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HomeMy WebLinkAbout05.23.16 Agenda CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, May 23, 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Wilson (II) Mayor Public Announcements and Proclamations National Gun Violence Awareness Day – June 2, 2016 Recognition of 3rd Year of ETHS Geometry In Construction Accomplishments 2016 Evanston Preservation and Design Awards (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Special Order of Business: Advanced Disposal Tipping Fee Payments (VII) Consent Agenda: Alderman Rainey City Council Agenda May 23, 2016 Page 2 of 10 (VIII) Report of the Standing Committees Administration & Public Works - Alderman Miller Planning & Development - Alderman Wilson Human Services - Alderman Fiske (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Advanced Disposal Waste Transfer Station Fee Allocation It is recommended that the City Council: 1) allocate $500,000 to the City’s General Fund Reserve and $763,248 to the City’s Capital Projects Fund of the $1,263,248 in waste transfer station fees collected by Advanced Disposal; 2) provide direction to staff for process of determining spending of Capital Projects Fund proceeds. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting May 9, 2016. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through May 1, 2016 $2,680,072.67 (A2) FY2016 City of Evanston Bills – May 24, 2016 $3,463,108.94 For Action (A3.1) Other Post Employment Benefits Report Staff recommends City Council accept and place the December 31, 2015 Other Post Employment Benefits (OPEB) Report on file. As a part of the Annual Financial Report, the City is required to provide an evaluation of the total liability of all other post employment benefits. The attached report from MWM Consulting Group provides a detailed analysis of the City’s total liability which is approximately $16M as of December 31, 2015. Staff recommends this report be accepted and placed on file for use in the FY 2015 Annual Financial Report. For Action: Accept and Place on File City Council Agenda May 23, 2016 Page 3 of 10 (A3.2) Contract with Capitol Cement Company Inc. for Howard Street Traffic Signal & Street Resurfacing Project Staff recommends City Council authorize the City Manager to execute a contract for the Howard Street Traffic Signal & Street Resurfacing Project (Bid No. 16-32) with Capitol Cement Company Inc. (6231N. Pulaski Road, Chicago, IL 60646) in the amount of $1,385,153.89. Funding will be from the Howard-Hartrey TIF Fund (Account 310.99.5500.65515-415430) in the amount of $1,600,000. For Action (A3.3) Contract with ESI Consultants, Ltd. for Phase III Construction Engineering Services Contract for the Howard Street Traffic Signal & Street Resurfacing Project Staff recommends City Council authorize the City Manager to execute a contract with ESI Consultants, Ltd., (1979 N. Mill Street, Suite 100, Naperville, IL 60563) in the not-to-exceed amount of $142,932.16 to provide the Phase III construction engineering services for the Howard Street Signal & Street Resurfacing Project. Funding will be provided from the Howard-Hartrey TIF Fund (Account 310.99.5500.65515/415430) in the amount of $1,600,000. For Action (A3.4) Contract with J.A. Johnson Paving Company for 2016 MFT Street Resurfacing Project Staff recommends City Council authorize the City Manager to execute a contract for the MFT Street Resurfacing Project (Bid No. 16-30) with J.A. Johnson Paving Company (1025 E. Addison Court, Arlington Heights, IL 60005) in the amount of $1,057,750.00. Funding will be provided from the MFT Fund (Account 415.40.4216.65515 – 416501) in the amount of $1,052,330.50, and from the Parking Fund (Account 505.19.7005.65515) in the amount of $5,419.50. This project was budgeted in the MFT Fund at $1,356,000 for FY 2016. This project was not budgeted in the Parking Fund; however, this increase will not exceed the FY 2016 Parking Fund budget allocation. For Action (A3.5) Contract with Schroeder & Schroeder Inc. for 2016 50/50 Sidewalk Replacement Program Staff recommends City Council authorize the City Manager to execute a contract for the 2016 50/50 Sidewalk Replacement Project (Bid No. 16-37) with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL 60076) in the amount of $200,640.00. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515 – 416520) in the amount of $150,000 and from estimated private funds in the amount of $50,640. This project was budgeted at $150,000 in the FY 2016. For Action City Council Agenda May 23, 2016 Page 4 of 10 (A3.6) Change Order No. 2 with Bolder Contractors, Inc. for Sheridan Road Water Main Lining Project Staff recommends City Council authorize the City Manager to execute Change Order No. 2 to the contract for the Sheridan Road Water Main Lining Project (Bid No. 15-60) with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL 60013) in the amount of $95,340. Change Order No. 1 decreased the contract amount from $3,767,440 to $3,658,816. Proposed Change Order No. 2 will increase the contract amount to $3,754,156. Funding for this project is provided from the Water Fund (Account 513.71.7330.65515 – 415450). This project was budgeted at $3,770,000 for FY 2016. For Action (A3.7) Sole Source Purchase with Rainbow Treecare Scientific Advancements for Arbortech Fungicide Staff recommends City Council authorize the City Manager to execute a purchase order for the sole source purchase of 96 gallons of Arbotect fungicide from Rainbow Treecare Scientific Advancements (Minnetonka, MN) at $385.00 per gallon for a total purchase amount of $36,960.00 in order to carry out the Elm Tree Injection Program for 2016. This vendor has the sole license from the European manufacturer, Syngenta, to distribute this product in the United States. This purchase is budgeted from the General Fund as follows: $36,000 from Account 100.40.4320.62496 (with a budget of $36,000), and $960 from Account 100.40.4320.62385 (with a budget of $26,000). For Action (A3.8) Single Source Purchase with JCS Industries c/o Gasvoda & Associates for Automated Chlorine Shut-off Valves Staff recommends City Council authorize the City Manager to execute a single source purchase order with JCS Industries c/o Gasvoda & Associates (1530 Huntington Drive, Calumet City, IL 60409) for the purchase of Automated Chlorine Shut-off Valves in the amount of $49,077.00. Funding for this equipment will come from the Water Fund (Account 513.71.7330.65515 - 716002). This account has a budget amount of $75,000.00 allocated for the purchase of Automated Chlorine Shut-off Valves. For Action (A3.9) Contract with Sebis Direct, Inc. for Utility Bill Printing and Mailing Services Staff recommends City Council authorize the City Manager to execute an agreement for Utility Bill Printing and Mailing Services (RFP 16-12) for a 2 ½ year term beginning July 1, 2016 through December 31, 2018 with Sebis Direct, Inc. (6516 W 74th Street Bedford Park, IL 60638) in the not-to-exceed amount of $126,137.75. Printing of the bills will be provided by the Water Fund (Account 510.40.4225.62455) in the amount of $22,400 and the Sewer Fund (Account 515.40.4530.62455) in the amount of $9,500. Postage for mailing of the bills will be provided by the Water Fund (Account 510.40.4225.62315) in the amount of $54,500 and the Sewer Fund (Account 515.40.4530.62315) in the amount of $40,000. For Action City Council Agenda May 23, 2016 Page 5 of 10 (A3.10)Sidewalk Café for Beth’s Little Bake Shop Staff recommends City Council approval of a first-time application for a sidewalk café permit for Beth’s Little Bake Shop, a bakery at 1814 Central Street. The sidewalk café will be located on Poplar Avenue and will consist of three tables with four seats and two tables with two seats for a seating capacity of sixteen. The café will operate 6:00 a.m. – 6:00 p.m. Monday – Friday and 7:00 a.m. – 5:00 p.m. on Saturday. For Action (A3.11)Establishment of Sister City Relationship with Bentol City, Liberia Staff recommends City Council send a delegation of two City representatives to Bentol City, Liberia to assess and potentially establish a Sister City relationship between the two cities. The cost of flight and accommodations for a delegation of two staff members would be approximately $7,500. The trip will be budgeted from Manager’s Contingency Fund (Account 100.15.1505.68205). For Action (A3.12)Storefront Modernization Program Application for 601 