HomeMy WebLinkAbout03.14.16 Minutes
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, March 14, 2016
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 7:15 p.m.
City Council meeting will convene after conclusion of the P&D meeting.
ORDER OF BUSINESS
Roll Call: Alderman Holmes Alderman Fiske
Alderman Tendam Alderman Braithwaite
Alderman Revelle Alderman Wynne
Alderman Rainey Alderman Wilson
Alderman Miller
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order at 8:15pm.
Mayor Public Announcements and Proclamations:
Mayor Tisdahl proclaimed Monday, March 14, 2016 Monarch Butterfly Day in the City of
Evanston. She presented the proclamations the Monarch Butterfly supporters and
vows to help save the Monarch Butterfly by providing a habitat at public parks,
community gardens and municipal buildings that serve as community hubs, su ch
as the Civic Center, Levy Center, Ecology Center, Ladd Arboretum, a nd the
Evanston Public Library.
City Manager Public Announcements:
Lawrence Hemingway, Director of Parks, Recreation & Community Services,
introduced Ann Louise Hawk, Executive Director of First Slice, updated the
Council on their move into the Gibbs-Morrison Center. Business hours will be
Monday-Saturday starting in April 2016.
Lawrence Hemingway, Director of Parks, Recreation & Community Services, gave
the Council an update on the Youth Job Fair that was held at ETHS this past
Saturday. Mr. Hemingway stated that this as the largest turn out to date and they
were able to help over 600 youths found employment for the summer.
City Clerk Communications:
City Council Agenda March 14, 2016 Page 2 of 8
Deputy City Clerk Blackman reported that the Early Voting total for the Civic
Center is 6,097. Election Day for the Presidential Primary is tomorrow and each
polling location will conduct Election Day Registration for residents who still need
to register to vote.
Public Comment:
The following residents spoke on the Rental Licensing Ordinance and
Neighborhood Integrity Ordinance:
Eric Paset Michael Movand Albert Gibbs
Dianne Schuyler Dan Schermerhorn Jeff Smith
Michael Filipek Joshua Brown Valarie Gherold
Don Flaton Amy Meck
Frankie Malone Alice Chang
Ron Ruby Lisa Pildes
Albert H. Brown Carlis B. Sutton
The following residents regarding Northwestern University Parking Lot Project:
Yuvi Russell
Laurence Byrae
Harry Gottlieb
Michael Morand
Mike Vasilko – Spoke regarding item A3.4 Approval of Funding for Business District Tree
Replacement.
Peggy Tarr – Spoke regarding the February 23rd Town Hall meeting presented by Dr.
Logan and the lack of diversity from City staff.
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting February 22, 2016
For Action
Approved on the consent agenda
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through February 21, 2016 $2,949,094.30
(A2) FY2016 City of Evanston Bills – March 15, 2016 $3,484,443.30
$3,480,393.30
Credit Card Activity – Period Ending January 31, 2016 $ 134,738.43
For Action
Approved on the consent agenda
(A3.1) Approval of Contract with Mid-American Water of Wauconda for 2016 Water
Distribution System Materials (Bid 16-15)
City Council Agenda March 14, 2016 Page 3 of 8
Staff recommends that City Council authorize the City Manager to execute a one-
year contract for the purchase of 2016 Water Distribution System Materials
(including brass valves, fittings and couplings) with Mid-American Water of
Wauconda (1125 N. Old Rand Road, Wauconda, IL) in the amount of
$49,646.06. Funding is provided by the Water Fund, Account
510.40.4540.65055, which has a budget of $155,000.
For Action
Approved on the consent agenda
(A3.2) Approval of Sole Source Water Treatment Facility Chlorine Scrubber Media
Replacement Purchase from LAI Ltd
Staff recommends City Council authorize the City Manager to execute a sole
source purchase agreement for chlorine scrubber replacement media in the
amount not to exceed $75,714 from LAI Ltd (5400 Newport Dr, Rolling Meadows,
IL), which is the sole and exclusive authorized representative for these chemical
filtration media. Funding is provided by the Water Fund, Account
513.71.7330.65515-716001, which has a budget of $100,000.
For Action
Approved on the consent agenda
(A3.3) Approval of Contract Extension with Landscape Concepts Management,
Inc. for Green Bay Road Embankment Landscaping (Bid 15-10)
Staff recommends City Council authorize the City Manager execute a one -year
extension of the Green Bay Road Railroad Embankment Landscape
Maintenance contract to the low bidder, Landscape Concepts Management, Inc.,
(31745 Alleghany Rd., Grayslake, IL) in the amount of $20,195. Funding is
included in the FY 2016 General Fund budget, Account 100.40.4330.62195,
which has a total allocation of $120,000.
