HomeMy WebLinkAbout07.11.16 Minutes
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, July 11, 2016
Roll Call: Alderman Rainey Alderman Wilson
Alderman Miller Alderman Tendam
Alderman Fiske Alderman Revelle
Alderman Braithwaite
Absent: Aldermen Wynne & Holmes
Mayor Tisdahl called the Regular Meeting of the City Council to order at 8:03 PM.
Mayor Public Announcements and Proclamations
National Parks and Recreation Month – July 2016
City Manager Public Announcements
The City Manager introduced the new IMA Fellow to the Council.
Communications: City Clerk
The City Clerk had no communications.
Public Comment
The following persons spoke on Library Parking:
Chava Wu
Greg Weiss
Louise Knight
Junad Rizki
These persons spoke on Alley Paving:
Laurie McFarlane
Laurence Byrne
Robert Meleitiorris
Robert Freland
Bob Crews
City Council Agenda July 11, 2016 Page 2 of 11
These persons spoke on the Bee Code:
Nancy Schwartz
Michael Schwartz
Madelyne DuCre spoke on many items of concern on the Consent Agenda and off
SPECIAL ORDERS OF BUSINESS
(SP1) Ordinance 63-O-16, Setting Compensation for Members of the Evanston City
Council Following the Report and Recommendations of the Compensation
Committee
The Compensation Committee recommends the City Council adopt ordinance
63-O-16 setting compensation for the Evanston City Council for the time period
May 1, 2017 through April 30, 2021. The Ordinance reflects the recommendation
of the Compensation Committee which specified a salary increase to $15,990
annually for the Aldermen. There would be no other increases during the four
year period.
For Action
Alderman Rainey referred SP1 & SP2 to the Rules Committee for their August 1,
2016 meeting.
(SP2) Ordinance 64-O-16, Setting Compensation for the City Clerk Following the
Report and Recommendations of the Compensation Committee
The Compensation Committee recommends the City Council adopt ordinance
64-O-16 setting compensation for the City Clerk for the time period May 1, 2017
through April 30, 2021. The Ordinance reflects that the salary increase for the
City Clerk will be equal to the same increase that non-union city employees
receive each year for the four year period.
For Action
Referred to Rules Committee by Alderman Rainey.
(SP3) Ordinance 65-O-16, Setting Compensation for the Mayor Following the
Report and Recommendations of the Compensation Committee
The Compensation Committee recommends the City Council adopt ordinance
65-O-16 setting compensation for the Mayor for the time period May 1, 2017
through April 30, 2021. The Ordinance reflects the recommendations of the
Compensation Committee which specified a salary increase to $25,317 annually
for Mayor. There would be no other increases during the four year period.
For Action
Items not approved on Consent Agenda
(A3.4) Funding for Alley Paving Adjacent to Ryan Field West Parking Lot
Staff recommends City Council authorize funding for the City’s portion of the cost
associated with the construction of a concrete alley adjacent to the Ryan Field
West Parking Lot at an estimated cost of $411,000 for the City of Evanston
City Council Agenda July 11, 2016 Page 3 of 11
portion.
For Action
(A13) Ordinance 86-O-16, Negotiate the Sale of City-Owned Real Property
Located at 1714-20 Chicago Avenue
Staff recommends approval of Ordinance 86-O-16, “Authorizing the City Manager
to Negotiate the Sale of City-Owned Real Property Located at 1714 -20 Chicago
Avenue, Evanston, Illinois.” The sale of City-owned real property is a two-step
process; an ordinance must be adopted to authorize the City Manager to
negotiate the sale of property followed by an ordinance at a later date that
authorizes the City Manager to execute a sales contract that memorializes said
negotiations. A two-thirds majority of City Council is required to adopt Ordinance
86-O-16. To allow for negotiations to commence in a timely manner, suspension
of the rules is requested for introduction and adoption by City Council on July 11,
2016.
