HomeMy WebLinkAboutJuly 10, 2023Page 1 ACTIONS July 10,2023
CITY COUNCIL ACTIONS
City Council
Monday,July 10,2023
Lorraine H.Morton Civic Center,James C.Lytle City Council Chambers,Room 2800
6:30 P.M.
Absent:Geracaris
Motions resulting from City Council -Jul 10 2023
Item Item Description Motion Disposition
M1.The Minutes of the Regular City Council
Meeting of June 26,2023
Staff recommended the approval of the Minutes of the
Regular City Council meeting of June 26,2023.
Approved on
Consent Agenda
for Action
8 -0
Absent:Geracaris
A1.City of Evanston Payroll,Bills List,and
Credit Card Activity
Staff recommended City Council approval of the City
of Evanston Payroll for the period of June 5,2023,
through June 18,2023,in the amount of
$3,682,033.56 and the Bills List for July 11,2023,in
the amount of $4,379,004.06 and credit card activity
for the period ending May 26,2023,in the amount of
$291,392.01.
Approved on
Consent Agenda
for Action
8 -0
Absent:Geracaris
Page 2 ACTIONS July 10,2023
Item Item Description Motion Disposition
A2.BMO Harris Amazon Credit Card Activity Staff recommended approval of the City of Evanston’s
BMO Harris Amazon Credit Card Activity for the
period ending May 26,2023,in the amount of
$19,543.56.
Approved for
Action
6 -0 -1
Ayes:Kelly,Wynne,
Nieuwsma,Burns,
Revelle,Reid
Nays:None
Abstain:Suffredin
Absent:Harris,
Gerarcaris
A3.A Sole-Source,Three-Year Agreement
with Rubicon Global LLC for the
RUBICON SmartCity Digital Waste
Solution Software
Staff recommended the City Council authorize the
City Manager to execute a sole-source,three-year
agreement with Rubicon Global LLC 335 Madison
Ave,Floor 4,New York,NY,10017)for the purchase
of RUBICON SmartCity digital waste solution software
in the amount of $64,720.00.A sole-source purchase
requires a 2/3 vote of the Councilmembers.
Funding is provided from the Solid Waste Fund (SWF)
(Account 520.40.4310.62509)Service
Agreements/Contracts.This purchase is budgeted for
$28,240.00 in FY2023 and $18,240.00 in FY2024 and
FY2025.Yearly cellular service of $4,800.00 will be
provided from (Account 520.40.4310.64540)
Telecommunications-Wireless.The purchase of ten
(10)tablets for $5,499.90 will be purchased from
(Account 520.40.4310.65555)Personal Computer
Equipment.
Approved on
Consent Agenda
for Action
8 -0
Absent:Geracaris
Page 3 ACTIONS July 10,2023
Item Item Description Motion Disposition
A4.A Three-Year,Sole-Source Agreement
with Invoice Cloud for the
Software-as-a-Service (SaaS)Electronic
Bill Presentment and Payment Platform
Staff recommended the City Council authorize the
City Manager to execute a three-year,sole-source
agreement with Invoice Cloud (30 Braintree,Hill
Office Park,Suite 303,Braintree,MA 02184)for the
Software-as-a-Service (SaaS)Electronic Bill
Presentment and Payment Platform (EBPP)in the
amount of $205,833.00.This contract includes two
optional 1-year extensions.A sole source purchase
requires a 2/3 vote of the Councilmembers.
Funding is provided by the Water Fund,Other
Operations Business Unit (Account
510.40.4225.62340),which has an approved FY 2023
budget of $254,000 and a YTD balance of
$150,870.00.
Approved on
Consent Agenda
for Action
8 -0
Absent:Geracaris
A5.An Agreement with Studio AH,LLC dba
HPZS for Consulting Services Related to
the Ecology Center Renovation (RFP
22-51)
Staff recommended the City Council authorize the
City Manager to execute an agreement with Studio
AH,LLC dba HPZS (213 W.Institute Place,Suite
502,Chicago,Illinois 60610)for consulting services
related to the Ecology Center Renovation (RFP
22-51)in the amount of $248,532.12.
Funding will be from the Capital Improvement Fund
2018 General Obligation Bond in the amount of
$20,032 and from the 2022 General Obligation Bond
in the amount of $228,500.
Approved on
Consent Agenda
for Action
8 -0
Absent:Geracaris
Page 4 ACTIONS July 10,2023
Item Item Description Motion Disposition
A6.Contract Award to HDR-A for the
Comprehensive Plan and Zoning Code
(RFP No.23-32
The City Council discussed and directed staff to issue
a Request for Proposals to rewrite the City's
Comprehensive Plan and Zoning Code.Proposals
were received from four firms and evaluated in
accordance with the City's purchasing manual.Staff
requests the City Council approve a contract with
HDR-A in the amount of $750,000 to complete this
effort.
