HomeMy WebLinkAbout10.10.16 Minutes
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, October 10, 2016
7:50pm
Roll Call Alderman Tendam Alderman Revelle
Alderman Rainey Alderman Miller
Alderman Fiske Alderman Braithwaite
Alderman Wynne Alderman Wilson
Alderman Holmes
Presiding Mayor Elizabeth B. Tisdahl
The Regular Meeting of the City Council was called to order at 7:50 pm.
Mayor Public Announcements and Proclamations
National Community Planning Month
National Fire Prevention Week, October 9-15, 2016
Deputy Chief Brian Scott shared some information about Fire Safety and spoke on some
initiatives the EFD will perform this week. He also, spoke briefly on the fire at 835
Sherman Avenue, there were no casualties.
City Manager Public Announcements – No announcements
Communications: City Clerk – No communications
Public Comment
Junad Rizki – gave his opinions on the pay increase for City Manager
Bobkiewicz, spoke on the water increase for property taxpayers in regards to the
NU water tank, shared thoughts and opinions about the James Park issues and
Robert Crown project, and expressed his thoughts about the COE Budget
Workshop.
Betty Ester – spoke on the Human Services Committee and the
recommendations given by Dr. Logan. She also suggested a community meeting
with the Council, EPD, and Human Services Committee. So thoughts can be
shared.
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting September 26,
2016.
For Action- APPROVED
City Council Agenda October 10, 2016 Page 2 of 6
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – through September 18, 2016 $ 2,867,625.63
(A2) FY2016 City of Evanston Bills – October 11, 2016 $ 4,659,714.20
Credit Card Activity for Period Ending August 31, 2016 $ 197,953.89
For Action - APPROVED
(A3.1) Agreement with the Youth Job Center of Evanston for the Building Career
Pathways to Sustainable Employment Program 2016
Staff recommends that City Council authorize the City Manager to execute
the 2016 agreement with the Youth Job Center of Evanston (1114 Church
Street, Evanston, IL 60201) to provide fifteen disconnected and
unemployed young adults who are low to moderate income Evanston
residents (ages 18-25) with a career pathway plan that leads to
educational/work trade certification, employment, supportive services,
career counseling, educational support and transportation assistance over
24 months in an amount not to exceed $80,000 for FY 2016. Funding for this
agreement is budgeted in Parks, Recreation and Community Services,
Youth and Young Adult Engagement Division (Account 100.30.3215.62490).
Costs amount to approximately $5,333 per participant.
For Action - APPROVED
(A3.2) Change Order Number 1 for Howard Street Traffic Signal & Street
Resurfacing Project with Capitol Cement Company, Inc.
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 to the contract for the Howard Street Traffic Signal &
Street Resurfacing Project (Bid No. 16-32) with Capitol Cement Company,
Inc. (6231N Pulaski Road, Chicago, IL) in the amount of $83,262.75. Change
Order No. 1 will increase the contract amount from $1,385,153.89 to
$1,468,416.64. Funding will be from the Howard-Hartrey TIF Fund (Account
310.99.5500.65515-415430), which has an FY 2016 allocation of $1,600,000
for this project.
For Action - APPROVED
(A3.3) Change Order Number 1 for Various Parking Lot Improvement Engineering
Services with Gewalt-Hamilton Associates, Inc.
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 to the contract for Various Parking Lot Improvement
Engineering with Gewalt-Hamilton Associates, Inc. (625 Forest Edge Drive,
Vernon Hills, IL 60061) in the amount of $26,000. This will increase the total
contract amount from the original contract price of $144,650 to $170,650.
Funding for this work will be from the James Park West Parking Lot
Renovations (Account 415.40.4116.65515 – 416525) which has a remaining
FY 2016 CIP GO Bond allocation of $149,000.
For Action - APPROVED
City Council Agenda October 10, 2016 Page 3 of 6
(A3.4) Contract for Topographic Surveying Engineering Services with Hampton,
Lenzini and Renwick, Inc.
