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HomeMy WebLinkAbout06.13.16 Agenda CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, June 13, 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Holmes (II) Mayor Public Announcements and Proclamations ManUp! - June 25, 2016 Eyan Simms Day – June 13, 2016 4th of July Association Festivities (III) City Manager Public Announcements Strawdog Theatre Company Lease and Theatre Space (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Rainey City Council Agenda June 13, 2016 Page 2 of 12 (VII) Report of the Standing Committees Administration & Public Works - Alderman Miller Planning & Development - Alderman Wilson Human Services - Alderman Fiske (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting May 23, 2016. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll May 2, 2016 through May 15, 2016 $2,708,198.54 City of Evanston Payroll May 16, 2016 through May 29, 2016 $2,752,062.95 (A2) FY2016 City of Evanston Bills – June 14, 2016 $5,830,986.25 Credit Card Activity – Period Ending April 30, 2016 $169,437.21 For Action (A3.1) Purchase of Three Replacement Vehicles from Rush Truck Center of Northern Illinois and Pattern Caterpillar Staff recommends City Council approval for the purchase of three (3) replacement vehicles/units for the Public Works Agency. An International Harvester 7400 purchase (with attachments) will be from Rush Truck Center of Northern Illinois (4655 S. Central Avenue, Chicago, IL 60638-1547), the State Bid winner, in the amount of $205,609. A Caterpillar Skid Steer Loader with attachments and a Towmaster TC-12D Trailer will be from Patten Caterpillar (635 W. Lake Street, Elmhurst, IL 60126), the authorized dealer of these products on the National Joint Purchasing Association bid price which we are members, in the amount of $55,180. The purchases have been budgeted as follows: $163,450 from the Sewer fund (Account 515.50.4530.65550) with a budget of $187,000; $42,159 from the Automotive Replacement Fund (Account 601.19.7780.65550) with a budget of $1,455,422; and $55,180 from the Water Fund (Account 510.40.4230.65550) with a budget of $78,200. For Action City Council Agenda June 13, 2016 Page 3 of 12 (A3.2) Contract with Wentworth Tire Service for Tire Repair Services Staff recommends that City Council authorize the City Manager to execute a one (1) year contract with two (2) one year renewals for tire repair and recap services (Bid #16-41) in the amount of $24,672 for year one (1) to Wentworth Tire Service (300 North York Road, Bensenville, Illinois 60106). Wentworth Tire Service was the successful bidder with the lowest bid price. The funding will be from Tires and Tubes Fund (Account 600.19.7710.65065), with a budget of $40,000. For Action (A3.3) Contract with Rausch Infrastructure LLC for Isabella Street Bridge Deck Rehabilitation Project Staff recommends that City Council authorize the City Manager to execute a contract for the Isabella Street Bridge Deck Rehabilitation Project (Bid No. 16-33) with Rausch Infrastructure LLC (8700 W Bryn Mawr Avenue, Suite 830N, Chicago, IL 60646) in the amount of $245,870. Funding will be from the City’s 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515 – 416439), which has $380,000 budgeted. For Action (A3.4) Amendment No. 1 to the Engineering Services Contract with ESI Consultants, Ltd. for the Isabella Street Bridge Deck Rehabilitation Project Staff recommends that City Council authorize the City Manager to execute Amendment No. 1 to an agreement with ESI Consultants, Ltd., (1979 N. Mill Street, Suite 100, Naperville, IL 60563) in the not-to-exceed amount of $40,063.91 to provide the Phase III construction engineering services for the Isabella Street Bridge Deck Rehabilitation project. The City issued a Request for Proposal (RFP No. 15-48) for engineering services on the Isabella Street in July 2015, which included both the Phase II Engineering (construction plans & specifications) and Phase III (engineering services during construction). Phase II has been completed. Funding will be provided from the Capital Improvement Program FY 2014 General Obligation Bonds (Account 415.40.4115.65515 – 416439), which included $150,000 for engineering services on this project. For Action (A3.5) Funding of 2016 Special Assessment Alley Improvements Staff recommends that the City Council authorize the increase of funding for the 2016 Special Assessment Alley Improvement Projects by $129,000. Funding will be from the City’s 2016 General Fund Easement Revenue. Staff will present a budget amendment at a later date that will include the additional revenue from the issuance of the easements as well as the allocation of $129,000 of these revenues to the CIP Fund for alley