HomeMy WebLinkAbout09.12.16 Minutes
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, September 12, 2016
Roll Call: Alderman Wynne Alderman Revelle
Alderman Wilson Alderman Rainey
Alderman Holmes Alderman Fiske
Alderman Tendam Alderman Braithwaite
Presiding: Mayor Pro-tem Alderman Donald Wilson
The Regular Meeting of the City Council was called to order at 8:07 PM.
Mayor Public Announcements and Proclamations
Presentation by Illinois Municipal Retirement Fund in Honor of its 75th Anniversary was
made by Louis Koceba, Executive Director of IMRF. IMRF was established in 1939 and
started operations in 1941 with 5 units of government and Evanston was one of the
founding units. Starting off there were 910 participants, 174,000 active members, and
110,000 retirees, 100,002 Evanston employees have benefited from enrollment into
IMRF. He then gave Mayor Pro-Tem Wilson with a Shadow Box of events.
City Manager Public Announcements
Presentation on Managing to Livability’s Planning Initiative was presented by Katherine
Hurley. She stated how staff is working to make Evanston the most livable city in
America. Planning sessions will occur in the near future to collaborate on ideas. A dash
board will be initiated to articulate how each project will relate to the livability goals. She
finally spoke of the 7 basic goals and elements.
Recognition of Fire Chief Greg Klaiber Upon His Retirement, was presented by City
Manager as he spoke of the Chief’s 31 years of service. He reaffirmed the Chief’s
importance to the city and how missed he will be. He then presented Chief Klaiber with a
plaque of gratitude.
Klaiber then spoke of his experience and the growth he attained, as he praised his staff
Clerk Greene, the Council, and staff. He also gave a few statistics, and stated they have
done more with less, but we can’t do more with any less. He also introduced his wife,
whom he called the rock he stands on.
City Manager then mentioned the NU football game against Duke this Saturday, Kits and
Cats rally Friday, bike the ridge, budget events, and the Mashup on Tuesday.
Communications: City Clerk
City Council Agenda September 12, 2016 Page 2 of 12
City Clerk Greene made these following announcements:
1) Mention the City Clerk’s Office hours
2) Gave information for obtaining a passport as well as the fees, and no appointment
is necessary
3) Mentioned the YWCA’s recognition awards service honoring women who have
made an impact on the city and residents. Evonda Thomas -Smith will be honored
at the
4) Dae Dae event will be held at the Fleetwood/Journdaine
5) He received a petition with 227 signatures requesting the removal of the
dangerous bike lanes on Church and Dodge.
Presentation by Clerk Greene - Elected or Employed
This presentation will be inserted into the minutes as detailed during the Council meeting.
A short synapsis concerned the identification of the elected position of the City Clerk, and
how it is related through other governmental agencies.
Public Comment
Residents speaking on the Bike Lanes:
Catherien Feeus Jean Sandford
Ethan Spotts Vickie Jacobsen
Peter Glaser Stuart Kipins
Bonnie Kustner Will Althouse
Ann Bashook Leiner George Feeney
Catherine Bridges Mike Morrow
Residents speaking on Harley/Clarke:
Herb Harms Mike Lohr
Lauri McFarlane John Walsh
Herb Harms Patricia A. Efiom
Junad Rixza
Residents speaking on Benchmarking Ordinance:
Patrick Hughes Jonathan Neuwsma
Michael Drenn
Residents speaking on North Shore Towing:
Betty Ester
Residents speaking on Compensation for City Clerk
Prisicilla Giles
Bennett Johnson
City Council Agenda September 12, 2016 Page 3 of 12
SPECIAL ORDERS OF BUSINESS
(SP2) Dodge Avenue Bike Lane Presentation
Staff will provide a presentation and answer questions related to the Dodge
Avenue bike lanes which were installed in July 2016, and requests direction from
the City Council.
For Action
Held over to the October 24th.2016 council meeting
.
(SP3) Continuation of Discussion on Next Steps for Harley Clarke Property
Staff recommends that the City Council continue discussion on proposals for the
future of the Harley Clarke Mansion and provide direction to staff.
