Loading...
HomeMy WebLinkAbout06.27.16 Agenda CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, June 27, 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Revelle (II) Mayor Public Announcements and Proclamations Divvy Launch in Evanston (III) City Manager Public Announcements United Way North-Northwest 11th Annual Community Awards Recognition of Oscar Murillo, ICMA Fellow (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Special Orders of Business: City of Evanston’s Youth and Young Adult Division Elected Officials’ Compensation (VII) Consent Agenda: Alderman Rainey City Council Agenda June 27, 2016 Page 2 of 9 (VIII) Report of the Standing Committees Administration & Public Works - Alderman Miller Planning & Development - Alderman Wilson Human Services - Alderman Fiske (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) City of Evanston’s Youth and Young Adult Division Alderman Miller has requested an update on staffing of the City’s Youth and Young Adult Division. Director of Parks, Recreation and Community Services, Lawrence Hemingway will provide a presentation at the meeting, which will include information about the Division, including budget and current staffing levels. For Discussion (SP2) Ordinance 63-O-16, Setting Compensation for Members of the Evanston City Council Following the Report and Recommendations of the Compensation Committee The Compensation Committee recommends the City Council adopt ordinance 63-O-16 setting compensation for the Evanston City Council for the time period May 1, 2017 through April 30, 2021. The Ordinance reflects the recommendation of the Compensation Committee which specified a salary increase to $15,990 annually for the Aldermen. There would be no other increases during the four year period. For Introduction (SP3) Ordinance 64-O-16, Setting Compensation for the City Clerk Following the Report and Recommendations of the Compensation Committee The Compensation Committee recommends the City Council adopt ordinance 64-O-16 setting compensation for the City Clerk for the time period May 1, 2017 through April 30, 2021. The Ordinance reflects that the salary increase for the City Clerk will be equal to the same increase that non-union city employees receive each year for the four year period. For Introduction City Council Agenda June 27, 2016 Page 3 of 9 (SP4) Ordinance 65-O-16, Setting Compensation for the Mayor Following the Report and Recommendations of the Compensation Committee The Compensation Committee recommends the City Council adopt ordinance 65-O-16 setting compensation for the Mayor for the time period May 1, 2017 through April 30, 2021. The Ordinance reflects the recommendations of the Compensation Committee which specified a salary increase to $25,317 annually for Mayor. There would be no other increases during the four year period. For Introduction (SP5) Aldermanic Communications Allowance It is recommended that the City Council consider a standardized communications allowance for the Mayor and each Alderman effective May 1, 2017 for the next City Council. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting June 20, 2016. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through June 12, 2016 $2,834,848.03 (A2) FY2016 City of Evanston Bills – June 28, 2016 $2,874,643.74 For Action (A3.1) Police and Fire Replacement Vehicle Purchases for 2016 from Currie Motors Staff recommends City Council approval for the following vehicle replacement purchases for the Evanston Police and Fire Departments. This purchase consists of eighteen (18) replacement vehicles/equipment, which consists of seventeen (17) units for Police and (1) unit for Fire from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL 60423) in the amount of $473,099. Currie Motors is the Northwest Municipal Conference Suburban Purchasing Cooperative Competitive Bid (SPC) winner. Funding for the vehicles/units will be from the Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of $473,099 which has a budgeted amount of $1,455,422. For Action City Council Agenda June 27, 2016 Page 4 of 9 (A3.2) Recycle Vehicle Single Source Purchase from R.N.O.W. Incorporated Staff recommends that the City Council approves the purchase of one (1) recycling vehicle from R.N.O.W. Incorporated (8636R W. National Avenue, West Allis, WI 53227) in the amount of $248,131 for 2016. R.N.O.W was the only responder to Bid 16-05 