Loading...
HomeMy WebLinkAboutJune 26, 2023Page 1 MINUTES June 26,2023 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON,ILLINOIS LORRAINE H.MORTON CIVIC CENTER JAMES C.LYTLE COUNCIL CHAMBERS Monday,June 26,2023 Present:Councilmember Kelly Councilmember Revelle Councilmember Harris Councilmember Reid Councilmember Nieuwsma Councilmember Geracaris Councilmember Burns (7) Absent:Councilmember Wynne Councilmember Suffredin Presiding:Mayor Daniel Biss Stephanie Mendoza City Clerk Page 2 MINUTES June 26,2023 (II)MAYOR PUBLIC ANNOUNCEMENTS &PROCLAMATIONS Mayor Daniel Biss Park and Recreation Month -July 2023 (III)CITY MANAGER PUBLIC ANNOUNCEMENTS City Manager Luke Stowe Liam Bird -Manager of Organizational Performance and Equity EC2Cs Advocates para la Acción,newest Advocates and Leaders of the Evanston Community (IV)COMMUNICATIONS:CITY CLERK City Clerk Stephanie Mendoza (V)PUBLIC COMMENT Name Agenda Item /Topic Name Agenda Item /Topic Laura Kushner P3 Patrick Hughes,Jr.Appreciation Matthew Struve SP2 Michael Vasilko A6,A13,Ryan Field Emily Jakobsen HS1 Lesley Williams SP2,P1,P2 Geoffrey Bushor SP2,P1,P2 Sara Hines HS1 Sue Loellbach SP1,P1,P4,HCDC1 Trisha Connolly SP2 Haley Guion P1 Erin Jackson P1 Written Received Public Comment (VI)SPECIAL ORDERS OF BUSINESS SP1.Evanston Ecology Center Options for Repairs and Renovation was discussed Staff sought direction from City Council regarding options for repairs and renovation of the Evanston Ecology Center. Motion:Councilmember Reid Second:Councilmember Harris For Discussion Page 3 MINUTES June 26,2023 (VI)SPECIAL ORDERS OF BUSINESS SP2.The Funding for the Housing Opportunity Development Corporation (HODC) Mixed-Use Project at 1811-1815 Church,including 33 Units of Affordable Housing was approved as amended The Housing and Community Development Committee and staff recommended approval of $4,000,000 for gap financing for the HODC mixed-use project at 1811-1815 Church Street that will provide new affordable housing units and retail/commercial space. $1,500,000 in West Evanston TIF funding,account 335.99.5870.62490.Approximately $3,300,000 is available in this fund as of June 2023. $1,500,000 of ARPA funding,account 170.99.1700.55271 $1,000,000 from the City’s Affordable Housing Fund,account 250.21.5465.65530.The AHF currently has a cash balance of approximately $2,000,000. Motion:Councilmember Reid Second:Councilmember Nieuwsma Councilmember Reid moved to change language to The city will provide gap funding “up to”:1.5 Million West Evanston TIF,1.5 Million ARPA,1 Million Affordable Housing Fund Motion:Councilmember Reid Second:Councilmember Revelle Councilmember Reid moved to table this item until end of the Council meeting Motion:Councilmember Reid Second:Councilmember Nieuwsma Motion Passed 7 -0 Ayes:Kelly,Harris,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Wynne,Suffredin Page 4 MINUTES June 26,2023 (VI)SPECIAL ORDERS OF BUSINESS SP2. (cont.) The Funding for the Housing Opportunity Development Corporation (HODC) Mixed-Use Project at 1811-1815 Church,including 33 Units of Affordable Housing was approved as amended Councilmember Reid moved to untable this item Motion:Councilmember Reid Second:Councilmember Harris Motion Passed 7 -0 Ayes:Kelly,Harris,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Wynne,Suffredin Councilmember Reid withdrew his motion to amend this item Councilmember Reid moved to change language to The city will provide gap funding “up to”:1 Million West Evanston TIF,1.5 Million ARPA,1.5 Million Affordable Housing Fund and Home Act Funds Motion:Councilmember Reid Second:Councilmember Harris Motion Passed 7 -0 Ayes:Kelly,Harris,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Wynne,Suffredin For Action Item Approved as Amended 6 -1 Ayes:Harris,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:Kelly Absent:Wynne,Suffredin CONSENT AGENDA Items A6,P1,P3,P4,HCDC1 and HS1 were removed from the Consent Agenda Motion:Councilmember Reid Second:Councilmember Harris For Action Items Approved 7 -0 Ayes:Kelly,Harris,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Wynne,Suffredin Page 5 MINUTES June 26,2023 (VII)CONSENT AGENDA -CITY COUNCIL MINUTES M1.The Minutes of the Regular City Council Meeting of June 12,2023 were approved