HomeMy WebLinkAbout10.24.16 Agenda
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, October 24, 2016
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee is cancelled.
City Council meeting will convene at conclusion of the A&PW Committee meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Rainey
(II) Mayor Public Announcements and Proclamations
Lesbian, Gay, Bisexual and Transgender History Day - October 24, 2016
(III) City Manager Public Announcements
The Great Pumpkin Compost Event – November 5, 2016
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
(VI) Special Orders of Business
(VII) Consent Agenda: Alderman Rainey
City Council Agenda October 24, 2016 Page 2 of 8
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Braithwaite
Planning & Development - Alderman Wilson
Human Services - Alderman Tendam
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
SPECIAL ORDERS OF BUSINESS
(SP1) Dodge Avenue Bike Lane Update
Staff will update Council with findings from analysis regarding parking and
improvement of traffic flow on Dodge Avenue.
For Discussion
(SP2) FY2017 Proposed Budget – Debt, Capital, and Other Funds
Staff will provide a presentation regarding the FY2017 Proposed Budget. No
formal action will be taken regarding the FY2017 Budget. Budget documents are
available here: http://www.cityofevanston.org/city-budget/.
For Discussion
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting October 10, 2016 and
October 17, 2016.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – through October 3, 2016 $ 2,779,982.54
(A2) FY2016 City of Evanston Bills – October 25, 2016 $ 3,400,759.33
For Action
City Council Agenda October 24, 2016 Page 3 of 8
(A3.1) Purchase of Parking Enforcement Vehicle from Currie Motors
Staff recommends City Council approval for the following vehicle replacement
purchases for the Administrative Services Department (Parking Enforcement).
This purchase consists of one (1) replacement vehicle from Currie Motors (9423
W. Lincoln Highway, Frankfort, IL 60423) in the amount of $20,224. The vehicle
purchased will replace Parking Enforcement division vehicle #110 that was
totaled on September 17, 2016. Funding for one (1) vehicle will be from the
Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of
$20,224. Insurance claims have been filed for the replacement cost with USAA
Insurance group, holder of striking vehicle policy. Payment for the new vehicle
will be forthcoming with an approximate totaled value of $20,091.50.
For Action
(A3.2) Purchase of Cisco Hardware and Software from Heartland Business
Systems and Rental of Equipment from CentricsIT
Staff recommends City Council authorize the purchase of Cisco networking
equipment and software from Heartland Business Systems (1700 Stephen
Street, Little Chute, WI ) in the amount of $40,887.60 and the rental of
networking hardware from CentricsIT (3140 Northwoods Parkway, Norcross, GA)
in the amount of $5,500 to complete the core networking replacement project.
Total cost of this project is $46,387.60. Funding is provided through Capital
Improvement Fund 4150.65515. The 2016 Budget included a $500,000 transfer
to the Capital Improvement Fund. Although this transfer was allocated to the
FY2016 Capital Improvement Plan, not all projects will be completed by year
end. Staff will adjust the 2016 and 2017 Capital Improvement Fund to pay for this
expense.
For Action
(A3.3) Change Order #1 to the Contract with Ross Barney Architects for Design
and Architecture Services for the Proposed Howard Street Theatre
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 to the contract for Design and Architecture Services for the
Proposed Howard Street Theatre with Ross Barney Architects, (10 W Hubbard
St. Chicago, IL) in the amount of $12,505. This will increase the total contract
amount from the original contract price of $39,865 to $52,370. Funding for this
work will be from the Howard Ridge TIF District which has $1,000,000 budgeted
in the Amended 2016 Budget for this project.
For Action
City Council Agenda October 24, 2016 Page 4 of 8
(A3.4) Contract for Phase III Construction Engineering Services with Christopher
B. Burke Engineering, Ltd. For Sheridan Road – Chicago Avenue Project
Staff recommends that City Council authorize the City Manager to execute a
contract with Christopher B. Burke Engineering, Ltd. (9575 W. Higgins Road,
Suite 600, Rosemont, Illinois 60018) in the not-to-exceed amount of $980,000 to
provide the Phase III construction engineering services for Sheridan Road –
Chicago Avenue Project. Funding for this project is as follows: $500,000 from
the CIP Fund (2017 GO Bond) – Account 415.40.4150.65515-416450; $280,000
from the CIP Fund (2018 GO Bond) – Account 415.40.4150.65515-416450; and
$200,000 from the Water Fund (2018) – Account 513.40.7330.65515-416450.
For Action
(A4) Resolution 68-R-16, Local Public Agency Agreement for Federal
Participation with IDOT to Fund the Sheridan Road – Chicago Avenue
Project
Staff recommends adoption of Resolution 68-R-16 authorizing the City Manager
to negotiate and execute the Illinois Department of Transportation (IDOT) Local
Public Agency Agreement for Federal Participation required for the Sheridan
Road - Chicago Avenue Project. Execution of the Agreement will allow Evanston
to receive $1,992,400 in Illinois Transportation Enhancement Grant (ITEP)
funding, $1,700,000 in Illinois Jurisdiction Transfer Funds and obligate Evanston
to pay IDOT the local share cost of this project totaling $9,492,514 ($8,512,514
for construction and $980,000 for engineering) by the completion of the project.
