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HomeMy WebLinkAboutMINUTES-2010-03-22-20101 Roll Call — Quorum was met: or- EVN, O� kC0 11� CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, March 22, 2010 Alderman Fiske Alderman Tendam Alderman Jean -Baptiste Alderman Grover Alderman Wynne Alderman Rainey Alderman Wilson Alderman Burrus Alderman Holmes Presiding: Mayor Elizabeth B. Tisdahl The regular meeting of the City Council was opened by Mayor Tisdahl at 7:47 pm after the roll call was completed. Mayor Proclamations Mayor Tisdahl read her first of three proclamations for the Americans with Disabilities Reaffirmation of Support, celebrating its 20th anniversary. The Mayor presented the proclamation to Mr. Brian Barnes, Inclusion Specialist. Alderman Rainey mentioned Mary Friedel, an AD individual and advocate for ADA rights and a regular attendee at the Community Development Committee. In addition to recognizing Ms. Friedel, she extended her recognition of Family Focus and its contributions to the community. Mayor Tisdahl proclaimed the 24th of March 2010 as Google Day in Evanston. City Manager Bobkiewicz demonstrated with a power -point presentation of how easy it would be for everyone to cast a vote on the City's website to nominate Evanston as a Google City testing ground. He then showed a short video of some of the departments in the City that explained what they could offer the citizens if the City became a Google City participant. Mayor Tisdahl's third proclamation was to proclaim the week of April 5-11 as National Public Health Week. City Manager Public Announcements and Presentations The City Manager, Mr. Bobkiewicz, asked Ms. Evonda Thomas, Director of Health and Human Services, to come forward to talk about the health initiatives geared for the week. Ms. Thomas stressed the significance of "National Public Health Week Activities & Launch of "Women Out Walking". She showed a video presentation that was produced by the University of Iowa, College of Public Health. Ms. Thomas asked Mr. Jonathan Webb, Management Analyst, to come forward to talk about the initiatives of the National Health Week. During her explanation Ms. Thomas distributed gifts to the Council members from last year's Women Out Walking (WOW). March 22, 2010 Changes to City of Evanston Trash and Yard Waste Collection, was presented by Ms. Suzette Robinson, Interim Director of Public Works. She introduced the new fees for all trash and yard waste collection, and the charges will be added to the water bill of all residents. She explained the street sweeping schedule and stated changes and residents will be notified soon. Census 2010 Update was presented by Mr. Craig Sklenar, General Planner/Planning Division. He reminded that $980/resident will be allotted to the City, as reported through the Census count. He also stated and identified the various assistance stations for any needed help, or questions that needed to be answered. The City Manager then announced the Earth Hour which will be this Saturday evening from 8:30 until 9:30 pm. Citizens will be asked to turn off lights in of support the sustainability initiative. Communications: City Clerk had no report. Special Order of Business (SP1)* Citv Council Goal: Efficiencv and Effectiveness of Service Presentation of customer service initiatives was presented by Joseph McRae, City Chief Customer Service Officer. He stated he would give a broad overview of the initiatives. He presented the idea of a 360 degree communication process between the City and the citizens. How to utilize the system of improving the Customer Services is being offered by the City and the kickoff date is March 1, 2011 (3111). A question was asked concerning the effects that staff would incur with this 360 degree proposal. The answer was that many persons were already performing many of the tasks that have been placed in Mr. McRae's hands, as stated by Mr. Bobkiewicz. Mr. Bobkiewicz also stated the old radio service will be utilized and moved to a higher building top, to reach a wider span to accommodate those who are not computer savvy. (SP2)* Citv Council Goal: Affordable Housing — Strategv and Work Plan 2010-11 Staff recommends adoption of the Affordable Housing Strategy and Work Plan 2010-11. This document reflects major ongoing Affordable Housing Program implementation as well as consideration of new initiatives and new program evaluation. Funding for activities is provided by a variety of resources including NSP2, HOME funds and the Affordable Housing fund. Mr. Lehman Walker, Director of Community Development, presented his proposal initiatives that staff had identified as priority problematic areas that would be targeted first. The Census track will also identify the priority areas according to the count as stated by Mr. Walker. Mayor