HomeMy WebLinkAbout01.11.16 Minutes
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, January 11, 2016
7:45 pm
Roll Call Alderman Rainey Alderman Fiske
Alderman Braithwaite Alderman Wynne
Alderman Wilson Alderman Holmes
Alderman Tendam
Absent: Alderman Miller
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order at 7:45 pm,
after the Roll Call determined a quorum was represented.
Mayor Public Announcements and Proclamations:
Presentation to Andre Wallace, 2016 Recipient of the Human Relations Committee
Scholarship
Mr. Andre Wallace was presented with a scholarship of $1000.00 from the
First Bank & Trust of Evanston. There were many applicants, but the essay
written by Mr. Wallace put him at the top. Stephanie Murray gave a brief
background and reason why Mr. Wallace was proudly chosen. (Mayor
Tisdahl, Mr. & Mrs. Wallace, Andre Wallace, Andre’s sister, Rep from First Bank &
Trust of Evanston, and Ms. Stephanie Murray stood to take a few photos.)
Mayors’ Compact: Next Steps on Climate Action
Catherine Hurley, Sustainability Programs Manager, gave a brief
presentation. (Alderman Rainey and Mayor Tisdahl thanked Catherine Hurley for
all her hard work throughout the years.)
City Manager Public Announcements
Promotion of Sergeant Steve Goldenberg to Police Commander, which occurred
on December 23, 2015. Chief Eddington gave a brief background of
Commander Goldenberg.
Promotion of Officer Charlotte Hart to Police Sergeant which occurred on
December 23, 2015. Chief Eddington gave a brief background of Sergeant
Hart.
Chief Eddington also spoke on the retirement of Commander Hearts-Glass. She
will take over as the Director of Public Safety at Malcolm X Junior College.
City Council Agenda January 11, 2016 Page 2 of 8
Chief Eddington also, recognized Sergeant Jody Wright. Chief spoke on his
achievements and background, and his recent moved to The Office of
Professional Standards.
City Manager Wally Bobkiewicz announced:
o The departure of Assistant Director of Parks, Recreation & Community
Services, Christina Ferraro
o The hire of the Director of Parks, Recreation & Community Services, Mr.
Lawrence Hemingway, his first day will be Monday, February 8th.
Evanston OWN IT!
o PastorEfram spoke about the achievements and goals met throughout the year
2015. She also spoke about the wonderful things coming in 2016.
Martin Luther King, Jr. Day Activities
o Kenneth Cherry, Recreation Manager at Fleetwood -Jourdain Community
Center, went over the activities happening on Saturday, January 16th.
Marty Lyons, Assistant City Manager/Chief Financial Officer, gave a brief
information session on the tax reduction which ends February 3 rd. (Senior
Exemption, Senior Freeze, & Homeowner Exemption)
Communications: City Clerk
Mayor Tisdahl wished Clerk Greene a “Happy New Year!”
Deputy Clerk Terrier, spoke on behalf of Clerk Greene expressing his thanks and
appreciation for the well wishes and thoughts, and how he looks forward to
returning real soon.
Public Comment
Linda Dawnshek, spoke and gave her thoughts and suggestions for the Harley
Clarke Mansion.
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting December 14, 2015
For Action - APPROVED
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through December 13, 2015 $2,567,567.59
City of Evanston Payroll through December 27, 2015 $2,581,911.47
(A2) FY2015 City of Evanston Bills – January 12, 2016 $18,636,798.98
FY2016 City of Evanston Bills – January 12, 2016 $ 37,835.60
Credit Card Activity for period ending November 30, 2015 $ 163,994.58
For Action - APPROVED
City Council Agenda January 11, 2016 Page 3 of 8
(A3.1) Approval of Contract for 2016 Debris Hauling with G & L Contractors
Staff recommends that City Council authorize the City Manager to execute a
contract for debris hauling with G & L Contractors (7401 N St. Louis Ave, Skokie,
IL) in the amount of $136,000. Funding is provided by the Water Fund ($38,000),
Sewer Fund ($38,000) and General Fund ($60,000) as using the Municipal
Partnering Initiative (MPI) bid winner.
For Action - APPROVED
(A3.2) Approval of Contract with Kenny Construction Company for Sewer
Structure Lining (Bid 15-69)
Staff recommends that City Council authorize the City Manager to execute a
contract for Sewer Structure Lining with Kenny Construction Company (2215
Sanders Road, Northbrook, IL) in the amount of $91,683. Funding is provided by
the Sewer Fund, Capital Improvement Account 515.40.4535.65515, which has a
budget of $150,000 specifically allocated for rehabilitating sewer structures.
