HomeMy WebLinkAboutMINUTES-2009-06-22-2009"I V
1
June 22, 2009
CITY COUNCIL
MEETING
COUNCIL CHAMBERS, 2" FLOOR
CIVIC CENTER
Mayor Tisdahl announced that we would have the Township 2009/10 Budget prior to the scheduled
Council Meeting. She asked for a nomination for the Moderator from the meeting as a Trustee of the
Township.
Trustee Rainey nominated Trustee Tisdahl, seconded by Trustee Holmes. Voice vote was unanimous.
Trustee Tisdahl then asked if any citizen wanted to speak and there were no speakers, and she also
asked Pat Vance and Sharon Eckersall neither wanted to speak.
Trustee Rainey wanted to know when the budget had to be passed.
Mayor Tisdahl directed the question to Pat Vance Township Supervisor.
Ms. Vance stated the budget had to be passed by June 30, 2009.
Trustee Rainey had concerns that the budget had not been seen by the Council until tonight and
questioned if it had come out of committee. She also stated she was not ready to approve because of
the lack of information.
Ms. Pat Vance stated the budget had been presented during the May 26, 2009 Council Meeting.
Trustee Fiske wanted to know what the personal amount was and if it was a mistake and it should be
personnel.
Ms. Vance explained it was the amount that was given to the clients in the Program.
Trustee Holmes moved to accept the Township Budget with a second by Trustee Wilson. Roll Call
was taken with a 7 — 2 vote the budget was passed. Trustees Rainey and Burrus voted no.
Since there was no other business before the Trustees for the Township Mayor Tisdahl called for an
adjournment with a unanimous voice vote at 8:58 p.m.
June 22, 2009
Mayor Tisdahl opened the Council Meeting by asking for a roll call at 9:08 P.M.
ROLL CALL — PRESENT:
Alderman Wynne Alderman Grover
Alderman Wilson Alderman Rainey
Alderman Holmes Alderman Burrus
A Quorum was present. Alderman Tendam Alderman Fiske
Alderman. Jean -Baptiste
PRESIDING: Mayor Tisdahl
MAYOR PUBLIC ANNOUNCEMENT:
Mayor Tisdahl announced the hiring of the new City Manager Mr. Walter J. Bobkiewicz, III, and
then had him come forward to the podium so the television viewers could see him. He stated he
was glad to be here and looks forward to working with us.
Mayor Tisdahl made a Proclamation stating that June 23, 2009 as Evanston's "Olympic Day".
CITY MANAGER ANNOUNCEMENTS:
Ms. Rolanda Russell Interim City Manager had one announcement coming from Mr. Gaynor,
Director of Parks/Forestry/Recreation & Facilities Management. Mr. Gaynor spoke concerning
the 4th of July Celebration and the restrictions and the observance of the parade route and
reserving spaces along the way by citizens.
COMMUNICATIONS CITY CLERK:
Mr. Rodney Greene City Clerk had no report.
CITIZEN COMMENT: AGENDA ITEMS
Len Sciarra, 3003 Park Place spoke on (111) and that the City should go ahead and approve the
green building plan. States will not get any monies unless they come up with an energy
preservation plan.
Paige Finnegan 525 Elmwood Ave. spoke on (111), co-chair of the Environment Board, a
business owner and a LEED professional. The City for years has always been a regional leader in
becoming a green city. The Environment Board is urging the Council to accept the Green
Building Ordinance.
Alex Sproul 646 Judson speaking on (H1) stated he has minimal credentials even though he has
been a green proponent for years. He wanted to know if we have the political will to address
2
qS3
June 22, 2009
climate action even though we have made a lot of statements over the years. Here is the chance
to do something and he hopes the community will respond.
Mark Sloane 2512 Hartzell speaking on (A3.3) Clark Street Beach will be providing increased
revenue, place for the lifeguards to rest during their breaks, a safe place for handling monies and
better services all around like the year round bathrooms. It is the right size and will benefit
everyone, and he did not see why there had to be another forum to reinvent the wheel, but
whatever the Council decides will be.
