HomeMy WebLinkAbout07.25.16 Actions
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, July 25, 2016
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 7:15 p.m.
City Council meeting will convene at conclusion of the P&D Committee meeting.
Alderman Delores Holmes has requested to participate in the City Council’s Regular and
Committee Meetings of July 25, 2016 via telephone conference call pursuant to 5ILCS
120/7(c).
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Fiske
(II) Mayor Public Announcements and Proclamations
Mayor Elizabeth Tisdahl is not running for re-election
(III) City Manager Public Announcements
National Night Out- August 2, 2016
Mayor is going to do a Facebook Live session on Friday
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
One resident spoke about the parking agreement with Northwestern.
Ten residents spoke about the new configuration and bike lane at Dodge Ave.
City Council Agenda July 25, 2016 Page 2 of 12
Three residents spoke about the height of the 1815 senior shelter facility and affordable housing for
seniors.
One resident spoke about item on consent agenda P5 Ordinance 47-016
(VI) Special Orders of Business
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Miller
Planning & Development - Alderman Wilson
Human Services - Alderman Fiske
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
6th Ward Alderman announced a Ward meeting on July 28, 2016 at 7 p.m. at
Three Crowns
(X) Executive Session
(XI) Adjournment
SPECIAL ORDERS OF BUSINESS
(SP1) Recent 9th Circuit Court of Appeal Decision Regarding 2nd Amendment and
Concealed Carry
Staff will provide a summary regarding the recent 9th Circuit Court of Appeals
decision in Peruta v. County of San Diego, 10-56971, decided June 9, 2016,
pursuant to Alderman Wilson’s request.
For Discussion
Direction provided to staff.
(SP2) Restrictions on Lawn Sprinkling
Staff will provide an update of the Ordinance requiring restrictions on lawn
sprinkling and other water uses, pursuant to Mayor Tisdahl’s request.
For Discussion
Direction provided to staff.
City Council Agenda July 25, 2016 Page 3 of 12
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting July 11, 2016.
For Action
Approved on Consent Agenda.
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through July 10, 2016 $3,177,783.49
(A2) FY2016 City of Evanston Bills – July 26, 2016 $1,390,847.77
For Action
Item approved on consent agenda.
(A3.1) Equipment Purchase with Monroe Truck Equipment to Up-Fit Fleet Service
Truck
Staff recommends City Council approval for the purchase of equipment to up-fit a
fleet service vehicle for the Department of Administrative Services (Bid 16-52)
from Monroe Truck Equipment (1051W. 7th Street, Monroe, WI 53566) in the
amount of $25,763. The equipment will be installed on fleet service vehicle #759
(2016 Ford F-450 6.7L Diesel) to support daily operations of the Fleet Services
Division Services. There are no Evanston businesses that can provide the
required equipment. Funding in the amount of $25,763 for the equipment
purchase will be from the FY2016 Equipment Replacement Fund (Account
601.19.7780.65550), with a total budget of $1,455,422.00.
For Action
Item approved on consent agenda.
(A3.2) One Year Renewal Agreement with Professional Account Management, LLC
for Parking Ticket Management and Payment Processing
Staff recommends that the City Council authorize the City Manager to exercise a
one (1) year optional contract extension with Professional Account Management,
LLC, a division of Duncan Solutions, Inc. (633 W. Wisconsin Avenue, Suite 1600,
Milwaukee, WI). Professional Account Management administers the outsourced
portion of the City’s parking ticket management and payment processing
functions. The contract is on a per ticket basis; 2015 actual expenses were
$319,809. The renewal price per ticket is $0.657 which is a 10% reduction from
the original 2008 contract price of $0.73. There is no price increase or decrease
from last year. The contract term was for three (3) years with one (1) optional
renewal year effective August 1, 2013, making this the final year of the
agreement. Funding is from Citation and Secondary Processing (Account
City Council Agenda July 25, 2016 Page 4 of 12
100.15.1560.62249), with a total budget of $320,000.
For Action
Item approved on consent agenda.
(A3.3) Three Year Agreement for Northwestern Football Parking on the Evanston
Wilmette Golf Course during Home Football Games
Staff recommends approval of the Evanston Wilmette Golf Course Association’s
(EWGCA) request for a new three year agreement (2016, 2017 and 2018
seasons) to continue to park cars on holes 1, 2, 11 and 12 of the golf course
during Northwestern University home football games. The only major change
from the prior agreement is that Northwestern has requested a minimum of four
hour pre-game parking as opposed to three hours.
For Action
Item approved on consent agenda.