For Introduction and Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting June 27, 2016.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through June 26, 2016 $3,053,666.61
(A2) FY2016 City of Evanston Bills – June 28, 2016 $3,084,848.78
For Action
(A3.1) Change Order No. 1 with Alltown Bus Services, Inc. for 2016 Summer Bus
Transportation Agreement
Staff recommends City Council authorize the City Manager to execute Change
Order No. 1 to an agreement for 2016 Summer Bus Transportation with Alltown
Bus Service, Inc. (7300 Saint Louis Ave, Skokie, IL 60076) in the not -to-exceed
amount of $23,575.00, increasing the contract amount from $50,838.00 to
$74,413.00. The additional budget amount for this program will b e from the
following Business Units: $20,475.00 from Youth and Young Adult Division
(Account 100.30.3215.62490); $1700.00 from Robert Crown Center (Account
100.30.3095.62507); and $1400.00 from Fleetwood -Jourdain (Account
100.30.3040.62507). A journal entry in the amount of $15,000.00 in funds
provided by the Mental Health Board will be processed to cover most of the
charges to the Youth and Young Adult line item.
For Action
City Council Agenda July 11, 2016 Page 4 of 11
(A3.2) Agreement with Reliable & Associates Construction Company for Main
Library Underground Parking Garage Upgrade Phase 1 2016
Staff recommends City Council authorize the City Manager to execute a contract
for construction services related to the Main Library Underground Garage
Upgrade Phase 1 2016 (Bid 16-40) with Reliable & Associates Construction
Company (4106 S. Emerald Avenue, Chicago, IL 60609), in the amount of
$165,680. Phase 1 will remedy the deterioration of the floors and the garage
drainage system. Funding is from the Parking Services Fund (Account
505.19.7005.65515). This project is budgeted at $234,000 in FY 2016.
For Action
(A3.3) Agreement with Cushman & Wakefield for Maintenance Services at
Sherman Plaza
Staff recommends that City Council authorize the City Manager to continue the
agreement established in August 2006 for maintenance services at Sherman
Plaza at a not-to-exceed amount of $115,000 with Cushman & Wakefield, agent
for Highland Property Management, LLC (9500 W. Bryn Mawr Avenue, 8 th Floor,
Rosemont, IL 60018). The agreement covers the period of August 23, 2016
through August 22, 2017. Funding will be provided from the Parking Fund
(Account 505.19.7036.62660), with a budget of $95,000.
For Action
(A3.5) Approval of Preferred Design for Fountain Square Renovations
Staff recommends City Council authorize the City Manager to approve the
preferred plan for the Fountain Square Renovation Project (RFP 16 -68) and
proceed with the development of contract documents for bidding. Funding will be
provided from the Washington National TIF and expenses will be tracked in the
Capital Improvements Fund (Account 415.40.4126.62145 – 589105). This
project was budgeted for design and initial construction at $2,000,000 in FY
2016. Additional funding of approximately $3 million will need to b e budgeted in
FY 2017 and may be budgeted in other funds (Capital Projects, Water, Sewer,
Parking and Economic Development) depending on the total future allocation of
Washington National TIF expenses.
For Action
(A3.6) Amendment #1 for Phase 2 Engineering Services for Fountain Square
Renovations
Staff recommends City Council authorize the City Manager to execute
Amendment No. 1 to the existing engineering services contract for the Fountain
Square Renovation Project (RFP No. 15-68) with Christopher B. Burke
Engineering, Ltd (9575 W. Higgins Road, Suite 600, Rosemont, IL 60018). The
amendment will provide the Phase 2 design engineering services, modify the
existing agreement from $183,321.50 to $401,897.88 and extend the existing
contract deadline from December 31, 2016 to June 30, 2017. Funding will be
provided from the Washington National TIF and expenses will be tracked in the
Capital Improvements Fund, Account 415.40.4126.62145 – 589105). This project
was budgeted for design and initial construction at $2,000,000 in FY 2016.