Staff recommended the approval of the Minutes of the Regular City Council meeting of June 12,2023. For Action Approved on Consent Agenda (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A1.City of Evanston Payroll,Bills List,and Credit Card Activity was approved Staff recommended City Council approval of the City of Evanston Payroll for the period of May 22,2023,through June 4,2023,in the amount of $3,182,986.34 and the Bills List for June 27,2023,in the amount of $3,788,307.24. For Action Approved on Consent Agenda A2.A Single-Source Purchase from TAPCO Traffic &Parking Control Company,Inc.of LED Solar-Powered Pedestrian Crosswalk Blinker Warning Signs was approved Staff recommended that City Council authorize a single-source purchase from the TAPCO Traffic &Parking Control Company,Inc.(5100 W.Brown Deer Road,Brown Deer,WI 53223)for LED Solar-Powered Pedestrian Crosswalk Blinker Warning signs in the amount of $71,835.28.A single-source purchase requires a two-thirds vote of the Councilmembers. This project will be funded from ARPA Funds designated for safety treatments at crosswalks (Account 170.99.1700.55251).$300,000 was allocated for this project,all of which is remaining. For Action Approved on Consent Agenda Page 6 MINUTES June 26,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A3.A Contract Award with Capitol Cement Co.,Inc.for the 2023 Alley Improvements (Bid No.23-27)was approved Staff recommended that City Council authorize the City Manager to execute an agreement with Capitol Cement Co.,Inc.(6231 North Pulaski Road,Chicago,IL 60646) for the 2023 Alley Improvements (Bid No.23-27)in the amount of $1,317,934.00. Funding is provided from the Waste Transfer Settlement (WTS)Fund in the amount of $329,212.00;the Community Development Block Grant (CDBG)Fund in the amount of $460,000.00;the Chicago-Main Tax Increment Finance (TIF)Fund in the amount of $310,000.00;the Sewer Fund in the amount of $152,872.00;and the 2023 General Obligation (GO)Bond Fund in the amount of $65,850.00. For Action Approved on Consent Agenda A4.A Contract with Terra Engineering for Engineering Services for Sidewalk Improvement Related to Safe Routes to School Grant (RFQ 23-18)was approved Staff recommended that City Council authorize the City Manager to execute a contract with Terra Engineering,LTD (225 West Ohio Street,4th Floor,Chicago,IL 60654)to provide engineering services for the sidewalk improvement project related to the Safe Routes to School Grant (RFQ 23-18)in the amount of $65,207. This project will be funded from the Capital Improvement Fund 2023 General Obligation Bonds in the amount of $65,207 (Account 415.40.4123.62145 -423014). For Action Approved on Consent Agenda A5.A Contract with St.Francis Crematory &Kennels,Inc.for Dead Animal Collection was approved Staff recommended that the City Council authorize the City Manager to execute a contract with St.Francis Crematory &Kennels,Inc.(6N441 Catalpa Avenue,Wood Dale, Illinois 60191)for dead animal collection in the amount of $121,860.00. This contract is not budgeted.Funding will be provided by the General Fund through the Police Department,Animal Control Division (Account 100.22.2280.62509),which will require a budget increase of $40,000 in FY 2023 and an increase of $82,000 in FY 2024. For Action Approved on Consent Agenda Page 7 MINUTES June 26,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A6.A Purchase of One (1)2023 Nissan Rogue for the Parking Enforcement Division of the Administrative Services Department was approved Staff recommended the City Council authorize the City Manager to enter into a purchase agreement with Autobarn Nissan Inc.