HomeMy WebLinkAbout04.25.16 Minutes
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, April 25, 2016
Roll Call: Alderman Fiske Alderman Tendam
Alderman Braithwaite Alderman Revelle
Alderman Wynne Alderman Rainey
Alderman Wilson Alderman Miller
Alderman Holmes
Presiding: Mayor Elizabeth
The Regular Meeting of the City Council was called to order at 7:52 pm.
Mayor Public Announcements and Proclamations
Drinking Water Week, May 1-7, 2016
Arbor Day 2016
Municipal Clerk’s Week
Mayor Tisdahl read the proclamation for Ayla’s Originals 20th Anniversary and she
proclaimed the date of April 25th as Ayla’s day in Evanston. She then presented and had
a photo op as well.
City Manager Public Announcements
City Manager had no announcements.
City Clerk communications
City Clerk had no announcements
Public Comment
Junad Rizki, thanked Alderman Miller for his fiduciary responsibility concerning
Chicken & Waffles. He also spoke concerning the ill approach of the City staff’s
involvement in the business of the City.council’s decisions with Chicken & Waffel, the
Robert Crown
Madelyn DuCree was concerned with the shooting and the Taser, and is there training
for the Police Officers. She also spoke of the Robert Crown and the closing of Chicken
& Waffle.
SPECIAL ORDER OF BUSINESS
(SP1) Resolution 32-R-16, Request the United States Senate to Perform its
Constitutional Duty to Advise and Consent on President Obama’s Supreme
City Council Agenda April 25, 2016 Page 2 of 9
Court Nominee
Mayor recommends that the City Council adopt Resolution 32-R-16 asking for
the United States Senate to perform its constitutional duty to provide advice and
consent on President Obama’s Supreme Court nominee by promptly scheduling
a hearing in the Senate Judiciary Committee for Judge Merrick Garland.
For Action
Mayor Tisdahl asked for a motion which was done by Ald. Wilson and 2 nd by Ald. Miller.
Ald. Wilson made a statement to the effect of petitioning the officials to perform their
fiduciary responsibilities to their constituents. With a Voice Vote the Resolution was
approved.
Items not approved on Consent Agenda:
(A3.4)One Replacement Truck with Crane Purchase from Rush Truck Center of
Northern Illinois
Staff recommends City Council approval for the purchase of one replacement
truck(International Harvester Truck with Crane) for the Public Works Agency from
Rush Truck Center of Northern Illinois (4655 S. Central Avenue, Chicago, IL
60638-1547) in the amount of $163,450. Rush Truck Center is the State Bid
winner for this type of vehicle. Funding will be from the Automotive Equipment
Replacement Account 601.19.7780.65550, with a budget of $1,455,422.00.
For Action
(A10) Resolution 35-R-16 Approving the Short Sale of 2424 Dempster f/k/a
Chicago’s Home of Chicken & Waffles to a New Buyer and Actions Related
Thereto
Staff submits for consideration Resolution 35-R-16 to accept the short sale on
the City’s loan to Signature Foods Solutions, Inc. d/b/a Chicago’s Home of
Chicken & Waffles (“CW”) and forgive the deficiency owed to the City following
the short sale. CW closed its business at 2424 Dempster in 2015. It proposes to
sell the property and requests a payoff letter related to the $200,000 Economic
Development Fund loan given to it by the City in 2012. CW proposes to pay
$59,832.36 on the loan/mortgage, leaving a remaining deficiency owed to the
City of $154,346.55.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting April 18, 2016
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – March 21, 2016 through April 03, 2016 $3,010,607.79
(A2) FY2016 City of Evanston Bills – April 26, 2016 $2,872,084.97
For Action
City Council Agenda April 25, 2016 Page 3 of 9
(A3.1)Renewal with SunGard Public Sector for CAD Software License and
Service Agreement
Staff recommends that the City Council authorize the City Manager to renew sole
source software license and service agreement with SunGard Public Sector
(1000 Business Center Drive, Lake Mary, FL) for the Police Department’s
Computer Aided Dispatch (CAD) software in the amount of $69,896.00. The
Agreement is effective from May 1, 2016 through April 30, 2017. Funding will be
provided by the Emergency Telephone System Account 205.22.5150.62509 with
a Budget of $75,000.00. SunGard agreed to keep the City’s annual maintenance
fee at its current level.