For Action - APPROVED
(A3.3) Approval of Recycle Packer Truck Vehicle Purchase from R.N.O.W.
Incorporated (Bid 16-05)
Staff recommends that the City Council authorize the purchase of one (1) recycle
packer truck from R.N.O.W. Incorporated (8636R W. National Avenue, West
Allis, WI) in the amount of $248,131 for 2016 and one (1) recycle packer truck in
the amount of $254,836 for 2017. Funding for these vehicles will be from the
Equipment Replacement Fund budget (Account 601.26.7780.65550) which has a
budgeted amount of $1,455,422.00 in FY2016. The expenditure for the 2016
replacement unit amounts to 17.2% of the 2016 budget.
For Action - APPROVED
(A3.4) Approval of 2016 Duncan Solutions, Inc. and Passport Parking Expenses
Staff recommends the City Council authorize expenditure to Duncan Solutions,
Inc. (633 W. Wisconsin Ave., Milwaukee, WI) and Passport Parking to cover the
fees associated with parking meter and pay by cell operations in the amount of
$196,000. Funding is provided by the Parking Fund, Account
505.19.7015.65070, with a 2016 Budget of $230,000.
For Action - APPROVED
(A3.5) Approval of Engineering Services Agreement with CDM Smith for Treated
Water Storage Replacement Project (RFP 15-55)
Staff recommends City Council authorize the City Manager to execute an
agreement for engineering services for the Treated Water Storage Replacement
project with CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the
not-to-exceed amount of $1,174,685. Funding will be from the Water Fund,
Capital Improvement Account 513.71.7330.62145 – 733107, which has a FY
2016 budget allocation of $1,390,000.
For Action – APPROVED
City Council Agenda January 11, 2016 Page 4 of 8
(A3.6) Approval of Northeastern Illinois Crime Lab Membership Dues
Staff recommends City Council authorize the City Manager to renew membership
with the Northeastern Illinois Regional Crime Laboratory in the amount of
$101,322 for Fiscal Year 2016. Funding is provided by the Police Department’s
2016 Budget: $95,000 from Account 100.22.2215.62360 (Criminal Investigations
– Membership Dues) and $6,322 from Account 100.22.2205.62360 (Police
Administration – Membership Dues).
For Action - APPROVED
(A4.1) Approval of Church Street Boat Ramp Improvements, Change Order No. 1
(Bid 15-29)
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 for the Church Street Boat Ramp Improvements which
modifies the project’s completion date by 168 days from November 13, 2015 to
April 29, 2016. There is no change to the contract price as a result of thi s change
order. For Action - APPROVED
(A4.2) Approval of Change Order No. 1 for the Sheridan Road Water Main Lining
Project (Bid 15-60)
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 to the contract for the Sheridan Road Water Main Lining
Project with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL) in the
amount of a credit of $108,624. This change order will decrease the contract
amount from $3,767,440.00 to $3,658,816.00. There will be no change t o the
contract completion date of June 10, 2016.
For Action - APPROVED
(A5) Approval of Emerson Street/Ridge Avenue/Green Bay Road Project Phase
III Engineering Services Contract (RFQ 13-12)
Staff recommends that City Council authorize the City Manager to execute a
contract with ESI Consultants, Ltd., (1979 N. Mill Street, Suite 100, Naperville, IL)
in the not-to-exceed amount of $723,803.89 to provide the phase III construction
engineering services for Emerson Street/Ridge Avenue/Green Bay Road Project.
As noted in the Council memo from October 28, 2013 ESI was selected to
provide engineering services for all three phases of the project.
For Action - APPROVED
(A6) Resolution 4-R-16 Emerson/Ridge/Green Bay Project Construction Funding
Staff recommends adoption of Resolution 4-R-16 authorizing the City Manager to
negotiate and execute the Illinois Department of Transportation Local Public
Agency Agreement for Federal Participation required for the
Emerson/Ridge/Green Bay Project. The City has received funding of $1,913,943
from the North Shore Council of Mayors and a CMAQ grant of $1,920,000 for this
project. The total project cost estimate is $8,236,316. Execution of proposed
Resolution 4-R-16 will obligate Evanston to pay the Illinois Department of
Transportation the local share cost of $4,402,373.00 at the completion of the
project. Funding is provided by FY2016 Capital Improvement Funds.
