HomeMy WebLinkAbout04.11.16 Minutes
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, April 11, 2016
7:25 PM
Roll Call Alderman Wynne Alderman Wilson
Alderman Holmes Alderman Tendam
Alderman Revelle Alderman Miller
Alderman Fiske Alderman Braithwaite
Absent Alderman Rainey
Presiding Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order at 7:25 pm,
after the Roll Call determined a quorum was represented.
Alderman Holmes announced to the public that agenda item (A14) Ordinance 36 -O-
16, Adding Title 3, Chapter 32, “Massage Establishment”, will be taken off agenda
and not discussed until May 23, 2016.
Mayor Public Announcements and Proclamations
Keys to the City:
Dave and Ellen Glatt, Dave’s Italian Kitchen: Mayor Tisdahl gave a
brief description of their contributions and service to the City of Evanston,
and presented Dave & Ellen Glatt with a Key to the City; which was
accepted by Kevin Brown, Youth & Young Adult Program Manager
Dave and Liz Schaps, Great Harvest Bread Company: Mayor Tisdahl
gave a brief description of their contributions and service to the City of
Evanston and presented Dave & Liz Schaps with a Key to the City.
Fair Housing Month, April 2016
National Library Week, April 10-16
National Volunteer Week, April 10-16
City Manager Public Announcements
Clean Up Evanston, April 23, 2016
Kumar Jensen, Sustainability Fellow, gave a brief presentation and
information about volunteer services and locations. More information can be
found at www.cityofevanston.org/earthday
Rodent Control Report
Ike Ogbo, Public Health Manager, gave updates to the Rodent Issues and
City Council Agenda April 11, 2016 Page 2 of 9
presented a short video to the Council. The presentation can be found at
http://www.cityofevanston.org/assets/Rodent%20Update.pdf
Communications: City Clerk: No Communications.
Public Comment
James Wolinski : Spoke about agenda item SP1
Dominic Hilaire : Spoke about agenda item SP1
Junad Rizki : Made a comment to James Wolinski, gave his opinions on the
feral cat and rat poisoning, Dave’s Italian Kitchen, Alderman request for
salary increase, and the Plastic Bag ordinance and change
Dave Guran : Spoke about agenda item A3.5 and presented the Council
with a slide of the blueprint to help support his opinions
Dianne Fox : Spoke about agenda item SP1
Tim Schoolmaster : Commented on the mailing and handling of the 1095c
Forms and the lack of quick response from the City of Evanston
Mike Vasilko : Gave his opinion on the Howard Street Theatre Project
Father Greg Sakowicz : Spoke about agenda item SP1
SPECIAL ORDER OF BUSINESS
(SP1) Appeal of Certificate of Appropriateness Denial for Roof Replacement from
Clay Tile to Asphalt Shingles, 1012 Lake Street
City staff recommends upholding the December 15, 2015 Preservation
Commission decision denying a Certificate of Appropriateness (COA) for
the replacement of the ceramic tile roof with fiber glass shingles on the
building at 1012 Lake St..
For Action – POSTPONED TO MAY 9TH CITY COUNCIL MEETING
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting March 28, 2016
For Action - APPROVED
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through March 20, 2016 $2,674,316.30
(A2) FY2016 City of Evanston Bills – April 12, 2016
$3,820,884.90
Credit Card Activity -- Period ending February 29, 2016 $196,686.18
For Action - APPROVED
City Council Agenda April 11, 2016 Page 3 of 9
(A3.1) Approval of 2016-2018 Renewal of Building Automation Service Agreement
for HVAC Systems with Siemens Industry Inc. for Police Headquarters
Staff recommends City Council authorize the City Manager to execute a
three year, single source service agreement for the Building Automation
System (B AS) with Siemens Industry Inc. (585 Slawin Court, Mount
Prospect, IL 60056) in the amount of $27,220.00 for FYI 2016, $27,880.00 for
FYI 2017 and $28,500.00 for FYI 2018 to cover hardware/software and
service visits for the HVAC system in the City of Evanston Police
Headquarters. Funding is provided by Facilities Account 100.19.1950.62509
with a 2016 budgeted amount of $74,845.00. For Action - APPROVED
(A3.2) Approval of Contract with Gewalt-Hamilton Associates, Inc. for Various
Parking Lot Improvement Engineering Design Services (RFP No. 16-22)
Staff recommends City Council authorize the City Manager to execute an
engineering services contract for the Various Parking Lot Improvement
Engineering with Gewalt-Hamilton Associates, Inc. (625 Forest Edge Drive,
Vernon Hills, IL 60061) in the amount of $144,650. Funding will be provided
from the Parking Fund (Account 505.19.7005.65515) in the amount of
$120,700 and from the CIP Fund (Account 415.40.4116.65515) in the amount
of $23,950. For Action - APPROVED
(A3.3) Approval of Contract with Glenbrook Excavating & Concrete, Inc. for Water
Main Improvements, Lining and Street Resurfacing Project CIP 1 (Bid No.