Dempster Street Staff recommends City Council approval of financial assistance through the Storefront Modernization Program to 601 Dempster Street in an amount not to exceed $6,311.33. This agenda item is being presented to the Administrative and Public Works Committee because the May 25 meeting of the Economic Development Committee was cancelled. Staff recommends utilizing funds from the Economic Development Fund’s Business District Improvement Fund (225.21.5300.65522). The approved Fiscal Year 2016 Budget allocated a total of $250,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. For Action (A3.13)Storefront Modernization Program Application for 607 Howard Street – Sweet Temptations Bakeshop Staff recommends City Council approval of financial assistance through the Storefront Modernization Program to Sweet Temptations Bakeshop at 607 Howard Street in an amount not to exceed $1,203.83 for the installation of an awning. This agenda item is being presented to the Administrative and Public Works Committee because the May 25 meeting of the Economic Development Committee was cancelled. Staff recommends utilizing funds from the Economic Development Fund’s Business District Improvement Fund (225.21.5300.65522). The approved Fiscal Year 2016 Budget allocated a total of $250,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. For Action City Council Agenda May 23, 2016 Page 6 of 10 (A4) Resolution 38-R-16, Lease Agreement for Fifty Parking Spaces at 525 Church Street Parking Garage with Northwestern University The Transportation/Parking Committee and staff recommend that the City Council adopt Resolution 38-R-16 authorizing the City Manager to enter into a one-year parking lease with Northwestern University (633 Clark, Evanston, IL 60208) for 50 parking spaces at a market rate of $85 per space, per month at the 525 Church Street parking garage. The lease will be effective June 1, 2016 – May 31, 2017. Revenue will be placed in the Parking Revenue Fund (Account 505.19.7025.53510). For Action (A5) Resolution 34-R-16, Prevailing Wage for Public Works Projects Staff requests that the City Council review and adopt Resolution 34-R-16, in order to comply with the provisions of the Illinois Prevailing Wage Act, 820 ILCS 130/0.01, et seq. (the “Act”). Section 9 of the Act requires that public entities establish prevailing wages in June of every year for certain laborers, workers, and mechanics, as defined by statute. The Act requires that contractors and subcontractors pay workers covered under the Act, who are employed on public works construction projects, a wage no less than the general prevailing rate of wages (consisting of hourly cash wages plus fringe benefits) in the county where the work is performed. For Action (A6) Resolution 37-R-16, Intergovernmental Agreement with City of Chicago for the Howard Street Traffic Signal & Street Resurfacing Project and Existing Traffic Signals Maintenance Staff recommends adoption of Resolution 37-R-16 authorizing the City Manager to execute an Intergovernmental Agreement (IGA) with the City of Chicago for the Howard Street signal and street resurfacing project and maintenance of traffic signals along Howard Street bordering the City of Evanston and the City of Chicago. The IGA will obligate the City of Chicago to maintain traffic signals along Howard Street. For Action (A7) Resolution 17-R-16, Temporary Construction Easement Agreements with Target Corporation and ASP Realty LLC (Jewel/ Osco) Staff recommends adoption of Resolution 17-R-16 authorizing the City Manager to execute temporary construction easement agreements with Target Corporation and ASP Realty LLC (Jewel/Osco) for access drive improvements, sidewalk widening and related roadway work on private property. For Action City Council Agenda May 23, 2016 Page 7 of 10 (A8) Ordinance 19-O-16, Amending City Code Sections Related to the City of Evanston’s Adopted Plumbing Code Staff recommends City Council adoption of Ordinance 19-O-16 amending City Code Section 4-2-2, “Amendments” and City Code Section 4-5-3, “Amendments” related to the City of Evanston’s adopted Plumbing Code. Ten amendments regulating materials, water conservation fixtures, protection of water supply and use of single-user