Zoning Board of Appeals (“ZBA”), pursuant to proper notice, held a public hearing in case no. 16ZMJV-0013 to consider the amended application, received testimony, and made written records and findings that the application did meet the standards for Major Variations set forth in Subsection 6-3-8-12-(E) of the Zoning Ordinance and recommended City Council grant the Major Variations; and WHEREAS, at its meeting of July 25, 2016, the Planning and Development (“P&D”) Committee of the City Council received input from the public, carefully considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the Major Variations in case no. 16ZMJV-0013; and WHEREAS, at its meetings of July 25, 2016 and August 15, 2016, the City Council considered and adopted the recommendation of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property applied for in case no. 16ZMJV-0013 and described hereinabove. 488 of 550 42-O-16 ~3~ SECTION 3: The Major Variations approved hereby are as follows: (A) Approval to allow a two (2) foot east interior side yard setback on the Subject Property. Subsection 6-14-3-6(C) requires a minimum eight (8) foot east interior side yard setback on the Subject Property. (B) Approval to allow a two (2) foot south interior side yard setback on the Subject Property. Subsection 6-14-3-6(C) requires a minimum eight (8) foot south interior side yard setback on the Subject Property. (C) Approval to allow ten (10) parking spaces on the Subject Property. Subsection 6-16-3-5 requires a minimum of eighty-two (82) parking spaces on the Subject Property. SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Major Variations granted hereby, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. (B) Front Sidewalk: The Applicant must extend the front sidewalk near the gated entry, subject to the relocation of the poles by Commonwealth Edison (“ComEd”) that are deemed obstructions. (C) Landscaping: The Applicant must add a landscaping buffer on the east and west sides of the gated entry. (D) Design and Project Review Committee: The Applicant agrees that if the City of Evanston receives any complaints arising from the Applicant’s twenty-four (24) hours of operation, the Applicant must appear before the City’s Design and Project Review Committee (“DAPR”), where DAPR is authorized to modify the Applicant’s hours of operation. (E) Storage Units: The Applicant agrees that all storage units must remain portable and will not be affixed to the ground. 489 of 550 42-O-16 ~4~ SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 6: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 490 of 550 42-O-16 ~5~ Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 491 of 550 42-O-16 ~6~ EXHIBIT A Legal Description Lot 1 in E.N. Scully and Son’s Consolidation, a Subdivision of various parts of the Southeast ¼ of the Southwest ¼ of Section 13, Township 41 North, Range 13, East of the Third Principal Meridian, according to the Plat thereof recorded December 11, 1987 as Document 87656561, in Cook County, Illinois. PIN(S): 10-13-322-040-0000 Commonly Known As: 2020 Greenwood Street, Evanston, Illinois. 492 of 550 To: Melissa Klotz, Zoning Planner From: Rickey A. Voss, Parking/Fleet Manager Subject: Parking 2020 Greenwood Street Date: July 11, 2016 Summary: As requested parking staff conducted a parking survey to determine if the area was substantially impacted by parking in regards to students and employees of the various businesses. The survey was conducted from April 18 through April 22, 2016 from 8am to 6pm. (See attachment) The average occupancy rate indicates that the area at times is severely impacted. Staff captured 130 captured different license plates during the survey period. However other than 38 vehicles identified as either area residents or employees of businesses on Greenwood Street, there is no indication as to why the other 92 registered plates are parked in the area. It will have to be assumed that they were in the area as visitors of the businesses or residents and could include students of the High School. I visited the area just after the High School dismissed class es and I observed a number of students either walking to being dropped off in the area to pick up parked vehicles. A conservative estimate of the number student parkers was 10% or 13 vehicles. Based on the observations and survey results the following is a list of recommendations to be considered. All recommendations are subject to approval of the Traffic Engineer, ADA requirements, traffic flow, residents and businesses of the area and elected officials. Establish no more the five (5) two hour restricted parking spaces. Memorandum 493 of 550 Page 2 of 2 Change paralell parking to angled parking on the south side of Greenwood Street from Hartrey Avenue to Grey Avenue if feasible. Add additional legalized parking on the north side of Greenwood Avenue from Dodge Avenue west to Brown Avenue. (previously was no parking for semis to access loading bays at building on SW corner) ---------------------------------------------------------- Attachments: Copy of Parking Survey 494 of 550 1900-2000 Greenwood 4/18/2016 South Side of Greenwood Street Between:Occupancy Capacity 8 A.M.10 A.M. 12 P.M.2 P.M.4 P.M.6 P.M.Total Hartrey east to Grey 15 7 12 12 11 7 7 56 Grey east to 1st Driveway 22 14 16 16 15 13 5 79 1st Driveway east to 2nd Driveway 19 15 18 18 18 18 0 87 Total Occupancy 56 36 46 46 44 38 12 Percentage of Occupancy 8 A.M.10 A.M. 12 P.M.2 P.M.4 P.M.4 P.M.% Average Hartrey east to Grey 47%80%80%73%47%100%71% Grey east to 1st Driveway 64%73%73%68%59%36%62% 1st Driveway east to 2nd Driveway 79%95%95%95%95%0%76% Average Percentage of Occupancy 55%76%76%71%53%68%67% Duration Capacity 0-2 hrs 2-4 hrs 4-6 hrs 6-8 hrs 8-10 hrs 8-10 hrs Hartrey east to Grey 56 20 14 10 7 4 1 Grey east to 1st Driveway 79 20 18 15 13 10 3 1st Driveway east to 2nd Driveway 87 18 18 18 18 15 0 AREA TOTALS 58 50 43 38 29 4 Percentage of Duration 0-2 hrs 2-4 hrs 4-6 hrs 6-8 hrs 8-10 hrs 8-10 hrs Hartrey east to Grey 36%25%18%13%7%2%100% Grey east to 1st Driveway 25%23%19%16%13%4%100% 1st Driveway east to 2nd Driveway 21%21%21%21%17%0%100% Average Percentage of Duration 27%23%19%17%12%2%100% 1900-2000 Greenwood 4/19/2016 Occupancy Capacity 8 A.M.10 A.M. 12 P.M.2 P.M.4 P.M.6 P.M.Total Hartrey east to Grey 15 6 7 6 7 5 4 Grey east to 1st Driveway 22 10 14 12 9 8 7 1st Driveway east to 2nd Driveway 19 17 18 18 18 9 6 Total Occupancy 56 33 39 36 34 22 17 Percentage of Occupancy 8 A.M.10 A.M. 12 P.M.2 P.M.4 P.M.4 P.M.% Average Hartrey east to Grey 40%47%40%47%33%67%46% Grey east to 1st Driveway 45%64%55%41%36%70%52% 1st Driveway east to 2nd Driveway 89%95%95%95%47%35%76% Average Percentage of Occupancy 43%55%47%44%35%68%49% Duration Capacity 0-2 hrs 2-4 hrs 4-6 hrs 6-8 hrs 8-10 hrs 8-10 hrs Hartrey east to Grey 35 14 9 6 3 2 1 Grey east to 1st Driveway 60 16 13 12 8 7 4 1st Driveway east to 2nd Driveway 86 20 19 18 16 8 5 AREA TOTALS 50 41 36 27 17 10 Percentage of Duration 0-2 hrs 2-4 hrs 4-6 hrs 6-8 hrs 8-10 hrs 8-10 hrs Hartrey east to Grey 40%26%17%9%6%3%100% Grey east to 1st Driveway 27%22%20%13%12%7%100% 1st Driveway east to 2nd Driveway 23%22%21%19%9%6%100% Average Percentage of Duration 30%23%19%14%9%5%100% 1900-2000 Greenwood 4/20/2016 Occupancy Capacity 8 A.M.10 A.M. 12 P.M.2 P.M.4 P.M.6 P.M.Total Hartrey east to Grey 15 5 15 15 14 7 6 62 Grey east to 1st Driveway 22 18 21 21 19 7 6 92 1st Driveway east to 2nd Driveway 19 16 18 17 16 8 6 81 Total Occupancy 56 39 54 53 49 22 18 495 of 550 Percentage of Occupancy 8 A.M.10 A.M. 12 P.M.2 P.M.4 P.M.4 P.M.% Average Hartrey east to Grey 33%100%100%93%47%120%82% Grey east to 1st Driveway 82%95%95%86%32%33%71% 1st Driveway east to 2nd Driveway 84%95%89%84%42%38%72% Average Percentage of Occupancy 58%98%98%90%39%77%76% Duration Capacity 0-2 hrs 2-4 hrs 4-6 hrs 6-8 hrs 8-10 hrs 8-10 hrs Hartrey east to Grey 62 21 15 14 8 3 1 Grey east to 1st Driveway 92 18 21 21 19 7 6 1st Driveway east to 2nd Driveway 81 22 18 17 15 5 4 AREA TOTALS 61 54 52 42 15 11 Percentage of Duration 0-2 hrs 2-4 hrs 4-6 hrs 6-8 hrs 8-10 hrs 8-10 hrs Hartrey east to Grey 34%24%23%13%5%2%100% Grey east to 1st Driveway 20%23%23%21%8%7%100% 1st Driveway east to 2nd Driveway 27%22%21%19%6%5%100% Average Percentage of Duration 27%23%22%17%6%4%100% 1900-2000 Greenwood 4/21/2016 Occupancy Capacity 8 A.M.10 A.M. 12 P.M.2 P.M.4 P.M.6 P.M.Total Hartrey east to Grey 15 6 11 11 10 7 0 45 Grey east to 1st Driveway 22 12 18 19 19 10 8 86 1st Driveway east to 2nd Driveway 19 12 19 18 19 13 5 86 Total Occupancy 56 30 48 48 48 30 13 Percentage of Occupancy 8 A.M.10 A.M. 12 P.M.2 P.M.4 P.M.4 P.M.% Average Hartrey east to Grey 40%73%73%67%47%0%50% Grey east to 1st Driveway 55%82%86%86%45%67%70% 1st Driveway east to 2nd Driveway 63%100%95%100%68%42%78% Average Percentage of Occupancy 47%78%80%77%46%33%60% Duration Capacity 0-2 hrs 2-4 hrs 4-6 hrs 6-8 hrs 8-10 hrs 8-10 hrs Hartrey east to Grey 45 13 12 10 8 2 0 Grey east to 1st Driveway 86 22 20 17 14 8 5 1st Driveway east to 2nd Driveway 86 20 19 18 16 9 4 AREA TOTALS 55 51 45 38 19 9 Percentage of Duration 0-2 hrs 2-4 hrs 4-6 hrs 6-8 hrs 8-10 hrs 8-10 hrs Hartrey east to Grey 29%27%22%18%4%0%100% Grey east to 1st Driveway 26%23%20%16%9%6%100% 1st Driveway east to 2nd Driveway 23%22%21%19%10%5%100% Average Percentage of Duration 26%24%21%18%8%3%100% 1900-2000 Greenwood 4/22/2016 Occupancy Capacity 8 A.M.10 A.M. 12 P.M.2 P.M.4 P.M.6 P.M.Total Hartrey east to Grey 15 9 13 10 11 10 3 56 Grey east to 1st Driveway 22 17 19 19 19 13 5 92 1st Driveway east to 2nd Driveway 19 17 19 18 18 11 4 87 Total Occupancy 56 43 51 47 48 34 12 Percentage of Occupancy 8 A.M.10 A.M. 12 P.M.2 P.M.4 P.M.4 P.M.