HomeMy WebLinkAbout06.27.16 Minutes
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, June 27, 2016
Roll Call: Alderman Revelle Alderman Wilson
Alderman Rainey Alderman Holmes
Alderman Fiske Alderman Tendam
Alderman Braithwaite
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Public Announcements and Proclamations
Divvy Launch in Evanston was presented by Kattie Knapp, Transportation & Mobility
Coordinator. There will be 100 bikes and 10 stations in Evanston with installation on
Wed. 6/29 and Fri. 7/01.
City Manager Public Announcements
United Way North-Northwest 11th Annual Community Awards was presented by Mr.
Marty Lyons, Asst. City Manager, Financial Director. He thanked the staff who assisted in
winning the leading municipal agent recognition.
Recognition of Oscar Murillo, ICMA Fellow was presented by City Manager Bobkiewicz,
as Oscar will be leaving to return to California.
Laura Biggs, Bureau Chief Capital Planning gave her report concerning IDOT.
Communications: City Clerk
The Clerk announced the free summer meals for everyone during the summer days.
For more information call (800) 359-2163, or text FoodIL to 877877.
Public Comments:
Persons addressing Special Assessment:
Jason Schwartzwald
Dan Schwartzwald
Persons addressing Goodwill Special Use:
Lisa Dziekau,
Brad Taylor
Lorraine Guerra
Persons addressing Beekeeping:
Leslie Shad stated she felt this was an action to halt beekeeping in Evanston.
Lisa Hilgenberg, Botanical Gardens Horticulturalist. There are 8 hives located 36 feet
City Council Agenda June 27, 2016 Page 2 of 10
from the pathway. She has only been stung once in 7 years.
Ann Stevens is a volunteer beekeeper at the Botanical Gardens
Marcy Schwartz
Michael Schwartz
Priseilla Giles
Addressing Item O2 Rules Committee:
Wendy Pollock
SPECIAL ORDER OF BUSINESS
(SP1) City of Evanston’s Youth and Young Adult Division
Alderman Miller has requested an update on staffing of the City’s Youth and
Young Adult Division. Director of Parks, Recreation and Community Services,
Lawrence Hemingway will provide a presentation at the meeting, which will
include information about the Division, including budget and current staffing
levels.
For Discussion
(SP2) Ordinance 63-O-16, Setting Compensation for Members of the Evanston City
Council Following the Report and Recommendations of the Compensation
Committee
The Compensation Committee recommends the City Council adopt ordinance
63-O-16 setting compensation for the Evanston City Council for the time period
May 1, 2017 through April 30, 2021. The Ordinance reflects the recommendation
of the Compensation Committee which specified a salary increase to $15,990
annually for the Aldermen. There would be no other increases during the four
year period.
For Introduction
(SP3) Ordinance 64-O-16, Setting Compensation for the City Clerk Following the
Report and Recommendations of the Compensation Committee
The Compensation Committee recommends the City Council adopt ordinance
64-O-16 setting compensation for the City Clerk for the time period May 1, 2017
through April 30, 2021. The Ordinance reflects that the salary increase for the
City Clerk will be equal to the same increase that non -union city employees
receive each year for the four year period.
For Introduction
(SP4) Ordinance 65-O-16, Setting Compensation for the Mayor Following the
Report and Recommendations of the Compensation Committee
The Compensation Committee recommends the City Council adopt ordinance
65-O-16 setting compensation for the Mayor for the time period May 1, 2017
through April 30, 2021. The Ordinance reflects the recommendations of the
Compensation Committee which specified a salary increase to $25,317 annually
for Mayor. There would be no other increases during the four year period.
For Introduction
City Council Agenda June 27, 2016 Page 3 of 10
(SP5) Aldermanic Communications Allowance
It is recommended that the City Council consider a standardized communications
allowance for the Mayor and each Alderman effective May 1, 2017 for the next
City Council.
For Action
Items not approved on Consent Agenda:
(A9) Ordinance 75-O-16, Amendments to Nuisance Premise Ordinance
The Neighborhood Integrity Ordinance Subcommittee and City staff recommend
City Council adoption of Ordinance 75 -O-16, amending City Code Section 9-5-4
to revise the nuisance premise action procedure and process. This Ordinance
sets forth a specific process to address and abate the nuisance with cooperative
and uncooperative property owners.