For Action
(A3.2) Renewal Contract with Otis Elevator Company for Elevator Service and
Maintenance
Staff recommends renewal of the sole source service and maintenance
agreement with Otis Elevator Company (949 Oak Creek Drive, Lombard, IL) for
11 elevators at various city facilities in the amount of $60,324.24 for FY 2016,
$60,324.24 for FY 2017 and $60,324.24 for FY 2018. The cost represents a 6%
reduction from the previous 2015 contract. Funding for FY2016 will be from the
following accounts: $16,452.08 for 3 Elevators at Civic and Service Centers from
Facilities Account No. 100.19.1950.62425 (with a budget of $4,165) and Facilities
Account No. 100.19.1950.62509 (with a budget of $74,845); $16,452.08 for 3
Elevators at Church St. from Parking Fund Account No. 505.19.7025.62425 (with
a budget of $22,000); and $27,420.08 for 5 Elevators at Maple Ave. from Parking
Fund Account No. 505.19.7037.62425 (with a budget of $40,000).
For Action
(A3.3) Renewal Contract for Testing, Repair & Certification of Fire Apparatus and
Aerial Devices with Global Emergency Products
Staff recommends City Council approval of a one year contract renewal (RFP 15 -
30) to Global Emergency Products located (1401 N. Farnsworth Avenue, Aurora,
IL 60505) in the amount of $72,300.00, to provide the required annual
inspections and repairs for heavy fire apparatus vehicles assigned to Evanston
Fire Department. Funding will be provided from the Vehicle Maintenance Account
600.19.7710.65060, with a budget of $1,050,000.00.
For Action
(A3.5) Construction Engineering & Surveying Services Pre-Qualification
Staff recommends City Council authorize the City Manager to approve the
following four firms as pre-qualified and eligible to provide Construction
Engineering & Surveying Services to the City of Evanston, in accordance with
RFQ 16-21: Christopher B. Burke Engineering, Ltd (Rosemont, IL); Gewalt
Hamilton Associates, Inc. (Vernon Hills, IL); Hampton, Lenzini and Renwick, Inc.
(Elgin, IL); and Thomas Engineering Group (Lombard, IL). The purpose of this
Request for Qualifications is to pre-qualify firms to provide construction
engineering services and surveying services for a two -year period from May
2016 through April 2018.
For Action
City Council Agenda April 25, 2016 Page 4 of 9
(A3.6)Dodge Avenue Bike Lane Construction Engineering Services Contract with
HLR Inc.
Staff recommends City Council authorize the City Manager to execute an
engineering services contract for the Dodge Avenue Bike Lane Construction
Engineering (RFQ 16-21) with HLR Inc. (380 Shepard Drive, Elgin, IL 60123) in
the amount of $30,728.07. Funding will be provided from the Capital
Improvement Program (CIP) General Obligation Bonds (Account
415.40.4116.65515) in the amount of $30,728.07. This account has available
funding in the amount of $29,143. The additional funding in the amount of
$1,585 is available through the delay of the Church Street Bike Path project.
For Action
(A3.7)Sole Source Purchase with Ozinga Ready Mix Concrete, Inc. for Concrete
Staff recommends the City Council authorize the City Manager to execute a one
year single source contract for the purchase concrete and flow-able fill with
Ozinga Ready Mix Concrete Inc. (2222 South Lumber Street, Chicago, IL) in the
amount of $63,100. Funding for this purchase will be as follows: $47,900 out of
the General Fund (Account 100.40.4510.65055 with a budget of $132,500),
$7,600 out of the Water Fund (Account 510.40.4540.65051 with a budget of
$27,600), and $7,600 out of the Sewer Fund (Account 515.40.4530.65051 with a
budget of $10,000).
For Action
(A3.8) Contract with SmithGroup JJR for Church Street South Pier Reconstruction
Staff recommends City Council authorize the City Manager to execute a contract
for the Church Street South Pier Reconstruction Project with SmithGroup JJR (35
E. Wacker, Suite 2200, IL 60601) in the amount of $80,000.00. Funding will be
provided from the Capital Improvement Program General Obligation Bonds
(Account 415.40.4116.62145 – 516002). This project was budgeted at $450,000
in FY 2016.