(A3.4) Three Special Event Permit Requests from Rotary Club of Evanston,
Citizens’ for Greener Evanston and McGaw YMCA
Staff recommends approval of the special event permit applications received
from Rotary of Club of Evanston (Rotary Peace Festival), Citizens’ for Greener
Evanston (Meet our Community Resource Fair & Concert) and McGaw YMCA
(MetaMedia Maker Fair). The Rotary and Citizens’ for a Greener Evanston
events, normally approved by the Human Services Committee, are being
forwarded for approval to the Administration and Public Works Committee in
order to allow the event coordinator enough time to proceed with and promote
their event. The costs for City services provided for events require a 100%
reimbursement from the sponsoring organization or event coordinator. These
fees are waived for City events and City co-sponsored Events.
For Action
Item approved on consent agenda.
(A3.5) Sidewalk Café for NaKorn Restaurant
Staff recommends City Council approval of first-time application for a sidewalk
café permit for NaKorn Restaurant, a Type 1 Restaurant located at 1622
Orrington Avenue. The sidewalk café will consist of ten tables with two seats for
a seating capacity of twenty. The café will operate Monday – Saturday 11:00
a.m. – 9:00 p.m. and Sunday 11:00 a.m. – 8:00 p.m.
For Action
Item approved on consent agenda.
(A3.6) Contract with A. Lamp Concrete Contractors, Inc. for 2016 Community
Development Block Grant Street Resurfacing and SNAP Lighting Contract
Staff recommends that City Council authorize the City Manager to execute a
City Council Agenda July 25, 2016 Page 5 of 12
contract for the 2016 Community Development Block Grant (CDBG) Street
Resurfacing and SNAP Lighting project (Bid No. 16-51) with A. Lamp Concrete
Contractors, Inc. (1900 Wright Blvd, Schaumburg, IL) in the amount of
$388,628.00. Funding will be provided from CDBG Funds (Account
415.40.4216.65515) in the amount of $205,000 and from the 2016 CIP GO Bond
Fund (Account 415.40.4116.65515) in the amount of $5,419.50.
For Action
Item approved on consent agenda.
(A3.7) Agreement with Reliable & Associates Construction Co., Inc. for 2016
Church Street and Maple Avenue Garage Repair Project
Staff recommends City Council authorize the City Manager to execute a contract
for the 2016 Church Street and Maple Avenue Garage Repair Project (Bid No.
16-43) with Reliable & Associates Construction Co., Inc. (4106 S. Emerald
Avenue, Chicago, Illinois) in the amount of $1,568,800. Funding will be provided
from the Parking Fund and expenses will be tracked in the Capital Improvements
Fund, (Accounts 515.19.7005.616014 - Church Street Garage and
515.19.7005.616015 - Maple Avenue Garage). This project was budgeted at
$1,635,000 in FY 2016. An additional $52,160 will be required from the Parking
Fund to award this contract.
For Action
Item approved on consent agenda.
(A3.8) Agreement with Morton Salt Company for Rock Salt Purchase
Staff recommends City Council approval of a one-year contract for the purchase
of up to 7,500 tons of rock salt from the Morton Salt Company (123 N. Wacker
Drive, Chicago, IL) at a cost of $51.21 per ton for a winter season total of
$384,075. Funding for this purchase will be from the General Fund Snow and Ice
Control (Account 100.40.4550.65015).
For Action
Item approved on consent agenda.
(A3.9) Approval of the City’s Electricity Supply Agreement
Staff recommends City Council approval of an Electricity Supply Agreement with
the low, responsive and responsible proposer to RFP 16-44 to supply electrical
energy to twenty-three (23) City-owned facilities beginning June, 2017. The low
responsive and responsible proposer will be determined upon receipt of pricing
on the morning of July 25, 2016, which will then be presented to Administration
and Public Works Committee that night. The cost for electricity is billed to the
various accounts that support the buildings/facilities that are purchasing
electricity through this agreement.
For Action
Item approved on consent agenda.
City Council Agenda July 25, 2016 Page 6 of 12
(A3.10)Change Order No. 2 for the Water Treatment Plant Roof and Masonry
Improvements Agreement with Garland/DBS
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 2 for the Water Treatment Plant Roof and Masonry
Improvements agreement with Garland/DBS, Inc. (3800 East 91st Street,
Cleveland, OH 44105) in the amount of $3,000.00. This will increase the total
contract amount from the original contract price of $511,273 to $514,273. This
Change Order will also include a time extension of 93 days, changing the
contract completion date from July 28, 2016 to October 31, 2016. Funding for
this project is from the Water Fund (Account 513.71.7330.65515-716004), which
has an FY 2016 allocation of $550,000 for this project.