15-60)
Staff recommends City Council authorize the City Manager to execute a
contract for the Water Main Improvements, Lining and Street Resurfacing
Project with Glenbrook Excavating & Concrete, Inc. (1350 N. Old Rand
Road, Wauconda, IL 60084) in the amount of $1,637,841.00. Funding will be
provided from the Water Fund (Account 513.71.7330.65515 – 416503) in the
amount of $1,346,814.50, the CIP Fund (Account 415.40.4116.65515 –
416503) in the amount of $245,685.50, and the Sewer Fund (Account
515.40.4535.65515 – 416507) in the amount of $45,341.00.
For Action - APPROVED
(A3.4) Approval of Contract with Garland/DBS, Inc. for Water Plant Roof and
Masonry Repair
Staff recommends that City Council authorize the City Manager to execute
a contract for Water Treatment Facility Roof and Masonry Improvements
with Garland/DBS, Inc. (3800 East 91st St, Cleveland, OH 44105) in the
amount of $511,273. Funding for this work will be from the Water Fund,
Account 513.71.7330.65515 – 716004, which has an FY 2016 allocation of
$550,000. For Action - APPROVED
City Council Agenda April 11, 2016 Page 4 of 9
(A3.5) Approval Agreement with A. Lamp Concrete Contractors Inc. for Emerson-
Ridge-Green Bay Construction
Staff recommends City Council authorize the City Manager to make a
recommendation to the Illinois Department of Transportation to award the
Emerson Street, Ridge Avenue and Green Bay Road Corridor Project to the
low bidder, A. Lamp Concrete Contractors Inc. (800 W Irving Park Rd,
Schaumburg, IL 60193) in the amount of $11,173,775.42. Funding in the
amount of $8,334,943 was authorized by City Council on January 11, 2 016.
Additional project funding in the amount of $2,838,832 is detailed in the
staff report and will not be needed until 2017.
For Action – OFF AGENDA. PASSES (7-1) (ALD. FISKE – NAY)
(A3.6) Approval of Engineering Services Agreement with Teska Associates, Inc.
for Gibbs-Morrison Center Site Improvements (RFP No. 16-04)
Staff recommends City Council authorize the City Manager to execute a
contract for professional services related to the Gibbs Morrison Cultural
Center Site Improvement Project with Teska Associates, Inc. (627 Grove
Street, Evanston, IL 60201) in the amount of $77,641.00. Site improvements
include a stormwater management system, more effective outdoor
programming space, an access drive with accommodations for solid waste
disposal and site security features. Funding will be provided from the
Capital Improvement Program (CIP) General Obligation Bonds (Account
415.40.4116.62145 – 616020) in the amount of $37,641.00 and from the
Sewer Fund (Account 515.40.4535.62461) in the amount of $40,000.00.
