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HomeMy WebLinkAbout01.25.16 Actions CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, January 25, 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene after conclusion of the P&D meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Fiske (II) Mayor Public Announcements and Proclamations Black History Month – February 2016 (III) City Manager Public Announcements Evanston Animal Shelter Association “Tails in Bloom” Gala, February 6, 2016 (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. One resident spoke about water utilities. One resident spoke about the Citizen’s Network of Protection. One resident spoke about food waste. Three residents about efforts to eliminate food insecurity and food waste. City Council Agenda January 25, 2016 Page 2 of 8 (VI) Consent Agenda: Alderman Rainey (VII) Report of the Standing Committees Administration & Public Works - Alderman Miller Planning & Development - Alderman Tendam Human Services - Alderman Braithwaite (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} 9th Ward Alderman announced a 9th Ward meeting on Thursday, February 4, 2016 at 7 p.m. at the Levy Center, located at 300 Dodge Avenue. (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting January 11, 2016 For Action Approved on consent agenda. ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through January 10, 2016 $2,727,586.14 (A2) FY2015 City of Evanston Bills – January 26, 2016 $1,420,590.37 FY2016 City of Evanston Bills – January 26, 2016 $2,295,645.63 For Action Approved on consent agenda. (A3.1) Approval of Sole Source Purchase of 30 Taser Units from Taser International Staff recommends City council authorize the purchase of 30 Taser X26P Conducted Electrical Weapons (CEW) along with 30 TASER Cam HD Recorders (CEW power source), 25 Blackhawk X26P TASER holsters, and 60 21 -foot field use cartridges. TASER International (17800 N 85th St, Scottsdale, AZ) is the manufacturer and sole source provider of the CEW. The total e stimated purchase price is $60,072.65. Funding is provided by funds available in reserve account #100.41340 (Reserve – Narcotics Seizures), which has a balance of $253,660.49 as of December 31, 2015. For Action Approved on consent agenda. City Council Agenda January 25, 2016 Page 3 of 8 (A3.2) Approval of Tennis Instruction Contract Renewal with E-Town Tennis, Inc. Staff recommends that City Council authorize the City Manager to execute the two (2) year renewal option with E Town Tennis, Inc. (320 S. Butterfield Road, Libertyville, IL) to provide tennis instruction for the Recreation Division’s youth and adult tennis programs. The Agreement is effective from January 31, 2016 through December 31, 2017. Funding is budgeted in account 100.30.3035.62505 and revenues vary depending on program registration. All expenses for the program are covered by participation fees For Action Approved on consent agenda. (A3.3) Approval of 2016 CIPP Sewer Rehabilitation Contract A with Insituform Technologies USA, LLC (Bid16-02) Staff recommends that City Council authorize the City Manager to execute a contract for the 2016 CIPP Sewer Rehabilitation Contract A with Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO) in the amount of $192,026.30. Funding is from Sewer Fund, Account 515.40.4535.62461 , which has a FY 2016 budget of $665,000. For Action Approved on consent agenda. (A3.4) Approval of Accela (PAL) Maintenance and Support Contract Renewal Staff recommends the City Council authorize the City Manager to execute a renewal of the existing agreement with Accela Inc. (2633 Camino Ramon, San Ramon, CA). This is the final renewal year of the City’s 10 year contract in the amount of $128,362.82. This software provides support for City licensing and permitting activities in several departments. This renewal agreement will cover the period of March 15, 2016 through March 14, 2017. Funding is provided from the Computer Licensing and Support account (100.19.1932.62340) with a FY2016 Budget $437,000 For Action Approved on consent agenda. (A3.5) Approval of Auditing Services Four Year Contract with Sikich, LLP Staff recommends that City Council authorize the City Manager to execute a four-year contract for auditing services with Sikich, LLP (1415 West Diehl Road, Suite 400 Naperville IL) in the amount of $348,287 with a first year cost of $83,251. Staff also recommends that Council approve up to $10,000 for additional services in completing the Comprehensive Annual Financial Report (CAFR). Funding in the amount of $100,000 is budgeted in the General Fund (100.15.1570.62110) for the first year of the auditing services in FY 2016. For Action Approved on consent agenda. (A4) Resolution 2-R-16, Easement Agreement with 1571 Maple Avenue, LLC Staff recommends that the City Council adopt Resolution 2 -R-16 authorizing the City Manager to