Holly Reynolds 204 Davis speaking on (A3.3) and the timing of the proposal. She thanked
Alderman Wynne for her untiring support. She suggested the necessity of coordinating the two
large projects, Lakefront Plan and Sheridan Road which will be vital for assuring safety for all
who use the Lakefront. She wanted the Council to table the action for another two weeks to
allow more time to make sure we have this right.
Andrew Spatz 1216 Main speaking on (H 1) Berry & Spatz Architects and he owns and manages
over fifty units, 100% of his financial net worth is invested in Evanston. He supports the green
building proposal but it needs some polishing to accommodate both developers and the City's
need for economic growth. He was concerned about the money that will be necessary to
complete the task and suggests not approving the proposal as it stands.
Matt Berry 930 Pitner speaking on (H1) an Architect and works with Mr. Spatz. He does not feel
it has gone through the scrutiny and suggests looking at the deposit amounts, and the City being
responsible for holding the money. He also suggested to look at adaptive reusable scenarios for
buildings as well. He urged the Council to table their approval until it has been looked a little bit
more.
Ron Fleckman 1657 Church speaking on the pending rebuilding ordinance, he is a strong
believer in the green building plan. He also does not understand the rational of holding a $10,000
fee over the heads of builders. He stated having a deposit illustrates an apparent mistrust from
the City to the business community or between the City and its building inspectors is unhealthy.
He suggested we hold seminars to encourage the citizens the importance of thinking green in our
homes and businesses.
CITIZEN COMMENT: NON -AGENDA ITEMS
No comments from the citizenry.
CONSENT AGENDA
The Consent Agenda was approved with everything except the following: (A3.1) Approval of
Contract for the Evanston Water Utilitv SCADA Svstem Phase III Enizineerin2 Services (RFO
08-74), (A3.3) Approval of Lowest Responsible and Responsive Bid (10-22) for the Clark Street
Beach Restroom Building , (P5) Ordinance 53-0-09 Grantine a Convenience Store Special Use
for Vinic Wine Company at 1509 Chicago Avenue, (P6) Ordinance 40-0-09 Permitting a
3
June 22, 2009
Special Use for Berglund Animal Hospital at 2515 Gross Point Road. (Hl) Ordinance 14-0-09
Adopting the U.S. Green Buildinv- Council's Leadership in Ener2v and Environmental Design
Greene Building Rating Svstem for Certain Construction and Renovation Proi ects in the Citv.
Alderman Rainey moved for approval with second from Alderman Jean -Baptiste. Roll Call: 970.
Consent Agenda approved.
ITEMS APPROVED ON CONSENT AGENDA (WILL HAVE AN *)
MINUTES:
(Ml)* Approval of Minutes of the Regular City Council Meeting of June 8, 2009
ADMINISTRATION & PUBLIC WORKS:
(Al)* City of Evanston Payroll through 6/07/09 $2,429,385.19
(A2)* City of Evanston Bills through 6/23/09 $3,742,380.15
PLANNING & DEVELOPMENT
(A3.2)*Approval of Lowest Responsible and Responsive Bid (09-72) for the Renovation of
the Sprinkler Svstem and North Facade at the Maple Avenue Parking Garage
Recommend approval of lowest responsible and responsive bid for renovation of the
sprinkler system and north fagade at the Maple Avenue Parking Garage from Continental
Construction Co. Inc. (1919 Greenwood St. Evanston) in the amount of $101,900.
Funding provided by the Downtown II TIF. Item was held in committee on June 8, 2009.
(A3.4)*Approval of Lowest Responsible and Responsive Bid (10-28) for the Purchase of Cisco
Products and Support
Recommend approval of lowest responsible and responsive bid (10-28) for the purchase
of Cisco products and services from Sentinel Technologies, Inc. (2550 Warrenville Road,
Downers Grove, IL) in the amount of $176,131. Funding provided by the Capital
Improvement Program, Network Technology. Current balance is $250,000.
(A3.5)*Approval of Single Source Purchase of Library Database Subscription from NewsBank
Recommend approval of single source purchase of a one year database subscription with
NewsBank (397 Main Street, Chester, VT) in the amount of $25,875. (This is an increase
of $1,740 over prior year.) Funding provided by Adult Services Computer Licenses and
Support in the Library operating budget.