City Council Agenda July 11, 2016 Page 5 of 11
For Action
(A3.7) Agreement with Kenny Construction Company for Large Diameter Sewer
Rehabilitation on Davis Street
Staff recommends that City Council authorize the City Manager to execute a
contract for the Large Diameter Sewer Rehabilitation – Davis Street (Bid No. 16-
48) with Kenny Construction Company (2215 Sanders Road, Suite 400,
Northbrook, IL) in the amount of $141,600.00. Funding is from Sewer Fund
(Account 515.40.4535.62461-547615), which has a remaining FY 2016 budget of
$472,974.
For Action
(A3.8) Agreement with Thieneman Construction, Inc. for Water Plant Reliability
Improvements
Staff recommends City Council authorize the City Manager to execute a contract
for the Water Treatment Plant Reliability Improvements (Bid No. 16 -17) with
Thieneman Construction, Inc. (17219 Foundation Parkway, Westfield, IN) in the
amount of $1,247,000.00, contingent upon receiving the appropriate loan funding
from the Illinois Environmental Protection Agency (IEPA). It is anticipated that
the IEPA will provide loan funding from the State Revolving Fund in an amount
up to $1,727,860.00 for engineering and construction of this project. This
amount includes a contingency of up to 3% above the bid price of the project.
With this funding, all eligible engineering and construction costs would be funded
by a loan repaid over 20 years at 1.86% interest. IEPA loan funding for this work
will be routed through the Water Fund, Capital Improvement (Account
513.71.7330.65515 – 733094), which has an FY 2016 budget allocation of
$2,500,000 for this project. Bid pricing was more favorable than expected, and
the low bid is significantly less than the budget allocation.
For Action
(A4) Resolution 51-R-16, Five Month Lease with Adriana Poterash for Space at
Noyes Cultural Arts Center
Staff recommends City Council adoption of Resolution 51 -R-16 authorizing the
City Manager to enter into an agreement for five -month lease term for Adriana
Poterash to lease space at the Noyes Cultural Arts Center.
For Action
(A5) Resolution 53-R-16, Five Year Parking Lease with YMCA at 1016 Grove
Street
The Transportation/Parking Committee and staff recommend City Council
approval of Resolution 53-R-16 authorizing the City Manager to enter a five (5)
year lease allowing continued use of City Parking Lot 38 located at 1016 Grove
Street. Lease would be with the Young Men’s Christian Association (YMCA)
located 1000 Grove Street, Evanston, IL 60201. Based on revenues in FY 2015
of $50,000, the annual anticipated lease cost will be at least $25,000. Funding
will be provided from the Parking System Fund (Account 505.19.7015.62375).
For Action
City Council Agenda July 11, 2016 Page 6 of 11
(A6) Ordinance 85-O-16, Five Year Property Lease with Enterprise Leasing of
Chicago, LLC at 1810 Maple Avenue
City staff recommends City Council approval of Ordinance 85 -O-16 authorizing
the City Manager to enter a five (5) year property lease with an option to extend
another five (5) years at 1810 Maple Avenue with Enterprise Leasing of Chicago,
LLC (Enterprise). On September 11, 2006, the City entered into a ten (10) year
property lease with Enterprise for its vehicle rental and leasing office with the
option to renew for five (5) years or through 2021. The parties seek to execute a
new lease agreement that can be renewed through 2025. Revenue will be placed
in the following: 2016 Revenue Account Property (Account 505.19.7037.56712)
and 2016 Revenue Account Parking (Account 505.19.7037.53510).
For Introduction
(A7) Ordinance 87-O-16, Increasing the Number of Class D Liquor Licenses for
The Barn Investment, LLC d/b/a The Barn
Local Liquor Commissioner recommends City Council adoption of Ordinance 87 -
O-16, which amends Evanston City Code Subsection 3 -4-6-(D) to increase the
number of authorized Class D liquor licenses from fifty-six (56) to fifty-seven (57)
and permit issuance of a Class D license to The Barn Investment, LLC d/b/a The
Barn located at 1016 Church Street.
