HomeMy WebLinkAbout05.09.16 Minutes
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, May 9, 2016
Roll Call: Alderman Braithwaite Alderman Tendam
Alderman Wynne Alderman Revelle
Alderman Wilson Alderman Rainey
Alderman Holmes
Absent: Aldermen Miller & Fiske
Mayor Tisdahl called the Regular Meeting of the City Council to order at 7:51 p.m.
Mayor Public Announcements and Proclamations
Mayor Tisdahl announced the birth of Alderman Miller’s new baby boy.
Public Service Recognition Week, May 1-7, 2016 was proclaimed by the Mayor, as she
called Mr. Lyons forward to recognize a few employees. They were: Police Department-
Thomas Devine (40 yrs); Katherine Thompson (30 yrs); Gene Mulligan, Jr. (25 yrs); Lynn
Fishman (25 yrs); Reginald Napier (25 yrs); Tom Moore (25 yrs); Sue Ponteralli (25 yrs);
Fire Department- Alan Lermer (25 yrs); Manuel Parino (25 yrs); Health Department-
Mayda Figueroa (30 yrs); Public Works- William Doby (35 yrs); James Mersin (35 yrs);
Luis Ortiz (25 yrs); Antonio Galati (25 yrs); Library- Lorraine Stringfellow (30 yrs).
Erica Storlie assisted in presenting these employees: Pat Ford (35 yrs); Kathy Brown (35
yrs); Ricky Voss (35 yrs); Dennis Lawrence (25 yrs).
Mr. Stoneback assisted in the following employee: Gerald Franklin (30 yrs);
Mr. Hemmingway assisted in this employee: John Rucci (25 yrs)
City Manager Bobkiewicz announced the following Dire ctors: Erica Storlie (10 yrs);
Evonda Thomas-Smith (10 yrs); Geg Klaiber (30 yrs); Dave Stoneback (30 yrs).
National Preservation Month
National Police Week, May 15-21, 2016
National Public Works Week, May 15-21, 2016
Food Allergy Awareness Week – May 8-14, 2016
City Manager Public Announcements
City Manager announced the refusal from Dave’s Italian Kitchen for assistance from the
City. Mr. Hemmingway gave an update on the Dog Beach and the dredging the beaches
sand from the boat launch. An additional fence structure will be included about 5 – 10
City Council Agenda May 9, 2016 Page 2 of 10
feet in the water. City Manager then announced the May 16th Council Meeting has been
cancelled because there is no need for the meeting and also the Rules Committee is
cancelled as well.
Communications: City Clerk had no communications.
Public Comment:
Lenice Levy gave her comments concerning her interest in locating her business in the
633 Howard Street location. She wanted to know why she was denied a lease.
Mike Vasilko urged the Council to reject the Straw Dog’s application due to the unfair
decision to place them over a successful entity, who would be paying rent and Straw Dog
will pay almost nothing for rent.
SPECIAL ORDER OF BUSINESS
(SP1) Appeal of Certificate of Appropriateness Denial for Roof Replacement from
Clay Tile to Asphalt Shingles for 1012 Lake Street
City staff recommends upholding the December 15, 2015 Preservation
Commission decision denying a Certificate of Appropriateness (COA) for the
replacement of the ceramic tile roof with fiberglass shingles on the building at
1012 Lake Street. Staff concurs with the Preservation Commission’s decision to
approve a COA for the replacement of the ceramic tile roof with similar ceramic
tile material. The property is an Evanston landmark and located within the
Evanston Ridge Historic District.
For Action
Dominic Ailaire spoke concerning the roof replacement of St. Mary’s Church. He then
allowed Andy Vazzano a member of St. Mary to address the Council. He stated they
have an alternative proposal and is asking the Council to approve their alternative
proposal. James Wollenski also spoke to the Council stating this will save them $50,000
on the project. Father Greg the pastor stated he would like to have a vote from the
Council tonight.
David Guran urged the Council not allow this new proposal to move ahead. The church
could ask their members for the support.
Alderman Wynne motioned to keep St. Mary connected to the original proposal, and
second by Alderman Revelle. Alderman Wynne stated she did not like the idea of
putting the Council in a position of choosing between helping the poor and maintaining a
historic district, it is an unfair burden to put on the Council.
Alderman Wilson stated the alternative D is not an unreasonable request, and it is not
the church that has put us in this situation. We do that to them and not them to us.
Alderman Revelle stated the tile should be restored to its original tiles on the roof.
