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HomeMy WebLinkAbout10.10.16 Agenda CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, October 10, 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) is cancelled City Council meeting will convene at conclusion of the A&PW Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Tendam (II) Mayor Public Announcements and Proclamations National Community Planning Month National Fire Prevention Week, October 9-15, 2016 (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Rainey City Council Agenda October 10, 2016 Page 2 of 6 (VII) Report of the Standing Committees Administration & Public Works - Alderman Braithwaite Planning & Development - Alderman Wilson Human Services - Alderman Tendam (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting September 26, 2016. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – through September 18, 2016 $ 2,867,625.63 (A2) FY2016 City of Evanston Bills – October 11, 2016 $ 4,659,714.20 Credit Card Activity for Period Ending August 31, 2016 $ 197,953.89 For Action (A3.1) Agreement with the Youth Job Center of Evanston for the Building Career Pathways to Sustainable Employment Program 2016 Staff recommends that City Council authorize the City Manager to execute the 2016 agreement with the Youth Job Center of Evanston (1114 Church Street, Evanston, IL 60201) to provide fifteen disconnected and unemployed young adults who are low to moderate income Evanston residents (ages 18-25) with a career pathway plan that leads to educational/work trade certification, employment, supportive services, career counseling, educational support and transportation assistance over 24 months in an amount not to exceed $80,000 for FY 2016. Funding for this agreement is budgeted in Parks, Recreation and Community Services, Youth and Young Adult Engagement Division (Account 100.30.3215.62490). Costs amount to approximately $5,333 per participant. For Action City Council Agenda October 10, 2016 Page 3 of 6 (A3.2) Change Order Number 1 for Howard Street Traffic Signal & Street Resurfacing Project with Capitol Cement Company, Inc. Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the Howard Street Traffic Signal & Street Resurfacing Project (Bid No. 16-32) with Capitol Cement Company, Inc. (6231N Pulaski Road, Chicago, IL) in the amount of $83,262.75. Change Order No. 1 will increase the contract amount from $1,385,153.89 to $1,468,416.64. Funding will be from the Howard-Hartrey TIF Fund (Account 310.99.5500.65515-415430), which has an FY 2016 allocation of $1,600,000 for this project. For Action (A3.3) Change Order Number 1 for Various Parking Lot Improvement Engineering Services with Gewalt-Hamilton Associates, Inc. Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for Various Parking Lot Improvement Engineering with Gewalt-Hamilton Associates, Inc. (625 Forest Edge Drive, Vernon Hills, IL 60061) in the amount of $26,000. This will increase the total contract amount from the original contract price of $144,650 to $170,650. Funding for this work will be from the James Park West Parking Lot Renovations (Account 415.40.4116.65515 – 416525) which has a remaining FY 2016 CIP GO Bond allocation of $149,000. For Action (A3.4) Contract for Topographic Surveying Engineering Services with Hampton, Lenzini and Renwick, Inc. Staff recommends that City Council authorize the City Manager to execute a contract for Topographic Surveying Engineering Services (RFP No. 16-68) with Hampton, Lenzini and Renwick, Inc. (380 Shepard Drive, Elgin, IL 60123) in the amount of $39,182.68. This project involves the topographic survey and base drawing preparation of street segments programmed for water main improvements and of Chicago Avenue to support future roadway improvement. Funding will be provided from the Water Fund (Account 513.71.7330.65515– 416503) in the amount of $20,386.68 and from the CIP 2016 GO Bond Fund (Account 415.40.4116.65515-416515) in the amount of $18,796.00. For Action City Council Agenda October 10, 2016 Page 4 of 6 (A3.5) Contract for the 2016 CIPP Sewer Rehabilitation Contract B with Visu- Sewer of Illinois, LLC Staff recommends that City Council authorize the City Manager execute a contract for the 2016 CIPP Sewer Rehabilitation Contract B (Bid No. 16-66) with Visu-Sewer of Illinois, LLC (9014 S. Thomas Avenue, Bridgeview, IL) in the amount of $127,674.25. This contract includes rehabilitation of 2,577 feet of combined sewer main ranging in size from 8-inch diameter to 18-inch diameter at 15 different sites. Funding for this project includes $99,791 from the Sewer Fund (Account 515.40.4535.62461 - 716007), which has a remaining FY 2016 budget of $332,000. The remaining funding in the amount of $27,883 will be funded by the Howard-Hartrey TIF (Account 310.99.5500.65515 - 716007). For Action (A3.6) Three-Year Contract for Office Furniture Supply with Forward Space Staff recommends the City Council