execute an easement agreement between the City and 1571 City Council Agenda January 25, 2016 Page 4 of 8 Maple Avenue, LLC. 1571 Maple Avenue, LLC has requested an easement agreement for the construction of concrete caissons to serve as structural support for the mixed use building to be constructed at 1571 Maple Avenue. The caissons will be below the surface of the City right -of-way property on the south side of Davis Street and the west side of Elmwood Avenue. For Action Approved on consent agenda. (A5) Resolution 10-R-16: Appointment of Eleanor Revelle as 7th Ward Alderman Recommend appointment of Eleanor Revelle as the 7th Ward Alderman for the remainder of the term for the 79th City Council. For Action Approved on consent agenda. (A6) Resolution 6-R-16, Approving Settlement with Advanced Disposal Staff recommends City Council adoption of Resolution 6-R-16. In 2010 and 2011, the City adopted ordinances imposing a $2.00 per ton fee on waste transferred through the waste transfer station (the “WTS”) located at 1711 Church Street. The WTS was operated by Veolia Waste Management, now known as Advanced Disposal Services (“Advanced”). In December 2011, Veolia/Advanced sued the City in Cook County Circuit Court. Under the recommended settlement, the City keeps all WTS fees paid ($1,263,247.90) since 2011. The Cook County case will be dismissed. For Action Taken off consent agenda. Held in committee until the February 8, 2016 meeting. (A7) Resolution 7-R-16, Approving Host Agreement with Advanced Disposal Staff recommends City Council adoption of Resolution 7-R-16. The recommended Host Community Agreement (“HCA”) will substantially improve the City’s relationship with Advanced and still permit the City to collect a $0.75 per ton host fee from Advanced for waste transferred through the WTS. This host fee will take effect on January 1, 2017. For Action Taken off consent agenda. Held in committee until the February 8, 2016 meeting. (A8) Ordinance 8-O-16, Repeal of Prior Waste Transfer Station Fee Ordinances and Enacting Host Community Fee with Advanced Disposal Staff recommends City Council adoption of Ordinance 8 -O-16. The City and Advanced negotiated the terms of a Host Community Agreement (Agenda Item A8) to improve operations at the transfer station. As a condition of the settlement of all claims and litigation, the City must repeal ordinances 82 -O-10 and 68-O-11. For Introduction Taken off consent agenda. Held in committee until the February 8, 2016 meeting. City Council Agenda January 25, 2016 Page 5 of 8 (A9) Ordinance 1-O-16, Increasing the Number of Class D Liquor Licenses for The Boiling Point, Inc. d/b/a Peppercorns Kitchen, 620 Davis Street Local Liquor Commissioner recommends City Council adoption of Ordinance 1 - O-16, which amends Evanston City Code of 2012 Subsection 3 -4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from forty-nine (49) to fifty (50), and permit issuance of a Class D license to The Boiling Point, Inc. d/b/a Peppercorns Kitchen (“Company”), 620 Davis Street. This ordinance was introduced at the January 11, 2016 City Council meeting. For Action Approved on consent agenda. (A10) Ordinance 2-O-16, Increasing the Number of Class D Liquor Licenses for Beeyoo Properties, LLC d/b/a La Cocinita, 1625 Chicago Avenue Local Liquor Commissioner recommends City Council adoption of Ordinance 2- O-16, which amends Evanston City Code of 2012 Subsection 3 -4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty (50) to fifty-one (51), and permit issuance of a Class D license to Be eyoo Properties, LLC d/b/a La Cocinita (“Company”), 1625 Chicago Avenue. This ordinance was introduced at the January 11, 2016 City Council meeting. For Action Approved on consent agenda. (A11) Ordinance 162-O-15, 30-Day Grace Period for the Evanston W heel Tax and Renewal Deadline Change to December 31 Staff recommends that the City Council adopt Ordinance 162-O-15, which amends Section 10-8-1 of the Evanston City Code of 2012, which states that motor vehicles registered or required to be registered with the Secretary of State to an Evanston address, must be licensed by paying an annual wheel tax. Ordinance 162-O-15 establishes a 30-day grace period for payment of the annual wheel tax. This ordinance was introduced at the January 11, 2016 City Council meeting. For Action Approved on consent agenda. PLANNING & DEVELOPMENT COMMITTEE (P1) Approval of Contract Renewal with Open Communities for 2016 Landlord Tenant Program The Housing and Homelessness Commission and staff recommend approval of a $37,500 renewal grant to Open Communities to continue the Evanston Landlord Tenant Program. The City has partnered with Open Communities to provide tenant landlord services to Evanston residents and property owners since August 1, 2011. This renewal grant would fund the continuation of services from January 1 through December 31, 