HomeMy WebLinkAboutMINUTES-2009-07-13-2009q91
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CITY COUNCIL MEETING
COUNCIL CHAMBERS
LORRAINE H. MORTON CIVIC CENTER
ROLL CALL — PRESENT:
A Quorum was present.
PRESIDING:
MAYOR PUBLIC ANNOUNCEMENT:
July 13, 2009
Alderman Wilson
Alderman Rainey
Alderman Holmes
Alderman Bun -us
Alderman Tendam
Alderman Fiske
Alderman Grover
Alderman Jean -Baptiste
Mayor Tisdahl
Alderman Wynne
Mayor Tisdahl called the meeting to order at 8:30 p.m. with the roll call of Aldermen. She then
presented to the Aldermen and showed the audience the ink pen that Governor Quinn used in the
signing of the Capital Bill, which hopefully will supply the $700,000 that State Senator Jeff
Schoenberg got for our Recreation Department and the $350,000 that Representative Julie
Hamos got for the Evanston Water Department.
PROCLAMATIONS:
"ELDER ABUSE AWARENESS MONTH" (THE MONTH OF JULY 2009)
"19TH ANNIVERSARY OF THE SIGNING OF THE AMERICANS WITH
DISABILITIES ACT" (FRIDAY, JULY 24, 2009)
CITY MANAGER ANNOUNCEMENTS:
Ms. Rolanda Russell Interim City Manager had two announcements, the first dealing with the
$39,400,000 fund for Neighborhood Stabilization 2 Program. She asked Mr. Dennis Marino,
Interim Director Community Development, to introduce the City's partner in this venue.
July 13, 2009
Mr. Marino introduced Mr. David Brent of BrentShore Development who has been working with
staff in developing the grant that will allow us to address 200 units of housing, many which are
single-family homes that have been foreclosed upon, abandoned or boarded up.
Mr. Brent then gave a brief description of the firm. They have been in business for over fifteen
years, and developed over four thousand units of mixed income housing throughout the Midwest
and their specialty is in development of housing communities. They were asked by staff and the
City of Evanston to work together to formulate the NSP2 Program, and he believes it is a terrific
program. There are two options in the proposal, one for 100 units for the development of
foreclosed property that will be redeveloped as for sale property. Then an effort to follow-up on
the West Evanston Master Plan of a larger scale plan for rental and for sale housing. He also
complimented the staff and their efforts to make the proposal a success, and they are pleased to
be here and the opportunity to work with the City. The Mayor then congratulated the partners,
the staff, Aldermen Jean -Baptiste, Holmes and Rainey for the credit.
Ms. Suzette Eggleston announced document shredding here at the Civic Center on Saturday, July
18th from 9 a.m. to 11 a.m. There will be a limit of two boxes of documents per resident.
Chief Alan Berkowsky then came forward to recognize some of the employees who were
involved in the water rescue of three persons in Lake Michigan about 2.5 miles from Dempster
Street at 5:44 p.m. on Sunday, June 28th . He called all involved persons forward to receive their
commendations. The Departments were:
911 Telecommunication Specialists: Lynn Fishman, Rich Clukas, Jessi Brandon
Recreation Department: Tim Silkaitis, Michael Majeski, Mark Stansfield,
Alex Lajoie and Amanda Brady (not present)
Chief Berkowsky also recognized the shift Chief and his staff for their composure throughout the
entire rescue operation.
Ms. Russell stated she was on the lake at that time and everything the Chief said was true;
responded beautifully and executed with a positive outcome; that concluded her announcements.
COMMUNICATIONS CITY CLERK:
Mr. Rodney Greene City Clerk had no report.
CITIZEN COMMENT: NON -AGENDA ITEMS
Hilary Kennedy of 3317 Colfax Place: Ms. Kennedy spoke of her concern for the possible
deduction in funds for the YAP (Young Artist Program) and other summer camps in Evanston.
She believes that important parts of some of the camps are being eliminated or in danger of
loosing funds. She suggested finding funds to support these types of camps. Alderman Rainey
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July 13, 2009
then asked if Mr. Gaynor could come forward and speak on the citizen's concern, to inform her
if in fact her belief is correct.
Mr. Gaynor Director Parks/Forestry & Recreation informed the Council and audience they had
put together a budget, but at this time nothing has been approved for cuts from any programs.
CITIZEN COMMENT: AGENDA ITEMS
Tom McMahon of 5 Milburn Park: An Evanston resident and a member of Citizens for a Greener
Evanston. He spoke in support of the grant to bring money to here to implement the Evanston
Climate Plan. It is moving forward and he is very happy for the staff and their commitment to
move this agenda forward.
