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HomeMy WebLinkAbout07.11.16 Agenda CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, July 11, 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 6:45 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Rainey (II) Mayor Public Announcements and Proclamations National Parks and Recreation Month – July 2016 (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Special Orders of Business: (VII) Consent Agenda: Alderman Rainey City Council Agenda July 11, 2016 Page 2 of 12 (VIII) Report of the Standing Committees Administration & Public Works - Alderman Miller Planning & Development - Alderman Wilson Human Services - Alderman Fiske (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDERS OF BUSINESS (SP1) Ordinance 63-O-16, Setting Compensation for Members of the Evanston City Council Following the Report and Recommendations of the Compensation Committee The Compensation Committee recommends the City Council adopt ordinance 63-O-16 setting compensation for the Evanston City Council for the time period May 1, 2017 through April 30, 2021. The Ordinance reflects the recommendation of the Compensation Committee which specified a salary increase to $15,990 annually for the Aldermen. There would be no other increases during the four year period. For Action (SP2) Ordinance 64-O-16, Setting Compensation for the City Clerk Following the Report and Recommendations of the Compensation Committee The Compensation Committee recommends the City Council adopt ordinance 64-O-16 setting compensation for the City Clerk for the time period May 1, 2017 through April 30, 2021. The Ordinance reflects that the salary increase for the City Clerk will be equal to the same increase that non-union city employees receive each year for the four year period. For Action (SP3) Ordinance 65-O-16, Setting Compensation for the Mayor Following the Report and Recommendations of the Compensation Committee The Compensation Committee recommends the City Council adopt ordinance 65-O-16 setting compensation for the Mayor for the time period May 1, 2017 through April 30, 2021. The Ordinance reflects the recommendations of the Compensation Committee which specified a salary increase to $25,317 annually for Mayor. There would be no other increases during the four year period. For Action City Council Agenda July 11, 2016 Page 3 of 12 CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting June 27, 2016. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through June 26, 2016 $3,053,666.61 (A2) FY2016 City of Evanston Bills – June 28, 2016 $3,084,848.78 For Action (A3.1) Change Order No. 1 with Alltown Bus Services, Inc. for 2016 Summer Bus Transportation Agreement Staff recommends City Council authorize the City Manager to execute Change Order No. 1 to an agreement for 2016 Summer Bus Transportation with Alltown Bus Service, Inc. (7300 Saint Louis Ave, Skokie, IL 60076) in the not-to-exceed amount of $23,575.00, increasing the contract amount from $50,838.00 to $74,413.00. The additional budget amount for this program will be from the following Business Units: $20,475.00 from Youth and Young Adult Division (Account 100.30.3215.62490); $1700.00 from Robert Crown Center (Account 100.30.3095.62507); and $1400.00 from Fleetwood-Jourdain (Account 100.30.3040.62507). A journal entry in the amount of $15,000.00 in funds provided by the Mental Health Board will be processed to cover most of the charges to the Youth and Young Adult line item. For Action (A3.2) Agreement with Reliable & Associates Construction Company for Main Library Underground Parking Garage Upgrade Phase 1 2016 Staff recommends City Council authorize the City Manager to execute a contract for construction services related to the Main Library Underground Garage Upgrade Phase 1 2016 (Bid 16-40) with Reliable & Associates Construction Company (4106 S. Emerald Avenue, Chicago, IL 60609), in the amount of $165,680. Phase 1 will remedy the deterioration of the floors and the garage drainage system. Funding is from the Parking Services Fund (Account 505.19.7005.65515). This project is budgeted at $234,000 in FY 2016. For Action City Council Agenda July 11, 2016 Page 4 of 12 (A3.3) Agreement with Cushman & Wakefield for Maintenance Services at Sherman Plaza Staff recommends that City Council authorize the City Manager to continue the agreement established in August 2006 for maintenance services at Sherman Plaza at a not-to-exceed amount of $115,000 with Cushman & Wakefield, agent for Highland Property Management, LLC (9500 W. Bryn Mawr Avenue, 8th Floor, Rosemont, IL 60018). The agreement covers the period