For Action
(A3.9)Contract with Patriot Pavement Maintenance for 2016 Crack Sealing
Program
Staff recommends City Council authorize the City manager to approve a contract
with Patriot Pavement Maintenance, (825 Segers RD D es Plaines IL 60016) in
the amount of $70,000. Patriot Pavement Maintenance was the lowest
responsive bidder for the 2016 Municipal Partnering Initiative Crack Sealing
Contract. Funding for this work will be from the General Fund Street Maintenance
Account (100.40.4510.62509) in the amount of $70,000, which has $70,000
budgeted for contract maintenance for Fiscal Year 2016.
For Action
(A3.10)Contract with Lakeshore Recycling Systems for Condo Waste
Management
Staff recommends City Council authorize the City Manager to notify Lakeshore
Recycling Systems, Inc. (6132 W. Oakton Street, Morton Grove, IL 60053) that
the City will extend the current Solid Waste Services Agreement between the two
City Council Agenda April 25, 2016 Page 5 of 9
parties for an additional one-year period, or until October 31, 2017. Funding for
this work will be from the Solid Waste Fund, Condo Refuse Collection Account
(520.40.4310.62390). This account has a 2016 budget amount of $418,000.
For Action
(A3.11)Change Order No. 2 with Carollo Engineers, Inc. for Engineering Services
for the Evanston Water Utility 48-inch Diameter Intake Improvements (RFP
12-113)
Staff recommends City Council authorize the City Manager to execute Change
Order No. 2 to an agreement for Engineering Services for the Evanston Water
Utility 48-inch Diameter Intake Improvements project with Carollo Engineers, Inc.
(1200 Shermer Road, Suite 214, Northbrook, IL) in the not-to-exceed amount of
$3,892.00, increasing the contract amount from $160,658 to $164,550. This
change order will also extend the contract completion date by 411 days, from
March 31, 2015 to May 15, 2016. Funding in the amount of $3,892.00 will be
from the Water Fund, Capital Improvement Account 513.71.7330.62140 –
733074. There is not a specific allocation for this project in FY 2016, b ut funding
is available in the budget for the Treated Water Storage Replacement project,
which will not begin construction until 2017.
For Action
(A3.12)Change Order No. 4 with Lake Erie Diving, Inc. for 48-Inch Diameter Water
Intake Improvements (Bid 14-04)
Staff recommends City Council authorize the City Manager to execute Change
Order No. 4 for the 48-Inch Diameter Intake Improvements with Lake Erie Diving,
Inc. (362 Blackbrook Road, Painesville, OH) in the amount of $69,161.52. This
change order will increase the contract amount from $1,444,196 to
$1,513,357.52. The contract time will be increased by 289 days from July 31,
2015 to May 15, 2016. An IEPA State Revolving Fund loan, in an amount up to
$1,427,700.16, will fund construction of this project. This amount includes a
contingency of up to 3% above the bid price of the project. Because of previous
change orders with the contractor, this change order exceeds the loan
contingency and will be funded directly by the Water Fund.
For Action
(A4 ) Resolution 21-R-16 Authorizing Approval of the Illinois Department of
Transportation Agency Agreement for the Central Street Bridge Phase I
Project
Staff recommends approval of Resolution 21-R-16 authorizing the City Manager
to sign a Local Agency Agreement with the Illinois Department of Transportation
(IDOT) for the Central Street Bridge Phase 1 Project. The Agreement establishes
the maximum grant funding at 80% not to exceed $352,000. The negotiated final
cost for Phase I Engineering Study is $438,100, of which $350,400 (80%) will be
funded from a federal grant from the Surface Transportation Program – Bridge
program (Account No. 415.40.4216.62145 ($350,000 budgeted)) and $87,700
(20%) from the City’s Capital Improvement Program (CIP) General Obligation
Bonds (Account No. 415.40.4116.62145 ($90,000 budgeted)).