(2201 Autobarn Place,Evanston,IL 60202)in the amount of $33,772.26 for one (1)2023 Nissan Rogue as a replacement for an existing vehicle #115 for the Parking Enforcement Division of the Administrative Services Department. Funding for one (1)2023 Nissan Rogue will be from the Automotive Equipment Fund (Account 601.19.7780.65550)in the amount of $33,772.26,which has a FY 2023 budgeted amount of $2,700,000.00.This expenditure represents 1.25%of this budgeted amount. Motion:Councilmember Nieuwsma Second:Councilmember Harris For Action Item Approved 6 -0 Ayes:Kelly,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Harris,Wynne,Suffredin A7.The Repair of the Evanston Fire Department Ladder Truck #311 was approved Staff requested the City Council authorize the City Manager to approve automotive work in the amount of $39,054.65 to MacQueen Emergency (1125 7th Street East,St.Paul, MN 55106)for the inspection and preventative maintenance repairs to Ladder Truck #311. Funding for this repair will be from the Fleet Services Fund,Materials to Maintain Autos Account (600.19.7710.655060)in the amount of $39,054.65,which has a FY 2023 budgeted amount of $1,155,2520.00 with an unencumbered balance of $448,118.83. For Action Approved on Consent Agenda Page 8 MINUTES June 26,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A8.A Sole Source Renewal of VMware ESXi Licensing -3yr Subscription to VSphere+ was approved Staff recommended the City Council authorize a three-year renewal for support and licensing of VMware ESXi systems and VSphere+software from Dell Technologies (One Dell Way,Mail Stop 8129,Round Rock,TX 78682)in the amount of $26,902.40.A sole-source purchase requires a 2/3 vote of the Councilmembers. This expense will be charged to IT account 100.19.1932.62340 (IT Computer Software) which has a FY 2023 budgeted amount of $1,420,000.00 and a year-to-date balance of $861,012.82. For Action Approved on Consent Agenda A9.A Sole Source Purchase from Kovilic Construction Co.,Inc.for Dock Repairs was approved Staff recommended the sole source purchase from Kovilic Construction,Inc.(3721 Carnation Ave.,Franklin Park,IL 60131)for repairs to Church Street Harbor dock for $27,500.00.A Sole Source purchase requires a two-thirds vote of the Councilmembers. This purchase will be split three ways between the Fire Department,Parks and Recreation,and Administrative Services (Fleet and Facilities).Fire:100.23.2325.65090, PRCS:100.30.3065.65150,Administrative Services:100.19.1950.65050. For Action Approved on Consent Agenda A10.A Sole Source purchase from Stryker Sales Corporation for three LUCAS devices was approved Staff recommended the sole source purchase from Stryker Sales Corporation (P.O.Box 93308,Chicago,IL 60673)for three LUCAS devices and related parts for $56,876.85. A sole source purchase requires a two-thirds vote of the Councilmembers. This expense will be charged to the Fire Suppression Budget using GL 100.23.2315.65075,which has a 2023 Budget of $20,000.000 with a remaining budget of $15,010.18 YTD.This expense will also be offset by revenue of $56,876.85 from a grant which EFD received from the Evanston First Responder Foundation (EFRF)in Spring 2023. For Action Approved on Consent Agenda Page 9 MINUTES June 26,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A11.The Amendment No.3 of the Contract with Kimley-Horn (RFQ 19-58)for the Traffic Signal Coordination and Timing Engineering Services was approved Staff recommended that City Council authorize the City Manager to execute Amendment No.3 to the contract with Kimley-Horn (4201 Winfield Road,Suite 600,Warrenville,IL 60555)to provide Signal Coordination and Timing (SCAT)engineering services for the 28 interconnected traffic signals on the Ridge Avenue/Asbury Avenue/Davis Street/Church Street System and on the Ridge Avenue/Emerson Street/Green Bay Road System in the amount $109,688. The project will be funded from the Capital Improvement Fund 2023 General Obligation Bonds. For Action Approved on Consent Agenda A12.A Change Order No.3 to Contract with Bodala,LLC,dba Central Rug &Carpet for Interior Renovations at Lovelace Park Field House (Bid 22-67)was approved Staff recommended that City Council authorize the City Manager to execute Change Order No.3 to the contract with Bodala,LLC,dba Central Rug &Carpet (3006 Central Street,Evanston,Illinois)for the Interior Renovations at Lovelace Park Field House (Bid 22-67)in the amount of $914.00.This will increase the overall contract amount from $269,449 to $270,363. Funding will be provided through the Capital Improvement Fund 2022 General Obligation Bond Fund (Account 415.40.4122.65515 -622005),which was budgeted at $300,000 with $30,551 remaining. For Action Approved on Consent Agenda A13.Ordinance 62-O-23,Amending Title 1,Chapter 17,Section 1 "Purchases of Goods or Services"was approved for