For Action
This item was passed by a 9-0 Vote with amendments.
Items not approved on Consent Agenda:
(SP1) Ordinance 121-O-16, Rescinding the Evanston Landmark Designation for
2623 Lincoln Street
Preservation Commission and Staff recommend City Council deny Ordinance
121-O-16 for approval of application for rescission of landmark designation of the
house at 2623 Lincoln St. The Preservation Commission found the house at
2623 Lincoln Street meets the Preservation Ordinance criteria for landmark
designation.
For Introduction
(P1) Ordinance 115-O-16, Planned Development at 824-828 Noyes Street
The Plan Commission and staff recommend adoption of Ordinance 115 -O-16 for
approval of the Planned Development at 824-828 Noyes Street. The 4-story 44-
unit mixed-use residential building would have a 3,200 square foot ground floor
commercial space and 35 parking spaces on site. The development includes 5
site development allowances for: 44 dwelling units; a proposed height of 52 ft.;
35 parking spaces; 5’ east side yard building setback and 1’ rear yard parking
setback.
For Introduction
(O2) Funding Support and Reimbursement to Sunshine Enterprises
Staff and the Economic Development Committee recommend: 1) reimbursement
of $22,500 to Sunshine Enterprises for completing the spring 2016 Community
Business Academy cohort and; 2) approval of funding for the fall 2016 cohort in
an amount not to exceed $50,000 to help facilitate business creation
opportunities for primarily low- and moderate-income Evanston residents. Staff
recommends utilizing funds from the Community Development Block Grant
Economic Development Fund (Account No. 215.21.5260.63064) (revolving loan
fund and entitlement).
For Action
City Council Agenda September 12, 2016 Page 4 of 12
(O8) Ordinance 63-O-16, Setting Compensation for Members of the Evanston
City Council Following the Report and Recommendations of the
Compensation Committee
The Compensation Committee recommends the City Council adopt ordinance
63-O-16 setting compensation for the Evanston City Council for the time period
May 1, 2017 through April 30, 2021. The Ordinance reflects the recommendation
of the Compensation Committee which specified a salary increase to $15,990
annually for the Aldermen. There would be no other increases during the four
year period.
For Action
(O9) Ordinance 64-O-16, Setting Compensation for the City Clerk Following the
Report and Recommendations of the Compensation Committee
The Compensation Committee recommends the City Council adopt ordinance
64-O-16 setting compensation for the City Clerk for the time period May 1, 2017
through April 30, 2021. The Ordinance reflects that the salary increase for the
City Clerk will be equal to the same increase that non -union city employees
receive each year for the four year period.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting August 15, 2016.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – July 25, 2016 through August 07, 2016 $ 3,076,434.14
Payroll – August 08, 2016 through August 21, 2016 $ 2,972,569.64
(A2) FY2016 City of Evanston Bills – September 13, 2016 $ 6,396,887.02
Credit Card Activity for Period Ending July 31, 2016 $ 177,732.56
For Action
(A3.1) Purchase of a Fleet Telematics/Automatic Vehicle Locator from Verizon
Staff recommends City Council authorize the City Manager to enter into an
agreement with Verizon (9868 Scranton Road, San Diego, CA) for the purchase
of a Fleet Telematics/Automatic Vehicle Locator (AVL) system via the General
Services Administration contract. There is a one-time expense of $20,108.41 for
the AVL devices and a recurring monthly expense of $3,164.65 for the AVL
service. Funding for the device cost of $20,108.41 is provided from the Public
Works Agency line item 100.40.4550.65015 that has a 2016 budget of
$356,500.00. The monthly AVL expenses of $3,164.65 will be charged back to
individual business units based on the number of vehicle devices being used at
City Council Agenda September 12, 2016 Page 5 of 12
the time the AVL system goes live.
For Action
(A3.2) Five Year Single Source Contract with North Shore Towing for Towing and
Other Related Services
The Transportation/Parking Committee and staff recommend that the City
Council authorize the City Manager to enter into a five (5) year single source
contract with North Shore Towing (2527 Oakton Street, Evanston, IL 60202) for
towing and other related services effective October 1, 2016 – September 30,
2021. The annual estimated expenditure of the vehicle immobilization program is
$45,000. Funding will be provided from the Parking Enforcement- General Fund
(Account 100.19.1941.62451).
