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HomeMy WebLinkAbout01.11.16 Agenda CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, January 11, 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene after conclusion of the P&D meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Rainey (II) Mayor Public Announcements and Proclamations Presentation to Andre Wallace, 2016 Recipient of the Human Relations Committee Scholarship Mayors’ Compact: Next Steps on Climate Action (III) City Manager Public Announcements Promotion of Sergeant Steve Goldenberg to Police Commander Promotion of Officer Charlotte Hart to Police Sergeant Martin Luther King, Jr. Day Activities (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Rainey City Council Agenda January 11, 2016 Page 2 of 8 (VII) Report of the Standing Committees Administration & Public Works - Alderman Miller Planning & Development - Alderman Tendam Human Services - Alderman Braithwaite (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting December 14, 2015 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through December 13, 2015 $2,567,567.59 City of Evanston Payroll through December 27, 2015 $2,581,911.47 (A2) FY2015 City of Evanston Bills – January 12, 2016 $18,636,798.98 FY2016 City of Evanston Bills – January 12, 2016 $ 37,835.60 Credit Card Activity for period ending November 30, 2015 $ 163,994.58 For Action (A3.1) Approval of Contract for 2016 Debris Hauling with G & L Contractors Staff recommends that City Council authorize the City Manager to execute a contract for debris hauling with G & L Contractors (7401 N St. Louis Ave, Skokie, IL) in the amount of $136,000. Funding is provided by the Water Fund ($38,000), Sewer Fund ($38,000) and General Fund ($60,000) as using the Municipal Partnering Initiative (MPI) bid winner. For Action (A3.2) Approval of Contract with Kenny Construction Company for Sewer Structure Lining (Bid 15-69) Staff recommends that City Council authorize the City Manager to execute a contract for Sewer Structure Lining with Kenny Construction Company (2215 Sanders Road, Northbrook, IL) in the amount of $91,683. Funding is provided by the Sewer Fund, Capital Improvement Account 515.40.4535.65515, which has a budget of $150,000 specifically allocated for rehabilitating sewer structures. For Action City Council Agenda January 11, 2016 Page 3 of 8 (A3.3) Approval of Recycle Packer Truck Vehicle Purchase from R.N.O.W. Incorporated (Bid 16-05) Staff recommends that the City Council authorize the purchase of one (1) recycle packer truck from R.N.O.W. Incorporated (8636R W. National Avenue, West Allis, WI) in the amount of $248,131 for 2016 and one (1) recycle packer truck in the amount of $254,836 for 2017. Funding for these vehicles will be from the Equipment Replacement Fund budget (Account 601.26.7780.65550) which has a budgeted amount of $1,455,422.00 in FY2016. The expenditure for the 2016 replacement unit amounts to 17.2% of the 2016 budget. For Action (A3.4) Approval of 2016 Duncan Solutions, Inc. and Passport Parking Expenses Staff recommends the City Council authorize expenditure to Duncan Solutions, Inc. (633 W. Wisconsin Ave., Milwaukee, WI) and Passport Parking to cover the fees associated with parking meter and pay by cell operations in the amount of $196,000. Funding is provided by the Parking Fund, Account 505.19.7015.65070, with a 2016 Budget of $230,000. For Action (A3.5) Approval of Engineering Services Agreement with CDM Smith for Treated Water Storage Replacement Project (RFP 15-55) Staff recommends City Council authorize the City Manager to execute an agreement for engineering services for the Treated Water Storage Replacement project with CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the not-to-exceed amount of $1,174,685. Funding will be from the Water Fund, Capital Improvement Account 513.71.7330.62145 – 733107, which has a FY 2016 budget allocation of $1,390,000. For Action (A3.6) Approval of Northeastern Illinois Crime Lab Membership Dues Staff recommends City Council authorize the City Manager to renew membership with the Northeastern Illinois Regional Crime Laboratory in the amount of $101,322 for Fiscal Year 2016. Funding is provided by the Police Department’s 2016 Budget: $95,000 from Account 100.22.2215.62360 (Criminal Investigations – Membership Dues) and $6,322 from Account 100.22.2205.62360 (Police Administration – Membership Dues). For Action (A4.1) Approval of Church Street Boat Ramp Improvements, Change Order No. 1 (Bid 15-29) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 for the Church Street Boat Ramp Improvements which modifies the project’s completion date by 168 days from November 13, 