% Average Hartrey east to Grey 60%87%67%73%67%33%64% Grey east to 1st Driveway 77%86%86%86%59%29%71% 1st Driveway east to 2nd Driveway 89%100%95%95%58%24%77% Average Percentage of Occupancy 69%87%77%80%63%31%68% 496 of 550 Duration Capacity 0-2 hrs 2-4 hrs 4-6 hrs 6-8 hrs 8-10 hrs 8-10 hrs Hartrey east to Grey 56 21 13 10 8 4 0 Grey east to 1st Driveway 92 27 24 17 14 6 4 1st Driveway east to 2nd Driveway 87 22 20 18 18 8 1 AREA TOTALS 70 57 45 40 18 5 Percentage of Duration 0-2 hrs 2-4 hrs 4-6 hrs 6-8 hrs 8-10 hrs 8-10 hrs Hartrey east to Grey 38%23%18%14%7%0%100% Grey east to 1st Driveway 29%26%18%15%7%4%100% 1st Driveway east to 2nd Driveway 25%23%21%21%9%1%100% Average Percentage of Duration 31%24%19%17%8%2%100% 1900-2000 Greenwood 4/23/2016 (Saturday) Occupancy Capacity 8 A.M.10 A.M. 12 P.M.2 P.M.4 P.M.6 P.M.Total Hartrey east to Grey 15 5 5 5 5 7 6 33 Grey east to 1st Driveway 22 7 7 6 7 8 5 40 1st Driveway east to 2nd Driveway 19 8 11 10 11 9 7 56 Total Occupancy 56 20 23 21 23 24 18 Percentage of Occupancy 8 A.M.10 A.M. 12 P.M.2 P.M.4 P.M.4 P.M.% Average Hartrey east to Grey 33%33%33%33%47%120%50% Grey east to 1st Driveway 32%32%27%32%36%71%38% 1st Driveway east to 2nd Driveway 42%58%53%58%47%88%58% Average Percentage of Occupancy 33%33%30%33%42%96%44% Duration Capacity 0-2 hrs 2-4 hrs 4-6 hrs 6-8 hrs 8-10 hrs 8-10 hrs Hartrey east to Grey 33 12 7 5 4 3 2 Grey east to 1st Driveway 40 12 8 6 5 5 4 1st Driveway east to 2nd Driveway 56 13 12 11 9 7 4 AREA TOTALS 37 27 22 18 15 10 Percentage of Duration 0-2 hrs 2-4 hrs 4-6 hrs 6-8 hrs 8-10 hrs 8-10 hrs Hartrey east to Grey 36%21%15%12%9%6%100% Grey east to 1st Driveway 30%20%15%13%13%10%100% 1st Driveway east to 2nd Driveway 23%21%20%16%13%7%100% Average Percentage of Duration 30%21%17%14%11%8%100% 1900-2000 Greenwood 4/18/2016 - 4/22/2016 Occupancy Capacity 8 A.M.10 A.M. 12 P.M.2 P.M.4 P.M.6 P.M.Total Hartrey east to Grey 75 33 58 54 53 36 20 254 Grey east to 1st Driveway 110 71 88 87 81 51 31 409 1st Driveway east to 2nd Driveway 95 77 92 89 89 59 21 427 Total Occupancy 185 104 146 141 134 87 72 Percentage of Occupancy 8 A.M.10 A.M. 12 P.M.2 P.M.4 P.M.6 P.M.% Average Hartrey east to Grey 44%77%72%71%48%61%62% Grey east to 1st Driveway 65%80%79%74%46%44%65% 1st Driveway east to 2nd Driveway 81%97%94%94%62%27%76% Average Percentage of Occupancy 54%79%76%72%47%52%63% Duration Capacity 0-2 hrs 2-4 hrs 4-6 hrs 6-8 hrs 8-10 hrs 10-12 hrs Hartrey east to Grey 254 89 63 50 34 15 3 Grey east to 1st Driveway 409 103 96 82 68 38 22 1st Driveway east to 2nd Driveway 427 102 94 89 83 45 14 AREA TOTALS 192 159 132 102 53 25 Percentage of Duration 497 of 550 0-2 hrs 2-4 hrs 4-6 hrs 6-8 hrs 8-10 hrs 10-12 hrs Hartrey east to Grey 35%25%20%13%6%1% Grey east to 1st Driveway 25%23%20%17%9%5% 1st Driveway east to 2nd Driveway 24%22%21%19%11%3% Average Percentage of Duration 30%24%20%15%8%3%100% Registration Percentages Total # of Vehicles 130 100% Percentage Registered to Area 13 10% Percentage Registered to Other Evanston 43 33% Percentage Registered to Skokie 13 10% Percentage Registered Other (Chicago)35 27% Percentage No Record 5 4% Percentage Registered Other (Suburbs)17 13% Percentage Registered Out of State 4 3% Description 498 of 550 Page 1 of 4 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, April 5, 2016 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Myrna Arevalo, Mary Beth Berns, Lisa Dziekan, Violetta Cullen Members Absent: Scott Gingold, Matt Rodgers, Mary McAuley Staff Present: Melissa Klotz, Damir Latinovic Chair: Mary Beth Berns (Acting Chair) Declaration of Quorum With a quorum present, Chair Berns called the meeting to order at 7:03 pm. Approval of Minutes The minutes from the February 16, 2016 Zoning Board of Appeals meeting were motioned for approval by Ms. Cullen and seconded by Ms. Arevalo. The minutes were approved 3-0 with 1 abstention. New Business 2020 Greenwood Street ZBA 16ZMJV-0013 John Cooper, property owner, applies for major zoning relief to add self-service storage units where open parking currently exists at Chicago Northside Storage in the I2 General Industrial District. The applicant requests a 2’ east interior side yard setback for self -storage units where 8’ is required (Zoning Code Section 6-14-3-6-C), and a 0’ south interior side yard setback for self-storage units where 8’ is required (Zoning Code Section 6-14-3-6-C). The applicant also requests to decrease the open parking by 22 spaces where an increase of 3 parking spaces is required and 32 parking spaces currently exist, for a total of 10 parking spaces where 82 parking spaces are required (Zoning Code Section 6-16-3-5). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. On March 30, 2016, the applicant submitted revised plans and now requests a 2’ south interior side yard setback (instead of 0’setback as originally proposed) for self-storage units where 8’ is required (Zoning Code Section 6-14-3-6-C). All other variation requests remain. Ms. Klotz read the case into the record. David Meek, attorney, and John Cooper, property owner, explained the proposal: Previously proposed storage units on west side of property but was discouraged by staff and neighbors due to loss of greenspace. Now request to locate the units on the east side of the property. Outdoor units will allow for 24 hour access and the ability to drive right up to the units, which is useful to customers such as contractors. Reduced setbacks allow for easier vehicle maneuvering within the lot. Units are not permanent structures, so they can be easily removed to restore the parking. Request to have 10 parking spaces total and two loading bays on the east side of the building. Loading bays do not count in the parking requirement, but they are essentially used as parking spaces. For outdoor units, customers will park in front of the units to load/unload rather than park in actual striped parking spaces. 499 of 550 Page 2 of 4 Zoning Board of Appeals Self-storage facilities need very little parking: ie. A facility with 800-1000 units needs 11- 16 parking spaces as an industry standard. 5 other facilities in the area that are similar in size have 10 or less parking spaces. There is also street parking available, though it is not needed for this use (but customers could park there). Other facilities in the area that have 1,000 units average 4.5 vehicle trips per hour on average. Traffic count for this location (which is currently 11% occupied) is a maximum of 3 vehicles per hour (which occurred 2x in 100 days), and 8 instances of 2 vehicles per hour. All other times saw a maximum of 1 vehicle per hour. Most customers are on site for approximately 3 hours for the initial load, then for about 10 minutes for any other trip. Currently the parking area is used to park contractor vehicles (which will no longer be allowed in the variations are approved). Agree to extend the sidewalk (upon ComEd’s relocation of equipment that is in the way), and landscape on both sides of the front gate – both of which are public benefits. Held a neighborhood meeting on April 4, 2016 that one person attended, who supports the proposal and is in the ZBA audience. Ms. Dziekan asked why the outdoor units are needed if the facility is only 11% occupied, and the applicant explained the outdoor units appeal to contractors who need early morning access and want to drive right up to their units to move large items such as ladders. The applicant continued: Other facilities in the area are 24 hours and are almost completely leased up. The 24 hour access will be secured by a keypad, and every customer will have their own PIN that records who came and when. Ms. Cullen asked if the applicant expects the outdoor units to be fully occupied or only 11%, and the applicant explained the outdoor units will lease quickly because they are much more desirable for easy loading and unloading. The facility is 11% occupied because it recently opened, and it is expected to be half full by the end of 2016. Ms. Dziekan asked about the current business hours, whether the gate makes noise, and noted the office was not manned at 2pm the day of the ZBA hearing. The applicant explained: The indoor facility is currently open 10am-6pm, but plans to expand to 9am-7pm in the future. The office is typically manned during these hours. The gate noise will be monitored to ensure it is not too loud. All units feature month to month leases so if a specific customer is too loud, their lease can be terminated. Will add “no loitering” signs Chair Berns noted her concerns with the proposed 2’ setback requests, and asked what happens to the outdoor units if the compliant 8’ setbacks are adhered to. The applicant explained: 8’ setbacks would prevent access to the building and loading area at the south end of the property. Access to any other part of the lot would be difficult or impossible when a vehicle is parked in front of an outdoor unit to load/unload. Vehicle maneuvering would be impossible – would not do outdoor units on the east side of the property then. 500 of 550 Page 3 of 4 Zoning Board of Appeals Chair Berns asked how it will be handled if someone has a vehicle in front of their outdoor unit that is blocking the indoor loading area, and the applicant responded that people are generally civil and work together to wait. Also, there are other loading areas to utilize. Chair Berns asked if the applicant investigated indoor units with direct garage door access by cutting door openings in the existing building, and the applicant said it was not considered because it would be cost