HomeMy WebLinkAboutMINUTES-2010-04-26-20100 EV
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Roll Call:
Presiding Officer:
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, April 26, 2010
Alderman Wynne
Alderman Wilson
Alderman Holmes
Alderman Tendam
Alderman Grover
Mayor Elizabeth B. Tisdahl
Alderman Rainey
Alderman Burrus
Alderman Fiske
Alderman Jean -Baptiste
Mayor Tisdahl called the regular meeting of the City Council to order at 8:00 pm.
Mayor Public Announcements
The Mayor stated she had attended the Volunteer of the Year Awards on Northwestern's campus
last week where numerous persons were nominated and honored. She stated that Bill Logan was
given special recognition as an outstanding volunteer.
Mayor Proclamations
Evanston Public Service Week May 3-7, 2010
National Volunteer Week April 18 — 24, 2010
National Drinking Water Week 2010 Proclamation was read by the Mayor and presented to Mr.
Dave Stoneback, Director of Utilities. Mr. Stoneback stated Evanston will begin a campaign to
drink tap water instead of bottled water. He also mentioned the grant the City received from
Energy Efficiency Conservation Block Grant.
Public Announcements and Presentations:
Assistant City Manager, Marty Lyons, announced the Townhall Meeting with NICOR in the
Council Chambers at 7:00 pm April, 27, 2010.
Census Update was presented by Lucile Krasnow, Northwestern, and Carolyn DeLlutri,
Downtown Evanston gave their perspectives on the process they had experienced in promoting the
census participation of the Evanston residents and students of Northwestern University. They
stated there were joint meetings with the residents and Northwestern students. Lucile Krasnow
praised Craig Sklenar, General Planner, for all of his support and assistance in the census push.
Comments by Aldermen:
1) Thanks to Lucile and Carolyn for their energy and time spent in the census
promotions.
Evanston Hospital / NorthShore University Health System and Donation of AED.
J.P. Gallagher, President of Evanston Hospital, gave an update. He gave a power point
presentation concerning the NorthShore University Health System and the role they play with the
City with the four institutions that are included in the health care system. He stated for the
City Council Agenda April 26, 2010 Page 2 of 9
fourteenth time in the hospital has received the top 100 hospitals and top 15 teaching hospitals
award recognition as well as the following:
1) Excellence in Nursing.
2) National leader in Electronic Medical Records.
3) Research Institute 91h in the nation.
4) Workforce Chicago Award.
Some of the benefits to the community via Programs and Partnerships:
1) Charity Care — this assists those who are unable or unwilling to pay for their care.
2) Subsidized Health Services.
3) Government -sponsored Program Services.
4) Volunteer Services in the Community.
5) Outpatient Department.
6) Dental Center.
7) Evanston Township High School Health Clinic.
8) Support for Community Health & Wellness Initiatives.
9) Will be donating an AED unit to the Fleetwood-Jourdain Community Center.
Questions from the Aldermen:
1) Will there be a possibility for the Dental School to offer services to the children?
Answer: At this time the bulk of the patients are adult, but the possibility of
servicing children will be looked into.
2) Has there been an increase of individuals in the emergency department using it as there
primary care?
Answer: Yes, that does appear to be the case with many hospitals and there are
steps being taken to meet the needs of those persons who no longer have access to
medical care.
3) With the clinical trials increasing, does this mean increased revenues for the hospital?
Answer: The primary reason for clinical trials is to improve the care to the patients,
and not to make money.
New City of Evanston Website and Code -A -Thom
This presentation was given by Erika Storlie, Web Developer. She stated there are about 48
thousand people who visit the website on a daily basis. She stated she was in the process of
revitalization of the website which will go online hopefully June, 2010. This will consolidate into
a single piece of software that will allow anyone to logon from any location. With this renovation
of the website, an event is posted on the site and when its time has lapsed the event will
automatically erase itself. There will be a better filter for the calendar allowing visitors to reach
the items they are looking for easier. This new system will provide a platform that allows for
future growth. She also stated there will be an event here at the City at which coders from all
levels will be invited to discuss ways of implementing new services.
Questions from the Aldermen:
1) Will it be easier for an Alderman to get something on the City's website?
Answer: Yes, it is the intention to make the process as easy as possible. Also with
this system programs and events can be planned months in advance, and then
disappear from the page when the event is over.
City Council Agenda April 26, 2010 Page 3 of 9
2) What is the possibility of getting the calendars transmitted to the mobile devices?
