HomeMy WebLinkAboutJuly 10, 2023AGENDA
City Council
Monday, July 10, 2023
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:30 PM
Administration & Public Works Committee begins at 5:00pm
Planning & Development Committee begins at 5:30pm
City Council convenes at 6:30pm or the conclusion of Planning & Development Committee
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(I)ROLL CALL - COUNCILMEMBER GARACARIS
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their a on addressed be to topic or item agenda the and name non-agenda
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Councilmembers Public is Comment Comment. during respond not do Public
intended to foster dialogue in a respectful and civil manner. Any person who makes
such remarks, or who utters loud, threatening, personal or abusive language, or
engages disrupts, otherwise or disturbs which conduct disorderly other any in
impedes the orderly conduct of a meeting shall, at the discretion of the mayor or
presiding officer, be barred from further participation during that meeting. Public
comments are requested to be made with these guidelines in mind.
(VI)CONSENT AGENDA - CITY COUNCIL MINUTES
M1.Approval of the Minutes of the Regular City Council meeting of
June 26, 2023
Staff recommends the approval of the Minutes of the Regular City
Council meeting of June 26, 2023
For Action
Approval of the Minutes of the Regular City Council meeting of June 26,
2023
11 - 26
(VII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
Staff recommends City Council approval of the City of Evanston Payroll
for the period of June 5, 2023, through June 18, 2023, in the amount of
$3,682,033.56 and the Bills List for July 11, 2023, in the amount of
$4,379,004.06 and credit card activity for the period ending May 26,
2023, in the amount of $291,392.01
For Action
Approval of the City of Evanston Payroll and Bills List
27
A2.Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris
Amazon Credit Card Activity for the period ending May 26, 2023, in the
amount of $19,543.56.
For Action
Approval of BMO Harris Amazon Credit Card Activity
28 - 30
A3.Approval for a Sole-Source, Three-Year Agreement with Rubicon
Global LLC for the RUBICON SmartCity Digital Waste Solution
Software
Staff recommends the City Council authorize the City Manager to
execute a sole-source, three-year agreement with Rubicon Global LLC
(335 Madison Ave, Floor 4, New York, NY, 10017) for the purchase of
RUBICON SmartCity digital waste solution software in the amount of
$64,720.00. A sole-source purchase requires a 2/3 vote of the
Councilmembers.
Funding (Account Fund Waste Solid (SWF) from provided is the
520.40.4310.62509) Service Agreements/Contracts. This purchase is
budgeted for $28,240.00 in FY2023 and $18,240.00 in FY2024 and
FY2025. Yearly cellular service of $4,800.00 will be provided from
(Account 520.40.4310.64540) Telecommunications-Wireless. The
purchase of ten (10) tablets for $5,499.90 will be purchased from
(Account 520.40.4310.65555) Personal Computer Equipment.
For Action
Approval for a Sole-Source, Three-Year Agreement with Rubicon Global
LLC for the RUBICON SmartCity Digital Waste Solution Software
31 - 51
A4.Approval of a Three-Year, Sole-Source Agreement with Invoice
Cloud for the Software-as-a-Service (SaaS) Electronic Bill
Presentment and Payment Platform
Staff recommends the City Council authorize the City Manager to
execute a three-year, sole-source agreement with Invoice Cloud (30
Braintree, Hill Office Park, Suite 303, Braintree, MA 02184) for the
Software-as-a-Service (SaaS) Electronic Bill Presentment and Payment
Platform (EBPP) in the amount of $205,833.00. This contract includes
two optional 1-year extensions. A sole source purchase requires a 2/3
vote of the Councilmembers.
Funding is provided by the Water Fund, Other Operations Business Unit
(Account 510.40.4225.62340), which has an approved FY 2023 budget
of $254,000 and a YTD balance of $150,870.00.