prohibitive, would require reconfiguring the indoor layout, and mechanicals are in the way. Chair Berns asked if the facility could operate with a short period overnight that the facility is closed, rather than 24 hour access, since contractors in Evanston cannot begin work until 7am anyway and should therefore not need to access equipment from a storage unit before 5:30am at the earliest. The applicant responded the 24 hour access is a benefit to other users as well. It is convenient, though most customers do not access their units in the middle of the night. Chair Berns asked why the 4 units in the northeast corner of the property are needed, given how difficult it will be to access them. The applicant explained the only thing that space can be used for is outdoor units. The facility will only lease those units to people who feel comfortable maneuvering back to those units. Chair Berns responded that vehicles backed up to those units will protrude into the drive aisle at the gated entrance. The applicant said customers could park elsewhere and bring their items to those units. Ballards could be installed with no parking signs for those units if it is problematic. Lou & Charlie Booker, 2022 Lake Street, spoke in favor of the proposal. They explained the storage facility has been a good neighbor and has always worked to address neighbor concerns. The facility is applauded for leaving the greenspace on the west side of the property as is like the neighborhood desired. The facility is well landscaped and clean, and the sidewalk was extended where possible. The Block Club supports the proposal as well. The facility has even delivered items that were left by old customers to a family in need. Andy Spatz, 1900 Greenwood Street, submitted 10 photos and explained there is a lot of activity on that site and in the street parking area. The facility will be much busier with 24 hour access and when 90% occupied. What is the hardship? Mr. Spatz explained he is ok with outdoor units so long as they are properly screened and the on-site parking is maintained. He also asked where the 25 vehicles will park that are currently in the parking area that will feature the storage units. Chair Berns asked if anyone knows who parks in the street spaces. Mr. Spatz said the street spaces were not completely occupied last fall, so he assumes it is people working at or visiting the storage facility. Mr. Booker said high school students park there, and the City should stop that from happening. Ms. Dziekan asked for clarification about the soccer facility on Dempster, and Ms. Klotz explained the soccer facility drop off is on Greenwood as required by their special use permit. Children then walk through the greenspace area on the west portion of the lot to get to the soccer facility. The applicant summarized: 10 parking spaces should be enough. If there are occasions where customers use the street parking, it would be very rare, and the street spaces are not typically occupied. It is not convenient for customers to use the street parking, so they likely won’t. The landscaping, screening, and sidewalk are all public benefits. The ZBA entered into Deliberation: Ms. Dziekan asked if stormwater management would be addressed if the units were placed on the west side of the property in the greenspace, and Ms. Klotz responded yes, City stormwater 501 of 550 Page 4 of 4 Zoning Board of Appeals requirements would have to be met. The original proposal for the units in that location was a concept plan only. Ms. Cullen asked for clarification regarding the ComEd pole and box, and Ms. Klotz explained ComEd has so far been non-responsive, but staff is still attempting to engage ComEd in relocating the equipment. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes Ms. Cullen motioned to recommend approval of the setback and parking variations with the following conditions: 1. Extend the sidewalk subject to ComEd relocating their equipment. 2. Add landscaping to the east and west of the front gate. 3. 24 hour operations shall be reevaluated by the DAPR Committee if complaints arise. 4. Outdoor units must remain portable and may not be affixed to the ground. 5. Approval is subject to the storage facility business only. 6. Substantial compliance with the documents and testimony on record. Additionally, Ms. Cullen asked staff to look into the on-street parking and modifying the parking requirements so that high school students do not use all of the spaces. The motion was seconded by Ms. Arevalo and unanimously approved. The meeting adjourned at 8:35pm. 502 of 550 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of After conducting a public hearing on April 5, 2016, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; ___X___Met _____Not Met 4-0 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___X___Met _____Not Met 4-0 (C) The alleged hardship or practical difficulty is peculiar to the property; ___X___Met _____Not Met 4-0 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; ___X___Met _____Not Met 4-0 Case Number: 16ZMJV-0013 Address or Location: 2020 Greenwood Street Applicant: John Cooper Proposed Zoning Relief: Add outdoor self-storage units with a 2’ east interior side yard setback where 8’ is required, a 2’ south interior side yard setback where 8’ is required, and eliminate 22 open parking spaces where an increase of 3 parking spaces is required and 32 spaces currently exist, for a total of 10 parking spaces where 82 parking spaces are required. 503 of 550 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; or there is a public benefit; ___X___Met _____Not Met 4-0 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; __X___Met _____Not Met 4-0 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; __X___Met _____Not Met 4-0 and, based upon these findings, and upon a vote of __4__ in favor & __0__ against recommends to the City Council __X___ approval with conditions: 1. Extend front sidewalk near gated entry, subject to ComEd relocating poles that are in the way. 2. Add landscaping buffer on east and west sides of gated entry. 3. DAPR review is required after 6 months should the City receive any complaints due to 24 hours of operation and that DAPR can modify the hours. 4. Storage units must remain portable and not affixed to the ground. 5. Variation approval is subject to the self-storage business only. 6. Substantial compliance with the documents and testimony on record. _____ denial Attending: Vote: Aye No __X__ Violetta Cullen _X__ ____ __X__ Mary Beth Berns _X__ ____ _____ Mary McAuley ____ ____ _____ Matt Rodgers ____ ____ __X__ Lisa Dziekan _X__ ____ __X__ Myrna Arevalo _X__ ____ _____ Scott Gingold ____ ____ 504 of 550 1 Klotz, Melissa From:Muenzer, Mark Sent:Tuesday, April 05, 2016 2:11 PM To:Latinovic, Damir; Klotz, Melissa Subject:Fwd: 2020 greenwoood parking + ZBA (tonight's meeting) Attachments:ATT892494.htm; ATT892495.htm; ATT892496.htm; ATT892497.htm; ATT892498.htm; ATT892499.htm; ATT892500.htm; ATT892501.htm; ATT892502.htm; ATT892503.htm; ATT892504.htm; 2020 greenwood ZBA 16ZMJV-0013.pdf; ATT892505.htm FYI. MM Mark E. Muenzer Director of Community Development City of Evanston 847.448.8022 Begin forwarded message: From: "Andrew J. Spatz" <aspatz122@gmail.com> To: "'Peter Braithwaite'" <pcbraithwaite@gmail.com> Cc: "'Muenzer, Mark'" <mmuenzer@cityofevanston.org>, "'Holmes, Delores'" <dholmes@cityofevanston.org>, "mwynne@cityofevanston.org" <mwynne@cityofevanston.org>, "erevelle@cityofevanston.org" <erevelle@cityofevanston.org>, "bmiller@cityofevanston.org" <bmiller@cityofevanston.org>, "mark.tendam@comcast.net" <mark.tendam@comcast.net>, "dwilson@cityofevanston.org" <dwilson@cityofevanston.org>, "annrainey8@aol.com" <annrainey8@aol.com>, "burrus-9thward@live.com" <burrus-9thward@live.com>, "etisdahl@cityofevanston.org" <etisdahl@cityofevanston.org>, "jfiske@cityofevanston.org" <jfiske@cityofevanston.org>, "jgrover@cityofevanston.org" <jgrover@cityofevanston.org>, "ljean- baptiste@cityofevanston.org" <ljean-baptiste@cityofevanston.org>, "pbraithwaite@cityofevanston.org" <pbraithwaite@cityofevanston.org>, "wilson4th@aol.com" <wilson4th@aol.com> Subject: 2020 greenwoood parking + ZBA (tonight's meeting) Hi peter, As owner of 1900 greenwood and our previous conversations, I am very concerned about john cooper’s request outlined below. Per ZBA 16ZMJV-0013 (see attached) request by john cooper on tonight’s agenda, he proposes to DECREASE parking requirements by 22 spaces at 2020 greenwood to facilitate 50 new outdoor storage units being located in the existing parking area (see photo 4). Users of this facility arrive almost exclusively by car or truck, especially trade contractors. Public transportation for this use is inadequate. I do not think it is fair to the other property owners nor good for the neighborhood that makes use of the street parking to further REDUCE this availability. The additional vehicles need to go somewhere. I know you are aware of the congestion that already exists from the soccer club users. 