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HomeMy WebLinkAbout09.26.16 Actions CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, September 26, 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Holmes (II) Mayor Public Announcements and Proclamations (III) City Manager Public Announcements Public Technology Institute 2016 Tech Savvy City Award Presentation on Rebuilding Evanston Project Presentation of President’s Freedom Award to Sergeant Tracy Williams by the Evanston Fourth of July Association Review of Summer Programs by City of Evanston’s Library and Parks, Recreation & Community Services Departments (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Rainey City Council Agenda September 26, 2016 Page 2 of 7 (VII) Report of the Standing Committees Administration & Public Works - Alderman Braithwaite Planning & Development - Alderman Wilson Human Services - Alderman Fiske (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting September 12, 2016 and September 19, 2016. For Action Approved on consent agenda. ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – through September 4, 2016 $ 2,815,625.53 (A2) FY2016 City of Evanston Bills – September 27, 2016 $ 3,286,013.25 For Action Approved on consent agenda. (A3.1) Purchase and Installation of Recording Studio Equipment at the Delores A. Holmes Recording Studio in Gibbs-Morrison Cultural Center from Gand Sound Installations Staff recommends that City Council award the contract to provide all recording studio equipment and installation of the Delores A. Holmes Recording Studio at Gibbs-Morrison Cultural Center to Gand Sound Installations (1107 Mark St., Elk Grove, IL 60007) in the amount of $23,223.11. In April of 2016, Northwestern University donated $25,000.00 to the Gibbs-Morrison Cultural Center to purchase equipment and instruments to outfit the recording studio. The recording studio will be named the Delores A. Holmes Recording Studio at Northwestern University’s request. Funding will be from the Gibbs-Morrison Cultural Center general fund (Account 100.30.3225.65515). For Action City Council Agenda September 26, 2016 Page 3 of 7 Approved on consent agenda. (A3.2) Change Order No. 2 to Agreement with Kovilic Construction Company, Inc. for Church Street Boat Ramp Improvements Staff recommends City Council authorize the City Manager to approve Change Order #2 for the Church Street Boat Ramp Improvements (Bid No. 15-29) which modifies the project’s completion date to December 31, 2016. There is no change to the project cost. Funding is provided from Capital Improvement Program (CIP) General Obligation Bonds (Accounts 415.26.4150.65515 – 416127 and 415.26.4150.65515 – 416456). This project was budgeted at $670,000 in FY 2015 ($470,000 in Account 416127 and $200,000 in Account 416456). For Action Approved on consent agenda. (A3.3) Change Order No. 2 to Agreement with Schroeder & Schroeder Inc. for 50/50 Sidewalk Replacement Project Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the contract for the 2016 50/50 Sidewalk Replacement Project (Bid No. 16-37) with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL 60076) in the amount of $17,501. Change Order No. 1 increased the contract amount from $200,640 to $215,660. Proposed Change Order No. 2 will increase the contract amount to $233,161. Funding for this work will be from the Neighborhood Traffic Calming and Pedestrian Safety (Account 415.40.4116.65515 – 416515) which has $100,000 budgeted in 2016. For Action Approved on consent agenda. (A3.4) Change Order No. 4 to Agreement with Nesko Electric Company for Police/Fire Headquarters Data Center - Emergency Construction Services Staff recommends City Council authorize the City Manager to approve Change Order #4 for the Police/Fire Headquarters Data Center Emergency Construction Services project which increases the contract amount from $159,708 to $171,082 and modifies the project’s completion dates to December 31, 2016. Funding for the project is provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65502 – 415179) and from E911 Funds (Account 205.22.5150.65625). This change order is funded from Facilities Contingency, which was budgeted at $200,000 in FY 2016 and has a remaining balance of $42,604. For Action Approved on consent agenda. (A3.5) Agreement with District 65 for Road Salt Sale Staff is recommending City Council authorize the City Manager to sign an agreement with Evanston School District 65 for the sale of rock salt