Loading...
HomeMy WebLinkAbout04.25.16 Agenda CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, April 25, 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meeting is cancelled. City Council meeting will convene at conclusion of the A&PW Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Fiske (II) Mayor Public Announcements and Proclamations Drinking Water Week, May 1-7, 2016 Ayla’s Originals 20th Anniversary Arbor Day 2016 (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Special Order of Business (VII) Consent Agenda: Alderman Rainey (VII) Report of the Standing Committees Administration & Public Works - Alderman Miller Planning & Development - Alderman Tendam Human Services - Alderman Fiske City Council Agenda April 25, 2016 Page 2 of 9 (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Resolution 32-R-16, Request the United States Senate to Perform its Constitutional Duty to Advise and Consent on President Obama’s Supreme Court Nominee Mayor recommends that the City Council adopt Resolution 32-R-16 asking for the United States Senate to perform its constitutional duty to provide advice and consent on President Obama’s Supreme Court nominee by promptly scheduling a hearing in the Senate Judiciary Committee for Judge Merrick Garland. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting April 18, 2016 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – March 21, 2016 through April 03, 2016 $3,010,607.79 (A2) FY2016 City of Evanston Bills – April 26, 2016 $2,872,084.97 For Action (A3.1)Renewal with SunGard Public Sector for CAD Software License and Service Agreement Staff recommends that the City Council authorize the City Manager to renew sole source software license and service agreement with SunGard Public Sector (1000 Business Center Drive, Lake Mary, FL) for the Police Department’s Computer Aided Dispatch (CAD) software in the amount of $69,896.00. The Agreement is effective from May 1, 2016 through April 30, 2017. Funding will be provided by the Emergency Telephone System Account 205.22.5150.62509 with a Budget of $75,000.00. SunGard agreed to keep the City’s annual maintenance fee at its current level. For Action City Council Agenda April 25, 2016 Page 3 of 9 (A3.2) Renewal Contract with Otis Elevator Company for Elevator Service and Maintenance Staff recommends renewal of the sole source service and maintenance agreement with Otis Elevator Company (949 Oak Creek Drive, Lombard, IL) for 11 elevators at various city facilities in the amount of $60,324.24 for FY 2016, $60,324.24 for FY 2017 and $60,324.24 for FY 2018. The cost represents a 6% reduction from the previous 2015 contract. Funding for FY2016 will be from the following accounts: $16,452.08 for 3 Elevators at Civic and Service Centers from Facilities Account No. 100.19.1950.62425 (with a budget of $4,165) and Facilities Account No. 100.19.1950.62509 (with a budget of $74,845); $16,452.08 for 3 Elevators at Church St. from Parking Fund Account No. 505.19.7025.62425 (with a budget of $22,000); and $27,420.08 for 5 Elevators at Maple Ave. from Parking Fund Account No. 505.19.7037.62425 (with a budget of $40,000). For Action (A3.3) Renewal Contract for Testing, Repair & Certification of Fire Apparatus and Aerial Devices with Global Emergency Products Staff recommends City Council approval of a one year contract renewal (RFP 15- 30) to Global Emergency Products located (1401 N. Farnsworth Avenue, Aurora, IL 60505) in the amount of $72,300.00, to provide the required annual inspections and repairs for heavy fire apparatus vehicles assigned to Evanston Fire Department. Funding will be provided from the Vehicle Maintenance Account 600.19.7710.65060, with a budget of $1,050,000.00. For Action (A3.4) One Replacement Truck with Crane Purchase from Rush Truck Center of Northern Illinois Staff recommends City Council approval for the purchase of one replacement truck (International Harvester Truck with Crane) for the Public Works Agency from Rush Truck Center of Northern Illinois (4655 S. Central Avenue, Chicago, IL 60638-1547) in the amount of $163,450. Rush Truck Center is the State Bid winner for this type of vehicle. Funding will be from the Automotive Equipment Replacement Account 601.19.7780.65550, with a budget of $1,455,422.00. For Action (A3.5) Construction Engineering & Surveying Services Pre-Qualification Staff recommends City Council authorize the City Manager to approve the following four