CONSENT AGENDA
The Consent Agenda was approved with everything except the following:
(P7) Ordinance 52-0-09 Granting Maior Variations to Allow Front -Yard Parking at 848
Ridge Avenue in the Rl Single Familv Residential Zoning District
Consideration of Ordinance 52-0-09 grant major variations at 848 Ridge to Section 6-4-6-3
(A)(18) of the Zoning Ordinance, allow two open off-street parking spaces located
approximately fifty-eight (58) feet from the rear property line, where the maximum permitted
distance is 30 feet, and from section 6-8-7-7 permitting those spaces to be located 0.82 feet from
the north and south property lines where the minimum setback is five feet for accessory uses.
For Introduction
(P8) Ordinance 51-0-09 Permitting a Special Use for Dav Care Center at 526 Davis Street
Consideration of Ordinance 51-0-09 permitting a Special Use for Day Care Center at 526 Davis
Street. ZBA recommends approval with conditions. For Introduction
(P9) Ordinance 53-0-09 Granting a Convenience Store Special Use for Vinic Wine
Companv at 1509 Chicago Avenue
Consideration of ordinance 53-0-09 granting a convenience store Special Use for Vinic Wine
Company at 1509 Chicago Avenue. ZBA recommends approval with conditions.
For Action
Alderman Rainey moved for approval with second from Alderman Jean -Baptiste. Roll Call: 9-0.
Consent Agenda approved.
ITEMS APPROVED ON CONSENT AGENDA (WILL HAVE AN *)
MINUTES:
(Ml)* Approval of Minutes of the Regular City Council Meeting of June 22, 2009
ADMINISTRATION & PUBLIC WORKS:
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July 13, 2009
(Al)* City of Evanston Payroll through 6/21/09 $2,428,256.91
(A2)* City of Evanston Bills through 7/05/09 $2,651,388.82
(A3)* City of Evanston Bills through 7/14/09 $4,362,008.84
(A3.1)*Approva1 of 2010 Water Main and Street Resurfacing Program
Recommend approval of proposed list of projects to be included in the 2010 Water
Main and Street Resurfacing Program. Funding provided by Water Fund, MFT,
CIP, State and Federal funds.
(A3.2)*Approval of Lowest Responsible and Responsive Bid (10-02) for the 2009 Debris
Hauling and Disposal Contract
Recommend approval of the lowest responsible and responsive bid (10-02) for the
2009 Debris Hauling and Disposal contract to G & L Contractors, Inc. (7401 St
Louis Avenue, Skokie) in the amount of $163,950. Funding provided by Water Fund
($49,950), Sewer Fund ($50,000) and Street and Alley Maintenance Fund ($64,000)
(A3.3)*Approval of Lowest Responsible and Responsive Bid (10-32) for the Utilitv Bill
Printing and Mailing Services Contract
Recommend approval of the lowest responsible and responsive bid (10-32) for the
Utility Bill Printing and Mailing Services contract to Third Millennium Associates,
Inc. (1952 McDowell Road, Suite 300, Naperville) in the amount of $54,618.94.
Funding for this three-year contract provided by the Water Fund ($27,309.47) and
the Sewer Fund ($27,309.47).
(A3.4)*Approval of Renewal of Sole Source Police Radio Service Agreement with
Motorola, Inc.
Recommend approval of renewal of sole source agreement of Police Radio System
with Motorola, Inc. (1309 East Algonquin Road, Schaumburg) in the amount of
$38,960.04. Funding provided by the Emergency Telephone System Budget Service
Agreement/Contract.
(A3.5)*Approval of Sole Source Purchase of Cvcle Vision Digital Video Recording Svstem
and Installation
Request for sole source purchase of seven (7) Cycle Vision Digital Video Recording
System for the Police Department motorcycles from L3 Communications (90 Fanny
Road, Boonton, NJ) in the amount of $37,415 plus installation from Havey
Communications, Inc. (28835 Herkey Drive, Lake Bluff, IL) in the amount of $2,100
for a total of $39,515. Funds are also requested for maintenance agreements for new
and existing cameras in the amount of $7,980. The maintenance agreements are
through L3 Communications. The total amount requested is $47,495. Funding
provided by an approved CIP budget of $60,000.
(A4.1)*Approva1 of Change Order #2 to the Construction Contract for the Ridge Avenue
Rehabilitation Proiect
Recommend approval of Change Order #2 to the construction contract for the
July 13, 2009
Ridge Avenue Rehabilitation Project. This is the final change order and will reduce
the contract amount by $323,816.94, from $6,385,625.07 to $6,061,808.13.