For Action
Approved on the consent agenda
(A3.4) Approval of Funding for Business District Tree Replacement
Staff recommends City Council authorize issuance of a request for proposals for
the removal and replacement of trees in the business districts. The total
estimated cost is $92,775. Staff recommends funding business district tree
replacement using the Economic Development Fund’s Business Retention and
Expansion Account, 225.15.5300.62662.
For Action
Approved on the consent agenda
(A3.5) Approval of One Replacement Vehicle Purchase from Rush Truck Center of
Northern Illinois
Staff recommends City Council approval for the purchase of one (1) replacement
vehicle for the Public Works Agency in the amount of $205,210 from Rush Truck
Center of Northern Illinois (4655 S. Central Avenue, Chicago, IL), which is the
City Council Agenda March 14, 2016 Page 4 of 8
authorized State Bid provider. Funding for this International Harvester 7400 Hook
Lift truck is provided by the FY2016 Equipment Replacement Fund, Account
601.19.7780.65550, with a FY2016 Budget of $1,455,422.00
For Action
Approved on the consent agenda
(A3.6) Approval of Extension of Janitorial Services Contract for Multiple City
Facilities with Smith Maintenance Company
Staff recommends City Council authorize the City Manager to execute a single
year, extension of the service agreement for Janitorial Services at multiple City
facilities with Smith Maintenance Company (205 West Randolph Street, Suite
1645, Chicago, IL) in the amount of $114,384.17 for FYI 2016. Funding is
provided by the Facilities Maintenance accounts of the buildings to be serviced.
For Action
Approved on the consent agenda
(A4) Fourth Quarter Financial Report for Fiscal Year 2015
Staff recommends City Council accept and place the Fourth Quarter Financial
Report for FY 2015 on file.
For Action
Approved on the consent agenda
(A5) Resolution 15-R-16 Intergovernmental Agreement with the Regional
Transportation Authority for Installation of Bike Parking at Main Str eet
Stations
Staff recommends City Council adoption of Resolution 15-R-16 authorizing the
City Manager to execute an Intergovernmental Agreement with the Regional
Transportation Authority (RTA) to coordinate installation of 40 bike parking
facilities around the Metra and CTA Main Street stations. The City received a
grant of $70,000 ($56,000 from CMAQ funding and $14,000 from the RTA) for
the project.
For Action
Approved on the consent agenda
(A6) Resolution 11-R-16, Intergovernmental Agreement with Village of Skokie
for Howard Street Improvement Project
Staff recommends adoption of Resolution 11-R-16 authorizing the City Manager
to execute an Intergovernmental Agreement (IGA) with the Village of Skokie for
the Howard Street Resurfacing Project from the east side of the North Shore
Channel bridge to the Evanston / Skokie border. The IGA will obligate the Village
of Skokie to pay its share of the resurfacing cost.
For Action
Approved on the consent agenda
City Council Agenda March 14, 2016 Page 5 of 8
(A7) Ordinance 23-O-16, Amending City Code Section 7-12-14-2, “Restrictions
on Lawn Sprinkling and Other Water Uses”
Staff recommends City Council adoption of Ordinance 23 -O-16 amending the
City Code related to restrictions on lawn sprinkling and other water uses.
Proposed Ordinance 23-O-16 includes the requirement to prohibit lawn sprinkling
on consecutive days and will bring the Evanston code into compliance with the
new Lake Michigan Water Allocation Rules and Regulations.
For Introduction
Approved on the consent agenda
(A8) Ordinance 34-O-16, Increasing the Number of Class D Liquor Licenses for
Red Robin Express, LLC d/b/a Red Robin Burger Works, 1700 Maple Street
Local Liquor Commissioner recommends City Council adoption of Ordinance 34 -
O-16, which amends Evanston City Code of 2012 Subsect ion 3-4-6-(D), as
amended, to increase the number of authorized Class D liquor licenses from fifty-
one (51) to fifty-two (52), and permit issuance of a Class D license to Red Robin
Express, LLC d/b/a Red Robin Burger Works (“Company”), 1700 Maple Street.
Suspension of the rules is requested for Introduction and Action by City Council
on March 14, 2016.
For Introduction and Action
Rules suspended
Approved on consent agenda
(A9) Ordinance 8-O-16, Repeal of Prior Waste Transfer Station Fee Ordinances
and Enacting Host Community Agreement and Fee with Advanced Disposal
Staff recommends City Council adoption of Ordinance 8-O-16 regarding a
proposed Host Community Agreement (“HCA”) with Advanced Disposal for the
Waste Transfer Station (“WTS”). Following community input and ongoing
negotiations with Advanced, the Host Community Fee provisions more clearly
provide that the HCA fee increase on a regular basis. This ordinance was
introduced at the February 22, 2016 City Council meeting.
