HomeMy WebLinkAboutMINUTES-2009-10-12-20091
Roll Call:
A quorum was present
Presiding:
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CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
CITY COUNCIL MEETING
Monday October 12, 2009
8:30 P.M.
ORDER OF BUSINESS
Alderman Burrus
Alderman Fiske
Alderman Jean -Baptiste
Alderman Wynne
Alderman Wilson
Mayor Elizabeth Tisdahl
Alderman Holmes
Alderman Tendam
Alderman Grover
Alderman Rainey
The regular meeting of the Evanston City Council was called to order by Mayor Elizabeth
Tisdahl at 8:35 pm.
Mayor Public Announcements
Mayor Tisdahl welcomed everyone to the meeting. She then called for special City Council
meeting for Monday, October 19 to be held at 7:00 pm at the Levy Center to discuss 2009/2010
mid -year report and FY 2010-11 Budget/CIP Planning
Proclamations:
National Community Planning Month
National Breast Cancer Awareness Month
National Dental Hygiene Month
Mayor Tisdahl proclaimed October as National Community Planning Month, National Breast
Cancer Awareness Month and National Dental Hygiene Month.
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October 12, 2009
City Manager Public Announcements & Presentations:
City Manager Bobkiewicz asked Evonda Thomas, director H&HS, to give information about the
H1N1 flu.
Ms. Thomas spoke of the importance of increasing awareness and prevention of flu through proper
hygiene. She stated that H&HS will be working with local schools including NU, private schools
and daycare centers to host school -based clinics through December.
Mary Johns, Library Director, introduced members of the "Teen Advisory Board" and asked them to
give a synopsis of the book they were reading. Teen Read Week October 191h — 23`d, 2009.
Doug Gaynor announced the event Wall of Struggle and Dreams Re -dedication Ceremony,
would take place Sunday, October 18th at 2 P.M. in Clyde-Brummel Park.
City Manager announced his revised schedule of the Budget Process that outlined the dates, times,
topics and locations as well as the conflicts with other calendar events.
Communications: Citv Clerk
No report.
SPECIAL ORDER OF BUSINESS
(SP1) Federal, State, Regional Government Affairs Agenda
Consideration of proposed Government Affairs agenda, including a Federal/State/ Regional
Priority list, as well as a list of "Issues of Concern/Areas of Commitment"
for the City.
City Manager Bobkiewicz spoke of the two trips he and the Mayor would be taking to Washington,
DC and Springfield to talk to representatives concerning the City's focus and ideas. Mayor Tisdahl
expressed her desire of having the item passed tonight. Upon completion of the comments of the
Aldermen and the City Manager the motion passed.
(SP2) Citv Council Goal: Safetv
At its September 21, 2009 meeting, the City Council identified twelve goal areas to focus its
attention in the coming months. One of these areas was Safety.
City Manager suggested to the Council that after discussion tonight they will devise a future plan
of specific issues. After suggestions from the Aldermen and staff s input the final decision was to
consider the suggestions. City Manager stated staff would come back at a later date with an update.
Citizen Comment: Agenda Items (2 minutes)
Timothy Schoolmaster President of the Evanston Police Pension Board spoke on the Pension
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October 12, 2009
Board Fund.
Junad Rizki spoke on the peddler ordinance and the Fire Fighters pay increase, the LEED Ordinance,
and the same sex partnership ordinance.
Maurice Kelly spoke on his objections to the peddler's license and the congestion issues.
Bob Bilka complained of the reselling of tickets by unidentified individuals, and the lack of interest
concerning his complaints.
Michael Drenan spoke in support of the Green Building Ordinance and urged the Council to pass the
Ordinance as it currently stands.
David Gaborek 1805 Central Street, spoke against the peddler's ordinance.
Jean Lindwall 625 Library Place, spoke against the peddler's ordinance.
Len Sciarra spoke in support of LEED silver certification for the Green Building Ordinance.
Jim Young 2601 Colfax Street, spoke concerning the Fire Pension Fund and commented that
the pensions will be paid in full to all Police and Fire Fighters.
Ross Kooperman, owner of the Locker Room on Central Street, spoke on the peddler
Ordinance and his disagreement with the previous speakers.
Elliott Zashin urged the Council to approve the Green Building Ordinance and to
move forward with providing energy efficient buildings.
Andrew Spatz 25 year Evanston Resident, spoke of his 100% support of the Green Building
Ordinance with modifications.