For Action
Approval of a Three-Year, Sole-Source Agreement with Invoice Cloud
for the Software-as-a-Service (SaaS) Electronic Bill Presentment and
Payment Platform
52 - 54
A5.Approval of an Agreement with Studio AH, LLC dba HPZS for
Consulting Services Related to the Ecology Center Renovation
(RFP 22-51)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Studio AH, LLC dba HPZS (213 W. Institute
Place, Suite 502, Chicago, Illinois 60610) for consulting services related
to amount of the Center 22-51) (RFP Renovation Ecology the in
$248,532.12.
Funding will be from the Capital Improvement Fund 2018 General
Obligation Bond in the amount of $20,032 and from the 2022 General
Obligation Bond in the amount of $228,500. A detailed breakdown of
funding is included in the attached memo.
For Action
Approval of an Agreement with Studio AH, LLC dba HPZS for
Consulting Services Related to the Ecology Center Renovation (RFP
22-51)
55 - 58
A6.Approval of Contract Award to HDR-A for the Comprehensive Plan
and Zoning Code (RFP No. 23-32)
The City Council discussed and directed staff to issue a Request for
Proposals to rewrite the City's Comprehensive Plan and Zoning Code.
Proposals were received from four firms and evaluated in accordance
with the City's purchasing manual. Staff requests the City Council
approve a contract with HDR-A in the amount of $750,000 to complete
this effort.
Funding will be provided by the American Rescue Plan Act (ARPA),
account 170.99.9963.62236
For Action
Approval of Contract Award to HDR-A for the Comprehensive Plan and
Zoning Code (RFP No. 23-32)
59 - 152
A7.Approval to Participate in the “Putting Assets to Work” Incubator
Staff recommends City Council approval to accept an invitation to
participate in the nonpartisan “Putting Assets to Work Incubator.” The
City will need to provide a total of $125,000 matching requirements. At
the end of the program, the City will receive an asset map that catalogs
all public real estate assets and a strategy to utilize our public facilities
better, help meet CARP goals, and provide guidance on the potential for
converting or retrofitting, or sharing space for housing development.
Funding will be from the City Manager’s Office,
Service/Agreements/Contracts (100.15.1505.62509) which has a FY23
budget of $210,000 and a remaining balance of $82,842. The remaining
cost will be provided by the City Manager’s Office Regular Pay account
(100.15.1505.61010), under significantly which to projected is be
budget. The account has an FY23 approved budget of $1,019,625, of
which only 37% is spent, and has a remaining balance of $637,464.
For Action
Approval to Submit an Application for “Putting Assets to Work” Incubator
153 - 173
A8.Approval of Expression of Interest by Shell Equilon Enterprises
LLC to Install Electric Vehicle Charging Stations in Public Parking
Facilities
Staff recommends the City Council authorize the City Manager to
execute an Expression of Interest with Shell Equilon Enterprises LLC to
Install Electric Vehicle Charging Stations in Public Parking Facilities.
For Action
Approval of Expression of Interest by Shell Equilon Enterprises LLC to
Install Electric Vehicle Charging Stations in Public Parking Facilities
174 - 192
A9.Resolution 42-R-23, Authorizing the City Clerk to Sign an Illinois
Department of Transportation Resolution for Improvement under
the Illinois Highway Code and Rebuild Illinois for Leon Place
Reconstruction Project
Staff recommends City Council adoption of Resolution 42-R-23,
Authorizing the City Clerk to Sign an Illinois Department of
Transportation Resolution for Improvement under the Illinois Highway
Code Reconstruction Place Leon for Illinois Rebuild and Program
Project.
Funding will be provided from Rebuild Illinois Funds in the Motor Fuel
Tax (MFT) Fund (Account 200.40.5105.62145 - 423015) in the amount
of $138,364. This project is not budgeted, but there is available funding
in the amount of $979,142.
For Action
Resolution 42-R-23, Authorizing the City Clerk to Sign an Illinois
Department of Transportation Resolution
193 - 200
A10.Resolution 43-R-23, Approving the Release of Closed Session
Minutes
Staff recommends the City Council adopt Resolution 43-R-23, releasing
the closed session minutes listed on Exhibit A to the Resolution.
