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HomeMy WebLinkAbout02.22.16 AgendaCITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, February 22. 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene after conclusion of the P&D meeting. ORDER OF BUSINESS (I)Roll Call – Begin with Alderman Wilson (II)Mayor Public Announcements and Proclamations Installation of Eleanor Revelle, 7th Ward Alderman (III)City Manager Public Announcements Mayor’s Summer Youth Job Fair, March 12, 2016 Introduction of Kimberly Richardson, Assistant to the City Manager (IV)Communications: City Clerk (V)Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI)Consent Agenda: Alderman Rainey (VII)Report of the Standing Committees Administration & Public Works -Alderman Miller Planning & Development -Alderman Tendam Human Services -Alderman Braithwaite City Council Agenda February 22, 2016 Page 2 of 7 (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting February 8, 2016 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through February 7, 2016 $2,686,980.25 (A2) FY2016 City of Evanston Bills – February 23, 2016 $ 983,514.66 For Action (A3.1) Approval of 2016 Expenditure to Total Parking Solutions for Pay Station Maintenance Fees Staff recommends the City Council authorize expenditure of $35,280 to Total Parking Solutions, Inc., (2721 Curtiss Street, Downers Grove, IL) for the annual maintenance fees associated with 21 parking meter terminals (pay stations). Funding is provided by the Parking Fund Account 505.19.7015.62245. For Action (A3.2) Approval of Northeastern Illinois Public Safety Training Academy (NIPSTA) 2016 Membership Dues Payment Staff recommends City Council authorize payment of the 2016 Fire and Public Works membership fees to NIPSTA in the amount of $23,545. Funding is provided by the Fire Department Account 100.23.2305.62360 for both the Fire and Public Works Departments. For Action (A3.3) Approval of Contract with Clark Dietz, Inc. for the Fleetwood-Jourdain Center HVAC and Electrical Improvements (RFP 16-01) Staff recommends City Council authorize the City Manager to execute a contract for engineering services related to the Fleetwood-Jourdain Center HVAC and Electrical Improvements Project with Clark Dietz, Inc. (118 S. Clinton Street, Suite 700, Chicago, IL), in the amount of $74,997. Funding is provided by the Capital Improvement Program (CIP) General Obligation Bonds (Account 416.40.4116.62145 – 616007). For Action City Council Agenda February 22, 2016 Page 3 of 7 (A3.4) Approval of Contract Extension with J. A. Johnson Paving for Pavement Patching Staff recommends City Council authorize a contract extension through the Municipal Partnering Initiative (MPI) for Pavement Patching services with J. A. Johnson Paving (1025 E. Addison Ct, Arlington Heights, IL) in the amount of $600,000. J. A. Johnson Paving will hold their price from 2015 at $22.25 per square yard for the 2016 season. Funding is provided by the Capital Improvement Fund (416523.65515). For Action (A3.5) Approval of Contract with Jasco Electric Corporation for the Foster Field Athletic Lighting Renovations (Bid 15-67) Staff recommends City Council authorize the City Manager to execute a contract for construction of the Foster Field Athletic Lighting Renovations Project with Jasco Electric Corporation (2750 Barney Court, McHenry, IL), in the amount of $267,765. Funding is provided by Community Development Block Grants (Account 215.21.5275.62800) and the Capital Improvement Program (CIP) General Obligation Bonds (Account 416.40.4116.65502 – 516003). For Action (A3.6) Approval of Contract with Christopher B. Burke Engineering, Ltd for Fountain Square Renovations (RFP 15-68) Staff recommends City Council authorize the City Manager to execute an engineering services contract for the Fountain Square Renovation Project with Christopher B. Burke Engineering, Ltd (9575 W. Higgins Road, Suite 600, Rosemont, IL), in the amount of $183,321.50.. Funding will be provided from the Washington National TIF and expenses will be tracked in the Capital Improvements Fund, Account 415.40.4126.62145 – 589105). For Action (A4.1) Approval of Change Order No. 2 for Police/Fire Headquarters Data Center– Emergency Construction Services Staff recommends City Council authorize the City Manager to execute Change Order No. 2 to the agreement with Nesko Design/Build Electric (3111 S. 26th Avenue, Broadview, IL) for the Police/Fire Headquarters Data Center Emergency Construction Services project. This change order extends the project’s completion date by 46 days from February 8, 2016, to