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CITY COUNCIL MEETING
Lorraine H. Morton Civic Center
Council Chambers
Monday, November 23, 2009
8:30 P.M.
Roll Call: Alderman Wynne Alderman Grover
Alderman Wilson Alderman Burrus
Alderman Holmes Alderman Rainey
Alderman Tendam Alderman Fiske
Alderman Jean -Baptiste
Presiding: Mayor Elizabeth M. Tisdahl
The regular meeting of :he Evanston City Council convened at 8:35 P.M. by order of
Mayor Tisdahl.
Mayor Public Announcements and Proclamations:
Mayor Tisdahl proclaimed the week of December 7 — 11, 2009 as
"Employee Learning Week"
"Human Rights Day" as December 10, 2009
"National Drunk and Drugged Driving (3D) Prevention Month" is designated as the
month of December.
Mayor presented the "Studs Terkel Humanities Award" to Chie Curley.
City Manager Public Announcements and Presentations:
City Manager Bobkiewicz stated he had three announcements, starting with the report on
the H1N1 program.
H1N1 Update: Evonda Thomas, Director of Health & Human Services Administration, gave
an update of the vaccination process that was spearheaded here in Evanston and its success.
She stated the Health and Human Services Department had vaccinated about one third of the
Evanston Population.
Alderman Grover gave Ms. Thomas along with her staff and others who assisted her
congratulatory comments for their successful vaccination campaign.
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November 23, 2009
Holiday Trash Removal Schedule: Thanksgiving, City Manager Bobkiewicz stated the
trash collection is being delayed one day on all routes.
Budget Planning Process and Workshops: City Manager announced there would be a Budget
Workshop marathon on Channel 16 from 12 noon Friday, December 3Td through 6:00p.m.
Sunday December 6, 2009, followed by a live show where citizens can call in their questions
and concerns to end the marathon. Alderman Jean -Baptiste asked were there going to be any
other means of getting the information out to those who do not own a computer. The response
was to have a DVD recording at the circulation desk in the Evanston Library on Davis Street.
CD's will become available on Tuesday, December 1, 2009.
Communications: City Clerk
No communications.
Public Hearing: Truth in Taxation Hearing for the 2009 Property Tax Levy for the
City of Evanston and the Township of Evanston.
The City Manager asked Mr. Steven Drazner to give an explanation of the Taxation
Hearing. The City of Evanston's levy is $39,779, 064.00. He stated there was an increase
of 4%.
SPECIAL ORDER OF BUSINESS
(SPl) Citv Council Goal: Northwestern Universitv
At its September 21, 2009 meeting, the City Council identified twelve goal areas to
focus its attention in the coming months. One of these areas is Northwestern
University.
City Manager mentioned there were only two goals that have not been discussed as of
yet, and Northwestern University was one of them. He stated the partnerships with
Northwestern in certain areas have been productive an aided in improving relationships.
He also spoke on the Internships of Northwestern students with Aldermen and staff .The
City Manager also gave an overlay presentation of the process when implemented will
form additional partnerships with Northwestern University.
Mayor Tisdahl read an article from the Daily Northwestern commending the vaccination
process partnership with the City, stating it was the largest endeavor in the history of the
United States.
Alderman Grover stated her concerns are based on Economic Development with
Northwestern and concerns of keeping and drawing businesses to Evanston.
Alderman Jean -Baptiste also agreed with Alderman Grover. He also stated he would like
some long time commitment recognizing we matter to the University and the University
matters to the City.
Mayor Tisdahl suggested the additional responsibility of being the point person to a staff
member to contact the right person at the University to deal with.
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November 23, 2009
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Citizen Comment
AGENDA ITEMS:
Junad Rizki, 2280 Sheridan, spoke on the Northwestern goals and the changing of their
north- west access which will prevent the citizens getting to the beaches. He also stated
the City should prioritize because we don't have the money to do everything we want.
Alderman Burrus then commented on a statement made by Mr. Rizki concerning the
sprinkler system in the Maple Street garage. She informed him that the information he
spoke about was incorrect and then explained to him what happened.
NON AGENDA ITEMS:
Thomas Gonzales, 2129 Ridge Ave. an undergraduate student at Northwestern
University. He came to speak on the comments of Northwestern not paying taxes, but
many of the students are living in Evanston and paying taxes, supporting the local
businesses. He is hoping to have better communication between the City of Evanston and
Northwestern and their students.