firms as pre-qualified and eligible to provide Construction Engineering & Surveying Services to the City of Evanston, in accordance with RFQ 16-21: Christopher B. Burke Engineering, Ltd (Rosemont, IL); Gewalt Hamilton Associates, Inc. (Vernon Hills, IL); Hampton, Lenzini and Renwick, Inc. (Elgin, IL); and Thomas Engineering Group (Lombard, IL). The purpose of this Request for Qualifications is to pre-qualify firms to provide construction engineering services and surveying services for a two-year period from May 2016 through April 2018. For Action City Council Agenda April 25, 2016 Page 4 of 9 (A3.6) Dodge Avenue Bike Lane Construction Engineering Services Contract with HLR Inc. Staff recommends City Council authorize the City Manager to execute an engineering services contract for the Dodge Avenue Bike Lane Construction Engineering (RFQ 16-21) with HLR Inc. (380 Shepard Drive, Elgin, IL 60123) in the amount of $30,728.07. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515) in the amount of $30,728.07. This account has available funding in the amount of $29,143. The additional funding in the amount of $1,585 is available through the delay of the Church Street Bike Path project. For Action (A3.7)Sole Source Purchase with Ozinga Ready Mix Concrete, Inc. for Concrete Staff recommends the City Council authorize the City Manager to execute a one year single source contract for the purchase concrete and flow-able fill with Ozinga Ready Mix Concrete Inc. (2222 South Lumber Street, Chicago, IL) in the amount of $63,100. Funding for this purchase will be as follows: $47,900 out of the General Fund (Account 100.40.4510.65055 with a budget of $132,500), $7,600 out of the Water Fund (Account 510.40.4540.65051 with a budget of $27,600), and $7,600 out of the Sewer Fund (Account 515.40.4530.65051 with a budget of $10,000). For Action (A3.8) Contract with SmithGroup JJR for Church Street South Pier Reconstruction Staff recommends City Council authorize the City Manager to execute a contract for the Church Street South Pier Reconstruction Project with SmithGroup JJR (35 E. Wacker, Suite 2200, IL 60601) in the amount of $80,000.00. Funding will be provided from the Capital Improvement Program General Obligation Bonds (Account 415.40.4116.62145 – 516002). This project was budgeted at $450,000 in FY 2016. For Action (A3.9)Contract with Patriot Pavement Maintenance for 2016 Crack Sealing Program Staff recommends City Council authorize the City manager to approve a contract with Patriot Pavement Maintenance, (825 Segers RD Des Plaines IL 60016) in the amount of $70,000. Patriot Pavement Maintenance was the lowest responsive bidder for the 2016 Municipal Partnering Initiative Crack Sealing Contract. Funding for this work will be from the General Fund Street Maintenance Account (100.40.4510.62509) in the amount of $70,000, which has $70,000 budgeted for contract maintenance for Fiscal Year 2016. For Action City Council Agenda April 25, 2016 Page 5 of 9 (A3.10)Contract with Lakeshore Recycling Systems for Condo Waste Management Staff recommends City Council authorize the City Manager to notify Lakeshore Recycling Systems, Inc. (6132 W. Oakton Street, Morton Grove, IL 60053) that the City will extend the current Solid Waste Services Agreement between the two parties for an additional one-year period, or until October 31, 2017. Funding for this work will be from the Solid Waste Fund, Condo Refuse Collection Account (520.40.4310.62390). This account has a 2016 budget amount of $418,000. For Action (A3.11)Change Order No. 2 with Carollo Engineers, Inc. for Engineering Services for the Evanston Water Utility 48-inch Diameter Intake Improvements (RFP 12-113) Staff recommends City Council authorize the City Manager to execute Change Order No. 2 to an agreement for Engineering Services for the Evanston Water Utility 48-inch Diameter Intake Improvements project with Carollo Engineers, Inc. (1200 Shermer Road, Suite 214, Northbrook, IL) in the not-to-exceed amount of $3,892.00, increasing the contract amount from $160,658 to $164,550. This change order will also extend the contract completion date by 411 days, from March 31, 2015 to May 15, 2016. Funding in the amount of $3,892.00 will be from the Water Fund, Capital Improvement Account 513.71.7330.62140 – 733074. There is not a specific allocation for this project in FY 2016, but funding is available in the budget for the Treated Water Storage Replacement