Answer: Phase two of the program will be to focus on the application applying to
the mobile devices the same layout as the calendar settings.
Communications City Clerk
No report.
Public Hearing: Hearing on the Issuance by the City of Revenue Bonds, Series 2010
Chiaravalle Montessori School
Mayor Tisdahl asked for a motion to recess the City Council for purposes of hearings on a bond. It
was moved by Alderman Grover and seconded by Alderman Tendam. A voice vote was called for
with a unanimous response. Mayor Tisdahl then appointed Grant Farrar, City Attorney, to be the
Hearing Officer.
Mr. Farrar stated the hearing was pursuant to the call of the Internal Revenue Code, pursuant to
the issuance of the bonds relative to revenue bonds 2010 for the Chiaravalle Montessori School.
The hearing was to solicit comments from the public relative to the issuance of the bonds. Mr.
Farrar read these following findings relative to the call:
1) The notice was posted in the Evanston Review on April 8, 2010.
2) The proof of the publication was presented to the Evanston City Clerk and will be
entered into the minutes.
3)
The hearing's purpose was to solicit comments concerning the issuance of revenue
bonds 2010 to the Chiaravalle Montessori School.
4)
The face amount of the bond is $5,500,000.00.
5)
The school stated the bonds will not constitute any indebtedness or obligation to the
City, the state of Illinois, or any Political subdivision.
6)
The School will not place any charge against the taxing powers of the State, City, or
any other political subdivisions.
7)
The Northern Trust Company is the initial lender and purchaser of the bonds.
8)
No owner of the bonds will have the right to compel any taxing power of the City,
State, or Political subdivision to pay the bonds or premium if any.
9)
This hearing is in pursuant to Internal Revenue Code 147F of 1986.
Mr. Farrar asked for any public comments relative to the bond issuance and invited comments
from the Council.
Questions from the Council:
1) Who drafted the Ordinance?
Answer: I did (replied Mr. Farrar)
3) Were all notices and provision in compliance with this hearing?
Answer: Yes, notice was placed in the Evanston Review and posting was
effectuated throughout City Hall.
Mr. Farrar stated the hearing was now adjourned and he returned the control back to the Mayor for
the continuance of the Council's business.
Citizen Comment:
Junad Rizki, 2012 Ridge Ave., spoke on item A3.5 and asked what provisions are in place when
these cameras are set up. He stated the cameras were an invasion of the resident's privacy.
City Council Agenda April 26, 2010 Page 4 of 9
Richard Katz, 405 Barton, spoke on item A3.5 and passed out a list of concerns that he read to the
Council against the technology the Police Department was proposing.
Items not approved on Consent Agenda
(A3.2)Contract for Engineering Services for the 1964 Filter Addition Rehabilitation
Proiect (RFP 10-103)
Staff recommends City Council approval of an agreement in response to RFP 10-103 to
provide engineering services for the 1964 Filter Addition Rehabilitation project with CDM
(125 South Wacker Drive, Suite 600, Chicago, IL) in the not -to -exceed amount of $301,352.
Funding will be provided from the Water Fund, Account 733048.62180. This account has
an allocation of $310,000 for engineering services.
For Action
(A3.5)Approval of Police Outdoor Camera Proiect Design and Installation Contractor
Staff recommends City Council approve a contract with Current Technologies (1423
Centre Circle, Downers Grove, IL) in response to RFQ 10-82 for design and
implementation of an outdoor camera system in South, West and Downtown Evanston.
This contract is not to exceed $341,385 which is the total of two Federal grants the City has
received for this purpose. Funding is provided by grants from the U.S. Department of
Justice Technology Program which were obtained with the help of Congresswoman Jan
Schakowsky. One grant for cameras and network in the South and West sides of Evanston
is for $93,530. The other grant is for Downtown Evanston and totals $247,855. The sum of
the two grants is $341,385 and will be used to fund 100% of this project.
For Action
(A6)Ordinance 8-0-10, Increase in the Number of Class B Liquor Licenses for the Flat
Top Grill
The Local Liquor Commissioner recommends passage of Ordinance 8-0-10 which amends
Section 3-5-6(B) of the City Code to increase the number of Class B liquor licenses from 14
to 15 due to the new corporate ownership of Flat top Grill located at 707 Church Street,
60201. Ordinance 8-0-10 was introduced at the January 25, 2010 City Council meeting.
For Action
(Pl)Resolution 28-R-10 Reserving $6,992,370 of the Citv's Bond Volume Cap Allocation
for the Year 2010 for Single-Familv Housing and the IndustriaVCommercial Revenue Bond
Program
Staff recommends adoption of Resolution 28-R-10, which reserves the City's right to issue
$6,992,370 in tax exempt bonds under the bond volume cap allocation. This Resolution
must be adopted by May 1, 2010.