Alderman stated she will voting against the proposal. Mayor Tisdahl stated she will not
be voting, but she supports option D. Alderman Tendam will be supportin g option D as
well. The vote was taken on Alderman Wynne’s motion and it failed 5-2 (Aldermen
Rainey, Braithwaite, Wilson, Holmes, and Fiske voted nay). Vote to approve the
City Council Agenda May 9, 2016 Page 3 of 10
alternate plan D was 5-2 (Aldermen Wynne and Revelle voted nay).
Items not approved on Consent Agenda:
(A3.14)Contract with Vision Internet for Website Redesign and Hosting Contract
Staff recommends City Council authorize the City Manager to negotiate a two -
year single source service agreement, with an option to renew for two additional
one-year terms, with Vision Internet (222 N. Sepulveda Blvd., Suite 1500, El
Segundo, CA 90245) in the amount of $45,285.00 for FY 2016 and $10,000.00
for FY 2017/2018 to cover website design and hosting services for the City of
Evanston website. Funding will be from Information Technology Account
(Account 100.19.1932.62340) with a 2016 budgeted amount of $437,163.00.
For Action
(A4) Resolution 36-R-16 Authorizing Lease Agreement with Strawdog Theatre
Company for Rehearsal and Office Space at 633 Howard
Staff recommends City Council adopt Resolution 36-R-16 authorizing the City
Manager to execute a lease agreement with Strawdog Theatre Company for
rehearsal and office space at 633 Howard Street. The 18-month lease is for
temporary occupancy in support of the City’s efforts to bring Strawdog Theatre
Company to Howard Street. Monthly rent would be $1,200, due by the 1st of each
month.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting April 25, 2016.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through April 17, 2016 $2,795,188.45
(A2) FY2016 City of Evanston Bills – May 10, 2016 $3,284,050.28
Credit Card Activity – Period Ending March 31, 2016 $174,333.87
For Action
(A3.1)Contract with TFS Alliance Group for Roof Evaluation Services at Various
City Facilities
Staff recommends City Council authorize the City Manager to execute a contract
for professional services related to the Roof Evaluation Services for Various City
Facilities Project (RFP No. 16-24) with TFS Alliance Group (6430 N. Central
Avenue, Suite 202, Chicago, IL 60646) in the amount of $29,900.00. Funding will
City Council Agenda May 9, 2016 Page 4 of 10
be provided from the Capital Improvement Program (CIP) General Obligation
Bonds (Account 415.40.4116.62145 – 616018). This project is budgeted at
$30,000 in FY 2016.
For Action
(A3.2) Contract with Precision Pavement Markings, Inc. for 2016 Pavement
Marking Program
Staff recommends City Council authorize the City Manager to execute a contract
with Precision Pavement Markings, Inc. (P.O. Box 705, Elgin, IL 60123) in the
amount of $100,000. Precision Pavement Marking was the lowest responsive
bidder for the 2016 Municipal Partnering Initiative Pavement Marking Contract.
Funding for this project will be provided from the 2016 Capital Improvement
General Obligation Bonds (Account 415.40.4116.65515 - 416516), which has
$150,000 budgeted for Pavement Markings and Streetlight improvements.
For Action
(A3.3) Change Order No. 2 to Engineering Services Agreement with CDM Smith
for Water Treatment Plant Reliability Improvements
Staff recommends City Council authorize the City Manager to execute Change
Order No. 2 to an agreement for Water Treatment Plant Reliability Improvements
Engineering Services (RFP 15-27) with CDM Smith (125 South Wacker Drive,
Chicago, IL) in the not-to-exceed amount of $13,955, increasing the contract
amount from $230,713 to $244,668. This project is budgeted in the Water Fund
(Account 513.71.7330.62140 – 733094), which has a FY 2016 budget allocation
of $2,500,000 for engineering and construction. The City is in the process of
obtaining a low interest loan from the Illinois Environmental Protection Agency
(IEPA) to fund the project.
For Action
(A3.4) Amendment to Engineering Services Agreement for Water Treatment Plant
Reliability Improvements
Staff recommends City Council authorize the City Manager to execute
Amendment No. 1 to an agreement for Water Treatment Plant Reliability
Improvements Engineering Services (RFP 15-27) with CDM Smith (125 South
Wacker Drive, Chicago, IL) in the not-to-exceed amount of $200,766, increasing
the contract amount from $244,668 to $445,434. It will also extend the contract
duration by 335 days from May 31, 2016 to May 1, 2017. This project is budgeted
in the Water Fund (account 513.71.7330.62140 – 733094), which has a FY 2016
budget allocation of $2,500,000 for engineering and construction. The City is in
the process of obtaining a low interest loan from the Illinois Environmental
Protection Agency (IEPA) to fund the project.