For Introduction
(A8) Ordinance 88-O-16, Amending Subsection 3-4-6(P-3) of the City Code to
Allow for Sale of Beer Between the Hours of 8:00 a.m. to 2:00 a.m. On Any
Given Day
Local Liquor Commissioner recommends City Council adoption of Ordinance 88 -
O-16, which amends Evanston City Code Subsection 3-4-6-(O) to allow for the
sale of beer between the hours of 8:00 a.m. to 2:00 a.m. on any given day. Dil
Foods, Inc. d/b/a Shell Gas Station at 2494 Oakton Street made the initial
request to extend the hours for the sale of beer.
For Introduction
(A9) Ordinance 89-O-16, Increasing the Number of Class D Liquor Licenses for
E-Country, LLC d/b/a Union Squared Evanston
Local Liquor Commissioner recommends City Council adoption of Ordinance 89 -
O-16, which amends Evanston City Code Subsection 3 -4-6-(D) to increase the
number of authorized Class D liquor licenses from fifty-seven (57) to fifty-eight
(58) and permit issuance of a Class D license to E -Country, LLC d/b/a Union
Squared Evanston located at 1307 Church Street.
For Introduction
(A10) Ordinance 90-O-16, Decreasing the Number of Class D Liquor Licenses for
Davis Street, LLC d/b/a Davis Street Fishmarket
Staff recommends City Council adoption of Ordinance 90-O-16, which amends
Evanston City Code Subsection 3-4-6-(D) to decrease the number of authorized
Class D liquor licenses from fifty-eight (58) to fifty-seven (57). Davis Street, LLC
d/b/a Davis Street Fishmarket located at 501 Davis Street is permanently closed
City Council Agenda July 11, 2016 Page 7 of 11
and is therefore not renewing its liquor license.
For Introduction
(A11) Ordinance 92-O-16, Decreasing the Number of Class C-1 Liquor Licenses
for Four Corners, LLC, d/b/a Prairie Moon
Staff recommends City Council adoption of Ordinance 92-O-16, which amends
Evanston City Code Subsection 3-4-6-(C-1) to decrease the number of
authorized Class C-1 liquor licenses from five (5) to four (4). Four Corners, LLC,
d/b/a Prairie Moon (1502 Sherman Ave.) representative Robert Strom requested
a downgrade of its liquor license from Class C-1 to Class C.
For Introduction
(A12) Ordinance 93-O-16, Increasing the Number of Class C Liquor Licenses for
Four Corners, LLC d/b/a Prairie Moon
Staff recommends City Council adoption of Ordinance 93-O-16, which amends
Evanston City Code Subsection 3-4-6-(C) to increase the number of authorized
Class C liquor licenses from twenty-three (23) to twenty-four (24), and permit
issuance of a Class C license to Four Corners, LLC, d/b/a Prairie Moon located
at 1502 Sherman Avenue.
For Introduction
(A14) Ordinance 72-O-16, Approving Special Assessment 1518 for Alley Paving
Staff recommends approval of Ordinance 72 -O-16 allowing the paving of the
alley north of Reba Place and east of Ridge Avenue through the Special
Assessment Process. The total estimated construction cost is $304,972.20 and
the share of the adjacent property owners comes to $122,720. Funding will be
from the 2016 Capital Improvement Program (CIP) General Obligation Bonds
(Account 415.40.4116.65515 – 416511), which has $500,000 budgeted in FY
2016, and from the Sewer Fund (Acco unt 515.40.4535.62461 – 416510), which
has $60,000 budgeted in FY 2016 for this project.
For Action
(A15) Ordinance 73-O-16, Approving Special Assessment 1519 for Alley Paving
Staff recommends approval of Ordinance 73 -O-16 allowing the paving of the
alley north of Greenwood Street and east of Darrow Avenue through the Special
Assessment Process. The total estimated construction cost is $285,035 and the
share of the adjacent property owners comes to $57,973. Funding for this work
will be from the 2016 Capital Improvement Program (CIP) General Obligation
Bonds (Account 415.40.4115.65515-615511), which has an FY 2016 budget
allocation of $500,000.
For Action
(A16) Ordinance 74-O-16, Approving Special Assessment 1520 for Alley Paving
Staff recommends approval of Ordinance 74-O-16 allowing the paving of the
alley north of Greenwood Street and east of Dodge Avenue through the Special
Assessment Process. The total estimated cost for this project is $259,910.50. Of
this, $186,640.50 is funded by the City (by 2016 CIP GO Bond and CDBG
funds). The share allocated to the adjacent property owners comes to $73,270.