(A3.6)*Approval of Sole Source Geographic Information Svstem (GIS) Annual Maintenance
and Support Agreement
Recommend approval of sole source Geographic Information System (GIS) annual
maintenance and support agreement with the Environmental Systems Research Institute,
4
135'
June 22, 2009
Inc. (ESRI) (380 New York Street, Redlands, CA) in the amount of $21,800, a zero
percent increase for past two years. Funding provided for in the Computer Licensing and
Support operating account in the GIS Division.
(A4.1)*Approval of Change Order #1 for the Emer2encv Sewer Rebair on Lake Street
Recommend approval of change order #1 to the agreement for the 2009 Water Main and
Street Resurfacing contract with Bolder Contractors (440 Lake Cook Road, Deerfield,) in
the amount of $59,670. Lake Street emergency sewer repair provided by the Sewer Fund.
This change order increases the contract amount from $2,016,150.40 to $2,075,820.40.
(A4.2)*Approval of Chanp-e Order #1 to Provide Phase II Engineering Services for Sheridan
Road from Burnham Place to Chicago Avenue
Recommend approval of Change Order No. 1 to the agreement for the Phase I
Engineering Services for Sheridan Road Corridor contract with Transystems Corporation
(1051 Perimeter Drive, Schaumburg) to provide Phase II engineering services in the
amount of $88,086. Funding provided by the Capital Improvement Program. This change
order will increase the contract amount from $633,471 to $721,557.
(A4.3)*Approval of Change Order #4 for the Police/Fire Headquarters Interior Renovation
Recommend approval of change order #4 to the construction contract (Bid 09-11) with
Boller Construction, Lic. (3045 W. Washington Street, Waukegan) for additional work at
Police/Fire Headquarters located at 1454 Elmwood Ave. This change order will increase
the contract by $23,441.00 from $1,307,162.50 to $1,330,603.50. Funding provided by
the Capital Improvement Program.
(A5)* Resolution 44-R-09 Authoriziniz an Intergovernmental Agreement Between Evanston
Township and the Citv of Evanston
Consideration of proposed resolution 44-R-09 authorizing the Interim City Manager to
sign an Intergovernmental Agreement with Evanston Township relating to Community
Purchased Services for the Mental Health Board funding. The agreement entails
Township funding of S300,000 in the City of Evanston FY2009-10 budget.
For Action
(A6)* Resolution 49-R-09 Relating to Prevailing Wales for Public Works Projects
Consideration of proposed resolution 49-R-09 relating to prevailing wages for public
works projects. This is an annual requirement of the State of Illinois Prevailing Wage
Act. For Action
(A7)* Resolution 50-R-09 Authorizing the Citv Manager to Renew the Lease for the Continued
Use of Propertv at Sherman Avenue and Lake Street as a Public Parking_ Lot (City Lot
14, Best Western)
Consideration of proposed resolution 50-R-09 authorizing the Interim City Manager to
renew the lease for the continued use of property at Sherman Avenue and Lake Street as a
public parking lot (City Lot 14). This resolution authorizes the second ten (10) year
option of the Parking Facility Lease at 1501 Sherman (Best Western) with Evanston
5
June 22, 2009
North Shore Hotel Partners (806 York Road, Hinsdale, IL).
For Action
(A8)* Resolution 51-R-09 Authorizing the Interim City Manager to Sign a Resolution of
Authorization for an Open Space Lands Acquisition and Development (OSLAD) Grant
Application for Lakefront Pedestrian Pathway Renovation Proiect
Consideration of proposed resolution 51-R-09 authorizing the Interim City Manager to
sign a resolution of authorization for an Open Space Lands Acquisition and Development
(OSLAD) grant application for the lakefront pedestrian pathway renovation project.
For Action
(A9)* Resolution 53-R-09 Authorizinz the Mayor to Enter into an Emplovment Contract for a
City Manap-er
Consideration of proposed resolution 53-R-09 authorizing the Mayor to enter into an
employment contract for a City Manager.
For Action
(A10)* Ordinance 36-0-09 Special One Day Liquor Licenses
Consideration of proposed ordinance 36-0-09 to amend the City Code by modifying 3-5-
6(F) to increase the number of special one -day liquor licenses issued to a sales address or
applicant; extend the hours of sale; and require BASSET training. This item was held in
Committee on 5/26/09; introduced and amended on 6/8/09.