in 2016 for the replacement bid specification developed by both Fleet Services and Public Works Agency staff. Funding for the vehicle will be from the Equipment Replacement Fund (Account 601.26.7780.65550), which has a budgeted amount of $1,455,422.00 in FY 2016. The proposed expenditure for the 2016 replacement unit amounts to 17.2% of the 2016 budget amount. For Action (A3.3) Change Order with SP Plus Municipal Services for 2011-2015 Management & Operations of Self Park Facilities Contract Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the 2011-2015 Management & Operations of Self Park Facilities Contract (RFP#11-66) to SP Plus Municipal Services, formerly known as Central Parking Services (200 East Randolph Street, Suite 5475, Chicago, IL 60601). This Change Order provides a final reconciliation of overages in operational expenses incurred by the vendor as per the original contract dated May 2011. The cost of this change order is not to exceed $162,449.11. Funding for the project will be provided by the Parking Fund (Accounts 505.19.7025.62400, 505.19.7036.62400 and 505.19.7037.62400). The original estimated cost over the term of the agreement was $9,393,513.44. Payments to date total $9,393,513.44. Combining this change order with the original operational cost, results in a total cost of $9,555,962.55 or a 1.73% variance over the term. For Action (A3.4) Change Order 2 to Agreement with CDM Smith for SCADA Support Services Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 for the Supervisory Control and Data Acquisition (SCADA) Support Services agreement with CDM Smith (125 S. Wacker Drive, Chicago, IL 60606) for a time extension of 182 days. This will extend the completion date from December 31, 2015, to June 30, 2016. There is no cost associated with this change order. Funding for this project is provided from the Water Fund (Account 510.40.4200.62245), which has an FY 2016 budget allocation of $60,000. For Action City Council Agenda June 27, 2016 Page 5 of 9 (A3.5) Contract with Alpine Demolition Services, LLC for Ladd Arboretum Windmill Demolition Staff recommends City Council authorize the City Manager to execute a contract for the Ladd Arboretum Windmill Demolition (Bid No. 16-49) with Alpine Demolition Services, LLC (3515 Stern Avenue, St. Charles, IL 60174) in the amount of $22,250.00. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515 – 616011) in the amount of $25,000. This project was budgeted at $25,000 in the FY 2016. For Action (A3.6) Handyman Agreement with Sam Goss & Associates Staff recommends that City Council authorize the City Manager to execute a one (1) year agreement with two (2) one-year renewals with Sam Goss & Associates (1727 Brummel, Evanston, IL) to provide handyman services for the Handyman Program (RFP 16-46). This agreement has a term of July 1, 2016 – June 30, 2017 at a cost-not-to-exceed $50,000 (labor plus materials/supplies purchased to complete a task). For Action (A3.7) Authorization to Renew Line of Credit of $2.2 Million Staff recommends that City Council authorize the City Manager to renew the agreement with First Bank and Trust to have access to a Line of Credit up to an amount of $2.2 million for use in the Howard Ridge and West Evanston TIF. For Action: Accept and Place on File (A3.8) Opening of Harley Clarke Mansion for One-Day Allowing Interested Parties to Tour the Facility Alderman Eleanor Revelle has requested the City Council consider allowing the City of Evanston to open its facilities at 2603 Sheridan Road (Harley Clarke Mansion) for one day to allow interested parties to tour the facilities. For Action (A4) Resolution 50-R-16, Easement Agreement with the Metropolitan Water Reclamation District of Greater Chicago for Four Existing Storm Sewers Staff recommends City Council approval of Resolution 50-R-16 authorizing the City Manager to execute an easement agreement with the Metropolitan Water Reclamation District of Greater Chicago. This easement allows the City to maintain and repair seven existing storm sewers at four locations. The new 25- year easement agreement would terminate on May 20, 2042. For Action City Council Agenda June 27, 2016 Page 6 of 9 (A5) Ordinance 72-O-16, Approving Special Assessment 1518 for Alley Paving Staff recommends approval of Ordinance 72-O-16 allowing the paving of the alley north of Reba Place and east of Ridge Avenue through