2016. Funding is provided by the City’s Affordable Housing Fund, 250.21.5465.62490. For Action Approved on consent agenda. City Council Agenda January 25, 2016 Page 6 of 8 (P2) Ordinance 11-O-16, Amendment to Ordinance 119-O-15 to Alter the Approved Building Location for a 70’ Concrete Plant Enclosure for Ozinga RMC at 2525 Oakton Street City staff recommends adoption of Ordinance 11-O-16 to modify the location of the previously approved 70’ high concrete plant building where a maxi mum height of 60’ is allowed in the I3 General Industrial District (Major Variation approved on September 21, 2015) for Ozinga RMC at 2525 Oakton Street. City staff found the revised proposal meets all standards for variations. For Introduction Taken off consent agenda. Passed 8-0. (P3) Ordinance 10-O-16, Granting a Special Use for a Baseball Scoreboard at Rocky Miller Park and a Softball Scoreboard at Sharon Drysdale Field at 1501 Central Street The Zoning Board of Appeals and City staff recommend adopt ion of Ordinance 10-O-16 granting special use approval for a baseball scoreboard at Rocky Miller Park and a softball scoreboard at Sharon Drysdale Field for Northwestern University at 1501 Central Street. The applicant has complied with all zoning requirements, and meets all of the standards for a special use in the U2 University Athletic Facilities District. For Introduction Approved on consent agenda. (P4) Ordinance 6-O-16 Granting Major Zoning Relief to Convert 44 Rooming House Units to Dwelling Units with No Additional Parking at 860 Hinman Avenue The Zoning Board of Appeals and City staff recommend approval of Ordinance 6 - O-16 granting major zoning relief to convert 44 rooming house units into dwelli ng units at 860 Hinman Avenue. Staff recommends an additional condition that would allow the building’s trash dumpsters to occupy two on -site parking spaces until August of 2017 providing clear access in the alley during construction of 835 Chicago Planned Development. By August 2017, the applicant shall either find a legal on-site location for the dumpsters or apply for a parking variation for the permanent loss of two parking spaces to keep the dumpsters in their current location. Following the recommendation of the P&D Committee on January 11, 2016, the above condition is now included in Ordinance 6-O-16. This ordinance was introduced at the City Council meeting on January 11, 2016. For Action Approved on consent agenda. (P5) Ordinance 154-O-15, Zoning Ordinance Text Amendment – Addition of Rentals to the Automobile and Recreational Vehicle Sales Use The Plan Commission and staff recommend City Council adoption of the Zoning Ordinance Text Amendment to classify automobile and/or truck rental uses under Automobile and Recreational Vehicle Sales Use instead of Retail Service Establishments by updating the term “Automobile” to “Motor Vehicle” and adding “Rental” to the use name. Following the recommendation of the P&D Committee City Council Agenda January 25, 2016 Page 7 of 8 on January 11, 2016, the proposal was amended to allow the proposed Motor Vehicle and Recreation Vehicle Sales and/or Rental use only in I2 Zoning District and eliminate the existing Automobile and Recreational Vehicle Sales use from the C2 Zoning District. This ordinance was introduced at the City Council meeting on January 11, 2016. For Action Held in committee until the February 8, 2016 meeting. RULES COMMITTEE (O1) Resolution 8-R-16, Proposed Revisions to City Council Rule 9.2, 9.5, 16.4 and Deletion of Section 24 Rules Committee and staff recommend City Council adoption of Resolution 8-R- 16 revising Council Rules 9.2, and 9.5, which revise the meeting times for the Rules Committee and Humans Services Committee. Rule 16.4 is revised and Section 24 is deleted due to the Township dissolution. For Action Approved on consent agenda. (O2) Resolution 9-R-16.Dissolving the City-Chamber Liaison Committee and Repealing Resolution 25-R-93 Rules Committee and staff recommend City Council adoption of Resolution 9 -R- 16. On January 4, 2016, the Rules Committee recommended the City-Chamber Liaison Committee be dissolved. For Action Approved on consent agenda. MEETINGS SCHEDULED THROUGH MARCH 2016 Upcoming Aldermanic Committee Meetings Wed, Jan 27 6 pm Transportation/Parking Committee Wed, Jan 27 7:30 pm Economic Development Committee Wed, Jan 28 5:30 pm Emergency Telephone Board Mon, Feb 1 6 pm Human Services Committee Thurs, Feb 4 7 pm Housing & Homelessness Commission Mon, Feb 8 6 pm A&PW, P&D, City Council meetings Tues, Feb 16 7 pm Housing & Community Dev Act Committee Wed, Feb 17 6:30 pm M/W/EBE Advisory Committee Mon, Feb 22 6 pm A&PW, P&D, City Council meetings Wed, Feb 24 6 pm Transportation/Parking Committee Wed, Feb 24 7:30 pm Economic Development Committee City Council Agenda January 25, 2016 Page 8 of 8 Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.