City Council Agenda January 11, 2016 Page 5 of 8
For Action - APPROVED
(A7) Resolution 3-R-16, Union Pacific Supplemental Agreement for Emerson
Street Viaduct Lighting
Staff recommends adoption of Resolution 3-R-16 authorizing the City Manager to
execute a Supplemental Agreement for LED light installation under the Emerson
Street viaduct at Green Bay Road with Union Pacific Railroad.
For Action - APPROVED
(A8) Resolution 1-R-16 Authorizing Delegates to the Northeastern Illinois Public
Safety Training Academy (NIPSTA)
Staff recommends City Council adoption of Resolution 1-R-16 appointing the Fire
Chief, Deputy Fire Chief and Director of Public Works Agency as the City’s
Delegate and Alternate Delegates, respectively, to the NIPSTA Board of
Directors.
For Action - APPROVED
(A9) Ordinance 1-O-16, Increasing the Number of Class D Liquor Licenses for
The Boiling Point, Inc. d/b/a Peppercorns Kitchen, 620 Davis Street
Local Liquor Commissioner recommends City Council adoption of Ordinance 1 -
O-16, which amends Evanston City Code of 2012 Subsection 3 -4-6-(D), as
amended, to increase the number of authorized Class D liquor licenses from
forty-nine (49) to fifty (50), and permit issuance of a Class D license to The
Boiling Point, Inc. d/b/a Peppercorns Kitchen (“Company”), 620 Davis Street.
For Introduction - APPROVED
(A10) Ordinance 2-O-16, Increasing the Number of Class D Liquor Licenses for
Beeyoo Properties, LLC d/b/a La Cocinita, 1625 Chicago Avenue
Local Liquor Commissioner recommends City Council adoption of Ordinance 2-
O-16, which amends Evanston City Code of 2012 Subsection 3 -4-6-(D), as
amended, to increase the number of authorized Class D liquor licenses fro m fifty
(50) to fifty-one (51), and permit issuance of a Class D license to Beeyoo
Properties, LLC d/b/a La Cocinita (“Company”), 1625 Chicago Avenue.
For Introduction - APPROVED
(A1 1) Ordinance 162-O-15, 30-Day Grace Period for the Evanston Wheel Tax
Staff recommends that the City Council adopt Ordinance 162-O-15, which
amends Section 10-8-1 of the Evanston City Code of 2012, which states that
motor vehicles registered or required to be registered with the Secretary of State
to an Evanston address, must be licensed by paying an annual wheel tax.
Ordinance 162-O-15 establishes a 30-day grace period for payment of the
annual wheel tax.
For Introduction – APPROVED (Chair of committee spoke on this item
briefly.)
City Council Agenda January 11, 2016 Page 6 of 8
(A12) Ordinance 115-O-15: Authorizing the Sale of Used Copiers Owned by the
City of Evanston
Staff recommends City Council adoption of ordinance 115-O-15, which
authorizes the sale of 24 surplus copiers to Arcoa Group/Midwest Copier
Exchange for $1,975. This ordinance was introduced at the December 14, 2015
City Council meeting.
For Action - APPROVED
(A1 3) Ordinance 159-O-15, Authorizing the Sale of Surplus Property: Fleet
Vehicles
Staff recommends that City Council adopt Ordinance 159 -O-15 which directs the
City Manager to offer the sale of vehicles owned by the City through public
auction. These auctions include venues such as America’s Auto Auction and/or
other live auctions, as well as other online auctions as these vehicles become
available. This ordinance was introduced at the December 1 4, 2015 City Council
meeting.
For Action - APPROVED
PLANNING & DEVELOPMENT COMMITTEE
(P1) Approval of Naming the Ecology Center Classroom the “Elizabeth A.
Patterson Classroom”
The Citizens’ Advisory Committee on Public Place Names recommends approval
of the request from James D. Patterson of the Archer Patterson Family
Foundation and members of the Evanston Environmental Association to name
the newly renovated classroom at the Ecology Center the “Elizabeth A. Patterson
Classroom.”
For Action - APPROVED
(P2) Ordinance 7-O-16 Granting Major Zoning Relief for a Second Story Addition
and Open Parking at 2115 Dewey Avenue
The Zoning Board of Appeals and City staff recommend approval of Ordinance 7-
O-16 granting major zoning relief for a second story office addition at a mixed-
use building with open parking in the rear yard at 2115 Dewey Avenue. The
applicant has complied with all other zoning requirements, and meets the
standards for variations. Suspension of the Rules is requested for Introduction
and Action by City Council on January 11, 2016.
