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HomeMy WebLinkAbout07.25.16 Agenda CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, July 25, 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. Alderman Delores Holmes has requested to participate in the City Council’s Regular and Committee Meetings of July 25, 2016 via telephone conference call pursuant to 5ILCS 120/7(c). ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Fiske (II) Mayor Public Announcements and Proclamations (III) City Manager Public Announcements National Night Out- August 2, 2016 (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Special Orders of Business (VII) Consent Agenda: Alderman Rainey City Council Agenda July 25, 2016 Page 2 of 11 (VIII) Report of the Standing Committees Administration & Public Works - Alderman Miller Planning & Development - Alderman Wilson Human Services - Alderman Fiske (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDERS OF BUSINESS (SP1) Recent 9th Circuit Court of Appeal Decision Regarding 2nd Amendment and Concealed Carry Staff will provide a summary regarding the recent 9th Circuit Court of Appeals decision in Peruta v. County of San Diego, 10-56971, decided June 9, 2016, pursuant to Alderman Wilson’s request. For Discussion (SP2) Restrictions on Lawn Sprinkling Staff will provide an update of the Ordinance requiring restrictions on lawn sprinkling and other water uses, pursuant to Mayor Tisdahl’s request. For Discussion CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting July 11, 2016. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through July 10, 2016 $3,177,783.49 (A2) FY2016 City of Evanston Bills – July 26, 2016 $1,390,847.77 For Action City Council Agenda July 25, 2016 Page 3 of 11 (A3.1) Equipment Purchase with Monroe Truck Equipment to Up-Fit Fleet Service Truck Staff recommends City Council approval for the purchase of equipment to up-fit a fleet service vehicle for the Department of Administrative Services (Bid 16-52) from Monroe Truck Equipment (1051W. 7th Street, Monroe, WI 53566) in the amount of $25,763. The equipment will be installed on fleet service vehicle #759 (2016 Ford F-450 6.7L Diesel) to support daily operations of the Fleet Services Division Services. There are no Evanston businesses that can provide the required equipment. Funding in the amount of $25,763 for the equipment purchase will be from the FY2016 Equipment Replacement Fund (Account 601.19.7780.65550), with a total budget of $1,455,422.00. For Action (A3.2) One Year Renewal Agreement with Professional Account Management, LLC for Parking Ticket Management and Payment Processing Staff recommends that the City Council authorize the City Manager to exercise a one (1) year optional contract extension with Professional Account Management, LLC, a division of Duncan Solutions, Inc. (633 W. Wisconsin Avenue, Suite 1600, Milwaukee, WI). Professional Account Management administers the outsourced portion of the City’s parking ticket management and payment processing functions. The contract is on a per ticket basis; 2015 actual expenses were $319,809. The renewal price per ticket is $0.657 which is a 10% reduction from the original 2008 contract price of $0.73. There is no price increase or decrease from last year. The contract term was for three (3) years with one (1) optional renewal year effective August 1, 2013, making this the final year of the agreement. Funding is from Citation and Secondary Processing (Account 100.15.1560.62249), with a total budget of $320,000. For Action (A3.3) Three Year Agreement for Northwestern Football Parking on the Evanston Wilmette Golf Course during Home Football Games Staff recommends approval of the Evanston Wilmette Golf Course Association’s (EWGCA) request for a new three year agreement (2016, 2017 and 2018 seasons) to continue to park cars on holes 1, 2, 11 and 12 of the golf course during Northwestern University home football games. The only major change from the prior agreement is that Northwestern has requested a minimum of four hour pre-game parking as opposed to three hours. For Action City Council Agenda July 25, 2016 Page 4 of 11 (A3.4) Three Special Event Permit Requests from Rotary Club of Evanston, Citizens’ for Greener Evanston and McGaw YMCA Staff recommends approval of the special event