For Action
Items approved on Consent Agenda will have an (*)
City Council Agenda April 26, 2010 Page 5 of 9
ICONSENT AGENDA
(Ml)* Approval of Minutes of the Special City Council Meeting of April 12, 2010
(M2)* Approval of Minutes of the Regular City Council Meeting of April 13, 2010
ADMINISTRATION & PUBLIC WORKS
(Al)* City of Evanston Payroll through 04/11/10 $2,188,281.47
(A2)* City of Evanston Bills through 04/27/10 $1,322,500.35
(A3.1)*Contract for Evanston Water Utilitv Asbestos Abatement (Bid 10-87)
Staff recommends City Council approval of a contract in response to Bid 10-87 for the
Evanston Water Utility asbestos abatement to American Environmental Solutions, Inc.
(117 S. Cook St. #320, Barrington, IL) in the amount of $67,900.00. Funding for this work
will be provided by the Water Fund, Account 733095.65515. This capital improvement
account has a budget of $88,000 specifically allocated for this contract.
For Action
(A3.3)*Contract for Water Distribution Svstem Valves (Bid 11-04)
Staff recommends City Council approval of a contract in response to Bid 11-04 for
distribution system valves to HD Supply -Waterworks (29950 Skokie Highway, Lake Bluff,
IL) in the amount of $27,112.00. Funding for this work will be provided by the Water
Fund, Account 7115.65055. This account has a budget of $150,000 allocated for the
purchase of materials to maintain the water distribution system.
For Action
(A3.4)*Purchase of Trees and Planting Services for Spring Tree
Planting Season
Parks/Recreation & Community Services staff recommends approval of the purchase of
400 trees and planting services from the Suburban Tree Consortium (STC) in the amoun
of $99,778.50. Funding for these purchases is provided from a general fund line item in the
Parks/Forestry Division budget, Account Number 3525.65005. The total budget within this
line item is $165,000, which is used for both the spring and fall planting seasons.
For Action
(A3.6)*Acceptance of Recvclin2 Grant from the Illinois Department of Commerce and
Economic Opportunity (IDCEO) for Purchase of Recvclin2 Truck
Staff recommends approval to accept a grant from the Illinois Department of Commerce
and Economic Opportunity in the amount of $55,000 to purchase a recycling truck. With
the assistance of the Sustainability Coordinator, the Public Works Department submitted a
grant application to the IDCEO seeking their financial participation in the purchase of a
recycling tuck. Funding for this purchase will be from the Fleet Fund ($55,000), and State
Funds ($55,000).
For Action
City Council Agenda April 26, 2010 Page 6 of 9
(A4)* Resolution 26-R-10 Authorizing the Citv Manager to Sign an Illinois Department of
Transportation Local Agencv Agreement for Federal Participation for Construction
Funding for Improvements to Sheridan Road and Forest Avenue between Burnham Place
and Chicago Avenue
Staff recommends approval of proposed Resolution 26-R-10 authorizing the City Manager
to sign the construction funding agreement with the Illinois Department of Transportation
(IDOT) for the Sheridan Road/Forest Avenue (from Burnham Place to Chicago Avenue)
rehabilitation project. Funding for this work will be from Federal Funds $3,004,173, State
Funds $522,553, and $80,236 Capital Improvement Program (CIP) Street Resurfacing
Funds (415857.65515). The City of Evanston took over the jurisdiction of Sheridan Road
from South Blvd. to Isabella Street on December 24, 2008.
For Action
(A5)* Resolution 27-R-10 Authorizing the Citv Manager to Sign the Illinois Department of
Transportation Construction Engineering Services Agreement for Federal
Participation with TranSvstems Corporation for Phase III Engineering Services to
Rehabilitate Sheridan Road
Staff recommends approval of proposed Resolution 27-R-10 authorizing the City Manager
to sign the Illinois Department of Transportation Construction Engineering Services
Agreement for Federal and State Participation with TranSystems Corporation (1051
Perimeter Drive, Schaumburg, IL) for Phase III Engineering to rehabilitate Sheridan
Road. Funding for this work will be from the CIP Street Resurfacing Fund ($306,962, Acct
Number 415857), which will be reimbursed 100% by Federal ($82,738) and State Funds
($224,224).
