HomeMy WebLinkAboutMINUTES-2010-05-10-2010May 10, 2010
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, May 10, 2010
Roll Call: Alderman Wilson
Alderman Burrus
Alderman Holmes
Alderman Fiske
Alderman Tendam
Alderman Jean -Baptiste
Alderman Grover
Alderman Wynne
Alderman Rainey
Presiding: Mayor Elizabeth B. Tisdahl
The Mayor called the meeting to order at 8:50 p.m. after the roll call was completed.
Mayor Public Announcements
Evanston Day in Springfield Report: Mayor Tisdahl thanked everyone who traveled to
Springfield representing Evanston. She then proceeded to name the following:
Senator Jeff Schoenberg
Representative Robyn Gabel
Sen. Jackie Collins
Sen. Dan Cronin
Representative Beth Coulson
Rep. John Fritchey
Rep. Lou Lang
Se. Christine Rodogmo
Rep. Mike Fortner
Sen. Susan Garrett
Sen. Mike Frerichs
Sen. John Sullivan
Rep. Sora Feigenholtz
Rep. Linda Chapa LaVia
Sen. John Cullerton
Rep. Dave Miller
Secretary Gary Hannig
Sec. Michelle Sadler
Secretary Julie Hamos
Sec. of State Jessie White
Tom Suffredin
Commissioner Larry Suffredin
She also thanked Joe McRae, Assistant to City Manager, Marty Lyons, Assistant City Manager,
and Eric Palmer, Community Information Coordinator for their excellent job.
The following Proclamations were read and presented:
"National Preservation Month May 2010"- presented to Carlos Ruiz, Preservation / Sr. Planner
Municipal Clerks Week May 2-1, 2011. This proclamation was presented earlier.
National Public Works Week May 16- 22, 2010 - presented to Suzette Robinson, Director of
Public Works and her staff.
Emerson Street Branch YMCA Day — May 22, 2010 - Presented to the friends of the YMCA.
Mayor Tisdahl also thanked Northwestern University for supplying the food for the Evanston
travelers to Springfield.
May 10, 2010
City Manager Public Announcements and Presentations:
Employee Service Recognition: 25 years and above
City Manager, Wally Bobkiewicz presented specially created charm and tie tac recognizing the
years of service to the City. They were as follows:
25 vears:
30 vears
James Todd (Forestry)
Mark Steinbuck (Sewer)
Demitrous Cook (Deputy Chief)
Wingard F. Sudduth, Jr. (Streets & San)
James Hutton (Police Commander)
Walter Baumgart (Police)
Jeffery A. Devroy (Police)
Reinaldo Rebollar (Police)
Michael J. McDonnell (Fire)
Michael E. Meier (Fire)
Peter A. Casey (Fire)
David H. Ellis (Fire)
Jeffery P. Bogacz (Public Works)
Ronald E. Britt (Administrative Services)
Laura R. Hirshfield (Library)
Michael D. Ullenbrauck (Library)
35 vears 40 vears
Linda L. Teckler (Police) Glen R. Sanders (Public Works)
Curt A. Kuempel ((Police)
Freedom of Information and Open Meetings Act
City Attorney, Grant Farrar gave an update slide presentation of the relevant changes to has
affected the way FOIA (Freedom of Information Act) and OMA (Open Meeting Act) request are
handled, as of January 1, 2010. He stressed the point that the number one responsibility of the
Municipal governing bodies is to respond to all requests for information for any requestor. He also
stated if the request is burdensome the FOIA Officer can ask the requestor to simplify their request
to more specific items of interest.
Concerns from the Aldermen:
1) Are there enough trained personnel to respond to the FOIA requests?
Answer: Yes.
2) Are we getting a lot of FOIA's?
Answer: Yes, we are.
3) Can you give us a number, weekly or monthly?
Answer: Deferred to Clerk Greene, We average about 30 per week, and requests
come either by email, fax, phone call, or walk-ins and yes the Clerk's Office is
under staffed.