505 of 550 2 Other solutions are available such as developing the vacant land to the west or adding indoor parking. Obviously these require additional investment by mr. cooper for which he receives additional return. In every project we have developed over the last 20 years in Evanston, we have exceeded the city onsite parking requirements. Several projects had NO onsite requirements since code did not require any, yet we created more than adequate onsite parking. For example, at our project at dewey/payne, voluntarily we added 46 exterior and interior parking spaces per our choice (see photo 10). Actually, this is one of the reasons our business operates consistently at zero vacancy. I will attend tonight’s ZBA meeting and need your support on this. To me, this user is adding to the existing over saturated parking situation and beyond their fair share of density in this neighborhood. I will be speaking at the meeting accordingly. I have NEVER asked for your assistance on similar matters to date, but I need it on this. I see no reason for this operating facility NOT to be held to the existing code especially since there are other solutions available. I phoned you yesterdaydo you have time to speak lat er today? Thanks in advance, andy 506 of 550 507 of 550 508 of 550 509 of 550 510 of 550 511 of 550 512 of 550 513 of 550 514 of 550 515 of 550 516 of 550 For City Council meeting of August 15, 2016 Item O1 Business of the City by Motion: 2016 Emergency Solutions Grant Recommendation For Action To: Honorable Mayor and Members of the City Council From: Mark Muenzer, Director of Community Development Sarah Flax, Housing & Grants Administrator Jessica Wingader, Grants & Compliance Specialist Subject: 2016 Emergency Solutions Grant Recommendation Date: August 3, 2016 Recommended Action: The Human Services Committee, The Housing and Homelessness Commission and staff recommend approval by the Human Services Committee of the 2016 Emergency Solutions Grant (ESG) allocations totaling $144,459: $133,625 to two social services agencies (Connections for the Homeless and the YWCA Evanston/North Shore) that provide housing and services for individuals and families who are homeless or at risk of homelessness, and $10,834 to the City of Evanston for grant administration. Funding Source: Funding source is the City’s 2016 Emergency Solutions Grant entitlement allocation in the amount of $144,459 from the U.S. Department of Housing & Urban Development (Account No. 100.21.2128.XXXXX, with individual account numbers for external agencies funded and City administrative costs). Summary: ESG funds will be used for eligible activities including essential services, operating expenses of homeless shelters, rapid re-housing for homeless households, homeless prevention for households at high risk of homelessness, and program administration as outlined in the 2016 Action Plan. This recommendation allocates specific dollar amounts to subrecipients for eligible activities that address the goals in the 2016 Action Plan. The City of Evanston’s 2016 ESG grant is $144,459. The 2016 recommendation maintains 10% of funding for Street Outreach and 34.3% for Emergency Shelter. Rapid Re-Housing and Prevention funding remain relatively the same at 33.2% and 15% respectively. Rapid Re-housing and Homeless Prevention implement the Housing First strategy of the Federal Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH) Act of 2009. The table below shows the 2015 ESG allocation of funds to eligible activities and the recommendation for 2016. Funding may be made moved between Prevention and Rapid Re-housing during program implementation to Memorandum 517 of 550 assist households that are eligible for each activity, if needed. Rapid Re-housing is funded at a higher level than Prevention, following federal priorities. Eligible Activities 2015 Allocation 2016 Recommendation Street Outreach $ 14,482 10.0% $ 14,447 10.0% Emergency Shelter $ 49,719 34.3% $ 49,549 34.3% Homeless Prevention $ 19,056 13.2% $ 21,669 15.0% Rapid Re-housing $ 50,700 35.0% $ 47,960 33.2% Administration $ 10,861 7.5% $ 10,834 7.5% Totals: $ 144,818 100.0% $ 144,459 100.0% Staff recommends funding Connections for the Homeless and the YWCA Evanston/North Shore through sub-recipient agreements to provide direct services consistent with the 2015 ESG program. Both agencies have the programmatic capacity to implement ESG activities and the administrative capacity to comply with federal regulations. The City will retain ESG Administration funds for program management and compliance. Connections for the Homeless – $14,447 for its Street Outreach program; $34,549 for operating support of Hilda’s Place, its Emergency Shelter; $21,669 for Homeless Prevention rent and utility assistance and case management; and $47,960 for Rapid Re-housing rental assistance and case management; total funding of $118,625. Hilda’s Place provides up to 90 days of housing for single adults who may be chronically homeless or have lost housing because of unemployment, eviction, foreclosure, etc. ESG funds are used for operating expenses of the shelter including rent, repairs, maintenance, and supplies. Connections for the Homeless also provides services including case management and meals to residents of Hilda’s Place, and to clients of its street outreach program. Case workers help clients find employment and receive benefits such as Supplemental Social Security and Social Security Disability Insurance. Medical services are provided through a weekly in-house clinic and clients are referred to Erie Family Health Center, mental health providers and support programs for health services, including mental health and substance abuse. ESG funds are used for case workers and other program staff salaries and benefits. Connections for the Homeless also provides Re-housing and Prevention services. Funds will be used for direct assistance in the form of rent and utilities payments, as well as housing location and stabilization services, and salaries of program staff. YWCA Evanston-North Shore will use $15,000 for operating support of its 32-bed shelter facility that provides safe housing for up to 90 days for women and children who are victims of domestic violence. The YWCA provides case management, legal advocacy, crisis intervention, financial literacy and other services to help clients develop independence and self-sufficiency. The YWCA will provide housing, meals and supportive services to an estimated 250 women and children in its DV shelter in 2016. 518 of 550 ESG funds will be used for essential supplies such as food for women and children staying in the shelter, and other operating costs. City staff will continue to participate in the selection review committee for Re-housing and Prevention activities to ensure all requirements are met and procedures followed, including the appeal process for individuals or households deemed ineligible for services. Evanston’s 2016 ESG funds will be matched on a one-to-one basis with Mental Health Board funds from the City’s Human Services Fund and private resources, including in- kind contributions, to meet the requirement for ESG. State of Illinois funding may also be used as a match if available. Legislative History Human Services Committee voted unanimously to recommend approval of the 2016 Emergency Solutions Grant; the Housing & Homelessness Commission voted unanimously to recommend approval to the Human Services Committee at its meeting on July 7, 2016. 519 of 550 Item O2 For City Council meeting of August 9, 2016 Business of the City by Motion: Public Access Television For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Erika Storlie, Deputy City Manager/Administrative Services Director Subject: Operation of Public Access Television (Channel 6) Date: August 9, 2016 Recommended Action: Staff recommends that the City Council authorize the City Manager to transition Public Access Television Services (Channel 6) to the City of Evanston for operation, maintenance and management. Funding Source: N/A Summary Evanston Community Television (ECTV) has had difficulty over the past four years trying to become a financially viable organization while also providing public access television services on behalf of the City to the residents of Evanston. Most recently they have had to cut their operating hours due to their inability to continue to fund payroll for their staff. Their financial situation has led them to reduce their operating hours to 3 days a week and by appointment. They currently have approximately 20 members, including board and community members. Approximately 5 out of the 20 members are submitting content for broadcast on the public access channel (Channel 6) which they currently maintain and operate. With their financially difficulty and the need to focus on revenues they have had to shift their focus from developing and promoting public access television to production services. In order to shift focus back to public access television education and programming we feel it is prudent at this time to transfer the responsibility for public access services to the City of Evanston. Memorandum 520 of 550 The City of Evanston could maintain, operate and manage the public access channel utilizing existing city staff, with no additional financial consideration, leveraging partnerships with community and school organizations to provide greater access and opportunity for residents to be involved. In order to ensure a seamless transition we propose a 60 day period where we will work in tandem with ECTV and members/producers to transfer the management and operation of the Channel to the City with no interruption in access or services. We will maintain available staff to assist with any needs that arise and assure that the transfer will be completed by August 31, 2016. At this time, ECTV would be vacated from the Service Center. A broadcast time and content structure will be implemented to better serve the community. This new structure will ensure that relevant and appropriate content is being aired in specific periods of the day, according to the Federal Communications Commission (FCC) guidelines. Additionally, we propose making Public