of August 23, 2016 through August 22, 2017. Funding will be provided from the Parking Fund (Account 505.19.7036.62660), with a budget of $95,000. For Action (A3.4) Funding for Alley Paving Adjacent to Ryan Field West Parking Lot Staff recommends City Council authorize funding for the City’s portion of the cost associated with the construction of a concrete alley adjacent to the Ryan Field West Parking Lot at an estimated cost of $411,000 for the City of Evanston portion. For Action (A3.5) Approval of Preferred Design for Fountain Square Renovations Staff recommends City Council authorize the City Manager to approve the preferred plan for the Fountain Square Renovation Project (RFP 16-68) and proceed with the development of contract documents for bidding. Funding will be provided from the Washington National TIF and expenses will be tracked in the Capital Improvements Fund (Account 415.40.4126.62145 – 589105). This project was budgeted for design and initial construction at $2,000,000 in FY 2016. Additional funding of approximately $3 million will need to be budgeted in FY 2017 and may be budgeted in other funds (Capital Projects, Water, Sewer, Parking and Economic Development) depending on the total future allocation of Washington National TIF expenses. For Action (A3.6) Amendment #1 for Phase 2 Engineering Services for Fountain Square Renovations Staff recommends City Council authorize the City Manager to execute Amendment No. 1 to the existing engineering services contract for the Fountain Square Renovation Project (RFP No. 15-68) with Christopher B. Burke Engineering, Ltd (9575 W. Higgins Road, Suite 600, Rosemont, IL 60018). The amendment will provide the Phase 2 design engineering services, modify the existing agreement from $183,321.50 to $401,897.88 and extend the existing contract deadline from December 31, 2016 to June 30, 2017. Funding will be provided from the Washington National TIF and expenses will be tracked in the Capital Improvements Fund, Account 415.40.4126.62145 – 589105). This project was budgeted for design and initial construction at $2,000,000 in FY 2016. For Action City Council Agenda July 11, 2016 Page 5 of 12 (A3.7) Agreement with Kenny Construction Company for Large Diameter Sewer Rehabilitation on Davis Street Staff recommends that City Council authorize the City Manager to execute a contract for the Large Diameter Sewer Rehabilitation – Davis Street (Bid No. 16- 48) with Kenny Construction Company (2215 Sanders Road, Suite 400, Northbrook, IL) in the amount of $141,600.00. Funding is from Sewer Fund (Account 515.40.4535.62461-547615), which has a remaining FY 2016 budget of $472,974. For Action (A3.8) Agreement with Thieneman Construction, Inc. for Water Plant Reliability Improvements Staff recommends City Council authorize the City Manager to execute a contract for the Water Treatment Plant Reliability Improvements (Bid No. 16-17) with Thieneman Construction, Inc. (17219 Foundation Parkway, Westfield, IN) in the amount of $1,247,000.00, contingent upon receiving the appropriate loan funding from the Illinois Environmental Protection Agency (IEPA). It is anticipated that the IEPA will provide loan funding from the State Revolving Fund in an amount up to $1,727,860.00 for engineering and construction of this project. This amount includes a contingency of up to 3% above the bid price of the project. With this funding, all eligible engineering and construction costs would be funded by a loan repaid over 20 years at 1.86% interest. IEPA loan funding for this work will be routed through the Water Fund, Capital Improvement (Account 513.71.7330.65515 – 733094), which has an FY 2016 budget allocation of $2,500,000 for this project. Bid pricing was more favorable than expected, and the low bid is significantly less than the budget allocation. For Action (A4) Resolution 51-R-16, Five Month Lease with Adriana Poterash for Space at Noyes Cultural Arts Center Staff recommends City Council adoption of Resolution 51-R-16 authorizing the City Manager to enter into an agreement for five-month lease term for Adriana Poterash to lease space at the Noyes Cultural Arts Center. For Action (A5) Resolution 53-R-16, Five Year Parking Lease with YMCA at 1016 Grove Street The Transportation/Parking Committee and staff recommend City Council approval of Resolution 53-R-16 authorizing the City Manager to enter a five (5) year lease allowing continued use of City Parking Lot 38 located at 1016 Grove Street. Lease would be with the Young Men’s Christian Association (YMCA) located 1000 Grove Street, Evanston, IL 60201. Based on revenues in FY 2015 of $50,000, the annual anticipated