. For Introduction and Action Ald. Rainey moved to approve, APPROVED
City Council Agenda January 11, 2016 Page 7 of 8
(P3) Ordinance 6-O-16 Granting Major Zoning Relief to Convert 44 Rooming
House Units to Dwelling Units with No Additional Parking at 8 60 Hinman
Avenue
The Zoning Board of Appeals and City staff recommend approval of Ordinance 6 -
O-16 granting major zoning relief to convert 44 rooming house units into dwelli ng
units at 860 Hinman Avenue. The conversion requires zoning relief to increase
the total number of dwelling units on the property, as well as zoning relief since
no additional parking spaces are proposed. Staff recommends an additional
condition that would allow the building’s trash dumpsters to occupy two on -site
parking spaces until August of 2017 providing clear access in the alley during
construction of 835 Chicago Planned Development.
. For Introduction - APPROVED
(P4) Ordinance 154-O-15, Zoning Ordinance Text Amendment – Addition of
Rentals to the Automobile and Recreational Vehicle Sales Use
The Plan Commission and staff recommend City Council adoption of the Zoning
Ordinance Text Amendment to classify automobile and/or truck rental uses under
Automobile and Recreational Vehicle Sales Use instead of Retail Service
Establishments by updating the term “Automobile” to “Motor Vehicle” and adding
“Rental” to the use name. The proposed amendment will ensure that motor
vehicle and truck rental uses are accounted for within the Zoning Code and
allowed in the same manner as motor vehicle and recreational vehicle sales
uses. This ordinance was held at the Planning and Development Committee on
December 14, 2015.
. For Introduction – Off consent agenda, will be addressed by committee
chair. Alderman Tendam moved, Alderman Holmes seconded. PASSES
with voice vote of 7-0.
HUMAN SERVICES COMMITTEE
(H1) Resolution 119-R-15, Lease Agreements for Studio Spaces at the Noyes
Cultural Arts Center with James Evansizer and Genevieve Costello
The Human Services Committee and staff recommend City Council adoption of
Resolution 119-R-15 authorizing the City Manager to enter into two new, twelve-
month lease agreements for studio spaces at the Noyes Cultural Arts Center with
tenants James Evansizer and Genevieve Costello.
For Action - APPROVED
(H2) Resolution 120-R-15, Twenty-two (22) Renewal Lease Agreements for Artist
Leases for Studios at the Noyes Cultural Arts Center
The Human Services Committee and staff recommend City Council adoption of
Resolution 120-R-15 authorizing the City Manager to enter into twenty-two (22)
renewal agreements for twelve (12) month lease term s for the artist leases for
studios at the Noyes Cultural Arts Center (NCAC)
For Action - APPROVED
(H3) Resolution 121-R-15, Lease Agreements with the Evanston Children Choir
City Council Agenda January 11, 2016 Page 8 of 8
for Space at the Noyes Cultural Arts Center
The Human Services Committee and staff recommend City Council adoption of
Resolution 121-R-15 authorizing the City Manager to enter into agreements with
the Evanston Children Choir to lease space at the Noyes Cultural Arts Center for
five-month lease term (1/1/16 to 5/31/16) and a four-month lease term (9/1/16 to
12/31/16).
. For Action - APPROVED
APPOINTMENTS
(APP1) For Appointment to:
Commission on Aging Alan Factor
Zoning Board of Appeals Lisa Dziekan
APPROVED
CALL OF THE WARDS
Ward 8 – Alderman Rainey commented on MLK, Jr. Day and her trip to the
Civil Rights Museum in Memphis, TN. She also announced the MLK, Jr. Day
Activities at St. Francis happening on Saturday, January 16th.
Ward 9 – Alderman Miller was no present.
Ward 1 – No report
Ward 2 – No report
Ward 3 – No report
Ward 4 – No report
Ward 5 – Alderman Holmes announced the additional festivities happening on
Monday, January 18th at Second Baptist Church, and the Y.O.U. celebration
happening a ETHS at 1pm.
Ward 6 – No report
Ward 7 – n/a
A Motion to adjourn was made and seconded, and the Regular Meeting of the City
Council ended at 8:27 PM with a Voice Vote..
Submitted by,
Akäsha S. Terrier
Deputy City Clerk