Items removed from Consent Agenda:
(MI) Approval of Revised Minutes of the Regular City Council Meeting of October
26, 2009
(A16) Resolution 89-R-09 Authorizing the Citv Manager to Execute an Amendment
to the Lease Agreement Between the Citv and Chicago SMSA Limited Partnership„
d/b/a Verizon Wireless Consideration of proposed resolution 89-R-09 by which City
Council would authorize the City Manager to execute an amendment to the lease
agreement between the City and Chicago SMSA Limited Partnership d/b/a Verizon
Wireless for operation of communications equipment and improvements within the
Civic Center and observatory tower located at 2100 Ridge Avenue.
For Action
(A24)Ordinance 109-0-09: 2009 Evanston Township Tax Lew
Consideration of proposed ordinance 109-0-09 annual property tax levy for
Evanston Township.
For Action
(Hl) Acceptance of Township Annual Audit
Consideration of a recommendation that the City Council acting as Township
Trustees accept the results of the Year Ended March 31, 2009 Financial Audit of
Evanston Township.
For Action
(01)Consideration of Approval of Economic Development Plan
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November 23, 2009
Consideration of the Economic Development Work Plan to implement Economic
Development Priorities developed by the City Council and the Economic
Development Committee. The Economic Development Committee (EDC) will meet
on 11/18/09 to consider the Draft Economic Development Work Plan. A copy of the
EDC packet on this topic has been enclosed. It will be updated as appropriate after
the EDC meeting.
Approved Consent Agenda items will have an (*) beside the number.
CONSENT AGENDA
(M2)* Approval of Minutes of the Regular City Council Meeting of November 9,
2009
ADMINISTRATION & PUBLIC WORKS
(Al)* City of Evanston Payroll through 11/8/09 $2,299,494.90
(A2)* City of Evanston Bills through 11/24/09 $4,229,050.88
(A3.1)*Approval of Contract with Total Building Services for Janitorial Services at
the Lorraine H. Morton Civic Center, Main Library and Service Center
(RFP 10-51)
Recommend approval of a three year contract in response to RFP 10-51 for
janitorial services at the Lorraine H. Morton Civic Center, Main Library,
and Service Center with Total Building Services (340 Bennett Road, Elk
Grove Village, IL) in the amount of $152,040.00 per year. Funding provided
by the approved FY2009-10 operating budgets of the Civic Center ($138,400
budgeted), Main Library ($162,800 budgeted), and Service Center ($2,000
budgeted).
(A3.2)*Approval of Contract with Nationwide Janitorial Corporation for Janitorial
Services at the Police/Fire Headquarters and Police Outpost (RFP 10-51)
Recommend approval of a three year contract in response to RFP 10-51 for
janitorial services at the Police/Fire Headquarters and Police Outpost with
Nationwide Janitorial Corp. (632 Executive Drive, Willowbrook, IL) in the
amount of $52,474.56 per year. Funding provided by the approved operating
budgets of these divisions: Police Administration ($55,000 budgeted) and
Fire Suppression ($5,000).
(A3.3)*Approval of a Sole Source Purchase of Digital Voice Logger Upgrade
Sole source purchase of Mirra IV digital voice logger in the amount of
$31,346.00 from Word Systems, Inc., (9225 Harrison Park Court, Suite 100,
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November 23, 2009
Indianapolis, IN). Funding provided by the Emergency Telephone System
Board.
(A3.4)*Approval of Lowest Responsive and Responsible Proposal for Ford OEM
Parts, Warranty, and Service Repair (10-74)
Recommend approval of the lowest responsive and responsible proposal (10-
74) for Ford OEM parts, warranty, and service repair for car and light
trucks in the amount of $42,000 to Golf Mill Ford (9401 N. Milwaukee
Avenue, Niles, IL). Recommend approval for medium and heavy trucks in
the amount of $46,000 to Bredemann Ford (2038 Waukegan Road, Glenview,
IL). All contracts will be for the period of December 1, 2009 through
November 30, 2010. The FY2009-2010 budget for Auto Body and Collision
Repair Service is $88,000. Funding provided by the Fleet Services Fund for
Major Maintenance.
(A3.5)*Approval of Sinele Source Purchase of One (1) Riding Mower for
Parks/Forestry Division
Approval of single source purchase of one (1) riding mower from Reinders,
Inc, (3816 Carnation Street, Franklin Park, IL) for a total cost of $21,245.55.
Funding for this purchase is from the General Fund, Parks/Forestry Division
Account.
(A4)* Approval of Change Order #4 for the Basin S82B Relief Sewer
Proiect/Contract 2
Recommend approval of change order #4 for the Basin S82B Relief Sewer
Project/ Contract 2 with DiPaolo Company (4350 DiPaolo Center, Glenview,
IL). This change order will decrease the contract amount by $86,663.51, from
$6,153,762.70 to $6,067,099.18 and grant a 137-day extension to the contract
period. An IEPA loan funds approximately 93% of the project costs. The
remaining portion is funded by the Sewer Reserve fund.