Tisdahl questioned how the citizens would be notified on how they could apply for the affordable housing. Mr. Lehman stated the answer was to use all the available sources that now exist in the City. Mr. Bobkiewicz suggested that the Council adopt the Affordable Housing Plan if there were no other questions. A voice vote was taken and the motion was passed. Citizen Comment The following persons spoke in support of the item marked 03 "Technologv Innovation Center": 2 March 22, 2010 Warren Walker, "Atmosphere Communications", 820 Davis Street; He has a part-time business which employs 4 full-time employees who supplies intemet services, and IT consultation. Alex Arzoumanidis, 820 Davis Street. "Salatech" this Company supplies mechanical instrumentation. This is a high technology company that makes available for certain markets to do new business. David Charney, Illumen, 820 Davis Street, has four employees. They use interactive programs that train individuals and companies to perform certain procedures. For example: videos to teach surgeons how to perform medical procedures. William Wangard, Ingranard LLC, stated his Company does computational fluid dynamics. The following individual spoke on item SP2: Susan Monroe, 1316 Maple Chair of the Evanston Affordable Housing Task Force. She stated her disappointment of not having a better flushed out plan. She stated the initiatives presented were not anything new, because they were already in place. She stated the proposal was not very informative. Jeff Smith, 2724 Harrison, spoke on item P1 and urged the Council to approve the request for the funds of the requestor. Betty Ester, 2031 Church spoke on item P2. She wanted to see the plan and what was going to be accomplished. Mickey Three, 5321 Norfolk Court, Gurnee. He asked the Council to resend the Ordinance to prevent handicapped persons from working to obtain a lively hood on the corners of the streets of Evanston. Irene Gregory, 1900 Sherman spoke of her excitement and appreciation of her meeting with City Manager, Bobkiewicz and his empathetic understanding of the issues of the City. Items not approved on the Consent Agenda (A3.1) Approval of Contract for 2010 MFT Street Resurfacing Program (Bid 10-85) Staff recommends City Council approval of a contract in response to Bid 10-85 to award the 2010 MFT Street Resurfacing Program to A. Lamp Concrete Contractors (800 W. Irving Park Road, Schaumburg, IL) in the amount of $1,282,412.10. Funding for this work provided from Motor Fuel Tax Funds. The budgeted amount is $1,600,000. (A3.6) Revisions to the Street Sweeping Program Staff recommends revising the street sweeping frequency from biweekly to once every three weeks for all streets, maintaining the biweekly frequency for high traffic areas effective April 1, 2010. The day time sweep hours will remain 9am to 4pm. In addition, staff is recommending implementing a vehicle towing program for one sided streets to ensure traffic flow and public safety and operations access to the streets at all times. March 22, 2010 (PI) Request from Citizens' Lighthouse Communitv Land Trust for an Additional $20,000 Subsidv for the Rehab and Sale of 2212 Washington Property Approval is recommended by Housing Commission. Approval is not recommended by staff. Citizen's Lighthouse Community Land Trust (CLCLT) requests an additional $20,000 from HOME funds to cover cost overruns on its first project, a rehabbed single family home at 2212 Washington, which was sold in July, 2009 for $169,000. This item was discussed at the February 22, 2010 Planning and Development Committee meeting, and held for additional information. For Action (03) Funding Request in the Amount of $100,000 for the Technologv Innovation Center The Economic Development Committee and staff recommend approval of $100,000 in funding conditioned on TIC adding a City representative as a board member within 90 days after disbursement of funds. Funding provided by the Economic Development Fund. For Action Items approved on the Consent Agenda will have an (*) Consent Agenda: (Ml)* Approval of Minutes of the Regular City Council Meeting of March 8, 2010 (M2)* Approval of Minutes of the Special City Council Meeting of March 11, 2010 (Al)* City of Evanston Payroll through 03/14/10 $2,184,546.92 (A2)* City of Evanston Bills through 03/22/10 (FY09/10) $965,108.60 03/23/10 (FY10/11) $450,524.36 Administration & Public Works (A3.2)*Approval of Contract for 2010 CIPP Spot Lining Contract A (Bid 10-96) Staff recommends City Council approval of a contract in response to Bid 10-96 for the 2010 CIPP Spot Lining Contract A to CTR Systems, Inc. (4350 DiPaolo Center #A, Glenview, IL) in the amount of $59,950.00. Funding provided from the Sewer Fund, Account 7400.62461. This sewer operations account has a budget of $215,000 