Dave Olson, LEED accredited professional and a lifetime resident spoke against the existing
Green Ordinance with sustainable wordage added. He asked Council to pull the item off the Consent
Agenda.
Ted Borowy, 931 Hinman, spoke of allowing outside vendors at the NU games.
Barbara Borowy spoke against the peddler vendor ordinance. She stated having a large
variety of outside vendors is an asset to Evanston by supporting her family an other small vendors.
Gladys Bryer, 550 Sheridan Square, spoke on supporting the Green Building Ordinance.
Kevin O'Connor, 1227 %2 Isabella, spoke on the transparency on all stages of City government.
Non -Agenda Items:
Timothy Barfield, 722 Reba, spoke of having a roller skating rink for the youth of Evanston.
He came to seek a location for his proposal.
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October 12, 2009
Consent Agenda approved with the exception of the following items:
(A3.1)*Actuarial Report for Fire and Police Pension Obligations
Recommend approval of the actuarial report by motion for usage in the 2009 tax levy
process. The percentage increase in the Annual Required Contribution from 2008 to
2009 is 9.6% or $1,235,904. The unfunded liability for both funds increased from
$145,792,613 to $158,899,155. At the September 29, 2009 Administration and Public
Works Committee meeting, this item was held for discussion.
(A3.2)*Acceptance of 2008-09 Comprehensive Annual Financial Report
Recommend acceptance of the Comprehensive Annual Financial Report for FY2008-
2009. Each year the City completes an independent review of the City's financial
status. This annual audit must be completed within 180 days of the close of the fiscal
year. Our audit was completed this year in a timely manner in cooperation with our
independent auditor, Baker, Tilly, Virchow, Kraus. The City is again applying for the
Certificate of Excellence in Financial Reporting from the Government Finance
Officers Association. At the September 29, 2009 Administration and Public Works
Committee meeting, this item was held for discussion.
(A3.3)*Approval of Natural Gas Purchase for 2009 through 2010
Recommend approval to authorize the City Manager to sign a contract between the
City of Evanston and one of the two following bulk natural gas providers: Centerpoint
Energy Services or US Energy Services, based on proposed actionable pricing to be
provided on October 12, 2009, for natural gas supply for twelve months beginning
November 1, 2009, in an amount not to exceed $370,000. Funding provided by the
applicable approved operating budget for each of the 14 affected facilities.
(A4.1)Chan2e Order for Duncan Solutions (Citation Management) Expenditure
Recommend approval of revised costs associated with Duncan Solutions (Citation
Management) for parking citation cost and collections.
(All)Ordinance 85-0-09 Amending Title 3, Chapter 13 of the Evanston Citv Code,
"Peddlers and Solicitors"
Consideration of proposed ordinance amending title 3, Chapter 13 of the Evanston
City Code "Peddlers & Solicitors" at the Northwestern University athletic complex on
Central Street. A similar ordinance applies to Evanston Township High School athletic
events. This item was introduced in Administration & Public Works Committee
09/29/09.
For Action
(Pl)Ordinance 95-0-09 Amending and Enacting Sections of the Zoning Ordinance That:
Relate to Townhouse Orientation; and that Authorize Maior Variations to the
Pedestrian Area and Active Ground Floor Use Reauirements of the oCSC Central
Street Corridor Overlav District
Consideration of proposed ordinance 95-0-09, adding the following as eligible for
major variations:
1. Regulations of the R4 through R6, MU, MUE, MXE, and RP zoning districts on
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October 12, 2009
townhouse orientation (with Council approval);
2. Regulations of the oCSC overlay zoning district on pedestrian area and depth of
active ground floor uses. Recommended by the Plan Commission.
For Introduction
(112) Ordinance 14-0-09 Adopting the U.S. Green Building Council's Leadership in Energv
and Environmental Design Green Building Rating SvstemTM for Certain Construction
and Renovation Protects in the Citv
Consideration of proposed ordinance 14-0-09 adopting the U.S. Green Building
Council's Leadership in Energy and Environmental Design Green Building Rating
SystemTM for Certain Construction and Renovation Projects in the City. The
ordinance was introduced at the June 22, 2009 City Council meeting and referred to
the City Manager's Office for further review. This ordinance was discussed at the
September 29, 2009 City Council meeting and held for the October 12, 2009, Council
meeting.
For Action
Items approved on the Consent Agenda will have an (*) beside it.