For Action
(A3.5) Single Source Purchase of Hot Mix Asphalt from Builders Asphalt
Staff recommends City Council authorize the City Manager to execute a one-year
single source contract for the purchase of hot mix asphalt with Builders Asphalt
(4413 Roosevelt Road Suite 108, Hillside, IL 60162) in the amount of $46,800.
This purchase is budgeted as follows: $39,800 from the General Fund (Account
City Council Agenda May 9, 2016 Page 5 of 10
100.40.4510.65055, with a budget of $132,500); $4,000 from the Water Fund
(Account 510.40.4540.65051, with a budget of $27,600); and $3,000 from the
Sewer Fund (Account 515.40.4530.65051, with a budget of $10,000).
For Action
(A3.6) Purchase Order with Suburban Tree Consortium for Trees and Planting
Services
Staff recommends City Council authorize the City Manager to execute a
purchase order for the purchase of 213 trees and planting services of 100 trees
from Suburban Tree Consortium (STC) in the amount of $51,686.60. Funding for
this purchase is provided from two sources. The first source is from General
Fund line item in the Forestry Division budget –100.40.4320.65005. The total
budget within this line item is $90,000 , which is used for both the spring and fall
planting seasons. The second source of funding is from the “Replant Express”
program. This program allows residents to pay $250 or $425 (the cost of a 2.5” or
3.5” tree plus delivery) to be added to our planting list immediately, rather than
waiting the two years it typically takes for a replacement tree. There are fifteen
additional trees being planted through this program which generated $5,325 in
payments.
For Action
(A3.7) Contract Renewal with GSG Material Testing Inc. for 2016 Material Testing
and Inspection Services
Staff recommends City Council authorize the City Manager to execute a renewal
agreement for Material Testing and Inspection Services with GSG Material
Testing Inc. (2945 West Harrison Street, Chicago, IL) to provide material testing
services for various City construction projects. This is the third year of a three
year contract with a recommendation for funding of 2016 construction projects
only. The consultant will be paid for their services from the various project funds
for street resurfacing, alley paving, parking lot pa ving, sidewalk and water main
improvement projects Funding is as follows: 2016 General Obligation Bonds
(415.40.4116.65515) in the amount of $27,000; Water Fund (513.71.7330.65515)
in the amount of $5,000; MFT Funds (415.40.4216.65515) in the amount of
$9,000); Federal Funds (415.40.4216.65515) in the amount of $17,000; and
Parking Fund (505.19.7005.65515) in the amount of $7,000. The total contract
amount for 2016 projects is $65,000.
For Action
(A3.8) Design/Build Services with Elanar Construction Company for Penny Park
Renovation Project
Staff recommends City Council authorize the City Manager to execute a contract
for design/build services related to the Penny Park Renovation Project (RFP 16 -
14) with Elanar Construction Company (6620 W. Belmont Ave nue, Chicago, IL
60634), in the amount of $478,400.00. Funding will be provided from the Capital
Improvement Program General Obligation Bonds (Account 415.40.4116.65515 –
516007). This project is budgeted at $500,000 in FY 2016.
For Action
City Council Agenda May 9, 2016 Page 6 of 10
(A3.9) Contract with Alltown Bus Services, Inc. for 2016 Summer Bus
Transportation
Staff recommends City Council authorize the City Manager to execute a contract
for 2016 summer bus transportation with Alltown Bus Services, Inc. (7300 N.
Saint Louis Avenue, Skokie, IL 60076) in the amount of $50,838.00. Alltown was
the lowest responsive bidder. The 2016 budget for this program will be from the
following Business Units: Robert Crown Center (100.30.3030.62507); Robert
Crown Ice Programs (100.30.3095.62507); Fleetwood-Jourdain Center
(100.30.3040.62507); Chandler-Newberger Center (100.30.3035.62507);
Ecology Camp (100.30.3610.62507), Arts Programs (100.30.3720.62507) and
Outreach Programs (100.30.3205.62490). In total, the business units have a
budgeted amount of $53,000 for transportation.
