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HomeMy WebLinkAbout11.14.16 Agenda CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, November 14, 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) is cancelled. City Council meeting will convene at conclusion of the A&PW Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Miller (II) Mayor Public Announcements and Proclamations Mayor’s 2016 Holiday Food & Toy Drive (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Rainey City Council Agenda November 14, 2016 Page 2 of 7 (VII) Report of the Standing Committees Administration & Public Works - Alderman Braithwaite Planning & Development - Alderman Revelle Human Services - Alderman Tendam (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Adjournment CONSENT AGENDA ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll –October 03, 2016 through October 16, 2016 $ 2,770,239.52 Payroll –October 17, 2016 through October 30, 2016 $ 2,816,313.17 (A2) FY2016 City of Evanston Bills – November 15, 2016 $ 4,179,577.51 For Action (A3.1) Sole Source Agreement with SCS Engineers for Collection and Analysis of Water Samples Staff recommends that City Council authorize the City Manager to negotiate and execute an agreement with SCS Engineers (2830 Dairy Drive, Madison, WI 53718) for Collection and Analysis of Water Samples in the not to exceed amount of $250,000. The first task to be completed is the collection of samples from a total of 64 sites including sites in the James Park neighborhood and from at least one site in each Ward. This work will be performed in the not-to-exceed amount of $122,000. The remaining funds would be use to collect additional samples in the future depending on the results of these samples. Funding will be from the Water Fund (Account 510.40.4220.62465) – Outside Laboratory Costs. A two-thirds majority of City Council is required to approve this agreement. For Action City Council Agenda November 14, 2016 Page 3 of 7 (A3.2) Purchase of Total Station and GPS Survey Equipment from Precision Midwest, Ltd. Staff recommends that City Council authorize the City Manager to execute a contract for the purchase of Total Station and GPS Survey Equipment (Bid 16- 69) with Precision Midwest Ltd. (3 South 140 Barkley Avenue, Warrenville, IL) in the amount of $43,478.36. This contract is to purchase survey equipment to be utilized by the Bureau of Capital Planning for use in obtaining survey data to support in-house design and other bureau operations. The existing survey equipment utilized by city staff is outdated. Funding will be provided as follows: $8,000 from Account 510.40.4200.65085, $8000 from Account 100.40.4105.65090, $12,000 from Account 100.40.4105.62210, and $15,478.36 from Account 100.40.4105.65020. For Action (A3.3) Contract with Various Towing Companies for Snow Towing Services Staff recommends that City Council authorize the City Manager to execute contract(s) for Snow Towing Services in an amount not to exceed $60,000. A list of various Evanston towing companies on retainer for towing services is attached to the corresponding transmittal memorandum. Funding for snow towing contractors is provided by the Snow and Ice Control General Fund (Account 100.40.4550.62451). The estimated total for the 2016-2017 snow season is in an amount not to exceed $60,000. For Action (A3.4) Sole Source Renewal of Annual Cisco SmartNet Software Support Contracts and Licenses from CDW Staff recommends City Council authorize the sole source purchase of Cisco SmartNet networking licenses and software from CDW (120 S.Riverside, Chicago, IL 60606) in the amount of $73,063.37. These contracts provide support for the City’s essential computer networking system. Contracts cover the period October 10, 2016 through September 15, 2017. CDW is the current State Bid Contract provider for these services as of July 2016. Funding is provided by the Computer Licensing and Support Account (100.19.1932.62340) within the General Fund, Administrative Services Department, Information Technology Division. Both quotes provide an approximate 20% discount over the usual annual cost. For Action (A3.5) Free Holiday Parking in the City’s Three Downtown Self-Park Garages and Lot 60 located at 1234 Chicago Avenue The Transportation/Parking Committee and staff recommends that the City Council consider approving free holiday parking in the City’s three Downtown Self-Park Garages and Lot 60 located at 1234 Chicago Avenue on weekdays between 5 p.m. and 12 midnight and all day on Saturday beginning Thursday, November 24, 2016 through Monday, January 2, 2017. For Action City