HomeMy WebLinkAbout11.28.16 Agenda
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, November 28, 2016
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 7:15 p.m.
City Council meeting will convene at conclusion of the P&D Committee meeting.
At the request of Mayor Tisdahl, Ordinance 33-O-16, Building Energy and Water Use
Benchmarking has been continued to the December 12, 2016 City Council meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Braithwaite
(II) Mayor Public Announcements and Proclamations
(III) City Manager Public Announcements
Shop Evanston Events
Evanston Life Magazine Update
Evanston Festival Update
Winter Awareness Week, December 4 – 10, 2016
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
City Council Agenda November 28, 2016 Page 2 of 12
(VI) Special Order of Business
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Braithwaite
Planning & Development - Alderman Revelle
Human Services - Alderman Tendam
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) Ordinance 156-O-16, Establishing the City of Evanston as a “Welcoming
City”
Mayor Tisdahl recommends the City Council adopt Ordinance 156-O-16,
amending Title 1, to add Chapter 21 entitled “Welcoming City Ordinance.” The
Ordinance will help build on efforts to make the City of Evanston one of the most
immigrant-friendly cities in the country.
For Introduction
(SP2) Community Open Space Score Card Report
Staff recommends that City Council accept the 2016 Public Open Space Score
Card report and place on file. In August 2016, City Council approved the request
to contract with The Lakota Group to assess the cleanliness, safety, physical
structures, appearance, and functionality of open spaces in all City parks,
Ridgeville Parks, District 65 School sites and the Cook County Forest Preserve
site. Surveys were done over the past two months to objectively and
quantitatively measure the quality of park infrastructure and maintenance in order
to ensure the highest level of service possible. All data has now been collected
and summarized into the Public Open Space Card report documents.
For Action: Accept and Place on File
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting October 24, 2016,
November 7, 2016 and November 14, 2016.
For Action
City Council Agenda November 28, 2016 Page 3 of 12
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – through November 6, 2016 $ 2,879,642.31
(A2) FY2016 City of Evanston Bills – November 29, 2016 $ 3,825,387.23
For Action
(A3.1) Purchase of Insurance/Renewals– Property, Excess Liability & Excess
Worker’s Compensation for Fiscal Year 2017
Staff recommends approval to purchase the outlined policies at a total cost of
$528,658. The policies will renew all insurance coverage for the City for Fiscal
Year 2017. All coverage exclusive of Worker’s Compensation is budgeted at
$490,000, and Worker’s Compensation is budgeted at $130,000, for a FY2017
total of $620,000. Premium quotations received reflected the market’s tightening,
but there was a slight decrease in total pricing for all coverages. Funding for this
purchase will be from the Insurance Fund (Account Number 605.99.7800.62615
and 605.99.7800.66044).
For Action
(A3.2) Contracts to Supply Water Treatment Chemicals
Staff recommends that City Council authorize the City Manager to execute
contracts with the following five vendors to supply water treatment chemicals in
response to Bid 16-63: 1) Affinity Chemical (P.O. Box 601298, Dallas, Texas) in
the amount of $118,250.00 to supply aluminum sulfate (alum); 2) JCI Jones (600
Bethel Ave. Grove Indiana 46107) in the amount of $33,044.00 to supply
chlorine; 3) Mosaic-Fishhawk (13830 Circa Crossing Dr, Lithia, FL) in the amount
of $107,400.00 to supply HFS acid (fluoride); 4) SNF Polydyne Inc. (One
Chemical Plant Road, Riceboro, GA) in the amount of $23,840.00 to supply
polymer; and 5) Carus Corporation (315 Fifth Street, Peru, IL) in the amount of
$88,614.40 to supply blended phosphate. The total of these proposed purchases
is $371,148.40. Funding for the purchase of alum, chlorine, fluoride and polymer
is from Account 510.40.4220.65015, which has a budget allocation of
$465,000.00 for FY2017. Blended phosphate is purchased from Account
510.40.4220.65030, which has a FY2017 budget allocation of $101,000.
For Action
City Council Agenda November 28, 2016 Page 4 of 12
(A3.3) Funding for First Night Evanston
Staff recommends that the City Council consider a request for funding in the
amount of $5,000.00 by Emily Guthrie for the First Night Evanston event taking
place on December 31, 2016. The City provided a grant of $5,000 the past two
years, and $10,000 in 2013. Funding will be provided from the Economic
Development Fund (Account 225.21.5300.65525).
