HomeMy WebLinkAbout09.26.16 Minutes
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, September 26, 2016
Roll Call: Alderman Holmes Alderman Rainey
Alderman Tendam Alderman Fiske
Alderman Revelle Alderman Wynne
Alderman Miller Alderman Wilson
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order at 7:40 PM.
Alderman Braithwaite was not present during Roll Call.
Mayor Public Announcements and Proclamations
The Mayor stated the City of Evanston mourns with Northwestern University over the
death of Chuyuan Qiu. Mayor Tisdahl announced the City of Evanston was named one
of best places for livable, and number 9 Smartest Small Towns.
City Manager Public Announcements
Public Technology Institute 2016 Tech Savvy City Award presented by Luke Stowe,
Interim IT Director and Evanston has won it 3 years in a row.
Presentation on Rebuilding Evanston Project gave a presentation by Erica Storlie
demonstrating the partnership with Northwestern U. The University funded the whole
project as volunteer workers renovated two homes (one in the 2 nd ward and one in the 5th
ward). This project included city staff and Northwestern staff.
Presentation of President’s Freedom Award to Sergeant Tracy Williams by the Evanston
Fourth of July Association presented by David Peach for his 25 years of continuous
participation and support for the 4th of July Committee.
Review of Summer Programs by City of Evanston’s Library and Parks, Recreation &
Community Services Departments was presented by Mr. Hemingway, Director of
PR&CS. He also introduced reading to the kids for 20 minutes during t he camps, as they
partnered with Jan at Evanston Library (she oversees children and teens services).
City Council Agenda September 26, 2016 Page 2 of 8
Communications: City Clerk
The City Clerk had no communications.
Public Comment
The following persons spoke on the Benchmarking Ordinance:
Eric Paset was not opposing the ordinance but felt it goes against the Landlords.
Howard Handler stated while on the committee there was no substantial discussion,
outreach or direction.
Dan Schermerhorn spoke against the ordinance which is nothing new and there is no
benefit of energy savings since we have been doing it for years.
Jonathan Nieuwsma is the President of Greener Evanston. He thanked the Council for
passing the Evanston Climate Plan. He encourages the Council to adopt the Ordinance.
Tom Justin stated the ordinance is a very egregious interruption on people’s privacy.
Non-Agenda Item
Madelyn Dupree complained about the idling trucks on her block, and she stated she
called every Council members of her concern.
Items not approved on Consent Agenda:
(A4) Resolution 63-R-16, Lease Agreements with United States Postal Service
for Parking in City Parking Garage, 1800 Maple Avenue, and City Parking
Lot 25, 1612-1616 Maple Avenue
Staff recommends that the City Council authorize the City Manager to enter into
a lease renewal with the US Postal Service (USPS) Facilities Real Estate
Division (7029 Albert Pick Road, Greensboro, N.C., 27498 -1103) for the parking
of Postal Service Vehicles in Lot 25, 1612 -1616 Maple Avenue and the Maple
Avenue Self Park, 1800 Maple Avenue. Projected total revenue for the period
from 11/1/2016 – 10/31/2018 is $155,040.
For Action
(A5) Ordinance 33-O-16, Amending City Code Title 4 to Add Chapter 22 –
Building Energy and Water Use Benchmarking Ordinance
City staff along with the Utilities Commission recommends that City Council move
to adopt Ordinance 33-O-16 Building Energy and Water Use Benchmarking.
Since the August 15, 2016 A&PW Committee meeting staff, as requested,
revised ordinance section 4-22-11 reducing the penalty amount to $100 for each
offense per month. Staff believes that the reduced penalty will be sufficient to
compel compliance with the ordinance.
For Action
(P2) Ordinance 115-O-16, Planned Development at 824-828 Noyes Street
The Plan Commission and staff recommend adoption of Ordinance 115 -O-16 for
approval of the Planned Development at 824-828 Noyes Street. The 4-story 44-
unit mixed-use residential building would have a 3,200 square foot ground floor
commercial space and 35 parking spaces on site. The development includes 5
site development allowances for: 44 dwelling units; a proposed height of 52 ft.;
City Council Agenda September 26, 2016 Page 3 of 8
35 parking spaces; 5’ east side yard building setback and 1’ rear yard parking
setback.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting September 12, 2016
and September 19, 2016.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – through September 4, 2016 $ 2,815,625.53
(A2) FY2016 City of Evanston Bills – September 27, 2016 $ 3,286,013.25
For Action
(A3.1) Purchase and Installation of Recording Studio Equipment at the Delores A.