(A4.2)*Approval of Change Order #1 to the Contract with CIVILTECH Engineering for
Construction Engineering Services during Ridge Avenue Rehabilitation Proiect
Recommend approval of Change Order #1 to the contract with CIVILTECH
Engineering (450 Devon Avenue, Itasca, IL) for engineering services during
construction on the Ridge Avenue Rehabilitation Project. This change order will
increase the not -to -exceed agreement amount by $64,092 from $637,967 to $702,059.
Funding provided by Capital Improvement Program Street Resurfacing Funds.
(A5)* Resolution 52-R-09 Authorizing the Interim Citv Manger to Amend the Contract
with North Shore Towing, Inc
Consideration of proposed resolution 52-R-09 authorizing the Interim City
Manager to amend the contract with North Shore Towing. Amendment includes a
rate increase effective August 1, 2009 and an eighteen (18) month contract extension
ending July 31, 2011 with North Shore Towing (2527 Oakton, Evanston). For Action
(A6)* Resolution 54-R-09 Authorizing the Citv Manager to Enter into a Lease with Norma
and Nolan Robinson for 1223 Simpson Street
Consideration of resolution 54-R-09 authorizing the City Manager to enter into a
lease with Norma and Nolan Robinson for the apartment located at 1223 Simpson
Street for the period of August 1, 2009 through July 31, 2010. For Action
(A7)* Resolution 55-R-09 Authorizing the Interim Citv Manager to Sign a Local Aeencv
Agreement for Federal Participation with the Illinois Department of Transportation
regarding the Sheridan Road Rehabilitation Proiect from South Boulevard to
Main Street
Recommend approval of resolution 55-R-09 authorizing the Interim City Manager
to sign a local agency funding participation agreement with the Illinois Department
of Transportation (IDOT) regarding Sheridan Road Project. Total construction cost
is estimated at $2,400,000. Funding provided by American Recovery &
Reinvestment Act Funds ($1,320,000), State of Illinois ($650,000) and City Water
Main Funds ($430,000). Construction engineering funded by Capital Improvement
Program Street Resurfacing Funds in the amount of $210,000. For Action
(A8)* Resolution 56-R-09 Proposed Lease of Eight (8) Parking Spaces in the Public Right
of Wav
Recommend approval of resolution 56-R-09 approving a lease with owner of
Berglund Animal Hospital 2515 Gross Point Road, Evanston). Lease is for an
initial term of ten (10) years at an annual rate of $2,400. The parking spaces are
located immediately south of 2515 Gross Point Road along Harrison Street. The
lease is condition for approval for Special Use Ordinance 40-0-09. For Action
(A9)* Ordinance 57-0-09 Decrease in the Number of Class B Liauor Licenses, Le Petit
Amelia Bistro and Wine Bar
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July 13, 2009
Consideration of proposed ordinance 57-0-09 amending Section 3-5-6 (B) of the
City Code to decrease the number of Class B liquor licenses from 16 to 15 due to the
liquor license expiration of La Petit Amelia Bistro and Wine Bar, LLC dba Amelia
Bistro and Wine Bar (619 Church Street, Evanston). For Introduction
PLANNING & DEVELOPMENT
(Pl)* Sidewalk Cafe for Tvve 2 Restaurant Neu Uber Burger
Consideration to approve a first-time application for a sidewalk cafe permit for Neu
Uber Burger located at 618% Church Street. For Action
(P2)* Resolution 57-R-09 Authorizing the Interim Citv Manager to Submit an ADDlication
for Neighborhood Stabilization Program 2 (NSP2) Funding
Consideration of Resolution 57-R-09 authorizing the Interim City Manager to
submit an application to the U.S. Department of Housing & Urban Development
(HUD) pursuant to NSP2 for funding in the amount of $39,400,000. This application
for funds must be submitted to HUD by July 15, 2009. For Action
(P3)* Reauest for Citv Council ADDroval of Proposal Submission to U.S. Environmental
Protection Agencv for Grant to Establish a Business Loan for Energv Conservation
The City proposes to submit a $500,000 proposal to EPA under the EPA Climate
Showcase Communities Request for Applications. The proposed business loan
program will provide loans of $3,000410,000 to Evanston businesses to make
improvements to reduce energy consumption. For Action
(P4)* Ordinance 40-0-09 Permitting a Special Use for Berglund Animal Hospital at 2515
Gross Point Road Consideration of Ordinance 40-0-09 permitting a special use for
Berglund Animal Hospital at 2515 Gross Point Road. ZBA recommends approval.