the Special Assessment Process. The total estimated construction cost for this alley is $304,972.20 and the share of the adjacent property owners comes to $122,720. Funding will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515 – 416511), which has $500,000 budgeted in FY 2016, and from the Sewer Fund (Account 515.40.4535.62461 – 416510), which has $60,000 budgeted in FY 2016 for this project. For Action (A6) Ordinance 73-O-16, Approving Special Assessment 1519 for Alley Paving Staff recommends approval of Ordinance 73-O-16 allowing the paving of the alley north of Greenwood Street and east of Darrow Avenue through the Special Assessment Process. The total estimated construction cost is $285,035 and the share of the adjacent property owners comes to $57,973. Funding for this work will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515-615511), which has an FY 2016 budget allocation of $500,000. For Action (A7) Ordinance 74-O-16, Approving Special Assessment 1520 for Alley Paving Staff recommends approval of Ordinance 74-O-16 allowing the paving of the alley north of Greenwood Street and east of Dodge Avenue through the Special Assessment Process. The total estimated cost for this project is $259,910.50. Of this, $186,640.50 is funded by the City and the share allocated to the adjacent property owners comes to $73,270. Funding for this work will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515-615511), which has an FY 2016 budget allocation of $500,000, and from Community Development Block Grant (CDBG) funding (Account 415.40.4216.65515-416512), which has an FY 2016 budget allocation of $440,000. For Action (A8) Ordinance 71-O-16, Amendments to Landlord Tenant Ordinance The Neighborhood Integrity Ordinance Subcommittee and City staff recommend City Council adoption of Ordinance 71-O-16, amending City Code Title 5, Chapter 3 Landlord Tenant Regulations to add Tenant and Landlord obligations for criminal activity at residential rental properties. This Ordinance is devoted to setting community expectations and standards for any criminal activity that occurs at residential rental property. For Action City Council Agenda June 27, 2016 Page 7 of 9 (A9) Ordinance 75-O-16, Amendments to Nuisance Premise Ordinance The Neighborhood Integrity Ordinance Subcommittee and City staff recommend City Council adoption of Ordinance 75-O-16, amending City Code Section 9-5-4 to revise the nuisance premise action procedure and process. This Ordinance sets forth a specific process to address and abate the nuisance with cooperative and uncooperative property owners. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 82-O-16 Granting Major Zoning Relief for No Additional Parking Spaces where 3 are Required for a Medical Office at 922 Noyes Street The Zoning Board of Appeals and City staff recommends approval of Ordinance 82-O-16 granting major zoning relief for no additional parking spaces where three additional parking spaces are required for a Medical Office, Evolution Spine & Sports Therapy, at 922 Noyes Street. The applicant has complied with all other zoning requirements, and meets the standards for variations. Suspension of the Rules is requested for Introduction and Action by City Council on June 27, 2016. For Introduction and Action (P2) Ordinance 83-O-16, granting a Special Use for a Resale Establishment, Goodwill Store & Donation Center, at 1916 Dempster Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 83-O-16 granting special use approval for a Resale Establishment, Goodwill Store & Donation Center, at 1916 Dempster Street in the C1 Commercial District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Staff recommends including additional conditions to deter any donations being left/dropped off after the business is closed, such as additional signage and a performance condition that if such activity is encountered it could result in revocation of the special use approval. For Introduction (P3) Ordinance 84-O-16, Amending the Special Use for a Convenience Store at 555 Howard Street in the B3 District Staff recommends approval of proposed Ordinance 84-O-16. The proposed Ordinance amends an existing special use for the convenience store located at 555 Howard Street to allow it to remain open until 1:00 a.m. instead of 10:00 p.m. For Introduction City Council Agenda June 27, 2016 Page 8 of 9 (P4) Ordinance 70-O-16 