authorize the City Manager execute a three- year contract for Office Furniture Supply (RFP 16-65) with Forward Space (1142 N. North Branch Street, Chicago, Illinois). Each year of the contract will have a not-to-exceed cost of $70,000. Funding is provided by individual departments through various annual operations budgets. For Action (A3.7) Single Audit for Fiscal Year 2015 Staff recommends City Council review and place on file the Single Audit report for the fiscal year ending December 31, 2015. Single Audit is the audit of Federal Grants money received/spent by the City of Evanston. For Action: Accept and Place on File (A3.8) January 1, 2016 Police and Firefighter Pension Actuarial Report The Police Pension Board, Firefighter Pension Board and Treasurer recommend that City Council review and approve the January 1, 2016 Actuarial Valuation for usage in the 2016 Tax Levy (receivable in 2017) for Police and Firefighter Pension funding purposes. City Staff and the Police and Firefighter Pension Boards recommend the Annual Actuarial Required Contribution in the amount of $8,148,709 for the Firefighters’ Pension Fund and $10,237,200 for the Police Pension Fund. As a part of the 2016 Proposed Budget, Staff is recommending an increase to the total City tax levy of $800,000 or 2.1%, which will be used to fund the increase in pension costs outlined from the January 1, 2015 Actuarial Report. The funding of this study is being split three ways for 2016. The Police Pension and Firefighters Pension will each pay $6,000 and the General Fund will pay $6,000 for this report at a total cost of $18,000. For Action City Council Agenda October 10, 2016 Page 5 of 6 (A4) Resolution 63-R-16, Lease Agreements with United States Postal Service for Parking in City Parking Garage, 1800 Maple Avenue, and City Parking Lot 25, 1612-1616 Maple Avenue Staff recommends that the City Council adopt Resolution 63-R-16 authorizing the City Manager to enter into a lease renewal with the US Postal Service (USPS) Facilities Real Estate Division (7029 Albert Pick Road, Greensboro, N.C., 27498- 1103) for the parking of Postal Service Vehicles in Lot 25, 1612-1616 Maple Avenue and the Maple Avenue Self Park, 1800 Maple Avenue. Projected total revenue for the period from 11/1/2016 – 10/31/2018 is $155,040. Staff requests continuance of adoption of Resolution 63-R-16 to the City Council meeting of October 24, 2016. For Action (A5) Resolution 66-R-16, Authorizing the Mayor to Enter into an Amended and Restated Employment Agreement for City Manager Wally Bobkiewicz Mayor recommends that the City Council adopt Resolution 66-R-16, entering into an amended and restated Employment Agreement for City Manager Wally Bobkiewicz. City Council met in Executive Session on September 19, 2016 to complete the annual review of the City Manager. In recognition of the City Manager’s service, the City Council requested the Mayor work with the City Manager and Corporation Counsel to draft an amended contract for Mr. Bobkiewicz to reflect the following changes: 1) A general salary increase of 2% retroactive to January 1, 2016; and 2) A reduction of the City Manager’s $190,000 home loan from the City of Evanston to $180,000. For Action (A6) Ordinance 120-O-16, Authorizing the Sale of a Surplus Fleet Vehicles/Equipment Owned by the City of Evanston Staff recommends that City Council adopt Ordinance 120-O-16 which directs the City Manager to offer the sale of vehicles owned by the City through public auction at the special Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on or around Tuesday, November 8, 2016 or any other subsequent America’s Online Auction as these vehicles become available, on a timely basis, as a result of new vehicle replacements being placed into service. For Introduction (A7) Ordinance 127-O-16, Dissolving Howard Hartrey Tax Increment Finance District Staff recommends City Council adopt Ordinance 127-O-16 dissolving the Howard Hartrey Tax Increment Finance (TIF) District effective December 31, 2016. As a part of this closure the City is required to officially notify all taxing districts regarding the dissolution and any distribution thereof from remaining funds in the TIF. For Introduction City Council Agenda October 10, 2016 Page 6 of 6 APPOINTMENTS (APP1)For Appointment to: Arts Council Beth Adler Mental Health Board Rebecca Feiler Mental Health Board Jessica Sales Environment Board from Ladd Arboretum Committee Tom Klitzkie Environment Board from Ladd Arboretum Committee Wendy Pollack For Action MEETINGS SCHEDULED THROUGH OCTOBER 2016 Upcoming Aldermanic Committee Meetings Mon, Oct 17 7:00 PM City Council/Budget Discussion Tues, Oct 18 7:00 PM Housing & Community Development Act Committee Wed, Oct 19 6:30 PM M/W/EBE Development Committee Mon, Oct 24 6:00 PM A&PW, P&D, City Council meetings Wed, Oct 26 6:00 PM Transportation/Parking Committee Wed, Oct 26 7:00 PM Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.