CONSENT AGENDA
(Ml)* Approval of Minutes of the Special City Council Meeting of September 21, 2009
(M2)* Approval of Minutes of the Regular City Council Meeting of September 29, 2009
ADMINISTRATION & PUBLIC WORKS
(Al)* City of Evanston Payroll through 9/27/09 $2,318,770.06
(A2)* City of Evanston Bills through 10/13/09 $1,952,713.85
(A3.4)*Approval of Request by the Arthur Hill Comnanv for 4-Hour Free Parking for
Customers in the Maple Avenue Garage during the Construction of the Maple Avenue
Streetscape from October 13th through November 25th
Recommend approval of a request by the Arthur Hill Company for free parking up to
4 hours a day for garage users from October 131h through Thanksgiving during the
construction of the Maple Avenue Streetscape. The Parking Fund will recover lost
revenue from this initiative through reimbursement by the Downtown II TIF. Vehicles
parking longer than 4 hours would be charged full rates.
(A3.5)*Approva1 of Free Holidav Parking in Downtown Garages and Lot 60
Recommend approval of a request from the parking Committee to approve free
holiday parking in the City's three Downtown Self -Park Garages and Lot 60 located at
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October 12, 2009
1234 Chicago Avenue on weekdays between 5p.m. and 12
midnight and all day Saturdays beginning Thursday, November 26 through Saturday,
January 2, 2010.
(A3.6)*Approval of a Contract for Structural Evaluation and Condition Assessment of
Downtown Parking Garages (RFP 10-36)
Recommend approval of a contract for structural evaluation and condition assessment
of downtown parking garages be awarded to Halvorson and Partners (600 West
Chicago Avenue, Suite 650, Chicago, IL) for a total not -to -exceed of $52,250. Funding
provided by the Parking Fund, with $20,000 budgeted from each of the three
downtown garages: Church Street, Sherman Plaza, and Maple Avenue.
(A3.7)*Approval of Lowest Responsible and Responsive Bid (10-58) for the Maple Avenue
Self Park Lighting Upgrade Proiect
Recommend approval of the lowest responsible and responsive bid (10-58) for the
lighting upgrade at the Maple Avenue Self Park from Hecker and Company Inc., (250
Industrial Lane, Wheeling, IL) in the amount $177,900.00. Funding for this Capital
Improvement Project is provided by the Downtown II TIF.
(A3.8)*Approval to Purchase Cold Patch Material from a Sinele Source Supplier
Recommend approval of single source purchase of cold patch material from Healy
Asphalt Company, LLC. (3401 S. Busse Road, Mount Prospect, IL) in the amount of
$70,000. Funding provided by the Streets General Fund: $40,000 (FY09-10) and
$30,000 (FY 10-11).
(A3.9)*Approval of Contract for Vehicle Sticker Processing and Collections Administration
(RFP 10-49)
Recommend approval of the contract in response to RFP #10-49 for processing of
vehicle sticker applications and,payments to Third Millennium Associates, Inc. (4200
Cantera Drive, Suite 105, Warrenville, IL) in the estimated amount of $121,966 over 3
years. Cost for year one is estimated at $45,000, with costs estimated for years two and
three at $38,500. Funding provided by the General Fund Finance Collections Division.
The budgeted amount for this service is $45,000 for the current fiscal year.
(A5)* Ordinance 90-0-09 Amendine Title 10, Motor Vehicles and Traffic, Chapter 11,
Traffic Schedules, Section 12 (A), (E) and (F): Schedule XII, Parkine Meter Zones
Consideration of proposed ordinance 90-0-09 regarding long-term parking by which
Council would amend Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic
Schedules, Section 12 (A), (E) and (F): Schedule XII; Parking Meter Zones.
For Introduction
(A6)* Ordinance 97-0-09 Special One Day Liquor Licenses Amendine the Evanston City
Code of 1979, Title 3, "Business Regulations," Chapter 5, "Liquor Control
Regulations," Section 6, "Classification and License Fees," Subsection F, "Special One
Day Licenses"
Consideration of proposed ordinance 97-0-09 amending the Evanston City Code of
1979, Title 3, "Business Regulations," Chapter 5, "Liquor Control Regulations,"
Section 6, "Classification and License Fees," Subsection F, "Special One Day Licenses"
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October 12, 2009
to correct the text that mandates the time and day of the week
liquor sale/service is permitted for Class F special one -day liquor licensed events.
