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HomeMy WebLinkAbout04.11.16 Agenda CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, April 11, 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meeting is cancelled. Rules Committee meets at 7 p.m. City Council meeting will convene at conclusion of the Rules Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Wynne (II) Mayor Public Announcements and Proclamations Keys to the City: Dave and Ellen Glatt, Dave’s Italian Kitchen Dave and Liz Schaps, Great Harvest Bread Company Fair Housing Month, April 2016 National Library Week, April 10-16 National Volunteer Week, April 10-16 (III) City Manager Public Announcements Clean Up Evanston, April 23, 2016 Rodent Control Report (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Special Order of Business: Appeal of Certificate of Appropriateness City Council Agenda April 11, 2016 Page 2 of 9 (VII) Consent Agenda: Alderman Wynne (VII) Report of the Standing Committees Administration & Public Works - Alderman Miller Planning & Development - Alderman Tendam Human Services - Alderman Fiske (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Appeal of Certificate of Appropriateness Denial for Roof Replacement from Clay Tile to Asphalt Shingles, 1012 Lake Street City staff recommends upholding the December 15, 2015 Preservation Commission decision denying a Certificate of Appropriateness (COA) for the replacement of the ceramic tile roof with fiber glass shingles on the building at 1012 Lake St.. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting March 28, 2016 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through March 20, 2016 $2,674,316.30 (A2) FY2016 City of Evanston Bills – April 12, 2016 $3,820,884.90 Credit Card Activity -- Period ending February 29, 2016 $196,686.18 For Action City Council Agenda April 11, 2016 Page 3 of 9 (A3.1) Approval of 2016-2018 Renewal of Building Automation Service Agreement for HVAC Systems with Siemens Industry Inc. for Police Headquarters Staff recommends City Council authorize the City Manager to execute a three year, single source service agreement for the Building Automation System (BAS) with Siemens Industry Inc. (585 Slawin Court, Mount Prospect, IL 60056) in the amount of $27,220.00 for FYI 2016, $27,880.00 for FYI 2017 and $28,500.00 for FYI 2018 to cover hardware/software and service visits for the HVAC system in the City of Evanston Police Headquarters. Funding is provided by Facilities Account 100.19.1950.62509 with a 2016 budgeted amount of $74,845.00. For Action (A3.2) Approval of Contract with Gewalt-Hamilton Associates, Inc. for Various Parking Lot Improvement Engineering Design Services (RFP No. 16-22) Staff recommends City Council authorize the City Manager to execute an engineering services contract for the Various Parking Lot Improvement Engineering with Gewalt-Hamilton Associates, Inc. (625 Forest Edge Drive, Vernon Hills, IL 60061) in the amount of $144,650. Funding will be provided from the Parking Fund (Account 505.19.7005.65515) in the amount of $120,700 and from the CIP Fund (Account 415.40.4116.65515) in the amount of $23,950. For Action (A3.3) Approval of Contract with Glenbrook Excavating & Concrete, Inc. for Water Main Improvements, Lining and Street Resurfacing Project CIP 1 (Bid No. 15-60) Staff recommends City Council authorize the City Manager to execute a contract for the Water Main Improvements, Lining and Street Resurfacing Project with Glenbrook Excavating & Concrete, Inc. (1350 N. Old Rand Road, Wauconda, IL 60084) in the amount of $1,637,841.00. Funding will be provided from the Water Fund (Account 513.71.7330.65515 – 416503) in the amount of $1,346,814.50, the CIP Fund (Account 415.40.4116.65515 – 416503) in the amount of $245,685.50, and the Sewer Fund (Account 515.40.4535.65515 – 416507) in the amount of $45,341.00. For Action (A3.4) Approval of Contract with Garland/DBS, Inc. for Water Plant Roof and Masonry Repair Staff recommends that City Council authorize the City Manager to execute a contract for Water Treatment Facility Roof and Masonry Improvements with Garland/DBS, Inc. (3800 East 91st St, Cleveland, OH 44105) in the amount of $511,273. Funding