HomeMy WebLinkAbout10.24.16 Minutes
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, October 24, 2016
Roll Call: Alderman Rainey Alderman Wilson
Alderman Miller Alderman Holmes
Alderman Fiske Alderman Tendam
Alderman Braithwaite Alderman Revelle
Alderman Wynne
Presiding: Mayor Elizabeth D. Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order at 7:10 PM
Mayor Public Announcements and Proclamations
The Mayor announced the Lesbian, Gay, Bisexual and Transgender History Day to be
October 24, 2016. She also announced the cancellation of various meetings due to Cubs
games Economic Development’s Wednesday meeting has been cancelled. There will be
watch parties held at Chandler/Newberry; Fleetwood/Jourdaine; Levy Center; and Robert
Crown. Locations may change dependent of attendees. Block Party applications are
being accepted, and when the Cubs win the Evanston alert sirens will be activated By
Alderman Braithwaite.
City Manager Public Announcements
The Great Pumpkin Compost Event – November 5, 2016 was presented by Susie Hall
describing the procedure of collecting used pumpkins. You can deliver these pumpkins at
the Civic Center, but the pumpkins cannot have sparkles, glitter, or wax in or on the
pumpkins.
Communications: City Clerk
City Clerk announced the first day of early voting netted 1,171 voters by the end of the
day. The time frame for next week will be from 9 am until 7 pm Monday-Friday, and 9-5
Saturday, 9-3 on Sunday. He also announced the birth of Deputy Clerk Blackman of a
boy 8 lbs. 14ounce & 21 inches long. Clerk Greene also read a letter from resident
Bonnie Kustner in opposition to the bike lanes in Evanston. Also mentioned was the
online survey received from Steuart Kipness supporting the bike lanes.
Public Comment
Junad Rizki commented on the change order for Howard Street, he stated there is no
control over staff and Council doesn’t know what they are doing. He stated the Council
has a duty to protect the citizen’s money and they are not doing it.
City Council Agenda October 24, 2016 Page 2 of 10
Fred Wittinberg stated he was in great support of what Clerk Greene read and he read
a letter concerning his complaints of the City and CTA not following the requirements of
ADA POLICES.
Jim Lautoback stated the Northwestern Students are no different from the other
schools and they are sleep deprived and changing the speed limit to accommodate
them will not accomplish much.
Carl Bova recommended the bike lanes to be designated in one direction. He stated a
lot of people come out in opposition and that should be a sign. Make bike lanes
southbound only. He also suggested once every 2 weeks recycling collection.
Dan Josephs retired CTA driver and supervisor spoke of the proposal for Dodge Ave
and he approves and suggested to eliminate all flag stops. This will not eliminate traffic,
but there will be well designated standardized stops.
Hubert Fincher is CTA driver and he stated the stop signs should be well posted, and
these signs are posted at night during your sleep. He requested for all signs to be
posted visibly for the driver and safety of the passengers.
Nancy Sherman spoke in support of the bike lanes, and Evanston should get rid of flag
stops. She also suggested for the Aldermen to go into Chicago, to Washington Street
and use their bus stops as an example.
Linda Bins came to address the Sheridan Road project and to erect wrote iron fences
to provide safety for the students and employees as well.
Joan Dokia came to thank the Mayor and Council for passing the proclamation of the
LGBT community.
Ben Powell a student government senator at NWU came to speak on closing Sheridan
Rd. and consider it as a public use, and to limit truck traffic and send them on other
streets in Evanston, and to reduce the speed limit.
Patricia Giles complained of the traffic congestion as she traveled attempting to arrive
at her destination
Kristina Salinka is the President of NWU’s student government she announced the
handing out of 330 bike helmets to students and faculty. She suggested to decrease the
speed limit to 20 miles around the campus, and reduce to 3 three lanes.
Emily Glem designed the document for lowering the speed limit on Sheridan Rd. to
include NWU as part of the other school zones.
Bonnie Kustner stated she felt the South Evanston citizens are not being heard. She
stated the ballard should come down and the same proposals should be recognized the
same as the Northshore and northeast.
Dave Jackson thanked Ann Rainey and he complained of the problems attempting to
turn from Brummell south on Dodge. He suggested cutting 2 spaces back to
accommodate visibility and to decrease speed limits. He then passed out some
documents to the dias.
Leo Sherman stated that staff did not do enough investigation before presenting their
proposal. He suggested adding speed bumps to slow traffic down on Dodge. He spoke
of and showed a picture of the pipes on Dodge Ave. and cancer agents in Southwest
Evanston resident’s water due to the contaminated insides of the pipes.
