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HomeMy WebLinkAbout09.12.16 Agenda CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, September 12, 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Wynne (II) Mayor Public Announcements and Proclamations Presentation by Illinois Municipal Retirement Fund in Honor of its 75th Anniversary (III) City Manager Public Announcements Presentation on Managing to Livability’s Planning Initiative Recognition of Fire Chief Greg Klaiber Upon His Retirement (IV) Communications: City Clerk Presentation by Clerk Greene - Elected or Employed (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Special Orders of Business (VII) Consent Agenda: Alderman Rainey City Council Agenda September 12, 2016 Page 2 of 10 (VIII) Report of the Standing Committees Administration & Public Works - Alderman Braithwaite Planning & Development - Alderman Wilson Human Services - Alderman Fiske (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDERS OF BUSINESS (SP1) Ordinance 121-O-16, Rescinding the Evanston Landmark Designation for 2623 Lincoln Street Preservation Commission and Staff recommend City Council deny Ordinance 121-O-16 for approval of application for rescission of landmark designation of the house at 2623 Lincoln St. The Preservation Commission found the house at 2623 Lincoln Street meets the Preservation Ordinance criteria for landmark designation. For Introduction (SP2) Dodge Avenue Bike Lane Presentation Staff will provide a presentation and answer questions related to the Dodge Avenue bike lanes which were installed in July 2016, and requests direction from the City Council. For Action (SP3) Continuation of Discussion on Next Steps for Harley Clarke Property Staff recommends that the City Council continue discussion on proposals for the future of the Harley Clarke Mansion and provide direction to staff. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting August 15, 2016. For Action City Council Agenda September 12, 2016 Page 3 of 10 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – July 25, 2016 through August 07, 2016 $ 3,076,434.14 Payroll – August 08, 2016 through August 21, 2016 $ 2,972,569.64 (A2) FY2016 City of Evanston Bills – September 13, 2016 $ 6,396,887.02 Credit Card Activity for Period Ending July 31, 2016 $ 177,732.56 For Action (A3.1) Purchase of a Fleet Telematics/Automatic Vehicle Locator from Verizon Staff recommends City Council authorize the City Manager to enter into an agreement with Verizon (9868 Scranton Road, San Diego, CA) for the purchase of a Fleet Telematics/Automatic Vehicle Locator (AVL) system via the General Services Administration contract. There is a one-time expense of $20,108.41 for the AVL devices and a recurring monthly expense of $3,164.65 for the AVL service. Funding for the device cost of $20,108.41 is provided from the Public Works Agency line item 100.40.4550.65015 that has a 2016 budget of $356,500.00. The monthly AVL expenses of $3,164.65 will be charged back to individual business units based on the number of vehicle devices being used at the time the AVL system goes live. For Action (A3.2) Five Year Single Source Contract with North Shore Towing for Towing and Other Related Services The Transportation/Parking Committee and staff recommend that the City Council authorize the City Manager to enter into a five (5) year single source contract with North Shore Towing (2527 Oakton Street, Evanston, IL 60202) for towing and other related services effective October 1, 2016 – September 30, 2021. The annual estimated expenditure of the vehicle immobilization program is $45,000. Funding will be provided from the Parking Enforcement- General Fund (Account 100.19.1941.62451). For Action (A3.3) Contact with SunGard Public Sector for Purchase of an Arrest and Citation Application Staff recommends the City Council authorize the City Manager to execute a contract for the purchase of an Arrest and Citation Application from SunGard Public Sector (4000 OSSI Court, High Point, NC 27265). The applications, installation, and training on its usage will cost $30,270.00. The expenditure for this purchase will be charged to Account 100.22.2205.62509. The costs of the application will be covered by budgetary savings in Account 100.22.2280.62270, which has a budget of $35,000. For Action City Council Agenda September 12, 2016 Page 4 of 10 (A3.4) Agreements with The Owens Group, Inc. and Arthur J. Gallagher & Co. for Insurance Brokerage Services Staff recommends City Council award and approve agreements with The Owens Group, Inc., and Arthur J. Gallagher & Co. for insurance brokerage services at a total cost of $43,000 per year, for the next 3 years. Funding