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February 22, 2010
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, February 22, 2010
ROLL CALL — PRESENT:
A Quorum was present.
PRESIDING:
Alderman Rainey
Alderman Burrus
Alderman Fiske
Alderman Jean -Baptiste
Alderman Wynne
Mayor Elizabeth B. Tisdahl
Alderman Wilson
Alderman Holmes
Alderman Tendam
Alderman Grover
The OFFICIAL REGULAR MEETING of the City Council was called to order by Mayor Tisdahl on Monday,
February 22, 2010 at 8:09 p.m. in the Council Chamber.
MAYORAL ANNOUNCEMENTS: None
CITY MANAGER ANNOUNCEMENTS:
Mr. Wally Bobkiewicz, City Manager, asked Mr. David Stoneback, Superintendent of Water & Sewer, to
present an update of the Water Piping Projects. He explained how the underground pipes were going to be
repaired and the schedule for each project to begin and end.
Mr. Martin Lyons, the Assistant City Manager, gave a slide presentation concerning the Capital Improvement
Budget for the 2010-2011. Following the presentation as well as comments and concerns from the Aldermen,
the final decision was to have the City Manager give a detailed report on all of the projects. On the fifth
Monday in March there would be further discussion of the Capital Budget and how the City should proceed.
CITY CLERK COMMUNICATIONS:
City Clerk, Rodney Greene, announced the proposed seminars concerning Weather Spotter Training. These
seminars will be presented by the Cook County Homeland Security and Emergency Management Department.
On Wednesday, April 14, 2010, the third seminar will be held at the Lorraine H. Morton Civic Center at 7:00
P.M. The Evanston Emergency Management Agency will be the Co -Sponsor of the training seminar. All were
invited to attend.
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Febmari 22, 2010
CITIZEN COMMENTS:
Carol Balkcom, 2811 Harrison, spoke of her concerns for the affordable Housing Plan.
Items not approved on the consent acenda:
(A4) Resolution 13-R-10 Approving the 2010/2011 Fiscal Year Budget of the Citv of
Evanston
RESOLUTION WILL BE PRESENTED _3T THE CITY COUNCIL MEETING ON
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MOND,ky, FE BRUARY 22, 2010.
For Action
(A5) Resolution 15-R-10 Authorizing the Citv Manager to Siena Certification Statement for
an Illinois Bicvcle Grant Application for the Ladd Arboretum Bike Path
Staff recommends City Council consideration of Resolution 15-R-10, which authorizes
the City Manager to sign a Certification Statement for the 2010 Illinois Bicycle grant
application process through the Illinois Department of Natural Resources (IDNR).
Funding for the Ladd Arboretum's pathway system is $700,000, split between the
Capital Improvement Plan (CIP) (Account 416019: $500,000) and an IDNR Bicycle
Path Grant ($200,000). Funding for this item is included in the projected FY2011/12
CIP budget discussed in item SP1 above.
For Action
(A10) Ordinance 15-0-10 Authorizing the Citv Manager to Execute an Amendment to the
Easement Agreement With Mather Lifeways, Inc. for Certain Easements Necessary for
the Construction of the Planned Development Approved by Ordinance 5-0-06
Staff recommends City Council approval of Ordinance 15-0-10 to amend the easement
agreement with Mather Lifeways for encroachments in, over, and above the public
right-of-way necessary for the construction of a planned development for the
construction and operation of a continuing care retirement community at 450 Davis
Street in Evanston. Staff recommends suspension of rules to introduce and adopt this
ordinance at the February 22, 2010 Council meeting.
For Introduction and Action
(PI) Request from Citizens' Lighthouse Communitv Land Trust for an Additional $20,000
Subsidy for the Rehab and Sale of 2212 Washington Property
Approval for this item is recommended by the Housing Commission. Approval is not
recommended by staff.
For Action
SPECIAL ORDER OF BUSINESS
(SP1)* FY2010/11 Capital Improvement Plan Review_
Staff recommends City Council consideration of the Capital Improvement Plan.
For Action
Alderman Rainey motioned for approval with a second from Alderman Wynne. Alderman Wilson
February 22, 2016,
motioned for an amendment to include only Priority 1 arnounts, with a second from Alderman
Wynne. Roll Call vote was 9 — 0, and the amendment passed. Roll Call vote for the original
Improvement Plan with the amendment, passed with a 9 — 0 vote.