improvements. For Action City Council Agenda June 13, 2016 Page 4 of 12 (A3.6) Line of Credit Renewal with First Bank and Trust Staff recommends that City Council authorize the City Manager to renew the agreement with First Bank and Trust to have access to a Line of Credit up to an amount of $4.9 million for use in the Dempster/Dodge and Chicago/Main TIF Districts. For Action: Accept and Place on File (A3.7) Claims True Up Fee - Third Party Administration of General Liability and Worker’s Compensation Claims Staff recommends City Council approval for payment of the Claims True Up Fee in the amount of $22,120. This represents excess claims incurred beyond the annual claims administration fee of $85,000 during the period January 1 through December 31, 2015. Funding for this payment for services will be provided by the FY 2016 Insurance Fund (Account 605.99.7800.62266), with a budget of $120,000. For Action (A3.8) Approval of Payment to Evanston Cradle to Career Staff recommends that City Council authorize the City Manager to execute a payment of $50,000 to support the ongoing efforts of Evanston Cradle to Career located at 2010 Dewey Ave., Evanston, Illinois, 60201. This payment of $50,000 will be from the City Manager’s Contingency Fund (Account No. 100.15.1525.68205), with a budget of $200,000. For Action (A3.9) Creating the Robert Crown Community Center Maintenance Fund Staff and the Robert Crown Subcommittee recommend the creation of the Robert Crown Community Center (RCCC) Maintenance Fund in the FY 2019 Annual Budget. This fund will be used for specific long-term infrastructure maintenance items at both the RCCC and surrounding fields. Revenues to support the anticipated long term maintenance costs of the RCCC shall come from operating revenues of the new facility. For Action (A3.10)Sidewalk Café for Smylie Brothers Brewing Company Staff recommends City Council approval of first-time application for a sidewalk café permit for Smylie Brothers Brewing Company, a Type 1 restaurant located at 1615 Oak Avenue. The sidewalk café will supplement Smylie Brothers existing outdoor eating area adding six tables with two seats each for a capacity of 12. The existing outdoor seating area is located on private property and has 84 seats. Total seating capacity with the sidewalk café will be 96. The sidewalk café will operate Sunday-Thursday 11:00 a.m. – 9:00 p.m. and Friday-Saturday 11:00 a.m. – 10 p.m. The restaurant is closed on Mondays. For Action City Council Agenda June 13, 2016 Page 5 of 12 (A3.11)Sidewalk Café for Panera Bread Staff recommends City Council approval of first-time application for a sidewalk café permit for Panera Bread, a Type 2 restaurant located at 1700 Sherman Avenue. The sidewalk café will consist of seven tables with two seats each for a seating capacity of 14. The café will operate Monday-Thursday 6:00 a.m. - 10:00 p.m., Friday-Saturday 6:00 a.m. - 11:00 p.m. and Sunday 7:00 a.m. - 10:00 p.m. For Action (A3.12)Sidewalk Café for Cupitol Coffee & Eatery Staff recommends City Council approval of first-time application for a sidewalk café permit for Cupitol Coffee & Eatery, a Type 1 restaurant located at 812 Grove Street. The sidewalk café will consist of one table with six seats and one table with two seats for a seating capacity of eight. The café will operate Monday- Thursday 6:00 a.m. – 10:00 p.m., Friday-Saturday 6:00 a.m. – 11 p.m. and Sunday 7:00 a.m.-10:00 p.m. For Action (A3.13)Storefront Modernization Program Application for 2012 Central Street Staff supports a recommendation from the Economic Development Committee to City Council to provide financial assistance, through the Storefront Modernization Program, to Linz and Vail at 2012 Central Street in an amount not to exceed $9,026.75 for painting, signage, and installation of new windows. Staff recommends utilizing funds from the Economic Development Fund’s Business District Improvement Fund (225.21.5300.65522). The approved Fiscal Year 2016 Budget allocated a total of $250,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $28,630 has been spent from this account, leaving $221,370 available for expenditure. For Action (A4) Resolution 41-R-16, Authorizing the City Manager to Execute Contract Amendment Number 2 to the Residential Solid Waste Service Agreement with Groot Staff recommends adoption of Resolution 41-R-16 authorizing the City Manager to execute Contract Amendment Number 2 to the Residential Solid Waste Service Agreement with Groot. Due to an error in Amendment 1, the monthly bill was only reduced to $137,502.45 (instead of $133,859.75). Staff identified that the error was based on the unit price per month for the weekly collection of any sized additional carts. The amendment indicated that the unit