For Action
(All)* Ordinance 37-0-09 Authorizinp- the Sale of Sum_ lus Fleet Vehicles Owned by the City_ of
Evanston
Consideration of proposed ordinance 37-0-09 authorizing the sale of surplus fleet
vehicles owned by the City of Evanston at Obenauf Auction Service Municipal
Equipment auction.
For Action
PLANNING AND DEVELOPMENT
(Pl)* Request from Connections for the Homeless for Families in Transition Funds
Connections for the Homeless is requesting a Families in Transition program rent subsidy
for their fifth sponsorship. The program is funded through the Affordable Housing Fund.
The exact subsidy amount will be determined when a unit is rented, but will not exceed
$5,949 for one year.
For Action
(P2)* Program Revision to the Single Family Rehab Program to Allow Owner -occupied 3- Unit
Properties to be Eligible for Financing
Currently 1 and 2-unit owner occupied properties are eligible for financing. Staff
recommends expanding the use of this program to owner occupied properties consisting
of 3 units. For Action
�g�y
June 22, 2009
(P3)* Ordinance 39-0-09 Grantiniz a Special Use for Subway, a Tyne 2 Restaurant at 3330
Central Street
Consideration of proposed ordinance 39-0-09 granting a Special Use for a Type 2
Restaurant at 3330 Central Street in the Bla Business Zoning District (Subway). ZBA
recommends approval. The ordinance was presented at the June 8"' City Council meeting
and returned to Committee.
For Action
(P4)* HOME Funding Revision of HODC's Approved HOME Protect at 1929 Jackson
Revise the project and funding amount for Housing Opportunity Development
Corporation's two -unit building at 1929 Jackson approved in October, 2007 for $195,000
to rehab and convert to a condominium. Changes in the housing market necessitated the
project to be reanalyzed before disbursing funds. Staff recommends changing the project
to rental and restructuring the financing to provide a $175,000 rehab grant and a
$124,000 loan to reduce the first mortgage and the debt service.
For Action
(P7)* Ordinance 38-0-09 Permittiniz a Special Use for Type 2 Restaurant, Subway, at 1133
Emerson Street
Consideration of proposed ordinance 38-0-09 permitting a Special Use for Type 2
Restaurant, Subway, at 1133 Emerson Street. ZBA recommends approval.
For Action
HUMAN SERVICES COMMITTEE
(H2)* Ordinance 35-0-09 Proposed Budget and Appropriation for Town Purposes, For Fiscal
Year Endinsz March 31, 2010
Consideration of proposed ordinance 35-0-09 to approve the Township of Evanston
Budget and Appropriation for Fiscal Year ending March 31, 2010 in the amount of
$1,282,306. For Action
AGENDA ITEMS FOR DISCUSSION:
(A3.1) Approval of Contract for the Evanston Water Utility_ SCADA System Phase III
Engineering Services (RFQ 08-74)
Recommend approval of a contract for the Evanston Water Utility Supervisor Control
and Data Acquisition (SCADA) System Phase III Engineering Services with CDM (125
South Wacker Drive, Suite 600, Chicago) in the amount of $168,843. Funding provided
from the Water Fund. The amount budgeted for the engineering and construction of
SCADA System is $1,740,000.
(This item was held in committee until the next meeting).
(A3.3) Approval of Lowest Responsible and Responsive Bid (10-22) for the Clark Street Beach
Restroom Building
7
16
ku
June 22, 2009
Recommend approval of construction contract in the amount of $1,174,060 from G.A.
Johnson & Son (828 Foster Street, Evanston, IL) for the Clark Street Beach Restroom
Building (Bid 10-22). Funding provided by the Capital Improvement Program.
This item was held in Committee on June 8, 2009.
Alderman Fiske asked for a non -acceptance of the approval.
Alderman Rainey called for a point of order stating the matter had to be agreed by the Council
and the committee has no authority to direct the action.
Alderman Fiske then asked if it is coming to Council to get their approval or disapproval. She
said it has been a great deal of confusion in the community, since the neighborhood did not see
the final plan until coming to Council tonight. She would like to have a continuation of this
matter until the July Bch meeting to allow more discussion.