Holmes Recording Studio in Gibbs-Morrison Cultural Center from Gand
Sound Installations
Staff recommends that City Council award the contract to provide all recording
studio equipment and installation of the Delores A. Holmes Recording Studio at
Gibbs-Morrison Cultural Center to Gand Sound Installations (1107 Mark St., Elk
Grove, IL 60007) in the amount of $23,223.11. In April of 2016, Northwestern
University donated $25,000.00 to the Gibbs-Morrison Cultural Center to purchase
equipment and instruments to outfit the recording studio. The recording studio
will be named the Delores A. Holmes Re cording Studio at Northwestern
University’s request. Funding will be from the Gibbs-Morrison Cultural Center
general fund (Account 100.30.3225.65515).
For Action
(A3.2) Change Order No. 2 to Agreement with Kovilic Construction Company, Inc.
for Church Street Boat Ramp Improvements
Staff recommends City Council authorize the City Manager to approve Change
Order #2 for the Church Street Boat Ramp Improvements (Bid No. 15 -29) which
modifies the project’s completion date to December 31, 2016. There is no
change to the project cost. Funding is provided from Capital Improvement
Program (CIP) General Obligation Bonds (Accounts 415.26.4150.65515 –
416127 and 415.26.4150.65515 – 416456). This project was budgeted at
$670,000 in FY 2015 ($470,000 in Acco unt 416127 and $200,000 in Account
416456).
For Action
City Council Agenda September 26, 2016 Page 4 of 8
(A3.3) Change Order No. 2 to Agreement with Schroeder & Schroeder Inc. for
50/50 Sidewalk Replacement Project
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 2 to the contract for the 2016 50/50 Sidewalk Replacement
Project (Bid No. 16-37) with Schroeder & Schroeder Inc. (7306 Central Park
Avenue, Skokie, IL 60076) in the amount of $17,501. Change Order No. 1
increased the contract amount from $200,640 to $215,660. Proposed Change
Order No. 2 will increase the contract amount to $233,161. Funding for this work
will be from the Neighborhood Traffic Calming and Pedestrian Sa fety (Account
415.40.4116.65515 – 416515) which has $100,000 budgeted in 2016.
For Action
(A3.4) Change Order No. 4 to Agreement with Nesko Electric Company for
Police/Fire Headquarters Data Center - Emergency Construction Services
Staff recommends City Council authorize the City Manager to approve Change
Order #4 for the Police/Fire Headquarters Data Center Emergency Construction
Services project which increases the contract amount from $159,708 to $171,082
and modifies the project’s completion date s to December 31, 2016. Funding for
the project is provided from the Capital Improvement Program (CIP) General
Obligation Bonds (Account 415.40.4116.65502 – 415179) and from E911 Funds
(Account 205.22.5150.65625). This change order is funded from Facilitie s
Contingency, which was budgeted at $200,000 in FY 2016 and has a remaining
balance of $42,604.
For Action
(A3.5) Agreement with District 65 for Road Salt Sale
Staff is recommending City Council authorize the City Manager to sign an
agreement with Evanston School District 65 for the sale of rock salt in the
amount of $56.33 per ton for the period November 15, 2016 to April 15, 2017.
This price includes a 10% administration and handling fee. This price reflects a
$20.38 decrease in price as the overall price of salt has decreased.
For Action
(A3.6) Agreement with District 202 for Road Salt Sale
Staff is recommending City Council authorize the City Manager to sign an
agreement with Evanston School District 202 for the sale of rock salt in the
amount of $56.33 per ton for the period November 15, 2016 to April 15, 2017.
This price includes a 10% administration and handling fee. This price reflects a
$20.38 decrease in price as the overall price of salt has decreased.