For Action
(P1) Ordinance 82-O-16 Granting Major Zoning Relief for No Additional Parking
Spaces where 3 are Required for a Medical Office at 922 Noyes Street
The Zoning Board of Appeals and City staff recommends approval of Ordinance
82-O-16 granting major zoning relief for no additional parking spaces where three
additional parking spaces are required for a Medical Office, Evolution Spine &
Sports Therapy, at 922 Noyes Street. The applicant has complied with all other
zoning requirements, and meets the standards for variations. Suspension of the
Rules is requested for Introduction and Action by City Council on June 27, 2016.
For Introduction and Action
(H2) Ordinance 46-O-16, Beekeeper License Ordinance Amendments
The Human Services Committee (“HSC”) and City staff recommend City Council
adopt Ordinance 46-O-16 authorizing amendments to Title 9, Chapter 4,
Sections 19 and 20 “Beekeeping,” to include a requirement for notice to adjacent
neighbors. The proposed recommendations in Ordinance 46 -O-16 are based on
the health and safety of all residents, and common best practice for urban
beekeeping. In order to minimize negative health and safety impacts for any
residents from beekeeping practices, the ordinance requires the beekeeping
license applicants to provide proof of notice to all persons or entities that are
residential landowners, residential renters, business owners, and/or business
occupants with properties that share property line(s) with the property for which
the applicant seeks the license. The amendments also include a procedure by
which the HSC can review and rule upon any adjacent neighbor’s objection to a
license application.
For Introduction
(O1) Ordinance 77-O-16, Amending the City Code to Establish the Housing,
Homelessness and Human Relations Commission
The Rules Committee and staff recommend City Council adopt Ordinance 77 -O-
16, which amends the City Code to merge the Housing and Homelessness
Commission, Human Relations Commission and ADA Advisory Committee into
City Council Agenda June 27, 2016 Page 4 of 10
the Housing, Homelessness and Human Relations Commission.
For Introduction
(O2) Ordinance 78-O-16, Amending the City Code to Merge the Environment
Board and Ladd Arboretum
The Rules Committee and staff recommend City Council adopt Ordinance 78 -O-
16, which amends the City Code to merge the Ladd Arboretum Committee
functions into the Environment Board.
For Action
(O3) Ordinance 81-O-16, Amending the City Code to Merge the Parks and
Recreation Board and Citizen’s Advisory Committee on Public Place
Names
The Rules Committee and staff recommend City Council adopt Ordinance 80 -O-
16 Amending Title 7, Chapter 9 of the Evanston City Code, as amended, which
merges the functions of the Parks and Recreation Board and Citizen’s Advisory
Committee on Public Place Names into a newly established Parks, Recreation
and Community Service Board.
For Introduction
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting June 20, 2016.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through June 12, 2016 $2,834,848.03
(A2) FY2016 City of Evanston Bills – June 28, 2016 $2,874,643.74
For Action
(A3.1) Police and Fire Replacement Vehicle Purchases for 2016 from Currie
Motors
Staff recommends City Council approval for the following vehicle replacement
purchases for the Evanston Police and Fire Departments. This purchase consists
of eighteen (18) replacement vehicles/equipment, which consists of seventeen
(17) units for Police and (1) unit for Fire from Currie Motors (9423 W. Lincoln
Highway, Frankfort, IL 60423) in the amount of $473,099. Currie Motors is the
Northwest Municipal Conference Suburban Purchasing Cooperative Competitive
Bid (SPC) winner. Funding for the vehicles/units will be from the Equipment
Replacement Fund (Account 601.19.7780.65550) in the amount of $473,099
which has a budgeted amount of $1,455,422.
For Action
City Council Agenda June 27, 2016 Page 5 of 10
(A3.2) Recycle Vehicle Single Source Purchase from R.N.O.W. Incorporated
Staff recommends that the City Council approves the purchase of one (1)
recycling vehicle from R.N.O.W. Incorporated (8636R W. National Avenue, West
Allis, WI 53227) in the amount of $248,131 for 2 016. R.N.O.W was the only
responder to Bid 16-05 in 2016 for the replacement bid specification developed
by both Fleet Services and Public Works Agency staff. Funding for the vehicle
will be from the Equipment Replacement Fund (Account 601.26.7780.65550),
which has a budgeted amount of $1,455,422.00 in FY 2016. The proposed
expenditure for the 2016 replacement unit amounts to 17.2% of the 2016 budget
amount.