Alderman Wynne spoke in favor of the approval due to the discussions she had with the
community, with its improvements of safety and returning the sight back to its natural dune
beach appearance. The citizens at the meetings all agreed that the construction that was to be
implemented met all the requirements, to make it as green as possible and safe as well. We have
a clear entrance and a place for the lifeguards to rest and it will be ADA accessible. She urged
the Council not to hold but vote approval.
Alderman Jean -Baptiste did not see how the Lakefront Project and the Clark Street beach
became such a priority and not one for the Robert Crown Center. He also stated that the
Lakefront Project is very prohibitive to many citizens who want to have other events, and that
the area would be closed at 9:00 p.m. instead of 11:00 p.m. as the other beaches. He is for the
bathrooms, pathways and other remodeling, but we need to rethink the project.
Alderman Fiske spoke against the Clark Street beach. She insists that the traffic will not be
solved but increased in the area, and that the proposal does not answer the best service to the
community.
Alderman Wilson believes that the project will be an improvement, but there has been a fair
amount of time for citizens to present their views. He personally thinks that some of those
priorities should be redirected.
Alderman Burrus spoke to encourage the Council to move forward on the project and not hold
the vote for approval.
Alderman Rainey asked for information on public meetings and announcements. She came to
delay the vote, but now was in support of the project because so many Aldermen are in favor of
the project. Mayor Tisdahl called for a roll call vote:
The motion to hold failed with a 7 — 2 vote. (Aldermen Fiske and Jean -Baptiste voted against)
The approval passed with a 7 — 2 vote. (Aldermen Fiske and Jean -Baptiste voted against).
q89
June 22, 2009
(P5) Ordinance 53-0-09 Granting a Convenience Store Special Use for Vinic Wine Com_oanv
at 1509 Chicago Avenue
Consideration of ordinance 53-0-09 granting a Special Use for a Convenience Store at
1509 Chicago Avenue in the D4 Downtown Transition Zoning District (Vinic Wine
Company). ZBA recommends approval with conditions.
For Introduction (voice vote for approval was unanimous)
(P6) Ordinance 40-0-09 Permitting a Special Use for Berglund Animal Hospital at 2515
Gross Point Road
Consideration of Ordinance 40-0-09 permitting a Special Use for Berglund Animal
Hospital at 2515 Gross Point Road. ZBA recommends approval.
HELD IN COMMITTEE UNTIL JULY 13, 2009
(Hl) Ordinance 14-0-09 Adopting the U.S. Green Building Council's Leadership in Ener2v
and Environmental Design Green Building Ratinv, SvstemTM for Certain Construction
and Renovation Proi ects in the Citv
Consideration of proposed ordinance 14-0-09 adopting the U.S. Green Building
Council's Leadership in Energy and Environmental Design Green Building Rating
SystemTM for certain construction and renovation projects in the City. The Environment
Board believes adopting this ordinance will represent a step toward achieving the City's
greenhouse gas elimination target and provide for healthier buildings for City residents.
Discussions HELD in Committee July 7, 2008, October 20, 2008 and December 1, 2008.
For Action
Alderman Jean -Baptiste moved for approval with a second from Alderman Holmes.
Alderman Wilson stated he could not support this Ordinance, because he is troubled by the way
the funds are being arranged, more of a punitive action and not an initiative one.
Alderman Holmes believes the Ordinance needs more tweaking and suggests sending it back to
committee.
Alderman Grover thanked the Environment Board for their leadership in general for the green
building ordinance, because she wanted one badly. She wanted to place an amount of a deposit to
a percentage of the projected evaluation, rather than applying the five step levels. Also to
identify owners of existing buildings in the discussions of the green building who owned
property that this ordinance would apply. She also asked if we could extend the bonus provisions
beyond the Downtown as incentives in our green building ordinance.
Mayor Tisdahl asked the two groups to work together with one another in forming an ordinance
instead of having it come from the Council floor. In this way it would expedite the matter.
Alderman Burrus said she was very much in favor of a green building ordinance and thanked
those who were instrumental in preparing it. She stated we must look seriously at a project and
we need the two parties to come together as stated by Mayor Tisdahl. She also said we do need
9
June 22, 2009
to hold people accountable for what they say they are going to do, and make sure we have money
in the pocket if they default.