2015 to April 29, 2016. There is no change to the contract price as a result of this change order. For Action City Council Agenda January 11, 2016 Page 4 of 8 (A4.2) Approval of Change Order No. 1 for the Sheridan Road Water Main Lining Project (Bid 15-60) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the Sheridan Road Water Main Lining Project with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL) in the amount of a credit of $108,624. This change order will decrease the contract amount from $3,767,440.00 to $3,658,816.00. There will be no change to the contract completion date of June 10, 2016. For Action (A5) Approval of Emerson Street/Ridge Avenue/Green Bay Road Project Phase III Engineering Services Contract (RFQ 13-12) Staff recommends that City Council authorize the City Manager to execute a contract with ESI Consultants, Ltd., (1979 N. Mill Street, Suite 100, Naperville, IL) in the not-to-exceed amount of $723,803.89 to provide the phase III construction engineering services for Emerson Street/Ridge Avenue/Green Bay Road Project. As noted in the Council memo from October 28, 2013 ESI was selected to provide engineering services for all three phases of the project. For Action (A6) Resolution 4-R-16 Emerson/Ridge/Green Bay Project Construction Funding Staff recommends adoption of Resolution 4-R-16 authorizing the City Manager to negotiate and execute the Illinois Department of Transportation Local Public Agency Agreement for Federal Participation required for the Emerson/Ridge/Green Bay Project. The City has received funding of $1,913,943 from the North Shore Council of Mayors and a CMAQ grant of $1,920,000 for this project. The total project cost estimate is $8,236,316. Execution of proposed Resolution 4-R-16 will obligate Evanston to pay the Illinois Department of Transportation the local share cost of $4,402,373.00 at the completion of the project. Funding is provided by FY2016 Capital Improvement Funds. For Action (A7) Resolution 3-R-16, Union Pacific Supplemental Agreement for Emerson Street Viaduct Lighting Staff recommends adoption of Resolution 3-R-16 authorizing the City Manager to execute a Supplemental Agreement for LED light installation under the Emerson Street viaduct at Green Bay Road with Union Pacific Railroad. For Action (A8) Resolution 1-R-16 Authorizing Delegates to the Northeastern Illinois Public Safety Training Academy (NIPSTA) Staff recommends City Council adoption of Resolution 1-R-16 appointing the Fire Chief, Deputy Fire Chief and Director of Public Works Agency as the City’s Delegate and Alternate Delegates, respectively, to the NIPSTA Board of Directors. For Action City Council Agenda January 11, 2016 Page 5 of 8 (A9) Ordinance 1-O-16, Increasing the Number of Class D Liquor Licenses for The Boiling Point, Inc. d/b/a Peppercorns Kitchen, 620 Davis Street Local Liquor Commissioner recommends City Council adoption of Ordinance 1- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from forty-nine (49) to fifty (50), and permit issuance of a Class D license to The Boiling Point, Inc. d/b/a Peppercorns Kitchen (“Company”), 620 Davis Street. For Introduction (A10) Ordinance 2-O-16, Increasing the Number of Class D Liquor Licenses for Beeyoo Properties, LLC d/b/a La Cocinita, 1625 Chicago Avenue Local Liquor Commissioner recommends City Council adoption of Ordinance 2- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty (50) to fifty-one (51), and permit issuance of a Class D license to Beeyoo Properties, LLC d/b/a La Cocinita (“Company”), 1625 Chicago Avenue. For Introduction (A11) Ordinance 162-O-15, 30-Day Grace Period for the Evanston Wheel Tax Staff recommends that the City Council adopt Ordinance 162-O-15, which amends Section 10-8-1 of the Evanston City Code of 2012, which states that motor vehicles registered or required to be registered with the Secretary of State to an Evanston address, must be licensed by paying an annual wheel tax. Ordinance 162-O-15 establishes a 30-day grace period for payment of the annual wheel tax. For Introduction (A12) Ordinance 115-O-15: Authorizing the Sale of Used Copiers Owned by the City of Evanston Staff recommends City Council adoption of ordinance 115-O-15, which authorizes the sale of 24 surplus copiers to Arcoa Group/Midwest Copier Exchange for $1,975. This ordinance was introduced at the December 14, 2015 City Council meeting. For Action (A13) Ordinance 159-O-15, Authorizing the Sale of Surplus Property: Fleet Vehicles Staff recommends that City Council adopt Ordinance 159-O-15 which directs the City Manager to offer the sale of vehicles owned by the City through public auction. These auctions include venues such as America’s Auto Auction