For Action
Item approved on consent agenda.
(A4) Resolution 56-R-16, Authorizing the City Manager to Execute the
Professional Services Agreement with James B. Moran Center for
“Certificate of Rehabilitation Program”
Staff recommends that City Council adopt Resolution 56-R-16, authorizing the
City manager to execute an agreement between the City of Evanston and the
James B. Moran Center for Youth Advocacy (1123 Emerson, Suite 203
Evanston, IL 60201) to provide legal services for not less than nine Evanston
residents to secure certificates of rehabilitation in an amount not to exceed
$30,000. Funding for this agreement is budgeted in Parks, Recreation and
Community Services, Youth and Young Adult Engagement Division (Account
100.30.3215.62490 with a budget of $280,165). Costs amount to approximately
$3,300 per participant.
For Action
Item approved on consent agenda.
(A5) Resolution 57-R-16, Authorizing the City Manager to Submit a Grant
Application for the Chi-Cal Rivers Fund Administered by the National Fish
and Wildlife Foundation
Staff recommends that City Council adopt 57-R-16, authorizing the City Manager
to submit a grant application and negotiate and execute a grant agreement for
the Chi-Cal Rivers Fund administered by the National Fish and Wildlife
Foundation (NFWF). The grant is a one-time award of roughly $100,000 with a
required 1:1 match provided by the City of Evanston Environment Services
Bureau to be utilized for projects over two years (2017 and 2018). Grant
recipients are announced in December of 2016 with proposed projects beginning
in early 2017. The Environmental Services Bureau will provide a $100,000 match
through maintenance labor and materials over the two year life cycle of the grant.
No increase to the operating budget is anticipated for Evanston to provide its
match.
For Action
City Council Agenda July 25, 2016 Page 7 of 12
Item approved on consent agenda.
(A6) Resolution 49-R-16, Authorizing the City Manager to Sign an Amended
Agreement with IDOT to Fund Intersection Improvements for
Emerson/Ridge/Green Bay Construction Project
Staff recommends that City Council adopt Resolution 49-R-16, authorizing the
City Manager to negotiate and execute the Illinois Department of Transportation
Amended Local Public Agency Agreement for Federal Participation required for
the Emerson/Ridge/Green Bay Project. Execution of the Agreement will obligate
Evanston to pay the Illinois Department of Transportation (IDOT) the local share
cost of this project totaling $5,366,502.00 at the completion of the project. The
project will be funded from a variety of sources, which are detailed in the
corresponding memorandum.
For Action
Item approved on consent agenda.
(A7) Resolution 48-R-16, Authorizing the City Manager to Enter into a Seven
Year Parking Lease Agreement with 1571 Maple Avenue, LLC at the City
Garage Located at 1800 Maple
Staff recommends that City Council adopt Resolution 48-R-16, authorizing the
City Manager to enter into a seven (7) year parking lease with 1571 Maple
Avenue, LLC (225 W. Hubbard Street, 4th Floor, Chicago, IL 60654) for 101
parking spaces in the 1800 Maple Avenue parking garage. The revenue will be
placed in the Parking Fund (Account 505.19.7025.53510).
For Action
Item approved on consent agenda.
(A8) Ordinance 62-O-16, Authorizing the City Manager to Execute a Five Year
Lease Agreement for Property Located at 860 Chicago Avenue for City
Newsstand
Staff recommends that City Council adopt Ordinance 62-O-16, authorizing the
City Manager to execute a five (5) year lease agreement for property located at
860 Chicago Avenue for City Newsstand. The lease commences on January 1,
2016 and expires on December 31, 2021.
For Introduction
Item approved on consent agenda.
(A9) Ordinance 85-O-16, Authorizing the City Manager to Execute a Five Year
Property Lease with Enterprise Leasing of Chicago, LLC at 1810 Maple
Avenue
Staff recommends that City Council adopt Ordinance 85-O-16, authorizing the
City Manager to enter a five (5) year property lease with an option to extend
another five (5) years at 1810 Maple Avenue with Enterprise Leasing of Chicago,
City Council Agenda July 25, 2016 Page 8 of 12
LLC (Enterprise). On September 11, 2006, the City entered into a ten (10) year
property lease with Enterprise for its vehicle rental and leasing office with the
option to renew for five (5) years or through 2021. The parties seek to execute a
new lease agreement that can be renewed through 2025. Revenue will be placed
in the following: 2016 Revenue Account Property (Account 505.19.7037.56712)
and 2016 Revenue Account Parking (Account 505.19.7037.53510).
For Introduction
Item approved on consent agenda.