For Action
(A3.7) Purchase of Trees and Planting Services for Fall Planting from Suburban
Tree Consortium
Staff recommends City Council approve the purchase of 70 trees and planting
services for 75 trees from Suburban Tree Consortium in the amount of
$32,191.60. Funding for this purchase is provided from three sources. The first is
a general fund line item in the Forestry Division budget (Account
City Council Agenda September 26, 2016 Page 5 of 8
100.40.4320.65005). The total budget within this line item is $90,000 which is
used for both the spring and fall planting seasons. The second source of funding
is the “Replant Express” program (Account 100.40.4320.65005). This program
allows residents to pay $250 to be added to our planting list immediately, rather
than waiting the two years it typically takes for a replac ement tree. There are
twenty-three additional trees being planted through this program which generated
$5,750 in payments. The third source is from donations to the I Heart Evanston
Trees fund (Account 100.40.4105.53737), which has generated $5,147 so far in
2016.
For Action
(A3.8) Purchase of Subscription to Law Enforcement Policy Manual and Daily
Training Bulletin Service from Lexipol
Staff recommends the City Council authorize the City Manager to execute a
contract for the purchase of a yearly subscription to the Law Enforcement Policy
Manual and Daily Training Bulletin Service from Lexipol (6B Liberty, Suite 200,
Aliso Vlejo, CA 92656). The annual subscription cost for the web-based service
is $23,246.00. There is also a one-time Implementation fee of $13,110.00 to
review and update our current policies. Lexipol is offering a 10% discount on the
implementation fee, which would bring the cost down to $11,799.00 if an
agreement is received before September 30, 2016. The expenditure for this
project will be charged to Police Administration – Service Agreements/Contract
(Account 100.22.2205.62509).
For Action
(A3.9) Two Year Contract with Third Millennium Associates, Inc. for Print, Mail and
Fulfillment Services for Wheel Tax Renewal Process
Staff recommends that the City Council authorize the City Manager to execute a
2 year contract, with 2 one year renewal options, with Third Mill ennium
Associates, Inc. (4200 Cantera Drive, Suite 105, Warrenville, IL 60555) in the
amount of $37,000 to provide City Vehicle Sticker print, mail and fulfillment
services. Funding will come from the Licensing/Regulatory Supplies Fund
(Account 100.15.1560.65045) with a Budget of $37,000.
For Action
(A6) Ordinance 120-O-16, Authorizing Sale of Surplus Fleet Vehicle Owned by
the City of Evanston
Staff recommends that City Council adopt Ordinance 120 -O-16 which directs the
City Manager to offer the sale of vehicles owned by the City through public
auction at the special Northwest Municipal Vehicle Auction being sponsored by
America’s Auto Auctions on or around Tuesday, October 25, 2016 or any other
subsequent America’s Online Auction as these vehicles becom e available, on a
timely basis, as a result of new vehicle replacements being placed into service.
For Action
(A7) Ordinance 118-O-16, Amending City Code Section 3-4-6 by Creating the
New Class P-4 Liquor License
City Council Agenda September 26, 2016 Page 6 of 8
Local Liquor Commissioner recommends City Council adoption of Ordinance
118-O-16, amending City Code Section 3-4-6 by creating the new Class P-4
Liquor License. The City of Evanston does not have annual liquor license tailored
to craft wineries allowing the sale of wine for exclusively off-site consumption. A
representative of North Shore Cider Company approached the Liquor Control
Review Board requesting the addition of a new annual liquor license for such
craft winery business models. Cider is defined as wine under Illinois law.
Ordinance 118-O-16 allows craft wineries the sale of wine for only off -site
consumption. This Ordinance imposes pertinent requirements onto craft wineries
that harmonize with current craft brewery requirements.
For Action
(A8) Ordinance 113-O-16, Increasing the Number of Class R Liquor Licenses for
Northwestern University Kellogg School of Management
Local Liquor Commissioner recommends City Council adoption of Ordinance
113-O-16, amending Evanston City Code Subsection 3-4-6-(R) to increase the
number of authorized Class R liquor licenses from two (2) to three (3) and permit
issuance of a Class R license to Northwestern University d/b/a Northwestern
University Kellogg School of Management at 2211 Campus Drive.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 123-O-16, Granting a Special Use for a Type 2 Restaurant, Viet
Nom Nom, at 618 ½ Church St.