For Action
(A3.3) Contact with SunGard Public Sector for Purchase of an Arrest and Citation
Application
Staff recommends the City Council authorize the City Manager to execute a
contract for the purchase of an Arrest and Citation Application from SunGard
Public Sector (4000 OSSI Court, High Point, NC 27265). The applications,
installation, and training on its usage will cost $30,270.00. The expenditure for
this purchase will be charged to Account 100.22.2205.62509. The costs of the
application will be covered by budgetary savings in Account 100.22.2280.62270 ,
which has a budget of $35,000.
For Action
(A3.4) Agreements with The Owens Group, Inc. and Arthur J. Gallagher & Co. for
Insurance Brokerage Services
Staff recommends City Council award and approve agreements with The Owens
Group, Inc., and Arthur J. Gallagher & Co. for insurance brokerage services at a
total cost of $43,000 per year, for the next 3 years. Funding will be provided from
the Insurance Fund (Accounts 605.99.7800.62615 and 66044).
For Action
(A3.5) Contract with G.E. Riddiford Company, Inc. for James Park Field House
Roofing and Siding Replacement
Staff recommends City Council authorize the City Manager to execute a contract
for the James Park Field House Roofing and Siding Replacement (Bid No. 16-60)
with G. E. Riddiford Company, Inc. (2333 Hamilton Road, Arlington Heights, IL.
60005) in the amount of $49,473.00. Funding will be provided from the Capital
Improvement Fund 2016 GO Bond (Account 415.40.4116.65515 – 616010). This
project was budgeted at $80,000 in the FY 2016.
For Action
(A3.6) Purchase of Riding Mower from Reinders, Inc.
Staff recommends the City Council award the purchase of a Toro Groundsmaster
riding mower, model GM3280-D, from Reinders, Inc. (3816 Carnation Street,
Franklin Park, IL 60131) in the amount of $22,983.92. Funding for this purchase
City Council Agenda September 12, 2016 Page 6 of 12
will be from the Greenways Division General Fund (Account 100.40.4330.65550)
with a budget of $39,100.
For Action
(A4) Ordinance 33-O-16, Amending City Code Title 4 to Add Chapter 22 –
Building Energy and Water Use Benchmarking Ordinance
City staff along with the Utilities Commission recommends that City Council move
to adopt Ordinance 33-O-16 Building Energy and Water Use Benchmarking.
Since the August 15, 2016 A&PW Committee meeting staff, as requested,
revised ordinance section 4-22-11 reducing the penalty amount to $100 for each
offense per month. Staff believes that the reduced penalty will be sufficient to
compel compliance with the ordinance.
For Introduction
This item was held in committee.
(A5) Ordinance 119-O-16, Amending City Code Section 10-11-4 to Make the Alley
East of Eastwood Street One-Way
Staff recommends City Council adopt Ordinance 119-O-16 Amending City Code
Section 10-11-4, Schedule IV(A), to make the Alley east of Eastwood Street one -
way northbound only, between the first alley north of Central Street to Isabella
Street. Funding for the signs and sign posts will be from the Traffic Signal and
Street Light Maintenance Fund (Account 100.40.4520.65070). Employees from
the Traffic Division will install the signs.
For Introduction
(A6) Ordinance 120-O-16, Authorizing Sale of Surplus Fleet Vehicle Owned by
the City of Evanston
Staff recommends that City Council adopt Ordinance 120 -O-16 which directs the
City Manager to offer the sale of vehicles owned by the City through public
auction at the special Northwest Municipal Vehicle Auction being sponsored by
America’s Auto Auctions on or around Tuesday, October 25, 2016 or any other
subsequent America’s Online Auction as these vehicles become available, on a
timely basis, as a result of new vehicle replacements being placed into service.