in the amount of $56.33 per ton for the period November 15, 2016 to April 15, 2017. This price includes a 10% administration and handling fee. This price reflects a City Council Agenda September 26, 2016 Page 4 of 7 $20.38 decrease in price as the overall price of salt has decreased. For Action Approved on consent agenda. (A3.6) Agreement with District 202 for Road Salt Sale Staff is recommending City Council authorize the City Manager to sign an agreement with Evanston School District 202 for the sale of rock salt in the amount of $56.33 per ton for the period November 15, 2016 to April 15, 2017. This price includes a 10% administration and handling fee. This price reflects a $20.38 decrease in price as the overall price of salt has decreased. For Action Approved on consent agenda. (A3.7) Purchase of Trees and Planting Services for Fall Planting from Suburban Tree Consortium Staff recommends City Council approve the purchase of 70 trees and planting services for 75 trees from Suburban Tree Consortium in the amount of $32,191.60. Funding for this purchase is provided from three sources. The first is a general fund line item in the Forestry Division budget (Account 100.40.4320.65005). The total budget within this line item is $90,000 which is used for both the spring and fall planting seasons. The second source of funding is the “Replant Express” program (Account 100.40.4320.65005). This program allows residents to pay $250 to be added to our planting list immediately, rather than waiting the two years it typically takes for a replacement tree. There are twenty-three additional trees being planted through this program which generated $5,750 in payments. The third source is from donations to the I Heart Evanston Trees fund (Account 100.40.4105.53737), which has generated $5,147 so far in 2016. For Action Approved on consent agenda. (A3.8) Purchase of Subscription to Law Enforcement Policy Manual and Daily Training Bulletin Service from Lexipol Staff recommends the City Council authorize the City Manager to execute a contract for the purchase of a yearly subscription to the Law Enforcement Policy Manual and Daily Training Bulletin Service from Lexipol (6B Liberty, Suite 200, Aliso Vlejo, CA 92656). The annual subscription cost for the web-based service is $23,246.00. There is also a one-time Implementation fee of $13,110.00 to review and update our current policies. Lexipol is offering a 10% discount on the implementation fee, which would bring the cost down to $11,799.00 if an agreement is received before September 30, 2016. The expenditure for this project will be charged to Police Administration – Service Agreements/Contract (Account 100.22.2205.62509). For Action Approved on consent agenda. City Council Agenda September 26, 2016 Page 5 of 7 (A3.9) Two Year Contract with Third Millennium Associates, Inc. for Print, Mail and Fulfillment Services for Wheel Tax Renewal Process Staff recommends that the City Council authorize the City Manager to execute a 2 year contract, with 2 one year renewal options, with Third Millennium Associates, Inc. (4200 Cantera Drive, Suite 105, Warrenville, IL 60555) in the amount of $37,000 to provide City Vehicle Sticker print, mail and fulfillment services. Funding will come from the Licensing/Regulatory Supplies Fund (Account 100.15.1560.65045) with a Budget of $37,000. For Action Approved on consent agenda. (A4) Resolution 63-R-16, Lease Agreements with United States Postal Service for Parking in City Parking Garage, 1800 Maple Avenue, and City Parking Lot 25, 1612-1616 Maple Avenue Staff recommends that the City Council authorize the City Manager to enter into a lease renewal with the US Postal Service (USPS) Facilities Real Estate Division (7029 Albert Pick Road, Greensboro, N.C., 27498-1103) for the parking of Postal Service Vehicles in Lot 25, 1612-1616 Maple Avenue and the Maple Avenue Self Park, 1800 Maple Avenue. Projected total revenue for the period from 11/1/2016 – 10/31/2018 is $155,040. For Action Item held in committee until October 10, 2016 (A5) Ordinance 33-O-16, Amending City Code Title 4 to Add Chapter 22 – Building Energy and Water Use Benchmarking Ordinance City staff along with the Utilities Commission recommends that City Council move to adopt Ordinance 33-O-16 Building Energy and Water Use Benchmarking. Since the August 15, 2016 A&PW Committee meeting staff, as requested, revised ordinance section 4-22-11 reducing the penalty amount to $100 for each offense per