and/or other live auctions, as well as other online auctions as these vehicles become available. This ordinance was introduced at the December 14, 2015 City Council meeting. For Action City Council Agenda January 11, 2016 Page 6 of 8 PLANNING & DEVELOPMENT COMMITTEE (P1) Approval of Naming the Ecology Center Classroom the “Elizabeth A. Patterson Classroom” The Citizens’ Advisory Committee on Public Place Names recommends approval of the request from James D. Patterson of the Archer Patterson Family Foundation and members of the Evanston Environmental Association to name the newly renovated classroom at the Ecology Center the “Elizabeth A. Patterson Classroom.” For Action (P2) Ordinance 7-O-16 Granting Major Zoning Relief for a Second Story Addition and Open Parking at 2115 Dewey Avenue The Zoning Board of Appeals and City staff recommend approval of Ordinance 7- O-16 granting major zoning relief for a second story office addition at a mixed- use building with open parking in the rear yard at 2115 Dewey Avenue. The applicant has complied with all other zoning requirements, and meets the standards for variations. Suspension of the Rules is requested for Introduction and Action by City Council on January 11, 2016. . For Introduction and Action (P3) Ordinance 6-O-16 Granting Major Zoning Relief to Convert 44 Rooming House Units to Dwelling Units with No Additional Parking at 860 Hinman Avenue The Zoning Board of Appeals and City staff recommend approval of Ordinance 6- O-16 granting major zoning relief to convert 44 rooming house units into dwelling units at 860 Hinman Avenue. The conversion requires zoning relief to increase the total number of dwelling units on the property, as well as zoning relief since no additional parking spaces are proposed. Staff recommends an additional condition that would allow the building’s trash dumpsters to occupy two on-site parking spaces until August of 2017 providing clear access in the alley during construction of 835 Chicago Planned Development. . For Introduction (P4) Ordinance 154-O-15, Zoning Ordinance Text Amendment – Addition of Rentals to the Automobile and Recreational Vehicle Sales Use The Plan Commission and staff recommend City Council adoption of the Zoning Ordinance Text Amendment to classify automobile and/or truck rental uses under Automobile and Recreational Vehicle Sales Use instead of Retail Service Establishments by updating the term “Automobile” to “Motor Vehicle” and adding “Rental” to the use name. The proposed amendment will ensure that motor vehicle and truck rental uses are accounted for within the Zoning Code and allowed in the same manner as motor vehicle and recreational vehicle sales uses. This ordinance was held at the Planning and Development Committee on December 14, 2015. . For Introduction City Council Agenda January 11, 2016 Page 7 of 8 HUMAN SERVICES COMMITTEE (H1) Resolution 119-R-15, Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center with James Evansizer and Genevieve Costello The Human Services Committee and staff recommend City Council adoption of Resolution 119-R-15 authorizing the City Manager to enter into two new, twelve- month lease agreements for studio spaces at the Noyes Cultural Arts Center with tenants James Evansizer and Genevieve Costello. For Action (H2) Resolution 120-R-15, Twenty-two (22) Renewal Lease Agreements for Artist Leases for Studios at the Noyes Cultural Arts Center The Human Services Committee and staff recommend City Council adoption of Resolution 120-R-15 authorizing the City Manager to enter into twenty-two (22) renewal agreements for twelve (12) month lease terms for the artist leases for studios at the Noyes Cultural Arts Center (NCAC) For Action (H3) Resolution 121-R-15, Lease Agreements with the Evanston Children Choir for Space at the Noyes Cultural Arts Center The Human Services Committee and staff recommend City Council adoption of Resolution 121-R-15 authorizing the City Manager to enter into agreements with the Evanston Children Choir to lease space at the Noyes Cultural Arts Center for five-month lease term (1/1/16 to 5/31/16) and a four-month lease term (9/1/16 to 12/31/16). . For Action APPOINTMENTS (APP1) For Appointment to: Commission on Aging Alan Factor Zoning Board of Appeals Lisa Dziekan City Council Agenda January 11, 2016 Page 8 of 8 MEETINGS SCHEDULED THROUGH JANUARY 2016 Upcoming Aldermanic Committee Meetings Thurs, Jan 14 7 pm NU-City Committee Tues, Jan 19 7 pm City Council meeting Wed, Jan 20 6:30 pm M/W/EBE Advisory Committee Mon, Jan 25 6 pm A&PW, P&D, City Council meetings Wed, Jan 27 6 pm Transportation/Parking Committee Wed, Jan 27 7:30 pm Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.