4) Are there requests that come in that are not actual FOIA requests and can you tell them
to look on the website to get the information that are requesting?
Answer: No, there is no dialogue with the requestor. Each FOIA request is treated
the same because the primary duty of a public body.
5) Does the State Legislature have to comply with the same laws?
Answer: There are many exceptions and it is different for the State Legislatures.
6) Personal information is not applicable across the board, especially for the Police, how
do you perceive what will happen?
Answer: There are exceptions for public safety and security and a different
approach is taken by the law.
May 10, 2010
Memorial Day Trash Removal Schedule
Ms. Suzette Robinson stated Mr. Sanders is the special pick-up driver, who makes all of the debris
disappear from the alleys, he's retiring and he has had no sick days for 30 years of the 40 years of
his employment. She also announced the trash pick up for Memorial Day would happen and all
trash and recycle will be moved back one day.
Communications: City Clerk
The City Clerk announced the closing of the Clerk's Office for one hour (1:00 p.m. — 2:00 p.m.)
Monday through Friday, this began today Monday, May 10, 2010 until further notice. This will
allow the Clerk's Office to accommodate the many FOIA's that have come in and to continue with
the excellent Customer Service to the community with a shortage of staff.
Citizen Comment: No comments were made.
Items not annroved on the Consent Agenda
(A3.11)Avvroval of Contract for Legislative Advocacy Services
It is recommended that the City Council authorize the City Manager to execute an
agreement with Holland and Knight LLP for Federal Legislative Advocacy Services for the
term May 1, 2010 to February 29, 2012. Cost of the agreement is $65,000 for first year and
$95,000 for second year. Funding is provided by the Economic Development (48%),
Affordable Housing (22%), Water (15%) and Sewer (15%) Funds.
For Action
(Pl)Approval of FY2010/2011 Emergencv Shelter Grant Recommendation
Staff recommends adoption of recommendations for allocation of $81,443.50 from the U.S.
Department of Housing and Urban Development under the McKinney Emergency Shelter
Grant Program to provide support services to homeless individuals and families. Funding
provided by Federal McKinney Grant funds.
For Action
(P2)Approval of Families in Transition Funding Allocation
The Housing Commission and staff recommend approval of Families in Transitions Funds
for two families sponsored by Connections for the Homeless. Connections for the Homeless
has submitted one renewal and one new application for Families in Transition funding.
Funding provided from the Affordable Housing Fund in the amounts of $5,730 and $5,796
respectively per year.
For Action
(P4)Approval of Sidewalk Cafe for Las Palmas, 817 University Place
Site Plan and Appearance Review Committee (SPAARC) recommends approval of the
application for a sidewalk cafe permit for Las Palmas, 817 University Place. This permit
was approved by SPAARC with the following conditions: (1) no more than 3 tables are
allowed at the cafe; (2) the cafe will close and the cafe area cleared at 8 p.m. Monday
through Thursday and at 9 p.m. Friday, Saturday and Sunday; and (3) nothing can
obstruct visibility of the stop sign.
For Action
May 10, 2010
Items approved on Consent Agenda will have an (*)
CONSENT AGENDA
(MI)* Approval of Minutes of the Regular City Council Meeting of April 26, 2010
ADMINISTRATION & PUBLIC WORKS
(Al)* City of Evanston Payroll through 04/25/10 $2,209,204.54
(A2)* City of Evanston Bills through 05/11/10 $1,897,207.17
(A3.1)*Approval of Contract for Lorraine H. Morton Civic Center Roof Replacement
Proiect (Bid 10-93)
Staff recommends City Council approval of the lowest responsive and responsible bid in
the amount of $1,478,580 to G.A. Johnson & Son (828 Foster St, Evanston, IL) for the
Lorraine H. Morton Civic Center Roof Replacement Project in response to Bid 10-93.
Funding is provided by the 2010/11 CIP account #415169 totaling $2,000,000, which
includes allocation of $1,700,000 for the roof replacement and $300,000 for other
renovations at the Lorraine H. Morton Civic Center (LHMCC) including asbestos
containing material (ACM) abatement, carpet tile installation and staff relocations.