For Action
(A3.3) Change Order with SP Plus Municipal Services for 2011-2015 Management
& Operations of Self Park Facilities Contract
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 to the contract for the 2011-2015 Management &
Operations of Self Park Facilities Contract (RFP#11-66) to SP Plus Municipal
Services, formerly known as Central Parking Services (200 East Randolph
Street, Suite 5475, Chicago, IL 60601). This Change Order provides a final
reconciliation of overages in operational expenses incurred by the vendor as per
the original contract dated May 2011. The cost of this change order is not to
exceed $162,449.11. Funding for the project will be provided b y the Parking
Fund (Accounts 505.19.7025.62400, 505.19.7036.62400 and
505.19.7037.62400). The original estimated cost over the term of the agreement
was $9,393,513.44. Payments to date total $9,393,513.44. Combining this
change order with the original operational cost, results in a total cost of
$9,555,962.55 or a 1.73% variance over the term.
For Action
(A3.4) Change Order 2 to Agreement with CDM Smith for SCADA Support
Services
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 2 for the Supervisory Control and Data Acquisition (SCADA)
Support Services agreement with CDM Smith (125 S. Wacker Drive, Chicago, IL
60606) for a time extension of 182 days. This will extend the completion date
from December 31, 2015, to June 30, 2016. There is no cost associated with this
change order. Funding for this project is provided from the Water Fund (Account
510.40.4200.62245), which has an FY 2016 budget allocation of $60,000.
For Action
(A3.5) Contract with Alpine Demolition Services, LLC for Ladd Arboretum
Windmill Demolition
Staff recommends City Council authorize the City Manager to execute a contract
for the Ladd Arboretum Windmill Demolition (Bid No. 16 -49) with Alpine
Demolition Services, LLC (3515 Stern Avenue, St. Charles, IL 60174) in the
City Council Agenda June 27, 2016 Page 6 of 10
amount of $22,250.00. Funding will be provided from the Capital Improvement
Program (CIP) General Obligation Bonds (Account 415.40.4116.65515 –
616011) in the amount of $25,000. This project was budgeted at $25,000 in the
FY 2016.
For Action
(A3.6) Handyman Agreement with Sam Goss & Associates
Staff recommends that City Council authorize the City Manager to execute a one
(1) year agreement with two (2) one-year renewals with Sam Goss & Associates
(1727 Brummel, Evanston, IL) to provide handyman services for the Handyman
Program (RFP 16-46). This agreement has a term of July 1, 2016 – June 30,
2017 at a cost-not-to-exceed $50,000 (labor plus materials/supplies purchased to
complete a task).
For Action
(A3.7) Authorization to Renew Line of Credit of $2.2 Million
Staff recommends that City Council authorize the City Manager to renew the
agreement with First Bank and Trust to have access to a Line of Credit up to an
amount of $2.2 million for use in the Howard Ridge and West Evanston TIF.
For Action: Accept and Place on File
(A3.8) Opening of Harley Clarke Mansion for One-Day Allowing Interested Parties
to Tour the Facility
Alderman Eleanor Revelle has requested the City Council consider allowing the
City of Evanston to open its facilities at 2603 Sheridan Road (Harley Clarke
Mansion) for one day to allow interested parties to tour the facilities.
For Action
(A4) Resolution 50-R-16, Easement Agreement with the Metropolitan Water
Reclamation District of Greater Chicago for Four Existing Storm Sewers
Staff recommends City Council approval of Resolution 50 -R-16 authorizing the
City Manager to execute an easement agreement with the Metropolitan Water
Reclamation District of Greater Chicago. This easement allows the City to
maintain and repair seven existing storm sewers at four locations. The new 25-
year easement agreement would terminate on May 20, 2042.
For Action
(A5) Ordinance 72-O-16, Approving Special Assessment 1518 for Alley Paving
Staff recommends approval of Ordinance 72 -O-16 allowing the paving of the
alley north of Reba Place and east of Ridge Avenue through the Special
Assessment Process. The total estimated construction cost for this alley is
$304,972.20 and the share of the adjacent property owners comes to $122,720.
Funding will be from the 2016 Capital Improvement Program (CIP) General
Obligation Bonds (Account 415.40.4116.65515 – 416511), which has $500,000
budgeted in FY 2016, and from the Sewer Fund (Account 515.40.4535.62461 –
City Council Agenda June 27, 2016 Page 7 of 10
416510), which has $60,000 budgeted in FY 2016 for this proje ct.