price for these carts would be $7.95 rather than the correct amount of $6.64 per month. Amendment Number 2 corrects this error. Groot will also reimburse the City $25,501.77 for the amount overcharged for the seven invoices processed since Amendment 1 was executed. For Action City Council Agenda June 13, 2016 Page 6 of 12 (A5) Resolution 46-R-16, Sculpture Easement at 525 Kedzie Street Staff recommends City Council adopt Resolution 46-R-16 authorizing the City Manager to grant an easement for the installation, future maintenance and repair of a sculpture to be placed at the corner of Kedzie Street and Chicago Avenue. Kedzie Investment Partners, LLC (2211 North Elston, Suite 302, Chicago, IL), owner of the mixed use building located at 525 Kedzie Street, will purchase and maintain the sculpture. The easement would be granted for a 10 year period. No City funding is required for this sculpture installation. The City has waived any fees associated this easement. For Action (A6) Ordinance 72-O-16, Approving Special Assessment 1518 for Alley Paving Staff recommends approval of Ordinance 72-O-16 allowing the paving of the alley north of Reba Place and east of Ridge Avenue through the Special Assessment Process. The total estimated construction cost for this alley is $304,972.20 and the share of the adjacent property owners comes to $122,720. Funding will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515 – 416511), which has $500,000 budgeted in FY 2016, and from the Sewer Fund (Account 515.40.4535.62461 – 416510), which has $60,000 budgeted in FY 2016 for this project. For Introduction (A7) Ordinance 73-O-16, Approving Special Assessment 1519 for Alley Paving Staff recommends approval of Ordinance 73-O-16 allowing the paving of the alley north of Greenwood Street and east of Darrow Avenue through the Special Assessment Process. The total estimated construction cost is $285,035 and the share of the adjacent property owners comes to $57,973. Funding for this work will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515-615511), which has an FY 2016 budget allocation of $500,000. For Introduction (A8) Ordinance 74-O-16, Approving Special Assessment 1520 for Alley Paving Staff recommends approval of Ordinance 74-O-16 allowing the paving of the alley north of Greenwood Street and east of Dodge Avenue through the Special Assessment Process. The total estimated cost for this project is $259,910.50. Of this, $186,640.50 is funded by the City and the share allocated to the adjacent property owners comes to $73,270. Funding for this work will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515-615511), which has an FY 2016 budget allocation of $500,000, and from Community Development Block Grant (CDBG) funding (Account 415.40.4216.65515-416512), which has an FY 2016 budget allocation of $440,000. For Introduction City Council Agenda June 13, 2016 Page 7 of 12 (A9) Ordinance 76-O-16 Authorizing 2016 A & B General Obligation Bond Issues Staff recommends adoption of Ordinance 76-O-16 providing for the issuance of the FY 2016 A and B bond issues as follows: 2016 A General Obligation Bond Not-To-Exceed $14,000,000, and 2016 B General Obligation Refunding Bond Not-To-Exceed $8,155,000. The ordinance will be completed and signed after the bond sale date, which is tentatively scheduled for July 13, 2016. The proposed $13,760,000 2016 A debt issuance is comprised of $9,730,000 of unabated general obligation (G.O.) bonds, $3,930,000 of abated G.O. bonds, and estimated debt issuance costs totaling approximately $100,000 and is funded as follows: $9,070,000 from the Tax Levy; $660,000 from the Library Fund; $250,000 from the Special Assessment Fund; $3,680,000 from the Water Fund, and $100,000 in Estimated Issuance Costs. For Introduction (A10) Ordinance 68-O-16, Decreasing the Number of Class D Liquor Licenses for Choakchai, Inc. d/b/a Thai Sookdee Staff recommends City Council adoption of Ordinance 68-O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from fifty-eight (58) to fifty-seven (57) as Choakchai, Inc. d/b/a Thai Sookdee (1016 Church Street) is not renewing its liquor license. For Introduction (A11) Ordinance 19-O-16, Amending City Code Sections Related to the City of Evanston’s Adopted Plumbing Code Staff recommends City Council approval of Ordinance 19-O-16: Amending City Code Section 4-2-2, “Amendments” and City Code Section 4-5-3, “Amendments” Related to the City of Evanston’s Adopted Plumbing Code. Ten amendments regulating materials, water conservation fixtures, protection of water supply and use of single-user restrooms by any person regardless of gender identity have been reviewed and approved by the Illinois Department of Public Health and are now being presented to City Council