for this work will be from the Water Fund, Account 513.71.7330.65515 – 716004, which has an FY 2016 allocation of $550,000. For Action City Council Agenda April 11, 2016 Page 4 of 9 (A3.5) Approval Agreement with A. Lamp Concrete Contractors Inc. for Emerson- Ridge-Green Bay Construction Staff recommends City Council authorize the City Manager to make a recommendation to the Illinois Department of Transportation to award the Emerson Street, Ridge Avenue and Green Bay Road Corridor Project to the low bidder, A. Lamp Concrete Contractors Inc. (800 W Irving Park Rd, Schaumburg, IL 60193) in the amount of $11,173,775.42. Funding in the amount of $8,334,943 was authorized by City Council on January 11, 2016. Additional project funding in the amount of $2,838,832 is detailed in the staff report and will not be needed until 2017. For Action (A3.6) Approval of Engineering Services Agreement with Teska Associates, Inc. for Gibbs-Morrison Center Site Improvements (RFP No. 16-04) Staff recommends City Council authorize the City Manager to execute a contract for professional services related to the Gibbs Morrison Cultural Center Site Improvement Project with Teska Associates, Inc. (627 Grove Street, Evanston, IL 60201) in the amount of $77,641.00. Site improvements include a stormwater management system, more effective outdoor programming space, an access drive with accommodations for solid waste disposal and site security features. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.62145 – 616020) in the amount of $37,641.00 and from the Sewer Fund (Account 515.40.4535.62461) in the amount of $40,000.00. For Action (A3.7) Approval of Contract with Kovilic Construction Company Inc. for Dredging of the Church Street Boat Ramp Staff recommends that City Council authorize the City Manager to execute a contract in the amount of $20,500 with Kovilic Construction Company, Inc., (P.O. Box 939, 3721 N. Carnation Street, Franklin Park, IL 60131) for the dredging of the Church Street Boat Harbor. Funding will be provided from the Parks, Recreation and Community Services Business Account 100.30.3065.65050, Church Street/Lakefront Operations. Additionally, this expense will be offset from fees collected from sales of boat launch permits (Revenue Business Unit 100.30.3080.53565 Church Street/Lakefront Operations). For Action (A3.8)Approval of Contract Renewal with Krave LLC to Operate Lakefront Concessions Staff recommends that City Council authorize the City Manager to execute a one (1) year contract renewal with Krave LLC for the Church and Clark Street food & drink stand and the lakefront mobile concessions (Lighthouse, Clark St., Greenwood St., South Blvd. and Lee Street) for the 2016 season. For Action City Council Agenda April 11, 2016 Page 5 of 9 (A4) Approval of a Sidewalk Café for Red Robin Burger Works, 1700 Maple Staff recommends City Council approval of first-time application for a sidewalk café permit for Red Robin Burger Works, a Type 2 restaurant located at 1700 Maple Avenue. For Action (A5) Resolution 26-R-16 Motor Fuel Tax Funds Use for Roadway Construction Staff recommends City Council approval of Resolution 26-R-16 authorizing the use of Motor Fuel Tax Funds in the amount of $1,400,000 for street resurfacing. Funding will be provided from the Motor Fuel Tax Fund (Fund #200) which has a total budget allocation of $1,710,000. For Action The following two items (A6.1 and A6.2) are related to the Blight Reduction Program (A6.1) Resolution 22-R-16 Authorizing Participation in the Blight Reduction Program Staff recommends adoption of Resolution 22-R-16 authorizing the City to participate in the Blight Reduction Program (BRP) with funding in the not to exceed amount of $455,000 from the Illinois Housing Development Authority to be spent during FY2016 and FY2017. BRP funds will be used to acquire and demolish vacant/blighted 1-4 unit residential properties in designated census block groups in Evanston. BRP is a new source of funding and may be layered with CDBG revolving loan funds if costs on individual properties exceed the BRP maximum of $35,000 per unit. $340,000 is budgeted in CDBG account 220.21.5280.65535. For Action (A6.2) Resolution 27-R-16 