For Action
(A3.2)*Approval of Contract for Engineering Services for the 1964 Filter Addition
Rehabilitation Proiect (RFP 10-103)
Staff recommends City Council approval of an agreement in response to RFP 10-103 to
provide engineering services for the 1964 Filter Addition Rehabilitation project with CDM
(125 South Wacker Drive, Suite 600, Chicago, IL) in the not -to -exceed amount of $301,352.
Funding is provided by the Water Fund, Account 733048.62180. This account has an
allocation of $310,000 for engineering services. This item was held in Administration and
Pubic Works Committee on April 26, 2010.
For Action
(A3.3)*Approval of Contract for 2010 Water Main Replacement and Street Resurfacing
Proiect (Bid 11-02)
Staff recommends City Council approval of a contract in response to Bid 11-02 to award
the 2010 Water Main Replacement & CIP Street Resurfacing Project to A. Lamp Concrete
Contractors (800 W. Irving Park Road, Schaumburg, IL) in the amount of $2,482,739.
Funding is provided by the Water Fund $1,416,072 (733086.65515), Sewer Fund $78,280
(7420.65515) and CIP Street Resurfacing Fund $988,387 (415857.65515). This is the fourth
year of the City Council approved 5-year Street Improvement Program (2007-2011).
For Action
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May 10, 2010
(A3.4)*Approva1 of Purchase of Automotive Oils, Anti -Freeze and Lubricants (Bid 11-07)
Staff recommends approval of the lowest responsive and responsible bids (Bid 11-07) for
automotive oils, anti -freeze and lubricants for cars and small, medium, and large trucks as
follows: bulk products to Keller Heartt Oil Company (4414 S. Tripp Avenue, Chicago, IL)
in the amount of $28,525.00 and package products to Palm Petroleum (3650 S. Homan
Avenue,. Chicago, IL) in the amount of $13,483.50 for a total of $42,008.50. The contracts will
be for the period of May 14, 2010 through May 13, 2011. Funding is provided by the Fleet
Services Fund for Major Maintenance, Petroleum Products 7710.65035. The allocation for oil
products within this budget is $50,000.00.
For Action
(A3.5)*Approva1 of Vehicle and Equipment Purchases
Staff recommends City Council approval to purchase 7-replacement vehicles/equipment in
the amount of $434,359.90 for various divisions and departments. Purchases include a
street sweeper, chipper, and 5 trucks from 3 vendors. Funding is provided by the Fleet
Services Capital Outlay Budget for Automotive Equipment (7720.65550) with an approved
budget of $1,700,000.00 of which $439,000.00 was allocated for this replacement
equipment.
For Action
(A3.6)*Approval of Annual Harley Davidson Lease Agreement for the Evanston Police
Department
Fleet Services and Police Department Staff recommend Council approval of the one (1)
year lease agreement with Chicago Harley Davidson Inc. (2929 Patriot Boulevard,
Glenview, IL) in the amount of $19,740.00 for the period of June 1, 2010 to May 31, 2011.
Funding is provided by the Fleet Capital Outlay, Vehicle Lease Charges (7720.62402) ,
which has a budgeted amount of $20,000.00 for this lease expense.
For Action
(A3.7)*Approval of Second Year Optional Renewal of Contract with CPS Parking for
Maple Avenue. Sherman Plaza and Church Street Garages
Staff and the Transportation/Parking Committee recommend Council approval of the
second optional year contract renewal with CPS Parking (1 N. LaSalle, Suite 1650,
Chicago, IL) for the management and operation of the three Downtown Parking Facilities
from May 1, 2010 to April 30, 2011 for the not -to -exceed cost of $1,977,827. Funding is
provided by the Parking Fund.