For Action
(A7)* Ordinance 26-0-10 Approving and Authorizing Revenue Bonds and Related
Matters Thereto Chiaravalle Conduit Financing
Staff recommends approval of Ordinance 26-0-10 for purposes of final action on April 26,
2010. Chiaravalle has requested the City act as the conduit financing authority for their
debt issuance. The major purpose of this borrowing is to pay the City the $2.1 million owed
for the purchase of the Chiaravalle property, which will permit the City to receive all of its
funds from the purchase immediately. The City will not incur a liability to repay this debt
in the event of a default by Chiaravalle. Ordinance 26-0-10 was introduced at the City
Council meeting on April 13, 2010.
For Action
PLANNING & DEVELOPMENT
(P2)* Approval of Sidewalk Cafe for Bistro Bordeaux, 618 Church Street
Staff recommends approval of a first-time application for a sidewalk cafe (SWC) permit
For Bistro Bordeaux, a Type 1 Restaurant located at 618 Church St. At the April 14, 2010
Site Plan and Appearance Review Committee (SPAARC) meeting, the committee reviewed
the findings of the Health Department, Engineering Division and Legal Department and
approved the request for a SWC permit.
For Action
City Council Agenda April 26, 2010 Page 7 of 9
(P3)* Ordinance 27-0-10 Amending Portions of Citv Code Section 2-8-11 and Amending
Portions of Ordinance 133-0-08 Related to Records of Zoning Board of Appeals (ZBA) and
Plan Commission Meetings and Fees for Certain Applications to the Zoning Board of
Appeals
Staff recommends the adoption of Ordinance 27-0-10 affecting zoning fees. The
recommended code changes are part of a coordinated effort to reduce the cost to both
applicants and the City by changing the technology and procedure by which public
meetings and hearings are recorded. These changes will also decrease the fees for
residential uses in the Tl Campus Transitional zoning district to the same fees assessed in
the RI Single-family Residential zoning district.
For Introduction
HUMAN SERVICES COMMITTEE
(H1)* Resolution 20-R-10 Adopting the Citv of Evanston Sustainable Pest
Control and Pesticide Reduction Policv
The Environmental Board recommends approval of Resolution 20-R-10 adopting the City
of Evanston Sustainable Pest Control and Pesticide Reduction Policy. Resolution 20-R-10
was approved on April 5, 2010 at the Human Services Committee meeting. Implementing
this resolution would reduce the use of pesticides in the City of Evanston through the
implementation of sustainable pest control practices on a City -owned property, and to
educate the general public as well as the private sector about these practices.
For Action
APPOINTMENTS
For Reappointment to:
Richard Mosley, Jr. Housing Commission
Joanne Zolomij Housing Commission
Lori Summers Zoning Board of Appeals
Alderman Rainey motioned for approval and seconded by Alderman Jean -Baptiste. Roll
Call vote was taken and resulted in a 9-0 vote. The Consent Agenda was passed.
Items for Discussion:
(A3.2)Contract for Engineering Services for the 1964 Filter Addition Rehabilitation
Proiect (RFP 10-103)
Staff recommends City Council approval of an agreement in response to RFP 10-103 to
provide engineering services for the 1964 Filter Addition Rehabilitation project with CDM
(125 South Wacker Drive, Suite 600, Chicago, IL) in the not -to -exceed amount of $301,352.
Funding will be provided from the Water Fund, Account 733048.62180. This account has
an allocation of $310,000 for engineering services.
For Action
City Council Agenda April 26, 2010 Page 8 of 9
Alderman Jean -Baptiste stated the committee voted to hold in committee because of the process
that allowed the contract to be granted. The committee asked the City Manager to review the
process and to come back later with a report.
(A3.5)Approval of Police Outdoor Camera Proiect Design and Installation Contractor
Staff recommends City Council approve a contract with Current Technologies (1423
Centre Circle, Downers Grove, IL) in response to RFQ 10-82 for design and
implementation of an outdoor camera system in South, West and Downtown Evanston.
This contract is not to exceed $341,385 which is the total of two Federal grants the City has
received for this purpose. Funding is provided by grants from the U.S. Department of
Justice Technology Program which were obtained with the help of Congresswoman Jan
Schakowsky. One grant for cameras and network in the South and West sides of Evanston
is for $93,530. The other grant is for Downtown Evanston and totals $247,855. The sum of
the two grants is $341,385 and will be used to fund 100% of this project.