Stewart Kipness spoke of making biking safely, and he thanked the students at Nichols
School and he is supporting the use of bike lanes to improve and not remove.
Ed Signature came to speak against the proposed bike lanes.
City Council Agenda October 24, 2016 Page 3 of 10
Mary Signature she spoke against the configuration on Dodge and she felt there was
not enough community input.
Annie Gibbison born in France and believes in bike lanes. She did her own survey by
walking up and down Dodge and then sitting in James Park all day watching traffic. She
was extremely surprised how few people were using the bike lanes
Dr. Archi spoke on her concerns of the safety on Sheridan Rd. and she promotes a
slowing down with greenways and no cars and look to the future for safer alternatives.
Mayor asked the City Manager to allow the Fire and Police Chiefs to comment on the
Dodge Ave corridor. Police Chief Eddington (who is also the acting Fire Chief) stated the
removal of the ballards have improved somewhat, but the continuation of parking s paces
moved out from the curb makes it difficult when spaces are full for drivers to yield to
Emergency Vehicles, that is the crux of the issue from the Public Safety Department.
SPECIAL ORDERS OF BUSINESS
(SP1) Dodge Avenue Bike Lane Update
Staff will update Council with findings from analysis regarding parking and
improvement of traffic flow on Dodge Avenue.
For Discussion
Laura Biggs, City Engineer gave a power- point presentation that showed a follow-up
analysis for the bike lanes (this presentation maybe located on the City’s website).
Some of the Aldermen’s concerns were as follows:
How many spaces would be lost? (11 spaces will be lost).
How are the spaces distributed? (1 space on each side, it’s evenly distributed)
Are the visibility zones where there are no bus stops? The answer was yes, so
there is an 80 ft. with the bus pull-off and 60 ft. visibility without a bus pull-off.
There could be additional spaces added on alternate streets for the loss on
Dodge.
Emergency Vehicles going down Dodge during rush hour is impossible and very
dangerous, and the lanes are not wide enough.
All bikers are not the same and all are not disrespectful.
Buses and trucks cannot be eliminated on Dodge.
Contact Northwestern or entity to perform a computer model of the bus pullout
and the 60 ft. visibility and to look at a one-way bike lane, as well as the
elimination of the flag stops.
(SP2) FY2017 Proposed Budget – Debt, Capital, and Other Funds
Staff will provide a presentation regarding the FY2017 Proposed Budget. No
formal action will be taken regarding the FY2017 Budget. Budget documents are
available here: http://www.cityofevanston.org/city-budget/.
For Discussion
City Manager announced due to the lateness of the hour they will walk through the CIP
portion of the presentation and leave the debt and pensions for further input. Laura
Biggs showed the power-point on the projects over a million dollars for the 5 year
period, with Sheridan Rd. being the biggest project in 2017. Main Street will be started
City Council Agenda October 24, 2016 Page 4 of 10
in 2017, as well as traffic and pedestrian study of Main S treet near Sam’s Club; Howard
Street to Custer Project; Chicago Ave from Howard up to Main Street (bike lanes along
this corridor) looking to obtain CMAC funding. ( for the full power-point presentation
please visit the City’s website for the Council meeti ng on 10/24/2016 agendas and
minutes and click on video). Directions for staff and the City Manager were expressed
by the Aldermen for further information and clarification.
Items not approved on Consent Agenda:
(A3.3) Change Order #1 to the Contract with Ross Barney Architects for Design
and Architecture Services for the Proposed Howard Street Theatre
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 to the contract for Design and Architecture Services for the
Proposed Howard Street Theatre with Ross Barney Architects, (10 W Hubbard
St. Chicago, IL) in the amount of $12,505. This will increase the total contract
amount from the original contract price of $39,865 to $52,370. Funding for this
work will be from the Howard Ridge TIF District which has $1,000,000 budgeted
in the Amended 2016 Budget for this project.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting October 10, 2016 and
October 17, 2016.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – through October 3, 2016 $ 2,779,982.54
(A2) FY2016 City of Evanston Bills – October 25, 2016 $ 3,400,759.33
For Action
(A3.1) Purchase of Parking Enforcement Vehicle from Currie Motors
Staff recommends City Council approval for the following vehicle replacement
purchases for the Administrative Services Department (Parking Enforcement).