lease cost will be at least $25,000. Funding will be provided from the Parking System Fund (Account 505.19.7015.62375). For Action City Council Agenda July 11, 2016 Page 6 of 12 (A6) Ordinance 85-O-16, Five Year Property Lease with Enterprise Leasing of Chicago, LLC at 1810 Maple Avenue City staff recommends City Council approval of Ordinance 85-O-16 authorizing the City Manager to enter a five (5) year property lease with an option to extend another five (5) years at 1810 Maple Avenue with Enterprise Leasing of Chicago, LLC (Enterprise). On September 11, 2006, the City entered into a ten (10) year property lease with Enterprise for its vehicle rental and leasing office with the option to renew for five (5) years or through 2021. The parties seek to execute a new lease agreement that can be renewed through 2025. Revenue will be placed in the following: 2016 Revenue Account Property (Account 505.19.7037.56712) and 2016 Revenue Account Parking (Account 505.19.7037.53510). For Introduction (A7) Ordinance 87-O-16, Increasing the Number of Class D Liquor Licenses for The Barn Investment, LLC d/b/a The Barn Local Liquor Commissioner recommends City Council adoption of Ordinance 87- O-16, which amends Evanston City Code Subsection 3-4-6-(D) to increase the number of authorized Class D liquor licenses from fifty-six (56) to fifty-seven (57) and permit issuance of a Class D license to The Barn Investment, LLC d/b/a The Barn located at 1016 Church Street. For Introduction (A8) Ordinance 88-O-16, Amending Subsection 3-4-6(P-3) of the City Code to Allow for Sale of Beer Between the Hours of 8:00 a.m. to 2:00 a.m. On Any Given Day Local Liquor Commissioner recommends City Council adoption of Ordinance 88- O-16, which amends Evanston City Code Subsection 3-4-6-(O) to allow for the sale of beer between the hours of 8:00 a.m. to 2:00 a.m. on any given day. Dil Foods, Inc. d/b/a Shell Gas Station at 2494 Oakton Street made the initial request to extend the hours for the sale of beer. For Introduction (A9) Ordinance 89-O-16, Increasing the Number of Class D Liquor Licenses for E-Country, LLC d/b/a Union Squared Evanston Local Liquor Commissioner recommends City Council adoption of Ordinance 89- O-16, which amends Evanston City Code Subsection 3-4-6-(D) to increase the number of authorized Class D liquor licenses from fifty-seven (57) to fifty-eight (58) and permit issuance of a Class D license to E-Country, LLC d/b/a Union Squared Evanston located at 1307 Church Street. For Introduction City Council Agenda July 11, 2016 Page 7 of 12 (A10) Ordinance 90-O-16, Decreasing the Number of Class D Liquor Licenses for Davis Street, LLC d/b/a Davis Street Fishmarket Staff recommends City Council adoption of Ordinance 90-O-16, which amends Evanston City Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor licenses from fifty-eight (58) to fifty-seven (57). Davis Street, LLC d/b/a Davis Street Fishmarket located at 501 Davis Street is permanently closed and is therefore not renewing its liquor license. For Introduction (A11) Ordinance 92-O-16, Decreasing the Number of Class C-1 Liquor Licenses for Four Corners, LLC, d/b/a Prairie Moon Staff recommends City Council adoption of Ordinance 92-O-16, which amends Evanston City Code Subsection 3-4-6-(C-1) to decrease the number of authorized Class C-1 liquor licenses from five (5) to four (4). Four Corners, LLC, d/b/a Prairie Moon (1502 Sherman Ave.) representative Robert Strom requested a downgrade of its liquor license from Class C-1 to Class C. For Introduction (A12) Ordinance 93-O-16, Increasing the Number of Class C Liquor Licenses for Four Corners, LLC d/b/a Prairie Moon Staff recommends City Council adoption of Ordinance 93-O-16, which amends Evanston City Code Subsection 3-4-6-(C) to increase the number of authorized Class C liquor licenses from twenty-three (23) to twenty-four (24), and permit issuance of a Class C license to Four Corners, LLC, d/b/a Prairie Moon located at 1502 Sherman Avenue. For Introduction (A13) Ordinance 86-O-16, Negotiate the Sale of City-Owned Real Property Located at 1714-20 Chicago Avenue Staff recommends approval of Ordinance 86-O-16, “Authorizing the City Manager to Negotiate the Sale of City-Owned Real Property Located at 1714-20 Chicago Avenue, Evanston, Illinois.” The sale of City-owned real property is a two-step process; an ordinance must be adopted to authorize the City Manager to negotiate the sale of property followed by an ordinance at a later date that authorizes the City Manager to execute a sales contract that memorializes said negotiations. A two-thirds majority of City Council is required to adopt Ordinance 