introduction Recommendation to the City Council of Passage of Ordinance 62-O-23 Amending Title 1,Chapter 17,Section 1 "Purchases of Goods or Services." For Action Approved on Consent Agenda for Introduction Page 10 MINUTES June 26,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A14.Ordinance 52-O-23 Amending City Code Section 10-11-10 "Limited Parking"was adopted Councilmember Nieuwsma and Staff recommended the adoption of Ordinance 52-O-23 amending Title 10,Chapter 11,Section 10 Schedule X(F)(8)“Limited Parking”to remove approximately four spaces designated as District F permit required spaces. For Action Adopted on Consent Agenda A15.Ordinance 53-O-23,Authorizing the City Manager to Negotiate the Sale Of City-Owned Real Property Located East of 2137 Crawford Avenue was adopted Staff recommended City Council adopt Ordinance 53-O-23,Authorizing the City Manager to Negotiate the Sale Of City-Owned Real Property Located East of 2137 Crawford Avenue.A two-thirds of the Councilmembers is required for adoption of this ordinance. For Action Adopted on Consent Agenda A16.Ordinance 59-O-23,Amending City Code Section 10-11-18 "Residents Parking Only Districts"was adopted Councilmember Revelle and staff recommended the adoption of Ordinance 59-O-23, Amending City Code Section 10-11-18 "Residents Parking Only Districts"to add the residences on 1600-1800 Central St,not including properties designated as Transit-Oriented Developments,as residents eligible to purchase permits. For Action Adopted on Consent Agenda Page 11 MINUTES June 26,2023 (IX)CONSENT AGENDA -PLANNING &DEVELOPMENT COMMITTEE P1.Resolution 22-R-23,Approving a Plat of Subdivision for 1801-1815 Church Street and 1708-1710 Darrow Avenue,for the Mt.Pisgah Subdivision was held until July 10,2023 Staff recommended approval of Resolution 22-R-23,Approving a Plat of Subdivision for 1801-1815 Church Street and 1708-1710 Darrow Avenue for the Mr.Pisgah subdivision. Motion:Councilmember Nieuwsma Second:Councilmember Reid Councilmember Kelly moved to hold this item until July 10,2023 Motion:Councilmember Kelly Second:Councilmember Revelle Councilmember Reid moved to overturn the hold Motion:Councilmember Reid Second:Councilmember Burns Motion Failed 2 -5 Ayes:Reid,Geracaris Nayes:Kelly,Harris,Nieuwsma,Burns,Revelle Absent:Wynne,Suffredin For Action Held Until July 10,2023 P2.Ordinance 55-O-23,granting a Special Use Permit for a Convenience Store,at 831 Foster Street in the B1 Business District was approved for introduction The Land Use Commission recommended the adoption of Ordinance 55-O-23 granting a Special Use Permit for a Convenience Store at 831 Foster Street in the B1 Business District.The applicant has complied with all zoning requirements and meets all of the Standards for Special Use for this district. For Introduction Approved on Consent Agenda for Introduction Page 12 MINUTES June 26,2023 (IX)CONSENT AGENDA -PLANNING &DEVELOPMENT COMMITTEE P3.Ordinance 60-O-23,Granting a Special Use for a Planned Development with Site Development Allowances at 1621-31 Chicago Avenue in the D4 Downtown Transition District failed The Land Use Commission recommended denial of Ordinance 60-O-23,which grants a Special Use for a Planned Development to construct a 15-story,165-foot tall,mixed-use building with approximately 7,200 square feet of ground floor commercial,140 dwelling units,and 57 parking stalls within a two-level parking garage in the D4 Downtown Transition District. Motion:Councilmember Nieuwsma Second:None For Introduction Failed P4.Ordinance 51-O-23 Authorizing the Sale Of City-Owned Real Property at 1805 Church Street,1708 Darrow Avenue,and 1710 Darrow Avenue,Evanston,Illinois was held until July 10,2023 Staff recommended approval of Ordinance 51-O-23,authorizing the City Manager to execute a sale contract for City-owned real property located at 1805 Church Street,1708 Darrow Avenue,and 1710 Darrow Avenue,to Housing Opportunity Development Corporation (“HODC”)for a mixeduse development with 33 units of affordable housing. A two-thirds of the Councilmembers is required for adoption of this ordinance. Motion:Councilmember Nieuwsma Second:Councilmember Reid Councilmember Kelly moved to hold this item until July 10,2023 Motion:Councilmember Kelly