This purchase consists of one (1) replacement vehicle from Currie Motors (9423
W. Lincoln Highway, Frankfort, IL 60423) in the amount of $20,224. The vehicle
purchased will replace Parking Enforcement division vehicle #110 that was
totaled on September 17, 2016. Funding for one (1) vehicle will be from the
Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of
$20,224. Insurance claims have been filed for the replacement cost with USAA
Insurance group, holder of striking vehicle policy. Payment for the new vehicle
will be forthcoming with an approximate totaled value of $20,091.50.
For Action
City Council Agenda October 24, 2016 Page 5 of 10
(A3.2) Purchase of Cisco Hardware and Software from Heartland Business
Systems and Rental of Equipment from CentricsIT
Staff recommends City Council authorize the purchase of Cisco networking
equipment and software from Heartland Business Systems (1700 Stephen
Street, Little Chute, WI ) in the amount of $40,887.60 and the rental of
networking hardware from CentricsIT (3140 Northwoods Parkway, Norcross, GA)
in the amount of $5,500 to complete the core networking replacement project.
Total cost of this project is $46,387.60. Funding is provided through Capital
Improvement Fund 4150.65515. The 2016 Budget included a $500,000 transfer
to the Capital Improvement Fund. Although this transfer was allocated to the
FY2016 Capital Improvement Plan, not all projects will be completed by year
end. Staff will adjust the 2016 and 2017 Capital Improvement Fund to pay for this
expense.
For Action
(A3.4) Contract for Phase III Construction Engineering Services with Christopher
B. Burke Engineering, Ltd. For Sheridan Road – Chicago Avenue Project
Staff recommends that City Council authorize the City Manager to execute a
contract with Christopher B. Burke Engineering, Ltd. (9575 W. Higgins Road,
Suite 600, Rosemont, Illinois 60018) in the not -to-exceed amount of $980,000 to
provide the Phase III construction engineering services for Sheridan Road –
Chicago Avenue Project. Funding for this project is as follows: $500,000 from
the CIP Fund (2017 GO Bond) – Account 415.40.4150.65515-416450; $280,000
from the CIP Fund (2018 GO Bond) – Account 415.40.4150.65515-416450; and
$200,000 from the Water Fund (2018) – Account 513.40.7330.65515-416450.
For Action
(A4) Resolution 68-R-16, Local Public Agency Agreement for Federal
Participation with IDOT to Fund the Sheridan Road – Chicago Avenue
Project
Staff recommends adoption of Resolution 68-R-16 authorizing the City Manager
to negotiate and execute the Illinois Department of Transportation (IDOT) Local
Public Agency Agreement for Federal Participation required for the Sheridan
Road - Chicago Avenue Project. Execution of the Agreement will allow Evanston
to receive $1,992,400 in Illinois Transportation Enhancement Grant (ITEP)
funding, $1,700,000 in Illinois Jurisdiction Transfer Funds and obligate Evanston
to pay IDOT the local share cost of this project totaling $9,492,514 ($8,512,514
for construction and $980,000 for engineering) by the completion of the project.
The total proposed funding for this project totals $13,627,400, which is $442,486
over the estimated cost of the project. The various funding sources being used
for this project can be found on the corresponding transmittal memorandum.
For Action
(A5) Resolution 63-R-16, Lease Agreements with United States Postal Service
for Parking in City Parking Garage, 1800 Maple Avenue
Staff recommends that the City Council adopt Resolution 63-R-16, authorizing
City Council Agenda October 24, 2016 Page 6 of 10
the City Manager to enter into a lease renewal with the United States Postal
Service (USPS) Facilities Real Estate Division (7029 Albert Pick Road,
Greensboro, N.C., 27498-1103) for the parking of Postal Service Vehicles in the
Maple Avenue Self Park, 1800 Maple Avenue. Projected total revenue for the
period from 11/1/2016 – 10/31/2018 is $121,440.
For Action
(A6) Resolution 67-R-16 - Approving Settlement in Rattray v. City, et al.
Staff recommends City Council adoption of Resolution 67 -R-16 authorizing the
City execute a settlement agreement in Sean Rattray v. City of Evanston, et al.
(Case No. 14-cv-08735). The funding source for the settlement will be from the
Insurance Fund (Settlement Costs – Liability).
For Action
(A7) Ordinance 110-O-16, Amending Sections of the Evanston City Code Related
to Removing Requirements for Certain Businesses
Staff recommends City Council adoption of Ordinance 110-O-16, amending
sections of the City Code related to removing requirements for certain
businesses. Functions related to motor vehicle repair shops and price stating for
retail establishments are no longer performed by the City of Evanston.
Therefore, they are no longer regulated by the City. This Ordinance removes
related portions of the City Code to accurately reflect the City’s current business
regulation practices.