For Action - APPROVED
(A3.7) Approval of Contract with Kovilic Construction Company Inc. for Dredging
of the Church Street Boat Ramp
Staff recommends that City Council authorize the City Manager to execute
a contract in the amount of $20,500 with Kovilic Construction Company,
Inc., (P.O. Box 939, 3721 N. Carnation Street, Franklin Park, IL 60131) for the
dredging of the Church Street Boat Harbor. Funding will be provided from
the Parks, Recreation and Community Services Business Account
100.30.3065.65050, Church Street/Lakefront Operations. Additionally, this
expense will be offset from fees collected from sales of boat launch
permits (Revenue Business Unit 100.30.3080.53565 Church Street/Lakefront
Operations). For Action - APPROVED
(A3.8)Approval of Contract Renewal with Krave LLC to Operate Lakefront
Concessions
Staff recommends that City Council authorize the City Manager to execute
a one (1) year contract renewal with Krave LLC for the Church and Clark
Street food & drink stand and the lakefront mobile concessions
(Lighthouse, Clark St., Greenwood St., South Blvd. and Lee Street) for the
2016 season. For Action - APPROVED
City Council Agenda April 11, 2016 Page 5 of 9
(A4) Approval of a Sidewalk Café for Red Robin Burger Works, 1700 Maple
Staff recommends City Council approval of first-time application for a
sidewalk café permit for Red Robin Burger Works, a Type 2 restaurant
located at 1700 Maple Avenue. For Action – APPROVED
(A5) Resolution 26-R-16 Motor Fuel Tax Funds Use for Roadway Construction
Staff recommends City Council approval of Resolution 26-R-16 authorizing
the use of Motor Fuel Tax Funds in the amount of $1,400,000 for street
resurfacing. Funding will be provided from the Motor Fuel Tax Fund (Fund
#200) which has a total budget allocation of $1,710,000.
For Action - APPROVED
The following two items (A6.1 and A6.2) are related to the Blight Reduction
Program
(A6.1) Resolution 22-R-16 Authorizing Participation in the Blight Reduction
Program
Staff recommends adoption of Resolution 22-R-16 authorizing the City to
participate in the Blight Reduction Program (BRP) with funding in the not to
exceed amount of $455,000 from the Illinois Housing Development
Authority to be spent during FY2016 and FY2017. BRP funds will be used to
acquire and demolish vacant/blighted 1-4 unit residential properties in
designated census block groups in Evanston. BRP is a new source of
funding and may be layered with CDBG revolving loan funds if costs on
individual properties exceed the BRP maximum of $35,000 per unit.
$340,000 is budgeted in CDBG account 220.21.5280.65535.
For Action - APPROVED
(A6.2) Resolution 27-R-16 Authorizing the City of Evanston to Increase the
FY2016 Budget for the Affordable Housing Fund
Staff recommends City Council adoption of Resolution 27-R-16 authorizing
the City Manager to Increase the FY2016 Budget for the Affordable Housing
Fund by $455,000 to a New Total of $929.347. This change will bring the
total FY 2016 Budget as amended to $304,949,806. Per Resolution 18-R-16,
funding will come from the Blight Reduction Program (BRP) funded by the
US Treasury and administered by the Illinois Housing Development
Authority in the not to exceed amount of $455,000.
For Action - APPROVED
(A7) Resolution 25-R-16 Authorizing that Payments Relating to FY2016 Capital
Improvement Plan Projects Be Reimbursed by the Subsequent 2016
General Obligation Bond Issuance
Staff recommends City Council adoption of Resolution 25-R-16 authorizing
that payments relating to FY2016 Capital Improvement Plan (CIP) project
expenditures up to $13,018,000 to be reimbursed by the subsequent 2016
General Obligation (GO) bond issuance. For Action - APPROVED
City Council Agenda April 11, 2016 Page 6 of 9
(A8) Resolution 24-R-16 for ROW Agreement with Wide Open West
Staff recommends City Council adoption of Resolution 24-R-16, authorizing
the City Manager to negotiate and execute a Right-of-Way Agreement with
Sigecom, LLC, d/b/a WOW! Internet, Phone and Cable (WOW), 1674
Frontenac Road, Naperville IL for the construction of a dark fiber
communications network in the public right-of-way to be leased by Verizon
Communications. No City funding is required for this fiber optic cable
installation. WOW will be assessed permit fees to be deposited into Right -
of-Way account 2630.52126. For Action - APPROVED
(A9) Ordinance 38-O-16 Amending the City Code to Establish a 4-Way Stop
Control at the Intersection of Ashland Avenue and Grove Street
Staff recommends adoption of Ordinance 38-O-16 by which the City
Council would amend Section 10-11-5(D), Schedule V(D) of the City Code to
establish a 4-Way Stop Control at the intersection of Ashland Avenue and
Grey Street. The 2nd ward Alderman has requested suspension of the rules
to allow Introduction and Action at the same meeting. Funding will be
through the General Fund-Traffic Control Supplies (100.40.4520.65115),
with a budget of $40,000 for FY 2016. Suspension of the Rules is requested for
Introduction and Action by City Council on April 11, 2016.