City Council Agenda July 11, 2016 Page 8 of 11
Funding for this work will be from the 2016 Capital Improvement Program (CIP)
General Obligation Bonds (Account 415.40.4115.65515-615511), which has an
FY 2016 budget allocation of $500,000, and from Community Development Block
Grant (CDBG) funding (Account 415.40.4216.65515-416512), which has an FY
2016 budget allocation of $440,000.
For Action
(A17) Ordinance 76-O-16, Authorizing 2016 A and B General Obligation Bond
Issues
Staff recommends adoption of Ordinance 76 -O-16 providing for the issuance of
the FY 2016 A and B bond issues as follows: 2016 A General Obligation Bond
Not-To-Exceed $14,000,000, and 2016 B General Obligation Refunding Bond
Not-To-Exceed $ 8,155,000. The ordinance will be completed and signed after
the bond sale date, which is tentatively scheduled for July 13, 2016. The
proposed $13,760,000 2016 A debt issuance is comprised of $9,730,000 of
unabated general obligation (G.O.) bonds, $3,930,000 of abated G.O. bonds,
and estimated debt issuance costs totaling approximately $100,000; the detailed
funding breakdown can be found on the staff memorandum.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Resolution 54-R-16, Approving a Plat of Subdivision for 1900-1904 Asbury
Avenue
City staff recommends approval of Resolution 54-R-16 to grant approval of the
proposed subdivision of the property located at 1900 -1904 Asbury Avenue from
one lot into two lots. The proposed subdivision would include an ingress and
egress easement over the south lot to allow access to the garage on the north lot
from Emerson Street.
For Action
(P2) Ordinance 49-O-16, Modifying Notice Requirement Provisions for Planning
and Zoning Cases
The Plan Commission and staff recommend approval of the Zoning Ordinance
Text Amendment to establish an applicant’s responsibility for mailed noticing
requirements for planning and zoning cases. The proposal allows the City to
contract the mailing of notices for planning and zoning cases to a third party
service and makes the applicant responsible for the cost of the mailing service.
For Introduction
(P3) Ordinance 47-O-16, Planned Development, 1815 Ridge/Oak Avenue
Staff recommends adoption of Ordinance 47-O-16 for approval of the Planned
Development with rezoning from C2 Commercial to D4-Downtown Transition and
a Special Use for Independent and Assisted Living units. The 10 -story 163-unit
residential building would consist of 102 independent and assisted living dwelling
City Council Agenda July 11, 2016 Page 9 of 11
units, 31 Assisted Living units for residents with cognitive impairment, 30 memory
care units and contain 67 parking spaces on site. The development includes one
site development allowance for 102 dwelling units where a maximum 84 are
allowed in the D4 zoning district.
For Introduction
(P4) Ordinance 82-O-16 Granting Major Zoning Relief for No Additional Parking
Spaces where 3 are Required for a Medical Office at 922 Noyes Street
The Zoning Board of Appeals and City staff recommends approval of Ordinance
82-O-16 granting major zoning relief for no additional parking spaces where three
additional parking spaces are required for a Medical Office, Evolution Spine &
Sports Therapy, at 922 Noyes Street. The applicant has complied with all other
zoning requirements, and meets the standards for variations.
For Action
(P5) Ordinance 83-O-16, granting a Special Use for a Resale Establishment,
Goodwill Store & Donation Center, at 1916 Dempster Street
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
83-O-16 granting special use approval for a Resale Establishment, Goodwill
Store & Donation Center, at 1916 Dempster Street in the C1 Commercial District.
The applicant has complied with all zoning requirements, and meets all of the
standards for a special use for this district. Staff recommends including additional
conditions to deter any donations being left/dropped off after the business is
closed, such as additional signage and a performance condition that if such
activity is encountered it could result in revocation of the special use approval.