Funding will be provided by the American Rescue
Plan Act (ARPA),account 170.99.9963.62236.
Approved on
Consent Agenda
for Action
8 -0
Absent:Geracaris
A7.Participation in the “Putting Assets to
Work”Incubator
Staff recommended City Council approval to accept
an invitation to participate in the nonpartisan “Putting
Assets to Work Incubator.”The City will need to
provide a total of $125,000 matching requirements.At
the end of the program,the City will receive an asset
map that catalogs all public real estate assets and a
strategy to utilize our public facilities better,help meet
CARP goals,and provide guidance on the potential
for converting or retrofitting,or sharing space for
housing development.
Funding will be from the City Manager ’s Office,
Service/Agreements/Contracts (100.15.1505.62509)
which has a FY23 budget of $210,000 and a
remaining balance of $82,842.The remaining cost will
be provided by the City Manager ’s Office Regular Pay
account (100.15.1505.61010),which is projected to
be significantly under budget.The account has an
FY23 approved budget of $1,019,625,of which only
37%is spent,and has a remaining balance of
$637,464.
Approved on
Consent Agenda
for Action
8 -0
Absent:Geracaris
Page 5 ACTIONS July 10,2023
Item Item Description Motion Disposition
A8.Expression of Interest by Shell Equilon
Enterprises LLC to Install Electric Vehicle
Charging Stations in Public Parking
Facilities
Staff recommended the City Council authorize the
City Manager to execute an Expression of Interest
with Shell Equilon Enterprises LLC to Install Electric
Vehicle Charging Stations in Public Parking Facilities.
Approved on
Consent Agenda
for Action
8 -0
Absent:Geracaris
A9.Resolution 42-R-23,Authorizing the City
Clerk to Sign an Illinois Department of
Transportation Resolution for
Improvement under the Illinois Highway
Code and Rebuild Illinois for Leon Place
Reconstruction Project
Staff recommended City Council adoption of
Resolution 42-R-23,Authorizing the City Clerk to Sign
an Illinois Department of Transportation Resolution for
Improvement under the Illinois Highway Code and
Rebuild Illinois Program for Leon Place
Reconstruction Project.
Funding will be provided from Rebuild Illinois Funds in
the Motor Fuel Tax (MFT)Fund (Account
200.40.5105.62145 -423015)in the amount of
$138,364.This project is not budgeted,but there is
available funding in the amount of $979,142.
Approved on
Consent Agenda
for Action
8 -0
Absent:Geracaris
A10.Resolution 43-R-23,Approving the
Release of Closed Session Minutes
Staff recommended the City Council adopt Resolution
43-R-23,releasing the closed session minutes listed
on Exhibit A to the Resolution.
Approved on
Consent Agenda
for Action
8 -0
Absent:Geracaris
Page 6 ACTIONS July 10,2023
Item Item Description Motion Disposition
A11.Resolution 44-R-23,Authorizing the
Settlement and Release of All Claims in
Daley v.City of Evanston
Staff recommended approval of Resolution 44-R-23,
authorizing the City of Evanston to issue a settlement
payment pursuant to a settlement agreement and
release in Daley v.City of Evanston (EEOC Charge
440-2023-03456 and IDHR Charge 2023CF0729).
Funding will be provided from the Insurance Fund
Settlement Costs -Liability (Account
605.99.7800.62260)
Approved on
Consent Agenda
for Action
8 -0
Absent:Geracaris
A12.Ordinance 63-O-23,Amending City Code
Section 3-4-6(P-2)to Allow the Limited
Service of Wine and Craft Cocktails at
Craft Breweries
The Liquor Control Review Board recommended
Adoption of Ordinance 63-O-23,Amending City Code
Section 3-4-6(P-2)to Allow the Limited Service of
Wine and Craft Cocktails by Craft Breweries.
Approved for
Introduction
8 -0
Absent:Geracaris
A13.Ordinance 64-O-23,Amending City Code
Section 3-4-6(R-1)to Prohibit the Service
of Alcohol in Glass or Plastic Containers
The Liquor Control Review Board recommended City
Council approval of Ordinance 64-O-23,amending
City Code Section 3-4-6(R-1)to prohibit the service of
alcohol in glass or plastic containers.