For Introduction and Action – APPROVED
(A10) Ordinance 40-O-16 amend Title 10, Motor Vehicles and Traffic, Chapter 11,
Traffic Schedules, Section 22: Evanston Resident Only Parking
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 40-O-16 amending Title 10, Motor Vehicles and
Traffic, Chapter 11, Traffic Schedules, Section 2 2: Evanston Resident Only
Parking District subsection (B) District E-2 boundaries: to delete Clyde
Avenue, Callan Avenue and Elmwood Avenue from Howard Street to the
first alley north of Howard Street. For Introduction - APPROVED
(A11) Ordinance 41-O-16, Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 18(B): Resident Parking Only District
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 41-O-16 amending Title 10, Motor Vehicles and
Traffic, Chapter 11, Traffic Schedules, Section 18(B): Resident Parking Only
District 2 to read: 2. Those residents having a legal address on the west
side of Ridge Avenue between Austin Street and Harvard Terrace.
For Introduction - APPROVED
(A12) Ordinance 35-O-16, Decreasing the Number of Class T Liquor Licenses for
Now We’re Cookin’, Inc. d/b/a Now We’re Cookin’, 1601 Payne Street, Unit C
Staff recommends City Council adoption of Ordinance 35-O-16, which
amends Evanston City Code of 2012 Subsection 3-4-6-(T), as amended, to
decrease the number of authorized Class T liquor licenses from three (3) to
two (2). Now We’re Cookin’, Inc, d/b/a Now We’re Cookin’, 1601 Payne
Street, Unit C, is not renewing its liquor license. For Introduction -
APPROVED
City Council Agenda April 11, 2016 Page 7 of 9
(A13) Ordinance 39-O-16, Autobarn Place Private Street Addition to City Street
System
Staff recommends approval of Ordinance 39-O-16 renaming Shure
Drive/Brummel Place to Autobarn Place as a Private Street. The 8 th ward
Alderman has requested suspension of the rules to allow Introduction and
Action at the same meeting. Suspension of the Rules is requested for
Introduction and Action by City Council on April 11, 2016.
For Introduction and Action - APPROVED
(A14) Ordinance 36-O-16, Adding Title 3, Chapter 32, “Massage Establishment”
Staff recommends City Council adoption of Ordinance 36 -O-16, to address
ongoing community concerns and provide an enforcement tool related to
illegal sexual activities at massage establishments. City staff reviewed an d
considered comparable massage establishment statutes from similarly
situated jurisdictions. The proposed ordinance clearly ties into state
licensing requirements and makes City inspections and enforcement
actions follow a clear path. Ordinance 36-O-16 was introduced at the March
28, 2016 City Council meeting. For Action–Off agenda until May 23rd CC Mtg
(A15) Ordinance 25-O-16, Decreasing the Number of Class C Liquor Licenses for
Dow Escondido, LLC d/b/a Hilton Orrington, 1700 Orrington Avenue
Local Liquor Commissioner recommends City Council adoption of
Ordinance 25-O-16, which amends Evanston City Code of 2012 Subsection
3-4-6-(C), as amended, to decrease the number of authorized Class C liquor
licenses from twenty (20) to nineteen (19). Dow Escondido, LLC d/b/a
Hilton Orrington (“Company”), 1700 Orrington Avenue, no longer is the
owner of the premises as it was sold to a new corporate entity. Ordinance
25-O-16 was introduced at the March 28, 2016 City Council meeting.
