HomeMy WebLinkAbout042-R-23 Authorizing the City Clerk to Sign an Illinois Department of Transportation Resolution for Improvement under the Illinois Highway Code and Rebuild Illinois Program for Leon Place Reconstruction Project7/10/2023
42-R-23
A RESOLUTION
Authorizing the City Clerk to Sign an Illinois Department of Transportation
Resolution for Improvement under the Illinois Highway Code and Rebuild Illinois
Program for Leon Place Reconstruction Project
WHEREAS, in order to facilitate the free flow of traffic and ensure safety to
the motoring public, the City of Evanston and the Illinois Department of Transportation
(“IDOT”), desire to enter into an Illinois Department of Transportation Resolution for
Improvement Under the Illinois Highway Code, a copy of which is attached hereto and
incorporated herein as Exhibit 1, for Design and Construction Engineering services for
Leon Place Reconstruction Project from Simpson Street to Ridge Avenue within the City
of Evanston; and
WHEREAS, said Design & Construction Engineering services include
completing a topographic survey, preparing construction plans, specification & the cost
estimate and providing full-time resident engineering in the field during construction; and
WHEREAS, it is necessary for the City Clerk to execute the IDOT
Resolution for Improvement Under the Illinois Highway Code , allocating a portion of the
City’s One Hundred Thirty Eight Thousand Three Hundred Sixty Four Dollars
($138,364.00) in the Rebuild Illinois Grant Funds to pay for said Street Improvements;
and
WHEREAS, the City Council has determined that it is in the best interests
of the City to execute the aforementioned resolution for certain Street Improvements,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
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42-R-23
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SECTION 1: The City Clerk is hereby authorized to sign the Resolution for
Improvement under the Illinois Highway Code between the City of Evanston and IDOT,
attached hereto as Exhibit 1.
SECTION 2: The City Manager is also authorized and directed to
negotiate any additional conditions with IDOT for the City roadway construction using
the City’s Rebuild Illinois Grant Funds.
SECTION 3: That this Resolution 42-R-23 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2023
Approved as to form:
_______________________________
Nicholas E. Cummings, Corporation Counsel
July 10
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42-R-23
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EXHIBIT 1
Resolution for Improvement Under the
Illinois Highway Code
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BLR 09110 (Rev. 01/18/23)
Resolution for Improvement
Under the Illinois Highway Code
Page 1 of 1Printed06/22/2306/22/23
Resolution Type
OriginalOriginal
Resolution Number Section Number
BE IT RESOLVED, by the
Governing Body Type
CouncilCouncil of the
Local Public Agency Type
CityCity
of
Name of Local Public Agency
Evanston Illinois that the following described street(s)/road(s)/structure be improved under
the Illinois Highway Code. Work shall be done by
Contract or Day Labor
ContractContract .
NoYes
Is this project a bondable capital improvement?
For Roadway/Street Improvements:
Name of Street(s)/Road(s)
Length
(miles)Route From To
Leon Place Simpson Street Ridge Avenue
For Structures:
Name of Street(s)/Road(s)
Existing
Structure No.
Route Location Feature Crossed
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of
Design & Construction Engineering services for Leon Place reconstruction project.
2. That there is hereby appropriated the sum of
One hundred thirty eight three hundred sixty four
$138,364.00Dollars ()for the improvement of
said section from the Local Public Agency's allotment of Motor Fuel Tax funds.
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office
of the Department of Transportation.
I,
Name of Clerk Local Public Agency Type
CityCity Clerk in and for said
Local Public Agency Type
CityCity
of
Name of Local Public Agency
Evanston in the State aforesaid, and keeper of the records and files thereof, as provided by
statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by
Governing Body Type
CouncilCouncil of
Name of Local Public Agency
Evanston at a meeting held on
Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
Day
day of
Month, Year
.
.
(SEAL, if required by the LPA)Clerk Signature & Date
Approved
Regional Engineer Signature & Date
Department of Transportation
42-R-23 23-00296-00-RS
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BLR 09110 (Rev. 01/18/23)Printed 06/22/2306/22/23
Instructions for BLR 09110 - Page 1 of 2
NOTE: Form instructions should not be included when the form is submitted.