For Action
(A6) Ordinance 73-O-16, Approving Special Assessment 1519 for Alley Paving
Staff recommends approval of Ordinance 73 -O-16 allowing the paving of the
alley north of Greenwood Street and east of Darrow Avenue through the Special
Assessment Process. The total estimated construction cost is $285,035 and the
share of the adjacent property owners comes to $57,973. Funding for this work
will be from the 2016 Capital Improvement Program (CIP) General Obligation
Bonds (Account 415.40.4115.65515-615511), which has an FY 2016 budget
allocation of $500,000.
For Action
(A7) Ordinance 74-O-16, Approving Special Assessment 1520 for Alley Paving
Staff recommends approval of Ordinance 74 -O-16 allowing the paving of the
alley north of Greenwood Street and east of Dodge Avenue through the Special
Assessment Process. The total estimated cost for this project is $259,910.50. Of
this, $186,640.50 is funded by the City and the share allocated to the adjacent
property owners comes to $73,270. Funding for this work will be from the 2016
Capital Improvement Program (CIP) General Obligation Bonds (Account
415.40.4115.65515-615511), which has an FY 2016 budget allocation of
$500,000, and from Community Development Block Grant (CDBG) funding
(Account 415.40.4216.65515-416512), which has an FY 2016 budget allocation
of $440,000.
For Action
(A8) Ordinance 71-O-16, Amendments to Landlord Tenant Ordinance
The Neighborhood Integrity Ordinance Subcommittee and City staff recommend
City Council adoption of Ordinance 71-O-16, amending City Code Title 5,
Chapter 3 Landlord Tenant Regulations to add Tenant and Landlord obligations
for criminal activity at residential rental properties. This Ordinance is devoted to
setting community expectations and standards for any criminal activity that
occurs at residential rental property.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P2) Ordinance 83-O-16, granting a Special Use for a Resale Establishment,
Goodwill Store & Donation Center, at 1916 Dempster Street
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
83-O-16 granting special use approval for a Resale Establishment, Goodwill
Store & Donation Center, at 1916 Dempster Street in the C1 Commercial District.
The applicant has complied with all zoning requirements, and meets all of the
standards for a special use for this district. Staff recommends including additional
conditions to deter any donations being left/dropped off after the business is
City Council Agenda June 27, 2016 Page 8 of 10
closed, such as additional signage and a performance condition that if such
activity is encountered it could result in revocation of the special use approval.
For Introduction
(P3) Ordinance 84-O-16, Amending the Special Use for a Convenience Store at
555 Howard Street in the B3 District
Staff recommends approval of proposed Ordinance 84 -O-16. The proposed
Ordinance amends an existing special use for the convenience store located at
555 Howard Street to allow it to remain open until 1:00 a.m. instead of 10:00 p.m.
For Introduction
(P4) Ordinance 70-O-16 Granting Major Zoning Relief for One Additional
Dwelling Unit, Balconies, and Building Lot Coverage at 493-495 Sheridan
Road
City staff recommends approval of Ordinance 70 -O-16 granting major zoning
relief for one additional dwelling unit with a total of seven dwelling units where six
units are permitted, a 0’ east interior side yard setback for balconies where 2.7’
setback is required, and an increase in building lot coverage from a legally -
nonconforming 50.5% to 55.6% (due to the additi on of two open parking spaces)
where a maximum 45% is allowed, at 493-495 Sheridan Road. The applicant
has complied with all other zoning requirements, and meets the standards for
variations.
For Action
HUMAN SERVICES COMMITTEE
(H1) Additional 2016 Mental Health Board Funding Recommendations
The Human Services Committee and the Mental Health Board recommend City
Council approval of the proposed allocation of $30,000 from the Human Services
fund: $15,000 for the Youth Job Center and $15,000 for the City of Evanston
Mayor’s Summer Youth Employment Program, both of which provide summer
jobs to Evanston youth. $767,055 from the Human Services Fund was budgeted
in 2016 for allocation by the Mental Health Board from account
176.24.4651.XXXXX (each agency will be assigned its own account number
once approved by Council) to be used by social services agencies in 2016.
Allocations totaling $737,055 were approved by City Council on November 9,
2015. This recommendation for $30,000 was not approved in 2015.
For Action
Items for discussion:
(A9) Ordinance 75-O-16, Amendments to Nuisance Premise Ordinance
The Neighborhood Integrity Ordinance Subcommittee and City staff recommend
City Council adoption of Ordinance 75-O-16, amending City Code Section 9-5-4 to
revise the nuisance premise action procedure and process. This Ordinance sets
City Council Agenda June 27, 2016 Page 9 of 10
forth a specific process to address and abate the nuisance with cooperative and
uncooperative property owners.