Items with an N were all approved on the consent agenda:
CONSENT AGENDA
(Ml)* Approval of Minutes of the Special Budget Dearing of February 1, 2010
(M2)* Approval of Minutes of the Special Budget Dearing of February 3, 2010
(M3)* Approval of Minutes of the Regular City Council Meeting of February 8, 2010
ADMINISTRATION & PUBLIC WORDS
(Al)* City of Evanston Payroll through 02/14/10 $2,398,422.97
(A2)* City of Evanston Bills through 02/23/10 $1,477,427.65
(A3.1)*Purchase of Insurance — Property. Excess Liability & Excess Worker's
Compensation
Staff recommends City Council approval of the purchase of property insurance for the
City of Evanston valued at $506,570,326, at a cost of $261,036 (including terrorism);
excess general liability insurance coverage ($10,000,000 coverage in excess of
$1,500,000) at a cost of $148,767; excess general liability insurance, $5,000,000 coverage
in excess of $10,000,000, at a cost of $27,948; excess worker's compensation at a cost of
$88,489. Total cost is $526,240, which is under the FY 10-11 proposed budget of
$560,000. Property insurance is provided through brokers Lambent Risk Management
Services and Marsh USA, Inc. Funding is provided in the Insurance Fund.
(A3.2)*Renewal of Annual Oracle (IRIS) Maintenance and Support Agreement
Staff recommends City Council approval to renew the annual sole source maintenance
and support agreement for the term March 1, 2010 through February 28, 2011 with the
Oracle Corporation (20 Davis Drive, Belmont, CA) for the City's Integrated Resource
Information System (IRIS) software, in the amount of $140,800. Payments to Oracle
Corporation are made quarterly, in four equal payments of $35,200. This agreement
reflects an annual decrease of $30,054.06 over the prior year. Funding is provided in
the Computer Licensing and Support operating, account in the Information Technology
Division, Account 1555.62340.
February 22, 2010
(A3.3)*Contract Extension for Groot, Inc for Recvcling Collection
Staff recommends City Council approval of a month to month contract extension for
residential and condominium recycling collection with Groot, Inc (2500 Landmeier
Road Elk Grove Village, IL) at the rate of $4.36 per residential unit per month, which
is an increase from $4.14. The estimated cost for the four month extension is $253,650,
or $760,950 annualized. Funding for the residential program is provided by the
FY2010/2011 General Fund for Sanitation, Account 2690.62415, which has an
allocation of $966,000.
(A3.4)*Purchase of Office Supplies from Office Depot
Staff recommends City Council approval of the purchase of office supplies from Office
Depot in an amount not -to -exceed $100,000 annually. Office Depot was awarded the
contract for office supplies through a competitive bidding process by U.S. Communities
joint purchasing program. Funding for office supplies will be provided by all funds
citywide according to their budgets in Object Account 65095.
(A3.5)*Approval of the Sherman Plaza Self Park Upper Deck Parking Pilot Program
Staff recommends City Council approval to provide a six (6) month pilot program to be
implemented on April 1, 2010 through September 30, 2010 that is designed to reduce
the monthly parking pass rate for the outside upper deck of the City owned Sherman
Plaza Self Park located at 821 Davis Street. This program is geared toward employees
of Evanston based businesses.
(A4)* Resolution 13-R-10 Approving the 2010/2011 Fiscal Year Budget of the Citv of
Evanston
RESOLUTION WILL BE PRESENTED AT THE CITY COUNCIL MEETING ON
MONDAY, FEBRUARY 22, 2010.
For Action
(A6)* Resolution 16-R-10 Authorizing the Citv Manager to Execute a Declaration of
Easements Agreement with the Chiaravalle Montessori School
Staff recommends City Council approval of Resolution 16-R-10 authorizing the City
Manager to execute a Declaration of Easements agreement with the Chiaravalle
Montessori School
For Action
(A7)* Resolution 18-R 10 Supporting the Citv of Evanston Becoming a Member of the
Pension Fairness for Illinois Communities Coalition
Recommendation that the City Council adopt Resolution 18-R-10 authorizing the City
of Evanston to join the Pension Fairness for Illinois Communities Coalition.
For Action
(A8)* Ordinance 13-0-10 Decrease in the Number of Class S Liauor Licenses, Stained Glass,
Ltd.
Consideration of proposed ordinance 13-0-10 amending Section 3-5-6(S) of the City
Code to decrease the number of Class S liquor licenses from 1 to 0 due to the change in
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February 22, 2010
business operations of Stained Glass, Ltd. dba The Stained Glass Wine Bar Bistro
(1735 Benson, 60201).
For Introduction
(A9)* Ordinance 14-0-10 Increase in the Number of Class B Liquor Licenses, Stained Glass.
Ltd.
Consideration of proposed ordinance 14-0-10 amending Section 3-5-6(B) of the City
Code to increase the number of Class B liquor licenses from 15 to 16 due to the change
in business operations of Stained Glass, Ltd. dba The Stained Glass Wine Bar Bistro
(1735 Benson, 60201).