The following 10 agenda items (A5 through A14) are tax levy abatements which
decrease the 2009 property tax levy. The City does not levy property taxes to pay for all
general obligation debt, funding a large portion through water, sewer, parking and
TIF revenues. The bond ordinances on file at the County will automatically levy taxes
to pay our debt unless we send resolutions to abate the tax. The total amount of
abatements for the 2009 levy is $12,267,240, which is actually greater than the amount
funded through property taxes which is $10,345,063.
(A5)* Resolution 76-R-09 General Obliation Debt Property Tax Abatements
Consideration of proposed resolution 76-R-09 abatement for bond issue
series 2000.
For Action
(A6)* Resolution 77-R-09 General Obliation Debt Property Tax
AbatementsConsideration of proposed resolution 77-R-09 abatement for
bond issue series 2002B.
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November 23, 2009
For Action
(A7)* Resolution 78-R-09 General Obligation Debt Property Tax Abatements
Consideration of proposed resolution 78-R-09 abatement for bond issue
series 2004.
For Action
(A8)* Resolution 79-R-09 General Obligation Debt Property Tax Abatements
Consideration of proposed resolution 79-R-09 abatement for bond issue
Series 2004B.
For Action
(A9)* Resolution 80-R-09 General Obligation Debt Property Tax Abatements
Consideration of proposed resolution 80-R-09 abatement for bond issue
Series 2005.
For Action
(A10)* Resolution 81-R-09 General Obligation Debt Property Tax Abatements
Consideration of proposed resolution 81-R-09 abatement for bond issue
Series 2006.
For Action
(All)* Resolution 82-R-09 General Obligation Debt Property Tax Abatements
Consideration of proposed resolution 82-R-09 abatement for bond issue
series 2007.
For Action
(Al2)* Resolution 83-R-09 General Obligation Debt Property Tax Abatements
Consideration of proposed resolution 83-R-09 abatement for bond issue
Series 2008B.
For Action
(A13)* Resolution 84-R-09 General Obligation Debt Property Tax Abatements
Consideration of proposed resolution 84-R-09 abatement for bond issue
Series 2008C.
For Action
(A14)* Resolution 85-R-09 General Obligation Debt Property Tax Abatements
Consideration of proposed resolution 85-R-09 abatement for bond issue
Series 2008D.
For Action
(A15)* Resolution 86-R-09 Authorizing Transfer of Motor Fuel Tax Funds
Consideration of the proposed resolution 86-R-09 by which City Council
would authorize to transfer $772, 500 of Motor Fuel Tax Funds. $122,500 is
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November 23, 2009
for staff engineering and $650,000 for general maintenance of streets by City
forces.
For Action
(A17)*Ordinance 110-0-09 Amending Section 9-2-3(B) of the Evanston Citv
Code Increasing Fire Department Transport Fees
Consideration of proposed ordinance 110-0-09 amending Section 9-2-3(B) of
the Evanston City Code to increase Fire Department ambulance transport
fees and charge a new ambulance mileage fixed fee per transport incident.
For Introduction
(A18)* Ordinance 111-0-09 Decrease in the Number of Class C Liquor Licenses,
Jamaica Jamaica
Consideration of proposed ordinance 111-0-09 amending Section 3-5-6(C) of
the City Code to decrease the number of Class C liquor licenses from 24 to 23
due to the closing of Jamaica, Jamaica (1512 Sherman Avenue, 60201)
For Introduction
(A19)* Ordinance 112-0-09 Increase in the Number of Class D Liquor Licenses,
Mecafresh
Consideration of proposed ordinance 112-0-09 amending Section 3-5-6(D) of
the City Code to increase the number of Class D liquor licenses from 20 to 21
due to the opening of Mecafresh (1840 Oak Avenue, 60201)
For Introduction
(A20)* Ordinance 115-0-09 Increase in the Number of Class C Liquor Licenses,
Bristo Bordeaux
Consideration of proposed ordinance 115-0-09 amending Section 3-5-6(C) of
the City Code to increase the number of Class C liquor licenses from 23 to 24
due to the opening of Bistro Bordeaux (618 Church Street, 60201)
For Introduction
(A21)* Ordinance 101-0-09 Amending Title 3, "Business Regulation," Chapter 1,
"Municipal Occupation Taxes," Section 3, Foreign Fire Insurance
Companies Tax
Consideration of proposed ordinance 101-0-09 modifying the composition of
the Foreign Fire Tax Board to reflect the changes to Public Act 95-0505
signed into law on August 14, 2009.