March 25, 2016. There is no change to the contract cost for this change order. For Action City Council Agenda February 22, 2016 Page 4 of 7 (A4.2) Approval of Change Order No. 2 for Repair & Repainting of North and South Standpipes (Bid 15-03) Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 for the Repair & Repainting of North and South Standpipes with American Suncraft Company, Inc. (10836 Schiller Road, Medway, OH). This change order will increase the contract amount by $231,602.69, from $3,271,043 to $3,502,645.69. It will also extend the contract duration by 162 days from December 21, 2015 to May 31, 2016. Funding is provided by the Water Fund (Account 513.71.7330.65515 – 733092). For Action (A4.3) Approval of Change Order No. 2 for the North and South Standpipe Rehabilitation Engineering Support Services (RFP 13-61) Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to an agreement for North and South Standpipe Rehabilitation Engineering Support Services with Tank Industry Consultants (7740 West New York Street, Indianapolis, IN) in the not-to-exceed amount of $14,473.97, increasing the contract amount from $181,464.45 to $195,938.42. It will also extend the contract duration by 152 days from December 31, 2015 to May 31, 2016 Funding is provided by the Water Fund (Account 513.71.7330.65515 – 733092). For Action (A5) Resolution 5-R-16: Intergovernmental Agreement with the City of Chicago for the Operation of Divvy Bike Stations in Evanston Staff recommends City Council adoption of Resolution 5-R-16 authorizing the City Manager to negotiate and execute an Intergovernmental Agreement with the City of Chicago for operation of the Divvy Bike Share program. For Action (A6) Resolution 14-R-16 : Operator Agreement with Motivate International, Inc., for the operation of the Divvy Bike program in the City of Evanston Staff recommends adoption of Resolution 14-R-16 authorizing the City Manager to execute an Operator Agreement with Motivate International Inc. to implement the Divvy Bike Share program in Evanston. For Action (A7) Resolution 6-R-16, Approving Settlement with Advanced Disposal Staff recommends City Council adoption of Resolution 6-R-16. In 2010 and 2011, the City adopted ordinances imposing a fee on waste transferred through the waste transfer station (the “WTS”) located at 1711 Church Street. In December 2011, Veolia/Advanced sued the City in Cook County Circuit Court. Since 2011 the City has collected $1,263,247.90 in Transfer Station Fees. Under the recommended settlement, the City keeps all WTS fees paid ($1,263,247.90) since 2011. The Cook County case will be dismissed. This resolution was held in committee on January 25, 2016 and February 8, 2016. For Action City Council Agenda February 22, 2016 Page 5 of 7 (A8) Resolution 7-R-16, Approving Host Agreement with Advanced Disposal Staff recommends City Council adoption of Resolution 7-R-16. The recommended Host Community Agreement (“HCA”) will still permit the City to collect a $0.75 per ton host fee from Advanced for waste transferred through the WTS. This resolution was held in committee on January 25, 2016 and February 8, 2016. Following citizen review and City Council consideration, there are non- binding proposals to increase the host fee effective January 1, 2018. These proposals are before the City Council for consideration. For Action (A9) Ordinance 8-O-16, Repeal of Prior Waste Transfer Station Fee Ordinances and Enacting Host Community Agreement and Fee with Advanced Disposal Staff recommends City Council adoption of Ordinance 8-O-16. The City and Advanced negotiated the terms of a Host Community Agreement (Agenda Item A8) to improve operations at the transfer station. If approved, as a condition of the settlement of all claims and litigation, the City must repeal ordinances 82-O- 10 and 68-O-11. This ordinance was held in committee on January 25, 2016 and February 8, 2016.. For Introduction (A10) Ordinance 3-O-16, Neighborhood Integrity Ordinance Staff recommends City Council adoption of Ordinance 3-O-16. The “Neighborhood Integrity Ordinance,” (“NIO”) replaces current nuisance premises regulations. For Introduction (A11) Ordinance 9-O-16, Rental Licensing Ordinance Amendments. Staff recommends City Council adoption of Ordinance 9-O-16 Staff recommends these revisions to complement the “Neighborhood Integrity Ordinance.” For Introduction (A12) Ordinance 12-O-16, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Public Water Supply Loan Program Staff recommends adoption of Ordinance 12-O-16 authorizing the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Public