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HomeMy WebLinkAbout03.14.16 Actions CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, March 14, 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene after conclusion of the P&D meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Holmes (II) Mayor Public Announcements and Proclamations Monarch Butterfly Day – March 14, 2016 (III) City Manager Public Announcements First Slice Pi Day (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. Eighteen residents spoke about the Neighborhood Integrity Ordinance and Licensing Ordinance. One resident spoke about the Ryan Field west parking lot. One resident spoke about a positive Police interaction. One resident spoke about bids and request for proposals. City Council Agenda March 14, 2016 Page 2 of 7 One resident spoke about the Diversity Dialogue community conversation. (VI) Consent Agenda: Alderman Rainey (VII) Report of the Standing Committees Administration & Public Works - Alderman Miller Planning & Development - Alderman Tendam Human Services - Alderman Fiske (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} 5th Ward Alderman announced a 5th Ward meeting on March 17, 2016 at 7 p.m. at 1655 Foster St. 6th Ward Alderman announced a 6th Ward meeting on March 24, 2016 at 7 p.m. at 2323 McDaniel Ave. 7th Ward Alderman announced a 7th Ward meeting on March 31, 2016 at 7 p.m. at 2024 McCormick Blvd. (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting February 22, 2016 For Action Approved on consent agenda. ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through February 21, 2016 $2,949,094.30 (A2) FY2016 City of Evanston Bills – March 15, 2016 $3,484,443.30 Credit Card Activity – Period Ending January 31, 2016 $ 134,738.43 For Action Approved on consent agenda. (A3.1) Approval of Contract with Mid-American Water of Wauconda for 2016 Water Distribution System Materials (Bid 16-15) Staff recommends that City Council authorize the City Manager to execute a one- year contract for the purchase of 2016 Water Distribution System Materials (including brass valves, fittings and couplings) with Mid-American Water of City Council Agenda March 14, 2016 Page 3 of 7 Wauconda (1125 N. Old Rand Road, Wauconda, IL) in the amount of $49,646.06. Funding is provided by the Water Fund, Account 510.40.4540.65055, which has a budget of $155,000. For Action Approved on consent agenda. (A3.2) Approval of Sole Source Water Treatment Facility Chlorine Scrubber Media Replacement Purchase from LAI Ltd Staff recommends City Council authorize the City Manager to execute a sole source purchase agreement for chlorine scrubber replacement media in the amount not to exceed $75,714 from LAI Ltd (5400 Newport Dr, Rolling Meadows, IL), which is the sole and exclusive authorized representative for these chemical filtration media. Funding is provided by the Water Fund, Account 513.71.7330.65515-716001, which has a budget of $100,000. For Action Approved on consent agenda. (A3.3) Approval of Contract Extension with Landscape Concepts Management, Inc. for Green Bay Road Embankment Landscaping (Bid 15-10) Staff recommends City Council authorize the City Manager execute a one-year extension of the Green Bay Road Railroad Embankment Landscape Maintenance contract to the low bidder, Landscape Concepts Management, Inc., (31745 Alleghany Rd., Grayslake, IL) in the amount of $20,195. Funding is included in the FY 2016 General Fund budget, Account 100.40.4330.62195, which has a total allocation of $120,000. For Action Approved on consent agenda. (A3.4) Approval of Funding for Business District Tree Replacement Staff recommends City Council authorize issuance of a request for proposals for the removal and replacement of trees in the business districts. The total estimated cost is $92,775. Staff recommends funding business district tree replacement using the Economic Development Fund’s Business Retention and Expansion Account, 225.15.5300.62662. For Action Approved on consent agenda. (A3.5) Approval of One Replacement Vehicle Purchase from Rush Truck Center of Northern Illinois Staff recommends City Council approval for the purchase of one (1) replacement vehicle for the Public Works Agency in the amount of $205,210 from Rush Truck Center of Northern Illinois (4655 S. Central Avenue, Chicago, IL), which is the authorized State Bid provider. Funding for this International Harvester 7400 Hook Lift truck is provided by the FY2016 Equipment Replacement Fund, Account 601.19.7780.65550, with a FY2016 Budget of $1,455,422.00 For Action Approved on consent agenda. City Council Agenda March 14, 2016 Page 4 of 7 (A3.6) Approval of Extension of Janitorial Services Contract for Multiple City Facilities with Smith Maintenance Company Staff recommends City Council authorize the City Manager to execute a single year, extension of the service agreement for Janitorial Services at multiple City facilities with Smith Maintenance Company (205 West Randolph Street, Suite 1645, Chicago, IL) in the amount of $114,384.17 for FYI 2016. Funding is provided by the Facilities Maintenance accounts of the buildings to be serviced. For Action Approved on consent agenda. (A4) Fourth Quarter Financial Report for Fiscal Year 2015 Staff recommends City Council accept and place the Fourth Quarter Financial Report for FY 2015 on file. For Action Approved on consent agenda. Report accepted and filed. (A5) Resolution 15-R-16 Intergovernmental Agreement with the Regional Transportation Authority for Installation of Bike Parking at Main Street Stations Staff recommends City Council adoption of Resolution 15-R-16 authorizing the City Manager to execute an Intergovernmental Agreement with the Regional Transportation Authority (RTA) to coordinate installation of 40 bike parking facilities around the Metra and CTA Main Street stations. The City received a grant of $70,000 ($56,000 from CMAQ funding and $14,000 from the RTA) for the project. For Action Approved on consent