For Action
(A22)* Ordinance 107-0-09: 2009 Citv of Evanston Tax Lew
Consideration of proposed ordinance 107-0-09 annual City of Evanston
property tax levy for General Fund, Police Pension Fund, and Fire Pension
Fund.
For Action
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November 23, 2009
(A23)* Ordinance 108-0-09: 2009 Special Service Area #4 Tax Lew
Consideration of proposed ordinance 108-0-09 annual City of Evanston
property tax levy for Special Service Area #4 (SSA#4) taxing district in the
central business district.
For Action
PLANNING & DEVELOPMENT
(Pl)* Ordinance 116-0-09 Amending Title 4, Chapter 23 of the Citv Code,
"Enerev Code," by Adopting the 2009 International Enerev Conservation
Code by Reference
Consideration of ordinance 116-0-09 formally adopting the International
Energy Conservation Code, 2009 Edition in compliance with State legislation
HB 3987.
For Introduction
(P2)* Ordinance 117-0-09 Amending Portions of Title 4, Chapter 20 of the Citv
Code, "Vacant Buildings"
Consideration of ordinance 117-0-09 amending portions of Title 4, Chapter
20 of the city code, "Vacant Buildings."
For Introduction
(P3)* Request by Evanston Housing Coalition for up to $22,000 to Reimburse
Costs Associated with Revurchase/Resale of a Foreclosure on a Newlv
Constructed Revitalization Proiect on Dodge Avenue
Request for approval of up to $22,000 from the Affordable Housing Fund for
costs associated with the re -purchase and resale of a HOME -assisted unit at
1710 Dodge in order to prevent foreclosure and loss of City investment.
For Action
(P4)* Ordinance 105-0-09 Rescinding the Evanston Landmark Designation for the
Propertv Located at 1819 Dodge Avenue
Consideration of ordinance 105-0-09 rescinding the Evanston Landmark
Designation for the property located at 1819 Dodge Avenue and removing it
from Schedule B of the Preservation Ordinance. The Preservation
Commission recommends approval.
For Action
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November 23, 2009
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APPOINTMENTS
For appointment:
Sue Calder
Mayor's Budget Task Force Committee
Steve Engelman
Mayor's Budget Task Force Committee
Lou English
Mayor's Budget Task Force Committee
Joseph Flannagan
Mayor's Budget Task Force Committee
Aleks Granchalek
Mayor's Budget Task Force Committee
Candice Hill
Mayor's Budget Task Force Committee
Jean Lindwall
Mayor's Budget Task Force Committee
Nicki Pearson
Mayor's Budget Task Force Committee
Hecky Powell
Mayor's Budget Task Force Committee
Mark Sloane
Mayor's Budget Task Force Committee
Raymond Summers
Mayor's Budget Task Force Committee
Ryan Hall
Public Art Committee
Deborah Hirshfield
Public Art Committee
Scott Gingold
Zoning Board of Appeals
For reappointment:
Marva Berger
Susan Cherco
Franklin Streitfeld
Dave Galloway
Board of Ethics
Commission on Aging
Commission on Aging
Plan Commission
Alderman Rainey moved for approval of the Consent Agenda. It was seconded by
Alderman Grover. Roll Call was 9 -0, the Consent Agenda was approved.
Items for discussion from the Consent Agenda:
(MI) Approval of Revised Minutes of the Regular City Council Meeting of October
26, 2009
Alderman Rainey motioned to have the minutes amended to say the item was tabled and it was
seconded by Alderman Jean -Baptiste.
City Clerk stated the item was not tabled instead it was voted to approve the recommendation to
allow the City Manager to come up with an alternative pedestrian safety plan, and to bring to the
Council the results at the conclusion of the Northwestern 2009-10 Basketball season.
Alderman Rainey stated from her recollection the item was tabled and she again read the minutes
she had. Alderman Rainey stated she was reading the minutes from the November 23rd packet.
Instead records showed she was reading the minutes from the November 9`" Council packet.
The Mayor stated the minutes she had in her packet for October 26"' was consistent with what the
Clerk had expressed.
The Clerk explained when the mistakes were made known to him he corrected and resubmitted
the minutes to the City Manager's Office. The Clerk also stated if he had the opportunity to speak
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November 23, 2009
before the Consent Agenda was read the corrections would have been announced as was done in
the past.
Alderman Grover suggested that we refer to the tape and include it in the minute. She then gave
her three corrections to the minutes with the adding of letters to certain words.