specifically allocated for sewer maintenance and repair activities (A3.3)*Approval of Purchase of Hot Asphalt for 2010 Staff recommends City Council approval of the single source purchase of hot asphalt for street maintenance projects to Orange Crush, LLC (3219 Oakton Street, Skokie, IL) in the amount of $70,000.00. Funding for this purchase provided from the Street Maintenance General Fund, Account 2670. This maintenance account has a budget of $215,000 specifically allocated for street maintenance and repair activities. (A3.4)* Approval of Contract Purchase of Janitorial Supplies from Laport, Inc. Staff recommends City Council approval of the purchase of janitorial supplies from Laport, Inc. (2443 West 161h Street, Chicago, IL) in an amount not -to -exceed $90,000 4 March 22, 2010 annually. Laport, Inc. was awarded the Suburban Purchasing Cooperative (SPC) contract for janitorial supplies through a competitive bidding process by Northwest Municipal Conference (NWMC) of which the City of Evanston is a member. The contract period shall be until February 28, 2011. Funding provided by all funds. Expense for janitorial supplies has allocations in various Business Units in the 2010/11 budget. Each department is expected to stay within budget in regards to their respective janitorial supply budgets. Citywide Object account 65040 (Janitorial Supplies) (A3.5)* Approval of 2010 Special Events Calendar Staff recommends City Council approval of the 2010 calendar of special events, contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines, with the exception of one new proposed event: Chicago Northshore Triathlon. Costs for city services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. These fees are waived for City events and City co- sponsored Events. Currently the City co-sponsors the Fourth of July Parade/Fireworks and the Garden Fair. (A4)* Resolution 21-R-10 Authorizing NIPSTA Membership and 2010 Membership Dues Staff recommends approval of Resolution 21-R-10 authorizing membership in the Northeastern Illinois Public Safety Training Academy (NIPSTA) and for payment of the 2010 Fire and Public Works membership fees in the amount of $28,253.00. Funding for this membership is budgeted under the Fire Department line -item account 2305.62360 for both the Fire and Public Works Departments. For Action (A5)* Resolution 23-R-10 Authorizing the Citv Manager to Execute an Intergovernmental Agreement with Village of Wilmette for the Isabella Street Emergencv Repair Program Staff recommends approval of proposed Resolution 23-R-10 authorizing the City Manager to sign the intergovernmental agreement with the Village of Wilmette to resurface Isabella Street from Ewing Avenue to Green Bay Road. The City of Evanston and Village of Wilmette have been awarded $415,000 of Emergency Repair Program (ERP) Funds from the State of Illinois to resurface Isabella Street from Ewing Avenue (14th Street) to Green Bay Road. Isabella Street is under the jurisdiction of both the City of Evanston and the Village of Wilmette. Funding for this work will be from the State approved Emergency Resurfacing Program (ERP) Funds. For Action (A6)* Ordinance 19-0-10 Special Assessment for Allev Paving Proiect — North of Lincoln Street, East of Eastwood Avenue (North east -west leg) Staff recommends approval of the proposed Ordinance 19-0-10 by which City Council would authorize paving of the alley north of Lincoln Street, east of Eastwood Avenue (North E-W Leg) through the Special Assessment Process. Funding for this work will be 50% special assessment funds and 50% by home owners. The City's share is to be paid by the special assessment fund 6365.65515. For Introduction 5 March 22, 2010 Planning & Development (P2)* Commit $600,000 in HOME Funds to NSP2 Program Via an Agreement with Brinshore Development LLC Staff recommends providing $600,000 in HOME funds to Brinshore Development, LLC, for eligible rehabilitation activities in census tracts 8092 and 8102 in support of Neighborhood Stabilization Program activities. The City must commit approximately $600,000 in HOME funds to an eligible project activity by March 31, 2010 or risk the reallocation by HUD of these HOME funds initially granted in 2008. Brinshore Development LLC is a partner with the City in the $18,150,000 NSP2 program to rehabilitate 100 vacant and foreclosed properties. For Action (P3)* Approval of Grant Agreement with the Illinois Historic Preservation A2encv for the Evanston Lakeshore Historic District Survey Staff and Preservation Commission members recommend City Council's approval of a Grant Agreement between the City and the Illinois Historic Preservation Agency (IHPA) to conduct the Evanston Lakeshore Historic District Survey - Phase One. The total cost of the project as approved by the IHPA is $17,200.00. The State