86-O-16. To allow for negotiations to commence in a timely manner, suspension of the rules is requested for introduction and adoption by City Council on July 11, 2016. For Introduction and Action City Council Agenda July 11, 2016 Page 8 of 12 (A14) Ordinance 72-O-16, Approving Special Assessment 1518 for Alley Paving Staff recommends approval of Ordinance 72-O-16 allowing the paving of the alley north of Reba Place and east of Ridge Avenue through the Special Assessment Process. The total estimated construction cost is $304,972.20 and the share of the adjacent property owners comes to $122,720. Funding will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515 – 416511), which has $500,000 budgeted in FY 2016, and from the Sewer Fund (Account 515.40.4535.62461 – 416510), which has $60,000 budgeted in FY 2016 for this project. For Action (A15) Ordinance 73-O-16, Approving Special Assessment 1519 for Alley Paving Staff recommends approval of Ordinance 73-O-16 allowing the paving of the alley north of Greenwood Street and east of Darrow Avenue through the Special Assessment Process. The total estimated construction cost is $285,035 and the share of the adjacent property owners comes to $57,973. Funding for this work will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515-615511), which has an FY 2016 budget allocation of $500,000. For Action (A16) Ordinance 74-O-16, Approving Special Assessment 1520 for Alley Paving Staff recommends approval of Ordinance 74-O-16 allowing the paving of the alley north of Greenwood Street and east of Dodge Avenue through the Special Assessment Process. The total estimated cost for this project is $259,910.50. Of this, $186,640.50 is funded by the City (by 2016 CIP GO Bond and CDBG funds). The share allocated to the adjacent property owners comes to $73,270. Funding for this work will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515-615511), which has an FY 2016 budget allocation of $500,000, and from Community Development Block Grant (CDBG) funding (Account 415.40.4216.65515-416512), which has an FY 2016 budget allocation of $440,000. For Action (A17) Ordinance 76-O-16, Authorizing 2016 A and B General Obligation Bond Issues Staff recommends adoption of Ordinance 76-O-16 providing for the issuance of the FY 2016 A and B bond issues as follows: 2016 A General Obligation Bond Not-To-Exceed $14,000,000, and 2016 B General Obligation Refunding Bond Not-To-Exceed $ 8,155,000. The ordinance will be completed and signed after the bond sale date, which is tentatively scheduled for July 13, 2016. The proposed $13,760,000 2016 A debt issuance is comprised of $9,730,000 of unabated general obligation (G.O.) bonds, $3,930,000 of abated G.O. bonds, and estimated debt issuance costs totaling approximately $100,000; the detailed funding breakdown can be found on the staff memorandum. For Action City Council Agenda July 11, 2016 Page 9 of 12 PLANNING & DEVELOPMENT COMMITTEE (P1) Resolution 54-R-16, Approving a Plat of Subdivision for 1900-1904 Asbury Avenue City staff recommends approval of Resolution 54-R-16 to grant approval of the proposed subdivision of the property located at 1900-1904 Asbury Avenue from one lot into two lots. The proposed subdivision would include an ingress and egress easement over the south lot to allow access to the garage on the north lot from Emerson Street. For Action (P2) Ordinance 49-O-16, Modifying Notice Requirement Provisions for Planning and Zoning Cases The Plan Commission and staff recommend approval of the Zoning Ordinance Text Amendment to establish an applicant’s responsibility for mailed noticing requirements for planning and zoning cases. The proposal allows the City to contract the mailing of notices for planning and zoning cases to a third party service and makes the applicant responsible for the cost of the mailing service. For Introduction (P3) Ordinance 47-O-16, Planned Development, 1815 Ridge/Oak Avenue Staff recommends adoption of Ordinance 47-O-16 for approval of the Planned Development with rezoning from C2 Commercial to D4-Downtown Transition and a Special Use for Independent and Assisted Living units. The 10-story 163-unit residential building would consist of 102 independent and assisted living dwelling units, 31 Assisted Living units for residents with cognitive impairment, 30 memory care units and contain 67 parking spaces on site. The development includes one site development allowance for 102 dwelling units where a maximum 84 are allowed in the D4 zoning district. For Introduction (P4) Ordinance 82-O-16 Granting Major Zoning Relief for No Additional Parking Spaces where 3 are Required for a