Authorizing the City of Evanston to Increase the FY2016 Budget for the Affordable Housing Fund Staff recommends City Council adoption of Resolution 27-R-16 authorizing the City Manager to Increase the FY2016 Budget for the Affordable Housing Fund by $455,000 to a New Total of $929.347. This change will bring the total FY 2016 Budget as amended to $304,949,806. Per Resolution 18-R-16, funding will come from the Blight Reduction Program (BRP) funded by the US Treasury and administered by the Illinois Housing Development Authority in the not to exceed amount of $455,000. For Action (A7) Resolution 25-R-16 Authorizing that Payments Relating to FY2016 Capital Improvement Plan Projects Be Reimbursed by the Subsequent 2016 General Obligation Bond Issuance Staff recommends City Council adoption of Resolution 25-R-16 authorizing that payments relating to FY2016 Capital Improvement Plan (CIP) project expenditures up to $13,018,000 to be reimbursed by the subsequent 2016 General Obligation (GO) bond issuance. For Action City Council Agenda April 11, 2016 Page 6 of 9 (A8) Resolution 24-R-16 for ROW Agreement with Wide Open West Staff recommends City Council adoption of Resolution 24-R-16, authorizing the City Manager to negotiate and execute a Right-of-Way Agreement with Sigecom, LLC, d/b/a WOW! Internet, Phone and Cable (WOW), 1674 Frontenac Road, Naperville IL for the construction of a dark fiber communications network in the public right-of-way to be leased by Verizon Communications. No City funding is required for this fiber optic cable installation. WOW will be assessed permit fees to be deposited into Right-of-Way account 2630.52126. For Action (A9) Ordinance 38-O-16 Amending the City Code to Establish a 4-Way Stop Control at the Intersection of Ashland Avenue and Grove Street Staff recommends adoption of Ordinance 38-O-16 by which the City Council would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop Control at the intersection of Ashland Avenue and Grey Street. The 2nd ward Alderman has requested suspension of the rules to allow Introduction and Action at the same meeting. Funding will be through the General Fund- Traffic Control Supplies (100.40.4520.65115), with a budget of $40,000 for FY 2016. For Introduction and Action (A10) Ordinance 40-O-16 amend Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 22: Evanston Resident Only Parking The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 40-O-16 amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 22: Evanston Resident Only Parking District subsection (B) District E-2 boundaries: to delete Clyde Avenue, Callan Avenue and Elmwood Avenue from Howard Street to the first alley north of Howard Street. For Introduction (A11) Ordinance 41-O-16, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 18(B): Resident Parking Only District The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 41-O-16 amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 18(B): Resident Parking Only District 2 to read: 2. Those residents having a legal address on the west side of Ridge Avenue between Austin Street and Harvard Terrace. For Introduction (A12) Ordinance 35-O-16, Decreasing the Number of Class T Liquor Licenses for Now We’re Cookin’, Inc. d/b/a Now We’re Cookin’, 1601 Payne Street, Unit C Staff recommends City Council adoption of Ordinance 35-O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(T), as amended, to decrease the number of authorized Class T liquor licenses from three (3) to two (2). Now We’re Cookin’, Inc, d/b/a Now We’re Cookin’, 1601 Payne Street, Unit C, is not renewing its liquor license. For Introduction City Council Agenda April 11, 2016 Page 7 of 9 (A13) Ordinance 39-O-16, Autobarn Place Private Street Addition to City Street System Staff recommends approval of Ordinance 39-O-16 renaming Shure Drive/Brummel Place to Autobarn Place as a Private Street. The 8th ward Alderman has requested suspension of the rules to allow Introduction and Action at the same meeting. For Introduction and Action (A14) Ordinance 36-O-16, Adding Title 3, Chapter 32, “Massage Establishment” Staff recommends City Council adoption of Ordinance 36-O-16, to address ongoing community concerns