For Introduction
(A8) Ordinance 125-O-16, Amend City Code Section 7-2-5 Regulating Personal
Wireless Telecommunication Facilities in the Public Right-of-Way
Staff recommends City Council adopt Ordinance 125-O-16, regulating personal
wireless telecommunications facilities. While the City currently has a general
right-of-way permit application, the City should adopt a supplemental permit
application specific to small cell towers delineating the City’s requirements, as
well as to address issues and minimize the risk of litigation specific to small cell
towers. Furthermore, implementing Ordinance 125-O-16 will ensure that the City
treats all providers equally as required under state and federal law.
For Introduction
(A9) Ordinance 140-O-16, Amending Title 10, Chapter 11 “Traffic Schedules” of
the City Code, Removing Parking Meters in Various Locations Throughout
the City of Evanston
The Transportation/Parking Committee and staff recommend City Council
adoption of Ordinance 140-O-16, reallocating or removing parking meters in
designated areas of the City. During the past couple years, staff has assessed
parking meter usage throughout the City and determined that there are some
areas in which parking meters are underutilized when compared to the expenses
related to the installation and ongoing maintenance of the equipment. City staff
recommends that the following conversions be adopted with respect to meter
location removal or reallocation.
For Introduction
City Council Agenda October 24, 2016 Page 7 of 10
(A10) Ordinance 130-O-16, Amending City Code Title 10-11-1, Schedule 1,
Reducing the Speed Limit on Sheridan Road from 30 MPH to 25 MPH
Staff recommends City Council adopt Ordinance 130-O-16, reducing the speed
limit on Sheridan Road from 30 MPH to 25 MPH. The Sheridan Road route
through Evanston requires motorist to travel not only on Sheridan Road, bu t also
on Main Street, Forest Avenue, Burnham Place and Forest Place. In order to
have the speed limit reduced to 25 MPH through the entire route, the proposed
ordinance reduces the speed limit on Burnham Place and as well as Sheridan
Road. The other sections of roadway along the Sheridan Road route already
have a 25 MPH speed limit.
For Introduction
(A11) Ordinance 129-O-16, Decreasing the Number of Class D Liquor Licenses for
Red Robin Express
Staff recommends City Council adoption of Ordinance 129-O-16, decreasing the
number of Class D Liquor Licenses for Red Robin Express, LLC d/b/a Red Robin
Burger Works at 1700 Maple Avenue. Staff recommends suspension of the rules
for Introduction and Action at the October 24, 2016 City Council meeting.
For Introduction and Action
(A12) Ordinance 131-O-16, Increasing the Number of Class D Liquor Licenses for
Asian Cajun Too
Local Liquor Commissioner recommends City Council adoption of Ordinance
131-O-16, amending City Code Subsection 3-4-6-(D) to increase the number of
authorized Class D liquor licenses from fifty-four (54) to fifty-five (55) and permit
issuance of a Class D license to Asian Cajun Too Corporation d/b/a Asian Cajun
Too located at 1322 Chicago Avenue.
For Introduction
(A13) Approval of Ordinance 132-O-16, Increasing the Number of Class T Liquor
Licenses for The Caterist
Local Liquor Commissioner recommends City Council adoption of Ordinance
132-O-16, amending City Code Subsection 3-4-6-(T) to increase the number of
authorized Class T liquor licenses from two (2) to three (3) and permit issuance
of a Class T license to Rent A Chef, Inc. d/b/a The Caterist located at 940 Pitner
Avenue, Suite 5.
For Introduction
(A14) Ordinance 133-O-16, Increasing the Number of Class P-4 Liquor Licenses
for North Shore Cider
Local Liquor Commissioner recommends City Council adoption of Ordinance
133-O-16 amending City Code Subsection 3-4-6-(P-4) to increase the number of
authorized Class P-4 liquor licenses from zero (0) to one (1) and permit issuance
of a Class P-4 license to North Shore Cider Company, LLC d/b/a North Shore
Cider located at 707 Howard Street.
For Introduction
City Council Agenda October 24, 2016 Page 8 of 10
(A15) Ordinance 134-O-16, Increasing the Number of Class U Liquor Licenses for
Studio 5
Local Liquor Commissioner recommends City Council adoption of Ordinance
134-O-16 amending City Code Subsection 3-4-6-(U) to increase the number of
authorized Class U liquor licenses from zero (0) to one (1) and permit issuance of
a Class U license to Dance Center Evanston, Inc. d/b/a Studio 5 located at 1934
Dempster Street. Alderman Braithwaite recommends suspension of the rules for
Introduction and Action at the October 24, 2016 City Council meeting.