For Action
City Council Agenda April 25, 2016 Page 6 of 9
(A5) Resolution 28-R-16 Authorizing City Manager to Sign Preliminary Services
Agreement with IDOT and Professional Services Agreement with Stanley
Consultants, Inc. for the Central Street Bridge Phase I Engineering Study
Staff recommends approval of Resolution 28-R-16 authorizing the City Manager
to Sign a Preliminary Engineering Services Agreement for Federal Participation
with the Illinois Department of Transportation (IDOT) and a Professional Services
Agreement with Stanley Consultants, Inc. (850 West Higgins Road, Suite 730,
Chicago, IL 60631) for the Central Street Bridge Phase I Engineering Study. The
negotiated final cost for Phase I Engineering Study is $438,100, of which
$350,400 (80%) will be funded from a federal grant from the Surface
Transportation Program – Bridge program (Account No. 415.40.4216.62145 with
a budget of $350,000) and $87,700 (20%) from the City’s Capital Improvement
Program (CIP) General Obligation Bonds (Account No. 415.40.4116.62145 with
a budget of $90,000).
For Action
(A6) Resolution 30-R-16, Northwestern University Utility Easement - Chicago
Avenue
Staff recommends City Council adopt Resolution 30-R-16 authorizing the City
Manager to grant an easement for chilled water pipe installation on Chicago
Avenue to Northwestern University. The easement would be granted for a 50
year period. Northwestern University will fund the project and will be assessed a
one-time easement fee of $58,035.21.
For Action
(A7) Resolution 31-R-16 Northwestern University Utility Easement - Emerson
Street
Staff recommends City Council adopt Resolution 31-R-16 authorizing the City
Manager to grant an easement for chilled water pipe installation on Emerson
Street to Northwestern University. The easement would be granted for a 50 year
period. Northwestern University will fund the project and will be assessed a one -
time easement fee of $152,266.98.
For Action
(A8) Resolution 33-R-16 Lease Agreement for the Noyes Street Theater at the
Noyes Cultural Arts Center with the Mudlark Theater Company
Staff recommends City Council adoption of Resolution 33 -R-16 authorizing the
City Manager to enter into an agreement for an eight (8) month lease term for the
Noyes Street Theater at the Noyes Cultural Arts Center with Mudlark Theater
Company. Collected theatre revenue is budgeted in Business Unit
100.30.3720.53565. The theater’s 2016 monthly rental rate would be $3,060 and
Mudlark Theater Company is required to do $3,672 in community services no
later than May 31, 2017. The 2016 rates listed above reflect a 2% rate increase
from the prior year.
For Action
(A9) Resolution 29-R-16 Authorizing City Manager to Negotiate and Execute
Residential Leases for Two Apartments Located at 631 Howard Street
City Council Agenda April 25, 2016 Page 7 of 9
Staff recommends that the City Council approve Resolution 29-R-16 “Authorizing
the City Manager to Execute Residential Leases for Two Apartments Located at
631 Howard Street”. These are renewals of leases for tenants in each of the two
units at this property.
For Action
(A11) Ordinance 45-O-16, Sale of Surplus Property Fleet Vehicles
Staff recommends that City Council adopt Ordinance 45-O-16 which directs the
City Manager to offer the sale of vehicles owned by the City through public
auction at the special Northwest Municipal Vehicle Auction being sponsored by
America’s Auto Auctions on or around Tuesday, May 10, 2016 or any other
subsequent America’s Online Auction as these vehicles become available, on a
timely basis, as a result of new vehicle replacements being placed into service.
For Introduction
(A12) Ordinance 43-O-16 Amending City Code Subsection 8-4-12 (A), “Refuse”
Staff recommends approval of Ordinance 43-O-16 amending the City Code
related to the fee structure for collection and disposal of refuse for
condominiums.
For Introduction
(A13) Ordinance 37-O-16, Amending City Code Subsection 8-4-3 (G), “Special
Pick-Up Fee and, Code Subsection 8-4-12(A), “Refuse”
Staff recommends approval of Ordinance 73-O-16 amending the City Code
related to special pick-up fee and refuse fee structure.