For Action
Ald. Miller motioned for approval as amended and it was second and with a Roll Call
Vote of 7-0 and the motion was approved.
(P1) Ordinance 82-O-16 Granting Major Zoning Relief for No Additional Parking
Spaces where 3 are Required for a Medical Office at 922 Noyes Street
The Zoning Board of Appeals and City staff recommends approval of Ordinance
82-O-16 granting major zoning relief for no additional parking spaces where three
additional parking spaces are required for a Medical Office, Evolution Spine &
Sports Therapy, at 922 Noyes Street. The applicant has complied with all other
zoning requirements, and meets the standards for variations. Suspension of the
Rules is requested for Introduction and Action by City Council on June 27, 2016.
For Introduction and Action
Ald. Wilson motioned for approval for introduction and it was second. With a Roll Call
Vote of 7-0 the motion was approved. Ald. Wilson motioned to suspend the rules and
Ald. Miller second. With a Roll Call Vote of 6-1 the motion failed.
(H2) Ordinance 46-O-16, Beekeeper License Ordinance Amendments
The Human Services Committee (“HSC”) and City staff recommend City Council
adopt Ordinance 46-O-16 authorizing amendments to Title 9, Chapter 4,
Sections 19 and 20 “Beekeeping,” to include a requirement for notice to adjacent
neighbors. The proposed recommendations in Ordinance 46 -O-16 are based on
the health and safety of all residents, and common best practice for urban
beekeeping. In order to minimize negative health and safety impacts for any
residents from beekeeping practices, the ordinance requires the beekeeping
license applicants to provide proof of notice to all persons or entities that are
residential landowners, residential renters, business owners, and/or business
occupants with properties that share property line(s) with the property for which
the applicant seeks the license. The amendments also include a procedure by
which the HSC can review and rule upon any adjacent neighbor’s objection to a
license application.
For Introduction
Ald. Fiske motioned for approval and second by Ald. Braithwaite. Roll Call Vote was 7-0
and it was approved.
(O1) Ordinance 77-O-16, Amending the City Code to Establish the Housing,
Homelessness and Human Relations Commission
The Rules Committee and staff recommend City Council adopt Ordinance 77 -O-
16, which amends the City Code to merge the Housing and Homelessness
Commission, Human Relations Commission and ADA Advisory Committee into
the Housing, Homelessness and Human Relations Commission.
For Introduction
This item was held over to the next meeting of July 11, 2016.
City Council Agenda June 27, 2016 Page 10 of 10
(O2) Ordinance 78-O-16, Amending the City Code to Merge the Environment
Board and Ladd Arboretum
The Rules Committee and staff recommend City Council adopt Ordinance 78 -O-
16, which amends the City Code to merge the Ladd Arboretum Committee
functions into the Environment Board.
For Action
This item was held over to the next meeting of July 11, 2016.
(O3) Ordinance 81-O-16, Amending the City Code to Merge the Parks and
Recreation Board and Citizen’s Advisory Committee on Public Place
Names
The Rules Committee and staff recommend City Council adopt Ordinance 80 -O-
16 Amending Title 7, Chapter 9 of the Evanston City Code, as amended, which
merges the functions of the Parks and Recreation Board and Citizen’s Advisory
Committee on Public Place Names into a newly established Parks, Recreation
and Community Service Board.
For Introduction
This item was held over to the next meeting of July 11, 2016.
Alderman Rainey motioned for approval of the Consent Agenda with a second. The Roll
Call Vote was 7-0 and the motion was approved.
Call of the Wards:
Ward 7, Ald. Revelle had no report.
Ward 8, Ald. Rainey read a card for 6th grade chief’s culinary event Mon., July 11 th from
6:30-9:30.
Ward 9, Ald. Miller had no report.
Ward 1, Ald. Fiske gave a hello to Ald. Holmes and her successful surgery.
Ward 2, Ald. Braithwaite thanked the Smith Park residents to unite the neighbors, also
thanked Director Thomas-Smith first Man Up event.
Ward 4, Ald. Wilson had no report.
Ward 6, Ald. Tendam reminded residents not to place chairs or barriers
The Mayor asked for a motion to adjourn and it was moved by Ald. Rainey and it was
second. The meeting ended at 10:55 pm
Submitted by,
Rodney Greene, MMC
City Clerk