For Action - APPROVED
(A16) Ordinance 27-O-16, Increasing the Number of Class C Liquor Licenses for
Twice & Thrice, LLC d/b/a LuLu’s, Taco Diablo, and Five & Dime, 1026
Davis Street
Local Liquor Commissioner recommends City Council adoption of
Ordinance 27-O-16, which amends Evanston City Code of 2012 Subsection
3-4-6-(C), as amended, to increase the number of authorized Class C liquor
licenses from twenty (20) to twenty-one (21) and permit issuance of a Class
C license to Twice & Thrice, LLC d/b/a LuLu’s, Taco Diablo, and Five &
Dime, 1026 Davis Street. Ordinance 27-O-16 was introduced at the March
28, 2016 City Council meeting. For Action - APPROVED
City Council Agenda April 11, 2016 Page 8 of 9
(A17) Ordinance 30-O-16, Increasing the Number of Class D Liquor Licenses for
Dash S Corporation d/b/a The Funky Monk, 618 ½ Church St
Local Liquor Commissioner recommends City Council adoption of
Ordinance 30-O-16, which amends Evanston City Code of 2012 Subsection
3-4-6-(D), as amended, to increase the number of authorized Class D liquor
licenses from fifty-two (52) to fifty-three (53), and permit issuance of a
Class D license to Dash S Corporation d/b/a The Funky Monk, 618 ½
Church Street. Ordinance 30-O-16 was introduced at the March 28, 2016
City Council meeting. For Action - APPROVED
PLANNING & DEVELOPMENT COMMITTEE
(The April 11, 2016 Planning and Development meeting has been cancelled.)
RULES COMMITTEE
(R1) Approval of Appointment of Alderman Melissa Wynne to the Administration
and Public Works Committee
For Action - APPROVED
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Approval of West Village Business Association Application for the
Evanston Great Merchants Grant Program
Staff and the Economic Development Committee recommend to City
Council approval of $6,800 in Great Merchant Grant funding for the West
Village Business Association to be used for seasonal plantings. Funding
will be through the Economic Development Business District Improvement
Fund (#225.15.5300.65522), with a budget of $250,000 to fund both the
Great Merchant Grant Program and the Storefront Modernization Program.
For Action - APPROVED
(O2) Approval of Revisions to Storefront Modernization Program Guidelines
Staff and the Economic Development Committee recommend additional
revisions to the Storefront Modernization Program Guidelines to clarify
eligibility rules and maximum grant amounts as well as changes to
program administration. For Action - APPROVED
(O3) Approval of Le Tour de Noir Enterprise Evanston Request for
Reimbursement The Economic Development Committee and staff
recommend providing reimbursement to members of the Evanston Black
Business Consortium totaling $1,117.90 for costs associated with the Le
Tour de Noir Enterprise Evanston. Funding will be through the Economic
Development Business Retention/Expansion Fund (#225.15.5300.62662),
with a budget of $300,000. For Action - APPROVED
City Council Agenda April 11, 2016 Page 9 of 9
CALL OF THE WARDS
Ward 3: Alderman Wynne announced a Town Hall Meeting at Lincoln
School on May 5th at 7:00 pm
Ward 4: Alderman Wilson announced the Open House for the Fountain
Square Renovation on April 28th at 6:00 pm
Ward 5: Alderman Holmes announced the Regular 5th Ward Meeting on
April 21st, and the subject will be “Owning our BLOCK/NEIGHBORHOOD”
Ward 6: Alderman Tendam had no report
Ward 7: Alderman Revelle had no report
Ward 9: Alderman Miller thanked the City of Evanston staff for all their
hard work that they do
Ward 1: Alderman Fiske spoke a few words about Dave’s Italian
Kitchen
Ward 2: Alderman Braithwaite announced the 2nd Ward Meeting on
April 14th at the District 65 Bldg at 7:00 pm
A Motion to adjourn was made and seconded, and the Regular Meeting of the City
Council ended at 9:27 pm with a Voice Vote.
Submitted by,
Akäsha S. Terrier
Deputy City Clerk