For Action
(P6) Ordinance 84-O-16, Amending the Special Use for a Convenience Store at
555 Howard Street in the B3 District
Staff recommends approval of proposed Ordinance 84 -O-16. The proposed
Ordinance amends an existing special use for the convenience store located at
555 Howard Street to allow it to remain open until 1:00 a.m. instead of 10:00 p.m.
For Action
HUMAN SERVICES COMMITTEE
(H1) Ordinance 46-O-16 Amending Title 9, Chapter 4, Sections 19 and 20 of the
City Code to Include a Requirement for Notice to Adjacent Property Owners
to Obtain a Beekeeping License
The Human Services Committee (“HSC”) and City staff recommend City Council
adopt Ordinance 46-O-16 authorizing amendments to Title 9, Chapter 4,
Sections 19 and 20 “Beekeeping,” to include a requirement for notice to adjacent
property owners. The proposed recommendations in Ordinance 46-O-16 are
based on the health and safety of all residents, and common best practice for
urban beekeeping. In order to minimize negative health and safety impacts for
City Council Agenda July 11, 2016 Page 10 of 11
any residents from beekeeping practices, the ordinance requires the beekeeping
license applicants to provide proof of notice to all persons or entities that are
residential landowners, residential renters, business owners, and/or business
occupants with properties that share property line(s) with the property for which
the applicant seeks the license (collectively “adjacent property owners”). The
amendments also include a procedure by which the HSC can revie w and rule
upon any adjacent property owner’s objection to a license application.
For Action
RULES COMMITTEE
(O1) Ordinance 77-O-16, Amending the City Code to Establish the Housing,
Homelessness and Human Relations Commission
The Rules Committee and staff recommend City Council adopt Ordinance 77 -O-
16, which amends the City Code to merge the Housing and Homelessness
Commission, Human Relations Commission and ADA Advisory Committee into
the Housing, Homelessness and Human Relations Commission.
For Introduction
(O2) Ordinance 78-O-16, Amending the City Code to Merge the Environment
Board and Ladd Arboretum
The Rules Committee and staff recommend City Council adopt Ordinance 78 -O-
16, which amends the City Code to merge the Ladd Arboretum Committee
functions into the Environment Board. Staff requests continuance of Ordinance
78-O-16 for Introduction by City Council to August 15, 2016.
For Introduction
(O3) Ordinance 81-O-16, Amending the City Code to Merge the Parks and
Recreation Board and Citizen’s Advisory Committee on Public Place
Names
The Rules Committee and staff recommend City Council adopt Ordinance 80-O-
16 Amending Title 7, Chapter 9 of the Evanston City Code, as amended, which
merges the functions of the Parks and Recreation Board and Citizen’s Advisory
Committee on Public Place Names into a newly established Parks, Recreation
and Community Service Board.
For Introduction
APPOINTMENTS
(APP1)For Appointment to:
Arts Council Susan Davis Friedman
For Action
City Council Agenda July 11, 2016 Page 11 of 11
(APP2)For Re-Appointment to:
Parks and Recreation Board Daniel Stein
For Action
Alderman Rainey motioned for approval of the Consent Agenda and a second from
Alderman Tendam. 7-0 and the motion passed.
Call of the Wards
Ward 8, Ald. Rainey announced the food truck concert event for Brummell Park will
occur tomorrow night.
Ward 9, Ald. Miller had no report.
Ward 1, Ald. Fiske had no report, she later wanted to remove from the table
Harley/Clarke issue at the August 15th meeting.
Ward 2, Ald. Braithwaite had no report.
Ward 4, Ald. Wilson had no report.
Ward 6, Ald. Tendam announced his 6th ward meeting. This will occur on July 28, 2016,
and he referred the bee keeping issue to staff to identify some common bee keeping
areas.
Ward 7, Ald. Revelle had no report.
Alderman Wilson motioned to go into Executive Session to discuss Litigation and
Minutes with a second Alderman Tendam. With a Voice Vote the motion passed and the
meeting ended at 9:30 PM.
Submitted,
Hon. Rodney Greene, MMC
City Clerk