permit applications received from Rotary of Club of Evanston (Rotary Peace Festival), Citizens’ for Greener Evanston (Meet our Community Resource Fair & Concert) and McGaw YMCA (MetaMedia Maker Fair). The Rotary and Citizens’ for a Greener Evanston events, normally approved by the Human Services Committee, are being forwarded for approval to the Administration and Public Works Committee in order to allow the event coordinator enough time to proceed with and promote their event. The costs for City services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. These fees are waived for City events and City co-sponsored Events. For Action (A3.5) Sidewalk Café for NaKorn Restaurant Staff recommends City Council approval of first-time application for a sidewalk café permit for NaKorn Restaurant, a Type 1 Restaurant located at 1622 Orrington Avenue. The sidewalk café will consist of ten tables with two seats for a seating capacity of twenty. The café will operate Monday – Saturday 11:00 a.m. – 9:00 p.m. and Sunday 11:00 a.m. – 8:00 p.m. For Action (A3.6) Contract with A. Lamp Concrete Contractors, Inc. for 2016 Community Development Block Grant Street Resurfacing and SNAP Lighting Contract Staff recommends that City Council authorize the City Manager to execute a contract for the 2016 Community Development Block Grant (CDBG) Street Resurfacing and SNAP Lighting project (Bid No. 16-51) with A. Lamp Concrete Contractors, Inc. (1900 Wright Blvd, Schaumburg, IL) in the amount of $388,628.00. Funding will be provided from CDBG Funds (Account 415.40.4216.65515) in the amount of $205,000 and from the 2016 CIP GO Bond Fund (Account 415.40.4116.65515) in the amount of $5,419.50. For Action (A3.7) Agreement with Reliable & Associates Construction Co., Inc. for 2016 Church Street and Maple Avenue Garage Repair Project Staff recommends City Council authorize the City Manager to execute a contract for the 2016 Church Street and Maple Avenue Garage Repair Project (Bid No. 16-43) with Reliable & Associates Construction Co., Inc. (4106 S. Emerald Avenue, Chicago, Illinois) in the amount of $1,568,800. Funding will be provided from the Parking Fund and expenses will be tracked in the Capital Improvements Fund, (Accounts 515.19.7005.616014 - Church Street Garage and 515.19.7005.616015 - Maple Avenue Garage). This project was budgeted at $1,635,000 in FY 2016. An additional $52,160 will be required from the Parking Fund to award this contract. For Action City Council Agenda July 25, 2016 Page 5 of 11 (A3.8) Agreement with Morton Salt Company for Rock Salt Purchase Staff recommends City Council approval of a one-year contract for the purchase of up to 7,500 tons of rock salt from the Morton Salt Company (123 N. Wacker Drive, Chicago, IL) at a cost of $51.21 per ton for a winter season total of $384,075. Funding for this purchase will be from the General Fund Snow and Ice Control (Account 100.40.4550.65015). For Action (A3.9) Approval of the City’s Electricity Supply Agreement Staff recommends City Council approval of an Electricity Supply Agreement with the low, responsive and responsible proposer to RFP 16-44 to supply electrical energy to twenty-three (23) City-owned facilities beginning June, 2017. The low responsive and responsible proposer will be determined upon receipt of pricing on the morning of July 25, 2016, which will then be presented to Administration and Public Works Committee that night. The cost for electricity is billed to the various accounts that support the buildings/facilities that are purchasing electricity through this agreement. For Action (A3.10)Change Order No. 2 for the Water Treatment Plant Roof and Masonry Improvements Agreement with Garland/DBS Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 for the Water Treatment Plant Roof and Masonry Improvements agreement with Garland/DBS, Inc. (3800 East 91st Street, Cleveland, OH 44105) in the amount of $3,000.00. This will increase the total contract amount from the original contract price of $511,273 to $514,273. This Change Order will also include a time extension of 93 days, changing the contract completion date from July 28, 2016 to October 31, 2016. Funding for this project is from the Water Fund (Account 513.71.7330.65515-716004), which has an FY 2016 allocation of $550,000 for this project. For