The total proposed funding for this project totals $13,627,400, which is $442,486
over the estimated cost of the project. The various funding sources being used
for this project can be found on the corresponding transmittal memorandum.
For Action
(A5) Resolution 63-R-16, Lease Agreements with United States Postal Service
for Parking in City Parking Garage, 1800 Maple Avenue
Staff recommends that the City Council adopt Resolution 63-R-16, authorizing
the City Manager to enter into a lease renewal with the United States Postal
Service (USPS) Facilities Real Estate Division (7029 Albert Pick Road,
Greensboro, N.C., 27498-1103) for the parking of Postal Service Vehicles in the
Maple Avenue Self Park, 1800 Maple Avenue. Projected total revenue for the
period from 11/1/2016 – 10/31/2018 is $121,440.
For Action
(A6) Resolution 67-R-16 - Approving Settlement in Rattray v. City, et al.
Staff recommends City Council adoption of Resolution 67-R-16 authorizing the
City execute a settlement agreement in Sean Rattray v. City of Evanston, et al.
(Case No. 14-cv-08735). The funding source for the settlement will be from the
Insurance Fund (Settlement Costs – Liability).
For Action
City Council Agenda October 24, 2016 Page 5 of 8
(A7) Ordinance 110-O-16, Amending Sections of the Evanston City Code Related
to Removing Requirements for Certain Businesses
Staff recommends City Council adoption of Ordinance 110-O-16, amending
sections of the City Code related to removing requirements for certain
businesses. Functions related to motor vehicle repair shops and price stating for
retail establishments are no longer performed by the City of Evanston.
Therefore, they are no longer regulated by the City. This Ordinance removes
related portions of the City Code to accurately reflect the City’s current business
regulation practices.
For Introduction
(A8) Ordinance 125-O-16, Amend City Code Section 7-2-5 Regulating Personal
Wireless Telecommunication Facilities in the Public Right-of-Way
Staff recommends City Council adopt Ordinance 125-O-16, regulating personal
wireless telecommunications facilities. While the City currently has a general
right-of-way permit application, the City should adopt a supplemental permit
application specific to small cell towers delineating the City’s requirements, as
well as to address issues and minimize the risk of litigation specific to small cell
towers. Furthermore, implementing Ordinance 125-O-16 will ensure that the City
treats all providers equally as required under state and federal law.
For Introduction
(A9) Ordinance 140-O-16, Amending Title 10, Chapter 11 “Traffic Schedules” of
the City Code, Removing Parking Meters in Various Locations Throughout
the City of Evanston
The Transportation/Parking Committee and staff recommend City Council
adoption of Ordinance 140-O-16, reallocating or removing parking meters in
designated areas of the City. During the past couple years, staff has assessed
parking meter usage throughout the City and determined that there are some
areas in which parking meters are underutilized when compared to the expenses
related to the installation and ongoing maintenance of the equipment. City staff
recommends that the following conversions be adopted with respect to meter
location removal or reallocation.
For Introduction
(A10) Ordinance 130-O-16, Amending City Code Title 10-11-1, Schedule 1,
Reducing the Speed Limit on Sheridan Road from 30 MPH to 25 MPH
Staff recommends City Council adopt Ordinance 130-O-16, reducing the speed
limit on Sheridan Road from 30 MPH to 25 MPH. The Sheridan Road route
through Evanston requires motorist to travel not only on Sheridan Road, but also
on Main Street, Forest Avenue, Burnham Place and Forest Place. In order to
have the speed limit reduced to 25 MPH through the entire route, the proposed
ordinance reduces the speed limit on Burnham Place and as well as Sheridan
Road. The other sections of roadway along the Sheridan Road route already
have a 25 MPH speed limit.
For Introduction
City Council Agenda October 24, 2016 Page 6 of 8
(A11) Ordinance 129-O-16, Decreasing the Number of Class D Liquor Licenses for
Red Robin Express
Staff recommends City Council adoption of Ordinance 129-O-16, decreasing the
number of Class D Liquor Licenses for Red Robin Express, LLC d/b/a Red Robin
Burger Works at 1700 Maple Avenue. Staff recommends suspension of the rules
for Introduction and Action at the October 24, 2016 City Council meeting.
For Introduction and Action
(A12) Ordinance 131-O-16, Increasing the Number of Class D Liquor Licenses for
Asian Cajun Too
Local Liquor Commissioner recommends City Council adoption of Ordinance
131-O-16, amending City Code Subsection 3-4-6-(D) to increase the number of
authorized Class D liquor licenses from fifty-four (54) to fifty-five (55) and permit
issuance of a Class D license to Asian Cajun Too Corporation d/b/a Asian Cajun
Too located at 1322 Chicago Avenue.
