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HomeMy WebLinkAbout02.08.16 Actions CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, February 8. 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 6:45 p.m. City Council meeting will convene after conclusion of the P&D meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Braithwaite (II) Mayor Public Announcements and Proclamations Presentation of Key to the City to Ray Knox (III) City Manager Public Announcements Introduction of Lawrence Hemingway, Director of Parks, Recreation & Community Services Registration Opened February 1, 2016 for Women Out Walking (WOW) Program Howard Street Theatre Update (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. One resident spoke about Howard Street Theatre. One resident spoke about bike lanes and a senior housing development on Ridge Avenue. City Council Agenda February 8, 2016 Page 2 of 8 One resident spoke about use and purchase of Police Department tasers. One resident spoke about the 5th Ward. (VI) Consent Agenda: Alderman Rainey (VII) Report of the Standing Committees Administration & Public Works - Alderman Miller Planning & Development - Alderman Tendam Human Services - Alderman Braithwaite (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting January 19, 2016 (M2) Approval of Minutes of the Regular City Council Meeting January 25, 2016 For Action Approved on consent agenda ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through January 24, 2016 $3,100,467.46 (A2) FY2015 City of Evanston Bills – February 9, 2016 $1,814,935.53 FY2016 City of Evanston Bills – February 9, 2016 $2,120,140.75 Credit Card Activity for Period Ending December 31, 2015 $ 192,972.45 For Action Approved on consent agenda (A3.1) Approval of FY2016 Fuel Purchases from Mansfield Oil Company Staff recommends approval of FY 2016 fuel purchases in the not to exceed amount of $780,000 from Mansfield Oil Company, formerly Palatine Oil Company Incorporated, (900 National Parkway, Suite 260, Schaumburg, IL). Mansfield Oil Company is the Northwest Municipal Conference Bid winner for all grades and types of fuels that are utilized by City vehicles. Present fuel prices are $1.63/gallon for 87 octane gasoline and $2.01/gallon for bio-diesel. Funding is provided by Major Maintenance, Materials to Maintain Autos Account (600.26.7710.65035). City Council Agenda February 8, 2016 Page 3 of 8 For Action Approved on consent agenda (A3.2) Approval of Single Source Purchase of Ford Parts and Vehicle Service from Golf Mill Ford, Inc. Staff recommends City Council authorize the City Manager to execute an agreement for the single source purchase of parts and service with Golf Mill Ford Inc., (9401 N. Milwaukee Avenue, Niles, IL), in the amount of $75,500. Golf Mill Ford will provide Original Equipment Manufacturer (OEM) parts and service for fiscal year 2016 through March of 2017. Funding for this purchase will be from the Major Maintenance, Materials to Maintain Autos Account (600.26.7710.65060). For Action Approved on consent agenda (A3.3) Approval of Renewal of the Annual Harley Davidson Lease Agreement with City Limits Harley Davidson for the Evanston Police Department (Bid 15-05) Staff recommends that City Council authorize the City Manager to execute the second year lease renewal with City Limits Harley Davidson Inc. (2015 N. Rand Road in Palatine, IL) in the amount of $33,075 for the period of June 1, 2016 to May 31, 2017 for seven (7) leased Harley Davidson motorcycles for the Evanston Police Department. Funding is provided by The Vehicle Replacement Fund, Vehicle Leases Account (601.26.7780.62402). For Action Approved on consent agenda (A3.4) Approval of Renewal of Contract with Havey Communications for Emergency Lighting & Sirens (Bid 13-15) Staff recommends City Council authorize the City Manager to execute a one (1) year contract renewal for the purchase of emergency lighting, sirens and after- market products and services in the amount of $97,185 with Havey Communications Inc. (28835 Herky Drive # 117, Lake Bluff, IL). This is the third (3rd) and final renewal. The funding increase of $28,212 is due to the removal and installation of docking stations and wiring for new laptops in 42 Police vehicles. Funding will be provided 50% from the Equipment Replacement Fund (26.601.7780.65550) in the amount of $48,592.50, and 50% from the Fleet Maintenance Fund (26.600.7710.65060) in the amount of $48,592.50. For Action Approved on consent agenda (A3.5) Approval of Contract with CTL Group for the Church Street and Maple Avenue Garage Repair Project (RFP 16-07) Staff recommends City Council authorize the City Manager to execute a contract for engineering services for the Church Street and Maple Avenue Garage Repair Project with CTL Group (5400 Old Orchard Road, Skokie, IL), in the amount of $111,100. Funding is provided by the Parking Fund Capital Improvement Program (CIP) (Account 505.19.7005.65515 – 616014). City Council Agenda February 8, 2016 Page 4 of 8 For Action Approved on consent agenda (A3.6) Approval of Contract with Roadsafe Traffic