Grant is $12,000.00 and the City's match is $5,200.00 as in kind services, including City staff and volunteer work. The IHPA will reimburse to the City up to $12,000.00 for any cost associated with the survey as identified in the agreement such as consulting services. The grant application to the IHPA was approved at the November 9, 2009 Council meeting. For Action (P4)* Ordinance 18-0-10 Desi2natin2 the Properties Located at 1724, 1728, 1730 and 1732 Chicago Avenue as the "Woman's Christian Temperance Union Evanston Historic District" Staff and Preservation Commission recommend the adoption of Ordinance 18-0-10 designating the properties located at 1724, 1728, 1730 and 1732 Chicago Avenue as the "Woman's Christian Temperance Union Evanston Historic District." For Introduction (P5)* Ordinance 17-0-10: Granting a Special Use for a Tvpe 2 Restaurant at 1729 Sherman Avenue "Jimmy John's" Staff and the Zoning Board of Appeals recommend adoption of Ordinance 17-0-10 granting a Special Use permit to operate a Type 2 Restaurant "Jimmy John's" at 1729 Sherman Avenue. The applicant Thomas Ryan III proposes relocating the existing Jimmy John's at 824 Clark Street to this location. This item was introduced at Council on March 8, 2010 and referred back to Planning and Development Committee for additional work. For Action (01) Facade Improvement Assistance Request in the Amount of $11,000 for Behles + Behles: 816-18 Church Street The Economic Development Committee (EDC) and staff recommend approval of facade improvement funding of $11,000 for 816-818 Church Street. The Economic Development Committee voted unanimously to recommend providing the architectural firm of Behles + 0 March 22, 2010 Behles with fagade improvement funding assistance in the amount of $11,000, with the condition that the principals submit three contractor bids from which to choose for completion of the project. Funding provided by the Economic Development Fund. For Action (02) Recommendation by the Economic Development Committee to Provide $80.000 in Funding to the Evanston Communitv Development Corporation The Economic Development Committee and staff recommend approval of $80,000 in funding to the Evanston Community Development Corporation (ECDC). The funds will be used by ECDC to support hiring a professional loan officer, loan administrative expenses and capitalization of the ECDC Micro -Loan Program. The ECDC provides valuable economic development programs for businesses located in the City's West Evanston TIF District #6 and to business throughout west Evanston. Funding provided by: $50,000 from the West Evanston Tax Increment Financing District and $30,000 from the Economic Development Fund. For Action APPOINTMENTS For Appointment to: Arts Council Lara Allison Arts Council Carolina Pfister Arts Council Billy Logan Mental Health Board Darlene Eady-Morris Alderman Rainey motioned to, have the Consent Agenda approved, seconded by Alderman Holmes. The Consent Agenda passed with a 9-0 roll call vote. Items for discussion (A3.1) Annroval of Contract for 2010 MFT Street Resurfacing Program (Bid 10-85) Staff recommends City Council approval of a contract in response to Bid 10-85 to award the 2010 MITT Street Resurfacing Program to A. Lamp Concrete Contractors (800 W. Irving Park Road, Schaumburg, IL) in the amount of $1,282,412.10. Funding for this work provided from Motor Fuel Tax Funds. The budgeted amount is $1,600,000. Alderman Rainey motioned for approval, seconded by Alderman Wynne. Alderman Rainey stated this company does not meet the standards of the City and their work is not acceptable and she will vote against the approval. Roll Call vote was 7-2 (Aldermen Rainey and Burrus voted nay). The motion passed. (A3.6) Revisions to the Street Sweeping Program Staff recommends revising the street sweeping frequency from biweekly to once every three weeks for all streets, maintaining the biweekly frequency for high traffic areas effective April 1, 2010. The day time sweep hours will remain 9am to 4pm. In addition, staff is recommending implementing a vehicle towing program for one sided streets to ensure to 7 March 22, 2010 the streets at all times. Alderman Rainey motioned for approval, seconded by Alderman Grover. Alderman Tendam stated he had two trouble spots in ward 6, Payne Street, between McDaniel and Central Park, and 2400 block of Culper & Hastings. Ms. Robinson stated the change to go from Central to Colfax would incorporate Payne, and the Hastings to Colfax. Alderman Rainey moved to amend the motion to include the two additional streets. A unanimous voice vote was obtained and the motion was passed. (P1) Request from Citizens' Lighthouse Community Land Trust for an Additional $20.000 Subsidv for the Rehab and Sale of 2212 Washington Property Approval is recommended by Housing