For Action
(A3.8)*Approva1 of Police 911 Center HVAC Replacement Proiect
Staff recommends approval to proceed on the Police 911 Center HVAC Replacement
Project as proposed in the current 2010-2011 CIP. In order to proceed with this project,
staff requires approval to issue a letter of intent to the Temperature Equipment
Corporation (TEC) to build Carrier HVAC equipment required for the project. The
equipment purchase price of $12,951.00 will be incorporated into the project's general
construction contract scheduled for bidding later this spring. Funding is provided by the
2010-2011 Emergency Telephone System Account #415728.
For Action
(A3.9)*Approval of Contract for Bond Counsel May 10, 2010
Staff recommends that Council approve the hiring of law firm Chapman & Cutler LLP as
bond counsel representation for the issuance of any and all City debt over the next three
year period. In anticipation of the issuance of general obligation debt in the very near
future, we would like to enter into a formal agreement with a qualified firm for such
services. The total amount budgeted for Bond Issuance Fees is $200,000 for FY10/11. The
actual amount spent on such services will depend on the size of the bond issuance/s during
the year.
For Action
(A3.10)*Approval of Contract for Financial Advisor
Staff recommends that Council approve the firm Public Financial Management (PFM) and
partner MWEBE firm Kathy Thomas Consulting LLC under a three year contract to
provide financial advisor (FA) services to the City in connection with the issuance of debt
(general obligation and other debt). Prior to an anticipated debt issuance this May or June
2010, we would like to enter into a formal agreement with a qualified firm for such
services. The total amount budgeted for Bond Issuance Fees is $200,000 for FY10/11. The
actual amount spent on such services will depend on the size of the bond issuance/s during
the year.
For Action
(A4)* Ordinance 22-0-10 Amending the Citv Code to Establish a Three-Wav Stop at
Lincoln Street and Asbury Avenue
Staff recommends the adoption of proposed Ordinance 22-0-10 by which the City Council
would amend Section 10-11-5, Schedule V (C) of the City Code to establish a Three -Way
Stop at Lincoln Street and Asbury Avenue. Funding is provided by the general fund budget
2635.65115, Traffic Control Supplies which has a budgeted amount of $44,000.
For Introduction
(A5)* Ordinance 28-0-10 Decreasing the Number of Class B1 Liquor Licenses
from Six to Five due to the closure of "1800 Club," 1800 Sherman Avenue
The Local Liquor Commissioner recommends adoption of proposed Ordinance 28-0-10
amending Section 3-5-6(B1) of the City Code decreasing the number of Class B1 liquor
licenses from six to five due to the closure of the 1800 Club, 1800 Sherman Avenue.
For Introduction
(A6)* Ordinance 30-0-10, Increasing the Number of Class C Liquor Licenses to Permit
Issuance to Little Wok II
The Local Liquor Commissioner recommends adoption of proposed Ordinance 30-0-10
amending Section 3-5-6(C) of the City Code increasing the number of Class C liquor
licenses from 24 to 25 to permit issuance to Little Wok II, Inc., d/b/a Little Wok, 2426 Main
Street.
For Introduction
May 10, 2010
(A7)* Ordinance 31-0-10 Decreasing the Number of Class C Liquor Licenses
From 25 to 24 Due to the Closure of Va Pensiero.1566 Oak Avenue
The Local Liquor Commissioner recommends adoption of proposed Ordinance 31-0-10
amending Section 3-5-6(C) of the City Code decreasing the number of Class C liquor
licenses from 25 to 24 due to the closure of Va Pensiero, 1566 Oak Avenue.
For Introduction
(A8)* Ordinance 32-0-10 Amending Section 3-5-6 of the Citv Code, "Classification and
License Fees," Class AC Liquor Licenses
Local Liquor Commissioner recommends City Council adoption of Ordinance 32-0-10
which modifies Class AC Liquor Licenses for alcoholic liquor sales at arts cinema special
events. Consumption may be permitted in the caf6 area and in only the viewing
auditorium showing the special event.
For Introduction
PLANNING & DEVELOPMENT
(P3)* Approval of Sidewalk Caf6 for Donatella Mediterranean Bistro. 1512 Sherman
Site Plan and Appearance Review Committee recommends approval of the first-time
application for a sidewalk caf6 permit for Donatella Mediterranean Bistro, 1512 Sherman.