month. Staff believes that the reduced penalty will be sufficient to compel compliance with the ordinance. For Action Removed from consent agenda Motion made to table. Motion failed 5-4 Motion made to hold Item until November 28th, 2016 meeting. Motion approved 9-0 (A6) Ordinance 120-O-16, Authorizing Sale of Surplus Fleet Vehicle Owned by the City of Evanston Staff recommends that City Council adopt Ordinance 120-O-16 which directs the City Manager to offer the sale of vehicles owned by the City through public auction at the special Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on or around Tuesday, October 25, 2016 or any other subsequent America’s Online Auction as these vehicles become available, on a timely basis, as a result of new vehicle replacements being placed into service. For Action Approved on consent agenda. City Council Agenda September 26, 2016 Page 6 of 7 (A7) Ordinance 118-O-16, Amending City Code Section 3-4-6 by Creating the New Class P-4 Liquor License Local Liquor Commissioner recommends City Council adoption of Ordinance 118-O-16, amending City Code Section 3-4-6 by creating the new Class P-4 Liquor License. The City of Evanston does not have annual liquor license tailored to craft wineries allowing the sale of wine for exclusively off-site consumption. A representative of North Shore Cider Company approached the Liquor Control Review Board requesting the addition of a new annual liquor license for such craft winery business models. Cider is defined as wine under Illinois law. Ordinance 118-O-16 allows craft wineries the sale of wine for only off-site consumption. This Ordinance imposes pertinent requirements onto craft wineries that harmonize with current craft brewery requirements. For Action Approved on consent agenda. (A8) Ordinance 113-O-16, Increasing the Number of Class R Liquor Licenses for Northwestern University Kellogg School of Management Local Liquor Commissioner recommends City Council adoption of Ordinance 113-O-16, amending Evanston City Code Subsection 3-4-6-(R) to increase the number of authorized Class R liquor licenses from two (2) to three (3) and permit issuance of a Class R license to Northwestern University d/b/a Northwestern University Kellogg School of Management at 2211 Campus Drive. For Action Approved on consent agenda. PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 123-O-16, Granting a Special Use for a Type 2 Restaurant, Viet Nom Nom, at 618 ½ Church St. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 123-O-16 granting special use approval for a Type 2 Restaurant, Viet Nom Nom, at 618 ½ Church St. in the D3 Downtown Core Development District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Wilson requests suspension of the Rules for Introduction and Action by City Council on September 26, 2016. For Introduction and Action Approved on consent agenda. (P2) Ordinance 115-O-16, Planned Development at 824-828 Noyes Street The Plan Commission and staff recommend adoption of Ordinance 115-O-16 for approval of the Planned Development at 824-828 Noyes Street. The 4-story 44- unit mixed-use residential building would have a 3,200 square foot ground floor commercial space and 35 parking spaces on site. The development includes 5 City Council Agenda September 26, 2016 Page 7 of 7 site development allowances for: 44 dwelling units; a proposed height of 52 ft.; 35 parking spaces; 5’ east side yard building setback and 1’ rear yard parking setback. For Action Removed from consent agenda. Item passes 8-1, Ald. Fiske votes no. RULES COMMITTEE (O1) Ordinance 107-O-16, Consolidating the City of Evanston Sign Review and Appeals Board into the Design and Project Review Committee City staff recommends approval of Ordinance 107-O-16 to consolidate the powers and duties of the Sign Review and Appeals Board (SRAB) into the powers and duties of the Design and Project Review Committee. The ordinance also eliminates the SRAB. For Action Approved on consent agenda. MEETINGS SCHEDULED THROUGH OCTOBER 15 2016 Upcoming Aldermanic Committee Meetings Tues, Sept 27 7:00 PM Housing & Community Development Act Committee Wed, Sept 28 6:00 PM Transportation/Parking Committee Wed, Sept 28 7:00 PM Economic Development Committee Tues, Oct 4 6:00 PM Special Executive Session Tues, Oct 4 7:00 PM Human Services Committee Thurs, Oct 6 7:00 PM Housing and Homelessness Comission Mon, Oct 10 6:00 PM A&PW, P&D, City Council meetings Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.