For Introduction
(A7) Ordinance 118-O-16, Amending City Code Section 3-4-6 by Creating the
New Class P-4 Liquor License
Local Liquor Commissioner recommends City Council adoption of Ordinance
118-O-16, amending City Code Section 3-4-6 by creating the new Class P-4
Liquor License. The City of Evanston does not have annual liquor license tailored
to craft wineries allowing the sale of wine for exclusively off -site consumption. A
representative of North Shore Cider Company approached the Liquor Control
Review Board requesting the addition of a new annual liquor license for such
craft winery business models. Cider is defined as wine under Illinois law.
Ordinance 118-O-16 allows craft wineries the sale of wine for only off -site
consumption. This Ordinance imposes pertinent requirements onto craft wineries
that harmonize with current craft brewery requirements.
City Council Agenda September 12, 2016 Page 7 of 12
For Introduction
(A8) Ordinance 111-O-16, Decreasing the Number of Class D Liquor Licenses for
Kuni’s Japanese Restaurant
Local Liquor Commissioner recommends City Council adoption of Ordinance
111-O-16, amending Evanston City Code Subsection 3-4-6-(D) to decrease the
number of authorized Class D liquor licenses from fifty-four (54) to fifty-three (53).
Kuni’s Japanese Restaurant, Inc. d/b/a Kuni’s Japanese Restaurant at 511A
Main Street is no longer the tenant of the premises as it was sold to a new
corporate entity. The new corporate entity submitted an application for a new
Class D license under the new corporate ownership.
For Introduction
Alderman Rainey moved for suspension of the rules and for action.
(A9) Ordinance 112-O-16, Increasing the Number of Class D Liquor Licenses for
Kuni’s Japanese Restaurant
Local Liquor Commissioner recommends City Council adoption of Ordinance
112-O-16, amending Evanston City Code Subsection 3-4-6-(D) to increase the
number of authorized Class D liquor licenses from fifty-three (53) to fifty-four (54)
and permit issuance of a Class D license to Kuni’s Japanese Restaurant by Jun,
Inc. d/b/a Kuni’s Japanese Restaurant, the new corporate tenant of the property
located at 511A Main Street.
For Introduction
Alderman Rainey moved for suspension of the rules and for action.
(A10) Ordinance 113-O-16, Increasing the Number of Class R Liquor Licenses for
Northwestern University Kellogg School of Management
Local Liquor Commissioner recommends City Council adoption of Ordinance
113-O-16, amending Evanston City Code Subsection 3-4-6-(R) to increase the
number of authorized Class R liquor licenses from two (2) to three (3) and permit
issuance of a Class R license to Northwestern University d/b/a Northwestern
University Kellogg School of Management at 2211 Campus Drive.
For Introduction
(A11) Ordinance 114-O-16, Increasing the Number of Class D Liquor Licenses for
Old Neighborhood Grill
Local Liquor Commissioner recommends City Council adoption of Ordinance
114-O-16, amending Evanston City Code Subsection 3-4-6-(D) to increase the
number of authorized Class D liquor licenses from fifty-four (54) to fifty-five (55)
and permit issuance of a Class D license to Old Neighborhood Grill, Inc. d/b/a
Old Neighborhood Grill at 2902 Central Street. Alderman Tendam requests
suspension of the Rules for Introduction and Action by City Council on
September 12, 2016.
For Introduction and Action
(A12) Ordinance 99-O-16, Decreasing the Number of Class C-1 Liquor Licenses
for Bangers and Lace Evanston, LLC, d/b/a Bangers & Lace
City Council Agenda September 12, 2016 Page 8 of 12
Staff recommends City Council adoption of Ordinance 99-O-16, which amends
Evanston City Code Subsection 3-4-6-(C-1) to decrease the number of
authorized Class C-1 liquor licenses from three (3) to two (2). Bangers and Lace
Evanston, LLC, d/b/a Bangers & Lace (810 Grove Street) representative Jason
Freiman requested a downgrade of its liquor license from Class C-1 to Class C.