(A10) Ordinance 33-O-16, Amending Title 4 of the Evanston City Code Codifying a
Building Energy and Water Use Benchmarking Ordinance
Utilities Commission and City staff recommends that City Council adopt
Ordinance 33-O-16, amending Title 4 of the City Code creating a Building Energy
and Water Use Benchmarking requirement. Ordinance 33-O-16 has three major
components: tracking, verifying, and publically disclosing building energy and
water use.
For Introduction
Item held.
(A11) Ordinance 66-O-16, Revising Title 3, Chapter 17 regarding Taxicabs and
Motor Vehicles for Hire
City staff recommends City Council adopt Ordinance 66-O-16, revising Title 3 of
the Evanston City Code regarding taxis and other motor vehicles for hire.
For Introduction
Item approved on consent agenda.
(A12) Ordinance 87-O-16, Increasing the Number of Class D Liquor Licenses for
The Barn Investment, LLC d/b/a The Barn
Local Liquor Commissioner recommends City Council adoption of Ordinance 87-
O-16, which amends Evanston City Code Subsection 3-4-6-(D) to increase the
number of authorized Class D liquor licenses from fifty-six (56) to fifty-seven (57)
and permit issuance of a Class D license to The Barn Investment, LLC d/b/a The
Barn located at 1016 Church Street.
For Action
Item approved on consent agenda.
(A13) Ordinance 88-O-16, Amending Subsection 3-4-6(P-3) of the City Code to
Allow for Sale of Beer Between the Hours of 8:00 a.m. to 2:00 a.m. On Any
Given Day
Local Liquor Commissioner recommends City Council adoption of Ordinance 88-
O-16, which amends Evanston City Code Subsection 3-4-6-(O) to allow for the
sale of beer between the hours of 8:00 a.m. to 2:00 a.m. on any given day. Dil
Foods, Inc. d/b/a Shell Gas Station at 2494 Oakton Street made the initial
request to extend the hours for the sale of beer.
City Council Agenda July 25, 2016 Page 9 of 12
For Action
Item approved on consent agenda.
(A14) Ordinance 89-O-16, Increasing the Number of Class D Liquor Licenses for
E-Country, LLC d/b/a Union Squared Evanston
Local Liquor Commissioner recommends City Council adoption of Ordinance 89-
O-16, which amends Evanston City Code Subsection 3-4-6-(D) to increase the
number of authorized Class D liquor licenses from fifty-seven (57) to fifty-eight
(58) and permit issuance of a Class D license to E-Country, LLC d/b/a Union
Squared Evanston located at 1307 Chicago Avenue.
For Action
Item approved on consent agenda.
(A15) Ordinance 90-O-16, Decreasing the Number of Class D Liquor Licenses for
Davis Street, LLC d/b/a Davis Street Fishmarket
Staff recommends City Council adoption of Ordinance 90-O-16, which amends
Evanston City Code Subsection 3-4-6-(D) to decrease the number of authorized
Class D liquor licenses from fifty-eight (58) to fifty-seven (57). Davis Street, LLC
d/b/a Davis Street Fishmarket located at 501 Davis Street is permanently closed
and is therefore not renewing its liquor license.
For Action
Item approved on consent agenda.
(A16) Ordinance 92-O-16, Decreasing the Number of Class C-1 Liquor Licenses
for Four Corners, LLC, d/b/a Prairie Moon
Staff recommends City Council adoption of Ordinance 92-O-16, which amends
Evanston City Code Subsection 3-4-6-(C-1) to decrease the number of
authorized Class C-1 liquor licenses from five (5) to four (4). Four Corners, LLC,
d/b/a Prairie Moon (1502 Sherman Ave.) representative Robert Strom requested
a downgrade of its liquor license from Class C-1 to Class C.
For Action
Item approved on consent agenda.
(A17) Ordinance 93-O-16, Increasing the Number of Class C Liquor Licenses for
Four Corners, LLC d/b/a Prairie Moon
Staff recommends City Council adoption of Ordinance 93-O-16, which amends
Evanston City Code Subsection 3-4-6-(C) to increase the number of authorized
Class C liquor licenses from twenty-three (23) to twenty-four (24), and permit
issuance of a Class C license to Four Corners, LLC, d/b/a Prairie Moon located
at 1502 Sherman Avenue.
For Action
Item approved on consent agenda.