For Introduction
(A7)* Ordinance 100-0-09 To Update Authorized Signatories and Financial Institutions
Consideration of proposed ordinance 100-0-09 to update authorized staff signatories
and financial institutions for the deposit/investment of City funds.
For Introduction
(A8)* Ordinance 65-0-09 Authorizing the Sale of Surplus Fleet Vehicles and Equipment
Owned by the Citv of Evanston (Obenauf Auction Service Municipal Equipment
Auction)
Consideration of proposed ordinance 65-0-09 authorizing the sale of surplus fleet
vehicles and equipment owned by the City of Evanston.
For Action
(A9)* Ordinance 81-0-09 Authorizing the Pavment of Redevelopment Project Costs and
Distribution of Excess Monies for the Redevelopment Project Area of the Citv of
Evanston, Illinois ("Downtown II TIF")
Consideration of proposed ordinance 81-0-09 authorizing the payment of
redevelopment project costs and distribution of excess monies for the redevelopment
project area of the City of Evanston, Illinois ("Downtown II TIF").
For Action
(A10)*Ordinance 82-0-09 Terminating the Redevelopment Project Area of the Citv of
Evanston, Illinois, and Related Matters ("Downtown II TIF")
Consideration of proposed ordinance 82-0-09 terminating the redevelopment project
area of the City of Evanston, Illinois, and related matters ("Downtown II TIF").
For Action
PLANNING & DEVELOPMENT
(P2)* Ordinance 83-0-09 Amending the Citv of Evanston Municipal Code by Removing All
References to the Property Services Board
Consideration of proposed ordinance 83-0-09 eliminating the Property Services Board
which is not currently staffed and essentially became obsolete after the Administrative
Hearings Division was created. Staff recommends approval.
For Action
The following two items (P3 and P4) propose minor text amendments to the Zoning
Ordinance:
(P3)* Ordinance 93-0-09 Amending Section 6-3-8-12 of the Zoning Ordinance, which
Establishes the "Minimum Change Necessarv" as a Standard for Zoning Variations
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October 12, 2009
Consideration of proposed ordinance 93-0-09 amending the text
of the Zoning Ordinance which requires a finding of "minimum change necessary" as a
standard for variations. Recommended by the Plan Commission.
For Action
(P4)* Ordinance 94-0-09, Amending Subsection 6-3-8-3(A) of the Zoning Ordinance to
Make Second -Floor Additions to Certain Legal Non-Comnlvin2 Structures Minor
Variations
Consideration of proposed ordinance 94-0-09 amending the text of the Zoning
Ordinance to make second floor additions atop existing one-story residences which are
already legally non -conforming with respect to interior side yard setbacks eligible for
minor variations. Recommended by the Plan Commission.
For Action
HUMAN SERVICES COMMITTEE
(H1)* Evanston Township September 2009 Bills List
Recommend approval of the Evanston Township bills, payroll, and medical payments
for the month of September 2009 in the amount of $172,624.10.
For Action
Alderman Jean -Baptiste motioned to approve the Consent Agenda and it was seconded.
Roll Call: 9 — 0, the Consent Agenda passed.
ITEMS FOR DISCUSSION I
(A3.1)*Actuarial Report for Fire and Police Pension Obligations
Recommend approval of the actuarial report by motion for usage in the 2009 tax levy
process. The percentage increase in the Annual Required Contribution from 2008 to
2009 is 9.6% or $1,235,904. The unfunded liability for both funds increased from
$145,792,613 to $158,899,155. At the September 29, 2009 Administration and Public
Works Committee meeting, this item was held for discussion.
Alderman Rainey moved for acceptance of the motion and received a second. City Manager
instructed Mr. Lyons Assistant City Manager to show two slides concerning the Police & Fire
Fighters Pension Fund. The slides demonstrated the advances made during the negotiations. After
the comments by Aldermen and staff a final vote was taken by Roll Call: the vote was 9 — 0 and the
Actuarial Report passed.
(A3.2)*Acceptance of 2008-09 Comprehensive Annual Financial Report
Recommend acceptance of the Comprehensive Annual Financial Report for FY2008-
2009. Each year the City completes an independent review of the City's financial
status. This annual audit must be completed within 180 days of the close of the fiscal
year. Our audit was completed this year in a timely manner in cooperation with our
independent auditor, Baker, Tilly, Virchow, Kraus. The City is again applying for the
Certificate of Excellence in Financial Reporting from the Government Finance
Officers Association. At the September 29, 2009 Administration and Public Works
Committee meeting, this item was held for discussion.