Council Agenda November 14, 2016 Page 4 of 7 (A4) Resolution 70-R-16, Authorizing City Manager to Sign Notifications of Grant Awards to Fund and Operate a Congregate Senior Meal Program Staff recommends City Council approval of Resolution 70-R-16 authorizing the City Manager to sign notification of grant awards to fund and operate a congregate senior meal program at the Levy Senior Center and Fleetwood- Jourdain Community Center. This is a reimbursement program in which the total amount of reimbursement the City will receive is solely dependent upon the number of lunches served and varies depending on the levels of participation. Overall budgeted expenses for the 2016/2017 program are projected at $86,306. The City expects to provide a local cash match of $20,523 of the $86,306. For Action (A5) Ordinance 138-O-16, Amending City Code, Section 10-11-3, Schedule III (A), Prohibiting Left Turn from Ridge Avenue onto Grove Street between the hours of 7AM to 7PM Staff recommends that City Council adopt proposed ordinance 138-O-16 which would amend Section 10-11-3, Schedule III (A) of the City Code to establish left turn prohibition from Ridge Avenue onto Grove Street between the hours of 7 AM to 7 PM. To address safety and operational concerns at the intersection of Ridge Avenue and Grove Street, the Public Works Agency in coordination with the Evanston Police Department implemented turn restrictions on a trial basis starting in April, 2016. The trial restriction has been successful in mitigating traffic accidents at the intersection. Funding will be through the General Fund- Traffic Control Supplies (Account 100.40.4510.65115), with a budget of $40,000 for FY 2016. The needed signs for the completed pilot program were already installed, and additional funding is not anticipated at this time. For Introduction (A6) Ordinance 139-O-16, Amending City Code Section 10-11-3, Schedule III (C) allowing Right Turn Only from Grove Street onto Ridge Avenue between the Hours of 7 AM and 7 PM Staff recommends that City Council adopt proposed ordinance 139-O-16 which would amend Section 10-11-3, Schedule III (C) of the City Code to establish right turn only from Grove Street onto Ridge Avenue between the hours of 7 AM to 7 PM. To address safety and operational concerns at the intersection of Ridge Avenue and Grove Street, the Public Works Agency in coordination with the Evanston Police Department implemented turn restrictions on a trial basis starting in April, 2016. The trial restriction has been successful in mitigating traffic accidents at the intersection. Funding will be through the General Fund- Traffic Control Supplies (Account 100.40.4510.65115), with a budget of $40,000 for FY 2016. The needed signs for the completed pilot program were already installed, and additional funding is not anticipated at this time. For Introduction City Council Agenda November 14, 2016 Page 5 of 7 (A7) Ordinance 147-O-16, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 18: Schedule XVIII (F); Residents Parking Only Districts, of the Evanston City Code, Seven o’clock (7 a.m.) to Nine o’clock (9 a.m.) The Transportation/Parking Committee and staff recommend that the City Council City adopt Ordinance 147-O-16, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 18: Schedule XVIII (E) and (F); Residents Parking Only Districts, of the Evanston City Code adding the both sides of Jackson Avenue from Lincoln Street to Central Street, both sides of Rosalie Street from Jackson Avenue to Asbury Avenue and Asbury Avenue, west side from Lincoln Street to Rosalie, seven o’clock (7 a.m.) to nine o’clock (9 a.m.), Monday – Friday. In September of 2016, residents stated that due to increased activity of businesses and commuters in their neighborhood parking in the area has become nearly impossible, and an extension of Residential Parking Permit District 6 would deter said parking. For Introduction (A8) Ordinance 110-O-16, Amending Sections of the Evanston City Code Related to Removing Requirements for Certain Businesses Staff recommends City Council adoption of Ordinance 110-O-16, amending sections of the City Code related to removing requirements for certain businesses. Functions related to motor vehicle repair shops and price stating for retail establishments are no longer performed by the City of Evanston. Therefore, they are no longer regulated by the City. This Ordinance removes related portions of the City Code to accurately reflect the City’s current business regulation practices. For Action (A9) Ordinance 125-O-16, Amend City Code Section 7-2-5 Regulating Personal Wireless Telecommunication