HomeMy WebLinkAbout12.12.16 AgendaCITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, February 8. 2016
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 6:45 p.m.
City Council meeting will convene after conclusion of the P&D meeting
ORDER OF BUSINESS
(I)Roll Call – Begin with Alderman Braithwaite
(II)Mayor Public Announcements and Proclamations
Presentation of Key to the City to Ray Knox
(III)City Manager Public Announcements
Introduction of Lawrence Hemingway, Director of Parks, Recreation &
Community Services
Registration Opened February 1, 2016 for Women Out Walking (WOW)
Program
Howard Street Theatre Update
(IV)Communications: City Clerk
(V)Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
(VI)Executive Session
(VII)Consent Agenda: Alderman Rainey
1
City Council Agenda February 8, 2016 Page 2 of 8
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Miller
Planning & Development - Alderman Tendam
Human Services - Alderman Braithwaite
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting January 19, 2016
(M2) Approval of Minutes of the Regular City Council Meeting January 25, 2016
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through January 24, 2016 $3,100,467.46
(A2) FY2015 City of Evanston Bills – February 9, 2016 $1,814,935.53
FY2016 City of Evanston Bills – February 9, 2016 $2,139,640.75
Credit Card Activity for Period Ending December 31, 2015 $ 192,972.45
For Action
(A3.1) Approval of FY2016 Fuel Purchases from Mansfield Oil Company
Staff recommends approval of FY 2016 fuel purchases in the not to exceed
amount of $780,000 from Mansfield Oil Company, formerly Palatine Oil Company
Incorporated, (900 National Parkway, Suite 260, Schaumburg, IL). Mansfield Oil
Company is the Northwest Municipal Conference Bid winner for all grades and
types of fuels that are utilized by City vehicles. Present fuel prices are
$1.63/gallon for 87 octane gasoline and $2.01/gallon for bio-diesel. Funding is
provided by Major Maintenance, Materials to Maintain Autos Account
(600.26.7710.65035).
For Action
2
City Council Agenda February 8, 2016 Page 3 of 8
(A3.2) Approval of Single Source Purchase of Ford Parts and Vehicle Service from
Golf Mill Ford, Inc.
Staff recommends City Council authorize the City Manager to execute an
agreement for the single source purchase of parts and service with Golf Mill Ford
Inc., (9401 N. Milwaukee Avenue, Niles, IL), in the amount of $75,500. Golf Mill
Ford will provide Original Equipment Manufacturer (OEM) parts and service for
fiscal year 2016 through March of 2017. Funding for this purchase will be from
the Major Maintenance, Materials to Maintain Autos Account
(600.26.7710.65060).
For Action
(A3.3) Approval of Renewal of the Annual Harley Davidson Lease Agreement with
City Limits Harley Davidson for the Evanston Police Department (Bid 15-05)
Staff recommends that City Council authorize the City Manager to execute the
second year lease renewal with City Limits Harley Davidson Inc. (2015 N. Rand
Road in Palatine, IL) in the amount of $33,075 for the period of June 1, 2016 to
May 31, 2017 for seven (7) leased Harley Davidson motorcycles for the Evanston
Police Department. Funding is provided by The Vehicle Replacement Fund,
Vehicle Leases Account (601.26.7780.62402).
For Action
(A3.4) Approval of Renewal of Contract with Havey Communications for
Emergency Lighting & Sirens (Bid 13-15)
Staff recommends City Council authorize the City Manager to execute a one (1)
year contract renewal for the purchase of emergency lighting, sirens and after-
market products and services in the amount of $97,185 with Havey
Communications Inc. (28835 Herky Drive # 117, Lake Bluff, IL). This is the third
(3rd) and final renewal. The funding increase of $28,212 is due to the removal
and installation of docking stations and wiring for new laptops in 42 Police
vehicles. Funding will be provided 50% from the Equipment Replacement Fund
(26.601.7780.65550) in the amount of $48,592.50, and 50% from the Fleet
Maintenance Fund (26.600.7710.65060) in the amount of $48,592.50.
For Action
(A3.5) Approval of Contract with CTL Group for the Church Street and Maple
Avenue Garage Repair Project (RFP 16-07)
Staff recommends City Council authorize the City Manager to execute a contract
for engineering services for the Church Street and Maple Avenue Garage Repair
Project with CTL Group (5400 Old Orchard Road, Skokie, IL), in the amount of
$111,100. Funding is provided by the Parking Fund Capital Improvement
Program (CIP) (Account 505.19.7005.65515 – 616014).