Request recommendation to Suspend the Rules. For Introduction and Action
(P5)* Consideration of a Request for a Time Extension for the Special Use for National
Louis at 1620 Central Street
Consideration of a request by National -Louis University to extend the one-year
expiration date on the Special Use to operate a dormitory at 1620 Central Street,
adopted July 28, 2008 (Ordinance 79-0-08). The requested extension of Special Use
is to July 11, 2011. For Action
(P6)* Ordinance 59-0-09 Permitting a Special Use for "Fruit Chill" Restaurant at 1223-
1225 Chicago Avenue
Consideration of Ordinance 59-0-09 permitting a Special Use for "Fruit Chill"
restaurant at 1223-1225 Chicago Avenue in B1 zone. ZBA recommends approval
with condition regarding litter plan. For Introduction
HUMAN SERVICES COMMITTEE '
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July 13, 2009
(Hl)* Township of Evanston Monthly Bills
Recommendation that the City Council approve the Evanston Township bills,
payroll, and medical payments for the month of June 2009 in the amount of
$169,843.36. For Action
OTHER COMMITTEES
NO REPORTS.
APPOINTMENTS
(APP1)* For Appointment to:
Board of Ethics Mark Sheldon
AGENDA ITEMS FOR DISCUSSION:
(P7) Ordinance 52-0-09 Granting Maior Variations to Allow Front -Yard Parking at 848
Ridge Avenue in the Rl Single Family Residential Zoning District
Consideration of Ordinance 52-0-09 grant major variations at 848 Ridge to Section
6-4-6-3 (A)(18) of the Zoning Ordinance, allow two open off-street parking spaces
located approximately fifty-eight (58) feet from the rear property line, where the
maximum permitted distance is 30 feet, and from Section 6-8-7-7 permitting those
spaces to be located 0.82 feet from the north and south property lines where the
minimum setback is five feet for accessory uses.
For Introduction
Alderman Wynne moved to suspend the rules, and was seconded by Alderman Holmes. Roll call
was done 9-0 motion passed. Then Alderman Wynne moved for approval, with a second from
Alderman Jean -Baptiste. Roll Call 9-0. Motion passed.
(P8) Ordinance 51-0-09 Permitting a Special Use for Day Care Center at 526 Davis Street
Consideration of Ordinance 51-0-09 permitting a Special Use for Day Care Center at
526 Davis Street. ZBA recommends approval with conditions.
For Introduction
Alderman Wynne moved introduction and referred back to committee for further investigation
by Alderman Fiske. Voice vote was unanimous. Motion passed.
(P9) Ordinance 53-0-09 Granting a Convenience Store Special Use for Vinic Wine
Company at 1509 Chicago Avenue Consideration of ordinance 53-0-09 granting a
convenience store Special Use for Vinic Wine Company at 1509 Chicago Avenue. ZBA
recommends approval with conditions. For Action
Alderman Wynne motioned for approval, with a second from Alderman Holmes. Alderman
Fiske thanked the applicant for an extraordinary job of reaching out to the neighbors and
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July 13, 2009
agreeing to some restrictions on the use of the property. She wanted everyone to vote in favor of
the Ordinance. Roll Call vote 9-0. Motion passed.
CALL OF THE WARDS:
WARD 4: Alderman Wilson wanted to thank the 900 block of Elmwood and the 1100 block of
Elmwood & Maple for their good hospitality over the weekend with the fantastic block parties.
He will be having a neighborhood ward meeting on July 22°a 7 p.m. at 1136 Wesley.
WARD 5: Alderman Holmes neighborhood meeting on Wednesday for those living west of
Ridge at the Civic Center in room 2200 at 7 p.m. The regular ward meeting will be this Thursday
16th at Fleetwood-Jourdain at 7 p.m. She extended her condolences to the families of Elizabeth
Gibbs and Helen Bowie. Look west if driving on Green Bay Road & McCormick, you'll see
something very special.
WARD 6: Alderman Tendam thanked the animal hospital for staying in Evanston.
WARD 7: Alderman Grover she said she saw what Alderman Holmes was talking about. She
will have a ward meeting on this Thursday, July 16th at the Ecology Center at 7:00. Officer Lloyd
Spells is the guest speaker.
WARD 8: Alderman Rainey she thanked the staff for their progress on the grants for NSP2. The
Pizza man who was attacked was the guest of honor.
WARD 9: Alderman Burrus stated she will be having a neighborhood walk on July 17th at 6:30
pm meeting on the corner of Florence & Monroe. She will be holding a Town Hall meeting July
29tth, 7:30 pm at the Levy Center.
WARD 1: No Report
WARD 2: Alderman Jean -Baptiste the problem solving team has been doing a great job and will
continue to encourage them to continue the good work.
WARD 3: No Report
Alderman Wilson moved for adjournment to go into Executive Session to discuss Minutes, Real
Estate, Litigation and Personnel
Roll Call: vote was 9 — 0 meeting adjourned. Meeting adjourned at 9:25 p.m.
Respectfully submitted,
Rodney Greene
City Clerk
A DVD recording of this meeting has been made part of the Permanent Record and is
available in the City Clerk's office.
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