and provide an enforcement tool related to illegal sexual activities at massage establishments. City staff reviewed and considered comparable massage establishment statutes from similarly situated jurisdictions. The proposed ordinance clearly ties into state licensing requirements and makes City inspections and enforcement actions follow a clear path. Ordinance 36-O-16 was introduced at the March 28, 2016 City Council meeting. For Action (A15) Ordinance 25-O-16, Decreasing the Number of Class C Liquor Licenses for Dow Escondido, LLC d/b/a Hilton Orrington, 1700 Orrington Avenue Local Liquor Commissioner recommends City Council adoption of Ordinance 25- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to decrease the number of authorized Class C liquor licenses from twenty (20) to nineteen (19). Dow Escondido, LLC d/b/a Hilton Orrington (“Company”), 1700 Orrington Avenue, no longer is the owner of the premises as it was sold to a new corporate entity. Ordinance 25-O-16 was introduced at the March 28, 2016 City Council meeting. For Action (A16) Ordinance 27-O-16, Increasing the Number of Class C Liquor Licenses for Twice & Thrice, LLC d/b/a LuLu’s, Taco Diablo, and Five & Dime, 1026 Davis Street Local Liquor Commissioner recommends City Council adoption of Ordinance 27- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the number of authorized Class C liquor licenses from twenty (20) to twenty-one (21) and permit issuance of a Class C license to Twice & Thrice, LLC d/b/a LuLu’s, Taco Diablo, and Five & Dime, 1026 Davis Street. Ordinance 27-O-16 was introduced at the March 28, 2016 City Council meeting. For Action City Council Agenda April 11, 2016 Page 8 of 9 (A17) Ordinance 30-O-16, Increasing the Number of Class D Liquor Licenses for Dash S Corporation d/b/a The Funky Monk, 618 ½ Church St Local Liquor Commissioner recommends City Council adoption of Ordinance 30- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty- two (52) to fifty-three (53), and permit issuance of a Class D license to Dash S Corporation d/b/a The Funky Monk, 618 ½ Church Street. Ordinance 30-O-16 was introduced at the March 28, 2016 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (The April 11, 2016 Planning and Development meeting has been cancelled.) RULES COMMITTEE (R1) Approval of Appointment of Alderman Melissa Wynne to the Administration and Public Works Committee For Action ECONOMIC DEVELOPMENT COMMITTEE (O1) Approval of West Village Business Association Application for the Evanston Great Merchants Grant Program Staff and the Economic Development Committee recommend to City Council approval of $6,800 in Great Merchant Grant funding for the West Village Business Association to be used for seasonal plantings. Funding will be through the Economic Development Business District Improvement Fund (#225.15.5300.65522), with a budget of $250,000 to fund both the Great Merchant Grant Program and the Storefront Modernization Program. For Action (O2) Approval of Revisions to Storefront Modernization Program Guidelines Staff and the Economic Development Committee recommend additional revisions to the Storefront Modernization Program Guidelines to clarify eligibility rules and maximum grant amounts as well as changes to program administration. For Action City Council Agenda April 11, 2016 Page 9 of 9 (O3) Approval of Le Tour de Noir Enterprise Evanston Request for Reimbursement The Economic Development Committee and staff recommend providing reimbursement to members of the Evanston Black Business Consortium totaling $1,117.90 for costs associated with the Le Tour de Noir Enterprise Evanston. Funding will be through the Economic Development Business Retention/Expansion Fund (#225.15.5300.62662), with a budget of $300,000. For Action MEETINGS SCHEDULED THROUGH APRIL 2016 Upcoming Aldermanic Committee Meetings Wed, Apr 12 7 pm Northwestern University/City Committee Mon, Apr 18 7 pm City Council meeting Tues, Apr 19 7 pm Housing & Community Development Act Wed, Apr 20 6:30 pm M/W/EBE Advisory Committee Mon, Apr 25 6 pm A&PW, P&D, City Council meetings Wed, Apr 27 6 pm Transportation/Parking Committee Wed, Apr 27 7 pm Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.