Water Supply Loan Program for the construction of the Water Treatment Plant Reliability Improvements. This ordinance authorizes the City to borrow up to $2,245,000. Total funding of $2,500.000 is budgeted in the FY2016 CIP. The debt service will be paid from the Water Fund. This ordinance was introduced at the February 8, 2016 City Council meeting. For Action City Council Agenda February 22, 2016 Page 6 of 7 PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 15-O-16, Establishing Artist Studios as a Permitted Use on the Ground Floor in the D2, D3 and D4 Downtown Districts The Plan Commission and staff recommend approval of the Zoning Ordinance text amendment to allow Artist Studios as a permitted use on the ground floor, instead of only on floors above the ground floor, in the D2, D3 and D4 Downtown Districts to match current regulations in the D1 Downtown District. For Introduction (P2) Ordinance 22-O-16, Granting Major Zoning Relief for One Open Parking Space at 1610 Fowler Avenue The Zoning Board of Appeals and City staff recommend denial of Ordinance 22- O-16 granting major zoning relief for one open parking space in the rear yard with a 0.5’ south side yard setback where 3’ is required. The ZBA found the proposal does not meet the standards for variations. Specifically, the requested zoning relief does not keep with the intent of the Zoning Ordinance, and there is no practical difficulty that is peculiar to the property since the property features three enclosed parking spaces. For Introduction (P3) Ordinance 14-O-16, Establishment of Regulations for Domestic Animal Daycare Businesses and Dog Sitting Businesses as Permitted Home Occupations The Plan Commission and staff recommend amending the Zoning Ordinance to add Domestic Animal Daycare businesses and Dog Sitting businesses as permitted home occupations. For Introduction (P4) Ordinance 20-O-16, granting a Special Use for a Resale Establishment, Threads Boutique, at 1304 Chicago Avenue The Zoning Board of Appeals and City staff recommend adoption of Ordinance 20-O-16 granting special use approval for a Resale Establishment, Threads Boutique, at 1304 Chicago Avenue in the B2 Business District and oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Suspension of the Rules is requested for Introduction and Action by City Council on February 22, 2016. . For Introduction and Action City Council Agenda February 22, 2016 Page 7 of 7 (P5) Ordinance 21-O-16 Granting Major Zoning Relief for a Generator and One Open Parking Space at 1140 Lakeshore Boulevard The Zoning Board of Appeals and City staff recommend approval of Ordinance 21-O-16 granting major zoning relief to locate a generator more than 2’ from the principal structure where generators must be located within 2’ of the principal structure, with a 0.5’ street side yard setback where a minimum 4’ is required when screened and major zoning relief to establish one open parking space in the rear yard with a 2’ rear yard setback where a minimum 3’ is required. The applicant has complied with all other zoning requirements, and meets the standards for variations. Suspension of the Rules is requested for Introduction and Action by City Council on February 22, 2016. For Introduction and Action (P6) Ordinance 16-O-16, Planned Development, 831 Emerson St, 15PLND-0092 The Plan Commission and staff recommend adoption of Ordinance 16-O-16 for approval of the Planned Development with rezoning from C1 Commercial and R5-General Residential to C1a Commercial Mixed use and Special use for a convenience store. The 12-story 260-unit residential building (440 bedrooms) would include 3,300 square feet of ground floor commercial space and 145 parking spaces on site. Staff recommends additional requirements for this development, which include increasing the affordable housing fee-in-lieu contribution and other traffic and streetscape improvements. This ordinance was held in Committee on February 8, 2016. For Introduction MEETINGS SCHEDULED THROUGH MARCH 2016 Upcoming Aldermanic Committee Meetings Thurs, Mar 3 7 pm Housing & Homelessness Commission Mon, Mar 7 6 pm Human Services Committee Mon, Mar 14 6 pm A&PW, P&D, City Council meetings Tues, Mar 15 7 pm Housing & Community Dev Act Committee Wed, Mar 16 6:30 pm M/W/EBE Advisory Committee Mon, Mar 21 7 pm City Council meeting Wed, Mar 23 6 pm Transportation/Parking Committee Wed, Mar 23 7:30 pm Economic Development Committee Thurs, Mar 24 5:30 pm Emergency Telephone System Board Mon, Mar 28 6 pm A&PW, P&D, City Council meetings Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.