Systems, Inc. for Street Sweeping and Snow Signage (Bid 16-10) Staff recommends City Council authorize the City Manager execute a contract for the fabrication and installation of street sweeping and snow regulation signage with Roadsafe Traffic Systems, Inc. (12225 Disk Drive, Romeoville, IL) in the amount of $84,800. Funding for this phase of the project will be from the Parking Fund Account 505.19.7005.65515/547606, with a funding allocation of $295,000. For Action Approved on consent agenda (A3.7) Approval of Solid Waste Agency of Northern Cook County (SWANCC) Disposal Fees for FY 2016 Staff recommends approval of the 2016 refuse disposal fees to SWANCC (Solid Waste Agency of Northern Cook County) in the not to exceed amount of $784,000 for operations and maintenance transfer fees. Funding will be provided by the Solid Waste Fund Accounts (520.40.4310.62405 and 520.40.4310.62415). For Action Approved on consent agenda (A3.8) Approval of Estimated Annual User Charge for 2016 with the Metropolitan Water Reclamation District of Greater Chicago for Disposal of Sludge Generated as Part of the Water Treatment Process Staff recommends City Council approval of the Estimated Annual User Charge for 2016 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for Disposal of Sludge generated as part of the water treatment process in the amount $122,621.59. Four quarterly payments of $30,655.40 will be made beginning in February 2016 and ending November 2016. Funding is provided by the Water Fund, Account 510.40.4220.62420. For Action Approved on consent agenda (A3.9) Approval of Renewal of the Service Provider Agreement with Presence Behavioral Health Staff recommends that City Council authorize the City Manager to renew the Service Provider Agreement between Presence Behavioral Health (Presence Health) and the City of Evanston for the provision of 24-hour Crisis Line Access, Mental Health Crisis Intervention and various community outreach and education services at a cost of $73,333.33. The Agreement is dated January 1, 2016 to December 31, 2016. Funding is provided by the Health and Human Services Department Account 176.24.4651.62491. For Action Approved on consent agenda City Council Agenda February 8, 2016 Page 5 of 8 (A4) Resolution 13-R-16, Authorizing the City Manager to Enter into New Tenant Lease Agreements for Studio Space at the Noyes Cultural Arts Center Staff recommends City Council adoption of Resolution 13-R-16 authorizing the City Manager to enter into two (2) new ten (10) month tenant lease agreements with Paul Brourman and Christy Klug for studio spaces at the Noyes Cultural Arts Center. For Action Approved on consent agenda (A5) Ordinance 12-O-16, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Public Water Supply Loan Program Staff recommends adoption of Ordinance 12-O-16 authorizing the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Public Water Supply Loan Program for the construction of the Water Treatment Plant Reliability Improvements. This ordinance authorizes the City to borrow up to $2,245,000. Total funding of $2,500.000 is budgeted in the FY2016 CIP. The debt service will be paid from the Water Fund. For Introduction Approved on consent agenda. Staff recommends that the following three Agenda Items, A6, A7 and A8 regarding Advance Disposal, be held until the February 22, 2016 meeting. (A6) Resolution 6-R-16, Approving Settlement with Advanced Disposal Staff recommends City Council adoption of Resolution 6-R-16. In 2010 and 2011, the City adopted ordinances imposing a $2.00 per ton fee on waste transferred through the waste transfer station (the “WTS”) located at 1711 Church Street. The WTS was operated by Veolia Waste Management, now known as Advanced Disposal Services (“Advanced”). In December 2011, Veolia/Advanced sued the City in Cook County Circuit Court. Under the recommended settlement, the City keeps all WTS fees paid ($1,263,247.90) since 2011. The Cook County case will be dismissed. This resolution was held in committee on January 25, 2016. For Action Held until the February 22, 2016 meeting. (A7) Resolution 7-R-16, Approving Host Agreement with Advanced Disposal Staff recommends City Council adoption of Resolution 7-R-16. The recommended Host Community Agreement (“HCA”) will substantially improve the City’s relationship with Advanced and still permit the City to collect a $0.75 per ton host fee from Advanced for waste transferred through the WTS. This host fee will take effect on January 1, 2017. This resolution was held in committee on January 25, 2016. For Action Held until the February 22, 2016 meeting. City Council Agenda February 8, 2016 Page 6 of 8 (A8) Ordinance 8-O-16, Repeal of Prior Waste Transfer Station Fee Ordinances and Enacting Host Community Fee with Advanced Disposal Staff recommends City Council adoption of Ordinance 8-O-16. The City and Advanced negotiated the terms of a Host Community Agreement (Agenda Item A8) to improve operations at the transfer station. As a condition of the settlement of all claims and litigation, the City must repeal ordinances 82-O-10 and 