For Action
Resolution 43-R-23, Approving the Release of Closed Session Minutes
201 - 204
A11.Resolution 44-R-23, Authorizing the Settlement and Release of All
Claims in Daley v. City of Evanston
Staff Recommends approval of Resolution 44-R-23, authorizing the City
of Evanston to issue a settlement payment pursuant to a settlement
agreement and release in Daley v. City of Evanston (EEOC Charge 440-
2023-03456 and IDHR Charge 2023CF0729).
Funding will be provided from the Insurance Fund Settlement Costs -
Liability (Account 605.99.7800.62260)
For Action
Resolution 44-R-23, Authorizing the Settlement and Release of All
Claims in Daley v. City of Evanston
205 - 207
A12.to 3-4-6(P-2) Section Code Amending 63-O-23, Ordinance City
Allow the Limited Service of Wine and Craft Cocktails at Craft
Breweries
The Liquor Control Review Board Recommends Adoption of Ordinance
63-O-23, Amending City Code Section 3-4-6(P-2) to Allow the Limited
Service of Wine and Craft Cocktails by Craft Breweries.
For Introduction
Ordinance 63-O-23, Amending City Code Section 3-4-6(P-2) to Allow
the Limited Service of Wine and Craft Cocktails at Craft Breweries
208 - 212
A13.Ordinance 64-O-23, Amending City Code Section 3-4-6(R-1) to
Prohibit the Service of Alcohol in Glass or Plastic Containers
The Liquor Control Review Board recommends City Council approval of
Ordinance 64-O-23, amending City Code Section 3-4-6(R-1) to prohibit
the service of alcohol in glass or plastic containers.
For Introduction
Ordinance 64-O-23, Amending City Code Section 3-4-6(R-1) to Prohibit
the Service of Alcohol in Glass or Plastic Containers
213 - 216
A14.Ordinance 66-O-23 Amending City Code Section 10-11-12 "Parking
Meter Zones" and Section 10-11-7 "Passenger Loading Zones,
Public Carrier Stops and Stands."
Councilmember Revelle recommends that the Administration and Public
Works Committee and City Council approve amending Title 10, Chapter
11, Section 12 Schedule XII (B) of the Evanston city code (“Parking
Meter Zones”) to add metered spaces on the 1700 block of Central St.
to the 4-hour max limit portion of the code, and Title 10, Chapter 11,
Section 7 “Loading Zones” to create a new “Medical Loading Zone” at
1732 Central St., between the hours of 7:00 am -5:00 pm, Monday-
Friday.
For Introduction
Ordinance 66-O-23 Amending City Code Section 10-11-12 “Parking
Meter Zones" and Section 10-11-7 "Passenger Loading Zones, Public
Carrier Stops and Stands
217 - 220
A15.Ordinance 62-O-23, Amending Title 1, Chapter 17, Section 1
"Purchases of Goods or Services"
Recommendation to the City Council of Passage of Ordinance 62-O-23
Amending Title 1, Chapter 17, Section 1 "Purchases of Goods or
Services."
For Action
Ordinance 62-O-23, Amending Title 1, Chapter 17, Section 1
"Purchases of Goods or Services"
221 - 225
(VIII)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.Ordinance 15-O-23, Amending Title 7, Chapter 8 Concerning the
Protection of Trees on Private Property
The Environment Board recommends City Council approval of
Ordinance 15-O-23, Amending Title 7, Chapter 8, Concerning the
Protection of Private Trees.
For Introduction
Ordinance 15-O-23, Amending Title 7, Chapter 8 Concerning the
Protection of Trees on Private Property
226 - 250
P2.Ordinances 68-O-23 and 69-O-23 Amending Title 6 of the City Code
with Provide Amendment Package Text Omnibus an to
Clarifications and Updates to the Zoning Ordinance.
The Land Use Commission recommends the adoption of Ordinances
68-O-23 and 69-O-23, an Omnibus Text Amendment Package to clarify
and update regulations in the Zoning Code pertaining to signs, Transit
Oriented Development (TOD) areas, unique adaptive uses, accessory
structures, loading berths, patios and terraces, mixed-use markets, and
adjustments were text amendments to development These plans.
identified and referred by the Land Use Commission to address current
zoning and land use issues that need clarification and updating
immediately and that should not wait for the new Zoning Ordinance and
Comprehensive Plan. The proposed Zoning Ordinance clarifications and
updates meet the Standards for Approval for text amendments.