For Action
(A3.4) Third Quarter Financial Report for Fiscal Year 2016
Staff recommends City Council accept and place the Third Quarter Financial
Report for Fiscal Year 2016 on file. The City ended the third quarter of the 2016
fiscal year in stable financial condition. Through September 30, 2016, there is a
General Fund surplus (year to date net of revenues and expenses) of
approximately $5.2M. The City’s financial performance is the result of above
anticipated revenues (78.5%) and expenditures being at budgeted levels (74%).
For Action: To Accept and Place on File
(A4) Resolution 72-R-16, Fiscal Year 2017 Budget of the City of Evanston
Staff recommends approval of Resolution 72-R-16 adopting the FY 2017 Budget
of the City of Evanston, in the amount of $311,374,116.
For Action
(A5) Resolution 69-R-16, Authorizing City Manager to Enter into Twelve Month
Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center
Staff recommends City Council adopt Resolution 69-R-16 authorizing the City
Manager to enter into thirty-one (31) renewal agreements for twelve (12) month
lease term for the artist leases for studios at the Noyes Cultural Arts Center.
For Action
(A6) Ordinance 48-O-16, Authorizing City Manager to Execute a Lease of City-
Owned Real Property Located at 2222 Oakton Street with Smylie Brothers
Draft and Package LLC
Staff recommends City Council adoption of Ordinance 48-O-16, “Authorizing the
City Manager to Execute a Lease of City-Owned Real Property Located at 2222
Oakton Street with Smylie Brothers Draft and Package LLC”. A two-thirds
majority of City Council is required to adopt Ordinance 48-O-16.
For Introduction
City Council Agenda November 28, 2016 Page 5 of 12
(A7) Ordinance 148-O-16, Amending City Code Section 1-7-2 to Authorize the
City Clerk to Solemnize Marriages
The City Clerk requests adoption of Ordinance 148-O-16, which amends City
Code Section 1-7-2 regarding the City Clerk’s powers and duties by authorizing
the City Clerk to solemnize marriages. The City Clerk will request suspension of
the Rules so that the Ordinance may be adopted to provide for a requested
marriage in December.
For Introduction and Action
(A8) Ordinance 149-O-16, Increasing the Number of Class H Liquor Licenses for
Evanston Pan, LLC d/b/a Pita 1
Local Liquor Commissioner recommends City Council adoption of Ordinance
149-O-16, amending City Code Subsection 3-4-6-(H) to increase the number of
authorized Class H liquor licenses from one (1) to two (2) and permit issuance of
a Class H license to Evanston Pan, LLC d/b/a Pita 1 located at 1926 Central
Street
For Introduction
(A9) Ordinance 150-O-16, Increasing the Number of Class D Liquor Licenses for
Sara’s 1K, Ltd. d/b/a Dave’s New Kitchen
Local Liquor Commissioner recommends City Council adoption of Ordinance
150-O-16, amending City Code Subsection 3-4-6-(D) to increase the number of
authorized Class D liquor licenses from fifty-six (56) to fifty-seven (57) and permit
issuance of a Class D license to Sara’s 1K, Ltd. d/b/a Dave’s New Kitchen
located at 815 Noyes Street. Alderman Fiske requests suspension of the rules for
introduction and adoption at the November 28, 2016 City Council meeting.
For Introduction and Action
(A10) Ordinance 151-O-16, Amending Subsection 3-4-6(W) of the City Code to
Allow for Sale of Beer and Wine Between the Hours of 11:00 a.m. to 12:00
a.m. on Monday through Saturday and 12:00 p.m. to 12:00 a.m. on Sunday
Local Liquor Commissioner recommends City Council adoption of Ordinance
151-O-16, amending City Code Subsection 3-4-6(W) to increase the hours for
the sale of beer and wine. On November 9, 2016, Urban Indoor Sports, LLC
d/b/a Quad Indoor Sports (“Company”), 2454 Oakton Street, requested the
Liquor Control Review Board (“LCRB”) consider allowing the sale of beer and
between the hours of 11:00 a.m. to 12:00 a.m. on Monday through Saturday and
12:00 p.m. to 12:00 a.m. on Sunday. The LCRB approved extending the sale of
beer and wine between the proposed hours.