68-O-11. This ordinance was held in committee on January 25, 2016. For Introduction Held until the February 22, 2016 meeting. PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 16-O-16, Planned Development, 831 Emerson St, 15PLND-0092 The Plan Commission and staff recommend adoption of Ordinance 16-O-16 for approval of the Planned Development with rezoning from C1 Commercial and R5-General Residential to C1a Commercial Mixed use and Special use for a convenience store. The 12-story 260-unit residential building (440 bedrooms) would include 3,300 square feet of ground floor commercial space and 145 parking spaces on site. Staff recommends additional requirements for this development, which include increasing the affordable housing fee-in-lieu contribution and other traffic and streetscape improvements. For Introduction Held in committee. (P2) Ordinance 11-O-16, Amendment to Ordinance 119-O-15 to Alter the Approved Building Location for a 70’ Concrete Plant Enclosure for Ozinga RMC at 2525 Oakton Street City staff recommends adoption of Ordinance 11-O-16 to modify the location of the previously approved 70’ high concrete plant building where a maximum height of 60’ is allowed in the I3 General Industrial District (Major Variation approved on September 21, 2015) for Ozinga RMC at 2525 Oakton Street. City staff found the revised proposal meets all standards for variations. This ordinance was introduced at the January 25, 2016 City Council meeting. For Action Approved on consent agenda. (P3) Ordinance 10-O-16, Granting a Special Use for a Baseball Scoreboard at Rocky Miller Park and a Softball Scoreboard at Sharon Drysdale Field at 1501 Central Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 10-O-16 granting special use approval for a baseball scoreboard at Rocky Miller Park and a softball scoreboard at Sharon Drysdale Field for Northwestern University at 1501 Central Street. Northwestern University has submitted revised landscaping plans which include additional tree plantings which will further obscure the view from Isabella Street. This ordinance was introduced at the January 25, 2016 City Council meeting. For Action City Council Agenda February 8, 2016 Page 7 of 8 Taken off consent agenda. Passed 8-0. (P4) Ordinance 154-O-15, Zoning Ordinance Text Amendment – Addition of Rentals to the Automobile and Recreational Vehicle Sales Use The Plan Commission and staff recommend City Council adoption of the Zoning Ordinance Text Amendment to classify automobile and/or truck rental uses under Automobile and Recreation Vehicle Sales Use instead of Retail Service Establishments by updating the term “Automobile” to “Motor Vehicle” and adding “Rental” to the use name. Following the recommendation of the P&D Committee on January 11, 2016 the proposal was amended to add “Rental” to existing Automobile and Recreation Vehicle Sales Use and create a separate “Truck Sales and/or Rental” use and allow it only in I2 district as a Permitted Use. This ordinance was introduced at the City Council meeting on January 11, 2016. This Ordinance was held by Council on January 25, 2016. . For Action Approved on consent agenda. ECONOMIC DEVELOPMENT COMMITTEE (O1) Approval of Storefront Modernization Program Application for Boltwood, 804 Davis Street The Economic Development Committee and staff recommend approval for financial assistance, through the Storefront Modernization Program, to Boltwood at 804 Davis Street in an amount not to exceed $3,885 for the installation of new signage on a 50/50 cost-sharing basis. Funding is provided by the Economic Development Fund’s Business District Improvement Account (225.15.5300.65522). For Action Approved on consent agenda. (O2) Approval of Applications for the Evanston Great Merchants Grant Program The Economic Development Committee and staff recommend approval of financial assistance, through the Great Merchants Grant Program, totaling $36,000 to four Evanston business district areas: $9,000 for Evanston West End Business Association; $9,000 for Central Street Business Association; $9,000 for Hill Arts District; and $9,000 for Howard Street Business Association. Funding is provided by the Economic Development Fund’s Business District Improvement Fund (Account: 225.21.5300.65522). For Action Approved on consent agenda. City Council Agenda February 8, 2016 Page 8 of 8 APPOINTMENTS (APP1) For Appointment to: Compensation Committee Suzanne Calder Compensation Committee Todd Kihm Compensation Committee Robin Simmons Compensation Committee Alvin Telser Firefighter’s Pension Board Aleks Granchalek M/W/EBE Development Committee Joshua Gutstein Utilities Commission Carl Bova For Action Approved on consent agenda. MEETINGS SCHEDULED THROUGH FEBRUARY 2016 Upcoming Aldermanic Committee Meetings Tues, Feb 16 7 pm Housing & Community Dev Act Committee Wed, Feb 17 5:30 pm City-School Liaison Committee Wed, Feb 17 6:30 pm M/W/EBE Advisory Committee Mon, Feb 22 6 pm A&PW, P&D, City Council meetings Wed, Feb 24 6 pm Transportation/Parking Committee Wed, Feb 24 7:30 pm Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.