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
123-O-16 granting special use approval for a Type 2 Restaurant, Viet Nom Nom,
at 618 ½ Church St. in the D3 Downtown Core Development District. The
applicant has complied with all zoning requirements and meets all of the
standards for a special use for this district. Alderman Wilson requests suspension
of the Rules for Introduction and Action by City Council on September 26, 2016.
For Introduction and Action
RULES COMMITTEE
(O1) Ordinance 107-O-16, Consolidating the City of Evanston Sign Review and
Appeals Board into the Design and Project Review Committee
City staff recommends approval of Ordinance 107 -O-16 to consolidate the
powers and duties of the Sign Review and Appeals Board (SRAB) into the
powers and duties of the Design and Project Review Committee. The ordinance
also eliminates the SRAB.
For Action
City Council Agenda September 26, 2016 Page 7 of 8
Items for discussion:
(A4) Resolution 63-R-16, Lease Agreements with United States Postal Service
1612-1616 Maple Avenue
Staff recommends that the City Council authorize the City Manager to enter into
a lease renewal with the US Postal Service (USPS) Facilities Real Estate
Division (7029 Albert Pick Road, Greensboro, N.C., 27498 -1103) for the parking
of Postal Service Vehicles in Lot 25, 1612-1616 Maple Avenue and the Maple
Avenue Self Park, 1800 Maple Avenue. Projected total revenue for the period
from 11/1/2016 – 10/31/2018 is $155,040.
For Action
This item was left in committee.
(A5) Ordinance 33-O-16, Amending City Code Title 4 to Add Chapter 22 –
Building Energy and Water Use Benchmarking Ordinance
City staff along with the Utilities Commission recommends that City Council move
to adopt Ordinance 33-O-16 Building Energy and Water Use Benchmarking.
Since the August 15, 2016 A&PW Committee meeting staff, as requested,
revised ordinance section 4-22-11 reducing the penalty amount to $100 for each
offense per month. Staff believes that the reduced penalty will be sufficient to
compel compliance with the ordinance.
For Action
Alderman Braithwaite motioned for approval and Alderman Wynne second.
Alderman Fiske moved to table and Alderman Rainey second. The vote was 4 -5
and it failed. Alderman Fiske moved to hold until October 10 th. Both Aldermen
withdrew their motion and second. Alderman Fiske then moved to hold the item
until the November 28th meeting, and second by Alderman Braithwaite. The vote
was 9-0 and the motion passed.
(P2) Ordinance 115-O-16, Planned Development at 824-828 Noyes Street
The Plan Commission and staff recommend adoption of Ordinance 115 -O-16 for
approval of the Planned Development at 824-828 Noyes Street. The 4-story 44-
unit mixed-use residential building would have a 3,200 square foot ground floor
commercial space and 35 parking spaces on site. The development includes 5
site development allowances for: 44 dwelling units; a proposed height of 52 ft.;
35 parking spaces; 5’ east side yard building setback and 1’ rear yard parking
setback.
For Action
Alderman Wilson motioned for approval and second by Alderman Holmes. The
vote was 8-1 with Alderman Fiske voting nay, and the motion passed.
Alderman Rainey motioned for approval and second by Alderman Wilson. The
vote was 9-0 and the Consent Agenda was approved.
Call of the Wards:
Ward 5, Alderman Holmes reminded all the meeting at Gibbs/Morrison at 7PM
this Thursday discussing property lines.
Ward 6, Alderman Tendam reminded all of the Transportation Parking &
City Council Agenda September 26, 2016 Page 8 of 8
Economic Development Committee has been cancelled.
Ward 7, Alderman Revelle had no report.
Ward 8, Alderman Rainey thanked everyone for making Bike-The-Ridge.
Ward 9, Alderman Miller had no report.
Ward 1, Alderman Fiske had no report.
Ward 2, Alderman Braithwaite spoke of the Black Summit meetings. He wanted
to receive a list of businesses who owe the city monies.
Ward 3, Alderman Wynne from 7 – 8:30 Lincoln School will be a3rd ward
meeting.
Ward 4, Alderman Wilson had no report.
Alderman Wilson motioned to convene into Executive Session to discuss
Minutes, Workers Compensation, and Litigation and it was second by Alderman
Tendam. The meeting of the Regular City Council ended at 9:15 PM.
Submitted by,
Rodney Greene, MMC
City Clerk