Access Channel membership available to all Evanston residents automatically and free of charge. Lastly, we will work with the new boards, commissions and committee structure to determine which body would be most appropriate as an oversight board to Public Access Television. Until that determination is made, we would continue to give updated reports on the progress of this transition to the Human Services Committee. Background On December 10, 2014 the City cancelled its service agreement with ECTV for providing video broadcast and production services for its government channel and associated meetings. District 65 also cancelled their contract for service with ECTV at that time, resulting in a loss of the majority of revenue to ECTV. Since that time the City has been providing these services for both the City and District 65. This action was preceded by several years of struggles with ECTV to maintain minimum service levels to the City. During this time ECTV experienced significant turnover and was not been able to adequately maintain the equipment under their control. The Human Services Committee discussed this issue January 4, 2015 and at that time the committee directed staff to allow ECTV more time to try to improve their financial situation and continue to operate Channel 6. On August 1, 2016 the Committee approved the recommendation to transition operations to the City. 521 of 550 ECTV operates out of the Service Center, a City facility. It is the primary concern that public access programming continue and that efforts to save ECTV do not jeopardize continuing public access television in Evanston. Many hundreds of thousands of dollars have been invested in equipment and facilities controlled by ECTV through the Public Education Government (PEG) Fee paid by cable television subscribers in Evanston. This investment in public access facilities should be preserved for the future. 522 of 550 For City Council meeting of August 15, 2016 Item O3 Resolution 61-R-16—Council Rules Revisions For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Kimberly Richardson, Assistant to the City Manager Subject: Resolution 61-R-16, Proposed Amendment of City Council Rules Date: August 15, 2016 Recommend Action The Rules Committee and staff recommend City Council adopt Resolution 61-R-16, amending City Council Rule Section 27, “Ward Communication Policy” and adding City Council Rule Section 28, “Technology Allowance.” In order for City staff to be timely in their assistance to City Council with ward communication, changes are being requested to Section 27 in the Council Rules. The revisions to Section 27 speak to the Ward Communications policy previously approved by the Rules Committee in 2013. In addition, Section 28 is being added to the Council Rules providing a $75.00 per month technology allowance to the Mayor and Alderman to assist with the costs of high-speed internet, a mobile phone device/service or other communication needs. Legislative History The Council Rules were last amended in January 2016. Resolution 8-R-16 revised Sections 9.2 and 9.5 regarding the meeting times for the Rules Committee and Humans Services Committee. Section 16.4 deleted references to the Township meeting, and Section 24-Township was deleted in its entirety due to the Township dissolution. Attachment Resolution 61-R-16 Memorandum 523 of 550 8/2/2016 8/9/2016 61-R-16 A RESOLUTION Amending City Council Rule Section 27, “Ward Communication Policy” and Adding City Council Rule Section 28, “Technology Allowance” WHEREAS, The City Council amends the City Council Rules and Organization of the City Council of the City of Evanston from time to time; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1. That Section 27 of the City Council Rules is hereby amended to read as follows: 27. WARD COMMUNICATION POLICY 27.1 Electronic Communications. Upon Aldermanic request by an Alderman, City staff will support a Ward E‐Newsletter. Ward E‐Newsletters will beare limited to six (6) per yearone a month. City staff will coordinate use of an on-line service for the preparation and issuance of the Ward E-Newsletterthe Mailchimp.com service in conjunction with e- newsletter preparation and issuance. Aldermen must provide all written content, hyperlinks, and graphics in a wWord document so that City staff can format into the newsletter template. All content should be submitted to City staff at least one (1) week prior to the intended issuance date. Alderman may also use the electronic newsletter system on their own to send communications in addition to the staff assisted e-newsletter. 27.2 Electronic Announcements. Upon Aldermanic request, City staff will send Ward Announcements on behalf of the Alderman. Ward Announcements are: (1) ward meeting agenda notifications; (2) meeting notification reminders; (3) PDF document attachments; and (4) single topic ward-specific notifications. Ward Announcements are limited to two (2) per month. City staff will coordinate use of an on-line service in preparation and issuance of announcements. Aldermen must provide all written content and/or PDF documents for attachment. 27.32 Postcard Announcements. Staff will develop and mail two (2) postcards per year per Alderman for Ward and/or community meetings. All content must be submitted to City staff four (4) weeks prior to the meeting date. 27.43 Ward Meetings. City Sstaff can assist Alderman in preparations for wWard 524 of 550 61-R-16 ~2~ meetings upon request. Requests for assistance should be made twenty-one (21) days in advance to ensure staff availability and presence. City Sstaff will add wWard meetings to the City calendar as soon as dates are determined. City Sstaff can assist in securing space for ward meetings. SECTION 2. That the City Council Rules are hereby amended to add Section 28, “Technology Allowance,” which shall read as follows: 28. TECHNOLOGY ALLOWANCE 28.1 The Mayor and each Alderman will receive a monthly technology allowance in the amount of seventy-five dollars ($75.00) per month to assist with technological amenities associated with conducting City business, including, but not limited to: high-speed internet service, a mobile phone device/service or other communication needs. 28.2 Any additional costs over and above the Technology Allowance will be the responsibility of the individual Alderman or Mayor. SECTION 3: That this Resolution 61-R-16 shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Adopted: ________________, 2016 525 of 550 For City Council meeting of August 15, 2016 Items O4 – O6 Ordinances 63-O-16, 64-O-16, and 65-O-16, Elected Official Compensation For Action To: Honorable Mayor and Members of the City Council From: Members of the Mayor’s Compensation Committee Alvin Telser, Chair, Suzanne B Calder, Robin Simmons and Todd Kihm Subject: Report of the Committee on Proposed Compensation for the Eleven (11) Elected Officials of the City of Evanston Date: August 3, 2016 Recommended Action: The Compensation Committee recommends the City Council adopt Ordinances 63-O- 16, 64-O-16, and 65-O-16 setting compensation for elected officials for the time period May 1, 2017 through April 30, 2021. Clerk Greene requests continuance of Ordinance 64-O-16 for Introduction by City Council to September 12, 2016. Summary: The Ordinances reflect the recommendations of the Compensation Committee which specified a salary increase to $15,990 annually for alderman and a salary increase to $25,317 annually for mayor, both to be effective May 1, 2017. There would be no other increases during the four year period. The third ordinance reflects that the salary increase for the City Clerk will be equal to the same increase that non-union city employees receive each year for the four year period. Committee Report: The compensation of the members of the City Council and the City Clerk is reviewed by a non-aldermanic compensation committee every four years and recommendations are provided to the City Council as per the City code. The four members of the Mayor’s Compensation Committee were appointed in early February 2016, which gave us more than adequate time to meet, collect a variety of data, and discuss our recommendations. The Committee held five meetings from the end of February to mid-May. We had excellent staff support from Deputy City Manager Erika Storlie, Human Resources Manager Jennifer Lin and City Clerk Rodney Greene. We requested several sets of data about the City of Evanston and the personnel whose compensation we were charged with reviewing. The tables and other information we were given were extremely helpful for our deliberations. They will serve future members of Compensation Committees as well since several sets of data extend back over nearly a 40 year period. Memorandum 526 of 550 The Committee received rather thorough information about aldermanic, mayoral, and city clerk positions in 16 communities in the Chicago Metropolitan area. However, as it turns out, it is difficult to find truly comparable communities in terms of demographics (median incomes and median population) and especially in terms of the full responsibilities of elected officials. All the municipalities for which we had data had part- time aldermen and mayors. Some had full time and some had part time city clerks. The most useful data came from City of Evanston files and from a survey of City Council members in which they each were asked how many hours per week each devoted to required City work. Conventional City wisdom states that aldermen devote 20-40 hours per week to their municipal responsibilities. The survey conducted by Deputy City Manager Storlie