will be provided from the Insurance Fund (Accounts 605.99.7800.62615 and 66044). For Action (A3.5) Contract with G.E. Riddiford Company, Inc. for James Park Field House Roofing and Siding Replacement Staff recommends City Council authorize the City Manager to execute a contract for the James Park Field House Roofing and Siding Replacement (Bid No. 16-60) with G. E. Riddiford Company, Inc. (2333 Hamilton Road, Arlington Heights, IL. 60005) in the amount of $49,473.00. Funding will be provided from the Capital Improvement Fund 2016 GO Bond (Account 415.40.4116.65515 – 616010). This project was budgeted at $80,000 in the FY 2016. For Action (A3.6) Purchase of Riding Mower from Reinders, Inc. Staff recommends the City Council award the purchase of a Toro Groundsmaster riding mower, model GM3280-D, from Reinders, Inc. (3816 Carnation Street, Franklin Park, IL 60131) in the amount of $22,983.92. Funding for this purchase will be from the Greenways Division General Fund (Account 100.40.4330.65550) with a budget of $39,100. For Action (A4) Ordinance 33-O-16, Amending City Code Title 4 to Add Chapter 22 – Building Energy and Water Use Benchmarking Ordinance City staff along with the Utilities Commission recommends that City Council move to adopt Ordinance 33-O-16 Building Energy and Water Use Benchmarking. Since the August 15, 2016 A&PW Committee meeting staff, as requested, revised ordinance section 4-22-11 reducing the penalty amount to $100 for each offense per month. Staff believes that the reduced penalty will be sufficient to compel compliance with the ordinance. For Introduction (A5) Ordinance 119-O-16, Amending City Code Section 10-11-4 to Make the Alley East of Eastwood Street One-Way Staff recommends City Council adopt Ordinance 119-O-16 Amending City Code Section 10-11-4, Schedule IV(A), to make the Alley east of Eastwood Street one- way northbound only, between the first alley north of Central Street to Isabella Street. Funding for the signs and sign posts will be from the Traffic Signal and Street Light Maintenance Fund (Account 100.40.4520.65070). Employees from the Traffic Division will install the signs. For Introduction City Council Agenda September 12, 2016 Page 5 of 10 (A6) Ordinance 120-O-16, Authorizing Sale of Surplus Fleet Vehicle Owned by the City of Evanston Staff recommends that City Council adopt Ordinance 120-O-16 which directs the City Manager to offer the sale of vehicles owned by the City through public auction at the special Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on or around Tuesday, October 25, 2016 or any other subsequent America’s Online Auction as these vehicles become available, on a timely basis, as a result of new vehicle replacements being placed into service. For Introduction (A7) Ordinance 118-O-16, Amending City Code Section 3-4-6 by Creating the New Class P-4 Liquor License Local Liquor Commissioner recommends City Council adoption of Ordinance 118-O-16, amending City Code Section 3-4-6 by creating the new Class P-4 Liquor License. The City of Evanston does not have annual liquor license tailored to craft wineries allowing the sale of wine for exclusively off-site consumption. A representative of North Shore Cider Company approached the Liquor Control Review Board requesting the addition of a new annual liquor license for such craft winery business models. Cider is defined as wine under Illinois law. Ordinance 118-O-16 allows craft wineries the sale of wine for only off-site consumption. This Ordinance imposes pertinent requirements onto craft wineries that harmonize with current craft brewery requirements. For Introduction (A8) Ordinance 111-O-16, Decreasing the Number of Class D Liquor Licenses for Kuni’s Japanese Restaurant Local Liquor Commissioner recommends City Council adoption of Ordinance 111-O-16, amending Evanston City Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor licenses from fifty-four (54) to fifty-three (53). Kuni’s Japanese Restaurant, Inc. d/b/a Kuni’s Japanese Restaurant at 511A Main Street is no longer the tenant of the premises as it was sold to a new corporate entity. The new corporate entity submitted an application for a new Class D license under the new corporate ownership. For Introduction (A9) Ordinance 112-O-16, Increasing the Number of Class D Liquor Licenses for Kuni’s Japanese Restaurant Local Liquor Commissioner recommends City Council adoption of Ordinance 112-O-16, amending Evanston City Code Subsection 3-4-6-(D) to increase the number of authorized Class D liquor licenses from fifty-three (53) to fifty-four (54) and permit issuance of a Class D license to Kuni’s Japanese Restaurant by Jun, Inc. d/b/a Kuni’s Japanese Restaurant, the