For Introduction
(Ali)*Ordinance 16-0-10 Amending Title 8, Chapter 5% of the Citv Code, "Municipal Solid
Waste Hauling Licenses" Revising the Municipal Solid Waste Franchise (MSWF) with
Addition of Recycling Requirements
Staff recommends City Council Adoption of Ordinance 16-0-10 to amend Title 8,
Chapter 5 %, of the City code to include a new Section 6 entitled Residential Recycling
Requirements that will require multi -family dwellings five (5) residential units or more
serviced by the MSWF to provide at a minimum the free 95 gallon recycling cart for
use by its occupants.
For Introduction
(Al2)* Ordinance 11-0-10 Amending Sections of the City Code Relating to Refuse and Yard
Waste Collection Services
Staff recommends City Council Adoption of Ordinance 11-0-10 to amend Title 8,
Chapter 5, Section 12 Imposition of Sanitation Service Charges to include a new
sanitation service charge fee structure of $6.95 for a 65-gal cart and $10.95 for a 95-gal
cart, a $1.75 for yard waste stickers to be affixed to yard waste paper bags and/or tree
trimming bundles or alternately an unlimited collection of yard waste from a wheeled
cart purchased from the City at a rate of $25 per year, and an additional cart fee of
$6.95 per cart. This new fee structure will take effect on
April1, 2010. This agenda item was introduced at the February 8, 2010 City Council
meeting.
For Action
PLANNING & DEVELOPMENT
(P2)* Ordinance 10-0-10: To Grant Major Variations to Facilitate the Convevance of Land
to the Chiaravelle Montessori School at 425 Dempster Street
The Zoning Board of Appeals (ZBA) recommends to the City Council approval of the
application by the Chiaravalle Montessori School for Major Variances to the Zoning
Ordinance. This item was introduced at the February 8, 2010 Council meeting and
referred back to committee for ZBA transcript.
For Action
(P3)* Consideration of a Proposed Plat of Subdivision for the Chiaravalle Montessori School
Propertv at 425 Dempster Street
Staff recommends that the City Council approve the attached plat of subdivision. The
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February 22, 2010
applicant and contract purchaser, Chiaravalle Montessori School, is applying to
subdivide lots 10 through 15 at 425 Dempster into two lots, for the purposes of
facilitating the conveyance of the school property to Chiaravalle and permitting the
demolition of the existing northern addition of the school and constructing a new
10,000 square foot school addition.
For Action
(P4)* Ordinance 9-0-10 Amending Section 6-18-3 of the Zoning Ordinance, "Definitions"
At its meeting of September 29, 2009, the City Council adopted Ordinance 67-0-09,
which amended the definitions of "Restaurant, Type 1" and "Restaurant, Type 2"
found in Section 6-18-3 of Title 6 of the Evanston City Code of 1979, as amended (the
"Zoning Ordinance"). Ordinance 9-0-10 will reinstitute the previous meanings of said
definitions. This item was introduced at the February 8, 2010 Council meeting.
For Action
HUMAN SERVICES COMMITTEE:
(H1)* Resolution 10-R-10 Authorizing the Citv Manager to Enter into Renewals of Resident
Artist Leases for Spaces at the Noves Cultural Arts Center
Staff recommends City Council approval of Resolution 10-R-10 authorizing the City
Manager to enter into renewals of resident artist leases for spaces at the Noyes Cultural
Arts Center.
For Action
Alderman Rainey motioned for approval of the consent agenda, and Alderman Holmes seconded
the motion. Roll Call vote was 9 — 0, the consent agenda was approved.
ITEMS FOR DISCUSSION:
(A4) Resolution 13-R-10 Approving the 2010/2011 Fiscal Year Budget of the Citv of
Evanston
RESOLUTION WILL BE PRESENTED AT THE CITY COUNCIL MEETING ON
MONDAY, FEBRUARY 22, 2010.
For Action
Alderman Rainey spoke on the discussion of the Saturday Budget meeting, which concerned the 5%
decrease in upper management's salaries and the addition of an extra furlough day for all staff.
Alderman Wynne motioned to remove the 5 h furlough day and it was seconded by Alderman
Jean -Baptiste. Roll Call vote was taken to amend the motion with a 8 — 1 vote and the resolution
passed (Alderman Burrus voted against the motion). Alderman Rainey motioned to move $7,900
from the Library budget and add it to the training budget, seconded by Alderman Jean -Baptiste. Roll
call vote was 9 — 0 and the Resolution passed.