For Action
Alderman Jean -Baptiste motioned for approval and it was seconded by Alderman Wynne. He
stated there were many questions that came up in the committee. The Aldermen stated their
concerns in support of and against the approval of the camera technology. Mayor Tisdahl stated
the issue had been discussed extensively and since it was moved and seconded she called for a
Roll Call vote. The vote was 7-2 (Aldermen Fiske and Jean -Baptiste vote against).
(A6)Ordinance 8-0-10, Increase in the Number of Class B Liauor Licenses for the Flat
Top Grill
The Local Liquor Commissioner recommends passage of Ordinance 8-0-10 which amends
Section 3-5-6(B) of the City Code to increase the number of Class B liquor licenses from 14
to 15 due to the new corporate ownership of Flat top Grill located at 707 Church Street,
60201. Ordinance 8-0-10 was introduced at the January 25, 2010 City Council meeting.
For Action
Alderman Jean -Baptiste motioned for approval and seconded by Alderman Wynne.
Aldermen Concerns:
1) Have not received a written report of the minutes from the Liquor Board.
Answer: There has been a change in the membership and the minutes will be forth
coming.
Roll Call vote was called for and the result was 9-0. The motion passed.
J
(Pl)Resolution 28-R-10 Reserving $6,992,370 of the City's Bond Volume Cap Allocation
for the Year 2010 for Single-Familv Housing and the Industrial/Commercial Revenue Bond
Program
Staff recommends adoption of Resolution 28-R-10, which reserves the City's right to issue
$6,992,370 in tax exempt bonds under the bond volume cap allocation. This Resolution
must be adopted by May 1, 2010.
For Action
Alderman Rainey motioned for approval and seconded by Alderman Wynne. Alderman Rainey
stated there was a discussion in committee concerning the title including single-family housing.
She suggested amending the motion to say "for Housing and Industrial/Commercial Revenue
Bond Program" and the motion seconded by Alderman Wynne. Alderman Rainey motioned to
approve the amended Resolution which was seconded by Alderman Wynne. A voice vote was
called and the result was unanimous. Then a motion to accept the amended Resolution was moved
City Council Agenda April 26, 2010 Page 9 of 9
and seconded. A Roll Call vote was taken with a result of 9-0, the Resolution passed with the
amendment.
Call of the Wards:
Ward 3, Alderman Wynne reported a very productive meeting with the City Chamber Committee,
and how all could work together better in the future. She suggested to have a robo call for the
census in the school districts.
Ward 4, Alderman Wilson spoke of the poetry competition awards. He also spoke of Dr. Hiresh's
death.
Ward 5, Alderman Holmes had no report.
Ward 6, Alderman Tendam spoke of the Perkins Woods annual event May 1 & 2 from 10 am to
12:00 noon.
Ward 7, Alderman Grover encouraged all to get the Census forms in. She also mentioned her
ward meeting at the Ecology Center with Ms. Suzette Robinson as the keynote speaker. Also she
spoke of the new rain garden located in Hallow Park
Ward 8, Alderman Rainey spoke of the battle of the blocks at the Brummel Street Neighbors, and
she was the judge for awarding the prizes. Alderman Rainey stated the building located at 415
Howard was sold with new structural plans from additional contractors, and the NSP2 meeting
will be held on Tuesday, April 27, 2010 in room 2210.
Ward 9, Alderman Burrus spoke of the joint meeting with ward 8 concerning Oakton & Dodge
intersection. She stated her excitement of the Economic Development Board and its members. She
also commented on the success of three Evanston youths who spoke of how they had benefited
from the YJC Organization.
Ward 1, Alderman Fiske thanked Alderman Burrus for her suggestion to the Chief of Police. In
her ward people have planted gardens, vegetables and flowers between the various parking lots.
She also made a reference to the Plan Commission to clarify the language of the zoning ordinance
as it relates to the non -conformity of the T1, T2 zoning districts.
Ward 2, Alderman Jean -Baptiste spoke of his great meeting last week of the Canal Street
Neighbors where Suzette Robinson was the guest speaker. He also visited the Greenwood-Hartrey
Neighbors, as well as visiting the old nail factory that is now the location of beautiful condos.
Alderman Rainey motioned to adjournment and seconded by Alderman Burrus.
Meeting ended at 10:10 pm.
Respectfully submitted,
Rodney Greene, City Clerk
A RECORDING OF THIS MEETING WILL BECOME AVAILABLE FOUR DAYS
AFTER APPROVAL BY THE COUNCIL.
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