For Action
(A13) Ordinance 100-O-16, Increasing the Number of Class C Liquor Licenses for
Bangers and Lace Evanston, LLC d/b/a Bangers & Lace
Staff recommends City Council adoption of Ordinance 100-O-16, which amends
Evanston City Code Subsection 3-4-6-(C) to increase the number of authorized
Class C liquor licenses from twenty-four (24) to twenty-five (25), and permit
issuance of a Class C license to Bangers and Lace Evanston, LLC, d/b/a
Bangers & Lace, 810 Grove Street.
For Action
(A14) Ordinance 105-O-16, Decreasing the Number of Class D Liquor Licenses for
Addis Abeba, Inc. d/b/a Addis Abeba
Staff recommends City Council adoption of Ordinance 105-O-16, which amends
Evanston City Code Subsection 3-4-6-(D) to decrease the number of authorized
Class D liquor licenses from fifty-six (56) to fifty-five (55). Addis Abeba, Inc. d/b/a
Addis Abeba, 1322 Chicago Avenue, is permanently closed and is therefore not
renewing its liquor license.
For Action
(A15) Ordinance 104-O-16, Amending the Wheel Tax to Provide for a Discounted
Rate for Seniors Paying Mid-Year
Staff recommends City Council adopt Ordinance 104 -O-16 approving a 50%
discount to the senior and disabled tax rate on the half year reduced wheel tax
rate. The current full year rate for the City Wheel Tax is $75. Seniors and
disabled residents are eligible for a 50% discount. On July 1, the rate of the
wheel tax for all residents is reduced to $37.50. However, the senior and
disabled discount currently does not apply to this reduced rate. Therefore, staff is
recommending amending the City Code to allow the senior and disabled 50%
reduction to apply to the half year wheel tax rate making their new half year
payment $18.75. Staff estimates a minimal impact on revenues.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Funding for the West Village Business Association to Purchase Sidewalk
Benches
Staff and the Economic Development Committee recommend the approval of
$3,000 in Great Merchant Grant funding for the West Village Business
City Council Agenda September 12, 2016 Page 9 of 12
Association to be used for purchase and installation of sidewalk benches. Staff
is proposing to utilize the Economic Development Fund’s Business District
Improvement Fund (Account: 225.15.5300.65522). The adopted 2016 Fiscal
Year Budget allocated $250,000 to this account to fund both the Great Merchant
Grant Program and the Storefront Modernization Program. To date, $192,056
has been spent from this account, leaving $57,943 available for expenditure.
For Action
RULES COMMITTEE
(O3) Ordinance 107-O-16, Consolidating the City of Evanston Sign Review and
Appeals Board into the Design and Project Review Committee
City staff recommends approval of Ordinance 107-O-16 to consolidate the
powers and duties of the Sign Review and Appeals Board (SRAB) into the
powers and duties of the Design and Project Review Committee. The ordinance
also eliminates the SRAB.
For Introduction
(O4) Ordinance 78-O-16, Amending the City Code to Eliminate the Ladd
Arboretum Committee and Consolidating its Functions into the
Environment Board
The Rules Committee and staff recommends City Council adopt Ordinance 79-O-
16, which amends City Code Title 2, Chapter 10 – Environment Board to
eliminate the Ladd Arboretum Committee and consolidate its functions into the
Environment Board. Rules Committee approved this Ordinance at its August 1,
2016 meeting.
For Action
(O5) Ordinance 79-O-16, Amending Portions of the City Code Revising the
Mental Health Board
The Rules Committee and staff recommends City Council adopt Ordinance 79-O-
16, which amends City Code Title 2, Chapter 6 – Mental Health Board by revising
the “Purpose” and “Powers and Duties” sections. Rules Committee approved this
Ordinance at its August 1, 2016 meeting.
For Action
(O6) Ordinance 80-O-16, Amending Portions of the City Code Creating an
Economic Development Committee
The Rules Committee and staff recommend City Council adopt Ordinance 80-O-
16, which amends City Code Title 2, Chapter 12 – Economic Development
Committee by revising the “Purpose” and “Powers and Duties” sections. Rules
Committee approved this Ordinance at its August 1, 2016 meeting.