Facilities in the Public Right-of-Way Staff recommends City Council adopt Ordinance 125-O-16, regulating personal wireless telecommunications facilities. While the City currently has a general right-of-way permit application, the City should adopt a supplemental permit application specific to small cell towers delineating the City’s requirements, as well as to address issues and minimize the risk of litigation specific to small cell towers. Furthermore, implementing Ordinance 125-O-16 will ensure that the City treats all providers equally as required under state and federal law. After City Council introduced Ordinance 125-O-16 on October 24, 2016, City staff worked with representatives from AT&T and Verizon to make minor changes updating language to more accurately reflect industry standards and specifications. For Action City Council Agenda November 14, 2016 Page 6 of 7 (A10) Ordinance 130-O-16, Amending City Code Title 10-11-1, Schedule 1, Reducing the Speed Limit on Sheridan Road from 30 MPH to 25 MPH Staff recommends that City Council adopt revised Ordinance 130-O-16, reducing the speed limit from 30 MPH to 25 MPH, on Sheridan Road from South Boulevard to the north city limits and on Burnham Place. After introduction of the Ordinance on October 24, 2016, staff confirmed that the portion of Sheridan Road from the south City limit to South Boulevard is under the jurisdiction of the Illinois Department of Transportation (IDOT). As such the City cannot reduce the speed limit of this section of Sheridan Road and must request IDOT to do so. For Action (A11) Ordinance 140-O-16, Amending Title 10, Chapter 11 “Traffic Schedules” of the City Code, Removing Parking Meters in Various Locations Throughout the City of Evanston The Transportation/Parking Committee and staff recommend City Council adoption of Ordinance 140-O-16, reallocating or removing parking meters in designated areas of the City. During the past couple years, staff has assessed parking meter usage throughout the City and determined that there are some areas in which parking meters are underutilized when compared to the expenses related to the installation and ongoing maintenance of the equipment. City staff recommends that the following conversions be adopted with respect to meter location removal or reallocation. For Action (A12) Ordinance 131-O-16, Increasing the Number of Class D Liquor Licenses for Asian Cajun Too Local Liquor Commissioner recommends City Council adoption of Ordinance 131-O-16, amending City Code Subsection 3-4-6-(D) to increase the number of authorized Class D liquor licenses from fifty-four (54) to fifty-five (55) and permit issuance of a Class D license to Asian Cajun Too Corporation d/b/a Asian Cajun Too located at 1322 Chicago Avenue. For Action (A13) Approval of Ordinance 132-O-16, Increasing the Number of Class T Liquor Licenses for The Caterist Local Liquor Commissioner recommends City Council adoption of Ordinance 132-O-16, amending City Code Subsection 3-4-6-(T) to increase the number of authorized Class T liquor licenses from two (2) to three (3) and permit issuance of a Class T license to Rent A Chef, Inc. d/b/a The Caterist located at 940 Pitner Avenue, Suite 5. For Action City Council Agenda November 14, 2016 Page 7 of 7 (A14) Ordinance 137-O-16, Amending City Code Section 3-4-6 By Creating the New Class W Liquor License Local Liquor Commissioner recommends to City Council for adoption Ordinance 137-O-16, amending City Code Subsection 3-4-6 by creating a new Class W Liquor License. The City of Evanston currently does not have an annual liquor license tailored to commercial indoor recreation facilities allowing the sale of beer and wine for on-site consumption. Bill Kindra and Randall Mayne, representatives for Quad Indoor Sports, approached the City of Evanston’s Liquor Control Review Board requesting the addition of a new annual liquor license for commercial indoor recreation facilities. For Action APPOINTMENTS (APP1)For Appointment to: Mental Health Board Larry Murphy Zoning Board of Appeals Kiril Mirintchev Housing & Homelessness Commission from Human Relations Commission Kyle Lauterhahn For Action MEETINGS SCHEDULED THROUGH NOVEMBER 2016 Upcoming Aldermanic Committee Meetings Tues, Nov 15 7:00 PM Housing & Community Development Act Committee Wed, Nov 16 6:00 PM Transportation/Parking Committee Wed, Nov 16 6:30 PM M/W/EBE Advisory Committee Wed, Nov 16 7:00 PM Economic Development Mon, Nov 21 7:00 PM City Council Mon, Nov 28 6:00 PM A&PW, P&D, City Council meetings (2017 Budget and Tax Levy Adoption) Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.