For Introduction
City Council Agenda November 28, 2016 Page 6 of 12
(A11) Ordinance 152-O-16, Decreasing the Number of Class C Liquor Licenses for
The Stained Glass, Ltd., d/b/a The Stained Glass
Local Liquor Commissioner recommends City Council adoption of Ordinance
152-O-16, amending City Code Subsection 3-4-6-(C) to decrease the number of
authorized Class C liquor licenses from twenty-five (25) to twenty-four (24). The
Stained Glass, Ltd., d/b/a The Stained Glass located at 1735 Benson Avenue is
changing from a Class C to a Class I Liquor License. Alderman Fiske requests
suspension of the rules for introduction and adoption at the November 28, 2016
City Council meeting.
For Introduction and Action
(A12) Ordinance 153-O-16, Increasing the Number of Class I Liquor Licenses for
The Stained Glass, Ltd., d/b/a The Stained Glass, 1735 Benson Avenue
Local Liquor Commissioner recommends City Council adoption of Ordinance
153-O-16, amending City Code Subsection 3-4-6-(I) to increase the number of
authorized Class I liquor licenses from one (1) to two (2), and permit issuance of
a Class I license to The Stained Glass, Ltd., d/b/a The Stained Glass
(“Company”) located at 1735 Benson Avenue. The Class I license will permit
Company to retail sale of alcoholic liquor in restaurants only for consumption
both on the licensed premises and off the premises. Alderman Fiske requests
suspension of the rules for introduction and adoption at the November 28, 2016
City Council meeting.
For Introduction and Action
(A13) Ordinance 154-O-16, Increasing the Number of Class W Liquor Licenses for
Urban Indoor Sports, LLC d/b/a Quad Indoor Sports
Local Liquor Commissioner recommends City Council adoption of Ordinance
154-O-16, amending City Code Subsection 3-4-6-(W) to increase the number of
authorized Class W liquor licenses from zero (0) to one (1) and permit issuance
of a Class W license to Urban Indoor Sports, LLC d/b/a Quad Indoor Sports
located at 2454 Oakton Street.
For Introduction
(A14) Ordinance 155-O-16, Amending Subsection 3-4-6(U) of the City Code to
Allow Class U Liquor Licenses the Sale of Alcoholic Liquor
Local Liquor Commissioner recommends City Council adoption of Ordinance
155-O-16, amending City Code Subsection 3-4-6(U) to allow Class U Liquor
Licenses the sale of alcoholic liquor. The City currently restricts the Class U
liquor license to the sale of beer and wine only. On November 9, 2016, Dance
Center Evanston, Inc. located at 1934 Dempster St, requested the Liquor Control
Review Board (“LCRB”) consider allowing the sale of alcoholic liquor in addition
to beer and wine; The LCRB approved the request. Alderman Braithwaite
requests suspension of the rules for introduction and adoption at the November
28, 2016 City Council meeting.
For Introduction and Action
City Council Agenda November 28, 2016 Page 7 of 12
(A15) Ordinance 109-O-16, Amending Section 10-6-1 of the City Code, Revising
the Definition of Abandoned Vehicle
Staff recommends that the City Council City adopt Ordinance 109-O-16, revising
the definition of Abandoned Vehicle. In Section 10-6-1 of the City Code, the
definition of an Abandoned Vehicle was amended by adding subsection (c)
stating that a vehicle parked on the public way and “has been left on the public
way without valid state registration plates or a valid temporary state registration
for two (2) or more days” is also classified as an abandoned vehicle.
For Introduction
(A16) Ordinance 158-O-16, Amending Sections 10-11-11 and 10-11-12 of the City
Code, Removing Reserved Parking and Increasing Parking Meter Zone in
City Parking Lot 27
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 158-O-16, amending City Code Sections 10-11-11 and
10-11-12 to remove reserved parking and change the parking meter zone from
twenty-two (22) to thirty-four (34) spaces in City Parking Lot 27 located at 1621
Oak Avenue to aid in the availability of convenient customer parking for
neighboring businesses.
