HomeMy WebLinkAbout03.14.16 Agenda
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, March 14, 2016
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 7:15 p.m.
City Council meeting will convene after conclusion of the P&D meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Holmes
(II) Mayor Public Announcements and Proclamations
Monarch Butterfly Day – March 14, 2016
(III) City Manager Public Announcements
First Slice Pi Day
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Miller
Planning & Development - Alderman Tendam
Human Services - Alderman Fiske
City Council Agenda March 14, 2016 Page 2 of 6
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting February 22, 2016
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through February 21, 2016 $2,949,094.30
(A2) FY2016 City of Evanston Bills – March 15, 2016 $3,484,443.30
Credit Card Activity – Period Ending January 31, 2016 $ 134,738.43
For Action
(A3.1) Approval of Contract with Mid-American Water of Wauconda for 2016 Water
Distribution System Materials (Bid 16-15)
Staff recommends that City Council authorize the City Manager to execute a one-
year contract for the purchase of 2016 Water Distribution System Materials
(including brass valves, fittings and couplings) with Mid-American Water of
Wauconda (1125 N. Old Rand Road, Wauconda, IL) in the amount of
$49,646.06. Funding is provided by the Water Fund, Account
510.40.4540.65055, which has a budget of $155,000.
For Action
(A3.2) Approval of Sole Source Water Treatment Facility Chlorine Scrubber Media
Replacement Purchase from LAI Ltd
Staff recommends City Council authorize the City Manager to execute a sole
source purchase agreement for chlorine scrubber replacement media in the
amount not to exceed $75,714 from LAI Ltd (5400 Newport Dr, Rolling Meadows,
IL), which is the sole and exclusive authorized representative for these chemical
filtration media. Funding is provided by the Water Fund, Account
513.71.7330.65515-716001, which has a budget of $100,000.
For Action
City Council Agenda March 14, 2016 Page 3 of 6
(A3.3) Approval of Contract Extension with Landscape Concepts Management,
Inc. for Green Bay Road Embankment Landscaping (Bid 15-10)
Staff recommends City Council authorize the City Manager execute a one-year
extension of the Green Bay Road Railroad Embankment Landscape
Maintenance contract to the low bidder, Landscape Concepts Management, Inc.,
(31745 Alleghany Rd., Grayslake, IL) in the amount of $20,195. Funding is
included in the FY 2016 General Fund budget, Account 100.40.4330.62195,
which has a total allocation of $120,000.
For Action
(A3.4) Approval of Funding for Business District Tree Replacement
Staff recommends City Council authorize issuance of a request for proposals for
the removal and replacement of trees in the business districts. The total
estimated cost is $92,775. Staff recommends funding business district tree
replacement using the Economic Development Fund’s Business Retention and
Expansion Account, 225.15.5300.62662.
For Action
(A3.5) Approval of One Replacement Vehicle Purchase from Rush Truck Center of
Northern Illinois
Staff recommends City Council approval for the purchase of one (1) replacement
vehicle for the Public Works Agency in the amount of $205,210 from Rush Truck
Center of Northern Illinois (4655 S. Central Avenue, Chicago, IL), which is the
authorized State Bid provider. Funding for this International Harvester 7400 Hook
Lift truck is provided by the FY2016 Equipment Replacement Fund, Account
601.19.7780.65550, with a FY2016 Budget of $1,455,422.00
For Action
(A3.6) Approval of Extension of Janitorial Services Contract for Multiple City
Facilities with Smith Maintenance Company
Staff recommends City Council authorize the City Manager to execute a single
year, extension of the service agreement for Janitorial Services at multiple City
facilities with Smith Maintenance Company (205 West Randolph Street, Suite
1645, Chicago, IL) in the amount of $114,384.17 for FYI 2016. Funding is
provided by the Facilities Maintenance accounts of the buildings to be serviced.
For Action
(A4) Fourth Quarter Financial Report for Fiscal Year 2015
Staff recommends City Council accept and place the Fourth Quarter Financial
Report for FY 2015 on file.
For Action
City Council Agenda March 14, 2016 Page 4 of 6
(A5) Resolution 15-R-16 Intergovernmental Agreement with the Regional
Transportation Authority for Installation of Bike Parking at Main Street
Stations
Staff recommends City Council adoption of Resolution 15-R-16 authorizing the
City Manager to execute an Intergovernmental Agreement with the Regional
Transportation Authority (RTA) to coordinate installation of 40 bike parking
facilities around the Metra and CTA Main Street stations. The City received a
grant of $70,000 ($56,000 from CMAQ funding and $14,000 from the RTA) for
the project.
For Action
(A6) Resolution 11-R-16, Intergovernmental Agreement with Village of Skokie
for Howard Street Improvement Project
Staff recommends adoption of Resolution 11-R-16 authorizing the City Manager
to execute an Intergovernmental Agreement (IGA) with the Village of Skokie for
the Howard Street Resurfacing Project from the east side of the North Shore
Channel bridge to the Evanston / Skokie border. The IGA will obligate the Village
of Skokie to pay its share of the resurfacing cost.