Granting Major Zoning Relief for One Additional Dwelling Unit, Balconies, and Building Lot Coverage at 493-495 Sheridan Road City staff recommends approval of Ordinance 70-O-16 granting major zoning relief for one additional dwelling unit with a total of seven dwelling units where six units are permitted, a 0’ east interior side yard setback for balconies where 2.7’ setback is required, and an increase in building lot coverage from a legally- nonconforming 50.5% to 55.6% (due to the addition of two open parking spaces) where a maximum 45% is allowed, at 493-495 Sheridan Road. The applicant has complied with all other zoning requirements, and meets the standards for variations. For Action HUMAN SERVICES COMMITTEE (H1) Additional 2016 Mental Health Board Funding Recommendations The Human Services Committee and the Mental Health Board recommend City Council approval of the proposed allocation of $30,000 from the Human Services fund: $15,000 for the Youth Job Center and $15,000 for the City of Evanston Mayor’s Summer Youth Employment Program, both of which provide summer jobs to Evanston youth. $767,055 from the Human Services Fund was budgeted in 2016 for allocation by the Mental Health Board from account 176.24.4651.XXXXX (each agency will be assigned its own account number once approved by Council) to be used by social services agencies in 2016. Allocations totaling $737,055 were approved by City Council on November 9, 2015. This recommendation for $30,000 was not approved in 2015. For Action (H2) Ordinance 46-O-16, Beekeeper License Ordinance Amendments The Human Services Committee (“HSC”) and City staff recommend City Council adopt Ordinance 46-O-16 authorizing amendments to Title 9, Chapter 4, Sections 19 and 20 “Beekeeping,” to include a requirement for notice to adjacent neighbors. The proposed recommendations in Ordinance 46-O-16 are based on the health and safety of all residents, and common best practice for urban beekeeping. In order to minimize negative health and safety impacts for any residents from beekeeping practices, the ordinance requires the beekeeping license applicants to provide proof of notice to all persons or entities that are residential landowners, residential renters, business owners, and/or business occupants with properties that share property line(s) with the property for which the applicant seeks the license. The amendments also include a procedure by which the HSC can review and rule upon any adjacent neighbor’s objection to a license application. For Introduction City Council Agenda June 27, 2016 Page 9 of 9 RULES COMMITTEE (O1) Ordinance 77-O-16, Amending the City Code to Establish the Housing, Homelessness and Human Relations Commission The Rules Committee and staff recommend City Council adopt Ordinance 77-O- 16, which amends the City Code to merge the Housing and Homelessness Commission, Human Relations Commission and ADA Advisory Committee into the Housing, Homelessness and Human Relations Commission. For Introduction (O2) Ordinance 78-O-16, Amending the City Code to Merge the Environment Board and Ladd Arboretum The Rules Committee and staff recommend City Council adopt Ordinance 78-O- 16, which amends the City Code to merge the Ladd Arboretum Committee functions into the Environment Board. For Introduction (O3) Ordinance 81-O-16, Amending the City Code to Merge the Parks and Recreation Board and Citizen’s Advisory Committee on Public Place Names The Rules Committee and staff recommend City Council adopt Ordinance 80-O- 16 Amending Title 7, Chapter 9 of the Evanston City Code, as amended, which merges the functions of the Parks and Recreation Board and Citizen’s Advisory Committee on Public Place Names into a newly established Parks, Recreation and Community Service Board. For Introduction MEETINGS SCHEDULED THROUGH JULY 2016 Upcoming Aldermanic Committee Meetings Wed, July 6 6:00 PM Human Services Committee Thurs, July 7 7:00 PM Housing and Homelessness Commission/ Commission on Aging Mon, July 11 6:00 PM A&PW, P&D, City Council meetings Mon, July 18 7:00 PM City Council- City Manager Evaluation Tues, July 19 7:00 PM Housing & Community Development Act Committee Wed, July 20 6:30 PM M/W/EBE Advisory Committee Mon, July 25 6:00 PM A&PW, P&D, City Council meetings Wed, July 27 6:00 PM Transportation/Parking Committee Wed, July 27 7:00 PM Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.