For Introduction
(A13) Approval of Ordinance 132-O-16, Increasing the Number of Class T Liquor
Licenses for The Caterist
Local Liquor Commissioner recommends City Council adoption of Ordinance
132-O-16, amending City Code Subsection 3-4-6-(T) to increase the number of
authorized Class T liquor licenses from two (2) to three (3) and permit issuance
of a Class T license to Rent A Chef, Inc. d/b/a The Caterist located at 940 Pitner
Avenue, Suite 5.
For Introduction
(A14) Ordinance 133-O-16, Increasing the Number of Class P-4 Liquor Licenses
for North Shore Cider
Local Liquor Commissioner recommends City Council adoption of Ordinance
133-O-16 amending City Code Subsection 3-4-6-(P-4) to increase the number of
authorized Class P-4 liquor licenses from zero (0) to one (1) and permit issuance
of a Class P-4 license to North Shore Cider Company, LLC d/b/a North Shore
Cider located at 707 Howard Street.
For Introduction
(A15) Ordinance 134-O-16, Increasing the Number of Class U Liquor Licenses for
Studio 5
Local Liquor Commissioner recommends City Council adoption of Ordinance
134-O-16 amending City Code Subsection 3-4-6-(U) to increase the number of
authorized Class U liquor licenses from zero (0) to one (1) and permit issuance of
a Class U license to Dance Center Evanston, Inc. d/b/a Studio 5 located at 1934
Dempster Street. Alderman Braithwaite recommends suspension of the rules for
Introduction and Action at the October 24, 2016 City Council meeting.
For Introduction and Action
City Council Agenda October 24, 2016 Page 7 of 8
(A16) Ordinance 135-O-16, Increasing the Number of Class D Liquor Licenses for
Sam’s Chicken & Ribs,
Local Liquor Commissioner recommends City Council adoption of Ordinance
135-O-16 amending City Code Subsection 3-4-6-(D) to increase the number of
authorized Class D liquor licenses from fifty-five (55) to fifty-six (56) and permit
issuance of a Class D license to TMC Foods, Inc. d/b/a Sam’s Chicken & Ribs
located at 1639 Orrington Avenue.
For Introduction
(A17) Ordinance 136-O-16, Increasing the Number of Class P-3 Liquor Licenses
for Meta Wine
Local Liquor Commissioner recommends City Council adoption of Ordinance
136-O-16 amending City Code Subsection 3-4-6-(P-3) to increase the number of
authorized Class P-3 liquor licenses from zero (0) to one (1) and permit issuance
of a Class P-3 license to VSWC, LLC d/b/a Meta Wine located at 600 Main
Street.
For Introduction
(A18) Ordinance 137-O-16, Amending City Code Section 3-4-6 By Creating the
New Class W Liquor License
Local Liquor Commissioner recommends to City Council for adoption Ordinance
137-O-16, amending City Code Subsection 3-4-6 by creating a new Class W
Liquor License. The City of Evanston currently does not have an annual liquor
license tailored to commercial indoor recreation facilities allowing the sale of beer
and wine for on-site consumption. Bill Kindra and Randall Mayne,
representatives for Quad Indoor Sports, approached the City of Evanston’s
Liquor Control Review Board requesting the addition of a new annual liquor
license for commercial indoor recreation facilities.
For Introduction
(A19) Ordinance 120-O-16, Authorizing the Sale of a Surplus Fleet Vehicles/
Equipment Owned by the City of Evanston
Staff recommends that City Council adopt Ordinance 120-O-16 which directs the
City Manager to offer the sale of vehicles owned by the City through public
auction at the special Northwest Municipal Vehicle Auction being sponsored by
America’s Auto Auctions on or around Tuesday, November 8, 2016 or any other
subsequent America’s Online Auction as these vehicles become available, on a
timely basis, as a result of new vehicle replacements being placed into service.
For Action
City Council Agenda October 24, 2016 Page 8 of 8
(A20) Ordinance 127-O-16, Dissolving Howard Hartrey Tax Increment Finance
District
Staff recommends City Council adopt Ordinance 127-O-16 dissolving the Howard
Hartrey Tax Increment Finance (TIF) District effective December 31, 2016. As a
part of this closure the City is required to officially notify all taxing districts
regarding the dissolution and any distribution thereof from remaining funds in the
TIF.
For Action
MEETINGS SCHEDULED THROUGH NOVEMBER 14, 2016
Upcoming Aldermanic Committee Meetings
Wed, Oct 26 6:00 PM Transportation/Parking Committee
Wed, Oct 26 7:00 PM Economic Development Committee
Sat, Oct 29 9:00 AM Special City Council Meeting and Public Hearing:
Budget
Thurs, Nov 3 7:00 PM Housing & Homelessness Commission
Mon, Nov 7 6:00 PM Human Services
Mon, Nov 7 7:00 PM City Council Budget Discussion
Mon, Nov 14 6:00 PM A&PW, P&D, City Council meetings
Tues, Nov 14 7:00 PM Housing & Community Development Act Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.