For Action
(A7) Ordinance 23-O-16, Amending City Code Section 7-12-14-2, “Restrictions
on Lawn Sprinkling and Other Water Uses”
Staff recommends City Council adoption of Ordinance 23-O-16 amending the
City Code related to restrictions on lawn sprinkling and other water uses.
Proposed Ordinance 23-O-16 includes the requirement to prohibit lawn sprinkling
on consecutive days and will bring the Evanston code into compliance with the
new Lake Michigan Water Allocation Rules and Regulations.
For Introduction
(A8) Ordinance 34-O-16, Increasing the Number of Class D Liquor Licenses for
Red Robin Express, LLC d/b/a Red Robin Burger Works, 1700 Maple Street
Local Liquor Commissioner recommends City Council adoption of Ordinance 34-
O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to increase the number of authorized Class D liquor licenses from fifty-
one (51) to fifty-two (52), and permit issuance of a Class D license to Red Robin
Express, LLC d/b/a Red Robin Burger Works (“Company”), 1700 Maple Street.
Suspension of the rules is requested for Introduction and Action by City Council
on March 14, 2016.
For Introduction and Action
City Council Agenda March 14, 2016 Page 5 of 6
(A9) Ordinance 8-O-16, Repeal of Prior Waste Transfer Station Fee Ordinances
and Enacting Host Community Agreement and Fee with Advanced Disposal
Staff recommends City Council adoption of Ordinance 8-O-16 regarding a
proposed Host Community Agreement (“HCA”) with Advanced Disposal for the
Waste Transfer Station (“WTS”). Following community input and ongoing
negotiations with Advanced, the Host Community Fee provisions more clearly
provide that the HCA fee increase on a regular basis. This ordinance was
introduced at the February 22, 2016 City Council meeting.
For Action
(A10) Ordinance 3-O-16, Neighborhood Integrity Ordinance
Staff recommends City Council adoption of Ordinance 3-O-16. The
“Neighborhood Integrity Ordinance,” (“NIO”) replaces current nuisance premises
regulations. This ordinance was introduced at the February 22, 2016 City Council
meeting.
For Action
(A11) Ordinance 9-O-16, Rental Licensing Ordinance Amendments
Staff recommends City Council adoption of Ordinance 9-O-16 Staff recommends
these revisions to complement the “Neighborhood Integrity Ordinance.” This
ordinance was introduced at the February 22, 2016 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 24-O-16, Granting a Special Use for a Parking Lot and Major
Zoning Relief for a 5’ Street Side Yard Setback for the Ryan Field West
Parking Lot at 1501 Central Street
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
24-O-16, with conditions, granting special use approval for the reconstruction and
expansion of the Ryan Field West Parking Lot, and major zoning relief for a 5’
street side yard setback (Ashland Avenue) for open parking where 15’ is required
at 1501 Central Street.
For Introduction
(P2) Ordinance 15-O-16, Establishing Artist Studios as a Permitted Use on the
Ground Floor in the D2, D3 and D4 Downtown Districts
The Plan Commission and staff recommend adoption of the Zoning Ordinance
15-O-16, a text amendment to allow Artist Studios as a permitted use on the
ground floor, instead of only on floors above the ground floor, in the D2, D3 and
D4 Downtown Districts to match current regulations in the D1 Downtown District.
This ordinance was introduced at the February 22, 2016 City Council meeting.
For Action
City Council Agenda March 14, 2016 Page 6 of 6
(P3) Ordinance 14-O-16, Establishment of Regulations for Domestic Animal
Daycare Businesses and Dog Sitting Businesses as Permitted Home
Occupations
The Plan Commission and staff recommend adoption of the Zoning Ordinance
14-O-16, which adds Domestic Animal Daycare businesses and Dog Sitting
businesses as permitted home occupations. This ordinance was introduced at
the February 22, 2016 City Council meeting.
For Action
HUMAN SERVICES COMMITTEE
(H1) Resolution 16-R-16, Grant Agreement with Youth & Opportunity United
(Y.O.U.) to Provide Subcontractor Services for Street Outreach Program
Staff recommends adoption of Resolution 16-R-16 authorizing the City Manager
to execute the service grant subrecipient agreement with Y.O.U. (1027 Sherman
Avenue, Evanston) to provide subcontractor services for year one of the Street
Outreach Program Grant renewal. This agreement shall begin September 30,
2015 and remain in effect until September 29, 2016 and shall be renewed
annually upon notification of the grant award.
For Action
MEETINGS SCHEDULED THROUGH MARCH 2016
Upcoming Aldermanic Committee Meetings
Tues, Mar 15 7 pm Housing & Community Dev Act Committee
Wed, Mar 16 6:30 pm M/W/EBE Advisory Committee
Mon, Mar 21 7 pm City Council meeting
Wed, Mar 23 6 pm Transportation/Parking Committee
Wed, Mar 23 7:30 pm Economic Development Committee
Thurs, Mar 24 5:30 pm Emergency Telephone System Board
Mon, Mar 28 6 pm A&PW, P&D, City Council meetings
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.