restrooms by any person regardless of gender identity have been reviewed and approved by the Illinois Department of Public Health and are now being presented to City Council for approval. For Action (A9) Ordinance 52-O-16, Amending Subsection 3-4-6(P-3) of the City Code to Allow for Sale of Wine in Twenty-Two Ounce Containers for Off-Site Consumption Local Liquor Commissioner recommends City Council adoption of Ordinance 52- O-16, which amends the Evanston City Code of 2012, Subsection 3-4-6(P-3), to allow for sale of wine in twenty-two (22) ounce containers for off-site consumption for the current Class P-3 liquor licenses. Under the Illinois Liquor Control Act, cider falls within the wine definition, and a twenty-two (22) ounce container is typical of the cider industry. For Introduction (A10) Ordinance 53-O-16, Increasing the Number of Class D Liquor Licenses for 811 Church, LLC d/b/a Old Dixie Cafe Local Liquor Commissioner recommends City Council adoption of Ordinance 53- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty- five (55) to fifty-six (56), and permit issuance of a Class D license to 811 Church, LLC d/b/a Old Dixie Cafe, located at 825 Church Street. Suspension of the Rules is requested for Introduction and Action by City Council on May 23, 2016. For Introduction and Action (A11) Ordinance 54-O-16, Increasing the Number of Class C Liquor Licenses for Terra and Vine, LLC d/b/a Terra and Vine Local Liquor Commissioner recommends City Council adoption of Ordinance 54- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the number of authorized Class C liquor licenses from twenty (20) to twenty-one (21) and permit issuance of a Class C license to Terra and Vine, LLC d/b/a Terra and Vine, located at 1701 Maple Avenue. For Introduction City Council Agenda May 23, 2016 Page 8 of 10 (A12) Ordinance 55-O-16, Increasing the Number of Class C Liquor Licenses for Davis Street Group, LLC d/b/a The Whiskey Thief Local Liquor Commissioner recommends City Council adoption of Ordinance 55- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the number of authorized Class C liquor licenses from twenty-one (21) to twenty-two (22) and permit issuance of a Class C license to Davis Street Group, LLC d/b/a The Whiskey Thief, located at 616 Davis Street. Suspension of the Rules is requested for Introduction and Action by City Council on May 23, 2016. For Introduction and Action (A13) Ordinance 56-O-16, Increasing the Number of Class D Liquor Licenses for WNK, Inc. d/b/a Table to Stix Local Liquor Commissioner recommends City Council adoption of Ordinance 56- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty- six (56) to fifty-seven (57), and permit issuance of a Class D license to WNK, Inc. d/b/a Table to Stix, located at 1007 Davis Street. For Introduction (A14) Ordinance 57-O-16, Increasing the Number of Class C Liquor Licenses for Cupitol, Inc. d/b/a Cupitol Coffee and Eatery Local Liquor Commissioner recommends City Council adoption of Ordinance 57- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the number of authorized Class C liquor licenses from twenty-two (22) to twenty-three (23) and permit issuance of a Class C license to Cupitol, Inc. d/b/a Cupitol Coffee and Eatery, located at 812 Grove Street. For Introduction (A15) Ordinance 58-O-16, Increasing the Number of Class D Liquor Licenses for 1560 Oak Banquet Facilities, LLC d/b/a 1560 Oak Banquet Facilities Local Liquor Commissioner recommends City Council adoption of Ordinance 58- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty- seven (57) to fifty-eight (58) and permit issuance of a Class D license to 1560 Oak Banquet Facilities, LLC d/b/a 1560 Oak Banquet Facilities, located at 1560 Oak Avenue. For Introduction (A16) Ordinance 59-O-16, Decreasing the Number of Class K Liquor Licenses for Exultation, Inc. d/b/a Sips on Sherman Staff recommends City Council adoption of Ordinance 59-O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(K), as amended, to decrease the number of authorized Class K liquor licenses from three (3) to two (2) as Exultation, Inc., d/b/a Sips on Sherman, located at 1741 Sherman Avenue, closed its business. For Introduction City Council Agenda May 23, 2016 Page 9 of 10 (A17) Ordinance 36-O-16, Adding Title 3, Chapter 32, “Massage and Bodywork Establishments” City staff recommends City Council adoption of Ordinance 36-O-16. City staff drafted Ordinance 36-O-16 to address ongoing community concerns and provide an enforcement tool related to illegal sexual activities at massage establishments. City staff reviewed and considered comparable massage establishment statutes from similarly situated jurisdictions. The proposed ordinance clearly ties into state licensing requirements and makes City inspections and enforcement actions follow a clear path. The Ordinance was introduced and revised following the direction of the City Council after the March 28, 2016 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Renewal and Update of Tenant Based Rental Assistance Program The Housing and Homeless Commission and staff recommend approval of a $250,000 HOME grant to renew the Tenant Based Rental Assistance program, administered by Connections for the Homeless. This program will provide stable housing and support services for two years to an estimated nine at-risk Evanston families with children under the age of 18. Funding will be provided from the City’s HOME Investment Partnerships grant (Account 240.21.5430.65535). For Action (P2) Ordinance 51-O-16, Amending the Special Use Approval for Scoreboards at Rocky Miller Baseball Park and Sharon Drysdale Softball Field at 1501 Central Street Staff recommends adoption of Ordinance 51-O-16 to amend the Special Use approval for Northwestern University’s scoreboards at Rocky Miller Park and Sharon Drysdale Field to allow use of the lower portion of the scoreboards (excluding full LED board) for scorekeeping during other baseball and softball games held in the stadiums. There are no other changes to the original special use approval or to the scoreboards. Northwestern University is requesting use of the full LED scoreboards during other baseball and softball games held in the stadiums. For Introduction (P3) Ordinance 61-O-16, 1571 Maple Avenue Planned Development Extension Staff recommends adoption of Ordinance 61-O-16 to extend the time for commencement of construction of the Planned Development at 1571 Maple Avenue, originally approved on April 13, 2015. The Ordinance grants a one-year extension for building permit issuance and start of construction by June 13, 2017. For Introduction City Council Agenda May 23, 2016 Page 10 of 10 (P4) Ordinance 165-O-16, Zoning Text Amendment – Impervious Surface Coverage and Building Lot Coverage Regulations Regarding Decks The Plan Commission recommends adoption of Ordinance 165-O-16, Zoning Text Amendment, to classify all types of decks, except porches, towards building lot coverage instead of impervious surface coverage as is currently the case. Staff is proposing to modify the proposed Text Amendment to allow uncovered decks in the rear yard up to 3% of lot area and with permeable surface underneath to be excluded from building lot coverage and impervious surface coverage. Any area of decks exceeding 3% would be counted towards impervious surface coverage as it is currently the case. For Action (P5) Ordinance 50-O-16 Granting Major Zoning Relief for Access to Parking via the Street when Alley Access is Present at 2767 Crawford Avenue The Zoning Board of Appeals and City staff recommend adoption of Ordinance 50-O-16 granting major zoning relief for access to parking via the street when alley access is present for a new single family home at 2767 Crawford Avenue. The applicant has complied with all other zoning requirements, and meets the standards for variations. For Action APPOINTMENTS (APP1) For Re-Appointment to: Preservation Commission Diane Williams For Action MEETINGS SCHEDULED THROUGH JUNE 15, 2016 Upcoming Aldermanic Committee Meetings Wed, May 25 6:00 PM Transportation/Parking Committee Wed, May 25 7:00 PM Economic Development Committee Thurs, June 2 7:00 PM Housing and Homelessness Commission, and Commission on Aging Mon, June 6 6:00 PM Human Services Committee Wed, June 8 1:00 PM Lighthouse Landing Complex Committee Mon, June 13 6:00 PM A&PW, P&D, City Council meetings Wed, June 15 6:30 PM M/W/EBE Advisory Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.