For Action
(P5)* Ordinance 33-0-10 Granting a Special Use Permit for a Tvve 2 Restaurant at 1115
Emerson Street in the C2 Commercial District ("Wings Over Chicago")
Staff and the Zoning Board of Appeals recommend adoption of Ordinance 33-0-10
granting a special use permit to operate a Type 2 restaurant "Wings Over Chicago" at
1115 Emerson Street with conditions on litter collection and litter pick-up plans and
defined hours of operation.
For Introduction
(P6)* Ordinance 27-0-10 Amending Portions of Citv Code Section 2-8-11 and Amending
Portions of Ordinance 133-0-08 Related to Records of Zoning Board of Appeals
(ZBA) and Plan Commission Meetings and Fees for Certain Applications to the
Zoning Board of Appeals
Staff recommends the adoption of Ordinance 27-0-10 affecting zoning fees. The
recommended code changes are part of a coordinated effort to reduce the cost to both
applicants and the City by changing the technology and procedure by which public
meetings and hearings are recorded. These changes will also decrease the fees for
residential uses in the T1 Campus Transitional zoning district to the same fees
assessed in the R1 Single-family Residential zoning district. Ordinance 27-0-10 was
introduced at City Council meeting on April 26, 2010.
For Action
May 10, 2010
HUMAN SERVICES COMMITTEE
(H1)* Township of Evanston April 2010 Monthlv Bills
Township of Evanston Supervisor recommends City Council approval of the Township of
Evanston April 2010 bills, payroll and medical payments totaling $79,487.93.
For Action
APPOINTMENTS
For Appointment to:
Civil Service Commission Nicholas A. Bilandic
Civil Service Commission Fred Tanenbaum
Environment Board Hugh Bartling
Alderman Rainey moved for approval and it was seconded by Alderman Wynne. Roll Call
resulted in 9-0 vote. The Consent Agenda was approved.
Items for discussion:
(A3.11)Approval of Contract for Legislative Advocacv Services
It is recommended that the City Council authorize the City Manager to execute an
agreement with Holland and Knight LLP for Federal Legislative Advocacy Services for the
term May 1, 2010 to February 29, 2012. Cost of the agreement is $65,000 for first year and
$95,000 for second year. Funding is provided by the Economic Development (48%),
Affordable Housing (22%), Water (15%) and Sewer (15%) Funds.
For Action
Alderman Jean -Baptiste motioned for the approval with a second from Alderman Grover.
Alderman Fiske removed herself from the voting due to the fact she stated her son works for the
firm. Roll Call vote was taken with a 8-0 vote and the motion passed.
(Pl)Approval of FY2010/2011 Emergency Shelter Grant Recommendation
Staff recommends adoption of recommendations for allocation of $81,443.50 from the U.S.
Department of Housing and Urban Development under the McKinney Emergency Shelter
Grant Program to provide support services to homeless individuals and families. Funding
provided by Federal McKinney Grant funds.
For Action
Alderman Rainey stated the item was held in committee because of questions needing answers
and there was no deadline, and the committee is awaiting more information from staff.
(P2)Approval of Families in Transition Funding Allocation
The Housing Commission and staff recommend approval of Families in Transitions Funds
for two families sponsored by Connections for the Homeless. Connections for the Homeless
has submitted one renewal and one new application for Families in Transition funding.
Funding provided from the Affordable Housing Fund in the amounts of $5,730 and $5,796
respectively per year.
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May 10, 2010
For Action
Alderman Rainey motioned for approval of an amended action on the item with a second from
Alderman Holmes. She also added staff to come back with additional information. Roll Call vote
was taken with a 9-0 in favor. The item passed.