(A5) Resolution 15-R-10 Authorizing the Citv Manager to Sign a Certification Statement for
an Illinois Bicvcle Grant Application for the Ladd Arboretum Bike Path
Staff recommends City Council consideration of Resolution 15-R 10, which authorizes
the City Manager to sign a Certification Statement for the 2010 Illinois Bicycle grant
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February 22, 2010
application process through the Illinois Department of Natural Resources (IDNR).
Funding for the Ladd Arboretum's pathway system is $700,000, split between the
Capital Improvement Plan (CIP) (Account 416019: $500,000) and an IDNR Bicycle
Path Grant ($200,000). Funding for this item is included in the projected FY2011/12
CIP budget discussed in item SPl above.
For Action
Alderman Rainey motioned for approval and Alderman Holmes seconded the motion. Roll Call
vote was taken and the motion failed with a 6 - 3 vote against. (voting Aye: Aldermen Jean -
Baptiste, Holmes, Grover, voting Nay: Aldermen Rainey, Bums, Fiske, Wynne, Wilson,
Tendam)
(A10) Ordinance 15-0-10 Authorizing the Citv Manager to Execute an Amendment to the
Easement Agreement With Mather Lifeways, Inc. for Certain Easements Necessary for
the Construction of the Planned Development Approved by Ordinance 5-0-06
Staff recommends City Council approval of Ordinance 15-0-10 to amend the easement
agreement with Mather Lifeways for encroachments in, over, and above the public
right-of-way necessary for the construction of a planned development for the
construction and operation of a continuing care retirement community at 450 Davis
Street in Evanston. Staff recommends suspension of rules to introduce and adopt this
ordinance at the February 22, 2010 Council meeting.
For Introduction and Action
This item was held in committee until the next Council meeting to allow Alderman Fiske to
meet with the neighbors.
(Pl) Request from Citizens' Lighthouse Communitv Land Trust for an Additional $20.000
Subsidv for the Rehab and Sale of 2212 Washington Property
Approval for this item is recommended by the Housing Commission. Approval is not
recommended by staff.
For Action
Alderman Wynne stated this item would be held in committee.
CALL OF THE WARDS:
8`h Ward. Alderman Rainey — had no report.
9t6 Ward. Alderman Burrus —had no report.
1st Ward. Alderman Fiske announced her regular ward meeting Tuesday, March 2 at 7:00 — 9:00 PM in the
Evanston Public Library, as well as her meeting with the neighbors on 1800 Sherman Ave. on Wednesday.
2"d Ward. Alderman Jean -Baptiste talked about the progress in the 2nd ward that is going on. He also spoke of
the Library as being a compromise from the original initiatives. He also gave an update of his trip to Haiti and
the devastation he witnessed there.
3rd Ward. Alderman Wynne thanked all for approving the 425 Dempster land for the Chiaravelle School.
4tb Ward. Alderman Wilson announced a celebration at Robert Crown Center for the champions of the ice
skating in Vancouver, Canada Wednesday the 24 h 6 P.M.
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Febrnaary 22, 2010
5`h Ward. Alderman Holmes had no report.
6`h Ward. Alderman Tendam wanted to thank Alderman Jean-Baptiste's statement of raising up all of
Evanston, he also congratulated the Mitchell Museum for their successful fund raiser.
7"' Ward. Alderman Csrover thanked Alderman Jean -Baptiste for all of his good words and for taking those
words to Haiti as well.
At 10:39 p.m. Alderman Wilson moved to convene into Executive Session to discuss matters
related to personnel, litigation and Closed Session minutes pursuant to 5 Illinois Compiled
Statutes 120/2 (c) (1), (11) and (21) as follows:
2. All meetings of public bodies shall be public meetings except for the following:
(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific
employees of the public body, or legal counsel for the public body, including hearing testimony on a
complaint lodged against an employee of the public body or against legal counsel for the public body
to determine its validity.
(11) Litigation, when an action against, affecting or on behalf of the particular public body has been
filed and is pending before a court or administrative tribunal, or when the public body fmds that an
action is probable or imminent, in which case the basis for the finding shall be recorded and entered
into the minutes of the closed meeting.
(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of
approval by the body of the minutes or semi-annual review of the minutes as mandated by Section2.06.
Seconded by Alderman Jean -Baptiste.
Roll call. Voting aye — Aldermen Rainey, Burrus, Fiske, Jean -Baptiste, Wynne, Wilson, Holmes,
Tendam, Grover (9-0). The Council convened to the Aldermanic Library for the Executive
Session of the Council.
Rodney Greene
City Clerk
A DVD recording of this meeting has been made part of the Permanent Record and is available in the City
Clerk's office.
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