project, which will not begin construction until 2017. For Action (A3.12)Change Order No. 4 with Lake Erie Diving, Inc. for 48-Inch Diameter Water Intake Improvements (Bid 14-04) Staff recommends City Council authorize the City Manager to execute Change Order No. 4 for the 48-Inch Diameter Intake Improvements with Lake Erie Diving, Inc. (362 Blackbrook Road, Painesville, OH) in the amount of $69,161.52. This change order will increase the contract amount from $1,444,196 to $1,513,357.52. The contract time will be increased by 289 days from July 31, 2015 to May 15, 2016. An IEPA State Revolving Fund loan, in an amount up to $1,427,700.16, will fund construction of this project. This amount includes a contingency of up to 3% above the bid price of the project. Because of previous change orders with the contractor, this change order exceeds the loan contingency and will be funded directly by the Water Fund. For Action City Council Agenda April 25, 2016 Page 6 of 9 (A4) Resolution 21-R-16 Authorizing Approval of the Illinois Department of Transportation Agency Agreement for the Central Street Bridge Phase I Project Staff recommends approval of Resolution 21-R-16 authorizing the City Manager to sign a Local Agency Agreement with the Illinois Department of Transportation (IDOT) for the Central Street Bridge Phase 1 Project. The Agreement establishes the maximum grant funding at 80% not to exceed $352,000. The negotiated final cost for Phase I Engineering Study is $438,100, of which $350,400 (80%) will be funded from a federal grant from the Surface Transportation Program – Bridge program (Account No. 415.40.4216.62145 ($350,000 budgeted)) and $87,700 (20%) from the City’s Capital Improvement Program (CIP) General Obligation Bonds (Account No. 415.40.4116.62145 ($90,000 budgeted)). For Action (A5) Resolution 28-R-16 Authorizing City Manager to Sign Preliminary Services Agreement with IDOT and Professional Services Agreement with Stanley Consultants, Inc. for the Central Street Bridge Phase I Engineering Study Staff recommends approval of Resolution 28-R-16 authorizing the City Manager to Sign a Preliminary Engineering Services Agreement for Federal Participation with the Illinois Department of Transportation (IDOT) and a Professional Services Agreement with Stanley Consultants, Inc. (850 West Higgins Road, Suite 730, Chicago, IL 60631) for the Central Street Bridge Phase I Engineering Study. The negotiated final cost for Phase I Engineering Study is $438,100, of which $350,400 (80%) will be funded from a federal grant from the Surface Transportation Program – Bridge program (Account No. 415.40.4216.62145 with a budget of $350,000) and $87,700 (20%) from the City’s Capital Improvement Program (CIP) General Obligation Bonds (Account No. 415.40.4116.62145 with a budget of $90,000). For Action (A6) Resolution 30-R-16, Northwestern University Utility Easement - Chicago Avenue Staff recommends City Council adopt Resolution 30-R-16 authorizing the City Manager to grant an easement for chilled water pipe installation on Chicago Avenue to Northwestern University. The easement would be granted for a 50 year period. Northwestern University will fund the project and will be assessed a one-time easement fee of $58,035.21. For Action (A7) Resolution 31-R-16 Northwestern University Utility Easement - Emerson Street Staff recommends City Council adopt Resolution 31-R-16 authorizing the City Manager to grant an easement for chilled water pipe installation on Emerson Street to Northwestern University. The easement would be granted for a 50 year period. Northwestern University will fund the project and will be assessed a one- time easement fee of $152,266.98. For Action City Council Agenda April 25, 2016 Page 7 of 9 (A8) Resolution 33-R-16 Lease Agreement for the Noyes Street Theater at the Noyes Cultural Arts Center with the Mudlark Theater Company Staff recommends City Council adoption of Resolution 33-R-16 authorizing the City Manager to enter into an agreement for an eight (8) month lease term for the Noyes Street Theater at the Noyes Cultural Arts Center with Mudlark Theater Company. Collected theatre revenue is budgeted in Business Unit 100.30.3720.53565. The theater’s 2016 monthly rental rate would be $3,060 and Mudlark Theater Company is required to do $3,672 in community services no later than May 31, 2017. The 2016 rates listed above reflect a 2% rate increase from the prior year. For Action (A9) Resolution 29-R-16 Authorizing City Manager to Negotiate and Execute Residential Leases for Two Apartments Located at 631 Howard Street Staff recommends that the City Council approve Resolution 29-R-16 “Authorizing the City Manager to Execute Residential Leases for Two Apartments Located at 631 Howard Street”. These are renewals of leases for tenants in each of the two units at this property. For Action (A10) Resolution 35-R-16 Approving the Short Sale of 2424 Dempster f/k/a Chicago’s Home of Chicken & Waffles to a New Buyer and Actions Related Thereto Staff submits for consideration Resolution 35-R-16 to accept the short sale on the City’s loan to Signature Foods Solutions, Inc. d/b/a Chicago’s Home of Chicken & Waffles (“CW”) and forgive the deficiency owed to the City following the short sale. CW closed its business at 2424 Dempster in 2015. It proposes to sell the property and requests a payoff letter related to the $200,000 Economic Development Fund loan given to it by the City in 2012. CW proposes to pay $59,832.36 on the loan/mortgage, leaving a remaining deficiency owed to the City of $154,346.55. For Action (A11) Ordinance 45-O-16, Sale of Surplus Property Fleet Vehicles Staff recommends that City Council adopt Ordinance 45-O-16 which directs the City Manager to offer the sale of vehicles owned by the City through public auction at the special Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on or around Tuesday, May 10, 2016 or any other subsequent America’s Online Auction as these vehicles become available, on a timely basis, as a result of new vehicle replacements being placed into service. For Introduction (A12) Ordinance 43-O-16 Amending City Code Subsection 8-4-12 (A), “Refuse” Staff recommends approval of Ordinance 43-O-16 amending the City Code related to the fee structure for collection and disposal of refuse for condominiums. For Introduction City Council Agenda April 25, 2016 Page 8 of 9 (A13) Ordinance 37-O-16, Amending City Code Subsection 8-4-3 (G), “Special Pick-Up Fee and, Code Subsection 8-4-12(A), “Refuse” Staff recommends approval of Ordinance 73-O-16 amending the City Code related to special pick-up fee and refuse fee structure. For Introduction (A14) Ordinance 40-O-16 amend Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 22: Evanston Resident Only Parking The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 40-O-16 amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 22: Evanston Resident Only Parking District subsection (B) District E-2 boundaries: to delete Clyde Avenue, Callan Avenue and Elmwood Avenue from Howard Street to the first alley north of Howard Street. For Action (A15) Ordinance 41-O-16, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 18(B): Resident Parking Only District The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 41-O-16 amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 18(B): Resident Parking Only District 2 to read: 2. Those residents having a legal address on the west side of Ridge Avenue between Austin Street and Harvard Terrace. For Action (A16) Ordinance 35-O-16, Decreasing the Number of Class T Liquor Licenses for Now We’re Cookin’, Inc. d/b/a Now We’re Cookin’, 1601 Payne Street, Unit C Staff recommends City Council adoption of Ordinance 35-O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(T), as amended, to decrease the number of authorized Class T liquor licenses from three (3) to two (2). Now We’re Cookin’, Inc, d/b/a Now W e’re Cookin’, 1601 Payne Street, Unit C, is not renewing its liquor license. For Action PLANNING & DEVELOPMENT COMMITTEE (The April 25, 2016 Planning and Development meeting has been cancelled) City Council Agenda April 25, 2016 Page 9 of 9 MEETINGS SCHEDULED THROUGH MAY 2016 Upcoming Aldermanic Committee Meetings Wed, Apr 27 6:00 PM Transportation/Parking Committee Wed, Apr 27 7:00 PM Economic Development Committee Mon, May 2 6:00 PM Human Services Committee Thurs, May 2 7:00 PM Housing and Homelessness Commission / Commission on Aging Mon, May 9 6:00 PM A&PW, P&D, City Council meetings Mon, May 16 7:00 PM City Council meeting Tues, May 17 7:00 PM Housing & Community Development Act Mon, May 23 6:00 PM A&PW, P&D, City Council meetings Wed, May 25 6:00 PM Transportation/Parking Committee Wed, May 25 7:00 PM Economic Development Committee Wed, Apr 27 6 pm Transportation/Parking Committee Wed, Apr 27 7 pm Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.