City Council Agenda July 25, 2016 Page 10 of 12
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 42-O-16, Granting Major Zoning Relief for Setbacks for Outdoor
Storage Units & Reduction in Open Parking at 2020 Greenwood Street
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
42-O-16 granting major zoning relief for a 2’ east interior side yard setback for
self-storage units where 8’ is required, a 2’ south interior side yard setback for
self-storage units where 8’ is required, and a decrease of on-site parking by 22
spaces where an increase of 3 parking spaces is required for a total of 10
parking spaces on site, where 82 parking spaces are required and 32 parking
spaces currently exist. The applicant has complied with all other zoning
requirements, and meets the standards for variations.
For Introduction
Item approved on consent agenda.
(P2) Ordinance 95-O-16, Granting a Special Use for a Craft Brewery, North Shore
Cider Company, at 707 Howard Street
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
95-O-16 granting special use approval for a Craft Brewery, North Shore Cider
Company, at 707 Howard Street in the B3 Business District. The applicant has
complied with all zoning requirements and meets all of the standards for a
special use for this district. Suspension of the Rules is requested for Introduction
and Action by City Council on July 25, 2016.
For Introduction and Action
Rules suspended for introduction and action.
Item approved on consent agenda.
(P3) Ordinance 96-O-16, Granting a Special Use for a Public Utility and Major
Zoning Relief for Landscaping & Fencing at 1919 Church Street
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
96-O-16 granting special use approval for a Public Utility for the replacement of
existing ComEd equipment with “DC-in-a-box” utility equipment, and major
zoning relief to screen utility equipment and open parking with landscaping where
landscaping and a solid fence is required, with a continuous hedge of plantings
spaces 48” on center where plantings are required to be spaced 36” on center, at
1919 Church Street. The applicant has complied with all other zoning
requirements, and meets all of the standards for special use and major variation.
Suspension of the Rules is requested for Introduction and Action by City Council
on July 25, 2016.
For Introduction and Action
Rules suspended for introduction and action.
Item approved on consent agenda.
City Council Agenda July 25, 2016 Page 11 of 12
(P4) Ordinance 49-O-16, Modifying Notice Requirement Provisions for Planning
and Zoning Cases
The Plan Commission and staff recommend adoption of 49-O-16, approving the
Zoning Ordinance Text Amendment to establish an applicant’s responsibility for
mailed noticing requirements for planning and zoning cases. The proposal allows
the City to contract the mailing of notices for planning and zoning cases to a third
party service and makes the applicant responsible for the cost of the mailing
service.
For Action
Item approved on consent agenda.
(P5) Ordinance 47-O-16, Planned Development, 1815 Ridge/Oak Avenue
Plan Commission and staff recommend adoption of Ordinance 47-O-16 for
approval of the Planned Development with rezoning from C2 Commercial to D4-
Downtown Transition and a Special Use for Independent and Assisted Living
units. The 10-story 163-unit residential building would consist of 102 independent
and assisted living dwelling units, 31 Assisted Living units for residents with
cognitive impairment, 30 memory care units and contain 67 parking spaces on
site. The development includes one site development allowance for 102 dwelling
units where a maximum 84 are allowed in the D4 zoning district.
For Action
Item removed from consent agenda.
Passed 6-1.
Ald. Fiske voted no.
RULES COMMITTEE
(O1) Ordinance 77-O-16, Amending the City Code to Establish the Housing,
Homelessness and Human Relations Commission
The Rules Committee and staff recommend City Council adopt Ordinance 77-O-
16, which amends the City Code to merge the Housing and Homelessness
Commission, Human Relations Commission and ADA Advisory Committee into
the Housing, Homelessness and Human Relations Commission.
For Action
Item approved on consent agenda.
(O2) Ordinance 81-O-16, Amending the City Code to Merge the Parks and
Recreation Board and Citizen’s Advisory Committee on Public Place
Names
The Rules Committee and staff recommend City Council adopt Ordinance 81-O-
City Council Agenda July 25, 2016 Page 12 of 12
16 Amending Title 7, Chapter 9 of the Evanston City Code, as amended, which
merges the functions of the Parks and Recreation Board and Citizen’s Advisory
Committee on Public Place Names into a newly established Parks, Recreation
and Community Service Board.
For Action
Item approved on consent agenda.
MEETINGS SCHEDULED THROUGH AUGUST 2016
Upcoming Aldermanic Committee Meetings
Wed, July 27 6:00 PM Transportation/Parking Committee
Mon, August 1 6:00 PM Human Services Committee
Mon, August 15 6:00 PM A&PW, P&D, City Council meetings
Tues, August 16 7:00 PM Housing & Community Development Act Committee
Wed, August 17 6:30 PM M/W/EBE Advisory Committee
Wed, August 24 6:00 PM Transportation/Parking Committee
Wed, August 24 7:00 PM Economic Development Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
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