confirmed these numbers although most aldermen reported numbers closer to 40 than 20 hours per week. The data on aldermanic and mayoral stipends extend back to 1977. They showed stipend increases ranging from zero percent or Cost of Living (COLA) increases on the low end to increases as much as 60% for the aldermen (1986). City Clerk compensation increases showed a similar range, but the highest salary increase for the City Clerk was 39% in 1993. In May, 2017 it will have been 12 years since stipend or salary increases for our elected officials increased more than 3% per year. The Committee was mindful of several factors that are relevant to elected official compensation, particularly regarding the part time officials. Each individual works very hard, and very effectively, for the benefit of the City and its citizens. In a city with our diversity, we want to encourage citizens from all segments of our community to be able to serve the City as an elected official if she or he wishes to do so. While our local economy has improved considerably over the past several years, we still face limited resources and challenging times ahead. The Committee discussed the health insurance benefits available to our elected officials as part of their overall compensation. Some of our officials do not avail themselves of health insurance benefits while others take this benefit as suits each individual’s need. We discussed if and how we might specifically include comments regarding health benefits in our final recommendations. Inasmuch as the City participates in a municipal health insurance consortium and has no direct control over health benefits costs, we decided to omit reference to these costs in our recommendations. The Committee discussed various compensation approaches. Our meeting minutes contain detailed accounts of all the various ideas and approaches we considered. After considerable discussion, we agreed on the recommendations below which cover the time period May 1, 2017 through April 30, 2021. 1) Evanston aldermen should receive a $3,000.00 stipend increase to $15,990.00. This is a 23.1% increase. 2) The Evanston Mayor should receive a 23.1% increase ($4,751.00) to a stipend of $25,307.00. 3) The City Clerk should receive the same raise as other Evanston non-union employees. 527 of 550 5/23/2016 63-O-16 AN ORDINANCE An Ordinance Setting Compensation for the Members of the Evanston City Council Following the Report and Recommendations of the Compensation Committee WHEREAS, pursuant to Section 1-5-9 of the City Code, the compensation of the members of the City Council was reviewed by a non-aldermanic compensation committee, and all municipal officers’ salaries must be fixed by ordinance pursuant to 65 ILCS 5/3.1-50-5; and WHEREAS, this compensation committee submitted a report and recommendations to the City Council, such recommendations which specified a salary increase of 23.1% for all members of the City Council; and WHEREAS, the City Council accepts the report and the recommendations of the compensation committee. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Section 1-5-9 of the Evanston City Code of 2012, as amended, is stricken and replaced in its entirety, and is to read as follows: 1-5-9: COMPENSATION: The compensation to be paid to an Alderman elected April 2017 and taking office in May 2017 for his/her services per annum is: (A) Effective May 1, 2017 – Fifteen thousand nine hundred ninety dollars ($15,990). An Alderman may choose to receive medical benefits. 528 of 550 63-O-16 ~2~ (B) The aldermanic compensation structure must be reviewed by a nonaldermanic committee every four (4) years. This committee must submit a report and recommendation to the City Council no later than two hundred forty (240) days prior to the next regularly scheduled municipal election. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 529 of 550 5/23/2016 64-O-16 AN ORDINANCE An Ordinance Setting Compensation for the City Clerk Following the Report and Recommendations of the Compensation Committee WHEREAS, pursuant to Section 1-7-5 of the City Code, the compensation of the Mayor was reviewed by a non-aldermanic compensation committee, and all municipal officers’ salaries must be fixed by ordinance pursuant to 65 ILCS 5/3.1 -50-5; and WHEREAS, this compensation committee submitted a report and recommendations to the City Council, such recommendations which specified a salary increase for the Clerk to conform to salary increases for non-union City employees; and WHEREAS, the City Council accepts the report and the recommendations of the compensation committee. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Section 1-7-5 of the Evanston City Code of 2012, as amended, is stricken and replaced in its entirety, and is to read as follows: 1-7-5: COMPENSATION: The compensation to be paid to the City Clerk elected April 2017 and taking office in May 2017 for his/her services per annum is: (A) Effective May 1, 2017 and for the time period of May 1, 2017 through April 30, 2021, the Clerk will be eligible for and receive the same percentage salary increase given to non-Union City employees in each fiscal year. This salary increase will take effect upon City Council adoption of the annual budget for each fiscal year in the time period of May 1, 2017 through April 30, 2021. Any salary 530 of 550 64-O-16 ~2~ increase for fiscal year 2017 will not be retroactive, and will only take effect May 1, 2017. (B) The Clerk will receive medical benefits. (C) The Clerk’s compensation structure must be reviewed by a nonaldermanic committee every four (4) years. This committee must submit a report and recommendation to the City Council no later than two hundred forty (240) days prior to the next regularly scheduled municipal election. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 531 of 550 5/23/2016 65-O-16 AN ORDINANCE An Ordinance Setting Compensation for the Mayor Following the Report and Recommendations of the Compensation Committee WHEREAS, pursuant to Section 1-6-10 of the City Code, the compensation of the Mayor was reviewed by a non-aldermanic compensation committee, and all municipal officers’ salaries must be fixed by ordinance pursuant to 65 ILCS 5/3.1-50-5; and WHEREAS, this compensation committee submitted a report and recommendations to the City Council, such recommendations which specified a salary increase of 23.1% for all members of the City Council; and WHEREAS, the City Council accepts the report and the recommendations of the compensation committee. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Section 1-6-10 of the Evanston City Code of 2012, as amended, is stricken and replaced in its entirety, and is to read as follows: 1-6-10: COMPENSATION: The compensation to be paid to the Mayor elected April 2017 and taking office in May 2017 for his/her services per annum is: (A) Effective May 1, 2017 – Twenty five thousand three hundred seventeen dollars ($25,317). The Mayor will receive medical benefits. (B) The Mayoral compensation structure must be reviewed by a nonaldermanic committee every four (4) years. This committee must submit a report and 532 of 550 65-O-16 ~2~ recommendation to the City Council no later than two hundred forty (240) days prior to the next regularly scheduled municipal election. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 533 of 550 For City Council meeting of August 15, 2016 Items O7- O10 Ordinances 78-O-16, 79-O-16, 80-O-16, and 103-O-16 – Boards, Commissions and Committee Revisions For Introduction To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Kimberly Richardson, Assistant to the City Manager Subject: Ordinances Consolidating and Revising City of Evanston Boards, Commissions and Committees Date: August 2, 2016 Recommend Action The Rules Committee and staff recommends City Council adopt the following Ordinances: 1) Ordinance 78-O-16, consolidating Ladd Arboretum Committee into the Environment Board; 2) Ordinance 79-O-16, Mental Health Board revisions; 3) Ordinance 80-O-16, Economic Development Committee revisions; and 4) Ordinance 103-O-16, Housing and Community Development Act Committee revisions. Summary Following the direction received at the May 16, 2016 Rules Committee meeting, Staff drafted Ordinances that revise City Code sections relating to the Ladd Arboretum Committee, Environment Board, Mental Health Board, Economic Development Committee and Housing and Community Development Act Committee. Ordinance 78- O-16 amends City Code Title 2, Chapter 10 – Environment Board in its entirety to eliminate the Ladd Arboretum Committee and consolidate its functions into the Environment Board. Ordinance 79-O-16 amends City Code Title 2, Chapter 6 – Mental Health Board by revising the “Purpose” and “Powers and Duties” sections. Ordinance 80-O-16 amends City Code Title 2, Chapter 12 – Economic Development Committee by revising the “Purpose” and “Powers and Duties” sections. Finally, Ordinance 103-O-16 amends City Code Title 2, Chapter 14 – Housing and Community Development Act Committee by revising the “Membership” section. Rules Committee reviewed and approved these Ordinances at its August 1, 2016 meeting. Attachment Ordinance 78-O-16 Ordinance 79-O-16 Ordinance 80-O-16 Ordinance 103-O-16 Memorandum 534 of 550 6/8/2016 8/1/2016 78-O-16 AN ORDINANCE Amending Portions of the City Code Eliminating the Ladd Arboretum Committee and Consolidating Its Functions into the Environment Board NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Legislative Statement. This Ordinance eliminates the Ladd Arboretum Committee and consolidates its functions into the City of Evanston’s Environment Board to more effectively and efficiently utilize the City’s resources. The City of Evanston has a Ladd Arboretum Committee whose primary function is to advise and consult with the City Council on development and maintenance of the Ladd Arboretum; and an Environment Board that advises the City Council on issues related to the environment. The City Council determines that it is in the best interest of the City to consolidate the functions of the Ladd Arboretum Committee into the Environment Board. Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164). Pursuant to 65 ILCS 5/1-2-1, the City may make all rules and regulations to carry into effect the powers granted to the City, such broad and general grant of authority complementing the City’s home rule powers. At meetings held in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et 535 of 550 78-O-16 seq.), the City Council considered this Ordinance, heard public comment, and made findings. It is well-settled law in Illinois that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747(1991)) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124 (1995)). The City Council finds that creating a more efficient and effective local government by reducing the number of boards and commissions while maintaining high standards are a priority within the City of Evanston. The City Council desires to amend the City Code to combine the functions of the Ladd Arboretum Committee into the current City of Evanston Environment Board. SECTION 2: Title 2, Chapter 10 of the Evanston City Code of 2012, as amended (“City Code”), is hereby deleted in its entirety and shall read as follows: CHAPTER 10 – ENVIRONMENT BOARD. 2-10-1: PURPOSE. The purpose of the Environment Board (“Board”) is to support Evanston’s environmental goals of reducing and mitigating climate change impacts, increasing resource efficiency and protecting and restoring natural systems by investigating issues and developing recommendations for City Council, other Boards, Committees and Commissions and City Departments to meet Evanston’s goals. 2-10-2: MEMBERSHIP. The Board consists of eleven (11) members who serve without compensation and are either City residents or employed within the City of Evanston. The members must include the following: (A) Seven (7) members who have training and/or experience in areas addressing climate change issues or natural systems such as: environmental science, law, education, ecology, pollution control, engineering, or public health. (B) Two (2) members who have training, knowledge, past experience or some combination related to the Ladd Arboretum or other natural habitat areas in Evanston. 536 of 550 78-O-16 (C) Two (2) members must be designated as “at-large” community representatives that need to have an interest but are not required to have training or experience in areas addressing climate change issues or natural systems such as: environmental science, law, education, ecology, pollution control, engineering, or public health. 2-10-3: TERM. Board members are appointed to three (3) year terms by the Mayor with the advice and consent of the City Council. Board members may serve no more than two (2) consecutive terms and can be considered for re-appointment after remaining off the board for at least 3 years. 2-10-4: POWERS AND DUTIES. In carrying out its responsibilities, the Board has the following powers and duties: (A) The Board reports to the Human Services Committee of the City Council, and will periodically meet with the Human Services Committee to discuss the Board's activities, goals and objectives; (B) To research, study and hold public hearings on environmental issues raised by the City Council, the Board, the City Manager, City Departments, and other governmental agencies or the public; (C) To develop public awareness on environmental issues through hearings, meetings, newsletters, news media releases and cooperation with City Departments and environmental education organizations; (D) To serve as an advocate for Evanston residents who are interested in issues and solutions to address climate change, resource efficiency and natural systems; (E) To develop policy recommendations which are relevant to climate change, resource efficiency and natural systems for submission to the City Council, which advance the vision of the City’s goals and guiding documents. Policy recommendations should aim to support implementation of the City’s guiding documents, including, but not limited to: suggestions regarding implementation of policy. Policy recommendations should aim to support implementation of Evanston’s guiding documents, including but not limited to: City’s Strategic Plan, Climate Action Plan, Ladd Arboretum Master Plan, Lakefront Plan, Multi-Modal Transportation Plan, Bicycle Plan, Water Conservation and Efficiency Plan, Municipal Separate Storm Sewer System (“MS4”) Permit, Complete and Green Streets Policy and Environmental Justice Initiative; (F) To serve as a resource for the City Council, Council Committees, Boards, Commissions, the City Manager, City Departments, and community groups in addressing environmental issues, providing advice, research or technical assistance, as requested; (G) To keep itself informed about the activities of other City Boards and Commissions so far as these relate to environmental matters. The Environment Board may work jointly with other Evanston boards and Commissions in 537 of 550 78-O-16 addressing environmental issues which are of mutual concern, including, but not limited to: the development of a City energy policy; (H) To serve as a liaison with other municipalities' boards or commissions to learn how they deal with matters of interest to the Environment Board and to share information pertaining to those matters; (I) To assist City staff in developing and improving programs and services with address climate change, resource efficiency and natural system protection and restoration; (J) To assist City staff in evaluating and tracking performance measures related to climate change and natural systems including the annual report for Evanston’s Climate Action Plan and participation in the STAR Community Rating System (“STAR”); (K) To raise funds and seek gifts for the development and maintenance of the Ladd Arboretum and approve disbursements of funds raised by the Committee for Ladd Arboretum; and (L) To create subcommittees, as necessary, in furtherance of the Board’s purpose. 2-10-5: ADOPTION OF RULES; SELECTION OF A CHAIRPERSON. The Board must annually elect two (2) Chairpersons from among its members. The Board must also adopt rules and regulations necessary to exercise its responsibilities. SECTION 3: Title 2, Chapter 5 of the City Code, “Ladd Arboretum Committee,” is hereby deleted in its entirety and intentionally left blank. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: This ordinance shall be in full force and effect on January 1, 2017. SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 538 of 550 78-O-16 Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 539 of 550 7/27/2016 8/2/2016 79-O-16 AN ORDINANCE Amending Portions of the City Code Revising the Mental Health Board NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Title 2, Chapter 6 of the Evanston City Code of 2012, as amended (“City Code”), is hereby deleted in its entirety and shall read as follows: CHAPTER 6 – MENTAL HEALTH BOARD. 2-6-1: PURPOSE. The purpose of the Mental Health Board (“Board”) is to protect and promote the mental health and welfare of all City of Evanston residents. The Board reviews service providers requesting grants from the City of Evanston Human Services Fund and develops fund recommendations that address the needs of the City’s at -risk residents who are unable to meet basic needs or access mainstream services without assistance. Services can include, but are not limited to: treatment for mental health, treatment for substance abuse issues, and access to basic human needs. 2-6-2: MEMBERSHIP. The Board consists of nine (9) members who serve without compensation and are residents of the City of Evanston. The members must include representatives of interested groups in the community, such as medical societies, local welfare agencies, hospital boards, school boards, local comprehensive health-planning agencies, lay associations concerned with mental health, alcoholism, controlled substance addiction or use of cannabis, or developmental disabilities, as well as labor, business and civic groups and the general public. No member may be a full-time or part-time employee of the Illinois Department of Mental Health and Developmental Disabilities, the Illinois Department of Alcoholism and Substance Abuse, the Illinois Department of Children and Family Services, or of any agency, facility, or service that receives funds from the Boards. 2-6-3: TERM. Board members are appointed to four (4) year terms by the Mayor with the advice and consent of the City Council. Members may serve for not more than two (2) full terms. 540 of 550 7/27/2016 8/2/2016 2-6-4: POWERS AND DUTIES. In carrying out its responsibilities, the Board has the following powers and duties: (A) Establish annual funding priorities for services and projects that address the needs of at-risk City residents; (B) Review and evaluate applications requesting funding from the City and submit to the Mayor and City Council yearly funding recommendations for public and social services; (C) Monitor past and present use of funds by agencies in receipt of City awards; and (D) Perform such other acts as may be necessary or proper to carry out the purposes of this Chapter. 