For Introduction
(A14) Ordinance 40-O-16 amend Title 10, Motor Vehicles and Traffic, Chapter 11,
Traffic Schedules, Section 22: Evanston Resident Only Parking
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 40-O-16 amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 22: Evanston Resident Only Parking
District subsection (B) District E-2 boundaries: to delete Clyde Avenue, Callan
Avenue and Elmwood Avenue from Howard Street to the first alley north of
Howard Street.
For Action
(A15) Ordinance 41-O-16, Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 18(B): Resident Parking Only District
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 41-O-16 amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 18(B): Resident Parking Only District 2 to
read: 2. Those residents having a legal address on the west side of Ridge
Avenue between Austin Street and Harvard Terrace.
For Action
(A16) Ordinance 35-O-16, Decreasing the Number of Class T Liquor Licenses for
Now We’re Cookin’, Inc. d/b/a Now We’re Cookin’, 1601 Payne Street, Unit C
City Council Agenda April 25, 2016 Page 8 of 9
Staff recommends City Council adoption of Ordinance 35-O-16, which amends
Evanston City Code of 2012 Subsection 3 -4-6-(T), as amended, to decrease the
number of authorized Class T liquor licenses from three (3) to two (2). Now
We’re Cookin’, Inc, d/b/a Now We’re Cookin’, 1601 Payne Street, Unit C, is not
renewing its liquor license.
For Action
Alderman Rainey motioned for approval of the Consent Agenda and it was 2 nd by
Alderman Tendam. The motioned was approved by 9-0 Roll Call.
Items for discussion:
(A3.4)One Replacement Truck with Crane Purchase from Rush Truck Center of
Northern Illinois
Staff recommends City Council approval for the purchase of one replacement
truck(International Harvester Truck with Crane) for the Public Works Agency from
Rush Truck Center of Northern Illinois (4655 S. Central Avenue, Chicago, IL
60638-1547) in the amount of $163,450. Rush Truck Center is the State Bid
winner for this type of vehicle. Funding will be from the Automotive Equipment
Replacement Account 601.19.7780.65550, with a budget of $1,455,422.00.
For Action
This item was withdrawn from the Consent Agenda.
(A10) Resolution 35-R-16 Approving the Short Sale of 2424 Dempster f/k/a
Chicago’s Home of Chicken & Waffles to a New Buyer and Actions Related
Thereto
Staff submits for consideration Resolution 35-R-16 to accept the short sale on
the City’s loan to Signature Foods Solutions, Inc. d/b/a Chicago’s Home of
Chicken & Waffles (“CW”) and forgive the deficiency owed to the City following
the short sale. CW closed its business at 2424 Dempster in 2015. It proposes to
sell the property and requests a payoff letter related to the $200,000 Economic
Development Fund loan given to it by the City in 2012. CW proposes to pay
$59,832.36 on the loan/mortgage, leaving a remaining deficiency owed to the
City of $154,346.55.
For Action
Alderman Miller motioned for approval of the Resolution and it was 2 nd by Alderman
Holmes. After much discussion the final decision arose from an amendmen t from
Alderman Wilson, to direct the City’s Attorney to go to the closing and will have the
authority to close the deal. It was also suggested the Attorney does not leave the
closing without bringing a check back to the City. A Roll Call vote was 8 -1 and the
motion was approved, (Alderman Miller voted nay).
Call of the Wards
Ward #1, Alderman Fiske mentioned the dog beach future at her ward meeting on
Saturday 10 am in the parasol room.
Ward #2, Alderman Braithwaite had no report.
Ward3, Alderman Wynne is having a Town Hall Meeting on Thursday, May 5th from 7-
8:30 at Lincoln School.
City Council Agenda April 25, 2016 Page 9 of 9
Ward #4, Alderman Wilson a Fountain Square meeting this Thursday n the Council
Chamber.
Ward #5, Alderman Holmes had no report.
Ward #6, Alderman Tendam had no report.
Ward #7, Alderman Revelle in honor of Arbor Day she invite everyone to the Ecology
Center this Sunday.
Ward #8, Alderman Rainey made a reference to the next possible Council meeting
concerning the taxi cab issue.
Ward #9, Alderman Miller had no report.
The meeting adjourned at 8:36pm with a Voice vote.
Submitted by,
Rodney Greene, MMC
City Clerk