Approved on
Consent Agenda
for Introduction
8 -0
Absent:Geracaris
A14.Ordinance 66-O-23 Amending City Code
Section 10-11-12 "Parking Meter Zones"
and Section 10-11-7 "Passenger Loading
Zones,Public Carrier Stops and Stands"
Councilmember Revelle recommended that the
Administration and Public Works Committee and City
Council approve amending Title 10,Chapter 11,
Section 12 Schedule XII (B)of the Evanston city code
(“Parking Meter Zones”)to add metered spaces on
the 1700 block of Central St.to the 4-hour max limit
portion of the code,and Title 10,Chapter 11,Section
7 “Loading Zones”to create a new “Medical Loading
Zone”at 1732 Central St.,between the hours of 7:00
am -5:00 pm,Monday -Friday.
Approved on
Consent Agenda
for Introduction
8 -0
Absent:Geracaris
Page 7 ACTIONS July 10,2023
Item Item Description Motion Disposition
A15.Ordinance 62-O-23,Amending Title 1,
Chapter 17,Section 1 "Purchases of
Goods or Services"
Recommendation to the City Council of Passage of
Ordinance 62-O-23 Amending Title 1,Chapter 17,
Section 1 "Purchases of Goods or Services"
Approved on
Consent Agenda
for Adoption
8 -0
Absent:Geracaris
P1.Ordinance 15-O-23,Amending Title 7,
Chapter 8 Concerning the Protection of
Trees on Private Property
The Environment Board recommended City Council
approval of Ordinance 15-O-23,Amending Title 7,
Chapter 8,Concerning the Protection of Private
Trees.
Held in the
Planning and
Development
Committee
P2.Ordinances 68-O-23 and 69-O-23
Amending Title 6 of the City Code with an
Omnibus Text Amendment Package to
Provide Clarifications and Updates to the
Zoning Ordinance
The Land Use Commission recommended the
adoption of Ordinances 68-O-23 and 69-O-23,an
Omnibus Text Amendment Package to clarify and
update regulations in the Zoning Code pertaining to
signs,Transit Oriented Development (TOD)areas,
unique adaptive uses,accessory structures,loading
berths,patios and terraces,mixed-use markets,and
adjustments to development plans.These text
amendments were identified and referred by the Land
Use Commission to address current zoning and land
use issues that need clarification and updating
immediately and that should not wait for the new
Zoning Ordinance and Comprehensive Plan.The
proposed Zoning Ordinance clarifications and updates
meet the Standards for Approval for text
amendments.
Approved for
Introduction as
Amended in the
Planning and
Development
Committee
8 -0
Absent:Geracaris
Page 8 ACTIONS July 10,2023
Item Item Description Motion Disposition
P3.Resolution 22-R-23,Approving a Plat of
Subdivision for 1801-1815 Church Street
and 1708-1710 Darrow Avenue for the Mt.
Pisgah Subdivision
Staff recommended approval of Resolution 22-R-23,
Approving a Plat of Subdivision for 1801-1815 Church
Street and 1708-1710 Darrow Avenue for the Mt.
Pisgah subdivision.
Approved for
Action
6 -2
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Revelle,
Reid
Nays:Kelly,
Suffredin
Absent:Geracaris
P4.Ordinance 51-O-23 Authorizing the Sale
Of City-Owned Real Property at 1805
Church Street,1708 Darrow Avenue,and
1710 Darrow Avenue,Evanston,Illinois
Staff recommended approval of Ordinance 51-O-23,
authorizing the City Manager to execute a sale
contract for City-owned real property located at 1805
Church Street,1708 Darrow Avenue,and 1710
Darrow Avenue,to Housing Opportunity Development
Corporation (“HODC”)for a mixeduse development
with 33 units of affordable housing.
A 2/3 majority vote of the Councilmembers is required
for adoption of this ordinance.
Approved for
Adoption
6 -2
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Revelle,
Reid
Nays:Kelly,
Suffredin
Absent:Geracaris
P5.Ordinance 55-O-23,granting a Special
Use Permit for a Convenience Store at
831 Foster Street in the B1 Business
District
The Land Use Commission recommended the
adoption of Ordinance 55-O-23 granting a Special
Use Permit for a Convenience Store at 831 Foster
Street in the B1 Business District.The applicant has
complied with all zoning requirements and meets all
of the Standards for Special Use for this district.
Approved on
Consent Agenda
for Adoption
8 -0
Absent:Geracaris
Page 9 ACTIONS July 10,2023
Item Item Description Motion Disposition
HS1.Ordinance 2-O-23,Amending the City
Code,"Creating Title 12 "Consumer
Protections"Chapter 1,Cashless
Establishments Prohibited
Staff provided City Council with the following
information to consider Ordinance 2-O-23,Amending
the City Code,"Creating Title 12 "Consumer
Protections"Chapter 1,Cashless Establishments
Prohibited.
Tabled until
January 8,2024