for approval. For Action (A12) Ordinance 52-O-16, Amending Subsection 3-4-6(P-3) of the City Code to Allow for Sale of Wine in Twenty-Two Ounce Containers for Off-Site Consumption Local Liquor Commissioner recommends City Council adoption of Ordinance 52- O-16, which amends the Evanston City Code of 2012, Subsection 3-4-6(P-3), to allow for sale of wine in twenty-two (22) ounce containers for off-site consumption for the current Class P-3 liquor licenses. Under the Illinois Liquor Control Act, cider falls within the wine definition, and a twenty-two (22) ounce container is typical of the cider industry. For Action City Council Agenda June 13, 2016 Page 8 of 12 (A13) Ordinance 54-O-16, Increasing the Number of Class C Liquor Licenses for Terra and Vine, LLC d/b/a Terra and Vine Local Liquor Commissioner recommends City Council adoption of Ordinance 54- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the number of authorized Class C liquor licenses from twenty (20) to twenty-one (21) and permit issuance of a Class C license to Terra and Vine, LLC d/b/a Terra and Vine, located at 1701 Maple Avenue. For Action (A14) Ordinance 57-O-16, Increasing the Number of Class C Liquor Licenses for Cupitol, Inc. d/b/a Cupitol Coffee and Eatery Local Liquor Commissioner recommends City Council adoption of Ordinance 57- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the number of authorized Class C liquor licenses from twenty-two (22) to twenty-three (23) and permit issuance of a Class C license to Cupitol, Inc. d/b/a Cupitol Coffee and Eatery, located at 812 Grove Street. For Action (A15) Ordinance 58-O-16, Increasing the Number of Class D Liquor Licenses for 1560 Oak Banquet Facilities, LLC d/b/a 1560 Oak Banquet Facilities Local Liquor Commissioner recommends City Council adoption of Ordinance 58- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty- seven (57) to fifty-eight (58) and permit issuance of a Class D license to 1560 Oak Banquet Facilities, LLC d/b/a 1560 Oak Banquet Facilities, located at 1560 Oak Avenue. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Grant Renewal from the Affordable Housing Fund to the Alliance to End Homelessness in Suburban Cook County The Housing and Homelessness Commission and staff recommend approval of a renewal grant of $18,500 from the Affordable Housing Fund for the Homeless Management Information System (HMIS) to the Alliance to End Homelessness in Suburban Cook County. This database system is required by HUD to track demographic data, housing, and social services for homeless recipients, including recipients of Emergency Solutions Grant funds from the City. The source is the Affordable Housing Fund (Account 250.21.5465.62490), which has a cash balance of approximately $850,000 in uncommitted available funds. For Action City Council Agenda June 13, 2016 Page 9 of 12 (P2) Resolution 43-R-16 Designating the Portion of Oakton Street between Ridge Avenue and Barton Avenue with the Honorary Street Name Sign, “Clara Hairston Pate Way” The Citizens’ Advisory Committee on Public Place Names recommends approval of 43-R-16, naming the portion of Oakton Street between Ridge Avenue and Barton Avenue, with the Honorary Street Name Sign, “Clara Hairston Pate Way.” Funding for the program is budgeted in the Public Works Agency, Infrastructure and Maintenance Bureau - Traffic Operations' Materials (Account 100.40.4520.65115), with a budget of $40,000. Three street signs are made for the honoree. The approximate cost to create each honorary street name sign is $200. For Action (P3) Resolution 44-R-16 Designating the Portion of Colfax Street between Prairie Avenue and Brown Avenue with the Honorary Street Name Sign, “Mailman Tom Pedroza Way” The Citizens’ Advisory Committee on Public Place Names recommends approval of 44-R-16, naming the portion of Colfax Street between Prairie Avenue and Brown Avenue with the Honorary Street Name Sign, “Mailman Tom Pedroza Way.” Funding for the program is budgeted in the Public Works Agency, Infrastructure and Maintenance Bureau - Traffic Operations' Materials (Account 100.40.4520.65115), with a budget of $40,000. Three street signs are made for the honoree. The approximate cost to create each honorary street name sign is $200. For Action (P4) Resolution 45-R-16 Designating the Portion of Church Street between Brown Avenue and Dodge Avenue with the Honorary Street Name Sign, “Samuel Johnson Place” The Citizens’ Advisory Committee on Public Place Names recommends approval of 45-R-16, naming the portion of Church Street between Brown Avenue and Dodge Avenue with the Honorary Street Name Sign, “Samuel Johnson Place.” Funding for the program is budgeted in the Public Works Agency, Infrastructure and Maintenance Bureau - Traffic