For Action
3
City Council Agenda February 8, 2016 Page 4 of 8
(A3.6) Approval of Contract with Roadsafe Traffic Systems, Inc. for Street
Sweeping and Snow Signage (Bid 16-10)
Staff recommends City Council authorize the City Manager execute a contract for
the fabrication and installation of street sweeping and snow regulation signage
with Roadsafe Traffic Systems, Inc. (12225 Disk Drive, Romeoville, IL) in the
amount of $84,800. Funding for this phase of the project will be from the Parking
Fund Account 505.19.7005.65515/547606, with a funding allocation of $295,000.
For Action
(A3.7) Approval of Solid Waste Agency of Northern Cook County (SWANCC)
Disposal Fees for FY 2016
Staff recommends approval of the 2016 refuse disposal fees to SWANCC (Solid
Waste Agency of Northern Cook County) in the not to exceed amount of
$784,000 for operations and maintenance transfer fees. Funding will be provided
by the Solid Waste Fund Accounts (520.40.4310.62405 and 520.40.4310.62415).
For Action
(A3.8) Approval of Estimated Annual User Charge for 2016 with the Metropolitan
Water Reclamation District of Greater Chicago for Disposal of Sludge
Generated as Part of the Water Treatment Process
Staff recommends City Council approval of the Estimated Annual User Charge
for 2016 with the Metropolitan Water Reclamation District of Greater Chicago
(MWRDGC) for Disposal of Sludge generated as part of the water treatment
process in the amount $122,621.59. Four quarterly payments of $30,655.40 will
be made beginning in February 2016 and ending November 2016. Funding is
provided by the Water Fund, Account 510.40.4220.62420.
For Action
(A3.9) Approval of Renewal of the Service Provider Agreement with Presence
Behavioral Health
Staff recommends that City Council authorize the City Manager to renew the
Service Provider Agreement between Presence Behavioral Health (Presence
Health) and the City of Evanston for the provision of 24-hour Crisis Line Access,
Mental Health Crisis Intervention and various community outreach and education
services at a cost of $73,333.33. The Agreement is dated January 1, 2016 to
December 31, 2016. Funding is provided by the Health and Human Services
Department Account 176.24.4651.62491.
For Action
4
City Council Agenda February 8, 2016 Page 5 of 8
(A4) Resolution 13-R-16, Authorizing the City Manager to Enter into New Tenant
Lease Agreements for Studio Space at the Noyes Cultural Arts Center
Staff recommends City Council adoption of Resolution 13-R-16 authorizing the
City Manager to enter into two (2) new ten (10) month tenant lease agreements
with Paul Brourman and Christy Klug for studio spaces at the Noyes Cultural Arts
Center.
For Action
(A5) Ordinance 12-O-16, Authorizing the City to Borrow Funds from the Illinois
Environmental Protection Agency Public Water Supply Loan Program
Staff recommends adoption of Ordinance 12-O-16 authorizing the City to borrow
funds from the Illinois Environmental Protection Agency (IEPA) Public Water
Supply Loan Program for the construction of the Water Treatment Plant
Reliability Improvements. This ordinance authorizes the City to borrow up to
$2,245,000. Total funding of $2,500.000 is budgeted in the FY2016 CIP. The
debt service will be paid from the Water Fund.
For Introduction
Staff recommends that the following three Agenda Items, A6, A7 and A8 regarding
Advance Disposal, be held until the February 22, 2016 meeting.
(A6) Resolution 6-R-16, Approving Settlement with Advanced Disposal
Staff recommends City Council adoption of Resolution 6-R-16. In 2010 and 2011,
the City adopted ordinances imposing a $2.00 per ton fee on waste transferred
through the waste transfer station (the “WTS”) located at 1711 Church Street. The
WTS was operated by Veolia Waste Management, now known as Advanced
Disposal Services (“Advanced”). In December 2011, Veolia/Advanced sued the City
in Cook County Circuit Court. Under the recommended settlement, the City keeps
all WTS fees paid ($1,263,247.90) since 2011. The Cook County case will be
dismissed. This resolution was held in committee on January 25, 2016.
For Action
(A7) Resolution 7-R-16, Approving Host Agreement with Advanced Disposal
Staff recommends City Council adoption of Resolution 7-R-16. The
recommended Host Community Agreement (“HCA”) will substantially improve the
City’s relationship with Advanced and still permit the City to collect a $0.75 per ton
host fee from Advanced for waste transferred through the WTS. This host fee will
take effect on January 1, 2017. This resolution was held in committee on January
25, 2016.
For Action
5
City Council Agenda February 8, 2016 Page 6 of 8
(A8) Ordinance 8-O-16, Repeal of Prior Waste Transfer Station Fee Ordinances
and Enacting Host Community Fee with Advanced Disposal
Staff recommends City Council adoption of Ordinance 8-O-16. The City and
Advanced negotiated the terms of a Host Community Agreement (Agenda Item
A8) to improve operations at the transfer station. As a condition of the settlement
of all claims and litigation, the City must repeal ordinances 82-O-10 and 68-O-11.