Alderman Jean -Baptiste wanted the staff to make the Council aware of the process that went
forward with the developers.
Mr. Robert Dorneker Superintendent of Recreation stated the Environment Board sent various
letters as well as press releases went out and there were discussions going on. As time went on
various groups fell off and others tried to entice them back to go forward with the process.
Alderman Jean -Baptiste suggested that the City Manager should handle the proposal for the
green house ordinance with staff to once again try another round of discussions with the
developers and come back with a report later. He then withdrew his motion to approve until
further discussions were met, and for the City Manager to come back with an ordinance that we
all can address.
Alderman Rainey's suggestion is for the Mayor to appoint a subcommittee to discuss the issue
and then bring back a report, because she does not believe a conversation would be productive.
Mayor Tisdahl stated she would like to appoint a committee, but it is an elected process that
would need Council approval.
Alderman Rainey disagreed with the Mayor and said the chairman of a standing committee could
appoint a subcommittee without Council approval.
Alderman Jean -Baptiste stated that administration would have to manage the process .and make
sure staff and representatives are there from the Environmental Board.
Mayor asked for everyone to agree that she will do all she can to help Ms. Russell to convince
everyone to work together.
Alderman Holmes said that Alderman Grover gave us a list of other stake holders and that she
should be included on the subcommittee not only developers.
Alderman Grover asked that the process be on a fast track as soon as possible.
Alderman Jean -Baptiste said the first meeting in August. Mayor Tisdahl then stated that the City
Manager will be instructed to make all of this to work.
Ms. Russell stated the Council will have it the first meeting in August.
Mayor Tisdahl then asked for all who agree with Alderman Jean-Baptiste's motion to have the
City Manager handle the process say "aye", those oppose. The "aye's" have it and the motion
was passed. (H1)
10
�)
June 22, 2009
OTHER COMMITTEES
No Report
CALL OF THE WARDS:
WARD 3: No report
WARD 4: Alderman Wilson mentioned a terrific time for the Custer Street Fair arrangers. Also
complaints about unleashed dogs and asked that all leash their dogs and don't let the Police have
to make the judgment for you if the dog is docile or not.
WARD 5: No Report
WARD 6: Alderman Tendam has concerns about gas leaf blowers. There is no active way to
enforce this Ordinance and he wanted to know if we really care about this Ordinance. Could we
have leaflets made and distributed to inform the public of the existent Ordinance by our City
workers and crews.
WARD 7: Alderman Grover welcomed the new City Manager and then announced her 7th ward
meeting to be held on July 16. On Sunday June 28th is the Ricky Byrdsong race against hate and
hoe that all are participating.
WARD 8: No Report
WARD 9: Alderman Burrus announced her ward meeting to be held at the Levy Center on July
29 at 7:30 p.m.
WARD 1: NO Report
WARD 2: No Report
Alderman, Wilson moved for adjournment to go into Executive Session to discuss matters related
to Minutes, Real Estate, Litigation and Personnel pursuant to 5 Illinois Compiled Statutes 120/2
(c) (1) (5), (6) and (11) as follows:
2. All meetings of public bodies shall be public meetings except for the following:
(1) The appointment, employment, compensation, discipline, performance, or
dismissal of specific employees of the public body, or legal counsel for the public
body, including hearing testimony on a complaint lodged against an employee of
the public body or against legal counsel for the public body to determine its
validity.
(5) The purchase or lease of real property for the use of the public body, including
meetings held for the purpose of discussing whether a particular parcel should be
acquired.
11
xt
June 22, 2009
(6) The setting of a price for sale or lease of property owned by the public body.
(11) Litigation, when an action against, affecting or on behalf of the particular
public body has been filed and is pending before a court or administrative
tribunal, or when the public body finds that an action is probable or imminent, in
which case the basis for the finding shall be recorded and entered into the minutes
of the closed meeting.
Roll Call: vote was 9 — 0 meeting adjourned. Meeting adjourned at 10:30 p.m.
Respectfully submitted,
Rodney Greene
City Clerk
A DVD recording of this meeting has been made part of the Permanent Record and is
available in the City Clerk's office.
12
1