Operations' Materials (Account 100.40.4520.65115), with a budget of $40,000. Three street signs are made for the honoree. The approximate cost to create each honorary street name sign is $200. For Action City Council Agenda June 13, 2016 Page 10 of 12 (P5) Ordinance 70-O-16 Granting Major Zoning Relief for One Additional Dwelling Unit, Balconies, and Building Lot Coverage at 493-495 Sheridan Road City staff recommends approval of Ordinance 70-O-16 granting major zoning relief for one additional dwelling unit with a total of seven dwelling units where six units are permitted, a 0’ east interior side yard setback for balconies where 2.7’ setback is required, and an increase in building lot coverage from a legally- nonconforming 50.5% to 55.6% (due to the addition of two open parking spaces) where a maximum 45% is allowed, at 493-495 Sheridan Road. The applicant has complied with all other zoning requirements, and meets the standards for variations. For Introduction (P6) Ordinance 69-O-16, Granting a Special Use for a Single Family Detached Dwelling at 1100 Florence Avenue The Zoning Board of Appeals and City staff recommend adoption of Ordinance 69-O-16 granting special use approval for a Single Family Detached Dwelling at 1100 Florence Avenue in the B1 Business District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Suspension of the Rules is requested for Introduction and Action by City Council on June 13, 2016. For Introduction and Action (P7) Ordinance 51-O-16, Amending the Special Use Approval for Scoreboards at Rocky Miller Baseball Park and Sharon Drysdale Softball Field at 1501 Central Street Staff recommends adoption of Ordinance 51-O-16 to amend the Special Use approval for Northwestern University’s scoreboards at Rocky Miller Park and Sharon Drysdale Field to allow use of full LED scoreboards for scorekeeping during other baseball and softball games held in the stadiums. There are no other changes to the original special use approval or to the scoreboards. At the May 23, 2016 Planning and Development Committee meeting, the Committee introduced and modified the original Ordinance 51-O-16 to amend the Special Use Ordinance and allow the full use of the LED scoreboards during all baseball and softball games held in the stadiums, per Northwestern University’s revised request. For Action City Council Agenda June 13, 2016 Page 11 of 12 (P8) Ordinance 61-O-16, 1571 Maple Avenue Planned Development Extension Staff recommends adoption of Ordinance 61-O-16 to extend the time for commencement of construction of the Planned Development at 1571 Maple Avenue, originally approved on April 13, 2015. The Ordinance grants a one-year extension for building permit issuance and start of construction by June 13, 2017. For Action HUMAN SERVICES COMMITTEE (O1) Resolution 47-R-16, Six Month Lease for Studio Space at Noyes Cultural Arts Center with Eric Beauchamp The Human Services Committee and staff recommend City Council adoption of Resolution 47-R-16 authorizing the City Manager to enter into an agreement for a six (6) month lease term from July 1, 2016 through December 31, 2016 for studio space at the Noyes Cultural Arts Center with Eric Beauchamp. For Action (O2) Ordinance 17-O-16, Mobile Food Vehicle Regulations The Human Services Committee and City staff recommend City Council adopt Ordinance 17-O-16 authorizing amendments to Title 8, Chapter 23 “Mobile Food Vehicle Vendors,” addressing the removal of a brick-and-mortar requirement and the introduction of a pilot program during the summer of 2016. Staff will report on the observations from the enactment and enforcement of the proposed food truck regulations at the November 28, 2016 City Council meeting. Ordinance 17-O-16 was introduced at the Human Services Committee meetings on March 7, 2016 and again on June 6, 2016. Suspension of the Rules is requested for Introduction and Action by City Council on June 13, 2016. For Introduction and Action APPOINTMENTS (APP1)For Appointment to: Arts Council Hope Washinushi Commission on Aging Donna Feldman M/W/EBE Development Committee Jean Murphy M/W/EBE Development Committee Kenneth Rodgers Public Safety Civil Service Commission Casey Nathan For Action City Council Agenda June 13, 2016 Page 12 of 12 (APP2)For Re-Appointment to: Library Board Socorro Clarke Library Board Tori Foreman For Action MEETINGS SCHEDULED THROUGH JUNE 2016 Upcoming Aldermanic Committee Meetings Wed, June 15 6:30 PM M/W/EBE Advisory Committee Mon, June 20 6:00 PM Rules Committee Mon, June 20 7:00 PM City Council Wed, June 22 6:00 PM Transportation/Parking Committee Wed, June 22 7:00 PM Economic Development Committee Mon, June 27 6:00 PM A&PW, P&D, City Council meetings Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.