October 12, 2009
City Manager asked Mr. Lyons who then turned the report over to the
consulting auditors. They prioritized what they thought were appropriate considerations by
management. Alderman Rainey motioned for approval of the report and it was seconded. A
unanimous voice vote was taken and the report passed.
(A3.3)*Approval of Natural Gas Purchase for 2009 through 2010
Recommend approval to authorize the City Manager to sign a contract between the
City of Evanston and one of the two following bulk natural gas providers: Centerpoint
Energy Services or US Energy Services, based on proposed actionable pricing to be
provided on October 12, 2009, for natural gas supply for twelve months beginning
November 1, 2009, in an amount not to exceed $370,000. Funding provided by the
applicable approved operating budget for each of the 14 affected facilities.
Alderman Rainey stated while in committee this item was taken off due to a lack of not obtaining a
price.
(A4.1)Chan2e Order for Duncan Solutions (Citation Management) Expenditure
Recommend approval of revised costs associated with Duncan Solutions (Citation
Management) for parking citation cost and collections.
Alderman Rainey stated this item was held in committee for additional information.
(All)Ordinance 85-0-09 Amending Title 3, Chapter 13 of the Evanston Citv Code,
"Peddlers and Solicitors"
Consideration of proposed ordinance amending title 3, Chapter 13 of the Evanston
City Code "Peddlers & Solicitors" at the Northwestern University athletic complex on
Central Street. A similar ordinance applies to Evanston Township High School athletic
events. This item was introduced in Administration & Public Works Committee
09/29/09.
For Action
Alderman Rainey stated this item was for action tonight. At the completion of the comments by the
Aldermen, City Staff, and Northwestern University personnel, the request to hold the Ordinance in
committee was made by Alderman Fiske.
(Pl)Ordinance 95-0-09 Amending and Enacting Sections of the Zoning Ordinance That:
Relate to Townhouse Orientation; and that Authorize Maior Variations to the
Pedestrian Area and Active Ground Floor Use Requirements of the oCSC Central
Street Corridor Overlay District
Consideration of proposed ordinance 95-0-09, adding the following as eligible for
major variations:
1. Regulations of the R4 through R6, MU, MUE, MXE, and RP zoning districts on
townhouse orientation (with Council approval);
2. Regulations of the oCSC overlay zoning district on pedestrian area and depth of
active ground floor uses. Recommended by the Plan Commission.
For Introduction
Alderman Wynne motioned to introduce the Ordinance and it was seconded. She
referred Ordinance back to committee. There was no discussion.
(112) Ordinance 14-0-09 Adopting the U.S. Green Building Council's Leadership in Energy,
and Environmental Design Green Building Rating SvstemTM for Certain Construction
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October 12, 2009
and Renovation Proiects in the Citv
Alderman Jean -Baptiste motioned for approval of the Ordinance.
After Aldermen made their suggestions and comments Alderman Wilson restated his motion to
amend the Ordinance 14-0-09. After the stated amendment was made further discussion was offered
by staff and Aldermen. Alderman Burrus motioned to hold the Ordinance and it was seconded. The
Ordinance was held.
Call of the Wards:
Ward 9: Alderman Burrus suggested the idea of putting together a committee to discuss the issue, and
to include the Aldermen's suggestions.
Ward 1: Alderman Fiske made a reference to the Rules Committee concerning minutes and how they
are handled and kept by staff.
Ward 2: Alderman Jean -Baptiste called the Council's attention to an event of some young
Evanstonian men who organized themselves to have a march on October 16th, entitled "we
want to live", from 5:30 to 6:30pm. The walk will end at ETHS where light refreshments
and discussion will occur.
Ward 3: Alderman Wynne had no report.
Ward 4: Alderman Wilson wanted City staff to draft new traffic laws around schools.
Ward 5: Alderman Holmes had no report.
Ward 6: Alderman Tendam spoke of the meeting this Thursday with the 6th and 7th wards.
Ward 7: Alderman Grover thanked Alderman Tendam for the report on the joint meeting.
Ward 8: Alderman Rainey thanked former Alderman Hansen for a fabulous job of organizing the
second "bike the ridge".
The Mayor asked for a motion to adjourn. It was moved and seconded and the meeting was
adjourned at 11:30 pm, with no roll call.
Respectfully submitted,
Rodney Greene, City Clerk
A CD of the meeting is available upon request in the City Clerk's Office.
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