For Introduction
Ordinances 68-O-23 and 69-O-23 Amending Title 6 of the City Code
with an Omnibus Text Amendment Package to Provide Clarifications
and Updates to the Zoning Ordinance
251 - 319
P3.Resolution 22-R-23, Approving a Plat of Subdivision for 1801-1815
Church Street and 1708-1710 Darrow Avenue for the Mt. Pisgah
Subdivision.
Staff recommends approval of Resolution 22-R-23, Approving a Plat of
Subdivision for 1801-1815 Church Street and 1708-1710 Darrow
Avenue for the Mt. Pisgah subdivision.
For Action
Resolution 22-R-23, Approving a Plat of Subdivision for 1801-1815
Church Street and 1708-1710 Darrow Avenue, for the Mt. Pisgah
Subdivision
320 - 331
P4.51-O-23 Authorizing the Sale Of City-Owned Real Ordinance
Property at 1805 Church Street, 1708 Darrow Avenue, and 1710
Darrow Avenue, Evanston, Illinois
Staff recommends approval of Ordinance 51-O-23, authorizing the City
Manager to execute a sale contract for City-owned real property located
at 1805 Church Street, 1708 Darrow Avenue, and 1710 Darrow Avenue,
to Housing Opportunity Development Corporation (“HODC”) for a mixed-
use development with 33 units of affordable housing. A two-thirds
majority vote of the Councilmembers is required for adoption of this
ordinance.
For Action
Ordinance 51-O-23 Authorizing the Sale Of City-Owned Real Property
at 1805 Church Street, 1708 Darrow Avenue, and 1710 Darrow Avenue,
Evanston, Illinois
332 - 390
P5.a Ordinance 55-O-23, granting a for Permit Use Special
Convenience Store at 831 Foster Street in the B1 Business District
The Land Use Commission recommends the adoption of Ordinance 55-
O-23 granting a Special Use Permit for a Convenience Store at 831
Foster Street in the B1 Business District. The applicant has complied
with all zoning requirements and meets all of the Standards for Special
Use for this district.
For Action
Ordinance 55-O-23, granting a Special Use Permit for a Convenience
Store, at 831 Foster Street in the B1 Business District
391 - 400
(IX)CONSENT AGENDA - HUMAN SERVICES COMMITTEE
HS1.Ordinance 2-O-23, Amending the City Code, "Creating Title 12
"Consumer Establishments Cashless Protections" Chapter 1,
Prohibited.
Staff is providing City Council with the following information to consider
Ordinance 2-O-23, Amending City Code, "Creating Title 12 the
"Consumer Protections" Chapter 1, Cashless Establishments Prohibited.
For Action
Ordinance 2-O-23, Amending the City Code, “Creating Title 12
"Consumer Protections" Chapter 1, Cashless Establishments Prohibited
401 - 408
(X)CALL OF THE WARDS
provide or to Mayor announce by upon called be shall the (Councilmembers
information about any Ward or City matter which a Councilmember desires to bring
before the Council.) {Council Rule 2.1(10)}
(XI)EXECUTIVE SESSION
(XII)ADJOURNMENT
(XIII)UPCOMING COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
7/11/2023 5:00PM Finance & Budget Committee
7/11/2023 7:00PM Preservation Commission
7/12/2023 6:30PM Citizen Police Review Commission
7/12/2023 7:00PM Land Use Commission
7/13/2023 7:00PM Social Services Committee
7/14/2023 7:15AM Utilities Commission
7/17/2023 5:00PM Rules Committee
7/17/2023 6:00PM Human Services Committee
7/18/2023 7:00PM Housing & Community Development Committee
7/19/2023 6:00PM Participatory Budgeting Leadership Committee
7/19/2023 6:00PM M/W/D/EBE Development Committee
7/20/2023 6:00PM Parks & Recreation Board