Medical Office at 922 Noyes Street The Zoning Board of Appeals and City staff recommends approval of Ordinance 82-O-16 granting major zoning relief for no additional parking spaces where three additional parking spaces are required for a Medical Office, Evolution Spine & Sports Therapy, at 922 Noyes Street. The applicant has complied with all other zoning requirements, and meets the standards for variations. For Action City Council Agenda July 11, 2016 Page 10 of 12 (P5) Ordinance 83-O-16, granting a Special Use for a Resale Establishment, Goodwill Store & Donation Center, at 1916 Dempster Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 83-O-16 granting special use approval for a Resale Establishment, Goodwill Store & Donation Center, at 1916 Dempster Street in the C1 Commercial District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Staff recommends including additional conditions to deter any donations being left/dropped off after the business is closed, such as additional signage and a performance condition that if such activity is encountered it could result in revocation of the special use approval. For Action (P6) Ordinance 84-O-16, Amending the Special Use for a Convenience Store at 555 Howard Street in the B3 District Staff recommends approval of proposed Ordinance 84-O-16. The proposed Ordinance amends an existing special use for the convenience store located at 555 Howard Street to allow it to remain open until 1:00 a.m. instead of 10:00 p.m. For Action HUMAN SERVICES COMMITTEE (H1) Ordinance 46-O-16 Amending Title 9, Chapter 4, Sections 19 and 20 of the City Code to Include a Requirement for Notice to Adjacent Property Owners to Obtain a Beekeeping License The Human Services Committee (“HSC”) and City staff recommend City Council adopt Ordinance 46-O-16 authorizing amendments to Title 9, Chapter 4, Sections 19 and 20 “Beekeeping,” to include a requirement for notice to adjacent property owners. The proposed recommendations in Ordinance 46-O-16 are based on the health and safety of all residents, and common best practice for urban beekeeping. In order to minimize negative health and safety impacts for any residents from beekeeping practices, the ordinance requires the beekeeping license applicants to provide proof of notice to all persons or entities that are residential landowners, residential renters, business owners, and/or business occupants with properties that share property line(s) with the property for which the applicant seeks the license (collectively “adjacent property owners”). The amendments also include a procedure by which the HSC can review and rule upon any adjacent property owner’s objection to a license application. For Action City Council Agenda July 11, 2016 Page 11 of 12 RULES COMMITTEE (O1) Ordinance 77-O-16, Amending the City Code to Establish the Housing, Homelessness and Human Relations Commission The Rules Committee and staff recommend City Council adopt Ordinance 77-O- 16, which amends the City Code to merge the Housing and Homelessness Commission, Human Relations Commission and ADA Advisory Committee into the Housing, Homelessness and Human Relations Commission. For Introduction (O2) Ordinance 78-O-16, Amending the City Code to Merge the Environment Board and Ladd Arboretum The Rules Committee and staff recommend City Council adopt Ordinance 78-O- 16, which amends the City Code to merge the Ladd Arboretum Committee functions into the Environment Board. Staff requests continuance of Ordinance 78-O-16 for Introduction by City Council to August 15, 2016. For Introduction (O3) Ordinance 81-O-16, Amending the City Code to Merge the Parks and Recreation Board and Citizen’s Advisory Committee on Public Place Names The Rules Committee and staff recommend City Council adopt Ordinance 80-O- 16 Amending Title 7, Chapter 9 of the Evanston City Code, as amended, which merges the functions of the Parks and Recreation Board and Citizen’s Advisory Committee on Public Place Names into a newly established Parks, Recreation and Community Service Board. For Introduction APPOINTMENTS (APP1)For Appointment to: Arts Council Susan Davis Friedman For Action (APP2)For Re-Appointment to: Parks and Recreation Board Daniel Stein For Action City Council Agenda July 11, 2016 Page 12 of 12 MEETINGS SCHEDULED THROUGH JULY 2016 Upcoming Aldermanic Committee Meetings Tues, July 19 7:00 PM Housing & Community Development Act Committee Wed, July 20 6:30 PM M/W/EBE Advisory Committee Mon, July 25 6:00 PM A&PW, P&D, Rules, City Council meetings Wed, July 27 6:00 PM Transportation/Parking Committee Wed, July 27 7:00 PM Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.