Commission. Approval is not recommended by staff. Citizen's Lighthouse Community Land Trust (CLCLT) requests an additional $20,000 from HOME funds to cover cost overruns on its first project, a rehabbed single family home at 2212 Washington, which was sold in July, 2009 for $169,000. This item was discussed at the February 22, 2010 Planning and Development Committee meeting, and held for additional information. For Action Alderman Wynne motioned for approval, seconded by Alderman Jean -Baptiste. Alderman Wilson spoke against supporting the subsidy. Alderman Jean -Baptiste spoke in favor, but he stated the City should stick to the order of business since policy has not been changed. Alderman Rainey stated the business made a bad choice, and their advising staff directed the company wrongly. Roll Call was taken and the result was 5-4 against. The motion failed. (Aldermen Rainey, Grover, Wilson, Burrus and Holmes voted nay). (03) Fundine Request in the Amount of $100,000 for the TechnoloL'v Innovation Center The Economic Development Committee and staff recommend approval of $100,000 in funding conditioned on TIC adding a City representative as a board member within 90 days after disbursement of funds. Funding provided by the Economic Development Fund. For Action Alderman Rainey motioned for approval, seconded by Alderman Tendam. The concerns stated by the Aldermen to expand the board of the Innovation Center, and clarification of the Center's financial status was expressed. City Manager Bobkiewicz explained that the original model that was in place seventeen years ago had to be revised since the departure of Northwestern's participation. He also expressed the reason for this request from the Center was to assist the Center in remaining viable and to go back to the previous model to create a more stable model for the future growth of the Center. Mayor Tisdahl stated she strongly supports the Center and believes they are the best game in town. A roll call vote was taken at the conclusion of the discussions with the result of a 9-0 vote and the request was passed. Alderman Rainey stated if the City Manager suggests Mr. Lehman Walker, Community Development Director, to be a member of the board that he will become a member. Alderman Jean -Baptiste suggested that Legal Department consult with Mr. Hap legally for an understanding of the requirements, so that the Ordinance is working properly. Call of the Wards Ward 1, Alderman Fiske made a reference to Planning & Development concerning the zoning fees. She wanted a change of the residential properties from a T1 & T2 to a R1. 8 March 22, 2010 Ward 2, Alderman Jean -Baptiste stated he wanted the City Manager to direct the Ombudsman to reach out to the ethnic community during the Census count. He also gave an update of the initiatives for the Haitian projects. Ward 3, Alderman Wynne gave a report on the National League of City's meeting during which the City's water project was presented to Congresswoman Jan Schakowsky. Ward 4, Alderman Wilson reported on the Shani Davis celebration and suggested support to the renovation of the Robert Crown Center. Ward 5, Alderman Holmes gave an update on her ward meeting concerning NSP2, and a follow- up at her next meeting with members from all communities. She also stated she completed her Census form and urged everyone to do the same. Ward 6, Alderman Tendam stated the meeting in Washington was an exciting event. He attended a food seminar, where the Mayor of Seattle gave a power point presentation. He stated there have been more home intrusions in his ward. Ward 7, Alderman Grover stated she discovered that Evanston had hired the right person as the City Manager. She stated that Mr. Bobkiewicz is highly respected among his peers. She also mentioned the various HUD projects that were available and the desire to look into obtaining some of them for Evanston. Ward 8, Alderman Rainey announced the Bike the Ridge meeting will be Tuesday at 11:00 am, March 23, 2010. She also wanted staff to look into the Mickey Three situation for disability persons not having to move every ninety minutes from the streets of Evanston while peddling their goods. Ward 9, Alderman Burrus stated she attended a session in Washington on how to do effective Lobbying from an elective official's perspective to other elective officials, their staff and others. She also reported on the Shani Davis event. Alderman Wilson motioned to convene into Executive Session with a second from Alderman Holmes. Voice vote was unanimous, the open session ended at 10:41 pm. Respectfully submitted, Rodney Greene, City Clerk A CD RECORDING AND COPY OF MINUTES OF THIS MEETING WILL BECOME AVAILABLE IN THE CLERK'S OFFICE AFTER 'THE 15TH OF APRIL, 2010. THE MINUTES WILL ALSO BE AVAILABLE ON LINE AT THE CITY'S WEBSITE. 1 1 1