(N)Approval of Sidewalk Cafe for Las Palmas. 817 University Place
Site Plan and Appearance Review Committee (SPAARC) recommends approval of the
application for a sidewalk cafe permit for Las Palmas, 817 University Place. This permit
was approved by SPAARC with the following conditions: (1) no more than 3 tables are
allowed at the cafe; (2) the cafe will close and the cafe area cleared at 8 p.m. Monday
through Thursday and at 9 p.m. Friday, Saturday and Sunday; and (3) nothing can
obstruct visibility of the stop sign.
For Action
Alderman Rainey moved for approval with an amendment to include statement from last years
agreement with a second from Alderman Jean -Baptiste.
Concerns from the Aldermen:
1) To require the owners to talk to the Bank to secure additional parking, so that the cafe
could be relocated to the west side of the facility.
2) The need to receive a letter from the owners stating their communications with the bank by
next year.
3) Problems occurred last year with the owners that resulted in having staff meet with the
owners to talk about possible relocation.
4) Limitation of the number of tables to be placed on side -walk.
5) Want to have specific communications from the Bank in October.
There was a voice vote to approve the side -walk cafe with the amendments, and the motion passed
with a unanimous vote.
(P5)Ordinance 33-0-10 Granting a Special Use Permit for a Tvpe 2 Restaurant at 1115
Emerson Street in the C2 Commercial District ("Wings Over Chicago")
Staff and the Zoning Board of Appeals recommend adoption of Ordinance 33-0-10
granting a special use permit to operate a Type 2 restaurant "Wings Over Chicago' at
1115 Emerson Street with conditions on litter collection and litter pick-up plans and
defined hours of operation.
For Introduction
Alderman Holmes motioned to suspend the rules and seconded by Alderman Jean -Baptiste. Roll
Call vote was 9-0 the rules were suspended. Alderman Holmes then motioned to approve "Wings
Over Chicago' to be called "Wings Over Evanston". The motion was seconded by Alderman
Jean -Baptiste. Roll Call vote was 9-0 and the motion passed.
Call of the Wards
Ward 4 Alderman Wilson invited all to the YEA Festival this weekend 10 am-4pm at Chicago
and Dempster, there will be lots of activities for young and old.
May 10, 2010
Ward 5 Alderman Holmes congratulated the Mayor on the first Town -Hall Meeting. She stated
she attended the EYI Conference at Fleetwood-Jourdain this past Saturday. She explained there
were idea exchanges from youth concerning what was on their minds, and she invited all to get
tickets for the YMCA Celebration. She also expressed her condolences to the Jourdain family for
the death of Edmund, Jr.
Ward 6 Alderman Tendam no report.
Ward 7 Alderman Grover she offered congratulations of the YMCA's 150 year celebration, and
her ward meeting next Thursday, from 7:00p.m. - 8:30p.m. in the Ecology Center.
Ward 8 Alderman Rainey mentioned having a Township Committee Meeting, to discuss full
disclosures of how the program works through the Township. She also stated the availability of
mortgage money from the Township for those in need.
Ward 9 Alderman Burrus no report.
Ward 1 Alderman Fiske announced her next ward meeting will be June 1, 2010 at the Evanston
Public Library from 7-9pm. HP43 passed the Senate which will require motorist to stop for
pedestrians in crosswalk. She also expressed her condolences to Martha Rudy for the passing of
her mother Doris a long time resident of the first ward.
Ward 2 Alderman Jean -Baptiste reported of the sagging pants incidence. He stated a constituent
sent him a report about a doctor who had done research on young men who wear their pants
sagging. The report stated those young men who wore sagging pants had to receive surgery on
their hips because it changes the gate, the way you stand and walk.
Ward 3 Alderman Wynne no report.
Alderman Wilson motioned to convene into Executive Session to discuss Personnel, Collective
Bargaining, Litigation, and minutes. The motion was seconded by Alderman Jean -Baptiste. Roll
Call was taken with a 9-0 vote to convene.
Respectfully submitted,
Rodney Greene, City Clerk
A CD RECORDING OF THIS MEETING WILL BE AVAILABLE AFTER
COUNCIL APPROVAL ON MAY 249 20109 IN THE CLERK'S OFFICE.
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