Staff recommends that City Council authorize the City Manager to execute
a contract for Topographic Surveying Engineering Services (RFP No. 16-68)
with Hampton, Lenzini and Renwick, Inc. (380 Shepard Drive, Elgin, IL
60123) in the amount of $39,182.68. This project involves the topographic
survey and base drawing preparation of street segments programmed for
water main improvements and of Chicago Avenue to support future
roadway improvement. Funding will be provided from the Water Fund
(Account 513.71.7330.65515–416503) in the amount of $20,386.68 and from
the CIP 2016 GO Bond Fund (Account 415.40.4116.65515-416515) in the
amount of $18,796.00.
For Action- APPROVED
(A3.5) Contract for the 2016 CIPP Sewer Rehabilitation Contract B with Visu-
Sewer of Illinois, LLC
Staff recommends that City Council authorize the City Manager execute a
contract for the 2016 CIPP Sewer Rehabilitation Contract B (Bid No. 16-66)
with Visu-Sewer of Illinois, LLC (9014 S. Thomas Avenue, Bridgeview, IL) in
the amount of $127,674.25. This contract includes rehabilitation of 2,577
feet of combined sewer main ranging in size from 8-inch diameter to 18-
inch diameter at 15 different sites. Funding for this project includes $99,791
from the Sewer Fund (Account 515.40.4535.62461 - 716007), which has a
remaining FY 2016 budget of $332,000. The remaining funding in the
amount of $27,883 will be funded by the Howard-Hartrey TIF (Account
310.99.5500.65515 - 716007).
For Action – APPROVED Motion set by Alderman Rainey to have the
$27,883 removed. The motion was 2nd by Alderman Braithwaite and passed
with a vote of 9-0.
(A3.6) Three-Year Contract for Office Furniture Supply with Forward Space
Staff recommends the City Council authorize the City Manager execute a
three-year contract for Office Furniture Supply (RFP 16-65) with Forward
Space (1142 N. North Branch Street, Chicago, Illinois). Each year of the
contract will have a not-to-exceed cost of $70,000. Funding is provided by
individual departments through various annual operations budgets.
For Action - APPROVED
(A3.7) Single Audit for Fiscal Year 2015
Staff recommends City Council review and place on file the Single Audit
report for the fiscal year ending December 31, 2015. Single Audit is the
audit of Federal Grants money received/spent by the City of Evanston.
For Action: Accept and Place on File - APPROVED
City Council Agenda October 10, 2016 Page 4 of 6
(A3.8) January 1, 2016 Police and Firefighter Pension Actuarial Report
The Police Pension Board, Firefighter Pension Board and Treasurer
recommend that City Council review and approve the January 1, 2016
Actuarial Valuation for usage in the 2016 Tax Levy (receivable in 2017) for
Police and Firefighter Pension funding purposes. City Staff and the Police
and Firefighter Pension Boards recommend the Annual Actuarial Required
Contribution in the amount of $8,148,709 for the Firefighters’ Pension Fund
and $10,237,200 for the Police Pension Fund. As a part of the 2016
Proposed Budget, Staff is recommending an increase to the total City tax
levy of $800,000 or 2.1%, which will be used to fund the increase in pension
costs outlined from the January 1, 2015 Actuarial Report. The funding of
this study is being split three ways for 2016. The Police Pension and
Firefighters Pension will each pay $6,000 and the General Fund will pay
$6,000 for this report at a total cost of $18,000.
For Action - APPROVED
(A4) Resolution 63-R-16, Lease Agreements with United States Postal Service
for Parking in City Parking Garage, 1800 Maple Avenue, and City Parking
Lot 25, 1612-1616 Maple Avenue
Staff recommends that the City Council adopt Resolution 63-R-16
authorizing the City Manager to enter into a lease renewal with the US
Postal Service (USPS) Facilities Real Estate Division (7029 Albert Pick
Road, Greensboro, N.C., 27498-1103) for the parking of Postal Service
Vehicles in Lot 25, 1612-1616 Maple Avenue and the Maple Avenue Self
Park, 1800 Maple Avenue. Projected total revenue for the period from
11/1/2016 – 10/31/2018 is $155,040. Staff requests continuance of adoption
of Resolution 63-R-16 to the City Council meeting of October 24, 2016.