This ordinance was held in committee on January 25, 2016.
For Introduction
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 16-O-16, Planned Development, 831 Emerson St, 15PLND-0092
The Plan Commission and staff recommend adoption of Ordinance 16-O-16 for
approval of the Planned Development with rezoning from C1 Commercial and
R5-General Residential to C1a Commercial Mixed use and Special use for a
convenience store. The 12-story 260-unit residential building (440 bedrooms)
would include 3,300 square feet of ground floor commercial space and 145
parking spaces on site. Staff recommends additional requirements for this
development, which include increasing the affordable housing fee-in-lieu
contribution and other traffic and streetscape improvements.
For Introduction
(P2) Ordinance 11-O-16, Amendment to Ordinance 119-O-15 to Alter the
Approved Building Location for a 70’ Concrete Plant Enclosure for Ozinga
RMC at 2525 Oakton Street
City staff recommends adoption of Ordinance 11-O-16 to modify the location of
the previously approved 70’ high concrete plant building where a maximum
height of 60’ is allowed in the I3 General Industrial District (Major Variation
approved on September 21, 2015) for Ozinga RMC at 2525 Oakton Street. City
staff found the revised proposal meets all standards for variations. This
ordinance was introduced at the January 25, 2016 City Council meeting.
For Action
(P3) Ordinance 10-O-16, Granting a Special Use for a Baseball Scoreboard at
Rocky Miller Park and a Softball Scoreboard at Sharon Drysdale Field at
1501 Central Street
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
10-O-16 granting special use approval for a baseball scoreboard at Rocky Miller
Park and a softball scoreboard at Sharon Drysdale Field for Northwestern
University at 1501 Central Street. Northwestern University has submitted revised
landscaping plans which include additional tree plantings which will further
obscure the view from Isabella Street. This ordinance was introduced at the
January 25, 2016 City Council meeting.
For Action
6
City Council Agenda February 8, 2016 Page 7 of 8
(P4) Ordinance 154-O-15, Zoning Ordinance Text Amendment – Addition of
Rentals to the Automobile and Recreational Vehicle Sales Use
The Plan Commission and staff recommend City Council adoption of the Zoning
Ordinance Text Amendment to classify automobile and/or truck rental uses under
Automobile and Recreation Vehicle Sales Use instead of Retail Service
Establishments by updating the term “Automobile” to “Motor Vehicle” and adding
“Rental” to the use name. Following the recommendation of the P&D Committee
on January 11, 2016 the proposal was amended to add “Rental” to existing
Automobile and Recreation Vehicle Sales Use and create a separate “Truck
Sales and/or Rental” use and allow it only in I2 district as a Permitted Use. This
ordinance was introduced at the City Council meeting on January 11, 2016. This
Ordinance was held by Council on January 25, 2016.
. For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Approval of Storefront Modernization Program Application for Boltwood,
804 Davis Street
The Economic Development Committee and staff recommend approval for
financial assistance, through the Storefront Modernization Program, to Boltwood
at 804 Davis Street in an amount not to exceed $3,885 for the installation of new
signage on a 50/50 cost-sharing basis. Funding is provided by the Economic
Development Fund’s Business District Improvement Account
(225.15.5300.65522).
For Action
(O2) Approval of Applications for the Evanston Great Merchants Grant Program
The Economic Development Committee and staff recommend approval of
financial assistance, through the Great Merchants Grant Program, totaling
$36,000 to four Evanston business district areas: $9,000 for Evanston West End
Business Association; $9,000 for Central Street Business Association; $9,000 for
Hill Arts District; and $9,000 for Howard Street Business Association. Funding is
provided by the Economic Development Fund’s Business District Improvement
Fund (Account: 225.21.5300.65522).
For Action
7
City Council Agenda February 8, 2016 Page 8 of 8
APPOINTMENTS
(APP1) For Appointment to:
Compensation Committee Suzanne Calder
Compensation Committee Todd Kihm
Compensation Committee Robin Simmons
Compensation Committee Alvin Telser
Firefighter’s Pension Board Aleks Granchalek
M/W/EBE Development Committee Joshua Gutstein
Utilities Commission Carl Bova
For Action
MEETINGS SCHEDULED THROUGH FEBRUARY 2016
Upcoming Aldermanic Committee Meetings
Tues, Feb 16 7 pm Housing & Community Dev Act Committee
Wed, Feb 17 5:30 pm City-School Liaison Committee
Wed, Feb 17 6:30 pm M/W/EBE Advisory Committee
Mon, Feb 22 6 pm A&PW, P&D, City Council meetings
Wed, Feb 24 6 pm Transportation/Parking Committee
Wed, Feb 24 7:30 pm Economic Development Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
8