new corporate tenant of the property located at 511A Main Street. For Introduction City Council Agenda September 12, 2016 Page 6 of 10 (A10) Ordinance 113-O-16, Increasing the Number of Class R Liquor Licenses for Northwestern University Kellogg School of Management Local Liquor Commissioner recommends City Council adoption of Ordinance 113-O-16, amending Evanston City Code Subsection 3-4-6-(R) to increase the number of authorized Class R liquor licenses from two (2) to three (3) and permit issuance of a Class R license to Northwestern University d/b/a Northwestern University Kellogg School of Management at 2211 Campus Drive. For Introduction (A11) Ordinance 114-O-16, Increasing the Number of Class D Liquor Licenses for Old Neighborhood Grill Local Liquor Commissioner recommends City Council adoption of Ordinance 114-O-16, amending Evanston City Code Subsection 3-4-6-(D) to increase the number of authorized Class D liquor licenses from fifty-four (54) to fifty-five (55) and permit issuance of a Class D license to Old Neighborhood Grill, Inc. d/b/a Old Neighborhood Grill at 2902 Central Street. Alderman Tendam requests suspension of the Rules for Introduction and Action by City Council on September 12, 2016. For Introduction and Action (A12) Ordinance 99-O-16, Decreasing the Number of Class C-1 Liquor Licenses for Bangers and Lace Evanston, LLC, d/b/a Bangers & Lace Staff recommends City Council adoption of Ordinance 99-O-16, which amends Evanston City Code Subsection 3-4-6-(C-1) to decrease the number of authorized Class C-1 liquor licenses from three (3) to two (2). Bangers and Lace Evanston, LLC, d/b/a Bangers & Lace (810 Grove Street) representative Jason Freiman requested a downgrade of its liquor license from Class C-1 to Class C. For Action (A13) Ordinance 100-O-16, Increasing the Number of Class C Liquor Licenses for Bangers and Lace Evanston, LLC d/b/a Bangers & Lace Staff recommends City Council adoption of Ordinance 100-O-16, which amends Evanston City Code Subsection 3-4-6-(C) to increase the number of authorized Class C liquor licenses from twenty-four (24) to twenty-five (25), and permit issuance of a Class C license to Bangers and Lace Evanston, LLC, d/b/a Bangers & Lace, 810 Grove Street. For Action (A14) Ordinance 105-O-16, Decreasing the Number of Class D Liquor Licenses for Addis Abeba, Inc. d/b/a Addis Abeba Staff recommends City Council adoption of Ordinance 105-O-16, which amends Evanston City Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor licenses from fifty-six (56) to fifty-five (55). Addis Abeba, Inc. d/b/a Addis Abeba, 1322 Chicago Avenue, is permanently closed and is therefore not renewing its liquor license. For Action City Council Agenda September 12, 2016 Page 7 of 10 (A15) Ordinance 104-O-16, Amending the Wheel Tax to Provide for a Discounted Rate for Seniors Paying Mid-Year Staff recommends City Council adopt Ordinance 104-O-16 approving a 50% discount to the senior and disabled tax rate on the half year reduced wheel tax rate. The current full year rate for the City Wheel Tax is $75. Seniors and disabled residents are eligible for a 50% discount. On July 1, the rate of the wheel tax for all residents is reduced to $37.50. However, the senior and disabled discount currently does not apply to this reduced rate. Therefore, staff is recommending amending the City Code to allow the senior and disabled 50% reduction to apply to the half year wheel tax rate making their new half year payment $18.75. Staff estimates a minimal impact on revenues. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 115-O-16, Planned Development at 824-828 Noyes Street The Plan Commission and staff recommend adoption of Ordinance 115-O-16 for approval of the Planned Development at 824-828 Noyes Street. The 4-story 44- unit mixed-use residential building would have a 3,200 square foot ground floor commercial space and 35 parking spaces on site. The development includes 5 site development allowances for: 44 dwelling units; a proposed height of 52 ft.; 35 parking spaces; 5’ east side yard building setback and 1’ rear yard parking setback. For Introduction ECONOMIC DEVELOPMENT COMMITTEE (O1) Funding for the West Village Business Association to Purchase Sidewalk Benches Staff and the Economic Development Committee recommend the approval of $3,000 in Great Merchant Grant funding for the West Village Business Association to be used for purchase and installation of sidewalk benches. Staff is proposing to utilize the Economic Development Fund’s Business District Improvement Fund (Account: 225.15.5300.65522). The adopted 2016 Fiscal Year Budget allocated $250,000 to this account to fund both the Great Merchant Grant Program