This form shall be used when a Local Public Agency (LPA) wants to construct an improvement using Motor Fuel Tax(MFT) funds. Refer to
Chapter 9 of the Bureau of Local Roads and Streets Manual (BLRS Manual)for more detailed information. For signature requirements refer
to Chapter 2, Section 3.05(b) of the BLRS Manual.
When filling out this form electronically, once a field is initially completed, fields requiring the same information will be auto-populated.
Is this project a bondable capital
improvement? Check Yes if the project was a bondable capital improvement, check no if it is not. An
example of a bondable capital project may include, but is not limited to: project development,
design, land acquisition, demolition when done in preparation for additional bondable
construction, construction engineering, reconstruction of a roadway, designed overlay
extension or new construction of roads, bridges, ramps, overpasses and underpasses, bridge
replacement and/or major bridge rehabilitation. Permanent ADA sidewalk/ramp
improvements and seeding/sodding are eligible expenditures if part of a larger capital
bondable project. A bondable capital improvement project does not mean the LPA was
required to sell bonds to fund the project, however the project did meet the criteria to be
bondable.
Resolution Number Enter the resolution number as assigned by the LPA, if applicable.
Resolution Type From the drop down box choose the type of resolution:
- Original would be used when passing a resolution for the first time for this project.
- Supplemental would be used when passing a resolution increasing appropriation above
previously passed resolutions.
- Amended would be used when a previously passed resolution is being amended.
Section Number Insert the section number of the improvement the resolution covers.
Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County;
Council for a City or Town; President and Board of Trustees for a Village or Town.
LPA Type From the drop down box choose the LPA body type. Types to choose from are:County,City,
Town or Village.
Name of LPA Insert the name of the LPA.
Contract or Day Labor From the drop down choose either Contract or Day Labor.
Roadway/Street Improvements:
Name Street/Road Insert the name of the Street/Road to be improved. For additional locations use the Add
button.
Length Insert the length of this segment of roadway being improved in miles.
Route Insert the Route Number of the road/street to be improved if applicable.
From Insert the beginning point of the improvement as it relates to the Street/Road listed to the left.
To Insert the ending point of the improvement as it relates to the Street/Road listed to the left.
Structures:
Name Street/Road Insert the name of the Street/Road on which the structure is located. For additional locations
use the Add button.
Existing Structure No. Insert the existing structure number this resolution covers, if no current structure insert n/a.
Route Insert the Route number on which the structure is located.
Location Insert the location of the structure.
Feature Crossed Insert the feature the structure crosses.
1 Insert a description of the major items of work of the proposed improvement.
2 Insert the dollar value of the resolution for the proposed improvement to be paid for with MFT
funds in words followed by in the same amount in numerical format in the ().
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BLR 09110 (Rev. 01/18/23)Printed 06/22/2306/22/23
Instructions for BLR 09110 - Page 2 of 2
Name of Clerk Insert the name of the LPA clerk.
LPA Type Insert the type of clerk based on the LPA type. Types to choose from are: County, City,
Town or Village.
Name of LPA Insert the name of the LPA.
Governing Body Type Insert the type of administrative body. choose Board for County; Council for a City or Town;
President and Board of Trustees for a Village or Town
Name of LPA Insert the name of the LPA.
Date Insert the date of the meeting.
Day Insert the day Clerk is signing the document.
Month, Year Insert the month and year of the Clerk's signature.
Seal The Clerk shall seal the document here, if required. If a seal is required, electronic signatures
should not be used.
Clerk Signature Clerk shall sign here.
Approved The Department of Transportation shall sign and date here once approved.
A minimum of three (3) certified signed originals must be submitted to the Regional Engineer's District office OR email PDF
completed form with electronic signatures to your local District LRS office.
Following IDOT's approval, distribution will be as follows:
Local Public Agency Clerk
Engineer (Municipal, Consultant or County)
District
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