For Action
(A3.10)Renewal Agreement with Open Kitchens Inc. for the 2016 Summer Food
Service Program
Staff recommends City Council approve the renewal agreement for the 2016
Summer Food Service Program with Open Kitchens Inc. (1161 West 21st Street,
Chicago, IL) in the not-to-exceed amount of $3.33 per lunch. This is a
reimbursement program in which the total amount the City receives is dependent
upon the number of meals served and level of participation. The City’s estimated
reimbursement is calculated using the highest daily participation level stated in
the application. Funding for this program is budgeted in business unit
100.30.3050, Recreation Outreach Program, where program expenditures are
charged back and revenue credited. Projected food costs in the amount of
$107,000 would be from expense account 100.30.3050.65025, and estimated
revenue in the amount of $128,500 will be reimbursed to revenue account
100.30.3050.53565.
For Action
(A3.11)Sidewalk Café for Homestead Meats
Staff recommends City Council approval of a first-time application for a sidewalk
café permit for Homestead Meats, a retail food service establishment at 1305
Chicago Avenue. The café will provide only one type of sandwich daily. The
sidewalk café will consist of three tables with two seats each, and will operate
10:00 a.m. – 6:00 p.m. daily.
For Action
(A3.12)Contract with MBR Wrecking for Demolition of 1816 Lemar
Staff recommends the approval for the expenditure $26,170.00 for the demolition
of 1816 Lemar by MBR Wrecking Inc. (3774 Devon Ave., Lincolnwood, IL
60712). Funding will be from the Illinois Housing Development Authority (IHDA)
Vacant Property Grant (Account 100.24.2435.62469).
For Action
(A3.13)Contract with Rush Truck Center of Northern Illinois for Purchase of an
International Harvester Truck with Aerial Bucket Device
Staff recommends City Council approve the purchase of a replacement
City Council Agenda May 9, 2016 Page 7 of 10
vehicle/unit for the Public Works Agency. A n International Harvester 7400
(SA625) truck purchase will be from Rush Truck Centers (4655 S. Central
Avenue, Chicago, IL 60638-1547) in the amount of $74,277. They are the State
Bid winner for this type of vehicle. An aerial bucket will be purchased from Altec
Industries, Inc. (1550 Aerial Avenue, Creedmoor, NC 27522) in the amount of
$84,698. They were the lowest responding bid under Bid 16 -11 dated March 24,
2016. The total cost is $158,975. Funding will be from the FY2016 Equipmen t
Replacement Fund (Account 601.19.7780.65550), with a budget of $1,455,422.
For Action
(A5) Resolution 35-R-16 Authorizing Olga Bernick to Operate Concessions at
the Robert Crown Center
Staff recommends City Council adopt Resolution 35-R-16 authorizing the City
Manager to enter into a 12-month agreement between the City of Evanston and
Olga Bernick (1028 Greenleaf, Evanston, IL 60202) for concession operations at
the Robert Crown Center. Olga Bernick propose s to pay the City $700 per
month or $8,400 per year for the privilege of operating the concession stand in
the Robert Crown Center. Revenue will be deposited into Robert Crown Center,
Business Unit 100.30.3095.53565.
For Action
(A6) Ordinance 45-O-16, Sale of Surplus Property Fleet Vehicles
Staff recommends City Council adopt Ordinance 45-O-16 directing the City
Manager to offer the sale of vehicles owned by the City through public auction at
the special Northwest Municipal Vehicle Auction being sponsored by America’s
Auto Auctions on or around Tuesday, May 10, 2016 or any other subsequent
America’s Online Auction as these vehicles become available, on a timely basis,
as a result of new vehicle replacements being placed into service.
For Action
(A7) Ordinance 43-O-16 Amending City Code Subsection 8-4-12 (A), “Refuse”
Staff recommends approval of Ordinance 43-O-16 amending the City Code
related to the fee structure for collection and disposal of refuse for
condominiums.
For Action
(A8) Ordinance 37-O-16, Amending City Code Subsection 8-4-3 (G), “Special
Pick-Up Fee
Staff recommends approval of Ordinance 37-O-16 amending the City Code
related to special pick-up fee structure.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 165-O-16, Zoning Text Amendment – Impervious Surface
Coverage and Building Lot Coverage Regulations Regarding Decks
The Plan Commission recommends adoption of Ordinance 165-O-16, Zoning
City Council Agenda May 9, 2016 Page 8 of 10
Text Amendment, to classify all types of decks, except porches, towards building
lot coverage instead of impervious surface coverage as is currently the case.