agenda. (A6) Resolution 11-R-16, Intergovernmental Agreement with Village of Skokie for Howard Street Improvement Project Staff recommends adoption of Resolution 11-R-16 authorizing the City Manager to execute an Intergovernmental Agreement (IGA) with the Village of Skokie for the Howard Street Resurfacing Project from the east side of the North Shore Channel bridge to the Evanston / Skokie border. The IGA will obligate the Village of Skokie to pay its share of the resurfacing cost. For Action Approved on consent agenda. (A7) Ordinance 23-O-16, Amending City Code Section 7-12-14-2, “Restrictions on Lawn Sprinkling and Other Water Uses” Staff recommends City Council adoption of Ordinance 23-O-16 amending the City Code related to restrictions on lawn sprinkling and other water uses. Proposed Ordinance 23-O-16 includes the requirement to prohibit lawn sprinkling on consecutive days and will bring the Evanston code into compliance with the new Lake Michigan Water Allocation Rules and Regulations. City Council Agenda March 14, 2016 Page 5 of 7 For Introduction Approved on consent agenda. (A8) Ordinance 34-O-16, Increasing the Number of Class D Liquor Licenses for Red Robin Express, LLC d/b/a Red Robin Burger Works, 1700 Maple Street Local Liquor Commissioner recommends City Council adoption of Ordinance 34- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty- one (51) to fifty-two (52), and permit issuance of a Class D license to Red Robin Express, LLC d/b/a Red Robin Burger Works (“Company”), 1700 Maple Street. Suspension of the rules is requested for Introduction and Action by City Council on March 14, 2016. For Introduction and Action Rules suspended for introduction and action. Approved on consent agenda. (A9) Ordinance 8-O-16, Repeal of Prior Waste Transfer Station Fee Ordinances and Enacting Host Community Agreement and Fee with Advanced Disposal Staff recommends City Council adoption of Ordinance 8-O-16 regarding a proposed Host Community Agreement (“HCA”) with Advanced Disposal for the Waste Transfer Station (“WTS”). Following community input and ongoing negotiations with Advanced, the Host Community Fee provisions more clearly provide that the HCA fee increase on a regular basis. This ordinance was introduced at the February 22, 2016 City Council meeting. For Action Approved on consent agenda. (A10) Ordinance 3-O-16, Neighborhood Integrity Ordinance Staff recommends City Council adoption of Ordinance 3-O-16. The “Neighborhood Integrity Ordinance,” (“NIO”) replaces current nuisance premises regulations. This ordinance was introduced at the February 22, 2016 City Council meeting. For Action Taken off consent agenda. Amended to be referred to the A&PW Committee for the purpose of having a subcommittee appointed by the Mayor to review and make changes for A&PW consideration. Passed 9-0. (A11) Ordinance 9-O-16, Rental Licensing Ordinance Amendments Staff recommends City Council adoption of Ordinance 9-O-16 Staff recommends these revisions to complement the “Neighborhood Integrity Ordinance.” This ordinance was introduced at the February 22, 2016 City Council meeting. For Action Taken off consent agenda. Failed 9-0. PLANNING & DEVELOPMENT COMMITTEE City Council Agenda March 14, 2016 Page 6 of 7 (P1) Ordinance 24-O-16, Granting a Special Use for a Parking Lot and Major Zoning Relief for a 5’ Street Side Yard Setback for the Ryan Field West Parking Lot at 1501 Central Street The Zoning Board of Appeals and City staff recommend adoption of Or dinance 24-O-16, with conditions, granting special use approval for the reconstruction and expansion of the Ryan Field West Parking Lot, and major zoning relief for a 5’ street side yard setback (Ashland Avenue) for open parking where 15’ is required at 1501 Central Street. For Introduction Approved on consent agenda. (P2) Ordinance 15-O-16, Establishing Artist Studios as a Permitted Use on the Ground Floor in the D2, D3 and D4 Downtown Districts The Plan Commission and staff recommend adoption of the Zoning Ordinance 15-O-16, a text amendment to allow Artist Studios as a permitted use on the ground floor, instead of only on floors above the ground floor, in the D2, D3 and D4 Downtown Districts to match current regulations in the D1 Downtown District. This ordinance was introduced at the February 22, 2016 City Council meeting. For Action Taken off consent agenda. Passed 8-1. Ald. Fiske voted no. (P3) Ordinance 14-O-16, Establishment of Regulations for Domestic Animal Daycare Businesses and Dog Sitting Businesses as Permitted Home Occupations The Plan Commission and staff recommend adoption of the Zoning Ordinance 14-O-16, which adds Domestic Animal Daycare businesses and Dog Sitting businesses as permitted home occupations. This ordinance was introduced at the February 22, 2016 City Council meeting. For Action Approved on consent agenda. HUMAN SERVICES COMMITTEE (H1) Resolution 16-R-16, Grant Agreement with Youth & Opportunity United (Y.O.U.) to Provide Subcontractor Services for Street Outreach Program Staff recommends adoption of Resolution 16-R-16 authorizing the City Manager to execute the service grant subrecipient agreement with Y.O.U. (1027 Sherman Avenue, Evanston) to provide subcontractor services for year one of the Street Outreach Program Grant renewal. This agreement shall begin September 30, 2015 and remain in effect until September 29, 2016 and shall be renewed annually upon notification of the grant award. For Action Approved on consent agenda. City Council Agenda March 14, 2016 Page 7 of 7 MEETINGS SCHEDULED THROUGH MARCH 2016 Upcoming Aldermanic Committee Meetings Tues, Mar 15 7 pm Housing & Community Dev Act Committee Wed, Mar 16 6:30 pm M/W/EBE Advisory Committee Mon, Mar 21 7 pm City Council meeting Wed, Mar 23 6 pm Transportation/Parking Committee Wed, Mar 23 7:30 pm Economic Development Committee Thurs, Mar 24 5:30 pm Emergency Telephone System Board Mon, Mar 28 6 pm A&PW, P&D, City Council meetings Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.