2-6-5: ADOPTION OF RULES; SELECTION OF A CHAIRPERSON. The Board must annually elect a Chairperson from among its members. The Board must also adopt rules and regulations necessary to exercise its responsibilities. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: This ordinance shall be in full force and effect on January 1, 2017. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor 541 of 550 7/27/2016 8/2/2016 Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 542 of 550 6/13/2016 8/2/2016 80-O-16 AN ORDINANCE Amending Portions of the City Code Creating an Economic Development Committee NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Legislative Statement. This Ordinance codifies the functions of the City of Evanston’s Economic Development Committee . The Economic Development Committee advises the City Council on matters of business district redevelopment. The City Council determines that it is in the best interest of the City to codify the functions of the Economic Development Committee into the City Code. Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164). Pursuant to 65 ILCS 5/1-2-1, the City may make all rules and regulations to carry into effect the powers granted to the City, such broad and general grant of authority complementing the City’s home rule powers. At meetings held in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), the City Council considered this Ordinance, heard public comment, and made findings. It is well-settled law in Illinois that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 543 of 550 80-O-16 Ill.App.3d 747(1991)) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124 (1995)). The City Council finds that creating a more efficient and effective local government by reducing the number of boards and commissions while maintaining high standards are a priority within the City of Evanston. This Ordinance 80-O-16 is a component of the City’s comprehensive City Code revision related to boar ds and commissions. The City Council desires to amend the City Code to codify the functions of the Economic Development Committee. SECTION 2: Title 2, Chapter 12 of the Evanston City Code of 2012, as amended (“City Code”), is hereby deleted in its entirety and shall read as follows: CHAPTER 12 – ECONOMIC DEVELOPMENT COMMITTEE. 2-12-1: PURPOSE. The City Council establishes an Economic Development Committee (“Committee”) to act in an advisory capacity to the City Council on matters of business district revitalization and redevelopment, business retention, expansion, attraction, and workforce development. It is further found that the Committee is necessary to review and make recommendations concerning all redevelopment proposals, to use resource persons for assistance and advice on specific proposals for consideration by the Committee and to gather and disseminate appropriate information regarding the economic vitality of the City. 2-12-2: MEMBERSHIP. The Committee consists of nine (9) members who serve without compensation and are residents of the City of Evanston. The members must include the following: (A) Five (5) members who are Aldermen; (B) One (1) member who is a representative of the Plan Commission; (C) One (1) member who is a representative of the Zoning Board of Appeals; and (D) Two (2) members who are citizens-at-large. 2-12-3: TERM. 544 of 550 80-O-16 Committee members are appointed to three (3) year terms by the Mayor with the advice and consent of the City Council. Non-aldermanic members may serve for not more than two (2) full terms. 2-12-4: POWERS AND DUTIES. In carrying out its responsibilities, the Committee must: (A) To review and make recommendations concerning all redevelopment proposals, provided that nothing herein shall be construed to prevent the sponsor of a rejected proposal from petitioning City Council directly; (B) To use resource persons for assistance and advice on specific proposals for consideration by the Committee Initiating, soliciting and obtaining proposals for economic development within the City of Evanston which require City involvement or assistance; and (C) To gather and disseminate appropriate information regarding the economic vitality of the City; 2-12-5: ADOPTION OF RULES; SELECTION OF A CHAIRPERSON. The position of Chairperson is appointed by the Mayor and will rotate among aldermanic Committee members. The Committee must also adopt rules and regulations necessary to exercise its responsibilities. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect on June 1, 2017. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 545 of 550 80-O-16 Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 546 of 550 7/27/2016 8/2/2016 103-O-16 AN ORDINANCE Amending Portions of the City Code Codifying the Housing and Community Development Act Committee NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Legislative Statement. This Ordinance codifies the existing Housing and Community Development Act Committee in line with the City’s existing boards and commissions. The City has a Housing and Community Development Act Committee to develop recommendations as to the use of federal Community Development Block Grant (“CDBG”) funds to address the needs of the City’s at -risk populations. CDBG funds are used to develop viable urban communities and expanding economic opportunities primarily for person of low and moderate income. The City Council determines that it is in the best interest of the City to codify the functions of the Housing and Community Development Act Committee into the City Code. Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164). Pursuant to 65 ILCS 5/1-2-1, the City may make all rules and regulations to carry into effect the powers granted to the City, such broad and general grant of authority complementing the City’s home rule powers. At meetings held 547 of 550 103-O-16 in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), the City Council considered this Ordinance, heard public comment, and made findings. It is well-settled law in Illinois that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747(1991)) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124 (1995)). The City Council desires to amend the City Code to codify the functions of the Housing and Community Development Act Committee into the City Code. SECTION 2: Title 2 of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended to add Chapter 14 which shall read read as follows: CHAPTER 14 – HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE. 2-14-1: PURPOSE. The City Council establishes a Housing and Community Development Act Committee (“Committee”) to act in an advisory capacity to the City Council on matters relating to the use of federal Community Development Block Grant (“CDBG”) funds to address the needs of Evanston’s at-risk population. CDBG funds are to be used to develop viable urban communities, including decent housing and a suitable living environment, and expanding economic opportunities primarily for persons of low and moderate income. 2-14-2: MEMBERSHIP. The Committee consists of ten (10) members who serve without compensation and are residents of the City of Evanston. The members must include the following: (A) Five (5) members who are Aldermen; (B) Three (3) members who are residents of predominantly low-moderate income Evanston neighborhoods; (C) One (1) member who is a representative of the Plan Commission; and (D) One (1) at-large member. A member may meet more than one qualification. No member may be a full-time or part-time employee of any agency, facility, or service that receives funds from the City. 2-14-3: TERM. 548 of 550 103-O-16 Committee members are appointed to three (3) year terms by the Mayor with the advice and consent of the City Council. Non-aldermanic members may serve for not more than two (2) full terms. 2-14-4: POWERS AND DUTIES. In carrying out its responsibilities, the Committee must: (A) Oversee the U.S. Department of Housing and Urban Development’s Consolidated Planning process for the City of Evanston entitlement grants (Community Development Block Grant, HOME Investment Partnerships, and Emergency Solutions Grant), including the review of the City’s annual Action Plan and Consolidated Annual Performance and Evaluation Report (“CAPER”); (B) Evaluate applications and recommend funding allocations to City Council for public/social services, public facility and infrastructure improvement, housing, and economic development programs and projects that address unmet needs of Evanston’s at-risk residents; (C) Monitor progress of recipients (City Departments and Non-Profit Subgrantees); and (D) Ensure funding priorities are with services and projects that: 1. Provide decent housing, suitable living environment, and economic opportunity for Evanston’s low and moderate income residents; and 2. Address needs of at-risk Evanston residents who are unable to access basic needs or mainstream services without assistance. Needs include, but are not limited to: mental and physical health, food, child care, out-of- school time activities, legal assistance, supportive housing, and case management services. 2-14-5: ADOPTION OF RULES; SELECTION OF A CHAIRPERSON. A Chairperson is appointed by the Mayor from among its aldermanic members. The Committee must also adopt rules and regulations necessary to exercise its responsibilities. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect on June 1, 2017. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity 549 of 550 103-O-16 shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 550 of 550