and the Storefront Modernization Program. To date, $192,056 has been spent from this account, leaving $57,943 available for expenditure. For Action City Council Agenda September 12, 2016 Page 8 of 10 (O2) Funding Support and Reimbursement to Sunshine Enterprises Staff and the Economic Development Committee recommend: 1) reimbursement of $22,500 to Sunshine Enterprises for completing the spring 2016 Community Business Academy cohort and; 2) approval of funding for the fall 2016 cohort in an amount not to exceed $50,000 to help facilitate business creation opportunities for primarily low- and moderate-income Evanston residents. Staff recommends utilizing funds from the Community Development Block Grant Economic Development Fund (Account No. 215.21.5260.63064) (revolving loan fund and entitlement). For Action RULES COMMITTEE (O3) Ordinance 107-O-16, Consolidating the City of Evanston Sign Review and Appeals Board into the Design and Project Review Committee City staff recommends approval of Ordinance 107-O-16 to consolidate the powers and duties of the Sign Review and Appeals Board (SRAB) into the powers and duties of the Design and Project Review Committee. The ordinance also eliminates the SRAB. For Introduction (O4) Ordinance 78-O-16, Amending the City Code to Eliminate the Ladd Arboretum Committee and Consolidating its Functions into the Environment Board The Rules Committee and staff recommends City Council adopt Ordinance 79-O- 16, which amends City Code Title 2, Chapter 10 – Environment Board to eliminate the Ladd Arboretum Committee and consolidate its functions into the Environment Board. Rules Committee approved this Ordinance at its August 1, 2016 meeting. For Action (O5) Ordinance 79-O-16, Amending Portions of the City Code Revising the Mental Health Board The Rules Committee and staff recommends City Council adopt Ordinance 79-O- 16, which amends City Code Title 2, Chapter 6 – Mental Health Board by revising the “Purpose” and “Powers and Duties” sections. Rules Committee approved this Ordinance at its August 1, 2016 meeting. For Action (O6) Ordinance 80-O-16, Amending Portions of the City Code Creating an Economic Development Committee The Rules Committee and staff recommend City Council adopt Ordinance 80-O- 16, which amends City Code Title 2, Chapter 12 – Economic Development Committee by revising the “Purpose” and “Powers and Duties” sections. Rules Committee approved this Ordinance at its August 1, 2016 meeting. For Action City Council Agenda September 12, 2016 Page 9 of 10 (O7) Ordinance 103-O-16, Amending Portions of the City Code Codifying the Housing and Community Development Act Committee The Rules Committee and staff recommend City Council adopt Ordinance 103- O-16, which amends City Code Title 2, Chapter 14 – Housing and Community Development Act Committee by revising the “Membership” section. Rules Committee approved this Ordinance at its August 1, 2016 meeting. For Action (O8) Ordinance 63-O-16, Setting Compensation for Members of the Evanston City Council Following the Report and Recommendations of the Compensation Committee The Compensation Committee recommends the City Council adopt ordinance 63-O-16 setting compensation for the Evanston City Council for the time period May 1, 2017 through April 30, 2021. The Ordinance reflects the recommendation of the Compensation Committee which specified a salary increase to $15,990 annually for the Aldermen. There would be no other increases during the four year period. For Action (O9) Ordinance 64-O-16, Setting Compensation for the City Clerk Following the Report and Recommendations of the Compensation Committee The Compensation Committee recommends the City Council adopt ordinance 64-O-16 setting compensation for the City Clerk for the time period May 1, 2017 through April 30, 2021. The Ordinance reflects that the salary increase for the City Clerk will be equal to the same increase that non-union city employees receive each year for the four year period. For Action APPOINTMENTS (APP1)For Appointment to: Library Board Adam Goodman For Action City Council Agenda September 12, 2016 Page 10 of 10 MEETINGS SCHEDULED THROUGH SEPTEMBER 2016 Upcoming Aldermanic Committee Meetings Wed, Sept 14 1:00 PM Lighthouse Landing Complex Committee Mon, Sept 19 7:00 PM City Council Tues, Sept 20 7:00 PM Housing & Community Development Act Committee Tues, Sept 20 7:00 PM NU-City Committee Wed, Sept 21 6:30 PM M/W/EBE Advisory Committee Mon, Sept 26 6:00 PM A&PW, P&D, City Council meetings Tues, Sept 27 7:00 PM Housing & Community Development Act Committee Wed, Sept 28 6:00 PM Transportation/Parking Committee Wed, Sept 28 7:00 PM Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.