For Introduction
(A17) Ordinance 146-O-16, Amending Section 7-13-3 of the City Code, Decreasing
the Sewer User Rates
Staff recommends that City Council adopt Ordinance 146-O-16, which would
decrease the sewer user rate by 3%, from $3.94 to $3.82 per billing unit (100
cubic feet of water consumed).
For Introduction
(A18) Ordinance 145-O-16, Amending Section 7-12-17 of the City Code,
Increasing the Meter Charges and Water Rates
Staff and Utilities Commission recommend that City Council adopt Ordinance
145-O-16, which would increase the water meter charges and water rates by six
percent (6%). This rate increase is offset by the sewer rate decrease and the rate
adjustment will be neutral to the rate payers.
For Introduction
City Council Agenda November 28, 2016 Page 8 of 12
(A19) Ordinance 138-O-16, Amending City Code, Section 10-11-3, Schedule III (A),
Prohibiting Left Turn from Ridge Avenue onto Grove Street between the
hours of 7AM to 7PM
Staff recommends that City Council adopt proposed ordinance 138-O-16 which
would amend Section 10-11-3, Schedule III (A) of the City Code to establish left
turn prohibition from Ridge Avenue onto Grove Street between the hours of 7 AM
to 7 PM. To address safety and operational concerns at the intersection of Ridge
Avenue and Grove Street, the Public Works Agency in coordination with the
Evanston Police Department implemented turn restrictions on a trial basis
starting in April, 2016. The trial restriction has been successful in mitigating
traffic accidents at the intersection. Funding will be through the General Fund-
Traffic Control Supplies (Account 100.40.4510.65115), with a budget of $40,000
for FY 2016. The needed signs for the completed pilot program were already
installed, and additional funding is not anticipated at this time.
For Action
(A20) Ordinance 139-O-16, Amending City Code Section 10-11-3, Schedule III (C)
allowing Right Turn Only from Grove Street onto Ridge Avenue between
the Hours of 7 AM and 7 PM
Staff recommends that City Council adopt proposed ordinance 139-O-16 which
would amend Section 10-11-3, Schedule III (C) of the City Code to establish right
turn only from Grove Street onto Ridge Avenue between the hours of 7 AM to 7
PM. To address safety and operational concerns at the intersection of Ridge
Avenue and Grove Street, the Public Works Agency in coordination with the
Evanston Police Department implemented turn restrictions on a trial basis
starting in April, 2016. The trial restriction has been successful in mitigating
traffic accidents at the intersection. Funding will be through the General Fund-
Traffic Control Supplies (Account 100.40.4510.65115), with a budget of $40,000
for FY 2016. The needed signs for the completed pilot program were already
installed, and additional funding is not anticipated at this time.
For Action
(A21) Ordinance 141-O-16: City of Evanston 2016 Tax Levy
Staff requests City Council adoption of Tax Levy Ordinance 141-O-16, which
levies the annual property tax for General Fund Operations, Illinois Municipal
Retirement Fund (IMRF), Police and Fire Pension Funds, and the General
Assistance Fund totaling $29,670,871 or a 3.9% increase over the 2015 tax levy
of $28,548,422 as extended. This calculation does not include Debt Service
Levy decrease which then changes the total increase to the 2.38% as discussed
during budget proceedings.
For Action
City Council Agenda November 28, 2016 Page 9 of 12
(A22) Ordinance 142-O-16: 2016 Special Service Area #4 Tax Levy
Staff requests City Council adoption of Tax Levy Ordinance 142-O-16, which
levies the annual property tax for Special Service Area #4 in the amount of
$329,592, or a 0% increase.
For Action
(A23) Ordinance 143-O-16: 2016 Special Service Area #6 Tax Levy
Staff requests City Council adoption of Tax Levy Ordinance 143-O-16, which
levies the annual property tax for Special Service Area #6 in the amount of
$214,286 or a 0% increase.
For Action
(A24) Ordinance 144-O-16: Evanston Public Library 2016 Tax Levy
Staff requests City Council adoption of Tax Levy Ordinance 144-O-16, which
levies the annual property tax for the Evanston Public Library in the amount of
$6,412,610 as extended, or a 3.8% increase over the 2015 tax levy of
$6,177,735.
For Action
(A25) Ordinance 147-O-16, Amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 18: Schedule XVIII (F); Residents
Parking Only Districts, of the Evanston City Code, Seven o’clock (7 a.m.) to
Nine o’clock (9 a.m.)