For Action – Held until October 24, 2016 CCMeeting
(A5) Resolution 66-R-16, Authorizing the Mayor to Enter into an Amended and
Restated Employment Agreement for City Manager Wally Bobkiewicz
Mayor recommends that the City Council adopt Resolution 66-R-16,
entering into an amended and restated Employment Agreement for City
Manager Wally Bobkiewicz. City Council met in Executive Session on
September 19, 2016 to complete the annual review of the City Manager. In
recognition of the City Manager’s service, the City Council requested the
Mayor work with the City Manager and Corporation Counsel to draft an
amended contract for Mr. Bobkiewicz to reflect the following changes: 1) A
general salary increase of 2% retroactive to January 1, 2016; and 2) A
reduction of the City Manager’s $190,000 home loan from the City of
Evanston to $180,000.
For Action – off consent agenda. PASSED WITH A VOTE OF 8-2 (Mayor
Tisdahl casted a vote)
City Council Agenda October 10, 2016 Page 5 of 6
(A6) Ordinance 120-O-16, Authorizing the Sale of a Surplus Fleet
Vehicles/Equipment Owned by the City of Evanston
Staff recommends that City Council adopt Ordinance 120-O-16 which
directs the City Manager to offer the sale of vehicles owned by the City
through public auction at the special Northwest Municipal Vehicle Auction
being sponsored by America’s Auto Auctions on or around Tuesday,
November 8, 2016 or any other subsequent America’s Online Auction as
these vehicles become available, on a timely basis, as a result of new
vehicle replacements being placed into service.
For Introduction - APPROVED
(A7) Ordinance 127-O-16, Dissolving Howard Hartrey Tax Increment Finance
District
Staff recommends City Council adopt Ordinance 127 -O-16 dissolving the
Howard Hartrey Tax Increment Finance (TIF) District effective December 31,
2016. As a part of this closure the City is required to officially notify all
taxing districts regarding the dissolution and any distribution thereof from
remaining funds in the TIF.
For Introduction - APPROVED
APPOINTMENTS
(APP1)For Appointment to:
Arts Council Beth Adler
Mental Health Board Rebecca Feiler
Mental Health Board Jessica Sales
Environment Board from Ladd Arboretum Committee Tom Klitzkie
Environment Board from Ladd Arboretum Committee Wendy Pollack
For Action - APPROVED
CALL OF THE WARDS
WARD 6: ALDERMAN TENDAM ANNOUNCED NEXT WARD MTG : OCTOBER 20TH AT 7PM
WARD 7: ALDERMAN REVELLE ANNOUNCED NEXT WARD MTG : OCTOBER 25TH AT 7PM
WARD 8: ALDERMAN RAINEY SPOKE BRIEFLY ABOUT THE SOCCER PITCH NEEDING A HOME IN SOUTH
EVANSTON.
City Council Agenda October 10, 2016 Page 6 of 6
WARD 9: ALDERMAN MILLER HAD NO REPORT.
WARD 1: ALDERMAN FISKE ANNOUNCED NEXT WARD MTG: OCTOBER 18TH IN PARASOL ROOM
WARD 2: ALDERMAN BRAITHWAITE ANNOUNCED NEXT WARD MTG: OCTOBER 13TH AT THE D65 BLDG
WARD 3: ALDERMAN WYNNE HAD NO REPRT
WARD 4: ALDERMAN WILSON HAD NO REPORT
WARD 5: ALDERMAN HOLMES ANNOUNCED NEXT WARD MTG : OCTOBER 20TH AT FLEETWOOD-
JOURDAIN
The meeting adjourned at 8:20pm with a Voice vote.
Submitted by,
Akasha S. Terrier
Akasha S. Terrier
Deputy City Clerk