For Action
(O7) Ordinance 103-O-16, Amending Portions of the City Code Codifying the
City Council Agenda September 12, 2016 Page 10 of 12
Housing and Community Development Act Committee
The Rules Committee and staff recommend City Council adopt Ordinance 103-
O-16, which amends City Code Title 2, Chapter 14 – Housing and Community
Development Act Committee by revising the “Membership” section . Rules
Committee approved this Ordinance at its August 1, 2016 meeting.
For Action
APPOINTMENTS
(APP1)For Appointment to:
Library Board Adam Goodman
For Action
Alderman Rainey motioned for approval of the Consent Agenda and second by
Alderman
Items for discussion:
(P1) Ordinance 115-O-16, Planned Development at 824-828 Noyes Street
The Plan Commission and staff recommend adoption of Ordinance 115 -O-16 for
approval of the Planned Development at 824-828 Noyes Street. The 4-story 44-
unit mixed-use residential building would have a 3,200 square foot ground floor
commercial space and 35 parking spaces on site. The development includes 5
site development allowances for: 44 dwelling units; a proposed height of 52 ft.;
35 parking spaces; 5’ east side yard building setback and 1’ rear yard parking
setback.
For Introduction
The Vote to approve was 8-1, with Alderman Fiske voting nay.
(O2) Funding Support and Reimbursement to Sunshine Enterprises
Staff and the Economic Development Committee recommend: 1) reimbursement
of $22,500 to Sunshine Enterprises for completing the spring 2016 Community
Business Academy cohort and; 2) approval of funding for the fall 2016 cohort in
an amount not to exceed $50,000 to help facilitate business creation
opportunities for primarily low- and moderate-income Evanston residents. Staff
recommends utilizing funds from the Community Development Block Grant
Economic Development Fund (Account No. 215.21.5260.63064) (revolving loan
fund and entitlement).
For Action
The Vote to approve this item was 9-0 and the item passed.
(O8) Ordinance 63-O-16, Setting Compensation for Members of the Evanston
City Council Following the Report and Recommendations of the
Compensation Committee
City Council Agenda September 12, 2016 Page 11 of 12
The Compensation Committee recommends the City Council adopt ordinance
63-O-16 setting compensation for the Evanston City Council for the time period
May 1, 2017 through April 30, 2021. The Ordinance reflects the recommendation
of the Compensation Committee which specified a salary increase to $15,990
annually for the Aldermen. There would be no other increases during the four
year period.
For Action
The Vote to approve was 6-3, with Aldermen Wynne, Miller, and Fiske voting nay.
(O9) Ordinance 64-O-16, Setting Compensation for the City Clerk Following the
Report and Recommendations of the Compensation Committee
The Compensation Committee recommends the City Council adopt ordinance
64-O-16 setting compensation for the City Clerk for the time period May 1, 2017
through April 30, 2021. The Ordinance reflects that the salary increase for the
City Clerk will be equal to the same increase that non -union city employees
receive each year for the four year period.
For Action
Alderman Miller motioned for a 4%/yea r increase, but the motion failed for lack of
a second. Alderman Wilson motioned for a $10,000 increase and second by
Alderman Miller. Roll Call Vote was 9-0 the motion passed.
Call of the Wards:
Ward 4, Alderman Wynne
Ward 5, Alderman Holmes congratulated Sam Johnson for street naming, and ward
meeting on Thursday at 7:30 PM.
Ward 6, Alderman Tendam had no report.
Ward 7, Alderman Revelle ward meeting on September 22, 2016.
Ward 8, Alderman Rainey thanked the residents for their concern of the bike lanes, and
announced
Ward 9, Alderman Miller made a request for staff to consider pregnancy policy, and to
Create a quite zone around Ridge and Oakton.
Ward 1, Alderman Fiske made a recommendation to Planning Commission.
Ward 2, Alderman Braithwaite thanked the persons for coming out concerning the bike
lanes in the second and fifth ward.
Ward 3, Alderman Wilson
City Council Agenda September 12, 2016 Page 12 of 12
Alderman Wilson motioned to convene into Executive Session to discuss
Litigation and Minutes it was seconded by many Aldermen. The Regular meeting
of the City Council ended at 11:40PM.
Submitted by,
Rodney Greene, MMC
City Clerk