The Transportation/Parking Committee and staff recommend that the City
Council City adopt Ordinance 147-O-16, Amending Title 10, Motor Vehicles and
Traffic, Chapter 11, Traffic Schedules, Section 18: Schedule XVIII (E) and (F);
Residents Parking Only Districts, of the Evanston City Code adding the both
sides of Jackson Avenue from Lincoln Street to Central Street, both sides of
Rosalie Street from Jackson Avenue to Asbury Avenue and Asbury Avenue,
west side from Lincoln Street to Rosalie, seven o’clock (7 a.m.) to nine o’clock (9
a.m.), Monday – Friday.
For Action
City Council Agenda November 28, 2016 Page 10 of 12
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 117-O-16, Updating Various Parts of Title 6, “Zoning” of the
Evanston City Code to Conform with the City of Evanston Inclusionary
Housing Ordinance
The Plan Commission and staff recommend adopting Ordinance 117-O-16
amending parts of Title 6, “Zoning” of the City Code to codify development
bonuses established by the City of Evanston’s Inclusionary Housing Ordinance
(IHO). A synopsis of the amendments are as follows: a new subsection outlining
available development bonuses will be added to all zoning districts that allow
residential uses; parking requirements will be updated for residential
developments which fall under IHO requirements and provide on-site affordable
units; and the addition of definitions for Transit Oriented Development (TOD),
TOD Area and Transit Station, each currently a part of the IHO.
For Introduction
ECOMONMIC DEVELOPMENT COMMITTEE
(O1) Downtown Evanston FY2017 Request for Budget Contribution Share
The Economic Development Committee and staff recommend approval of
funding for Downtown Evanston as follows: $370,000 from the Special Service
Area # 4 (SSA #4) for downtown operations and maintenance; $98,670 equally
split equally between the Washington National TIF and Economic Development
fund for additional maintenance contract reimbursements; $83,000 from the
Economic Development Fund for supplemental marketing and economic
development activities.
For Action
(O2) Evanston Local Arts Support for Hiring Program
Economic Development Committee and staff recommend the City Council
approve funding of up to $50,000 to nonprofit arts organizations to hire additional
staff or increase the hours of existing staff. The Local Arts Support for Hiring
(LASH) program builds capacity and diversity by focusing on positions for local
minority residents. Staff recommends utilizing funds from the Economic
Development Business Retention Account (Account 221.15.5300.62662) for this
program.
For Action
City Council Agenda November 28, 2016 Page 11 of 12
(O3) Resolution 71-R-16, Authorizing City Manager to Execute a Memorandum of
Understanding for the Future Development of City-Owned Property at 721-
723 Howard Street
Staff and Economic Development Committee recommend that the City Council
adopt Resolution 71-R-16, directing the City Manager to negotiate and execute a
Memorandum of Understanding (MOU) with Theo Ubique. This resolution will
provide direction to continue the pre-development activities for planning and
design of a theatre in the existing building at 717-723 Howard Street. Funding
responsibility for this project is to be shared between the City and Theo Ubique,
with the City funding approximately $1.4 million in design and construction costs
from the Howard/Ridge TIF, and Theo Ubique raising $204,450 to fund purchase
and installation of all necessary furniture, fixtures, and equipment. The
Howard/Ridge TIF has $1 million budgeted in the 2017 proposed budget; upon
approval of this agreement, this amount will be increased to the estimated $1.4
million.
For Action
APPOINTMENTS
(APP1)For Reappointment to:
Preservation Commission Karl Vogel
Preservation Commission Sally Riessen Hunt
Plan Commission Terri Dubin
Plan Commission Colby Lewis
For Action
City Council Agenda November 28, 2016 Page 12 of 12
MEETINGS SCHEDULED THROUGH DECEMBER 2016
Upcoming Aldermanic Committee Meetings
Thurs, Dec 1 7:00 PM Housing and Homelessness Commission
Mon, Dec 5 6:00 PM Human Services Committee
Mon, Dec 12 6:00 PM A&PW, P&D, City Council meetings
Tues, Dec 20 7:00 PM Housing & Community Dev. Act Committee
Tues, Dec 20 7:00 PM Northwestern-City Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.