Action (A4) Resolution 56-R-16, Authorizing the City Manager to Execute the Professional Services Agreement with James B. Moran Center for “Certificate of Rehabilitation Program” Staff recommends that City Council adopt Resolution 56-R-16, authorizing the City manager to execute an agreement between the City of Evanston and the James B. Moran Center for Youth Advocacy (1123 Emerson, Suite 203 Evanston, IL 60201) to provide legal services for not less than nine Evanston residents to secure certificates of rehabilitation in an amount not to exceed $30,000. Funding for this agreement is budgeted in Parks, Recreation and Community Services, Youth and Young Adult Engagement Division (Account 100.30.3215.62490 with a budget of $280,165). Costs amount to approximately $3,300 per participant. For Action City Council Agenda July 25, 2016 Page 6 of 11 (A5) Resolution 57-R-16, Authorizing the City Manager to Submit a Grant Application for the Chi-Cal Rivers Fund Administered by the National Fish and Wildlife Foundation Staff recommends that City Council adopt 57-R-16, authorizing the City Manager to submit a grant application and negotiate and execute a grant agreement for the Chi-Cal Rivers Fund administered by the National Fish and Wildlife Foundation (NFWF). The grant is a one-time award of roughly $100,000 with a required 1:1 match provided by the City of Evanston Environment Services Bureau to be utilized for projects over two years (2017 and 2018). Grant recipients are announced in December of 2016 with proposed projects beginning in early 2017. The Environmental Services Bureau will provide a $100,000 match through maintenance labor and materials over the two year life cycle of the grant. No increase to the operating budget is anticipated for Evanston to provide its match. For Action (A6) Resolution 49-R-16, Authorizing the City Manager to Sign an Amended Agreement with IDOT to Fund Intersection Improvements for Emerson/Ridge/Green Bay Construction Project Staff recommends that City Council adopt Resolution 49-R-16, authorizing the City Manager to negotiate and execute the Illinois Department of Transportation Amended Local Public Agency Agreement for Federal Participation required for the Emerson/Ridge/Green Bay Project. Execution of the Agreement will obligate Evanston to pay the Illinois Department of Transportation (IDOT) the local share cost of this project totaling $5,366,502.00 at the completion of the project. The project will be funded from a variety of sources, which are detailed in the corresponding memorandum. For Action (A7) Resolution 48-R-16, Authorizing the City Manager to Enter into a Seven Year Parking Lease Agreement with 1571 Maple Avenue, LLC at the City Garage Located at 1800 Maple Staff recommends that City Council adopt Resolution 48-R-16, authorizing the City Manager to enter into a seven (7) year parking lease with 1571 Maple Avenue, LLC (225 W. Hubbard Street, 4th Floor, Chicago, IL 60654) for 101 parking spaces in the 1800 Maple Avenue parking garage. The revenue will be placed in the Parking Fund (Account 505.19.7025.53510). For Action City Council Agenda July 25, 2016 Page 7 of 11 (A8) Ordinance 62-O-16, Authorizing the City Manager to Execute a Five Year Lease Agreement for Property Located at 860 Chicago Avenue for City Newsstand Staff recommends that City Council adopt Ordinance 62-O-16, authorizing the City Manager to execute a five (5) year lease agreement for property located at 860 Chicago Avenue for City Newsstand. The lease commences on January 1, 2016 and expires on December 31, 2021. For Introduction (A9) Ordinance 85-O-16, Authorizing the City Manager to Execute a Five Year Property Lease with Enterprise Leasing of Chicago, LLC at 1810 Maple Avenue Staff recommends that City Council adopt Ordinance 85-O-16, authorizing the City Manager to enter a five (5) year property lease with an option to extend another five (5) years at 1810 Maple Avenue with Enterprise Leasing of Chicago, LLC (Enterprise). On September 11, 2006, the City entered into a ten (10) year property lease with Enterprise for its vehicle rental and leasing office with the option to renew for five (5) years or through 2021. The parties seek to execute a new lease agreement that can be renewed through 2025. Revenue will be placed in the following: 2016 