Second:Councilmember Revelle Councilmember Reid moved to overturn the hold Motion:Councilmember Reid Second:Councilmember Burns Motion Failed 2 -5 Ayes:Reid,Geracaris Nayes:Kelly,Harris,Nieuwsma,Burns,Revelle Absent:Wynne,Suffredin For Action Held Until July 10,2023 Page 13 MINUTES June 26,2023 (X)CONSENT AGENDA -HOUSING &COMMUNITY DEVELOPMENT COMMITTEE HCDC1.Ordinance 49-O-23,Amending City Code Section 4-18-3 Concerning the Demolition Tax was adopted The Housing and Community Development Committee recommended City Council approval of Ordinance 49-O-23,amending City Code Section 4-18-3,the Demolition Tax Code,to increase the amount of the Demolition Tax. Motion:Councilmember Nieuwsma Second:Councilmember Reid For Action Item Adopted 7 -0 Ayes:Kelly,Harris,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Wynne,Suffredin (XI)CONSENT AGENDA -HUMAN SERVICES COMMITTEE HS1.Ordinance 57-O-23,Amending City Code Section 9-8,Creating the “Safe Storage Act”was adopted Mayor Biss and the Human Services Committee recommended the adoption of Ordinance 57-O-23,amending City Code Title 9,Chapter 8,Creating the "Safe Storage Act." Motion:Councilmember Reid Second:Councilmember Harris For Action Item Adopted 7 -0 Ayes:Kelly,Harris,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Wynne,Suffredin (XII)CONSENT AGENDA -RULES COMMITTEE R1.Ordinance 58-O-23,Amending Title 1,Chapter 13,Section 4,"Wards and Precincts"of the Evanston City Code was adopted The Redistricting Committee and the Rules Committee recommended the Adoption of Ordinance 58-O-23,Amending Title 1,Chapter 13,Section 4,"Wards and Precincts"of the Evanston City Code. For Action Adopted on Consent Agenda Page 14 MINUTES June 26,2023 (XIII)APPOINTMENTS AP1.Approval of Appointments and Reappointments to Boards,Commissions,and Committees was approved The Mayor recommended City Council approval of the appointments of Chloe Thurston to the Housing &Community Development Committee,Renee Phillips to the Social Services Committee,Catie Huggins and Michelle Mills to the Library Board,Rachel Schwimmer to the Citizen Police Review Commission,Richard Cándida-Smith to the Evanston Arts Council,Joshua Bowes-Carlson to the Preservation Commission,and the reappointments of Tracy Fulce to the Library Board,and Adrienne B.Allen to the Commission of Aging and Disabilities. For Action Approved on Consent Agenda (XIV)CALL OF THE WARDS Ward 1:1st Ward Public Safety Meeting July 6 Graduate Hotel 4:00 p.m. Ward 2:Street Naming for Chief Logan June 24 Recycling July 8 ETHS 9:00 a.m.-12:00 p.m. 2nd Ward Meeting July 13 Parasol Room 7:00 p.m. Ward 3:Absent Ward 4:4th Ward Office Hours July 8 Fountain Square 10:00 a.m.-12:00 p.m. 4th Ward Meeting July 11 Robert Crown 7:00 p.m. Ward 5:No Report Ward 6:Absent Ward 7:7th Ward Meeting June 27 Parasol Room 7:00 p.m. Page 15 MINUTES June 26,2023 (XIV)CALL OF THE WARDS Ward 8:Councilmember Reid moved item P3 Ordinance 60-O-23,Granting a Special Use for a Planned Development with Site Development Allowances at 1621-31 Chicago Avenue in the D4 Downtown Transition District Motion:Councilmember Reid Second:Councilmember Burns Councilmember Reid moved to table item P3 until September 26,2023 Motion:Councilmember Reid Second:Councilmember Burns Motion Failed 3 -4 Ayes:Burns,Reid,Geracaris Nayes:Kelly,Harris,Nieuwsma,Revelle Absent:Wynne,Suffredin Councilmember Reid moved to withdraw his motion to move item P3 8th Ward Meeting June 29;Need for more affordable housing Ward 9:Community Responder Town Hall June 27 Ecology Center 5:00 p.m.-7:00 p.m. (XV)EXECUTIVE SESSION Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a)to discuss agenda items regarding litigation,building safety,minutes review,and security procedures.The agenda items are permitted subjects to be considered in Executive Session and are enumerated exceptions under the Open Meetings Act,with the exceptions being 5 ILCS 120/2(a)(c)2,(c)8,(c)11,and (c)21. Motion:Councilmember Nieuwsma Second:Councilmember Reid Convene into Executive Session at 10:39 p.m. Motion Passed 6 -0 Ayes:Kelly,Harris,Nieuwsma,Revelle,Reid,Geracaris Nayes:None Absent:Wynne,Burns,Suffredin (XVI)ADJOURNMENT Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the meeting was adjourned at 12:20 a.m.Tuesday,June 27.