City Manager stated it is the Chair's ruling on how she interprets the written word.
The Mayor then responded by saying she interprets it to be tabled.
The City Manager replied since the Chair has declared the Ordinance tabled then he concurred
that the Ordinance was tabled. The final decision was to have the minutes of October 26th be
amended to state the Ordinance was tabled. A unanimous voice vote was taken and it passed.
(A16) Resolution 89-R-09 Authorizing the Citv Manager to Execute an Amendment
to the Lease Agreement Between the Citv and Chicago SMSA Limited Partnership,
d/b/a Verizon Wireless Consideration of proposed resolution 89-R-09 by which City
Council would authorize the City Manager to execute an amendment to the lease
agreement between the City and Chicago SMSA Limited Partnership d/b/a Verizon
Wireless for operation of communications equipment and improvements within the
Civic Center and observatory tower located at 2100 Ridge Avenue.
For Action
Alderman Rainey stated this item was held over until the next Council Meeting.
(A24)Ordinance 109-0-09: 2009 Evanston Township Tax Levv
Consideration of proposed ordinance 109-0-09 annual property tax levy for
Evanston Township.
For Action
Alderman Rainey motioned for action on the Ordinance 109-0-09, with a second from
Alderman Jean -Baptiste. A Roll Call was taken with 8 — 1 yes and 1 no (Alderman
Rainey). The Ordinance passed.
City Manager announced the Council will meet at 6:00 p.m., Monday, December 7th at a
Special City Council Meeting to discuss Affordable Housing & the Task Force.
(111) Acceptance of Township Annual Audit
Consideration of a recommendation that the City Council acting as Township
Trustees accept the results of the Year Ended March 31, 2009 Financial Audit of
Evanston Township.
For Action
Alderman Jean -Baptiste moved for approval of the Township Audit with a second from
Alderman Holmes. Roll Call was taken with a 9 — 0 and the motion passed.
(01)Consideration of Approval of Economic Development Plan
Consideration of the Economic Development Work Plan to implement Economic
Development Priorities developed by the City Council and the Economic
Development Committee. The Economic Development Committee (EDC) will meet
on 11/18/09 to consider the Draft Economic Development Work Plan. A copy of the
EDC packet on this topic has been enclosed. It will be updated as appropriate after
the EDC meeting.
This item was previously removed from the agenda.
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November 23, 2009
CALL OF THE WARDS
Ward 3 Alderman Wynne wished a Happy Thanksgiving to all.
Ward 4 Alderman Wilson wished a Happy Thanksgiving and a safe Holiday.
Ward 5 Alderman Holmes wished a Happy Thanksgiving to all.
Ward 6 Alderman Tendam wished Happy Thanksgiving as well as mentioning home
burglaries in the sixth ward.
Ward 7 Alderman Grover effective January 1" Illinois will be outlawing use of mobile
phones in your cars, and text messaging in school zone. She wanted an Ordinance
outlawing the use of a mobile phone while operating a vehicle in Evanston.
Ward 8 Alderman Rainey asked Alderman Grover what her interest was with the
Ordinance, and Alderman Grover's response was two hands on the wheel and both eyes
on the road, and headsets were acceptable.
Ward 9 Alderman Burrus thanked everyone for attending the town -hall meeting and also
wished a Happy Thanksgiving to all.
Ward 1 Alderman Fiske wished Happy Thanksgiving to all and she will be meeting with
staff at the Evanston Public Library from 7 p.m. until 9 p.m. Tuesday, November 24Tx
meeting to discuss the demolition of the Georgian, December I't quarterly ward meeting
from 7-9 p.m. at the Evanston Public Library, December 3rd the CTA Purple Line Vision
Study open house, December 15"' the ZBA meeting to discuss the appeal of the Seabury
freight room restaurant and also on December 3rd at 7:30 meeting focusing on property
standards issues regarding student residencies and behaviors in the first and fifth wards.
She also mentioned the Northwestern communication problem with the residents in the
1st ward, and hoping it will change.
Ward 2 Alderman Jean -Baptiste wished Happy Thanksgiving to everyone. He also
mentioned that the issues with Northwestern, is a City matter.
Mayor Tisdahl then called on Alderman Wilson to make a motion.
Alderman Wilson motioned for the Council to convene into Executive Session to discuss
Real Estate, Litigation and Minutes. The Council closed out the open session at 10:10
p.m.
Respectfully submitted,
Rodney Greene, City Clerk
A CD COPY OF THE MINUTES WILL BE AVAILABLE TO THE PUBLIC IN
THE CLERK'S OFFICE, ROOM 1200 AFTER DECEMBER 14Tx.
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