For Introduction and Action
(A16) Ordinance 135-O-16, Increasing the Number of Class D Liquor Licenses for
Sam’s Chicken & Ribs,
Local Liquor Commissioner recommends City Council adoption of Ordinance
135-O-16 amending City Code Subsection 3-4-6-(D) to increase the number of
authorized Class D liquor licenses from fifty-five (55) to fifty-six (56) and permit
issuance of a Class D license to TMC Foods, Inc. d/b/a Sam’s Chicken & Ribs
located at 1639 Orrington Avenue.
For Introduction
(A17) Ordinance 136-O-16, Increasing the Number of Class P-3 Liquor Licenses
for Meta Wine
Local Liquor Commissioner recommends City Council adoption of Ordinance
136-O-16 amending City Code Subsection 3-4-6-(P-3) to increase the number of
authorized Class P-3 liquor licenses from zero (0) to one (1) and permit issuance
of a Class P-3 license to VSWC, LLC d/b/a Meta Wine located at 600 Main
Street.
For Introduction
(A18) Ordinance 137-O-16, Amending City Code Section 3-4-6 By Creating the
New Class W Liquor License
Local Liquor Commissioner recommends to City Council for adoption Ordinance
137-O-16, amending City Code Subsection 3-4-6 by creating a new Class W
Liquor License. The City of Evanston currently does not have an annual liquor
license tailored to commercial indoor recreation facilities allowing the sale of beer
and wine for on-site consumption. Bill Kindra and Randall Mayne,
representatives for Quad Indoor Sports, approached the City of Evanston’s
Liquor Control Review Board requesting the addition of a new annual liquor
license for commercial indoor recreation facilities.
For Introduction
(A19) Ordinance 120-O-16, Authorizing the Sale of a Surplus Fleet Vehicles/
Equipment Owned by the City of Evanston
Staff recommends that City Council adopt Ordinance 120 -O-16 which directs the
City Manager to offer the sale of vehicles owned by the City through public
auction at the special Northwest Municipal Vehicle Auction being sponsored by
America’s Auto Auctions on or around Tuesday, November 8, 2016 or any other
subsequent America’s Online Auction as these vehicles become available, on a
City Council Agenda October 24, 2016 Page 9 of 10
timely basis, as a result of new vehicle replacements being placed into service.
For Action
(A20) Ordinance 127-O-16, Dissolving Howard Hartrey Tax Increment Finance
District
Staff recommends City Council adopt Ordinance 127-O-16 dissolving the Howard
Hartrey Tax Increment Finance (TIF) District effective December 31, 2016. As a
part of this closure the City is required to officially notify all taxing districts
regarding the dissolution and any distribution thereof from remaining funds in the
TIF.
For Action
Alderman Rainey motioned for approval of the Consent Agenda and 2nd by Alderman
Wilson and the Consent Agenda passed with a 9-0 Roll Call Vote.
Items for discussion:
(A3.3) Change Order #1 to the Contract with Ross Barney Architects for Design
and Architecture Services for the Proposed Howard Street Theatre
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 to the contract for Design and Architecture Services for the
Proposed Howard Street Theatre with Ross Barney Architects, (10 W Hubbard
St. Chicago, IL) in the amount of $12,505. This will increase the total contract
amount from the original contract price of $39,865 to $52,370. Funding for this
work will be from the Howard Ridge TIF District which has $1,000,000 budgeted
in the Amended 2016 Budget for this project.
For Action
Alderman Braithwaite motioned for approval and 2 nd by Alderman Rainey. With a Roll
Call Vote was 5-4 the motion passed (Aldermen Miller, Fiske, Wilson, Tendam voted
nay)
Call of the Wards:
Ward 8, Alderman Rainey had no report.
Ward 9, Alderman Miller had no report.
Ward 1, Alderman Fiske wanted the school zone around NWU and what times would be
more acceptable during our discussions.
Ward 2, Alderman Braithwaite had no report.
Ward 3, Alderman Wynne stated the Mayor and her cut the ribbon at Main and
Chicago.
Ward 4, Alderman Wilson had no report.
Ward 5, Alderman Holmes had no report.
City Council Agenda October 24, 2016 Page 10 of 10
Ward 6, Alderman Tendam had no report.
Ward 7, Alderman Revelle she postponed her meeting to November 3rd.
The Mayor asked for a motion to adjourn it was made by Alderman Braithwaite and 2nd
By many Aldermen, with a Voice Vote the meeting of the Regular Council ended at
10:10 PM.
Submitted,
Rodney Greene, MMC
City Clerk