For Action
Approved on the consent agenda
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 24-O-16, Granting a Special Use for a Parking Lot and Major
Zoning Relief for a 5’ Street Side Yard Setback for the Ryan Field West
Parking Lot at 1501 Central Street
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
24-O-16, with conditions, granting special use approval for the reconstruction and
expansion of the Ryan Field West Parking Lot, and major zoning relief for a 5’
street side yard setback (Ashland Avenue) for open parking where 15’ is required
at 1501 Central Street.
City Council Agenda March 14, 2016 Page 6 of 8
For Introduction
Approved on the consent agenda
(P3) Ordinance 14-O-16, Establishment of Regulations for Domestic Animal
Daycare Businesses and Dog Sitting Businesses as Permitted Home
Occupations
The Plan Commission and staff recommend adoption of the Zoning Ordinance
14-O-16, which adds Domestic Animal Daycare businesses and Dog Sitting
businesses as permitted home occupations. This ordinance was introduced at
the February 22, 2016 City Council meeting.
For Action
Approved on the consent agenda
HUMAN SERVICES COMMITTEE
(H1) Resolution 16-R-16, Grant Agreement with Youth & Opportunity United
(Y.O.U.) to Provide Subcontractor Services for Street Outreach Program
Staff recommends adoption of Resolution 16-R-16 authorizing the City Manager
to execute the service grant subrecipient agreement with Y.O.U. (1027 Sherman
Avenue, Evanston) to provide subcontractor services for year one of the Street
Outreach Program Grant renewal. This agreement shall begin September 30,
2015 and remain in effect until September 29, 2016 and shall be renewed
annually upon notification of the grant award.
For Action
Approved on the consent agenda
Items not approved on the consent agenda:
(A10) Ordinance 3-O-16, Neighborhood Integrity Ordinance
Staff recommends City Council adoption of Ordinance 3 -O-16. The
“Neighborhood Integrity Ordinance,” (“NIO”) replaces current nuisance premises
regulations. This ordinance was introduced at the February 22, 2016 City Council
meeting.
For Action
The Mayor will appoint a subcommittee to review the Neighborhood Integrity
Ordinance and refer back to A&PW committee.
(A11) Ordinance 9-O-16, Rental Licensing Ordinance Amendments
City Council Agenda March 14, 2016 Page 7 of 8
Staff recommends City Council adoption of Ordinance 9-O-16 Staff recommends
these revisions to complement the “Neighborhood Integrity Ordinance.” This
ordinance was introduced at the February 22, 2016 City Council meeting.
For Action
0-9 Motion failed
(P2) Ordinance 15-O-16, Establishing Artist Studios as a Permitted Use on the
Ground Floor in the D2, D3 and D4 Downtown Districts
The Plan Commission and staff recommend adoption of the Zoning Ordinance
15-O-16, a text amendment to allow Artist Studios as a permitted use on the
ground floor, instead of only on floors above the ground floor, in the D2, D3 and
D4 Downtown Districts to match current regulations in the D1 Downtown District.
This ordinance was introduced at the February 22, 2016 City Council meeting.
For Action
Motion Passed 8-1. Alderman Fiske voted no.
Call of the Wards:
5th Ward – Alderman Holmes – 5th Ward meeting will be held on Match 17th at 7:00pm at
Fleetwood Jourdain Community Center.
6th Ward – Alderman Tendam – 3 Polling locations have been changed to Trinity
Lutheran Church and 6th Ward Meeting will be held on Match 24th at 7:00pm at
Three Crowns Park.
7th Ward – Alderman Revelle – Congratulated the Dance Marathon Students and she
will be hosting her fist ward meeting on March 31st at Ecology Center.
8th Ward – Alderman Rainey – There will be an 8th Ward meeting regarding the new
Autobarn on March 22nd.
9th Ward – Alderman Miller – Possible 9th Ward meeting on April 7th and post cards will
be sent out to confirm date and time.
1st Ward – Alderman Fiske – NU City Committee will be held on April 12th in the
Aldermanic Library.
2nd Ward – Alderman Braithwaite – Thanked his colleagues for the work on the
Nuisance Premise Ordinance and Thank Mayor Tisdahl for her commitment to
the Summer Youth Programs.
3rd Ward – Alderman Wynne – Attended the National League of City Conference last
week and shared various topics that were discussed at the conference.
4th Ward – Alderman Wilson – Russ Freeland was a teacher and Coach at ETHS. Mr.
Freeland was an extraordinary man and thanked him for all the work he has done
in this community.
City Council Agenda March 14, 2016 Page 8 of 8
Alderman Wilson motioned to convene into Executive Session to discuss Litigation and
Minutes. The Regular Meeting of the City Council ended at 10:05 pm with a voice vote.
Submitted By,
Leticia A. Blackman
Leticia A. Blackman
Deputy City Clerk