Revenue Account Property (Account 505.19.7037.56712) and 2016 Revenue Account Parking (Account 505.19.7037.53510). For Introduction (A10) Ordinance 33-O-16, Amending Title 4 of the Evanston City Code Codifying a Building Energy and Water Use Benchmarking Ordinance Utilities Commission and City staff recommends that City Council adopt Ordinance 33-O-16, amending Title 4 of the City Code creating a Building Energy and Water Use Benchmarking requirement. Ordinance 33-O-16 has three major components: tracking, verifying, and publically disclosing building energy and water use. For Introduction (A11) Ordinance 66-O-16, Revising Title 3, Chapter 17 regarding Taxicabs and Motor Vehicles for Hire City staff recommends City Council adopt Ordinance 66-O-16, revising Title 3 of the Evanston City Code regarding taxis and other motor vehicles for hire. For Introduction City Council Agenda July 25, 2016 Page 8 of 11 (A12) Ordinance 87-O-16, Increasing the Number of Class D Liquor Licenses for The Barn Investment, LLC d/b/a The Barn Local Liquor Commissioner recommends City Council adoption of Ordinance 87- O-16, which amends Evanston City Code Subsection 3-4-6-(D) to increase the number of authorized Class D liquor licenses from fifty-six (56) to fifty-seven (57) and permit issuance of a Class D license to The Barn Investment, LLC d/b/a The Barn located at 1016 Church Street. For Action (A13) Ordinance 88-O-16, Amending Subsection 3-4-6(P-3) of the City Code to Allow for Sale of Beer Between the Hours of 8:00 a.m. to 2:00 a.m. On Any Given Day Local Liquor Commissioner recommends City Council adoption of Ordinance 88- O-16, which amends Evanston City Code Subsection 3-4-6-(O) to allow for the sale of beer between the hours of 8:00 a.m. to 2:00 a.m. on any given day. Dil Foods, Inc. d/b/a Shell Gas Station at 2494 Oakton Street made the initial request to extend the hours for the sale of beer. For Action (A14) Ordinance 89-O-16, Increasing the Number of Class D Liquor Licenses for E-Country, LLC d/b/a Union Squared Evanston Local Liquor Commissioner recommends City Council adoption of Ordinance 89- O-16, which amends Evanston City Code Subsection 3-4-6-(D) to increase the number of authorized Class D liquor licenses from fifty-seven (57) to fifty-eight (58) and permit issuance of a Class D license to E-Country, LLC d/b/a Union Squared Evanston located at 1307 Chicago Avenue. For Action (A15) Ordinance 90-O-16, Decreasing the Number of Class D Liquor Licenses for Davis Street, LLC d/b/a Davis Street Fishmarket Staff recommends City Council adoption of Ordinance 90-O-16, which amends Evanston City Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor licenses from fifty-eight (58) to fifty-seven (57). Davis Street, LLC d/b/a Davis Street Fishmarket located at 501 Davis Street is permanently closed and is therefore not renewing its liquor license. For Action (A16) Ordinance 92-O-16, Decreasing the Number of Class C-1 Liquor Licenses for Four Corners, LLC, d/b/a Prairie Moon Staff recommends City Council adoption of Ordinance 92-O-16, which amends Evanston City Code Subsection 3-4-6-(C-1) to decrease the number of authorized Class C-1 liquor licenses from five (5) to four (4). Four Corners, LLC, d/b/a Prairie Moon (1502 Sherman Ave.) representative Robert Strom requested a downgrade of its liquor license from Class C-1 to Class C. For Action City Council Agenda July 25, 2016 Page 9 of 11 (A17) Ordinance 93-O-16, Increasing the Number of Class C Liquor Licenses for Four Corners, LLC d/b/a Prairie Moon Staff recommends City Council adoption of Ordinance 93-O-16, which amends Evanston City Code Subsection 3-4-6-(C) to increase the number of authorized Class C liquor licenses from twenty-three (23) to twenty-four (24), and permit issuance of a Class C license to Four Corners, LLC, d/b/a Prairie Moon located at 1502 Sherman Avenue. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 42-O-16, Granting Major Zoning Relief for Setbacks for Outdoor Storage Units & Reduction in Open Parking at 2020 Greenwood Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 42-O-16 granting major zoning relief for a 2’ east interior side yard setback for self-storage units where 8’ is required, a 2’ south interior side yard setback for self-storage units where 8’ is required, and a decrease of on-site parking by 22 spaces where an increase of 3 parking spaces is required for a total of 10 parking spaces on site, where 82 parking spaces are required and 32 parking spaces currently exist. The applicant has complied with all other zoning requirements, and meets the standards for variations. For Introduction (P2) Ordinance 95-O-16, Granting a Special Use for a Craft Brewery, North Shore Cider Company, at 707 Howard Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 95-O-16 granting special use approval for a Craft Brewery, North Shore Cider Company, at 707 Howard Street in the B3 Business District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Suspension of the Rules is requested for Introduction and Action by City Council on July 25, 2016. For Introduction and Action (P3) Ordinance 96-O-16, Granting a Special Use for a Public Utility and Major Zoning Relief for Landscaping & Fencing at 1919 Church Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 96-O-16 granting special use approval for a Public Utility for the replacement of existing ComEd equipment with “DC-in-a-box” utility equipment, and major zoning relief to screen utility equipment and open parking with landscaping where landscaping and a solid fence is required, with a continuous hedge of plantings spaces 48” on center where plantings are required to be spaced 36” on center, at 1919 Church Street. The applicant has complied with all other zoning requirements, and meets all of the standards for special use and major variation. Suspension of the Rules is requested for Introduction and Action by City Council on July 25, 2016. For Introduction and Action City Council Agenda July 25, 2016 Page 10 of 11 (P4) Ordinance 49-O-16, Modifying Notice Requirement Provisions for Planning and Zoning Cases The Plan Commission and staff recommend adoption of 49-O-16, approving the Zoning Ordinance Text Amendment to establish an applicant’s responsibility for mailed noticing requirements for planning and zoning cases. The proposal allows the City to contract the mailing of notices for planning and zoning cases to a third party service and makes the applicant responsible for the cost of the mailing service. For Action (P5) Ordinance 47-O-16, Planned Development, 1815 Ridge/Oak Avenue Plan Commission and staff recommend adoption of Ordinance 47-O-16 for approval of the Planned Development with rezoning from C2 Commercial to D4- Downtown Transition and a Special Use for Independent and Assisted Living units. The 10-story 163-unit residential building would consist of 102 independent and assisted living dwelling units, 31 Assisted Living units for residents with cognitive impairment, 30 memory care units and contain 67 parking spaces on site. The development includes one site development allowance for 102 dwelling units where a maximum 84 are allowed in the D4 zoning district. For Action RULES COMMITTEE (O1) Ordinance 77-O-16, Amending the City Code to Establish the Housing, Homelessness and Human Relations Commission The Rules Committee and staff recommend City Council adopt Ordinance 77-O- 16, which amends the City Code to merge the Housing and Homelessness Commission, Human Relations Commission and ADA Advisory Committee into the Housing, Homelessness and Human Relations Commission. For Action (O2) Ordinance 81-O-16, Amending the City Code to Merge the Parks and Recreation Board and Citizen’s Advisory Committee on Public Place Names The Rules Committee and staff recommend City Council adopt Ordinance 81-O- 16 Amending Title 7, Chapter 9 of the Evanston City Code, as amended, which merges the functions of the Parks and Recreation Board and Citizen’s Advisory Committee on Public Place Names into a newly established Parks, Recreation and Community Service Board. For Action City Council Agenda July 25, 2016 Page 11 of 11 MEETINGS SCHEDULED THROUGH AUGUST 2016 Upcoming Aldermanic Committee Meetings Wed, July 27 6:00 PM Transportation/Parking Committee Mon, August 1 6:00 PM Human Services Committee Mon, August 15 6:00 PM A&PW, P&D, City Council meetings Tues, August 16 7:00 PM Housing & Community Development Act Committee Wed, August 17 6:30 PM M/W/EBE Advisory Committee Wed, August 24 6:00 PM Transportation/Parking Committee Wed, August 24 7:00 PM Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.