Staff is proposing to modify the proposed Text Amendme nt to allow uncovered
decks in the rear yard up to 3% of lot area and with permeable surface
underneath to be excluded from building lot coverage and impervious surface
coverage. Any area of decks exceeding 3% would be counted towards
impervious surface coverage as it is currently the case.
For Introduction
(P2) Ordinance 50-O-16 Granting Major Zoning Relief for Access to Parking via
the Street when Alley Access is Present at 2767 Crawford Avenue
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
50-O-16 granting major zoning relief for access to parking via the street when
alley access is present for a new single family home at 2767 Crawford Avenue.
The applicant has complied with all other zoning requirements, and meets the
standards for variations.
For Introduction
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Sunshine Enterprises Evanston Entrepreneurship Support
Staff and the Economic Development Committee recommend reimbursement of
$50,000 to Sunshine Enterprises for completing the Winter 2016 Cohort, and to
approve additional funding for the Spring 2016 Cohort, beginning June 4, 2016 to
help facilitate business creation opportunities for primarily low- and moderate-
income Evanston residents, in an amount not-to-exceed $50,000. Staff
recommends utilizing funds from the Community Development Block Grant
Economic Development Fund – Account 215.21.5260.63064 (revolving loan fund
and entitlement).
For Action
(O2) Approval of Funding for 12-month period for Chicago’s North Shore
Convention and Visitors Bureau (CNSVB)
Staff and the Economic Development Committee support a recommendation
from the Economic Development Committee to the City Council to approve
funding for Chicago’s North Shore Convention and Visitors Bureau (CNSCVB) in
the amount of $78,810.00 for a period commencing July 1, 2016 through June
30, 2017. Economic Development Fund’s Economic Development Partnership
Account (Account No. 225.15.5300.62659). The FY_2016 budget allocated
$300,000 to this account; to date, $12,447.0 8 has been spent from this account.
For Action
APPOINTMENTS
(APP1) For Appointment to:
Police Pension Board Mark Vaughan
City Council Agenda May 9, 2016 Page 9 of 10
For Action
Alderman Rainey motioned for approval and second. 7 -0
Items for discussion:
(A3.14)Contract with Vision Internet for Website Redesign and Hosting Contract
Staff recommends City Council authorize the City Manager to negotiate a two -
year single source service agreement, with an option to renew for two additional
one-year terms, with Vision Internet (222 N. Sepulveda Blvd., Suite 1500, El
Segundo, CA 90245) in the amount of $45,285.00 for FY 2016 and $10,000.00
for FY 2017/2018 to cover website design and hosting services for the City of
Evanston website. Funding will be from Information Technology Account
(Account 100.19.1932.62340) with a 2016 budgeted amount of $437,163.00.
For Action
Alderman Rainey motioned for approval and second by Alderman Wynne. The vote was
7-0.
(A4) Resolution 36-R-16 Authorizing Lease Agreement with Strawdog Theatre
Company for Rehearsal and Office Space at 633 Howard
Staff recommends City Council adopt Resolution 36-R-16 authorizing the City
Manager to execute a lease agreement with Strawdog Theatre Company for
rehearsal and office space at 633 Howard Street. The 18-month lease is for
temporary occupancy in support of the City’s efforts to bring Strawdog Theatre
Company to Howard Street. Monthly rent would be $1,200, due by the 1st of each
month.
For Action
This item was motioned to be held over until the next Council Meeting on May 23, 2016.
The Aldermen decided to discuss the item in its entirety. After much discussion the final
decision was to hold.
Call of the Wards
Ward #2, Ald. Braithwaite announced his Thursday at 7pm ward meeting and update
on Penny Park.
Ward #3, Ald. Wynne gave an update on 3rd ward Town Hall meeting and it was
successful about 60 were in attendance.
Ward #4, Ald. Wilson had no report.
Ward #5, Ald. Holmes had no report.
Ward #6, Ald. Tendam had no report.
Ward #7, Ald. Revelle Tuesday, May 24th ward meeting concerning Canal Shores golf
course.
Ward #8, Ald. Rainey announced a Howard Street Business Association will be
City Council Agenda May 9, 2016 Page 10 of 10
meeting tomorrow night at 7 pm.
Alderman Wilson motioned to adjourn to go into Executive Session to discuss Worke r’s
Compensation and Minutes. By a Voice Vote the motion was carried and the Regular
Meeting of the Council and the meeting ended at 9:15 p.m.
Submitted by,
Rodney Greene, MMC
City Clerk